[0:05] and call this meeting to order. It is 6
pm. This is the new time change to
[0:10] start. So, um we will start with an
opening prayer. Does Brad hurt here?
[0:17] » Yes.
>> Let's pray. Lord Jesus, we thank you for
[0:22] the reality that you are the focus, the
foundation of all that is true. And
[0:26] Lord, that you are the one that gives us
life. Lord, now in the light of Easter
[0:30] this week and Lord, in light of all that
you've given us, may we ask that you
[0:34] grant wisdom to these leaders, to those
who are here, Lord, in the matters that
[0:37] to be discussed, that Lord, you would
bring your presence into their midst, in
[0:41] the midst of all that you bring, that
they might walk in ways that lead to
[0:44] life, and that we all might follow in
that foot in those footsteps. In the
[0:48] name of Jesus, we pray. Amen. Amendment
[0:53] to the flag of the United States of
America and to the republic for which it
[0:58] stands. One nation under God,
indivisible, with liberty and justice
[1:04] for all.
[1:11] » All right, first up is the approval of
the agenda. I do have a couple changes
[1:16] to make. Uh we will move up by request
the Rocky Dam discussion from old
[1:22] business to start new business
and then also add a discussion around
[1:30] the Coronado and G Street
for new business.
[1:37] That would be F
as uh the Rocky Dam will become new
[1:42] business A.
[1:47] I move for that approval. If there was
changes,
[1:54] right, we have a motion in a second. All
approved. Say I.
[1:59] » I. All
>> oppose. Same sign.
[2:02] Passes.
One.
[2:08] Three to one. I'm sorry. Three to zero.
Thank you.
[2:14] Uh so now we'll uh
put the consent agenda up for approval
[2:22] and for discussion.
[2:26] » I think pull up. I'd make a motion to
approve
[2:33] second.
>> Motion to approve and second. All in
[2:38] favor say I. I. All
>> oppose. Same sign.
[2:42] All right, passes three to zero.
[2:51] All right, moving to public comment.
Got Leani. Is it Leani Wilson?
[2:57] » Leil Lonnie.
>> Leilani. Thank you.
[3:00] » That's okay. Lonnie is fine.
>> Um, so I'm here to talk about the
[3:06] library again. Um, we
mentioned last time that there were some
[3:12] issues with our front doors. We're in
the process of resolving that. However,
[3:18] it's going to be a bigger project than
we thought it would. Uh, it's not just
[3:22] the doors that have an issue, but the
windows around the door are beginning to
[3:29] break and bow. And there's potentially a
problem with the subf flooring on the
[3:34] inside of that little area as well. So,
it's going to take us a while longer to
[3:41] get that remedy because we'll have to do
it in phases. Um,
[3:46] but good news, uh, we've started a
really cool adventure pass program at
[3:53] the library this last month. Um, we have
eight passes for people to check out and
[3:59] they can go to Botanica, Cow Town, the
Cosmosphere, the Witchaw Art Museum, the
[4:05] Cedric County Zoo, Tangana, Field of
Station, Dinosaur G, or Exploration
[4:11] Place with those passes and it gives
them in for free. So, that's one of the
[4:17] big things we've started.
And that's about all the update I have
[4:24] for you. So nice and quick.
>> Thank you.
[4:27] » Thank you.
>> All right, that is the only public
[4:32] comment that we have signed up. So we'll
move forward to new business and we'll
[4:36] start with the Rocky Dam.
>> Yeah, mayor and commission, you know,
[4:40] we've had this conversation for some
time about the diverting some of the
[4:45] water away. You guys know the history
there and I've invited Charles Malofman
[4:50] from Wilson Capital who has been
involved in this for some time. Kind of
[4:56] walk us through what that might look
like the process we go through. And if
[5:00] you want to flip that table, just angle
that around. Yeah. That way you can sit
[5:05] with the papers. He's got Charles got a
lot of history. He worked on this
[5:10] project. Uh well, we had FEMA. Uh hope
you're working on all that going back.
[5:15] So I think tonight's purpose is really
just to really understand um you know
[5:20] what what would what we would have to go
through if there was any kind of
[5:24] diversion of the existing water.
>> So I appreciate you coming.
[5:29] » Yeah. So I think it this is I've done
three or four disasters of the uh the
[5:39] park area um for the river and
everything for a while. The initial two
[5:45] were just in like two started in 2017
with a disaster and then I think there
[5:50] was another one 19 that eventually led
to what we did in 2023
[5:55] which was the full FEMA mitigation with
um I think it was about $850,000
[6:03] to really redo a lot of the slopes, a
lot of the trails, put those low water
[6:07] crossings in that were pretty easy to be
maintained and everything. And as a part
[6:13] of that process and I got the report
here that we did, there was a decent
[6:18] amount of hydraulic modeling that we re
that we did with that in order to
[6:23] understand a little bit more about how
the middle race and the um river kind of
[6:30] responded to the flood waters in
particular the 10-year storm event, the
[6:35] 50-year storm event and 100redyear. And
so, uh, this report that I did was back
[6:41] in 2022 and everything and that was to
help, uh, support our, um, cost to
[6:47] benefit ratio in order to get that
$800,000 in FEMA funding to redo all the
[6:54] stuff down there. And so as we were
talking about this and talking about
[6:59] what it could be to um help I don't
change the direction of some of the
[7:06] flows and everything down there. we'd be
probably going through a similar well
[7:11] not similar probably more in depth
process because this FEMA was very on
[7:16] board with us at that point in time
about wanting to fix this cuz they were
[7:21] as tired of coming out to Kingman to
help fix uh every time it would get
[7:26] flooded as we were of trying to make
sure it didn't happen again and
[7:30] everything. Um, if we were to go to
change some of the way that water is
[7:36] diverting, core is not going to be as on
board. I would think would want to work
[7:41] with us as much as FEMA was. FEMA really
I don't want to say bent over backwards
[7:45] because it took a long time, but they
did really work with us and try and help
[7:50] work us through the process and
everything as quickly as possible in
[7:54] order to really get these funds
allocated and on. I think Greg could um
[7:59] or or respond to that not respond but
talk about that too about how good how
[8:05] nice FEMA was to work with once we were
able to get them on the phone and have
[8:09] weekly meetings with them and
everything. So um it worked out really
[8:13] well. This new process would be
different though we had we wouldn't be
[8:17] working with FEMA as a part of a
disaster. This would be core in order to
[8:21] get it permanented as a waters of the US
and everything. It would take a lot of
[8:25] effort. Not that we couldn't do it. It
would just be a lengthy process and
[8:29] everything in order to get it done.
Require a lot of environmental
[8:33] permitting and other things. And it it
can be done. It's just it's just going
[8:38] to be a process and all. So, um we can
talk about that more. Talk about what
[8:42] we've done in the past if you got any
questions that you guys want me to
[8:46] answer.
>> So, just to recap on what happened in
[8:48] 2023 and you talked about the FEMA
funding, $800,000. Was any money spent
[8:54] or was that just
>> Yes.
[8:56] » Was all 800,000 spent?
>> Yes. Okay.
[8:59] » And it most of it was I believe 75%
of it was from FEMA funding and then
[9:06] there was another 15% that was handed
from the state of tech state of Kansas
[9:13] in order to help with some of the match
for the city. So I think the city was
[9:16] only on the book for about 10% of the
overall 800,000 that that was for
[9:22] construction. There was another couple
hundred,000 that was for engineering
[9:26] design and environmental assessment
process as well that we had to go
[9:31] through for FEMA. So are you
recommending that we take the same path
[9:36] working with FEMA our current condition?
Are you aware of our current condition?
