[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[1:30] Thank you for your attention.
[2:30] Good afternoon, welcome to Operations Committee for the City of Kent, today is July 20th,
[2:45] 2010, with me today is our Council President, let's see now, what's your name?
[2:51] Jamie Perry.
[2:52] It's a key stage of name.
[2:54] And we just got worried that one of our other Council members won't be with us, but we did
[2:59] conference from Debbie Wachley, and with us is Tom, but first, we're going to do some minutes
[3:04] to prove it.
[3:05] I'm going to do a proven minutes stage of July 60, 2010.
[3:08] Wait a minute.
[3:09] Any further discussion?
[3:10] All right.
[3:11] All right.
[3:12] All right.
[3:13] All right.
[3:14] We do have one additional item number five, if you would note, called the Showware Update,
[3:19] and John Hodgson will be here to present that.
[3:22] All right.
[3:23] Item number two of approval, Council Procedures Resolution.
[3:26] Tom?
[3:27] Okay.
[3:28] This is one I'm going to ask you to spend a little time thinking about, because this is the rules
[3:34] of procedure that you as the Council use in all your meetings and your committees as well.
[3:40] And the reason I'm asking you to give it some detail, because I don't want to take liberties with the way you run
[3:46] your business.
[3:47] I want you to be in charge of the way you run your business.
[3:50] So there isn't existing resolution, which would be repealed by this resolution, but I've tried to
[3:56] show you by underlining and striking through the language, the differences between the existing resolution and the new one.
[4:06] So I'm not sure how, we shall I just sort of walk you through the document.
[4:11] Yeah, please.
[4:12] Thank you.
[4:13] Thank you.
[4:14] Thank you.
[4:15] Thank you.
[4:16] Thank you.
[4:17] So the first rule difference is in section four, which is entitled Mayor Pro Temporary.
[4:23] And there is not anything really, very substantial in terms of changes there.
[4:29] There's additional language, but just clarifying language.
[4:35] I don't think it's, it's very, very substantive.
[4:39] President Pro Tem, I've added language because of the way Council elections work.
[4:45] It's possible that there's more than one law and the serving Council member.
[4:50] If in the absence of the president appointing the President Pro Tem.
[4:54] And I struggle with how best to solve it.
[4:57] And this is not real elegant, but it says if two or more Council members qualify to the President Pro Tem,
[5:04] then that group of eligible Council members will serve on an alternating basis in alphabetical order using last names to fill the President Pro Tem position.
[5:13] I don't know how else to solve it.
[5:16] But if for some reason the President's gone and all of a sudden an emergency situation in your appointment has been made.
[5:24] And there are two or three Council members, all who are leading along to serving.
[5:29] And it'll just rotate through and alphabetical orders all I could come up with.
[5:32] If you have another suggestion, that's fine.
[5:34] I have a question.
[5:35] Yes.
[5:36] So I can, I can appoint someone.
[5:39] Yes.
[5:40] Does it have to be an official meeting or can it be?
[5:44] Any time.
[5:45] Okay.
[5:46] I would recommend it be in writing.
[5:47] Okay.
[5:48] So there's a record.
[5:49] But yes.
[5:50] You can do it at any time.
[5:52] Okay.
[5:53] Okay.
[5:56] Council meetings section seven.
[5:59] Again, no major change there.
[6:01] It looks substantial.
[6:02] But I basically just, there's no point restating when it already exists in the city code and state law.
[6:07] So I just struck out a lot of what I consider me unnecessary language.
[6:11] Same thing with special meetings.
[6:14] Let's see section nine, the presiding officer at meetings.
[6:20] Again, clarifying language.
[6:23] Just stating that the mayor shall preside if the mayor is absent the pres, the council president shall preside.
[6:31] And that's basically the person with a gavel who runs the meeting.
[6:34] I also have been clear thinking in another section that when the president of the council is acting as presiding.
[6:42] Officer in the mayor's absence.
[6:45] He or she retains all her voting rights as a council member.
[6:48] I think that was up.
[6:49] Yeah.
[6:50] Let's see.
[6:53] Majority vote section 12.
[6:57] In that section, a change that members voting to members attending because you can have an abstain to abstain is not to vote.
[7:05] So that could cause problems.
[7:08] And then also some there are some less require a supermajority or majority of the full council.
[7:14] No matter how much even if you have a quorum of less than the full council.
[7:21] Executive session and agenda's executive session.
[7:25] No substantive change.
[7:26] Agenda reflects the change that you started all this, which is to move.
[7:33] Continuing communications to come after public hearings and before the consent calendar.
