[28:54] on the agenda. Uh looks like we have
[28:56] everyone but committee member Hedrickk
[28:59] and Haxstead with us. Uh they're online,
[29:02] however, correct?
[29:04] He's online. Okay. Story is not yet.
[29:10] Okay,
[29:12] introductions. Why don't we start with
[29:14] councelor Purdue?
[29:16] >> Councelor Purdue. All right, very
[29:22] shrinking.
[29:24] >> Council
[29:28] planning commission
[29:30] mayor council wrong.
[29:34] Hi, Council Rick.
[29:37] >> That's right. What's that?
[29:40] >> You got Janelle Newric.
[29:43] >> Andrew Bot, city engineer back in the
[29:46] corner because she likes to stay hidden.
[29:48] >> Sha Pickerman.
[29:49] >> Thank you, Sheena.
[29:52] Next order of business is to appoint
[29:53] this year's chairperson for the budget
[29:56] committee. I will open the floor for
[29:58] nominations.
[29:59] >> I nominate Mark.
[30:01] >> Second.
[30:03] >> Third.
[30:06] There's a nomination on the floor for
[30:10] yours truly to remain in the position as
[30:13] chairperson of this committee. I'll take
[30:15] a vote. All in favor say I.
[30:17] >> I.
[30:18] >> Same sign.
[30:20] >> All right. Thank you very much.
[30:21] >> Thank you.
[30:22] >> Yeah. You're welcome.
[30:27] » Dinner tomorrow.
[30:29] Say again. Dinner tomorrow.
[30:34] uh April 23rd, 2025 budget committee
[30:37] meeting uh minutes and the minutes of
[30:40] the 28th of April 2025
[30:43] meeting are in your packet. I assume
[30:45] everyone had an opportunity to read
[30:47] those. Any errors or corrections that
[30:50] need to be made?
[30:52] If not, I'll entertain a motion to
[30:53] approve.
[30:54] >> I move we adopt them.
[30:56] >> Second.
[30:57] >> All in favor say I.
[30:59] >> I oppose. the same sign hearing none.
[31:03] I'm sorry.
[31:05] Scott,
[31:09] uh Janelle, will you go through the
[31:11] budget review process for us?
[31:13] >> Yes, I will.
[31:17] All right.
[31:18] Some of these slides we kind of covered
[31:21] already at the CIP meeting we had on
[31:23] March 31st. So, I'm just going to go
[31:24] through them quickly, but if you have
[31:26] questions, always feel free to stop
[31:28] stopping. So, we reviewed the public
[31:30] meetings and records laws. So, I'm not
[31:32] going to go into that into any more
[31:34] detail. Um, quickly, we'll go over what
[31:37] is a budget. I know I think the group is
[31:39] all the same as last year, so uh I think
[31:42] this is new to anyone, but just uh to
[31:45] review, a budget is our financial plan.
[31:48] It's developed in accordance with fiscal
[31:49] policies. It's for one fiscal year. So,
[31:52] we're on an annual budget. Uh July 1 to
[31:54] June 30th is our fiscal year.
[31:58] and it's the basis for appropriations
[32:00] which is a fancy way to say authority to
[32:02] spend money
[32:05] and then we base it on the estimates of
[32:07] revenues and expenditures and other
[32:09] requirements which we're going to go
[32:10] through in detail tonight.
[32:14] So the budget process is mandated by the
[32:17] state which is why we have these
[32:18] specific things we have to do. Um we're
[32:21] in the first phase right now which is
[32:23] proposing well yeah proposing the budget
[32:26] staff is proposing the budget to you.
[32:28] We've drafted it. Uh the budget officer
[32:31] was selected previously and Sheena is
[32:33] actually our budget officer
[32:36] and we are at the first budget committee
[32:37] meeting.
[32:39] Then the next step will be our at our
[32:42] second budget committee meeting which is
[32:44] on May 6th and that's where we will ask
[32:47] you to approve the budget. So tonight is
[32:49] reviewing, next meeting will be
[32:52] approving and at that meeting there's a
[32:54] required public hearing. So even if we
[32:55] got through everything tonight, we can't
[32:56] cancel that meeting because we had to
[32:58] notice that public hearing ahead of
[32:59] time.
[33:02] Then the city council will adopt the
[33:04] budget and that is always at our June
[33:06] council meeting. So June 9th this year
[33:09] and then there's a last phase changes
[33:11] after adoption. Budget committee is not
[33:13] typically involved in that when we need
[33:14] to make some minor changes which we have
[33:16] done. Uh we had a budget transfer in the
[33:18] last council meeting that we had to do
[33:19] with council
[33:21] because things happen throughout the
[33:23] year. Sometimes things come up and we
[33:24] have to adjust. So
[33:27] all three of these meetings are public
[33:29] meetings with the opportunity for public
[33:31] input.
[33:34] Why do we need to follow these rules? So
[33:36] if we don't, we can't lawfully spend
[33:38] money with some exceptions but generally
[33:41] uh certify property taxes to the
[33:43] assessor and collect taxes. So, we need
[33:45] to be very careful to follow all the
[33:47] right steps because if we don't, um, we
[33:50] could potentially be in a situation
[33:52] where we can't collect our taxes. Never
[33:54] has happened to Millersburg. It's very
[33:56] rare, but I've heard stories.
[33:59] Uh, and it could introduce possible
[34:01] civil liability for staff if we were to
[34:03] spend without a budget, which we would
[34:05] not do.
[34:07] The budget committee is made up of an
[34:09] equal number of council members and
[34:11] citizens, which you saw tonight as we
[34:13] did introductions. Um, holds public
[34:15] meetings, receives public comment,
[34:17] reviews the proposed budget, suggests
[34:20] revisions to the budget. So, that's what
[34:21] we're talking about as we go through
[34:22] this. If there are things you want to
[34:24] see revised, um, great. That we want to
[34:26] make sure the whole committee is
[34:27] directing staff to do that and then that
[34:30] will be incorporated into the budget
[34:32] that you would approve.
[34:34] um then approves budget and recommends
[34:36] adoption. Council actually
[34:39] makes the does the adoption of the
[34:40] committee doesn't control any spending.
[34:42] Can't make binding decisions beyond that
[34:43] budget approval.
[34:46] Any questions on that stuff? It's just
[34:48] review. Okay. So, quickly we'll go over
[34:51] the structure of our budget. There's a
[34:52] little bit of a change this year. And if
[34:55] you were um aware, we did send out a
[34:57] revised budget um yesterday. I believe
[35:01] it was because of this change. It was
[35:03] some structural changes changed no
[35:04] numbers in the budget, none of the
[35:06] spending, nothing. Um, and I'll show you
[35:08] that when we get into it. Uh, so
[35:13] general fund, this is um this is our
[35:17] most flexible resource. It's the daily
[35:18] operations of the city. So under the
[35:20] general fund, we have an administration
[35:23] program, parks and recck program,
[35:24] emergency services, building equipment
[35:26] replacement, and city events.
[35:29] We used to have parks and recre SDC's
[35:31] and that got pulled out to its own fund
[35:34] this year. So then we have well there we
[35:37] go. All the all the SDC funds have been
[35:39] separated out. I think that skipped.
[35:41] There we go. Uh then we have the street
[35:44] storm water sewer and water funds. So
[35:46] the sewer and water funds are what's
[35:48] called enterprise funds. They're um they
[35:50] have a revenue stream. They're they
[35:51] function like a like a business
[35:53] enterprise. The street and stormwater
[35:56] funds have are what's called special
[35:58] revenue funds. Um they're uh their revenues restricted or
[36:04] dedicated for a specific purpose. And
[36:07] then the SDC funds
[36:10] are also special revenue but they have
[36:12] some more restrictions on how that money
[36:14] can be spent.
[36:18] And then we have the economic
[36:20] development fund which it's a special it
[36:23] was created for a specific purpose. Um
[36:25] but we talked about managing the
[36:27] development of transition parkway and
[36:29] all the grant funds and and things that
[36:32] were associated with that. And then
[36:35] object classifications are within the
[36:38] funds or within the programs and funds.
[36:40] And not every fund has all of the object
[36:42] classifications. So personnel is only in
[36:45] the general fund. Um, an SDC fund
[36:48] doesn't have personnel. It also doesn't
[36:49] have materials and services. It has
[36:51] capital and it may have transfers. So,
[36:53] you'll see that as we go through. Are
[36:55] there any questions on the budget itself
[36:59] structure?
[37:02] I have a question. So,
[37:06] you said that personnel is only in the
[37:08] general fund. Why can we not apply some
[37:11] of the labor that we're doing for
[37:13] streets storm to the SDC's or do we just
[37:17] not budgeted that way?
[37:18] >> We do apply it to the street storm water
[37:20] sewer and water fund um through
[37:22] transfers.
[37:23] >> Okay.
[37:24] >> Yeah.
[37:26] So a portion of each personnel each
[37:29] person each position um is allocated to
[37:32] different funds through that transfer
[37:34] and it depends on the position of what
[37:36] percent
[37:40] Uh the next thing in order here is the
[37:43] agency donation request. So I'll turn
[37:45] this back over to the chair.
[37:48] >> So tonight we have an opportunity to
[37:50] hear from members of the community
[37:52] representing various uh organizations
[37:55] and nonprofit uh affiliations.
[37:58] We've been provided applications in our
[38:01] packet for review. Uh we have looks like
[38:04] several members will be here to make
[38:06] presentations on their behalf
[38:07] potentially if we do have
[38:10] >> let's answer question.
[38:14] Thank you for the reminders.
[38:17] >> And I forgot to mention earlier up on
[38:20] the screen is the list of their current
[38:23] request for this year and last year's
[38:25] funding that was approved. And the
[38:27] morning star range did not submit an
[38:28] application this year. And they also did
[38:31] not use that funding from last year
[38:32] because it was intended for a roof
[38:34] replacement project. So they said they
[38:35] would request it when the project was
[38:36] done. And I believe that project hasn't
[38:39] happened. Okay,
[38:41] for those that may not have heard,
[38:43] Sheena, the audience is here to answer
[38:45] any of our questions that the committee
[38:47] may have regarding the applications.
[38:50] Does everyone have an opportunity to
[38:52] review those? We want to go through them
[38:54] one by one. Any debates on the numbers
[38:57] on the train?
[39:03] Maybe just go through each one. Maybe
[39:04] check we can or just I mean just talk
[39:07] about
[39:10] Um
[39:15] the first one I have uh
[39:19] the meals on wheels uh maybe the council
[39:24] of governments
[39:28] » um asking for $800 to support their um
[39:32] class for Medicare
[39:36] information I suppose for those that are
[39:38] eligible.
[39:39] eligibility.
[39:40] >> I I called Alicia. Is Alicia here?
[39:43] >> I'm there. You are. Hey. And uh this is
[39:47] a new a new uh request um from last year
[39:52] and and we had a conversation earlier
[39:55] today and just wanted to share what I
[39:57] heard and then we can ask questions. But
[39:59] um we do have a So this is a a a uh
[40:04] basically some u I think it was 12 12 uh
[40:09] different 12 to 15 different uh meetings
[40:12] that you would that they would put on to
[40:16] educate and help um with uh basically
[40:19] folks that are needing benefit care bene
[40:22] benefits with from Medicare um and just
[40:26] help um you know guide those folks and I
[40:28] guess there was quite a bit of confusion
[40:30] in the past. A lot of phone calls were
[40:32] made to to the agency. We do have a
[40:36] coach that is uh actually in in
[40:40] transition right now being trained
[40:41] that's out of Millersburg. Um so I
[40:44] thought that was uh good to hear. And as
[40:46] you saw in the packet, there was a uh um
[40:50] at least one of the the the 12 to 15
[40:53] meetings would be scheduled here uh in
[40:56] the city. I'm not sure what how many how
[40:58] many uh um people are usually getting in
[41:01] those. Uh
[41:03] >> yeah, why don't you come forward and
[41:05] just get a little bit more of what we
[41:06] talked about.
[41:06] >> So, we're in the mic. You
[41:08] >> want me to yell at the mic? Okay,
[41:10] >> we can hear it.
[41:11] >> Hello. Good to see you. Yeah, good
[41:12] question. My sheepa coordinator went to
[41:15] the OSU Gerontology conference today. So
[41:17] I oversee the contract and am not as
[41:19] versed as she is. But um I'm looking at
[41:22] the last uh six months worth of data.
[41:25] And in uh Lynn County, we did um
[41:31] one at the Linbent Community College in
[41:34] October that had 20 participants.
[41:36] Another one in Lebanon that had four.
[41:39] Um, another one at the Lebanon Senior
[41:43] Center that had 52 participants. That
[41:45] one was during open enrollment. Um,
[41:48] another one at the Lebanon Senior Center
[41:50] that had 35 participants later in
[41:52] October. Um, and some other ones at
[41:54] Samaritan at the hospital. So, it just
[41:56] kind of depends on the space. Uh, most
[41:58] of our clients enroll during the open
[42:00] enrollment. So, if you're 65 or nearing
[42:02] 65, you know, your mailbox gets full of
[42:04] all these options. They change every
[42:06] year. last year, Samaritan Sunseted its
[42:09] uh Samaritan uh Medicare Advantage plan
[42:12] and so that left folks kind of wondering
[42:14] what what can I do. Um likewise then uh
[42:17] Corell's clinic had a change in a plan
[42:19] they would accept and so we're kind of
[42:21] the free unbiased community
[42:24] volunteer-led entity. I've been
[42:26] overseeing this program just shy of 12
[42:28] years. Um, and last year in Lyn Benben
[42:30] and Lincoln County, we trashed a little
[42:32] over 3,000 calls between uh my two staff
[42:35] who also do other programs, foster
[42:37] grandparent, Americanore, all these
[42:39] things. So, we're a well-known entity.
[42:41] This is a gold star program at COG. Um,
[42:44] we would love to start teaching some of
[42:45] these seminars in smaller
[42:47] municipalities, get more foot traffic.
[42:49] Um, as I mentioned, um, earlier today on
[42:52] the phone call, right now the state of
[42:54] Oregon, who is the fidiciary for the
[42:56] program, uh, they drill the data
[42:58] collection down to the zip code level.
[43:00] So, in in this zip code, which includes
[43:02] Albany, I know, not just Millersburg,
[43:04] uh, we we, uh, did one-on-one counseling
[43:07] with 40 people in the last six months.
[43:09] Um, if needed, I can ask my staff if
[43:11] they can make a note if they were a city
[43:13] resident moving forward. But the ask
[43:16] here is for a class to be taught during
[43:18] that busy open enroll enrollment time
[43:21] between October and December. And then
[43:23] everyone in the class would be offered
[43:24] free personalized one-on-one coaching
[43:26] typically done at the COG in Albany off
[43:29] of Queen. We have a space there and the
[43:31] appointments are usually like an hour in
[43:34] length. Uh the coaches are trained pair
[43:38] professional volunteers. These are
[43:39] people in their retirement. They're
[43:41] technically Americanore senior
[43:43] volunteers. Um a lot of uh folks that we
[43:46] get are retired healthc care providers.
[43:49] And we also draw from the OSU um uh
[43:52] school of pharmacy. They have the skill
[43:54] set. They want to give back in
[43:55] retirement. So
[43:58] >> any questions?
[43:59] >> Any additional questions? That's okay.
[44:02] uh the funds since they're all
[44:05] volunteers that are helping with this
[44:07] program. Where are these funds going?
[44:08] >> Good question. So, some for printing
[44:10] materials, some for advertisement, but
[44:12] the bulk of it would go to help
[44:13] underwrite those two staff I was talking
[44:15] about that does all the triage and the
[44:17] coordination for these for the the
[44:19] volunteer coaches.
[44:22] So, we would create a project management
[44:23] code and anytime they spend on the
[44:25] project, they would they would code
[44:26] their time.
[44:30] I had to follow up with the
[44:31] advertisement uh part. How would you see
[44:35] the uh how you'd communicate with our
[44:38] community?
[44:39] >> I would ask you all what you think would
[44:41] be best. Um you know, if it would be
[44:43] print media, if there's some sort of
[44:45] publication we can get into or radio ad,
[44:48] I would I would ask you that
[44:53] » it could be it's in kind. I don't know.
[44:55] We just haven't crossed that bridge yet.
[44:57] Yeah, I think this has been problematic
[45:00] sometimes getting the word out. So
[45:01] that's that would be it. But yeah,
[45:04] flyers and stuff like that. We surely
[45:06] probably get it on the board.
[45:09] >> Well, there's a uh senior's disability
[45:12] link on our website. It could go under
[45:15] that.
[45:16] >> Yeah. Well, but trying to get the word
[45:17] out for the
[45:18] >> Yeah, that's Yeah.
[45:24] » Thank you, Lisa. Thanks. Thanks for the
[45:26] info. Just as a reminder, we're not
[45:28] making any decisions on these tonight.
[45:30] We're just reviewing them and asking
[45:32] questions.
[45:40] ABC House.
[45:42] Any questions regarding ABC House and
[45:45] their application?
[45:48] Very well written, thorough in my
[45:50] opinion.
[45:55] Boys and Girls Club
[46:02] comments or questions there?
[46:04] >> No, other than it's been a success.
[46:06] Seems like just continues to see lots of
[46:09] uh
[46:09] >> Millersburg residents participating. I
[46:11] think it's like 210 on the on the uh
[46:16] the summer sports and then the
[46:18] basketball was anotherund what was 126.