[9:40] Have you physically been down there to
see it? Yeah, I mean I I've been down
[9:45] there a couple times while construction
was going on. I went back there this
[9:49] afternoon to look at it, re relook at
the slopes and everything. And I mean
[9:53] the slopes that we corrected look pretty
good and everything. They look like
[9:57] they've been stable, which I'm very
happy with and everything. It's always
[10:02] when you
>> working with active natural waterways,
[10:05] you never know exactly how they're going
to react year in and year out. So it it
[10:09] looks very good and all from my opinion.
So,
[10:14] » okay. Do you have any do you have any
pictures of what the banks, you know, I
[10:19] know this this moves rather fast when
water starts soil.
[10:23] » So, do you know what the condition of
the banks were back in 23? Because right
[10:27] now we're at a situation where those
walkways around the park are borderline
[10:32] falling in. So, when we corrected the
issue back in 23, did we build up those
[10:38] banks at the same time or did we leave
them? We just rediverted the water and
[10:43] moved on. What was the scope of that
project?
[10:45] » So the scope of that pro a lot of it was
to put back what was there today with
[10:51] putting it in we had coververts
underneath there beforehand that got
[10:56] washed away during the big flood event.
So that's when we put in more of these
[11:00] what we call low low water crossing sort
of things that could be cleaned off
[11:05] » and all. And there was on the mil race
side, we did put rock in there. We
[11:11] didn't extend it all the way in there
cuz we didn't want to impede a lot of
[11:15] the flood or not of the flood waters,
but a lot of the natural habitat that
[11:19] was happening in there. So, we basically
reput
[11:23] what was there to the exact same
conditions, but protected it so the wash
[11:27] out was not going to happen moving into
the future.
[11:31] » Just rip wrap.
>> Yes, rip wrap is down underneath. And
[11:34] then there's some natural vegetation on
top that FEMA requested as a part of the
[11:39] process in order to preserve a more
natural habitat and everything.
[11:43] » Is that what we call a rocky dam?
>> No, Rocky Dam is different. That's on
[11:47] the river side of it.
>> Yeah. That's really drops off and
[11:51] everything. And that was put in there
before my time even.
[11:55] » Absolutely. It's been there forever. I
think what Travis is talking about is
[11:59] trying to get more flow into the river
itself instead of the mail race, which
[12:05] we've done that more than once in the
last 20, 25 years, the core deal or
[12:11] something. I know hackers would go down
here and pull up rock and to try to get
[12:16] the water. Well, then you get a flood
and it all it changes it. So, I mean, I
[12:22] I don't think that that would have
anything to do with FEMA. That would be
[12:26] just or if
>> in order to you in order to use the FEMA
[12:29] funds the way we have the state of
Kansas would need to declare it disaster
[12:34] and everything in order for the and then
we would need to assess the damage at
[12:39] the park area and everything in order to
um enable to get funds and those funds
[12:45] would initially be there to replace back
to existing conditions. We've had enough
[12:51] disasters over the years, we probably
could get hazard mitigation funds which
[12:55] would allow us to improve it to a little
bit better, which is how we got that
[13:00] 800,000 in order to improve it a little
bit better. But that's based on a cost
[13:05] to benefit ratio that we need that we
kind of were right on the edge of it
[13:10] with the 800,000 this last time. our
benefit was it was good enough to get
[13:17] the 800,000 but if we would have asked
for more and everything we wouldn't have
[13:22] been able to get the funds for that
extra stuff there
[13:26] » so would a mitigation fund pay for
the diversion of water the north
[13:32] » I I don't think it would at this point
in time because there's not a disaster
[13:37] that's been declared in order to allow
for those funds to be a to be available
[13:42] for us at this point in time. So, we
would, this is going to sound a little
[13:46] counterintuitive, but we would need to
wait for something to wash out again in
[13:50] order and for the state of Kansas to
declare an emergency or a disaster, not
[13:55] emergency, a disaster in order for us to
start being able to talk to FEMA about
[14:00] that again.
>> And the record rainfall that we received
[14:03] last year isn't good enough to start
those conversations. There wouldn't need
[14:06] to be a formal declaration by the
governor in order to or the um Kadum
[14:12] Kansas Department of Emergency
Management in order to really have FEMA
[14:17] come in and start looking at that. And
then we would need to have to calculate
[14:21] the damages that happened as part of
that in order for FEMA to get involved.
[14:27] So when I'm thinking of mitigation
plans, you're trying to present prevent
[14:32] something from happening and you're
saying we have to wait till something
[14:35] happens. Is that
>> there's other funding mechanisms that we
[14:39] can use? The funding mechanisms we've
used in the past have been based on the
[14:44] disasters and everything. We would still
need to show that cost to benefit
[14:49] » ratio in order to justify the use of it
all.
[14:53] » Okay. I mean, there's other stuff we
would have to do as a part of this. Part
[14:57] of my
concern about doing too much is
[15:01] destabilizing the river and then us
creating a situation where we're
[15:05] actually creating new paths for the
river to go and then we will be eroding
[15:12] out more of that or in order to prevent
that we're just going to start
[15:17] increasing the costs of projects over
the course of time. At the end of the
[15:21] day, especially that um that western
that western point of the park and
[15:28] everything, it's it it's going to be
underwater a lot because it goes
[15:34] underwater during a 5-year event, which
is like it's got a 20% chance of
[15:39] happening in any given year. So there's
there's a high probability that western
[15:45] point's going to be underwater in
any any 5-year period that I mean it
[15:52] doesn't exactly equate to that but
there's a good chance that it'll be
[15:56] under there's a 20% chance in any given
year that western end will go
[16:00] underwater.
>> When you're talking about the western
[16:01] end is that all the way up to the
carnival grounds?
[16:03] » Yes. And with our mitigation, we did put
a burm around there in order to keep the
[16:09] tenure event from going into the
carnival grounds and everything, but and
[16:14] then we kind of created more resilient
infrastructure with those low water
[16:19] crossings and everything to where we
should be able to get the water through
[16:23] there and it not tear anything out like
it has in the past. And that's where the
[16:27] low water crossings are helping get it
through there quicker. And then we'll
[16:32] still have the sand and silt probably
accumulate on the walkways and
[16:37] everything, but and we'll need to wipe
those off, but it'll just be a quick
[16:41] wiping off rather than the trail being
gone for three or four years like it was
[16:46] the last time.
>> What was the event? Was that a 10-year
[16:49] event? The last
the last project with FEMA booms?
[16:54] » Yes, about 10 year event. Yeah.
How much freedom do we have to go in and
[16:59] lay the rocky day under just the water?
>> Once you're talking about getting below
[17:05] the banks of the river, then we really
should be that there's
[17:10] nationwide permits that'll make it easy,
but we need to be talking to the core of
[17:14] engineers about a permit in order to do
things below the bank of the river and
[17:18] all or I mean we can talk about it and
we can write some p we would be able to
[17:22] write some paperwork and give you guys
recommendations. They're general
[17:25] conditions for what you can and can't do
down there. And we can talk about that
[17:29] if you want to move some stuff around
under there, but it has to be very
[17:34] limited in a small space and everything.
But if you're talking about taking out
[17:38] the Rocky Dam or something, that would
need to be something that we would need
[17:41] to heavily discuss with the board.
>> And she brought that up. We talked about
[17:46] was that a grant, Greg, that we had
attempted to get for um the probably
[17:51] daughter fish as much as anything. The
fish walkway up the passageway.
[17:57] Yeah, ladder. Fish. The fish ladder.
Fish ladder.
[18:02] » Kansas wilds and parks. Put one in
there. But they also the city. Oh, was
[18:08] that the deal?
[18:13] » Thank you for that reminder. Would that
have replaced the Rocky Dam
[18:18] that in my mind that's where it was
through there? It was going to it was
[18:23] going to take him through the Rocky Dan
[18:28] some fashion.
