everybody wants to go
first good morning everybody we call
this uh special committee the whole
meeting to order for Tuesday October
24th
2023 uh moving on the agenda col
by
everybody as We Gather we recognize that
we are on 33 lands which were steeped in
Rich indigenous history and home to many
First Nations and mate people today we
continue to be thankful for the
Partnerships with indigenous
people thank
you moving on item number public
information notices uh there are none uh
item number D Declaration of Peary
interest in the general nature
thereof uh any member uh Council that
wishes to declare Kary interest and the
general nature thereof pertaining to any
items on today's agenda or from a
meeting at which a member was not in
attendance uh seeing
none uh moving on the agenda under
subject item number one we have 2024
budget requests uh so we have I believe
four uh four organizations here
today or uh or groups um and first on
the agenda is the All Nations Health
Partners recruitment committee uh
Ray 15 minutes
sure worship members of
council uh my name is Ray rad I'm here
as chair of the foundations's Health
Partners professional recruitment
committee it's a very active committee
that the city of canora
also has a seat on for voice and his key
role is provide oversight to our
professional recruiter Jennifer Savage
while also ensuring that we're making
progress in our recruitment
efforts professional recruiter role is
really
crucial uh because they lead the drive
to recruit professional staff and we say
that that includes Family Physicians
Emergency Room Physicians uh specialist
nurse practitioners and visiting looms
to our region so it's it's a really key
role and it's also important for the
recruiter to engage uh medical students
and residents to welcome them and create
a connection because out of that
connection which extends beyond their
presence in our community it's an
opportunity to recruit them to work in
canora because they have experience uh
in our community and in our region when
we look at our health system today um
whether you're here or any other
community in Ontario or Canada or North
America and so on uh there's no question
that we've been impacted by the
pandemic in our health human
resources uh we're now facing critical
shortages in both Physicians and nurse
practitioners and then the impact on
that and you hear it directly I'm sure
access to primary care for Clinic
appointments other services like emerge
coverage but the truth is we've been
able to maintain Service uh despite
those challenges however it does place a
a substantial burden uh on our present
Physicians and nurse practitioners who
are Rudy stretched uh to maintain
services and also I would say they're
also
exhausted but they're still working and
we're still providing
service however it's also fair to say
this is probably the most important time
we've ever faced in terms of recruitment
the recruitment model has changed um
it's now an ongoing long-term investment
of time energy commitment resources it's
a marathon not a Sprint uh every
Community is in the same boat so we're
competing with
everybody and ultimately it is
influenced by a meaningful relationship
that gets established with potential
candidates that are
recruitable and this Begins by investing
when people are here as students and
residents so they can see their future
of setting roots in canar and this
region and to be
successful uh we must begin by
supporting our current staff and staying
uh they have the best knowledge what
it's like to work here they're essential
people in our recruitment process they
know the practice environments they can
be influential for advocating for
practicing in this area and most
importantly they're already
here and we have made progress
uh we have welcomed some family
physicians we respectfully said goodbye
to others who we truly valued and and
hopefully they may return someday we've
now recruited our full team of
psychiatrists we have a new general
surgeon who's starting in January and we
hope to recruit our third surgeon in
2024 we have new visiting specialists in
urology Gynecology and Opthalmology and
all these new Specialists again they
bring an opportunity for people to be
seen here as opposed to traveling to
another uh City for
that and we also anticipate very soon a
funding announcements for pediatricians
at team of four for our region so stay
tuned for
that we've also expanded our teaching
capacity uh with nsum for students and
residents and we also see that as an
important role that we can serve uh
because by bringing more students and so
on we create relationships they get to
see us and ask action and we have
opportunities to connect with them and
and recruit them when they graduate
we're also very important to have an
involved physici group um we call them
our local education group and they offer
uh teaching opportunities in a variety
of disciplines so that when we're
recruiting uh students and and so they
can get a tremendous experience with the
variety of services that we have
available um how hosting medical
students and residents a really great
way of showcasing our community and this
would not be possible with our dedic
created group of professional and
Hospital staff who work very closely
with our professional recruiter and
those positive experiences are further
augmented by uh local people community
members uh the local activities that are
available shops restaurants Etc that's
all part of building a relationship of
event eventually having people work here
but it's very competitive and to be
competitive we have to widen our
marketing uh we had uh we were with a
group in Israel to try and recruit not
Israel pardon me Ireland uh to recruit
uh foreign uh medical graduates because
they can now come into Canada and into
Ontario under changes in how licensing
works so so we have a really
big uh you know uh challenge in order of
doing everything possible to
recruit uh we have to keep working on
relationships so that they're well
established uh when we bring new local
Physicians into to uh maintain our
services we also potentially show them
that this is a really good place to work
and uh and we must also encourage
Physicians uh who have previously
enjoyed positive locom experiences here
to refer colleagues and friends to
consider coming here as well many
communities are offering significant
recruitment incentives with return and
service agreements housing
subsidies and uh the far the more short
you are uh the more desperate you are
and the more things you do usually tied
though on uh return and service
agreements of at least 3 to 5
years so the city of canara has
supported our recruitment committee have
provided funding for $25,000 per year
for a long time uh to support the effort
of the professional recruiter and we as
all nation's Health Partners we
sincerely appreciate uh the city's
support I was in front of uh Council in
January
2023 and we requested the city of canor
to increase their contribution to
$40,000 perom and that's really just to
support our increased efforts that we
need to do uh with all the recruiting uh
aspects that I identified earlier it
also allows the professional recruiter
to travel more and also more importantly
potential recruits are looking for site
visits in order to get a Fel for the
community look at housing and things of
that nature all of that helps and I do
understand that um in your draft budget
for 202 24 you have put in a provision
for consideration as part of your budget
which we appreciate uh you further
considering
that so I'd like to extend uh our
sincere appreciation to the city of
canora for your long-standing support
and engagement with our recruitment
efforts and um we look forward uh by
working together uh to make sure that we
can uh reduce our vacancies and expand
our services here thank you very
much question Council
thank you thank you for your
presentation Ray um just a quick
question you mentioned recruiting
doctors from Ireland um I think that's
really exciting and pretty cool that
that type of an agreement exists with
Ontario is Ontario working on more
reciprocal agreements with Manatoba like
is there are there still barriers with
recruiting doctors from Manitoba to
practice here well we've tried to reduce
them to the full extent we can like for
instance just to keep your merge open
trying to get Physicians to come for a
merge uh you know we at the beginning we
had no flexibility on the time it took
the license of physician and we said
well we need them for next week we can't
wait 3 months so we were able to
negotiate special Arrangements uh for
faster licensing and I think um as we go
further I think that that that's part of
a really uh important discussion we need
to have with Manitoba in terms of
service access the ability for
Physicians and even health
information uh to be more expedited uh
in terms of how we work as neighbors so
I think all of those things Grant
they're all part of the same discussion
thank
you c b yeah again thanks for your
presentation right you just mentioned
you have a full team now of
psychiatrists how many how many members
do that team make up who are they well
it's uh three three psychiatrists and we
can also recruit another. 6 under the
funding that we have um we still rely on
some looms uh from time to time time for
vacation coverage and things of that
nature uh we are in a bigger discussion
though with Su Lookout and so on over
because they also have a need for
psychiatrists of actually expanding our
model to include more so these are all
things that that are sort of adjusting
as we go forward I'm sure with this
being a regional
psychiatric facility it's it's it's
important it's priority who are the
psychiatrists that we have uh it's Dr
Shen Dr kall and Dr
Marbel and uh yeah well when we lost all
our psychiatrists uh Dr kall was the
first one that we recruited then Dr Shen
came just over about a year ago Dr
marbor just came this year and they all
have different areas of practice which
really gives us a broad coverage for uh
for mental health
thanks council could you tell us um
exactly the amount of doctors were
short I think in Primary Care well I
think uh it depends on what service but
I think in primary care we think
somewhere between 10 to
12 uh in primary care and emerge I can
tell you it's about
40% so we are relying on looms and and
so on to but it's also on a nurse
practitioner side too where you know and
also we also look at physician assistant
you know different different uh
professionals that we can also bring in
to take pressure off of Just The
Physician uh so those are all all things
that we're working on but you know you
should be aware though that we're in we
have a funding
proposal which would cover all the
services provided by physicians with a
small number of exceptions but certainly
emerge primary care we have a a unique
funding model that's actually being
negotiated right now that if we get
that that's going to be the major
benefit that we can achieve in order to
actually recruit by actually solving our
salary inequities relative to to the
South which creates problems recruiting
here so if that gets approved that
changes
everything any other questions
Council okay thank you very much thank
you very
much
uh next up we have uh triple place we
have morning
worship May and Council uh Council and
staff as well good
morning uh just I think we're set to
go always tough to
follow I don't like following remember
last year my my backman watch rang and
uh technology wasn't working
[Music]
early just go from
there
technology just doesn't seem to like me
today
again okay we'll start basically so
Triple Play is as most members would
know and have seen we're into our 28th
year we still have a number of those key
people as we call them our rocket chair
uh rock stars Jack Martin is one of them
who you know just doesn't seem to let it
go and is inspirial and leading uh us as
we go forward
Dar is here today Dar is our she is the
uh the chair of the executive committee
and also drives Us in and where we go
our with our Forward Thinking Triple
Play has always been a funding
assistance for registration activities
we're we're good we'll just go up uh to
help Community Sports Music Arts culture
programming we're a lending program over
at the uh Rabel Lake Road 239 rabbit
Lake and thank you to our Partnerships
over there to keep that building uh
avail aable for us it's it's been
amazing since Co started how much
equipment we go through especially
around the inventory that stores have
been able to keep but more so some of
the pressures we'll talk about this
morning we're also a partner for local
organizations to fund family activities
and recreational programming U we've
done some really unique things we want
to talk about today as
well as Ray had mentioned in his
discussion Co has also been very tough
on local kids we see it right across the
board in our school
but mostly in our Sports Recreation
cultural programs we see impacts uh I
would refer again to council to look uh
if they have time to go back to
JumpStart JumpStart state of sport uh
review is up for 2023 and whether it's
sport Recreation culture I think you'll
get a very deep appreciation for some of
those impacts those impacts are wide
variety uh Partners continue to see the
impacts of Co in all aspects of sport
Recreation arts and Co programs
consequent on family and parents is
unique significant barriers to sports
cultural activities with increased
pressures financially on parents cost of
living increases and decisions to
register kids or put food on the table
is is really a true Factor
today 4 and 10 parents continue to
report adverse effects on their children
from reduced participation stats that
continue to grow and we see every day in
sports play and significant cultural
leisure activities including signs of
less physical activity Fitness
feeling of loss resentment and anxiety
and so those continue to pressure us all
and to our organizations who try to keep
the doors open increased pressures of
operational costs and fees posing new
challenges for sport organizations and
that goes right across the board for
just recruiting a volunteer today uh to
Commitment of family
members so the research and studies go
deep into things like 81% of sports
organizations say costs have increased
62% of sport organizations say the
current economic situation has led to
reduce signup rates for their
programming which also has had a direct
impact on us as a programmer with the
barrier of what we used to say a $30,000
layer we're not even seeing those kids
register today just because those those
figures and numbers have have almost
wiped them out of those opportunities
44% of parents say they cannot afford to
register their kids in sport today and
as well 58% of parents say that
registration fees program costs are on
the rise and we've seen that rise
177% from the study over the years since
Co of December
2021 so what do we see for for triple
play increased pressure increased
support uh I would say and I think Dar
would attest that it's been a bigger
year than we anticipated in what we've
been trying to do we've been out a
little bit more out of the box but we
continue to support work with sports
Recreation culture programs to focus on
registration and participation fees we
continue to support our equipment lock
room in its greatest uh needs what we're