[46:23] Seems like it's it's successful in our
[46:25] community. Kids are using the program
[46:31] Lake County Fair.
[46:38] Just make note that was last year. I
[46:40] think we saw we only provided $1,000. Uh
[46:45] request is 5,000
[46:48] and I don't know. I think it's a good
[46:51] benefit to our community as well.
[46:53] >> Right.
[46:54] I believe there was a duplicate ABC
[46:56] house application put into our packet.
[47:01] >> not the second one,
[47:05] but all my notes are on the first one.
[47:09] Um,
[47:12] this is Austin. Oh, butterflies.
[47:16] I know it is.
[47:19] I I know they've cut the um trips down
[47:22] to one this year.
[47:25] >> We got a is it letter or something here?
[47:28] You saw something that way airfare is
[47:30] going. It might be a half.
[47:32] >> Yeah.
[47:35] » That's a letter
[47:40] we're hearing. Try do two
[47:46] first.
[47:48] I think 3,00 I think if I remember what
[47:51] from the last year's notes
[47:55] >> consistent of 3,000.
[47:57] >> Yeah, I think it's like roughly $1,500
[48:04] for to to send one bet. So that's two.
[48:17] Uh, South Albony South Albony High
[48:19] School all night
[48:21] party
[48:23] celebration. It's not celebrationally.
[48:28] » Hi there.
[48:29] >> Hello, ladies.
[48:30] >> I'm Diana. I'm a mom of a graduating
[48:33] senior for next year. I'm Sarah. I'm a
[48:36] mom of a graduating senior of 2027.
[48:41] » Do you want us to talk or do you want to
[48:44] >> We're new to this.
[48:45] >> We're new. Yeah.
[48:46] >> Anyway,
[48:48] >> I'd just like to mention something. Last
[48:50] year, we received a thank you note
[48:52] >> from the people.
[48:53] >> As you really appreciate that coming in
[48:57] saying,
[48:57] >> "Thanks for your help."
[48:59] >> Yes.
[49:00] She had an older son that has graduated
[49:03] as do I. And it was very helpful for the
[49:06] donation. Definitely.
[49:07] >> I know. I really appreciate.
[49:09] >> Yes.
[49:10] >> How large is the senior class this year?
[49:12] We have 381 active juniors at the time.
[49:17] They'll be seniors next year. Yeah.
[49:19] >> And this is for the 27.
[49:21] >> Yes.
[49:26] » Excellent.
[49:27] >> I think it's good good to support our kids as they hit a huge benchmark in
[49:31] their their lives. Absolutely. I think
[49:33] it's a nice controlled safe environment
[49:36] for them.
[49:37] >> Drug and alcohol free chaperon party.
[49:39] Yes. So they get uh driving there and I
[49:43] assume if they leave then they're
[49:45] >> they're it's pretty much all you're
[49:47] there to there if you leave you're out.
[49:51] >> Buses here and school buses back and we
[49:54] watch to make sure they're
[49:56] >> Yeah.
[49:58] How many did you have last year?
[50:01] >> You know um so my son graduated last
[50:04] year and I wanted to think just over a
[50:06] hundred actually went.
[50:09] >> Yeah.
[50:10] typically about a third of the class
[50:12] that ends up going, but you don't know
[50:14] because we had a lot of people coming in
[50:15] last minute to go. So,
[50:18] >> cool.
[50:19] >> Yeah.
[50:19] >> Good.
[50:20] >> Yeah.
[50:21] >> So, if a third come in and actually
[50:24] attend
[50:26] us, none of the students had to pay with
[50:28] that thing and
[50:30] >> um they do have to pay. Last year, we
[50:33] charged them, I believe, $30 to attend
[50:36] the all night party. Okay. um this year
[50:38] because their class is much bigger
[50:40] they're charging a little more for them
[50:42] to attend though.
[50:43] >> So they be they are being assessed the
[50:46] fee to attend as well as the
[50:47] >> donations most of it is raised for them.
[50:51] >> Okay.
[50:55] » Or donation.
[50:58] » Any other questions?
[51:01] >> Thanks. Thank you.
[51:07] Timber Ridge PTC
[51:10] our teachers or committee
[51:14] we've participated in the past there
[51:20] you see it's 100% of their project
[51:22] activity
[51:24] just a small portion of doesn't appear
[51:26] that there's any fundraising efforts at
[51:30] least what I see
[51:34] Another another great opportunity to
[51:36] support our kids and their events. I
[51:38] think it's a fundraiser also. So, it's
[51:40] to kick off the way I read it.
[51:43] >> Seed money.
[51:44] >> Yeah, seed money to kick things off. So,
[51:47] >> we don't have a representative. Oh,
[51:49] there she is.
[51:51] >> We have Anna from Timberidge PC.
[51:54] >> Step on up the mic so we can hear you.
[51:56] Thank you.
[51:56] >> Yeah.
[51:57] >> Angelina from Timber Ridge PTC. Could
[52:00] you tell us how these funds would be
[52:02] used if the city were to approve that?
[52:05] >> Yeah. Um, so part of that would go
[52:08] toward the carnival carnival that we
[52:10] just had or upcoming one. Um, depending
[52:14] on what is
[52:16] done there will depend on what it's
[52:18] going to be given. So this last one we
[52:20] had um bounce houses there. That's
[52:22] sometimes costing between 700 to $1,000
[52:25] depending on how much they charge. And
[52:28] then other things like um food for like
[52:30] the cakewalk and prizes. Um if there's
[52:35] anything left over, it does get put into
[52:37] other things that we do at the school.
[52:39] Um examples would be um
[52:47] the money goes back to the students and
[52:49] the teachers. Um when teachers are
[52:51] needing something, if they use request
[52:54] forms to ask the PTC to approve, for
[52:57] example, um the tree class for field
[52:59] trips, we've approved um cost to for the
[53:02] for them to go on those field trips for
[53:04] the tree club, tree tree class. Um,
[53:08] other things would be uh focus room
[53:11] snacks, um, school clothing supplies,
[53:15] um, stocking the teachers lounge, um,
[53:17] fourth and fifth grade school binders
[53:19] like AVID prep, stuff like that is what
[53:22] it would go toward if it doesn't go all
[53:23] toward the carnival or like an upcoming
[53:27] one is field day that we're going to
[53:29] plan to have bounce houses out there and
[53:31] um, snacks and everything for them.
[53:34] >> Do apologize. I'm very nervous.
[53:36] >> I'm sorry. So, are we
[53:38] >> doing great?
[53:40] >> This is pretty scary for me.
[53:43] >> Well, I just found out about this like I
[53:45] don't know a few hours ago and I'm just
[53:46] like I don't want to do that. So,
[53:48] >> you did great.
[53:49] >> Thanks.
[53:51] >> Any other questions? What grades does
[53:54] this?
[53:56] >> Um, so the carnival is for the fourth
[53:59] through 8th graders because that's what
[54:00] we do. So, it depends on what it would
[54:02] go to or if it doesn't go to the all
[54:05] school. um events. So, for example, the
[54:08] fourth and fifth graders, they just um
[54:10] the teachers just requested
[54:12] funds to help cost uh help with that
[54:15] cost of like over $1,000 for fourth and
[54:17] fifth grade binders for this upcoming
[54:19] year due to the school budget. Um it
[54:23] just depends on where it would go. So,
[54:25] carnival and field day, that's for
[54:27] fourth through 8th grade. So whole whole
[54:29] school, but if it goes to other things,
[54:32] it would go to whatever is being
[54:35] requested.
[54:36] Sorry.
[54:37] >> No, you're fine.
[54:40] That's your question.
[54:41] >> Yes.
[54:43] >> Thank you.
[54:48] » I don't see Tim in the audience, but the
[54:51] Millersburg Cemetery, I was keeping um
[54:54] fun.
[54:56] Tim uh called me and I I talked to him.
[54:59] I can answer questions for the for Tim
[55:02] if necessary. Any questions? I it's
[55:04] pretty much the same request before.
[55:07] Um I I sit on the on the committee with
[55:11] the cemetery. So um
[55:15] it's just to maintain the groundskeeping
[55:17] of it. Um
[55:18] >> they are today nice. Yeah, they they are
[55:22] running into some water issues that
[55:25] we're going to try to work on this
[55:26] summer, but but
[55:29] no, just a runoff from the from the
[55:32] >> basically that the work that they've
[55:34] done uh the drainage and and it there
[55:38] might be a spring that seems to pop up
[55:40] every once in a while there causing some
[55:42] problems in the parking lot, but uh but
[55:45] other than that, this is to try to mow
[55:47] and keep it keep it looking good.
[55:49] Um, yeah, I think it's it's money well
[55:53] spent.
[55:54] >> Question on that.
[55:56] >> Um, so correct me if I'm wrong. This is
[55:59] I this is strictlyformational.
[56:02] Miller cemeter is that not like a key
[56:06] piece of original Millersburg.
[56:10] >> Yeah. Yeah. So then why don't we do some
[56:12] type of resolution or something where
[56:14] this it's the city's responsibility to
[56:16] make sure that some of these repairs and
[56:18] stuff gets done and quit doing the
[56:20] donations every year. Can we not do
[56:22] something like that? I mean if it's if
[56:24] we really want to recognize that Miller
[56:26] Cemetery is part of this I don't know. I
[56:29] just
[56:30] >> I think that's a great question for our
[56:31] next council meeting.
[56:32] >> Yeah.
[56:33] >> I mean but maybe that's the answer we do
[56:35] bring it up there. I I just don't know
[56:36] if we can. That's what
[56:38] >> at one point that was offered to us to
[56:40] >> take ownership of the property.
[56:42] >> And I'm not saying we want to take
[56:43] ownership, but I mean,
[56:45] >> no.
[56:45] >> Yeah.
[56:46] >> I know there's a lot of things there
[56:47] that we don't
[56:48] >> maybe have a little bit of a heavier,
[56:50] >> right? The cleanup, the I mean, just to
[56:54] make it look,
[56:55] >> I don't know. I
[56:56] >> looks good.
[56:57] >> Yeah. Make it part of the parks budget
[56:59] or something.
[57:00] >> I I think it's totally in our capability
[57:03] of doing that as a council, as a city.
[57:05] And I would I would uh actually yeah
[57:08] look I would support that to some level.
[57:10] Uh cuz yeah it is pretty you know we're
[57:14] trying to figure out how to do it. We're
[57:16] doing it with you know trying to do it
[57:17] volunteers but it's some of the work is
[57:19] you know
[57:19] >> I know Janelle's in there great so
[57:25] » just giving it out.
[57:27] >> I know I have a clarifying question but
[57:28] I think councelor had had a comment
[57:30] first. I agree with Mike and I agree
[57:32] with the mayor, but the trees are a big
[57:34] liability down there. Some of those
[57:36] trees are rotten
[57:38] and they need to be trimmed or brought
[57:40] down if the city's going to take over
[57:42] responsibility for that cemetery.
[57:44] >> I don't think they're proposing taking
[57:47] just a
[57:48] >> I wouldn't be in favor of that anyway. I
[57:50] don't think that's there's issues with
[57:53] cemeteries you don't want.
[57:54] >> Right.
[57:54] >> Okay. So, you're not talking about
[57:56] taking over?
[57:56] >> No, no, not taking ownership, but just I
[57:59] don't know. It's It's an idea that we
[58:01] can bring up in a future council meeting
[58:03] for sure. And and and when we can dial
[58:04] in sort of the details of what you're
[58:06] getting at, but it's true. That is
[58:08] another
[58:10] >> Yeah. Support. Yeah.
[58:11] >> Right.
[58:12] >> Yeah. The trees that is on their radar.
[58:14] It's just it's really expensive to take
[58:16] a tree down. It's like really chainsaw.
[58:18] >> Yeah.
[58:20] Liability
[58:23] maintenance and mowing and taking care
[58:25] of it. I mean that
[58:26] >> so for clarification um in future
[58:29] budgets we could look at showing this
[58:32] differently in our budget as a line item
[58:34] in a different place. Is that what
[58:36] you're thinking about?
[58:37] >> Yeah, just something to where I mean
[58:40] like I said some of the maintenance and
[58:41] stuff is just in like it just to me it
[58:43] makes sense in the parks budget but I
[58:45] don't know if that's where it fits best.
[58:47] That's just my first thought but
[58:48] >> yeah I think said we probably need a
[58:50] little more thought about how to do
[58:52] that. Um, but if you want to make a
[58:54] change in this year's budget with how
[58:55] we're allocating that, that that's
[58:57] feedback we would need to to get in
[58:59] tonight. So if or for the next meeting.
[59:03] Um, so if if this is something that can
[59:06] be discussed in this council meeting and
[59:07] see what the options are for the future,
[59:09] great. If it's something that's more
[59:10] urgent, we probably need to try to hash
[59:12] that out sooner rather than later.
[59:14] >> I I would think we leave it like it is
[59:16] now and then study it. Look at how we
[59:19] can do that. Take care of that.
[59:21] permanent system.
[59:22] >> I don't think we want to go through rush
[59:24] into a change right now. I think we need
[59:26] to think through it.
[59:28] >> Yeah, agree. And I think the that line
[59:30] item, we have additional funding in
[59:33] there that we could pull from, but we
[59:35] got a number of ways to do it
[59:36] >> if if council so moves to do that.
[59:40] >> And remember, it's more about how you
[59:42] want to show it. It's all general fund
[59:44] money. So if we show it coming out of
[59:45] the parks budget versus showing it
[59:47] coming out of the general fund here
[59:49] administration, it's the same money.
[59:55] » Any other comments? And of course range
[59:59] has just
[1:00:03] >> unless you want to adopt something for
[1:00:05] them, they won't have the ability to use
[1:00:06] that the next year because they didn't
[1:00:08] request anything this year.
[1:00:09] >> But when we plug, you'll see it going to
[1:00:11] the budget and we plug in the budget. We
[1:00:12] plug in last year's numbers as the
[1:00:14] starting point. So just when we get
[1:00:16] there, keep that in mind.
[1:00:18] >> And chair, I think you might have missed
[1:00:20] Northwest Art and Air Festival.
[1:00:22] >> Oh, I did. You're right.
[1:00:24] >> That was in there.
[1:00:26] Right past it. Thank you very much, Mr.
[1:00:29] Mayor.
[1:00:34] » It was pretty much just like last year.
[1:00:36] >> Last year's same information.
[1:00:39] Uh it was right actually the ABC
[1:00:42] the second one.
[1:00:43] >> Yes.
[1:00:46] >> No, it's mine.
[1:00:48] >> Maybe you missed. They missed.
[1:00:50] >> No, it's in there. I saw it,
[1:00:52] >> but it's the same. And it's the same.
[1:00:54] >> Yeah. Uh the plan
[1:00:57] >> what's I think they actually wrote it up
[1:00:59] this year.
[1:01:03] » Strike that. Yeah, because they had to
[1:01:04] come back and uh do a presentation. So,
[1:01:07] they did write it.
[1:01:08] >> So, that's where I was confused. So,
[1:01:10] it's the city of Albany asking us for
[1:01:12] money
[1:01:13] >> and she came before.
[1:01:15] >> Yeah.
[1:01:15] >> Northmost Ordinary has always been the
[1:01:17] city of Albany. It's just it's always
[1:01:19] their pro that their event that they put
[1:01:21] on um and we've participated in we have
[1:01:27] » it's just on the slide here. I only put
[1:01:29] Northwest Art in there.
[1:01:30] >> That's really
[1:01:33] >> And you came last year and presented to
[1:01:36] us about that.
[1:01:38] It did good this year to answer all my
[1:01:40] questions.
[1:01:41] >> All number six.
[1:01:41] >> Yeah.
[1:01:50] » Thanks so much.
[1:01:53] Any other comments on the community
[1:01:56] donations?
[1:01:59] All right.
[1:02:01] What's your thoughts on are you we going
[1:02:04] to talk more about it or
[1:02:07] Well, as I recall, we're not allowed
[1:02:09] tonight without us making a decision on
[1:02:11] those. It was just to factf find before
[1:02:13] we
[1:02:14] >> decision on those.
[1:02:15] >> Yeah. Not make a decision to just talk
[1:02:17] it through. What I mean on
[1:02:19] >> as far as numbers.
[1:02:22] >> So, we're looking at I had 38,500
[1:02:25] sitting there.
[1:02:27] >> Is that what it total? 3151.
[1:02:31] » Can I make a clarification
[1:02:33] >> please? In the past, this first meeting
[1:02:36] has gone long enough that we haven't
[1:02:37] gotten to that part of the budget until
[1:02:40] the second meeting, and that's when you
[1:02:41] usually have the discussion about the
[1:02:42] numbers because we pulled the CIP
[1:02:46] uh project out and did them in a
[1:02:48] separate meeting. We very well make it
[1:02:49] there tonight. So, it's not that you
[1:02:51] aren't allowed to
[1:02:53] >> do it at this meeting. It's just that's
[1:02:54] how it usually worked out in the past.
[1:03:01] » All right.
[1:03:03] overview of the strategic plan.
[1:03:08] » You're all welcome to stay.
[1:03:12] >> Enjoy the numbers.
[1:03:14] >> Thanks.
[1:03:15] >> I thought a little bit com.
