Thank you for your attention.
Good afternoon, welcome to Operations Committee for the City of Kent, today is July 20th,
2010, with me today is our Council President, let's see now, what's your name?
Jamie Perry.
It's a key stage of name.
And we just got worried that one of our other Council members won't be with us, but we did
conference from Debbie Wachley, and with us is Tom, but first, we're going to do some minutes
to prove it.
I'm going to do a proven minutes stage of July 60, 2010.
Wait a minute.
Any further discussion?
All right.
We do have one additional item number five, if you would note, called the Showware Update,
and John Hodgson will be here to present that.
All right.
Item number two of approval, Council Procedures Resolution.
Tom?
Okay.
This is one I'm going to ask you to spend a little time thinking about, because this is the rules
of procedure that you as the Council use in all your meetings and your committees as well.
And the reason I'm asking you to give it some detail, because I don't want to take liberties with the way you run
your business.
I want you to be in charge of the way you run your business.
So there isn't existing resolution, which would be repealed by this resolution, but I've tried to
show you by underlining and striking through the language, the differences between the existing resolution and the new one.
So I'm not sure how, we shall I just sort of walk you through the document.
Yeah, please.
Thank you.
So the first rule difference is in section four, which is entitled Mayor Pro Temporary.
And there is not anything really, very substantial in terms of changes there.
There's additional language, but just clarifying language.
I don't think it's, it's very, very substantive.
President Pro Tem, I've added language because of the way Council elections work.
It's possible that there's more than one law and the serving Council member.
If in the absence of the president appointing the President Pro Tem.
And I struggle with how best to solve it.
And this is not real elegant, but it says if two or more Council members qualify to the President Pro Tem,
then that group of eligible Council members will serve on an alternating basis in alphabetical order using last names to fill the President Pro Tem position.
I don't know how else to solve it.
But if for some reason the President's gone and all of a sudden an emergency situation in your appointment has been made.
And there are two or three Council members, all who are leading along to serving.
And it'll just rotate through and alphabetical orders all I could come up with.
If you have another suggestion, that's fine.
I have a question.
Yes.
So I can, I can appoint someone.
Yes.
Does it have to be an official meeting or can it be?
Any time.
Okay.
I would recommend it be in writing.
Okay.
So there's a record.
But yes.
You can do it at any time.
Okay.
Council meetings section seven.
Again, no major change there.
It looks substantial.
But I basically just, there's no point restating when it already exists in the city code and state law.
So I just struck out a lot of what I consider me unnecessary language.
Same thing with special meetings.
Let's see section nine, the presiding officer at meetings.
Again, clarifying language.
Just stating that the mayor shall preside if the mayor is absent the pres, the council president shall preside.
And that's basically the person with a gavel who runs the meeting.
I also have been clear thinking in another section that when the president of the council is acting as presiding.
Officer in the mayor's absence.
He or she retains all her voting rights as a council member.
I think that was up.
Yeah.
Let's see.
Majority vote section 12.
In that section, a change that members voting to members attending because you can have an abstain to abstain is not to vote.
So that could cause problems.
And then also some there are some less require a supermajority or majority of the full council.
No matter how much even if you have a quorum of less than the full council.
Executive session and agenda's executive session.
No substantive change.
Agenda reflects the change that you started all this, which is to move.
Continuing communications to come after public hearings and before the consent calendar.
I have a typo also in this one.
There's a couple of typos.
I'll fix.
I've worked with you.
The one on item number 11 executive session will read executive session in action after executive session, which is the way we use it on our agenda now.
Let's see.
On section 20 voting, I clarify that abstaining is to not cast about that's consistent with Robert's rules of the order order.
Let's see, motions to reconsider already covered by Robert's rules of order.
So I just struck that.
I don't want to confuse the issue.
You've done the same need and you know that.
Yes, but there are other parliamentary ways to bring it back if you want to.
I believe that's right.
I can't remember.
I have to check sometimes when I have the laws during the council meeting.
I read about the rules.
I hope so.
I'll be able to answer your questions because it's complicated.
Ordnances resolutions and contracts presentation section 22.
I clarify that they are referred by committee.
