[0:00] e
[0:48] good afternoon this election Tuesday
[0:51] this is the uh city of Marian city
[0:54] council work session for November 5th
[0:58] 2024 this started I think Jake are you
[1:01] up first with us the
[1:04] presentation good afternoon mayor or
[1:07] city council uh Jacob H Deputy city
[1:09] engineer with me is Louis with rer
[1:11] Associates we're here to give the final
[1:13] Central Plaza construction update and
[1:16] after we're done here with questions for
[1:19] Louis then we'll invite Seth up to give
[1:21] his proposed plan for things moving
[1:26] forward hi everyone uh I'm Louis rugio
[1:29] with uh Rend Associates uh project
[1:31] manager on Central Plaza project um so
[1:35] to kind of go through things we've uh
[1:37] we've had complete here in the last few
[1:39] weeks um we do have the addition uh
[1:42] completely um locked up and uh masonry
[1:45] is complete there um along with the fire
[1:48] tables and the light
[1:51] peers um we also have now completed the
[1:54] play structure retaining wall and the
[1:55] play structure uh inst installation crew
[1:58] will be on site on Monday so working on
[2:00] that they've got some uh footings and prep work that go along with
[2:04] that uh in the depot itself uh we are
[2:07] just about wrapped up with MEP Ruffin um
[2:09] we've got our contractor lined up to
[2:11] start framing up ceilings next week um
[2:14] and then also we are close to being
[2:17] wrapped up on building the ice Loop
[2:18] floor uh with the with the first pour
[2:21] date of that uh for that floor of
[2:24] 1119 uh we have taken delivery of all of
[2:27] the ice Loop equipment uh Chiller
[2:28] condenser everything is set in place uh
[2:31] and ready to pipe up and um they're
[2:33] going to start working on that next week
[2:34] as well that'll be modern piping they've
[2:36] hired local for that so that's good uh
[2:39] and we took delivery of light poles two
[2:41] weeks ago and those are all prepped uh
[2:44] and thank you to uh the Medco group
[2:46] because they let us use that um that
[2:48] area six and Main South lot for uh
[2:51] staging on that uh but those are all
[2:54] ready to go and those are actually all
[2:55] going to be set on Saturday so that'll
[2:56] be all the light poles around the ice
[2:58] Loop and then the the 3 40 Footers are
[3:01] all that are left to
[3:03] set um ongoing we've got about 35% of
[3:07] site Paving uh complete we've got we
[3:09] have one more poure this week um we will
[3:11] also have our stream feature uh pour
[3:14] hopefully on Friday um we've got
[3:16] everything ready for that all it's all
[3:17] roughed in uh because that that gets
[3:20] pavers on top of
[3:22] that uh and then the ice slop floor
[3:24] installs ongoing and then uh as of last
[3:27] Friday we've rerouted our struction
[3:29] fence along 7th AV uh for the P tree
[3:31] setup it's pretty swampy out there right
[3:34] now but uh eventually that'll that
[3:37] spot's carved out for the
[3:39] tree um upcoming uh they have started
[3:42] installing C the curtain wall system at
[3:45] the Depot and so all that glass uh
[3:47] should be in early next week and they'll
[3:49] get that installed I think I believe
[3:50] they've got five openings uh of the
[3:52] curtain wall system in so
[3:54] far um and then we will also be
[3:57] sheathing the roof the the truss work is
[3:59] complete now
[4:00] uh and that um mechanical me install so
[4:04] starting to pipe up everything to the
[4:05] chiller um and out to the condenser
[4:09] there uh final items we touched on the play structure already which um
[4:14] that'll start next Monday and and likely
[4:17] go a little longer than a week um that's
[4:20] a contractor coming in from St Louis
[4:23] area uh and then site papers we we have
[4:26] the first uh first pour of paper base
[4:28] down uh they're looking for I a little
[4:31] bit more space so hopefully mid next
[4:32] week we'll be able to get uh hm uh
[4:35] asphalt and which which will be the
[4:37] actual layer that the the papers sit on
[4:40] there around both uh the east side where
[4:44] um adjacent to the broaden main building
[4:46] and then also um around the depot
[4:49] itself and then uh we are currently with
[4:52] our our uh our ice Loop pores occurring
[4:56] U middle of middle of November through
[4:58] the beginning of December we've got a um
[5:01] a period of time that we cannot do
[5:02] anything with that concrete uh for
[5:04] caring purposes and so we're looking at
[5:06] uh early January getting that first
[5:08] sheet of ice on everything painted and
[5:10] going through all that that training
[5:11] process with the city for the ice Loop
[5:18] itself great and with that uh as always
[5:21] you can stay informed at our website
[5:23] with the link on the feed here where you
[5:24] can support the capital campaign VI to
[5:27] live feed as well as my bi-weekly
[5:29] Construction update email sign up with
[5:32] that we'll be happy to answer any
[5:34] questions so the question I keep getting
[5:41] asked is will the ice loop at all be
[5:46] open this winter Seth will touch on that
[5:49] moment
[5:50] per I hate to steal his thunder so that
[5:53] I mean that's the key question I think
[5:55] obviously once we start putting the
[5:56] windows on the depot that is going to
[5:58] change a lot lot of the the appearance
[6:00] and what's going on I think people still
[6:02] don't understand what's going to happen
[6:05] with the depot that that's going to be
[6:06] en closed because you're doing a lot of
[6:07] work inside if they're not seeing so
[6:10] once you guys put the windows slap the
[6:11] windows in there people are going to say
[6:13] wow that's gonna that's looking really
[6:14] nice so looking forward to that the
[6:17] other piece of of that after the windows
[6:19] go in is we do have the The Columns for
[6:21] the canopy being Mill uh so that they
[6:23] have that same decorative pattern on the
[6:25] corners that the the old ones did and so
[6:28] once once the windows are in then we'll
[6:30] get those those columns in and get that
[6:32] canopy built back so one other question
[6:34] so once we come to the spring time and
[6:37] maybe this is Suess question too but
[6:40] once we come to the springtime obviously
[6:42] you've got a work Zone there with all
[6:44] the grass and mud and everything so so
[6:48] is that I'm assuming that's all the
[6:49] spring work that Parks needs to be doing
[6:52] and getting that all put back into shape
[6:55] so that that will be part of our
[6:57] contract that's part of your contract
[6:58] yes uh seaing and then there's a um a
[7:01] reinforced Turf that goes along 7th AV
[7:04] uh and and then the plantings yeah so we
[7:06] we'll uh we'll re-engage and hopefully
[7:09] early early to mid-march on some of that
[7:12] stuff um okay our our intent for right
[7:14] now is to put up snow fence through the
[7:16] winter um that basically blocks off so
[7:18] that ping is the only accessible route
[7:25] okay um Louie first off I want to um
[7:29] just
[7:30] I guess say congratulations because the
[7:32] chiller equipment is on site it is and
[7:35] ready to be plumbed in yep and that
[7:39] initial work to make that system
[7:41] operable I I think last time you were
[7:43] here I expressed just a concern about
[7:46] you know that's that's the critical hunk
[7:48] of equipment that's really meaningful to
[7:50] the whole uh upgrade of the plaza um so
[7:54] I just again congratulations for that
[7:56] and I'm just hoping that we don't have
[7:58] too bad of weather in between now and
[8:00] the end of the year so all that work can
[8:02] progress um Seth in advance of uh
[8:07] responding to Steve's question you know
[8:08] he's very anxious to see the ice sheet
[8:11] ready to go I just want to know will you
[8:13] be renting double Runner skates uh for
[8:18] Steve you know they're it's a safety
[8:19] thing those two Runners on each skate
[8:21] are an important thing for him I'll be
[8:23] out a
[8:27] sled than any
[8:31] questions Seth for Seth okay toss it to
[8:34] Seth
[8:36] then so following the construction
[8:39] project we're going to have a transition
[8:41] period where it's going to be um one I
[8:44] want to discuss a little bit about the
[8:45] holiday lights on what we're doing this
[8:47] year for the holiday lights so we are uh
[8:49] going to be decorating we're currently
[8:50] decorating the roundabouts and um uh the
[8:53] Uptown streetcape uh the artway in the
[8:55] North Plaza area um much like what we've
[8:58] done uh in the years's past uh the thing
[9:01] that will be different will be City
[9:02] Square Park um in which we're not going
[9:05] to have the the trees within the park uh
[9:07] lit up this year uh since it's still
[9:10] going to be a construction site but we
[9:12] will be putting the um the holiday tree
[9:15] in the park and there's going to be a
[9:16] carved out area um it's actually going
[9:18] to be right now we have a section um
[9:21] over here for the tree uh so we talked
[9:24] about both locations but it's going to
[9:26] be near the electrical that we have
[9:29] power uh for uh we were planning on
[9:32] starting that installation on Monday but
[9:34] the weather had other plans for us so we
[9:36] will be uh be putting that tree up uh uh
[9:40] here in the next couple weeks uh we will
[9:42] be doing 30 feet of the tree not the
[9:44] full 38 um and then next year when we
[9:47] have the full operation of the plaza
[9:49] we'll be installing the tree in its new
[9:51] location uh in the middle of the ice
[9:53] slop uh this is a map too of the uh
[9:56] Christmas in the Park as you see we are
[9:59] um not doing uh things in the park but
[10:02] sticking to the uh North Plaza and the
[10:04] streetcape um and then obviously we'll
[10:06] have um the staging area for the horses