not seeing or what we are seeing as a
generous uh supply of equipment in from
people but less and less opportunity for
families to pay which is all right it's
it's a loan equipment share program uh
but mostly in the past we would get
donations for equipment we're just happy
to see the families leave and to those
that drop off our equipment we're very
thankful that we continue to stock our
shells we have worked in a couple new
opportunities of purchasing some some
Partnership of VI equipment one of those
recently and we talk about in our
partnership with Bard anyone and a a
skate park celebration at the park we
have really worked hard this year on new
sponsorship and collaborative
opportunities and I want to share a
couple examples in and mwood uh
Adventures is probably one of the best
we can show and we're assisting in
changing the landscape and regrouping
our financial requirements we need to
raise the bar for for kids the bar was
low uh and it's keeping kids from or at
least from our support so we're going to
raise that bar to hopefully capture more
and this year the executive did a a
raise of a bar that hopefully we caught
more kids this year than we did last and
finally we're working in great
Partnerships recently with schools and I
think that's probably our biggest
collaboration and partnership is getting
in with the schools and our first nation
Partners our sponsoring Partnerships are
key um the ass that we have is is a
percentage of maybe less than 8% of what
our ASA build is for our program and
without our sponsors and partners we we
just can't make that work for those that
know Vicky Moss uh what a great lady she
was started off with offering just
collection of skate equipment for us
last winter turned into an amazing
partnership she also as most might know
she works in program down in ger Park
which is a pocket of our kids out of the
mental area that traditionally don't get
those opportunities for participation uh
we we partnered with some funding
agreements that anyone anywhere anytime
could use that equipment and Vicki grew
that into Family Day p uh barbecue
picnic which we sponsored and supported
with Honda and what a great day that was
to to see hot dogs flow off of barbecue
as fast as we could cook them and and
basically see a great group of kids and
family enjoy that day that also led into
a partnership with her husband who is
the general manager at Honda who
sponsored s SI event which we had some
great relationships and now I just
worked in with her family p Pine our is
it mental Family Resource Center in
gifting for Christmas and ensuring kids
the age of 12 to 18 do get some some
equipment and some gifts for Christmas
so it's interesting how collaborations
and sponsorships can work our indigenous
Day first day of summer national
ghostgate day was was a huge success we
purchased equipment through and with
with partnership with board anyone to
make sure that kids could financially
afford a board uh needed a new board
repair their board uh we celebrated that
day up in the park uh we ended up just
getting it in before one of the bigger
storms uh took us away um sponsorship
also then led into the San Memorial
skate which is a great uh recognition to
Sam and the community uh as everyone
would know I I don't know anything that
we've done better than our small cookie
day and we thank everyone including our
city Partnerships uh that that ate a
cookie I don't know anyone that that
didn't eat a cookie or share a cookie
last year's total was a raising of
$33,600
that by far is smashed our record um and
we continue to believe that we we get
that for one more year those uh events
then led into our opportunity of a
partnership that started off on on a a
challenging note ended up great in the
partnership that we were able to share
some of those smell cookie dollars uh
with the school program and help of
finalizing an inclusive playground so
things go differently in different ways
but those Partnerships have grown and
interesting enough their sister smaller
school at Christmas was Raising selling
candy for uh Triple Play kids uh they
were quite excited to know that they
were partnering with us to to make their
dollars and their cookies and and their
candy donations go a long way as well
I'd like to thank the city uh for
helping us through uh the funding
program it's it's it's your tourism
program it's s St I should know that off
the top of my head the funding that goes
through your hotel supported us through
bringing in the out out of town teams
for the hotels uh helping us cut our car
cost to that uh Triple Play took the
whole responsibility of all cost to host
that we worked in partnership with both
our girls and our boys minor hockey
program and we were able to raise
$177,000 in two games and that in turn
is helping us partner with our minor
hockey groups uh for equipment
registrations but the biggest part uh
just recently uh The Right Start program
uh for kids first shift 31 kids
registering we we've worked a
partnership that we will pick up the
additional registration uh funds for
those kids to ensure they play all year
and hopefully keep the large percentage
of those girls and boys playing hockey
as well we just walked yesterday from
our upgrade uh relationships with Beaver
bra bike program uh a strong Kudo to
Debbie Novak and the work that she did
to get that bike program I'm going um m
cranic is as a passion of a person I've
ever seen in a school in regards to
starting biking I've never seen so many
kids on bikes again which is great but
that relationship now uh formed allowed
20 bikes to be freed up in a partnership
between Northwest Health Unit um Triple
Play and Evergreen school to hopefully
uh soon announce 20 new uh mountain bike
program for the Evergreen kids and and
so th those collaborations get us deep
into Partnerships that we didn't
traditionally see us doing before but
have great impacts on kids that that
financially need the support that
there's no questions asked delivery
programs are happening we also have
great Partnerships with with the
examples with our rotary rotary has
always been a strong support of Triple
Play we were able to partnership back up
with them with the school program at
Evergreen to ensure kids met Camp uh get
got to go to Camp I also mentioned the
mountain bike opportunity which is
really cool we just formed a re recent
partnership relationship with we l
cabins for every cabin that was built
leveled this year a percentage of that
went to us in the commitment of $3,000
for matching grant for three years is a
huge investment of a partner within our
community and numerous Community donors
throughout the years uh very many to
name buta Lodge has been a longtime
supporter of of us they were one of the
matching uh dollar programs that
continue to support us I mentioned
Nicole margarit Bourgeois school and
their their cookie air their candy drive
as well as supporting uh funds from
kdsb our city budget request similar to
last year it's actually the same as last
year I believe the high request at one
time was 15,000 uh we've put in a
request for $122,000 uh and then the
request for threeyear forecasting
uh up to 12,5
13,000 so if there's any questions um
we've come a long way it's been a great
year in many different ways I think
we've been able to do I think we also
partnered in four or five barbecues I
will admit it's not my greatest uh uh
thing that dragging barbecues around to
to to sometimes get rained out but we
also were able to share a part of that
uh the end hot dogs we didn't get rid of
I went to Kuwait and public school for
their family day so there's many ways of
sharing a hot dog in our Community U but
uh we thank you your worship for that
effort if there's any
questions councel yeah thanks again for
the presentation and for the great work
uh you talked about the value of
Partnerships I never heard anything
about partnership with obb can you tell
me where they fit in I know U from my
personal experience um the obb
facilitated uh project Sunset program
years ago was a youth engagement program
uh started off in cash and it was funded
by Believe by the federal government the
team of like several million and it it
did have a lot of great results um it
was uh so then it was operationalized in
our communities as well and uh it was
functioning for a time in canora um I
don't know the status of it right now if
it's been idled or I think the idea was
to hand it off to a police agency uh but
I'd just like to know if you have a
partnership with with the op uh if not
need for financial for income support
because that type of relation relational
uh programming I think is vital and and
I think it's Elemental to uh any
Community safety initiative so you know
the work you're doing I fully fully
support but I really think that
mentorship um a partnership a strong
partnership with with the obb I think
could be beneficial in uh in many ways
just question with that yeah we've had
numerous discussions with help me with
the term be stuff
Inspector Inspector yeah dougen on a
number of occasions uh have I've had
time to talk to a number of officers
just especially around some of the small
cookie in our bike program the op have
always been a large contributor in
helping Beaver Bray with the bikes and
the bike program but past that it it
seems to have been a tougher challenge
to get that partnership back but we we'
offered up uh an opportunity to say give
kids a ticket uh not a ticket for being
bad but a ticket for being good POS
ticket positive ticketing uh but we're
still working on those and but our
relationship with with uh Mr dougen is
very strong and trying to understand
where where kids are at today and some
of the police and challenges and how we
try and combat that through proper
programming and how we get to our people
that are kids that need the most help we
got a youth Justice Center chip a golf
ball down the street to it so I think
it's obviously been identified this as a
crucial intervention it's very very
important so I support developing that
relationship and if there's anything I
can do please reach out okay if you
could Bob I I will councelor Bob I will
follow back up with that please and
we'll see what we can do thanks for the
great work than you uh thank you very
much for that presentation thank
you we have your
request okay uh moving on the agenda we
have the public library we have Mar
and
[Music]
okay um good morning mayor porier sorry
this is my postco voice uh City Council
Members city of canor staff and guests
as most of you know my name is mar Marge
porier and I'm currently the vice chair
of the canor public library I'm also
here with Crystal elcock our CEO and Tim
Fulmer who is a board
member in a few moments I'll be
presenting the proposed operating budget
for the canor public library for the
2024
year uh before I begin though with our
budget proposal I would like to take
this time to graciously thank all of you
for your continued support the canor
public library uh you are primary
funders and the library is acutely aware
that without your financial support the
quality of services programming
operations would have to be curtailed or
stopped so thank you very much from the
bottom of our literacy loving
hearts first I'd like to also provide
this audience with a quick but very
important history lesson our library
just like every other library in the
province of Ontario is held accountable
by the Ontario public libraries act this
act is what we are governed by
essentially it supports the provision of
equal and universal access to
information and establishes free public
library services in Ontario through
governance and regulation
under the Ontario Public Library
Association public libraries must be
operated under the management and
control of a public library board the
board has the authority to make policies
about operations and services of the
public library the board is responsible
for the oversight of its Library System
it hires a CEO for example and the CEO
reports directly to the board the CEO's
responsibilities are guided through
board policy and our strategic
plan the CEO is aware of Municipal
priorities and plans and works to build
strong working relationships with the
municipality other partners and to bring
the best possible Library service to our
community and if you want fund reading
you can find the Ontario public
libraries act by Googling it or by
looking under the min history of Tourism
culture and sports there's also a
handbook for municipal
counselors uh which I think is put out
by um the Ontario Library
Association um that might have some
helpful information as well it was
written I think in 2011 but I did look
at it and it's still pretty
pertinent um I would like to say that I
am currently the president of the
Ontario Library boards Association and
I'm als Al a member of the Ontario
Library
Association our library is a member of
the Ontario Public Library Association
or Public Library Board Association
pardon me as president one of my main
duties is to chair the meetings we are
currently working on establishing
strategic plans and Associate uh
priorities for our board concentrating
on advocacy governance and membership
engagement I will be helping to
facilitate the Ontario Library Board
Association boot camp at the super
conference at the end of January
2024 now if you would please take a look
at the sheet that you have in front of
you uh which is uh our proposed
operating budget for the canor public
library for the year
2024 first of all I'd like to uh say
that uh we are extremely thankful that
our CEO uh is able to continue services
and programming with an extremely tight
budget for the most part you will notice
that the day to-day operations for both
branches is pretty are pretty constant
save for a few areas that are beyond our
control the biggest increases in our
proposed budget you will see uh are
salaries and uh benefits um you can see
this in both under the canora and the
kitan branch expens
so looking at the canor branch for
example these are showing an increase
from
54,9
64 to
$568,500 lines of expenses uh have is
which is which are essentially what the
public sees when they walk through our
doors remain the same as our library
Mission States the canora public library
aims to provide a welcoming safe and
supportive environment that connects our
community and provides access to
resources for information enjoyment
cultural expression and the pursuit of
lifelong learning our armored with this
the canor public library is asking the
city of canor for an increase in funding
from
69,6 to
$762
396 we are very aware that this is a
significant financial request from us um
from previous
years and that that is mostly due as I
say to um salary and benefits the canora
public library is a refuge for unhoused
in our city it's a place where they can
come and get warm where they can read do
a puzzle or play a game but most
importantly access the computers in
order to stay connected to family or
conduct business it's a place where many
who experience isolation discrimination
and Prejudice can find Refuge there are
however increasing in incidents of
violence and Defiance which is
unfortunately happening in many
communities these days and we're very
thankful that we have a a good
relationship with the opp and they do uh
walk through our library um numerous
times a
day now I'd like to share some good news
