on the agenda. Uh looks like we have
everyone but committee member Hedrickk
and Haxstead with us. Uh they're online,
however, correct?
He's online. Okay. Story is not yet.
Okay,
introductions. Why don't we start with
councelor Purdue?
>> Councelor Purdue. All right, very
shrinking.
>> Council
planning commission
mayor council wrong.
Hi, Council Rick.
>> That's right. What's that?
>> You got Janelle Newric.
>> Andrew Bot, city engineer back in the
corner because she likes to stay hidden.
>> Sha Pickerman.
>> Thank you, Sheena.
Next order of business is to appoint
this year's chairperson for the budget
committee. I will open the floor for
nominations.
>> I nominate Mark.
>> Second.
>> Third.
There's a nomination on the floor for
yours truly to remain in the position as
chairperson of this committee. I'll take
a vote. All in favor say I.
>> I.
>> Same sign.
>> All right. Thank you very much.
>> Thank you.
>> Yeah. You're welcome.
» Dinner tomorrow.
Say again. Dinner tomorrow.
uh April 23rd, 2025 budget committee
meeting uh minutes and the minutes of
the 28th of April 2025
meeting are in your packet. I assume
everyone had an opportunity to read
those. Any errors or corrections that
need to be made?
If not, I'll entertain a motion to
approve.
>> I move we adopt them.
>> Second.
>> All in favor say I.
>> I oppose. the same sign hearing none.
I'm sorry.
Scott,
uh Janelle, will you go through the
budget review process for us?
>> Yes, I will.
All right.
Some of these slides we kind of covered
already at the CIP meeting we had on
March 31st. So, I'm just going to go
through them quickly, but if you have
questions, always feel free to stop
stopping. So, we reviewed the public
meetings and records laws. So, I'm not
going to go into that into any more
detail. Um, quickly, we'll go over what
is a budget. I know I think the group is
all the same as last year, so uh I think
this is new to anyone, but just uh to
review, a budget is our financial plan.
It's developed in accordance with fiscal
policies. It's for one fiscal year. So,
we're on an annual budget. Uh July 1 to
June 30th is our fiscal year.
and it's the basis for appropriations
which is a fancy way to say authority to
spend money
and then we base it on the estimates of
revenues and expenditures and other
requirements which we're going to go
through in detail tonight.
So the budget process is mandated by the
state which is why we have these
specific things we have to do. Um we're
in the first phase right now which is
proposing well yeah proposing the budget
staff is proposing the budget to you.
We've drafted it. Uh the budget officer
was selected previously and Sheena is
actually our budget officer
and we are at the first budget committee
meeting.
Then the next step will be our at our
second budget committee meeting which is
on May 6th and that's where we will ask
you to approve the budget. So tonight is
reviewing, next meeting will be
approving and at that meeting there's a
required public hearing. So even if we
got through everything tonight, we can't
cancel that meeting because we had to
notice that public hearing ahead of
time.
Then the city council will adopt the
budget and that is always at our June
council meeting. So June 9th this year
and then there's a last phase changes
after adoption. Budget committee is not
typically involved in that when we need
to make some minor changes which we have
done. Uh we had a budget transfer in the
last council meeting that we had to do
with council
because things happen throughout the
year. Sometimes things come up and we
have to adjust. So
all three of these meetings are public
meetings with the opportunity for public
input.
Why do we need to follow these rules? So
if we don't, we can't lawfully spend
money with some exceptions but generally
uh certify property taxes to the
assessor and collect taxes. So, we need
to be very careful to follow all the
right steps because if we don't, um, we
could potentially be in a situation
where we can't collect our taxes. Never
has happened to Millersburg. It's very
rare, but I've heard stories.
Uh, and it could introduce possible
civil liability for staff if we were to
spend without a budget, which we would
not do.
The budget committee is made up of an
equal number of council members and
citizens, which you saw tonight as we
did introductions. Um, holds public
meetings, receives public comment,
reviews the proposed budget, suggests
revisions to the budget. So, that's what
we're talking about as we go through
this. If there are things you want to
see revised, um, great. That we want to
make sure the whole committee is
directing staff to do that and then that
will be incorporated into the budget
that you would approve.
um then approves budget and recommends
adoption. Council actually
makes the does the adoption of the
committee doesn't control any spending.
Can't make binding decisions beyond that
budget approval.
Any questions on that stuff? It's just
review. Okay. So, quickly we'll go over
the structure of our budget. There's a
little bit of a change this year. And if
you were um aware, we did send out a
revised budget um yesterday. I believe
it was because of this change. It was
some structural changes changed no
numbers in the budget, none of the
spending, nothing. Um, and I'll show you
that when we get into it. Uh, so
general fund, this is um this is our
most flexible resource. It's the daily
operations of the city. So under the
general fund, we have an administration
program, parks and recck program,
emergency services, building equipment
replacement, and city events.
We used to have parks and recre SDC's
and that got pulled out to its own fund
this year. So then we have well there we
go. All the all the SDC funds have been
separated out. I think that skipped.
There we go. Uh then we have the street
storm water sewer and water funds. So
the sewer and water funds are what's
called enterprise funds. They're um they
have a revenue stream. They're they
function like a like a business
enterprise. The street and stormwater
funds have are what's called special
revenue funds. Um they're uh their revenues restricted or
dedicated for a specific purpose. And
then the SDC funds
are also special revenue but they have
some more restrictions on how that money
can be spent.
And then we have the economic
development fund which it's a special it
was created for a specific purpose. Um
but we talked about managing the
development of transition parkway and
all the grant funds and and things that
were associated with that. And then
object classifications are within the
funds or within the programs and funds.
And not every fund has all of the object
classifications. So personnel is only in
the general fund. Um, an SDC fund
doesn't have personnel. It also doesn't
have materials and services. It has
capital and it may have transfers. So,
you'll see that as we go through. Are
there any questions on the budget itself
structure?
I have a question. So,
you said that personnel is only in the
general fund. Why can we not apply some
of the labor that we're doing for
streets storm to the SDC's or do we just
not budgeted that way?
>> We do apply it to the street storm water
sewer and water fund um through
transfers.
>> Okay.
>> Yeah.
So a portion of each personnel each
person each position um is allocated to
different funds through that transfer
and it depends on the position of what
percent
Uh the next thing in order here is the
agency donation request. So I'll turn
this back over to the chair.
>> So tonight we have an opportunity to
hear from members of the community
representing various uh organizations
and nonprofit uh affiliations.
We've been provided applications in our
packet for review. Uh we have looks like
several members will be here to make
presentations on their behalf
potentially if we do have
>> let's answer question.
Thank you for the reminders.
>> And I forgot to mention earlier up on
the screen is the list of their current
request for this year and last year's
funding that was approved. And the
morning star range did not submit an
application this year. And they also did
not use that funding from last year
because it was intended for a roof
replacement project. So they said they
would request it when the project was
done. And I believe that project hasn't
happened. Okay,
for those that may not have heard,
Sheena, the audience is here to answer
any of our questions that the committee
may have regarding the applications.
Does everyone have an opportunity to
review those? We want to go through them
one by one. Any debates on the numbers
on the train?
Maybe just go through each one. Maybe
check we can or just I mean just talk
about
Um
the first one I have uh
the meals on wheels uh maybe the council
of governments
» um asking for $800 to support their um
class for Medicare
information I suppose for those that are
eligible.
eligibility.
>> I I called Alicia. Is Alicia here?
>> I'm there. You are. Hey. And uh this is
a new a new uh request um from last year
and and we had a conversation earlier
today and just wanted to share what I
heard and then we can ask questions. But
um we do have a So this is a a a uh
basically some u I think it was 12 12 uh
different 12 to 15 different uh meetings
that you would that they would put on to
educate and help um with uh basically
folks that are needing benefit care bene
benefits with from Medicare um and just
help um you know guide those folks and I
guess there was quite a bit of confusion
in the past. A lot of phone calls were
made to to the agency. We do have a
coach that is uh actually in in
transition right now being trained
that's out of Millersburg. Um so I
thought that was uh good to hear. And as
you saw in the packet, there was a uh um
at least one of the the the 12 to 15
meetings would be scheduled here uh in
the city. I'm not sure what how many how
many uh um people are usually getting in
those. Uh
>> yeah, why don't you come forward and
just get a little bit more of what we
talked about.
>> So, we're in the mic. You
>> want me to yell at the mic? Okay,
>> we can hear it.
>> Hello. Good to see you. Yeah, good
question. My sheepa coordinator went to
the OSU Gerontology conference today. So
I oversee the contract and am not as
versed as she is. But um I'm looking at
the last uh six months worth of data.
And in uh Lynn County, we did um
one at the Linbent Community College in
October that had 20 participants.
Another one in Lebanon that had four.
Um, another one at the Lebanon Senior
Center that had 52 participants. That
one was during open enrollment. Um,
another one at the Lebanon Senior Center
that had 35 participants later in
October. Um, and some other ones at
Samaritan at the hospital. So, it just
kind of depends on the space. Uh, most
of our clients enroll during the open
enrollment. So, if you're 65 or nearing
65, you know, your mailbox gets full of
all these options. They change every
year. last year, Samaritan Sunseted its
uh Samaritan uh Medicare Advantage plan
and so that left folks kind of wondering
what what can I do. Um likewise then uh
Corell's clinic had a change in a plan
they would accept and so we're kind of
the free unbiased community
volunteer-led entity. I've been
overseeing this program just shy of 12
years. Um, and last year in Lyn Benben
and Lincoln County, we trashed a little
over 3,000 calls between uh my two staff
who also do other programs, foster
grandparent, Americanore, all these
things. So, we're a well-known entity.
This is a gold star program at COG. Um,
we would love to start teaching some of
these seminars in smaller
municipalities, get more foot traffic.
Um, as I mentioned, um, earlier today on
the phone call, right now the state of
Oregon, who is the fidiciary for the
program, uh, they drill the data
collection down to the zip code level.
So, in in this zip code, which includes
Albany, I know, not just Millersburg,
uh, we we, uh, did one-on-one counseling
with 40 people in the last six months.
Um, if needed, I can ask my staff if
they can make a note if they were a city
resident moving forward. But the ask
here is for a class to be taught during
that busy open enroll enrollment time
between October and December. And then
everyone in the class would be offered
free personalized one-on-one coaching
typically done at the COG in Albany off
of Queen. We have a space there and the
appointments are usually like an hour in
length. Uh the coaches are trained pair
professional volunteers. These are
people in their retirement. They're
technically Americanore senior
volunteers. Um a lot of uh folks that we
get are retired healthc care providers.
And we also draw from the OSU um uh
school of pharmacy. They have the skill
set. They want to give back in
retirement. So
>> any questions?
>> Any additional questions? That's okay.
uh the funds since they're all
volunteers that are helping with this
program. Where are these funds going?
>> Good question. So, some for printing
materials, some for advertisement, but
the bulk of it would go to help
underwrite those two staff I was talking
about that does all the triage and the
coordination for these for the the
volunteer coaches.
So, we would create a project management
code and anytime they spend on the
project, they would they would code
their time.
