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Both the alderman were very concerned about the first thing you see. We really wanted to be as close to the

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clean as possible. There's some orange cones there in the middle of the median where the sign would be located, saying welcome to lock

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court, and then there would be plantings behind it down the median.

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This is probably a little too high level to see it, but you can see on here that

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355 is there, that's that first intersection and where the plannings would be.

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This is a bit of a more detail where you can see the sign at about in the middle of

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that.

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You can see the arrows pointing to the existing traffic signals out there.

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It has to be so many feet behind that and then we would have trees and plantings underneath

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that being very appeasing and pleasing view when you come into the town.

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This was an extended drawing of just a few more details of what's out there.

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And of course, the question is how much would this all cost?

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So we've put $50,000 in the budget last year because we weren't before we embarked on all this.

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We weren't sure what everything was going to cost.

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We have gotten multiple estimates on the fake sign.

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It's about $26,000.

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We're waiting for some final estimates on running power to the median.

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we're guessing 10,000 probably be a little less.

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We explored having water and irrigation to support those plants,

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but we also felt like that was an awful lot of money

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that we're not suggesting that at this time,

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that we can use our own crews to keep things water

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if we end up with a hot summer.

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A few dollars for some actual lights, hard-weired lights.

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We don't feel solar is powerful enough

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to illuminate what we're trying to do.

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And then the plantings were bit out

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and we have about 38,000 in planting.

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So, right now we're looking at over $100,000 in possibilities for this fiscal because we budgeted $50,000 and we spent a little bit in engineering, we're recommending the $38,000 in options, which is putting the sign in and then powering it up.

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If the council wanted to, we could add the plantings to that, which would be a total of $77,000, that would be about $27,000 over budget.

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And that could be done this year if we got the approval for IDOT.

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But I think it's a decision for the council.

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Do you want to wait a year and budget for it?

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Or we have projects that aren't getting completed and there is money in the check with finance.

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There is money available in the budget if you wanted to spend another $27,000 to try to wrap this all up into one year.

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But of course, it's still contingent on IDOT approval.

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But we want to get this in front of you and just kind of discuss it a little bit in regards to some of the options that are available.

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and the direction from the council and how you'd want to continue to proceed.

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All right council thoughts, questions, concerns?

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I have a couple comments. I did call an insurance agent today to find out what the minimum amount of insurance is.

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If somebody has a minimum, the bare minimum auto, the coverage for crashing into something, bare minimum is 20,000.

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If someone was to crash into it, what would the sign cost to replace since it's fake?

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It would be $26,000 in my guess to replace it.

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It would end up either our insurance or their insurance with settle in regards to if the owner didn't have enough insurance.

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Would you have the coverage to cover it if they had insurance?

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Sure, I don't know if that was how that would work, okay.

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And then with plantings, generally plantings have like a one year warranty on it.

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And so with your timing of it, when you plant something in, you keep that into consideration too.

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So just so you know, you know, all are spring I think is best in the one year warranty, so we want to also probably make sure that whatever we plant there is sustainable for salt and the snow.

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Because we have a huge problem with that in Thunder Hill and so whatever we plant in our island is not really generally last with the snow cloud coming through there.

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So just keep in mind they do look nice in other towns when the plantings are done right

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So just keep that in mind the plantings will probably be a continual cost going forward

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So it will not be some true. It'll be seasonal plantings

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By the actual sign, but it'll probably need to be something as a line item then budget going forward if we're gonna maintain it

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So right and that's the thought that you know, we do have some

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Some of the things in the budget are already where we take care of some things by H Street

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and the public landing and there's some other areas in the town where we've partnered

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with the Part District as well where they're taking care of things for us now a little bit.

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We've just started hanging the new planters that come in every year.

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We did less this year because of the State Street construction and so there's not a lot in

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the downtown that there typically is but we'll bring those back when things go up.

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So we usually do have some money in the budget for those kinds of items but we can certainly

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We look at this as make sure we had that enough to cover it.

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And then at the front, why are we not covering prior to the light pull?

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We would not be able to just put bricks there or stone.

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I doubt it wouldn't allow it.

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They had certain restrictions about how many feet they could be back from any existing features

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as they call them, which is the traffic signals.

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It would stay grass.

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Yeah.

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I mean, I guess we could potentially road until it and put bark down, but I think grass is

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probably better.

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Okay.

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That's all.

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I have a quick question.

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So as far as going back to the plant would initially a lot of them be perennial.

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So you'd be changing out some of the colors for seasons but for the most part you'll be greenering around here.

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For the most, for 90% of it it would just be greenery and we had test going to associate

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its landscape person, help with the chance that we're going to be hardy.

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What we talked about was though some seasonal changes in colors right by the sign of sale.

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So just really literally very minor plantings, which is kind of what we do at some of the other

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My name is sites in the town if the one south on state street if you've ever noticed that one

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Sorry for being so naive on this, but do that 38,000 seems like a lot of money for trees and plants and flowers

84
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Have we got another bids? I'm sorry if I don't know. Yeah, we have three bids

85
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The highest was about 52,000 the lowest was 38,000 the middle bid was about 43,000. It's a lot of excavation I dot permits

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plants, plantings, guarantees, with plantings, usually they charge you for a tree three times

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to get at the cost of plant and the cost for profit, so definitely expensive, so it was

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more than I was expecting for sure, but we also have to use prevailing wage, and there's

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a lot of things that factor into it.

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How much for rocks?

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This was kind of a subcommittee, you know, in the last year with Jim and Joanne and Pam and I and there was a lot of focus on, you know, cleaning up the town and the image and I think they wanted, there's actually several of these and I should share the plan with the rest of the council and the new members so you can see kind of what was discussed there.

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There are many entry ways that we're trying to identify to help welcome people in and certainly in some areas that are more

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Delapidated we want to signify that that's not us that this is where lock port starts and this is where things are more beautiful

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So there'll be more of these so I think we do need to be careful on the

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Presses that we set because we're going to try to emulate this in two or three other locations of the city and

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That's what we can do if you want to.

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The other thing that this probably is going to be a little bit more expensive because it's

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right there in the main corridor of 355 and 159th Street.

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There's a certain size median that's there and people don't realize that that's not our

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property, but we're asking permission to go in and plan things so that way people start

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getting the idea.

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As soon as you hit this section right here, you're entering Lockport and that was the whole

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thing to dress it up and say look we're here and you know we're ready to go.

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You could definitely revisit the plantings and try to scale back a few trees and things

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and save a few extra dollars and sometimes these things are a little over design but I'm

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not a landscape architect but well especially if we're going to have problems with salt

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and everything else I mean it's going to be expensive and maintaining it.

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All right so my question is are guys going to go out there other ones are going to water

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like they do the baskets, Ben?

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Correct.

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We would add that to the program, which we've been doing in partnership with the

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Part District this year, like to give them things because they've been doing a good

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job.

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We have to do it every day.

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You have to water and fertilize almost every day and for city crews to do it on the weekends

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and holidays, it gets a little expensive.

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So the Part District has partnered with us where we kind of do mostly during the week and

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they do a lot of the weekends and holidays.

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And there's no more harsh environment than a basket hanging in the sun and the wind.

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And so we have to give him a lot of attention and this median would be a key monument and

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image that we would, yes, we have to make sure that we have maintenance and upkeep.

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I think probably maybe some of the confusion with the plantings maybe is that this picture

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looks like there's just one bowl of plants there, so I think we don't have an expensive bowl

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of plants.

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Yeah, I see.

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But the whole median is covered with trees and landscaping.

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The entire thing is.

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Okay.

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Yeah, it's it's quite extensive. It looks like there's actually seven seven trees and yeah

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Yeah quite a bit of plantings and digging things up. Okay. All right, so I guess the question never for everyone

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I think we're all in agreement. I'm moving forward with the monument. Do you guys want to do plantings or not? I guess that's the question. So

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It's kind of get us

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Idea from you guys

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So what you're asking I mean because we could just start with this first part and then decide if we want to

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Next year, correct?

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You bet.

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We are still waiting for confirmation from my not.

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They sent us a letter when we originally applied saying can't do it this way.

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But if you follow X and Y, you will likely be approved.

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So we did what they told us to do and resummit it.

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We're hoping for an answer any day now.

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We wanted to get ahead of it.

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So if we get the okay, we can get things in right away.

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We're hoping to install it this year.

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We budgeted $50,000 in the budget this year.

146
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We've spent about five or six.

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So we still have $44,000 available for this.

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So if you buy the sign, it will definitely eat up most of this year's budget.

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And we figured at budget time last year that we would put funds available in each year going forward.

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We were hopeful to get maybe at least one monument per year.

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This monument is overly large and elongated because of the median size.

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So I think future and we can get estimates ahead of time this year's budget because we kind of started late on this one last year.

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where we'll be able to hopefully put in the budget

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in an appropriate amount for the next one.

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It may be 60 or may only be 40.

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But right now I think to do it to make it pop

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with a sign and plantings would be 77,000

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and we only have about 44 left.

