[0:01] everybody wants to go
[0:17] first good morning everybody we call
[0:20] this uh special committee the whole
[0:22] meeting to order for Tuesday October
[0:25] 24th
[0:26] 2023 uh moving on the agenda col
[0:30] by
[0:34] everybody as We Gather we recognize that
[0:36] we are on 33 lands which were steeped in
[0:38] Rich indigenous history and home to many
[0:41] First Nations and mate people today we
[0:43] continue to be thankful for the
[0:44] Partnerships with indigenous
[0:46] people thank
[0:49] you moving on item number public
[0:53] information notices uh there are none uh
[0:56] item number D Declaration of Peary
[0:59] interest in the general nature
[1:01] thereof uh any member uh Council that
[1:04] wishes to declare Kary interest and the
[1:07] general nature thereof pertaining to any
[1:09] items on today's agenda or from a
[1:11] meeting at which a member was not in
[1:13] attendance uh seeing
[1:15] none uh moving on the agenda under
[1:19] subject item number one we have 2024
[1:21] budget requests uh so we have I believe
[1:25] four uh four organizations here
[1:28] today or uh or groups um and first on
[1:33] the agenda is the All Nations Health
[1:35] Partners recruitment committee uh
[1:43] Ray 15 minutes
[1:47] sure worship members of
[1:49] council uh my name is Ray rad I'm here
[1:52] as chair of the foundations's Health
[1:54] Partners professional recruitment
[1:56] committee it's a very active committee
[1:58] that the city of canora
[2:00] also has a seat on for voice and his key
[2:03] role is provide oversight to our
[2:05] professional recruiter Jennifer Savage
[2:08] while also ensuring that we're making
[2:10] progress in our recruitment
[2:13] efforts professional recruiter role is
[2:15] really
[2:16] crucial uh because they lead the drive
[2:19] to recruit professional staff and we say
[2:21] that that includes Family Physicians
[2:23] Emergency Room Physicians uh specialist
[2:26] nurse practitioners and visiting looms
[2:28] to our region so it's it's a really key
[2:30] role and it's also important for the
[2:33] recruiter to engage uh medical students
[2:36] and residents to welcome them and create
[2:38] a connection because out of that
[2:39] connection which extends beyond their
[2:42] presence in our community it's an
[2:44] opportunity to recruit them to work in
[2:47] canora because they have experience uh
[2:49] in our community and in our region when
[2:52] we look at our health system today um
[2:55] whether you're here or any other
[2:58] community in Ontario or Canada or North
[3:02] America and so on uh there's no question
[3:04] that we've been impacted by the
[3:06] pandemic in our health human
[3:10] resources uh we're now facing critical
[3:12] shortages in both Physicians and nurse
[3:14] practitioners and then the impact on
[3:16] that and you hear it directly I'm sure
[3:19] access to primary care for Clinic
[3:21] appointments other services like emerge
[3:24] coverage but the truth is we've been
[3:26] able to maintain Service uh despite
[3:28] those challenges however it does place a
[3:31] a substantial burden uh on our present
[3:34] Physicians and nurse practitioners who
[3:35] are Rudy stretched uh to maintain
[3:39] services and also I would say they're
[3:42] also
[3:43] exhausted but they're still working and
[3:45] we're still providing
[3:47] service however it's also fair to say
[3:51] this is probably the most important time
[3:53] we've ever faced in terms of recruitment
[3:56] the recruitment model has changed um
[3:59] it's now an ongoing long-term investment
[4:02] of time energy commitment resources it's
[4:06] a marathon not a Sprint uh every
[4:08] Community is in the same boat so we're
[4:10] competing with
[4:11] everybody and ultimately it is
[4:13] influenced by a meaningful relationship
[4:16] that gets established with potential
[4:18] candidates that are
[4:20] recruitable and this Begins by investing
[4:23] when people are here as students and
[4:25] residents so they can see their future
[4:27] of setting roots in canar and this
[4:31] region and to be
[4:33] successful uh we must begin by
[4:35] supporting our current staff and staying
[4:39] uh they have the best knowledge what
[4:40] it's like to work here they're essential
[4:43] people in our recruitment process they
[4:45] know the practice environments they can
[4:48] be influential for advocating for
[4:50] practicing in this area and most
[4:52] importantly they're already
[4:57] here and we have made progress
[5:00] uh we have welcomed some family
[5:02] physicians we respectfully said goodbye
[5:04] to others who we truly valued and and
[5:06] hopefully they may return someday we've
[5:09] now recruited our full team of
[5:11] psychiatrists we have a new general
[5:12] surgeon who's starting in January and we
[5:15] hope to recruit our third surgeon in
[5:18] 2024 we have new visiting specialists in
[5:21] urology Gynecology and Opthalmology and
[5:24] all these new Specialists again they
[5:26] bring an opportunity for people to be
[5:28] seen here as opposed to traveling to
[5:30] another uh City for
[5:33] that and we also anticipate very soon a
[5:37] funding announcements for pediatricians
[5:39] at team of four for our region so stay
[5:42] tuned for
[5:44] that we've also expanded our teaching
[5:47] capacity uh with nsum for students and
[5:49] residents and we also see that as an
[5:52] important role that we can serve uh
[5:55] because by bringing more students and so
[5:56] on we create relationships they get to
[5:58] see us and ask action and we have
[6:01] opportunities to connect with them and
[6:02] and recruit them when they graduate
[6:05] we're also very important to have an
[6:06] involved physici group um we call them
[6:09] our local education group and they offer
[6:12] uh teaching opportunities in a variety
[6:13] of disciplines so that when we're
[6:15] recruiting uh students and and so they
[6:17] can get a tremendous experience with the
[6:19] variety of services that we have
[6:22] available um how hosting medical
[6:24] students and residents a really great
[6:25] way of showcasing our community and this
[6:28] would not be possible with our dedic
[6:31] created group of professional and
[6:32] Hospital staff who work very closely
[6:34] with our professional recruiter and
[6:37] those positive experiences are further
[6:39] augmented by uh local people community
[6:42] members uh the local activities that are
[6:44] available shops restaurants Etc that's
[6:47] all part of building a relationship of
[6:50] event eventually having people work here
[6:53] but it's very competitive and to be
[6:55] competitive we have to widen our
[6:58] marketing uh we had uh we were with a
[7:00] group in Israel to try and recruit not
[7:02] Israel pardon me Ireland uh to recruit
[7:06] uh foreign uh medical graduates because
[7:08] they can now come into Canada and into
[7:11] Ontario under changes in how licensing
[7:13] works so so we have a really
[7:16] big uh you know uh challenge in order of
[7:20] doing everything possible to
[7:21] recruit uh we have to keep working on
[7:24] relationships so that they're well
[7:26] established uh when we bring new local
[7:28] Physicians into to uh maintain our
[7:30] services we also potentially show them
[7:32] that this is a really good place to work
[7:35] and uh and we must also encourage
[7:37] Physicians uh who have previously
[7:38] enjoyed positive locom experiences here
[7:41] to refer colleagues and friends to
[7:43] consider coming here as well many
[7:45] communities are offering significant
[7:47] recruitment incentives with return and
[7:49] service agreements housing
[7:52] subsidies and uh the far the more short
[7:54] you are uh the more desperate you are
[7:57] and the more things you do usually tied
[7:59] though on uh return and service
[8:01] agreements of at least 3 to 5
[8:05] years so the city of canara has
[8:08] supported our recruitment committee have
[8:10] provided funding for $25,000 per year
[8:13] for a long time uh to support the effort
[8:16] of the professional recruiter and we as
[8:18] all nation's Health Partners we
[8:20] sincerely appreciate uh the city's
[8:23] support I was in front of uh Council in
[8:25] January
[8:27] 2023 and we requested the city of canor
[8:30] to increase their contribution to
[8:31] $40,000 perom and that's really just to
[8:34] support our increased efforts that we
[8:36] need to do uh with all the recruiting uh
[8:39] aspects that I identified earlier it
[8:42] also allows the professional recruiter
[8:44] to travel more and also more importantly
[8:47] potential recruits are looking for site
[8:49] visits in order to get a Fel for the
[8:51] community look at housing and things of
[8:53] that nature all of that helps and I do
[8:55] understand that um in your draft budget
[8:58] for 202 24 you have put in a provision
[9:01] for consideration as part of your budget
[9:03] which we appreciate uh you further
[9:05] considering
[9:07] that so I'd like to extend uh our
[9:09] sincere appreciation to the city of
[9:11] canora for your long-standing support
[9:13] and engagement with our recruitment
[9:14] efforts and um we look forward uh by
[9:18] working together uh to make sure that we
[9:20] can uh reduce our vacancies and expand
[9:23] our services here thank you very
[9:26] much question Council
[9:32] thank you thank you for your
[9:33] presentation Ray um just a quick
[9:34] question you mentioned recruiting
[9:35] doctors from Ireland um I think that's
[9:38] really exciting and pretty cool that
[9:40] that type of an agreement exists with
[9:41] Ontario is Ontario working on more
[9:43] reciprocal agreements with Manatoba like
[9:45] is there are there still barriers with
[9:47] recruiting doctors from Manitoba to
[9:48] practice here well we've tried to reduce
[9:51] them to the full extent we can like for
[9:53] instance just to keep your merge open
[9:55] trying to get Physicians to come for a
[9:57] merge uh you know we at the beginning we
[10:00] had no flexibility on the time it took
[10:02] the license of physician and we said
[10:04] well we need them for next week we can't
[10:07] wait 3 months so we were able to
[10:09] negotiate special Arrangements uh for
[10:11] faster licensing and I think um as we go
[10:16] further I think that that that's part of
[10:18] a really uh important discussion we need
[10:20] to have with Manitoba in terms of
[10:22] service access the ability for
[10:24] Physicians and even health
[10:26] information uh to be more expedited uh
[10:29] in terms of how we work as neighbors so
[10:32] I think all of those things Grant
[10:33] they're all part of the same discussion
[10:36] thank
[10:37] you c b yeah again thanks for your
[10:39] presentation right you just mentioned
[10:41] you have a full team now of
[10:42] psychiatrists how many how many members
[10:46] do that team make up who are they well
[10:48] it's uh three three psychiatrists and we
[10:51] can also recruit another. 6 under the
[10:54] funding that we have um we still rely on
[10:57] some looms uh from time to time time for
[10:59] vacation coverage and things of that
[11:01] nature uh we are in a bigger discussion
[11:04] though with Su Lookout and so on over
[11:07] because they also have a need for
[11:08] psychiatrists of actually expanding our
[11:10] model to include more so these are all
[11:13] things that that are sort of adjusting
[11:16] as we go forward I'm sure with this
[11:18] being a regional
[11:20] psychiatric facility it's it's it's
[11:23] important it's priority who are the
[11:25] psychiatrists that we have uh it's Dr
[11:29] Shen Dr kall and Dr
[11:33] Marbel and uh yeah well when we lost all
[11:37] our psychiatrists uh Dr kall was the
[11:40] first one that we recruited then Dr Shen
[11:43] came just over about a year ago Dr
[11:45] marbor just came this year and they all
[11:48] have different areas of practice which
[11:50] really gives us a broad coverage for uh
[11:53] for mental health
[11:56] thanks council could you tell us um
[11:59] exactly the amount of doctors were
[12:02] short I think in Primary Care well I
[12:05] think uh it depends on what service but
[12:07] I think in primary care we think
[12:09] somewhere between 10 to
[12:11] 12 uh in primary care and emerge I can
[12:14] tell you it's about
[12:17] 40% so we are relying on looms and and
[12:20] so on to but it's also on a nurse
[12:22] practitioner side too where you know and
[12:25] also we also look at physician assistant
[12:27] you know different different uh
[12:28] professionals that we can also bring in
[12:30] to take pressure off of Just The
[12:33] Physician uh so those are all all things
[12:35] that we're working on but you know you
[12:37] should be aware though that we're in we
[12:40] have a funding
[12:41] proposal which would cover all the
[12:43] services provided by physicians with a
[12:46] small number of exceptions but certainly
[12:48] emerge primary care we have a a unique
[12:52] funding model that's actually being
[12:53] negotiated right now that if we get
[12:57] that that's going to be the major
[13:00] benefit that we can achieve in order to
[13:02] actually recruit by actually solving our
[13:05] salary inequities relative to to the
[13:07] South which creates problems recruiting
[13:09] here so if that gets approved that
[13:13] changes
[13:17] everything any other questions
[13:21] Council okay thank you very much thank
[13:24] you very
[13:27] much
[13:29] uh next up we have uh triple place we
[13:37] have morning
[13:39] worship May and Council uh Council and
[13:43] staff as well good
[13:46] morning uh just I think we're set to
[13:52] go always tough to
[13:54] follow I don't like following remember
[13:57] last year my my backman watch rang and
[14:00] uh technology wasn't working
[14:17] [Music]
[14:25] early just go from
[14:27] there
[14:31] technology just doesn't seem to like me
[14:33] today
[14:36] again okay we'll start basically so
[14:38] Triple Play is as most members would
[14:41] know and have seen we're into our 28th
[14:43] year we still have a number of those key
[14:45] people as we call them our rocket chair
[14:48] uh rock stars Jack Martin is one of them
[14:52] who you know just doesn't seem to let it
[14:54] go and is inspirial and leading uh us as
[14:58] we go forward
[14:59] Dar is here today Dar is our she is the
[15:03] uh the chair of the executive committee
[15:05] and also drives Us in and where we go
[15:07] our with our Forward Thinking Triple
[15:10] Play has always been a funding
[15:11] assistance for registration activities
[15:13] we're we're good we'll just go up uh to
[15:16] help Community Sports Music Arts culture
[15:18] programming we're a lending program over
[15:21] at the uh Rabel Lake Road 239 rabbit
[15:23] Lake and thank you to our Partnerships
[15:26] over there to keep that building uh
[15:28] avail aable for us it's it's been
[15:29] amazing since Co started how much
[15:31] equipment we go through especially
[15:34] around the inventory that stores have
[15:36] been able to keep but more so some of
[15:38] the pressures we'll talk about this
[15:39] morning we're also a partner for local
[15:42] organizations to fund family activities
[15:44] and recreational programming U we've
[15:46] done some really unique things we want
[15:47] to talk about today as
[15:50] well as Ray had mentioned in his
[15:52] discussion Co has also been very tough
[15:55] on local kids we see it right across the
[15:57] board in our school
[15:59] but mostly in our Sports Recreation
[16:00] cultural programs we see impacts uh I
[16:04] would refer again to council to look uh
[16:06] if they have time to go back to
[16:07] JumpStart JumpStart state of sport uh
[16:10] review is up for 2023 and whether it's
[16:13] sport Recreation culture I think you'll
[16:15] get a very deep appreciation for some of
[16:17] those impacts those impacts are wide
[16:20] variety uh Partners continue to see the
[16:22] impacts of Co in all aspects of sport
[16:25] Recreation arts and Co programs
[16:28] consequent on family and parents is
[16:30] unique significant barriers to sports
[16:32] cultural activities with increased
[16:33] pressures financially on parents cost of
[16:37] living increases and decisions to
[16:38] register kids or put food on the table
[16:41] is is really a true Factor
[16:43] today 4 and 10 parents continue to
[16:46] report adverse effects on their children
[16:48] from reduced participation stats that
[16:50] continue to grow and we see every day in
[16:53] sports play and significant cultural
[16:55] leisure activities including signs of
[16:56] less physical activity Fitness
[16:59] feeling of loss resentment and anxiety
[17:01] and so those continue to pressure us all
[17:04] and to our organizations who try to keep
[17:06] the doors open increased pressures of
[17:08] operational costs and fees posing new
[17:10] challenges for sport organizations and
[17:12] that goes right across the board for
[17:14] just recruiting a volunteer today uh to
[17:16] Commitment of family
[17:18] members so the research and studies go
[17:20] deep into things like 81% of sports
[17:23] organizations say costs have increased
[17:26] 62% of sport organizations say the
[17:28] current economic situation has led to
[17:30] reduce signup rates for their
[17:31] programming which also has had a direct
[17:34] impact on us as a programmer with the
[17:36] barrier of what we used to say a $30,000
[17:39] layer we're not even seeing those kids
[17:41] register today just because those those
[17:44] figures and numbers have have almost
[17:45] wiped them out of those opportunities
[17:48] 44% of parents say they cannot afford to
[17:50] register their kids in sport today and
[17:53] as well 58% of parents say that
[17:55] registration fees program costs are on
[17:57] the rise and we've seen that rise
[18:00] 177% from the study over the years since
[18:03] Co of December
[18:05] 2021 so what do we see for for triple
[18:07] play increased pressure increased
[18:09] support uh I would say and I think Dar
[18:12] would attest that it's been a bigger
[18:14] year than we anticipated in what we've
[18:16] been trying to do we've been out a
[18:18] little bit more out of the box but we
[18:20] continue to support work with sports
[18:21] Recreation culture programs to focus on
[18:23] registration and participation fees we
[18:26] continue to support our equipment lock
[18:28] room in its greatest uh needs what we're
[18:31] not seeing or what we are seeing as a
[18:33] generous uh supply of equipment in from
[18:35] people but less and less opportunity for
[18:37] families to pay which is all right it's
[18:40] it's a loan equipment share program uh
[18:43] but mostly in the past we would get
[18:45] donations for equipment we're just happy
[18:47] to see the families leave and to those
[18:49] that drop off our equipment we're very
[18:51] thankful that we continue to stock our
[18:53] shells we have worked in a couple new
[18:56] opportunities of purchasing some some
[18:57] Partnership of VI equipment one of those
[19:00] recently and we talk about in our
[19:01] partnership with Bard anyone and a a