>> And what does the Rocky Dan do? I'm
[18:32] asking probably a question that you guys
all know, but it converts it back into
[18:36] the race. Yeah, that's that's what Okay,
that
[18:40] » but that's that's the trick is trying to
get
[18:43] » Rocky Dam right
>> in order to keep river it years back
[18:48] when even when you first moved here John
the river run full width
[18:52] » and then all of a sudden it kind of got
banked up but we had that flood in 17
[18:57] and 19 and then I mean it just it didn't
change so much
[19:02] it's I know hackers have done it god I
don't know several times s just pull
[19:07] rock up, try to put water in the rocky
dam or more of a river again. And then
[19:12] about time you get done if if it comes
up and floods, it changes
[19:17] everything. The problem is right now we
have too much water going down the
[19:21] middle
>> and it's around the banks along that
[19:25] walk on especially the the north bank
part of the project that on the on the
[19:34] fairgrounds
on this race side
[19:38] it was armored up to almost the firing
range. Yeah, I think we went
[19:43] » and that's as far as FEMA would let us
go because that was the only thing that
[19:47] they could tie back to the disaster to
mitigate that disaster.
[19:52] So up to about the firing range there is
rip wrap and protection armory on there
[19:58] on the south side of the mil bank going
all the way down to the west point but
[20:03] we couldn't like the the bank didn't get
eroded enough past that point in order
[20:09] to push it far basically all the way to
the bridge and everything and the slopes
[20:15] get higher at that point in time and so
it would have been a lot more rock a lot
[20:18] more bank stabilization and everything.
So costs started creeping up and and
[20:25] that was about the time on the east side
of it, we had a tree or two get off the
[20:30] bank and that bank next to the pond
really started eroding at that point in
[20:35] time. And then that's where a large
chunk of the funds went in order
[20:40] essentially to save the pond because
that bank was I think that um trail over
[20:46] there was getting um undercut pretty
significantly. I think we would have
[20:50] lost the trail in the pond. So,
>> but if you go right there from the pond
[20:55] and go into the mail race almost right
there at the bridge, there's a place
[20:58] right there that's almost on the wall
and that's several places along that
[21:03] wall going down to the old pool and even
on the other side. That would been my
[21:08] question is can can the city go in there
and rip wrap that without any permits?
[21:16] You can rip wrap a portion of it, but
there's a limit as to how much you can
[21:21] declare as bank stabil. I I don't know
all the general conditions for some of
[21:26] these general permits and everything we
can do through the core. But I think
[21:30] there's some of it. But then we would
need to look at the rock that we use.
[21:34] There was discussion at one point in
time about using um concrete um re
[21:40] basically um
>> the old sidewalks. Yeah, the old
[21:43] sidewalks and everything to do it and we
would need to get rebar out of it and
[21:47] everything in order to make it suitable
to put in the creek and all. Eventually,
[21:51] I think we got to the point it was too
much work for what it's worth at that
[21:55] point in time. But we went through a
series of different things and we just
[21:59] need to read the general condition to
make sure whatever we do if you guys
[22:03] have extra rock or extra concrete that
it's in compliance so that down the road
[22:08] we don't get sideways with um with the
permitting agencies like core. up.
[22:14] » Well, would the core have discretion
over the bail race from just through?
[22:21] » That's been a
point of I'll say discussion with the
[22:28] core since there is water in it that's
actively moving. They've always viewed
[22:32] it as yes, they have discretion over it,
but I think there's probably if we
[22:38] wanted to push it, there's probably some
wiggle room we could have with that at
[22:43] the end of the day. But
to the point that if we don't make some
[22:47] corrections on some of that bank along
that mail race, we're going to have all
[22:52] if we have get another flood or two
of that stuff because some of them needs
[22:57] to be roof.
>> Yeah.
[23:05] We're past that point over to Elus.
[23:12] » I mean, if it's if it's like very small
areas that would really I mean, that
[23:16] that can be handled within some of these
nationwide permits and everything where
[23:20] you don't even need to really involve
the court. just need to follow the
[23:24] general conditions and everything and we
can write a letter of like yeah this
[23:28] falls within the limits of this
nationwide permit and everything. It's
[23:32] just we can't go from top of mill race
to end of middle race and do that within
[23:38] that. That would be a more lengthy
individual permit with the core.
[23:41] » Well, we don't have the resource to do
it. We don't need to do it all, but
[23:45] there are three or four places that need
to be done. And I can't believe we can't
[23:49] find enough clean sidewalk or broken
concrete to put back in there.
[23:54] » Yeah.
[23:57] » I've taken on quite a bit out one of my
ponds out there and I've got quite a bit
[24:02] laying there now that they brought out
that is is suitable. There's no bar.
[24:07] » Yeah.
>> Is that primarily the only issue rebar?
[24:11] That was the main one that was hanging
us up when we were I mean there's other
[24:16] things that we'll need to look at but
that was the one on the stuff that we
[24:20] were talking about that was like yeah we
don't even want to go down this path
[24:22] anymore
>> but that was five or six years ago now
[24:25] that we were having that discussion. So
[24:31] » so is the next step then to identify the
areas that need addressed and start the
[24:35] permit process
>> if that if that's what we want to do.
[24:38] Yeah, we can identify those and we can
look into the I can send the general
[24:43] conditions your guys way and look into
what needs to be done for that and make
[24:47] sure we can find the right stuff and
everything. That's we've no big deal on
[24:52] my end to do that. So I think it's a
good start. You need the ball
[24:56] » and then and then basically the city
would do the work and contract for the
[25:01] work to be done. There's no
specifications and all the stuff that
[25:05] has to happen in that regard. No, you
guys,
[25:08] » we follow the if I give you the G I mean
you guys can find the general conditions
[25:13] online too if you want, but I can give
them to you to make sure you got the
[25:16] right the most current ones and
everything, but at that point in time,
[25:20] yeah, if you guys just had extra
concrete or whatever hanging around that
[25:24] met those conditions, you don't need to
talk to us anymore after that. So,
[25:29] » well, that's a start. Y
[25:35] » sounds good. Any more questions or
discussion?
[25:43] » All right. Well, thank you for making
the trip out.
[25:46] » Yeah, no problem.
>> Yeah, pretty.
[25:52] » All right. Next item on the agenda is
the cemeter cemetery software.
[26:00] Um, so commissioners, we have uh two
dates for cemetery software and myself
[26:09] and uh staff started looking at some
cemetery software. Given that our
[26:14] current records is all handwritten and
books, uh I have a book here at city
[26:20] hall. Daryl has one at the cemetery.
That's the only real visual reference we
[26:26] have for different plots and who's where
and who owns what. Um we have also a
[26:34] spreadsheet which gives no visual
reference whatsoever.
[26:38] Um
and currently there are
[26:44] um just over 6300
people that we have at least on the
[26:50] spreadsheets
um that are buried. There's more than
[26:54] that buried that's not necessarily
logged from old old records.
[27:00] Um what this software does is
it basically digitizes the records that
[27:08] we already have and continuous
digitization of records. It provides a
[27:14] visual reference where people are uses
Google maps. So you'll be able to see
[27:19] all the different u graves and plots and
lots uh within Waln Hill Cemetery.
[27:26] There's also a public portal that would
be on the website where a public would
[27:32] be able to log in. Well, no log in. They
just go to it and they're able to see
[27:38] who's buried where um they can also see
what sites are available to purchase and
[27:45] from there they can put a request in and
um request to purchase that. it would
[27:52] still have to go through the section of
an eye to finalize anything. So, you
[27:56] can't just go online and buy a plot
because we got to just verify with our
[28:01] books and records and stuff.
