Appears that we have everyone in
attendance. Uh, do we have
>> except for what?
>> Lori Pax is not here.
>> Okay.
>> Hendrick.
I'm sorry. It's kind of that
is here
with
» All right. Uh adoption. Let's see.
Which part would you like me to do
first? Adoption of the minutes or Okay.
U we have the minutes from the March
31st 26 CIP joint city council budget
committee and parks commission work
session minutes. If you recall, that was
a month ago and we met here is a large
group.
It's all in front of us.
>> I move for approval.
>> A second
>> motion and a second. All in favor say I.
>> I. Same sign.
>> Carries.
>> We have a public hearing today. So
I have to read a very formal script. So
bear with me. Tonight we are holding a
public hearing regarding the state
revenue shared funds. The meeting will
proceed as follows. Members of the
public who wish to address the topic
will be given the opportunity. Members
of the public will have three minutes
each. We do have a timer. Budget
committee may ask questions of the staff
and anyone else who testifies. The
planned uses for the state revenue
shared funds are outlined in the
proposed budget which have which has
been available to the city's website on
the city's website for public review. I
now call to order the public hearing at
601.
Have we received any written staff
regarding the state revenue fund shared
funds?
>> No.
>> None. All righty.
We'll now open to public comment. Do we
have anyone online? No, sir. Anyone in
the audience?
>> No.
>> Not even a cricket.
Seeing and hearing no further requests
from the public, the hearing is now
closed at
6:02.
Done.
Janelle, will you proceed with where we
left off last meeting on the uh budget?
>> Yes, we left off at beginning the street
fund review and I'm actually gonna hand
it off to Andrew. He's going to walk us
through the street, storm water, sewer,
and water funds.
>> Right. Thank you.
>> And we're gonna moment.
» Right. So, we're going to start off with
uh the street fund here. Um, and as uh
we'll I'll go a little slower through
this one so we can remember how we're
going through these before. If you have
any questions, feel free to interrupt
me, but
do we need to go over anything in the
question?
>> Yeah. Are there any questions, I guess,
on the fund narrative itself whenever
projects listed on there?
» Right. Um
>> questions or comments from the
committee. Anyone?
>> No.
>> All right, please proceed.
>> So we will go into the numbers then. Um
so uh to start we have our uh resources
here um from our beginning fund balance.
We uh one thing to note is we do have
the restricted funds at the beginning
that can't be used for um just anything
that we want. And then we also have our
transfer which is about um twothirds of
the way down for $320,000 from the
general fund that we were um asked to
do. That's for projects and for reserves
um future. Um and then we do have uh the
grant funds there as well which total
102 it's between two project um two
grants uh 12,000 for street lighting and
90,000 for our TSP update.
Um and then
we go a little to our SDC transfers.
Well, that's actually yeah further down.
Yeah. So, and that's just uh going to be
a leftover from amphibious. So, going
into our uh expenditures we have um
everything here is pretty similar to
last year except um we do have the total
of the uh transportation system plan
here for 150, but 90 of that is coming
back through the grant. Um
let's see. Um, is there any questions on
the projects or anything else in here?
Um, we went through these in the CIP
list, but feel free to bring anything
up.
>> I'm assuming we still stand with the uh
road repair current with what the needs
are of our city at that uh what that 75
grand.
>> Yeah. So 75 it's a little um if it's
about what we um had last year. Uh it'll
be a little bit well it'll be quite a
bit more next year because we are going
to be doing our slurry seal um project
for next year. We pushed it out one
year. It would have been this year
normally but we wanted to do a slightly
uh more crack sealing to prep for the
slurry seal and it's going to be a
slightly bigger slurry seal project just
to get a better unit price as we do
that.
With the size of our system, our
maintenance kind project costs aren't
going to be constant every year because
we're going to want to group things
together. That slurry seal um you don't
you can't do too small of a project at a
time that you got to
>> it just won't even fit on it.
>> So, it will fluctuate year to year. U
this year is a little lower needs. Next
year will be a little higher.
>> Yep. Um we did bring down our consulting
engineering. Yes, I could do that. Well,
that's right.
>> Right.
>> So, for streeties.
>> Um,
>> so where what are we paying on this sort
of slurry seal?
>> We don't have it in this one. It'll be
in it'll be budgeted for the next fiscal
year.
>> Oh, 2728.
>> 2728. Yeah.
>> I didn't think we did it this current
year either. We did. So, we're skipping
two years.
>> Um, we've typically been doing every
three.
>> Um,
>> and if you're not familiar with it, it's
surface treatment. Is it the story seal?
>> Yes.
>> Street se street sweeping is up 22
grand.
>> Yes, that's so we're actually paying um
that amount this year, but it would our
contract was we uh had to go back out
for contract because the ones that the
company were using before stopped doing
street sweeping. Um and so we went out
for quotes and had a new contract.
That's
>> the actual number of what we actually
paid this last year as well or at least
partway through the year. We started the
contract I believe in September.
>> And I mean I think the numbers kind of
tell you the story. They weren't doing
it anymore because they weren't even
covering their costs of doing it. It was at a loss to them by the time
they once they realized all the costs.
So we had to we had to go back out and
we're seeing a more realistic cost. We
got a great deal.
>> We were getting a great deal.
>> It looks good.
>> Yeah.
>> But also, I do I do believe that we're
getting a much better service uh quality
service um than what we were before as
well.
>> What's the frequency that they come out?
>> Um currently they do uh once a month for
all the local streets and twice a month
for uh some of our collectors.
The new one same.
>> The new one will be we're we're going to
start them off at twice and we'll see
how it goes. I'm expecting it'll
probably need twice.
>> So the same is that what you're saying?
>> Same schedule.
Yeah. Yeah.
>> Same schedule. We'll just be adding
that.
>> So you said that's the actual cost of
the contract. Is there any stipulations
in that contract for them to be able to
increase the cost due to fuel?
>> I don't believe there's a fuel
escalation, but they do uh there's
stipulations on when the we hit a
certain part um after so many years in
the contract, they can ask for
adjustments or cost, you know, as cost
increase.
We'd have to go back and read the the
fine print on that because a lot of
contracts do have, you know, unusual
circumstances are an option to
renegotiate, right? So,
>> uh, they have not asked.
>> No, they've been very happy.
>> I just know I'm already planning on
seeing a large increase from just
looking at trash this time around. Yeah,
I do think it's definitely something we
might have to anticipate when we do get
to a part of the contract that they do
have an option to increase prices.
>> How many more street lights do we have
to convert to LED?
>> Oh, you mean for that LED conversion
project?
>> Yeah,
>> I can try to look up the number while
we're here, but I mean I have that
contract now from them, so I have that
information. It's most of our
neighborhoods are still on the are not
LED, so That was a few years ago. It
kind of became the standard for new
construction. So, I think our our most
recent subdivisions have LED, but all of
the older ones once prior to that don't.
>> We have an idea once we get them
converted what our street light power
bill will drop to.
>> I don't have that number, but Pacific
Power did a U return on investment and
they said we would we would see that
return in three years.
>> Okay.
>> Yeah. So, it's pretty good. I remember
in council we talked about that and it
seemed like it was a no-brainer.
>> It was because it it paid back within
>> pretty short period of time.
>> Yeah. The total project cost is like 23
24,000 and about half of it's paid for
through the energy trust incentive. So
the remainder will come back in about 3
years. So
>> quick
and speaking of the power.
So we're going to spend 10k less than
current for the street light power.
>> So look at the actual in the prior year
I think. Um
so the actual in 2425 was 46. We
budgeted 55 this year. We're not on
track to spend 55. So we budgeted next
year based on what we're on track to
spend this year. That make sense? And I
mean I know we're talking about saving
too with the LED, but that was with just
cost of electric also increasing. It's
>> Yeah, I mean we
didn't budget that based on an a
significant cost savings we're expecting
from the LED conversion. It's based on
what we're seeing right now.
>> Yeah, we wanted to see an actual figure
of costs, I think, before we account for
that.
Um I think Other things to know, the
crosswalks is the one at Noel that we
talked about and the sidewalk and fill
that morning star
just in case those weren't clear. Um, we
want to go to the next page. Okay. Uh,
so the next page,
uh, it shows our SDC. Um, well, no, that
was
that's the transfer. Yeah, the transfer.
Um,
>> I'm gonna add something there real
quick. um on all of the transfers to the
FDC's
this version which is a PDF we made you
know originally just shows it as one
line in the budget now which I'll show
you when we pull up the spreadsheet
we've broken that down into the SBCI and
R components just so it's shown clearly
in the in the tracking there's no change
to the budgeting it's just how we wanted
to show the breakdown in every spot so
it's clear that what's I's and what's
oursc Yep.
Um, so going to the SDC for free fund.
Unless you wanted to talk about anything
in our street fun just out that
amount.