[19:03] skate park celebration at the park we
[19:06] have really worked hard this year on new
[19:08] sponsorship and collaborative
[19:09] opportunities and I want to share a
[19:11] couple examples in and mwood uh
[19:13] Adventures is probably one of the best
[19:15] we can show and we're assisting in
[19:17] changing the landscape and regrouping
[19:18] our financial requirements we need to
[19:21] raise the bar for for kids the bar was
[19:23] low uh and it's keeping kids from or at
[19:26] least from our support so we're going to
[19:29] raise that bar to hopefully capture more
[19:30] and this year the executive did a a
[19:32] raise of a bar that hopefully we caught
[19:35] more kids this year than we did last and
[19:37] finally we're working in great
[19:39] Partnerships recently with schools and I
[19:40] think that's probably our biggest
[19:42] collaboration and partnership is getting
[19:44] in with the schools and our first nation
[19:47] Partners our sponsoring Partnerships are
[19:49] key um the ass that we have is is a
[19:52] percentage of maybe less than 8% of what
[19:55] our ASA build is for our program and
[19:58] without our sponsors and partners we we
[20:00] just can't make that work for those that
[20:02] know Vicky Moss uh what a great lady she
[20:05] was started off with offering just
[20:06] collection of skate equipment for us
[20:08] last winter turned into an amazing
[20:11] partnership she also as most might know
[20:13] she works in program down in ger Park
[20:15] which is a pocket of our kids out of the
[20:16] mental area that traditionally don't get
[20:19] those opportunities for participation uh
[20:21] we we partnered with some funding
[20:23] agreements that anyone anywhere anytime
[20:25] could use that equipment and Vicki grew
[20:27] that into Family Day p uh barbecue
[20:30] picnic which we sponsored and supported
[20:31] with Honda and what a great day that was
[20:33] to to see hot dogs flow off of barbecue
[20:36] as fast as we could cook them and and
[20:38] basically see a great group of kids and
[20:40] family enjoy that day that also led into
[20:43] a partnership with her husband who is
[20:45] the general manager at Honda who
[20:47] sponsored s SI event which we had some
[20:50] great relationships and now I just
[20:51] worked in with her family p Pine our is
[20:54] it mental Family Resource Center in
[20:57] gifting for Christmas and ensuring kids
[20:59] the age of 12 to 18 do get some some
[21:02] equipment and some gifts for Christmas
[21:04] so it's interesting how collaborations
[21:06] and sponsorships can work our indigenous
[21:08] Day first day of summer national
[21:10] ghostgate day was was a huge success we
[21:13] purchased equipment through and with
[21:15] with partnership with board anyone to
[21:17] make sure that kids could financially
[21:18] afford a board uh needed a new board
[21:21] repair their board uh we celebrated that
[21:24] day up in the park uh we ended up just
[21:26] getting it in before one of the bigger
[21:28] storms uh took us away um sponsorship
[21:31] also then led into the San Memorial
[21:33] skate which is a great uh recognition to
[21:36] Sam and the community uh as everyone
[21:39] would know I I don't know anything that
[21:41] we've done better than our small cookie
[21:43] day and we thank everyone including our
[21:45] city Partnerships uh that that ate a
[21:47] cookie I don't know anyone that that
[21:49] didn't eat a cookie or share a cookie
[21:52] last year's total was a raising of
[21:54] $33,600
[21:56] that by far is smashed our record um and
[21:59] we continue to believe that we we get
[22:01] that for one more year those uh events
[22:04] then led into our opportunity of a
[22:06] partnership that started off on on a a
[22:08] challenging note ended up great in the
[22:10] partnership that we were able to share
[22:12] some of those smell cookie dollars uh
[22:14] with the school program and help of
[22:17] finalizing an inclusive playground so
[22:19] things go differently in different ways
[22:21] but those Partnerships have grown and
[22:23] interesting enough their sister smaller
[22:25] school at Christmas was Raising selling
[22:28] candy for uh Triple Play kids uh they
[22:31] were quite excited to know that they
[22:32] were partnering with us to to make their
[22:34] dollars and their cookies and and their
[22:36] candy donations go a long way as well
[22:39] I'd like to thank the city uh for
[22:42] helping us through uh the funding
[22:44] program it's it's it's your tourism
[22:46] program it's s St I should know that off
[22:48] the top of my head the funding that goes
[22:50] through your hotel supported us through
[22:53] bringing in the out out of town teams
[22:55] for the hotels uh helping us cut our car
[22:58] cost to that uh Triple Play took the
[23:00] whole responsibility of all cost to host
[23:02] that we worked in partnership with both
[23:04] our girls and our boys minor hockey
[23:05] program and we were able to raise
[23:07] $177,000 in two games and that in turn
[23:10] is helping us partner with our minor
[23:12] hockey groups uh for equipment
[23:14] registrations but the biggest part uh
[23:16] just recently uh The Right Start program
[23:20] uh for kids first shift 31 kids
[23:22] registering we we've worked a
[23:24] partnership that we will pick up the
[23:25] additional registration uh funds for
[23:28] those kids to ensure they play all year
[23:30] and hopefully keep the large percentage
[23:31] of those girls and boys playing hockey
[23:34] as well we just walked yesterday from
[23:36] our upgrade uh relationships with Beaver
[23:38] bra bike program uh a strong Kudo to
[23:41] Debbie Novak and the work that she did
[23:43] to get that bike program I'm going um m
[23:45] cranic is as a passion of a person I've
[23:47] ever seen in a school in regards to
[23:50] starting biking I've never seen so many
[23:52] kids on bikes again which is great but
[23:54] that relationship now uh formed allowed
[23:56] 20 bikes to be freed up in a partnership
[23:59] between Northwest Health Unit um Triple
[24:01] Play and Evergreen school to hopefully
[24:04] uh soon announce 20 new uh mountain bike
[24:06] program for the Evergreen kids and and
[24:09] so th those collaborations get us deep
[24:11] into Partnerships that we didn't
[24:12] traditionally see us doing before but
[24:15] have great impacts on kids that that
[24:17] financially need the support that
[24:19] there's no questions asked delivery
[24:21] programs are happening we also have
[24:23] great Partnerships with with the
[24:24] examples with our rotary rotary has
[24:26] always been a strong support of Triple
[24:28] Play we were able to partnership back up
[24:29] with them with the school program at
[24:31] Evergreen to ensure kids met Camp uh get
[24:34] got to go to Camp I also mentioned the
[24:36] mountain bike opportunity which is
[24:38] really cool we just formed a re recent
[24:40] partnership relationship with we l
[24:42] cabins for every cabin that was built
[24:44] leveled this year a percentage of that
[24:46] went to us in the commitment of $3,000
[24:48] for matching grant for three years is a
[24:51] huge investment of a partner within our
[24:52] community and numerous Community donors
[24:55] throughout the years uh very many to
[24:57] name buta Lodge has been a longtime
[25:00] supporter of of us they were one of the
[25:02] matching uh dollar programs that
[25:04] continue to support us I mentioned
[25:06] Nicole margarit Bourgeois school and
[25:08] their their cookie air their candy drive
[25:10] as well as supporting uh funds from
[25:14] kdsb our city budget request similar to
[25:16] last year it's actually the same as last
[25:18] year I believe the high request at one
[25:20] time was 15,000 uh we've put in a
[25:23] request for $122,000 uh and then the
[25:26] request for threeyear forecasting
[25:28] uh up to 12,5
[25:31] 13,000 so if there's any questions um
[25:34] we've come a long way it's been a great
[25:35] year in many different ways I think
[25:37] we've been able to do I think we also
[25:39] partnered in four or five barbecues I
[25:41] will admit it's not my greatest uh uh
[25:44] thing that dragging barbecues around to
[25:46] to to sometimes get rained out but we
[25:49] also were able to share a part of that
[25:51] uh the end hot dogs we didn't get rid of
[25:53] I went to Kuwait and public school for
[25:54] their family day so there's many ways of
[25:56] sharing a hot dog in our Community U but
[25:58] uh we thank you your worship for that
[26:00] effort if there's any
[26:03] questions councel yeah thanks again for
[26:06] the presentation and for the great work
[26:09] uh you talked about the value of
[26:10] Partnerships I never heard anything
[26:12] about partnership with obb can you tell
[26:15] me where they fit in I know U from my
[26:17] personal experience um the obb
[26:20] facilitated uh project Sunset program
[26:23] years ago was a youth engagement program
[26:26] uh started off in cash and it was funded
[26:28] by Believe by the federal government the
[26:30] team of like several million and it it
[26:32] did have a lot of great results um it
[26:35] was uh so then it was operationalized in
[26:39] our communities as well and uh it was
[26:41] functioning for a time in canora um I
[26:45] don't know the status of it right now if
[26:46] it's been idled or I think the idea was
[26:48] to hand it off to a police agency uh but
[26:52] I'd just like to know if you have a
[26:53] partnership with with the op uh if not
[26:56] need for financial for income support
[26:59] because that type of relation relational
[27:03] uh programming I think is vital and and
[27:05] I think it's Elemental to uh any
[27:08] Community safety initiative so you know
[27:10] the work you're doing I fully fully
[27:11] support but I really think that
[27:13] mentorship um a partnership a strong
[27:17] partnership with with the obb I think
[27:18] could be beneficial in uh in many ways
[27:22] just question with that yeah we've had
[27:24] numerous discussions with help me with
[27:26] the term be stuff
[27:28] Inspector Inspector yeah dougen on a
[27:30] number of occasions uh have I've had
[27:33] time to talk to a number of officers
[27:34] just especially around some of the small
[27:36] cookie in our bike program the op have
[27:38] always been a large contributor in
[27:41] helping Beaver Bray with the bikes and
[27:42] the bike program but past that it it
[27:44] seems to have been a tougher challenge
[27:46] to get that partnership back but we we'
[27:49] offered up uh an opportunity to say give
[27:52] kids a ticket uh not a ticket for being
[27:54] bad but a ticket for being good POS
[27:57] ticket positive ticketing uh but we're
[27:59] still working on those and but our
[28:00] relationship with with uh Mr dougen is
[28:03] very strong and trying to understand
[28:05] where where kids are at today and some
[28:07] of the police and challenges and how we
[28:08] try and combat that through proper
[28:11] programming and how we get to our people
[28:12] that are kids that need the most help we
[28:14] got a youth Justice Center chip a golf
[28:16] ball down the street to it so I think
[28:18] it's obviously been identified this as a
[28:20] crucial intervention it's very very
[28:22] important so I support developing that
[28:24] relationship and if there's anything I
[28:26] can do please reach out okay if you
[28:27] could Bob I I will councelor Bob I will
[28:29] follow back up with that please and
[28:31] we'll see what we can do thanks for the
[28:32] great work than you uh thank you very
[28:36] much for that presentation thank
[28:40] you we have your
[28:48] request okay uh moving on the agenda we
[28:51] have the public library we have Mar
[28:56] and
[29:03] [Music]
[29:15] okay um good morning mayor porier sorry
[29:19] this is my postco voice uh City Council
[29:23] Members city of canor staff and guests
[29:28] as most of you know my name is mar Marge
[29:30] porier and I'm currently the vice chair
[29:33] of the canor public library I'm also
[29:35] here with Crystal elcock our CEO and Tim
[29:39] Fulmer who is a board
[29:42] member in a few moments I'll be
[29:44] presenting the proposed operating budget
[29:47] for the canor public library for the
[29:49] 2024
[29:51] year uh before I begin though with our
[29:55] budget proposal I would like to take
[29:57] this time to graciously thank all of you
[30:00] for your continued support the canor
[30:03] public library uh you are primary
[30:06] funders and the library is acutely aware
[30:09] that without your financial support the
[30:11] quality of services programming
[30:15] operations would have to be curtailed or
[30:19] stopped so thank you very much from the
[30:22] bottom of our literacy loving
[30:25] hearts first I'd like to also provide
[30:28] this audience with a quick but very
[30:30] important history lesson our library
[30:33] just like every other library in the
[30:35] province of Ontario is held accountable
[30:38] by the Ontario public libraries act this
[30:42] act is what we are governed by
[30:44] essentially it supports the provision of
[30:47] equal and universal access to
[30:49] information and establishes free public
[30:52] library services in Ontario through
[30:55] governance and regulation
[30:58] under the Ontario Public Library
[31:00] Association public libraries must be
[31:03] operated under the management and
[31:05] control of a public library board the
[31:09] board has the authority to make policies
[31:11] about operations and services of the
[31:14] public library the board is responsible
[31:17] for the oversight of its Library System
[31:20] it hires a CEO for example and the CEO
[31:24] reports directly to the board the CEO's
[31:28] responsibilities are guided through
[31:30] board policy and our strategic
[31:33] plan the CEO is aware of Municipal
[31:36] priorities and plans and works to build
[31:39] strong working relationships with the
[31:41] municipality other partners and to bring
[31:44] the best possible Library service to our
[31:48] community and if you want fund reading
[31:51] you can find the Ontario public
[31:53] libraries act by Googling it or by
[31:56] looking under the min history of Tourism
[31:58] culture and sports there's also a
[32:00] handbook for municipal
[32:02] counselors uh which I think is put out
[32:05] by um the Ontario Library
[32:08] Association um that might have some
[32:11] helpful information as well it was
[32:13] written I think in 2011 but I did look
[32:16] at it and it's still pretty
[32:18] pertinent um I would like to say that I
[32:20] am currently the president of the
[32:23] Ontario Library boards Association and
[32:26] I'm als Al a member of the Ontario
[32:28] Library
[32:30] Association our library is a member of
[32:33] the Ontario Public Library Association
[32:35] or Public Library Board Association
[32:37] pardon me as president one of my main
[32:40] duties is to chair the meetings we are
[32:43] currently working on establishing
[32:45] strategic plans and Associate uh
[32:47] priorities for our board concentrating
[32:50] on advocacy governance and membership
[32:53] engagement I will be helping to
[32:55] facilitate the Ontario Library Board
[32:58] Association boot camp at the super
[33:01] conference at the end of January
[33:05] 2024 now if you would please take a look
[33:08] at the sheet that you have in front of
[33:10] you uh which is uh our proposed
[33:13] operating budget for the canor public
[33:16] library for the year
[33:19] 2024 first of all I'd like to uh say
[33:22] that uh we are extremely thankful that
[33:24] our CEO uh is able to continue services
[33:29] and programming with an extremely tight
[33:31] budget for the most part you will notice
[33:34] that the day to-day operations for both
[33:36] branches is pretty are pretty constant
[33:39] save for a few areas that are beyond our
[33:43] control the biggest increases in our
[33:46] proposed budget you will see uh are
[33:49] salaries and uh benefits um you can see
[33:53] this in both under the canora and the
[33:55] kitan branch expens
[33:57] so looking at the canor branch for
[34:00] example these are showing an increase
[34:02] from
[34:05] 54,9
[34:07] 64 to
[34:25] $568,500 lines of expenses uh have is
[34:29] which is which are essentially what the
[34:31] public sees when they walk through our
[34:33] doors remain the same as our library
[34:37] Mission States the canora public library
[34:40] aims to provide a welcoming safe and
[34:43] supportive environment that connects our
[34:46] community and provides access to
[34:49] resources for information enjoyment
[34:52] cultural expression and the pursuit of
[34:54] lifelong learning our armored with this
[34:58] the canor public library is asking the
[35:00] city of canor for an increase in funding
[35:03] from
[35:07] 69,6 to
[35:09] $762
[35:12] 396 we are very aware that this is a
[35:15] significant financial request from us um
[35:20] from previous
[35:22] years and that that is mostly due as I
[35:25] say to um salary and benefits the canora
[35:30] public library is a refuge for unhoused
[35:33] in our city it's a place where they can
[35:35] come and get warm where they can read do
[35:38] a puzzle or play a game but most
[35:41] importantly access the computers in
[35:44] order to stay connected to family or
[35:46] conduct business it's a place where many
[35:49] who experience isolation discrimination
[35:52] and Prejudice can find Refuge there are
[35:56] however increasing in incidents of
[35:58] violence and Defiance which is
[36:01] unfortunately happening in many
[36:03] communities these days and we're very
[36:05] thankful that we have a a good
[36:07] relationship with the opp and they do uh
[36:10] walk through our library um numerous
[36:14] times a
[36:15] day now I'd like to share some good news
[36:18] about our library because right now I
[36:21] think we can all use good
[36:23] news uh so canopy is now available
[36:26] through the library uh this is an on
[36:28] demand streaming video platform for
[36:31] public libraries that offers films TV
[36:34] shows and documentaries this service is
[36:36] free with your library card uh so if
[36:39] you're a library member all you have to
[36:41] do is log in through the website uh to
[36:44] access canopy if you're not a library
[36:47] member I'd strongly suggest that you
[36:49] become one uh we have a new web page
[36:52] since we were last here uh it went live
[36:55] last December this stuff worked very
[36:57] very hard to put it together and uh it's
[37:00] a place where you can actually um apply
[37:03] for your library cards online submit
[37:06] registration for the Dolly Parton
[37:08] Imagination Library yay Dolly uh you can
[37:12] submit your inter Library loan um
[37:14] requests and there are other things that
[37:16] you can do you can find out what's going
[37:18] on at the library say for
[37:20] example uh our library um staff
[37:24] participated in training to better
[37:26] understand understand how to serve
[37:27] Library patients with dementia the