That wasn't actually in their requested by the mayor submitted by the city attorney.
And mostly they come by committee referral.
So I figured we should put that in there.
And that's pretty much the end of that section.
Council committees.
I clarify the role of the chair, the position of the chair.
And that it's the membership a little bit in section 25.
Nothing too substantial there.
I changed the name of the Parks Committee to Parks and Human Services Committee.
Again, consistent with city ordinance.
Employee committee is now economic and community development.
I made some changes to public works, included references to the utilities and franchises.
Public safety.
I removed the fire fighting references.
Because now we have an RFA.
And if you have any other.
I think I maybe should consult with Ben Walters and Fred Saddestrom about the duties of the economic community development committee.
There might be a couple other substance of general categories that I wouldn't want to add back in.
I clarify in section 26.
Sometimes when we have a rush item we'll bring an item that for example might normally come before public works.
Cooperations are even public safety.
Historically the council's entertained those in order to move things forward on the agenda quickly.
So I clarify that in section 26.
By adding the saying that committee should consider matters further than whether within or outside the committee general focus area.
And that is workshops and this again in city code.
By just clarified the workshops.
Regular meetings to the full council.
You can think action if you want to as a regular meeting.
And that's pretty much it.
Okay.
So you need to tell me or you at the full council meeting if there's any if I have.
In a direction you don't want to go or if there's something you want to add about procedurally about how you do business or change in the existing words for closed ordinance.
One thing came up for this past year.
Then the council president probably should read has a power to the point.
Members to any committee or board.
Because a situation came up when there if they board where we thought I had to resolve the situation.
And there wasn't real clear.
Okay.
Now we we gave the council president that power.
But I think it would should be established in these by love as well.
I just committee but more than committee.
Okay.
We need to learn that section.
I think it's under four.
I'm sorry.
Six is the duty and responsible.
Thank you.
Would you agree with that?
Well I mean that's in practice what we do anyway.
I mean there's not really a board that I don't.
But there was a clear.
Yeah, but on the RFA you're right.
Absolutely wasn't clear.
Some sort of had to scramble it.
And we use that as our basis for the decision we made.
I think maybe we wouldn't hurt to have it in here.
Yes, I will find the right spot to put that in and get it in.
I know we've got.
I know we discussed it one last year.
Yeah.
It's on six.
Section six.
Number eight.
On page on the fourth page of the.
Right.
There you go.
I mean it.
Point.
Membership with each established committee.
And the committee chair persons.
So it could just say committee and boards.
Okay.
There's something.
As well as the committee chair person.
Something like that.
Yeah.
If you could do that.
But it seems like this is a lot of housekeeping.
Ways that we already connect business.
It's just it's a few years old and and you know you.
You run your own show and things kind of change over time.
And it's not practical.
Every time you make a little change to come back and then the resolution that this is not opportunity
catch up.
Good.
So and I'll make that change.
Thank you.
Any other question to come in?
No.
I don't think so.
I think this is pretty standard.
We'll be in order for a motion.
Okay.
I moved the recommend council approved the resolution.
Dr.
the dotting front city council rules and procedures as amended today.
Want to see that?
Okay.
It's been probably moving the second day.
We adopted this ordinance.
I'll turn the tables together when we say that.
Right.
Do you have this?
Thank you very much.
Again I did have the consent of the council member.
Item number three.
I'll start by second amendment to valicumification
and center in their local agreement.
Okay. This is a pretty straightforward situation. A couple of years ago, Auburn Fire Department broke off from the City of Arbor informed regional fire authority just as the City of Cance Fire Department has just done.
And because as the City of Cance, just like City of Arbor and as a member of City in Valley Com, our fire department was included under our authority now there's separate governmental entity.
And we need to recognize that in the Valley Comunication Center and our local agreement so that we can do the cost of portion of billing of calls.
That's set up between the city and the RFA.
Okay?
So my only question is, how does this not have a budget impact?
Because shouldn't the RFA be picking up some of the costs?
They will be, they'll be paying for all fire calls.
So, it's just as budget impact.
Well, let's see, this is what this is a proving of valley-com, interlocal and agreement.