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So we would have to take, not that we'd necessarily take away

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from another project this year

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because we have projects that don't get completed,

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we have money in the budget to do it.

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But it's a council decision on the investment

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in regards to doing that.

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So there's three options then for us to consider.

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if I'm not mistaken.

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So, we can do 38,000, get the monument up and look at plantings next year.

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We have 50,000 budgeted, so conceivably we could do a $38,000 monument and then another

169
00:11:13,980 --> 00:11:18,720
12,000 for some plantings so we stay with them budgeted and then do more than next year.

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Or we do all the plantings in the monument at once.

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So it seems to me those are the three options, it really gives us down to what you guys want

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to do and we'll put it on the agenda for next time.

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I would bring it back maybe once we get approval, I mean no sense to approve it unless we get

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I'd that's gonna okay it but all right I could do everything but all right then what why don't we just leave that out there for us to consider and you tell us what I

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That says we can do it might be a move point. So and also just so that council

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00:11:44,000 --> 00:11:52,520
No, we are actually asking I dot to approve absolutely everything in this one time. Yeah, because they are so slow in responding

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We didn't want to wait another year just to get a yes or no. So we went in with a fool

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you know plantings and electric and water if we choose to do that it doesn't

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mean we're going to do all of it and if we do all in good time and when the

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money's available but I think just dressing up that section you know with

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something it's going to just improve the appearance. It will you guys did a good

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job thank you. Alright so we'll leave those three options floating we'll wait for

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I'd have to tell us what what they're going to actually allow and then we'll

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I don't know just how much to move forward with.

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All right, thanks again, Joanne, to say.

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Okay.

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Thank you.

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Mayor and members of the council, the next item, CA2, is a training session that we discussed

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00:12:40,260 --> 00:12:45,300
at the last council meeting in regards to bringing members of the Heritage and Architecture

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Committee, Planning and Zoning Commission and the City Council together for a special meeting.

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We have set that for Wednesday, June 28th at 7 o'clock.

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We'll have it here in Council Chambers.

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The individual boards have all been notified

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00:12:58,680 --> 00:13:01,440
and we'll post this online at the City Hall.

195
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I just wanted to bring it to your attention

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that we formally have set the state that we talked about.

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All right, good.

198
00:13:06,640 --> 00:13:08,220
I think that'll be great, so.

199
00:13:08,900 --> 00:13:12,840
And our focus is basically proper procedures

200
00:13:12,840 --> 00:13:17,320
in things for zoning processes

201
00:13:17,680 --> 00:13:21,780
and how we process things in our different meetings.

202
00:13:21,780 --> 00:13:25,820
Okay. All right. Dr. Me about July 5th.

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00:13:25,820 --> 00:13:33,460
Yeah, CA3. Mayor and members of the council is the opportunity if you choose to skip the July 5th meeting this year.

204
00:13:33,560 --> 00:13:39,140
There's been a lot of vacations announced. And we may or may not be able to grant quorum.

205
00:13:39,140 --> 00:13:44,040
And so at this point, we don't see anything dire coming on the agenda for that date.

206
00:13:44,040 --> 00:13:48,720
So we could with your consent not have that meeting on July 5th.

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that we would have the meeting on June, the two meetings in June, and then we'd have one meeting in July on July 19th.

208
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Now, the question I have here is, is every meeting we always approve bills to be paid during a period and payroll.

209
00:14:07,500 --> 00:14:17,860
So if we, is it possible to go ahead and approve whatever bills that we will be approving on July 5th?

210
00:14:19,300 --> 00:14:23,900
So at this special council meeting on June 28th.

211
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You know, I was just writing a note to ask him about that as a potential.

212
00:14:26,620 --> 00:14:27,260
We could do that.

213
00:14:27,820 --> 00:14:31,900
But a number of the bills that you have on your list get done as manuals anyway.

214
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And you guys improve those after the fact.

215
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So this would have to be the same thing.

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Anything that had to be paid, we would go ahead and pay.

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So we didn't have any late fees or penalties on anything.

218
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So it wouldn't be late.

219
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We would go ahead and get those out.

220
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And anything that could wait, we will wait until the second meeting in July.

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That includes payroll.

222
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No, payroll always gets done automatically.

223
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You guys always approve that after the fact.

224
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So in other words, you feel like it's okay if we don't have to deal with it on that meeting?

225
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Yes.

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And if we had anything on-

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Emergency, we could always add it to that June 28th meeting. Okay. Feel okay with that, Darren? All right. Is it we good with that then? We all don't have to come to work on the fifth. Okay. All right, good travel holidays. All right. Talk to me about FD one. Who's that? Lisa? Yes, that's me. Thank you, Mayor. The state of Illinois requires annual passage of the prevailing wage ordinance. So we did this last year. If everybody, well, those that were here,

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remember so we have it in front of you again this year it's ordinance 17-015 the state of Illinois has not

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updated the wages since July of 2015 so you'll see that those numbers are still included in here but

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they still do require that we annually pass this ordinance so I'm seeking approval at the next

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council meeting for that ordinance okay questions concerns does that mean it'll spike if they updated

232
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We would have to follow whatever it is, once the state passes it, we would have to follow whatever it passes.

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Anything or...

234
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Oh no, there's no backpacks.

235
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So but it'll just, the price will just jump then.

236
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I'm guessing everything goes off, so the prevailing wage would go up then when they finally come up with a budget and do their death.

237
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Okay.

238
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Anything else?

239
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Is this something we're okay with the consent agenda then?

240
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Yeah.

241
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Okay.

242
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All right.

243
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The budget calendar.

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So in your packets, the budget calendar for fiscal year 2018, we'll start the budget

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kickoff in July and we'll start doing some reviews with Council 1-on-1s in September

246
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and then we'll present it to the first time at a Council meeting on October 18th.

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We'll have a public hearing November 1st and then hoping to approve a full budget by November

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15th.

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Any questions on the calendar?

250
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No, it looks because that's something we need to approve then.

251
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No, I just wanted for information just to make sure everybody was on the same page knowing where we were at.

252
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Okay, very good.

253
00:17:03,240 --> 00:17:03,340
Come here.

254
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All right.

255
00:17:08,080 --> 00:17:09,540
It's taken AT1.

256
00:17:10,040 --> 00:17:12,400
Mr. Mayor, members of the council, I'll handle the next three items.

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The first item is a license agreement between the City of Lockport and the Illinois Department of Natural Resources.

258
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Over the last 10 to 15 years, Chevron has been remediating the old Texaco site and making many improvements so the property can be redeveloped.

259
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So part of that was to deal with storm water management issues that have needed attention.

260
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What Chevron has done is they've replaced an old dam with a brand new dam, have added new wear and an inverted siphon.

261
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There's a plant that's attached to the council memo that shows you where those are located.

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And I think for our new council members, if you haven't had a chance to have a tour of the site, it's definitely worth seeing the inner workings of what they've done over the last decade or

263
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So, what's before you tonight is a permission from the state to have those facilities there.

264
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And, excuse me, and for the city of Lockport to continue maintaining them.

265
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The creeks in which those facilities lie are actually owned by the Illinois Department of Natural Resources.

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So, we need to get permission from them.

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They usually grant permission through a license, was called a license agreement.

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Functions like a lease, and it gives us permission to maintain those structures there.

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here. What's before you tonight is first reading on the license agreement. There's a $200

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annual fee that the city pays to IDNR for permission to do that. This is a 20-year agreement

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and IDNR and the city have many agreements along the I&M canal which is owned by the state.

272
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City staff is recommending approval. If you have any questions I'd be happy to answer them.

273
00:18:52,960 --> 00:18:57,360
Otherwise, our recommendation is to put it on the next agenda for approval.

274
00:18:58,600 --> 00:18:59,480
Questions, concerns?

275
00:19:01,340 --> 00:19:01,740
All right.

276
00:19:02,260 --> 00:19:03,660
Put it on for another damn vote.

277
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All right, ma'am.

278
00:19:08,400 --> 00:19:09,560
Sorry, couldn't help it.

279
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All right.

280
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What else you got, Tommy?

281
00:19:11,680 --> 00:19:15,480
Next item is an amendment to the administrative adjudication ordinance.

282
00:19:15,980 --> 00:19:20,740
Last year, the City Council approved an ordinance change that allowed a lot of the tickets that

283
00:19:20,740 --> 00:19:27,640
were previously written for parking and other minor violations, they to go through an administrative

284
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adjudication process rather than taking certain offenses to circuit court. As we've gotten

285
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into the program and the police department manages this program, there have been some portions

286
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of our old code that have either a conflict or are redundant. What's before you is a cleanup

287
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ordinance that eliminates some of the conflicts and some of the redundancies. It also corrects

288
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the schedule of fines.

289
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If you look at the schedule, there's a series of fines that are paid, and there's a way

290
00:19:57,260 --> 00:20:01,900
of minimizing how much you pay by paying it within the first 10 days of receiving the

291
00:20:01,900 --> 00:20:02,220
ticket.