I had to follow up with the
advertisement uh part. How would you see
the uh how you'd communicate with our
community?
>> I would ask you all what you think would
be best. Um you know, if it would be
print media, if there's some sort of
publication we can get into or radio ad,
I would I would ask you that
» it could be it's in kind. I don't know.
We just haven't crossed that bridge yet.
Yeah, I think this has been problematic
sometimes getting the word out. So
that's that would be it. But yeah,
flyers and stuff like that. We surely
probably get it on the board.
>> Well, there's a uh senior's disability
link on our website. It could go under
that.
>> Yeah. Well, but trying to get the word
out for the
>> Yeah, that's Yeah.
» Thank you, Lisa. Thanks. Thanks for the
info. Just as a reminder, we're not
making any decisions on these tonight.
We're just reviewing them and asking
questions.
ABC House.
Any questions regarding ABC House and
their application?
Very well written, thorough in my
opinion.
Boys and Girls Club
comments or questions there?
>> No, other than it's been a success.
Seems like just continues to see lots of
uh
>> Millersburg residents participating. I
think it's like 210 on the on the uh
the summer sports and then the
basketball was anotherund what was 126.
Seems like it's it's successful in our
community. Kids are using the program
Lake County Fair.
Just make note that was last year. I
think we saw we only provided $1,000. Uh
request is 5,000
and I don't know. I think it's a good
benefit to our community as well.
>> Right.
I believe there was a duplicate ABC
house application put into our packet.
>> not the second one,
but all my notes are on the first one.
Um,
this is Austin. Oh, butterflies.
I know it is.
I I know they've cut the um trips down
to one this year.
>> We got a is it letter or something here?
You saw something that way airfare is
going. It might be a half.
>> Yeah.
» That's a letter
we're hearing. Try do two
first.
I think 3,00 I think if I remember what
from the last year's notes
>> consistent of 3,000.
>> Yeah, I think it's like roughly $1,500
for to to send one bet. So that's two.
Uh, South Albony South Albony High
School all night
party
celebration. It's not celebrationally.
» Hi there.
>> Hello, ladies.
>> I'm Diana. I'm a mom of a graduating
senior for next year. I'm Sarah. I'm a
mom of a graduating senior of 2027.
» Do you want us to talk or do you want to
>> We're new to this.
>> We're new. Yeah.
>> Anyway,
>> I'd just like to mention something. Last
year, we received a thank you note
>> from the people.
>> As you really appreciate that coming in
saying,
>> "Thanks for your help."
>> Yes.
She had an older son that has graduated
as do I. And it was very helpful for the
donation. Definitely.
>> I know. I really appreciate.
>> Yes.
>> How large is the senior class this year?
We have 381 active juniors at the time.
They'll be seniors next year. Yeah.
>> And this is for the 27.
>> Yes.
» Excellent.
>> I think it's good good to support our kids as they hit a huge benchmark in
their their lives. Absolutely. I think
it's a nice controlled safe environment
for them.
>> Drug and alcohol free chaperon party.
Yes. So they get uh driving there and I
assume if they leave then they're
>> they're it's pretty much all you're
there to there if you leave you're out.
>> Buses here and school buses back and we
watch to make sure they're
>> Yeah.
How many did you have last year?
>> You know um so my son graduated last
year and I wanted to think just over a
hundred actually went.
>> Yeah.
typically about a third of the class
that ends up going, but you don't know
because we had a lot of people coming in
last minute to go. So,
>> cool.
>> Yeah.
>> Good.
>> Yeah.
>> So, if a third come in and actually
attend
us, none of the students had to pay with
that thing and
>> um they do have to pay. Last year, we
charged them, I believe, $30 to attend
the all night party. Okay. um this year
because their class is much bigger
they're charging a little more for them
to attend though.
>> So they be they are being assessed the
fee to attend as well as the
>> donations most of it is raised for them.
>> Okay.
» Or donation.
» Any other questions?
>> Thanks. Thank you.
Timber Ridge PTC
our teachers or committee
we've participated in the past there
you see it's 100% of their project
activity
just a small portion of doesn't appear
that there's any fundraising efforts at
least what I see
Another another great opportunity to
support our kids and their events. I
think it's a fundraiser also. So, it's
to kick off the way I read it.
>> Seed money.
>> Yeah, seed money to kick things off. So,
>> we don't have a representative. Oh,
there she is.
>> We have Anna from Timberidge PC.
>> Step on up the mic so we can hear you.
Thank you.
>> Yeah.
>> Angelina from Timber Ridge PTC. Could
you tell us how these funds would be
used if the city were to approve that?
>> Yeah. Um, so part of that would go
toward the carnival carnival that we
just had or upcoming one. Um, depending
on what is
done there will depend on what it's
going to be given. So this last one we
had um bounce houses there. That's
sometimes costing between 700 to $1,000
depending on how much they charge. And
then other things like um food for like
the cakewalk and prizes. Um if there's
anything left over, it does get put into
other things that we do at the school.
Um examples would be um
the money goes back to the students and
the teachers. Um when teachers are
needing something, if they use request
forms to ask the PTC to approve, for
example, um the tree class for field
trips, we've approved um cost to for the
for them to go on those field trips for
the tree club, tree tree class. Um,
other things would be uh focus room
snacks, um, school clothing supplies,
um, stocking the teachers lounge, um,
fourth and fifth grade school binders
like AVID prep, stuff like that is what
it would go toward if it doesn't go all
toward the carnival or like an upcoming
one is field day that we're going to
plan to have bounce houses out there and
um, snacks and everything for them.
>> Do apologize. I'm very nervous.
>> I'm sorry. So, are we
>> doing great?
>> This is pretty scary for me.
>> Well, I just found out about this like I
don't know a few hours ago and I'm just
like I don't want to do that. So,
>> you did great.
>> Thanks.
>> Any other questions? What grades does
this?
>> Um, so the carnival is for the fourth
through 8th graders because that's what
we do. So, it depends on what it would
go to or if it doesn't go to the all
school. um events. So, for example, the
fourth and fifth graders, they just um
the teachers just requested
funds to help cost uh help with that
cost of like over $1,000 for fourth and
fifth grade binders for this upcoming
year due to the school budget. Um it
just depends on where it would go. So,
carnival and field day, that's for
fourth through 8th grade. So whole whole
school, but if it goes to other things,
it would go to whatever is being
requested.
Sorry.
>> No, you're fine.
That's your question.
>> Yes.
>> Thank you.
» I don't see Tim in the audience, but the
Millersburg Cemetery, I was keeping um
fun.
Tim uh called me and I I talked to him.
I can answer questions for the for Tim
if necessary. Any questions? I it's
pretty much the same request before.
Um I I sit on the on the committee with
the cemetery. So um
it's just to maintain the groundskeeping
of it. Um
>> they are today nice. Yeah, they they are
running into some water issues that
we're going to try to work on this
summer, but but
no, just a runoff from the from the
>> basically that the work that they've
done uh the drainage and and it there
might be a spring that seems to pop up
every once in a while there causing some
problems in the parking lot, but uh but
other than that, this is to try to mow
and keep it keep it looking good.
Um, yeah, I think it's it's money well
spent.
>> Question on that.
>> Um, so correct me if I'm wrong. This is
I this is strictlyformational.
Miller cemeter is that not like a key
piece of original Millersburg.
>> Yeah. Yeah. So then why don't we do some
type of resolution or something where
this it's the city's responsibility to
make sure that some of these repairs and
stuff gets done and quit doing the
donations every year. Can we not do
something like that? I mean if it's if
we really want to recognize that Miller
Cemetery is part of this I don't know. I
just
>> I think that's a great question for our
next council meeting.
>> Yeah.
>> I mean but maybe that's the answer we do
bring it up there. I I just don't know
if we can. That's what
>> at one point that was offered to us to
>> take ownership of the property.
>> And I'm not saying we want to take
ownership, but I mean,
>> no.
>> Yeah.
>> I know there's a lot of things there
that we don't
>> maybe have a little bit of a heavier,
>> right? The cleanup, the I mean, just to
make it look,
>> I don't know. I
>> looks good.
>> Yeah. Make it part of the parks budget
or something.
>> I I think it's totally in our capability
of doing that as a council, as a city.
And I would I would uh actually yeah
look I would support that to some level.
Uh cuz yeah it is pretty you know we're
trying to figure out how to do it. We're
doing it with you know trying to do it
volunteers but it's some of the work is
you know
>> I know Janelle's in there great so
» just giving it out.
>> I know I have a clarifying question but
I think councelor had had a comment
first. I agree with Mike and I agree
with the mayor, but the trees are a big
liability down there. Some of those
trees are rotten
and they need to be trimmed or brought
down if the city's going to take over
responsibility for that cemetery.
>> I don't think they're proposing taking
just a
>> I wouldn't be in favor of that anyway. I
don't think that's there's issues with
cemeteries you don't want.
>> Right.
>> Okay. So, you're not talking about
taking over?
>> No, no, not taking ownership, but just I
don't know. It's It's an idea that we
can bring up in a future council meeting
for sure. And and and when we can dial
in sort of the details of what you're
getting at, but it's true. That is
another
>> Yeah. Support. Yeah.
>> Right.
>> Yeah. The trees that is on their radar.
It's just it's really expensive to take
a tree down. It's like really chainsaw.
>> Yeah.
Liability
maintenance and mowing and taking care
of it. I mean that
>> so for clarification um in future
budgets we could look at showing this
differently in our budget as a line item
in a different place. Is that what
you're thinking about?
>> Yeah, just something to where I mean
like I said some of the maintenance and
stuff is just in like it just to me it
makes sense in the parks budget but I
don't know if that's where it fits best.
That's just my first thought but
>> yeah I think said we probably need a
little more thought about how to do
that. Um, but if you want to make a
change in this year's budget with how
we're allocating that, that that's
feedback we would need to to get in
tonight. So if or for the next meeting.
Um, so if if this is something that can
be discussed in this council meeting and
see what the options are for the future,
great. If it's something that's more
urgent, we probably need to try to hash
that out sooner rather than later.
>> I I would think we leave it like it is
now and then study it. Look at how we
can do that. Take care of that.
permanent system.
>> I don't think we want to go through rush
into a change right now. I think we need
to think through it.
>> Yeah, agree. And I think the that line
item, we have additional funding in
there that we could pull from, but we
got a number of ways to do it
>> if if council so moves to do that.
>> And remember, it's more about how you
want to show it. It's all general fund
money. So if we show it coming out of
the parks budget versus showing it
coming out of the general fund here
administration, it's the same money.
» Any other comments? And of course range
has just
>> unless you want to adopt something for
them, they won't have the ability to use
that the next year because they didn't
request anything this year.
>> But when we plug, you'll see it going to
the budget and we plug in the budget. We
plug in last year's numbers as the
starting point. So just when we get
there, keep that in mind.
>> And chair, I think you might have missed
Northwest Art and Air Festival.
>> Oh, I did. You're right.
>> That was in there.
Right past it. Thank you very much, Mr.
Mayor.
» It was pretty much just like last year.
>> Last year's same information.