[37:30] library is now officially a dementia
[37:33] friendly place and they have a sticker
[37:35] is it on your door y okay uh saying that
[37:39] they are a dementia friendly place so
[37:41] that people living with dementia will be
[37:45] uh greater understood respected and
[37:48] supported our children's Library program
[37:51] continues to flourish the summer with
[37:54] stop shock chalk full full of
[37:57] programming for children featuring the
[37:59] TD summer reading club which was brought
[38:01] back in person again after the co uh
[38:06] pandemic and many other Outdoor Pro
[38:08] programming options in local parks right
[38:11] now uh the uh the Halloween dioramas are
[38:15] on display and you have until how long
[38:19] not very long is it Saturday so if you
[38:22] go on Facebook and you go to the canor
[38:24] public library you'll see a picture of
[38:27] all the dioramas that that kids have
[38:29] done and they they are fantastic I
[38:31] actually went and saw them in person the
[38:33] other day and they're even better in
[38:35] person than they are you know by photo
[38:38] but each of you can anonymously vote on
[38:41] which one you want I do believe there's
[38:42] 17 dioramas that were created by kids
[38:45] across uh our community and they're
[38:48] amazing so take go and take a look at
[38:52] them on on the library Facebook page uh
[38:55] we have magic carp story time uh this
[38:58] program is in partnership with Pine
[39:00] Crest home for the age where a library
[39:02] staff member goes into Pine to conduct
[39:06] programming with the residents children
[39:08] families and
[39:09] communities we have also the library of
[39:13] things and one of these things that the
[39:15] library has that you can rent using your
[39:18] library card are snowshoes and I heard
[39:21] today that snow is coming so with that
[39:24] right around the corner this would be a
[39:26] great way for you and your family to
[39:28] enjoy some of the winter wonderland that
[39:31] is uh here in canora or will be here in
[39:35] canora you can see um I think you have
[39:38] do they have this as well so you can see
[39:41] also from our year in review and we
[39:43] really like the way that Crystal has
[39:45] done this because it's very eye-catching
[39:48] but it's also very uh concise um that
[39:51] the canor public library is a well-used
[39:54] vibrant place our 2023 statistics are
[39:58] showing that the trend is continuing and
[40:01] this is exactly what a public library
[40:03] should be gone are the days of being
[40:06] quiet all the time it's a place of
[40:08] Discovery Community Learning and fun
[40:12] last week was the Ontario public library
[40:14] week and the building was buzzing with
[40:17] activities including at the end coffee
[40:19] and dainties on Friday if you haven't
[40:23] been to the library in a while I invite
[40:25] you to come come and check us
[40:28] out um I'm proud to uh acknowledge also
[40:33] the uh board members um we have as I
[40:37] said Tim Fulmer here we have Moren mes
[40:41] our chair Rory McMillan Chris Morley Jen
[40:46] Hansen Carmen Martine Emily calway Barb
[40:50] Manson who is our city of canor council
[40:52] W yarb and Kelsey vaning who is our city
[40:57] of canor alternate
[40:58] rep um again I would like to thank you
[41:02] very very much for the opportunity to
[41:04] come and present our proposed budget and
[41:07] to share some things that are happening
[41:08] in the library and I actually think it
[41:12] would be great to come more than just
[41:13] once a year to tell you the great things
[41:15] that are happening in our
[41:18] library um I would like to close with a
[41:23] poem I was going to read a story but
[41:26] I'm going to do the poem instead and
[41:29] it's called The Library poem by Julia
[41:32] Dolson uh she's actually from um Great
[41:35] Britain and she was a children's uh
[41:38] Laurette uh in in Great Britain for a
[41:41] while everyone is welcome to walk
[41:43] through the door it really doesn't
[41:45] matter if you're rich or poor there are
[41:48] books in boxes and books on shelves
[41:50] they're free for you to borrow so help
[41:52] yourselves come and meet your Heroes old
[41:55] and new from from William the Conqueror
[41:57] to Winnie the Pooh you can look into the
[41:59] mirror or read the Times or bring along
[42:02] a toddler to CH to chance times the
[42:05] library is a friend who loves to lend so
[42:09] if there's a book that she can
[42:11] recommend read that book and you'll be
[42:14] bitten and you can borrow all the other
[42:16] ones that author's written are you into
[42:19] battles or biography are you keen on
[42:21] Geral or geography gardening or ghost
[42:24] shark or science fiction there's
[42:26] something for everyone whatever your
[42:28] addiction there are students revising
[42:31] deep in concentration and school kids
[42:33] doing projects finding information over
[42:36] in the corner there's a table with
[42:38] seating so come along and join in the
[42:40] book club meeting yes come to the
[42:43] library browse and borrow and help make
[42:46] sure it'll still be there tomorrow thank
[42:49] you very much
[42:51] you uh questions of
[42:55] council
[42:58] so I have one question that probably my
[43:03] wife this is what I picked up on but the
[43:06] salary cost increase is
[43:08] $56,000 which is a way into the double
[43:11] digit all I'm asking is that uh staff at
[43:16] the library so Crystal as C
[43:20] CEO um report back to someone so so we
[43:24] can see what how that was made up of
[43:27] like I understand negotiations are going
[43:30] on I understand the climate we're in
[43:32] right now um it seems a little high
[43:35] that's all and I just would like some
[43:36] clarification on that that's all sure I
[43:39] I
[43:40] will work with Roberta because the
[43:43] numbers are in from there and report
[43:46] back okay great thank you any other
[43:49] questions to
[43:51] council thank you thank you thanks
[43:55] work
[43:58] no I
[44:00] don't uh moving on the agenda we have
[44:03] next we have the Muse
[44:15] and okay good morning
[44:17] everyone uh echoing Marg I just sitting
[44:20] here uh hearing all the great things
[44:22] that are happening here in the city um
[44:24] what a wonderful thing to be to sit here
[44:26] and talk about all the great things
[44:27] we're doing and uh being able to come
[44:29] more than once a year I think would be a
[44:31] really great idea um I'll commit to that
[44:34] for both parties hey perfect I love it
[44:36] I'll I'll show up every week if you want
[44:38] me to um I love talking about the great
[44:41] things we're doing at the Muse that's
[44:43] why I'm setting my clock to make sure I
[44:45] don't go on a lengthy
[44:46] digression um because when I get
[44:50] excited uh I already
[44:52] have sure so uh when I get excited I
[44:57] fall back into my uh my grandfather was
[45:00] a a revivalist preacher and uh his big
[45:04] thing was uh man should be prepared to
[45:06] preach praise sing or die on a moment's
[45:08] notice and uh when I started talking
[45:10] about uh the lake the Ws Museum and the
[45:13] Douglas family Art Center I get pretty
[45:14] excited okay so all right
[45:20] um so uh I'm here to talk about the
[45:24] great things we've done in 2023 at the
[45:26] lake Lou Museum in the dougas family Art
[45:28] Center uh I'm going to jump right into
[45:32] some of the exhibits we've done some of
[45:34] the important social events we've done
[45:35] some of the programs we've done talk
[45:38] about some of the raw numbers and then
[45:39] get into uh what we have on tap for 2024
[45:44] so starting out with the Douglas family
[45:45] Art Center we had 10 exhibits in the two
[45:47] different galleries this past year uh
[45:50] there was pit way Witham making his
[45:51] medicine in the hill Gallery there was
[45:53] Exquisite Miniatures anong megwin's Beam
[45:55] for from Manan Island beyond the bars
[45:58] which was uh a partnership with uh the
[46:01] canora jail looking at artwork by
[46:03] prisoners from the canora jail uh Judy
[46:05] and Penny Barons in the middle of the
[46:07] world uh Judy is a is a uh wellknown to
[46:11] to people here as well as Penny Olivia
[46:14] Whitten and Teresa Boer written by water
[46:16] this past summer um I want to highlight
[46:19] the Walter J Phillips gift of Art
[46:21] Exhibit which we had throughout the
[46:22] entire summer uh first things first that
[46:25] was the uh collection that the dougas
[46:28] family Art Center was really based on um
[46:30] back in 2014 looking all the way back uh
[46:34] that's where things really got started
[46:35] and it was the very first time we've
[46:36] been able to put the entire collection
[46:39] completely on exhibit we were able to
[46:41] have our summer celebration which was
[46:42] the kind of spiritual end of the capital
[46:45] campaign uh with a high water mark with
[46:47] the pandemic we weren't able to get
[46:49] everyone in the same room and this past
[46:50] summer we were able to do that and uh
[46:53] that was very very exciting that was
[46:56] also a situation where we had people
[46:57] specifically coming to the Douglas
[46:59] family art center from outside of the
[47:02] community from Winnipeg from Thunder Bay
[47:04] from Toronto seeing it in some of the
[47:06] advertising we are doing in the art
[47:08] world uh magazine specifically uh border
[47:12] crossings and specifically coming to see
[47:14] Canadian Master Walter J
[47:16] Phillips uh as well this summer we had
[47:18] Bill McFarland Prince handson and
[47:21] currently we have mirror's echo which
[47:23] was is a show um by a former canor
[47:26] resident named Marsha Whitten who uh
[47:29] it's it's quite a challenging show she
[47:30] was diagnosed with a terminal illness
[47:32] when she was quite young and uh and a
[47:34] lot of her work sort of represents that
[47:37] and Irene mcag hereby dragons which is
[47:39] an Ontario Arts Council exhibit uh it is
[47:42] extremely fun and uh I certainly
[47:45] recommend coming down and seeing that
[47:46] one it's especially good for kids so
[47:48] it's been a very busy year at the
[47:50] Douglas family Art Center on the Lake of
[47:51] the Woods Museum side uh last winter we
[47:54] had tell me a story youth literature in
[47:56] the Holocaust which was a traveling
[47:57] exhibit from the Montreal Holocaust
[47:59] Museum we had uh this is the 50th
[48:02] Anniversary this year of the canor bank
[48:05] bombing uh so we had something to talk
[48:07] about the story of canora's 1973 bank
[48:10] robbery and for those who watch W5 um
[48:14] not sure if it's coming up this Friday
[48:15] or if it was last Friday uh they're
[48:17] going to send us a copy in any case but
[48:18] W5 from CTV produced an hourlong
[48:20] documentary uh with Joe ralco they came
[48:23] here they came to the museum they talked
[48:25] to a lot of people locally it's a really
[48:26] neat uh
[48:28] experience um the early year art
[48:31] exhibition was an excellent show that
[48:34] was put on at the Lake of the Woods
[48:36] museum by our local kindergartens grade
[48:38] 1es grade 2os their Thursday night event
[48:41] back in June I saw an attendance of
[48:43] about 500 people which for us was quite
[48:46] frankly a pretty gnarly night uh it was
[48:48] it was pretty busy but we love getting
[48:50] people in the door we love getting
[48:52] people in and and sharing this space and
[48:55] being a a center of um a center of the
[48:59] community a community Hub uh of course
[49:02] the Lake of the Woods quilt Guild had
[49:03] their show in June and July and lastly
[49:07] there is the treaty 3 manadu maaan uh
[49:11] the sacred document which is a
[49:13] partnership of the Muse The Muse
[49:16] indigenous advisory committee Grand
[49:18] Council treaty 3 library and Archives
[49:20] Canada the province of Ontario the
[49:22] federal government the Canadian Museum
[49:23] of Human Rights and the federal
[49:24] department of can Heritage so that was
[49:27] uh it's it's kind of fun to play with
[49:29] the big guys and that's certainly what
[49:31] we were doing uh we were able to bring
[49:33] treaty 3 documents as part of the 150
[49:35] celebration to uh be at the Lake of the
[49:38] Woods museum for the entire summer we
[49:40] had quite a large crowd to see them and
[49:43] certainly we are able to to present that
[49:46] um and uh it was a pretty busy summer
[49:49] all things considered as well we had
[49:51] traveling exhibits so medium traditional
[49:53] foods of the Lake of the Woods in isab
[49:55] was at the Schneider House museum in
[49:57] kiter waterl uh from September until May
[50:00] so quite a lengthy uh rental there and
[50:03] then it immediately turned around went
[50:05] to dren and uh was in dren for the
[50:08] summer lastly for traveling exhibits uh
[50:11] we were taught differently uh was uh
[50:13] sent to uh shovan Saskatchewan the Cotto
[50:17] Heritage Cultural Center August 23rd uh
[50:20] to November 2023 so actually this week
[50:22] I'm going to be uh uh working on getting
[50:25] that back so a very busy summer from an
[50:28] exhibition standpoint a lots of visits
[50:30] I'm going to be talking about numbers
[50:31] for visits in just a bit we also had a
[50:33] number of facility uses at both
[50:35] buildings we had 15 in rentals total
[50:38] which mostly was birthday parties it's
[50:40] been a pretty hot spot for birthday
[50:42] parties um it's really fun to see the
[50:44] art center so animated um we had a
[50:47] birthday party a couple weeks ago where
[50:49] there was uh the girl was turning nine
[50:51] and the theme was unicorns which was
[50:53] excellent and it was it was pretty wild
[50:56] uh birthday parties craft workshops
[50:57] private functions like the swearing in
[50:59] of a judge um we had a wedding back in
[51:02] March we had meetings with the district
[51:04] Service Board we were the grand
[51:05] marshalling location for baver bra
[51:07] students at their graduation um so it's
[51:10] again very nice to see the two buildings
[51:11] being used in the community not
[51:13] necessarily always for art or history
[51:15] stuff but just for kind of good kind of
[51:17] uh uh area a good spot for the for
[51:20] people to gather uh so we've been very
[51:24] lucky to have uh support from variety of
[51:26] donors uh this summer we launched a new
[51:29] fund with the Lake of the Woods Regional
[51:30] Community Foundation uh which was the
[51:32] Lori Nelson living Legacy fund so at
[51:35] this point uh that is a fund that will
[51:37] support both the museum and the Art
[51:39] Center um we've got about 60,000 in that
[51:42] fund it's an ongoing granting fund that
[51:44] will support us uh moving forward uh
[51:47] when all is said and done we expect
[51:49] we'll we'll have a a little bit more in
[51:51] that but we're working on that uh as
[51:53] well we have the Gail conat art
[51:54] education fund which supports art
[51:56] education at the Douglas family Art
[51:57] Center uh and we also have the art enter
[52:00] Art Center Legacy fund uh the total kind
[52:03] of funding envelope for uh the Muse at
[52:06] the regional Foundation is uh the
[52:09] Community Foundation is about 1.3
[52:11] million so uh it's nice to have those
[52:14] those funds coming back directly into us
[52:16] and it's nice to have those Partnerships
[52:19] and uh and those um those friendships
[52:22] and and continuing to grow those funds
[52:25] so we continue to serve the community at
[52:26] a subsidized rate from a programming
[52:29] standpoint uh the art center had 36
[52:31] School visits which included uh tours in
[52:34] both official languages art activities
[52:36] uh for programs uh there was 39 classes
[52:39] now some of the classes were five weeks
[52:41] in a row so it's much more than actual
[52:44] 39 physical classes um but 39 sort of
[52:47] programs we'll say uh including drop in
[52:50] crafts family crafter noons winter clay
[52:53] classes uh and uh certainly many more
[52:56] for adult programming we've had guided
[52:59] tours artist talks film screenings we've
[53:01] had 20 different adult programs on the
[53:04] museum side 32 different class visits
[53:07] both at the Museum and in the classrooms
[53:09] including visits to TA School Bieber bra
[53:11] school and SMB and Museum programs 36
[53:15] including uh Tuesday night speaker
[53:17] series Cemetery tours documentary
[53:19] presentations cooking presentations and
[53:22] uh to give you an idea tomorrow uh we've
[53:24] got a new curator at the lake leou
[53:25] Museum and uh she's great and we are
[53:28] going to be going to the cemetery
[53:30] tomorrow morning to meet up with a grade
[53:31] seven class from Beaver bra then we'll
[53:33] come back to the museum for a few
[53:34] minutes and then we're going to head
[53:35] back out to Pine press to do a
[53:38] presentation on the history of the
[53:39] harbor front uh for the for our friends
[53:41] over Pine Crest so we average more than
[53:44] three programs a week at both buildings
[53:46] so it's really quite something we've got
[53:48] 390 memberships representing about a,
[53:52] people uh so family memberships are
[53:54] counted as as 345 uh sometimes even more
[53:57] usually three or four um and total
[54:01] visits through the entire year up to uh
[54:04] Friday was uh
[54:07] 13,760 and so with the school classes
[54:10] that we have planned with the uh parties
[54:13] and rentals that we have planned uh with
[54:15] the art programs that are booked we will
[54:17] easily surpass 15,000 for the year so
[54:20] that will be the most we've ever had uh
[54:22] visitors from nine Canadian provinces
[54:24] we're just missing Pei uh 13 States
[54:28] international visitors from Australia
[54:30] China CIA uh Italy Germany United
[54:33] Kingdom and
[54:34] Ukraine so what is on tap for
[54:39] 2024 at the Museum we have a Full Slate
[54:41] including March break programming
[54:43] including potentially a March break
[54:44] programming camp we are eat uh food
[54:47] series is back in force we've got an
[54:48] exhibit coming up on geology that I have
[54:51] issued the working title of We Will Rock
[54:53] You which I think is pretty swell uh the
[54:55] quilt show in early summer programming
[54:58] for uh all of the programs and lastly uh
[55:01] a summer exhibit on the PW camps on Lake
[55:03] of the Woods having a full-time curator
[55:06] at the museum for the entire year uh
[55:09] will take a lot of pressure off me
[55:10] personally which will be great but also
[55:11] it offers a lot of uh different kind of
[55:14] perspectives and different ways of
[55:16] viewing things that are pretty exciting
[55:18] at the Art Center we have Chris Gould's
[55:20] uh sculpture show coming up nationally
[55:22] recognized indigenous artist Katherine
[55:24] Blackburn's new AG Warriors textile
[55:26] exhibition Jordan vanol Ceramics
[55:28] hollyanne FZ and painting on paper and
[55:30] canvas Allison Norland is doing mural
[55:32] size
[55:33] drawings and as a teaser our summer