Um, so that's that's kind of what we're
[28:06] looking at. Like I said, we got three
quotes. Um, I contacted PlotBox. Um,
[28:14] they were really honest with me and said
that they would probably be cost
[28:18] prohibitive for a a city our size. and
they actually send drones out and they
[28:24] actually plot the cemetery with drones
and stuff like that. So, I would imagine
[28:29] that that gets pretty pricey. Um, the
other two, they look at existing Google
[28:35] maps and the maps that we have, the
maps, we do have maps, but they are um
[28:43] very microscopic. It's the most current
map is on a legal sheet of paper for an
[28:48] entire area, 50 some acres. you can
imagine how shrunk and down that gets.
[28:53] So, um we have to use magnifying glass
to look at the the block numbers and
[28:59] stuff like that. Um and it's it's pretty
messy. So, they will um basically take
[29:05] that information, overlay it, pop up
Google Maps, and grid everything out
[29:11] that looks nice. Um the sim sites is the
cheaper bid. Um, however,
[29:21] I will say that the only meeting that we
had with that company was a 30 minute
[29:27] demo. He didn't get really much
information from us other than what the
[29:34] size of our cemetery is, how many people
are buried. Whereas did a more in-depth
[29:40] dive at our data. We actually sent them
files. Uh they had a secondary meeting
[29:46] with us after the demonstration with uh
Daryl and I, the cemetery sex team, and
[29:52] they went over some specific mapping
stuff. Um we identified certain areas of
[29:58] the cemetery forum, identified the plot
sizes. So I feel like the cified quote
[30:05] is probably a little more accurate. It's
got a little more detailed scope of
[30:09] work. They know more of what they're
getting into. The sim sites quote is the
[30:15] lower quote, but it also has the caveat
in that first section there that
[30:22] anything not identified is $200 amount.
And so I'm a little worried that once
[30:28] they start on the implementation,
they're going to start seeing our
[30:32] records and our needs and oh well, this
is going to cost you additional $200 an
[30:38] hour. And in the quote, they didn't
specify any sort of allowance for that.
[30:43] Um, so that concerns me that that one
will actually end up costing more.
[30:48] That's just not as accurate. Also, um,
the Simifi,
[30:55] the annual subscription, so the
long-term cost for that is actually
[30:59] cheaper and we get five users with that
as opposed to the two with the SIM
[31:05] sites.
Um my proposal is is that the
[31:10] implementation cost of that uh would be
paid for out of the cemetery endowment
[31:16] fund. That endowment fund is meant for
the perpetual care of the cemetery. Um
[31:24] there's really no expenses coming out of
that fund. There certainly hasn't been
[31:29] any since I've been here as the clerk. I
don't know if Greg remembers anything.
[31:34] » I didn't have any either. So, we we keep
putting money into it, but no money's
[31:38] ever been coming out. Um, currently,
every uh cemetery burial and every
[31:45] cemetery block sold uh contributes to
both the the cemetery general fund, the
[31:52] cemetery endowment fund, and the
cemetery capital improvement fund. So
[31:59] every every permit and lots sold I'm
sorry sold is contributing to all three.
[32:06] That's also one of the reasons in the
fee schedule uh that you all approved I
[32:13] proposed the increase in those cemetery
uh fees to help pay for that ongoing uh
[32:19] subscription cost which it should cover
that. So that's that's my proposal. Um
[32:26] when we reviewed this it was pretty
comprehensive. that uh I basically
[32:32] maintained a subcommittee of myself um
director Carrie Goldston, Daryl the
[32:38] Sexton and Greg Timish who's the outdoor
facility foreman and uh we've all sat
[32:45] through the the demos and
our consensus is to uh visual fire with
[32:54] your
um if you could briefly I don't know if
[32:59] you have this information on you, but do
you know how much money is in each of
[33:03] those funds? The endowment capital.
>> Uh yeah, it's also in your um financial
[33:09] statement. So the endowment fund has
approximately $140,000.
[33:14] Okay.
The
[33:18] cemetery capital improvement fund has
$26,300.
[33:26] And then the cemetery is its operating
stat is within Virginia.
[33:34] » So So you're looking at at this 31,200
or maybe the 5year deal.
[33:43] » Uh we're looking at the semifi one which
is
[33:48] » $29,700
for the implementation and then $1,299
[33:54] per year thereafter.
[34:00] The sites one is a little bit lower like
I said, but I'm I'm just scared that
[34:06] there's
[34:24] » Well, that's interesting. because I'm
thinking it better.
[34:29] » When when you look at the sim sites, it
gets a little confusing.
[34:33] » What page are you on?
>> I'm on page 52
[34:37] and it says the software cost is 31,200.
That's because they're including five
[34:43] years worth of the annual subscriptions
plus the implementation
[34:49] because one one thing they said that
they would be willing to do is kind of
[34:54] finance that for 5 years. But I honestly
don't really see the need to do that
[34:59] when we have the cash balance fund to
cover that.
[35:04] There was also um a grant that I was
aware of and Lesie and my work on that
[35:10] and it is through the
sorry the daughters of the American
[35:15] Revolution. I think that's what it is.
Um and that can cover up to $10,000 for
[35:23] digitization of records. However, that
grant is not going to be available to
[35:30] apply for until August and then it
wouldn't be awarded until May. And
[35:36] myself and staff would be just need to
get this going. I would like to move
[35:41] forward with it. Um
>> and then plus that is not guarantee that
[35:46] you would get it or fulfilled
[35:53] ever.
[35:57] Even if you don't want to tie your
balance, you're still at 60 payments of
[36:01] five that went well. But guess don't
matter whichever way you want to do it.
[36:08] Yeah, I think with the balance of that
endowment that's a pretty significant
[36:13] amount
just pay it. That's that's I think.
[36:20] » So again, our recommendation is a SIM
SIMY software for $29,700
[36:27] of implementation,
$1,299 per year thereafter.
[36:38] » Yeah, that's on six week.
If we were to move forward and digitize
[36:46] the plots and then years down the road
unable to continue financing maybe
[36:53] increased costs and it just didn't
justify what kind of bull it would be.
[36:58] » I um asked about that and uh for both
sites uh we still own the data so we
[37:05] would be able to get that data back in
Excel format. Okay. um and go from
[37:11] there. And then we could always find
another vendor or somebody in the future
[37:16] if that was needed and uh take that same
data and it would hopefully just upload
[37:24] to the new version. But um I also did
ask about um security and both of the
[37:31] sites are loosening the Amazon AMS
server. So there's redundancy in the
[37:36] through spots across the US just like
our laser push
[37:40] record repository system.
[37:47] I will say that Dixie Worth used to be a
Rotarian. She is now deceased but she
[37:51] was always in hopes that we build a some
kind of structure and have a book where
[37:56] people visit and can find sites.
day gone by
[38:00] » and and we talked about um like a kiosk
or something, but
[38:05] » you know, with this software and cell
phones and tablets, we can have nice
[38:11] signage out at the cemetery with a QR
code that just takes you right to that
[38:14] site and you can I mean, they're within
Google Maps. It'll give you walking
[38:20] directions on on how to get there. So,
it's a it's a pretty cool system. The
[38:26] Sims site software offers a um within
their public portal, you can take
[38:33] pictures of headstones and stuff like
that and up upload that and
[38:41] city staff would approve those photos to
be uploaded. CIFI, the one that we are
[38:46] um recommending, they actually link to
find agrave.com
[38:53] where that offers the same services.
>> Is this an annual contract that we sign
[38:59] with them so prices can fluctuate
annually?
[39:03] » Um I think it's something about
[39:16] I think I read somewhere
about that there was a potential of 3%
[39:23] uh inflation increases in May.
Awesome.
[39:57] terms and conditions, payments and fees.
>> Yeah.
[40:02] » Company agrees not to increase in annual
service fees from one term to the next
[40:07] by an amount greater than the most
recent annual United States inflation
[40:11] rate or 10% whichever is higher.