Uh it was right actually the ABC
the second one.
>> Yes.
>> No, it's mine.
>> Maybe you missed. They missed.
>> No, it's in there. I saw it,
>> but it's the same. And it's the same.
>> Yeah. Uh the plan
>> what's I think they actually wrote it up
this year.
» Strike that. Yeah, because they had to
come back and uh do a presentation. So,
they did write it.
>> So, that's where I was confused. So,
it's the city of Albany asking us for
money
>> and she came before.
>> Yeah.
>> Northmost Ordinary has always been the
city of Albany. It's just it's always
their pro that their event that they put
on um and we've participated in we have
» it's just on the slide here. I only put
Northwest Art in there.
>> That's really
>> And you came last year and presented to
us about that.
It did good this year to answer all my
questions.
>> All number six.
>> Yeah.
» Thanks so much.
Any other comments on the community
donations?
All right.
What's your thoughts on are you we going
to talk more about it or
Well, as I recall, we're not allowed
tonight without us making a decision on
those. It was just to factf find before
we
>> decision on those.
>> Yeah. Not make a decision to just talk
it through. What I mean on
>> as far as numbers.
>> So, we're looking at I had 38,500
sitting there.
>> Is that what it total? 3151.
» Can I make a clarification
>> please? In the past, this first meeting
has gone long enough that we haven't
gotten to that part of the budget until
the second meeting, and that's when you
usually have the discussion about the
numbers because we pulled the CIP
uh project out and did them in a
separate meeting. We very well make it
there tonight. So, it's not that you
aren't allowed to
>> do it at this meeting. It's just that's
how it usually worked out in the past.
» All right.
overview of the strategic plan.
» You're all welcome to stay.
>> Enjoy the numbers.
>> Thanks.
>> I thought a little bit com.
» All right. Uh we normally do a strategic
plan overview. Again, we went through a
lot of this in the CIT meeting
previously. So, I'm going to go just
skip through these slides. Stop me if
you want to talk about anything, but um
these have been updated with the update
to the strategic plan that was done last
year um around the time we were doing
the budget. So, these are the new words
you adopted. Uh this slide, if you can
tell on the screen, there are some uh
some of those are bolded. They're a
little bit brighter white looking. Um
there are things that we feel like
they're pretty uh they're all applicable
to the budget, but particularly
community trust and integrity and fiscal
responsibility. We want to be very
transparent through our budget process.
And then continuous improvement. Uh I
highlighted that one this year because
of the SDC fund changes that we're going
to be showing you. That is um that's a
change that we're making this year um to
better comply with all the budget budget
rules and also make things um a little
bit more straightforward and not have to
do some separate tracking we do right
now
uh strategic priorities
and then we went over this which is the
2627 priorities um at the last meeting.
So,
I'll go ahead and go on. You're good
with that,
>> please.
Now, the capital improvements program,
we went through this in great detail,
but what we did was got your input and
what is now in the plan that was in your
packet is the outcome of that. I feel
that we incorporated all the feedback
from that meeting and present that plan
to you. We won't spend a long time
talking about every project because we
already did that. U I'll just quickly
pull up the um the basically summary
sheet from each area. If you have
questions, we can talk about it.
Otherwise, we can move on. Um
so this is the totals uh that are in
that document for CIP projects for the
next five years.
So parks um again I won't read off every
project here. These are exactly what
we're talking about. Are there any
questions or comments on the parks? We
will go through this year's projects
when we get to the budget as well.
You'll see them in the budget. Um, but
the following four years, you won't we
won't be reviewing those again until
next year
or if you bring it up during the year.
Okay.
Got public facilities. The biggest one
in here is the maintenance facility and
yard which we
transportation.
We have a lot of projects listed for
this coming year. There are multiple
small projects and if you recall this
was one of the questions we asked. Do
you want to do all these projects this
year which requires general fund uh
money to get them done? We didn't have
enough in the street fund and you said
yes. So we moved them all all those
projects into this year in addition to
some that were already in the works and
need and go forward like the bridge
replacement at Waverly Drive at Cox
Creek and the
Miller or the Woods Road Mtor
storm water that's pretty light
waste water again these are these are
all projects we talked about the ATI
pump replacement project I don't believe
we had costs at the time we talked about
that and We do have those now. Um it's a
bigger cost this first, it'll span two
years, bigger cost in the first year
because we plan to procure the pumps uh
ourselves, not have the contractor do
it. We'll save um save money in the long
run that way and that will need to
happen
current with with contracting.
a question.
Let me know
>> on letter.
>> Uh
you got six on the first group of
numbers there. You got 610 375
and 85 and that comes up to 910.
>> Yeah, right.
>> Yeah, there is a math mistake there.
Okay.
>> Correct. That
>> millions
the catch
in the in that document there are
embedded spreadsheet tables and then
there are actual just typed in numbers
and this is one of the typed in numbers
tables. So we'll make sure we
And then water saw water man
replacement. That's the big one for this
year.
A lot of other projects related to this
treatment plant.
I think I had a question on that. Just
going through my notes.
Water, right? Yeah,
it probably doesn't make any sense, but
we have the the uh listed out Um, let me
find it here. Hang on. The AC
uh switch uh change out. Um,
for the water or for the the water line
>> is the the AC.
>> Yeah, that's it.
>> Transfer service AC pipe.
» And it said somewhere was like we have
about 10% in our city. That's still that old
um type of pipe.
>> Yeah. I don't remember the percentage
off the top of my head, but it said it
in there. Okay.
>> Yeah. And will that be that 10%? I'm
assuming not or it is.
>> It's the remaining of it.
>> There is if you recall we did the pro
project that was north of Pricks Creek,
>> right?
>> The last a year ago or so. That was the
other piece of it. Um, that piece is
still in our system, but it's isolated
and no surfaces are coming off of it.
Um, so technically it's still in the
system, but it's not it's not an issue.
>> The one that's south,
>> the one that's north
>> or the north.
>> So that's part of that.
>> That's that's the one that's north
>> up there. Um,
>> yeah. But that is all of the remaining
uh material pipe material in our system.
>> Yeah. But we're talking about replacing
the south one.
>> Yeah.
Yeah. I guess my qu I guess is
there any
I'm assuming it's in okay shape good as
good shape or I mean it's old
>> as far as we know but that type of pipe
is known for uh sudden failures not
leaks so as far as we know it's still
competent but it's
>> it's unless we dig it all up and look at
it we don't know for sure
>> when we had to cut into it for the other
one because we had to do a transfer or a
connection there it is still in pretty
good shape, which is a good thing.
>> What's it useful light?
>> AC.
>> Yeah.
>> In really good conditions, I think it
can be long like like 75
years.
>> This material helps with that.
>> Yeah.
>> Now, it's not a hazardous material
concerned with water quality.
>> Just clear about that. that trans
down there.
>> Uh I think that is another name for it.
I'm
>> not
I think so, but that's not the name
that's used anymore. So I think you're
right, but I'd have to look it up.
>> I was just wondering if we if that's
reasonable to try to move that sooner
into next year. is that
>> um
>> that's I mean it's half that's a lot of
money but
>> it is
>> we don't have any reason to think that
it's an urgent one but it's just
something we want to get taken care of
so we don't we don't want to not have it
in our list but I think a couple years
out is probably okay
>> that was my only question
I have one question I thought the meter
replacement was going to be sooner than
what we've got it on
It's going to be another year before we
start that
>> over another year.
>> It was always planned for 2728, right?
>> Uh yes, we they Albany with their
contract gave us flexibility to do it a
year earlier than that or a year later
as well. But I think that's what we
>> what I remember also is we I believe we
invested or purchased an antenna.
>> We paid for
>> a portion of that. this this this coming
year. Yeah, I know there was a little
bit of some spent,
>> but the big one was
>> going to be the the full meter
replacement. That one that you're seeing
up there.
>> That's that's what I remember.
>> And the urgency was to affect the
contract as quickly as possible to
preserve the pricing that they were
getting and allow us to be with that
take part of it.
The other reason that timing works well
for us is it will coincide with the end
of our current meter reader contract.
» Any other questions on water?
» Okay,
so we can dive into the proposed budget.
We always put the budget calendar in
this presentation. Not sure why because
you have it in front of you and we
already reviewed the dates. But if
there's any questions about dates there,
our next meeting will be budget meeting
will be on uh May 6th.
So the budget message,
if you recall from last year,
we are required to deliver the budget
message to you. So that was something
that came up last year. Why do we always
read this whole thing out loud to you
when you have it in your packet and
that's the reason um yes you have a hard
copy but it gets a record as well.
>> This is part of following the protocol
to ensure that we're
>> Yeah. Yeah. Okay. So I'm you got it. You
can follow along if you'd like or just
leave them. Uh, so this is the budget
message for fiscal year 2627.
By the end of June 2026, Millersburg
will look quite different than it did in
2025. Ball Corporation and Timberlab
will both be at or nearing completion of
their new facilities. Ball Corporation
will begin operation at its new aluminum
beverage can manufacturing facility west
of Old Salem Road and south of Coner
Road in the summer of 2025.
Timberlab anticipates working through
equipment commissioning and ramping up
to production at its facility located at
the western edge of the city in the
coming months as well. Additionally,
Gordon Trucking is nearing completion of
its expanded facility on Old Salem Road.
Pure Energy is constructing a new
warehouse and showroom and ATI continues
to make new investments in its existing
site. Another impactful change to the
visual landscape of the city is the
city's transition parkway and concert
linear park project. This project
creates a buffer between residential
areas north of Concer Road and
industrial development to the south. A
significant amount of landscaping has
been installed to act as a screen and
the multi-use path will provide a safe
walking and biking route for our
residents, meeting both transportation
and park goals of the city. The project
will also route industrial and pass
through traffic away from Coner Road and
the homes in that area. The new road and
park will be open to the public in the
summer. This project was not funded by
taxpayer dollars or other general fund
revenue. It was paid for by revenues
associated with the new industries and
grants.
As these industrial projects complete
construction and move into operation,
Millersburg will begin to realize the
anticipated benefits of increased tax
value and franchise fees. Because of our
strong industrial base, Millersburg has
been able to avoid additional fees on
our residents that many other
communities find necessary to impose in
order to simply maintain operations of
the city, public safety, storm water,
streets, etc.
Although our revenue projection looks
strong, we keep current and future costs
increases in mind as we add amenities.
Maintenance costs and future replacement
costs must be considered. Additionally,
new and increased regulatory
requirements continue to add
responsibilities to cities and increased
costs. State is currently working to
issue a new storm water permit which
will include new requirements for
complian. The total maximum daily load
or TMDL program, which also protects
storm water, has added requirements we
must comply with in 2026. And new
environmental protection agency rules
regarding lead and drinking water
require additional inventory work in
2026.
In each state legislative session, new
laws are passed that impact city
operation. Lately, land use, housing,
and development have seen significant
changes, creating a continual need to
evaluate impacts and make adjustments.