[1:03:31] » All right. Uh we normally do a strategic
[1:03:33] plan overview. Again, we went through a
[1:03:35] lot of this in the CIT meeting
[1:03:36] previously. So, I'm going to go just
[1:03:39] skip through these slides. Stop me if
[1:03:41] you want to talk about anything, but um
[1:03:42] these have been updated with the update
[1:03:45] to the strategic plan that was done last
[1:03:47] year um around the time we were doing
[1:03:49] the budget. So, these are the new words
[1:03:51] you adopted. Uh this slide, if you can
[1:03:54] tell on the screen, there are some uh
[1:03:56] some of those are bolded. They're a
[1:03:58] little bit brighter white looking. Um
[1:04:01] there are things that we feel like
[1:04:02] they're pretty uh they're all applicable
[1:04:04] to the budget, but particularly
[1:04:06] community trust and integrity and fiscal
[1:04:08] responsibility. We want to be very
[1:04:10] transparent through our budget process.
[1:04:12] And then continuous improvement. Uh I
[1:04:14] highlighted that one this year because
[1:04:15] of the SDC fund changes that we're going
[1:04:17] to be showing you. That is um that's a
[1:04:20] change that we're making this year um to
[1:04:23] better comply with all the budget budget
[1:04:25] rules and also make things um a little
[1:04:28] bit more straightforward and not have to
[1:04:30] do some separate tracking we do right
[1:04:32] now
[1:04:34] uh strategic priorities
[1:04:37] and then we went over this which is the
[1:04:39] 2627 priorities um at the last meeting.
[1:04:43] So,
[1:04:45] I'll go ahead and go on. You're good
[1:04:47] with that,
[1:04:47] >> please.
[1:04:50] Now, the capital improvements program,
[1:04:51] we went through this in great detail,
[1:04:53] but what we did was got your input and
[1:04:56] what is now in the plan that was in your
[1:04:59] packet is the outcome of that. I feel
[1:05:02] that we incorporated all the feedback
[1:05:03] from that meeting and present that plan
[1:05:05] to you. We won't spend a long time
[1:05:08] talking about every project because we
[1:05:10] already did that. U I'll just quickly
[1:05:13] pull up the um the basically summary
[1:05:16] sheet from each area. If you have
[1:05:17] questions, we can talk about it.
[1:05:18] Otherwise, we can move on. Um
[1:05:23] so this is the totals uh that are in
[1:05:25] that document for CIP projects for the
[1:05:28] next five years.
[1:05:33] So parks um again I won't read off every
[1:05:38] project here. These are exactly what
[1:05:41] we're talking about. Are there any
[1:05:42] questions or comments on the parks? We
[1:05:45] will go through this year's projects
[1:05:47] when we get to the budget as well.
[1:05:48] You'll see them in the budget. Um, but
[1:05:51] the following four years, you won't we
[1:05:54] won't be reviewing those again until
[1:05:56] next year
[1:05:59] or if you bring it up during the year.
[1:06:04] Okay.
[1:06:06] Got public facilities. The biggest one
[1:06:08] in here is the maintenance facility and
[1:06:11] yard which we
[1:06:16] transportation.
[1:06:18] We have a lot of projects listed for
[1:06:19] this coming year. There are multiple
[1:06:21] small projects and if you recall this
[1:06:22] was one of the questions we asked. Do
[1:06:24] you want to do all these projects this
[1:06:25] year which requires general fund uh
[1:06:29] money to get them done? We didn't have
[1:06:30] enough in the street fund and you said
[1:06:31] yes. So we moved them all all those
[1:06:33] projects into this year in addition to
[1:06:35] some that were already in the works and
[1:06:38] need and go forward like the bridge
[1:06:39] replacement at Waverly Drive at Cox
[1:06:41] Creek and the
[1:06:43] Miller or the Woods Road Mtor
[1:06:51] storm water that's pretty light
[1:06:58] waste water again these are these are
[1:07:01] all projects we talked about the ATI
[1:07:02] pump replacement project I don't believe
[1:07:04] we had costs at the time we talked about
[1:07:06] that and We do have those now. Um it's a
[1:07:09] bigger cost this first, it'll span two
[1:07:12] years, bigger cost in the first year
[1:07:14] because we plan to procure the pumps uh
[1:07:17] ourselves, not have the contractor do
[1:07:19] it. We'll save um save money in the long
[1:07:21] run that way and that will need to
[1:07:23] happen
[1:07:25] current with with contracting.
[1:07:32] a question.
[1:07:35] Let me know
[1:07:37] >> on letter.
[1:07:39] >> Uh
[1:07:43] you got six on the first group of
[1:07:46] numbers there. You got 610 375
[1:07:52] and 85 and that comes up to 910.
[1:07:56] >> Yeah, right.
[1:07:56] >> Yeah, there is a math mistake there.
[1:07:59] Okay.
[1:08:01] >> Correct. That
[1:08:03] >> millions
[1:08:10] the catch
[1:08:13] in the in that document there are
[1:08:16] embedded spreadsheet tables and then
[1:08:18] there are actual just typed in numbers
[1:08:21] and this is one of the typed in numbers
[1:08:23] tables. So we'll make sure we
[1:08:28] And then water saw water man
[1:08:31] replacement. That's the big one for this
[1:08:33] year.
[1:08:36] A lot of other projects related to this
[1:08:37] treatment plant.
[1:08:41] I think I had a question on that. Just
[1:08:43] going through my notes.
[1:08:47] Water, right? Yeah,
[1:08:50] it probably doesn't make any sense, but
[1:08:52] we have the the uh listed out Um, let me
[1:08:57] find it here. Hang on. The AC
[1:09:01] uh switch uh change out. Um,
[1:09:06] for the water or for the the water line
[1:09:09] >> is the the AC.
[1:09:13] >> Yeah, that's it.
[1:09:14] >> Transfer service AC pipe.
[1:09:19] » And it said somewhere was like we have
[1:09:21] about 10% in our city. That's still that old
[1:09:27] um type of pipe.
[1:09:29] >> Yeah. I don't remember the percentage
[1:09:31] off the top of my head, but it said it
[1:09:33] in there. Okay.
[1:09:34] >> Yeah. And will that be that 10%? I'm
[1:09:38] assuming not or it is.
[1:09:40] >> It's the remaining of it.
[1:09:43] >> There is if you recall we did the pro
[1:09:45] project that was north of Pricks Creek,
[1:09:47] >> right?
[1:09:48] >> The last a year ago or so. That was the
[1:09:51] other piece of it. Um, that piece is
[1:09:54] still in our system, but it's isolated
[1:09:56] and no surfaces are coming off of it.
[1:09:58] Um, so technically it's still in the
[1:10:00] system, but it's not it's not an issue.
[1:10:03] >> The one that's south,
[1:10:04] >> the one that's north
[1:10:05] >> or the north.
[1:10:06] >> So that's part of that.
[1:10:07] >> That's that's the one that's north
[1:10:09] >> up there. Um,
[1:10:10] >> yeah. But that is all of the remaining
[1:10:13] uh material pipe material in our system.
[1:10:16] >> Yeah. But we're talking about replacing
[1:10:18] the south one.
[1:10:18] >> Yeah.
[1:10:19] Yeah. I guess my qu I guess is
[1:10:21] there any
[1:10:23] I'm assuming it's in okay shape good as
[1:10:26] good shape or I mean it's old
[1:10:28] >> as far as we know but that type of pipe
[1:10:31] is known for uh sudden failures not
[1:10:34] leaks so as far as we know it's still
[1:10:36] competent but it's
[1:10:39] >> it's unless we dig it all up and look at
[1:10:41] it we don't know for sure
[1:10:43] >> when we had to cut into it for the other
[1:10:45] one because we had to do a transfer or a
[1:10:48] connection there it is still in pretty
[1:10:50] good shape, which is a good thing.
[1:10:53] >> What's it useful light?
[1:10:56] >> AC.
[1:10:57] >> Yeah.
[1:10:58] >> In really good conditions, I think it
[1:11:01] can be long like like 75
[1:11:06] years.
[1:11:07] >> This material helps with that.
[1:11:09] >> Yeah.
[1:11:10] >> Now, it's not a hazardous material
[1:11:11] concerned with water quality.
[1:11:13] >> Just clear about that. that trans
[1:11:18] down there.
[1:11:19] >> Uh I think that is another name for it.
[1:11:22] I'm
[1:11:24] >> not
[1:11:28] I think so, but that's not the name
[1:11:29] that's used anymore. So I think you're
[1:11:31] right, but I'd have to look it up.
[1:11:33] >> I was just wondering if we if that's
[1:11:36] reasonable to try to move that sooner
[1:11:38] into next year. is that
[1:11:40] >> um
[1:11:41] >> that's I mean it's half that's a lot of
[1:11:43] money but
[1:11:44] >> it is
[1:11:46] >> we don't have any reason to think that
[1:11:48] it's an urgent one but it's just
[1:11:49] something we want to get taken care of
[1:11:51] so we don't we don't want to not have it
[1:11:54] in our list but I think a couple years
[1:11:55] out is probably okay
[1:11:58] >> that was my only question
[1:12:01] I have one question I thought the meter
[1:12:04] replacement was going to be sooner than
[1:12:06] what we've got it on
[1:12:08] It's going to be another year before we
[1:12:10] start that
[1:12:11] >> over another year.
[1:12:12] >> It was always planned for 2728, right?
[1:12:16] >> Uh yes, we they Albany with their
[1:12:20] contract gave us flexibility to do it a
[1:12:23] year earlier than that or a year later
[1:12:25] as well. But I think that's what we
[1:12:28] >> what I remember also is we I believe we
[1:12:30] invested or purchased an antenna.
[1:12:33] >> We paid for
[1:12:34] >> a portion of that. this this this coming
[1:12:37] year. Yeah, I know there was a little
[1:12:40] bit of some spent,
[1:12:41] >> but the big one was
[1:12:43] >> going to be the the full meter
[1:12:44] replacement. That one that you're seeing
[1:12:46] up there.
[1:12:47] >> That's that's what I remember.
[1:12:48] >> And the urgency was to affect the
[1:12:51] contract as quickly as possible to
[1:12:52] preserve the pricing that they were
[1:12:54] getting and allow us to be with that
[1:12:57] take part of it.
[1:12:59] The other reason that timing works well
[1:13:01] for us is it will coincide with the end
[1:13:04] of our current meter reader contract.
[1:13:14] » Any other questions on water?
[1:13:19] » Okay,
[1:13:22] so we can dive into the proposed budget.
[1:13:27] We always put the budget calendar in
[1:13:28] this presentation. Not sure why because
[1:13:30] you have it in front of you and we
[1:13:32] already reviewed the dates. But if
[1:13:34] there's any questions about dates there,
[1:13:37] our next meeting will be budget meeting
[1:13:39] will be on uh May 6th.
[1:13:43] So the budget message,
[1:13:49] if you recall from last year,
[1:13:52] we are required to deliver the budget
[1:13:55] message to you. So that was something
[1:13:58] that came up last year. Why do we always
[1:13:59] read this whole thing out loud to you
[1:14:01] when you have it in your packet and
[1:14:03] that's the reason um yes you have a hard
[1:14:06] copy but it gets a record as well.
[1:14:09] >> This is part of following the protocol
[1:14:11] to ensure that we're
[1:14:13] >> Yeah. Yeah. Okay. So I'm you got it. You
[1:14:16] can follow along if you'd like or just
[1:14:17] leave them. Uh, so this is the budget
[1:14:21] message for fiscal year 2627.
[1:14:24] By the end of June 2026, Millersburg
[1:14:26] will look quite different than it did in
[1:14:28] 2025. Ball Corporation and Timberlab
[1:14:30] will both be at or nearing completion of
[1:14:32] their new facilities. Ball Corporation
[1:14:34] will begin operation at its new aluminum
[1:14:36] beverage can manufacturing facility west
[1:14:38] of Old Salem Road and south of Coner
[1:14:40] Road in the summer of 2025.
[1:14:42] Timberlab anticipates working through
[1:14:44] equipment commissioning and ramping up
[1:14:46] to production at its facility located at
[1:14:48] the western edge of the city in the
[1:14:49] coming months as well. Additionally,
[1:14:52] Gordon Trucking is nearing completion of
[1:14:53] its expanded facility on Old Salem Road.
[1:14:56] Pure Energy is constructing a new
[1:14:57] warehouse and showroom and ATI continues
[1:14:59] to make new investments in its existing
[1:15:01] site. Another impactful change to the
[1:15:04] visual landscape of the city is the
[1:15:06] city's transition parkway and concert
[1:15:07] linear park project. This project
[1:15:10] creates a buffer between residential
[1:15:11] areas north of Concer Road and
[1:15:13] industrial development to the south. A
[1:15:15] significant amount of landscaping has
[1:15:17] been installed to act as a screen and
[1:15:18] the multi-use path will provide a safe
[1:15:20] walking and biking route for our
[1:15:21] residents, meeting both transportation
[1:15:23] and park goals of the city. The project
[1:15:26] will also route industrial and pass
[1:15:27] through traffic away from Coner Road and
[1:15:29] the homes in that area. The new road and
[1:15:32] park will be open to the public in the
[1:15:33] summer. This project was not funded by
[1:15:36] taxpayer dollars or other general fund
[1:15:37] revenue. It was paid for by revenues
[1:15:39] associated with the new industries and
[1:15:41] grants.
[1:15:42] As these industrial projects complete
[1:15:45] construction and move into operation,
[1:15:46] Millersburg will begin to realize the
[1:15:48] anticipated benefits of increased tax
[1:15:50] value and franchise fees. Because of our
[1:15:52] strong industrial base, Millersburg has
[1:15:54] been able to avoid additional fees on
[1:15:55] our residents that many other
[1:15:56] communities find necessary to impose in
[1:15:58] order to simply maintain operations of
[1:16:00] the city, public safety, storm water,
[1:16:01] streets, etc.
[1:16:03] Although our revenue projection looks
[1:16:05] strong, we keep current and future costs
[1:16:07] increases in mind as we add amenities.
[1:16:10] Maintenance costs and future replacement
[1:16:12] costs must be considered. Additionally,
[1:16:14] new and increased regulatory
[1:16:15] requirements continue to add
[1:16:16] responsibilities to cities and increased
[1:16:18] costs. State is currently working to
[1:16:20] issue a new storm water permit which
[1:16:22] will include new requirements for
[1:16:23] complian. The total maximum daily load
[1:16:26] or TMDL program, which also protects
[1:16:28] storm water, has added requirements we
[1:16:29] must comply with in 2026. And new
[1:16:32] environmental protection agency rules
[1:16:34] regarding lead and drinking water
[1:16:36] require additional inventory work in
[1:16:37] 2026.
[1:16:39] In each state legislative session, new
[1:16:41] laws are passed that impact city
[1:16:42] operation. Lately, land use, housing,
[1:16:45] and development have seen significant
[1:16:46] changes, creating a continual need to
[1:16:48] evaluate impacts and make adjustments.
[1:16:51] Street maintenance has been a big topic
[1:16:52] in the past year. Because of the age of
[1:16:54] most of our roads, we've been able to
[1:16:56] keep them in good shape with minimal
[1:16:57] maintenance. However, as they get older,
[1:16:59] more costly maintenance will be required
[1:17:01] to keep them in this condition. Current
[1:17:03] street funding sources are not adequate
[1:17:05] to cover these costs. Like many
[1:17:07] communities facing these issues,
[1:17:08] Millersburg is considering future
[1:17:10] funding options, including local fuel
[1:17:12] packs. For this year, money is being
[1:17:14] transferred from the general fund to the
[1:17:15] street fund for planned projects and be
[1:17:17] and to begin to build reserves. Our
[1:17:20] proposed budget includes a new
[1:17:22] maintenance staff position and otherwise
[1:17:23] generally maintains the status quo for
[1:17:25] operations in the general fund. The main
[1:17:27] differences from last year's budget are
[1:17:30] found in the capital projects. One
[1:17:32] organizational change is that system
[1:17:33] development charges or SDC's are now
[1:17:36] separated into their own funds. This
[1:17:38] results in the addition of five new
[1:17:39] funds but no changes in how we track or
[1:17:41] spend SDC's.
[1:17:43] This past year, we experienced a 6 and a
[1:17:45] half% increase in our tax base to
[1:17:48] $840,35,6722
[1:17:52] invest value due to continued new
[1:17:55] investments by our industries. The city
[1:17:57] is continuing to explore options for
[1:17:59] development of approximately 9 acres
[1:18:00] identified for a town center, which
[1:18:02] could include a live work environment
[1:18:04] featuring restaurants, professional
[1:18:05] and/or personal services, and open space
[1:18:08] for outdoor dining and community event.
[1:18:11] Our strategic plan facility master
[1:18:13] Capital improvement program development
[1:18:15] code municipal code and policies and
[1:18:16] procedures continue to provide the
[1:18:18] guiding principles for the budget. This
[1:18:20] year council also adopted a list of
[1:18:21] priorities for fiscal year 2627 which
[1:18:24] steered development of the budget.
[1:18:26] Budgetary changes change highlight. So
[1:18:30] listed below are highlights of the
[1:18:31] proposed budget. General fund revenue
[1:18:35] overall revenue is projected to remain
[1:18:37] steady. We'll see an increase in tax
[1:18:39] revenue based on assessed value
[1:18:40] increases. Uh decrease in state shared
[1:18:43] revenues. Liquor and cigarette taxes
[1:18:45] have all been going down. Franchise fees
[1:18:48] projected to remain steady but could be
[1:18:50] significantly higher depending on timing
[1:18:52] and ramp up of new industries.
[1:18:54] Receipt of enterprise zone clawback fees
[1:18:56] is now anticipated to begin in fiscal
[1:18:58] year 2728, but we could receive some in
[1:19:01] early 2027.