[10:10] uh at the old library lot lot for that
[10:15] event in addition for the ice skating
[10:17] Loop uh there's not going to be any
[10:19] activity in December uh for ice skating
[10:22] but we'll begin uh building the ice and
[10:24] working with uh with rener neck and um
[10:27] the contractor they have to train uh Park staff and staff uh on
[10:33] how to build the ice um how to maintain
[10:36] it and then we'll facilitate a soft
[10:38] opening uh in mid mid January um and
[10:42] we'll have that uh for um for about
[10:45] three weeks and we will when we do the
[10:48] soft opening we'll do skate rentals in
[10:50] which we'll have skating AIDS available
[10:52] for people to utilize uh we're doing
[10:54] that free to open uh and we'll have some
[10:57] more operational schedule uh items that
[11:00] uh that will continue to touch base with Council on what the soft opening
[11:04] will look like and what operations will
[11:06] look like for The Following season next
[11:08] year uh at the next council meeting and
[11:11] then for the ribbon cutting event uh we
[11:13] do not have a scheduled date at this
[11:14] time but we will have one uh before the
[11:17] end of the week um and we're looking at
[11:19] around Springtime following the
[11:22] installation of the artwork and the uh
[11:24] the grass um seaing and uh plantings so
[11:29] any
[11:30] questions you answered the other
[11:38] question I had but you said the grass
[11:39] seating so everything's going to be
[11:41] seated there's no sod getting put down
[11:44] there's no sod we will have an
[11:45] irrigation system to help with okay if
[11:48] there is a a lack of moisture
[11:52] so any other questions I'm here okay
[11:56] thanks SE thank you
[12:02] next up I think we have Bill annual
[12:05] presentation from the Marian Public
[12:06] Library Board of
[12:11] Trustees good evening mayor proam and
[12:13] Council thank you for the opportunity to
[12:16] allow us to give you some highlights um
[12:20] and share with you our FY 24 annual
[12:23] report um in front of you on the dis is
[12:26] the libraries fy4 report is actually the
[12:30] pen in Disguise it has a little Banner
[12:33] inside with some highlights of our
[12:35] fiscal year and also in front of you is
[12:38] a copy of our just fresh off the press's
[12:41] Strategic plan which we won't be
[12:44] addressing this evening but we'll come
[12:45] back with updates for in the future um
[12:48] but with me this evening um I'd like to
[12:51] recognize and introduce uh three of our
[12:54] board members we have um Kim Susan and
[12:59] Ross with us this evening um and Ross
[13:01] McIntyre is our board chair and he will
[13:04] be doing our update presentation for you
[13:06] all um with an opportunity to ask
[13:08] questions in a couple minutes
[13:14] Ross thank
[13:19] you I heard this was a working session
[13:22] so I brought my ping pong paddles a
[13:23] couple board games perfect I guess
[13:26] everybody has a different idea of what
[13:28] working session means but uh um thank
[13:32] you first of all take this opportunity
[13:34] to thank you there's a lot of hard work
[13:36] and dedication in this room and I want
[13:38] to take the opportunity to say thank you
[13:40] for the hard work you've done to make
[13:42] the city of Maran a great place to live
[13:44] and a great place to raise a family and
[13:47] uh so thank you and uh thank you grant
[13:50] Harper for this uh photo that we have
[13:54] here what a year this is um this is just
[13:58] a small Glimpse at everything that
[14:00] happened this last fiscal year and these
[14:03] are pictures of the dynamic programming
[14:06] that we have for all ages celebrating
[14:08] our grand opening of partnering with
[14:11] City departments investing in our future
[14:14] and
[14:15] more uh it has been a great year for the
[14:17] library it feels to me like the library
[14:20] has has really begun to just come into
[14:22] its
[14:23] own um it is embracing its place as a
[14:27] center of the community Community uh
[14:30] there is a a sense of of teamwork U A
[14:35] Team uh sense there that Fosters The
[14:39] Innovation and productivity to make uh
[14:42] great things happen at the library and
[14:45] uh there have been no large natural
[14:47] disasters or pandemics that we've
[14:48] noticed uh so everything is is is going
[14:52] pretty good this year and um very great
[14:55] things happen because of very careful
[14:58] management and skilled leadership and
[14:59] that makes me very excited to see what
[15:02] can happen in this following
[15:06] year uh so these are a few pictures of
[15:09] some special moments that make a very
[15:11] special uh year last
[15:13] year okay this is the library doing what
[15:16] a library does um nearly 4,000 new
[15:20] library cards that's over 10% of the
[15:24] population of
[15:25] Maran uh and that's over 10 per day of
[15:29] the year in average and we're not even
[15:32] open every day of the year um nearly 180
[15:37] Library visits from homeschoolers to
[15:40] professionals retirees to public school
[15:44] students parents with small children
[15:46] College age students everybody kind of
[15:49] uh finds a place there uh over 61,000
[15:53] program
[15:56] attendees this shows very good to
[15:58] discernment about which programs are
[16:00] doing real well which ones need a little
[16:03] adjustment and these are programs for
[16:05] all ages kids teens adults seniors
[16:10] everything and uh just over 1,200
[16:14] volunteer hours from dedicated helpful
[16:18] people who believe in the library's
[16:19] Mission and believe in helping the
[16:22] library to reach
[16:24] higher
[16:26] um 30 uh 391,000 uh physical items
[16:34] circulated uh 642 meeting room
[16:37] reservations these are private room
[16:39] bookings not library
[16:41] programs uh and it has been great to see
[16:43] how much these rooms are getting used by
[16:47] groups of one type or
[16:49] another um 114 free notary appointments
[16:54] it would have been one more but
[16:55] something come up for me but something
[16:57] came up at the last minutes so I had to
[16:59] go elsewhere but uh and 7,500 room
[17:03] reservations and that again is a
[17:06] significant number because that's over
[17:07] 20 per day of reservations of of the
[17:12] library and I'm not there all the time
[17:13] but when I do go into the library almost
[17:16] without fail I see four or five of those
[17:18] rooms occupied and being used by uh the residents of Maran so it's just a
[17:24] wonderful thing some new things at the
[17:27] library for this year
[17:29] the E assist bicycles you can check out
[17:33] one of two bicycles for use within uh
[17:37] the city limits here of
[17:39] Maran uh borrowers must be 18 years of
[17:42] old or older and this expands the
[17:45] library's library of things which also
[17:48] includes you know baking pans um board
[17:51] games puzzles ukuleles
[17:55] binoculars um pickle ball equipment
[17:59] um not ping pong paddles but I'm going
[18:01] to change that here in a few
[18:03] minutes um all right uh other new thing
[18:07] at the library the Fiera code program so
[18:10] this online coding platform that teaches
[18:13] coding from the ground up there are well
[18:17] attended coding you know clubs uh for teens and twins um and this expands
[18:24] the library's stem program
[18:27] offerings learning something new is
[18:29] something that the library always
[18:32] promotes whether it's finding a new book
[18:34] to read that you fall in love with or
[18:38] learning new skills for for uh the
[18:40] modern world you know
[18:44] um also new at the
[18:46] library so the fold in the cheese
[18:49] cooking club this is by far the coolest
[18:52] thing going on at the library from what
[18:54] based on what I'm hearing um this is uh
[18:59] cooking program by average cooks for
[19:01] average Cooks highly anticipated
[19:03] well-received
[19:04] program um the on-site capacity is
[19:09] always exceeded or or met uh and then
[19:13] thousands of people watch this live
[19:15] stream every time um so it's it's a big
[19:19] thing going on
[19:20] topics have included and do include uh
[19:23] meals for crockpots easy week night
[19:26] dinners food for Holiday uh Gathering
[19:28] special events and that is a popular
[19:31] thing all right more new
[19:34] stuff a makeer space appointment
[19:36] scheduling patrons can book appointments
[19:39] through self- scheduling software and
[19:42] then the software in in turn provides
[19:44] accurate tracking of machine machine
[19:46] usage allows the staff to better prepare
[19:49] for appointments the staff can offer
[19:52] personalized uh highquality
[19:55] customer uh interaction Service uh
[19:59] during the maker space
[20:00] appointments and this uh room and these amenities have helped create gifts
[20:08] for family members items for class
[20:11] projects it enables curiosity and
[20:15] hobbies uh enables hobby things I've
[20:17] used it myself for some of my
[20:19] bookbinding projects I mean it's a
[20:21] wonderful uh thing uh and the software
[20:26] allows uh me to go to the website and
[20:29] schedule an appointment and uh
[20:31] everything's kind of seamless that way
[20:33] all
[20:34] right in the maker space we offer many
[20:38] stem
[20:40] opportunities the science technology
[20:42] engineering math opportunities and
[20:45] there's a large range of amenities from
[20:47] high-tech things like 3D printers laser
[20:51] etching
[20:53] um uh Cricut the cricket uh drafting
[20:57] things that which I've used
[20:59] um and then low Tech things like a
[21:01] sewing machine you
[21:03] know
[21:07] so we get that okay also new at the
[21:10] library the the nik's own vending
[21:15] machine this is part of the ly County's