Street maintenance has been a big topic
in the past year. Because of the age of
most of our roads, we've been able to
keep them in good shape with minimal
maintenance. However, as they get older,
more costly maintenance will be required
to keep them in this condition. Current
street funding sources are not adequate
to cover these costs. Like many
communities facing these issues,
Millersburg is considering future
funding options, including local fuel
packs. For this year, money is being
transferred from the general fund to the
street fund for planned projects and be
and to begin to build reserves. Our
proposed budget includes a new
maintenance staff position and otherwise
generally maintains the status quo for
operations in the general fund. The main
differences from last year's budget are
found in the capital projects. One
organizational change is that system
development charges or SDC's are now
separated into their own funds. This
results in the addition of five new
funds but no changes in how we track or
spend SDC's.
This past year, we experienced a 6 and a
half% increase in our tax base to
$840,35,6722
invest value due to continued new
investments by our industries. The city
is continuing to explore options for
development of approximately 9 acres
identified for a town center, which
could include a live work environment
featuring restaurants, professional
and/or personal services, and open space
for outdoor dining and community event.
Our strategic plan facility master
Capital improvement program development
code municipal code and policies and
procedures continue to provide the
guiding principles for the budget. This
year council also adopted a list of
priorities for fiscal year 2627 which
steered development of the budget.
Budgetary changes change highlight. So
listed below are highlights of the
proposed budget. General fund revenue
overall revenue is projected to remain
steady. We'll see an increase in tax
revenue based on assessed value
increases. Uh decrease in state shared
revenues. Liquor and cigarette taxes
have all been going down. Franchise fees
projected to remain steady but could be
significantly higher depending on timing
and ramp up of new industries.
Receipt of enterprise zone clawback fees
is now anticipated to begin in fiscal
year 2728, but we could receive some in
early 2027.
We expect a decrease in construction
excise tax which has passed through GAPS
uh the school district due to lack of
def of definite new construction
projects beginning in fiscal year 2627.
This shows us both revenue and
expenditure in the general fund building
program.
Uh in administration personnel we're
proposing addition of one FTE full-time
equivalent in maintenance uh and an
engineering intern for six months.
Materials and services funds previously
anticipated for the urban reserve study
are now not required because it is fully
funded by a grant. Most other
expenditures remain similar to prior
years with some vendor driven costing
fee. And capital expenditures include
replacement of aging HBAC units at city
hall, dining and lighting improvements
at gateways or entries to the city, and
beginning planning and design for city
maintenance facility
in the parks and recreation and parks
fund. Uh materials and services, reduced
contracted services for seasonal help
due to addition of permanent maintenance
position, increase in water expenditures
for irrigation of concert linear park,
addition of signage, trash cans and dog
bag stations to concert linear park and
replace west shop rollup door. Uh
capital expenditures include city park
path repair and ADA connection to
playground areas area city park north
ball field drainage and renovation
pickle ball courts which we are pursuing grant funding for uh beginning
planning and design for splash pad and
there are no planned expenditures of
parks SDC funds in this proposed budget.
Uh we do have an increased reserve for
parks projects program for fiscal year
2728 is a CIP
emergency services uh we're adding a
generator fuel filtration system and no
other significant bud budgetary changes
from the prior year and the building
program is primarily passed through for
the construction excise tax to the
school district decreased planned
expenditures due to lack of definite
construction projects
In the equipment replacement program,
maintaining equipment replacement funds
for city facility and parks and
recreation equipment. No budgetary
changes from prior year. City events, no
significant budgetary changes from prior
year. Street fund and street SDC fund.
Transfer of funds from the general fund
for capital projects and to increase
street fund reserves. Transfer of funds
from economic development fund to street
SDC fund from grant reimbursement. No
other projected system development
charge revenue in the coming year. Grant
funding and expenditures for
transportation system plan update,
increased street sweeping costs,
additional crosswalk on Millersburg
Drive and sidewalk infill along Morning
Star Road, street lighting conversion to
LED with energy trust of Oregon
incentives, and addition of street
lighting to Woods Road. Expenditure of
SDC funds for Woods Road shared use path
design and Cox Creek bridge replacement
in the stormwater fund and stormwater
SDC fund. continued funding for system
cleaning and inspection, inlet
reconfiguration at Son Street,
Millersburg Drive, uh, and no revenue
expenditure in the stormwater SDC fund,
sewer utility fund and sewer SDC fund,
ongoing operation of system, no
projected system development charges,
revenue, capital projects at the
wastewater treatment facility,
rehabilitation of manhole at ATI pumping
station discharge, ATI sewer lift
station capacity upgrades,
water fund and water DC fund. No
projected system development charges
revenue. Increased water treatment plant
operational costs. Capital projects at
the water treatment plant. Additional
lead service line inventory work
required by EPA. Replacement of water
maintenance value law due to corrosion
and in the economic development fund.
Anticipated final reimbursements from
state grants associated with new
industries job creation. Transfer of
grant reimbursement funds to street SDC
fund. completion of transition parkway
project and general support for
remaining industrial and commercial
property.
» Sorry, that's a line.
>> Forgot. Sincerely,
>> yeah, for being, you know, a letter
here.
>> It's not necessarily a requirement to
read every word, but we do this. We
know.
>> No, that was a lot. That was a lot. That
was really good. Thank you for that.
» All right. And if you had questions or
comments on anything that was in there,
we'll get to it in the budget as well.
So, please bring it up.
Uh, we usually go through city trends.
These haven't changed. Um, I haven't
nothing has changed on these slides, I
should say, since you last saw it. Um,
so I'm going to get through them fairly
quickly. I think you're all aware that
we um are pretty split even pretty
evenly split between residential and
industrial. Could you add a bullet point
>> to that?
>> In the future.
>> How many residential households do we
have?
>> I can't add that bullet point. In the
future, I don't know off the top of my
head.
» I'm assuming we have those numbers
through either the sewer connection or
the water connection.
>> Um, we have numbers of accounts, but
that's not We can say residential
accounts, but not everybody has a water
or sewer account that we still have
people on well.
>> The housing needs analysis has that
information,
>> though it's a little bit dated, but we
have that information.
>> Perfect.
>> We would definitely have it as of the
last sentence.
>> Thank you.
» We're still hearing the same things draw
people to Millersburg as we've been
sharing in the past. our large lot
sizes, easy I5 access, and people feel
that they really like our rural feel.
Even though we are a city, that's still
a a value. Um,
I did change this one a little bit uh
because our our population growth has
slowed. Um, the change priorities from
10 years ago. I don't know how if the
priorities are changing as quickly as
they were maybe five years ago when we
wrote this in the first place when we
were still seeing that steep climb in
population but things have definitely
changed from period of time ago.
So here's our population graph. As you
can see it has leveled off in the last
uh couple of years and that's not
surprising because we haven't had any
new home building really. Uh you'll see
that on a future slide here in a minute.
Um but we do expect that to change in
the coming next year or two. Uh but
while our population has not been
increasing, our assessed value has still
been climbing u pretty steadily and
that's due to the investment industries.
This does not reflect the new industries
coming in. This is um investments ATI
has made. It's also uh enterprise zone
agreement expirations. So when an
enterprise zone agreement a tax
abatement that exists uh reaches the end
of its three or five years and expires
then that value comes onto our taxables
and so some of that is is related to
that as well but we've we're still
seeing steady growth in our existing
industries.
our assessed value by type for 2025. Um,
I think the first time I put this
together, it was about even. It was
about 5050 residential and industrial.
And now, uh, the commercial industrial
definitely has a bigger piece of the
pie. It's always been a little bigger,
but it was closer.
I always like to remind everybody about
our property taxes. So, this is all of
the districts in Millersburg, and we're
pretty simple. have multiple different
areas with different tax different total
tax rates. Um but Millersburg is is
pretty homogeneous. So uh the total
effective tax rate is I can read that
1550.
» Yeah. Um but of that Millersburg's piece
the part we get is $3.50 per thousand.
So the rest of that's going to the
biggest part to the school district. uh
then Lynn County and then Millersburg is
the third biggest uh portion of that and
then there's some other smaller pieces.
Um of that $3.50 per thousand that we
get 74% of that goes to our emergency
services uh fire and law enforcement. So
that leaves us with about 26% for
remaining city services does not include
the other revenue sources that we have
like franchise fees which are what make
it possible for us to function the way
we do with most bigger part of our tax
revenue going toward emergency services.
And then I don't think we had this slide
in here last year but we've used it in a
couple presentations. I thought you
might find it interesting. Our combined
maybe we did have it last year I'm not
sure. our combined tax rate compared to
others around us. Tangent doesn't have a
city tax. They also don't have a real
water sewer system. Um yeah, so we're
significantly lower than all of our
neighbors.
» Good job.
>> It's not me. It's all the history of
Miller Street, right?
>> All right. So, we always like to point
out our top 10 assessed values in the
city. I mean these are the industries
that make that possible but obviously
ATI previously known as WAN is our
biggest but we've got Ford Pacific Core
U because of their service center here
and all their infrastructure ti squared
uh then warehouser the interotal center
makes this list capco which used to be
Palm Harbor and BSI and then Loves is
our last one
that ain't even operating
But
>> you do
uh look at our franchise fees uh history
and you know we've seen the last year.
So keep in mind the graph on the left is
everything except power and it's such a
different scale than the power that we
put them on different graphs. So the
garbage continues to go up in public
services
link are trending down. That's not a
surprise they've been trending down.
There's other options people are using
these days. Um, Northwest Natural that downturn there at the end,
I don't know that that's indicative that
it's going to start going down. It could
be that that peak, this peak here was
just an abnormally high peak. Um, but
gas usage is very much driven by our
industry. So, one small change up or
down, small change, big change up or
down with their production really
impacts that number. So, we'll see what
it does next year. I don't know that I said means it's trending down.
Power usage is trending up and uh which
means our total which is the orange line
is trending up.
Any questions on that?
>> As our industry make improvements for
efficiency. I would expect to see both
of those flatten at some point.
>> You would think so.
>> That's drastic. And I think the Pacific
power is going to increase even more
when ball comes online.
>> It will. Yeah. Ball and timber level.
The ball's the bigger one. What you see
here, this dip, I mean, look at the
years
>> following, you know, this was CO, right?
Caused this is the years
>> at and immediately following CO and then
it's the ramp back up. And this is pro
the steep climb is probably due to ATI
primarily. They've been doing a lot a
lot of work, a lot of new investment.
>> Um, which means a lot more power.
>> Yeah. I I see gas declining or flat
flattening, but
power I don't power is going to be just
continue to ramp as we go more and more
electronic and
>> and energy efficiency is great and I I
mean that may change this over time, but
with these large industries, their usage
is um probably going to continue.
>> Yeah, that's going to skyrocket.
» Um, building permit permits issued. We
like to show this because it's just an
indication of what's going on in the
city. Um, you can see in this last year,
that is two building permits for single
family homes that were issued. That's
all we have last year. Uh, but the
orange line, which is total permits, has
been pretty steady. There's still people
doing things adding adding on doing
additions doing mechan that could be
mechanical plumbing additions ADUs
anything that's not a whole single. So
um we do expect some more home
construction in the next few years. Um
there we're hearing but
>> two
you said two there just two.
>> There were only two in the last year.