292
00:20:03,140 --> 00:20:10,400
The very tail end of the fines had an error where there was a $10 increase that was intended

293
00:20:10,400 --> 00:20:12,060
that did not show up in the code.

294
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So what we've done is we've added a provision that changes that schedule and makes certain violations

295
00:20:18,940 --> 00:20:27,260
If you haven't paid after the first 56 days of the issuance of the ticket, then it goes up substantially.

296
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We actually don't use this too often.

297
00:20:30,160 --> 00:20:35,820
Most people end up paying their tickets within the prescribed time, or if they want to contest it.

298
00:20:35,920 --> 00:20:41,460
There's a process for contesting it and an administrative adjudication hearing officer makes those decisions.

299
00:20:42,220 --> 00:20:46,760
The ordinance before you's been reviewed by the police department and they're recommending approval as MI.

300
00:20:46,760 --> 00:20:50,060
if you have any questions to be happy to answer them otherwise we're

301
00:20:50,060 --> 00:20:55,060
recommending that this be placed in the next agenda for approval. All right

302
00:20:55,060 --> 00:21:01,520
questions concerns? Just a little background on this this this came about year or

303
00:21:01,520 --> 00:21:06,480
so go based upon the fact that our municipal code really didn't have a whole lot of

304
00:21:06,480 --> 00:21:12,760
bite to it in regards to enforcement. For example we go ahead and we

305
00:21:14,280 --> 00:21:19,340
somebody doesn't cut the grass and there's probably half a dozen of more people

306
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in town that don't cut the grass, we cut the grass for them and the old way

307
00:21:25,780 --> 00:21:30,160
which was basically is as well they just accumulate this debt, accumulate this

308
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debt, accumulate this debt until such time Aline was put on their property and if

309
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and when they'd ever sell their house in the next 50 years that was the only

310
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recourse it to city head. So this puts a little bit of bite into it. So this is phase

311
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one of a two-phase implementation of what I'm hoping we'll be doing phase two probably

312
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September October.

313
00:22:01,080 --> 00:22:08,660
All right. Anything else? Okay. I forgot to ask you out consent for

314
00:22:08,660 --> 00:22:13,740
AT1, you guys okay with consent for the license agreement for next time and then are we okay

315
00:22:13,740 --> 00:22:15,260
with a consent agenda for this item?

316
00:22:17,100 --> 00:22:18,740
All right, what's the last one you got there, Tommy?

317
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Last item.

318
00:22:19,520 --> 00:22:24,100
It's an amendment to the City Empowerment and Tolling of Vehicles, Ordnance, Deputy Chief

319
00:22:24,100 --> 00:22:28,740
Huff and I have been reviewing the State Statute that gives the City the authority to tow

320
00:22:28,740 --> 00:22:32,140
vehicles that have been used in the commission of certain offenses.

321
00:22:32,740 --> 00:22:38,440
We found that the City Code was not consistent with the State Authorization Statute, so it's

322
00:22:38,440 --> 00:22:43,880
It's necessary for us to update the city code so it matches what's allowed by the state.

323
00:22:44,260 --> 00:22:50,160
What's before you is basically another cleanup ordinance that gets our towing ordinance in line with what the state authorizes.

324
00:22:50,840 --> 00:22:55,560
The city staff is recommending its approval and if you have any questions, I'd be happy to answer them.

325
00:22:56,040 --> 00:22:59,060
Otherwise, we're recommending approval of this ordinance also at the next meeting.

326
00:23:00,040 --> 00:23:00,720
All right, any questions?

327
00:23:02,000 --> 00:23:02,780
We're good with consent.

328
00:23:04,990 --> 00:23:05,450
Thank you.

329
00:23:06,850 --> 00:23:08,270
All right, we've just taken CE1.

330
00:23:16,100 --> 00:23:21,600
Whatever you're comfortable, Brent, obviously we'll choose here if I have a choice.

331
00:23:21,720 --> 00:23:21,860
Okay.

332
00:23:23,500 --> 00:23:25,920
Stay out of the hot seat for a couple more meetings, maybe.

333
00:23:27,220 --> 00:23:29,480
This evening we do have an item on the agenda.

334
00:23:29,560 --> 00:23:33,680
This is the Public Works, I'll say slash engineering department.

335
00:23:34,760 --> 00:23:39,620
Amy Wagner did prepare a memo, so I'm not going to read it word for word, but do want to

336
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hit a few highlights in the memo this evening, and then we can talk through it in a little

337
00:23:44,760 --> 00:23:45,380
bit more detail.

338
00:23:45,380 --> 00:23:50,340
The current project that we have going on, the reconstruction, water main replacements,

339
00:23:50,900 --> 00:23:59,720
Jefferson, Washington, Division, 13th, 14th streets, in the city, the project went to bid,

340
00:24:00,260 --> 00:24:04,600
the project is under construction currently, the project has been under construction for,

341
00:24:05,120 --> 00:24:11,280
I'm sorry, I apologize, project has been under construction, yes, for about a week and a half,

342
00:24:11,280 --> 00:24:15,160
I was going to say a couple weeks, but a week and a half the project's been under construction.

343
00:24:17,680 --> 00:24:24,640
Before we started construction of this project, what we do as a department is we go out and we do our Julie locates.

344
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This is a common practice. This is what we have to do as a department. We have to do this as a utility provider, just like AT&T, ComEd.

345
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What we had to do is we had to go out and locate our water main. When we did that, when we went out and located our water main,

346
00:24:39,660 --> 00:24:44,780
I mean, we found water man that was not shown on the plans and that was not shown on our previous

347
00:24:44,780 --> 00:24:45,340
atlas.

348
00:24:46,440 --> 00:24:51,160
In talking with staff, we have an atlas from about the 70s, about 1972.

349
00:24:52,040 --> 00:24:54,800
We also have an atlas from about 2007.

350
00:24:55,120 --> 00:24:56,100
These are the dates on them.

351
00:24:56,720 --> 00:25:00,900
I don't want to tell you that's the exact date, year that they were created, but those are

352
00:25:00,900 --> 00:25:02,480
the dates that are on these atlas.

353
00:25:03,160 --> 00:25:08,120
Neither atlas showed the water man that we were able to find in the field.

354
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And specifically on Jefferson Street from 14th to Division, there was a 4-inch water

355
00:25:14,720 --> 00:25:19,640
main that was out in the field that was not shown again on the plans of the Atlas.

356
00:25:20,300 --> 00:25:23,840
This is part of our limits of construction.

357
00:25:24,260 --> 00:25:29,200
As part of the limits of construction, as part of this project, we are replacing all 4-inch

358
00:25:29,200 --> 00:25:29,640
water main.

359
00:25:29,940 --> 00:25:32,940
This water main has been deemed substandard.

360
00:25:33,260 --> 00:25:35,860
We've had issues on it in the past in these areas.

361
00:25:35,860 --> 00:25:43,560
So when we found out that there was a four inch water main that we were unaware of we do we wanted to bring this to council to

362
00:25:43,560 --> 00:25:49,320
Include us in the project. We feel now is the time everything's being torn up. We're reconstructing the roadways,

363
00:25:50,160 --> 00:25:50,860
reconstructing curb,

364
00:25:52,480 --> 00:25:59,020
reconstructing water main on the adjacent blocks. So again as part of this project, we wanted to include that.

365
00:25:59,820 --> 00:26:03,800
Moving along to the next intersection Washington,

366
00:26:03,800 --> 00:26:11,200
an division, we had a similar situation in addition to, again, the Alice not being accurate

367
00:26:11,200 --> 00:26:15,660
when we went out there, we had our staff go out there, we had our water staff do field

368
00:26:15,660 --> 00:26:20,660
locates. We also, after talking about, we've had some recent water main breaks in this area.

369
00:26:21,520 --> 00:26:27,840
And so, again, once we were kind of able to on paper, here's where the limits of our project

370
00:26:27,840 --> 00:26:33,060
scope are, here's where the limits of the water main are, confirm those in the field. We

371
00:26:33,060 --> 00:26:37,760
We felt as though we wanted to, number one, clean up the intersection, which you can

372
00:26:37,760 --> 00:26:45,040
see, again, refer to specific pages in the memo, but also we wanted to clean up some

373
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main breaks.

374
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We had some main breaks along Division Street that have occurred over the last several years

375
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when you drive up and down Division every time you see a patch.

376
00:26:52,980 --> 00:26:53,560
That's what it is.

377
00:26:53,660 --> 00:26:54,420
That's a water main break.

378
00:26:54,640 --> 00:26:57,820
So as part of this job, again, we wanted to include that.

379
00:26:59,620 --> 00:27:05,060
excuse me, so as part of the project and I know as part of the memo, the big question

380
00:27:05,060 --> 00:27:10,400
is how do we get here, why do we get here, and those are some questions that I definitely

381
00:27:10,400 --> 00:27:15,860
wanted to understand myself. I think for us as a staff, how do we get here?

