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Okay, testing.

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>> Testing one, two, three. Testing one,

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two, three.

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>> This is a test of the streaming system

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and its audio capabilities.

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» [snorts]

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>> Hey, are we ready team so we can get

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through tonight?

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>> Yeah, I'm good.

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>> Yeah, [laughter] just like No,

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everybody's perfect today actually.

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>> Yeah.

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[laughter]

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>> Okay. experiences though.

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>> I like them as a last return [laughter]

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PTSD.

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>> Well, I'm sorry.

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» It's all okay. It's August.

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>> You know, half the municipalities in

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British Columbia have stopped even

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meeting, I think, for the rest of the term until after the election, at

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least some of the big munis. So, really,

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>> having a meeting in August seems to be

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peculiar. Anyways, but here we are,

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August, our one meeting of the month,

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and it's a regular meeting. And I'd like

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to welcome everybody and call the

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meeting to order and acknowledge the

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land on which we gather is the

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traditional territory of the Taha, the

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Silks, and the Snags people, and is home

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to the Matey and many diverse Aboriginal

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persons. We honor their connection to

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the land and rivers and respect the

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importance of the environment to our

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strength as a community. I've received

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no late items before the meeting. So if

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I could ask for an adoption of the

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agenda circulated moved by councelor

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Lockenberg, seconded by councelor Payne.

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All those in favor opposed and that

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carries. There are no previous minutes

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to adopt at this meeting. So we will go

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[clears throat] right into item number

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six which is some workshops educational

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um session and we're going to start with

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a council code of conduct and then we'll

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be doing the council correspondence and

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action item list. And I would like to

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then ask uh Sarah to take the hot seat

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at the end of the room.

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[clears throat] Nope.

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» Hi everybody.

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>> Our communications person Stephanie.

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>> Yes. This is Stephanie, our

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communications coordinator, and she is

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joining me to talk to you guys about the

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communications during auction. So,

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[clears throat] basically, I've pulled

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um out of from the code of conduct

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bylaw. That's your bylaw. So today um I

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will pro provide a brief overview of

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communication expectations during the

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2026 election period for the city of

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Nelson um from the council code of

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conduct bylaw. Um the purpose is not to

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limit legitimate communication about

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city business but to ensure

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um communications remain nonpartisan,

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respectful, accurate and clearly

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separated from election campaigning.

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Um election periods create an additional

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responsibilities for council members and

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appointees. [clears throat]

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The principles of integrity,

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accountability, respect, and

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transparency continue to apply. Uh our

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goal is to protect public trust and

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maintain a clear distinction between

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municipal governance and election

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activities.

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Um the first point to remember is that

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the code of conduct does not stop

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applying during um the election.

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In fact, additional communication

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restrictions are layered on top of the

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existing expectations. The campaign

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period begins 28 days before general

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voting day. So for the 2026 um local

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general election, that is September 19th

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through October 17th, which is general

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voting day, October 17th. Um during this

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period, members um and

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um must be especially mindful about how

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you communicate, what resources you use,

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and how you separate your official role

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from campaign activities.

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>> Councelor Payne has a question.

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>> So I guess that was my question. So

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members, that that's council

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>> counselors are the members that you're

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referring to here.

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>> Yep. uh to members, council members

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appointees

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>> and can you just give me an example of a

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council appointee?

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>> So anyone on the APC or the CDC? So the

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um cultural development committee or the

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housing committee or would be um

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sorry what ask me that again.

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>> I I'm just so a council appointee is

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someone who's on a city of Nelson

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committee. [clears throat]

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>> Yes.

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>> Okay. and the um

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>> uh advisory body members.

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>> So like the APC

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>> um

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>> library board

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uh

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>> so just the different committees have

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different designations as far as what

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their members are called.

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>> Yes. So, for example, um councelor

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Pinero is the council representative on

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the library board,

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[clears throat]

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>> but I'm also just a counselor.

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>> But you are a counselor.

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>> Well, we've also appointed Yeah.

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>> Yes. and separate people from

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counselor.

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>> So, we've appointed people. So, all

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members of the library board covered

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under the

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So,

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for

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>> I just want to make sure I'm clear on

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the definitions.

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>> Okay.

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>> It was the members that threw me because

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I didn't see counselors or mayor or

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counselor.

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>> You are as council considered a member

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of council. So, and this this

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presentation is speaking to appointees

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or members of council.

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>> Okay. And it would sorry it would apply

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if uh another member of the library

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board who's appointed perhaps would run

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for council then they have to

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differentiate between if they're talking

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with the library or they're talking

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about the election or whatever

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>> or Yes. And and just to go broader to

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that is um

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there is a member of the public that's

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running that's on the uh that intends to

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run that's on the police board and that it's even more restrictive there.

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So he's had to withdraw from any um

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police uh meetings.

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So he can't even attend um a meeting

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until after the election. So gets

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elected to council, then he's off.

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Doesn't get elected to council, then

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that person can continue on the police

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board. But right at the current time, um

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uh is not um a working member of the of

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the police board.

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>> What about staff who decide to run for

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council? They're in the same situation.

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They But they so they what would they be

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un under? Are they members,

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[clears throat] council appointees or

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>> they are this is specifically for

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council.

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>> Okay. So this that code of conduct

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doesn't

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>> So they well the code of conduct

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>> no [clears throat] the code of council's

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code of conduct is not applying to our

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>> thank you

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>> staff there they would be just like a

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other member of the um

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>> the candidate.

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>> Yeah. that other candidate that you know

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as far as you know we've certainly given

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directions from our staff you also

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represent the city of Nelson and you are

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not to you know you as a private citizen

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yes you could be advised you probably

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shouldn't um but you certainly on city

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time and just the perception that people

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know you're a city employee so you

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probably should not get involved in

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someone's campaign or or you

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[clears throat] know, we'd recommend not

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even to actively, you know, be

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campaigning for someone or promoting

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someone. Just because it's hard to, you

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know, separate those two hunts. It

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doesn't mean you can't. As long as it's

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clear you're not on city time talking to

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somebody in the lunchroom or or a

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citizen in the street or anything like

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that, if you are strictly um on in your

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off time, you can. We recommend you

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don't. But um

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>> I'm talking staff member running for

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council.

211
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>> If you ran then again when you're

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working for the city in Nelson, you

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can't be out campaigning on city time

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and and just right. But [clears throat]

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yes, you're [cough]

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>> and our policy is and our policy would

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be they they would have to if they were

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elected, they'd have to

219
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>> Yeah. Why resign? I don't know. Having

220
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an employee and a counselor.

221
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>> Yeah. I'm not sure.

222
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>> No, you cannot. You have to you have to

223
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take a leave of absence

224
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>> to run and then

225
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>> oh to run

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>> to run.

227
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>> Okay.

228
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>> And then a leave of absence to you can

229
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you make

230
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>> it would be in the contract.

231
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>> Yeah. Unionized contracts have to

232
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>> allowances for that

233
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>> leave of absences.

234
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So yeah, so the code of conduct.

235
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>> So that must [clears throat]

236
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>> as for council and appointees uh staff

237
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have their own you know they have their

238
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own sort of code of staff code of

239
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conduct that they adhere to.

240
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>> Thanks.

241
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>> Okay, we got that mostly clear.

242
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Okay. So, um the most important concept

243
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in the entire presentation that I'm

244
00:47:25,760 --> 00:47:27,839
giving is understanding the difference

245
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between city business and campaign

246
00:47:29,760 --> 00:47:32,557
activity.

247
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[clears throat]

248
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Um so, city business includes municipal

249
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services, programs, policies,

250
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operations, and official council

251
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decisions. Uh communications about

252
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legitimate city business can continue.

253
00:47:47,599 --> 00:47:49,839
uh campaign activity is different and

254
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you would refer to LEFA. So that is the

255
00:47:53,920 --> 00:47:57,119
act that you would refer to to make sure

256
00:47:57,119 --> 00:48:00,079
that what you're doing is is legitimate.