>> Really about Alexand.
>> Yeah.
>> That's crazy.
>> Yeah.
Well, it's it's um the
subdivisions that you've seen go in in
the past, like they're building out all
those lots right after they're done.
They're not
>> they're not spreading out over years
after the subdivision.
>> I know we got one for 2026 because it's
right right along my driveway.
>> Yeah. So, so these these small ones
we're having here are kind of the one
somebody has a partition and built the
house or there's a couple of empty lots
that were still left in subdivisions
that somebody held on to and we see a
house go in there. But yeah, we we
expect to have a most likely have an
application for a new subdivision coming
in pretty soon. So, in the next year,
the own construction lags a bit because
got to get the infrastructure in first.
Okay.
Now we're ready to go to the prior years
adopted budget versus actuals. So we
can't we have to go back to 202425
because the current year 2526 we're
still in it. We don't have actuals
because we're not done with it. So this
is uh this gives us a picture of how did
we do how did what we adopted compare to
what action and these are all based on
the audit that was done. So there's firm
numbers. So first on the left is
revenues. So in the general fund the
budgeted revenue is a little higher than
the actual revenue and that's unusual
for us because usually we try to budget
a little bit the other direction. We
want to be conservative. The reason for
that is that enterprise zone clawback
fee that we thought we were going to see
coming in earlier and just the timing.
It's the one that would be coming would
we start to see is for ATI and they had
a delay in construction. So it doesn't
start to uh we won't start to see that
until the year when they actually put it
in service.
The street,
sewer, and water all uh revenues came in
higher than what we budgeted. Storm
water is just so low because we don't
really have any revenue in there. It's a
few permit fees, but there's no fee for
storm water. In the economic development
fund, we expected to get some grant
reimbursements last year, the prior year
that actually came in this year. So we
that money came in. It's just the timing
of when it came in.
>> Had it come in before June 30th of 25,
would it have met the projection?
>> Um, probably not because they're
reimbursible grants. So I think we put
them in there in that prior year
um thinking they might come in at that
time, but they'll they'll come in this
year and actually a little bit at the
beginning of next year because well part
of it is because the half of those we
can't request till the project is done.
Uh they can do intermediate uh
dispersements throughout but they'll be the the last one at the end.
Uh and so since the end of the project
is going to be into
it may be in June actually but we by the
time I get reimbured it'll be July or
later.
On the expenditures side, um I think
everywhere you see me budgeted higher
expenditures than actual again in the
economic development fund. This just has
to do with the timing of transition
parkway. We wanted to budget if it went
real fast and we needed to spend all
that money in that year that we had
planned to do that. We also would have
had more of this reimbursement to offset
that. Um but this is where we landed and
that's fine. Um the project itself is is
exactly on track.
>> It didn't happen in a general fund.
That's a big
» um I'd have to go back and look Um
actually when we get into the budget in
the general fund um remind me because
we'll be able to see the breakdown by
line item of what was the actual um in
there and almost 20%.
>> We tend to budget higher than we than we
ended up in the general fund, but that's
a big difference. Yeah. And I think
there's a specific project reason, but
>> Okay. No, I'm just curious because
>> dive into those.
Well,
Keep an eye on that and if it's not
answered by the end, let's revisit.
Okay.
So then we usually look at the
comparison of adopted to proposed
budget. So meaning
what we adopted last year 2526 compared
to what we're proposing this year. So
what what's different?
So in the general fund the
administration program has a significant
increase. That's because there's several
reasons. One, we are proposing a new
position. Uh so that is some of it. Uh
our health insurance had a 14% increase
um this coming year. And the biggest
piece of that is transfers to the
street.
That's where that comes out.
Interesting. And you'll see the
breakdown
spread. Uh oh, also let's see, new parks
and wreck projects. So the parks and
wreck is higher.
There was an $85,000
increase for assess value increase in
assessed value emergency services. So
emergency services uh the fire piece of
that which is by far the biggest part of
that number is based on a calculation
calculated on our assessed value. So
when our assessed value goes up by a six
and a half% that payment to Albany goes
up by a significant chunk because the
agreement is they get $2 per thousand of
our $3.50 per thousand.
So that's why that number goes up. Uh
there's a decrease in the pass through
for the construction excise tax.
Let's see. All the reserves for all
these funds, including street, storm
water, sewer, water, are totaled at the
bottom in the reserves. So, we'll break
that out later in another slide, but
they're not in those the way you see
those funds. Uh, so we're on water,
there's growth increases. When we see
growth, including industrial growth, it
increases system usage. So, the numbers
tend to generally go up. Um, but it's
also reflected by increased revenue.
This is expenditures you're seeing that
we're budgeting. So, the revenue would
offset that. Uh, also increased costs to
Albany for water, the billing changes.
Uh, we talked about that last year
over the past year. Um, I think that was
our first full year of really seeing
those changes uh in all the quarters.
And so, we're tracking a little higher.
So, we're bumping that up a little bit
again. And then capital projects. Um, in
the economic development fund,
transition parkway is wrapping up. So
those numbers are much lower because
we're not planning to have those big
expenditures.
Uh so the total appropriated funds at
the bottom reduced significantly. That's
because of transition parkway being
done. Unappropriated funds decreased and
reserve funds increased because we are
moving money um to parks, public
facilities and street reserves. So those areas all have reserves shown now
that were part of the unappropriated
report. But when you add those two
together, there's still an overall
increase in the total of reserve and
unappropriate funds by 183,000.
Are there any questions on that? Do you
need time to digest those numbers?
Okay, now we'll dive into this year's
budget. So, before we get into the
spreadsheet, we'll go over some ways
that we sum those numbers up and and
give you the big picture. And sorry,
that's a little hard to read.
Before we jump in there, does anyone
need a personal break? But we take five
before we get through this. All right,
there's a thumbs up. So, let's recess
for five minutes.
>> And you can read all those numbers while
you're
>> Heck no. I gota catch up on the NFL
draft since someone scheduled this on a
draft night.
» Yeah, we know where that
» Anybody get drafted yet?
» Sadique went to the Jets. Sorry.
He doesn't think
Sadique went to the Jets.
>> Oh, did he?
>> Are these charts in our packet?
>> I think they're a little higher than you
expected.
>> Yeah, 16th overall.
>> That's good.
>> I mean, they're sort of in there, but
they're
>> displayed different. I mean,
>> the numbers are
>> the all these numbers come directly out
of the budget, but they
graph.
>> Okay.
sheets and put them in with the final
verd.
>> You can read about it in the morning.
>> Mine's coming up. I don't know if five
minutes is going to be enough.
>> You can read about the morning
» today.
>> Yeah,
>> you can shift your desk closer this way.
>> That's right.
>> In the view on here, it's pretty small.
>> Easier to on your monitor.
» You're getting older.
» So much
Yeah,
>> I think
there's
» liquor license $40. $45.
>> Must be Humpties.
» Well, sells alcohol. So, does they have
to have a
>> beer and wine license?
>> They're the only one in town that's got
» loves, you know, walk out. They still
have to have a license for I believe so.
Yeah.
>> So, the license is less than 45.
charge per quantity. Humpties would pay
a month,000
» each month.
» They have a gas tax
» start.
» You look more distinguished.
>> They're not helpful.
Oh, it's okay. If I didn't have my
context in, I could read this. Just
they're not
Why? Why even bother? Right.
>> Like like this official beer, right?
>> Just makes your breath smell like
drinking beer. Right.
>> Okay.
>> No, there was See, I got into the habit
of drinking coffee. The first ships I
was
>> they had a tendency
older ships
somehow
fuel oil
fresh water.
>> Oh
laxative
add coffee to it.
>> Why not?
» I mean
>> it helps. I know that.
>> That's
>> Yeah, but
>> it's 97% water.
>> Just like here. 97% water.
>> 3%.
» Played golf today for the first time
this year.
>> Hey, good for you. How'd you do?
>> 79.
>> All right. That's not bad at all. That's
good.
>> No, it's not bad. Especially with bad
children.
>> Yeah. How many mulligans though?
I'm married to a mull.
» That's awesome.
>> That's crazy that so quick healed up.
That's awesome.
>> Asking tomorrow how it feels.
>> Yeah. Broken on board.
>> I'm not sure my physical therapist isn't
is happy about me playing golf.
>> Yeah,
>> I'm playing tomorrow and
>> tournament, right?
>> Tournament game.
>> That's right. Yeah,
» it's uh spring game weekend
on Friday before the spring game because
everybody's in town. They have this golf
tournament at Springfield Country Club
or Pineway or something now.
>> And they have coaches and players at the
T boxes. It's Tine. So when you're
standing around waiting for a group
trying to get out of the fairway, you
can you get to talk to coaches
>> players. They have the same every hole
has a different setup.
>> That's awesome. So, wow.
>> It's about $1,000 a person play, but I
get them free because I used to be on
the board.
>> I was gonna say that. Yeah, that
>> that's pretty cool having that every
four.
>> Yeah, it is. It's It's a good fun.
>> Dang.
>> What?
>> You realize the first tight end to go in
the first round since 1975.
>> I knew that he was going to be
>> back to numbers.
>> 1975.
>> Not the numbers on the draft. I'm stud.
>> You have a better answer now for you
because Sheena found it on why.
>> Good job, Shea.
>> Um that was the year where we changed
how the building fund worked with um we
used to take the permits in here to
Millersburg um through Millersburg and
then they would go to the county and so
people would pay us and then we would um
have to transfer that money to the
county and that changed when they went
to their online billing service. So the
payments just go to the county. So that
happened. We budgeted for it to be that
way that year, but then it changed. And
so what was a budgeted to be a $485,000
expenditure was actually
where's that? Uh about 160. So that was
a big chunk of it.
>> Who does the inspections now on
building?
>> County. They've always
>> county stills building. We inspect
public works
uh parts of things. They inspect the
private plumbing and building.
>> What height you out there with the
measuring tape?
>> So that county.
>> Yeah. Good. Because I've seen what the
county can do and their measuring tapes
are different.
» All right. I'm going to try see if this
helps
>> to walk through this the numbers in
table.
So the when I have these on I can only
see my screen. So
the so these are estimated available
resources and
um expenditures as well. So the
beginning fund balance June 2025 that
number comes from our audit. So that's a
firm number. Carryover from fiscal year
202526 our current year is something we
project. So we we look at expenditures
to date. we project where we're going to
end the year and we're expecting the
carryover about $550,000.
So that's our our starting point, our
beginning fund balance is the adding
those two numbers together. Um then the
rest of the numbers here on the left are
the uh revenues we expect our tax
revenue
um other you know the the state shared
revenues which are the liquor taxes, the
state revenue sharing which is also a
liquor tax. just comes through a
different way and cigarette taxes,
franchise fees, the transfers from the
enterprise funds. So those that's for
the personnel
costs and for material some of the
materials and supplies are also covered
by the water and sewer fund because
those are utilities we run. So they
cover some of the costs of our utility
billing system and office uh having an
office to print bills and build from.
Uh
any questions on the rest of those
revenues?
Okay. Then on the right, the estimated
expenditures. So personnel, materials,
and services, parks, and recreation.