382
00:27:18,480 --> 00:27:19,560
The atlas is

383
00:27:19,560 --> 00:27:25,260
something that we have to work on as a city. It's not, I don't think it's just our department

384
00:27:25,260 --> 00:27:30,140
I don't think it should all be put back on, I'll say the public works, this is something

385
00:27:30,140 --> 00:27:32,060
that's occurred over many years.

386
00:27:33,560 --> 00:27:40,900
So to have an atlas that is 50-60-70% accurate, it's almost like we don't have an atlas

387
00:27:40,900 --> 00:27:41,840
that we can rely on.

388
00:27:42,380 --> 00:27:48,740
And so at one point, do you say it's no longer worth providing to developers, providing

389
00:27:48,740 --> 00:27:54,780
to engineers for the project, utilizing as staff to design from.

390
00:27:54,780 --> 00:28:00,440
So I think that is one thing that I'm learning and I'm understanding that this Atlas is as far

391
00:28:00,440 --> 00:28:07,320
from accurate. Again, over the years I think what it's been is just a compilation of not taking

392
00:28:08,020 --> 00:28:14,080
the proper steps to document projects as they were completed. Take that document and information

393
00:28:14,080 --> 00:28:21,020
and put it into our Atlas, put it into our mapping system. I think that's not been done. I also think

394
00:28:21,020 --> 00:28:27,980
that, you know, when this 4-inch water main, 4-inch water main 50, 60, 70 years old, when

395
00:28:27,980 --> 00:28:33,760
that was done, proper records were not taken. Again, why? I don't want to speculate

396
00:28:33,760 --> 00:28:40,200
this evening, but those are some issues that we've seen. So that, to me, biggest issue

397
00:28:40,200 --> 00:28:45,140
is that atlas. How can we figure that out? How can we address this for the long term?

398
00:28:45,360 --> 00:28:50,180
The water, the storm sewer, and the sanitary sewer? So that's kind of the big picture

399
00:28:50,180 --> 00:28:55,300
that I see. And I think the next question, honestly, and we've talked internally about

400
00:28:55,300 --> 00:29:02,320
this is before we actually started construction on this section of the project, we as a

401
00:29:02,320 --> 00:29:08,380
city, we located these issues. So our staff went out there, located the water main, determined

402
00:29:08,380 --> 00:29:13,640
that the water main that is shown on the plans, the water main existing did not match what

403
00:29:13,640 --> 00:29:14,560
is actually out in the field.

404
00:29:15,520 --> 00:29:19,020
So after understanding that, on my end,

405
00:29:19,680 --> 00:29:21,260
one of the things that we've talked about in again,

406
00:29:21,340 --> 00:29:23,640
this is kind of how I feel like we are going to address this

407
00:29:23,640 --> 00:29:24,620
in the future.

408
00:29:25,380 --> 00:29:27,600
In addition to the water atlas, the sewer atlas,

409
00:29:27,700 --> 00:29:31,160
the storm atlas, we also want to take a little bit more

410
00:29:31,160 --> 00:29:35,220
of a proactive approach, rather than waiting until that project

411
00:29:35,220 --> 00:29:38,120
goes to bid, and that project is going to start,

412
00:29:38,480 --> 00:29:39,820
and we're going to go out and do our Julie

413
00:29:39,820 --> 00:29:40,880
locate at that time.

414
00:29:41,280 --> 00:29:45,020
Again, talking with staff, we've come up with this is how we're going to do it.

415
00:29:45,280 --> 00:29:50,520
During design, so for next year's projects, next year's design projects, we're going to

416
00:29:50,520 --> 00:29:51,900
go out and do that Julie Locate now.

417
00:29:53,160 --> 00:29:56,640
So we go out, we actually physically locate it to the best of our ability.

418
00:29:56,820 --> 00:29:57,960
None of us have x-ray vision.

419
00:29:59,640 --> 00:29:59,880
You know,

420
00:30:00,000 --> 00:30:06,000
So the best, what you do is you go out there, use the best technology that you can, and we're

421
00:30:06,000 --> 00:30:10,680
going to go out and try and locate that water, to eliminate this type of a situation where

422
00:30:10,680 --> 00:30:17,560
we're missing an entire block. It's not shown on the atlas. That atlas, again, is what

423
00:30:17,560 --> 00:30:22,520
I think has been used as a tool, and I don't know if moving forward if it's the best tool to

424
00:30:22,520 --> 00:30:27,060
be used. So that is, again, that's kind of one of the ways that I've talking with staff

425
00:30:27,060 --> 00:30:30,540
that we're going to move forward, we're going to address these things. Another

426
00:30:30,540 --> 00:30:36,000
issue is a section of Washington

427
00:30:36,000 --> 00:30:39,660
and division, especially on division, if we knew that there were water main

428
00:30:39,660 --> 00:30:43,500
breaks there, why were those not initially included in the plans? Valid

429
00:30:43,500 --> 00:30:48,920
question, I understand that can be a concern, something that, again we've talked

430
00:30:48,920 --> 00:30:53,780
about as staff, we've talked about as a department, how can we address this?

431
00:30:54,880 --> 00:31:00,480
easiest thing and I know everybody's going to say probably the communication. I think

432
00:31:00,480 --> 00:31:05,540
it's getting everybody together and again I think they've done a lot of good communication

433
00:31:05,540 --> 00:31:11,680
in the past with the water department and the engineering with the sewer and the engineering.

434
00:31:12,160 --> 00:31:16,580
We're going to set everybody down and we're going to really focus on that moving forward

435
00:31:16,580 --> 00:31:25,660
here this year, focus on each plan set. Every department gets the ability to review, give

436
00:31:25,660 --> 00:31:31,840
comments, and then we're going to have a sign off essentially that somebody is accepting

437
00:31:31,840 --> 00:31:39,080
I have reviewed it. This goes to myself as well. I will review them, document it, sign it.

438
00:31:39,500 --> 00:31:42,700
Everybody's going to put in their input, and I think we're going to have a heck of a lot

439
00:31:42,700 --> 00:31:47,680
more thorough process to hopefully catch as many of these as we can will we catch

440
00:31:47,680 --> 00:31:51,540
them all absolutely not I think they're still going to be some potential out there

441
00:31:51,540 --> 00:31:56,760
moving forward again none of us have extra vision but I think these are some

442
00:31:56,760 --> 00:32:02,160
stuff so we're going to be able to take to alleviate some of these issues all right

443
00:32:02,160 --> 00:32:15,760
I have a question, when you say we do the Julie Locate, is it we, our staff, or is it

444
00:32:15,760 --> 00:32:20,920
we hire somebody to go ahead and do it? Because every time I've ever seen somebody out

445
00:32:20,920 --> 00:32:29,260
there, it's always been somebody from Comet or somebody from NICOR, which leads to the next

446
00:32:29,260 --> 00:32:36,760
question here is, is whoever we is, and to be honest with you, I like what you

447
00:32:36,760 --> 00:32:41,440
presented going forward, but whoever we is, if

448
00:32:44,580 --> 00:32:47,120
we're out there, no, I'm not an engineer,

449
00:32:47,940 --> 00:32:53,700
I'm not a Julie guy, okay, I'm just a guy who says, well, it makes sense that if we

450
00:32:56,220 --> 00:33:06,280
are out

451
00:33:06,280 --> 00:33:12,280
knowing it's in an easement that's probably provided by the city, then by

452
00:33:12,280 --> 00:33:17,320
golly within an easement, there's probably going to be something else. And so

453
00:33:17,320 --> 00:33:20,380
then you say that, well, we found it after the fact.

454
00:33:22,920 --> 00:33:23,600
So,

455
00:33:27,280 --> 00:33:28,500
and we had an

456
00:33:28,500 --> 00:33:35,740
outside engineering company overview this thing, and it never occurred to them

457
00:33:35,740 --> 00:33:43,220
that hey somehow these people are getting water we haven't found the water

458
00:33:43,220 --> 00:33:48,980
main but we're just going to go ahead and drop these nice lines on a piece of

459
00:33:48,980 --> 00:33:54,780
paper and have a go ahead and with with all these arrows and stuff and dotted

460
00:33:54,780 --> 00:33:59,860
lines and hold by the way you know we don't know how these people are getting

461
00:33:59,860 --> 00:34:04,920
water I mean it's just so I don't know how I'm disappointed I don't know if I'm

462
00:34:04,920 --> 00:34:10,800
disappointed in staff from disappointed in the people that we spent a lot of money actually

463
00:34:10,800 --> 00:34:17,200
go ahead and engineering this thing. And that's, you know, I like an explanation from them

464
00:34:17,620 --> 00:34:24,380
why they missed this because they were paid a lot of money to design this thing and they

465
00:34:24,380 --> 00:34:31,740
screwed up. I think it's very fair question to take take it back to the first question regarding

466
00:34:31,740 --> 00:34:36,540
the Julie Locates. Julie Locates are typically you're going to have a couple

467
00:34:36,540 --> 00:34:39,540
different companies out there. You're going to have USIC. You'll see their trucks

468
00:34:39,540 --> 00:34:48,720
all around. USIC handles AT&T, ComEd, NICore, Comcast. They're basically they are