about our library because right now I
think we can all use good
news uh so canopy is now available
through the library uh this is an on
demand streaming video platform for
public libraries that offers films TV
shows and documentaries this service is
free with your library card uh so if
you're a library member all you have to
do is log in through the website uh to
access canopy if you're not a library
member I'd strongly suggest that you
become one uh we have a new web page
since we were last here uh it went live
last December this stuff worked very
very hard to put it together and uh it's
a place where you can actually um apply
for your library cards online submit
registration for the Dolly Parton
Imagination Library yay Dolly uh you can
submit your inter Library loan um
requests and there are other things that
you can do you can find out what's going
on at the library say for
example uh our library um staff
participated in training to better
understand understand how to serve
Library patients with dementia the
library is now officially a dementia
friendly place and they have a sticker
is it on your door y okay uh saying that
they are a dementia friendly place so
that people living with dementia will be
uh greater understood respected and
supported our children's Library program
continues to flourish the summer with
stop shock chalk full full of
programming for children featuring the
TD summer reading club which was brought
back in person again after the co uh
pandemic and many other Outdoor Pro
programming options in local parks right
now uh the uh the Halloween dioramas are
on display and you have until how long
not very long is it Saturday so if you
go on Facebook and you go to the canor
public library you'll see a picture of
all the dioramas that that kids have
done and they they are fantastic I
actually went and saw them in person the
other day and they're even better in
person than they are you know by photo
but each of you can anonymously vote on
which one you want I do believe there's
17 dioramas that were created by kids
across uh our community and they're
amazing so take go and take a look at
them on on the library Facebook page uh
we have magic carp story time uh this
program is in partnership with Pine
Crest home for the age where a library
staff member goes into Pine to conduct
programming with the residents children
families and
communities we have also the library of
things and one of these things that the
library has that you can rent using your
library card are snowshoes and I heard
today that snow is coming so with that
right around the corner this would be a
great way for you and your family to
enjoy some of the winter wonderland that
is uh here in canora or will be here in
canora you can see um I think you have
do they have this as well so you can see
also from our year in review and we
really like the way that Crystal has
done this because it's very eye-catching
but it's also very uh concise um that
the canor public library is a well-used
vibrant place our 2023 statistics are
showing that the trend is continuing and
this is exactly what a public library
should be gone are the days of being
quiet all the time it's a place of
Discovery Community Learning and fun
last week was the Ontario public library
week and the building was buzzing with
activities including at the end coffee
and dainties on Friday if you haven't
been to the library in a while I invite
you to come come and check us
out um I'm proud to uh acknowledge also
the uh board members um we have as I
said Tim Fulmer here we have Moren mes
our chair Rory McMillan Chris Morley Jen
Hansen Carmen Martine Emily calway Barb
Manson who is our city of canor council
W yarb and Kelsey vaning who is our city
of canor alternate
rep um again I would like to thank you
very very much for the opportunity to
come and present our proposed budget and
to share some things that are happening
in the library and I actually think it
would be great to come more than just
once a year to tell you the great things
that are happening in our
library um I would like to close with a
poem I was going to read a story but
I'm going to do the poem instead and
it's called The Library poem by Julia
Dolson uh she's actually from um Great
Britain and she was a children's uh
Laurette uh in in Great Britain for a
while everyone is welcome to walk
through the door it really doesn't
matter if you're rich or poor there are
books in boxes and books on shelves
they're free for you to borrow so help
yourselves come and meet your Heroes old
and new from from William the Conqueror
to Winnie the Pooh you can look into the
mirror or read the Times or bring along
a toddler to CH to chance times the
library is a friend who loves to lend so
if there's a book that she can
recommend read that book and you'll be
bitten and you can borrow all the other
ones that author's written are you into
battles or biography are you keen on
Geral or geography gardening or ghost
shark or science fiction there's
something for everyone whatever your
addiction there are students revising
deep in concentration and school kids
doing projects finding information over
in the corner there's a table with
seating so come along and join in the
book club meeting yes come to the
library browse and borrow and help make
sure it'll still be there tomorrow thank
you very much
you uh questions of
council
so I have one question that probably my
wife this is what I picked up on but the
salary cost increase is
$56,000 which is a way into the double
digit all I'm asking is that uh staff at
the library so Crystal as C
CEO um report back to someone so so we
can see what how that was made up of
like I understand negotiations are going
on I understand the climate we're in
right now um it seems a little high
that's all and I just would like some
clarification on that that's all sure I
I
will work with Roberta because the
numbers are in from there and report
back okay great thank you any other
questions to
council thank you thank you thanks
work
no I
don't uh moving on the agenda we have
next we have the Muse
and okay good morning
everyone uh echoing Marg I just sitting
here uh hearing all the great things
that are happening here in the city um
what a wonderful thing to be to sit here
and talk about all the great things
we're doing and uh being able to come
more than once a year I think would be a
really great idea um I'll commit to that
for both parties hey perfect I love it
I'll I'll show up every week if you want
me to um I love talking about the great
things we're doing at the Muse that's
why I'm setting my clock to make sure I
don't go on a lengthy
digression um because when I get
excited uh I already
have sure so uh when I get excited I
fall back into my uh my grandfather was
a a revivalist preacher and uh his big
thing was uh man should be prepared to
preach praise sing or die on a moment's
notice and uh when I started talking
about uh the lake the Ws Museum and the
Douglas family Art Center I get pretty
excited okay so all right
um so uh I'm here to talk about the
great things we've done in 2023 at the
lake Lou Museum in the dougas family Art
Center uh I'm going to jump right into
some of the exhibits we've done some of
the important social events we've done
some of the programs we've done talk
about some of the raw numbers and then
get into uh what we have on tap for 2024
so starting out with the Douglas family
Art Center we had 10 exhibits in the two
different galleries this past year uh
there was pit way Witham making his
medicine in the hill Gallery there was
Exquisite Miniatures anong megwin's Beam
for from Manan Island beyond the bars
which was uh a partnership with uh the
canora jail looking at artwork by
prisoners from the canora jail uh Judy
and Penny Barons in the middle of the
world uh Judy is a is a uh wellknown to
to people here as well as Penny Olivia
Whitten and Teresa Boer written by water
this past summer um I want to highlight
the Walter J Phillips gift of Art
Exhibit which we had throughout the
entire summer uh first things first that
was the uh collection that the dougas
family Art Center was really based on um
back in 2014 looking all the way back uh
that's where things really got started
and it was the very first time we've
been able to put the entire collection
completely on exhibit we were able to
have our summer celebration which was
the kind of spiritual end of the capital
campaign uh with a high water mark with
the pandemic we weren't able to get
everyone in the same room and this past
summer we were able to do that and uh
that was very very exciting that was
also a situation where we had people
specifically coming to the Douglas
family art center from outside of the
community from Winnipeg from Thunder Bay
from Toronto seeing it in some of the
advertising we are doing in the art
world uh magazine specifically uh border
crossings and specifically coming to see
Canadian Master Walter J
Phillips uh as well this summer we had
Bill McFarland Prince handson and
currently we have mirror's echo which
was is a show um by a former canor
resident named Marsha Whitten who uh
it's it's quite a challenging show she
was diagnosed with a terminal illness
when she was quite young and uh and a
lot of her work sort of represents that
and Irene mcag hereby dragons which is
an Ontario Arts Council exhibit uh it is
extremely fun and uh I certainly
recommend coming down and seeing that
one it's especially good for kids so
it's been a very busy year at the
Douglas family Art Center on the Lake of
the Woods Museum side uh last winter we
had tell me a story youth literature in
the Holocaust which was a traveling
exhibit from the Montreal Holocaust
Museum we had uh this is the 50th
Anniversary this year of the canor bank
bombing uh so we had something to talk
about the story of canora's 1973 bank
robbery and for those who watch W5 um
not sure if it's coming up this Friday
or if it was last Friday uh they're
going to send us a copy in any case but
W5 from CTV produced an hourlong
documentary uh with Joe ralco they came
here they came to the museum they talked
to a lot of people locally it's a really
neat uh
experience um the early year art
exhibition was an excellent show that
was put on at the Lake of the Woods
museum by our local kindergartens grade
1es grade 2os their Thursday night event
back in June I saw an attendance of
about 500 people which for us was quite
frankly a pretty gnarly night uh it was
it was pretty busy but we love getting
people in the door we love getting
people in and and sharing this space and
being a a center of um a center of the
community a community Hub uh of course
the Lake of the Woods quilt Guild had
their show in June and July and lastly
there is the treaty 3 manadu maaan uh
the sacred document which is a
partnership of the Muse The Muse
indigenous advisory committee Grand
Council treaty 3 library and Archives
Canada the province of Ontario the
federal government the Canadian Museum
of Human Rights and the federal
department of can Heritage so that was
uh it's it's kind of fun to play with
the big guys and that's certainly what
we were doing uh we were able to bring
treaty 3 documents as part of the 150
celebration to uh be at the Lake of the
Woods museum for the entire summer we
had quite a large crowd to see them and
certainly we are able to to present that
um and uh it was a pretty busy summer
all things considered as well we had
traveling exhibits so medium traditional
foods of the Lake of the Woods in isab
was at the Schneider House museum in
kiter waterl uh from September until May
so quite a lengthy uh rental there and
then it immediately turned around went
to dren and uh was in dren for the
summer lastly for traveling exhibits uh
we were taught differently uh was uh
sent to uh shovan Saskatchewan the Cotto
Heritage Cultural Center August 23rd uh
to November 2023 so actually this week
I'm going to be uh uh working on getting
that back so a very busy summer from an
exhibition standpoint a lots of visits
I'm going to be talking about numbers
for visits in just a bit we also had a
number of facility uses at both
buildings we had 15 in rentals total
which mostly was birthday parties it's
been a pretty hot spot for birthday
parties um it's really fun to see the
art center so animated um we had a
birthday party a couple weeks ago where
there was uh the girl was turning nine
and the theme was unicorns which was
excellent and it was it was pretty wild
uh birthday parties craft workshops
private functions like the swearing in
of a judge um we had a wedding back in
March we had meetings with the district
Service Board we were the grand
marshalling location for baver bra
students at their graduation um so it's
again very nice to see the two buildings
being used in the community not
necessarily always for art or history
stuff but just for kind of good kind of
uh uh area a good spot for the for
people to gather uh so we've been very
lucky to have uh support from variety of
donors uh this summer we launched a new
fund with the Lake of the Woods Regional
Community Foundation uh which was the
Lori Nelson living Legacy fund so at
this point uh that is a fund that will
support both the museum and the Art
Center um we've got about 60,000 in that
fund it's an ongoing granting fund that
will support us uh moving forward uh
when all is said and done we expect
we'll we'll have a a little bit more in
that but we're working on that uh as
well we have the Gail conat art
education fund which supports art
education at the Douglas family Art
Center uh and we also have the art enter
Art Center Legacy fund uh the total kind
of funding envelope for uh the Muse at
the regional Foundation is uh the
Community Foundation is about 1.3
million so uh it's nice to have those
those funds coming back directly into us
and it's nice to have those Partnerships
and uh and those um those friendships
and and continuing to grow those funds
so we continue to serve the community at
a subsidized rate from a programming
standpoint uh the art center had 36
School visits which included uh tours in
both official languages art activities
uh for programs uh there was 39 classes
now some of the classes were five weeks
in a row so it's much more than actual
39 physical classes um but 39 sort of
programs we'll say uh including drop in
crafts family crafter noons winter clay
classes uh and uh certainly many more
for adult programming we've had guided
tours artist talks film screenings we've
had 20 different adult programs on the
museum side 32 different class visits
both at the Museum and in the classrooms
including visits to TA School Bieber bra
school and SMB and Museum programs 36
including uh Tuesday night speaker
series Cemetery tours documentary
presentations cooking presentations and
uh to give you an idea tomorrow uh we've
got a new curator at the lake leou
Museum and uh she's great and we are
going to be going to the cemetery
tomorrow morning to meet up with a grade
seven class from Beaver bra then we'll
come back to the museum for a few
minutes and then we're going to head
back out to Pine press to do a
presentation on the history of the
harbor front uh for the for our friends
over Pine Crest so we average more than
three programs a week at both buildings
so it's really quite something we've got
390 memberships representing about a,
people uh so family memberships are