There's an asterisk there because the um
that does not include the parks SDC's.
Uh there is a transfer from the previous
general fund parks SDC program
to the new parks SDC fund of in the
amount of the SDC balance that's not
part of that $191,000
but it it's it's just moving from one
place to another. Um
see
the
you see the transfers the transfer to
street transfer to storm uh those are in
there as well.
Any questions on the expenditures?
>> Yes. Emergency services, that's for the
fire department.
>> Fire and uh LPS,
>> fire and police.
>> Has any provision put in been put into
place because we put the solar on top?
>> No. Uh so our power costs are in that
number. So hopefully we should see in
the next year a decrease in our power
costs, but I didn't budget that way
because that was not a
>> we don't know those numbers.
>> Yeah. But next year we'll definitely
want to take that into account.
Any other questions on those?
Okay. Uh so then reserves. So identified
general fund reserves are 1.93 million
and that number is adding up the three
numbers below. So
the seven 650 plus 780 plus 500.
And those park reserves
are for projects. You'll see this in the
budget. We made notes, but those are for
part for projects that are planned for
next year in the CIP, not for all five
years in the CIP, just next year's
projects. Uh, and the same with future
facilities. That's the public facility
side. Uh, we have an unappropriated
2.385
for and then the total would be the 1.93
plus the 2.385 is uh about $4.3 million
of general fund reserves. And that is
about 69% of our general fund
expenditures. It's just the number above
that you see there and the math for
that. Um
then down in the next one, we always
like to look at what are our estimated
operating revenues and operating
expenditures. So it's fine to spend down
our reserves for capital projects if
that's what you all decide to do. We
don't want to be spending out our
reserves with operating costs because we
will quickly run out and not be able to
sustain our operations. So
for the upcoming year, our total
estimated operating revenues are about
5.25 million and our proposed operating
expenditures are 4.7.
Uh so that leaves us about about
$488,000
below our operating revenues.
The operating expenditures do exclude
reserves, capital, and contingency. Uh,
and that $200,000 transfers to to
streets. So, that's assuming we're not
going to transfer $200,000 every year to
streets to maintain operations.
Uh, and if you want to do that in the
future, we can look at that. But that's
just how those numbers were added
together.
uh it also does include funds
transferred from parks SDC program to
the new SDC fund which I already
mentioned. So question had come up
previously about what is what is the
right amount of reserves and there isn't a requirement for that it's
really what is the right thing for each
municipality. So that is that number
represents
um uh 60 69% of our total expenditures.
It's 91% of our operating expenditures,
but we got to think about what projects
we have to do in the future. So,
I this isn't really part of the budget
process, but I'll mention that Sheen and
I have been talking about looking pretty
soon at adopting some financial policies
with council um that would address these
sorts of things. It might be helpful to
everyone to have those written down as
far as what our targets are and how we
want to to manage that. And contingency
as well, which we
because that question came up in the
last meeting also.
So is there any question on the summary?
All right, this is just our listed
restricted funds. We show it every year.
Um the prior year we had about 4.5
million. Uh at the end of this year we
project to be at about 2.6
total. between parks, street, storms,
sewer in water. The difference there is
projects we we've spent money, right?
Capital and then in the next year we
look to be at about $2 million. And
those expenditures we'll get to in the
budget, but the sewer lift station or
sewer ATI lift station upgrades probably
the biggest piece of those expenditures.
And then the proposed in this proposed
budget dedicated reserve funds. And so
this is where we've talked about these a
few times. You gave us feedback in the
prior meeting that you wanted to see
more money in reserves and less in
unappropriated. So that's what this is,
but we can certainly adjust this in the
budget if you want to
before you adopt it. So we've got the uh
total reserves in let's see
administration that's for the public
facilities. The parks and wreck is for
the parks projects. the uh equipment
replacement. We've had $5,000 $500,000
in that for several years in the budget
and parks and wreck SDC SDC amount.
The street fund reserve does include
$520,000 for Zulk and Millersburg Drive.
So when you look at that number,
probably want to take in your mind take
that out because that money is
restricted at this point to those uses
or maybe other things. but it's still in
our in our account in our budget. So, we
want to show it. So, we don't really
have $724,000
of reserves there that we can use for
anything we want.
Any questions on that?
All right. Now, we're ready to go into
the budget itself.
And going to pull up
the actual PDF that is in your packet.
So, if you want to follow along there,
you can. It is the revised version. If
you have notes on the original version,
that's fine. There's not. The only
difference is how we handle those
transfers with the SDCs. And I'll show
you on one of the sheets. So, it's
makes more sense.
All right.
So,
in the past you said don't go over every
line item. You don't need to go through
every number in there. Um, but we'll
scroll through, hit some highlights.
We've add Andrew and I added some notes
in here, things we wanted to point out
as we went through. Um,
feel free to stop me at any point if
there's something you want to dig into
further and I'll just pause in between
stuff, but if you're good, we can just
keep rolling. So, this is our general
fund summary. Um, general fund, like we
talked about, is split into multiple
programs. And so, This is the place in
the budget where we sum all those
together. Um, one comment or one that we
added because the question came up about
contingencies. So, this contingency is
$600,000
635 when you add in fire um for
emergency services
because that's approximately close to
10% of our general fund expenditures.
So, did some looking into this. That's a
pretty average number for uh cities in
Oregon is what I've I found. Some aren't
able to do that and they have to go with
a lower percentage, but in this range is uh kind of a good um place that
cities like to be.
And we already went over most of this
general fund stuff on those previous
slides. So, I'm going to keep going.
Um here you see what we just talked
about. These reserves are the next
year's planned CIP projects
and our expenditures by program.
Um administration is the biggest piece
of this of the general fund followed
very closely by emergency services
questions.
All right. So more detail on the
resources of the general fund. um
already mentioned this. All of the all
these three revenue streams from the
state liquor tax uh revenue sharing and
cigarette tax are all going down. This
is statewide. All cities are seeing less
aortionments from the state. The
explanation I've heard is the usage has
gone down. There's less alcohol sales,
less cigarette sales.
Any questions?
>> I have maybe
I'm assuming it's the emergency
services. That's personnel. Where is our
actual
county
sheriff's line item? What does that fall
under?
>> So, this is resources. Uh you're talking
about the expenditure.
>> Okay. So, we're not going over
expenditures yet.
>> We're not there yet, but we will be very
soon.
>> Okay.
>> So, that's resources. Uh administration
resources, and these are the resources
in um parks rec
program and events. So the parks and
recreation STE program resources this is
where I want to point out you're going
to see this in streets, water, sewer and
storm as well. So we are showing the
resources in the original place where it
has been and there's a little footnote
there says a parks SDC special revenue
fund was created in school year 26 27
and funds from the general fund parks
SDC program are transferred to the new
fund the parks SDC program within the
general fund is being discontinued
historic information remained in this
program through fiscal year 2930 so when
we create a new fund which we wanted to
do to separate the SDC's we can't just
sddly only show that money in a new
fund, which is what the first version of
the budget showed. We actually have to
show a transfer from where it was
previously to that new fund. So, that's
all we're doing.
Uh we are not budgeting any revenue for
city events. I know they're working with
sponsors, potentially maybe getting
donations, but we've u historically not
budgeted much revenue there because we
just don't know what it's going to be.
Um, you also see the fund narratives
interspersed the budget document and I
won't read all the words on them.
They're very similar year to year. They
do when you get to the ones that are
affected by this FCC transfer, there's
information about that and they do list
the
specific things in that part of the
budget that are notable. I think we've
already talked about most of them
because a lot of them are projects. So,
I won't read all the words but
now we're getting on to expenditures. So
administration program expenditures the
first section is personnel. So here's a
question for you all. We budget cola
every year based on cost of living
increases based on um
uh in January. So, I did those numbers.
In January, it was 2 and a half% based
on the indexes we use.
Now, we're at about 3%. And it's
probably going up. Um,
it's, you know, when we, when I first
did this budget, things in the world
have changed since then, actually. Uh,
do you want to stick with the two and a
half% in the budget? We're going to
present COLA at the next council meeting
for actual adoption. We always do that
in May, but we want to make sure we
budgeted appropriately. So, we don't
need to get into that whole discussion
now, but if we don't budget for more
than two and a half%, probably don't
want to to adopt more than two and a
half%.
We've historically stuck with January to
January because that, you know, if we
switch months in here now, we're going
to potentially miss or double count
increases. It's more consistent to stay
month to month. It could a big bigger
increase next year and we could have a a
big jump or it may not. It may level out
between then and now. But just wanted to
bring that up for you to think about.
You don't have to say something right
now, but before we adopt the budget, if
you want to consider changing that, we
can make that change in the approved
column. But that kind of change ripples
throughout the entire budget because of
all these transfers for personnel that
go back and forth. So
think about that. So when do we normally
approve colas?
>> May. So at your next council meeting,
but it's been based on the January
numbers.
>> What was that? It's two and a half.
>> Two and a half.
>> And it's clearly going up.
>> It's clearly going up. Nobody knows
what's going to happen. I would say, you
know, in the next year,
>> right?
>> So,
» and you said we are in insurance
increase 14%. Yeah, that's actually one
of these comments down here.
>> The medical insurance, you see the
number increased quite a bit. That's a
combination of adding a new staff
position
>> and a 14% increase in premiums. Uh we
did not I'll have to go back and look,
but we didn't have significant increases
for several years in a row. They were
pretty low, and now that's what we're
having.
>> 14%
>> 14
uh And then the maintenance, you see two
FTEEs here with the maintenance
assistant. That's the new position that
we're proposing. Um, we'll be bringing
that to you for approval at the May
council meeting as well. Uh, because at
this point we're just looking at
budgeting that you actually will need to
approve. That's creating a new position.
I did take a look at our transfers for
that position and 40% of that position
is covered by street storm water streets
storm water and water
street water and sewer. Sorry. Uh
so 60% of it is covered by the general
fund.
Anything
else on
» Can I ask again? I know I ask this every
year because I never remember what the
answer was last year. That happens when
you get older, too.
Um
why when we're talking about all the
insurance whether it's medical tent or
whatever
why can we not use the same plans the
state does
would that not make things cheaper it
seems like making the pool larger would
make things cheaper for every
>> I'll try to answer this and then Sheen
can jump in
here's what's wrong um is our size we
don't qualify for the same
pool and we're with CIS and so we do get
some benefit of being combined with the
um what they get for their members
overall but I don't think the state is
an option because of
>> that has been our understanding defin
weird that we jump in the pers with the
state no problem but can't use their
insurance plans and I mean there's three
to choose from that's
Okay,
>> we can ask the question again,
but I I believe we've asked it before
and every year.
>> Yeah, I get that. I know I ask the
question every year. I don't
>> separate organization.
>> Yeah, but it's not state. They got their
own board, their own decision making.
That's right.
Um, materials and services.
There's a lot in here. I don't there
aren't anything that I there isn't
anything I would say are significant
changes. We adjust every year based on
the actual what's what the projections
are looking like for the end of this
year.
Um, our property and uh our other
insurance went down. We'll be budgeting.