469
00:34:48,720 --> 00:34:55,720
a contracted by all of these utilities and that's who goes out and does all the

470
00:34:55,720 --> 00:35:00,040
Locates. So they're locating for many different companies. We do our own. So when

471
00:35:00,040 --> 00:35:04,800
I say we are staff our water staff goes out and we actually physically locate our water

472
00:35:04,800 --> 00:35:11,820
main in the field so our water staff is who does that sanitary sewer again the same same

473
00:35:11,820 --> 00:35:17,320
thing we go out and we locate that so when that Julie comes in we've got 48 hours to go

474
00:35:17,320 --> 00:35:24,780
out and we've got you know to do that so again moving forward I really do think that it's

475
00:35:24,780 --> 00:35:30,920
something you know that if we do that ahead of time and you do a little bit of

476
00:35:30,920 --> 00:35:33,720
investigation when you're out there something doesn't quite look right again I

477
00:35:33,720 --> 00:35:37,480
don't want to pretend that this is an ultimate fix because it's gonna take us

478
00:35:37,480 --> 00:35:41,980
step forward I don't think it's gonna be an ultimate fix but it will take us

479
00:35:41,980 --> 00:35:47,120
that next step quite honestly when I looked at the plans I said probably the same

480
00:35:47,120 --> 00:35:54,020
as you regarding our designer the engineer that did the design I was I was

481
00:35:54,020 --> 00:36:01,100
disappointed when I first saw the plans. They showed some water services didn't

482
00:36:01,100 --> 00:36:09,280
connect anywhere. I needed to understand why, how, how did that happen. The

483
00:36:09,280 --> 00:36:13,860
biggest thing that I hear that I understand is that the Atlas was what was

484
00:36:13,860 --> 00:36:18,480
provided to them. And then the second thing is some of these services, this is a

485
00:36:18,480 --> 00:36:25,320
short block. It's kind of a diagonal block Jefferson from 14th Division. It's kind

486
00:36:25,320 --> 00:36:30,520
of an odd block and so the services when they are short like that sometimes when

487
00:36:30,520 --> 00:36:33,740
they're short like that again I'm learning this the more I talk and see

488
00:36:33,740 --> 00:36:39,020
things they go instead of necessarily having to be right out in front of the

489
00:36:39,020 --> 00:36:43,820
house we actually have some pretty long services. Again not what I would

490
00:36:43,820 --> 00:36:48,440
recommend not what we would do today but I guess it's not that abnormal to have

491
00:36:48,440 --> 00:36:54,960
a service make a 90 and go another 100 feet to a side street and tie in to another

492
00:36:54,960 --> 00:36:59,160
water main. Again, is it right? No, we're going to fix that. We're going to eliminate

493
00:36:59,160 --> 00:37:03,580
those as we come across them. But again, it's not that abnormal. So I think what happened

494
00:37:03,580 --> 00:37:08,560
was when they had that instance where they said, okay, we're not seeing anything. It must

495
00:37:08,560 --> 00:37:13,900
be that there's, I don't want to speak for that engineer, but here's what the situation

496
00:37:13,900 --> 00:37:19,080
is, do I think it's right? I would have liked us to have pushed a little bit more.

497
00:37:19,280 --> 00:37:24,460
Quite honestly, I think that's our job as city staff. The consultants there to do their

498
00:37:24,460 --> 00:37:26,400
job, but our job is to manage them.

499
00:37:28,620 --> 00:37:35,540
Again, it's a tricky area because none of us have extra

500
00:37:35,540 --> 00:37:40,740
vision, so the only way to do it is to maybe do some potholes. That was another thing that

501
00:37:40,740 --> 00:37:44,020
we talk about today, moving forward.

502
00:37:44,160 --> 00:37:45,940
And again, I don't want to throw all these things out there

503
00:37:47,140 --> 00:37:49,420
without really truly evaluating the cost.

504
00:37:49,900 --> 00:37:51,820
One of my thoughts, you know, and again,

505
00:37:51,900 --> 00:37:52,820
in talking to staff.

506
00:37:54,100 --> 00:37:57,260
Next year's projects, we also, we end in a cost

507
00:37:57,260 --> 00:37:59,700
for what's called pod-hoeing.

508
00:38:00,340 --> 00:38:02,460
You actually go out there in every block.

509
00:38:02,840 --> 00:38:06,220
If we think the water means five feet off the back of curb,

510
00:38:06,740 --> 00:38:09,120
we go out there in every, let's say, 300 feet

511
00:38:09,120 --> 00:38:11,000
or every 600 feet or block corners.

512
00:38:11,720 --> 00:38:13,220
And we actually do a pot well.

513
00:38:13,360 --> 00:38:14,960
You're essentially just digging it up,

514
00:38:15,100 --> 00:38:17,480
finding it, locating it, confirming it's there,

515
00:38:17,980 --> 00:38:19,280
doing nothing more than confirmation.

516
00:38:20,180 --> 00:38:22,260
Confirming here, here, move on to the next block,

517
00:38:22,440 --> 00:38:23,120
confirm here, here.

518
00:38:23,680 --> 00:38:24,840
It adds a little bit of cost.

519
00:38:25,840 --> 00:38:27,320
My thought would be we would roll that

520
00:38:27,320 --> 00:38:28,920
into the previous year's cost.

521
00:38:29,140 --> 00:38:31,460
And again, I haven't talked to anybody more than,

522
00:38:31,620 --> 00:38:33,820
I mean, these are just some ideas of brainstorming.

523
00:38:33,900 --> 00:38:37,240
But we would throw into the 2018 project.

524
00:38:37,240 --> 00:38:45,660
We would throw the cost into the 2017 project. Now, again, I understand we're beyond that, but for the 2018 year, we would do those

525
00:38:45,660 --> 00:38:56,460
potholes for the 2019 project. 2019, we would do the potholes for 2020. Again, you're talking what I would consider money well spent.

526
00:38:56,460 --> 00:39:05,300
a few thousand dollars added to these projects it's not you know it's not like

527
00:39:05,300 --> 00:39:08,160
we're talking a hundred thousand dollars we're talking a few thousand dollars to

528
00:39:08,160 --> 00:39:14,180
get eyes on these pipes again it eliminates any what ifs where where's this

529
00:39:14,180 --> 00:39:22,040
well I'm also thinking here is you know we have the some time soon 12 months or

530
00:39:22,040 --> 00:39:31,420
So we will be going ahead and beginning the 2020 to 20 whatever capital improvement plan.

531
00:39:34,660 --> 00:39:41,830
And what kind of concerns me here is this whole atlas thing and a kind of piggyback with

532
00:39:41,830 --> 00:39:51,250
this is a week or so ago bent rent and I were down on the west side down by the water treatment

533
00:39:51,250 --> 00:39:58,390
plant and he has an atlas in this area doesn't show a storm sore and

534
00:40:00,440 --> 00:40:02,300
based upon what you've

535
00:40:02,300 --> 00:40:07,500
kind of outlined tonight, I don't know if there's a storm sore there or not, we just didn't

536
00:40:07,500 --> 00:40:16,940
see it. So I don't know how we do the survey, I don't know how we find these things. I don't

537
00:40:16,940 --> 00:40:24,180
How do we find out if if it is true or not if that area down on the west side truly does not have a storm sore

538
00:40:25,420 --> 00:40:27,040
Okay, a lot of investigation

539
00:40:27,040 --> 00:40:32,460
Okay, and and that's gonna be something so so how do we how do we pay for that?

540
00:40:33,180 --> 00:40:33,480
Okay

541
00:40:35,980 --> 00:40:41,640
Going forward it because within the cap of room plan we're gonna have to go ahead and have some type of

542
00:40:42,140 --> 00:40:43,020
funding available

543
00:40:43,020 --> 00:40:47,660
available for 2021, 22, whatever it's going to be.

544
00:40:48,420 --> 00:40:52,020
But we can't just start on it in June of 2019.

545
00:40:53,460 --> 00:40:56,200
So let me just say some of this back,

546
00:40:56,200 --> 00:40:57,400
so I make sure I understand it.

547
00:40:58,380 --> 00:41:00,240
One of the big issues we had this time was,

548
00:41:01,220 --> 00:41:03,320
when we did Julie, it's after it was designed

549
00:41:03,320 --> 00:41:04,740
and we're about to do construction.

550
00:41:04,740 --> 00:41:06,760
So it's like, oh my, this is when

551
00:41:06,760 --> 00:41:08,380
we found the other water may.

552
00:41:09,220 --> 00:41:12,440
I think what your assessment is like, OK, clearly

553
00:41:12,440 --> 00:41:19,100
are not accurate and so we need to be doing those kind of locations whether it's through

554
00:41:19,100 --> 00:41:26,320
pod-holing or you know locating ahead of time the year before so that way when the projects

555
00:41:26,320 --> 00:41:31,380
are being designed we take that into account and I think that's obviously the right thing

556
00:41:31,380 --> 00:41:31,920
to do.