[7:39] I have a typo also in this one.
[7:41] There's a couple of typos.
[7:43] I'll fix.
[7:44] I've worked with you.
[7:45] The one on item number 11 executive session will read executive session in action after executive session, which is the way we use it on our agenda now.
[8:00] Let's see.
[8:09] On section 20 voting, I clarify that abstaining is to not cast about that's consistent with Robert's rules of the order order.
[8:21] Let's see, motions to reconsider already covered by Robert's rules of order.
[8:25] So I just struck that.
[8:26] I don't want to confuse the issue.
[8:29] You've done the same need and you know that.
[8:32] Yes, but there are other parliamentary ways to bring it back if you want to.
[8:37] I believe that's right.
[8:40] I can't remember.
[8:41] I have to check sometimes when I have the laws during the council meeting.
[8:45] I read about the rules.
[8:46] I hope so.
[8:47] I hope so.
[8:48] I'll be able to answer your questions because it's complicated.
[8:54] Ordnances resolutions and contracts presentation section 22.
[9:00] I clarify that they are referred by committee.
[9:05] That wasn't actually in their requested by the mayor submitted by the city attorney.
[9:09] And mostly they come by committee referral.
[9:12] So I figured we should put that in there.
[9:16] And that's pretty much the end of that section.
[9:22] Council committees.
[9:25] I clarify the role of the chair, the position of the chair.
[9:30] And that it's the membership a little bit in section 25.
[9:34] Nothing too substantial there.
[9:36] I changed the name of the Parks Committee to Parks and Human Services Committee.
[9:42] Again, consistent with city ordinance.
[9:45] Employee committee is now economic and community development.
[9:48] I made some changes to public works, included references to the utilities and franchises.
[9:55] Public safety.
[9:57] I removed the fire fighting references.
[10:00] Because now we have an RFA.
[10:02] And if you have any other.
[10:06] I think I maybe should consult with Ben Walters and Fred Saddestrom about the duties of the economic community development committee.
[10:14] There might be a couple other substance of general categories that I wouldn't want to add back in.
[10:24] I clarify in section 26.
[10:28] Sometimes when we have a rush item we'll bring an item that for example might normally come before public works.
[10:34] Cooperations are even public safety.
[10:38] Historically the council's entertained those in order to move things forward on the agenda quickly.
[10:43] So I clarify that in section 26.
[10:46] By adding the saying that committee should consider matters further than whether within or outside the committee general focus area.
[11:01] And that is workshops and this again in city code.
[11:05] By just clarified the workshops.
[11:07] Regular meetings to the full council.
[11:09] You can think action if you want to as a regular meeting.
[11:13] And that's pretty much it.
[11:17] Okay.
[11:18] So you need to tell me or you at the full council meeting if there's any if I have.
[11:26] In a direction you don't want to go or if there's something you want to add about procedurally about how you do business or change in the existing words for closed ordinance.
[11:36] One thing came up for this past year.
[11:39] Then the council president probably should read has a power to the point.
[11:44] Members to any committee or board.
[11:48] Because a situation came up when there if they board where we thought I had to resolve the situation.
[11:54] And there wasn't real clear.
[11:56] Okay.
[11:57] Now we we gave the council president that power.
[12:00] But I think it would should be established in these by love as well.
[12:04] I just committee but more than committee.
[12:06] Okay.
[12:07] We need to learn that section.
[12:08] I think it's under four.
[12:12] I'm sorry.
[12:13] Six is the duty and responsible.
[12:15] Thank you.
[12:20] Would you agree with that?
[12:22] Well I mean that's in practice what we do anyway.
[12:25] I mean there's not really a board that I don't.
[12:27] But there was a clear.
[12:29] Yeah, but on the RFA you're right.
[12:31] Absolutely wasn't clear.
[12:32] Some sort of had to scramble it.
[12:35] And we use that as our basis for the decision we made.
[12:39] I think maybe we wouldn't hurt to have it in here.
[12:41] Yes, I will find the right spot to put that in and get it in.
[12:46] I know we've got.
[12:48] I know we discussed it one last year.
[12:50] Yeah.
[12:51] It's on six.
[12:53] Section six.
[12:54] Number eight.
[12:56] On page on the fourth page of the.
[12:58] Right.
[12:59] There you go.
[13:00] I mean it.
[13:01] Point.
[13:02] Membership with each established committee.
[13:04] And the committee chair persons.
[13:06] So it could just say committee and boards.
[13:08] Okay.
[13:09] There's something.
[13:10] As well as the committee chair person.
[13:12] Something like that.
[13:13] Yeah.