We had budgeted. I think the budget
number was a little high last year
because we didn't know how much cyber
was going to cost. Now that we've
actually got it, it wasn't as much as we
budgeted for. So, we can budget it upon
real numbers.
Uh,
scrolling down here, we do get to the
community support section
and
we don't have to do it tonight, but if
we don't, we'll have to revisit it on
May 6th. That's what we like to do here.
Unless you want to adopt everything as
currently shown in the budget, we'll
pull up the actual budget spreadsheet
and enter the numbers that you decide
on. So, it is clear that we all know
what was when you make when you're ready
to make that motion to approve the
budget that that's everyone's in
agreement with those
chair. Do you want to go through that
now or do you want to do that in the
next meeting?
>> Next meeting.
>> Yes.
this.
>> Yes.
>> Okay. So, what is in there right now
again are the numbers that were in there
last year, including the miscellaneous
of 5,700.
That was just um the total
was 35,000 and that just made up the
difference between what was approved and
35,000.
» I point out in the bottom of page. We
previously had 120,000 budgeted for the
urban observe study, but we've taken
that out now because grant is paying for
all of it and it's not even a pass
through. It's just direct payment for so
we don't even have it in our budget.
>> Awesome. Nice work,
>> Matt.
>> Thanks, Matt. A+ in grant writing.
>> Yeah.
>> Is there anything on materials and
services that you want to talk about?
Paul,
>> how much do we actually spend that 5k?
All right. Not that much. Well, if you
look back at the actuals, the prior
year, the actual actuals was 2400. I'd
have to look to see where we are at
today. I think it's less than that.
>> Okay. So, those are
>> Yeah. Sorry. The the first two columns
are actuals from prior years.
>> Question also.
>> Where's the reimbursement section for
like children that use YMCA or boys and
girls club they bring back for
reimbursement? Is that in here also?
It's under parks and rec will be there.
>> Oh, thank you.
>> Yeah,
>> the library reimbursement is under
administration
and I know we've had discussions in the
past about that. Um, we are not bumping
up against the the total budget amount.
So, we don't see any reason to change
that that budget amount in the coming
year.
» Did we get rid of piece of office
equipment. Is that why our lease is
going down?
>> Copy your lease.
>> We did uh switch out
>> the short answer is we have a new new
copier now and it's
>> way
better.
Yeah, we do try to look at those things
and Sheena does a good job of packing
our equipment like that and we had
multiple people wanting to provide us
with a copier and we got a good price
>> and it works That's the key, right?
>> The customer service has been
» okay going to capital
>> which
>> I got one question. What is uh community
5,000.
>> Yep. That is the what you just heard
from the the community.
>> Yep. That's the total. Yeah. So, maybe I
should have explained that for this
year. The blue on here, they're just how
staff came up with these numbers. And we
like to show that to you for full
transparency.
um you know in the budget. The black
lines are what gets an account number
and that we're
um tracking. But all that blue just
helps us make sure that we're accurate
and you guys can see all the pieces that
we're thinking about. So it all sums to
the black line above.
>> Has contribution gone up this year?
» No. Contribution is the same.
>> It's based on salary. it it will go up
because of the added employee and
salaries going up but
>> the percent haven't changed
» um under capital I'll point out one
thing that we did not budget unique
thing for this year which is holiday
light display
>> sorry I have a question though since he
did ask about pers
are the cities on the hook as well for
the persion bond obligation bond
repayments.
>> We
That's the
» Okay. So, you Okay. No, I was just going
to bring up because it end at the end of
this year. That's why I was curious.
» You know, some cities have really
significant liability issues.
Millersburg, we're just small and our
staff is small. We just don't have that
concern, which is really nice.
Um So, the holiday light display,
nothing budgeted for it. It was
something, you know, we purchased some
in the past. It's been brought up a few
times that maybe you want to add to it.
Maybe transition parkway getting done.
You want to add some displays over
there. I would So, I'm keeping it as a
line item in case you want to use that
in the future. But, um, until we get
storage, I would recommend against
buying anything more in that category
because it's going to be really
challenging to find a place.
We can fit that new tractor in there.
>> Popcorn machine took up the last
>> since the tour at your house.
>> It's not back there. Back. Oh, there you
go.
>> We could have made
>> Oh, yeah.
>> Um, and then you see the transfers.
We've already talked about that a lot.
And the
contingency.
Any questions on the ad admin program?
» So, you pay for people with different
rides?
>> We pay for um the city of Albany runs
the program and then we do pay a a
portion for the rides that actually are
for Millersburg. It's not a very big
amount, but that's how that we don't
provide that program. So, uh they do it
and we pay for it. sort of our transit
plan right now.
» I think it's not a big number because I
think we have two consistently right
now.
>> We get the address as well.
Okay, I'll go on to parks and recck
then.
All right. So, this first line item here
is what you were asking about the parks
and rec citizen reimbursement program.
And
>> I do have a comment on that. I see that
we haven't used it all, but the prices
are going up, the Boys and Girls Club
and the YMCA.
And the limit that's given here seems to
be becoming less and less as everything
goes up. Maybe it's something they could
take back to a city council meeting and
adjust that amount that reimbursed.
>> So we just in case anybody's not aware,
we reimburse up to $200 per household
and it's at 80% of the cost. So if
somebody brings us a bill, a receipt
from say city of Albany or YMCA or
something, one of the qualified
agencies, uh if they brought us bill for
$100, we can we can uh reimburse $80 of
that. And they bring us another one and
we can reimburse 80 more. And then they
bring us a third one and we can
reimburse 40 of that because they hit
their cap of $200 for the year.
So, it's 80% up to 200.
>> And you're saying the price there, it's
going up.
>> Yeah, I've used this. It's a great
program actually. It's good stuff. I
know other people in the community I've
talked to come used it too because they
were aware of it and you've used it.
>> But the uh prices, everybody else is
increasing their prices as cost of
living goes up and whatnot, but that
doesn't stretch as far as it used to,
you might say.
I I don't think that's there's no need,
I don't think, to increase it. If you
increased it from 200 to 250, let's say,
you wouldn't get to the adopted amount.
So, but in the prior two years that we
show actuals, did we also budget $15,000
in those years?
>> I believe we did.
>> I thought we
bumped up the library last year.
>> I don't think we
>> And you did bump up. We used to
reimburse 40 for the library. We bump
that up to 80 because the costs went up
the cost for the cards. Um, so you did
that last year or
>> two years ago?
>> Yeah.
>> Uh, but we haven't we haven't come super
close. I mean, we get up there, but we
haven't looked like we were going to
overrun the budget for the rec
reimbursement yet. Um, that kind of
changed. I mean, if we were going to do
that, I would actually say bump it up a
little bit because as the knowledge
about the program gets out to more
people, that will increase the
expenditures. And we try when we have
new people coming in, we have a whole
spiel our office staff go over with
them, including letting them know about
this program.
>> If there's a new neighborhood that's
going to be coming in, that's going to
be more I see more and more kids riding
up and down the street now on bikes than
I ever have before.
>> Well, should we do that then? And
Do you want to increase the budget
number now and then deal with
>> deal with the increment of through
council?
>> Is that a council?
>> Well, I think there's room already
>> from the actual to the proposed. Maybe
it's the council that changes the
program, right? Makes adjustments to the
reimbursement.
>> Yeah. If it's 250 or
>> 100% up to $250, whatever, whatever.
>> But it looks like we budgeted 15,000.
We haven't hit 12.
>> We haven't
>> We might want to look at where we are
year to date this year.
>> Yeah. Where do you see?
>> Oh, you're
>> Yeah, we're fine.
>> We can also leave it as is and then ask
you if we get close to it in the next
year if you want to change it. It
probably doesn't require a budget
modification because of the
>> such a small amount. Yeah, but that's
good to know. Yeah, let's keep an eye on
that.
just won't let anybody guess.
» All right. Um
park supply the maintenance stand pretty
consistent. It varies year to year based
on we just some of the stuff we want by
um projects. I think we've talked about
most of most of these already. The
biggest one there this is not capital
classify these as capital although this
dollar amount for the
trash can dog and info signage is pretty
big. There's going to be a lot of
individual pieces there.
>> What is Valley Merchant?
>> Oh, that is the security
for us.
>> They our staff unlock it in the morning
when they get in, but they will lock it
later at night and then evening they
make sure that
>> they shoot the people out.
>> Yes. They also
» the park itself, not the bathrooms, but
I saw that because of the added uh FTE
of our maintenance went or seasonal
health went down by 37,000. So that's a it's a good chunk.
>> Yeah, we left some in there because in
the summer when it's busy um it might
still be good to have the option of
having a little bit of extra help, but
the majority of that position.
>> What's gateway treatment? Yeah, that's
the um that name may be a little
confusing, but it's the modifications to
the uh entry the sign the entries into
the city, the gateways into the city at
the north and south end and then
something at the Murder Creek
interchange that you guys wanted to do.
>> Yeah.
>> Um the amount of money in here for it
>> is that for the signs or
>> I think at the last meeting you guys
directed us to
potentially replace the signs, but
adding lights and then doing something
new at the Murder Creek one where we
have nothing.
>> You going to put the mayor name on the
signs like they did in
» Are you serious?
>> He doesn't have his name on
>> Mayor's phone number.
>> Please don't. And arrows
» sign all the way out to your driveway.
>> No. No.
>> Like like Andrew said, the scope is not
well defined. This is something that's
been something council wanted to see.
So, we'll definitely council to get this
project defined.
>> I see our fuel line item hasn't changed
uh irregardless of what's going on in
the world on in the world. So, are we
budgeting too much for fuel and there's
already a cushion built in there or uh I
did talk to our maintenance supervisor
about it. We did talk about the increase
in fuel, but we also recognize it's hard
to tell what fuel is going to do. at any
given time and you feel
>> it's not necessarily that it's running
way under but he feels comfortable that
get
so
>> and that also translates and rolls down
to chemical and fertilizers if we used
any of those products
>> we we use some but it's not a
significant portion of our budget
>> like we just talking about the blue
numbers here that we're talking about
are really just how we get to that top
line number
>> so we want to make sure they're
reasonable but We always go over in some
and under and others and and so
>> there's a little bit of movement.
>> Yeah.
>> But that I mean that's a good point
though with the fuel. What's that going
to do to some of these contracts like the merchant police? I mean are we
locked in at that rate for the next year
regardless of fuel cost, you know what I
mean? Their costs
>> that
>> for security I do you know what the
actual contract dates are though?
>> I don't know. Yeah, it's an ongoing
contract. There are some specific ones
we probably could check on like that.
Um, but most of our bigger ones like
street sweeping, which you talk about
that blocked in
Valley Police, it is for a period of
time, but there's usually these ongoing
ones have some provision for, you know,
so much notice we can negotiate
something else.
>> They have not said anything about
changing anything. I think everybody
>> see a large increase for trap next year.
>> For trash. Yeah, but that's based on
those those specific indexes and I'm
guess we're guessing that that'll be
high next year. Yeah.
>> Uh, one thing that did go up
significantly is water.
>> You might see that there.