>> Oh yeah. Yeah. Um, so uh we do have our
» two 200 200. Yeah, there it is. the
reserve uh just over 200,000 which is
what I believe we were requested to do
for future projects. So
>> like we said before, we can adjust that
as we go.
>> Hickham,
>> what was that?
>> I think that was your suggestion
>> for what? How
>> street fund 200 plus thousands looks
like it's 200 what? Four or
>> Yeah.
to reserve for future projects
that you know to have that
>> there. We talked about that
>> a fund set.
>> Yeah. You thought be good to have that
fun set aside for future project?
All right, I think it's good the
starting point.
>> Yeah, it's something to put there that
we have.
>> Yeah, I won't build many miles of road,
but
>> but I mean if it's something we can add
on to every single year it starts to
build.
>> Exactly.
>> All right. Good idea.
>> Um our street SDC fund. So this is the
new fund created um to have our uh
accounting in order. Yep. Um and the
things to note are the transfers in um
right here uh we have the grant
reimbursements the transition parkway um
under the transfer in from economic
development fund the SDCR
um and just in case you don't remember
from last time we talked about it's just
due to the due to the timing of the
grant reimbursement process those funds
are going to come in in the next fiscal
year. Um, so we're just going to move
them over there.
>> Um, and then for expenditures, uh, we
have our Woods Road shared use path
that's going to cover the rest of design
and potentially uh, startup uh, startup
construction. Uh, it's broken up into
two SDCR and SDCI funds. And then also
we have our Waverly Drive Hawk Creek
Bridge replacement which is going to be
taking place this summer. that will
cover all of construction uh for our
share of the project. The bridge will
not actually cost 400,000. That's just
our uh our match.
>> I'm not going to hold you to it, but
approximately what are those RNI fees,
balances 6040, 50/50? What do we
>> or how are they broken out? Yeah. 4555.
>> Okay.
» On the which road
>> multi-use? Yeah, it's it's
>> it's calculated on a project.
>> Yeah. Yeah.
>> The when the fees come in, there is a
percent split on those and
>> I don't know that we don't have it
listed in here, but we can get you that
number. Each project has its own split
of how much you can spend from ISRs on
it. So, Woods Road multi path, we're
splitting those bills every month.
I just didn't.
» Yeah.
>> So, I have a question on the streets
>> and maybe it's not
maybe it shouldn't be in this account
but Waverly.
Um, where are we and are we not focusing
in trying to connect Waverly? And and
the reason I asked is should we be
budgeting something in there? I know we
can probably work something out just
with the roundabout, giving part of the
roundabout to them in a swap for the
piece we want to connect, but I don't
know if there's a cost piece that we
should budget for it in there.
>> So, we're talking about the culde-sac at
the end of Waverly and the Ballards that
are there and actually connect. So past
discussions on that have been we'll make
that connection and open those up one
when we get the property to do so and
two when Waverly is improved. So Waverly
is if you've been out there you know the
road's in really bad shape. Um so that's been the historic thinking on
that. Um and then we'll get to it in
water but we don't have water down Wley.
So that's one of the future projects. We
won't get to it in the budget this year
than the CIP.
>> We discussed it too that we need to put
in water first or at the same time.
>> So I guess to answer your question, I
would say
>> later.
>> I I think it's a little later unless
there's some reason you think we need to
get that
>> but faster than what ODOT does there.
>> Yeah.
>> Right. Like in our life.
>> Not like today, but faster than OD.
>> Okay. That's a pretty big window.
public record.
» It'll be done before the bridge over
stuff
» for the second time in my life.
>> All right. Are there any other questions
on um streets for STC and the street
fund? I know that one's probably the
more most interesting one.
Right. We'll go on to storm water uh
which is a gigantic fund. That's
sarcastic. Um so here we have our uh
resources which is just from the general
fund. Um it doesn't have except we do
now have um permit fees which in here it
says connection charges. We're going to
update that to say permit fees because
we do have a
post construction storm quality water
permit that now has well we have had
that but it now has a fee associated
which is very small
>> and we still could get connection fees.
We're just going to combine these as um
they're both considered permit fees.
>> Yeah.
So primarily it's from uh resources from
general fund and then we show our SBC
transfer
that's all for resources.
Then going down to the next page for
expenditures.
Um we have our basic um
uh sorry maintenance uh material
services that we need to do to maintain
the system. And we have one project um
under capital outlay which is going to
be the inlet rec reconfiguration on
Millersburg Drive at Ther.
And then everything else you see is just
how our funds are distributed between uh
Well, I guess that's good to note. I
didn't note it on the streets. That's
there's a breakdown of percentages of um
I guess our wages, but personnel costs
go to and some of the funds.
>> Yes, ma'am.
>> Um just curious on the inspect and clean
catch basin.
>> Yes.
>> Is that budget large enough? I would
assume and and I'm assuming that it's
just because we're going to do less, but
I would think what do we not want to
increase it? Well, to account for the
large storms we had this last winter.
Yeah, that's a great question. Um, so
primarily the reason why it was so high
last year and the year prior is because
we had to do catch basin cleaning for
our entire system. Uh, it hadn't it
needed to be done. uh and it was at the
end of a window to get that completed to
comply with our MS4 permit. Um so we'll
still be doing cleaning um and
inspection, but now we're going to be
going uh we're going to be primarily
targeting different parts of the system
and it won't be as expensive.
>> So but we will Yes, we will continue.
>> So be like on the street schedule
there'll be a section done every or the
three years or whatever.
>> Yeah. So, we'll do we'll probably break
it up into two years again and it's on
every five year, but I am going to
monitor them to see if some need to be
certain ones need to be done more often.
Um, but now that they're all clean, it's
easy to tell how quickly things are
filling up.
>> So, you that's to schedule those every
maybe half the city, one year, half the
city, the other five years, and then
>> three years off and then
>> three years off.
>> Okay.
>> Yeah. But we did I mean in this year we
have spent a fair bit of that budgeted
money for the cleaning and teething
pipes and the inlets and things to
address some things that were found
during that flooding event.
>> Right. Okay. And so maybe we already
have and that's kind of what I was
curious on is you know is there stuff we
want to get in there to check this
summer just to see if it's
>> Yep.
>> got washed in there during the storms.
>> Yeah. and we increased our um clean and
TV pipes for some of that reason. We
want to get a better idea of what's
going on. So, our plan is that will
probably stay around 30. We'll see how
much it costs this year and how much we
could do for that much. Uh we'd like to
get the whole system TV over a period of
time and we'll adjust it for next year
based on how that goes. So,
it's just good to know because like what
happened this uh last December, there
were a few uh parts of our system that
had some damage that we were unaware of.
>> You get to inspect and find out that
during a flood.
>> Yeah,
>> like we said before, like that event was
so much greater than the design storm.
We did expect to see things back up and
that's what happened. But there are some
areas that came to our attention that
could be better. So, we want to make
them better. Yeah.
The flooding was not just because
it was just a few unexpected.
All right. Uh any other questions on
that? That's a pretty straightforward
easy fund.
And then
I guess also we have our um transfers
and then our new USDC fund for storm
water which has no projects in it right
now. Maybe in the future.
All right.
Keep going to w Oh, sewer. Sorry.
Going to wastewater. Uh they you have
our fund narrative here. Are there any
you had any chance to review it? Are
there any questions on
projects or any of the narrative portion?
No budget for storm water or for
30.
Are we passing? We're not on that one
yet. Are we already through with it?
Sorry.
>> Just slow at reading
>> this one.
» Oh. Oh, yeah. Because we have no
project.
>> And not very much money in there,
>> right? Project would be very small.
There's no questions on the narrative
which you can go back and ask still even
if we go on I'll go on to the resources.
So we have um our resources which is
primarily uh user fees um billing uh and
uh we have some other small resources uh in here and then
below that we have our STC transfer
and continuing on to expenditures.
Uh oh yeah. Okay. Um we have all these
are um what we need to maintain the
system. The on andm sewer plant and on
andm um collection systems that's uh
through Albany.
We got our we get our coordinating bills
through that and their planned uh their
planned work through that.
Uh
I'll point out here the last line there
the Albany Millersburg water reclamation
facility legal fees are sign the budget
the budgeted amount is significant this
year and that is this is the talking
water gardens litigation that's going
on. Um
if it goes to trial within the next year
this is our anticipated amount share of
the co legal costs. It's unlikely that's
going to happen because things move
really slowly to the courts, but we
wanted to make sure we budgeted enough
in case we ended up.
>> How much are we talking about?
>> It's $200,000 in the budget right now
and we are a 10% share of the total. So,
that gives you an idea of how much
potential legal fees they're
anticipating if it went to goes to
trial.
I think we'll probably talk further of
that and
>> next week we have an exact session.
We'll update.
>> Yeah, there'll be an update Ray on that.
But that's just so you know.
>> Yeah.
» So, moving on, we have
>> So, the on andm it's about the same from
last year. I just saw that seems
reasonable.
>> Yeah, I think
>> we're on track now. I see the dip. I
mean, obviously a year ago we saw a
double, more than double,
>> right? that um
>> I'm not sure what you mean.