557
00:41:32,860 --> 00:41:39,040
You know as Darren pointed out it's I think maybe what the point of what you're seeing

558
00:41:39,040 --> 00:42:09,020
Indian and Darren is how do we do that for everything, whether it's storm sewers or and because it would be a monumental task to say hey, let's get that at last updated this year, it's probably the prudent thing to do is to look at it a year ahead of time like you're saying we know what our projects are going to be a year ahead of time we could probably take that in chunks maybe a year or two years so we're not overwhelming trying to update the entire old section.

559
00:42:09,020 --> 00:42:12,720
in a town. And I think that's the assumption. And you know, you and I had a conversation,

560
00:42:12,820 --> 00:42:17,460
but just that one project done Jefferson, where we saw the sewer, wasn't really accurately

561
00:42:17,460 --> 00:42:22,700
put. And so we were moving poles for, you know, not really a good reason. So, you know,

562
00:42:22,920 --> 00:42:28,260
we've already had the conversation and I feel confident that, you know, as you know, you're

563
00:42:28,260 --> 00:42:32,120
on board that, you know, taking a closer look at these projects in the old section of

564
00:42:32,120 --> 00:42:38,800
town, you know, the year before is really going to be I think the solution. There's no doubt

565
00:42:38,800 --> 00:42:41,000
we're all disappointed in how this played out.

566
00:42:41,160 --> 00:42:42,680
Clearly, we have to do this.

567
00:42:42,740 --> 00:42:45,660
We can't not do this piece of water main and

568
00:42:45,660 --> 00:42:48,720
leave a four inch while we have the larger water mains on either side.

569
00:42:50,240 --> 00:42:51,580
Clearly, you know the predicament.

570
00:42:51,800 --> 00:42:53,520
We have to come up with a budget.

571
00:42:53,700 --> 00:42:55,300
We have to try to fit within the budget.

572
00:42:55,480 --> 00:42:59,600
We plan ahead and so when these kind of curve balls are throwing at us,

573
00:42:59,660 --> 00:43:02,500
it makes it difficult and confidence wins.

574
00:43:03,080 --> 00:43:06,640
So I think some of your solutions are good.

575
00:43:06,640 --> 00:43:13,060
and I think it's the right way to approach it in the future and just assume that

576
00:43:13,060 --> 00:43:17,280
everything in the old section of town is not what it appears, right? So just

577
00:43:17,280 --> 00:43:20,900
get in there, it's like, you know, those of us old old houses in this part of

578
00:43:20,900 --> 00:43:24,780
town, we know what happens when we open a wall, right? A lot of scary things are in

579
00:43:24,780 --> 00:43:28,980
there. So we have the ability, like you said, through pod-holing or locating to

580
00:43:28,980 --> 00:43:33,380
try to get a really good handle on what's what's we're gonna run into in the

581
00:43:33,380 --> 00:43:36,040
in the future and doing that ahead of time, I think, is the right answer.

582
00:43:38,040 --> 00:43:40,460
All right, what else have you got any other thoughts, concerns here?

583
00:43:41,180 --> 00:43:45,160
If I could chime in a little bit here, the project's on hold right now.

584
00:43:46,380 --> 00:43:52,740
Where obviously, I don't see anybody here from JJ Benes, who's our representative on this project for JJ Benes?

585
00:43:52,920 --> 00:43:53,400
Amy, do we know?

586
00:43:54,900 --> 00:43:55,080
Ryan?

587
00:43:59,540 --> 00:44:05,100
Little disappointed that he's not here, but we can certainly follow up with them and sit down and discuss this a little bit.

588
00:44:05,100 --> 00:44:14,720
But being that it's on hold, and we're here at committee of the whole, that we may incur a

589
00:44:14,720 --> 00:44:17,220
remobilization fee as things on roll here.

590
00:44:17,300 --> 00:44:20,380
We're going to have to go back to City Council for approval on this expense.

591
00:44:22,040 --> 00:44:27,180
I guess I have a question in regards to, had we included this in our plans, if Judge

592
00:44:27,180 --> 00:44:33,380
Jimenez had caught this in their early homework, would this cost been about the same?

593
00:44:33,380 --> 00:44:39,720
Are we incurring more, I guess, if we had planned ahead with this cost of bin on that bid or is just more expensive now at 115.

594
00:44:40,080 --> 00:44:45,600
Other than they see the contingency, which is a little high, but the bid have been $100,000 more.

595
00:44:45,820 --> 00:44:53,440
I mean, I guess what I'm getting at is if we're incurring additional costs because of maybe a JJ Venice error and he's not here to defend himself.

596
00:44:53,780 --> 00:44:57,900
But, you know, should they bear some of the burden and the fix?

597
00:44:57,900 --> 00:44:59,820
I think going forward.

598
00:45:00,000 --> 00:45:26,360
We're updating the atlas with Amy's restating of the CIP is a great idea and we infuse those costs into what she's producing to present to you again this summer and put those in as part of the CIP. I think we're going to have to update the atlas and going forward in sections is probably the best. I'm assuming it hasn't been done only twice in the last 40 years because it's probably expensive. I don't know what it would cost to update our atlas all at once or even in sections.

599
00:45:26,360 --> 00:45:40,000
But so I guess I'm a little confused as to is there are we going to incur a mobilization fee are we incurring additional cost to do this main that we wouldn't have of had they had planned ahead with it.

600
00:45:40,820 --> 00:45:49,060
A little bit of a tough question, because I think talking to a contractor, they're always

601
00:45:49,060 --> 00:45:53,860
going to say, well, these are my unit prices, technically we're using unit prices that

602
00:45:53,860 --> 00:45:54,340
they provided.

603
00:45:55,220 --> 00:45:59,480
The flip side of that is if you're going to do 1,000 feet of water man, and then now we're

604
00:45:59,480 --> 00:46:02,700
going to do 1,400 feet of water man, actually, let me see.

605
00:46:03,040 --> 00:46:08,460
We're doing another 400 feet of water man, 420 feet of water man, so that obviously increases

606
00:46:08,460 --> 00:46:17,440
increases the quantity, which you would think then has the potential, and I want to say definitively, but it would have the potential to adjust that price down.

607
00:46:19,180 --> 00:46:20,640
We are, I

608
00:46:22,880 --> 00:46:31,880
don't know what I mean, we're doing 16, 2,320 in about 23, 2,400 feet, so another 400 feet on top of that.

609
00:46:32,100 --> 00:46:38,160
So, I mean, it's certainly not a quantity that is negligible.

610
00:46:38,160 --> 00:46:39,540
I mean, there's a quantity there.

611
00:46:40,240 --> 00:46:41,920
Would there be any remobilization?

612
00:46:42,120 --> 00:46:44,840
I will tell you if, again, bringing this to council

613
00:46:44,840 --> 00:46:46,740
and I understand that our process,

614
00:46:47,080 --> 00:46:49,460
we have to bring this to committee of the hall

615
00:46:49,460 --> 00:46:50,280
and then to council.

616
00:46:50,740 --> 00:46:52,080
If we waited another three weeks,

617
00:46:52,080 --> 00:46:53,640
there is a chance that deconstruction

618
00:46:53,640 --> 00:46:55,820
would be mobilized off of the project

619
00:46:55,820 --> 00:46:57,020
and have to remobilize.

620
00:46:57,120 --> 00:46:59,000
So there may be a remobilization cost

621
00:46:59,460 --> 00:47:01,160
that would become part of the project

622
00:47:01,160 --> 00:47:02,140
that we would not have had.

623
00:47:02,520 --> 00:47:03,400
Wait, it's hard.

624
00:47:05,740 --> 00:47:08,520
You said that this project is on hold right now?

625
00:47:08,520 --> 00:47:10,020
No, it's not. They're working out there.

626
00:47:10,700 --> 00:47:16,020
There's just this this area of section these sections are on hold until we made a decision.

627
00:47:16,140 --> 00:47:20,080
In other words, until we vote on it, well, that's going to be three weeks from now, right?

628
00:47:20,280 --> 00:47:23,220
Well, we can we could put it on City Council tonight.

629
00:47:23,820 --> 00:47:27,480
We could vote on it. Does anybody have any problem putting on City Council tonight?

630
00:47:28,380 --> 00:47:31,500
I think in the end, we're all probably excited and needs to be done.

631
00:47:31,720 --> 00:47:33,600
And I'm not really interested in seeing.

632
00:47:33,880 --> 00:47:37,100
No, I don't want to explain out there on, on residents yards.

633
00:47:37,100 --> 00:47:46,480
because of a procedural thing and then whatever date that is June 7th and then they're back there on June 8th.

634
00:47:46,540 --> 00:47:50,440
I think you're going in the right direction.

635
00:47:50,760 --> 00:47:57,020
We can still listen on that agenda and with your kind of verbal consent today we can continue on.