[21:18] nikone program vending machine program
[21:22] and it ensured individuals in the
[21:24] community have free access to nxo Naran
[21:28] and other harm reduction supplies and
[21:32] reduces barriers to Healthy Living in
[21:36] that machine are things like Sharps
[21:38] Containers wound care kits hygiene kits
[21:42] condoms tap- on and I think it's on its
[21:46] sixth or seventh uh time being refilled
[21:50] uh so it's being used by the community
[21:53] quite a
[21:55] bit all right more new stuff that's keep
[21:58] going this is fun uh recording studio is
[22:01] up and ready to go it's open for Patron
[22:06] reservations including a manual a
[22:08] printed manual on how best to uh make
[22:11] the best you know a product here there's
[22:15] also finale of music notation software
[22:17] program and patrons have used the
[22:20] recording studio to record podcasts uh
[22:23] record audio books musical
[22:26] performances uh and more
[22:31] also new at the library uh our steam
[22:34] kits so the science technology
[22:37] engineering art and math kits for kids
[22:40] to encourage curiosity and
[22:43] creativity this is generously uh enabled
[22:47] by a grant through Alliant Energy who is
[22:50] no doubt thinking about recruiting
[22:53] future employees um and uh there are
[22:57] books Hands-On activities including
[22:59] puzzles games kits for themed
[23:03] learning um the steam learning is a
[23:06] priority for the
[23:08] library um as you can see in the
[23:11] Strategic plan that's in front of you
[23:13] right now that's one of the U one of the
[23:17] one one of part of the mission that we
[23:19] uh feel that we want to provide to the
[23:23] community okay so how do we pay for all
[23:27] of this cool stuff
[23:29] here is our adopted budget here is our
[23:33] expended
[23:34] amount here is our revenue
[23:37] generated and then this is the result
[23:41] based on careful management and skillful
[23:45] leadership and I would also note this is
[23:48] the third year in a row that the library
[23:51] has come in healthly under the budget
[23:55] that it's
[23:57] adopted and
[23:59] like I said good management skillful
[24:03] leadership okay My Philosophy is that
[24:07] every presentation needs at least one
[24:09] pie chart so here's the first one it
[24:11] breaks down in Broad categories the
[24:13] designations of our
[24:16] expenses their Staffing operations and
[24:18] collections
[24:20] broadly I I honestly feel that each of
[24:22] these three categories has been
[24:24] cultivated in a way to bring out the
[24:27] very best and could
[24:29] talk quite a bit about any of those
[24:32] three um but this pie chart then uh
[24:37] splits it a little bit more specifically
[24:39] into how our collection uh portion is
[24:42] divvied up so with that physical
[24:46] materials are things like books and
[24:47] magazines and the ebikes and the library
[24:51] of things things downloadable materials
[24:54] are things like ebooks electronic
[24:56] resources
[24:58] and then other is a category designated
[25:01] by the State library of Iowa and things
[25:04] like reference databases such as
[25:08] ancestry.com resources like LinkedIn
[25:11] learning
[25:13] Esco and uh brain fuse which is kind of
[25:17] a
[25:18] um uh online tutoring job placement
[25:22] personalized help with developing a
[25:26] resume uh and those kinds of things
[25:29] so uh this has been a great year I think
[25:34] reflects some very good teamwork on on
[25:37] the part of the
[25:39] staff uh and very careful and uh skilled
[25:43] management and and Leadership there so
[25:46] I'm very excited about what the next
[25:48] year can bring as well all right thank
[25:51] you any questions on that
[25:54] questions I don't have any questions but
[25:56] I just have a comment um when people
[25:59] talk to me not just residents talk about
[26:01] to me about marrying but people from all
[26:03] over the community one of the first
[26:04] things they bring up is you guys have an
[26:06] amazing library and um I'm a personal
[26:11] two of the things that I just personally
[26:12] believe in um that libraries should be
[26:15] for I'm really happy to see within the
[26:18] libraries mission and vision and one
[26:19] that's providing Equitable access to
[26:21] Residents and especially underserved
[26:23] communities but also recognizing that
[26:25] the modern library is the community
[26:26] center and not just books the books are
[26:29] super important and that's kind of the backbone of the library but as you
[26:32] guys talked about it's the library of
[26:33] things people are enjoying the
[26:35] programming um and and I like being able
[26:38] to see that mission and that Vision it's
[26:40] very obvious that those are within all
[26:42] of these um objective and objective
[26:46] items on the Strategic plan and so I
[26:48] just want to say that yeah thank you to you and the board thank you to Bill
[26:52] and you're amazing staff because I think
[26:53] residents not just in Maran but from the
[26:56] whole metro area see that work in in
[26:58] that direction and for me I personally
[27:00] think it's just going in a really
[27:01] positive direction seeing this strategic
[27:03] plan I'm excited to see what you guys
[27:04] continue to do thank you for saying that
[27:07] I appreciate
[27:09] that so when we have city council hours
[27:12] there when we talk to people coming in
[27:15] we notice at times there's people from
[27:17] obviously from hawaa Cedar Rapids do you
[27:20] keep track or are you able to out of the
[27:24] total 176,000 people that visited do you
[27:27] have a bre break down of where they all
[27:29] come from or is that possible yes excuse
[27:33] me we do have a breakdown um by
[27:35] municipality as well as uh Rural and
[27:38] County users um so we do have the
[27:40] ability to track that and we do track
[27:42] that I think that's an interesting
[27:44] statistic to show that that is not just
[27:48] drawing people from Maring but it is
[27:50] drawing people from the surrounding area
[27:52] to come to Maran so I don't call it
[27:55] tourism but it is bringing people to
[27:58] marry and so it really participates in
[28:01] that manner and I'm absolutely shocked
[28:04] you guys did not mention one thing or if
[28:06] I missed it I was sleeping did you guys
[28:09] talk about the
[28:10] bookmobile we did not talk about the
[28:12] bookmobile because it didn't launch in
[28:15] fy4 well yeah but you got a stage here I
[28:18] thought you might bring it up so very
[28:21] briefly um I I don't know what time
[28:24] council members arrived at City Hall
[28:25] today but the bookmobile is in and it
[28:28] parked outside the library today staff
[28:31] are actively working on um fitting the
[28:34] bookmobile with its materials and
[28:37] Technology um we are going to have a
[28:39] ribbon cutting planned for December 6th
[28:42] the day of the peppermint walk um and
[28:44] I'm working with Ryan and Rachel on a
[28:47] sneak peek before the peppermint walk
[28:49] for Council um likely at the work
[28:52] session uh before the peppermint walk
[28:55] and so I'm assuming then right after
[28:56] that assuming after that they'll be
[28:58] equipped ready to go and go throughout
[29:01] the community as as another resource
[29:04] correct and we are still finalizing our
[29:07] hold harmless agreements um I don't want
[29:09] to make any announcements at this time
[29:10] as to where the stops are but we will be
[29:12] out and about after the peppermint walk
[29:14] looking forward to it
[29:17] thanks Bill a question that I have and
[29:20] it sort of um just lingers after
[29:22] construction of the library um over the
[29:26] last year has there been any
[29:28] residual post construction things that
[29:31] had to be worked through and kind of
[29:33] what's the state of the building is it
[29:34] now complete steady state and fully
[29:37] operational or there's still a few
[29:39] things that are um demanding some
[29:41] attention the building is complete and
[29:43] in steady state we do have one lingering
[29:46] after effect that we have just
[29:49] recently become aware of um the majority
[29:52] of the construction of the building and
[29:55] the first year that we were open
[29:57] happened during an extreme drought
[30:00] period with a wet spring and a wet fall
[30:03] we're discovering that there are a
[30:04] couple of areas where flashing wasn't
[30:07] properly attached to the roof where the
[30:09] outdoor Terrace meets the fireplace on
[30:12] the second floor so we have uh a
[30:14] contractor engaged with remedying those
[30:17] um deficiencies other than that um the
[30:20] building is open and operational okay
[30:22] good that's kind of predictable stuff I
[30:24] would think very good thanks
[30:29] I just want to not what I really like
[30:30] this I like I like the like the quick
[30:33] points of the numbers I'm just curious
[30:35] since I look on your um quick sheets and
[30:39] the when you look at this for example um
[30:43] Library visitors are those people who
[30:46] actually had to check something out to
[30:48] be considered a visitor or how are you
[30:50] gauging visitors when I see the people
[30:53] like say when we're doing office hours
[30:54] or I'm there for events see a lot of
[30:56] people wandering in and out and like
[30:58] this number doesn't surprise me in fact
[31:00] I guessed it could have been even higher
[31:03] so I was just kind of curious how you estimate that number would you
[31:07] like to answer here go ahead I mean
[31:09] there there's there's the gate count at
[31:12] the the metal detectors that detect
[31:15] whether things are being carried out
[31:17] also detect people that come in there is
[31:20] okay and so do the is the number for the