257
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Um campaign activity is different. It

258
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includes election related promotion,

259
00:48:04,720 --> 00:48:06,640
fundraising, endorsements, candidate

260
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support or communications intended to

261
00:48:08,960 --> 00:48:11,839
influence voting. The practical test is

262
00:48:11,839 --> 00:48:14,560
simple. If city resources are being

263
00:48:14,560 --> 00:48:17,200
used, ask whether the activity is

264
00:48:17,200 --> 00:48:19,839
genuinely municipal business or whether

265
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it benefits a campaign.

266
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Members should avoid using city staff,

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facilities, equipment, technology, and

268
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email systems.

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Other city funded resources for election

270
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purposes unless those same resources are

271
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equally available to all candidates.

272
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>> I I guess [clears throat] we would ask

273
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that, you know, particular through this

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time. If there's things that you want

275
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from, you know, questions you

276
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legitimately have for the work we're

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doing, then run them through myself or

278
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Sarah and don't go directly to staff

279
00:48:55,599 --> 00:48:57,520
and, you know, put them in that

280
00:48:57,520 --> 00:48:59,520
uncomfortable situation of trying to

281
00:48:59,520 --> 00:49:02,293
navigate what Sarah just said.

282
00:49:02,293 --> 00:49:05,750
[clears throat]

283
00:49:05,760 --> 00:49:08,720
» So, who speaks for the city? Um, role

284
00:49:08,720 --> 00:49:10,319
clarity becomes especially important

285
00:49:10,319 --> 00:49:12,774
during election season. Under

286
00:49:12,774 --> 00:49:13,920
[clears throat] the code, the mayor is

287
00:49:13,920 --> 00:49:15,440
the designated, this is exactly what

288
00:49:15,440 --> 00:49:16,720
you're talking about, I think, is the

289
00:49:16,720 --> 00:49:19,040
designated spokesperson for the city.

290
00:49:19,040 --> 00:49:21,359
Um, formal media and public inquiries

291
00:49:21,359 --> 00:49:23,040
regarding city business should generally

292
00:49:23,040 --> 00:49:27,599
be directed through the mayor or Kevin.

293
00:49:27,599 --> 00:49:29,920
Um, individual members are still

294
00:49:29,920 --> 00:49:32,800
entitled to express personal opinions.

295
00:49:32,800 --> 00:49:35,200
Um when doing so you must clearly

296
00:49:35,200 --> 00:49:37,280
indicate that you are speaking in a

297
00:49:37,280 --> 00:49:40,400
personal capacity um and not on behalf

298
00:49:40,400 --> 00:49:44,720
of the city. Accuracy is also critical

299
00:49:44,720 --> 00:49:47,200
um before speaking publicly about city

300
00:49:47,200 --> 00:49:49,359
matters. You should ensure information

301
00:49:49,359 --> 00:49:50,880
is complete, accurate, and not

302
00:49:50,880 --> 00:49:52,880
misleading. And that's why it's so

303
00:49:52,880 --> 00:49:54,400
important, one of the reasons why it's

304
00:49:54,400 --> 00:49:55,839
so important for you to either speak

305
00:49:55,839 --> 00:49:57,839
with the mayor or Kevin first and then

306
00:49:57,839 --> 00:50:00,589
it runs through Stephanie. and

307
00:50:00,589 --> 00:50:02,720
[clears throat] Stephanie will

308
00:50:02,720 --> 00:50:05,440
verify, confirm, make sure it's

309
00:50:05,440 --> 00:50:06,800
accurate.

310
00:50:06,800 --> 00:50:09,200
>> Connect the media inquiry with the

311
00:50:09,200 --> 00:50:11,119
either the subject matter expert or the

312
00:50:11,119 --> 00:50:13,040
person who can best speak to the

313
00:50:13,040 --> 00:50:16,880
specific issue um or direct back to to

314
00:50:16,880 --> 00:50:19,280
the CEO or the mayor.

315
00:50:19,280 --> 00:50:23,670
>> And can you give us an example?

316
00:50:23,680 --> 00:50:25,920
Um

317
00:50:25,920 --> 00:50:29,119
well I mean this morning uh someone from

318
00:50:29,119 --> 00:50:32,480
CBC reached out wanting to schedule an

319
00:50:32,480 --> 00:50:34,640
interview for tomorrow morning um to

320
00:50:34,640 --> 00:50:36,240
discuss something that's coming up

321
00:50:36,240 --> 00:50:39,359
tonight at the table and

322
00:50:39,359 --> 00:50:40,800
which was the right thing to do. He

323
00:50:40,800 --> 00:50:43,359
emailed me directly. Um, and then I set

324
00:50:43,359 --> 00:50:47,040
up a meeting. Um, but I know that,

325
00:50:47,040 --> 00:50:49,440
you know, we all the longer you do this

326
00:50:49,440 --> 00:50:50,960
job, the more kind of personal

327
00:50:50,960 --> 00:50:53,040
connections and communication you have

328
00:50:53,040 --> 00:50:55,359
uh, with people and so they do try to

329
00:50:55,359 --> 00:50:58,240
circumvent the um, official channels.

330
00:50:58,240 --> 00:51:01,505
That reporter also uh, texted the mayor

331
00:51:01,505 --> 00:51:02,319
[laughter and clears throat]

332
00:51:02,319 --> 00:51:03,839
just because I was in a meeting and

333
00:51:03,839 --> 00:51:05,040
didn't get back to him right away. So,

334
00:51:05,040 --> 00:51:06,960
that's an example of, you know, if they

335
00:51:06,960 --> 00:51:08,240
do reach out to you directly, which I

336
00:51:08,240 --> 00:51:09,680
know sometimes they do, and we have the

337
00:51:09,680 --> 00:51:11,520
forum on the website, um, you can always

338
00:51:11,520 --> 00:51:13,680
direct them back to me and then I can

339
00:51:13,680 --> 00:51:15,280
officially direct them to the person

340
00:51:15,280 --> 00:51:19,280
that they would need to be speaking to.

341
00:51:19,280 --> 00:51:20,880
>> Yeah, I get that part. I'm just trying

342
00:51:20,880 --> 00:51:21,280
to think.

343
00:51:21,280 --> 00:51:22,720
>> Yeah, I think the general rule was,

344
00:51:22,720 --> 00:51:25,200
yeah, if you direct it back to us before

345
00:51:25,200 --> 00:51:27,440
you put up your hand and say, I'm quite

346
00:51:27,440 --> 00:51:29,839
happy to talk to about that on behalf of

347
00:51:29,839 --> 00:51:32,720
the city. uh because even if you say you

348
00:51:32,720 --> 00:51:36,319
know it's hard to different like it's

349
00:51:36,319 --> 00:51:38,240
really hard to separate the two to say

350
00:51:38,240 --> 00:51:41,680
oh I'm this speaking to this as a you

351
00:51:41,680 --> 00:51:44,559
know a citizen or a elected official as

352
00:51:44,559 --> 00:51:50,880
long as it's really clear but if it's if it's not super clear that this is if

353
00:51:50,880 --> 00:51:52,640
you want me to talk as someone running

354
00:51:52,640 --> 00:51:55,119
for council which would be the same as

355
00:51:55,119 --> 00:51:58,480
anybody else running for council um but

356
00:51:58,480 --> 00:52:00,960
if they're saying you know whatever or

357
00:52:00,960 --> 00:52:04,800
something come up as Stephanie said a

358
00:52:04,800 --> 00:52:07,359
decision on on that you are going to

359
00:52:07,359 --> 00:52:09,520
make tonight and you were clearly acting

360
00:52:09,520 --> 00:52:11,920
on city business so you shouldn't be the

361
00:52:11,920 --> 00:52:14,880
spokesman for that thing and I guess

362
00:52:14,880 --> 00:52:16,960
during the election campaign we're not

363
00:52:16,960 --> 00:52:19,119
having council meetings so that's not

364
00:52:19,119 --> 00:52:22,880
going to happen but um you know they you

365
00:52:22,880 --> 00:52:25,520
know you just have to the safe thing is

366
00:52:25,520 --> 00:52:27,966
direct it back to us

367
00:52:27,966 --> 00:52:29,040
[clears throat]

368
00:52:29,040 --> 00:52:30,960
>> so media inquiries, I understand. But

369
00:52:30,960 --> 00:52:32,960
what about citizen inquiries? Is that

370
00:52:32,960 --> 00:52:35,280
the same thing?