636
00:47:57,140 --> 00:48:02,780
I mean we've in the past, if you recall, excuse me, we've done work because it was an emergency to do it

637
00:48:02,780 --> 00:48:05,740
and we brought it to you after the fact. I mean this is we're trying to get ahead of it,

638
00:48:05,740 --> 00:48:10,500
But I agree if you're going to hold everything up for three weeks, which could be a month

639
00:48:11,320 --> 00:48:15,480
Those crews could mobilize to another project and then remobilize back and you know

640
00:48:15,480 --> 00:48:20,420
I've been named out be the best idea. You know, this is this is the fourth time in the last three years

641
00:48:21,220 --> 00:48:23,020
We had the Vision Street Bridge

642
00:48:23,700 --> 00:48:27,480
at Ten Street and we had and we had

643
00:48:28,320 --> 00:48:32,540
Ninth and Thorton stop play Ninth and Thorton all came to a halt

644
00:48:33,500 --> 00:48:46,090
We're various reasons, okay, and just such an inconvenience, okay, and so, I mean, I'd

645
00:48:46,090 --> 00:48:52,510
like to vote on this, I'd like to, you know, put it on the agenda and vote on this, you

646
00:48:52,510 --> 00:48:57,470
know, in 20 minutes, you know, instead of just giving a verbal, we're all going to vote

647
00:48:57,470 --> 00:49:02,210
on it anyway. Amy wants to see something.

648
00:49:06,540 --> 00:49:09,560
Would it not be possible just to put it on

649
00:49:09,560 --> 00:49:14,740
consent agenda and give us the go-ahead to give the contractor the. That's a good idea.

650
00:49:18,140 --> 00:49:23,920
Ultimately we have to, can't we have a street open. I mean we have to do something. I'm willing

651
00:49:23,920 --> 00:49:30,760
to put it on the consent agenda for June 7th meeting. I just want to ask one good one question

652
00:49:30,760 --> 00:49:30,980
here.

653
00:49:33,200 --> 00:49:40,900
On Jefferson Street, running north and south over division, that's the four-inch line that we're going to abandon.

654
00:49:41,360 --> 00:49:42,180
On the right in the middle.

655
00:49:42,660 --> 00:49:42,900
Correct.

656
00:49:43,160 --> 00:49:51,980
Okay, it looks like the new line that we're proposing to put in the eight-inch line is eventually going to tie into that four-inch line or correct me if I'm wrong.

657
00:49:52,340 --> 00:49:56,760
We're going to continue four-inch farther south on Jefferson.

658
00:49:59,240 --> 00:50:06,620
We have talked about that and Scott can I have you or Amy? I know we have talked about this one. Yes, there is an existing

659
00:50:06,620 --> 00:50:17,760
Forage line on Jefferson south of division that we will be tying back into. Okay, that section of Jefferson Street is in the CIP in a later year to be

660
00:50:17,760 --> 00:50:22,820
Replay and we would be able to replace that forage line at that time when we reconciled on the water at list for that job.

661
00:50:26,900 --> 00:50:32,920
Okay, so we are temporarily tying into a four inch line even though we know that's kind of way.

662
00:50:33,500 --> 00:50:39,160
I mean, if I understand correctly, we really don't have to do this repair.

663
00:50:39,920 --> 00:50:45,160
I mean, really don't, I mean, if we would accept four inch as being, you know, water main

664
00:50:45,160 --> 00:50:51,000
that's good enough to handle the job, but we, most cases, I think people in the industry

665
00:50:51,000 --> 00:50:56,260
realize four inches not the right way to go. So that's why we're correcting it. But we

666
00:50:56,260 --> 00:51:00,240
could just say I don't even want to do that and just leave it the way it is. I mean, technically,

667
00:51:00,380 --> 00:51:06,100
correct? Good. So we're choosing to do the right way. That's correct. But we're trying to do it

668
00:51:06,100 --> 00:51:10,840
the right way and then attaching back into four inch. Hopefully that will pair in the future. That's

669
00:51:10,840 --> 00:51:19,540
correct. Yes. Now the other job, the Washington Street. Yes. Now the line we're missing there

670
00:51:19,540 --> 00:51:27,600
There is the one, I've seen there's two water lines running east and west on division.

671
00:51:27,960 --> 00:51:30,420
One on the north side of the street, one on the south side of the street.

672
00:51:31,360 --> 00:51:36,480
There is currently one right, about right down the middle of the street.

673
00:51:36,980 --> 00:51:40,720
We thought it was on the south side of the road and it is not on the south side of the road.

674
00:51:40,720 --> 00:51:44,780
It's running closer down to the middle of that road on division.

675
00:51:45,200 --> 00:51:48,360
What we're going to do is we're going to propose to put it on the north side of the road.

676
00:51:48,360 --> 00:51:56,940
So we're seeing all the water main leaks, it's from the existing mine.

677
00:51:58,260 --> 00:52:01,240
And how far west on division is that running?

678
00:52:01,380 --> 00:52:03,240
How far down the street are we having breaks?

679
00:52:04,140 --> 00:52:06,340
A long way, a lot farther than what we're fixing.

680
00:52:07,420 --> 00:52:08,840
So is it put that in Spain in?

681
00:52:09,700 --> 00:52:11,920
So and you're absolutely correct.

682
00:52:12,100 --> 00:52:17,860
We already had that on another project up on McGregor and North where we were done.

683
00:52:17,860 --> 00:52:22,000
We were replaced it just on the other side of our tie-in point the main broke

684
00:52:22,500 --> 00:52:27,460
Okay, I mean you have to stop somewhere that but you're absolutely right. I mean, yeah every it

685
00:52:27,460 --> 00:52:31,000
Water that's that's the good thing about water. It's also where the problems are

686
00:52:33,060 --> 00:52:38,140
Well with with the restated CIP that we're gonna be presenting later this year. These are kind of questions and

687
00:52:38,140 --> 00:52:44,080
Things that you can pose where you can move if this other four inch main the rest of it is in 2020

688
00:52:44,080 --> 00:52:46,060
20, you could move it up to 2018.

689
00:52:46,080 --> 00:52:48,440
It's just what do you kick out, right?

690
00:52:48,560 --> 00:52:50,440
I mean, because there's only so much money available each year.

691
00:52:50,560 --> 00:52:52,960
And that's where Amy uses a lot of different priorities

692
00:52:52,960 --> 00:52:54,740
to set when things are done.

693
00:52:54,900 --> 00:52:56,220
I mean, we all look at some of these streets

694
00:52:56,220 --> 00:52:58,180
and say, why is this one being done versus others?

695
00:52:58,180 --> 00:52:59,560
And there's always a reason.

696
00:53:00,980 --> 00:53:02,540
But yeah, unfortunately, it's just not enough money

697
00:53:02,540 --> 00:53:03,820
to go around to do it all at once.

698
00:53:04,380 --> 00:53:07,140
OK, so the couple of things on the table then.

699
00:53:07,140 --> 00:53:15,920
And one, I think is the, we don't want to hold the project up for procedure.

700
00:53:16,380 --> 00:53:17,640
I think we all agree it needs to be done.

701
00:53:18,300 --> 00:53:19,720
And yes, it's where do you stop?

702
00:53:19,980 --> 00:53:22,620
We can always, there's always going to be a forage man that we stop at.

703
00:53:23,080 --> 00:53:26,260
We can't afford to replace it all at once.

704
00:53:27,400 --> 00:53:32,420
So we have to stop somewhere and then we'll pick up again and that's just understood.

705
00:53:34,800 --> 00:53:43,180
So, I think whether we do it on a consent agenda for next week, whatever it's going to keep it rolling is what's most important to me right now.

706
00:53:43,380 --> 00:53:50,260
So, if a consent agenda is enough of a message to send to the industry that says you guys can keep rolling, I'm okay with that.

707
00:53:50,260 --> 00:54:14,000
Then the second side of this is, you know, kind of the plan of attack for how we deal with, you know, our atlas and how we get ahead of these projects before they're designed, because I'm sure JJ Beness, I'm not here to carry the water, but they'll just say, as Atlas, I was given, man, you know, so are they responsible for locating it during the design process.

708
00:54:14,000 --> 00:54:19,640
So then maybe that is the kind of I think the problem been alluded to if they just go off of what we give them

709
00:54:19,640 --> 00:54:23,060
It's really hard to you know to the wall for something

710
00:54:23,060 --> 00:54:31,260
But all that kind of stuff I think you know we look forward to you clearing up so that we stop having these kinds of issues in the future

711
00:54:32,240 --> 00:54:37,360
When we bid out jobs in the future or design jobs in the future can we I mean

712
00:54:38,120 --> 00:54:41,420
Do I understand properly that if we say let's say we're going to use J.J.

713
00:54:41,420 --> 00:54:47,000
events again. When you say I want to do so and so straight between this block and this

714
00:54:47,000 --> 00:54:53,660
block, don't you pay for what you want. I mean, if you say I want every manhole opened,

715
00:54:53,780 --> 00:55:00,600
I want the whole inspection during your design, that's one way to ask them to bid their design.

716
00:55:01,320 --> 00:55:06,180
The other way is you could say, give me, you don't have to open up. We're going to assume

717
00:55:06,180 --> 00:55:14,900
this and this and this. So how do we want to move? Can't you ask for like a cheaper design or more expensive design in the process?