[40:27] » Well, we have money.
question is will it drain that account
[40:32] over next five years?
>> I don't think it's going to drain the
[40:36] account and the only thing coming out of
the endowment fund is that
[40:39] implementation
the annual fee that 1300 or thereabouts
[40:45] is going to be coming out of the
cemetery operating fund out of the
[40:49] general fund
>> which is going to be supported by the
[40:52] increased fees that you all right
>> um pass. Um the other thing that that I
[40:58] really like is that it increases
access to records. It gives public
[41:04] cemetery records is one of the most
requested
[41:08] um open records that we get because
there's just so many folks that does the
[41:12] genealogy stuff. So it it it would be
nice to bring some of us up and just
[41:19] give them the ability to go through and
and do that.
[41:25] Right.
I think it be it needs to be done. We we
[41:30] had a deal with Daryl out there here a
while back on Larry's sister's grades.
[41:36] It really
it's mess. I mean something needs to be
[41:41] where you can look it up and see see
people.
[41:44] » Yeah. And and the other thing too is
Daryl has so much institutional
[41:50] knowledge and he is looking to hire in
the next couple of years and so it would
[41:56] be really nice to get this stuff digital
within because I only know so much of it
[42:00] too. So
are we looking for consensus or we need
[42:05] a
>> I need I would like to have a motion to
[42:09] move forward.
[42:17] Yeah.
>> And if you look at that memo, I do have
[42:21] a suggested commission.
[42:25] We get to there
[42:29] $29,700.
[42:32] Yeah.
Motion.
[42:41] I make motion to approve
with the 75
[42:46] for 297 and there 1,299
per year.
[42:54] Okay, we have a motion to approve
semifi. We have a second.
[42:59] » Right. Motion to approve and a second.
All in favor say I. I. All oppose. Same
[43:06] sign.
Motion passes to zero.
[43:16] All right. Next item on the agenda is
the clock tower bold out bid review.
[43:22] » Mayor Ka, we in March solicited bids for
nuisance lawns mowing and the clock
[43:27] tower bulb out. So we'll just take them
one at a time. First one was the bulb
[43:31] out and clock tower maintenance. Um,
Babson's was the low bidder submitted a
[43:36] bid of $6,900 for 2026,
which is the same amount that we
[43:41] contracted for in 2024 and 225. We only
did we only received the one bid.
[43:48] So, we would recommend approval of the
the Babson bid
[43:53] for the clock tower clock tower
maintenance.
[44:00] I'd make a motion to approve the clock
tower ball bid.
[44:05] Okay, we have a motion to approve the
clock tower ball bid. Do we have a
[44:09] second?
>> I'll second it.
[44:13] » Have a motion, a second. I'll approve.
Say I.
[44:15] » No. Have a discussion.
>> All right. Open it up for discussion.
[44:21] » Thank you. Um yeah, just for a little
bit of history on this, um Commissioner
[44:26] Hacker was a big one on using TIFF money
to maintain that park. Um since it's in
[44:33] the TIFF district, we are within a
couple years done with the TIFF district
[44:38] » 2028. Yeah.
>> So yeah, just as an FYI, going forward,
[44:43] we won't be able to do this and it would
be under the maintenance and umbrella of
[44:48] our parks department, I would think,
going forward. So
[44:52] » yeah, and we had a tip board meeting
this last month, I think, and we we
[44:57] looked at the finances and, you know,
ideally there's going to be money left
[45:01] over that would continue on to pay
percentage of this maintenance as long
[45:06] as we don't, you know, incur any other
big capital projects.
[45:10] » Can you do that at the sunset of it? Can
you carry money forward?
[45:14] I I'm under the impression you can, but
we'd probably have to ask our city
[45:17] attorney about that because I don't
believe it'd be a situation where you'd
[45:20] have to go out and find stuff to spend
that money on. But that's just my I
[45:25] think you do have to turn it back.
>> You can't use it to continue to
[45:30] maintain.
>> Turn it back to who?
[45:32] » The three taxing entities. thingy that
>> which tax entities would
[45:40] count.
>> Well, that's a big that's a big big
[45:45] difference because I was under the
impression when we met the other day
[45:48] that we would have that money to
continue to pay for tiff
[45:52] responsibilities.
>> Don't believe so. Evan could give you
[45:55] the best answer, but we've talked about
that multiple times when we're doing the
[45:59] bonding for park. Well, yeah, but it's a
good point and we'll we'll follow up on
[46:05] that because we would have that, you
know, for the next couple years anyway
[46:09] and at that point in time, but it's
going to come under the, you know, I
[46:13] mean, the city could do the work or we
contract without to do it. So,
[46:19] » that's
I think as we get further in
[46:23] conversations with the TIFF board on the
bulb out maintenance, which I isn't
[46:28] really very good right now. they don't
look very nice. And the idea is to
[46:32] improve that situation. Well, that just
increases your annual maintenance cost.
[46:37] So, I'm glad you mentioned that because
I I was not wearing that actually.
[46:41] » That's a big that's important point.
>> So,
[46:51] all right. So, we had a motion to
approve the clock tower. We had extended
[46:56] discussion. Do we have a second?
Oh, you got a second.
[47:01] » I seconded that.
>> You did second it. All right. You have a
[47:04] motion and a second. All in favor say I.
I.
[47:09] » All post same sign. Passes four to zero.
>> Right.
[47:15] » Thank you. As I was late to this meeting
and appreciate it. Um on to number 6C,
[47:22] nuisance lawn bid review. Again, mayor
council, we solicited for bids at this
[47:27] back in in March. Um, and we received
only one bid and this is the nuisance
[47:33] mowing for nuisance yards, tall weeds,
tall grass that we have. Um, uh, Red
[47:39] Rock Services was the loan bid at $225,
not to exceed $225 per lawn, and then
[47:47] they had a $70 an hour for debris and
trash pickup. Last year, our contract
[47:52] was with Walner at $100 a lot and they
chose not to build this year. So, it's a
[47:59] big increase. Um, and you know, I did a
little bit of background looking at what
[48:04] other cities charge for this type stuff
and part of the idea is an incentive to
[48:09] to not have us do it for property owners
to do it. But, you know, it ranges from
[48:15] uh, you know, Pratt charges $125 per
lot. Um, uh,
[48:22] Cheni is 150, Lions is 150 with a 2-hour
minimum, so they're at 300. And South
[48:29] Hutch was $100 per hour, but they had a
$250 admin fee on top of that. And so,
[48:35] looking back, we had last year, we
didn't have that much activity there. We
[48:40] had 21 millings that we build out at
that nuisance rate. So, it's not like
[48:47] there's a lot of that happening. And uh
but
[48:51] part of the problem I think with our
contract last year, um you know, the
[48:55] mowers, they go into these lawns and
they're full of rocks and full of junk
[49:00] and you know, you got to spend time
putting up to mow. It's not like just
[49:04] going in and mowing a nicely irrigated,
you know, scratch yard that that we see.
[49:08] So, um so it doesn't surprise me that
that is at that level. And again, these
[49:15] are costs that we pass on to the
property owner. They pay or if they
[49:20] don't, then we put it on taxes. And if I
look back last year, I think a high
[49:25] percentage of ones that we did actually
paid. That's what I was going to ask is
[49:29] what is our recovery rate on?
>> Yeah, I was just looking here. Um,
[49:32] » and this is a straight pass through.
It's not something that we have to do on
[49:36] that schedule that we did last time.
Okay. This is $2,100 is what uh and I
[49:44] I'm not seeing on here that uh we had
any submitted to the county.
[49:49] » No, we all
>> Nobody
[49:52] » Oh, nobody paid.
>> Nobody.
[49:55] » Oh, this is we paid the paid.