The budget impact actually occurs with the creation of the RFA.
Yeah.
Okay.
All right.
Any further questions or discussion?
All right. Go ahead.
I moved to recommend Council Authorities and Mayor to sign the second amendment to the valley communication center interlocal agreement on behalf of Kent as a member city.
A second.
Any further discussion?
If not, I'll do a favor as the ordinance. If think of a saying aye.
Aye.
I'll put it. Okay.
Very good. Thank you very much.
Thank you very much.
Oh, have a question in the regard to not anything here.
I don't know if somebody is able to get a hold of you today or not.
Maybe John can answer the same question.
As far as a lodging tax advisory committee,
do I need to get two weeks of notice on that committee?
Good point.
No.
To establish a date.
For meeting date?
Oh.
I'd have to look at the code to see whether establishes times for meeting or not.
And if it doesn't, then I think you can just establish it.
As are you chair of that committee?
Yeah.
I don't think I can see what the code is.
I could have a second.
If there's no problem on the third.
If there's two weeks notice.
But that's two weeks from today.
So I'll find out.
I'm feeling a nice question.
Okay. Thank you.
Thank you.
Becky.
You're up.
Good afternoon.
Welcome.
I'm here to present the highest group contract.
And you are to the public.
Sorry.
Thank you.
I'm here to present the highest group contract.
Currently the city is contracted with A on consulting services
for the fiduciary responsibilities.
We need someone with the expertise on deferred caught.
Basically.
The duties and administration.
The investment practices.
What not.
We need somebody that understands the market.
So we contract with a third party.
Because our deferred caught program has approximately.
And we are required to be the share responsible to our employees.
And make sure that we're picking the best of the best.
Of the market options with our ICM A deferred caught plan.
Currently, Greg Settle or a pass.
Greg Settle was employed by A on consulting.
And he has moved to the highest group.
And so I met with the fiduciary committee.
Which comprises John, Hodgson, Bob, Knockling or Suvisa.
And we decided that it would be appropriate to go ahead and move to the highest group.
And continue our relationship with Greg Settle.
He is a past employee.
Few years back with ICM A.
So he understands the deferred caught program extensively.
And so after we met, we voted.
And we did vote to move to the highest groups.
So I'm coming with that recommendation to you to continue on with our relationship with Greg Settle.
But moving from A on consulting to the highest group.
I did three looks at other cities.
City of Richland actually moved.
The same thing that we're proposing to do.
They were not going to stay with A on consulting.
They were going to move to the highest group.
Also did reference checks.
Were there other cities that were with the highest group?
Yes.
There are one of the fastest growing consulting groups on the west coast.
Actually for a teeny cities and working with deferred caught plans.
Also with qualified retirement plans.
They're working with the number of cities all up and down the west coast.
Mainly in Washington, Oregon, California.
One of the established, you know.
About two and a half years ago.
So it's a pretty recent.
It's a new company.
Yes.
They have a number of cities all up and down the west coast.
They're going to track record of the established.
Actually the person who started the company worked originally for ICM A also.
And then he worked for another large company.
And they had a parting of the ways.
I guess you could say and he created his own company.
On city of Spokane stayed with him.
They moved when he created his new company also.
Our city attorney is joining us.
We're just going to add him back.
You just said that I want to add Greg has been.
In the situation for your hiring the.
The, uh, analyst for the broker.
And the attorney and not the firm.
Greg Settle has been able to broker an excellent deal of this.
For a top program.
The best.
Any of the cities have around.
So.
Pretty comfortable recommending that we stay with him.
The other thing that back.
Didn't mention is that.
A on has gone through another reshuffling.
It basically didn't want us.
And they.
So.
It's not a comfortable feeling.
So.
Okay.
That's why this all came about.
I can't know.
It is that we were too small.
But she's small.
We're just.
It's just.
You're taking that.
So.
Well, I'm in so anyway, we, we felt like this was a pretty good solution.
And it's a one year contract.
If it doesn't work out.
I'm a.
It's a.
Wait till we annexed.
You're going to be really delated.
He's.
Like.
And John, you come to work this as well.
Besides.
Yes.