[1:19:03] We expect a decrease in construction
[1:19:05] excise tax which has passed through GAPS
[1:19:08] uh the school district due to lack of
[1:19:10] def of definite new construction
[1:19:12] projects beginning in fiscal year 2627.
[1:19:15] This shows us both revenue and
[1:19:17] expenditure in the general fund building
[1:19:18] program.
[1:19:20] Uh in administration personnel we're
[1:19:23] proposing addition of one FTE full-time
[1:19:26] equivalent in maintenance uh and an
[1:19:29] engineering intern for six months.
[1:19:31] Materials and services funds previously
[1:19:33] anticipated for the urban reserve study
[1:19:35] are now not required because it is fully
[1:19:37] funded by a grant. Most other
[1:19:39] expenditures remain similar to prior
[1:19:41] years with some vendor driven costing
[1:19:42] fee. And capital expenditures include
[1:19:45] replacement of aging HBAC units at city
[1:19:48] hall, dining and lighting improvements
[1:19:50] at gateways or entries to the city, and
[1:19:54] beginning planning and design for city
[1:19:55] maintenance facility
[1:19:57] in the parks and recreation and parks
[1:20:00] fund. Uh materials and services, reduced
[1:20:03] contracted services for seasonal help
[1:20:05] due to addition of permanent maintenance
[1:20:06] position, increase in water expenditures
[1:20:09] for irrigation of concert linear park,
[1:20:12] addition of signage, trash cans and dog
[1:20:14] bag stations to concert linear park and
[1:20:16] replace west shop rollup door. Uh
[1:20:19] capital expenditures include city park
[1:20:22] path repair and ADA connection to
[1:20:23] playground areas area city park north
[1:20:26] ball field drainage and renovation
[1:20:28] pickle ball courts which we are pursuing grant funding for uh beginning
[1:20:33] planning and design for splash pad and
[1:20:36] there are no planned expenditures of
[1:20:37] parks SDC funds in this proposed budget.
[1:20:41] Uh we do have an increased reserve for
[1:20:44] parks projects program for fiscal year
[1:20:46] 2728 is a CIP
[1:20:50] emergency services uh we're adding a
[1:20:52] generator fuel filtration system and no
[1:20:55] other significant bud budgetary changes
[1:20:58] from the prior year and the building
[1:21:00] program is primarily passed through for
[1:21:02] the construction excise tax to the
[1:21:04] school district decreased planned
[1:21:06] expenditures due to lack of definite
[1:21:07] construction projects
[1:21:11] In the equipment replacement program,
[1:21:13] maintaining equipment replacement funds
[1:21:14] for city facility and parks and
[1:21:16] recreation equipment. No budgetary
[1:21:18] changes from prior year. City events, no
[1:21:21] significant budgetary changes from prior
[1:21:23] year. Street fund and street SDC fund.
[1:21:26] Transfer of funds from the general fund
[1:21:28] for capital projects and to increase
[1:21:30] street fund reserves. Transfer of funds
[1:21:32] from economic development fund to street
[1:21:34] SDC fund from grant reimbursement. No
[1:21:37] other projected system development
[1:21:38] charge revenue in the coming year. Grant
[1:21:41] funding and expenditures for
[1:21:42] transportation system plan update,
[1:21:44] increased street sweeping costs,
[1:21:46] additional crosswalk on Millersburg
[1:21:47] Drive and sidewalk infill along Morning
[1:21:49] Star Road, street lighting conversion to
[1:21:51] LED with energy trust of Oregon
[1:21:53] incentives, and addition of street
[1:21:54] lighting to Woods Road. Expenditure of
[1:21:57] SDC funds for Woods Road shared use path
[1:21:59] design and Cox Creek bridge replacement
[1:22:02] in the stormwater fund and stormwater
[1:22:04] SDC fund. continued funding for system
[1:22:06] cleaning and inspection, inlet
[1:22:08] reconfiguration at Son Street,
[1:22:10] Millersburg Drive, uh, and no revenue
[1:22:12] expenditure in the stormwater SDC fund,
[1:22:15] sewer utility fund and sewer SDC fund,
[1:22:18] ongoing operation of system, no
[1:22:20] projected system development charges,
[1:22:22] revenue, capital projects at the
[1:22:24] wastewater treatment facility,
[1:22:25] rehabilitation of manhole at ATI pumping
[1:22:27] station discharge, ATI sewer lift
[1:22:29] station capacity upgrades,
[1:22:32] water fund and water DC fund. No
[1:22:34] projected system development charges
[1:22:36] revenue. Increased water treatment plant
[1:22:38] operational costs. Capital projects at
[1:22:40] the water treatment plant. Additional
[1:22:42] lead service line inventory work
[1:22:44] required by EPA. Replacement of water
[1:22:46] maintenance value law due to corrosion
[1:22:49] and in the economic development fund.
[1:22:51] Anticipated final reimbursements from
[1:22:53] state grants associated with new
[1:22:54] industries job creation. Transfer of
[1:22:57] grant reimbursement funds to street SDC
[1:22:59] fund. completion of transition parkway
[1:23:01] project and general support for
[1:23:03] remaining industrial and commercial
[1:23:04] property.
[1:23:08] » Sorry, that's a line.
[1:23:09] >> Forgot. Sincerely,
[1:23:12] >> yeah, for being, you know, a letter
[1:23:14] here.
[1:23:16] >> It's not necessarily a requirement to
[1:23:17] read every word, but we do this. We
[1:23:19] know.
[1:23:21] >> No, that was a lot. That was a lot. That
[1:23:24] was really good. Thank you for that.
[1:23:28] » All right. And if you had questions or
[1:23:31] comments on anything that was in there,
[1:23:33] we'll get to it in the budget as well.
[1:23:34] So, please bring it up.
[1:23:39] Uh, we usually go through city trends.
[1:23:41] These haven't changed. Um, I haven't
[1:23:44] nothing has changed on these slides, I
[1:23:46] should say, since you last saw it. Um,
[1:23:48] so I'm going to get through them fairly
[1:23:50] quickly. I think you're all aware that
[1:23:51] we um are pretty split even pretty
[1:23:54] evenly split between residential and
[1:23:56] industrial. Could you add a bullet point
[1:24:00] >> to that?
[1:24:02] >> In the future.
[1:24:04] >> How many residential households do we
[1:24:06] have?
[1:24:09] >> I can't add that bullet point. In the
[1:24:11] future, I don't know off the top of my
[1:24:12] head.
[1:24:18] » I'm assuming we have those numbers
[1:24:20] through either the sewer connection or
[1:24:21] the water connection.
[1:24:22] >> Um, we have numbers of accounts, but
[1:24:25] that's not We can say residential
[1:24:27] accounts, but not everybody has a water
[1:24:29] or sewer account that we still have
[1:24:31] people on well.
[1:24:32] >> The housing needs analysis has that
[1:24:34] information,
[1:24:35] >> though it's a little bit dated, but we
[1:24:36] have that information.
[1:24:37] >> Perfect.
[1:24:38] >> We would definitely have it as of the
[1:24:39] last sentence.
[1:24:42] >> Thank you.
[1:24:48] » We're still hearing the same things draw
[1:24:49] people to Millersburg as we've been
[1:24:50] sharing in the past. our large lot
[1:24:52] sizes, easy I5 access, and people feel
[1:24:55] that they really like our rural feel.
[1:24:58] Even though we are a city, that's still
[1:25:00] a a value. Um,
[1:25:03] I did change this one a little bit uh
[1:25:05] because our our population growth has
[1:25:08] slowed. Um, the change priorities from
[1:25:11] 10 years ago. I don't know how if the
[1:25:13] priorities are changing as quickly as
[1:25:15] they were maybe five years ago when we
[1:25:17] wrote this in the first place when we
[1:25:18] were still seeing that steep climb in
[1:25:21] population but things have definitely
[1:25:23] changed from period of time ago.
[1:25:26] So here's our population graph. As you
[1:25:28] can see it has leveled off in the last
[1:25:31] uh couple of years and that's not
[1:25:33] surprising because we haven't had any
[1:25:34] new home building really. Uh you'll see
[1:25:36] that on a future slide here in a minute.
[1:25:39] Um but we do expect that to change in
[1:25:42] the coming next year or two. Uh but
[1:25:46] while our population has not been
[1:25:48] increasing, our assessed value has still
[1:25:50] been climbing u pretty steadily and
[1:25:53] that's due to the investment industries.
[1:25:55] This does not reflect the new industries
[1:25:57] coming in. This is um investments ATI
[1:26:00] has made. It's also uh enterprise zone
[1:26:05] agreement expirations. So when an
[1:26:07] enterprise zone agreement a tax
[1:26:09] abatement that exists uh reaches the end
[1:26:12] of its three or five years and expires
[1:26:14] then that value comes onto our taxables
[1:26:16] and so some of that is is related to
[1:26:18] that as well but we've we're still
[1:26:20] seeing steady growth in our existing
[1:26:22] industries.
[1:26:25] our assessed value by type for 2025. Um,
[1:26:29] I think the first time I put this
[1:26:30] together, it was about even. It was
[1:26:32] about 5050 residential and industrial.
[1:26:35] And now, uh, the commercial industrial
[1:26:37] definitely has a bigger piece of the
[1:26:38] pie. It's always been a little bigger,
[1:26:40] but it was closer.
[1:26:45] I always like to remind everybody about
[1:26:47] our property taxes. So, this is all of
[1:26:51] the districts in Millersburg, and we're
[1:26:52] pretty simple. have multiple different
[1:26:55] areas with different tax different total
[1:26:57] tax rates. Um but Millersburg is is
[1:27:01] pretty homogeneous. So uh the total
[1:27:03] effective tax rate is I can read that
[1:27:06] 1550.
[1:27:09] » Yeah. Um but of that Millersburg's piece
[1:27:13] the part we get is $3.50 per thousand.
[1:27:17] So the rest of that's going to the
[1:27:18] biggest part to the school district. uh
[1:27:20] then Lynn County and then Millersburg is
[1:27:23] the third biggest uh portion of that and
[1:27:25] then there's some other smaller pieces.
[1:27:28] Um of that $3.50 per thousand that we
[1:27:31] get 74% of that goes to our emergency
[1:27:34] services uh fire and law enforcement. So
[1:27:38] that leaves us with about 26% for
[1:27:40] remaining city services does not include
[1:27:43] the other revenue sources that we have
[1:27:45] like franchise fees which are what make
[1:27:47] it possible for us to function the way
[1:27:49] we do with most bigger part of our tax
[1:27:52] revenue going toward emergency services.
[1:27:57] And then I don't think we had this slide
[1:27:58] in here last year but we've used it in a
[1:28:00] couple presentations. I thought you
[1:28:01] might find it interesting. Our combined
[1:28:03] maybe we did have it last year I'm not
[1:28:05] sure. our combined tax rate compared to
[1:28:07] others around us. Tangent doesn't have a
[1:28:09] city tax. They also don't have a real
[1:28:12] water sewer system. Um yeah, so we're
[1:28:16] significantly lower than all of our
[1:28:19] neighbors.
[1:28:23] » Good job.
[1:28:24] >> It's not me. It's all the history of
[1:28:26] Miller Street, right?
[1:28:28] >> All right. So, we always like to point
[1:28:30] out our top 10 assessed values in the
[1:28:32] city. I mean these are the industries
[1:28:33] that make that possible but obviously
[1:28:36] ATI previously known as WAN is our
[1:28:39] biggest but we've got Ford Pacific Core
[1:28:42] U because of their service center here
[1:28:44] and all their infrastructure ti squared
[1:28:47] uh then warehouser the interotal center
[1:28:50] makes this list capco which used to be
[1:28:53] Palm Harbor and BSI and then Loves is
[1:28:57] our last one
[1:29:01] that ain't even operating
[1:29:03] But
[1:29:03] >> you do
[1:29:07] uh look at our franchise fees uh history
[1:29:10] and you know we've seen the last year.
[1:29:11] So keep in mind the graph on the left is
[1:29:15] everything except power and it's such a
[1:29:18] different scale than the power that we
[1:29:19] put them on different graphs. So the
[1:29:22] garbage continues to go up in public
[1:29:25] services
[1:29:27] link are trending down. That's not a
[1:29:28] surprise they've been trending down.
[1:29:30] There's other options people are using
[1:29:32] these days. Um, Northwest Natural that downturn there at the end,
[1:29:38] I don't know that that's indicative that
[1:29:40] it's going to start going down. It could
[1:29:42] be that that peak, this peak here was
[1:29:44] just an abnormally high peak. Um, but
[1:29:47] gas usage is very much driven by our
[1:29:49] industry. So, one small change up or
[1:29:52] down, small change, big change up or
[1:29:54] down with their production really
[1:29:56] impacts that number. So, we'll see what
[1:29:58] it does next year. I don't know that I said means it's trending down.
[1:30:01] Power usage is trending up and uh which
[1:30:05] means our total which is the orange line
[1:30:07] is trending up.
[1:30:10] Any questions on that?
[1:30:13] >> As our industry make improvements for
[1:30:16] efficiency. I would expect to see both
[1:30:18] of those flatten at some point.
[1:30:21] >> You would think so.
[1:30:24] >> That's drastic. And I think the Pacific
[1:30:26] power is going to increase even more
[1:30:28] when ball comes online.
[1:30:30] >> It will. Yeah. Ball and timber level.
[1:30:32] The ball's the bigger one. What you see
[1:30:34] here, this dip, I mean, look at the
[1:30:36] years
[1:30:37] >> following, you know, this was CO, right?
[1:30:41] Caused this is the years
[1:30:43] >> at and immediately following CO and then
[1:30:45] it's the ramp back up. And this is pro
[1:30:47] the steep climb is probably due to ATI
[1:30:50] primarily. They've been doing a lot a
[1:30:52] lot of work, a lot of new investment.
[1:30:54] >> Um, which means a lot more power.
[1:30:57] >> Yeah. I I see gas declining or flat
[1:31:00] flattening, but
[1:31:02] power I don't power is going to be just
[1:31:06] continue to ramp as we go more and more
[1:31:08] electronic and
[1:31:10] >> and energy efficiency is great and I I
[1:31:13] mean that may change this over time, but
[1:31:17] with these large industries, their usage
[1:31:19] is um probably going to continue.
[1:31:24] >> Yeah, that's going to skyrocket.
[1:31:28] » Um, building permit permits issued. We
[1:31:30] like to show this because it's just an
[1:31:31] indication of what's going on in the
[1:31:33] city. Um, you can see in this last year,
[1:31:36] that is two building permits for single
[1:31:37] family homes that were issued. That's
[1:31:39] all we have last year. Uh, but the
[1:31:41] orange line, which is total permits, has
[1:31:43] been pretty steady. There's still people
[1:31:44] doing things adding adding on doing
[1:31:47] additions doing mechan that could be
[1:31:49] mechanical plumbing additions ADUs
[1:31:52] anything that's not a whole single. So
[1:31:56] um we do expect some more home
[1:31:58] construction in the next few years. Um
[1:32:01] there we're hearing but
[1:32:03] >> two
[1:32:04] you said two there just two.
[1:32:06] >> There were only two in the last year.
[1:32:08] >> Really about Alexand.
[1:32:09] >> Yeah.
[1:32:11] >> That's crazy.
[1:32:12] >> Yeah.
[1:32:13] Well, it's it's um the
[1:32:16] subdivisions that you've seen go in in
[1:32:19] the past, like they're building out all
[1:32:20] those lots right after they're done.
[1:32:22] They're not
[1:32:23] >> they're not spreading out over years
[1:32:25] after the subdivision.
[1:32:27] >> I know we got one for 2026 because it's
[1:32:30] right right along my driveway.
[1:32:33] >> Yeah. So, so these these small ones
[1:32:35] we're having here are kind of the one
[1:32:36] somebody has a partition and built the
[1:32:38] house or there's a couple of empty lots
[1:32:41] that were still left in subdivisions
[1:32:42] that somebody held on to and we see a
[1:32:45] house go in there. But yeah, we we
[1:32:48] expect to have a most likely have an
[1:32:50] application for a new subdivision coming
[1:32:51] in pretty soon. So, in the next year,
[1:32:53] the own construction lags a bit because
[1:32:56] got to get the infrastructure in first.
[1:33:00] Okay.
[1:33:03] Now we're ready to go to the prior years
[1:33:06] adopted budget versus actuals. So we
[1:33:09] can't we have to go back to 202425
[1:33:12] because the current year 2526 we're
[1:33:14] still in it. We don't have actuals
[1:33:16] because we're not done with it. So this
[1:33:18] is uh this gives us a picture of how did
[1:33:20] we do how did what we adopted compare to
[1:33:22] what action and these are all based on
[1:33:25] the audit that was done. So there's firm
[1:33:27] numbers. So first on the left is
[1:33:30] revenues. So in the general fund the
[1:33:34] budgeted revenue is a little higher than
[1:33:36] the actual revenue and that's unusual
[1:33:38] for us because usually we try to budget
[1:33:41] a little bit the other direction. We
[1:33:42] want to be conservative. The reason for
[1:33:44] that is that enterprise zone clawback
[1:33:46] fee that we thought we were going to see
[1:33:48] coming in earlier and just the timing.
[1:33:50] It's the one that would be coming would
[1:33:53] we start to see is for ATI and they had
[1:33:55] a delay in construction. So it doesn't
[1:33:57] start to uh we won't start to see that
[1:33:59] until the year when they actually put it
[1:34:00] in service.