counted as as 345 uh sometimes even more
usually three or four um and total
visits through the entire year up to uh
Friday was uh
13,760 and so with the school classes
that we have planned with the uh parties
and rentals that we have planned uh with
the art programs that are booked we will
easily surpass 15,000 for the year so
that will be the most we've ever had uh
visitors from nine Canadian provinces
we're just missing Pei uh 13 States
international visitors from Australia
China CIA uh Italy Germany United
Kingdom and
Ukraine so what is on tap for
2024 at the Museum we have a Full Slate
including March break programming
including potentially a March break
programming camp we are eat uh food
series is back in force we've got an
exhibit coming up on geology that I have
issued the working title of We Will Rock
You which I think is pretty swell uh the
quilt show in early summer programming
for uh all of the programs and lastly uh
a summer exhibit on the PW camps on Lake
of the Woods having a full-time curator
at the museum for the entire year uh
will take a lot of pressure off me
personally which will be great but also
it offers a lot of uh different kind of
perspectives and different ways of
viewing things that are pretty exciting
at the Art Center we have Chris Gould's
uh sculpture show coming up nationally
recognized indigenous artist Katherine
Blackburn's new AG Warriors textile
exhibition Jordan vanol Ceramics
hollyanne FZ and painting on paper and
canvas Allison Norland is doing mural
size
drawings and as a teaser our summer
exhibit is going to be uh something that
will absolutely knock your socks off uh
I don't want to describe the idea
because it's never been done before I
can talk to off mic about it and we
don't want to get scooped by someone
who's a little ambitious um but you
never know uh what I will say is this
exhibition has involved talking to
experts across North America including
some literal rocket scientists at both
the Canadian space agency and at Nasa so
uh that will wet your whistle a bit for
2024 so uh there is a a bit of an
increase as you can
see um we can go back and look at uh uh
there was a very kind of generous
funding situation uh during the pandemic
from the provincial and federal
government uh like in in many cases now
just as in is really starting to hit um
that funding has dried up a bit um but
uh you can see the numbers ahead of you
and uh and certainly I'm happy to talk
about uh any uh questions you have and
I'm coming up on my time so certainly um
I love it when people come down to the
museum I love it when people come down
at the Art Center I would be happy to
show you around either building or both
and I'd be happy to answer any
questions any questions
Council
Ren thank you very much for your
presentation and your passion for for
your job in these facilities that are
great for the city of gar um a little
bit off topic are you doing any Cemetery
tours around Halloween time So for
anybody that's been on one of these
tours they are exceptionally
entertaining and informative so sure on
the agenda uh so there there are a
number of Private Tours uh going on
during uh Halloween time uh I I think uh
the new curator his name is Cody so and
I have been at the at the cemetery five
times this month and we'll be at the
cemetery another four times this month
and then two times next month uh so
things are um yes things are busy
absolutely um we also have Halloween
programming at both the museum and the
Art Center uh we've got our Halloween
Mysteries have been uh sort of revived
at the at the Museum and uh and the the
uh art project that they have I think
they're doing uh pastel witchard and
wizard hats so that's that's a lot of
fun but uh I can I can thank uh
councelor Manson uh for the inspiration
I've been really pushing uh about
getting uh School classes in the
cemetery um so that's been something
that that um is sort of the Genesis of
the of the cemetery tour program and so
I've been working on relationships with
uh teachers both at TA and beaver bray
to get all of the grade seven and eight
classes uh through the cemetery each
year awesome great work thank you any
other questions
well thank you very much BR certainly
thank you for the information um and
U thanks for that your do Museum in your
new role and I think to everybody else
who's today not how important you are in
the community in your own way you're
what you do your
organizations and um uh keep out the
good work so I know it's tough out there
to keep up the good work and uh we have
lots of now to
uh debate and have a discussion on as we
go forward through the rest of the days
thank you very
much uh I think at this point we're
going to other questions to council no I
I think we'll can we take a 5 minute
break before we start in on
theft
just
aind TR to morning again so we're going
to reconvene the uh
meeting and we're going to move on
to item number two which is the
2024 2026 drop offering budget summary
presentation so I'm going to hand it
over to our
CAO and then you
can facilitate the stop yeah thanks so
much thanks so much your worship yeah
just wanted to kick off really quick uh
just with an outline of expectations and
how the day is going to flow um so I
think what's most most important for
Council today is uh so this is sort of
part one of our operating budget
discussion so we're going to uh present
uh the department by Department budget
as drafted there is going to be a part
two on November 9th where a number of
decision points will come to council
that are not currently included in this
budget so really for today uh we're just
looking to present you with the
information give you some material to
chew on uh you'll receive those budget
decision reports on Friday evening this
Friday uh and you'll have a couple weeks
to go through those before we come back
uh on November 9th to go through those
budget decision reports and then we can
step back and really um deliberate uh
and and have conversations around the
operating budget of course we're happy
to answer any questions and get into any
discussions that Council sees fit today
but that's really the purpose for today
was just to present this information to
you um and give you us uh and give you a
bit of an overview of how we got here um
in a little bit more depth uh since June
when we kicked K off this process so
that's all I have to say to kick off so
I will throw to Ryan and he will sort of
uh start to work us through how we got
to this point where we're at and then
we'll dive in the department by
Department summaries great thank you uh
good morning everyone um so we're gonna
start off on the uh the page one the the
and just go over the budget summary and
I and and kind of speak to some of the
explanations or lines we have below that
um so that summary page you're looking
at the first page should have your um
you know it's it's revenue and expenses
there by category on the left hand side
so you can see the the account
categories they're rolled up um you can
see the 2022 actual uh which I remind
everyone is they're un audited you
complete at this point in time the 23
budget amount so that was the our last
adopted budget our draft is beside that
um and then our forecast for 25 and 26
are there so you can get a a sense of
How It's laid out and the um information
there um it's important to note uh when
we are always talking about uh percent
increases on the net tax levy um 1% is
equivalent to
379 uh sorry
3,079
$792 is 1% uh tax increase and that is
uh driven from the 2023 budget adopted
budget um so if you follow that 2023
budget uh a line down to the bottoms the
net total it's 30, 79,2 37 1% of that is
is the 300,000 so just so everybody's
clear on how how we kind of approach
things and speak about you know percent
tax
increase um I guess I'd like to mention
it's not U identified on the sheet uh
anywhere or the cumulative amount the
FTE the cumulative FTE I have are
182 um FTE uh for the operating uh
departments excuse me so um if we just
go I guess right now the 24 draft budget
is is sitting at 32
m256
377 which ultimately is a 7.24% increase
over the 23 adopted bu buget um so the
lines below are kind of kind of explain
to uh explain how we where we started
and how we got there got to where we are
um when we are looking at the budget we
are starting with our our 20 our 23 for
our for forecast for 24 I guess in the
2023 budget so it's the adopted and
principal forecasted amount so that's
kind of like that's the amount that we
started with um so that would have been
approved in the 2023 adopted budget for
24 and that amount was 33 Milli 395 311
which would have been 11% increase so
that's how we started the budget n
Administration goes through uh refines
estimates assumptions new information
comes in we then uh apply those changes
to the budget and and the those are the
following changes below here that get us
to the point we're at um so the first uh
item we had was um the additional o the
Ontario community infrastructure funding
of 1.2 million so that was a consistent
amount that we applied in there so that
um obviously brought down the um uh 11%
down to
6.97 we have a gfl contract um included
in here for 360,000
um as part of the exercise
uh Administration goes through and
reviews uh you know the budget very
thoroughly in each department as part of
the
exercise um a review of the reserves
were taken and so what that meant is
that we looked at the balances um
and applied a a a contribution holiday
onetime pause where appropriate based on
the balance of the the reserve based on
any recent spending that may have
occurred in that area and that resulted
in a
$370,000 $97 uh
reduction um so to name off a few of
those reserves that we uh held on uh we
had uh succession planning um 30,000
docks and morph for
18,000 uh pedestrian sidewalks for
10,000 Park aid for
191,000 uh wreck equipment uh
46,000 and Muse and arts center uh for
75
so those are the um Reserve areas that
we held on on uh as a onetime pause
based on balance and recent uh spending
uh that has occurred
there now on top of that there was some
additional uh departmental reductions
refinement of forecast and increases to
miscellaneous
expenses um so you have to remember in
2023 when we were building that budget
which would included the 24 forecast we
were in High inflationary environment we
had we were seeing uh rates of 8% at the
highest
and currently we're down to four 4% in
August and uh most recently around 3%
for September so it's definitely uh on
its way down um but I wouldn't say it's
um pre pre pandemic levels Still Still
fairly high so what that means is well
and on top of that there was a
significant supply chain issues so what
that meant was you know those decisions
when we were building the budget last
year were being taken into account you
know High inflation what like we have
major um supply chain issues so some of
those assumptions have environments have
drastically changed in this round for
our draft budget so we as
administrations take took the most
current information we have and re re um
readjust or refined our budgets as as
required um so so that's what some of
the that's what these departmental
reductions are uh essentially um I'll
can give you some some examples um the
departmental reduction so we have a
small there a number of accounts look
small amounts but I'll try and pull out
some of the bigger ones um a big one we
have this is the parts replacement um
the Assumption was is that some of the
items are uh little useful life is
lasting longer than expected and then
with the um supply chain coming back to
normal there's no real need to build in
like an internal inventory or stockpile
these parts we can still uh use the just
in time and order from our suppliers and
get them in a in a a reasonable time so
so that's a a change um we also inside
of our review we we constantly Challenge
and um I guess only been here for a
couple years but I'm already seeing some
uh the new set of eyes on some of these
accounts and different approaches so for
example um you know we've we've gone to
the use of this these markless pucks for
example so which that means is it
reduces the amount of broken glass and
the rate cleaning is drastically reduced
so there's a cost uh savings there
um what else is here um oh so I can move
to the revenues um the refinement of
revenues we have uh some of these things
are just um based on the interest rates
because interest rates are higher uh
today than they were uh last last last
year we're able to uh base some of those
actuals um in terms of like our
investment uh income is increasing
interest income based on our accounts so
we have account balances that we hold
and we generate interest because the
interest ratees going up we're able to
budget a little bit higher so that was a
good example of a additional 50,000 we
were able to uh bring into the the
revenues um we have some increase in
Building Services uh revenues and some
increase in programming revenues in the
rec
area so those are generally um those
types of items and really Ryan I just
wanted to say th those are increases as
a result of more volume more use not as
a result of changing uh rates or charges
which is something that we'll talk about
in another day so just more building
permits more programming I just wanted
to make sure that was clear
absolutely that's a good point this the
budget doesn't um the draft budget
doesn't include any additional uh fees
that are have not been approved um and
so it's a basically we try to keep it as
a a base budget as possible no no change
in service no change in
fees um so if we're moving on in terms
of you know trying to demonstrate how we
got to the
32.2 million we have Ontario Provincial
Police uh increase of
216,000 um it should be noted uh this is
the increase over the forecasted budget
that we had in from last year if we were
talking about the increase purely from
2023 to 2024 it's around 938 th000 but
because we had um built into the
forecast the uh the billing without the
rebate and a regular 3% that's the
difference
and then finally we have uh the council
uh Council dire uh directed items from
October 12 for $891,000 uh increasing um
to get us a net increase of 2.1 million
uh with a s which equates to 7.24%
increase so I I guess at that point that
is there any questions is that okay we
just just there's any questions
uhy mayor uh so I just have one question
and uh on the departmental reductions I
I was making some notes here and that
but uh like we did in 2023 and that I
think there was like a listing and I
know there might be small amounts in
that but just um just so we can keep
things moving because that question will
be asked so uh if you can provide that
uh
that may answer some questions
about um what some counsel because we
have two that aren't here yeah In
fairness to them
uh um you know they may uh want that
information that and I would actually
like to see it myself uh and I'm not
worried about a couple dollars here and
a couple dollars there but I I know you
talk about Parks talk about
Recreation uh you know more so maybe
through efficiencies or whatever um but
it would just be nice to see that and
have that as part of our overall
planning process through the budget okay
I believe that with yeah we have to put
something together I don't have
something that's um ready for hand out
on yeah no no I just for