>> Um
>> 25 is 85,000. This 25.6 we budgeted
190,000.
>> Yeah.
>> Oh, that's because we weren't realizing
the actual cost.
>> That's those actual costs that we're
seeing now.
>> Well, this is the sewer collection
system. So, this is the work we direct
Albany to do. Manhole inspections,
repairs, um TVing, that kind of thing.
>> Uh so, we anticipated spending about
190,000 this year. I don't I don't
remember without looking back at our
actuals how we're tracking on that.
We're low.
>> We're tracking lower than that. Um for
next year, you know, we want to put this
>> put a safe number
>> in there
>> because
>> yeah, if we can do some more TVing.
Another thing that saved us money this
year over what we budgeted is Albany has
a different technology for TVing lines.
Yeah.
>> That's expensive because it's labor
intensive. Now they've got this acoustic
um
>> method that is a screening tool and then
they can TV it if it indicates there's a
problem. So we're seeing some cost
savings because of that.
>> They have a new tool do that.
>> Well, it's it's not brand new but it's
new to newish
to us.
>> We get to use it.
>> Yeah.
» Yep. Um and then continuing down on the
rest of the program um
uh expenditures uh we have the uh Albany
studies here that's um feasibility
studies for chlorination UV um for our
part and then also uh Albany is doing a
sewer master plan update and we're
we have our share in that as well. Let's
get back up to the previous page. We
have a study for 12,000 on the rates.
>> When was the last time we did a rate
study?
» Um, it was
201
19ish 20.
It was we did the study. We're at the
end of the five years of the increases
that it recommended, right? We talked
about that. And so the study started a
year year 18 months before that. believe
it was it was all happening in CO was
going on I believe so that slowed things
down but yeah
>> the date 120 192
>> so you'll see that underwater as well
because it'll be a water sewer rate
study and we're also going to before we
come to you with proposal for actually
contracting that um there are some
things that we want to look into as far
as about some
company that has a computer program that
would be maybe a different way of
looking at this and give us more
ability to adjust things ourselves going
forward in the future. More a little
more set up cost, but then um
>> cost ongoing cost would be lower and
might have some benefits. But we have to
do some more homework on that. But some
other local communities are using that
and really liking it.
>> Yeah.
>> Then that would remove the necessary for
study just you just use the software.
Well, we would it would be the study the
first year, right? Anyway, for getting
it all set up and they have people, it's
not just software. You're not just on
your own use it. They have people who
will do it for you. But after that
initial year, if you just keep putting
your data in uh every year, then you
don't have this big effort to to every
five years or seven years or whatever it
is to pull all your data and do this big
exercise. It's just an ongoing thing. Uh
is doing it. Lebanon has been doing it
and loves it. stuff.
>> All right, more to come. Cool.
>> Right. Um then in the capital projects
here, um the primarily um the wastewater
treatment plant that's with Albany,
that's our share for these projects. We
are um updating
two of them. We met with Albany last was
that last week?
>> Yeah.
last week. And they did let us
know that um there were two other well
one project um for doing a pump at
Talking Waters Fox Creek uh was going to
be needed. So the 7,000 miscellaneous
projects will be need to bump that up
20,000 to 27,000.
Um and then they are doing uh fire
panels as well which is actually a
carryover from from previous but it it
will be 15 instead of 10 like they
originally estimated for our share.
>> And we'll pull up the actual budget
spreadsheet here once we finish going
through this and we'll show you the
numbers in that um next column over
because we want to make sure that I mean
that's what we're asking you to approve
tonight with those charges, right?
But
um that's what we're expecting um as far
as the treatment plant goes. And then
for construction, we have our lift
station um upgrade, which what
they upgrades. Well, it's our it's our
manhole um rehab project at the ATI.
» Yes.
>> I guess you're not there. It's an
exception to the capital outlay. all
that debt. What debt do we have?
>> Debt, sir.
>> And how much with the balance we're
carrying or why don't we pay off some of
that debt?
>> So, so the debt we have there is from
the treatment plant construction years
ago, right? And we've had this for a
long time. So, we did put some notes in
here. The first one which is debt
service to Albony. So, when that
happened, um there was an agreement
between the two cities. They would get
the loan for the plant. We got the loan
for talking water gardens. So if you
notice up in revenue, we're getting
there their there's maintenance for
their portion of that loan. Um payoff
for the one for the treatment plant to
Albany is in October 2029. So we're
coming up on that. And then the wetland
loan payment to the EQ is pay off in
August 2031. So that's the one pays us
their share of. Um
these are really low interest um loans
because they're through the SPWS
program. So we could look at that. We
might recall we refinanced. We had a
water loan, too, which is now paid off
as of a year and a half ago. Um, we
refinanced that water loan a few years
ago and got when interest rates were
really low and got a great rate on that
and that one's all paid off now. So, we
can look at that. But I think in from
the uh past, the reason we aren't just
paying it off wholesale is that the
rates are lower than the interest we're
making on the money. So, well, you can
see the interest that we have on the
DEQ1
in the light. Yeah.
>> Yeah. I'm just looking at the line at
345,000
the Albany. That's
quite a bit.
>> Yeah, that's it's been um as you can see
on the left here, the the principal's
been going up and the interest
the interest's been going down. There is
so as we approach the end of this.
>> Well, we only have three more years.
Yeah.
>> Yeah.
>> And we're earning more in our reserve
than
>> I'd have to look at the actual numbers,
but that's typical with these low
interest loans. So that's why cities
just
>> And it's them until they're paid off.
>> It's been a while, but I thought that
was financed at less than 2%.
>> I thought so, too.
>> I I could pull it out right around
there.
>> It's real low.
>> Yeah.
>> But what is the line debt service to
Albany?
>> That's our portion of So we can't just
go pay it off because that Alman is the
holder of that loan. That's our portion
of the loan that they got. So, it's our
10% basically.
>> I I guess I'm struggling with the I'm
not understanding why our budget for
that line's going up every year instead
of down
>> because you we had to we have to
separate out the principal and the
interest in here. So, add together debt
service to Albany and interest payment
to Albany and the total is going down a
little bit, but the split is going more
to principal and less to interest.
So maybe if we labeled that principal
service to
Albany and then interest to Alman.
>> Yep.
>> Because if you track those years, the
payment's the same, but the interest is
dropping and the principal side's going
up.
>> Yeah.
» If you're interested, I can pull up the
debt service schedule. So we have
meetings are all on the spreadsheet and
we can see how they lay out.
>> I don't need it. Yeah, I mean you
telling me that the loans lower it that
makes sense
over my per
that was done back when I was doing the
audit. So it's old as hills. Yeah,
almost.
» And then uh so next um after the debt
services we have um our transfer or our
personnel services as well. the
breakdown of that percentage wise.
Then we have operating contingency and
then the leftovers from our SDC which is
in the next um next bit. We also have
I'd like to point out the u future
project or reserve account. we have that
um for $4.7 million because as we talked
about we have quite a bit of um big
projects to take on in the future coming
up like running the new line down to the treatment plant
>> and the compost and watering projects of
the treatment plant. There's other
um one thing point out on this that will
be different going forward is this
reserve for future projects used to
include the SDC's. Now that we're
breaking that out, you can see those
numbers separately. Um so we have this
is this balance here is unrestricted in
terms of capital and SDC projects. We
can use it in the sewer fund for
whatever they like to uh the 1.6 million
that we're transferring to the STC's
that's again restricted STC It's a story
with the ATI lift station.
>> Oh, that is going to be in the SDC fund
now because it's we can use SDC money
for that.
>> I mean, I'm just asking. So, we got it
there, but there's no nothing,
>> right? Because this is our uh sewer fund
and then but we're paying uh for through
our SDC sewers or sewer SDC fund which
is on this next page.
>> So, it's just it's a leftover here.
Yeah, we just
>> what you see with the capital outlay
SDCR SDCI um because there are no
expenditures in the last three years in
that we can get rid of that now but when
we first set up the budget we weren't
planning to separate out the SDC's now
>> and that was my that was my question
like there's nothing
>> uh it's right here
>> just protocol
>> yeah but it for actual
getting the project done and paying for
things it's in the STC fund now So and
um that is the project we have uh in
this section. We got our transfer in and
then that which is going to pay for both
the design and procuring the pumps uh to
as we go into construction.
Any question on sewer at all
that we have?
Absolutely.
Yeah.
All right, go on to water. We got our
fun narrative here. Um, any questions on
that
strategic priorities?
I'm assuming water takes into account
our our freeze on that increases.
>> Yes. Yes, it does.
It's
>> yeah,
>> what you're seeing there is based on
what we're getting this year.
>> Yeah, the the resources. Yeah, it's
based on what we're thinking is going to
happen. And it's also I mean more water
is getting used.