[31:25] program attendees in the visitor's
[31:28] number or is that in an in addition to
[31:31] that is included in the visitors number
[31:33] it is so we're counting those coming in
[31:34] for different programs yes have you seen
[31:38] the um we've I know the community rooms
[31:41] on the main floor see a lot of um
[31:44] activity do the upstairs room get gets
[31:47] rented as much as those I think about
[31:49] the business meetings or we've
[31:51] participated in a few other um visitors
[31:54] that we've had discussions with but do
[31:56] we see as much there or it mainly those
[31:59] two main floor rooms so quite honestly I
[32:02] haven't analyzed um compared the two
[32:04] rooms together anecdotally I would say
[32:07] the rooms are being used just about
[32:08] equally um so we have varying size
[32:11] parties that utilize the spaces the
[32:13] overall community room can be split into
[32:15] two um and the boardroom on the second
[32:18] floor is a tiny bit smaller than the
[32:20] half community room so different
[32:21] utilizations are using the rooms for
[32:23] different purposes but we have seen good
[32:25] usage of the boardroom on the second
[32:26] floor wonderful and then just one um
[32:30] question more budget and it's not as
[32:32] much reflective but looking
[32:34] forward are there big changes that are
[32:38] anticipated in requests or ways you know
[32:40] we've kind of this kind of like the
[32:42] first big years of being open and
[32:44] settling in and learning how to live in
[32:46] it and you know you start to figure out
[32:48] oh maybe we want this or maybe this
[32:50] works do you anticipate in the next year
[32:53] there much shuffling or um big asks or
[32:56] there's a big deficit we need to like
[32:59] whether it's Staffing or a gap with
[33:01] something else that you see coming so
[33:04] we're actively working on the FY 26
[33:06] budget planning now with the entire team
[33:09] um in looking at the budget cycle that
[33:12] we've already been through we've looked
[33:13] at asset replacement we looked at
[33:15] Capital Improvement requests the library
[33:17] has no significant Capital requests um
[33:20] for the next couple years um there are
[33:25] minimal assets that need to be replaced
[33:27] in the library because it's such a brand
[33:28] new facility so to answer your question
[33:31] as we are still settling into the
[33:33] building I do don't see big asks on the
[33:36] horizon um but again we're still working
[33:39] through the budget process understand
[33:42] right anybody think of anything else oh
[33:45] okay I just wanted to just Echo again
[33:47] everybody else congratulations to you
[33:49] the board all of the members all of the
[33:52] hard work seems like we've come a long
[33:54] ways from standing in water in the
[33:56] basement doors that didn't close Waters
[33:59] that were running down the Walls um
[34:01] seems like that's been a 100 years ago
[34:03] so uh congratulations to everybody it is
[34:06] a uh fantastic facility um as we all are
[34:11] out about in the community and even the
[34:13] communities around us there's still a
[34:15] lot of excitement and talk about our our
[34:17] local library and the benefits the
[34:20] services and and like Gage said you know
[34:22] always making it more of a community
[34:24] center and a major Hub to our community
[34:27] um versus the traditional uh books and
[34:30] shelves so congratulations and we all
[34:33] look forward to the uh next layers of
[34:35] excitement of things that'll be rolling
[34:37] out here in the near future so thank you
[34:39] thank
[34:40] you do you have anything as I turn this
[34:42] back to you otherwise we're moving on to
[34:46] item three thank you
[35:00] good afternoon mayor and
[35:02] Council as you know every other year we
[35:05] host or conduct the national Community
[35:08] survey um through Poco um to rage
[35:12] resident to gauge resident satisfaction
[35:15] and gather Community member input um the
[35:19] last two times we conducted the survey
[35:21] was in 2021 and then again in
[35:24] 2023 based on our results in um 202 3 we
[35:28] were invited to apply for some awards um
[35:32] through Poco and the international City
[35:36] County man management association um the
[35:39] voice of the people awards
[35:41] recognize local governments that placed
[35:43] a high value on Resident input
[35:46] government performance and use that
[35:48] Community data that they collect in
[35:51] decisionmaking I am pleased to report
[35:53] that Marian was selected for five of the
[35:57] uh um awards that were presented um
[36:00] excellence in community design
[36:02] transformation in Parks and Recreation
[36:05] transformation in Mobility
[36:07] transformation in natural environment
[36:09] and transformation in community design
[36:12] um this window that we were uh measured
[36:16] in um in 2021 the pandemic was um still
[36:21] uh happening and also our street skate
[36:23] project was still um underway and so I
[36:27] think a lot of the success that we saw
[36:29] um really points to that completed
[36:31] project and the use um of our Uptown
[36:34] District um easier access and
[36:37] accessibility in in that project area um
[36:41] and um then also our natural spaces so I
[36:45] wanted to make Council aware um we have
[36:46] five certificates that will be added to
[36:48] our wall um of Fame in the lobby so
[36:53] congratulations
[36:56] [Music]
[37:00] was that it Amber any questions for
[37:02] Amber or any
[37:06] comments thank you for leading that
[37:08] survey um over the years and it's been
[37:11] very helpful for us and given us a lot
[37:13] of um good feedback first of all from
[37:16] the residents but also just helped us to
[37:18] gauge our progress and uh appreciate all
[37:20] your work on that and this is just icing
[37:23] on the cake to have these Awards so
[37:24] thank you
[37:26] absolutely I
[37:28] congratulations to everyone whole team
[37:30] thank you go ahead I also have the next
[37:33] item on the agenda um just wanted to
[37:35] give Council a quick opportunity to
[37:37] discuss City Council Office hours um you
[37:40] all go above and beyond and make
[37:42] yourselves available to Residents in a
[37:43] number of ways um and that includes
[37:45] weekly office hours um in the summertime
[37:48] at Toby Park um and then over the winter
[37:50] months we move into the community center
[37:53] um the Maran Public Library um just for
[37:56] scheduling purposes is um wanted to now
[38:00] that we're at the start of November
[38:02] wanted to propose um giving you a little
[38:04] break in between each sequence um and
[38:08] take October off and April off but then
[38:10] continue that Weekly presence um at both
[38:13] of those locations throughout the
[38:17] year are you looking for any direction
[38:19] on that or just are you just I'm I'm
[38:21] throwing out a recommendation interested
[38:23] in your feedback if there's strong
[38:25] feelings otherwise um from from my
[38:29] perspective I I think it's fine to have
[38:33] couple breaks like that um um I do
[38:38] appreciate um the council continuing to U support those weekly office
[38:44] hours I think we get a lot out of them
[38:46] with the interaction from from residents
[38:49] and and being able to to even if it's
[38:51] just one person that shows up it what
[38:54] that says to the community is that we
[38:55] are there and available and I know that
[38:57] we're accessible on email and lots of
[39:00] other ways but that's a
[39:04] visual U perception that people have
[39:06] when they see us there they see the
[39:08] table that says something to the
[39:10] community that we're accessible and the the Goodwill that we earn from that
[39:16] not only in Maran but in the region
[39:18] whenever I tell people we do office
[39:21] hours
[39:22] weekly it's it's a it's invariably the
[39:25] reaction
[39:26] is very impressed that that that our
[39:30] public figures are willing to do that
[39:33] and take the time um so it earns a lot
[39:35] of respect and credibility
[39:39] and um positive uh Goodwill um in the
[39:44] region for for the city as well as just
[39:47] what we get out of it you know with with
[39:49] the interaction with our residents so
[39:51] again I U I know I say this every time
[39:54] but I do appreciate the council's Comm
[39:57] to that
[39:59] so anyone else have anything contrary or other ideas or thoughts go
[40:05] ahead Amber I I think I expressed to you
[40:08] here um in the last couple of months an
[40:12] idea of having you know two or three of
[40:16] us there at a designated time in the
[40:20] month make it kind of an event if you
[40:22] will um but you know after looking at
[40:27] every everything that's on our
[40:29] Horizon um all of the things that we'll
[40:32] be undertaking in the next calendar year
[40:34] the critical issues that are going to be
[40:36] before the community um I kind of backed
[40:39] off of that notion and I think just
[40:41] having us there as often as we can be
[40:44] there each and every week throughout the
[40:47] winter even as the mayor said even if we
[40:49] only talk to one person that's one
[40:52] person we would have missed and and so
[40:55] uh being 5 years old I can change my
[40:57] mind and uh I I just wanted to share
[41:00] that that I've had a change of
[41:02] perspective on that but it's really
[41:03] given from the standpoint of um being U
[41:07] postured to be responsive to the
[41:09] inquiries of our community
[41:12] so go ahead cage yeah I Echo everything
[41:15] that mayor and uh council member Harper
[41:17] said the the only thing I would add that
[41:19] I think is like a really important
[41:21] interaction from my time doing this now
[41:23] is if people have an issue or a question