>> Okay.
[49:59] » So, so we have no recovery.
>> Yeah. No, they they were all submitted
[50:03] to the tax.
>> And so typically
[50:08] » with with the $75 fee per invoice.
>> Yeah, that's already 75
[50:14] » which covers the we have certified
mailings. Barry's got certified mailings
[50:19] that go out and I have to send the
invoices certified.
[50:23] » There's a lot of admin work we notices.
>> Okay. Okay. So, just clarify that gets
[50:28] put on their taxes as a extra fee and
then they pay their taxes at the end of
[50:33] the year.
>> Yes. And then if they don't pay, then it
[50:37] goes towards the ability for the
sheriff's tax sale.
[50:42] » So, that's one of the important reasons
to get this done and get them assessed
[50:47] to the property. So, yeah,
>> because most of those properties are
[50:51] dilapidated
condemnation. So it helps get those
[50:56] properties mitigated as well.
>> Do we have some that pay?
[51:03] » I mean they occasion
they actually did have uh the demolition
[51:11] the last demolition that we did up on
auto they actually paid.
[51:16] » So that was that was nice.
>> But even on long not Yeah. But over the
[51:23] years then we've had this going on. We
put that assessment over them. Yes.
[51:28] There has to be some turnover change say
where we should be getting money. Are is
[51:34] it not making its way here? Are they not
aware of it? Is there a communication
[51:38] issue?
>> I would I would assume I don't know how
[51:41] does it work once once it goes to the
tax sale. points in just a tax sale.
[51:45] Then the purchaser has to pay everything
entirely on because if you recall this
[51:51] two, three years ago, the Baptist bought
that church building behind there and
[51:56] they came and asked the city to wave
those lawnm fees that were attached to
[52:00] it. There was somebody else that did the
same thing and the commission for either
[52:04] of those fees. I know it was done to at
least twice.
[52:07] » Yeah.
>> There's also one on the one that we just
[52:11] added to the link bank as well. So,
>> but even aren't the tax sales and that's
[52:17] guaranteed money by no means because
most of those lots their tax sales I
[52:23] didn't feel they cheap
>> it's it's lost money for the most part
[52:28] even if like you said a lot of times you
negotiate way after they're going to do
[52:32] something with the property whatever but
what it is it's a nuisance and we we we
[52:39] do it to make the neighborhoods better
and you know it's just nature.
[52:45] » Where's what fund system?
This a general fund. General
[52:50] » Yeah,
>> I move for approval of the Red Rock bid.
[52:57] So,
>> we have a motion and a second to approve
[53:01] the Red Rock bid for Newsome's Lawn.
Any other discussion?
[53:10] » All those in favor say I. I.
>> All those opposed, same sign. Motion
[53:15] passes 40.
All right. Depot Park landscape
[53:20] contract.
>> Mayor Caps, I'm not sure exactly what
[53:23] happened here, but the current contract
that I've been able to get a hold of
[53:27] with BAPS was expired in 2024,
although they continue to provide the
[53:33] service in 225 at the 224 price of 6540.
Um, we didn't put this out bid. I just
[53:43] missed that when I was doing the other
ones. Um, they agreed to renew the
[53:48] contract the same amount for 26,540.
I couldn't find anywhere where the 224
[53:55] contract had been extended or approved
at some point.
[54:00] » There's a clause and it can be extended
by your
[54:04] » by written notice, but I never did find
any of that. So at this point in the
[54:08] game as we're into the ming season and
recommending that we continue that
[54:13] contract with BSONs and of course again
this is paid for out of the tiff tiff
[54:18] money for this and so number three on
that says 8376
[54:25] the the I mean the bull box I think was
the six.
[54:31] » Did I say what did I say?
>> Yeah 6540 on the bull box. This is 83
[54:39] 3 8376.
[54:43] Damn. I I've got 69 on page 80
[54:52] parking.
[54:59] » Yes. three. Well, I I I want to make
sure
[55:05] » the depot arc.
>> Yeah.
[55:08] » Is the
>> 8766
[55:12] I think. Yeah. My bad. I put the wrong
map.
[55:14] » My bad.
>> And do we know if that's last year then?
[55:20] » Yes. I verified with her. I I said,
"Hey, I just want to make sure that
[55:24] you're good with the same price." And
she said yes.
[55:28] Move for the approved def
[55:36] which cost I'm confused.
>> 88,000
[55:39] » is 88376.
>> Yeah, this document is correct.
[55:43] » Yes, there. Yeah, the contract is
[55:51] » you said this comes out of a tip fund.
>> Yeah. And again, that'll be one of those
[55:55] that
>> if we're not able to use addition and I
[55:58] don't know what we're frustrated return
all that money back, but uh
[56:04] then we can pay for maintenance now, but
not when it expires. So, we'll I'll
[56:08] check that. All right, I'll second the
motion.
[56:12] » All right, we have a motion and a second
to accept the depot park landscape
[56:18] contract renewal. Any discussion?
I do have one thing. So, does that mean
[56:23] kind of like we were talking on the
offer a little about bid review that
[56:27] once this tip money is at um done, this
is going to go under the park payments?
[56:33] At some point the city would have to
send that responsibility and somebody
[56:36] did have a conversation with me that
they had heard maybe it's been talking
[56:40] about the board that it would win the
tiff uh when it expires that the city
[56:46] would be allowed to use tiff money to
buy a new the right kind of mower for
[56:50] that property because it's a different
type of uh and and again I I don't know
[56:56] anything about the legality of that but
is power
[57:00] » well you know our part our motors are um
rough mowers and we I mean this is
[57:07] irrigated. I think it's irrigated,
right?
[57:10] » I would love to talk about that at some
point too because the water study showed
[57:13] that we were putting a million gallons
of water
[57:17] » on park
>> but it would it would go other
[57:23] somebody's got to maintain it be
volunteer so it's going to be the city.
[57:29] So yeah, well keep in mind that partic
>> Oh, that was not the splash pad. That
[57:34] was
>> deeper. Yes, that it was a million a
[57:38] piece. A million for the splash pad and
a million for the irrigation. And that
[57:42] is a small amount of land putting a
million gallons of water.
[57:47] » A million gallons.
>> Yes, that's what our large study said.
[57:54] » Can we look into that? I'll get that.
Thank you. So the water
[57:58] » it was in the water study that I think
Wilson did
[58:01] » because water park doesn't recirculate.
This is
[58:03] » right.
>> Yeah. There's no filter now.
[58:07] » So
>> yeah.
[58:08] » All right. So we have a motion and a
second. Any other discussions?
[58:15] » All those in favor say I.
>> I. All those oppos same sign. Motion
[58:20] passes 40.
All right. We have an addition to the
[58:25] agenda. as a four-way stop for not with
G.
[58:28] » Yeah. So, this was discussed um kind of
briefly made made off of probably
[58:34] discussion last last commission meeting
and I went and I visited that
[58:40] intersection and it was the intersection
that I thought it was. Um and I still
[58:45] can't get my car over that bump very
well without slowing down. But that's me
[58:49] and I can see definitely see situations
where other cars can speed up and down
[58:53] that road. I uh I wanted to bring that
forward to see if a four-way stop is
[58:59] doable. I assume that this commission is
not in the habit of making decisions of
[59:06] where traffic signs are placed. I don't
think that that's something that we do.
[59:13] It's something that we can do, but we
haven't executed that on every
[59:17] intersection.
>> It requires an ordinance.
[59:19] » It does required.
>> Okay. Is there a cost to adding a
[59:26] four-way stop? What what would that be?
And there's also another option of
[59:32] moving the stop signs um from on being
on point to being on G and then you
[59:38] don't have people screaming up and down
G. They have to stop there at the
[59:42] intersection and track and pass through
porn auto. So, there are options and I
[59:48] wanted to bring that up to discussion
to see what the concerns are if we were
[59:54] to do this and potentially resolve the
issue.