718
00:55:15,520 --> 00:55:22,020
You could. I mean, absolutely. If you're handing them all this information, you're saying this is going to be your base. This is going to be your base map. Absolutely.

719
00:55:22,340 --> 00:55:31,720
I would expect that price to be significantly lower because there is a lot of surveying, upfront surveying, again, investigation time. So, yeah, absolutely.

720
00:55:31,720 --> 00:55:37,140
So let's kind of answer Daren's question, like, how do you, you know, jobs in the future?

721
00:55:37,320 --> 00:55:41,320
How do we trust the, I mean, basically, I mean, when we go to design the next job,

722
00:55:41,520 --> 00:55:44,340
I mean, you can do it the thorough way at that time.

723
00:55:44,600 --> 00:55:52,260
It's not like we need to water Atlas as, you know, today, I mean, but as we move forward,

724
00:55:52,600 --> 00:55:54,700
I mean, you can determine what's there and what's not there.

725
00:55:54,700 --> 00:56:24,160
And in one way that staff is done a very good job of collecting information because we have a lot of good information over the past, I'll say five, six, seven years where we've gotten a lot of record drawings as bolts, we've gotten a lot of of our own work that's been done a lot of record keeping now we just have to figure out a way to not I don't want to say figure out we have to determine the best way to move forward with putting that information down on paper because again we have a 2007 paper

726
00:56:24,160 --> 00:56:29,920
map that has nothing from that point on that we have we you know we take our

727
00:56:29,920 --> 00:56:33,260
best notes that we can again staff has done the best they can I think with putting

728
00:56:33,260 --> 00:56:37,100
those on paper and we have some internal maps that are farther along in these

729
00:56:37,100 --> 00:56:40,980
external but we need to figure out a way now again my biggest thing is if we're

730
00:56:40,980 --> 00:56:46,620
gonna hand these things out I want to have some you know ability to say yeah

731
00:56:46,620 --> 00:56:52,040
these are accurate if not I don't I don't trust handing them out quite

732
00:56:52,040 --> 00:56:56,300
honestly. And so that's where it's at. I do want to, the other quick thing I do want to mention,

733
00:56:56,480 --> 00:57:04,760
I did not go over this, but we budgeted $1,666,000 as part of this project. The bids came in a little

734
00:57:04,760 --> 00:57:11,380
under a million four. So we had, we did have some excess funds. We had about $290,000. That was

735
00:57:11,380 --> 00:57:18,800
budgeted versus what was actually awarded. We're asking for $115,000 to be, you know, as part of

736
00:57:18,800 --> 00:57:24,000
this project. So again, we're, I understand, I don't want to, I don't want to make it sound

737
00:57:24,000 --> 00:57:27,720
like, yeah, this is money that was there. This is just fun money. That's not the way that

738
00:57:27,720 --> 00:57:32,520
I'm approaching this. But we did have a budget and the award came in underneath that budget.

739
00:57:32,520 --> 00:57:36,720
So we do have some funds that were available as part of this budget.

740
00:57:37,000 --> 00:57:40,600
Okay. And I'll tell you what, Brent, that's important to us. The idea that hey, we came in

741
00:57:40,600 --> 00:57:44,320
under budget. So it's all good. That's not the way we want to operate. And I appreciate

742
00:57:44,320 --> 00:57:45,600
that you see it that way, too.

743
00:57:46,360 --> 00:57:46,520
Okay.

744
00:57:47,340 --> 00:57:48,400
Guys, one more final thing.

745
00:57:48,560 --> 00:57:48,840
Of course.

746
00:57:49,020 --> 00:57:52,780
Do you feel that Alderman Patrocos, you know he's not here,

747
00:57:52,940 --> 00:57:55,000
that his questions were answered tonight?

748
00:57:55,420 --> 00:57:57,660
Or do you think we need to ask anything else?

749
00:57:58,200 --> 00:58:00,600
I think we're going to have quite a few Morgan discussions

750
00:58:00,600 --> 00:58:02,520
with Alderman Patrocos on this issue.

751
00:58:02,700 --> 00:58:05,260
And I'd be glad to invite him to our meeting with JJ Venice.

752
00:58:05,280 --> 00:58:07,740
And if we're going to go for consent and move this along

753
00:58:07,740 --> 00:58:08,680
for the good of the project,

754
00:58:08,880 --> 00:58:11,420
I'd be happy to involve him as an architect.

755
00:58:11,420 --> 00:58:13,720
He knows how to read plans and be involved.

756
00:58:13,720 --> 00:58:16,700
and we can speak to JJ Benis in regards to our expectations.

757
00:58:17,900 --> 00:58:23,120
We'll probably be going out for another RFQ in regards to inviting companies and firms

758
00:58:23,120 --> 00:58:27,740
on who we work with and we want to make sure we set the expectations that this is old infrastructure

759
00:58:27,740 --> 00:58:33,520
and we do need support and help in verification or where things are and as we update our address

760
00:58:33,520 --> 00:58:35,240
and I think the pot holding is an excellent idea.

761
00:58:36,720 --> 00:58:38,700
So yeah, I think we'll involve him.

762
00:58:39,000 --> 00:58:39,680
Okay, thank you.

763
00:58:40,400 --> 00:58:42,640
Instead of the public meetings with him, we'll have him with the private meetings.

764
00:58:43,120 --> 00:58:48,400
All right, so in the meantime were we okay with putting it on the consent for the June meeting first week of June?

765
00:58:49,920 --> 00:58:53,840
Okay, all right, so we'll do that and that should keep the project rolling then everyone

766
00:58:55,920 --> 00:58:59,640
See the problem is Gordy was the human atlas, right?

767
00:59:00,220 --> 00:59:02,840
If I knew it all I know where that water might was. Yeah, so

768
00:59:06,980 --> 00:59:08,500
All right everyone thanks

769
00:59:09,420 --> 00:59:14,510
All right any new business that anyone have all good

770
00:59:14,530 --> 00:59:18,310
All right, then we're just looking for a motion to adjourn.

771
00:59:18,450 --> 00:59:20,110
Really quickly, just an update.

772
00:59:20,330 --> 00:59:26,070
There is Memorial Day Services that will be occurring in town, 9 o'clock at the Lockport

773
00:59:26,070 --> 00:59:29,310
Cemetery, which is next to St. Joe's Church, that same church.

774
00:59:29,790 --> 00:59:35,590
We'll be closing off the road there in front for about an hour or so to just heads up for people to live nearby.

775
00:59:36,290 --> 00:59:39,610
Yeah, I think it's going to be a really interesting Memorial Day service.

776
00:59:39,770 --> 00:59:41,130
We tried to change gears a little bit.

777
00:59:41,130 --> 00:59:49,010
It was about kind of going back to the roots of Memorial Day, when it was a remembrance day,

778
00:59:49,150 --> 00:59:56,090
when after the Civil War folks would go out to the graves of their loved ones who fell

779
00:59:56,090 --> 00:59:58,790
during that war, and they would go decorate their graves.

780
01:00:00,000 --> 01:00:21,880
We thought of doing something similar this year. We have veterans all the way back to the War of 1812 and the Lockport Cemetery. And so starting with the folks we know who are there and having some direction and having a ceremony there and letting people go out and visit those graves, I think is a good and proper way to celebrate Memorial Day.

781
01:00:21,880 --> 01:00:27,360
So the one thing maybe we could request, and maybe we could put this in the paper.

782
01:00:27,940 --> 01:00:31,980
We do not know all the people that are currently there that are veterans.

783
01:00:32,760 --> 01:00:35,080
Ramlith has found about 80 right now.

784
01:00:35,640 --> 01:00:38,820
We're working on, it's time consuming, very time consuming.

785
01:00:39,480 --> 01:00:44,520
Bob and him will be meeting on Friday the 19th to start putting the flags up.

786
01:00:44,740 --> 01:00:45,880
We've never done this before.

787
01:00:46,040 --> 01:00:47,960
We do not know how much time that would take.

788
01:00:48,620 --> 01:00:50,620
The Boy Scouts will be helping us too.

789
01:00:50,620 --> 01:00:57,320
So there's a whole bunch of people doing this. The cemetery has, I believe, 80 or 8,000

790
01:00:57,320 --> 01:01:01,780
grapes there. So this is large. When you don't know where someone is located, then to

791
01:01:01,780 --> 01:01:07,260
put a flag up. So this would have to start small and then build. But I think we should also

792
01:01:07,260 --> 01:01:11,140
include something in the paper saying if you have a family member that you want to flag

793
01:01:11,140 --> 01:01:16,660
so we don't leave somebody out. Because right now we're just picking the ones we had time

794
01:01:16,660 --> 01:01:25,420
to find. Okay thank you all right everyone anything else okay look at for a

795
01:01:25,420 --> 01:01:34,200
motion to adjourn Rene seconded by Joanne all in favor all right okay do you guys

796
01:01:34,200 --> 01:01:43,540
need to break you want to roll through okay all right so city council just

797
01:01:43,540 --> 01:01:45,240
Tell us when you're ready and we'll get going.