[55:37] exhibit is going to be uh something that
[55:39] will absolutely knock your socks off uh
[55:41] I don't want to describe the idea
[55:43] because it's never been done before I
[55:44] can talk to off mic about it and we
[55:46] don't want to get scooped by someone
[55:47] who's a little ambitious um but you
[55:49] never know uh what I will say is this
[55:53] exhibition has involved talking to
[55:55] experts across North America including
[55:57] some literal rocket scientists at both
[55:59] the Canadian space agency and at Nasa so
[56:03] uh that will wet your whistle a bit for
[56:06] 2024 so uh there is a a bit of an
[56:09] increase as you can
[56:11] see um we can go back and look at uh uh
[56:14] there was a very kind of generous
[56:17] funding situation uh during the pandemic
[56:19] from the provincial and federal
[56:21] government uh like in in many cases now
[56:24] just as in is really starting to hit um
[56:27] that funding has dried up a bit um but
[56:30] uh you can see the numbers ahead of you
[56:32] and uh and certainly I'm happy to talk
[56:34] about uh any uh questions you have and
[56:38] I'm coming up on my time so certainly um
[56:41] I love it when people come down to the
[56:43] museum I love it when people come down
[56:44] at the Art Center I would be happy to
[56:46] show you around either building or both
[56:48] and I'd be happy to answer any
[56:51] questions any questions
[56:53] Council
[56:55] Ren thank you very much for your
[56:57] presentation and your passion for for
[56:58] your job in these facilities that are
[57:00] great for the city of gar um a little
[57:02] bit off topic are you doing any Cemetery
[57:04] tours around Halloween time So for
[57:07] anybody that's been on one of these
[57:08] tours they are exceptionally
[57:11] entertaining and informative so sure on
[57:14] the agenda uh so there there are a
[57:16] number of Private Tours uh going on
[57:19] during uh Halloween time uh I I think uh
[57:23] the new curator his name is Cody so and
[57:25] I have been at the at the cemetery five
[57:27] times this month and we'll be at the
[57:29] cemetery another four times this month
[57:32] and then two times next month uh so
[57:34] things are um yes things are busy
[57:38] absolutely um we also have Halloween
[57:40] programming at both the museum and the
[57:42] Art Center uh we've got our Halloween
[57:44] Mysteries have been uh sort of revived
[57:47] at the at the Museum and uh and the the
[57:50] uh art project that they have I think
[57:52] they're doing uh pastel witchard and
[57:54] wizard hats so that's that's a lot of
[57:56] fun but uh I can I can thank uh
[57:59] councelor Manson uh for the inspiration
[58:01] I've been really pushing uh about
[58:03] getting uh School classes in the
[58:05] cemetery um so that's been something
[58:07] that that um is sort of the Genesis of
[58:10] the of the cemetery tour program and so
[58:12] I've been working on relationships with
[58:14] uh teachers both at TA and beaver bray
[58:16] to get all of the grade seven and eight
[58:18] classes uh through the cemetery each
[58:20] year awesome great work thank you any
[58:23] other questions
[58:26] well thank you very much BR certainly
[58:28] thank you for the information um and
[58:31] U thanks for that your do Museum in your
[58:36] new role and I think to everybody else
[58:39] who's today not how important you are in
[58:41] the community in your own way you're
[58:44] what you do your
[58:45] organizations and um uh keep out the
[58:48] good work so I know it's tough out there
[58:50] to keep up the good work and uh we have
[58:54] lots of now to
[58:56] uh debate and have a discussion on as we
[58:59] go forward through the rest of the days
[59:01] thank you very
[59:03] much uh I think at this point we're
[59:06] going to other questions to council no I
[59:09] I think we'll can we take a 5 minute
[59:11] break before we start in on
[59:23] theft
[1:09:15] just
[1:09:18] aind TR to morning again so we're going
[1:09:22] to reconvene the uh
[1:09:24] meeting and we're going to move on
[1:09:26] to item number two which is the
[1:09:30] 2024 2026 drop offering budget summary
[1:09:34] presentation so I'm going to hand it
[1:09:36] over to our
[1:09:38] CAO and then you
[1:09:41] can facilitate the stop yeah thanks so
[1:09:44] much thanks so much your worship yeah
[1:09:46] just wanted to kick off really quick uh
[1:09:48] just with an outline of expectations and
[1:09:50] how the day is going to flow um so I
[1:09:53] think what's most most important for
[1:09:54] Council today is uh so this is sort of
[1:09:56] part one of our operating budget
[1:09:58] discussion so we're going to uh present
[1:10:00] uh the department by Department budget
[1:10:02] as drafted there is going to be a part
[1:10:05] two on November 9th where a number of
[1:10:07] decision points will come to council
[1:10:09] that are not currently included in this
[1:10:10] budget so really for today uh we're just
[1:10:14] looking to present you with the
[1:10:16] information give you some material to
[1:10:18] chew on uh you'll receive those budget
[1:10:20] decision reports on Friday evening this
[1:10:22] Friday uh and you'll have a couple weeks
[1:10:24] to go through those before we come back
[1:10:26] uh on November 9th to go through those
[1:10:29] budget decision reports and then we can
[1:10:31] step back and really um deliberate uh
[1:10:34] and and have conversations around the
[1:10:36] operating budget of course we're happy
[1:10:37] to answer any questions and get into any
[1:10:39] discussions that Council sees fit today
[1:10:42] but that's really the purpose for today
[1:10:44] was just to present this information to
[1:10:46] you um and give you us uh and give you a
[1:10:48] bit of an overview of how we got here um
[1:10:51] in a little bit more depth uh since June
[1:10:53] when we kicked K off this process so
[1:10:55] that's all I have to say to kick off so
[1:10:57] I will throw to Ryan and he will sort of
[1:10:59] uh start to work us through how we got
[1:11:01] to this point where we're at and then
[1:11:03] we'll dive in the department by
[1:11:05] Department summaries great thank you uh
[1:11:08] good morning everyone um so we're gonna
[1:11:11] start off on the uh the page one the the
[1:11:15] and just go over the budget summary and
[1:11:17] I and and kind of speak to some of the
[1:11:19] explanations or lines we have below that
[1:11:22] um so that summary page you're looking
[1:11:25] at the first page should have your um
[1:11:27] you know it's it's revenue and expenses
[1:11:29] there by category on the left hand side
[1:11:31] so you can see the the account
[1:11:33] categories they're rolled up um you can
[1:11:36] see the 2022 actual uh which I remind
[1:11:39] everyone is they're un audited you
[1:11:41] complete at this point in time the 23
[1:11:44] budget amount so that was the our last
[1:11:47] adopted budget our draft is beside that
[1:11:51] um and then our forecast for 25 and 26
[1:11:54] are there so you can get a a sense of
[1:11:57] How It's laid out and the um information
[1:12:01] there um it's important to note uh when
[1:12:05] we are always talking about uh percent
[1:12:07] increases on the net tax levy um 1% is
[1:12:12] equivalent to
[1:12:13] 379 uh sorry
[1:12:16] 3,079
[1:12:18] $792 is 1% uh tax increase and that is
[1:12:22] uh driven from the 2023 budget adopted
[1:12:25] budget um so if you follow that 2023
[1:12:28] budget uh a line down to the bottoms the
[1:12:31] net total it's 30, 79,2 37 1% of that is
[1:12:37] is the 300,000 so just so everybody's
[1:12:39] clear on how how we kind of approach
[1:12:42] things and speak about you know percent
[1:12:43] tax
[1:12:46] increase um I guess I'd like to mention
[1:12:49] it's not U identified on the sheet uh
[1:12:52] anywhere or the cumulative amount the
[1:12:53] FTE the cumulative FTE I have are
[1:12:57] 182 um FTE uh for the operating uh
[1:13:05] departments excuse me so um if we just
[1:13:09] go I guess right now the 24 draft budget
[1:13:11] is is sitting at 32
[1:13:14] m256
[1:13:16] 377 which ultimately is a 7.24% increase
[1:13:21] over the 23 adopted bu buget um so the
[1:13:26] lines below are kind of kind of explain
[1:13:28] to uh explain how we where we started
[1:13:32] and how we got there got to where we are
[1:13:35] um when we are looking at the budget we
[1:13:38] are starting with our our 20 our 23 for
[1:13:42] our for forecast for 24 I guess in the
[1:13:45] 2023 budget so it's the adopted and
[1:13:48] principal forecasted amount so that's
[1:13:50] kind of like that's the amount that we
[1:13:51] started with um so that would have been
[1:13:53] approved in the 2023 adopted budget for
[1:13:57] 24 and that amount was 33 Milli 395 311
[1:14:03] which would have been 11% increase so
[1:14:05] that's how we started the budget n
[1:14:07] Administration goes through uh refines
[1:14:10] estimates assumptions new information
[1:14:13] comes in we then uh apply those changes
[1:14:16] to the budget and and the those are the
[1:14:18] following changes below here that get us
[1:14:20] to the point we're at um so the first uh
[1:14:23] item we had was um the additional o the
[1:14:26] Ontario community infrastructure funding
[1:14:28] of 1.2 million so that was a consistent
[1:14:31] amount that we applied in there so that
[1:14:34] um obviously brought down the um uh 11%
[1:14:39] down to
[1:14:41] 6.97 we have a gfl contract um included
[1:14:46] in here for 360,000
[1:14:50] um as part of the exercise
[1:14:53] uh Administration goes through and
[1:14:56] reviews uh you know the budget very
[1:14:58] thoroughly in each department as part of
[1:15:01] the
[1:15:01] exercise um a review of the reserves
[1:15:04] were taken and so what that meant is
[1:15:07] that we looked at the balances um
[1:15:10] and applied a a a contribution holiday
[1:15:13] onetime pause where appropriate based on
[1:15:16] the balance of the the reserve based on
[1:15:18] any recent spending that may have
[1:15:20] occurred in that area and that resulted
[1:15:23] in a
[1:15:24] $370,000 $97 uh
[1:15:28] reduction um so to name off a few of
[1:15:30] those reserves that we uh held on uh we
[1:15:33] had uh succession planning um 30,000
[1:15:37] docks and morph for
[1:15:39] 18,000 uh pedestrian sidewalks for
[1:15:41] 10,000 Park aid for
[1:15:44] 191,000 uh wreck equipment uh
[1:15:48] 46,000 and Muse and arts center uh for
[1:15:52] 75
[1:15:53] so those are the um Reserve areas that
[1:15:56] we held on on uh as a onetime pause
[1:15:59] based on balance and recent uh spending
[1:16:03] uh that has occurred
[1:16:05] there now on top of that there was some
[1:16:09] additional uh departmental reductions
[1:16:11] refinement of forecast and increases to
[1:16:13] miscellaneous
[1:16:15] expenses um so you have to remember in
[1:16:18] 2023 when we were building that budget
[1:16:20] which would included the 24 forecast we
[1:16:22] were in High inflationary environment we
[1:16:26] had we were seeing uh rates of 8% at the
[1:16:29] highest
[1:16:30] and currently we're down to four 4% in
[1:16:34] August and uh most recently around 3%
[1:16:37] for September so it's definitely uh on
[1:16:41] its way down um but I wouldn't say it's
[1:16:44] um pre pre pandemic levels Still Still
[1:16:48] fairly high so what that means is well
[1:16:51] and on top of that there was a
[1:16:53] significant supply chain issues so what
[1:16:56] that meant was you know those decisions
[1:16:59] when we were building the budget last
[1:17:00] year were being taken into account you
[1:17:02] know High inflation what like we have
[1:17:05] major um supply chain issues so some of
[1:17:08] those assumptions have environments have
[1:17:10] drastically changed in this round for
[1:17:13] our draft budget so we as
[1:17:16] administrations take took the most
[1:17:17] current information we have and re re um
[1:17:21] readjust or refined our budgets as as
[1:17:25] required um so so that's what some of
[1:17:27] the that's what these departmental
[1:17:29] reductions are uh essentially um I'll
[1:17:33] can give you some some examples um the
[1:17:35] departmental reduction so we have a
[1:17:37] small there a number of accounts look
[1:17:39] small amounts but I'll try and pull out
[1:17:41] some of the bigger ones um a big one we
[1:17:44] have this is the parts replacement um
[1:17:47] the Assumption was is that some of the
[1:17:49] items are uh little useful life is
[1:17:52] lasting longer than expected and then
[1:17:54] with the um supply chain coming back to
[1:17:56] normal there's no real need to build in
[1:18:00] like an internal inventory or stockpile
[1:18:02] these parts we can still uh use the just
[1:18:04] in time and order from our suppliers and
[1:18:06] get them in a in a a reasonable time so
[1:18:10] so that's a a change um we also inside
[1:18:14] of our review we we constantly Challenge
[1:18:17] and um I guess only been here for a
[1:18:19] couple years but I'm already seeing some
[1:18:21] uh the new set of eyes on some of these
[1:18:23] accounts and different approaches so for
[1:18:26] example um you know we've we've gone to
[1:18:30] the use of this these markless pucks for
[1:18:32] example so which that means is it
[1:18:34] reduces the amount of broken glass and
[1:18:37] the rate cleaning is drastically reduced
[1:18:40] so there's a cost uh savings there
[1:18:45] um what else is here um oh so I can move
[1:18:49] to the revenues um the refinement of
[1:18:51] revenues we have uh some of these things
[1:18:54] are just um based on the interest rates
[1:18:56] because interest rates are higher uh
[1:18:59] today than they were uh last last last
[1:19:01] year we're able to uh base some of those
[1:19:04] actuals um in terms of like our
[1:19:07] investment uh income is increasing
[1:19:10] interest income based on our accounts so
[1:19:12] we have account balances that we hold
[1:19:13] and we generate interest because the
[1:19:15] interest ratees going up we're able to
[1:19:17] budget a little bit higher so that was a
[1:19:19] good example of a additional 50,000 we
[1:19:21] were able to uh bring into the the
[1:19:24] revenues um we have some increase in
[1:19:27] Building Services uh revenues and some
[1:19:30] increase in programming revenues in the
[1:19:32] rec
[1:19:33] area so those are generally um those
[1:19:37] types of items and really Ryan I just
[1:19:39] wanted to say th those are increases as
[1:19:41] a result of more volume more use not as
[1:19:43] a result of changing uh rates or charges
[1:19:46] which is something that we'll talk about
[1:19:47] in another day so just more building
[1:19:49] permits more programming I just wanted
[1:19:51] to make sure that was clear
[1:19:53] absolutely that's a good point this the
[1:19:55] budget doesn't um the draft budget
[1:19:56] doesn't include any additional uh fees
[1:20:00] that are have not been approved um and
[1:20:03] so it's a basically we try to keep it as
[1:20:05] a a base budget as possible no no change
[1:20:08] in service no change in
[1:20:13] fees um so if we're moving on in terms
[1:20:16] of you know trying to demonstrate how we
[1:20:18] got to the
[1:20:19] 32.2 million we have Ontario Provincial
[1:20:23] Police uh increase of
[1:20:27] 216,000 um it should be noted uh this is
[1:20:31] the increase over the forecasted budget
[1:20:33] that we had in from last year if we were
[1:20:35] talking about the increase purely from
[1:20:37] 2023 to 2024 it's around 938 th000 but
[1:20:42] because we had um built into the
[1:20:45] forecast the uh the billing without the
[1:20:48] rebate and a regular 3% that's the
[1:20:51] difference
[1:20:54] and then finally we have uh the council
[1:20:57] uh Council dire uh directed items from
[1:21:00] October 12 for $891,000 uh increasing um
[1:21:06] to get us a net increase of 2.1 million
[1:21:08] uh with a s which equates to 7.24%
[1:21:13] increase so I I guess at that point that
[1:21:17] is there any questions is that okay we
[1:21:20] just just there's any questions
[1:21:25] uhy mayor uh so I just have one question
[1:21:30] and uh on the departmental reductions I
[1:21:33] I was making some notes here and that
[1:21:35] but uh like we did in 2023 and that I
[1:21:39] think there was like a listing and I
[1:21:40] know there might be small amounts in
[1:21:42] that but just um just so we can keep
[1:21:46] things moving because that question will
[1:21:48] be asked so uh if you can provide that
[1:21:52] uh
[1:21:53] that may answer some questions
[1:21:55] about um what some counsel because we
[1:21:58] have two that aren't here yeah In
[1:22:00] fairness to them
[1:22:02] uh um you know they may uh want that
[1:22:05] information that and I would actually
[1:22:06] like to see it myself uh and I'm not
[1:22:09] worried about a couple dollars here and
[1:22:11] a couple dollars there but I I know you
[1:22:13] talk about Parks talk about
[1:22:15] Recreation uh you know more so maybe
[1:22:18] through efficiencies or whatever um but
[1:22:21] it would just be nice to see that and
[1:22:23] have that as part of our overall
[1:22:26] planning process through the budget okay
[1:22:28] I believe that with yeah we have to put
[1:22:31] something together I don't have
[1:22:32] something that's um ready for hand out
[1:22:34] on yeah no no I just for
[1:22:37] future okay for
[1:22:40] future um so as we go through the
[1:22:43] departmental uh explanations um of
[1:22:46] course some of those um refinements and
[1:22:50] reductions or or decreases are going to
[1:22:52] be included in the departmental uh
[1:22:54] function functional uh account
[1:22:57] explanations um so it it's kind of a
[1:23:00] blend they may not pop out in terms of
[1:23:02] this was part of the overall reductions
[1:23:04] but that they're inside of that uh that
[1:23:07] uh section okay so uh I guess we can
[1:23:10] move on um so I'm on the corporate
[1:23:13] function um so this is uh this area
[1:23:17] generally holds um it's not specific to
[1:23:19] any function or Department these items
[1:23:22] are
[1:23:23] you know not really specific they're
[1:23:25] just generally um to you know for the
[1:23:27] general city at at whole um so we have
[1:23:31] um in here we have a
[1:23:33] reduction uh to the revenue um majority
[1:23:38] of it is uh as a result of the one-time
[1:23:40] appropriation from the tax rebate
[1:23:42] Reserve that we uh to provide fiscal
[1:23:44] stabilization that we uh utilized last
[1:23:47] year in order to reduce the uh tax
[1:23:50] burden of 653,000
[1:23:52] we have some decrease in property tax
[1:23:55] penalties and interests uh reflective of
[1:23:57] actual experience so that's a a further
[1:24:00] reduction um we have some increase in
[1:24:03] Revenue uh sponsorship the naming rates
[1:24:06] revenue and um some increase in in in
[1:24:09] the interest income which would I
[1:24:12] mentioned earlier uh that was the uh
[1:24:14] interest in our bank accounts um uh we
[1:24:18] have uh expense uh change here so um
[1:24:23] last year we had taken a one-time pause
[1:24:26] on the contingency reserve um so this is