[59:57] I would love to see I know we're still
waiting on the um
[1:00:03] the beam whatever you call the trailer
the trailer to be there but I would like
[1:00:09] to before we make any decision I would
like to see the actual um data and
[1:00:15] what's going on because I know when we
had this conversation on Broadway
[1:00:19] somebody did come and talk about the
park and that they were also feeling
[1:00:23] like people were speeding down Broadway
right next to that park.
[1:00:28] But what we found was the actual data,
it was not as bad as what it seems. And
[1:00:34] even Chief had mentioned that when
you're standing there, yeah, 30 mph
[1:00:40] probably seems really fast, but when you
actually radar, it may not be like it
[1:00:45] may just be 30. So, I would like to see
the date before we do anything.
[1:00:49] » Do we do we have a status update on that
trailer? I spoke with the under sheriff
[1:00:54] today and uh he said that he was going
to try to get that issue resolved
[1:01:00] tomorrow. That doesn't mean it's going
to be fixed tomorrow. That means he's
[1:01:04] going to evaluate what it takes to get
it fixed. If it's just a battery, then
[1:01:07] he should have that fixed within a
couple days. Uh if it's something
[1:01:11] greater than that, then he didn't make
any promises as to a timeline.
[1:01:18] » And I like I said, I I made stop at that
address. I watched traffic for a little
[1:01:23] bit, visited with the residents in the
neighborhood, and luck of the jaw. We
[1:01:29] did see some officers, I think it was
probably the same officer, roll through
[1:01:34] a couple times, so there was a police
increased angle's presence there. Um, I
[1:01:40] did not personally witness anyone
speeding at the time. In fact, everyone
[1:01:43] was kind of slowing down watching us.
So,
[1:01:46] » yeah. Yeah,
>> I'm I'm fine with collecting data once
[1:01:51] we have that availability.
>> Yeah.
[1:01:59] » Any other discussion?
[1:02:03] » All right. On to 7B tank project.
>> Okay. So, update on the tank project. Um
[1:02:12] I I submitted for uh or I submitted a
gofunding page started one week from
[1:02:18] today to to to raise trades enough
private funds to cover all the costs
[1:02:25] that were quoted by our local contractor
and that's to pay for materials only
[1:02:29] that GoFundMe page in a week's time has
accumulated
[1:02:38] here last time that I checked it had
$575
[1:02:43] accumulated from various donators. So,
we were we were moving pretty quickly on
[1:02:48] that within a week. I did set the goal
at $2500. Um costs are going to fall
[1:02:54] probably around $2,000, not including
labor, but Aaron is going to bring in
[1:02:58] additional labor. Aaron Parsons was the
local contractor.
[1:03:02] So, at the same time, this Monday, I
went out to some businesses and just
[1:03:07] kind of hit the streets. um asking who
would be interested in donating
[1:03:13] and I was able to raise in checks a
total an addition of $2,975.
[1:03:21] So we have more than enough to cover the
repair of the tank, get it get it
[1:03:26] properly finished for the 4th of July.
Um, I did also speak with the schools
[1:03:33] and we do have a list of volunteers that
are going to participate on believe it
[1:03:39] is Friday, April 24th.
You verify that date. Yeah, Friday,
[1:03:45] April 24th is the high school community
service day. So, they were going to come
[1:03:50] down. I spoke with Aaron on what they
could do um to not interfere with the
[1:03:55] professional work that we expect out of
him. And um one thing that they can do
[1:04:01] to participate is mask that off. I
personally went out to visit the tank as
[1:04:05] well. There's a lot to mask off. So
we're we looking at maybe a dozen
[1:04:10] students coming out there. Um I also
spoke with Pizza Hut. They said they
[1:04:14] will supply pizza for the kids, make an
event that they can remember and uh
[1:04:20] hopefully pass torch on to the next
generation. I also within the last day
[1:04:26] had the opportunity to climb inside the
tank and explore the condition of the
[1:04:30] interior. Um, that was fun. That was a
bucket list item for myself and I would
[1:04:35] have gone further into the tank, but I
already taken a shower for the day and I
[1:04:39] was in and shorts and it probably wasn't
the safest environment to do that. But,
[1:04:45] uh, it honestly it's not as bad as I
thought it was going to be. I thought it
[1:04:49] was going to be a lot worse in there. Is
there rust in there? you know, there is
[1:04:53] um is it critical to the exterior
structure of the tank? No, I don't think
[1:04:58] so. I think it could be wire brush and
we could put some kills on it and and
[1:05:03] clean it up pretty quickly. So, if we if
we do end up having these extra funds,
[1:05:09] that that's something that we can
explore to help seal that up and make
[1:05:13] sure that it's taken care of for a
while. So, I just want to thank the
[1:05:17] public for their interest in this
project and their their willingness to
[1:05:22] support it. I was a little nervous going
out there based on rumors that I heard
[1:05:26] on Facebook or what have been posted on
Facebook and everyone was extremely
[1:05:32] thankful and gracious that this project
is underway. So,
[1:05:35] » have you talked to the contractor? I
mean, which contractor you
[1:05:40] dealing with? You talk with the local
one or a different contractor? I I
[1:05:44] visited with two contractors and um
Aaron Parsons is he's the local one that
[1:05:52] is is really probably the best person to
do the job. Uh there I did send this
[1:05:57] commission as well as city manager uh
paint specs and a statement of work from
[1:06:05] Parsons so we you guys can review that
and see what's going on there. Some
[1:06:09] something that may stick out definitely
caught my eye was the paint that he was
[1:06:13] using had a semi- gloss on it and um
that's still being researched to get
[1:06:19] that in a flat. It has to be a flat
enamel. So um but he is looking at doing
[1:06:26] a a media blast to it. There's I I think
the two options are to pressure wash it,
[1:06:32] which is what the the contractor in
Chase County had recommended. It's just
[1:06:37] running a pressure wash and then priming
and painting the tank. And then the
[1:06:41] second option is to do the media blast
on it. If we were to pressure wash it,
[1:06:45] the the product that he suggests putting
on there could last 15 to 20 years. If
[1:06:51] we were to sand blast it or media blast
it, then we're looking at adding
[1:06:56] potentially another 10 years of service
life to the paint that additional
[1:07:01] inventory. So it will last a generation
a generation from now can then make a
[1:07:06] decision if they want to pay for tank.
[1:07:16] » All right. any managers report.
>> Uh commission a couple things. Uh next
[1:07:23] it's April 17th we've got a pre-bid
conference at the airport um for the
[1:07:30] uh taxiway extension project and that'll
be Lochman Matt Jacobs
[1:07:37] » Lner
>> Lner. author will be there and there'll
[1:07:40] be just interested contractors out there
that listen and learn about the project
[1:07:45] as they begin to prepare a little bit
for that. So, and it'll be at the at the
[1:07:49] airport itself.
Um, in front of you, I've put a budget
[1:07:53] calendar just a proposal um and kind of
wanted to get it in place so uh Daniel
[1:08:00] will have something to go with and we'll
get that process started at the staff
[1:08:05] level. And really, I think what the
commission needs to be aware of is I've
[1:08:10] got a couple of dates there. Um, June
18th and July 2nd was what I call budget
[1:08:16] study session and and that is not a
regular city commission day, but
[1:08:20] obviously you guys are going to have to
decide if those work on your schedule.