[13:14] If you could do that.
[13:19] But it seems like this is a lot of housekeeping.
[13:22] Ways that we already connect business.
[13:24] It's just it's a few years old and and you know you.
[13:27] You run your own show and things kind of change over time.
[13:31] And it's not practical.
[13:33] Every time you make a little change to come back and then the resolution that this is not opportunity
[13:38] catch up.
[13:39] Good.
[13:40] So and I'll make that change.
[13:42] Thank you.
[13:43] Any other question to come in?
[13:45] No.
[13:46] I don't think so.
[13:47] I think this is pretty standard.
[13:49] We'll be in order for a motion.
[13:50] Okay.
[13:51] I moved the recommend council approved the resolution.
[13:54] Dr.
[13:55] the dotting front city council rules and procedures as amended today.
[14:00] Want to see that?
[14:01] Okay.
[14:02] It's been probably moving the second day.
[14:03] We adopted this ordinance.
[14:04] I'll turn the tables together when we say that.
[14:06] Right.
[14:07] Do you have this?
[14:08] Thank you very much.
[14:10] Again I did have the consent of the council member.
[14:14] Item number three.
[14:15] I'll start by second amendment to valicumification
[14:18] and center in their local agreement.
[14:20] Okay. This is a pretty straightforward situation. A couple of years ago, Auburn Fire Department broke off from the City of Arbor informed regional fire authority just as the City of Cance Fire Department has just done.
[14:37] And because as the City of Cance, just like City of Arbor and as a member of City in Valley Com, our fire department was included under our authority now there's separate governmental entity.
[14:49] And we need to recognize that in the Valley Comunication Center and our local agreement so that we can do the cost of portion of billing of calls.
[15:00] That's set up between the city and the RFA.
[15:03] Okay?
[15:04] So my only question is, how does this not have a budget impact?
[15:08] Because shouldn't the RFA be picking up some of the costs?
[15:12] They will be, they'll be paying for all fire calls.
[15:17] So, it's just as budget impact.
[15:20] Well, let's see, this is what this is a proving of valley-com, interlocal and agreement.
[15:27] The budget impact actually occurs with the creation of the RFA.
[15:31] Yeah.
[15:32] Okay.
[15:33] All right.
[15:34] Any further questions or discussion?
[15:36] All right. Go ahead.
[15:37] I moved to recommend Council Authorities and Mayor to sign the second amendment to the valley communication center interlocal agreement on behalf of Kent as a member city.
[15:45] A second.
[15:46] Any further discussion?
[15:47] If not, I'll do a favor as the ordinance. If think of a saying aye.
[15:50] Aye.
[15:51] Aye.
[15:52] I'll put it. Okay.
[15:53] Very good. Thank you very much.
[15:55] Thank you very much.
[15:57] Oh, have a question in the regard to not anything here.
[16:01] I don't know if somebody is able to get a hold of you today or not.
[16:04] Maybe John can answer the same question.
[16:06] As far as a lodging tax advisory committee,
[16:08] do I need to get two weeks of notice on that committee?
[16:12] Good point.
[16:13] No.
[16:14] To establish a date.
[16:16] For meeting date?
[16:18] Oh.
[16:19] I'd have to look at the code to see whether establishes times for meeting or not.
[16:26] And if it doesn't, then I think you can just establish it.
[16:30] As are you chair of that committee?
[16:32] Yeah.
[16:33] I don't think I can see what the code is.
[16:35] I could have a second.
[16:36] If there's no problem on the third.
[16:37] If there's two weeks notice.
[16:38] But that's two weeks from today.
[16:39] So I'll find out.
[16:41] I'm feeling a nice question.
[16:42] Okay. Thank you.
[16:43] Thank you.
[16:44] Thank you.
[16:45] Becky.
[16:47] You're up.
[16:48] Good afternoon.
[16:56] Welcome.
[16:57] I'm here to present the highest group contract.
[17:00] And you are to the public.
[17:02] Sorry.
[17:03] Thank you.
[17:04] Thank you.
[17:05] Thank you.
[17:06] Thank you.
[17:07] Thank you.
[17:08] I'm here to present the highest group contract.
[17:11] Currently the city is contracted with A on consulting services
[17:16] for the fiduciary responsibilities.
[17:19] We need someone with the expertise on deferred caught.
[17:25] Basically.
[17:28] The duties and administration.
[17:31] The investment practices.
[17:33] What not.
[17:34] We need somebody that understands the market.
[17:37] So we contract with a third party.
[17:40] Because our deferred caught program has approximately.
[17:43] And we are required to be the share responsible to our employees.