future okay for
future um so as we go through the
departmental uh explanations um of
course some of those um refinements and
reductions or or decreases are going to
be included in the departmental uh
function functional uh account
explanations um so it it's kind of a
blend they may not pop out in terms of
this was part of the overall reductions
but that they're inside of that uh that
uh section okay so uh I guess we can
move on um so I'm on the corporate
function um so this is uh this area
generally holds um it's not specific to
any function or Department these items
are
you know not really specific they're
just generally um to you know for the
general city at at whole um so we have
um in here we have a
reduction uh to the revenue um majority
of it is uh as a result of the one-time
appropriation from the tax rebate
Reserve that we uh to provide fiscal
stabilization that we uh utilized last
year in order to reduce the uh tax
burden of 653,000
we have some decrease in property tax
penalties and interests uh reflective of
actual experience so that's a a further
reduction um we have some increase in
Revenue uh sponsorship the naming rates
revenue and um some increase in in in
the interest income which would I
mentioned earlier uh that was the uh
interest in our bank accounts um uh we
have uh expense uh change here so um
last year we had taken a one-time pause
on the contingency reserve um so this is
just bringing it back in and then we
also have some sponsorship commission
expenses uh that go along with the uh
naming rights
Revenue any
questions next section we have is a
general government um this is made up of
the Maring Council CAO uh HR Finance
Corporate
Services
um there's a a number of us that fall
into this category so we may be uh
flipping back and forth to explain our
specific
explanations um so no change in FTE here
33 uh FTE um and we have a a net
increase to the to the function uh over
20
3 so the first one um we have a decrease
in transfer from reserves
um so there was a there's a succession
uh Reserve that was utilized last year
so there was Revenue that came in to
offset the succession of the Director of
Finance as well as um there
was uh building uh Reserve that came in
to uh support the heating and cooling
unit work at the city hall so those were
in for 23 not in for 24 that's those are
changes um we have and then we have just
some uh small volume uh decrease in uh
licenses there and then we'll move to
the expenses and I'll turn it over to
Heather so the increase in software for
the file program user fees that's our
new that was a project uh for file
management electronic file management
system so moving from files and filing
cabinets to electronic file management
so that is the annual um operating cost
for that program and the Microsoft
licenses are uh licenses which we now
need to pay which we were not paying
previously for all of our Microsoft
subscriptions so the CCTV that was a
division direction from the last uh
October 12th council meeting of the uh
camer
and okay so we saw an increase in salary
and benefits uh largely due to a
reduction in our vacancy management uh
there was a restatement of this FTE uh
that you'll you may note if you were
looking back at the 20123 adopted uh
budget uh this is uh to follow the
dollars that were approved for the
community safety well-being coordinator
the dollars were included in the budget
not the FTE so that was a restatement um
bring it from 3206 to
3306 uh there also is uh generally and
you'll see this happen in every
Department uh there's a natural uh
increase to salary and benefits due to
steps uh changes in uh benefit
Provisions Etc um that occurred for uh
this group as well uh in addition to
some labor costing and other General
increase um General increases off offset
by the redistribution of the
compensation review so if you recall
when the compensation review was
approved it was all sitting in this one
Department that now was taken out and
redistributed across all of the
Departments so that that funding that
was approved um has been pushed forward
so those are largely the increases that
you'll see is that distribution or
redistribution of the monies that were
approved last
[Music]
year uh the next thing we have is our um
computer maintenance uh increasing um
mainly uh the training laptop are on um
in the schedule to be replaced this is
the uh you know it follows the schedule
it's an evergreening process for all our
um um Hardware computer
hardware um so the next thing is
insurance claims so insurance claims
again another um uh well this is the
claims part I'll talk first about
premium so just you'll you will see an
increase uh reflected in all departments
that's to reflect the the increase that
was um came through in our renewal that
was a 28% increase a total of 15
55,000 uh we also have started to budget
for claims so if there is a claim that
we know um that is an active St State
and we uh are aware that um there is
going to be a deductible uh we have
budgeted for that so now um in terms of
following up on council's Direction
around you know what what do we not know
these are things that we will absolutely
uh start to show and plan for in terms
of our
budget next item we have is the
increased donations to the physician uh
recruitment committee um that's going
from 25 to 40,000 uh that's built in we
have uh some increases for subscriptions
and memberships for our professional
staff uh
designations of 6800 00 um then we have
um increased in administrative support
and overhead
recovery so what that is is the
allocation of the internal Services uh
out to the Departments uh uh this would
have been uh part of the utility costs
so uh it includes our customer services
Communications uh Human Resources it uh
support and finance so it's just um a
cost costing model to distribute the
actual internal um internal costs uh to
the Departments or to the
functions um then we have a decrease in
transfer to the reserve for sucession so
that was the one year uh onee pause I
had mentioned earlier on that's that's
one of the res
reserves and then we have some decrease
in training uh so this is a a result of
online offers so this is something that
has changed and we are able to take
advantage in terms of reducing our
training uh in this area so we're able
to leverage um um online training
programs and versus actually having
people physically
attend so that that would be an
efficiency that would be something that
we'd be wouldn't have been contemplated
and then Roberto if you want to speak to
the legal sure so we had a decrease in
the Human Resources legal uh budget uh
this is largely due to the positive uh
and continued collaboration that we're
seeing with our association Partners uh
we have been successful in resolving and
working together to address some issues
that were previously referred for to
arbitration um so this is a a positive
uh result of some of the resolution that
we
had so that would cover um the general
government section there's no questions
we can move on
sorry
no you go ahead uh I just wondered if it
would be possible um sorry when we're
looking at these and they say increase
or decrease and whatever is it possible
to see the the number the total number
that reflects the increase or
decrease um when we're doing the
statements we've we've um looked at
trying to do that the the the issue is
is that it's there's it's it's a massive
amount of
so it's difficult to to provide that
information at this point
unfortunately that a tremendous amount
of Labor yeah I mean we could do it it's
just I mean it's a lot of effort uh
manual effort to kind of sort it okay um
is there a specific item or account that
maybe I could help I mean not
necessarily I just you know when I'm
looking at an an increase
of call it I'm just looking at this this
page so it's
6,886 like what is the overall budget
for that like what is the number you
know like just looking at an increase or
decrease of a particular number doesn't
give me a good understanding of what
we're already spending on that and if I
feel good about increasing
it okay does that make sense yes ABS I
know that it gives it more
perspective yes I think um I think
that's definitely something we've been
struggling with trying to provide that
with you know in um a streamlined format
that's not heavily burdensome on the
staff um so so definitely hear that and
take that away
thanks so Council Manson did you have no
I didn't so Council yeah so I was just
going to say and again I'm not doing
words anymore but just to have a um kind
of a uh a demarcation point so you don't
have to detail all the accounts speaking
for myself but you know just so what
we're paying not currently paying what
the increase is that I think that would
be beneficial for me that that's what I
mean yeah yeah so I don't to be clear
I'm not asking to list the whatever u
toal c
or whatever case but just a starting
point so we have a point of reference
might be that's not and again I defer
you both want to work involved in that
or even if you give us an
approximate
um put a point of reference of what
we're currently paying and then the
said what's the let we know this is
$6,800 here what we're increasing it
from what is it 100,000 50,000 30,000 so
yeah the subscriptions could be could be
could be uh beneficial to put it in
context and then we could answer those
questions too right that's questions
supped us be very simple
to okay so just for a little bit more
perspective we used to have you know
there's hundreds and hundreds and
hundreds and
so going from that approach to this
approach um you know it's tough because
you'd see all the the increases
decreases on a very micro level and so
you know now we're trying to Ru it up
it's it's quite labor intensive Ryan
would have to go in and individually
manually pull each account do do the you
know that math on the calculator the
adding machine so it's I don't know Ryan
if you want to kind of just speak sort
of about the chart of accounts itself or
just the software that we're using with
because this is something that we're
struggling with I know it's something
that councelor mon has brought up as
well and I understand why it's important
to council and we're just trying to
figure out how to get through there the
quickest way possible without I just
want to say I'm all about efficiencies
and I'm not trying to make more work for
no good reason so honest question I'm
I'm totally I want the middle ground
here whatever's whatever addresses that
need and is most efficient organization
Point yeah just the two things that I
wanted Council to know is just you know
if we could could get that easily for
you you know we would do it and we're
trying to find a way through that issue
thanks thank thanks there um so I I
think that's a good request and when I'm
looking at and I don't want to go back
to the old way with the binder G with
because I know what you're referring to
uh but I think in a case like this and
in the environment we're in the year
we're in with what the budget's looking
at right now I don't I don't I
personally agree I don't feel it's a
it's a uh it's a Monumental task to have
another column in there and you can have
20
2023 budget allocation whatever you want
to and another column and again I'll go
back and use I think Council Bernie us
or Council cot us subscriptions okay if
if you know if the if the budgeted
amount in that not all the detail but
the final budget amount under that line
was was $30,000 it I agree it' be nice
to see that because you want
to you want to take that and you want to
align it with uh so if it if it is an
increase and it's an increase on
$125,000 um may have a difference than
if it's an increase on
15,000 um and again just setting U
everybody up and that again there's two
counselors aren't here I don't know what
their thinking is on on this also but it
may circumvent additional questions it
may help to uh move things along a
little quicker at least when you uh you
know having a little more bit more
information is not a bad thing uh
without creating a you know Monumental
amount of additional work it's not our
some what we're trying to do but uh
having enough information to um you know
see what was there in the past budget
helps with our I think it helps with our
decision
making thanks I mean what we're talking
about here in terms of these budgeting
or are variances so even if it's a
percentage in addition to the dollar
amount it will help us understand if
some of these variances are significant
and one that like as an example the
increase in insurance claims of 26,000
is that from going from 2500 to 26,000
in one year or is that a minimal amount
compared to what the average is so it'll
help us sort of flag what maybe areas
are problematic whether there's
additional risk or issues that we could
also address perhaps through policy as
we look forward so that's just myed to
and and that's a really good example I
apologize to the chair um that's a
really good example of something that um
hits organizationally and is distributed
across uh the areas so when I give the
percentage in at you know at the
beginning uh there is that plus and
minus that is happening that is kind of
spread out um but I think we will you
know in that case we'll be able to to
try to highlight what the impact is
without getting into exactly the the
specifics so so thanks very much so I
know Council Mon's not here but I know
I've had conversations with her she's
brought those up in meeting I've heard
from a majority of council so Ryan and I
are going to take this away and try to
figure out how we we can get those
numbers
forward um any other questions
on feral government you finished onl yes
yes I
am I'm done yeah moving to uh protection
would be the next
question certainly I'll uh I'll try and
speak to the uh the explanation of
changes from 23 adopted to 24 grafts so
uh as Council would recall we brought
forward the lease agreement at station
number two last month so that's an
increase of $11,000 a month for the
training room and the agreement with St
John's
ambulance uh the I'm not sure if
somebody wants to speak to the forecast
and volume licenses yeah that there's uh
that's exactly what that is it's a in
forecasted sales volume of annal
Services licensing and fees uh for
$3,200 uh so it's additional Revenue
there as well so that's as simple as
that okay thank you if we uh move to
expenses uh the first line is the as per
the October 12th council meeting the 1%
dedicated tax increase to the vehicle
equipment replacement
Reserve RTA if you can speak to the so
uh again there's increases to General
increases to salary and benefits due to
regular steps um pension and other types
of increase you will note that there was
an ft re restatement this is due to our
paid per call firefighters so previously
we had um reflected one FTE with a just
a dollar amount we've now um articulated
what that dollar amount would equal in
terms of a full-time equivalent or
effort of the work so this is just an
effort to be a little bit more
transparent in terms of uh what how many
hours or how many e you know what the
effort is behind the lump sum
dollar and then Ryan would you speak to
just about the aerial truck debt
yes exactly so what's happened there is
we've got a reduction in uh principal
and interest payments uh the aerial fire
truck uh the debts matured so that
additional uh 57 648 has been um