>> Yeah, it's there will be increased water
use from fall that we didn't bump it up
a lot for that. We don't, you know, we
don't want to until we see what the
actual usage is. We don't want to start
to count on that revenue, but we will
see increases in the usage.
>> All right. So, those are that's how
we're we're funded there. Um, and then
we have our SDC
um transfer right there. So, then next
page, material services. Uh we do have
we did expect more need for uh
consulting engineering for that.
Then uh we go right into operation
maintenance which is our partnership
with Albany. Once again um those are
costs that we either call for or that
they're due for us.
think there's not uh
trying to see if there's anything that I
feel like would be something to stand up
and answer questions about
>> the operation and maintenance of the
treatment plant is still we're budgeting
for more next year than what we did this
year because this this is that area
where they were undercharging us for a
while. We've been trying to get through
a full year. It's been more than a full
year now, but of of billing under this
new cycle and it's just it's a little
more than we anticipated this year. So,
we're going to bump that up for next
year. Hopefully, it's settled out, but
water costs are going up because
chemical costs go up and all of those
things.
>> So, one question
for the water fund. Um,
I noticed that our future projects
amount has dropped by uh little less
than 400k
from this current fiscal year to our
upcoming fiscal year.
And what it looks like is we're just
balancing our future projects with what
cash is remaining,
hoping that that future project is
actually capturing our total mean. So
even if we're going to show a projected
negative balance,
>> we can't we can't show negative balances
in our in our budget. We we have to
equal zero. All our resources have to
equal all our uh requirements.
>> But then
>> I just don't like to throw in a future
project and say, "Oh, we have 100,000
left. So, but it just so we're spending
everything. We'll just say the project.
>> That's standard budgeting.
>> That's doesn't make it right.
>> Well, it doesn't.
No, that's not law. You don't have to
spend every penny
because you can see we have it. This
budget is unappropriated.
>> Budget law requires you to show it as a
future projects,
>> right?
>> So, how it's always worked in our budget
is you're right. those prior years show
is unappropriated because we say these
are our reserves but when we get back
here it's just it's all one one bucket.
It's the same it's the same amount of
money that was shown in future projects
that's now shown as unappropriated in
prior years. Um, so that's no change
from what we've always done. And we've
shown it as future projects instead of
unappropriated because we're trying to
say, look, we have a backlog, not a
backlog, but a plan for future projects
that is greater than a need that is
greater than what we have here. So all
this money is needed for future projects
and more. You're right. And more is
needed for future projects, but we're in
the budget saying there isn't money here
that's just extra we don't need. We need
this and this is what it's for. And I
think I'm okay with that as long as we
have something that shows a list of our
future projects that
>> Yeah. And that's the idea that amount.
So
>> it's actually greater than that.
>> It's quite Didn't we do that in March?
>> Yes, we did.
>> We did. And and we could have said this
at the beginning, but I hope everybody
remembers at this meeting at the end,
we're going to ask you to approve the
budget as modified with whatever you
guys change and the CIP and uh recommend
for adoption to council at the June
meeting.
>> That was that wish list in the CIP that
you talked about quite a bit about
>> want to make sure that the amounts are
>> our balance because if they're not I'd
rather have some of it in the
unappropriated but if we need more then
>> yeah and I'd have to pull up the water
but I'm very confident in saying that
our five years worth of projects and
water is more than the 2.16. So it's not
even getting to that wish list of
unfunded projects. It's
just the one that they're playing in
five years.
Okay.
Scared me.
All right. Other questions on water.
All right.
» All right.
And then we have our water SDC uh fund
here
which goes our transfer in and don't
have any projects currently planned this
school year for that use STC funding.
» All right. It's all you. Okay. Last one
is the economic development fund. And
um you probably recall we've talked
about it multiple times. We set up this
fund specifically for tracking of the
costs with transition parkway and the uh
and development of industrial
properties. It's not just transition
parkway, but that's been the majority of
the costs um and the reimbursement we're
getting through grants and the future
risk reimbursement that will come later
down the road. So
our we've got some carryover beginning
fund balance because this is just about
the timing of when the um the funds come
in and the expenditures are going out
for transition parkway.
The grant funds for economic development
we have the SPWF will get these are the
remaining funds in those grants that we
can't get until the project's closed
out. So this that won't happen till July
probably uh we'll get them in the next
fiscal year. So the IOF one is the big
one. That's half of the grant funds for
streets and that's what you saw in the
street fund is getting transferred back
into the SDC's.
Any questions on that?
So then we have some materials and
services. We are planning some budget
for wetland delineation of our
commercial property because that is
still part of economic development. So,
we thought that was appropriate to to
put that money in here. And still some
money for engineering and and radon if
needed, although I feel like that's
pretty well closed out. Um, there still
could be some some needs if we're doing
some work for the remaining industrial
property and we need to get some uh
expert help on that.
And then the rest of the costs for
construction of transition parkway are
in here.
the transfer out again to the street SDC
fund
and we're projecting to be left with
about $300,000.
Now,
we want to wait and see how all these
how all this ends up in the end. And
whatever is left there next year, we'll
probably have a discussion about what to
do with that because the economic
development fund wasn't intended to
build up big reserves unless they're for
a specific purpose. Um, but it was going
forward now that transition parkway is
done, it's intended to bring in the risk
reimbursement or any other
reimbursements and then be able to put
those wherever you would like to put
them. So, or maybe keep some in economic
development for, you know, continued
economic development activities as other
projects are in. But that's where that
stands this year. Are there any
questions on that fund?
Is it you said 300,000 potentially?
>> Yeah, we're projecting about 300,000 to
be left in that fund at the end of this
next year and that's in the reserves
there
>> with the commercial property could be
considered development.
>> Oh, sure it is.
>> Y and that's why this, like I said, the
wetland work, the consultant work we've
got up here could be more for the
commercial property than the industrial
now. um depends how you want to want to
use that. But
>> and we did leave, you know, the 50,000
in legal services in there because when
we have um contracts when we have
negotiations, we do definitely use our
legal services to make sure that we're
uh doing that correctly.
So that is the end of our walkthrough of
the budget. There are a couple things at
the beginning we want to circle back to.
Um, I'm going to pull up a spreadsheet
now instead of
hide the columns with our account
numbers because they don't actually have
to do with your review and it just makes
it harder to see the screen. So, we're
not trying to keep anything from you. It
just isn't relevant and it's hard. It's
already a lot on small screen. So there
were a couple questions at the last
meeting and we did want to follow up on
those. So one question and this goes
back to the presentation but someone
asked how many households we have
because we're talking about population.
So we don't have a hard number although
the census from a couple years ago did
um did look at that but it's about
1150ish at 2.79 people per household
which is what our studies have said is
our average for Millersburg not not
county average but Millersburg average.
So if you're interested in that number
that's about what it works out to with
our population. Okay thank you.
>> Uh there was a question on the fuel
filtration system.
in uh in the emergency program,
emergency services program. And
>> yeah,
>> Andrew has some information on that. I'm
gonna let him talk about it because he
talked with
>> Andy about where that number,
>> right? So the question was what was the
number based on and we had uh we went
out for quotes. Uh we received two
quotes back and so that number was based
on the low quote which is now expired.
So we increased that number 5% to
account for potentially including a
little higher if we cost change somehow.
» I mean it is it is a lot for that kind
of system but this generator is worth a
lot of we want to protect that asset.
» We'll definitely be going out for quotes
again people are doing it right because
we have to refresh those. Yes. So if we
get better it's our best interest.
So, while I appreciate your answer on
the houses,
>> that kind of bothers me that we can't
get an exact number. Like, cities don't
know how many tax residences they have
in a city.
>> We can't get that number from counting
to an exact number instead of us
estimating.
>> We could get and Matt can jump in if he
has more information because he works
with GIS a lot. I mean, we can get
number of parcels. we could get number
of parcels in the residential zone. Um,
and then we could manually go through
and count up how many don't have houses
on them and how many houses there are
that are outside of the residential
zone. I mean, we could get that number
more accurate for you if you want to
know the exact number.
>> I'm just curious. It just seems weird
that with today's technology, we don't
have that number.
>> No, a number like that would exist at
the county, but it' probably be way less
accurate than the census data, which is
why we just usually rely on that.
>> Yeah. No, I mean that's fine. Just like
I said, I'm kind of shocked that
seems weird that you don't have any
>> Mr.
Question. I I was thinking we could just
go to our water and sewer system and we
have residential accounts and we have
commercial accounts,
>> but not everybody has a water and sewer
account in Millersburg,
>> right? Yeah.
>> Yeah. So we can get at that number a num
of that number several different ways
and probably get you know within a few
units you know from looking at different
ways if that's an important number for
you to know exactly. No. And I'm not
trying to say you guys. I'm just shocked
as somewhere that number doesn't
amazing.
>> The problem the problem with the county
too is there might be two lots on the
>> tax lots. They count tax lots.
>> So those numbers do exist like in the
census. I think they tell us how many
households that sort of thing. But it's
a little bit old now and we know it's
not 100% accurate either.