[17:48] And make sure that we're picking the best of the best.
[17:51] Of the market options with our ICM A deferred caught plan.
[17:55] Currently, Greg Settle or a pass.
[17:59] Greg Settle was employed by A on consulting.
[18:02] And he has moved to the highest group.
[18:05] And so I met with the fiduciary committee.
[18:08] Which comprises John, Hodgson, Bob, Knockling or Suvisa.
[18:13] And we decided that it would be appropriate to go ahead and move to the highest group.
[18:18] And continue our relationship with Greg Settle.
[18:21] He is a past employee.
[18:24] Few years back with ICM A.
[18:26] So he understands the deferred caught program extensively.
[18:30] And so after we met, we voted.
[18:33] And we did vote to move to the highest groups.
[18:36] So I'm coming with that recommendation to you to continue on with our relationship with Greg Settle.
[18:42] But moving from A on consulting to the highest group.
[18:48] I did three looks at other cities.
[18:55] City of Richland actually moved.
[18:58] The same thing that we're proposing to do.
[19:01] They were not going to stay with A on consulting.
[19:04] They were going to move to the highest group.
[19:06] Also did reference checks.
[19:09] Were there other cities that were with the highest group?
[19:13] Yes.
[19:14] There are one of the fastest growing consulting groups on the west coast.
[19:18] Actually for a teeny cities and working with deferred caught plans.
[19:23] Also with qualified retirement plans.
[19:25] They're working with the number of cities all up and down the west coast.
[19:29] Mainly in Washington, Oregon, California.
[19:33] One of the established, you know.
[19:35] About two and a half years ago.
[19:37] So it's a pretty recent.
[19:39] It's a new company.
[19:40] Yes.
[19:41] They have a number of cities all up and down the west coast.
[19:44] They're going to track record of the established.
[19:46] Actually the person who started the company worked originally for ICM A also.
[19:52] And then he worked for another large company.
[19:55] And they had a parting of the ways.
[19:57] I guess you could say and he created his own company.
[20:00] On city of Spokane stayed with him.
[20:02] They moved when he created his new company also.
[20:06] Our city attorney is joining us.
[20:09] We're just going to add him back.
[20:10] You just said that I want to add Greg has been.
[20:13] In the situation for your hiring the.
[20:16] The, uh, analyst for the broker.
[20:18] And the attorney and not the firm.
[20:21] Greg Settle has been able to broker an excellent deal of this.
[20:25] For a top program.
[20:27] The best.
[20:28] Any of the cities have around.
[20:30] So.
[20:31] Pretty comfortable recommending that we stay with him.
[20:33] The other thing that back.
[20:34] Didn't mention is that.
[20:36] A on has gone through another reshuffling.
[20:39] It basically didn't want us.
[20:41] And they.
[20:42] So.
[20:44] It's not a comfortable feeling.
[20:46] So.
[20:47] Okay.
[20:48] That's why this all came about.
[20:49] I can't know.
[20:50] It is that we were too small.
[20:52] But she's small.
[20:53] We're just.
[20:54] It's just.
[20:56] You're taking that.
[20:58] So.
[20:59] So.
[21:00] Well, I'm in so anyway, we, we felt like this was a pretty good solution.
[21:05] And it's a one year contract.
[21:06] If it doesn't work out.
[21:07] I'm a.
[21:08] It's a.
[21:09] It's a.
[21:10] Wait till we annexed.
[21:11] You're going to be really delated.
[21:13] He's.
[21:14] Like.
[21:15] And John, you come to work this as well.
[21:16] Besides.
[21:17] Yes.
[21:18] All right.
[21:19] I'm sure.
[21:20] I'm sure.
[21:21] Do you approve the.
[21:22] Is.
[21:23] Is.
[21:25] High as.
[21:26] As.
[21:27] The group in the development consulting services.
[21:29] Contact a review of the city's effort compensation program.
[21:32] It's a rule of internally.
[21:34] By the city attorney's office and that.
[21:36] The contract.
[21:37] You place on the city council consent calendar.
[21:39] August 3, 2010 meeting.
[21:41] Second.
[21:42] Any further discussion?
[21:43] If not, uh, those are the papers for this ordinance?
[21:46] Think about it saying aye.
[21:47] Aye.
[21:48] Opposed?
[21:49] All right.
[21:50] Thank you.
[21:51] Thank you.
[21:52] I didn't know if I decided to do anything that we've got it.
[21:54] And, um, last operations committee, we asked staff to pursue the idea of the sign for the show we're a center.