[1:34:02] The street,
[1:34:05] sewer, and water all uh revenues came in
[1:34:08] higher than what we budgeted. Storm
[1:34:10] water is just so low because we don't
[1:34:12] really have any revenue in there. It's a
[1:34:13] few permit fees, but there's no fee for
[1:34:16] storm water. In the economic development
[1:34:19] fund, we expected to get some grant
[1:34:21] reimbursements last year, the prior year
[1:34:24] that actually came in this year. So we
[1:34:26] that money came in. It's just the timing
[1:34:28] of when it came in.
[1:34:31] >> Had it come in before June 30th of 25,
[1:34:34] would it have met the projection?
[1:34:37] >> Um, probably not because they're
[1:34:40] reimbursible grants. So I think we put
[1:34:42] them in there in that prior year
[1:34:45] um thinking they might come in at that
[1:34:47] time, but they'll they'll come in this
[1:34:50] year and actually a little bit at the
[1:34:52] beginning of next year because well part
[1:34:53] of it is because the half of those we
[1:34:55] can't request till the project is done.
[1:34:58] Uh they can do intermediate uh
[1:35:00] dispersements throughout but they'll be the the last one at the end.
[1:35:05] Uh and so since the end of the project
[1:35:06] is going to be into
[1:35:09] it may be in June actually but we by the
[1:35:12] time I get reimbured it'll be July or
[1:35:14] later.
[1:35:16] On the expenditures side, um I think
[1:35:20] everywhere you see me budgeted higher
[1:35:21] expenditures than actual again in the
[1:35:23] economic development fund. This just has
[1:35:25] to do with the timing of transition
[1:35:27] parkway. We wanted to budget if it went
[1:35:29] real fast and we needed to spend all
[1:35:31] that money in that year that we had
[1:35:32] planned to do that. We also would have
[1:35:34] had more of this reimbursement to offset
[1:35:35] that. Um but this is where we landed and
[1:35:38] that's fine. Um the project itself is is
[1:35:42] exactly on track.
[1:35:44] >> It didn't happen in a general fund.
[1:35:46] That's a big
[1:35:49] » um I'd have to go back and look Um
[1:36:04] actually when we get into the budget in
[1:36:06] the general fund um remind me because
[1:36:09] we'll be able to see the breakdown by
[1:36:10] line item of what was the actual um in
[1:36:14] there and almost 20%.
[1:36:17] >> We tend to budget higher than we than we
[1:36:20] ended up in the general fund, but that's
[1:36:22] a big difference. Yeah. And I think
[1:36:25] there's a specific project reason, but
[1:36:28] >> Okay. No, I'm just curious because
[1:36:32] >> dive into those.
[1:36:44] Well,
[1:36:45] Keep an eye on that and if it's not
[1:36:46] answered by the end, let's revisit.
[1:36:51] Okay.
[1:36:53] So then we usually look at the
[1:36:55] comparison of adopted to proposed
[1:36:56] budget. So meaning
[1:36:59] what we adopted last year 2526 compared
[1:37:02] to what we're proposing this year. So
[1:37:05] what what's different?
[1:37:08] So in the general fund the
[1:37:11] administration program has a significant
[1:37:14] increase. That's because there's several
[1:37:16] reasons. One, we are proposing a new
[1:37:18] position. Uh so that is some of it. Uh
[1:37:21] our health insurance had a 14% increase
[1:37:24] um this coming year. And the biggest
[1:37:28] piece of that is transfers to the
[1:37:29] street.
[1:37:32] That's where that comes out.
[1:37:33] Interesting. And you'll see the
[1:37:35] breakdown
[1:37:36] spread. Uh oh, also let's see, new parks
[1:37:41] and wreck projects. So the parks and
[1:37:42] wreck is higher.
[1:37:45] There was an $85,000
[1:37:48] increase for assess value increase in
[1:37:51] assessed value emergency services. So
[1:37:53] emergency services uh the fire piece of
[1:37:56] that which is by far the biggest part of
[1:37:58] that number is based on a calculation
[1:38:01] calculated on our assessed value. So
[1:38:02] when our assessed value goes up by a six
[1:38:04] and a half% that payment to Albany goes
[1:38:07] up by a significant chunk because the
[1:38:09] agreement is they get $2 per thousand of
[1:38:11] our $3.50 per thousand.
[1:38:14] So that's why that number goes up. Uh
[1:38:17] there's a decrease in the pass through
[1:38:18] for the construction excise tax.
[1:38:23] Let's see. All the reserves for all
[1:38:26] these funds, including street, storm
[1:38:28] water, sewer, water, are totaled at the
[1:38:31] bottom in the reserves. So, we'll break
[1:38:32] that out later in another slide, but
[1:38:35] they're not in those the way you see
[1:38:37] those funds. Uh, so we're on water,
[1:38:40] there's growth increases. When we see
[1:38:44] growth, including industrial growth, it
[1:38:45] increases system usage. So, the numbers
[1:38:47] tend to generally go up. Um, but it's
[1:38:49] also reflected by increased revenue.
[1:38:51] This is expenditures you're seeing that
[1:38:53] we're budgeting. So, the revenue would
[1:38:55] offset that. Uh, also increased costs to
[1:38:57] Albany for water, the billing changes.
[1:39:00] Uh, we talked about that last year
[1:39:03] over the past year. Um, I think that was
[1:39:06] our first full year of really seeing
[1:39:08] those changes uh in all the quarters.
[1:39:10] And so, we're tracking a little higher.
[1:39:13] So, we're bumping that up a little bit
[1:39:14] again. And then capital projects. Um, in
[1:39:18] the economic development fund,
[1:39:19] transition parkway is wrapping up. So
[1:39:21] those numbers are much lower because
[1:39:23] we're not planning to have those big
[1:39:25] expenditures.
[1:39:27] Uh so the total appropriated funds at
[1:39:30] the bottom reduced significantly. That's
[1:39:32] because of transition parkway being
[1:39:34] done. Unappropriated funds decreased and
[1:39:38] reserve funds increased because we are
[1:39:41] moving money um to parks, public
[1:39:45] facilities and street reserves. So those areas all have reserves shown now
[1:39:50] that were part of the unappropriated
[1:39:52] report. But when you add those two
[1:39:53] together, there's still an overall
[1:39:55] increase in the total of reserve and
[1:39:57] unappropriate funds by 183,000.
[1:40:04] Are there any questions on that? Do you
[1:40:06] need time to digest those numbers?
[1:40:13] Okay, now we'll dive into this year's
[1:40:17] budget. So, before we get into the
[1:40:18] spreadsheet, we'll go over some ways
[1:40:21] that we sum those numbers up and and
[1:40:23] give you the big picture. And sorry,
[1:40:25] that's a little hard to read.
[1:40:31] Before we jump in there, does anyone
[1:40:34] need a personal break? But we take five
[1:40:37] before we get through this. All right,
[1:40:39] there's a thumbs up. So, let's recess
[1:40:42] for five minutes.
[1:40:45] >> And you can read all those numbers while
[1:40:46] you're
[1:40:48] >> Heck no. I gota catch up on the NFL
[1:40:50] draft since someone scheduled this on a
[1:40:51] draft night.
[1:40:56] » Yeah, we know where that
[1:41:00] » Anybody get drafted yet?
[1:41:05] » Sadique went to the Jets. Sorry.
[1:41:11] He doesn't think
[1:41:15] Sadique went to the Jets.
[1:41:16] >> Oh, did he?
[1:41:19] >> Are these charts in our packet?
[1:41:20] >> I think they're a little higher than you
[1:41:22] expected.
[1:41:22] >> Yeah, 16th overall.
[1:41:24] >> That's good.
[1:41:24] >> I mean, they're sort of in there, but
[1:41:27] they're
[1:41:28] >> displayed different. I mean,
[1:41:29] >> the numbers are
[1:41:31] >> the all these numbers come directly out
[1:41:33] of the budget, but they
[1:41:37] graph.
[1:41:38] >> Okay.
[1:41:39] sheets and put them in with the final
[1:41:40] verd.
[1:41:43] >> You can read about it in the morning.
[1:41:44] >> Mine's coming up. I don't know if five
[1:41:45] minutes is going to be enough.
[1:41:46] >> You can read about the morning
[1:41:55] » today.
[1:41:57] >> Yeah,
[1:41:58] >> you can shift your desk closer this way.
[1:42:00] >> That's right.
[1:42:02] >> In the view on here, it's pretty small.
[1:42:07] >> Easier to on your monitor.
[1:42:18] » You're getting older.
[1:42:37] » So much
[1:42:41] Yeah,
[1:42:42] >> I think
[1:42:44] there's
[1:42:58] » liquor license $40. $45.
[1:43:01] >> Must be Humpties.
[1:43:06] » Well, sells alcohol. So, does they have
[1:43:09] to have a
[1:43:12] >> beer and wine license?
[1:43:14] >> They're the only one in town that's got
[1:43:20] » loves, you know, walk out. They still
[1:43:22] have to have a license for I believe so.
[1:43:25] Yeah.
[1:43:26] >> So, the license is less than 45.
[1:43:31] charge per quantity. Humpties would pay
[1:43:33] a month,000
[1:43:37] » each month.
[1:43:42] » They have a gas tax
[1:43:47] » start.
[1:43:50] » You look more distinguished.
[1:43:52] >> They're not helpful.
[1:43:57] Oh, it's okay. If I didn't have my
[1:43:58] context in, I could read this. Just
[1:44:02] they're not
[1:44:27] Why? Why even bother? Right.
[1:44:29] >> Like like this official beer, right?
[1:44:34] >> Just makes your breath smell like
[1:44:35] drinking beer. Right.
[1:44:37] >> Okay.
[1:44:39] >> No, there was See, I got into the habit
[1:44:42] of drinking coffee. The first ships I
[1:44:44] was
[1:44:45] >> they had a tendency
[1:44:47] older ships
[1:44:49] somehow
[1:44:52] fuel oil
[1:44:54] fresh water.
[1:44:54] >> Oh
[1:44:57] laxative
[1:45:00] add coffee to it.
[1:45:02] >> Why not?
[1:45:10] » I mean
[1:45:11] >> it helps. I know that.
[1:45:13] >> That's
[1:45:14] >> Yeah, but
[1:45:16] >> it's 97% water.
[1:45:18] >> Just like here. 97% water.
[1:45:21] >> 3%.
[1:45:26] » Played golf today for the first time
[1:45:27] this year.
[1:45:28] >> Hey, good for you. How'd you do?
[1:45:30] >> 79.
[1:45:31] >> All right. That's not bad at all. That's
[1:45:33] good.
[1:45:34] >> No, it's not bad. Especially with bad
[1:45:36] children.
[1:45:37] >> Yeah. How many mulligans though?
[1:45:41] I'm married to a mull.
[1:45:46] » That's awesome.
[1:45:48] >> That's crazy that so quick healed up.
[1:45:51] That's awesome.
[1:45:52] >> Asking tomorrow how it feels.
[1:45:54] >> Yeah. Broken on board.
[1:45:56] >> I'm not sure my physical therapist isn't
[1:45:58] is happy about me playing golf.
[1:45:59] >> Yeah,
[1:46:00] >> I'm playing tomorrow and
[1:46:01] >> tournament, right?
[1:46:02] >> Tournament game.
[1:46:03] >> That's right. Yeah,
[1:46:08] » it's uh spring game weekend
[1:46:12] on Friday before the spring game because
[1:46:15] everybody's in town. They have this golf
[1:46:17] tournament at Springfield Country Club
[1:46:18] or Pineway or something now.
[1:46:22] >> And they have coaches and players at the
[1:46:26] T boxes. It's Tine. So when you're
[1:46:28] standing around waiting for a group
[1:46:29] trying to get out of the fairway, you
[1:46:31] can you get to talk to coaches
[1:46:35] >> players. They have the same every hole
[1:46:37] has a different setup.
[1:46:38] >> That's awesome. So, wow.
[1:46:39] >> It's about $1,000 a person play, but I
[1:46:42] get them free because I used to be on
[1:46:43] the board.
[1:46:45] >> I was gonna say that. Yeah, that
[1:46:47] >> that's pretty cool having that every
[1:46:48] four.
[1:46:49] >> Yeah, it is. It's It's a good fun.
[1:46:51] >> Dang.
[1:46:52] >> What?
[1:46:53] >> You realize the first tight end to go in
[1:46:55] the first round since 1975.
[1:46:57] >> I knew that he was going to be
[1:46:58] >> back to numbers.
[1:47:00] >> 1975.
[1:47:01] >> Not the numbers on the draft. I'm stud.
[1:47:04] >> You have a better answer now for you
[1:47:06] because Sheena found it on why.
[1:47:09] >> Good job, Shea.
[1:47:10] >> Um that was the year where we changed
[1:47:12] how the building fund worked with um we
[1:47:15] used to take the permits in here to
[1:47:17] Millersburg um through Millersburg and
[1:47:20] then they would go to the county and so
[1:47:22] people would pay us and then we would um
[1:47:26] have to transfer that money to the
[1:47:27] county and that changed when they went
[1:47:29] to their online billing service. So the
[1:47:30] payments just go to the county. So that
[1:47:33] happened. We budgeted for it to be that
[1:47:34] way that year, but then it changed. And
[1:47:36] so what was a budgeted to be a $485,000
[1:47:41] expenditure was actually
[1:47:44] where's that? Uh about 160. So that was
[1:47:49] a big chunk of it.
[1:47:51] >> Who does the inspections now on
[1:47:52] building?
[1:47:53] >> County. They've always
[1:47:55] >> county stills building. We inspect
[1:47:57] public works
[1:47:59] uh parts of things. They inspect the
[1:48:01] private plumbing and building.
[1:48:04] >> What height you out there with the
[1:48:06] measuring tape?
[1:48:08] >> So that county.
[1:48:10] >> Yeah. Good. Because I've seen what the
[1:48:14] county can do and their measuring tapes
[1:48:16] are different.
[1:48:21] » All right. I'm going to try see if this
[1:48:23] helps
[1:48:26] >> to walk through this the numbers in
[1:48:28] table.
[1:48:30] So the when I have these on I can only
[1:48:33] see my screen. So
[1:48:36] the so these are estimated available
[1:48:39] resources and
[1:48:42] um expenditures as well. So the
[1:48:45] beginning fund balance June 2025 that
[1:48:47] number comes from our audit. So that's a
[1:48:49] firm number. Carryover from fiscal year
[1:48:52] 202526 our current year is something we
[1:48:54] project. So we we look at expenditures
[1:48:57] to date. we project where we're going to
[1:48:58] end the year and we're expecting the
[1:49:00] carryover about $550,000.
[1:49:03] So that's our our starting point, our
[1:49:05] beginning fund balance is the adding
[1:49:08] those two numbers together. Um then the
[1:49:10] rest of the numbers here on the left are
[1:49:12] the uh revenues we expect our tax
[1:49:14] revenue
[1:49:16] um other you know the the state shared
[1:49:19] revenues which are the liquor taxes, the
[1:49:20] state revenue sharing which is also a
[1:49:22] liquor tax. just comes through a
[1:49:23] different way and cigarette taxes,
[1:49:26] franchise fees, the transfers from the
[1:49:28] enterprise funds. So those that's for
[1:49:30] the personnel
[1:49:32] costs and for material some of the
[1:49:35] materials and supplies are also covered
[1:49:38] by the water and sewer fund because
[1:49:39] those are utilities we run. So they
[1:49:41] cover some of the costs of our utility
[1:49:43] billing system and office uh having an
[1:49:46] office to print bills and build from.
[1:49:50] Uh
[1:49:52] any questions on the rest of those
[1:49:54] revenues?
[1:49:56] Okay. Then on the right, the estimated
[1:50:00] expenditures. So personnel, materials,
[1:50:02] and services, parks, and recreation.
[1:50:03] There's an asterisk there because the um
[1:50:08] that does not include the parks SDC's.
[1:50:11] Uh there is a transfer from the previous
[1:50:15] general fund parks SDC program
[1:50:18] to the new parks SDC fund of in the
[1:50:21] amount of the SDC balance that's not
[1:50:24] part of that $191,000
[1:50:26] but it it's it's just moving from one
[1:50:28] place to another. Um
[1:50:31] see
[1:50:33] the
[1:50:35] you see the transfers the transfer to
[1:50:36] street transfer to storm uh those are in
[1:50:40] there as well.
[1:50:43] Any questions on the expenditures?
[1:50:46] >> Yes. Emergency services, that's for the
[1:50:49] fire department.
[1:50:50] >> Fire and uh LPS,
[1:50:53] >> fire and police.
[1:50:54] >> Has any provision put in been put into
[1:50:57] place because we put the solar on top?
[1:51:00] >> No. Uh so our power costs are in that
[1:51:02] number. So hopefully we should see in
[1:51:06] the next year a decrease in our power
[1:51:07] costs, but I didn't budget that way
[1:51:08] because that was not a
[1:51:10] >> we don't know those numbers.
[1:51:12] >> Yeah. But next year we'll definitely
[1:51:13] want to take that into account.
[1:51:16] Any other questions on those?
[1:51:20] Okay. Uh so then reserves. So identified
[1:51:22] general fund reserves are 1.93 million
[1:51:27] and that number is adding up the three
[1:51:30] numbers below. So
[1:51:32] the seven 650 plus 780 plus 500.