371
00:52:35,280 --> 00:52:38,880
>> Again, if it's about city business, then

372
00:52:38,880 --> 00:52:41,040
it should be directed back to the city

373
00:52:41,040 --> 00:52:44,480
and we will uh address it. If it's um

374
00:52:44,480 --> 00:52:47,599
Leslie Payne, I'm a candidate for for

375
00:52:47,599 --> 00:52:49,920
this thing. What's your opinion on

376
00:52:49,920 --> 00:52:54,079
whatever u red bouncy balls? Then then

377
00:52:54,079 --> 00:52:57,440
you can uh answer that as a elector or

378
00:52:57,440 --> 00:52:59,839
as a campaign person. just or someone

379
00:52:59,839 --> 00:53:02,160
running just as somebody that's not on

380
00:53:02,160 --> 00:53:04,240
council can answer that same question.

381
00:53:04,240 --> 00:53:05,920
And um

382
00:53:05,920 --> 00:53:08,000
>> guess you need to make sure that you

383
00:53:08,000 --> 00:53:09,680
differentiate like I'm not answering

384
00:53:09,680 --> 00:53:11,599
this question as a counselor for the

385
00:53:11,599 --> 00:53:14,480
city of Nelson. I am answering it as a

386
00:53:14,480 --> 00:53:16,240
as part of my campaign as someone

387
00:53:16,240 --> 00:53:19,680
running for council to be reelected. So

388
00:53:19,680 --> 00:53:21,440
this is my personal opinion.

389
00:53:21,440 --> 00:53:22,960
>> Maybe the easiest thing is pretend you

390
00:53:22,960 --> 00:53:24,400
were not counseling. You're just

391
00:53:24,400 --> 00:53:27,200
campaigning, right? [laughter]

392
00:53:27,200 --> 00:53:31,119
>> Yeah. How would you add to that if you [clears throat] when you were not on

393
00:53:31,119 --> 00:53:34,160
council and you were campaigning? Right.

394
00:53:34,160 --> 00:53:37,839
>> I guess the for council that is sitting

395
00:53:37,839 --> 00:53:40,000
now for those that are running again in

396
00:53:40,000 --> 00:53:41,599
this upcoming election, it's really

397
00:53:41,599 --> 00:53:44,559
important to be clear about the your

398
00:53:44,559 --> 00:53:46,640
role like your two separate roles, your

399
00:53:46,640 --> 00:53:48,400
separate roles. So yes, you are on

400
00:53:48,400 --> 00:53:50,000
council.

401
00:53:50,000 --> 00:53:53,920
You are um relaying the appetite of all

402
00:53:53,920 --> 00:53:57,599
of council or it's you as an individual

403
00:53:57,599 --> 00:53:59,200
running

404
00:53:59,200 --> 00:54:02,079
for this election to be on council. So

405
00:54:02,079 --> 00:54:04,400
you just need to be clear about

406
00:54:04,400 --> 00:54:08,079
differentiating and saying ahead of time

407
00:54:08,079 --> 00:54:11,440
when you answer someone or something.

408
00:54:11,440 --> 00:54:12,960
So, just a last followup. I think the

409
00:54:12,960 --> 00:54:15,040
city manager said that we wouldn't be

410
00:54:15,040 --> 00:54:17,359
meeting during the campaign period, but

411
00:54:17,359 --> 00:54:19,040
we do have meetings during the campaign

412
00:54:19,040 --> 00:54:19,680
period.

413
00:54:19,680 --> 00:54:21,839
>> Yes, we have one. We have one, I guess.

414
00:54:21,839 --> 00:54:23,920
>> Okay. Yeah. So, I just wanted clarity if

415
00:54:23,920 --> 00:54:25,040
something had changed.

416
00:54:25,040 --> 00:54:26,800
>> We have four meetings left,

417
00:54:26,800 --> 00:54:28,800
>> but I thought that's why I was confused

418
00:54:28,800 --> 00:54:30,000
when that's okay.

419
00:54:30,000 --> 00:54:32,640
>> During your meetings, J'll [laughter]

420
00:54:32,640 --> 00:54:33,280
make it.

421
00:54:33,280 --> 00:54:34,400
>> Looking for clarity.

422
00:54:34,400 --> 00:54:34,800
>> Yeah.

423
00:54:34,800 --> 00:54:36,240
>> A lot of moving targets these days.

424
00:54:36,240 --> 00:54:37,839
>> Yeah. So, especially during that period

425
00:54:37,839 --> 00:54:38,400
then. [clears throat]

426
00:54:38,400 --> 00:54:38,960
>> Yeah.

427
00:54:38,960 --> 00:54:42,960
>> And Yeah. just will primarily try to

428
00:54:42,960 --> 00:54:49,280
handle most of those things as staff and unless that's clearly they want you

429
00:54:49,280 --> 00:54:52,079
know it's a a political decision that

430
00:54:52,079 --> 00:54:53,839
you know the mayor's a spokesperson

431
00:54:53,839 --> 00:54:58,230
right

432
00:54:58,240 --> 00:54:59,680
» and I do believe that if I'm not

433
00:54:59,680 --> 00:55:03,200
mistaken that I saw a notice go out that

434
00:55:03,200 --> 00:55:06,480
no um commissions or or committees will

435
00:55:06,480 --> 00:55:08,640
be meeting in October.

436
00:55:08,640 --> 00:55:10,640
>> That's true. Yeah, that's correct. Yeah.

437
00:55:10,640 --> 00:55:13,040
>> So, where is that in our policies?

438
00:55:13,040 --> 00:55:14,720
>> So, it doesn't have to be in our

439
00:55:14,720 --> 00:55:16,400
policies. That's just an operational

440
00:55:16,400 --> 00:55:20,160
decision that staff can make based on

441
00:55:20,160 --> 00:55:23,200
the election. And the fact that we don't

442
00:55:23,200 --> 00:55:25,440
want things to become election issues.

443
00:55:25,440 --> 00:55:29,680
We don't want to put um or jeopardize

444
00:55:29,680 --> 00:55:32,160
um committee members

445
00:55:32,160 --> 00:55:34,880
in their integrity, I guess, like their

446
00:55:34,880 --> 00:55:40,400
decision-m. We don't. So there's no point in having anything them

447
00:55:40,400 --> 00:55:42,400
meet to discuss anything of.

448
00:55:42,400 --> 00:55:44,480
>> So was that the CDC and the library are

449
00:55:44,480 --> 00:55:46,079
included in that?

450
00:55:46,079 --> 00:55:47,920
>> So the library um and the police are

451
00:55:47,920 --> 00:55:49,359
different because they have a different

452
00:55:49,359 --> 00:55:51,839
board, but the CDC, the housing

453
00:55:51,839 --> 00:55:56,799
committee, um the APC, anything to do

454
00:55:56,799 --> 00:55:59,440
with development, they're all included

455
00:55:59,440 --> 00:56:00,720
in that.

456
00:56:00,720 --> 00:56:02,400
>> So certain things will grind to a halt

457
00:56:02,400 --> 00:56:04,160
then for like four months, it seems.