[41:28] and they're really set on finding us
[41:29] they're able to do that at any time um
[41:31] email phone call but the people that we
[41:33] catch at these that I think's really
[41:35] important are the people walking by at
[41:36] the farmers market or coming to library
[41:38] and you can see it on their face where
[41:40] they're like like they have a question
[41:41] all of a sudden that pops in their head
[41:43] but they're not there to see us
[41:44] necessarily but then they come back and
[41:45] they actually do ask that question that
[41:47] they might not have asked in any other
[41:49] they would have maybe gone the extra
[41:51] effort to to send along email or a phone
[41:54] call so I'm totally fine with the the
[41:57] couple months off and and I'm glad I'm
[41:59] just also saying that I'm glad that we
[42:01] do this and I wish more City councils
[42:03] around Iowa and around the region did
[42:05] this as well because I think it's a
[42:06] really important tool and from a selfish
[42:10] perspective uh whenever I'm there with
[42:13] another council member it's kind of fun
[42:15] to just have that time to interact and
[42:18] socialize with with with each other and
[42:20] you know just talk just you know talk
[42:22] about whatever with each other so it's a
[42:25] that that time also is is time well
[42:28] spent and and worthwhile
[42:30] so go ahead no I and I agree I do like
[42:33] taking those two off I just because I
[42:36] enjoy the times there but I think like
[42:38] in the summer especially even if it's
[42:40] October even is the one off only because
[42:43] it's not like it's just one office hour
[42:45] at T park because sometimes there's I'm
[42:47] at La Park every Saturday in the summer
[42:51] um one of my colleagues is at tby park
[42:53] one of my colleagues might be at the
[42:55] market um at the same time so some of
[42:57] them there's three or four of us at
[42:58] different locations on the same Saturday
[43:01] um and so I think sometimes when we get
[43:03] to October it's okay to take a little
[43:06] bit of a break but I do appreciate um I
[43:09] really appreciate our time at the
[43:11] library I agree with Gage I think we get
[43:14] a lot of conversations with people who
[43:15] aren't don't want to pick up the phone
[43:16] and talk but when they see you there
[43:18] they just ask that random question um
[43:20] that they don't feel comfortable calling
[43:22] in about so um I value them so I'm glad
[43:25] we're continuing them and
[43:27] think I've done my signups for few of
[43:30] the months coming up here um not as far
[43:32] out so thank you for setting all of that
[43:34] up and making sure there's always
[43:35] materials there and it's always the
[43:36] goodie bag to open up and figure out
[43:38] what Amber has supplied to be um the
[43:40] giveaways of the Saturday so and no
[43:43] suckers anymore at the library right
[43:50] Bill anyone
[43:53] else oh go ahead i' like to Echo like
[43:57] when you said that it was nice when
[43:59] there's multiple of us at one
[44:02] location and we've been doing this a
[44:04] long time now and that used to be very
[44:07] common that there was always two of us
[44:09] at the library every Saturday morning
[44:11] and I don't know if it's is it still set
[44:13] up where we can two people can sign up
[44:15] for the same time or is it only one I
[44:17] think I've limited it to one just that's
[44:20] who I ordinate the the tote with um when
[44:24] there's a pickup but now with the
[44:26] library I could certainly add a second
[44:28] one if you'd
[44:29] like just a thought I don't know if we
[44:31] need it on there if just people just
[44:33] show up sometimes we had three people
[44:34] you know sometimes there would be four
[44:36] I'm like oh one of us got to leave so
[44:40] yeah that happened a few times back in
[44:41] the day anyway that's all thanks for all
[44:44] that you do with that too Amber
[44:45] appreciate
[44:48] itk you need okay I do thanks Amber
[44:51] thank
[44:58] okay next item is uh we have Brian
[45:00] McKenzie Capital Improvements program
[45:04] fcal year 26 through
[45:07] 30 good
[45:09] evening so this is our first touch point
[45:12] with the CIP for uh fiscal year in in
[45:16] the fiscal year 26 budget process so
[45:18] this does a So the plan does cover the
[45:21] fiscal years from 26 through fiscal year
[45:24] 2030 the process should look familiar to
[45:27] what we did last year we'll present the
[45:29] recommendations you'll see our color
[45:31] coded list um that was in the
[45:34] pocket
[45:38] so this is just a little update of what
[45:42] the a refresher of what this what the
[45:45] capital Improvement program
[45:48] is so our timeline here this is just the
[45:51] CIP timeline in the budget process um
[45:57] I just want to stress that there's no
[45:58] decisions that needs to be made tonight
[46:01] um we'll be presenting the staff
[46:03] recommendation here at this meeting and
[46:06] then you'll have six weeks to dig in
[46:09] digest the information and then we'll
[46:11] come back with a discussion on December
[46:14] 17th so then Finance in conjunction with
[46:17] the city manager's office and our elt
[46:19] will formulate the draft plan where and then we'll also work with da
[46:23] devidson on our modeling and then also C
[46:27] we have another uh opportunity at the
[46:29] budget work session in January uh to
[46:32] weigh in again before uh formal adoption
[46:36] in the March April timeline of
[46:43] 2025 so just some key points here
[46:47] um the thing that I wanted to highlight
[46:49] was um you'll see the staff
[46:52] recommendations on the next slide
[46:54] regarding capacity if council did have a
[46:57] recommendation for a project that they
[46:59] would like to see
[47:00] funded um then obviously bring that up
[47:03] at the December 17th discussion finan
[47:07] would analyze the funding and and and
[47:09] the timing of the project and we would
[47:11] try to um slot that in so an example of
[47:14] that was we got the feedback last year
[47:17] about the Irish drive and and tter road
[47:20] traffic signal Activation so we took
[47:23] that we came back we slotted it in you
[47:25] guys um also said then hey let's move it
[47:28] up and so we came back to the budget
[47:30] work session accordingly so that's so
[47:32] that's an example of how that process
[47:34] would
[47:38] work so your draft CIP document um that
[47:42] was in the pocket these are the projects
[47:45] that staff um is recommending to add to
[47:50] the active CIP
[47:52] projects and these are highlighted in
[47:55] yellow on your drop
[47:57] document sorry green you're right I'm
[48:00] looking at
[48:01] actually my color coding on the
[48:04] prioritized list they're in green and I
[48:07] put them yellow to just confuse
[48:08] everybody on your draft document I
[48:10] should have highlight them green to be
[48:12] consistent with the colors they're
[48:14] actually yellow there but I'll change
[48:16] that to Green so
[48:18] um just to confuse everybody so I wanted
[48:22] to pause here um in case you have any
[48:25] initial questions
[48:27] about these recommendations um I will go
[48:31] just show you the next slide so we did
[48:33] put our Council hot on like we did last
[48:35] year and looked at um okay what uh
[48:39] projects which staff maybe recommend for
[48:41] consideration stuff that's been brought
[48:43] up in the past maybe um so we did
[48:45] compile ADV this list for your
[48:47] consideration and then there is the
[48:50] unfunded list that you'll see in Gray on
[48:52] your prioritized list in your pocket
[48:54] that stop is not recommended for fun in
[48:57] at this time so I don't know if you want
[49:00] to pause for initial questions around
[49:03] any of the projects or the process um I
[49:06] don't know if Ryan you want to say
[49:08] anything at this stage and uh staff
[49:10] members are obviously here to answer any
[49:13] initial questions but you do have that
[49:15] six weeks and we're always open for
[49:17] questions between now and then also so
[49:19] yeah let's see if anyone has any
[49:20] questions before we move on any any
[49:23] questions anything in particular
[49:27] okay thank you yeah so so that's all I
[49:31] had it's really presenting this
[49:33] information tonight I thought there was
[49:35] more sorry no it's good so making sure
[49:37] that everybody understands the process
[49:39] we just wanted to make sure that you
[49:41] have multiple touch points um that you
[49:43] have ample time to weigh in um on on the
[49:48] CIP for this year
[49:50] so that's all I had right now and
[49:52] looking forward to a discussion on
[49:55] December 17th and
[49:57] yep we've got a couple
[49:58] questions um more more of a comment I
[50:02] just want to recognize and and thank
[50:04] everybody involved in this process um I
[50:07] think a lot of residents don't and other
[50:09] folks around the state don't recognize
[50:11] the budgeting process and how much it
[50:13] has changed here and the standard that
[50:15] it sets now for other communities in my
[50:17] opinion around the state of Iowa so
[50:19] thank you to to you guys and and your
[50:21] team and all the department uh heads for coming together and being a part of
[50:26] really important process but I would
[50:28] also just invite residents listening and
[50:30] I'll continue when over coming weeks
[50:33] when residents or other folks ask me
[50:35] what's the what's going on in Maran
[50:37] right now and my answer should be like
[50:38] what's not going on in Maran right now
[50:40] but now I'll be like the CIP like this
[50:42] is I invite residents really take a look
[50:44] at at this this packet I know it's
[50:46] hundreds of pages but it's actually it's