decreased uh because because the Deb's
complete um so that that's what is it's
reached this
term thank you uh similar to our uh
bringing forward to council the the
critical risk assessment and master
service fire plan uh in talking with the
uh CAO and the senior leadership I'm
requesting uh that we redo our emergency
response plan bring in a contractor and
uh actually redo that plan so that one
we're up to date to Emergency Management
standards uh I think the document is
very cumbersome the way it currently
sits and uh does not reflect the
principles in Emergency Management which
is uh IMS uh which is mandated through
the
province uh the other one that kind of
affects the budget is the uh I'm going
to label it under Contracting Services
there it talks about the m&f agreement
so that if you recall in uh March we
brought forward and we've got a new
fiveyear agreement with the m&f for uh
where they Pro provide protection
throughout the municipality that was
about a $5,400 increase
and I'm kind of particular with all the
invoices that cross my desk so I've
looked at what we'll call contracted
services and all the different bills I
get based on what's in the budgeted line
item so the rest of that is just more to
to
act accurately reflect what is what
we're actually paying out so okay for
example we pay CAC uh which is our
dispatcher we pay the province for use
of radio uh you know radio communication
systems we pay extend Communications to
you know help us do our scheduling and
uh
staff so the reflection of that
additional funds is just to act
accurately capture what we uh spend in
in contract and services throughout the
year Insurance uh so there was an
increase in Insurance uh and you can see
the amount there largely one of the uh
largest areas that were hit during our
um pre our renewal was property and
property went up across the board at
about
$100,000 uh uh for the city also our
building coverage and contents in
increase and that there were elements
within the fire service uh that
specifically increased in terms of our
contents the way we were describing it I
will say that the chief and I are
working going to be working on uh
looking at uh evaluating some of the
contents and the way our insurance is
going for the Fire Halls especially the
Halls that are um Station 2 and station
three uh so that we can better reflect
the uh contents and just see if there's
a different way of costing so that's
what that increase was about
and I think utilities is again just
across the board for all uh All City
facilities so that would be an increase
in the three Fire Halls uh the decrease
in materials in supplies kind of ties
back to uh the $188,000 reduction that
we talked on the first page the CAO
asked uh you know to kind of sharpen the
pencil and find find some money so
that's actually a reduction in our uh
fire equipment and Communications
budget line item um and then the
training I believe is that uh that's to
do with
building oh byw sorry
Heather uh the
train sorry standard certifications um
that was we had that budgeted for uh
because there's change in staff in byw
area
be happy your worship if there's any
questions to council questions
Council so when I went through this the
first thing that uh popped under
expenses and that was an increase in
Appropriations to reserve so the 300,000
but at the same time when we went back
to the debt schedule uh cuz I think we
had that in an email uh from Ry uh this
57
,000 whatever coming off in that
um so I guess what I'm I guess what I'm
asking here is uh why w't we like an
increase in Appropriations to reserves
um the 300,000 that why could we just
take the N of that to increase on an
annual
basis I'm throwing that up no I just
wanted to redirect that to the I I can't
absolutely I'm going to throw all those
kind of questions out uh to look at uh
we asked you to make efficiencies I
think as Council uh if we can come up
with other ideas how to fund some of our
uh some of the ones that we've uh
We've technically approved to dat then
that that's where that would come from
so yeah absolutely if if you we
Administration can go back and if that's
the direction uh to revise the funding
model in terms of you're you're speaking
to the replace vehicle replacement
Reserve well the in our last meeting
that where there was a request through a
report yeah on the capital side for the
$
3,792 correct um yeah just like if the
net after taking off a debt payment
that's retired on the uh on the on the
aerial truck um if if the difference
could fund these ongoing
um requests for c replacement because I
believe that's what the nature of the
increas was about that's all I'm just
I'm bringing it up uh as you know
something I noticed when I was going
through the sheet so so that's already
kind of occurring with what's happening
so $57,000 in debt is falling off and
then 300 is coming on so it's already W
know it is here on the budget it isn't
on on the increase in tax on the inas in
uh money that you're that you're
requesting to uh you're asking for
$300,000 more all I'm saying is could
this instead of that $300,000 request on
an annual basis um could it be $ 300,000
minus what we you've been uh you've been
allocating to debt repayment for the
aerial truck that's all I'm just so say
it's 250 for argument sake or whatever
um you know could that request could
that become the new
request and and and facilitate what your
requirements are that's okay so that's a
separate item than deciding to utilize
debt to purchase the vehicle I
understand this but my question I think
is a is a little bit different so in the
summary
sheet you know you have $891,000
8,100 yeah
89129 of that 3 ,000 uh 792 th000 a
majority of council voted to uh push
that forward in the budget process
um my question is back to that original
request not about this like additions
and deletions on this page on this
budget
page could the difference between like
instead of 300,000 and you have 57,000
that was an expense to your department
or debt reduction on a on a on an asset
um could it be the difference so it
would be
200 I don't know save
$243,000 or something like that instead
of 300,000 that's I'm going back to the
original report yeah it's it's not going
to reduce the tax levy origal the
$57,000 has already been
retired and so if you wanted to reduce
the Appropriations to reserve by
$50,000 that all that would do would
just there's no corresponding $57,000
back so that there if you wanted to
reduce the tax levy you could reduce the
300,000 but that the debt has been
retired and is now paid off okay um well
I mean it's my opinion not so we're not
here to make decisions I'm just throwing
uh I was just throwing something has an
idea uh it's not I don't think we want
to go into the meeting where we're not
we don't want to go wi and making
decisions and throwing that out for
information you can chew on it you can
do whatever you want with it um but
that's kind of what I was asking for is
if the if the if the net would do the
would
suffice uh and I understand accounting
about coming in coming out if the if the
difference would uh would would suffice
so but just just an observation
um something to look
at any other
questions okay uh thank
you uh so moving on to
Transportation thank you uh so
transportation is made up of the roads
engineering and uh Fleet groups in the
city um and so I can uh can
speak to the uh changes in revenue and
expenses year-over-year um starting on
the revenue side um the first four items
on the list uh infrastructure master
master plan sewer storm financing study
road salt study or sorry I'll speak to
the first three um those are studies
that are um either in the Strategic plan
or were committed to by uh the previous
director to my myself and um and
there'll be funding
through um uh appropriation scrum
reserves
um full transparency I I did I didn't
get to these this year um still intend
to follow through on doing those however
um the net change is that um because the
funding came through from the reserves
to fund the project and then the project
has gone uh unspent at this point that
money will sort of just flow back and
sit um available to be spent when our
team does get to these projects so um
we're we're we're going to work through
those and they are going to happen um it
just didn't happen in 2023 as was
originally planned um fuel station
software upgrade is um a project for our
bulk filling fuel station um that was
funded through the reserved obviously as
a onetime project um that funding comes
back off again um and then the uh Bridge
study is um amounts that come from the
reserve to fund the bridge audit that
the city undertakes every two years um
and then the last three items I believe
uh I'll let Heather and uh and Ry speak
to expit increase in revenues NE parking
findes mislan adjustments and those are
um compared to actual
um right like they're based on actual
experience so that's why we're and it's
Bas it's a volume adjust volume
increase so it's refinement of the
revenues so getting into expenses um
first we have the um $540,000
um uh allocation for the capital
increase to the roll roads projects for
service treated and loose toop gravel
roads
um secondly we have uh an adjustment to
our um salaries and benefits for uh an
allocation of a quarter of the the new
Public Works uh general manager position
and then also Roberta had previously U
mentioned the council that we had done a
shift in some of our staff for um
between sewer and water and roads for
coordinating um digs and utilization of
those resources so um back filling the
position on the road side is uh is what
makes up that that item um the next item
$118,000 in increased shop and uh garage
costs are associated uh 59,000 for
increase in uh diesel costs and 59,000
also for additional parts and materials
escalation costs for uh repairs and
maintenance that are
ongoing um winter control is a equipment
uh usage cost um um so uh ongoing um
equipment usage and uh costs that are
allocated to the roads Department from
um Fleet and then um we also have
overall um there is other pieces of
equipment um that in review of this uh
budget with the uh roads manager we
noted that um the the utilization that
had been um entered in
um was was trending to just uh to go a
little bit under by small amounts on
multiple pieces and so the Consolidated
amount of of right siding that is the
$26,000 reduction seen
there um Insurance again like uh Roberta
had mentioned that increase there um
increase in sand and salt costs pretty
self-explanatory for winter
control um and then we have decrease in
contract and
services so the first again the first
four projects there are similar to to
how I mentioned on the the revenue side
these are the projects that we will get
to and just um haven't gotten to yet the
fuel station um is a project that um is
nearing completion uh now and so that's
going to come off of the uh the plan
spend for next year um contracted
greater support a review of this I think
we myself and the roads manager um we uh
are realizing that our our dedicated own
forces on on greater support is uh
reducing the need to bring in contractor
support at an increased cost and so
we're managing that more through own
forces and so we've we've dropped a
reduction in there um roads contracts um
just reviewing um the uh the amounts for
brushing ditching um through contractor
support is uh is an a reduction through
there based on again the trends that
we're seeing on the last uh four to five
years of budgets that we reviewed and
what we're doing with our own forces um
Bridge study we'll have $100,000 spend
on that every two-year audit that's
completed um we we've allocated an
increase in our amount for uh docks and
Wars repairs and maintenance and uh and
that coincides with the large spend we
have on uh increasing our dock spacing
um uh that we received LFC uh funding
for we'll be working on um over the
winter and into next
year uh and then also the crossing guard
contract um Council would have seen my
report for the cost and guard contract
um back in a uh sorry in September I
believe that report came forward so this
is just an alignment with the uh the
newly received pricing for that
service um Ryan I'll let you speak to
the um recovery from
utilities
d
[Applause]
right so this is um these are actually
recoveries these are the garage and
Warehouse operations centers uh cost
recovery from the solid waste and Water
waste water utilities that are self uh
funded these are the costs that that are
being allocated uh to them and they come
back to uh public works or to
infrastructure as recovered amount so
they're increasing therefore it's a
reduction in the overall cost of the
expense level thereby reducing the
overall um tax levy here by
118,000 uh Street lighting principal
interest I think you going to take that
right um so this is another piece of
debt that is maturing uh the street
lighting there was debt that was taken
for that uh principal interest is uh is
been mat is complete uh this is a
reduction to expenses of
96,000 uh okay and then we also have a
one time decrease to uh the transfer to
reserves for um docks and warps so um I
think that aligns with what we' seen on
the first page there um we have computer
Replacements that have occurred and are
now um dropping off um as an expense for
the for the
Department um General decrease in
repairs and maintenance these are this
is again is a a review that we've
undertaken on our repairs and
maintenance costs across our facilities
and how our Trends were spending and
across multiple uh tens of buildings um
small increases have amounted to a
$112,000 reduction there um General uh
decrease in general sorry uh decrease in
general supplies for um for the roads
Department 6,000 uh dollars again made
up of multiple multiple um small
decreases um and then sorry uh Transit
and parking Heather is that materials
and supplies
for
yeah
okay I think that takes us through
there's miscellaneous adjustments again
um hundreds of lines uh that make up
that line of
them ins and outs any questions to
council thank
[Applause]
you uh so next we'll move on to um
recycling so um recycling is a a shared
service provided alongside our um
alongside our our curbside collection
for solid waste um runs over the
transfer facility um on the revenue side
we have the uh increase to our revenue
from both the the gfl contract and our
um circular materials uh contract um in
alignment the with the blue box
regulation um reviewed our our trend on
uh blue box sales so I think that's
starting to uh to drop off now I
understand that over the last few years
there's quite a few blue boxes that were
procured and sold and so um that's just
trending downward so um reduced that and
then also we've noted um an increase in
um scrap metal and um commercial
recyclable materials when we offload
those um there's some income from those
that we've uh noted are likely to uh
project an increase in revenue of
$4,000 uh reallocation of uh one
individual from um
recycling to the solid waste utility so
just based on the uh the oh sorry I let
Roberto speak yeah if I May uh so as
part of the review that was undertaken
with circular materials and just
everything that would be uh considered
to be recycling um this uh FTE was
predominantly servicing the transfer
station uh and so this FTE would remain
within the solid waste uh utility so