458
00:56:04,160 --> 00:56:06,079
four months or four weeks.

459
00:56:06,079 --> 00:56:07,839
>> Well, you've got October.

460
00:56:07,839 --> 00:56:08,319
>> October.

461
00:56:08,319 --> 00:56:09,359
>> That's it.

462
00:56:09,359 --> 00:56:12,000
>> There's no meetings in October.

463
00:56:12,000 --> 00:56:13,359
>> Okay, that's it.

464
00:56:13,359 --> 00:56:15,040
>> So, everyone will be assigned to their

465
00:56:15,040 --> 00:56:18,000
new commissions committees by the

466
00:56:18,000 --> 00:56:20,079
November scheduled meeting then because

467
00:56:20,079 --> 00:56:22,160
>> potentially, maybe not. But, I mean,

468
00:56:22,160 --> 00:56:24,000
>> I'm trying to understand you're talking

469
00:56:24,000 --> 00:56:25,440
about how business is going to roll

470
00:56:25,440 --> 00:56:26,640
forward and I'm just trying to

471
00:56:26,640 --> 00:56:28,640
>> I just I just saw it. I I read I think

472
00:56:28,640 --> 00:56:30,079
it went to everybody. I I read that

473
00:56:30,079 --> 00:56:31,359
there's going to be no meetings in

474
00:56:31,359 --> 00:56:33,680
>> I did read it as well. So I didn't see

475
00:56:33,680 --> 00:56:36,480
anything after that that the committee

476
00:56:36,480 --> 00:56:38,240
selection should be

477
00:56:38,240 --> 00:56:40,240
>> the committee selection typically

478
00:56:40,240 --> 00:56:42,480
happens at a regular council meeting.

479
00:56:42,480 --> 00:56:44,720
November 3rd is our inaugural meeting.

480
00:56:44,720 --> 00:56:46,559
So that would that means that it's at

481
00:56:46,559 --> 00:56:48,880
the prestige. It's kind of a it's a

482
00:56:48,880 --> 00:56:53,680
swearing in ceremony of new council. Um

483
00:56:53,680 --> 00:56:55,520
anything after that? So the December

484
00:56:55,520 --> 00:56:56,960
meeting I think there's one meeting in

485
00:56:56,960 --> 00:56:59,280
December. It's a regular meeting. It is

486
00:56:59,280 --> 00:57:02,160
a business meeting and perhaps in

487
00:57:02,160 --> 00:57:04,720
December or perhaps in January. I'm it

488
00:57:04,720 --> 00:57:06,960
would be up to the new council or

489
00:57:06,960 --> 00:57:11,359
council to decide um when the

490
00:57:11,359 --> 00:57:13,520
appointments are made for anything other

491
00:57:13,520 --> 00:57:16,079
than um regional district.

492
00:57:16,079 --> 00:57:19,119
>> Yeah. And that could also be made in the

493
00:57:19,119 --> 00:57:20,480
I mean there could be a special meeting

494
00:57:20,480 --> 00:57:22,559
attached to the cow meeting of of

495
00:57:22,559 --> 00:57:24,720
October. So it's not like

496
00:57:24,720 --> 00:57:26,319
>> not of October

497
00:57:26,319 --> 00:57:29,119
>> November. Sorry. The Yeah.

498
00:57:29,119 --> 00:57:29,920
So

499
00:57:29,920 --> 00:57:32,640
>> yeah, if there's something urgent that

500
00:57:32,640 --> 00:57:35,359
you need need them to meet and and we

501
00:57:35,359 --> 00:57:37,200
prioritize that and get people appointed

502
00:57:37,200 --> 00:57:39,440
to that and carry on the business, you

503
00:57:39,440 --> 00:57:41,599
know, we've never ran into a situation

504
00:57:41,599 --> 00:57:43,760
where, [clears throat] you know, things

505
00:57:43,760 --> 00:57:46,319
got stalled because we didn't get people

506
00:57:46,319 --> 00:57:49,520
appointed to committees. So

507
00:57:49,520 --> 00:57:51,200
>> I would just think the APC committee

508
00:57:51,200 --> 00:57:52,480
would want to have that available to

509
00:57:52,480 --> 00:57:53,040
run.

510
00:57:53,040 --> 00:57:55,280
>> Yeah. And we're again we'll look at

511
00:57:55,280 --> 00:57:57,119
what's coming up and what potentially

512
00:57:57,119 --> 00:58:00,640
the APC would be looking at um and make

513
00:58:00,640 --> 00:58:02,319
sure that we don't we don't we're not

514
00:58:02,319 --> 00:58:04,799
interested in delaying people's projects

515
00:58:04,799 --> 00:58:07,200
because we we're not organized at our

516
00:58:07,200 --> 00:58:08,960
end. So we we'll definitely look at

517
00:58:08,960 --> 00:58:10,559
those.

518
00:58:10,559 --> 00:58:12,640
>> Okay.

519
00:58:12,640 --> 00:58:17,520
>> Um so social media is gets some special

520
00:58:17,520 --> 00:58:19,839
attention because it can blur the lines

521
00:58:19,839 --> 00:58:21,760
between personal views and official

522
00:58:21,760 --> 00:58:24,799
information. um and campaign messaging

523
00:58:24,799 --> 00:58:27,680
pretty easily. So um the code of conduct

524
00:58:27,680 --> 00:58:29,599
applies broadly to personal accounts,

525
00:58:29,599 --> 00:58:31,760
official accounts, campaign accounts,

526
00:58:31,760 --> 00:58:34,319
adv advocacy accounts, and any other

527
00:58:34,319 --> 00:58:38,079
online platform used by council. U

528
00:58:38,079 --> 00:58:40,960
members of council are responsible for

529
00:58:40,960 --> 00:58:42,960
content appearing on their accounts and

530
00:58:42,960 --> 00:58:45,200
should regularly monitor posts and

531
00:58:45,200 --> 00:58:48,799
comments. Um, Stephanie, I don't know if

532
00:58:48,799 --> 00:58:50,799
you want to speak any more to social

533
00:58:50,799 --> 00:58:54,559
media and the importance of again

534
00:58:54,559 --> 00:58:56,640
stating whether it's your personal

535
00:58:56,640 --> 00:58:59,119
account or uh

536
00:58:59,119 --> 00:59:00,480
>> you're representing council. Yeah, I

537
00:59:00,480 --> 00:59:03,359
think definitely anytime,

538
00:59:03,359 --> 00:59:05,359
you know, I'd love to see when you guys

539
00:59:05,359 --> 00:59:09,760
share share uh the city content and and

540
00:59:09,760 --> 00:59:11,760
definitely help get the messaging out

541
00:59:11,760 --> 00:59:14,319
and anytime you feel compelled to

542
00:59:14,319 --> 00:59:16,400
comment. I think just yeah making it

543
00:59:16,400 --> 00:59:18,319
clear that it's your personal opinion

544
00:59:18,319 --> 00:59:19,920
during this time and that you're not

545
00:59:19,920 --> 00:59:21,440
like it's not necessarily an official

546
00:59:21,440 --> 00:59:25,200
city of Nelson uh statement or a council

547
00:59:25,200 --> 00:59:27,440
statement just to just to make sure that

548
00:59:27,440 --> 00:59:29,520
it's that it's really clear to people

549
00:59:29,520 --> 00:59:32,160
reading it.