>> Saw that a little bit more.
>> We we had this conversation last year, I
think, or the year before. We didn't
used to um pay ourselves for water usage
in the park. Uh, and we made that
change, but this was the first year of
actually doing it and we need to bump
that number up. It it really depends on
the year and this next year is based on
this spring is looking pretty dry. So,
we added some more in there.
>> Oh, and Linear Park. Yeah. The biggest
thing is we're adding the whole linear
park over here with
>> a lot of irrigation. Yeah. Lot of work.
Janelle, I know it's the budget hearing,
but seeing that water bill on there, did
you have maintenance actually go through
when they turn the sprinklers on this
year and make sure the sprinklers work?
Cuz half of them are locked into the
same position and it's easy to tell
halfway through the summer because
there's one green streak and the rest of
it,
>> we
>> So, I mean, if we're spending that much
on water to water one, the most
>> we we will and we do that every year and
they spend a lot of time actually almost
every year. Um
>> I mean sprinkler heads I see every year
the same once. So
>> yeah I mean we will definitely make a
point to look at it in that direction
but also the irrigation system out there
is pretty old and there is a lot of
struggle that take place. So even
sometimes getting to a single sprinkler
head it becomes a lower priority versus
a leak or other things going on. that we
will definitely do. There's always work
when we turn the sprinkler system on,
but
>> but also adding employee will help.
>> Yeah. I'm sorry, I should have said that
first. The biggest part of that number
is transition parkway or doubling or
irrigation.
>> Yeah. And we have to make sure that they
establish the roof. Anything
else on
earths bit more projects here?
>> Well,
why would we not have our landscaper
then just come back in the fall and
plant all those trees?
>> You mean the the landscaper who has a
maintenance contract and warranty?
>> Fair enough.
Um there's some
» I was I saw this is such a
>> Does a horse shoe p does it get used?
>> Yes.
>> Yeah.
>> Okay.
>> I've seen people out there a number of
times.
>> I
just to get an idea. He says it is used
a lot.
>> Okay. Perfect. All right. I just saw the
>> What's the upgrade or sand? It was
>> Oh, it was building boards around it and
>> it was a recommendation by for some
safety enhancements on it.
>> Our maintenance can't put boards around.
>> Oh, they will.
>> They will.
>> That number may be a little high. Like
we said, this is how we're getting to
the total above. But um
» because it's in the budget.
>> Yeah, exactly.
Uh, one other thing I think came up at
the last meeting about the shop rollup
door replacement. So, yes, we are
looking at a new shop. Um, it does seem
like it might not be the best you to
invest in the existing building, but
that door is a safety concern. It's
heavy. It's could come down on somebody
and we really need to get that
addressed.
>> As long as you take the door with you to
the new shop.
Well, that will be an ongoing discussion
of what happens to that existing
building and how much of it would mean
for use because we still need something
over there.
>> Okay, ready to move on remarks?
>> Any other questions?
» Would we consider stopping here and
picking this up at the next meeting?
>> You want to get one more in? We got an
hour.
I can tell you we can probably get to
the rest of the general fund in not very
long.
>> Let's get
>> because there's not much more to do it.
So
this the SDC here, this is just that
transfer we're talking about. We're
moving
>> the um FBC's to the new fund and then we
have uh $650,000 we're showing in
reserve for next year's park projects.
Then we have the new STC fund and yes it
is out of order because we inserted it
in in order of these sheets into the
middle of the general fund but we wanted
to show it with the other park stuff at
this point. Um so really you're just
seeing the transfer in and we're not
planning any expenditures of park DC's
this year.
emergency services.
We talked about our contracted fire
services that this $1.789 million is the
um is that calculation that we have in
our IGA with Albany fire or Lyn County
Sheriff's Office. Someone asked about
that. That's um or the contract with the
sheriff's office. 17851 is our amount
for this year this coming year.
>> And it's for the same number of hours.
>> It's for the same number of hours. Um,
we'll continue that conversation with
the sheriff about getting more hours and
if we're able to do it in the coming
year, we can bring that back to you and
do an amendment.
>> I'll never forget her saying
>> it's a bargain deal for us to leave it
where it's at instead of increase the
hours.
>> But would that
would it be worth putting say another
20k into the budget
>> for that so that we don't have to do a
budget amendment? we can absolutely put
it in budget and if we don't spend it
>> I mean it's just an idea I mean instead
of doing a budget amendment down the
road if we do look at it because we are
way I mean I know this last month we
were way over
>> hours
>> because because of the way the budget's
adopted there isn't a lot of extra room
in the emergency services so it would
require an amendment to the budget if we
were going to do something significant
like that so we absolutely can if you
want to do that
>> what you think 20 like you said or I
don't know 178. Maybe roll it up to
>> That's a bad idea.
>> Maybe go 22 and then it's right at
200,000.
>> Yeah, we can just put a round number
200,000.
>> Yeah,
>> in this column.
>> And then at least then it's
>> I mean it really I think it comes to
them and they have the leftover hours
that they
>> This is these earnings to ourselves.
>> I think they'd like more to us versus
Yeah.
>> Sorry, Steve. That
New deputy is for the death on the DUI.
>> I know she's on it.
>> You're putting in a lot of
>> Yeah.
>> Anything else in the emergency service?
>> Is the solar system completed sign off?
>> It is complete. I
need to I don't know for sure. Pacific
Power has done their final check and
thrown the switch to make it active, but
it's had all its inspections from Energy
Trust. Um, and of course the the
inverter company walked us through how
to use that system, the data that we'll
get from it. So, I need to double check
on that. It should be ready to go. It's
just is it a specific power because they
have a big queue, right? Have they
gotten here to do that final inspection?
>> Throw the switch.
>> That's you. You go throw the switch.
>> I will.
>> I know. Yeah,
>> I do.
>> A lot of paperwork that says do notize
your system until you have the final
fight.
>> Yeah, probably smart
>> on the generator fuel filtration
upgrade.
>> Thank you.
>> Um,
>> yeah.
>> Got a couple questions.
Where was that at installation?
>> That so
>> why so much?
>> Right. So, I can answer the first
question. Andrew might be able to Have
you talked to Randy about that more than
I have?
>> Yeah, I don't know if you can talk more.
>> Um, it was something we thought about at
installation and we talked about well,
it's it's something we may want to add
in the future depending on how quickly
we go through the fuel in it and um and
the recommendations of the generator
supplier. So, we chose not to do it at
the time. Um, but we did we have been
planning this actually since the
install. Um, by that much cost. Um, we
might have to get back to you on the
specifics of that. Randy has been
looking into this pretty thoroughly with
the generator um, manufacturer, what the
system needed to be, and I don't have a
better answer than that right now, but I
can get one.
>> What is the alternative fuel that we're
using? Backup fuel.
>> It's uh, it's diesel.
>> Diesel.
>> Yeah.
>> Versus natur.
>> So, there's no filtration system that
came with the generator.
>> Exactly.
It's it's a recirculating
filtration system in the tank, I
believe. I we'll get more info for you.
>> Okay.
>> Um it's it's functioning fine as it is,
but it's to prolong the life of the
generator.
>> Different than our trucks because it's
consuming the fuel and that fuel there
just sits and builds condensation.
So when I say fuel filtration,
>> I believe it includes the circulation
pump as well as it's not just a filter
sitting there. So
» that's nice. We can convert it to quit
burning diesel and just go down to
McDonald's and get their used oil.
>> Runs what? Every Monday. I think
>> the challenge with that generator is we
need to have a certain number of hours
of run time available and that just
makes for a big fuel sitting there. It
exercises once a week, but that doesn't
use up very much of the gym.
>> We have filled
>> actually used less than we thought it
would consider.
>> Yeah, we have only filled that tank once
since it went in and we didn't fill it.
was half full still.
>> Then there was an issue because Right.
There was a little while it was running.
>> Yeah, it was running.
>> Yeah. I mean, that was not part of Yeah.
But
>> there was a while when power was out
because of something on
>> switch back didn't work or something or
So, it works.
>> It works. It works. It's done exactly
what we're supposed to do. It's been
good, but
» would you like more information on that
at the next meeting?
>> Please.
» Okay. Anything else on emergency
services?
» Nope. Building fund. This is very short.
This is the one that used to be the pass
through to Lynn County. Um, you can see
that payment to Lynn County Building
Department doesn't exist anymore. Um, we
do get a little bit back from them that
shows up in revenues because they still
have to spend us a percentage of every
building permit because we have to do
some stuff with it, too. Uh, the pass
through that's in there is payment to
gaps for the construction excise tax.
We're not anticipating much this year
because we're not anticipating much
building this year.
And then Albany Fired does do some
reviews of certain projects. So they
have a a little we have a little bit in
their fees that we pay that the
applicant pays that and then we pay to
them.
Equipment replacement. This is purely a
reserve fund. And last year
um I think it was last year was the
first time we bumped these up to 500,000
total.
We haven't spent money out of this fund.
Um, but it is setting aside for
general building things, parks and wreck
equipment. And then we did add
facilities renovation, expansion, and
replacement. So, some of this reserve
money could be it it it's just showing
it another place, but you say that's
toward the maintenance facility we need
to build.
>> What about the window replacement?
>> And the window replacement.
So if you want to change those numbers
at any point, we can show more in those
reserves. Uh but that's what we had
that's what we've been doing this last
year.
And city events, um
we have consistently budgeted 30,000 for
city events. That's what we've shown
this year. If you need that to be
different, we can certainly change that
number.
>> What have we spent so far this year?
Does anyone know?
Uh
even looking
>> about half of it so far.
>> Yeah, I was going to say they hardly
ever end it all.
>> The year before we got really close to
it.
>> 29971.
>> Okay.
>> They got the drone. They got their drone
show they're going to be paying for
before. That's right.
>> That'll pretty much
the killer.
>> Did you hear said 19,000?
>> Okay. Um the other thing is you know
fiscal year and their events schedule
don't align very well and that's been a
challenge a little bit with this in
terms of when they're uh their
expenditures happen versus when the
budget is but it should even out over
the year
>> because I say the drone actually payment
should actually happen in this
>> I think
>> for the upcoming one it will I mean
there'll be a down payment
>> we kic
>> right
>> but then the rest of it should come out
of this budget, not earn.
>> We haven't paid for the explatables yet.
I know because I haven't sent final
contract on hopefully tomorrow. So,
there there are still some expenses.
>> Plus, they got about3 or $4,000
sponsorship fees that
really help.
>> So, it's 30 and up.
>> It has with the way prices on everything
been going up.
» It one thing I think in the 2420
the year for 25 a year was a lot of the
expenses for the 50-y year celebration
which people wanted to make a little
bigger. So I think that's one reason why
that was expenses those
>> little there's an issue. So
>> okay unless the event committee you know
expresses that they think they need
something more we've been sticking and
that is the end of the general. That is
a good point to stop at
with that. Any questions?
» Public comment. Anyone?
>> All right. Meeting a journey.
>> Thank you.
>> Went in the first round.
>> Two shots went the first round. Looks
like Diamond went to the Bears. Thank
you, Kevin. Right.