it's a decrease from our tax supported
on the recycling end uh but uh it is uh
more appropriately realigned to the
transfer facility where it was
performing
work
thank you um transportation cost of
recyclable materials to Winnipeg so um
as part of our gfl contract um operating
as the receiving facility we we have
ongoing transportation to Winnipeg that
is likely to drop off unless things
change um at the end of June um and that
service may or may not uh be overtaken
by gfl themselves or depending on what
other conversations we engage with them
them so um for now it's a it's a planned
uh reduction in our
expenses
um facility equipment uh usage um again
just going through with the uh general
manager of utilities on our equipment uh
allocation between uh the utility and uh
and Recycling services um just uh
streamlined where our um where equipment
allocations are going and aligning it
more with those different services and
potentially um with the change in the
receiving facility mid year it's going
to drop off some of the requirements on
the recycling side so there's a
reduction there um and then just small
inotes make up the last thousand in that
in that
grouping yeah as far as the decrease
decreasing transport cost of recycling
to Winnipeg explain so is it is it not
going to Winnipeg now and if it just
might not be our responsibility after
June so we have
to our our recycling for years has gone
to Winnipeg um under tax funded now that
we're operating as the receiving
facility under gfl who is under circular
materials into the province um we're
providing that service up to June that
we know of but after June it may not be
a requirement for ourselves so that
actually aligns with the revenue item
above for the revenue that we we receive
from GF
I see to cover that cost so that's
that's up in the air till after June
that's right what are some possible
scenarios um well gfl um as they
progress works at their at their
location to operate as a receiving
facility that uh I believe that
um I'm not sure actually I can sh that I
can that in open um but at their at
their location um if their operation
commen
in July of this year then that would be
a service that they would provide for
recycles thank
you so next one is H Cemetery that's
that's under my department but I'm going
to let Ryan speak to it specifically on
this uh this one item this one's uh
fairly straightforward um this the city
of canor has a contribution to the
cemetery to uh support their operations
we have a decrease in the contribution
to the cemetery the primary reason is is
the increasing Trend in revenues that
they're collecting um volumes uh have
increasing there's also uh fees that
have been increased in 2022 which are
also um reducing the pressure on the tax
uh supported uh contribution to the
cemetery
we're going to pause for we don't
have it might a little bit should we
aak MERS are G for maybe just
sorry the
conversation
for
apologize we're just waiting for one
more to come in we
be
okay we will reconvene the meeting uh so
we on
Cemetery or are we um I think we just
wrap that one up way go over it again uh
well I think I think did you want us to
review the cemetery
no know there wasn't I asked if there
was any
questions okay um so we can move on so
next we have is uh re and culture so
that that does include the parks
department from my area but Andrew is
going to speak mainly because that's
where all most of the uh the change
SL yeah so um this year we looked at the
budget and just new ways to augment our
game essentially um so you'll see in our
Revenue uh first of all you see the
increased revenue from attic programming
um we've had a very successful first
session of added swimming lessons that's
where the bulk of that additional
funding comes from where the additional
Revenue comes from um we are bringing on
more unique
programming uh including uh you know
leadership courses and Junior
Lifeguards um and this also will allow
for us to um when you look down at the
decrease in rental Revenue um some of
this is coming from the pool where we
are adding programming in and the
rentals are coming out um so once you
look at your instructional courses this
is where we have all of our lifeguarding
courses we're looking at at um having
our people provide those courses to
other communities and we're going to
take the revenue off of that um the
summer camps in the Summer where we get
revenue from that as well um when you
look at the increased revenue from
recreational programming we're offering
sponsored programming we're working
right now with Community groups um this
is a
forecast uh and we are adding more
programming um just in terms of of
individual programs um we do have a
increase in ice rental usage volume and
that follows directly from the canora
Islanders and uh the decrease in
transfer reserves to both uh Museum HVAC
systems and Library boil cycle study
believe we had sent this uh mooded a
couple years down the road correct I
think um and then did decrease in rental
Revenue a lot of this deres directly
from the lack of hotels um we seen Bal
Diamond Rental go downhill this year um
napin tournament was almost cut in half
so a lot of that is directly due to the
lack of um hospitality and then decrease
in ice pad rental just because we are
going to be rep replacing that so we
don't have any this year uh and then the
miscellaneous
adjustments um a lot of them a lot of
these come
from just the actuals we have this year
where we're noticing I think the biggest
thing that we're noticing is a a little
bit of a decrease in our um memberships
due to the other gyms coming on board in
the community um so once we look at our
expenses we do have a decreased transfer
to reserves um for each of
these uh increased City contribution to
the museum um that you can see it's
fairly substantial and that's um due to
reserves uh the museum had used reserves
in the past to um to offset the budget
um and then there's an increase in
utilities for all of our locations here
which is um pretty standard within the
rest of the city um an increase to the
city contribution to the liary um as
Crystal uh had put in her budget and we
had seen earlier on today
um there's an increase in
principal um due to the boat launch and
parking lot expansion that we had uh the
project is getting completed hopefully
this week and increase in insurance I
think that's pretty standard um just to
speak specifically on that um Parks uh
was one of the hardest hit areas in
terms of claims experience as a result
of flooding and damage so when you take
a look at um the property increase that
I reference before a larger share
increase was uh attributed to the parks
uh area especially like the the
infrastructure and then we move further
down you see uh our computer replacement
as for the schedule uh there is a fairly
minimal increase to salary and benefits
which is nice to see um and the
miscellaneous adjustments I want to kind
of com comment on the markless pucks
that Ry had mention that's exactly where
that's coming from so we no longer will
need a cleaning contract to clean our
boards because these marks markless PS
you can wash it off basically our staff
can so and as well when people would
bring their own pucks if you bring a
cold puck in maybe a little bit colder
than minus 10 they shatter glass so when
now we can maintain the temperature of
our pucks our glass likely it won't be
breaking but I didn't put that in just
in case um it happens still
uh thank you uh any
questions Deputy Mayor I just have one
question uh and I'm probably missing
something either on the revenue
expenditure side but the increase City
contribution to the library uh so in
these budget sheets um shows
47,1 128 when I look back at what was uh
presented by the library board uh it's
got the city of
canora uh 2023 to
2024 it has
$72,000 is there something on is it's
got something to do with this decrease
in reserve absolutely yeah it's the
reserve transfers that are throwing that
number on we noticed that during the
presentation we
havei any other questions
Council thanks uh
[Applause]
the next next sections uh at development
tourism and Planning and
Building yeah so um I'll speak to this
so This represents uh janison uh my
department on a Consolidated basis um
there's nine items that I'd like to
highlight to you uh if you look at the
revenue um the first couple entries are
related to one-time projects so you will
see a credit in terms of money coming in
on the revenue side and similarly you
will see a a decrease in terms of an
expense coming out on the other side of
the ledger so uh the first one is the
$270,000 and the $30,000 for the
business attraction project uh we were
turned down for that through Fedor um
and so similarly if you look at the
expense side you'll see the
corresponding $300,000
entry um we have the um
uh the community Improvement plan so uh
what happened with Matt was we had a or
sorry not with Matt but with coid we had
a number of projects that were not
completed just because um local
companies were unable to get contractors
so we're not seeing that Trend
continuing in 200
um 24 so it's just a decrease in the
amount of spending that's going out by
way of uh
CIP uh similarly a onetime project is
completed uh this year uh will be the
active transport project or it was to be
completed when it was put on the books
uh doesn't represent any additional cost
in
2024 um uh in an effort to um when we
looked at uh what was going on in
2023 relative to the 2024 initial budget
uh we realized that um our volume in the
planning department and building
department was what much higher
therefore there is a relief back to the
company of $70,000 of incremental
Revenue coming in and then there's some
miscellaneous adjustments as well uh the
notables on the expense side that I
haven't already spoken about which was
related to the investment traction CIP
and the active transport um there is an
increase in salary uh benefits um and um
that's really due to the second Economic
Development uh officer coming on
board um there is some small insurance
and utility changes um the Northwestern
Business Center moved from its uh
previous location to the banister Center
so there's an increase in rent there and
then there's some other miscellaneous
adjustments for
4727 any than any questions
Council
oh
myself so the last um page last function
we have um in the operating side is our
external organizations um these com of
course of the Northwest Health Unit uh
District home for the age police Child
Care social housing uh Ontario Works and
land
ambulance um so we have a small increase
in the court security prisoner transport
grant program uh the agreement expired
in
2022 um we're showing one uh
$1,900 uh increasing in Revenue
there um we have the year-over-year
increase for the Ontario Provincial
Police billing of
98,000 that doesn't include I mean uh
sorry the 2023 uh included the rebate of
511 um so that's that's a large driver
of our cost in increase there um we have
other external
organizations um that the process we
take is uh obviously we don't have all
the information today uh if we're in the
absence of that we've been applying a 3%
increase on these
organizations and we found over the past
that that's been a fairly accurate way
of of projecting it albeit um some might
be a little bit higher than the 3% some
might come in a little under but overall
that 3% been holding true over the last
number of years
um so uh we have an increase in the
social housing of
172,000 increase for home uh for the
Aged of
63,000 increase for Northwest health
unit of
21,000 um and on decreases for land
ambulance and child care 75 and
41 um so that would conclude the
external portions and so at this point
we're still waiting for Pine Cross the
health unit and the kdsb final ly
members to be confirmed at the morning
correct and I think in the past we have
um maybe had it depending on the timing
and some of them we may not have had so
that estimate like I was mentioning it's
kind of held true in terms of that
absence of information and we just go
with the best that we have at the time
um so if one does come in and we'll to
fit it in we'll get that budget
amount sorry coun yeah ran um the 3%
increase that you that you forecast is
that like industry standard or is that
something that can you just give me some
context on that I think it's a good idea
and I think it's approved um just can
you give you some context on it uh
typically any type of increases that
we're putting on to our accounts um you
know reflect you know the the
departmental or the industry best
practice so if there's a construction
inflationary item that we're putting on
I would rely on maybe Greg's area to
provide that information to tell us what
the going rate is and he would expect to
put that into the budget for those types
of items um the these ones in particular
we're just using 3% because that's what
the actual experience over the last
maybe five to six years has shown us um
the problem is is we rely on the actuals
or the history that's just one factor um
you know in this last period of high
inflation Supply supply chain issues um
difficulty hiring you know wage
increases there's a whole bunch of
different things that now kind of
influence it so we hope that it stays in
3% I can't be certain that that's going
to continue on into the future we may
have a anomaly or a spike coming in here
but that's generally what history tells
us for this area yeah I agree those are
all those are all out of your control
but I think you're exercising Prudence
by picking a percentage and that there's
a margin ER I me that's that's common
sense that's going to happen but I think
it's good work
so
thanks any other question of
coun thank
you you oh sorry
um are we de are we Contin on or are we
breaking I don't know if you want do you
want we're at debt financing I can speak
let's get through this how
before okay perfect okay so in front of
you here uh on this final this page 28
is the city of canar debt financing uh
24 to 26 budget um that's what this is
for so the the top section is
essentially our outstanding debt um
principle and interest for as it stands
for 2024 so we have 8.9 milli ion uh um
in outstanding debt which uh there's 2.6
million in interest attached to that so
what that equates to is a million 74,000
in annual repayment um today um you can
see off to the right I've uh included
the expiry so you can see when some of
those debt pieces fall off um you know
uh a number of those of course they're
going to go for a long period of time
you know the boat launch uh 2048 um the
idea is that we're advertizing that over
the life useful life um and we um that
that's our approach in terms of how long
we go with the debt um just yes so this
is the external um we're
forecasting um this the bottom section
is the new debt is what we're
forecasting and there's a number of day
uh years when they start we're planning
for it to come online from 2025 to
2028 and when that's all like uh so when
said all all that debts online we're
looking at about another 27 thou $27
million in
debt um which would equate so about $2.3
million annual repayment uh on all that
debt um so I think this is just
demonstrating you know here's where we
are with debt here's where we planning
to go with our debt limits um the chart
below uh kind of provides you some
context of when you know the spike in