550
00:59:32,160 --> 00:59:32,960
>> Councelor Kane,

551
00:59:32,960 --> 00:59:35,031
>> it's me again. [laughter]

552
00:59:35,031 --> 00:59:35,599
[gasps]

553
00:59:35,599 --> 00:59:37,440
So [clears throat] yeah, this is a this

554
00:59:37,440 --> 00:59:39,760
is an interesting one for me because I

555
00:59:39,760 --> 00:59:42,079
rarely use social media. So, the fact of

556
00:59:42,079 --> 00:59:45,520
now needing to monitor it regularly is

557
00:59:45,520 --> 00:59:47,920
um yeah, I'm trying to figure out how

558
00:59:47,920 --> 00:59:50,160
I'm going to manage to do that. But one

559
00:59:50,160 --> 00:59:51,920
of the things that I do, you know, when

560
00:59:51,920 --> 00:59:53,440
you're talking about sharing, so we have

561
00:59:53,440 --> 00:59:56,559
this AMI event coming up shortly. I

562
00:59:56,559 --> 00:59:58,880
always try to share those events. I

563
00:59:58,880 --> 01:00:01,359
rarely comment what

564
01:00:01,359 --> 01:00:02,079
>> I don't see.

565
01:00:02,079 --> 01:00:04,160
>> Oh, sorry. I [laughter]

566
01:00:04,160 --> 01:00:07,280
heard something think

567
01:00:07,280 --> 01:00:09,200
my hearing tests. [clears throat] Um,

568
01:00:09,200 --> 01:00:11,599
yeah. I just want I rarely comment on

569
01:00:11,599 --> 01:00:14,720
them unless to say, you know, it would

570
01:00:14,720 --> 01:00:16,559
be great if a lot of people showed up or

571
01:00:16,559 --> 01:00:18,319
something like that.

572
01:00:18,319 --> 01:00:20,640
>> So that's that's you're saying that's

573
01:00:20,640 --> 01:00:21,680
fine.

574
01:00:21,680 --> 01:00:25,200
>> I can I can do that. So what would be

575
01:00:25,200 --> 01:00:26,480
not fine?

576
01:00:26,480 --> 01:00:28,480
>> And we're not, you know, not encouraging

577
01:00:28,480 --> 01:00:30,880
you to to ramp up any behavior that you

578
01:00:30,880 --> 01:00:33,440
would naturally do. Some people spend a

579
01:00:33,440 --> 01:00:34,799
lot more time on social media than

580
01:00:34,799 --> 01:00:38,400
others. Some people now comment more

581
01:00:38,400 --> 01:00:40,720
than others. Some people just watch the

582
01:00:40,720 --> 01:00:42,319
like it's all we're not asking you to

583
01:00:42,319 --> 01:00:44,240
all of a sudden start sharing every city

584
01:00:44,240 --> 01:00:45,920
post but then also saying that it's your

585
01:00:45,920 --> 01:00:49,040
opinion. Um it's really just you know

586
01:00:49,040 --> 01:00:50,400
doing what you're doing what you're

587
01:00:50,400 --> 01:00:52,079
doing now that you're comfortable with.

588
01:00:52,079 --> 01:00:54,640
But in the event that you do share

589
01:00:54,640 --> 01:00:58,960
something um that has that's not just a

590
01:00:58,960 --> 01:01:01,839
like a city announcement or a city

591
01:01:01,839 --> 01:01:04,319
business. if it was an opinion on that

592
01:01:04,319 --> 01:01:06,319
then we would want to see it um

593
01:01:06,319 --> 01:01:07,520
>> on my personal

594
01:01:07,520 --> 01:01:09,920
>> on your yeah just to you know that it is

595
01:01:09,920 --> 01:01:11,839
your personal account and that it's not

596
01:01:11,839 --> 01:01:14,319
um the opinion of the

597
01:01:14,319 --> 01:01:17,119
>> so do I say that in the comments then

598
01:01:17,119 --> 01:01:19,200
here

599
01:01:19,200 --> 01:01:22,880
>> uh I mean you you can there's also um

600
01:01:22,880 --> 01:01:25,359
like on your Facebook profile for

601
01:01:25,359 --> 01:01:27,040
example there's like a space to write

602
01:01:27,040 --> 01:01:29,119
like a little bit of a preamble so if

603
01:01:29,119 --> 01:01:30,480
it's on your personal page you could

604
01:01:30,480 --> 01:01:31,760
always just put it right at the top

605
01:01:31,760 --> 01:01:32,880
there. Um,

606
01:01:32,880 --> 01:01:34,319
>> okay.

607
01:01:34,319 --> 01:01:37,200
Yeah, maybe a way to look at it is I

608
01:01:37,200 --> 01:01:39,839
don't know if you have your

609
01:01:39,839 --> 01:01:42,640
you you as a counselor sort of Facebook

610
01:01:42,640 --> 01:01:46,079
profile and and to me I would do what

611
01:01:46,079 --> 01:01:48,160
you normally do if you're sharing you

612
01:01:48,160 --> 01:01:50,000
know this meeting coming up or whatever

613
01:01:50,000 --> 01:01:52,960
but then on your you as the candidate

614
01:01:52,960 --> 01:01:58,400
over here if that's a separate uh you know portfolio or

615
01:01:58,400 --> 01:02:01,920
whatever then you know do your your

616
01:02:01,920 --> 01:02:04,400
campaigning piece on this and on and on

617
01:02:04,400 --> 01:02:06,720
your council one. Keep it clean. Here's

618
01:02:06,720 --> 01:02:10,000
a meeting coming up and you know

619
01:02:10,000 --> 01:02:12,480
maybe avoid you know commenting on it.

620
01:02:12,480 --> 01:02:14,480
Just share information on that and on

621
01:02:14,480 --> 01:02:19,119
your other ones that you um you know use

622
01:02:19,119 --> 01:02:21,040
it more for your campaigning. Maybe

623
01:02:21,040 --> 01:02:22,319
that's a

624
01:02:22,319 --> 01:02:23,440
>> if I'm going to use it

625
01:02:23,440 --> 01:02:26,160
>> keep the the two things separately. But

626
01:02:26,160 --> 01:02:29,119
as soon as you start to melt them then I

627
01:02:29,119 --> 01:02:32,538
think then it starts to gray things.

628
01:02:32,538 --> 01:02:33,040
>> [clears throat]

629
01:02:33,040 --> 01:02:35,119
>> don't know how to melt them. So, that

630
01:02:35,119 --> 01:02:37,119
will probably not be an issue.

631
01:02:37,119 --> 01:02:40,400
>> Yeah. I don't know if that's a easier

632
01:02:40,400 --> 01:02:42,160
way to look at it is just keep them

633
01:02:42,160 --> 01:02:44,240
clean.

634
01:02:44,240 --> 01:02:46,720
>> Oh, yeah. And if you are using a a page

635
01:02:46,720 --> 01:02:48,319
like a separate page for your campaign,

636
01:02:48,319 --> 01:02:49,839
then yeah, that it's clear that it's a

637
01:02:49,839 --> 01:02:52,880
campaign page. Um, and then also kind of

638
01:02:52,880 --> 01:02:54,480
to this point is that you wouldn't be

639
01:02:54,480 --> 01:02:57,040
using your official city of Nelson

640
01:02:57,040 --> 01:02:59,920
counselor page to do any campaigning.

641
01:02:59,920 --> 01:03:02,640
>> Yeah. Do we have official city of Nelson

642
01:03:02,640 --> 01:03:03,920
counselor pages?

643
01:03:03,920 --> 01:03:06,400
>> Well, do you have a Facebook profile?

644
01:03:06,400 --> 01:03:09,200
Lesie Payne, city of Nelson counselor. I

645
01:03:09,200 --> 01:03:10,720
would say that's your [clears throat]

646
01:03:10,720 --> 01:03:11,200
people.

647
01:03:11,200 --> 01:03:13,040
>> Not from You don't have to have one, but

648
01:03:13,040 --> 01:03:13,599
>> Oh,

649
01:03:13,599 --> 01:03:15,200
>> for those of you who do have one.

650
01:03:15,200 --> 01:03:16,000
>> Okay.

651
01:03:16,000 --> 01:03:17,440
>> I don't think any of us do.

652
01:03:17,440 --> 01:03:18,640
>> I don't [laughter]

653
01:03:18,640 --> 01:03:21,599
think if I have one, I don't know.