All right.
I'm sure.
Do you approve the.
Is.
High as.
As.
The group in the development consulting services.
Contact a review of the city's effort compensation program.
It's a rule of internally.
By the city attorney's office and that.
The contract.
You place on the city council consent calendar.
August 3, 2010 meeting.
Second.
Any further discussion?
If not, uh, those are the papers for this ordinance?
Think about it saying aye.
Aye.
Opposed?
All right.
Thank you.
I didn't know if I decided to do anything that we've got it.
And, um, last operations committee, we asked staff to pursue the idea of the sign for the show we're a center.
And they were looking to,
uh, sign, location, cost, and they're doing that, but we have an update so far the, uh, in John Hudson.
You care to elaborate.
Sure.
Um, three things regarding the sign.
First of all, we appreciate you giving us direction to do that because, uh,
uh, it's something that as we were building the show where a center we got close to, you know,
how much money do we have left to finish the project and we chose to, to really put all the final
money into the amenities on the inside of the facility.
It was a committee decision.
And, uh, but at the same time we always recognize that we needed to do this, um, this sign at the show where
center.
So where we're at right now is, is we're treating this as a public works project because of the value
and we have to bid it.
Um, two things that we're looking at right now and, um, we should be done any day now.
Number one, when we built the Plaza, we ran conduit to where the sign probably will be.
So there's conduit there.
We're just making sure that we have enough electricity to, to do the sign we want.
Secondly, and probably most importantly is because of the soils.
Um, there we have to make sure that we have the right kind of foundation, uh, for the sign.
And it's really a, for wind shear.
If there's a good strong wind, we, uh, the, the, the soils are not very strong in the valley.
So we want to make sure that we do other right type of foot, uh, footings for the, uh, for the, for the sign.
So we've hired, uh, Shannon and Wilson, which is the same company that did all the geotech engineering,
for sure we're center.
And they are, as we speak, doing the calculations.
And so with that, we already have the bid specs for the sign itself.
We can put the foundation specs together.
And hopefully we should be ready to go out to bid any time.
And so the, the question will be, if we're, if we're ready to go before the third of, of August,
when you want to meet with the committee, um, we can actually go to bid and if the committee,
at some, at some point, or the council decides they don't want to do it, we can just reject the bid.
And so when we're ready in the next day or so or week to go to bid, we can go to bid without waiting.
If you'd like, and we just saved that much more time.
And knowing that we can reject the bid, if, if, at the end of the day, the committee,
either committee, the council committee, or the, the Washington tax committee,
doesn't want to spend that kind of money.
Okay.
Sorry.
So the engineering, do we believe that we are going to do, go over what we originally,
No, I think we're still, I think we're so comfortable with the, the $200,000 range.
And one of the things that we can do is we, we have an idea of the, you know,
the type of LED lights that we're going to use and all that.
And hopefully, we're still within that $200,000 range knowing the footings.
But we want to, essentially, what we're doing is we're putting all the bid specs together.
We'll get an engineer's estimate before you go to bid.
The engineer's estimate comes back and says, you're way over, we'll certainly like, you know,
but we still think right now we're in that $200,000 range.
How does that happen?
I'm really sorry to not hear her.
Has she been kind of involved in this as well yet?
Well, I know.
Yeah.
She's been contacted by Kurt Hanson, who's our manager, economic development manager,
and he's one managing this project.
So she will have, the, the big, the big role will be, what is the aesthetics of the,
of the sign itself and one of the big questions right now,
we don't have a sponsor for it, which was one of the things we were looking for
someone to sponsor the sign and so we don't, but we will have some type of a show where
we'll go on it and so those are the types of things that she'll be involved in with Kurt.
Okay.
Great.
I just don't want to let that out of the loop.
We will not leave her out of loop.
In fact, the email that I have from Kurt, he's out of the office today,
notes that she is part of the process.
Okay.
Appreciate any other comments or questions?
Yep.
All right.
Thank you, John.
And if you hear our answer, yes, go to bed.
When we're ready, go to bed.
We'll get it out.
Okay.
Thanks.
You bet.
And with that, unless there's anything else, we are adjourned.