[1:51:36] And those park reserves
[1:51:39] are for projects. You'll see this in the
[1:51:41] budget. We made notes, but those are for
[1:51:43] part for projects that are planned for
[1:51:45] next year in the CIP, not for all five
[1:51:48] years in the CIP, just next year's
[1:51:49] projects. Uh, and the same with future
[1:51:53] facilities. That's the public facility
[1:51:55] side. Uh, we have an unappropriated
[1:51:57] 2.385
[1:52:00] for and then the total would be the 1.93
[1:52:03] plus the 2.385 is uh about $4.3 million
[1:52:08] of general fund reserves. And that is
[1:52:10] about 69% of our general fund
[1:52:12] expenditures. It's just the number above
[1:52:15] that you see there and the math for
[1:52:18] that. Um
[1:52:20] then down in the next one, we always
[1:52:22] like to look at what are our estimated
[1:52:24] operating revenues and operating
[1:52:25] expenditures. So it's fine to spend down
[1:52:29] our reserves for capital projects if
[1:52:31] that's what you all decide to do. We
[1:52:34] don't want to be spending out our
[1:52:35] reserves with operating costs because we
[1:52:37] will quickly run out and not be able to
[1:52:39] sustain our operations. So
[1:52:42] for the upcoming year, our total
[1:52:43] estimated operating revenues are about
[1:52:45] 5.25 million and our proposed operating
[1:52:48] expenditures are 4.7.
[1:52:51] Uh so that leaves us about about
[1:52:53] $488,000
[1:52:56] below our operating revenues.
[1:53:00] The operating expenditures do exclude
[1:53:04] reserves, capital, and contingency. Uh,
[1:53:07] and that $200,000 transfers to to
[1:53:09] streets. So, that's assuming we're not
[1:53:12] going to transfer $200,000 every year to
[1:53:14] streets to maintain operations.
[1:53:20] Uh, and if you want to do that in the
[1:53:22] future, we can look at that. But that's
[1:53:24] just how those numbers were added
[1:53:26] together.
[1:53:27] uh it also does include funds
[1:53:29] transferred from parks SDC program to
[1:53:30] the new SDC fund which I already
[1:53:32] mentioned. So question had come up
[1:53:34] previously about what is what is the
[1:53:37] right amount of reserves and there isn't a requirement for that it's
[1:53:42] really what is the right thing for each
[1:53:44] municipality. So that is that number
[1:53:47] represents
[1:53:48] um uh 60 69% of our total expenditures.
[1:53:52] It's 91% of our operating expenditures,
[1:53:56] but we got to think about what projects
[1:53:57] we have to do in the future. So,
[1:54:00] I this isn't really part of the budget
[1:54:03] process, but I'll mention that Sheen and
[1:54:04] I have been talking about looking pretty
[1:54:07] soon at adopting some financial policies
[1:54:09] with council um that would address these
[1:54:12] sorts of things. It might be helpful to
[1:54:14] everyone to have those written down as
[1:54:16] far as what our targets are and how we
[1:54:18] want to to manage that. And contingency
[1:54:21] as well, which we
[1:54:23] because that question came up in the
[1:54:24] last meeting also.
[1:54:27] So is there any question on the summary?
[1:54:38] All right, this is just our listed
[1:54:39] restricted funds. We show it every year.
[1:54:42] Um the prior year we had about 4.5
[1:54:45] million. Uh at the end of this year we
[1:54:49] project to be at about 2.6
[1:54:51] total. between parks, street, storms,
[1:54:53] sewer in water. The difference there is
[1:54:55] projects we we've spent money, right?
[1:54:58] Capital and then in the next year we
[1:55:00] look to be at about $2 million. And
[1:55:03] those expenditures we'll get to in the
[1:55:04] budget, but the sewer lift station or
[1:55:07] sewer ATI lift station upgrades probably
[1:55:10] the biggest piece of those expenditures.
[1:55:15] And then the proposed in this proposed
[1:55:18] budget dedicated reserve funds. And so
[1:55:21] this is where we've talked about these a
[1:55:23] few times. You gave us feedback in the
[1:55:26] prior meeting that you wanted to see
[1:55:27] more money in reserves and less in
[1:55:29] unappropriated. So that's what this is,
[1:55:30] but we can certainly adjust this in the
[1:55:32] budget if you want to
[1:55:35] before you adopt it. So we've got the uh
[1:55:39] total reserves in let's see
[1:55:45] administration that's for the public
[1:55:47] facilities. The parks and wreck is for
[1:55:49] the parks projects. the uh equipment
[1:55:52] replacement. We've had $5,000 $500,000
[1:55:55] in that for several years in the budget
[1:55:58] and parks and wreck SDC SDC amount.
[1:56:02] The street fund reserve does include
[1:56:05] $520,000 for Zulk and Millersburg Drive.
[1:56:08] So when you look at that number,
[1:56:10] probably want to take in your mind take
[1:56:12] that out because that money is
[1:56:14] restricted at this point to those uses
[1:56:16] or maybe other things. but it's still in
[1:56:18] our in our account in our budget. So, we
[1:56:20] want to show it. So, we don't really
[1:56:22] have $724,000
[1:56:27] of reserves there that we can use for
[1:56:29] anything we want.
[1:56:33] Any questions on that?
[1:56:41] All right. Now, we're ready to go into
[1:56:44] the budget itself.
[1:56:47] And going to pull up
[1:56:50] the actual PDF that is in your packet.
[1:56:52] So, if you want to follow along there,
[1:56:54] you can. It is the revised version. If
[1:56:57] you have notes on the original version,
[1:56:58] that's fine. There's not. The only
[1:57:01] difference is how we handle those
[1:57:02] transfers with the SDCs. And I'll show
[1:57:04] you on one of the sheets. So, it's
[1:57:07] makes more sense.
[1:57:40] All right.
[1:57:45] So,
[1:57:47] in the past you said don't go over every
[1:57:50] line item. You don't need to go through
[1:57:52] every number in there. Um, but we'll
[1:57:56] scroll through, hit some highlights.
[1:57:57] We've add Andrew and I added some notes
[1:57:59] in here, things we wanted to point out
[1:58:00] as we went through. Um,
[1:58:03] feel free to stop me at any point if
[1:58:05] there's something you want to dig into
[1:58:07] further and I'll just pause in between
[1:58:09] stuff, but if you're good, we can just
[1:58:10] keep rolling. So, this is our general
[1:58:13] fund summary. Um, general fund, like we
[1:58:17] talked about, is split into multiple
[1:58:19] programs. And so, This is the place in
[1:58:21] the budget where we sum all those
[1:58:22] together. Um, one comment or one that we
[1:58:26] added because the question came up about
[1:58:28] contingencies. So, this contingency is
[1:58:31] $600,000
[1:58:32] 635 when you add in fire um for
[1:58:35] emergency services
[1:58:38] because that's approximately close to
[1:58:40] 10% of our general fund expenditures.
[1:58:43] So, did some looking into this. That's a
[1:58:46] pretty average number for uh cities in
[1:58:49] Oregon is what I've I found. Some aren't
[1:58:52] able to do that and they have to go with
[1:58:54] a lower percentage, but in this range is uh kind of a good um place that
[1:58:59] cities like to be.
[1:59:04] And we already went over most of this
[1:59:06] general fund stuff on those previous
[1:59:07] slides. So, I'm going to keep going.
[1:59:11] Um here you see what we just talked
[1:59:14] about. These reserves are the next
[1:59:16] year's planned CIP projects
[1:59:20] and our expenditures by program.
[1:59:24] Um administration is the biggest piece
[1:59:26] of this of the general fund followed
[1:59:28] very closely by emergency services
[1:59:33] questions.
[1:59:38] All right. So more detail on the
[1:59:40] resources of the general fund. um
[1:59:43] already mentioned this. All of the all
[1:59:45] these three revenue streams from the
[1:59:48] state liquor tax uh revenue sharing and
[1:59:51] cigarette tax are all going down. This
[1:59:53] is statewide. All cities are seeing less
[1:59:57] aortionments from the state. The
[2:00:00] explanation I've heard is the usage has
[2:00:02] gone down. There's less alcohol sales,
[2:00:04] less cigarette sales.
[2:00:07] Any questions?
[2:00:09] >> I have maybe
[2:00:13] I'm assuming it's the emergency
[2:00:14] services. That's personnel. Where is our
[2:00:18] actual
[2:00:21] county
[2:00:22] sheriff's line item? What does that fall
[2:00:25] under?
[2:00:25] >> So, this is resources. Uh you're talking
[2:00:28] about the expenditure.
[2:00:29] >> Okay. So, we're not going over
[2:00:30] expenditures yet.
[2:00:31] >> We're not there yet, but we will be very
[2:00:32] soon.
[2:00:33] >> Okay.
[2:00:34] >> So, that's resources. Uh administration
[2:00:38] resources, and these are the resources
[2:00:39] in um parks rec
[2:00:44] program and events. So the parks and
[2:00:48] recreation STE program resources this is
[2:00:51] where I want to point out you're going
[2:00:52] to see this in streets, water, sewer and
[2:00:54] storm as well. So we are showing the
[2:00:57] resources in the original place where it
[2:01:00] has been and there's a little footnote
[2:01:01] there says a parks SDC special revenue
[2:01:04] fund was created in school year 26 27
[2:01:06] and funds from the general fund parks
[2:01:08] SDC program are transferred to the new
[2:01:10] fund the parks SDC program within the
[2:01:13] general fund is being discontinued
[2:01:14] historic information remained in this
[2:01:16] program through fiscal year 2930 so when
[2:01:20] we create a new fund which we wanted to
[2:01:22] do to separate the SDC's we can't just
[2:01:25] sddly only show that money in a new
[2:01:26] fund, which is what the first version of
[2:01:28] the budget showed. We actually have to
[2:01:30] show a transfer from where it was
[2:01:32] previously to that new fund. So, that's
[2:01:34] all we're doing.
[2:01:38] Uh we are not budgeting any revenue for
[2:01:40] city events. I know they're working with
[2:01:44] sponsors, potentially maybe getting
[2:01:45] donations, but we've u historically not
[2:01:49] budgeted much revenue there because we
[2:01:51] just don't know what it's going to be.
[2:01:58] Um, you also see the fund narratives
[2:01:59] interspersed the budget document and I
[2:02:02] won't read all the words on them.
[2:02:04] They're very similar year to year. They
[2:02:06] do when you get to the ones that are
[2:02:07] affected by this FCC transfer, there's
[2:02:10] information about that and they do list
[2:02:12] the
[2:02:14] specific things in that part of the
[2:02:16] budget that are notable. I think we've
[2:02:19] already talked about most of them
[2:02:21] because a lot of them are projects. So,
[2:02:25] I won't read all the words but
[2:02:30] now we're getting on to expenditures. So
[2:02:32] administration program expenditures the
[2:02:34] first section is personnel. So here's a
[2:02:38] question for you all. We budget cola
[2:02:41] every year based on cost of living
[2:02:44] increases based on um
[2:02:48] uh in January. So, I did those numbers.
[2:02:51] In January, it was 2 and a half% based
[2:02:53] on the indexes we use.
[2:02:55] Now, we're at about 3%. And it's
[2:02:58] probably going up. Um,
[2:03:04] it's, you know, when we, when I first
[2:03:05] did this budget, things in the world
[2:03:07] have changed since then, actually. Uh,
[2:03:10] do you want to stick with the two and a
[2:03:12] half% in the budget? We're going to
[2:03:13] present COLA at the next council meeting
[2:03:15] for actual adoption. We always do that
[2:03:17] in May, but we want to make sure we
[2:03:19] budgeted appropriately. So, we don't
[2:03:21] need to get into that whole discussion
[2:03:23] now, but if we don't budget for more
[2:03:25] than two and a half%, probably don't
[2:03:26] want to to adopt more than two and a
[2:03:29] half%.
[2:03:31] We've historically stuck with January to
[2:03:34] January because that, you know, if we
[2:03:36] switch months in here now, we're going
[2:03:37] to potentially miss or double count
[2:03:41] increases. It's more consistent to stay
[2:03:43] month to month. It could a big bigger
[2:03:47] increase next year and we could have a a
[2:03:49] big jump or it may not. It may level out
[2:03:51] between then and now. But just wanted to
[2:03:54] bring that up for you to think about.
[2:03:55] You don't have to say something right
[2:03:57] now, but before we adopt the budget, if
[2:03:59] you want to consider changing that, we
[2:04:01] can make that change in the approved
[2:04:03] column. But that kind of change ripples
[2:04:05] throughout the entire budget because of
[2:04:06] all these transfers for personnel that
[2:04:08] go back and forth. So
[2:04:12] think about that. So when do we normally
[2:04:14] approve colas?
[2:04:16] >> May. So at your next council meeting,
[2:04:19] but it's been based on the January
[2:04:21] numbers.
[2:04:23] >> What was that? It's two and a half.
[2:04:25] >> Two and a half.
[2:04:25] >> And it's clearly going up.
[2:04:27] >> It's clearly going up. Nobody knows
[2:04:29] what's going to happen. I would say, you
[2:04:31] know, in the next year,
[2:04:32] >> right?
[2:04:33] >> So,
[2:04:36] » and you said we are in insurance
[2:04:39] increase 14%. Yeah, that's actually one
[2:04:41] of these comments down here.
[2:04:44] >> The medical insurance, you see the
[2:04:45] number increased quite a bit. That's a
[2:04:47] combination of adding a new staff
[2:04:49] position
[2:04:50] >> and a 14% increase in premiums. Uh we
[2:04:54] did not I'll have to go back and look,
[2:04:56] but we didn't have significant increases
[2:04:59] for several years in a row. They were
[2:05:01] pretty low, and now that's what we're
[2:05:04] having.
[2:05:05] >> 14%
[2:05:06] >> 14
[2:05:09] uh And then the maintenance, you see two
[2:05:11] FTEEs here with the maintenance
[2:05:12] assistant. That's the new position that
[2:05:14] we're proposing. Um, we'll be bringing
[2:05:16] that to you for approval at the May
[2:05:18] council meeting as well. Uh, because at
[2:05:22] this point we're just looking at
[2:05:22] budgeting that you actually will need to
[2:05:24] approve. That's creating a new position.
[2:05:28] I did take a look at our transfers for
[2:05:30] that position and 40% of that position
[2:05:33] is covered by street storm water streets
[2:05:36] storm water and water
[2:05:39] street water and sewer. Sorry. Uh
[2:05:44] so 60% of it is covered by the general
[2:05:46] fund.
[2:05:52] Anything
[2:05:58] else on
[2:06:05] » Can I ask again? I know I ask this every
[2:06:07] year because I never remember what the
[2:06:08] answer was last year. That happens when
[2:06:11] you get older, too.
[2:06:13] Um
[2:06:15] why when we're talking about all the
[2:06:18] insurance whether it's medical tent or
[2:06:20] whatever
[2:06:22] why can we not use the same plans the
[2:06:24] state does
[2:06:27] would that not make things cheaper it
[2:06:29] seems like making the pool larger would
[2:06:31] make things cheaper for every
[2:06:32] >> I'll try to answer this and then Sheen
[2:06:34] can jump in
[2:06:36] here's what's wrong um is our size we
[2:06:40] don't qualify for the same
[2:06:42] pool and we're with CIS and so we do get
[2:06:45] some benefit of being combined with the
[2:06:47] um what they get for their members
[2:06:49] overall but I don't think the state is
[2:06:53] an option because of
[2:06:56] >> that has been our understanding defin
[2:07:01] weird that we jump in the pers with the
[2:07:03] state no problem but can't use their
[2:07:06] insurance plans and I mean there's three
[2:07:08] to choose from that's
[2:07:11] Okay,
[2:07:12] >> we can ask the question again,
[2:07:15] but I I believe we've asked it before
[2:07:17] and every year.
[2:07:18] >> Yeah, I get that. I know I ask the
[2:07:19] question every year. I don't
[2:07:21] >> separate organization.
[2:07:23] >> Yeah, but it's not state. They got their
[2:07:26] own board, their own decision making.
[2:07:29] That's right.
[2:07:37] Um, materials and services.
[2:07:40] There's a lot in here. I don't there
[2:07:43] aren't anything that I there isn't
[2:07:45] anything I would say are significant
[2:07:47] changes. We adjust every year based on
[2:07:49] the actual what's what the projections
[2:07:51] are looking like for the end of this
[2:07:52] year.
[2:07:54] Um, our property and uh our other
[2:07:59] insurance went down. We'll be budgeting.
[2:08:01] We had budgeted. I think the budget
[2:08:03] number was a little high last year
[2:08:04] because we didn't know how much cyber
[2:08:05] was going to cost. Now that we've
[2:08:06] actually got it, it wasn't as much as we
[2:08:09] budgeted for. So, we can budget it upon
[2:08:11] real numbers.
[2:08:13] Uh,
[2:08:17] scrolling down here, we do get to the
[2:08:19] community support section
[2:08:22] and
[2:08:24] we don't have to do it tonight, but if
[2:08:25] we don't, we'll have to revisit it on
[2:08:27] May 6th. That's what we like to do here.
[2:08:30] Unless you want to adopt everything as
[2:08:32] currently shown in the budget, we'll
[2:08:35] pull up the actual budget spreadsheet
[2:08:36] and enter the numbers that you decide
[2:08:38] on. So, it is clear that we all know
[2:08:40] what was when you make when you're ready
[2:08:42] to make that motion to approve the
[2:08:45] budget that that's everyone's in
[2:08:48] agreement with those
[2:08:52] chair. Do you want to go through that
[2:08:53] now or do you want to do that in the
[2:08:55] next meeting?