>> Right.
>> Um Okay. So
>> except the squishy.
>> Yeah.
Uh you see up on the screen here, there
are a couple of changes we wanted to
highlight. So you asked last time for a
change to the uh sheriff's contracted
hours, not hours, the budget for the
contracted sheriff's service. So we
bumped that up and that was what we hope
that we might be able to contract for
more hours. You said let's at least
include budget,
>> at least plan for it. Yeah, we will be
talking at next week at council meeting
about this, but whether or not they are
able to get us additional hours in the
coming year and they the sheriff has
said probably not from a contract
standpoint, we probably want to keep
that extra budget in there because
there's going to be an effort coming up
here that's going to require some
additional hours from the sheriff's
office. And unless we want them to um
out of our contract hours, so take
deputy away from the work they're doing
normally, um we'll want some additional
funding to be able for her to bring some
folks in on overtime. And that's to
address an issue we'll be talking about
next week, but in that part of our city
that
>> Well, I'm wondering is it worth having
her come in?
>> She will be coming to me.
>> She will be just discuss with her that
hey, you know, we're willing to pay a
portion of an FTE if you have other
cities that are also over that you need
to put pressure on. wasn't just an FTE,
it was a vehicle, an FTE training and
kept that stuff.
>> She'll be at the next meeting to talk
about that issue and we can ask her
those questions again. Right now, she
you know, it's it's a staffing thing.
She's she said, "I would love to be able
to give you more hours and I would like
to say, you know, it's looking like in,
you know, by the next year maybe we can,
but I can't commit to that because we've
thought that."
>> Well, she is giving us more hours.
>> Yes, she is. We're the track.
>> He says he actually get really good
people.
>> Yeah. Um
>> question that $22,000
increase equates to about how many out?
>> Oh,
165 a month or 155?
>> Yeah.
>> 155 I think.
>> Yeah.
Here,
let me just do that. Oh, no. That's the
actual
» 93 bucks.
We did
>> though. That's what I'm looking at. The
difference is what? 21,800 or 21,500.
>> Yeah.
180. I'm just curious as to how much
we'd pay per hour.
Uh
>> that's probably a pretty good estimate
though consider if if we tried to zero
out what we're going over every month
about 15 12 15
>> a month over
>> not every month I mean it varies but on
we
>> below
>> there was a big spike and then yeah
>> and and her big concern as she's shared
with you before is she doesn't want to
commit to something and then not be
right she she's not saying on average we
get there she wants to hit it every
month Right.
>> Right. So that's what
>> Yeah, that's fair. You don't want to be
in a place where we're paying for 160
hours and you can't give us 150. So
>> they would rather go the other
direction,
>> right?
>> Give us more hours.
>> Okay. So, uh, another change to point
out here before we get to the one
Oops.
So this is
um right here these highlighted cells.
This is what Andrew talked about. Let me
zoom in.
>> Um the change that we want we'd like to
make for the
>> the sewer. This is waste water. So this
would be adding 20,000 for that pumping
system from Cox Creek to talking water
gardens. And that's to keep the wetlands
in water throughout the year
to it right now. And then the fire panel
project, it may not be 15,000, but they
think at the wastewater plant it it
might end up being that much. And again,
it's mostly just it's not getting done
this year, so we need to put it into
next year.
There questions on that.
Okay.
Uh I'll just scroll down here to show
you the example of S breakout. So this
right here, what you saw when Andrew was
going through it was just this black
line. We're just adding the breakdown
breakout below in every place throughout
the budget where this occurs.
Um, and then
cola.
Last time we met, we talked about
potentially
looking at the budget uh in personnel
for cola because of the changes in the
world, changes with CPI. It's budgeted
at 2 and a half% right now because
that's what it was in January and it's
also what it was in February. March was
up to three, average around three. I
thought we'd have data now on April, but
that won't be coming out until May May
12th. Um, so I don't have any more data
for you. I I
think we're okay to leave it as is for
this year. Uh, unless you feel strongly
that you want to bump that up more. Uh,
but I just wanted had wanted to bring it
up for a discussion point because things
could change in the next year. But um
sorry I don't know why I was on that.
But
>> are you saying 2.5% and that's it?
>> 2.5% for cola per cost of living
increase is what if we follow our normal
our past procedures we'd be looking at
January to January of the prior year and
that's it would be 2 and a half%.
>> What is this 2% for merit increase?
>> Is that like
>> what are you
>> looking at right here?
>> Is that the packet for That's the packet
for next week's council meeting.
>> Yeah, I've read it. Okay. Um, so that is next week's council meeting.
We'll be talking about recommended wage
increases for executive staff. So, this
will be Matt and Andrew. And so, we are
I put some numbers in the budget to
cover this, but it won't go into effect
unless you adopt it. So, that was the
recommended was the two two and a half
for COLA, which would apply to all
employees um in steps and other and then
an additional 2% for merit. You don't
have to make a decision on that tonight
because that's a a council decision for
next week. But that that is what's gone
into the budget here so that there is
room to do that if you lose it too.
>> So So the question is is the two and a
half enough if we are anticipating a
cola to be with the circumstances going
on in the world um and the United States
basically
>> caught up next year.
>> Yeah.
It could be it's just would get
caught up in the future.
>> Okay.
>> Or maybe it fluctuates.
>> You're comfortable with the two and a
half.
>> I don't have any more information for
you and at this point, you know, we're
just speculating. So, I'm not going to
recommend doing something different
based on speculation.
>> Sounds good.
>> Y,
but that's what it shows. It's two.
>> Yeah, that that includes the two and a
half right now. Um, okay. Okay. And then
the last thing from my perspective,
unless there's anything else you want to
revisit, is the community support
section. So, normally we go through this
and we fill in in the approved column
what you want to
um what you want to include in your
approved budget tonight. The numbers
that you see in here are what was done
last year. These are not the requests
that we got from the from the different
organizations. These are what you what
you gave them last year.
I so in our last meeting
when we were talking about this and the
cemetery
got brought up and there seemed to be u
what I was hearing from the the
committee the budget committee was was
supporting potentially a higher
allocation
>> allocation thank you um towards the
cemetery of course that would have to go
back council
to approve being half of us our council.
Um I do have the number or what it it's
costing the cemetery
um yearly on on their basically taking
care of the the the the yard the the
grass and the mowing and the maintenance
of the of the cemetery if that is
something that we want to add into this
budget year. We don't have to if council
doesn't approve it, but it might be good
to have it. It's not a huge number more
than what I think what what's the number
up there is is it 5,000 or
>> let me zoom out a little
>> 55 last year
>> that was last year. Yeah. I think this
year he was asking for 5,000. The what I
got here from from them was they're
basically spending, you know, $6,700
um on on lawn maintenance. Um and then
and it it it fluctuates a little bit
during the uh the growing season of
course and then the off season, but
that's that's the number that
um we have. So I don't know if that's an
interest that we want to look at and
have at least in the budget and then we
can strike it or not at council. Well, I
thought part of the conversation last
time was to getting it out of the
>> contribution area and putting it into a
different maintenance.
>> Right. Right. The budget because So, do
we want to do that this year and just
reflect the number provided maintenance?
>> And that's what I would prefer us to do
some type of resolution
>> under parks and
>> under parks. Well, it doesn't belong to
the city. I think it's a landmark in the
city and I think that it's something
that we should support in the budget,
but I don't think and that's why I
actually asked Gina to print this the
request um guidance for donations. I'm
not quite honestly reading this I don't
see where the cemetery this guidance
um so that's why I think we should look
at it from a different angle.
um
>> because I do think it should be
supported. It is part it's a landmark of
the city,
>> right?
>> But I don't like the donation piece.
>> Okay, if that makes sense.
>> I I think with that we need to make sure
we send them a letter
>> that this is something that we we will be
discussing every year. We're not taking
over the cemeteries. We don't want to
own the cemetery because I think in the
future they're going to have some tree
issues they're going to have to deal
with. And I don't want them to come and
to a meeting and say, "Well, you guys
can have the cemetery now."
>> Yeah. Yeah. I agree.
>> I think it just just a letter saying,
you know, we want to support your
effort. We love the fact that you're
keeping it nice looking and
>> here's
>> this is what we we decided to do. But
however, it's clear that it's it's out
of the goodness of our hearts, out of
people's property taxes. And
>> yeah, I I agree. I um I do know if we do
that,
something else comes to my mind is the
Grinch would be it. I would see that
falling into a similar situation. So
that's
>> see I think the graange if we want to
give a donation I think the graange does
meet the
>> guidance
>> because it's something that the the
>> the community can use right there's a
benefit to the community to have the
graange there now whether people use it
or not I don't know but
>> it's available
>> so and and and I don't think the range
did ask for they still have funds
but I know in the past we've done that
so
Okay.
>> What is the Grange?
>> The Grange.
>> Yeah.
>> Morning Star Grange.
>> Yeah.
>> What do they do?