654
01:03:21,599 --> 01:03:23,839
>> Yeah. Like I set these pages up. Oh my

655
01:03:23,839 --> 01:03:24,559
god.

656
01:03:24,559 --> 01:03:26,400
>> Yeah, they're not they're not pages that

657
01:03:26,400 --> 01:03:28,160
the city assigned to you and said here's

658
01:03:28,160 --> 01:03:28,240
the

659
01:03:28,240 --> 01:03:31,760
>> idea is for clarity on the example is if

660
01:03:31,760 --> 01:03:34,000
it's about the fact that the meeting for

661
01:03:34,000 --> 01:03:38,400
the um advanced metering is coming up

662
01:03:38,400 --> 01:03:42,640
and you see the city ad and you push

663
01:03:42,640 --> 01:03:46,559
like or share and whatever happens to

664
01:03:46,559 --> 01:03:49,200
that in social media cyerspace that I

665
01:03:49,200 --> 01:03:52,079
don't understand the problem becomes if

666
01:03:52,079 --> 01:03:53,440
you

667
01:03:53,440 --> 01:03:56,079
that and share and the comment is this

668
01:03:56,079 --> 01:03:57,520
is the stupidest thing I've ever seen

669
01:03:57,520 --> 01:04:00,480
and it's going to be a tax wasting mess.

670
01:04:00,480 --> 01:04:02,160
Um vote for me to make sure it gets

671
01:04:02,160 --> 01:04:04,960
stopped. That would be a conflict.

672
01:04:04,960 --> 01:04:06,160
>> Thank you.

673
01:04:06,160 --> 01:04:08,319
>> Exactly. Yeah.

674
01:04:08,319 --> 01:04:12,079
>> Okay. Perfect. Thank you.

675
01:04:12,079 --> 01:04:16,674
I look for my Facebook preamble.

676
01:04:16,684 --> 01:04:16,799
[laughter]

677
01:04:16,799 --> 01:04:17,839
>> Okay.

678
01:04:17,839 --> 01:04:19,359
>> Keith is looking at me like why are we

679
01:04:19,359 --> 01:04:19,680
at

680
01:04:19,680 --> 01:04:21,200
>> No, I'm cing it. I'm crafting. You're

681
01:04:21,200 --> 01:04:25,189
convinced

682
01:04:25,199 --> 01:04:26,400
[clears throat] an interview. [laughter]

683
01:04:26,400 --> 01:04:28,880
>> No more pain

684
01:04:28,880 --> 01:04:32,559
or my brain to pain.

685
01:04:32,559 --> 01:04:36,720
>> So I think we've uh talked a lot about

686
01:04:36,720 --> 01:04:40,264
social media accounts, personal accounts

687
01:04:40,264 --> 01:04:40,880
[clears throat]

688
01:04:40,880 --> 01:04:44,160
or city sanctioned account if you should

689
01:04:44,160 --> 01:04:47,599
have one, which apparently did. So there

690
01:04:47,599 --> 01:04:50,640
we go. Um protecting staff neutrality is

691
01:04:50,640 --> 01:04:52,799
a foundational principle of local

692
01:04:52,799 --> 01:04:56,480
government. So members um counselors

693
01:04:56,480 --> 01:04:58,400
must not request or direct staff to

694
01:04:58,400 --> 01:05:00,559
assist with campaign activities. I think

695
01:05:00,559 --> 01:05:02,160
we talked about that at the beginning.

696
01:05:02,160 --> 01:05:05,520
It's really important um to protect

697
01:05:05,520 --> 01:05:07,520
staff in particular

698
01:05:07,520 --> 01:05:10,395
>> and even indirect stuff like you know

699
01:05:10,395 --> 01:05:12,160
[clears throat] some I'm out on the

700
01:05:12,160 --> 01:05:13,680
campaign trail, somebody's asked me

701
01:05:13,680 --> 01:05:15,520
about this. I'm going to phone stab

702
01:05:15,520 --> 01:05:17,119
because the

703
01:05:17,119 --> 01:05:19,440
>> candidate that is running that's not on

704
01:05:19,440 --> 01:05:22,240
council doesn't have that opportunity to

705
01:05:22,240 --> 01:05:24,319
do that. I think that's the,

706
01:05:24,319 --> 01:05:25,680
>> you know, that's that's the fairness

707
01:05:25,680 --> 01:05:28,400
that's trying to be created here is

708
01:05:28,400 --> 01:05:30,000
don't do anything that the other

709
01:05:30,000 --> 01:05:33,200
candidate that's not on council can

710
01:05:33,200 --> 01:05:36,640
can't do, right? And so you mustn't, it

711
01:05:36,640 --> 01:05:39,760
says you mustn't pressure staff, but um

712
01:05:39,760 --> 01:05:42,880
I think even just by asking staff for

713
01:05:42,880 --> 01:05:46,480
information is indirectly pressure. I

714
01:05:46,480 --> 01:05:49,440
know that seems weird, but it's um it's

715
01:05:49,440 --> 01:05:49,920
sort of

716
01:05:49,920 --> 01:05:51,039
>> bosses they feel.

717
01:05:51,039 --> 01:05:53,200
>> Exactly. Yeah.

718
01:05:53,200 --> 01:05:54,880
>> Ask them for something they think they

719
01:05:54,880 --> 01:05:56,960
need to answer, [snorts] which is

720
01:05:56,960 --> 01:05:59,520
>> Well, more importantly, I think they

721
01:05:59,520 --> 01:06:01,680
feel like they want to try and satisfy

722
01:06:01,680 --> 01:06:03,839
you, right? So they're less likely to

723
01:06:03,839 --> 01:06:06,160
give you an answer that you may not want

724
01:06:06,160 --> 01:06:08,480
to hear. Right. So

725
01:06:08,480 --> 01:06:08,880
>> yeah.

726
01:06:08,880 --> 01:06:10,240
So it might not be accurate

727
01:06:10,240 --> 01:06:10,640
information.

728
01:06:10,640 --> 01:06:12,319
>> It's one of those things. Yeah.

729
01:06:12,319 --> 01:06:14,000
>> Number two, it's not fair.

730
01:06:14,000 --> 01:06:16,240
>> Yeah. To the city manager's point, you

731
01:06:16,240 --> 01:06:18,319
know, they view you like bosses. And as

732
01:06:18,319 --> 01:06:20,000
bosses, you have to understand that

733
01:06:20,000 --> 01:06:22,079
while it doesn't seem like there should

734
01:06:22,079 --> 01:06:24,640
be that expectation, you know, for us

735
01:06:24,640 --> 01:06:26,480
all that are in leadership positions, it

736
01:06:26,480 --> 01:06:27,760
always feels weird when you hear people

737
01:06:27,760 --> 01:06:28,880
say, "Well, I don't know. You ask me

738
01:06:28,880 --> 01:06:29,920
your boss. I'm trying to make you

739
01:06:29,920 --> 01:06:31,520
happy." It's like I don't expect that of

740
01:06:31,520 --> 01:06:33,760
you but people just generally feel that

741
01:06:33,760 --> 01:06:38,240
way. So be very sensitive around that.

742
01:06:38,240 --> 01:06:39,475
>> Uh this slide also reinforces

743
01:06:39,475 --> 01:06:40,000
[clears throat]

744
01:06:40,000 --> 01:06:42,160
another important governance principle

745
01:06:42,160 --> 01:06:44,400
and that is that um counselors should

746
01:06:44,400 --> 01:06:47,200
not direct staff on operational matters

747
01:06:47,200 --> 01:06:49,839
except through the CEO or city manager

748
01:06:49,839 --> 01:06:54,880
Kevin um or Chris or even the mayor. Not

749
01:06:54,880 --> 01:06:58,240
even even or the mayor. Um, the

750
01:06:58,240 --> 01:06:59,680
relationship between council and staff

751
01:06:59,680 --> 01:07:04,309
should remain professional, respectful,

752
01:07:04,319 --> 01:07:06,880
and free from political pressure. Sorry,

753
01:07:06,880 --> 01:07:09,599
I just had a there's like some a little

754
01:07:09,599 --> 01:07:11,839
notification notification. I'm looking

755
01:07:11,839 --> 01:07:15,440
at the IT guy.