[2:08:56] >> Next meeting.
[2:08:57] >> Yes.
[2:08:59] this.
[2:09:00] >> Yes.
[2:09:03] >> Okay. So, what is in there right now
[2:09:04] again are the numbers that were in there
[2:09:06] last year, including the miscellaneous
[2:09:08] of 5,700.
[2:09:10] That was just um the total
[2:09:14] was 35,000 and that just made up the
[2:09:16] difference between what was approved and
[2:09:18] 35,000.
[2:09:27] » I point out in the bottom of page. We
[2:09:30] previously had 120,000 budgeted for the
[2:09:32] urban observe study, but we've taken
[2:09:34] that out now because grant is paying for
[2:09:35] all of it and it's not even a pass
[2:09:37] through. It's just direct payment for so
[2:09:39] we don't even have it in our budget.
[2:09:41] >> Awesome. Nice work,
[2:09:44] >> Matt.
[2:09:45] >> Thanks, Matt. A+ in grant writing.
[2:09:47] >> Yeah.
[2:09:50] >> Is there anything on materials and
[2:09:52] services that you want to talk about?
[2:09:54] Paul,
[2:09:55] >> how much do we actually spend that 5k?
[2:09:59] All right. Not that much. Well, if you
[2:10:03] look back at the actuals, the prior
[2:10:04] year, the actual actuals was 2400. I'd
[2:10:07] have to look to see where we are at
[2:10:08] today. I think it's less than that.
[2:10:11] >> Okay. So, those are
[2:10:13] >> Yeah. Sorry. The the first two columns
[2:10:15] are actuals from prior years.
[2:10:18] >> Question also.
[2:10:19] >> Where's the reimbursement section for
[2:10:20] like children that use YMCA or boys and
[2:10:23] girls club they bring back for
[2:10:24] reimbursement? Is that in here also?
[2:10:26] It's under parks and rec will be there.
[2:10:27] >> Oh, thank you.
[2:10:28] >> Yeah,
[2:10:30] >> the library reimbursement is under
[2:10:32] administration
[2:10:34] and I know we've had discussions in the
[2:10:36] past about that. Um, we are not bumping
[2:10:40] up against the the total budget amount.
[2:10:43] So, we don't see any reason to change
[2:10:45] that that budget amount in the coming
[2:10:47] year.
[2:10:54] » Did we get rid of piece of office
[2:10:56] equipment. Is that why our lease is
[2:10:58] going down?
[2:11:01] >> Copy your lease.
[2:11:03] >> We did uh switch out
[2:11:07] >> the short answer is we have a new new
[2:11:09] copier now and it's
[2:11:10] >> way
[2:11:12] better.
[2:11:15] Yeah, we do try to look at those things
[2:11:17] and Sheena does a good job of packing
[2:11:18] our equipment like that and we had
[2:11:21] multiple people wanting to provide us
[2:11:22] with a copier and we got a good price
[2:11:27] >> and it works That's the key, right?
[2:11:30] >> The customer service has been
[2:11:36] » okay going to capital
[2:11:39] >> which
[2:11:40] >> I got one question. What is uh community
[2:11:44] 5,000.
[2:11:45] >> Yep. That is the what you just heard
[2:11:47] from the the community.
[2:11:50] >> Yep. That's the total. Yeah. So, maybe I
[2:11:52] should have explained that for this
[2:11:54] year. The blue on here, they're just how
[2:11:57] staff came up with these numbers. And we
[2:11:59] like to show that to you for full
[2:12:01] transparency.
[2:12:02] um you know in the budget. The black
[2:12:05] lines are what gets an account number
[2:12:07] and that we're
[2:12:09] um tracking. But all that blue just
[2:12:12] helps us make sure that we're accurate
[2:12:13] and you guys can see all the pieces that
[2:12:15] we're thinking about. So it all sums to
[2:12:17] the black line above.
[2:12:20] >> Has contribution gone up this year?
[2:12:26] » No. Contribution is the same.
[2:12:28] >> It's based on salary. it it will go up
[2:12:31] because of the added employee and
[2:12:33] salaries going up but
[2:12:35] >> the percent haven't changed
[2:12:43] » um under capital I'll point out one
[2:12:44] thing that we did not budget unique
[2:12:47] thing for this year which is holiday
[2:12:48] light display
[2:12:51] >> sorry I have a question though since he
[2:12:53] did ask about pers
[2:12:56] are the cities on the hook as well for
[2:12:58] the persion bond obligation bond
[2:13:01] repayments.
[2:13:02] >> We
[2:13:05] That's the
[2:13:09] » Okay. So, you Okay. No, I was just going
[2:13:10] to bring up because it end at the end of
[2:13:12] this year. That's why I was curious.
[2:13:16] » You know, some cities have really
[2:13:19] significant liability issues.
[2:13:21] Millersburg, we're just small and our
[2:13:22] staff is small. We just don't have that
[2:13:25] concern, which is really nice.
[2:13:28] Um So, the holiday light display,
[2:13:30] nothing budgeted for it. It was
[2:13:31] something, you know, we purchased some
[2:13:33] in the past. It's been brought up a few
[2:13:34] times that maybe you want to add to it.
[2:13:35] Maybe transition parkway getting done.
[2:13:37] You want to add some displays over
[2:13:39] there. I would So, I'm keeping it as a
[2:13:42] line item in case you want to use that
[2:13:43] in the future. But, um, until we get
[2:13:46] storage, I would recommend against
[2:13:48] buying anything more in that category
[2:13:52] because it's going to be really
[2:13:53] challenging to find a place.
[2:13:57] We can fit that new tractor in there.
[2:14:01] >> Popcorn machine took up the last
[2:14:05] >> since the tour at your house.
[2:14:07] >> It's not back there. Back. Oh, there you
[2:14:10] go.
[2:14:10] >> We could have made
[2:14:12] >> Oh, yeah.
[2:14:13] >> Um, and then you see the transfers.
[2:14:16] We've already talked about that a lot.
[2:14:18] And the
[2:14:21] contingency.
[2:14:24] Any questions on the ad admin program?
[2:14:30] » So, you pay for people with different
[2:14:32] rides?
[2:14:33] >> We pay for um the city of Albany runs
[2:14:37] the program and then we do pay a a
[2:14:40] portion for the rides that actually are
[2:14:42] for Millersburg. It's not a very big
[2:14:45] amount, but that's how that we don't
[2:14:47] provide that program. So, uh they do it
[2:14:50] and we pay for it. sort of our transit
[2:14:54] plan right now.
[2:14:58] » I think it's not a big number because I
[2:15:00] think we have two consistently right
[2:15:03] now.
[2:15:05] >> We get the address as well.
[2:15:09] Okay, I'll go on to parks and recck
[2:15:11] then.
[2:15:16] All right. So, this first line item here
[2:15:17] is what you were asking about the parks
[2:15:20] and rec citizen reimbursement program.
[2:15:22] And
[2:15:23] >> I do have a comment on that. I see that
[2:15:26] we haven't used it all, but the prices
[2:15:29] are going up, the Boys and Girls Club
[2:15:31] and the YMCA.
[2:15:33] And the limit that's given here seems to
[2:15:36] be becoming less and less as everything
[2:15:39] goes up. Maybe it's something they could
[2:15:41] take back to a city council meeting and
[2:15:43] adjust that amount that reimbursed.
[2:15:46] >> So we just in case anybody's not aware,
[2:15:48] we reimburse up to $200 per household
[2:15:52] and it's at 80% of the cost. So if
[2:15:54] somebody brings us a bill, a receipt
[2:15:57] from say city of Albany or YMCA or
[2:16:02] something, one of the qualified
[2:16:04] agencies, uh if they brought us bill for
[2:16:08] $100, we can we can uh reimburse $80 of
[2:16:12] that. And they bring us another one and
[2:16:14] we can reimburse 80 more. And then they
[2:16:16] bring us a third one and we can
[2:16:17] reimburse 40 of that because they hit
[2:16:19] their cap of $200 for the year.
[2:16:25] So, it's 80% up to 200.
[2:16:28] >> And you're saying the price there, it's
[2:16:30] going up.
[2:16:31] >> Yeah, I've used this. It's a great
[2:16:32] program actually. It's good stuff. I
[2:16:35] know other people in the community I've
[2:16:37] talked to come used it too because they
[2:16:38] were aware of it and you've used it.
[2:16:41] >> But the uh prices, everybody else is
[2:16:44] increasing their prices as cost of
[2:16:46] living goes up and whatnot, but that
[2:16:49] doesn't stretch as far as it used to,
[2:16:51] you might say.
[2:16:52] I I don't think that's there's no need,
[2:16:54] I don't think, to increase it. If you
[2:16:57] increased it from 200 to 250, let's say,
[2:17:00] you wouldn't get to the adopted amount.
[2:17:03] So, but in the prior two years that we
[2:17:06] show actuals, did we also budget $15,000
[2:17:08] in those years?
[2:17:10] >> I believe we did.
[2:17:11] >> I thought we
[2:17:13] bumped up the library last year.
[2:17:16] >> I don't think we
[2:17:18] >> And you did bump up. We used to
[2:17:20] reimburse 40 for the library. We bump
[2:17:22] that up to 80 because the costs went up
[2:17:26] the cost for the cards. Um, so you did
[2:17:28] that last year or
[2:17:31] >> two years ago?
[2:17:32] >> Yeah.
[2:17:33] >> Uh, but we haven't we haven't come super
[2:17:38] close. I mean, we get up there, but we
[2:17:39] haven't looked like we were going to
[2:17:41] overrun the budget for the rec
[2:17:44] reimbursement yet. Um, that kind of
[2:17:47] changed. I mean, if we were going to do
[2:17:49] that, I would actually say bump it up a
[2:17:51] little bit because as the knowledge
[2:17:53] about the program gets out to more
[2:17:56] people, that will increase the
[2:17:57] expenditures. And we try when we have
[2:17:59] new people coming in, we have a whole
[2:18:00] spiel our office staff go over with
[2:18:02] them, including letting them know about
[2:18:04] this program.
[2:18:06] >> If there's a new neighborhood that's
[2:18:07] going to be coming in, that's going to
[2:18:08] be more I see more and more kids riding
[2:18:10] up and down the street now on bikes than
[2:18:12] I ever have before.
[2:18:14] >> Well, should we do that then? And
[2:18:17] Do you want to increase the budget
[2:18:19] number now and then deal with
[2:18:20] >> deal with the increment of through
[2:18:22] council?
[2:18:23] >> Is that a council?
[2:18:25] >> Well, I think there's room already
[2:18:28] >> from the actual to the proposed. Maybe
[2:18:30] it's the council that changes the
[2:18:31] program, right? Makes adjustments to the
[2:18:34] reimbursement.
[2:18:35] >> Yeah. If it's 250 or
[2:18:38] >> 100% up to $250, whatever, whatever.
[2:18:41] >> But it looks like we budgeted 15,000.
[2:18:45] We haven't hit 12.
[2:18:47] >> We haven't
[2:18:49] >> We might want to look at where we are
[2:18:50] year to date this year.
[2:18:51] >> Yeah. Where do you see?
[2:18:52] >> Oh, you're
[2:18:54] >> Yeah, we're fine.
[2:18:56] >> We can also leave it as is and then ask
[2:18:58] you if we get close to it in the next
[2:19:00] year if you want to change it. It
[2:19:02] probably doesn't require a budget
[2:19:03] modification because of the
[2:19:05] >> such a small amount. Yeah, but that's
[2:19:07] good to know. Yeah, let's keep an eye on
[2:19:09] that.
[2:19:13] just won't let anybody guess.
[2:19:19] » All right. Um
[2:19:22] park supply the maintenance stand pretty
[2:19:24] consistent. It varies year to year based
[2:19:26] on we just some of the stuff we want by
[2:19:31] um projects. I think we've talked about
[2:19:33] most of most of these already. The
[2:19:36] biggest one there this is not capital
[2:19:39] classify these as capital although this
[2:19:41] dollar amount for the
[2:19:43] trash can dog and info signage is pretty
[2:19:45] big. There's going to be a lot of
[2:19:46] individual pieces there.
[2:19:48] >> What is Valley Merchant?
[2:19:50] >> Oh, that is the security
[2:19:53] for us.
[2:19:54] >> They our staff unlock it in the morning
[2:19:56] when they get in, but they will lock it
[2:19:58] later at night and then evening they
[2:20:01] make sure that
[2:20:02] >> they shoot the people out.
[2:20:05] >> Yes. They also
[2:20:09] » the park itself, not the bathrooms, but
[2:20:15] I saw that because of the added uh FTE
[2:20:20] of our maintenance went or seasonal
[2:20:23] health went down by 37,000. So that's a it's a good chunk.
[2:20:27] >> Yeah, we left some in there because in
[2:20:29] the summer when it's busy um it might
[2:20:32] still be good to have the option of
[2:20:33] having a little bit of extra help, but
[2:20:35] the majority of that position.
[2:20:38] >> What's gateway treatment? Yeah, that's
[2:20:40] the um that name may be a little
[2:20:43] confusing, but it's the modifications to
[2:20:47] the uh entry the sign the entries into
[2:20:50] the city, the gateways into the city at
[2:20:52] the north and south end and then
[2:20:53] something at the Murder Creek
[2:20:55] interchange that you guys wanted to do.
[2:20:58] >> Yeah.
[2:20:59] >> Um the amount of money in here for it
[2:21:02] >> is that for the signs or
[2:21:06] >> I think at the last meeting you guys
[2:21:07] directed us to
[2:21:10] potentially replace the signs, but
[2:21:11] adding lights and then doing something
[2:21:13] new at the Murder Creek one where we
[2:21:15] have nothing.
[2:21:16] >> You going to put the mayor name on the
[2:21:17] signs like they did in
[2:21:21] » Are you serious?
[2:21:22] >> He doesn't have his name on
[2:21:25] >> Mayor's phone number.
[2:21:28] >> Please don't. And arrows
[2:21:33] » sign all the way out to your driveway.
[2:21:35] >> No. No.
[2:21:36] >> Like like Andrew said, the scope is not
[2:21:38] well defined. This is something that's
[2:21:39] been something council wanted to see.
[2:21:40] So, we'll definitely council to get this
[2:21:44] project defined.
[2:21:46] >> I see our fuel line item hasn't changed
[2:21:49] uh irregardless of what's going on in
[2:21:52] the world on in the world. So, are we
[2:21:54] budgeting too much for fuel and there's
[2:21:55] already a cushion built in there or uh I
[2:21:58] did talk to our maintenance supervisor
[2:22:00] about it. We did talk about the increase
[2:22:02] in fuel, but we also recognize it's hard
[2:22:05] to tell what fuel is going to do. at any
[2:22:08] given time and you feel
[2:22:10] >> it's not necessarily that it's running
[2:22:12] way under but he feels comfortable that
[2:22:16] get
[2:22:18] so
[2:22:19] >> and that also translates and rolls down
[2:22:21] to chemical and fertilizers if we used
[2:22:23] any of those products
[2:22:25] >> we we use some but it's not a
[2:22:26] significant portion of our budget
[2:22:29] >> like we just talking about the blue
[2:22:30] numbers here that we're talking about
[2:22:32] are really just how we get to that top
[2:22:34] line number
[2:22:35] >> so we want to make sure they're
[2:22:36] reasonable but We always go over in some
[2:22:39] and under and others and and so
[2:22:42] >> there's a little bit of movement.
[2:22:43] >> Yeah.
[2:22:44] >> But that I mean that's a good point
[2:22:46] though with the fuel. What's that going
[2:22:48] to do to some of these contracts like the merchant police? I mean are we
[2:22:52] locked in at that rate for the next year
[2:22:54] regardless of fuel cost, you know what I
[2:22:57] mean? Their costs
[2:22:59] >> that
[2:22:59] >> for security I do you know what the
[2:23:02] actual contract dates are though?
[2:23:04] >> I don't know. Yeah, it's an ongoing
[2:23:07] contract. There are some specific ones
[2:23:10] we probably could check on like that.
[2:23:12] Um, but most of our bigger ones like
[2:23:15] street sweeping, which you talk about
[2:23:16] that blocked in
[2:23:18] Valley Police, it is for a period of
[2:23:21] time, but there's usually these ongoing
[2:23:23] ones have some provision for, you know,
[2:23:25] so much notice we can negotiate
[2:23:27] something else.
[2:23:29] >> They have not said anything about
[2:23:31] changing anything. I think everybody
[2:23:33] >> see a large increase for trap next year.
[2:23:35] >> For trash. Yeah, but that's based on
[2:23:37] those those specific indexes and I'm
[2:23:41] guess we're guessing that that'll be
[2:23:43] high next year. Yeah.
[2:23:45] >> Uh, one thing that did go up
[2:23:47] significantly is water.
[2:23:49] >> You might see that there.
[2:23:50] >> Saw that a little bit more.
[2:23:52] >> We we had this conversation last year, I
[2:23:55] think, or the year before. We didn't
[2:23:57] used to um pay ourselves for water usage
[2:24:01] in the park. Uh, and we made that
[2:24:03] change, but this was the first year of
[2:24:05] actually doing it and we need to bump
[2:24:07] that number up. It it really depends on
[2:24:09] the year and this next year is based on
[2:24:13] this spring is looking pretty dry. So,
[2:24:15] we added some more in there.