>> The Morning Star on Morning Star.
>> Where is that? Okay.
>> On morning star.
>> Right after the S turns. You know the S
turns are
>> just pass.
» Good answer. Okay.
Very
morning.
Star.
Okay,
>> he's a Marine. You need to give him map
coordinates.
>> Here we go. Here comes the map.
>> It goes west.
>> Let's frag you, you know.
>> So, this is Old Salem.
>> He needs the URL right here.
>> That's Millersburg.
>> This is Morning Star Road. And it's
right up here at the very last parcel.
Right. That purple line's the end of the
city.
>> It's not where that church is.
>> It's not a church. It's the grain.
>> It looks like a church, but it's not
right there.
>> The donation.
>> Yeah. It's historic building and they
» Thank you.
>> Sure. Sure. Sure. Sure.
Sorry, but I just thought
it sounds like
>> like maybe
move
>> that community donations and into a line
items for support somewhere.
>> How about
>> but
>> would I'm just trying to think of what
the category might be that you might fit
this and maybe fits a few other things
like organizational partnerships.
Um,
>> are you referring to our criteria?
>> No, I'm referring to
the line item.
>> I would I would I would keep it in the
general fund rather than putting it in
parks. Um, it's
>> it's really not part of our parks
operation. It is funding that we're
providing to a
>> organization we're partnering with,
right? Um because they're going to do
something that we think is in the best
interest of the city.
I have a question and it's just
something that popped in my mind
listening to YouTube.
>> How do we get something listed as a
historical
location?
>> That's a different topic for a different
day.
>> But cemetery already is
>> that cemetery already is.
>> Oh, I thought you said the gra is the
only one.
>> Gra and the cemetery
>> for the city
>> and the cemetery.
>> The cemetery is state.
>> Oh, okay.
Well, looking at ways of possibly
getting funding.
>> Oh, yeah. Outside of us. That's why
>> he's looking into into grants. I know
that the cemeteries. I don't know about
>> Okay. So, that's why it's been
>> the city's only got one and the cemetery
falls out the state. Okay.
>> Never mind.
>> We We only have one historic building. I
think the properties are both
considered.
>> So, we already have a line item need
support. you're proposing community
partners and then move that to that.
>> If you want to pull it out of
communities support, give it a different
name. Um,
>> yeah, I I was saying organizational
partnerships. I I don't know. Whatever
you feel the name describes it.
Is there anything else you would put in
this category like the cemetery that
maybe doesn't fit under community
support that you still want to do? Like
I for example, I just he's just um arter
I don't know if you want to I don't know
where you're going to land on that one
but that's a partnership with Albany
that we have found valuable. You could say you know that's a
community partnership not a community
support like we're not considering this
a donation. We're considering this a
partnership kind of like the fireworks.
>> So it's just an idea. Um
>> and then you you put that in general you
think?
>> I would keep that in general. Yeah, I
think the general fund would be more
appropriate. Would it
>> and remember parks is still part of
general funds. So,
>> right.
>> Yeah.
>> Would it muddy the waters? Do you think
like going back to cemetery was sort of
what you said his it's put in the title
some we could retitle it some whatever
but historic partnership or some with uh
or I'll leave it to our
>> just staff and come up with it CPAs to
>> well we do need to approve the budget
tonight so we need to fill something in
tonight we can't just defer that for
future we can change
>> I don't think there'll be any problem
solving
organiz organizational support.
>> There we go.
» Community organization support
>> and he audited the book. So I I'll take
advice.
>> I used to
>> Yeah,
>> I said it audited.
And so
we're proposing to put 6700 there from
the cemetery, right?
city manager has proposed. Are there any
other thoughts? I.e. the art and air
festival moving that line item into that
category
>> would be that or a separate it'd be the
same category.
>> Same category.
>> Oh, I sort of like that idea of maybe
doing that.
>> And what about uh maybe the Boys and
Girls Club?
>> Well, the Boys and Girls Club falls
under that.
>> They do. I agree. And I would I would
think donation or sponsorship guidance.
>> Okay.
>> You know, they're a nonprofit
organization. They fall under that. I
don't have a
>> where they're at. Fair enough.
>> Yeah.
The only reason that I would agree
with
the um air festival is because is that
not mostly funded by the city of Albany
>> or at least it's ran by the city.
>> So I think that makes it a joint project
instead of a donation. And that's where
I think
>> that until this year I don't think her
write up at least to me because I didn't
know that made it clear.
>> Yeah.
>> So, I didn't catch everything. Did you
say you want to move art and air to this
or were there
>> I think it makes more sense. Instead of
giving a donation basically to the city
of Albanese,
>> it's partnering with Albany,
>> right?
>> Makes sense.
>> I think it's closed.
>> Uh, sorry. Is this title what you meant?
Community organization support or
partnership?
We're saying partner
>> like partnership but I don't know
46 there. Dick, are you okay with that
title?
>> Yeah.
>> Were there any others?
» I think uh I thought you going to put
6,700 or milis under the cemetery. And
then what are we putting on our
air festival?
>> They requested
» do that.
>> I think that they requested the same
amount this year.
>> Yeah,
» I don't remember what they requested.
Trying to find that request. I think it
is. I got it here somewhere. And oh,
here they are.
Okay.
» All right.
>> I didn't know you were doing
>> Okay. I should request 3,000
10. Yeah. Okay. Good.
So, 3,000 for the Art and Air Festival.
Now, the L County Fair and Expo asked
for five.
There's only 1,000 up there.
That was basically for the um
>> 4 basically, right?
>> Is that not the big
>> uh
>> with 4 spending dropping? That's kind of
what they've been using it for in the
past.
Support local kids. Didn't say anything
about 4. Oh, yeah, it does. 4 support.
4.
>> Yeah, that's what I was thinking about.
He asked for what? 205,000.
» Yeah.
>> 2500.
>> You guys are aware that the Honor
Flights canled this year, right?
>> Did it get fully canceled? I thought
partially cancelled.
>> They canceled it.
>> Why is that?
>> Because they didn't have enough funds.
They cancelled the the recent one, but
they're hoping to still go in October,
right?
>> They're planning on doing one in
October. Yeah,
>> that's what I
>> That's what they were asking.
>> Yeah, one of them, too.
» Are we only What are we Are we looking
at?
>> 2500. That's what I said.
>> Oh, I got according to his request was
five. He didn't show up. ants late,
which is in my personal opinion, if
they're late, they don't they shouldn't
get anything. But we've got to
>> I didn't know Ed turned it in late.
>> They're all doing the ninth.
>> We gave what? Thousand last year.
>> Yeah. This year,
>> I'm okay with that.
>> All right. I'll give my two cents on the
rest of them.
So, and this is just my feeling.
While I fully support every single one
of those categories up there and every
single one of those asks, I still have a
hard time
saying this is a city requirement or a
city responsibility to fund with
taxpayer dollars because I look for it.
If I look at it from the other side of
the these are all things taxpayers can
donate to
and get a tax deduction for, but yet
we're going to tell them we don't care
what you decided. We're going to donate
your money.
Um I just have a hard time with that. I really do. I just don't think it's a
city's job or any government job to
support nonprofits.
should be supported in other
ways and they are supported in other
ways. Like I said, that's just my
feeling on it. You guys take it for what
you will. That's And like I said, I
fully support every single one of those
things up there. I I really do. I'm not
trying to say anyone don't deserve
funding. I just don't feel it's taxpayer
dollars to be going to it when people
had that option. And if they did, they
got a tax deduction for it. If they
didn't, they fully paid full price for
it. They're getting a tax deduction for
the property taxes, too.
But I I mean, and I don't I hate to
disagree with Mike on as long as they're
providing services that help the
community,
>> right?
>> I think it's important to support the
nonprofits. If if it was a nonprofit
that just wasn't doing anything for the
community, then yeah, I agree with that.
But
>> well, I understand Mike's argument. I
also say that these are citizens that
>> we don't provide those services directly
to them and this isn't a way that we can
support those organizations
>> for our citizens.
>> Well, and for example, Boys and Girls
Club after school program.
>> Yep.
>> And our kids go there
>> camp out here.
>> They got the they do the summer camp out
here. We got ABC helps. We have children
are abused that out here that are being
seen by ABC House.
>> I concur.
>> And I,
you know, and I don't know that
Honor Flight, same thing. We've got
citizens that are that have gone on
Honor Flight that and I think that's a
wonderful support. Take some of those
people, let them go see Washington DC.
They'll probably never see it in their
life.
>> And like I said, that's just my
statement. I'm not going to argue it
hold up the this section like we
normally hold it up for hours
45 just like you said. So
>> where you guys just
>> that's your opinion.
>> You're supporting you're supporting how
many people in the community that
>> Yeah. I mean like I said I'm not going
to fight it. I'm just putting out my
opinion on that's fair.
>> That's fair.
That's just my opinion. So on that note,
are we comfortable with the amounts that
are listed
or do we want to scrap this all
together?