[1:24:30] just bringing it back in and then we
[1:24:32] also have some sponsorship commission
[1:24:34] expenses uh that go along with the uh
[1:24:36] naming rights
[1:24:40] Revenue any
[1:24:47] questions next section we have is a
[1:24:49] general government um this is made up of
[1:24:52] the Maring Council CAO uh HR Finance
[1:24:56] Corporate
[1:24:58] Services
[1:25:01] um there's a a number of us that fall
[1:25:04] into this category so we may be uh
[1:25:05] flipping back and forth to explain our
[1:25:08] specific
[1:25:09] explanations um so no change in FTE here
[1:25:13] 33 uh FTE um and we have a a net
[1:25:19] increase to the to the function uh over
[1:25:22] 20
[1:25:23] 3 so the first one um we have a decrease
[1:25:26] in transfer from reserves
[1:25:30] um so there was a there's a succession
[1:25:33] uh Reserve that was utilized last year
[1:25:36] so there was Revenue that came in to
[1:25:37] offset the succession of the Director of
[1:25:40] Finance as well as um there
[1:25:44] was uh building uh Reserve that came in
[1:25:47] to uh support the heating and cooling
[1:25:50] unit work at the city hall so those were
[1:25:52] in for 23 not in for 24 that's those are
[1:25:56] changes um we have and then we have just
[1:25:59] some uh small volume uh decrease in uh
[1:26:03] licenses there and then we'll move to
[1:26:05] the expenses and I'll turn it over to
[1:26:09] Heather so the increase in software for
[1:26:12] the file program user fees that's our
[1:26:14] new that was a project uh for file
[1:26:17] management electronic file management
[1:26:19] system so moving from files and filing
[1:26:23] cabinets to electronic file management
[1:26:26] so that is the annual um operating cost
[1:26:29] for that program and the Microsoft
[1:26:31] licenses are uh licenses which we now
[1:26:34] need to pay which we were not paying
[1:26:36] previously for all of our Microsoft
[1:26:43] subscriptions so the CCTV that was a
[1:26:46] division direction from the last uh
[1:26:48] October 12th council meeting of the uh
[1:26:51] camer
[1:26:54] and okay so we saw an increase in salary
[1:26:58] and benefits uh largely due to a
[1:26:59] reduction in our vacancy management uh
[1:27:02] there was a restatement of this FTE uh
[1:27:05] that you'll you may note if you were
[1:27:07] looking back at the 20123 adopted uh
[1:27:09] budget uh this is uh to follow the
[1:27:12] dollars that were approved for the
[1:27:14] community safety well-being coordinator
[1:27:16] the dollars were included in the budget
[1:27:18] not the FTE so that was a restatement um
[1:27:21] bring it from 3206 to
[1:27:24] 3306 uh there also is uh generally and
[1:27:28] you'll see this happen in every
[1:27:29] Department uh there's a natural uh
[1:27:32] increase to salary and benefits due to
[1:27:34] steps uh changes in uh benefit
[1:27:36] Provisions Etc um that occurred for uh
[1:27:40] this group as well uh in addition to
[1:27:42] some labor costing and other General
[1:27:44] increase um General increases off offset
[1:27:47] by the redistribution of the
[1:27:49] compensation review so if you recall
[1:27:51] when the compensation review was
[1:27:53] approved it was all sitting in this one
[1:27:56] Department that now was taken out and
[1:27:58] redistributed across all of the
[1:28:00] Departments so that that funding that
[1:28:02] was approved um has been pushed forward
[1:28:04] so those are largely the increases that
[1:28:06] you'll see is that distribution or
[1:28:08] redistribution of the monies that were
[1:28:09] approved last
[1:28:11] [Music]
[1:28:13] year uh the next thing we have is our um
[1:28:17] computer maintenance uh increasing um
[1:28:20] mainly uh the training laptop are on um
[1:28:24] in the schedule to be replaced this is
[1:28:26] the uh you know it follows the schedule
[1:28:29] it's an evergreening process for all our
[1:28:32] um um Hardware computer
[1:28:36] hardware um so the next thing is
[1:28:38] insurance claims so insurance claims
[1:28:41] again another um uh well this is the
[1:28:44] claims part I'll talk first about
[1:28:46] premium so just you'll you will see an
[1:28:48] increase uh reflected in all departments
[1:28:51] that's to reflect the the increase that
[1:28:52] was um came through in our renewal that
[1:28:55] was a 28% increase a total of 15
[1:29:00] 55,000 uh we also have started to budget
[1:29:03] for claims so if there is a claim that
[1:29:06] we know um that is an active St State
[1:29:09] and we uh are aware that um there is
[1:29:12] going to be a deductible uh we have
[1:29:15] budgeted for that so now um in terms of
[1:29:18] following up on council's Direction
[1:29:19] around you know what what do we not know
[1:29:22] these are things that we will absolutely
[1:29:24] uh start to show and plan for in terms
[1:29:27] of our
[1:29:32] budget next item we have is the
[1:29:34] increased donations to the physician uh
[1:29:36] recruitment committee um that's going
[1:29:39] from 25 to 40,000 uh that's built in we
[1:29:43] have uh some increases for subscriptions
[1:29:46] and memberships for our professional
[1:29:47] staff uh
[1:29:49] designations of 6800 00 um then we have
[1:29:54] um increased in administrative support
[1:29:56] and overhead
[1:29:57] recovery so what that is is the
[1:30:01] allocation of the internal Services uh
[1:30:04] out to the Departments uh uh this would
[1:30:07] have been uh part of the utility costs
[1:30:10] so uh it includes our customer services
[1:30:13] Communications uh Human Resources it uh
[1:30:17] support and finance so it's just um a
[1:30:20] cost costing model to distribute the
[1:30:23] actual internal um internal costs uh to
[1:30:27] the Departments or to the
[1:30:29] functions um then we have a decrease in
[1:30:31] transfer to the reserve for sucession so
[1:30:34] that was the one year uh onee pause I
[1:30:36] had mentioned earlier on that's that's
[1:30:38] one of the res
[1:30:40] reserves and then we have some decrease
[1:30:42] in training uh so this is a a result of
[1:30:45] online offers so this is something that
[1:30:48] has changed and we are able to take
[1:30:50] advantage in terms of reducing our
[1:30:51] training uh in this area so we're able
[1:30:54] to leverage um um online training
[1:30:57] programs and versus actually having
[1:31:00] people physically
[1:31:02] attend so that that would be an
[1:31:04] efficiency that would be something that
[1:31:06] we'd be wouldn't have been contemplated
[1:31:08] and then Roberto if you want to speak to
[1:31:10] the legal sure so we had a decrease in
[1:31:12] the Human Resources legal uh budget uh
[1:31:15] this is largely due to the positive uh
[1:31:18] and continued collaboration that we're
[1:31:20] seeing with our association Partners uh
[1:31:23] we have been successful in resolving and
[1:31:25] working together to address some issues
[1:31:27] that were previously referred for to
[1:31:29] arbitration um so this is a a positive
[1:31:33] uh result of some of the resolution that
[1:31:35] we
[1:31:42] had so that would cover um the general
[1:31:46] government section there's no questions
[1:31:48] we can move on
[1:31:50] sorry
[1:31:53] no you go ahead uh I just wondered if it
[1:31:56] would be possible um sorry when we're
[1:32:00] looking at these and they say increase
[1:32:02] or decrease and whatever is it possible
[1:32:04] to see the the number the total number
[1:32:08] that reflects the increase or
[1:32:09] decrease um when we're doing the
[1:32:11] statements we've we've um looked at
[1:32:15] trying to do that the the the issue is
[1:32:18] is that it's there's it's it's a massive
[1:32:21] amount of
[1:32:23] so it's difficult to to provide that
[1:32:26] information at this point
[1:32:28] unfortunately that a tremendous amount
[1:32:30] of Labor yeah I mean we could do it it's
[1:32:32] just I mean it's a lot of effort uh
[1:32:35] manual effort to kind of sort it okay um
[1:32:39] is there a specific item or account that
[1:32:41] maybe I could help I mean not
[1:32:44] necessarily I just you know when I'm
[1:32:46] looking at an an increase
[1:32:49] of call it I'm just looking at this this
[1:32:51] page so it's
[1:32:52] 6,886 like what is the overall budget
[1:32:56] for that like what is the number you
[1:32:58] know like just looking at an increase or
[1:33:00] decrease of a particular number doesn't
[1:33:02] give me a good understanding of what
[1:33:05] we're already spending on that and if I
[1:33:07] feel good about increasing
[1:33:09] it okay does that make sense yes ABS I
[1:33:12] know that it gives it more
[1:33:15] perspective yes I think um I think
[1:33:18] that's definitely something we've been
[1:33:19] struggling with trying to provide that
[1:33:21] with you know in um a streamlined format
[1:33:24] that's not heavily burdensome on the
[1:33:27] staff um so so definitely hear that and
[1:33:30] take that away
[1:33:32] thanks so Council Manson did you have no
[1:33:35] I didn't so Council yeah so I was just
[1:33:37] going to say and again I'm not doing
[1:33:39] words anymore but just to have a um kind
[1:33:42] of a uh a demarcation point so you don't
[1:33:45] have to detail all the accounts speaking
[1:33:48] for myself but you know just so what
[1:33:50] we're paying not currently paying what
[1:33:51] the increase is that I think that would
[1:33:53] be beneficial for me that that's what I
[1:33:55] mean yeah yeah so I don't to be clear
[1:33:58] I'm not asking to list the whatever u
[1:34:02] toal c
[1:34:03] or whatever case but just a starting
[1:34:06] point so we have a point of reference
[1:34:07] might be that's not and again I defer
[1:34:10] you both want to work involved in that
[1:34:13] or even if you give us an
[1:34:15] approximate
[1:34:17] um put a point of reference of what
[1:34:19] we're currently paying and then the
[1:34:22] said what's the let we know this is
[1:34:24] $6,800 here what we're increasing it
[1:34:27] from what is it 100,000 50,000 30,000 so
[1:34:31] yeah the subscriptions could be could be
[1:34:33] could be uh beneficial to put it in
[1:34:35] context and then we could answer those
[1:34:37] questions too right that's questions
[1:34:40] supped us be very simple
[1:34:44] to okay so just for a little bit more
[1:34:47] perspective we used to have you know
[1:34:49] there's hundreds and hundreds and
[1:34:51] hundreds and
[1:34:52] so going from that approach to this
[1:34:55] approach um you know it's tough because
[1:34:58] you'd see all the the increases
[1:35:00] decreases on a very micro level and so
[1:35:03] you know now we're trying to Ru it up
[1:35:05] it's it's quite labor intensive Ryan
[1:35:08] would have to go in and individually
[1:35:09] manually pull each account do do the you
[1:35:12] know that math on the calculator the
[1:35:14] adding machine so it's I don't know Ryan
[1:35:16] if you want to kind of just speak sort
[1:35:18] of about the chart of accounts itself or
[1:35:19] just the software that we're using with
[1:35:21] because this is something that we're
[1:35:22] struggling with I know it's something
[1:35:23] that councelor mon has brought up as
[1:35:25] well and I understand why it's important
[1:35:27] to council and we're just trying to
[1:35:28] figure out how to get through there the
[1:35:30] quickest way possible without I just
[1:35:32] want to say I'm all about efficiencies
[1:35:33] and I'm not trying to make more work for
[1:35:35] no good reason so honest question I'm
[1:35:39] I'm totally I want the middle ground
[1:35:41] here whatever's whatever addresses that
[1:35:43] need and is most efficient organization
[1:35:47] Point yeah just the two things that I
[1:35:48] wanted Council to know is just you know
[1:35:50] if we could could get that easily for
[1:35:52] you you know we would do it and we're
[1:35:54] trying to find a way through that issue
[1:35:57] thanks thank thanks there um so I I
[1:36:02] think that's a good request and when I'm
[1:36:04] looking at and I don't want to go back
[1:36:06] to the old way with the binder G with
[1:36:09] because I know what you're referring to
[1:36:11] uh but I think in a case like this and
[1:36:13] in the environment we're in the year
[1:36:15] we're in with what the budget's looking
[1:36:17] at right now I don't I don't I
[1:36:20] personally agree I don't feel it's a
[1:36:22] it's a uh it's a Monumental task to have
[1:36:25] another column in there and you can have
[1:36:28] 20
[1:36:29] 2023 budget allocation whatever you want
[1:36:32] to and another column and again I'll go
[1:36:35] back and use I think Council Bernie us
[1:36:38] or Council cot us subscriptions okay if
[1:36:42] if you know if the if the budgeted
[1:36:45] amount in that not all the detail but
[1:36:48] the final budget amount under that line
[1:36:51] was was $30,000 it I agree it' be nice
[1:36:54] to see that because you want
[1:36:56] to you want to take that and you want to
[1:37:00] align it with uh so if it if it is an
[1:37:03] increase and it's an increase on
[1:37:06] $125,000 um may have a difference than
[1:37:09] if it's an increase on
[1:37:11] 15,000 um and again just setting U
[1:37:15] everybody up and that again there's two
[1:37:17] counselors aren't here I don't know what
[1:37:19] their thinking is on on this also but it
[1:37:23] may circumvent additional questions it
[1:37:25] may help to uh move things along a
[1:37:28] little quicker at least when you uh you
[1:37:31] know having a little more bit more
[1:37:33] information is not a bad thing uh
[1:37:35] without creating a you know Monumental
[1:37:39] amount of additional work it's not our
[1:37:42] some what we're trying to do but uh
[1:37:44] having enough information to um you know
[1:37:48] see what was there in the past budget
[1:37:51] helps with our I think it helps with our
[1:37:53] decision
[1:37:55] making thanks I mean what we're talking
[1:37:57] about here in terms of these budgeting
[1:37:59] or are variances so even if it's a
[1:38:01] percentage in addition to the dollar
[1:38:02] amount it will help us understand if
[1:38:04] some of these variances are significant
[1:38:06] and one that like as an example the
[1:38:08] increase in insurance claims of 26,000
[1:38:11] is that from going from 2500 to 26,000
[1:38:14] in one year or is that a minimal amount
[1:38:16] compared to what the average is so it'll
[1:38:18] help us sort of flag what maybe areas
[1:38:20] are problematic whether there's
[1:38:21] additional risk or issues that we could
[1:38:23] also address perhaps through policy as
[1:38:25] we look forward so that's just myed to
[1:38:28] and and that's a really good example I
[1:38:30] apologize to the chair um that's a
[1:38:32] really good example of something that um
[1:38:34] hits organizationally and is distributed
[1:38:37] across uh the areas so when I give the
[1:38:40] percentage in at you know at the
[1:38:42] beginning uh there is that plus and
[1:38:44] minus that is happening that is kind of
[1:38:46] spread out um but I think we will you
[1:38:49] know in that case we'll be able to to
[1:38:51] try to highlight what the impact is
[1:38:53] without getting into exactly the the
[1:38:56] specifics so so thanks very much so I
[1:38:59] know Council Mon's not here but I know
[1:39:00] I've had conversations with her she's
[1:39:02] brought those up in meeting I've heard
[1:39:03] from a majority of council so Ryan and I
[1:39:05] are going to take this away and try to
[1:39:06] figure out how we we can get those
[1:39:09] numbers
[1:39:13] forward um any other questions
[1:39:18] on feral government you finished onl yes
[1:39:23] yes I
[1:39:24] am I'm done yeah moving to uh protection
[1:39:27] would be the next
[1:39:37] question certainly I'll uh I'll try and
[1:39:40] speak to the uh the explanation of
[1:39:43] changes from 23 adopted to 24 grafts so
[1:39:47] uh as Council would recall we brought
[1:39:49] forward the lease agreement at station
[1:39:51] number two last month so that's an
[1:39:53] increase of $11,000 a month for the
[1:39:55] training room and the agreement with St
[1:39:57] John's
[1:39:58] ambulance uh the I'm not sure if
[1:40:02] somebody wants to speak to the forecast
[1:40:04] and volume licenses yeah that there's uh
[1:40:08] that's exactly what that is it's a in
[1:40:10] forecasted sales volume of annal
[1:40:12] Services licensing and fees uh for
[1:40:14] $3,200 uh so it's additional Revenue
[1:40:17] there as well so that's as simple as
[1:40:19] that okay thank you if we uh move to
[1:40:24] expenses uh the first line is the as per
[1:40:27] the October 12th council meeting the 1%
[1:40:29] dedicated tax increase to the vehicle
[1:40:31] equipment replacement
[1:40:33] Reserve RTA if you can speak to the so
[1:40:37] uh again there's increases to General
[1:40:39] increases to salary and benefits due to
[1:40:41] regular steps um pension and other types
[1:40:43] of increase you will note that there was
[1:40:45] an ft re restatement this is due to our
[1:40:49] paid per call firefighters so previously
[1:40:52] we had um reflected one FTE with a just
[1:40:56] a dollar amount we've now um articulated
[1:41:00] what that dollar amount would equal in
[1:41:02] terms of a full-time equivalent or
[1:41:04] effort of the work so this is just an
[1:41:06] effort to be a little bit more
[1:41:07] transparent in terms of uh what how many
[1:41:10] hours or how many e you know what the
[1:41:11] effort is behind the lump sum
[1:41:16] dollar and then Ryan would you speak to
[1:41:18] just about the aerial truck debt
[1:41:21] yes exactly so what's happened there is
[1:41:23] we've got a reduction in uh principal
[1:41:25] and interest payments uh the aerial fire
[1:41:28] truck uh the debts matured so that
[1:41:31] additional uh 57 648 has been um
[1:41:35] decreased uh because because the Deb's
[1:41:37] complete um so that that's what is it's
[1:41:40] reached this
[1:41:41] term thank you uh similar to our uh
[1:41:45] bringing forward to council the the
[1:41:47] critical risk assessment and master
[1:41:49] service fire plan uh in talking with the
[1:41:52] uh CAO and the senior leadership I'm
[1:41:55] requesting uh that we redo our emergency
[1:41:57] response plan bring in a contractor and
[1:41:59] uh actually redo that plan so that one
[1:42:02] we're up to date to Emergency Management
[1:42:05] standards uh I think the document is
[1:42:07] very cumbersome the way it currently
[1:42:10] sits and uh does not reflect the
[1:42:13] principles in Emergency Management which
[1:42:15] is uh IMS uh which is mandated through
[1:42:18] the
[1:42:19] province uh the other one that kind of
[1:42:21] affects the budget is the uh I'm going
[1:42:25] to label it under Contracting Services
[1:42:27] there it talks about the m&f agreement
[1:42:29] so that if you recall in uh March we
[1:42:32] brought forward and we've got a new
[1:42:33] fiveyear agreement with the m&f for uh
[1:42:36] where they Pro provide protection
[1:42:38] throughout the municipality that was
[1:42:40] about a $5,400 increase
[1:42:44] and I'm kind of particular with all the
[1:42:46] invoices that cross my desk so I've
[1:42:49] looked at what we'll call contracted