756
01:07:15,440 --> 01:07:16,960
Um,

757
01:07:16,960 --> 01:07:20,000
okay. So, uh, election periods do not

758
01:07:20,000 --> 01:07:21,520
change obligations regarding

759
01:07:21,520 --> 01:07:23,839
confidentiality, privacy, or records

760
01:07:23,839 --> 01:07:26,480
management. Um, confidential information

761
01:07:26,480 --> 01:07:28,160
obtained through official duties must

762
01:07:28,160 --> 01:07:31,280
remain confidential unless disclosure

763
01:07:31,280 --> 01:07:33,920
has been properly authorized. Personal

764
01:07:33,920 --> 01:07:36,079
information must only be collected, used

765
01:07:36,079 --> 01:07:37,760
or disclosed in accordance with

766
01:07:37,760 --> 01:07:39,760
applicable privacy legislation,

767
01:07:39,760 --> 01:07:42,880
including what if a privacy breach

768
01:07:42,880 --> 01:07:44,880
occurs, it should be reported to the

769
01:07:44,880 --> 01:07:47,039
corporate officer, that'd be me

770
01:07:47,039 --> 01:07:49,920
immediately. Um, council records,

771
01:07:49,920 --> 01:07:52,160
reports, correspondence, and other docu

772
01:07:52,160 --> 01:07:53,680
documents created through official

773
01:07:53,680 --> 01:07:57,280
duties remain city property.

774
01:07:57,280 --> 01:07:59,280
Um, councilors should be especially

775
01:07:59,280 --> 01:08:01,520
cautious when discussing city matters

776
01:08:01,520 --> 01:08:03,440
online or sharing documents through

777
01:08:03,440 --> 01:08:06,240
social media during the election period.

778
01:08:06,240 --> 01:08:08,240
Um, campaign considerations never

779
01:08:08,240 --> 01:08:10,319
override polic privacy or

780
01:08:10,319 --> 01:08:21,430
confidentiality.

781
01:08:21,440 --> 01:08:23,600
skipped that last one. So, I'm I'm still

782
01:08:23,600 --> 01:08:25,839
back on social media. Sorry. But do not

783
01:08:25,839 --> 01:08:29,359
publish personal information. What other

784
01:08:29,359 --> 01:08:31,199
kind of information am I publishing as a

785
01:08:31,199 --> 01:08:32,239
candidate?

786
01:08:32,239 --> 01:08:34,000
>> Personal information about about other

787
01:08:34,000 --> 01:08:34,960
people.

788
01:08:34,960 --> 01:08:36,640
>> Okay.

789
01:08:36,640 --> 01:08:37,199
>> Yeah.

790
01:08:37,199 --> 01:08:38,400
>> Didn't get other people. Thank you,

791
01:08:38,400 --> 01:08:39,997
Rick.

792
01:08:39,997 --> 01:08:42,309
[laughter]

793
01:08:42,319 --> 01:08:44,640
» Read that three times. Thanks.

794
01:08:44,640 --> 01:08:46,880
>> Which is can't be doing anyway.

795
01:08:46,880 --> 01:08:49,359
>> I was gonna say it's it's so foreign to

796
01:08:49,359 --> 01:08:50,960
what I way I think that I

797
01:08:50,960 --> 01:08:52,960
>> This is all in our code of conduct.

798
01:08:52,960 --> 01:08:55,359
>> Yes, absolutely. Y

799
01:08:55,359 --> 01:09:00,000
>> um so before you communicate as um a

800
01:09:00,000 --> 01:09:02,960
counselor or as a candidate, somebody

801
01:09:02,960 --> 01:09:06,080
running, you need to ask yourself some

802
01:09:06,080 --> 01:09:08,719
questions. And um is this city business

803
01:09:08,719 --> 01:09:11,839
or is this a campaign activity? Um, am I

804
01:09:11,839 --> 01:09:13,440
creating the impression that I am

805
01:09:13,440 --> 01:09:16,319
speaking on behalf of the city? Um, am I

806
01:09:16,319 --> 01:09:20,080
using city resources or staff time? Um,

807
01:09:20,080 --> 01:09:22,319
is the information accurate, complete,

808
01:09:22,319 --> 01:09:25,679
and not misleading? Is the communication

809
01:09:25,679 --> 01:09:27,920
respectful?

810
01:09:27,920 --> 01:09:31,520
Um, and have you made the appropriate

811
01:09:31,520 --> 01:09:34,400
disclaimer? So, if it's your personal

812
01:09:34,400 --> 01:09:37,199
um social media page that you say that

813
01:09:37,199 --> 01:09:39,120
it is your personal opinion, not the

814
01:09:39,120 --> 01:09:41,359
opinion of council.

815
01:09:41,359 --> 01:09:43,679
And that's all I think.

816
01:09:43,679 --> 01:09:44,799
>> Do you have anything that you want to

817
01:09:44,799 --> 01:09:46,080
add?

818
01:09:46,080 --> 01:09:49,040
>> Um, no, I don't think so.

819
01:09:49,040 --> 01:09:51,120
And well, just to reiterate, too, like

820
01:09:51,120 --> 01:09:53,679
if if a member from the media contacts

821
01:09:53,679 --> 01:09:55,600
you as a candidate and wants to

822
01:09:55,600 --> 01:09:58,239
interview you, that wouldn't need to go

823
01:09:58,239 --> 01:10:00,000
through my office, just to be clear. But

824
01:10:00,000 --> 01:10:01,600
if you're talking about city business,

825
01:10:01,600 --> 01:10:06,320
then we'd appreciate that connection,

826
01:10:06,320 --> 01:10:07,600
>> which is what we're supposed to be doing

827
01:10:07,600 --> 01:10:08,960
all the time anyways.

828
01:10:08,960 --> 01:10:10,400
>> Yes.

829
01:10:10,400 --> 01:10:10,880
Yeah,

830
01:10:10,880 --> 01:10:13,440
>> you just have to like double down now on

831
01:10:13,440 --> 01:10:13,920
it.

832
01:10:13,920 --> 01:10:15,920
>> Like we're never supposed to bother

833
01:10:15,920 --> 01:10:17,840
staff about operational things. We're

834
01:10:17,840 --> 01:10:18,400
supposed to

835
01:10:18,400 --> 01:10:20,080
>> No, but but also if somebody contacts

836
01:10:20,080 --> 01:10:22,080
you, wants to talk to you, like it's not

837
01:10:22,080 --> 01:10:23,520
just during this period. It's all the

838
01:10:23,520 --> 01:10:24,719
time it's supposed to

839
01:10:24,719 --> 01:10:26,640
>> most of this is actually all the time,

840
01:10:26,640 --> 01:10:28,880
not just now. Yeah.

841
01:10:28,880 --> 01:10:30,719
>> To that point, if you have any questions

842
01:10:30,719 --> 01:10:32,560
about something, if it goes or doesn't

843
01:10:32,560 --> 01:10:34,480
go, get in touch with Kevin or Sarah and

844
01:10:34,480 --> 01:10:38,790
we'll be able to sort out, right?

845
01:10:38,800 --> 01:10:42,800
Okay, thank you. So that is the um

846
01:10:42,800 --> 01:10:45,360
communications during election time

847
01:10:45,360 --> 01:10:47,040
workshop.

848
01:10:47,040 --> 01:10:48,960
>> Thank you. Thanks.