>> Well, those numbers are from last year,
right?
>> Yeah.
>> They're not reflecting what they asked
for.
>> Correct.
>> So it if you don't want to scrap it all
and you want to put numbers in here, it
would be helpful if we could just go
down the list.
>> Yeah, exactly.
>> Yeah. Well, you said Land County Fair
and Expo. I was just throwing out
another 500. I mean,
>> I it if 5,000 is what I mean, I I
support the the fair. I think it's
great. It's right in our backyard. And
you know, I've talked about before. I
>> Well, let's I I want to hear from other
budget members.
>> Exactly. Let's get a consensus if we
even want to contribute at all to this.
>> If if Honor Flight is canled their
flights,
shouldn't we consider bumping it up a
little bit?
>> Yeah. I mean that that would I mean that
would
>> hopefully help them a little bit more
like take it from three to five.
>> So it sounds like
>> according to this so we'll go one line
at a time and we'll start at the top.
>> Where are we at?
>> So actually stand by me. No that's all.
>> So that was last year.
>> She she talked about it.
>> Yeah. So what they're asking for this
year is the Sheba program.
>> That's right. Shea
>> and I can change that now. Um
>> I just again we plug in what was last
year. That's just our normal
>> and I think if I could share if if for
next year's budget I don't know I think
it'd be helpful just to we can see the
numbers that came in year before.
>> Yeah.
>> Let's put in the numbers that are
they're asking for in the line. It just
be helpful.
I think they've been a hesitant on
staff's side to just plug in what they
asked for and assume you know that means
>> I can understand it. But we change
numbers.
>> Everybody requests $20,000.
>> I think just for purposes of what we're
doing here.
>> We have a multi-million dollar budget
where we're $30,000.
>> $7,000.
» How much was Shiva?
>> 800 800 bucks.
>> I think
>> I'm okay with that. Okay. Anyone else?
>> I support it.
>> Any objections?
All right.
ABC House. $5,000.
>> Yes.
Good.
>> Good.
Any objections? About 50.
Uh, keep those arrows there.
>> Albony Boys and Girls Club, $5,000.
Yes. Yep.
Any objections?
All right.
L County Fair and Expo.
Can I ask a question on this one?
>> Um, would you consider this similar to
Art and Air where it's more of a
partnership?
>> It's a government. Yeah.
>> Is that partnership to support Lyn
County and the fair in the area instead
of
>> You want to move that down,
>> please? Makes sense.
>> Yeah.
>> Because they put up our our names, too,
don't they? if we donate.
>> I don't know if they still do on the
white fence last year.
>> Yeah, it was on the white fence last
year.
» That generally cost us $1,000.
>> Yeah,
>> I still
didn't count
whether they asked our donation or not.
>> I don't find an end, but I just I was
just trying to give you a little context
on the request. Um, when Ed filled that
out, he said, "Well, 5,000 is the max
that you guys give out. I'm just going
to put down 5,000."
» It was more Why wouldn't we ask for Max?
Like,
>> so I think that we would tell Ed we will
give up to 5,000 the amount that he'll
ask.
» Love it.
>> Just saying. That's just going to get
the well are you going to release my
funds?
» This is where this is for them.
» You forget who you're negotiating with.
>> This is public record.
>> Well, based on that conversation,
>> I mean, Ed just thrown a number out
because he wanted to throw a number out.
>> I'm with Scott on 2500 bucks. I would
support the 2500
» and we can communicate next year. He can
make his request and explain the the
reasoning behind his number.
>> I'd like to see us hold to any deadlines
that we post on the top of these
applications and reject applications
that are blatantly late. 10% a day.
>> One ch we can do that if that's your
direction. One challenge is that some of
these organizations people change every
year. So we we as staff set that earlier
deadline so we have time then to follow
up with before we need to to follow up
with them and make sure you have it
before the budget meeting
>> it is exactly
>> I sort of wanted to talk about that a
little bit I was going to do at the end
but it's a good time because we're
talking is the procedure
>> on the front side I get like the
deadline people are changing
I know Sheena you're out there calling
people trying like hey let's get
You know, a deadline would be I mean at
some point we do need a deadline. I mean
whatever that is for staff purposes for
us,
>> right?
>> But what I've heard over the years is is
um not the followup. We don't get any
followup and it seems to bug I know it
bugs council at times more but because
you guys on the budget committee are
here for this you know capture time but
we don't really get a you don't really
necessarily hear the followup and you
unless you come to the council meeting
you probably won't because that's
usually comes after the fact
>> but you're all welcome to come which you
totally are well we got we got we got a
card and a letter
we've got some followup and that's what
I wanted to get at is is moving forward.
maybe we really put in there is like we
want to we want to hear we just don't
want to write a blank check and just go
oh what happened there you know um and actually hear back from the high
schoolers which we did and that was
awesome and I think you talked about
that and and have that as an example
like is is some followup on the event
you know let's use the the u the uh
middle school um uh Clover
or not. Timberidge, thank you.
Timberidge, like maybe they could send
us a letter, which they have actually.
They're another one that followed up,
but continue that. So, we can just read
that out uh publicly at the at the
council meetings. So, I don't know what
that looks like, but that's what I hear
often in these meetings like, hey,
whatever happened am I am I accurate on
it? you're accurate, but I don't know
that you'll get compliance because of
the turnover that particular example has
every single year.
>> Put it on the bottom of the form if you
know
>> at least it's
maybe if we could direct staff on the on the form is that then when they
sign there's a box there that says
followup. You will you're committing to
a followup and they obviously sign on it
or check it. Is that something maybe
Sheni could add? Um, what do you guys
think? I mean, I don't know. That's just
>> question. We can certainly add anything
to a form.
>> Yeah.
>> Do you want
>> when we say something is required, then
usually staff are going to follow up and
make sure it happens. So, do you want
staff to follow up with them and make
sure they come back and report it out?
Or do you want that to, you know, if if
you just leave it as a check box on the
form?
>> Yeah, I'll check that.
>> I don't know.
>> Well, you're right. There some tracking.
them for it. They don't show
>> at least on the application if there was
a narrative about how this is going to
>> help
that reality check on that one, right?
Is that what you get? Yeah. Yeah. Yeah.
I don't know. I It just seems like that
we talk about that and that really
frustrates us to the point like, well,
heck with it. We're not going to give
them the money. They're just like, we
don't know whatever happens to it. I
mean, you know, Yeah. Okay. If you go to
the fair fair, you see you see the name
out there and we support is how
important is that to our budget to
>> the suggestion
um when we send out the checks because
we normally will print and send the
checks after the first of the year after
the budget is in place. Uh we could have
a form letter that we send with that says you know here's you know what
the city is whatever you know we'll
draft it and says
>> follow
reporting back to council on
the use of this money is greatly
appreciated may affect your um
eligibility for a future donation.
>> Yeah, I love it. That's fair.
>> Absolutely. Even just at least respond.
>> What do you guys think? something like
that at least to help a little bit with
it.
>> Mike and the dad something like
>> I think
>> I don't necessarily
like that.
I would prefer something more like what
Dick said where the request
we actually make if you want funding
your request should specifically state
how our funds are going to help the
residents of Dillersburg.
>> Right? So whether it's the 4, how many
kids in Millersburg are we supporting
through the 4 program? If it's the, you
know, whatever it may be, how is that
helping Millersburg? And the reason I
say I don't necessarily like the
follow-up piece is because I'll use the
parent teacher one. Who's going to be
there next year asking funds? The same ladies that are there this
year,
>> right?
>> I don't have to go back. I got my money.
That's up to the next group. But on the
application, we already have them answer
a question that says, "What is the
benefit to the Millersburg community of
the project of activity?"
>> Yeah. I just would like to see more in
that. What What What are we supporting?
>> Millersburg community members.
» You can put that in there, but it's But
if if you're not expanding on it and
giving me
>> So, so suggestion.
>> So, then that's a criteria for you to
>> reject the application.
This was a council policy that you guys
put in place.
>> Do you want us to bring this back at a
future council meeting with some some
language to try to address some of these
things? Then you guys can work through
this and get to some, you know, decide
to make adjustments to it. I don't want
from a staff perspective,
>> uh, because it's a council policy that
you adopted, any changes, we're going to
bring back to you. Yeah.
>> For approval. So we can we can continue
this conversation and try to implement
what you guys are wanting here, but we
can't make that change tonight. Anyways,
>> I was just trying to get feedback from
which I think we did. I mean or I feel
like I heard it and and I think we can
tackle that as
>> and I think for example I don't see
meals on wheels. We didn't get a request
from
>> they're not necessarily
>> but that in the past has been what I was
getting at. She actually gave us how
many people are they servicing in
Millersburg and that's what I'm looking
for. What impact?
>> And the reason they did not vote again
is because there aren't nobody. We don't
have anybody right now. If we do in the
future, they'll probably come back.
>> So, M County Fair and Expo, we're going
to put 2500 in there.