annual payment will be and roughly
around 2027 we'll be up around that 2.32
2.2 million range and then it should
drop down to the 1.6 and go for 1.6 over
the next 10 years you know this is just
to give some visibility on the upcoming
debt um one things I would one thing I
would highlight is that we don't have um
the um Hospital project on here so any
of the
infrastructure um that's planned you
know it may result in a Deb a debt ad or
an add to the debt um load for us
um so you know we want to keep that in
mind I'm not sure I think preliminary
they're looking at 17 to 20 million um
it's hard to say at this point in
time um
the um so so with the debt we get a
provincial uh annual repayment limit is
what they provide us and it's based off
our financial return so what they say uh
our our limit is is 12.3 million so they
say we can have principal and interest
payments up to 12.3 million which I
think we all know around this tailes a
bit would was is way more than we are
comfortable with or we can afford um the
so we're working on a debt policy and
we're looking to do something in the
neighborhood of about 10% of our you
know our tax revenue or own source
revenue and so what that would mean is
if we took that approach our limit would
be somewhere in the range of 3 million
for 23 3.3 million in 24 around around
that around that area would be something
that we would be our upper limit of
course the affordability and the impact
of rate pairs also has to be taken into
account when we're making these types of
decisions um uh on
debt any uh
questions deputy mayor uh just a
question on DTR off
and um in 20 like in when we're doing
the 2023 budget capital budget didn't we
defer that to the very end of uh um I
was looking for here in the capital I
thought we defer that into
2026 you know at the October 12th
meeting this is the October 12th meeting
or am I one meeting early
anyways the the final page uh it's the
the final page on the capital budget
Council saw this this year and approved
uh study uh prep work in 2024 and
Construction in 2026 so that's still a
change uh that council could make at the
committee of the whole meeting would
come back on tackle but that's the
direction that council's provided to
Administration today okay my my mistake
I think that was probably the front end
of the meeting on this uh and I I recall
from last year and that I know we we
pushed it uh along the five years thank
you any other
questions um all right uh the final page
we have here is our uh schedule of
reserves
um essentially uh you know the opening
uh balance is uh forecasted of course
right now because this would be you know
there's
2023 uh adjustments that have to come
through and of course the 2022 is is UNA
audited so there's still some minor
adjustments but what that does it takes
into account our budgeted or planned
spending Reserve transfers and things
that have been appr previously approved
um to get us to the opening balance
balance um we have um the transfers to
reserves so these are the items that are
coming in from the operating we have the
transfer from the reserve so that could
be anything that's coming in between the
the reserve categories or into the
operating to fund uh for example a study
or something of that nature and then we
also have the capital contributions uh
which are funding actual capital
projects to get us to the closing
balance um and these are um grouped uh
in specific um groups I suppose special
purpose fiscal stabilization uh Capital
facilities or Capital Works um the
special purpose would be something like
snow clearing or winter
control
um not sure what else um so I think you
know we're moving um um slowly down you
know we're coming from 179 in terms of
our ending balance on the operating side
and it's coming down to 173 is what
we're forecasting so it's just it's a
it's a little bit of a further reduction
of The Reserve
balance um some of the larger reserves
maybe I can give you um some examples
would be like one of our you know
vehicle and Equipment um like the
vehicle replacement reserves that's a
fairly large one um if about
uh we have our contingency sitting at
around 2.6 we have like a working
capital reserve amount in there that
helps the city um you know pay bills and
have amounts in the bank so that we can
carry us forward into uh the taxation or
billing periods so there's so there's
Capital working capital in there that we
need 4.4 I just want to jump on that a
little bit more on that uh working
capital so a lot of municipalities many
in fact operate on a line credit like
when you're sort of waiting for the the
the tax revenue to come in we're very
fortunate that we're able to cash flow
that through our reserves so we don't
have a line of credit to support our
operations so um that that having a
healthy balance in there just really
helps us make sure that the bills are
getting paid as we wait on our
to intake periods can highlight that for
Council that's a prudent approach to to
uh to to carry us through versus the uh
paying on a line of credit um
uh another piece you know we have
another 1.4 in our parking Reserve um
and and then maybe there's the last one
I'll mention uh is the uh special
special purpose so the infra the land um
future Land Development is sitting at
about 3.1 million in that Reserve so
those are some of the high level uh
Reserve amounts of course there's some
smaller ones that are um used to help
facilitate some of projects and in other
items listed
here that's all there's any questions on
that is that uh is that
everything yeah at this point your
worship we would uh request a recess uh
and to come back to the special meeting
at noon and
uh okay and then go back and then go
back back into the meeting back
into
okay
okay we're going to call this uh special
meeting of council to order uh for
Tuesday October 24th
2023 uh
land As We Gather we recognize that we
are on treat3 lands which are steeped in
Rich indigenous history and home to many
First Nations and mate people today we
continue to be thankful for the
Partnerships with indigenous people we
give thanks for the many blessings we
enjoy in the city of canora we seek
wisdom in our minds clearness in our
thinking truth in our speaking and
always love in our hearts so that we may
try always to unite the citizens of
canora let these principles guide us in
our decision making thank
you item number three information
notices uh not applicable today uh
number four Declaration of Peary
interest in the general nature
thereof uh for any member of Council on
today's agenda from a previous meeting
or from a meeting which a member was not
in attendance uh see
none uh five presentations we do have
one uh once we go in camera uh item
number six uh so it's resolution number
one thank you worship I move resolution
number one at seconded by councelor
Manson that pursuant to section 239 of
the municipal act 2001 as amended
authorization is given for Council to
move into a closed session at 12:02 p.m.
to discuss items pertaining to the
following one receiving advice that is
subject to solicitor client privilege
one matter Synergy North Council will be
verbally reporting out in a general
Sense on all items considered in the
closed sessions when we once we return
from the closed session and move back
into Open
Session thank you any questions see none
call the vote all those in favor
Carri
we return to open
session just reporting from our closed
session that the item we discussed is
also the item will be discussing in our
Open
Session thank
you uh so we're uh back in public
session so we're uh moving on to uh
number eight uh and there's a resolution
that but I believe the uh CAO would like
to speak on this uh on this item before
we uh before someone reads it discuss
yeah thanks so much your worship so uh
the reason that we're here today is to
approve an amendment to the unanimous
shareholders agreement uh between the uh
city of canora and city of Thunder Bay
and Synergy North Corporation the
um the necessity to move forward with
this amendment today is driven by
Synergy North cost of service
application which is a regular process
that uh any um uh LDC
uh sorry which stands
for help me out local distribution local
distribution goes through uh every 5
years just to ensure that their rates
are modern and uh have been through a
rigorous examination process by the
Ontario uh energy board and there's a
couple details in here just regarding
the relationship uh between the city of
thunderbay city of canora and cgy North
Corporation um that just need tweaked in
order to facilitate uh the cost of Serv
application and uh that's that's really
why we're here
today I think so okay uh so thank you
very much uh so we do have uh resolution
number
two you're the lucky one this is a long
one so get comfortable maybe grab a
drink follow through it Okay resolution
number two uh whereas the corporation of
the city of canor uh
close can and and thunder Hydro
Corporation TB Hydro hold all of the
issued and outstanding shares in the
capital of synergy North SN in the
corporation of the city TV holds all of
the issued and outstanding shares in the
capital of TB hydro and whereas TB hydro
canora and SN are parties to an amended
and restated unanimous stakeholders
agreement the USA dated as of January
1st
2019 and and whereas TB holds a
promisory note the note uh dated as of
April 19th 2013 issued by SN in its
capacity as successor to the original
issue of the note thunderbay hydro
electricity distribution Inc pursuant to
which SN shall repay the principal
amount thereof to TB on demand and
whereas in connection with the
transition from the rate minimization
model as defined in the USA a to a rate
of return model as defined in the draft
anr USA with respect to SN a TBN SN wish
to uh make certain amendments to the
notice sorry to the note to provide for
the payment of interest at the
established rate as defined in the
draftr USA and the partial principal
repayment collectively the TB note
amendments and B SN wishes to repay a
portion of the principle of the note the
partial princip repayment and such
repayment requires the approval of TV
hydro and canora pursuant to the USA and
C to enable the partial principal
repayment SN wishes to enter into
financing Arrangements the financing
including the provision of security with
Toronto Dominion Bank TD substantially
as described in a term sheet forming
part of a proposal dated July 28th 2023
submitted by TD to SN and D the parties
to the USA wish to make certain amends
to the USA substantially in the form of
the draft amended and restated unanimous
shareholders agreement the draft anr USA
previously uh presented to city council
for review therefore it be resolved that
one the city is authorized to enter into
an amended and restarted USA the anr USA
substantially in the form of the draft
anr USA and two the city is authorized
to execute the requisite shareholders
resolution of SN to approve the TV note
amendments the partial principal
repayment and the financing and three
the execution and delivery by the city
of the an anr USA and the performance by
it of its obligations thereunder
substantially in the form and on the
terms set out in the draft an anr USA
with such deletions amendments or
additions thet as the city there to
pardon me as the chief administrative
officer or other duly authorized
representative of the city the
authorized representative May determine
is authorized and approved the execution
of such anr USA in accordance with the
provisions of the paragraph below being
conclusive evidence of such
determination and four the authorized
representative is authorized and
directed for and in the name of and on
behalf of the city to e execute and
deliver the an anr USA substantially in
the form and on the terms set out in the
draft an R USA with deletions amendments
or additions thereto as the authorized
representative May in his or her
absolute discretion determine the
execution of such investments in
accordance with the provisions of this
paragraph the conclusive evidence of
such determination and five the
authorized representative is authorized
and directed for and in the name of and
on behalf of the city to execute and
deliver a sh shareholder resolution of
SN and of all such other agreements
amendments instruments certificates
resolutions and other documents and to
do all such other acts and things as the
authorized representative May determine
to be necessary or advisable in
connection with the anr USA and the
financing and to carry out the intention
of the foregoing resolution the
execution and delivery of any such
agreement Amendment instrument
certificate resolution or other document
or the doing of any such other act or
Thing by the authorized representative
being conclusive evidence of such
determination and finally number six the
authorized representative is authorized
and directed to provide a copy of these
resolutions to SN TB and TB hydro and
their uh respective authorized
representatives who are under a duty of
confidentiality could you just State who
mov
second Sor that was moved by myself and
second by Council
cach
okay um so is there any question for
Council first of all thank you for it's
about as short as we could
get um is there any questions to council
before we V on the
resolution see okay so I'll uh I I'll
call the vote then all those in favor of
resolution number
two carried thank
you
okay uh moving on the
agenda uh number nine announcements um
anything from Council thank you thank
you thank you very
much so resolution number
three thank you worship I move
resolution number three it's second to
councelor
Manson excuse me that the following byla
be now read a first and second time and
approved in its present form and
presented for third and final reading
147 2023 amended and restated unanimous
sharehold shareholders agreement for
Synergy North
Corporation discussion in do see none
call to vote then all those in
favor uh carried thank
you
okay uh moving on the agenda number nine
then announcements is there any
announcements I just want to remind
everybody that uh
CTV on November 10th is having the 1H
hour special on the unknown bank robber
the date was
changed thank you any
other
okay so we'll move on the agenda to uh
number 10 and we have resolution number
four
please resolution number four mooved by
myself and seconded by councelor cotch
that this meeting now be declared closed
at 12:31 p.m. thank
you
okay back in Open session from our uh
lunch break and over to you May uh thank
you uh so we are back in
uh in in open uh and we uh we're going
to go back into Clos answer we're going
to revert back to uh item number three
motion to adjourn into we should do that
to close session Bernie
that move by myself and seconded by
councelor Manson pursuant to section 239
of the municipal act 2001 as amended
authorization is given for Council to
move into a Clos session at
12:49 uh p.m. to discuss items
pertaining to the following lab
relations one matter negotiations
Council will will be verbally reporting
out in a general Sense on all items
considered in the Clos session once we
return from the session and move back to
open
session
call favor car thank
you
okay mayor Cory back okay uh thank you
very much so we're uh back in Open
Session and uh return uh Open session is
Council Co said no uh reports uh and I
would move to number five for
adjournment all those in
favor 56