[2:24:18] >> Oh, and Linear Park. Yeah. The biggest
[2:24:19] thing is we're adding the whole linear
[2:24:21] park over here with
[2:24:24] >> a lot of irrigation. Yeah. Lot of work.
[2:24:27] Janelle, I know it's the budget hearing,
[2:24:29] but seeing that water bill on there, did
[2:24:32] you have maintenance actually go through
[2:24:34] when they turn the sprinklers on this
[2:24:36] year and make sure the sprinklers work?
[2:24:38] Cuz half of them are locked into the
[2:24:40] same position and it's easy to tell
[2:24:41] halfway through the summer because
[2:24:42] there's one green streak and the rest of
[2:24:44] it,
[2:24:45] >> we
[2:24:45] >> So, I mean, if we're spending that much
[2:24:46] on water to water one, the most
[2:24:49] >> we we will and we do that every year and
[2:24:52] they spend a lot of time actually almost
[2:24:53] every year. Um
[2:24:54] >> I mean sprinkler heads I see every year
[2:24:57] the same once. So
[2:25:00] >> yeah I mean we will definitely make a
[2:25:02] point to look at it in that direction
[2:25:04] but also the irrigation system out there
[2:25:06] is pretty old and there is a lot of
[2:25:09] struggle that take place. So even
[2:25:11] sometimes getting to a single sprinkler
[2:25:13] head it becomes a lower priority versus
[2:25:17] a leak or other things going on. that we
[2:25:19] will definitely do. There's always work
[2:25:21] when we turn the sprinkler system on,
[2:25:22] but
[2:25:23] >> but also adding employee will help.
[2:25:28] >> Yeah. I'm sorry, I should have said that
[2:25:30] first. The biggest part of that number
[2:25:31] is transition parkway or doubling or
[2:25:34] irrigation.
[2:25:35] >> Yeah. And we have to make sure that they
[2:25:38] establish the roof. Anything
[2:25:44] else on
[2:25:46] earths bit more projects here?
[2:25:49] >> Well,
[2:25:50] why would we not have our landscaper
[2:25:52] then just come back in the fall and
[2:25:54] plant all those trees?
[2:25:57] >> You mean the the landscaper who has a
[2:25:59] maintenance contract and warranty?
[2:26:04] >> Fair enough.
[2:26:06] Um there's some
[2:26:13] » I was I saw this is such a
[2:26:15] >> Does a horse shoe p does it get used?
[2:26:18] >> Yes.
[2:26:19] >> Yeah.
[2:26:19] >> Okay.
[2:26:20] >> I've seen people out there a number of
[2:26:22] times.
[2:26:22] >> I
[2:26:25] just to get an idea. He says it is used
[2:26:27] a lot.
[2:26:27] >> Okay. Perfect. All right. I just saw the
[2:26:29] >> What's the upgrade or sand? It was
[2:26:34] >> Oh, it was building boards around it and
[2:26:36] >> it was a recommendation by for some
[2:26:39] safety enhancements on it.
[2:26:42] >> Our maintenance can't put boards around.
[2:26:44] >> Oh, they will.
[2:26:44] >> They will.
[2:26:45] >> That number may be a little high. Like
[2:26:48] we said, this is how we're getting to
[2:26:49] the total above. But um
[2:26:56] » because it's in the budget.
[2:26:57] >> Yeah, exactly.
[2:26:59] Uh, one other thing I think came up at
[2:27:01] the last meeting about the shop rollup
[2:27:05] door replacement. So, yes, we are
[2:27:06] looking at a new shop. Um, it does seem
[2:27:10] like it might not be the best you to
[2:27:13] invest in the existing building, but
[2:27:15] that door is a safety concern. It's
[2:27:17] heavy. It's could come down on somebody
[2:27:20] and we really need to get that
[2:27:21] addressed.
[2:27:23] >> As long as you take the door with you to
[2:27:24] the new shop.
[2:27:26] Well, that will be an ongoing discussion
[2:27:28] of what happens to that existing
[2:27:30] building and how much of it would mean
[2:27:31] for use because we still need something
[2:27:34] over there.
[2:27:37] >> Okay, ready to move on remarks?
[2:27:40] >> Any other questions?
[2:27:44] » Would we consider stopping here and
[2:27:46] picking this up at the next meeting?
[2:27:50] >> You want to get one more in? We got an
[2:27:53] hour.
[2:27:57] I can tell you we can probably get to
[2:27:58] the rest of the general fund in not very
[2:28:00] long.
[2:28:01] >> Let's get
[2:28:03] >> because there's not much more to do it.
[2:28:05] So
[2:28:06] this the SDC here, this is just that
[2:28:09] transfer we're talking about. We're
[2:28:10] moving
[2:28:11] >> the um FBC's to the new fund and then we
[2:28:16] have uh $650,000 we're showing in
[2:28:18] reserve for next year's park projects.
[2:28:24] Then we have the new STC fund and yes it
[2:28:26] is out of order because we inserted it
[2:28:28] in in order of these sheets into the
[2:28:31] middle of the general fund but we wanted
[2:28:32] to show it with the other park stuff at
[2:28:35] this point. Um so really you're just
[2:28:37] seeing the transfer in and we're not
[2:28:39] planning any expenditures of park DC's
[2:28:42] this year.
[2:28:45] emergency services.
[2:28:48] We talked about our contracted fire
[2:28:50] services that this $1.789 million is the
[2:28:56] um is that calculation that we have in
[2:28:58] our IGA with Albany fire or Lyn County
[2:29:01] Sheriff's Office. Someone asked about
[2:29:02] that. That's um or the contract with the
[2:29:05] sheriff's office. 17851 is our amount
[2:29:08] for this year this coming year.
[2:29:11] >> And it's for the same number of hours.
[2:29:13] >> It's for the same number of hours. Um,
[2:29:15] we'll continue that conversation with
[2:29:17] the sheriff about getting more hours and
[2:29:18] if we're able to do it in the coming
[2:29:20] year, we can bring that back to you and
[2:29:21] do an amendment.
[2:29:23] >> I'll never forget her saying
[2:29:25] >> it's a bargain deal for us to leave it
[2:29:26] where it's at instead of increase the
[2:29:28] hours.
[2:29:31] >> But would that
[2:29:33] would it be worth putting say another
[2:29:36] 20k into the budget
[2:29:38] >> for that so that we don't have to do a
[2:29:40] budget amendment? we can absolutely put
[2:29:43] it in budget and if we don't spend it
[2:29:45] >> I mean it's just an idea I mean instead
[2:29:47] of doing a budget amendment down the
[2:29:49] road if we do look at it because we are
[2:29:50] way I mean I know this last month we
[2:29:52] were way over
[2:29:53] >> hours
[2:29:55] >> because because of the way the budget's
[2:29:56] adopted there isn't a lot of extra room
[2:29:59] in the emergency services so it would
[2:30:01] require an amendment to the budget if we
[2:30:03] were going to do something significant
[2:30:04] like that so we absolutely can if you
[2:30:07] want to do that
[2:30:08] >> what you think 20 like you said or I
[2:30:11] don't know 178. Maybe roll it up to
[2:30:13] >> That's a bad idea.
[2:30:14] >> Maybe go 22 and then it's right at
[2:30:17] 200,000.
[2:30:18] >> Yeah, we can just put a round number
[2:30:19] 200,000.
[2:30:20] >> Yeah,
[2:30:22] >> in this column.
[2:30:23] >> And then at least then it's
[2:30:26] >> I mean it really I think it comes to
[2:30:28] them and they have the leftover hours
[2:30:31] that they
[2:30:32] >> This is these earnings to ourselves.
[2:30:34] >> I think they'd like more to us versus
[2:30:37] Yeah.
[2:30:39] >> Sorry, Steve. That
[2:30:41] New deputy is for the death on the DUI.
[2:30:44] >> I know she's on it.
[2:30:46] >> You're putting in a lot of
[2:30:47] >> Yeah.
[2:30:50] >> Anything else in the emergency service?
[2:30:53] >> Is the solar system completed sign off?
[2:30:56] >> It is complete. I
[2:30:58] need to I don't know for sure. Pacific
[2:31:01] Power has done their final check and
[2:31:03] thrown the switch to make it active, but
[2:31:05] it's had all its inspections from Energy
[2:31:07] Trust. Um, and of course the the
[2:31:10] inverter company walked us through how
[2:31:12] to use that system, the data that we'll
[2:31:15] get from it. So, I need to double check
[2:31:16] on that. It should be ready to go. It's
[2:31:19] just is it a specific power because they
[2:31:22] have a big queue, right? Have they
[2:31:23] gotten here to do that final inspection?
[2:31:25] >> Throw the switch.
[2:31:30] >> That's you. You go throw the switch.
[2:31:31] >> I will.
[2:31:32] >> I know. Yeah,
[2:31:34] >> I do.
[2:31:34] >> A lot of paperwork that says do notize
[2:31:37] your system until you have the final
[2:31:38] fight.
[2:31:39] >> Yeah, probably smart
[2:31:41] >> on the generator fuel filtration
[2:31:43] upgrade.
[2:31:44] >> Thank you.
[2:31:44] >> Um,
[2:31:45] >> yeah.
[2:31:46] >> Got a couple questions.
[2:31:48] Where was that at installation?
[2:31:52] >> That so
[2:31:53] >> why so much?
[2:31:54] >> Right. So, I can answer the first
[2:31:56] question. Andrew might be able to Have
[2:31:58] you talked to Randy about that more than
[2:31:59] I have?
[2:32:00] >> Yeah, I don't know if you can talk more.
[2:32:03] >> Um, it was something we thought about at
[2:32:05] installation and we talked about well,
[2:32:09] it's it's something we may want to add
[2:32:11] in the future depending on how quickly
[2:32:13] we go through the fuel in it and um and
[2:32:17] the recommendations of the generator
[2:32:18] supplier. So, we chose not to do it at
[2:32:20] the time. Um, but we did we have been
[2:32:23] planning this actually since the
[2:32:24] install. Um, by that much cost. Um, we
[2:32:29] might have to get back to you on the
[2:32:31] specifics of that. Randy has been
[2:32:33] looking into this pretty thoroughly with
[2:32:35] the generator um, manufacturer, what the
[2:32:38] system needed to be, and I don't have a
[2:32:40] better answer than that right now, but I
[2:32:42] can get one.
[2:32:43] >> What is the alternative fuel that we're
[2:32:45] using? Backup fuel.
[2:32:47] >> It's uh, it's diesel.
[2:32:48] >> Diesel.
[2:32:49] >> Yeah.
[2:32:50] >> Versus natur.
[2:32:51] >> So, there's no filtration system that
[2:32:53] came with the generator.
[2:32:54] >> Exactly.
[2:32:55] It's it's a recirculating
[2:32:58] filtration system in the tank, I
[2:33:00] believe. I we'll get more info for you.
[2:33:03] >> Okay.
[2:33:04] >> Um it's it's functioning fine as it is,
[2:33:06] but it's to prolong the life of the
[2:33:08] generator.
[2:33:10] >> Different than our trucks because it's
[2:33:12] consuming the fuel and that fuel there
[2:33:14] just sits and builds condensation.
[2:33:18] So when I say fuel filtration,
[2:33:21] >> I believe it includes the circulation
[2:33:23] pump as well as it's not just a filter
[2:33:26] sitting there. So
[2:33:30] » that's nice. We can convert it to quit
[2:33:31] burning diesel and just go down to
[2:33:33] McDonald's and get their used oil.
[2:33:36] >> Runs what? Every Monday. I think
[2:33:37] >> the challenge with that generator is we
[2:33:39] need to have a certain number of hours
[2:33:41] of run time available and that just
[2:33:43] makes for a big fuel sitting there. It
[2:33:45] exercises once a week, but that doesn't
[2:33:47] use up very much of the gym.
[2:33:49] >> We have filled
[2:33:50] >> actually used less than we thought it
[2:33:52] would consider.
[2:33:53] >> Yeah, we have only filled that tank once
[2:33:57] since it went in and we didn't fill it.
[2:33:59] was half full still.
[2:34:01] >> Then there was an issue because Right.
[2:34:02] There was a little while it was running.
[2:34:05] >> Yeah, it was running.
[2:34:06] >> Yeah. I mean, that was not part of Yeah.
[2:34:08] But
[2:34:09] >> there was a while when power was out
[2:34:11] because of something on
[2:34:12] >> switch back didn't work or something or
[2:34:15] So, it works.
[2:34:16] >> It works. It works. It's done exactly
[2:34:18] what we're supposed to do. It's been
[2:34:19] good, but
[2:34:25] » would you like more information on that
[2:34:26] at the next meeting?
[2:34:28] >> Please.
[2:34:34] » Okay. Anything else on emergency
[2:34:36] services?
[2:34:39] » Nope. Building fund. This is very short.
[2:34:42] This is the one that used to be the pass
[2:34:45] through to Lynn County. Um, you can see
[2:34:48] that payment to Lynn County Building
[2:34:50] Department doesn't exist anymore. Um, we
[2:34:52] do get a little bit back from them that
[2:34:54] shows up in revenues because they still
[2:34:56] have to spend us a percentage of every
[2:34:57] building permit because we have to do
[2:34:59] some stuff with it, too. Uh, the pass
[2:35:02] through that's in there is payment to
[2:35:04] gaps for the construction excise tax.
[2:35:07] We're not anticipating much this year
[2:35:09] because we're not anticipating much
[2:35:10] building this year.
[2:35:12] And then Albany Fired does do some
[2:35:15] reviews of certain projects. So they
[2:35:17] have a a little we have a little bit in
[2:35:19] their fees that we pay that the
[2:35:20] applicant pays that and then we pay to
[2:35:22] them.
[2:35:26] Equipment replacement. This is purely a
[2:35:29] reserve fund. And last year
[2:35:33] um I think it was last year was the
[2:35:34] first time we bumped these up to 500,000
[2:35:36] total.
[2:35:39] We haven't spent money out of this fund.
[2:35:41] Um, but it is setting aside for
[2:35:45] general building things, parks and wreck
[2:35:47] equipment. And then we did add
[2:35:50] facilities renovation, expansion, and
[2:35:52] replacement. So, some of this reserve
[2:35:55] money could be it it it's just showing
[2:35:58] it another place, but you say that's
[2:36:00] toward the maintenance facility we need
[2:36:02] to build.
[2:36:04] >> What about the window replacement?
[2:36:05] >> And the window replacement.
[2:36:09] So if you want to change those numbers
[2:36:12] at any point, we can show more in those
[2:36:14] reserves. Uh but that's what we had
[2:36:17] that's what we've been doing this last
[2:36:18] year.
[2:36:21] And city events, um
[2:36:24] we have consistently budgeted 30,000 for
[2:36:27] city events. That's what we've shown
[2:36:28] this year. If you need that to be
[2:36:30] different, we can certainly change that
[2:36:32] number.
[2:36:33] >> What have we spent so far this year?
[2:36:34] Does anyone know?
[2:36:37] Uh
[2:36:38] even looking
[2:36:42] >> about half of it so far.
[2:36:43] >> Yeah, I was going to say they hardly
[2:36:44] ever end it all.
[2:36:47] >> The year before we got really close to
[2:36:49] it.
[2:36:50] >> 29971.
[2:36:52] >> Okay.
[2:36:53] >> They got the drone. They got their drone
[2:36:55] show they're going to be paying for
[2:36:57] before. That's right.
[2:36:59] >> That'll pretty much
[2:37:01] the killer.
[2:37:01] >> Did you hear said 19,000?
[2:37:04] >> Okay. Um the other thing is you know
[2:37:07] fiscal year and their events schedule
[2:37:10] don't align very well and that's been a
[2:37:13] challenge a little bit with this in
[2:37:14] terms of when they're uh their
[2:37:17] expenditures happen versus when the
[2:37:19] budget is but it should even out over
[2:37:20] the year
[2:37:21] >> because I say the drone actually payment
[2:37:23] should actually happen in this
[2:37:25] >> I think
[2:37:25] >> for the upcoming one it will I mean
[2:37:27] there'll be a down payment
[2:37:29] >> we kic
[2:37:31] >> right
[2:37:32] >> but then the rest of it should come out
[2:37:33] of this budget, not earn.
[2:37:35] >> We haven't paid for the explatables yet.
[2:37:38] I know because I haven't sent final
[2:37:40] contract on hopefully tomorrow. So,
[2:37:42] there there are still some expenses.
[2:37:44] >> Plus, they got about3 or $4,000
[2:37:46] sponsorship fees that
[2:37:49] really help.
[2:37:50] >> So, it's 30 and up.
[2:37:53] >> It has with the way prices on everything
[2:37:56] been going up.
[2:38:00] » It one thing I think in the 2420
[2:38:04] the year for 25 a year was a lot of the
[2:38:07] expenses for the 50-y year celebration
[2:38:09] which people wanted to make a little
[2:38:11] bigger. So I think that's one reason why
[2:38:13] that was expenses those
[2:38:16] >> little there's an issue. So
[2:38:20] >> okay unless the event committee you know
[2:38:24] expresses that they think they need
[2:38:26] something more we've been sticking and
[2:38:29] that is the end of the general. That is
[2:38:32] a good point to stop at
[2:38:35] with that. Any questions?
[2:38:40] » Public comment. Anyone?
[2:38:43] >> All right. Meeting a journey.
[2:38:47] >> Thank you.
[2:38:49] >> Went in the first round.
[2:38:52] >> Two shots went the first round. Looks
[2:38:53] like Diamond went to the Bears. Thank
[2:38:55] you, Kevin. Right.