[1:08:24] But the idea behind that is to really
have the commission and the city
[1:08:29] manager, city clerk and various
department heads just to talk about
[1:08:33] individual aspects of the budget in in
more detail as opposed to trying to do
[1:08:38] it all uh in our regular meetings and
kind of do it piece by piece because
[1:08:43] it's a it's a process. I think this year
is going to be extremely difficult for
[1:08:48] you particularly in light of maybe it's
not even until next year the be called
[1:08:54] uh levy will be or the bonds would be
coming do we're going to once they uh
[1:09:00] issue permanent financing on those and I
did talk with our financial advisor
[1:09:04] today and you know that can be moved out
to to 228 as well but we're still paying
[1:09:12] interest on 10 minutes so um that's
going to be a big big issue for us for
[1:09:17] you to look at. So again, that's just a
temporary or just a proposal and uh as
[1:09:24] Daniel and the staff get more into the
budget process, they'll be talking to
[1:09:28] you about whether those dates can work.
But but again, I hope you guys are open
[1:09:33] to the idea of doing that in more of a
study session format. I mean, they're
[1:09:38] obviously open to public meetings, but
it would be just a little less uh less
[1:09:42] well known, if you will. Sure.
Um, fourth July, I've been working with
[1:09:48] Dena on that. Um, and we're coordinating
the special event application and
[1:09:53] there's various things that come to
that. One of those is uh the special
[1:09:57] event uh CMB application that she's got
to go through once we get that done. I'd
[1:10:03] like to bring that all to this
commission all at once so we can approve
[1:10:06] everything at once. We'll also have uh
working on trash containers, getting
[1:10:11] those donated. Actually, not donated.
We'll have those available through uh
[1:10:15] waste connections. They provide some
special stuff for us. And then also
[1:10:19] there's an issue on port funding um the
cost of those and dean is working on
[1:10:25] that. May have an estimate maybe a
request for the city to help with that
[1:10:29] and maybe the possibilities of that
being donated as well. Um, and then the
[1:10:34] last thing on that is working with KOT
on uh the uh highway closure there. And
[1:10:39] I've contacted the district office in
Pratt and got a call back as to what
[1:10:44] we've got to do to make that happen. I
don't know when the last time we've had
[1:10:48] the highway closed, but I'm sure we've
done it before on
[1:10:52] » just a couple years ago they had a
>> Yeah. So I don't think there'll be any
[1:10:58] issue even and I think the chief has an
idea of diverting that traffic to the
[1:11:04] Bruce.
>> Uh it depends on the direction but yeah
[1:11:09] we'll divert it to the two side roads.
>> Yeah. So, so once we get all that, but
[1:11:13] I'd like to have that all done. And Dina
said she probably would come back to the
[1:11:17] commission with all that be a first
meeting in May possibly and we'll have
[1:11:21] her I've invited her to a department
head meeting to kind of talk about all
[1:11:25] our needs, all our staff all pay.
I I will say with
[1:11:32] that stuff that's going on with the
fourth, um the city does have a
[1:11:37] centennial fund that was set up with the
last big celebration and there are still
[1:11:42] $12,000 set in that fund that I city
attorney can correct me if I'm wrong,
[1:11:48] but I would assume that that fund would
be available for this sort of cleaning
[1:11:54] as well.
>> That's the money that was left. I
[1:11:57] chaired the 125th celebration for
attainment and that was the money we had
[1:12:01] left that we had turned fundraised for
and went into the city under that in
[1:12:08] anticipation of the 150th of the city
but
[1:12:12] it's been there for 25 years been there
for 25 years
[1:12:17] » then we use that on the park use it for
you want
[1:12:23] » you won't let me use tip money for for
this but for as we can.
[1:12:27] » I was just thinking like with the little
obvious
[1:12:29] » Yeah, that could be could be a request.
So, yeah, but but we'll we'll package
[1:12:34] out all and bring it together at one
time so we're not looking at different
[1:12:38] things all over the place. So,
the last thing I had mayor was Tim um
[1:12:44] and one of his staff members were in
Attaka today. Um we've been asked via KP
[1:12:49] to help them out. They had a situation
where they lost their electrical
[1:12:53] suitable attendant and couple of the
linemen walked out. So Tim went there to
[1:12:58] meet with them and basically we're on
kind of an on call if they need
[1:13:03] something. It's not anything major. Um
city of Wellington is the other one you
[1:13:08] have as well. So just wanted to be aware
of that. But that's one of the
[1:13:12] advantages of being a member of KPPP
because we reciprocate. We may need that
[1:13:16] one day and and helpless. So, I don't we
don't anticipate it being anything
[1:13:22] significant. Um, but if there is a call
for something in the meantime, I'm not
[1:13:27] sure how long they think it's going to
be before their staff back up. It'll be
[1:13:31] a while, I suspect. So,
>> I think they said they got a guy come
[1:13:34] May 4th, but he doesn't he doesn't know
anything about electric eer. So,
[1:13:40] » well, that's that's helpful for them.
>> But anyway, I just wanted to be aware of
[1:13:45] that. Appreciate Tim's effort with that.
But again, I think it's an advantage of
[1:13:49] being a part of the AP group because one
day we're going to need, you know, we're
[1:13:53] going to be banned. Well, probably
already received. Well, I know we did
[1:13:56] not too long ago on the the was covered
by insurance, but we got a lot of help
[1:14:00] on that. So, um, and that's, uh, all I
have,
[1:14:05] » right,
[1:14:08] » commissioner comments? Commissioner W,
>> since you brought up the lines. Um, I'm
[1:14:14] sorry. I drove out on Northwest 20th and
just, you know, we talked about the
[1:14:17] poles and so they're pretty frequent. Is
it that way all the way to Cunningham?
[1:14:24] » No, we put we added extra poles in
between to try to stop that.
[1:14:29] » So, this corridor up to 11 then really,
that's where we added poles. Yes. Okay.
[1:14:36] It just Okay. And I didn't go all the
way out.
[1:14:40] That was the only question. Yeah.
>> Did you drive part of it? Look at
[1:14:45] » 13 dragon. It was a good place.
[1:14:55] » Nothing.
>> Yeah. I I um I just really wanted to
[1:15:01] thank again the public for all the
contributions and helping contain
[1:15:06] situation resolved to raise
roughly $3,500 in less than a week is is
[1:15:13] very impressive. So, very generous
community. I appreciate everyone who has
[1:15:19] provided their input to make sure this
project was done professionally and and
[1:15:24] last for generations. I'm really looking
forward to the opportunity to work with
[1:15:28] the kids and help make memories with
them.
[1:15:31] Also thinking of the uh Fourth of July,
I probably need to get with some
[1:15:38] representative that may have some kind
of a list together. But I did speak with
[1:15:43] a Lieutenant Colonel Montgomery of the
National Guard and he is asking me a
[1:15:49] question of how many rounds do we need
for their pack 75K
[1:15:53] if he will he has volunteer equipment to
come in and fire it off as part of our
[1:15:58] selfish
is there and I don't know I mean I'm
[1:16:03] Dean is working on the theater but is
there a bigger celebration group
[1:16:09] » the chamber has something that morning I
I think that's really where these um
[1:16:14] service people were for listening with
the chamber thing.
[1:16:18] » The chamber, they still don't have an
official list for 26. They just have the
[1:16:22] 25 version from what I could see. Okay.
I have reached out to them. I've gone to
[1:16:27] one of their meetings, but if we could
coordinate with that, but then also with
[1:16:31] what else is
>> Yeah. Yeah. I'll I'll make a note of
[1:16:34] that. See? Yeah.
because Dena is just I think working on
[1:16:40] the theater part of it that's gonna be
involved there. So yeah.
[1:16:44] » Okay.
[1:16:47] » All right. That's all I have. Thank you.
>> And I have nothing tonight either. So I
[1:16:54] would entertain a motion to adjourn.
>> Motion to journ.
[1:16:59] » All those in favor say I.
>> I.
[1:17:01] » I. All those opposed same sign. Motion
passes for
[1:17:06] sure.
Yes.