[1:42:51] services and all the different bills I
[1:42:53] get based on what's in the budgeted line
[1:42:55] item so the rest of that is just more to
[1:42:59] to
[1:43:00] act accurately reflect what is what
[1:43:03] we're actually paying out so okay for
[1:43:05] example we pay CAC uh which is our
[1:43:08] dispatcher we pay the province for use
[1:43:11] of radio uh you know radio communication
[1:43:14] systems we pay extend Communications to
[1:43:18] you know help us do our scheduling and
[1:43:20] uh
[1:43:21] staff so the reflection of that
[1:43:23] additional funds is just to act
[1:43:25] accurately capture what we uh spend in
[1:43:27] in contract and services throughout the
[1:43:30] year Insurance uh so there was an
[1:43:32] increase in Insurance uh and you can see
[1:43:35] the amount there largely one of the uh
[1:43:38] largest areas that were hit during our
[1:43:40] um pre our renewal was property and
[1:43:43] property went up across the board at
[1:43:45] about
[1:43:45] $100,000 uh uh for the city also our
[1:43:48] building coverage and contents in
[1:43:50] increase and that there were elements
[1:43:53] within the fire service uh that
[1:43:55] specifically increased in terms of our
[1:43:56] contents the way we were describing it I
[1:43:58] will say that the chief and I are
[1:44:00] working going to be working on uh
[1:44:02] looking at uh evaluating some of the
[1:44:04] contents and the way our insurance is
[1:44:06] going for the Fire Halls especially the
[1:44:08] Halls that are um Station 2 and station
[1:44:10] three uh so that we can better reflect
[1:44:13] the uh contents and just see if there's
[1:44:15] a different way of costing so that's
[1:44:17] what that increase was about
[1:44:22] and I think utilities is again just
[1:44:25] across the board for all uh All City
[1:44:28] facilities so that would be an increase
[1:44:30] in the three Fire Halls uh the decrease
[1:44:33] in materials in supplies kind of ties
[1:44:35] back to uh the $188,000 reduction that
[1:44:39] we talked on the first page the CAO
[1:44:41] asked uh you know to kind of sharpen the
[1:44:43] pencil and find find some money so
[1:44:46] that's actually a reduction in our uh
[1:44:49] fire equipment and Communications
[1:44:51] budget line item um and then the
[1:44:53] training I believe is that uh that's to
[1:44:57] do with
[1:44:58] building oh byw sorry
[1:45:01] Heather uh the
[1:45:03] train sorry standard certifications um
[1:45:06] that was we had that budgeted for uh
[1:45:10] because there's change in staff in byw
[1:45:19] area
[1:45:21] be happy your worship if there's any
[1:45:23] questions to council questions
[1:45:28] Council so when I went through this the
[1:45:31] first thing that uh popped under
[1:45:33] expenses and that was an increase in
[1:45:36] Appropriations to reserve so the 300,000
[1:45:39] but at the same time when we went back
[1:45:40] to the debt schedule uh cuz I think we
[1:45:42] had that in an email uh from Ry uh this
[1:45:47] 57
[1:45:49] ,000 whatever coming off in that
[1:45:53] um so I guess what I'm I guess what I'm
[1:45:56] asking here is uh why w't we like an
[1:46:00] increase in Appropriations to reserves
[1:46:03] um the 300,000 that why could we just
[1:46:06] take the N of that to increase on an
[1:46:09] annual
[1:46:11] basis I'm throwing that up no I just
[1:46:14] wanted to redirect that to the I I can't
[1:46:18] absolutely I'm going to throw all those
[1:46:20] kind of questions out uh to look at uh
[1:46:24] we asked you to make efficiencies I
[1:46:26] think as Council uh if we can come up
[1:46:28] with other ideas how to fund some of our
[1:46:31] uh some of the ones that we've uh
[1:46:34] We've technically approved to dat then
[1:46:39] that that's where that would come from
[1:46:40] so yeah absolutely if if you we
[1:46:44] Administration can go back and if that's
[1:46:46] the direction uh to revise the funding
[1:46:50] model in terms of you're you're speaking
[1:46:51] to the replace vehicle replacement
[1:46:54] Reserve well the in our last meeting
[1:46:57] that where there was a request through a
[1:46:59] report yeah on the capital side for the
[1:47:01] $
[1:47:03] 3,792 correct um yeah just like if the
[1:47:08] net after taking off a debt payment
[1:47:10] that's retired on the uh on the on the
[1:47:14] aerial truck um if if the difference
[1:47:17] could fund these ongoing
[1:47:21] um requests for c replacement because I
[1:47:24] believe that's what the nature of the
[1:47:26] increas was about that's all I'm just
[1:47:29] I'm bringing it up uh as you know
[1:47:32] something I noticed when I was going
[1:47:34] through the sheet so so that's already
[1:47:36] kind of occurring with what's happening
[1:47:37] so $57,000 in debt is falling off and
[1:47:40] then 300 is coming on so it's already W
[1:47:44] know it is here on the budget it isn't
[1:47:47] on on the increase in tax on the inas in
[1:47:51] uh money that you're that you're
[1:47:53] requesting to uh you're asking for
[1:47:56] $300,000 more all I'm saying is could
[1:48:00] this instead of that $300,000 request on
[1:48:02] an annual basis um could it be $ 300,000
[1:48:06] minus what we you've been uh you've been
[1:48:10] allocating to debt repayment for the
[1:48:12] aerial truck that's all I'm just so say
[1:48:15] it's 250 for argument sake or whatever
[1:48:19] um you know could that request could
[1:48:21] that become the new
[1:48:23] request and and and facilitate what your
[1:48:27] requirements are that's okay so that's a
[1:48:29] separate item than deciding to utilize
[1:48:31] debt to purchase the vehicle I
[1:48:34] understand this but my question I think
[1:48:35] is a is a little bit different so in the
[1:48:39] summary
[1:48:40] sheet you know you have $891,000
[1:48:45] 8,100 yeah
[1:48:48] 89129 of that 3 ,000 uh 792 th000 a
[1:48:54] majority of council voted to uh push
[1:48:57] that forward in the budget process
[1:49:00] um my question is back to that original
[1:49:04] request not about this like additions
[1:49:07] and deletions on this page on this
[1:49:09] budget
[1:49:10] page could the difference between like
[1:49:13] instead of 300,000 and you have 57,000
[1:49:17] that was an expense to your department
[1:49:19] or debt reduction on a on a on an asset
[1:49:23] um could it be the difference so it
[1:49:25] would be
[1:49:26] 200 I don't know save
[1:49:30] $243,000 or something like that instead
[1:49:32] of 300,000 that's I'm going back to the
[1:49:35] original report yeah it's it's not going
[1:49:37] to reduce the tax levy origal the
[1:49:40] $57,000 has already been
[1:49:42] retired and so if you wanted to reduce
[1:49:45] the Appropriations to reserve by
[1:49:48] $50,000 that all that would do would
[1:49:50] just there's no corresponding $57,000
[1:49:54] back so that there if you wanted to
[1:49:56] reduce the tax levy you could reduce the
[1:49:59] 300,000 but that the debt has been
[1:50:03] retired and is now paid off okay um well
[1:50:07] I mean it's my opinion not so we're not
[1:50:09] here to make decisions I'm just throwing
[1:50:12] uh I was just throwing something has an
[1:50:14] idea uh it's not I don't think we want
[1:50:17] to go into the meeting where we're not
[1:50:20] we don't want to go wi and making
[1:50:21] decisions and throwing that out for
[1:50:23] information you can chew on it you can
[1:50:26] do whatever you want with it um but
[1:50:28] that's kind of what I was asking for is
[1:50:31] if the if the if the net would do the
[1:50:35] would
[1:50:36] suffice uh and I understand accounting
[1:50:38] about coming in coming out if the if the
[1:50:41] difference would uh would would suffice
[1:50:45] so but just just an observation
[1:50:50] um something to look
[1:50:54] at any other
[1:50:57] questions okay uh thank
[1:51:00] you uh so moving on to
[1:51:07] Transportation thank you uh so
[1:51:09] transportation is made up of the roads
[1:51:11] engineering and uh Fleet groups in the
[1:51:15] city um and so I can uh can
[1:51:20] speak to the uh changes in revenue and
[1:51:24] expenses year-over-year um starting on
[1:51:26] the revenue side um the first four items
[1:51:32] on the list uh infrastructure master
[1:51:34] master plan sewer storm financing study
[1:51:37] road salt study or sorry I'll speak to
[1:51:39] the first three um those are studies
[1:51:42] that are um either in the Strategic plan
[1:51:46] or were committed to by uh the previous
[1:51:49] director to my myself and um and
[1:51:51] there'll be funding
[1:51:53] through um uh appropriation scrum
[1:51:56] reserves
[1:51:58] um full transparency I I did I didn't
[1:52:01] get to these this year um still intend
[1:52:04] to follow through on doing those however
[1:52:07] um the net change is that um because the
[1:52:10] funding came through from the reserves
[1:52:14] to fund the project and then the project
[1:52:16] has gone uh unspent at this point that
[1:52:19] money will sort of just flow back and
[1:52:21] sit um available to be spent when our
[1:52:24] team does get to these projects so um
[1:52:27] we're we're we're going to work through
[1:52:29] those and they are going to happen um it
[1:52:31] just didn't happen in 2023 as was
[1:52:33] originally planned um fuel station
[1:52:36] software upgrade is um a project for our
[1:52:40] bulk filling fuel station um that was
[1:52:43] funded through the reserved obviously as
[1:52:44] a onetime project um that funding comes
[1:52:47] back off again um and then the uh Bridge
[1:52:51] study is um amounts that come from the
[1:52:54] reserve to fund the bridge audit that
[1:52:57] the city undertakes every two years um
[1:53:00] and then the last three items I believe
[1:53:03] uh I'll let Heather and uh and Ry speak
[1:53:10] to expit increase in revenues NE parking
[1:53:14] findes mislan adjustments and those are
[1:53:18] um compared to actual
[1:53:21] um right like they're based on actual
[1:53:23] experience so that's why we're and it's
[1:53:26] Bas it's a volume adjust volume
[1:53:28] increase so it's refinement of the
[1:53:31] revenues so getting into expenses um
[1:53:34] first we have the um $540,000
[1:53:39] um uh allocation for the capital
[1:53:43] increase to the roll roads projects for
[1:53:46] service treated and loose toop gravel
[1:53:48] roads
[1:53:50] um secondly we have uh an adjustment to
[1:53:55] our um salaries and benefits for uh an
[1:53:59] allocation of a quarter of the the new
[1:54:01] Public Works uh general manager position
[1:54:04] and then also Roberta had previously U
[1:54:06] mentioned the council that we had done a
[1:54:08] shift in some of our staff for um
[1:54:11] between sewer and water and roads for
[1:54:13] coordinating um digs and utilization of
[1:54:15] those resources so um back filling the
[1:54:18] position on the road side is uh is what
[1:54:20] makes up that that item um the next item
[1:54:24] $118,000 in increased shop and uh garage
[1:54:28] costs are associated uh 59,000 for
[1:54:31] increase in uh diesel costs and 59,000
[1:54:35] also for additional parts and materials
[1:54:38] escalation costs for uh repairs and
[1:54:40] maintenance that are
[1:54:42] ongoing um winter control is a equipment
[1:54:47] uh usage cost um um so uh ongoing um
[1:54:52] equipment usage and uh costs that are
[1:54:54] allocated to the roads Department from
[1:54:57] um Fleet and then um we also have
[1:55:02] overall um there is other pieces of
[1:55:04] equipment um that in review of this uh
[1:55:08] budget with the uh roads manager we
[1:55:11] noted that um the the utilization that
[1:55:15] had been um entered in
[1:55:18] um was was trending to just uh to go a
[1:55:21] little bit under by small amounts on
[1:55:23] multiple pieces and so the Consolidated
[1:55:26] amount of of right siding that is the
[1:55:28] $26,000 reduction seen
[1:55:31] there um Insurance again like uh Roberta
[1:55:34] had mentioned that increase there um
[1:55:36] increase in sand and salt costs pretty
[1:55:38] self-explanatory for winter
[1:55:41] control um and then we have decrease in
[1:55:43] contract and
[1:55:44] services so the first again the first
[1:55:47] four projects there are similar to to
[1:55:49] how I mentioned on the the revenue side
[1:55:51] these are the projects that we will get
[1:55:53] to and just um haven't gotten to yet the
[1:55:56] fuel station um is a project that um is
[1:55:59] nearing completion uh now and so that's
[1:56:01] going to come off of the uh the plan
[1:56:03] spend for next year um contracted
[1:56:07] greater support a review of this I think
[1:56:10] we myself and the roads manager um we uh
[1:56:14] are realizing that our our dedicated own
[1:56:17] forces on on greater support is uh
[1:56:19] reducing the need to bring in contractor
[1:56:22] support at an increased cost and so
[1:56:25] we're managing that more through own
[1:56:26] forces and so we've we've dropped a
[1:56:28] reduction in there um roads contracts um
[1:56:33] just reviewing um the uh the amounts for
[1:56:37] brushing ditching um through contractor
[1:56:41] support is uh is an a reduction through
[1:56:44] there based on again the trends that
[1:56:46] we're seeing on the last uh four to five
[1:56:48] years of budgets that we reviewed and
[1:56:50] what we're doing with our own forces um
[1:56:53] Bridge study we'll have $100,000 spend
[1:56:55] on that every two-year audit that's
[1:56:58] completed um we we've allocated an
[1:57:00] increase in our amount for uh docks and
[1:57:04] Wars repairs and maintenance and uh and
[1:57:07] that coincides with the large spend we
[1:57:10] have on uh increasing our dock spacing
[1:57:13] um uh that we received LFC uh funding
[1:57:17] for we'll be working on um over the
[1:57:19] winter and into next
[1:57:21] year uh and then also the crossing guard
[1:57:25] contract um Council would have seen my
[1:57:28] report for the cost and guard contract
[1:57:30] um back in a uh sorry in September I
[1:57:32] believe that report came forward so this
[1:57:34] is just an alignment with the uh the
[1:57:36] newly received pricing for that
[1:57:40] service um Ryan I'll let you speak to
[1:57:42] the um recovery from
[1:57:45] utilities
[1:57:48] d
[1:57:50] [Applause]
[1:57:58] right so this is um these are actually
[1:58:00] recoveries these are the garage and
[1:58:02] Warehouse operations centers uh cost
[1:58:04] recovery from the solid waste and Water
[1:58:08] waste water utilities that are self uh
[1:58:10] funded these are the costs that that are
[1:58:13] being allocated uh to them and they come
[1:58:15] back to uh public works or to
[1:58:18] infrastructure as recovered amount so
[1:58:21] they're increasing therefore it's a
[1:58:23] reduction in the overall cost of the
[1:58:24] expense level thereby reducing the
[1:58:27] overall um tax levy here by
[1:58:33] 118,000 uh Street lighting principal
[1:58:36] interest I think you going to take that
[1:58:37] right um so this is another piece of
[1:58:40] debt that is maturing uh the street
[1:58:42] lighting there was debt that was taken
[1:58:44] for that uh principal interest is uh is
[1:58:47] been mat is complete uh this is a
[1:58:50] reduction to expenses of
[1:58:54] 96,000 uh okay and then we also have a
[1:58:57] one time decrease to uh the transfer to
[1:59:00] reserves for um docks and warps so um I
[1:59:03] think that aligns with what we' seen on
[1:59:05] the first page there um we have computer
[1:59:09] Replacements that have occurred and are
[1:59:11] now um dropping off um as an expense for
[1:59:15] the for the
[1:59:16] Department um General decrease in
[1:59:20] repairs and maintenance these are this
[1:59:24] is again is a a review that we've
[1:59:25] undertaken on our repairs and
[1:59:27] maintenance costs across our facilities
[1:59:29] and how our Trends were spending and
[1:59:31] across multiple uh tens of buildings um
[1:59:35] small increases have amounted to a
[1:59:37] $112,000 reduction there um General uh
[1:59:42] decrease in general sorry uh decrease in
[1:59:44] general supplies for um for the roads
[1:59:47] Department 6,000 uh dollars again made
[1:59:50] up of multiple multiple um small
[1:59:54] decreases um and then sorry uh Transit
[1:59:57] and parking Heather is that materials
[2:00:00] and supplies
[2:00:02] for
[2:00:04] yeah
[2:00:08] okay I think that takes us through
[2:00:10] there's miscellaneous adjustments again
[2:00:12] um hundreds of lines uh that make up
[2:00:15] that line of
[2:00:16] them ins and outs any questions to
[2:00:23] council thank
[2:00:25] [Applause]
[2:00:28] you uh so next we'll move on to um
[2:00:31] recycling so um recycling is a a shared
[2:00:35] service provided alongside our um
[2:00:38] alongside our our curbside collection
[2:00:41] for solid waste um runs over the
[2:00:43] transfer facility um on the revenue side
[2:00:46] we have the uh increase to our revenue
[2:00:50] from both the the gfl contract and our
[2:00:54] um circular materials uh contract um in
[2:00:57] alignment the with the blue box
[2:00:59] regulation um reviewed our our trend on
[2:01:03] uh blue box sales so I think that's
[2:01:06] starting to uh to drop off now I
[2:01:08] understand that over the last few years
[2:01:09] there's quite a few blue boxes that were
[2:01:12] procured and sold and so um that's just
[2:01:14] trending downward so um reduced that and
[2:01:17] then also we've noted um an increase in
[2:01:20] um scrap metal and um commercial
[2:01:24] recyclable materials when we offload
[2:01:27] those um there's some income from those
[2:01:29] that we've uh noted are likely to uh
[2:01:31] project an increase in revenue of
[2:01:35] $4,000 uh reallocation of uh one
[2:01:38] individual from um
[2:01:41] recycling to the solid waste utility so
[2:01:45] just based on the uh the oh sorry I let
[2:01:47] Roberto speak yeah if I May uh so as
[2:01:50] part of the review that was undertaken
[2:01:52] with circular materials and just
[2:01:53] everything that would be uh considered
[2:01:55] to be recycling um this uh FTE was
[2:01:58] predominantly servicing the transfer
[2:02:01] station uh and so this FTE would remain
[2:02:04] within the solid waste uh utility so
[2:02:06] it's a decrease from our tax supported
[2:02:09] on the recycling end uh but uh it is uh
[2:02:12] more appropriately realigned to the
[2:02:14] transfer facility where it was
[2:02:16] performing
[2:02:17] work
[2:02:20] thank you um transportation cost of
[2:02:23] recyclable materials to Winnipeg so um
[2:02:27] as part of our gfl contract um operating
[2:02:30] as the receiving facility we we have
[2:02:33] ongoing transportation to Winnipeg that
[2:02:35] is likely to drop off unless things
[2:02:38] change um at the end of June um and that
[2:02:41] service may or may not uh be overtaken
[2:02:45] by gfl themselves or depending on what
[2:02:47] other conversations we engage with them
[2:02:49] them so um for now it's a it's a planned
[2:02:52] uh reduction in our
[2:02:53] expenses
[2:02:55] um facility equipment uh usage um again
[2:03:00] just going through with the uh general
[2:03:03] manager of utilities on our equipment uh
[2:03:06] allocation between uh the utility and uh