[50:48] really well done it's you can skim it
[50:51] you can go as deep as you want to but
[50:52] these are the projects that really
[50:54] impact your neighborhoods from streets
[50:56] to to sewers to your Parks like these
[50:58] are the things that you actually visibly
[51:00] see so if you if you look at take a look
[51:02] at this list over the coming weeks and
[51:04] you have opinions about it you know
[51:06] reach out to to council ask questions to
[51:08] the city departments um because these
[51:11] are really important decisions that the council and the city make um and and
[51:17] I'm just a personal believer that that
[51:19] residents should be more knowledgeable
[51:20] of of this process and and get involved
[51:23] if they want
[51:24] to excellent point
[51:27] yeah I I do have a a question about one
[51:31] project and I failed to highlight it
[51:35] here in my electronic copy um the work
[51:39] that was done on 31st
[51:41] Street uh evaluating the placement of a
[51:45] sidewalk um for the current
[51:48] representation I don't see that listed
[51:50] is or am I is that in a different
[51:53] category yeah so that's not part of the
[51:55] added CIP so these are projects that are
[51:57] not currently in the CIP that we're
[51:59] recommending be added to the CIP okay so
[52:02] there's there's an additional set that
[52:05] augments
[52:06] this this
[52:08] representation yep so so that's in the
[52:11] actual octave CIP right now so you just
[52:13] see it in the draft document okay um
[52:16] because it's an acave
[52:19] project and so I guess here's just one
[52:22] question relative to the process so what
[52:25] is present in our packet
[52:28] today is stable for our consideration up
[52:32] to and through this our December
[52:35] discussion or are there other changes
[52:37] that will be made based on staff
[52:41] re-evaluation um the only thing that
[52:43] might change for example uh you'll see
[52:46] in your pocket there's a a draper park
[52:48] there there might be a couple of change
[52:49] orders for OCTA projects so that's the
[52:51] only thing that would really change
[52:53] nothing on this list will should change
[52:56] between December
[52:59] um okay all right but I will highlight
[53:02] anything that changes between now and
[53:04] then on the on the octus CIP so it's
[53:07] very clear all right thank
[53:11] you anything
[53:14] else I just have to say once again this
[53:16] entire process has been so elevated and
[53:20] um we're we're um L years ahead of where
[53:25] we were um
[53:27] you know a decade ago and um just want
[53:30] to commend everyone the whole team for um this more this methodical
[53:35] thoughtful way of uh
[53:40] um taking care of our business and um
[53:43] the manner in which it's presented to us
[53:45] so that we can it's in consumable uh
[53:48] segments so that we can understand it
[53:50] and uh um I just feel like we all know
[53:54] where we're going a lot more clearly ear
[53:56] than we used to so thank you so much
[54:00] okay
[54:06] yeah all right Mr Cooper are you
[54:16] ready good evening mayor and Council I'm
[54:18] Steve Cooper Mar and storm water
[54:20] coordinator I'm going to give you a
[54:21] update on our storm water master plan
[54:23] which we just picked off recently a
[54:25] couple weeks ago
[54:27] so what is a storm water master plan
[54:29] it's pretty much what it sounds like
[54:30] it's a comprehensive plan for what
[54:32] happens when it rains where when we get
[54:35] rain like we did today where are our
[54:39] trouble spots where's the rain going to
[54:40] go where we don't have enough storm
[54:42] sewers or infrastructure where is our
[54:44] infrastructure not doing what it's
[54:46] supposed to be doing where do we not
[54:47] have infrastructure where we should have
[54:49] infrastructure what might it cost to get
[54:52] all that stuff to to to do what it's
[54:54] supposed to do so that's what a stormw
[54:56] water master plan is it's similar to the
[54:58] recently completed sanitary master plan
[55:00] that we did that's the sanitary master
[55:02] plan is for the dirty water the sewage
[55:04] water this is for the rainwater that
[55:05] falls out of the sky HDR is the selected
[55:08] consultant for this along with Anderson
[55:10] bogert HDR was also the company that we
[55:13] went with for the sanitary master plan
[55:14] so they know our city pretty
[55:16] well so the timeline and schedule here
[55:19] is uh there's task 100 which is project
[55:22] management that's pretty much ongoing
[55:23] throughout the whole project we are
[55:25] currently in task 200 Public Outreach uh
[55:28] there's going to be a detention Basin
[55:30] maintenance assessment to see all of our
[55:33] detention Bas are our post construction
[55:35] storm waterer best management practices
[55:37] where are the ones that aren't doing
[55:39] their job very well and what might we
[55:41] need to do to make those a little bit
[55:42] better what might that cost to get that
[55:45] up to speed we're also in TK 400
[55:48] hydraulic modeling I'm going to show
[55:49] some pictures of that in a couple of
[55:51] slides here uh future project or future tasks are capital Improvement
[55:56] programs and uh the what do we have to
[55:59] do where do we have to do it what do we
[56:00] have to do and potentially what it's
[56:02] going to cost there's going to be an
[56:04] operations and maintenance plan for
[56:06] public works so that we know where the
[56:07] trouble spots are where do we need to
[56:09] send Crews at at different times to make
[56:11] sure that things are working the way
[56:12] they're supposed to we are going to have
[56:14] a storm water utility rate study da
[56:16] Davidson will get involved so that all
[56:19] of the information what are the costs
[56:21] for this how do we generate Revenue to
[56:24] make sure that we've got enough money to
[56:25] pay for we need to do and then finally
[56:28] we'll have the reporting for the whole
[56:31] thing the current tasks are public
[56:34] education and Outreach we're going to
[56:35] have three workshops we're still trying
[56:37] to figure out if we're going to have
[56:38] workshops in person maybe online we got
[56:41] to figure that out which how we're going
[56:42] to do those there's going to be an
[56:44] online interactive geographic
[56:46] information map that the public or
[56:48] anybody can log into they can put a dot
[56:50] on a map and say Here's where I am and
[56:53] here's what I want you to know about the
[56:54] storm water in my neighborhood or what
[56:56] are the flooding or the water problems
[56:57] that we have in this area uh we're going
[57:00] to be gathering input from everybody
[57:01] from City staff from city council you
[57:03] all get constit your constituents call
[57:05] you to complain or contact you to
[57:07] complain about storm water so you have
[57:09] information you have knowledge that
[57:10] needs to be included in this plan we're
[57:12] going to be reaching out to get
[57:14] information from the public from City
[57:16] staff from you from Medco Whoever has
[57:18] information we're going to gather that
[57:20] in the coming months the task 400 of
[57:23] hydraulic modeling that's a very
[57:24] technical thing that that HDR will be
[57:27] doing we've provided them with our
[57:28] geographic information systems data all
[57:31] kinds of other technical data so that
[57:32] they can put that into what's called a
[57:33] 2d rain on grid model uh and and tell us
[57:37] where our trouble spots are so that we
[57:39] can see where the the water goes when it
[57:41] rains and this is these are some
[57:44] preliminary maps of what it looks like
[57:46] so the darker blue is where we've got
[57:49] bigger problems the lighter blue is
[57:50] where we've got water that might not be
[57:53] as much of a problem and then if there's
[57:55] you know obviously the other spots don't
[57:57] even really get the water so this is
[58:00] kind of part of what is going to be in
[58:01] the report again it's we just kicked
[58:03] this off a couple months ago we are in
[58:05] the very beginning stages of it and I
[58:07] wanted to give you guys an update and
[58:08] let you know this is what we're doing
[58:10] and uh I'm kind of excited to to see
[58:12] where it goes from here so from there do
[58:16] you have any questions do you have any
[58:17] thoughts do you have any input anything
[58:18] you want to say to us about what
[58:21] happened today with El
[58:23] ring we appreciate the checkin and and the progress report so
[58:28] but Steve does does the
[58:32] modeling um incorporate any predictive
[58:36] information from Noah to maybe say
[58:39] regionally what we expect from seasonal
[58:42] changes and rainfall it seems to me and
[58:46] of course over the last six months we've
[58:49] been very dry and then all of a sudden
[58:50] we end up with a couple of days of
[58:52] three-inch rains and I so I'm just
[58:55] wondering is there anything that Noah
[58:57] creates datawise that we can then input
[59:01] into our uh hydrologic model to say if
[59:05] that happens that's what it means to our
[59:07] community just not that it's actionable
[59:11] but it's in our mind of a condition that
[59:13] we may need to need to need to face in
[59:16] the future climate is always a challenge
[59:19] because like you said we had a very wet
[59:21] spring had a very dry summer and now
[59:23] we're kind of back up with the rain so
[59:25] uh trying to keep up with that is always
[59:27] a challenge Noah and uh USGS all of
[59:30] those different organizations that kind
[59:32] of keep up with that uh yes that's it's definitely a
[59:37] consideration um all of the modeling
[59:40] like uh the new FEMA maps that we just
[59:42] got were taking into consideration that