[22:02] And they were looking to,
[22:04] uh, sign, location, cost, and they're doing that, but we have an update so far the, uh, in John Hudson.
[22:11] You care to elaborate.
[22:12] Sure.
[22:13] Um, three things regarding the sign.
[22:15] First of all, we appreciate you giving us direction to do that because, uh,
[22:18] uh, it's something that as we were building the show where a center we got close to, you know,
[22:23] how much money do we have left to finish the project and we chose to, to really put all the final
[22:28] money into the amenities on the inside of the facility.
[22:31] It was a committee decision.
[22:33] And, uh, but at the same time we always recognize that we needed to do this, um, this sign at the show where
[22:39] center.
[22:40] So where we're at right now is, is we're treating this as a public works project because of the value
[22:45] and we have to bid it.
[22:46] Um, two things that we're looking at right now and, um, we should be done any day now.
[22:52] Number one, when we built the Plaza, we ran conduit to where the sign probably will be.
[22:59] So there's conduit there.
[23:00] We're just making sure that we have enough electricity to, to do the sign we want.
[23:04] Secondly, and probably most importantly is because of the soils.
[23:08] Um, there we have to make sure that we have the right kind of foundation, uh, for the sign.
[23:14] And it's really a, for wind shear.
[23:16] If there's a good strong wind, we, uh, the, the, the soils are not very strong in the valley.
[23:22] So we want to make sure that we do other right type of foot, uh, footings for the, uh, for the, for the sign.
[23:28] So we've hired, uh, Shannon and Wilson, which is the same company that did all the geotech engineering,
[23:33] for sure we're center.
[23:35] And they are, as we speak, doing the calculations.
[23:39] And so with that, we already have the bid specs for the sign itself.
[23:44] We can put the foundation specs together.
[23:47] And hopefully we should be ready to go out to bid any time.
[23:52] And so the, the question will be, if we're, if we're ready to go before the third of, of August,
[23:59] when you want to meet with the committee, um, we can actually go to bid and if the committee,
[24:04] at some, at some point, or the council decides they don't want to do it, we can just reject the bid.
[24:09] And so when we're ready in the next day or so or week to go to bid, we can go to bid without waiting.
[24:15] If you'd like, and we just saved that much more time.
[24:18] And knowing that we can reject the bid, if, if, at the end of the day, the committee,
[24:22] either committee, the council committee, or the, the Washington tax committee,
[24:26] doesn't want to spend that kind of money.
[24:29] Okay.
[24:30] Okay.
[24:31] Sorry.
[24:32] So the engineering, do we believe that we are going to do, go over what we originally,
[24:37] No, I think we're still, I think we're so comfortable with the, the $200,000 range.
[24:42] And one of the things that we can do is we, we have an idea of the, you know,
[24:47] the type of LED lights that we're going to use and all that.
[24:50] And hopefully, we're still within that $200,000 range knowing the footings.
[24:56] But we want to, essentially, what we're doing is we're putting all the bid specs together.
[25:01] We'll get an engineer's estimate before you go to bid.
[25:04] The engineer's estimate comes back and says, you're way over, we'll certainly like, you know,
[25:08] but we still think right now we're in that $200,000 range.
[25:14] How does that happen?
[25:15] How does that happen?
[25:16] I'm really sorry to not hear her.
[25:17] Has she been kind of involved in this as well yet?
[25:19] Well, I know.
[25:20] Yeah.
[25:21] She's been contacted by Kurt Hanson, who's our manager, economic development manager,
[25:26] and he's one managing this project.
[25:28] So she will have, the, the big, the big role will be, what is the aesthetics of the,
[25:35] of the sign itself and one of the big questions right now,
[25:38] we don't have a sponsor for it, which was one of the things we were looking for
[25:42] someone to sponsor the sign and so we don't, but we will have some type of a show where
[25:47] we'll go on it and so those are the types of things that she'll be involved in with Kurt.
[25:54] Okay.
[25:55] Great.
[25:56] I just don't want to let that out of the loop.
[25:58] We will not leave her out of loop.
[25:59] In fact, the email that I have from Kurt, he's out of the office today,
[26:03] notes that she is part of the process.
[26:06] Okay.
[26:07] Appreciate any other comments or questions?
[26:09] Yep.
[26:10] All right.
[26:11] Thank you, John.
[26:11] And if you hear our answer, yes, go to bed.
[26:15] When we're ready, go to bed.
[26:16] We'll get it out.
[26:17] Okay.
[26:18] Okay.
[26:19] Thanks.
[26:20] You bet.
[26:21] And with that, unless there's anything else, we are adjourned.