[2:03:09] and Recycling services um just uh
[2:03:12] streamlined where our um where equipment
[2:03:15] allocations are going and aligning it
[2:03:17] more with those different services and
[2:03:19] potentially um with the change in the
[2:03:22] receiving facility mid year it's going
[2:03:23] to drop off some of the requirements on
[2:03:25] the recycling side so there's a
[2:03:26] reduction there um and then just small
[2:03:29] inotes make up the last thousand in that
[2:03:32] in that
[2:03:37] grouping yeah as far as the decrease
[2:03:41] decreasing transport cost of recycling
[2:03:43] to Winnipeg explain so is it is it not
[2:03:47] going to Winnipeg now and if it just
[2:03:49] might not be our responsibility after
[2:03:52] June so we have
[2:03:54] to our our recycling for years has gone
[2:03:57] to Winnipeg um under tax funded now that
[2:04:00] we're operating as the receiving
[2:04:02] facility under gfl who is under circular
[2:04:04] materials into the province um we're
[2:04:06] providing that service up to June that
[2:04:09] we know of but after June it may not be
[2:04:12] a requirement for ourselves so that
[2:04:14] actually aligns with the revenue item
[2:04:15] above for the revenue that we we receive
[2:04:18] from GF
[2:04:19] I see to cover that cost so that's
[2:04:21] that's up in the air till after June
[2:04:23] that's right what are some possible
[2:04:25] scenarios um well gfl um as they
[2:04:29] progress works at their at their
[2:04:31] location to operate as a receiving
[2:04:33] facility that uh I believe that
[2:04:39] um I'm not sure actually I can sh that I
[2:04:42] can that in open um but at their at
[2:04:44] their location um if their operation
[2:04:48] commen
[2:04:49] in July of this year then that would be
[2:04:52] a service that they would provide for
[2:04:58] recycles thank
[2:05:03] you so next one is H Cemetery that's
[2:05:06] that's under my department but I'm going
[2:05:08] to let Ryan speak to it specifically on
[2:05:10] this uh this one item this one's uh
[2:05:13] fairly straightforward um this the city
[2:05:17] of canor has a contribution to the
[2:05:20] cemetery to uh support their operations
[2:05:24] we have a decrease in the contribution
[2:05:26] to the cemetery the primary reason is is
[2:05:29] the increasing Trend in revenues that
[2:05:30] they're collecting um volumes uh have
[2:05:33] increasing there's also uh fees that
[2:05:36] have been increased in 2022 which are
[2:05:38] also um reducing the pressure on the tax
[2:05:42] uh supported uh contribution to the
[2:05:47] cemetery
[2:06:04] we're going to pause for we don't
[2:06:08] have it might a little bit should we
[2:06:11] aak MERS are G for maybe just
[2:06:17] sorry the
[2:06:47] conversation
[2:07:17] for
[2:07:45] apologize we're just waiting for one
[2:07:47] more to come in we
[2:08:17] be
[2:08:39] okay we will reconvene the meeting uh so
[2:08:41] we on
[2:08:43] Cemetery or are we um I think we just
[2:08:46] wrap that one up way go over it again uh
[2:08:50] well I think I think did you want us to
[2:08:54] review the cemetery
[2:08:55] no know there wasn't I asked if there
[2:08:58] was any
[2:09:00] questions okay um so we can move on so
[2:09:04] next we have is uh re and culture so
[2:09:07] that that does include the parks
[2:09:08] department from my area but Andrew is
[2:09:10] going to speak mainly because that's
[2:09:12] where all most of the uh the change
[2:09:14] SL yeah so um this year we looked at the
[2:09:20] budget and just new ways to augment our
[2:09:25] game essentially um so you'll see in our
[2:09:28] Revenue uh first of all you see the
[2:09:30] increased revenue from attic programming
[2:09:33] um we've had a very successful first
[2:09:36] session of added swimming lessons that's
[2:09:38] where the bulk of that additional
[2:09:40] funding comes from where the additional
[2:09:42] Revenue comes from um we are bringing on
[2:09:45] more unique
[2:09:46] programming uh including uh you know
[2:09:49] leadership courses and Junior
[2:09:52] Lifeguards um and this also will allow
[2:09:56] for us to um when you look down at the
[2:10:00] decrease in rental Revenue um some of
[2:10:04] this is coming from the pool where we
[2:10:06] are adding programming in and the
[2:10:08] rentals are coming out um so once you
[2:10:11] look at your instructional courses this
[2:10:13] is where we have all of our lifeguarding
[2:10:16] courses we're looking at at um having
[2:10:20] our people provide those courses to
[2:10:22] other communities and we're going to
[2:10:24] take the revenue off of that um the
[2:10:26] summer camps in the Summer where we get
[2:10:29] revenue from that as well um when you
[2:10:32] look at the increased revenue from
[2:10:34] recreational programming we're offering
[2:10:36] sponsored programming we're working
[2:10:38] right now with Community groups um this
[2:10:41] is a
[2:10:42] forecast uh and we are adding more
[2:10:46] programming um just in terms of of
[2:10:48] individual programs um we do have a
[2:10:52] increase in ice rental usage volume and
[2:10:54] that follows directly from the canora
[2:10:57] Islanders and uh the decrease in
[2:11:00] transfer reserves to both uh Museum HVAC
[2:11:03] systems and Library boil cycle study
[2:11:07] believe we had sent this uh mooded a
[2:11:10] couple years down the road correct I
[2:11:12] think um and then did decrease in rental
[2:11:17] Revenue a lot of this deres directly
[2:11:19] from the lack of hotels um we seen Bal
[2:11:22] Diamond Rental go downhill this year um
[2:11:25] napin tournament was almost cut in half
[2:11:29] so a lot of that is directly due to the
[2:11:32] lack of um hospitality and then decrease
[2:11:35] in ice pad rental just because we are
[2:11:38] going to be rep replacing that so we
[2:11:40] don't have any this year uh and then the
[2:11:43] miscellaneous
[2:11:44] adjustments um a lot of them a lot of
[2:11:47] these come
[2:11:49] from just the actuals we have this year
[2:11:52] where we're noticing I think the biggest
[2:11:54] thing that we're noticing is a a little
[2:11:56] bit of a decrease in our um memberships
[2:12:00] due to the other gyms coming on board in
[2:12:02] the community um so once we look at our
[2:12:06] expenses we do have a decreased transfer
[2:12:08] to reserves um for each of
[2:12:12] these uh increased City contribution to
[2:12:15] the museum um that you can see it's
[2:12:18] fairly substantial and that's um due to
[2:12:23] reserves uh the museum had used reserves
[2:12:25] in the past to um to offset the budget
[2:12:29] um and then there's an increase in
[2:12:31] utilities for all of our locations here
[2:12:34] which is um pretty standard within the
[2:12:37] rest of the city um an increase to the
[2:12:40] city contribution to the liary um as
[2:12:43] Crystal uh had put in her budget and we
[2:12:46] had seen earlier on today
[2:12:48] um there's an increase in
[2:12:51] principal um due to the boat launch and
[2:12:53] parking lot expansion that we had uh the
[2:12:56] project is getting completed hopefully
[2:12:58] this week and increase in insurance I
[2:13:02] think that's pretty standard um just to
[2:13:04] speak specifically on that um Parks uh
[2:13:07] was one of the hardest hit areas in
[2:13:09] terms of claims experience as a result
[2:13:12] of flooding and damage so when you take
[2:13:15] a look at um the property increase that
[2:13:17] I reference before a larger share
[2:13:20] increase was uh attributed to the parks
[2:13:23] uh area especially like the the
[2:13:27] infrastructure and then we move further
[2:13:29] down you see uh our computer replacement
[2:13:32] as for the schedule uh there is a fairly
[2:13:36] minimal increase to salary and benefits
[2:13:39] which is nice to see um and the
[2:13:42] miscellaneous adjustments I want to kind
[2:13:45] of com comment on the markless pucks
[2:13:47] that Ry had mention that's exactly where
[2:13:48] that's coming from so we no longer will
[2:13:51] need a cleaning contract to clean our
[2:13:53] boards because these marks markless PS
[2:13:55] you can wash it off basically our staff
[2:13:57] can so and as well when people would
[2:14:00] bring their own pucks if you bring a
[2:14:02] cold puck in maybe a little bit colder
[2:14:04] than minus 10 they shatter glass so when
[2:14:07] now we can maintain the temperature of
[2:14:10] our pucks our glass likely it won't be
[2:14:12] breaking but I didn't put that in just
[2:14:14] in case um it happens still
[2:14:19] uh thank you uh any
[2:14:25] questions Deputy Mayor I just have one
[2:14:27] question uh and I'm probably missing
[2:14:30] something either on the revenue
[2:14:32] expenditure side but the increase City
[2:14:34] contribution to the library uh so in
[2:14:37] these budget sheets um shows
[2:14:40] 47,1 128 when I look back at what was uh
[2:14:45] presented by the library board uh it's
[2:14:48] got the city of
[2:14:49] canora uh 2023 to
[2:14:53] 2024 it has
[2:14:55] $72,000 is there something on is it's
[2:14:58] got something to do with this decrease
[2:15:00] in reserve absolutely yeah it's the
[2:15:03] reserve transfers that are throwing that
[2:15:05] number on we noticed that during the
[2:15:08] presentation we
[2:15:12] havei any other questions
[2:15:15] Council thanks uh
[2:15:21] [Applause]
[2:15:23] the next next sections uh at development
[2:15:26] tourism and Planning and
[2:15:28] Building yeah so um I'll speak to this
[2:15:31] so This represents uh janison uh my
[2:15:33] department on a Consolidated basis um
[2:15:37] there's nine items that I'd like to
[2:15:38] highlight to you uh if you look at the
[2:15:41] revenue um the first couple entries are
[2:15:43] related to one-time projects so you will
[2:15:46] see a credit in terms of money coming in
[2:15:48] on the revenue side and similarly you
[2:15:50] will see a a decrease in terms of an
[2:15:53] expense coming out on the other side of
[2:15:55] the ledger so uh the first one is the
[2:15:59] $270,000 and the $30,000 for the
[2:16:02] business attraction project uh we were
[2:16:04] turned down for that through Fedor um
[2:16:08] and so similarly if you look at the
[2:16:09] expense side you'll see the
[2:16:10] corresponding $300,000
[2:16:13] entry um we have the um
[2:16:18] uh the community Improvement plan so uh
[2:16:20] what happened with Matt was we had a or
[2:16:22] sorry not with Matt but with coid we had
[2:16:25] a number of projects that were not
[2:16:27] completed just because um local
[2:16:29] companies were unable to get contractors
[2:16:32] so we're not seeing that Trend
[2:16:34] continuing in 200
[2:16:37] um 24 so it's just a decrease in the
[2:16:40] amount of spending that's going out by
[2:16:42] way of uh
[2:16:43] CIP uh similarly a onetime project is
[2:16:46] completed uh this year uh will be the
[2:16:49] active transport project or it was to be
[2:16:52] completed when it was put on the books
[2:16:53] uh doesn't represent any additional cost
[2:16:55] in
[2:16:57] 2024 um uh in an effort to um when we
[2:17:02] looked at uh what was going on in
[2:17:05] 2023 relative to the 2024 initial budget
[2:17:09] uh we realized that um our volume in the
[2:17:11] planning department and building
[2:17:13] department was what much higher
[2:17:15] therefore there is a relief back to the
[2:17:17] company of $70,000 of incremental
[2:17:19] Revenue coming in and then there's some
[2:17:22] miscellaneous adjustments as well uh the
[2:17:25] notables on the expense side that I
[2:17:26] haven't already spoken about which was
[2:17:29] related to the investment traction CIP
[2:17:31] and the active transport um there is an
[2:17:34] increase in salary uh benefits um and um
[2:17:39] that's really due to the second Economic
[2:17:42] Development uh officer coming on
[2:17:44] board um there is some small insurance
[2:17:48] and utility changes um the Northwestern
[2:17:52] Business Center moved from its uh
[2:17:55] previous location to the banister Center
[2:17:57] so there's an increase in rent there and
[2:18:00] then there's some other miscellaneous
[2:18:02] adjustments for
[2:18:07] 4727 any than any questions
[2:18:16] Council
[2:18:20] oh
[2:18:22] myself so the last um page last function
[2:18:25] we have um in the operating side is our
[2:18:28] external organizations um these com of
[2:18:32] course of the Northwest Health Unit uh
[2:18:35] District home for the age police Child
[2:18:37] Care social housing uh Ontario Works and
[2:18:39] land
[2:18:40] ambulance um so we have a small increase
[2:18:45] in the court security prisoner transport
[2:18:47] grant program uh the agreement expired
[2:18:49] in
[2:18:50] 2022 um we're showing one uh
[2:18:55] $1,900 uh increasing in Revenue
[2:18:59] there um we have the year-over-year
[2:19:01] increase for the Ontario Provincial
[2:19:03] Police billing of
[2:19:06] 98,000 that doesn't include I mean uh
[2:19:09] sorry the 2023 uh included the rebate of
[2:19:12] 511 um so that's that's a large driver
[2:19:16] of our cost in increase there um we have
[2:19:19] other external
[2:19:20] organizations um that the process we
[2:19:23] take is uh obviously we don't have all
[2:19:25] the information today uh if we're in the
[2:19:27] absence of that we've been applying a 3%
[2:19:29] increase on these
[2:19:31] organizations and we found over the past
[2:19:34] that that's been a fairly accurate way
[2:19:36] of of projecting it albeit um some might
[2:19:40] be a little bit higher than the 3% some
[2:19:42] might come in a little under but overall
[2:19:44] that 3% been holding true over the last
[2:19:46] number of years
[2:19:48] um so uh we have an increase in the
[2:19:50] social housing of
[2:19:52] 172,000 increase for home uh for the
[2:19:55] Aged of
[2:19:56] 63,000 increase for Northwest health
[2:19:59] unit of
[2:20:00] 21,000 um and on decreases for land
[2:20:04] ambulance and child care 75 and
[2:20:07] 41 um so that would conclude the
[2:20:11] external portions and so at this point
[2:20:13] we're still waiting for Pine Cross the
[2:20:15] health unit and the kdsb final ly
[2:20:18] members to be confirmed at the morning
[2:20:20] correct and I think in the past we have
[2:20:24] um maybe had it depending on the timing
[2:20:26] and some of them we may not have had so
[2:20:28] that estimate like I was mentioning it's
[2:20:30] kind of held true in terms of that
[2:20:32] absence of information and we just go
[2:20:35] with the best that we have at the time
[2:20:37] um so if one does come in and we'll to
[2:20:39] fit it in we'll get that budget
[2:20:44] amount sorry coun yeah ran um the 3%
[2:20:48] increase that you that you forecast is
[2:20:51] that like industry standard or is that
[2:20:53] something that can you just give me some
[2:20:55] context on that I think it's a good idea
[2:20:57] and I think it's approved um just can
[2:20:59] you give you some context on it uh
[2:21:01] typically any type of increases that
[2:21:03] we're putting on to our accounts um you
[2:21:06] know reflect you know the the
[2:21:09] departmental or the industry best
[2:21:11] practice so if there's a construction
[2:21:14] inflationary item that we're putting on
[2:21:16] I would rely on maybe Greg's area to
[2:21:19] provide that information to tell us what
[2:21:20] the going rate is and he would expect to
[2:21:23] put that into the budget for those types
[2:21:25] of items um the these ones in particular
[2:21:29] we're just using 3% because that's what
[2:21:31] the actual experience over the last
[2:21:33] maybe five to six years has shown us um
[2:21:36] the problem is is we rely on the actuals
[2:21:38] or the history that's just one factor um
[2:21:43] you know in this last period of high
[2:21:45] inflation Supply supply chain issues um
[2:21:50] difficulty hiring you know wage
[2:21:52] increases there's a whole bunch of
[2:21:53] different things that now kind of
[2:21:56] influence it so we hope that it stays in
[2:21:59] 3% I can't be certain that that's going
[2:22:01] to continue on into the future we may
[2:22:03] have a anomaly or a spike coming in here
[2:22:05] but that's generally what history tells
[2:22:07] us for this area yeah I agree those are
[2:22:09] all those are all out of your control
[2:22:12] but I think you're exercising Prudence
[2:22:14] by picking a percentage and that there's
[2:22:17] a margin ER I me that's that's common
[2:22:19] sense that's going to happen but I think
[2:22:20] it's good work
[2:22:22] so
[2:22:25] thanks any other question of
[2:22:31] coun thank
[2:22:37] you you oh sorry
[2:22:40] um are we de are we Contin on or are we
[2:22:44] breaking I don't know if you want do you
[2:22:47] want we're at debt financing I can speak
[2:22:51] let's get through this how
[2:22:53] before okay perfect okay so in front of
[2:22:56] you here uh on this final this page 28
[2:22:59] is the city of canar debt financing uh
[2:23:02] 24 to 26 budget um that's what this is
[2:23:05] for so the the top section is
[2:23:09] essentially our outstanding debt um
[2:23:12] principle and interest for as it stands
[2:23:14] for 2024 so we have 8.9 milli ion uh um
[2:23:18] in outstanding debt which uh there's 2.6
[2:23:22] million in interest attached to that so
[2:23:24] what that equates to is a million 74,000
[2:23:28] in annual repayment um today um you can
[2:23:32] see off to the right I've uh included
[2:23:34] the expiry so you can see when some of
[2:23:36] those debt pieces fall off um you know
[2:23:40] uh a number of those of course they're
[2:23:42] going to go for a long period of time
[2:23:44] you know the boat launch uh 2048 um the
[2:23:47] idea is that we're advertizing that over
[2:23:49] the life useful life um and we um that
[2:23:52] that's our approach in terms of how long
[2:23:54] we go with the debt um just yes so this
[2:23:57] is the external um we're
[2:24:00] forecasting um this the bottom section
[2:24:03] is the new debt is what we're
[2:24:05] forecasting and there's a number of day
[2:24:07] uh years when they start we're planning
[2:24:09] for it to come online from 2025 to
[2:24:12] 2028 and when that's all like uh so when
[2:24:17] said all all that debts online we're
[2:24:18] looking at about another 27 thou $27
[2:24:20] million in
[2:24:22] debt um which would equate so about $2.3
[2:24:25] million annual repayment uh on all that
[2:24:29] debt um so I think this is just
[2:24:31] demonstrating you know here's where we
[2:24:33] are with debt here's where we planning
[2:24:35] to go with our debt limits um the chart
[2:24:39] below uh kind of provides you some
[2:24:41] context of when you know the spike in
[2:24:44] annual payment will be and roughly
[2:24:47] around 2027 we'll be up around that 2.32
[2:24:50] 2.2 million range and then it should
[2:24:53] drop down to the 1.6 and go for 1.6 over
[2:24:57] the next 10 years you know this is just
[2:25:00] to give some visibility on the upcoming
[2:25:02] debt um one things I would one thing I
[2:25:05] would highlight is that we don't have um
[2:25:09] the um Hospital project on here so any
[2:25:12] of the
[2:25:13] infrastructure um that's planned you
[2:25:15] know it may result in a Deb a debt ad or