» Oh, it's down below.
>> Oh, okay.
>> Then, uh
goes away. All night party
celebration.
>> Honor flight was next.
>> Honor flight. Oh, honor flight there.
Yeah.
>> All night. They have plans for
September.
>> No, you they cancelled because of lack
of funding.
>> That was this that was last
>> spring trip. They got one planned in the
fall.
>> Providing funding for the the
>> next year after June after July one,
>> right? like is it? But it sounds like
it's in in November or
>> it's in September.
>> September
>> according to their
>> probably on the paperwork. It's
>> it's probably in the paperwork.
>> The next one's in September.
>> All right.
>> And I thought they said they were they
were planning on doing the September
one.
>> Okay. Yeah.
>> Yeah. I support it. I think it's great.
Thanks.
>> It'd be awesome if we could capture an
actual resident, you know, but you know,
>> you can nominate one if you know one.
>> I know. I kind of don't if I make it.
>> No. If if they were cancelled this this
reason because there weren't enough
people or there weren't enough funds. I
mean, if there weren't enough funds,
>> it was fun.
>> Was it funds?
>> It was
>> I thought they said they didn't have
enough people either.
>> Well, honestly, I don't buy the funds. I
think it's a lack of
leadership in that organization and that
>> go out. I mean, there's plenty of places
that are going to donate to that program
if they just approach them.
>> Personally, that's my feeling on it.
>> Didn't we give them money last year?
>> Yeah, I think it's 3,000.
>> Yes,
>> we did give it to them.
>> One person.
>> Yeah.
>> And they didn't use it.
>> They had one person.
>> They did. They canled it.
>> They didn't use it.
>> They have one twice a year. So,
>> one fall, one spring.
>> Okay.
>> It's just the spring right now. I feel
like we got a letter or something from
Did we get a letter?
>> It does seem like we got something.
>> We got something back from somebody.
Yeah, that went. Yeah. So, that was
success. That was Yeah.
>> I mean, Ray, am I am I wrong? Does it
not feel like if they really wanted
funding to do that, they there's plenty
of organizations and businesses are
going to donate to that?
>> That you take yourself.
>> It's It's just not much effort. I was
there in ' 84 and then again in 201
12.
>> So you've done it.
>> I've been there twice.
» But they've had some issues with their
leadership. That's
>> That is That is true. I mean they've had
a lot of people quit
over. So
>> did you say up it? What were you
thinking?
>> I was thinking if if they cancelled
their flight because money.
>> Yeah.
>> That it wouldn't be a bad idea to have
>> basically supporting two ways going the
wrong way.
>> Well, actually
gets him to the east coast.
>> Yeah. Not good. Well, what do you think?
4,000 2,000?
>> I'd leave it at three.
>> Three.
>> That's what they That's what they asked
for, isn't it?
>> Yep.
>> So, I wouldn't give them any more than
they asked for.
>> Yeah. You're doing great.
>> I'm sorry.
» Sorry. Sorry. I'm addressing the wrong
person.
» I'm just saying if if if it's agreeable,
we can bump it up. If it's not, $3,000
is a fair amount of money.
>> What would you bump it to?
>> Well, four. At least four. Yeah.
>> Any objections to 4,000 to Honor Flight?
>> All right. I'd like to hear back from
them first.
>> Do it again.
>> That was so hard. But
>> the all night all night party definitely
in favor of
>> favor.
Oh, are those numbers up there?
>> No, that's what
>> I thought they were asking.
>> I thought they asked for 2500.
>> Oh, okay.
>> Huh.
>> 2500 was their ask. I just looked into
that that cell if that's what you want
to do.
>> And I'm okay with 2500. They still
charge kids.
>> Yeah.
>> To go to that.
>> Yeah.
>> I think if you give them more, it might
actually go towards lower cost for the
kids.
>> Doesn't have doesn't hurt a little skin
in the game.
>> But then there's a lot of kids that
don't even go. Like my son's a senior
this year and he said he doesn't want to
go.
>> He's going to miss out.
>> I think right.
Better you know where he's at then
>> be tagging the back of city hall here
probably
>> that new generator
» now if it happens right down at
» the sheriff will be here
» we're on the ridge
>> Timber Ridge asked for
How much they asked for?
>> 22.
I have no problem with that.
>> What's that for?
>> She was She's explaining that it's going
to be seed money to start their
carnival, which is their major
fundraiser.
>> Then all those funds go into the
classroom for things that the school
support the kids doesn't have funds to
purchase.
>> So, it's temporary school district.
>> Right. It says a donation to help put on
our carnival. Uh the money is used to
purchase bounce house food uh for our
concessions. All funds raised go back
into uh help students uh teachers and
school. That's right. Supplies.
>> I thought Meadow Ridge also had a
request.
>> Oh the poll.
>> They they have never made a request.
>> Oh, okay. So 2200 to Timber Ridge. Any
objections?
>> All right. Morning Star Graange. They
didn't put in an ask. They have funds
left over from their prior ask that they
have asked us. Nope.
>> They did not request this year and money
doesn't carry over to the next budget.
So they didn't ask us to
>> expires.
>> Yeah. So there is no request for them
this year.
>> So they didn't use what we authorized,
right?
>> Last year. Yeah,
>> but if they're going to
>> But they still haven't done the project,
right?
>> Correct.
>> As far as we know,
>> doesn't look.
>> So, we need to at least budget. We need
to at least budget 2500.
>> If they don't take it, they don't take
it. But
>> we
doesn't carry over. It disappears,
>> right? But how often do how long do we
want to continue to carry
a request? When would you get offer
penal money? They never requested.
>> We have miscellaneous. So now you've
>> Are they aware that
>> Have you ever been Have you ever been
around the the leadership over there?
>> No.
>> So
we reached out to them.
>> Uh Sheena, did we ever get a response?
>> You just said they weren't going to ask
us here. Great. Okay. So they may not
anticipate a project they could use it
on this year. Um
>> well then they can come back to that
project.
>> Yeah. It was pointed out there's there's
money you can have money in
miscellaneous for those requests
throughout the year. So you might want
to just handle that.
>> Maybe that's what we do. Zero zero for
now.
>> Zero it out and slide it to
miscellaneous
>> and miscellaneous.
>> So So question on the miscellaneous. We
generally make it just add up to a total
at the top that you want to see. We
pulled some things out of there. So do
you want to make this
uh 5500 would make it 25,000 even on
that? You can make it whatever
just
fine.
» Doesn't mean we're going to spend.
>> No, it's
>> is that including the new categories?
>> No, it does not.
>> Okay.
>> And then I have a
>> a news category for 97.
>> And if I could ask um question on that
new category, do you want to have a
miscellaneous in there as well? And the
reason I ask is
for example this year we're doing the
fireworks right as a partnership with
Albany that is not planned to continue
on into the next year but there's been
expressed some interest in reaching out
to those other organizations and seeing
if they would be willing to do that or
something like that. Do you want to put
money in the budget for some other sort
of partnership like that or do you want
to just leave it for now and then we'll
deal with it if it becomes reality
later?
I would rather deal with it when it if
it becomes reality.
>> Yeah, that's kind of where I'm at
because I'm I'm kind of at the point
where I think that we could at least
give the events committee first crack at
it and they
>> whether they want to partner to do
actual fireworks versus drone show or
something otherwise then if it comes up
then it we have SAS spending council we
can deal with it there
>> and I don't think necessarily that I
would want to do it every year anyway,
>> right? I mean, we do the drone show.
That's for our community. And the only
reason we're doing the fireworks this
year is because it's 250 years.
» Sir, the 200 or the 9700.
>> You're missing us.
>> Ah, thanks. Good.
>> Oh, she's
>> What happens when you insert
» Thank you.
And once you approve what's on the
screen here or the change we've made, we
will clean this up and make sure
everything's adding correctly and all
that because when we make changes like
this, there's some checking got to do.
» Yeah,
>> that's the last of the
things in the budget in the
» Dick will be chair next year.
Not to be suggestive, but there's a
recommended motion for you.
>> Okay, this is I will do this. I motion
to approve and recommend to the city
council
the adoption of the proposed fiscal year
202627
budget and capital improvement program
as modified.
I'll second.
>> There's a motion, a second. Any
discussion?
>> Hearing none. All in favor say I.
>> I.
>> Oppose. Same sign.
>> All right.
>> Has passed the budget.
>> We we did skip something. Um
>> period.
>> There was another public comment period.
Obviously there is no public but I just
wanted to acknowledge that
>> there is still nobody online
>> that there
was an opportunity for public
confidence.
>> Oh sorry got out.
>> Well we jumped
>> there was no one in the audience and I'm
looking at this one. Okay.
>> I should have checked with Mr. Street to
see if anyone was online. No one joined
us. Correct.
>> All right.
Got a motion. We got a vote. It passed.
Any questions, comments from the
committee to staff or the committee
themselves?
I'd like to thank you all for your
service and we're adjourned.