[59:45] we are getting more precipitation there
[59:47] is more water coming out of the sky so
[59:49] yes it is being it it's it's part of it
[59:52] uh it is not going to be a major Focus
[59:54] but yes take that into consideration all
[59:56] right thanks G yeah this this might be a
[1:00:00] silly question maybe I should already
[1:00:02] know the answer to this but when was the
[1:00:04] last time a master plan process like
[1:00:07] this was done in we have not done we've
[1:00:09] done some many Watershed plans we have the Indian Creek Watershed
[1:00:15] Management Authority that looked at more
[1:00:17] of a kind of administrative planning
[1:00:20] document that wasn't very technical like
[1:00:22] this one's going to be there was a
[1:00:24] technical um storm water plan that was
[1:00:27] done for part of Maran in 1987 there was
[1:00:30] the Willow Creek one that was done a
[1:00:31] couple years ago we have not done one
[1:00:34] for the entire city that's great then I
[1:00:37] had no clue that this was the first ever
[1:00:39] so that's amazing Steve yeah the number
[1:00:42] of Master plans that this city has
[1:00:44] undertaken in the last handful of years
[1:00:47] has got to be very rewarding for our
[1:00:49] citizens simply because they ought to be
[1:00:53] very comfortable or much more
[1:00:54] comfortable that the city is managing
[1:00:57] these issues and not letting the issues
[1:00:59] manage them but relative to uh the
[1:01:04] public Outreach is the timing of those
[1:01:07] public meetings going to be such that
[1:01:09] those can be communicated in our next
[1:01:12] Maran messenger because I know there's I
[1:01:14] mean I get calls
[1:01:16] periodically regarding this issue and uh
[1:01:20] so I know there's some people throughout
[1:01:22] the community very anxious to be able to
[1:01:25] uh sit sit down and at least see what's
[1:01:27] going on and communicate their concerns
[1:01:30] so uh is the timing of that going to
[1:01:32] work out yes we we will involve Amber
[1:01:35] okay in in this to make sure that when
[1:01:37] we have these planned that there will be
[1:01:39] press releases it won't just be
[1:01:41] hopefully we'll time out well with the
[1:01:43] Maran messenger that's what I was hoping
[1:01:45] for uh we've got lots of other ways to
[1:01:48] get the word out as well okay all right
[1:01:50] great thanks Steve anyone
[1:01:54] else thank you thank you very much great
[1:01:57] work next item is uh our review of the
[1:02:01] upcoming
[1:02:02] agenda first item marked on the agenda
[1:02:04] is A8 on the second page are there any
[1:02:07] questions on any items prior to
[1:02:13] A8 all right Ryan A8 yes thank you mayor
[1:02:17] uh couple meetings ago Mark sekman with
[1:02:20] Medco Mark's here um presented the uh
[1:02:25] capital campaign that Medco is going
[1:02:27] through and the official request of the
[1:02:30] city um as the the the lead investor in
[1:02:33] Medco uh to consider uh a new level um
[1:02:38] the resolution that would be before uh
[1:02:40] Council on Thursday amends our uh
[1:02:43] Professional Services agreement with
[1:02:45] Medco to reflect that new amount in
[1:02:48] addition um to that amount we've also
[1:02:51] incorporated into the the um the
[1:02:54] agreement the different benchmarks that
[1:02:57] Mark has put together uh with the uh
[1:02:59] Capital campaign so those are some those
[1:03:03] are things that uh our economic
[1:03:05] development team does review on a very
[1:03:07] regular basis uh with our partners at
[1:03:09] the chamber and Medco um Mark's here if
[1:03:12] you have any questions and we can
[1:03:14] certainly ask any questions but they're
[1:03:16] doing great work and we appreciate them
[1:03:19] agreed um
[1:03:21] any questions for Ryan or mark on that
[1:03:27] okay thanks
[1:03:29] Mark the next item that's marked for
[1:03:31] discussion is uh
[1:03:36] D9 on yeah Pages aren't marked but
[1:03:41] D9 um any item prior to
[1:03:49] D9 okay we'll go with D9 Mr
[1:03:52] Baro yeah so this is a contract
[1:03:54] Amendment with Schneider and Associates
[1:03:56] so with the $7 million that we got as
[1:03:59] cpf funding it took it from a local
[1:04:02] project to a federal project so there's
[1:04:04] more Hoops that we have to jump through
[1:04:05] more processes and so that's what this
[1:04:07] extra money is for um being election day
[1:04:11] we just want to call out no one in
[1:04:12] particular but we do want to thank our
[1:04:14] partners at the federal level that are
[1:04:16] helping us navigate through that system
[1:04:18] of going again from a local let project
[1:04:21] to now a federally uh project and so
[1:04:24] that just adds more complexity to it
[1:04:26] there's additional steps additional
[1:04:28] review that has to occur with that um so
[1:04:31] we just want to thank them for uh
[1:04:33] partnering with us to help us move this
[1:04:35] project
[1:04:36] forward what's the timeline
[1:04:41] extension the timeline extension is just
[1:04:44] because it obviously when it was going
[1:04:46] to be let with our funds only that takes
[1:04:50] a much shorter time frame when you start
[1:04:52] adding NEPA and different Federal
[1:04:54] requirements that take more ends the
[1:04:57] timeline
[1:04:58] y okay any any questions for
[1:05:04] Mike and so the the additional
[1:05:07] 222,00 is that is that budgeted
[1:05:12] or so that it is in the um it wasn't
[1:05:16] originally planned for but when we got
[1:05:18] $7 million in order for us to adjust to
[1:05:20] be able to do that we have to move some
[1:05:23] money around to make it happen
[1:05:27] okay any
[1:05:33] questions all right you have the next
[1:05:34] item which is d11 Mike yep so this was a
[1:05:39] grant that we put in for so uh
[1:05:42] 76340 was the max amount based on our
[1:05:45] population um to the
[1:05:47] ecbg um and so we did apply for that uh
[1:05:53] and basically what we're going to do is
[1:05:54] all of our black fancy poles that have
[1:05:56] our banners on them we're going to go in
[1:05:58] there and change out the high press
[1:06:00] sodium lights to LED lights so not only
[1:06:03] is it being more efficient but we're
[1:06:05] also using less electricity we changed
[1:06:08] the bulbs less often so we're not up
[1:06:10] there as often um but as part of that
[1:06:14] Grant process we have to have an
[1:06:16] official City policy so this is adopting
[1:06:19] said policy that's saying that as we
[1:06:22] move forward we're going to use LED
[1:06:24] lights on our black fancy poles instead
[1:06:26] of High Press sodium which we've already
[1:06:28] changed in pseudos so it's just checking
[1:06:31] another box that's required in order to
[1:06:33] get the
[1:06:35] $76,000 and how I mean is it very likely
[1:06:39] once if we adopt this policy that we're
[1:06:41] going to get the grant or is there so
[1:06:43] the grant has been applied for right now
[1:06:45] it is in their hands waiting for us to
[1:06:47] know if we get the money or not I see so
[1:06:52] the the end of the month was the
[1:06:53] deadline so we met that currently in
[1:06:56] holding pattern waiting okay all
[1:07:00] right
[1:07:03] questions thanks Mike the next item is
[1:07:07] under the regular agenda A2 any item
[1:07:09] prior to
[1:07:16] A2 hey Dave I'll go ahead and kick this
[1:07:19] one off um this is the on Thursday there
[1:07:22] be a public hearing on a development
[1:07:23] agreement for uh Department Methodist
[1:07:26] Church project the bell tower Lofts uh
[1:07:29] as we all know 55 residential units uh
[1:07:31] total project cost is 10 million um
[1:07:34] through the development agreement we
[1:07:35] will be doing um they they made the ask
[1:07:38] for City assistance uh it'll be done in
[1:07:41] two phases there'll be a tax incurrent
[1:07:43] financing Tiff 10 year of 100% um and
[1:07:47] then that'll be F that well that'll
[1:07:49] follow the initial rebate of a 10year
[1:07:51] 100% as well uh the Tiff rebate will not exceed 475,000
[1:07:58] and the um Urban rization abatement will
[1:08:02] not exceed 290 or sorry be estimated at
[1:08:05] 290,000 so you're looking at around 760
[1:08:09] uh estimated total incentive on the
[1:08:11] project in addition to the parking
[1:08:13] agreement there there's a parking
[1:08:15] element to the uh development agreement
[1:08:17] as you know we have 26 onsite spots to
[1:08:20] the east of the classroom Wing uh they
[1:08:23] have a secured another 13
[1:08:26] uh leas on the Farmer State Bank side of
[1:08:30] the U uh kind of east of the Farmer
[1:08:33] State Bank there's that little parking
[1:08:35] lot so they've secured 13 additional
[1:08:37] Lots there or spots there uh working
[1:08:40] with Daryl High what are those
[1:08:42] agreements what does that parking lease
[1:08:43] look like for the individual tenants um
[1:08:46] working through that to avoid like a a
[1:08:49] boat storage or trailer RV storage
[1:08:52] eating up that spot uh for tenants um
[1:08:56] assigning those spots not necessarily to
[1:08:57] individual units on that accessory lot
[1:09:01] but reserving them for tenants on the
[1:09:04] rear of the site again trying to keep
[1:09:06] some of that more long-term or
[1:09:08] short-term parking pushed a little
[1:09:09] further back from the uh from the street
[1:09:11] so the residents don't have to be
[1:09:12] affected and then obviously just keeping
[1:09:14] the residents informed of the progress
[1:09:16] of the project not just parking but the
[1:09:18] entire development so that's been built
[1:09:20] into that uh development agreement as
[1:09:22] well and then always looking to
[1:09:25] additional parking leases uh encouraging
[1:09:28] that throughout the course of well just
[1:09:31] a buildout and obviously well into the
[1:09:33] uh future use of the