[2:25:18] an add to the debt um load for us
[2:25:22] um so you know we want to keep that in
[2:25:25] mind I'm not sure I think preliminary
[2:25:27] they're looking at 17 to 20 million um
[2:25:30] it's hard to say at this point in
[2:25:33] time um
[2:25:36] the um so so with the debt we get a
[2:25:39] provincial uh annual repayment limit is
[2:25:42] what they provide us and it's based off
[2:25:43] our financial return so what they say uh
[2:25:48] our our limit is is 12.3 million so they
[2:25:53] say we can have principal and interest
[2:25:55] payments up to 12.3 million which I
[2:25:58] think we all know around this tailes a
[2:25:59] bit would was is way more than we are
[2:26:02] comfortable with or we can afford um the
[2:26:06] so we're working on a debt policy and
[2:26:08] we're looking to do something in the
[2:26:09] neighborhood of about 10% of our you
[2:26:12] know our tax revenue or own source
[2:26:14] revenue and so what that would mean is
[2:26:16] if we took that approach our limit would
[2:26:19] be somewhere in the range of 3 million
[2:26:21] for 23 3.3 million in 24 around around
[2:26:26] that around that area would be something
[2:26:28] that we would be our upper limit of
[2:26:31] course the affordability and the impact
[2:26:34] of rate pairs also has to be taken into
[2:26:36] account when we're making these types of
[2:26:38] decisions um uh on
[2:26:41] debt any uh
[2:26:44] questions deputy mayor uh just a
[2:26:47] question on DTR off
[2:26:50] and um in 20 like in when we're doing
[2:26:54] the 2023 budget capital budget didn't we
[2:26:58] defer that to the very end of uh um I
[2:27:02] was looking for here in the capital I
[2:27:04] thought we defer that into
[2:27:09] 2026 you know at the October 12th
[2:27:12] meeting this is the October 12th meeting
[2:27:14] or am I one meeting early
[2:27:17] anyways the the final page uh it's the
[2:27:20] the final page on the capital budget
[2:27:22] Council saw this this year and approved
[2:27:25] uh study uh prep work in 2024 and
[2:27:29] Construction in 2026 so that's still a
[2:27:32] change uh that council could make at the
[2:27:34] committee of the whole meeting would
[2:27:36] come back on tackle but that's the
[2:27:38] direction that council's provided to
[2:27:40] Administration today okay my my mistake
[2:27:43] I think that was probably the front end
[2:27:45] of the meeting on this uh and I I recall
[2:27:48] from last year and that I know we we
[2:27:50] pushed it uh along the five years thank
[2:27:54] you any other
[2:28:10] questions um all right uh the final page
[2:28:14] we have here is our uh schedule of
[2:28:17] reserves
[2:28:19] um essentially uh you know the opening
[2:28:22] uh balance is uh forecasted of course
[2:28:25] right now because this would be you know
[2:28:27] there's
[2:28:28] 2023 uh adjustments that have to come
[2:28:30] through and of course the 2022 is is UNA
[2:28:33] audited so there's still some minor
[2:28:35] adjustments but what that does it takes
[2:28:37] into account our budgeted or planned
[2:28:40] spending Reserve transfers and things
[2:28:42] that have been appr previously approved
[2:28:45] um to get us to the opening balance
[2:28:46] balance um we have um the transfers to
[2:28:51] reserves so these are the items that are
[2:28:53] coming in from the operating we have the
[2:28:56] transfer from the reserve so that could
[2:28:58] be anything that's coming in between the
[2:29:00] the reserve categories or into the
[2:29:02] operating to fund uh for example a study
[2:29:05] or something of that nature and then we
[2:29:07] also have the capital contributions uh
[2:29:10] which are funding actual capital
[2:29:12] projects to get us to the closing
[2:29:14] balance um and these are um grouped uh
[2:29:19] in specific um groups I suppose special
[2:29:24] purpose fiscal stabilization uh Capital
[2:29:28] facilities or Capital Works um the
[2:29:31] special purpose would be something like
[2:29:33] snow clearing or winter
[2:29:36] control
[2:29:41] um not sure what else um so I think you
[2:29:45] know we're moving um um slowly down you
[2:29:48] know we're coming from 179 in terms of
[2:29:50] our ending balance on the operating side
[2:29:53] and it's coming down to 173 is what
[2:29:55] we're forecasting so it's just it's a
[2:29:58] it's a little bit of a further reduction
[2:29:59] of The Reserve
[2:30:01] balance um some of the larger reserves
[2:30:04] maybe I can give you um some examples
[2:30:07] would be like one of our you know
[2:30:09] vehicle and Equipment um like the
[2:30:11] vehicle replacement reserves that's a
[2:30:14] fairly large one um if about
[2:30:18] uh we have our contingency sitting at
[2:30:21] around 2.6 we have like a working
[2:30:24] capital reserve amount in there that
[2:30:26] helps the city um you know pay bills and
[2:30:30] have amounts in the bank so that we can
[2:30:32] carry us forward into uh the taxation or
[2:30:34] billing periods so there's so there's
[2:30:36] Capital working capital in there that we
[2:30:38] need 4.4 I just want to jump on that a
[2:30:40] little bit more on that uh working
[2:30:42] capital so a lot of municipalities many
[2:30:44] in fact operate on a line credit like
[2:30:47] when you're sort of waiting for the the
[2:30:48] the tax revenue to come in we're very
[2:30:50] fortunate that we're able to cash flow
[2:30:52] that through our reserves so we don't
[2:30:53] have a line of credit to support our
[2:30:55] operations so um that that having a
[2:30:58] healthy balance in there just really
[2:30:59] helps us make sure that the bills are
[2:31:01] getting paid as we wait on our
[2:31:03] to intake periods can highlight that for
[2:31:07] Council that's a prudent approach to to
[2:31:10] uh to to carry us through versus the uh
[2:31:13] paying on a line of credit um
[2:31:17] uh another piece you know we have
[2:31:18] another 1.4 in our parking Reserve um
[2:31:22] and and then maybe there's the last one
[2:31:24] I'll mention uh is the uh special
[2:31:28] special purpose so the infra the land um
[2:31:31] future Land Development is sitting at
[2:31:33] about 3.1 million in that Reserve so
[2:31:37] those are some of the high level uh
[2:31:39] Reserve amounts of course there's some
[2:31:41] smaller ones that are um used to help
[2:31:44] facilitate some of projects and in other
[2:31:47] items listed
[2:31:50] here that's all there's any questions on
[2:31:58] that is that uh is that
[2:32:02] everything yeah at this point your
[2:32:04] worship we would uh request a recess uh
[2:32:07] and to come back to the special meeting
[2:32:08] at noon and
[2:32:10] uh okay and then go back and then go
[2:32:12] back back into the meeting back
[2:32:15] into
[2:32:45] okay
[3:02:10] okay we're going to call this uh special
[3:02:13] meeting of council to order uh for
[3:02:16] Tuesday October 24th
[3:02:19] 2023 uh
[3:02:27] land As We Gather we recognize that we
[3:02:30] are on treat3 lands which are steeped in
[3:02:32] Rich indigenous history and home to many
[3:02:33] First Nations and mate people today we
[3:02:36] continue to be thankful for the
[3:02:37] Partnerships with indigenous people we
[3:02:39] give thanks for the many blessings we
[3:02:40] enjoy in the city of canora we seek
[3:02:42] wisdom in our minds clearness in our
[3:02:44] thinking truth in our speaking and
[3:02:45] always love in our hearts so that we may
[3:02:47] try always to unite the citizens of
[3:02:49] canora let these principles guide us in
[3:02:50] our decision making thank
[3:02:54] you item number three information
[3:02:58] notices uh not applicable today uh
[3:03:03] number four Declaration of Peary
[3:03:05] interest in the general nature
[3:03:07] thereof uh for any member of Council on
[3:03:10] today's agenda from a previous meeting
[3:03:12] or from a meeting which a member was not
[3:03:14] in attendance uh see
[3:03:17] none uh five presentations we do have
[3:03:20] one uh once we go in camera uh item
[3:03:24] number six uh so it's resolution number
[3:03:27] one thank you worship I move resolution
[3:03:30] number one at seconded by councelor
[3:03:31] Manson that pursuant to section 239 of
[3:03:33] the municipal act 2001 as amended
[3:03:35] authorization is given for Council to
[3:03:37] move into a closed session at 12:02 p.m.
[3:03:40] to discuss items pertaining to the
[3:03:42] following one receiving advice that is
[3:03:44] subject to solicitor client privilege
[3:03:46] one matter Synergy North Council will be
[3:03:48] verbally reporting out in a general
[3:03:49] Sense on all items considered in the
[3:03:51] closed sessions when we once we return
[3:03:53] from the closed session and move back
[3:03:55] into Open
[3:03:58] Session thank you any questions see none
[3:04:01] call the vote all those in favor
[3:04:12] Carri
[3:22:42] we return to open
[3:22:44] session just reporting from our closed
[3:22:46] session that the item we discussed is
[3:22:48] also the item will be discussing in our
[3:22:50] Open
[3:22:51] Session thank
[3:22:53] you uh so we're uh back in public
[3:22:57] session so we're uh moving on to uh
[3:23:02] number eight uh and there's a resolution
[3:23:04] that but I believe the uh CAO would like
[3:23:08] to speak on this uh on this item before
[3:23:10] we uh before someone reads it discuss
[3:23:15] yeah thanks so much your worship so uh
[3:23:16] the reason that we're here today is to
[3:23:18] approve an amendment to the unanimous
[3:23:20] shareholders agreement uh between the uh
[3:23:23] city of canora and city of Thunder Bay
[3:23:26] and Synergy North Corporation the
[3:23:29] um the necessity to move forward with
[3:23:32] this amendment today is driven by
[3:23:33] Synergy North cost of service
[3:23:34] application which is a regular process
[3:23:36] that uh any um uh LDC
[3:23:42] uh sorry which stands
[3:23:44] for help me out local distribution local
[3:23:48] distribution goes through uh every 5
[3:23:50] years just to ensure that their rates
[3:23:52] are modern and uh have been through a
[3:23:54] rigorous examination process by the
[3:23:57] Ontario uh energy board and there's a
[3:24:00] couple details in here just regarding
[3:24:01] the relationship uh between the city of
[3:24:03] thunderbay city of canora and cgy North
[3:24:06] Corporation um that just need tweaked in
[3:24:09] order to facilitate uh the cost of Serv
[3:24:11] application and uh that's that's really
[3:24:14] why we're here
[3:24:19] today I think so okay uh so thank you
[3:24:24] very much uh so we do have uh resolution
[3:24:28] number
[3:24:30] two you're the lucky one this is a long
[3:24:33] one so get comfortable maybe grab a
[3:24:36] drink follow through it Okay resolution
[3:24:39] number two uh whereas the corporation of
[3:24:41] the city of canor uh
[3:24:46] close can and and thunder Hydro
[3:24:49] Corporation TB Hydro hold all of the
[3:24:52] issued and outstanding shares in the
[3:24:54] capital of synergy North SN in the
[3:24:56] corporation of the city TV holds all of
[3:25:00] the issued and outstanding shares in the
[3:25:02] capital of TB hydro and whereas TB hydro
[3:25:05] canora and SN are parties to an amended
[3:25:08] and restated unanimous stakeholders
[3:25:10] agreement the USA dated as of January
[3:25:13] 1st
[3:25:14] 2019 and and whereas TB holds a
[3:25:17] promisory note the note uh dated as of
[3:25:21] April 19th 2013 issued by SN in its
[3:25:24] capacity as successor to the original
[3:25:26] issue of the note thunderbay hydro
[3:25:28] electricity distribution Inc pursuant to
[3:25:31] which SN shall repay the principal
[3:25:33] amount thereof to TB on demand and
[3:25:36] whereas in connection with the
[3:25:37] transition from the rate minimization
[3:25:39] model as defined in the USA a to a rate
[3:25:42] of return model as defined in the draft
[3:25:44] anr USA with respect to SN a TBN SN wish
[3:25:50] to uh make certain amendments to the
[3:25:53] notice sorry to the note to provide for
[3:25:55] the payment of interest at the
[3:25:56] established rate as defined in the
[3:25:58] draftr USA and the partial principal
[3:26:02] repayment collectively the TB note
[3:26:05] amendments and B SN wishes to repay a
[3:26:08] portion of the principle of the note the
[3:26:10] partial princip repayment and such
[3:26:12] repayment requires the approval of TV
[3:26:14] hydro and canora pursuant to the USA and
[3:26:18] C to enable the partial principal
[3:26:20] repayment SN wishes to enter into
[3:26:22] financing Arrangements the financing
[3:26:25] including the provision of security with
[3:26:26] Toronto Dominion Bank TD substantially
[3:26:29] as described in a term sheet forming
[3:26:31] part of a proposal dated July 28th 2023
[3:26:35] submitted by TD to SN and D the parties
[3:26:39] to the USA wish to make certain amends
[3:26:41] to the USA substantially in the form of
[3:26:43] the draft amended and restated unanimous
[3:26:46] shareholders agreement the draft anr USA
[3:26:50] previously uh presented to city council
[3:26:52] for review therefore it be resolved that
[3:26:55] one the city is authorized to enter into
[3:26:58] an amended and restarted USA the anr USA
[3:27:01] substantially in the form of the draft
[3:27:03] anr USA and two the city is authorized
[3:27:07] to execute the requisite shareholders
[3:27:09] resolution of SN to approve the TV note
[3:27:13] amendments the partial principal
[3:27:15] repayment and the financing and three
[3:27:18] the execution and delivery by the city
[3:27:20] of the an anr USA and the performance by
[3:27:23] it of its obligations thereunder
[3:27:25] substantially in the form and on the
[3:27:27] terms set out in the draft an anr USA
[3:27:30] with such deletions amendments or
[3:27:32] additions thet as the city there to
[3:27:35] pardon me as the chief administrative
[3:27:37] officer or other duly authorized
[3:27:39] representative of the city the
[3:27:41] authorized representative May determine
[3:27:44] is authorized and approved the execution
[3:27:46] of such anr USA in accordance with the
[3:27:48] provisions of the paragraph below being
[3:27:51] conclusive evidence of such
[3:27:52] determination and four the authorized
[3:27:55] representative is authorized and
[3:27:57] directed for and in the name of and on
[3:28:01] behalf of the city to e execute and
[3:28:03] deliver the an anr USA substantially in
[3:28:06] the form and on the terms set out in the
[3:28:08] draft an R USA with deletions amendments
[3:28:12] or additions thereto as the authorized
[3:28:15] representative May in his or her
[3:28:16] absolute discretion determine the
[3:28:19] execution of such investments in
[3:28:20] accordance with the provisions of this
[3:28:22] paragraph the conclusive evidence of
[3:28:24] such determination and five the
[3:28:27] authorized representative is authorized
[3:28:29] and directed for and in the name of and
[3:28:32] on behalf of the city to execute and
[3:28:34] deliver a sh shareholder resolution of
[3:28:37] SN and of all such other agreements
[3:28:40] amendments instruments certificates
[3:28:43] resolutions and other documents and to
[3:28:45] do all such other acts and things as the
[3:28:47] authorized representative May determine
[3:28:49] to be necessary or advisable in
[3:28:51] connection with the anr USA and the
[3:28:54] financing and to carry out the intention
[3:28:57] of the foregoing resolution the
[3:28:59] execution and delivery of any such
[3:29:01] agreement Amendment instrument
[3:29:03] certificate resolution or other document
[3:29:06] or the doing of any such other act or
[3:29:08] Thing by the authorized representative
[3:29:10] being conclusive evidence of such
[3:29:12] determination and finally number six the
[3:29:16] authorized representative is authorized
[3:29:18] and directed to provide a copy of these
[3:29:20] resolutions to SN TB and TB hydro and
[3:29:24] their uh respective authorized
[3:29:26] representatives who are under a duty of
[3:29:30] confidentiality could you just State who
[3:29:32] mov
[3:29:33] second Sor that was moved by myself and
[3:29:37] second by Council
[3:29:40] cach
[3:29:43] okay um so is there any question for
[3:29:46] Council first of all thank you for it's
[3:29:50] about as short as we could
[3:29:52] get um is there any questions to council
[3:29:55] before we V on the
[3:29:58] resolution see okay so I'll uh I I'll
[3:30:02] call the vote then all those in favor of
[3:30:04] resolution number
[3:30:07] two carried thank
[3:30:10] you
[3:30:15] okay uh moving on the
[3:30:18] agenda uh number nine announcements um
[3:30:22] anything from Council thank you thank
[3:30:25] you thank you very
[3:30:34] much so resolution number
[3:30:37] three thank you worship I move
[3:30:39] resolution number three it's second to
[3:30:41] councelor
[3:30:42] Manson excuse me that the following byla
[3:30:44] be now read a first and second time and
[3:30:46] approved in its present form and
[3:30:47] presented for third and final reading
[3:30:49] 147 2023 amended and restated unanimous
[3:30:52] sharehold shareholders agreement for
[3:30:54] Synergy North
[3:30:57] Corporation discussion in do see none
[3:31:00] call to vote then all those in
[3:31:02] favor uh carried thank
[3:31:09] you
[3:31:14] okay uh moving on the agenda number nine
[3:31:16] then announcements is there any
[3:31:19] announcements I just want to remind
[3:31:22] everybody that uh
[3:31:24] CTV on November 10th is having the 1H
[3:31:27] hour special on the unknown bank robber
[3:31:30] the date was
[3:31:35] changed thank you any
[3:31:39] other
[3:31:41] okay so we'll move on the agenda to uh
[3:31:44] number 10 and we have resolution number
[3:31:46] four
[3:31:47] please resolution number four mooved by
[3:31:50] myself and seconded by councelor cotch
[3:31:52] that this meeting now be declared closed
[3:31:54] at 12:31 p.m. thank
[3:32:09] you
[3:49:34] okay back in Open session from our uh
[3:49:36] lunch break and over to you May uh thank
[3:49:40] you uh so we are back in
[3:49:43] uh in in open uh and we uh we're going
[3:49:47] to go back into Clos answer we're going
[3:49:49] to revert back to uh item number three
[3:49:52] motion to adjourn into we should do that
[3:49:56] to close session Bernie
[3:50:01] that move by myself and seconded by
[3:50:04] councelor Manson pursuant to section 239
[3:50:07] of the municipal act 2001 as amended
[3:50:10] authorization is given for Council to
[3:50:12] move into a Clos session at
[3:50:14] 12:49 uh p.m. to discuss items
[3:50:17] pertaining to the following lab
[3:50:19] relations one matter negotiations
[3:50:22] Council will will be verbally reporting
[3:50:24] out in a general Sense on all items
[3:50:26] considered in the Clos session once we
[3:50:28] return from the session and move back to
[3:50:31] open
[3:50:34] session
[3:50:37] call favor car thank
[3:51:08] you
[4:04:33] okay mayor Cory back okay uh thank you
[4:04:35] very much so we're uh back in Open
[4:04:39] Session and uh return uh Open session is
[4:04:43] Council Co said no uh reports uh and I
[4:04:47] would move to number five for
[4:04:51] adjournment all those in
[4:04:59] favor 56