[1:09:37] building okay I will um turn over the
[1:09:40] meeting to the mayor proem to handle any
[1:09:42] discussion on
[1:09:45] this questions Steve yeah Dave um I'm
[1:09:51] glad to see the the parking requirement
[1:09:53] in there and I if I as I looked at at
[1:09:55] the verbi of that talking about a
[1:09:59] 70% space requirement for the 70 70 or
[1:10:03] 70% of the 55 units as you look at that
[1:10:08] on an ongoing basis they've got 26 on
[1:10:10] site which means they're always going to
[1:10:11] be looking for at least
[1:10:13] 13 how do you envision that happening
[1:10:16] and and what kind
[1:10:18] of enforcement if I could use that word
[1:10:22] would be in
[1:10:23] place at such time say Farmer State Bank
[1:10:26] decides to uh terminate their lease for
[1:10:30] the 13 spots and we've got this clause
[1:10:32] in there saying they're required to have
[1:10:35] 70% so how do you envision the city uh
[1:10:39] enforcing that section of the agreement
[1:10:43] yeah I think as I read it it was more of
[1:10:45] the developer will always actively
[1:10:47] seeking to achieve that percentage I
[1:10:49] don't know if it was necessarily A Hard
[1:10:51] requirement to be at that 70% parked I
[1:10:53] think it was always to be actively
[1:10:54] pursued doing it I think it's a matter
[1:10:56] of as if they lose the FSB lease is
[1:11:00] working with the developer to again
[1:11:02] identifying potential private locations
[1:11:04] or maybe new public locations that those
[1:11:06] can be um addressed at so it's always
[1:11:09] going to be just working with the
[1:11:10] developer working with L area land
[1:11:11] owners sorry parking lot owners uh make
[1:11:15] sure they making those connections and
[1:11:16] discussing uh future lease options and I
[1:11:19] just want to add to what Dave's saying
[1:11:21] the agreement does require them to file
[1:11:24] with the city on an annual
[1:11:26] basis proof proof that they are actively
[1:11:29] seeking and if they don't provide that
[1:11:31] proof then they're not in compliance and
[1:11:34] if they're not in compliance then we
[1:11:35] don't have to pay the rebate until they
[1:11:38] are in
[1:11:40] compliance
[1:11:42] okay sorry we're passing the microphone
[1:11:44] here but um just one other thing too
[1:11:48] um if you recall uh staff um on the
[1:11:52] heels of our parking study staff asked
[1:11:55] Council um for authorization to begin
[1:11:58] the process of kind of planning out a
[1:12:00] parking committee um that would be in
[1:12:04] existence not just on an ad hoc basis so
[1:12:06] as we continue to develop it um as that
[1:12:10] committee when we get to that point that
[1:12:13] committee would be charged with going
[1:12:15] through the recommendations of the
[1:12:17] parking study but also being aware of
[1:12:19] things like this so that we're actively
[1:12:20] making sure that we can plan ahead
[1:12:23] anticipate um Vel recommendations for
[1:12:26] council's consideration uh moving
[1:12:28] forward and just so we can better handle
[1:12:30] and manage those those the parking
[1:12:32] requirements for the entirety of the
[1:12:35] Uptown thank
[1:12:37] you uh and just to follow up quick
[1:12:39] little schedule I think many of you may
[1:12:41] have saw the crane here over the last
[1:12:43] couple days they have been working on
[1:12:44] the uh the bell tower Loft area and
[1:12:47] removing some of that Bree uh as well as
[1:12:50] removing that big heavy uh stone that
[1:12:52] was kind of hanging off the roof there
[1:12:54] uh so they 've been doing just a little
[1:12:56] uh kind of buttoning up a few things as
[1:12:58] part of the uh the demolition in the
[1:13:00] inside um the street may still be closed
[1:13:03] or will be closed periodically uh so
[1:13:05] you'll see um additional exterior
[1:13:09] demolition uh probably starting in
[1:13:11] spring so I'm going say March 2025 uh
[1:13:13] site work early summer so
[1:13:17] junisha but uh they've been doing Aus
[1:13:21] remediation internal demolition uh I
[1:13:24] don't think they found any scary
[1:13:25] surprises they found some surprises
[1:13:27] inside but nothing really alarming uh so
[1:13:30] they're going to be working on that
[1:13:31] throughout the
[1:13:32] winter great any other
[1:13:39] questions all right okay um the only
[1:13:42] other item marked on the agenda for
[1:13:44] review is uh D3 is there any item
[1:13:47] besides
[1:13:49] D3 that anyone would like to discuss
[1:13:51] before we go back to that one
[1:13:57] all right Mr barkow all right so this is
[1:14:00] a an ordinance updating our our snow
[1:14:03] routes and winter storm parking um so
[1:14:06] this we're looking at it um new
[1:14:09] Administration the new way of of doing
[1:14:11] things out there with our new plows um
[1:14:13] so one of the the major things we're
[1:14:15] doing is we're taking emergency out of
[1:14:16] it so a 3-inch snow event is not an
[1:14:20] emergency it's Iowa um an emergency is
[1:14:24] going to be something where we have a
[1:14:25] blizzard and we're going to have to
[1:14:26] split shifts and stuff like that um but
[1:14:29] what we're going to try and do is train
[1:14:31] the resident so if they know that
[1:14:32] there's a 3inch or Ice event that's
[1:14:35] coming then they need to find alternate
[1:14:37] places to park the cars so that we can
[1:14:38] clean the streets the best way that we
[1:14:40] can possible we will still do press
[1:14:43] releases and notices that go out to the
[1:14:44] public but if we can start get getting
[1:14:47] them trained that if the National
[1:14:48] Weather Service says three Ines of snow
[1:14:51] or an IC event it's automatic no parking
[1:14:55] um we do have special parking uh decals
[1:14:58] for those that may not have a driveway
[1:15:00] or other means um to park their vehicle
[1:15:03] elsewhere um we are also doing a lot
[1:15:06] with our community so we've met with the
[1:15:09] county twice with Cedar Rapids both
[1:15:12] school districts to figure out are there
[1:15:15] ways that we can do things better that
[1:15:16] are better for the entire Community um
[1:15:19] so we have been leading that way um so
[1:15:21] we're changing the 2080 with ly County
[1:15:23] on what routes we do versus what routes
[1:15:26] they do to make it the most sense same
[1:15:28] thing with Cedar Rapids um and then the
[1:15:31] school districts we're looking at what
[1:15:33] are our primary and secondary routes and
[1:15:35] where are bus stops so when they're
[1:15:37] trying to make that call at 5:30 in the
[1:15:38] morning if they have school or not if
[1:15:41] they can move that bus stop over one
[1:15:43] block or if we can move that snow route
[1:15:45] over if it makes sense um then maybe
[1:15:48] they don't have to delay school or maybe
[1:15:50] they only have to delay school and they
[1:15:52] don't have to cancel it so then we can
[1:15:55] have more of that collaboration between
[1:15:57] everyone um so one thing we would like
[1:15:59] to do is it is getting cold out um we'll
[1:16:04] have the first reading on Thursday but
[1:16:06] we are asking to wave the rules and have
[1:16:08] the second and final consideration at
[1:16:10] the next set of meetings if council's
[1:16:12] willing to do that so that we are
[1:16:13] prepared for winter weather when it
[1:16:16] should come um and then we will also be
[1:16:19] bringing we're taking we currently have
[1:16:22] a standard operating procedure and a
[1:16:24] policy for
[1:16:25] smoke um we're going to combine those
[1:16:27] two into one document and we bring that
[1:16:30] at the same time so all the guys have
[1:16:32] been working together to to put that
[1:16:34] together some of the 208s may be a
[1:16:37] little delayed so we might have to just
[1:16:38] put the policies in there how how we've
[1:16:40] discuss them and wait for those 2080s to
[1:16:42] get through legal and bring those back
[1:16:44] at a later date but we would have a new
[1:16:46] 2080 with Lyn County and we'd have a new
[1:16:47] 2080 with Cedar Rapids but those would
[1:16:49] be separate considerations
[1:16:54] okay anything else no any questions on
[1:16:57] that for
[1:17:01] Mike go ahead
[1:17:03] Grant Mike in the
[1:17:07] U I guess it's attached to the memo the
[1:17:11] ordinance update or ordinances
[1:17:14] update um in the second section for the
[1:17:17] amendment three uh 313
[1:17:21] d1011 winter storm parking um um in B it
[1:17:27] just says the deputy city manager and
[1:17:29] the Public Works director shall have the
[1:17:32] discretion I I just want to be clear
[1:17:34] either one of you have that authority to
[1:17:38] put this into effect correct it's not it
[1:17:42] doesn't have to be both of both
[1:17:45] positions concurring with that yeah we
[1:17:47] can add an ad or to clarify that okay
[1:17:50] you you read my mind y
[1:17:53] dangerous thank you
[1:17:57] okay uh that brings us to the close
[1:17:59] session mayor I move to adjourn to close
[1:18:02] session regarding Personnel matters as
[1:18:04] permitted under Section
[1:18:07] 21.51 I of the code of Iowa
[1:18:12] second moved in second it to adjourn to
[1:18:14] Clos session regarding Personnel matters
[1:18:16] as permitted under the code of Iowa and
[1:18:18] we have the legal council statement
[1:18:20] please thank you your honor I have
[1:18:22] reviewed the proposed subject matter for
[1:18:23] the Clos session and find them to be
[1:18:25] appropriate under Iowa Code section
[1:18:27] 21.51
[1:18:29] I any questions uh before we vote okay
[1:18:35] roll call please Mr Jensen yes Mr Harper
[1:18:38] yes Mr misman yes mayor Oley yes Miss
[1:18:41] mener yes Mr brand yes Mr sternad
[1:18:45] yes thank you we're now adjourned to
[1:18:48] Clos session thank you for joining us