849
01:10:48,960 --> 01:10:51,520
>> I'm still here. [laughter] So just let

850
01:10:51,520 --> 01:10:57,600
me uh I have one more um presentation

851
01:10:57,600 --> 01:10:59,760
that I want to talk about and that is

852
01:10:59,760 --> 01:11:05,590
the action item list.

853
01:11:05,600 --> 01:11:10,390
This is the second workshop.

854
01:11:10,400 --> 01:11:13,940
You can do whatever you want with it.

855
01:11:13,940 --> 01:11:16,534
[laughter]

856
01:11:16,544 --> 01:11:17,360
[clears throat]

857
01:11:17,360 --> 01:11:20,080
So, um

858
01:11:20,080 --> 01:11:22,800
this is about the council correspondence

859
01:11:22,800 --> 01:11:25,280
and the action item listing. So, this

860
01:11:25,280 --> 01:11:26,960
workshop is a little bit different. I

861
01:11:26,960 --> 01:11:29,600
would like some feedback from you. If

862
01:11:29,600 --> 01:11:32,560
you have an appetite to share, that'd be

863
01:11:32,560 --> 01:11:35,040
great. Um,

864
01:11:35,040 --> 01:11:40,239
so, uh, there are two processes that are

865
01:11:40,239 --> 01:11:42,960
very similar, but they're very different

866
01:11:42,960 --> 01:11:46,719
at the same time. So um the purpose of

867
01:11:46,719 --> 01:11:48,320
this discussion is to review the current

868
01:11:48,320 --> 01:11:50,800
practices and identify where there may

869
01:11:50,800 --> 01:11:52,239
be room for improvement and get

870
01:11:52,239 --> 01:11:56,320
council's feedback. Get your feedback um

871
01:11:56,320 --> 01:11:58,400
before we bring forward any updated

872
01:11:58,400 --> 01:12:01,120
policies or processes

873
01:12:01,120 --> 01:12:02,880
there. Um so we will talk about the

874
01:12:02,880 --> 01:12:04,560
council correspondence and the action

875
01:12:04,560 --> 01:12:08,229
item listing.

876
01:12:08,239 --> 01:12:10,960
Okay.

877
01:12:10,960 --> 01:12:13,520
So

878
01:12:13,520 --> 01:12:15,840
currently correspondence can come in

879
01:12:15,840 --> 01:12:17,360
different forms including letters

880
01:12:17,360 --> 01:12:19,600
received by mail or handd delivered

881
01:12:19,600 --> 01:12:22,080
emails from stakeholders

882
01:12:22,080 --> 01:12:26,320
um and other local governments or senior levels of government and

883
01:12:26,320 --> 01:12:28,239
submissions through the city's website

884
01:12:28,239 --> 01:12:31,600
form. Under the current practice,

885
01:12:31,600 --> 01:12:35,040
um the corporate officer, myself, we I

886
01:12:35,040 --> 01:12:37,199
review the correspondence for privacy

887
01:12:37,199 --> 01:12:39,199
and then I direct staff to add it to the

888
01:12:39,199 --> 01:12:40,719
appropriate

889
01:12:40,719 --> 01:12:44,320
um council correspondence package.

890
01:12:44,320 --> 01:12:45,840
Okay?

891
01:12:45,840 --> 01:12:48,400
And you council receives that package by

892
01:12:48,400 --> 01:12:49,920
email

893
01:12:49,920 --> 01:12:53,520
uh before the regular council meeting.

894
01:12:53,520 --> 01:12:55,760
At the council meeting, you receive an

895
01:12:55,760 --> 01:12:58,719
index of

896
01:12:58,719 --> 01:13:01,199
um any of the correspondents, not the

897
01:13:01,199 --> 01:13:03,360
actual correspondents.

898
01:13:03,360 --> 01:13:04,960
>> Council P.

899
01:13:04,960 --> 01:13:09,120
>> Um so handdivered letters um whether

900
01:13:09,120 --> 01:13:11,840
they're individually or for everyone, we

901
01:13:11,840 --> 01:13:13,760
used to get mail in those boxes back

902
01:13:13,760 --> 01:13:15,520
there, but I don't think that we've had

903
01:13:15,520 --> 01:13:18,800
mail in those letter boxes for quite

904
01:13:18,800 --> 01:13:22,000
some time. Are we still doing that? we

905
01:13:22,000 --> 01:13:24,560
just don't get that form of mail anymore

906
01:13:24,560 --> 01:13:26,960
or what is the purpose of that?

907
01:13:26,960 --> 01:13:30,480
>> The purpose of that was for invitations

908
01:13:30,480 --> 01:13:34,080
um individual letters to council which

909
01:13:34,080 --> 01:13:36,800
we don't seem to get any anymore. That's

910
01:13:36,800 --> 01:13:38,480
basically the purpose of it. So that's

911
01:13:38,480 --> 01:13:39,120
why it's

912
01:13:39,120 --> 01:13:40,239
>> Christmas cards.

913
01:13:40,239 --> 01:13:42,320
Yeah.

914
01:13:42,320 --> 01:13:43,120
>> Like we

915
01:13:43,120 --> 01:13:44,560
>> I'm just saying if you need some space,

916
01:13:44,560 --> 01:13:47,040
it might not be the best use of uh

917
01:13:47,040 --> 01:13:48,560
>> Yeah. Well, that's why we're going

918
01:13:48,560 --> 01:13:49,679
through this whole

919
01:13:49,679 --> 01:13:52,719
>> that's why process, right? Yeah.

920
01:13:52,719 --> 01:13:56,080
>> Um okay. So the the challenge with our

921
01:13:56,080 --> 01:13:58,239
current approach is that only the index

922
01:13:58,239 --> 01:14:00,239
is included in the public agenda. So in

923
01:14:00,239 --> 01:14:02,239
the agenda package

924
01:14:02,239 --> 01:14:05,840
um right now council receives only

925
01:14:05,840 --> 01:14:07,679
an itemized

926
01:14:07,679 --> 01:14:10,239
um index of correspondents not the

927
01:14:10,239 --> 01:14:12,719
actual correspondence.

928
01:14:12,719 --> 01:14:15,360
Um the full package is sent separately

929
01:14:15,360 --> 01:14:17,280
by email.

930
01:14:17,280 --> 01:14:19,520
Okay. And that can create confusion if

931
01:14:19,520 --> 01:14:21,199
council wants to discuss an item during

932
01:14:21,199 --> 01:14:25,280
the meeting regular meeting um because

933
01:14:25,280 --> 01:14:27,040
the public may not have the same easy

934
01:14:27,040 --> 01:14:29,120
access to the material being referenced.

935
01:14:29,120 --> 01:14:33,040
So if you Yeah. Okay.

936
01:14:33,040 --> 01:14:35,520
So we're suggesting that this can be

937
01:14:35,520 --> 01:14:37,840
this process can be improved to provide

938
01:14:37,840 --> 01:14:40,719
greater transparency and easier access.

939
01:14:40,719 --> 01:14:43,120
There are also two existing policies

940
01:14:43,120 --> 01:14:45,679
that deal with correspondence and we are

941
01:14:45,679 --> 01:14:47,920
looking um for your feedback before

942
01:14:47,920 --> 01:14:49,440
bringing forward amendments or

943
01:14:49,440 --> 01:14:51,520
potentially combining those policies

944
01:14:51,520 --> 01:14:57,910
into one clearer policy.

945
01:14:57,920 --> 01:14:59,600
Councelor P.

946
01:14:59,600 --> 01:15:03,199
>> So you have included the correspondence

947
01:15:03,199 --> 01:15:06,560
in tonight's agenda

948
01:15:06,560 --> 01:15:09,840
>> I believe. Is it is [snorts] it it's

949
01:15:09,840 --> 01:15:12,239
just the itemized listing, right? It's

950
01:15:12,239 --> 01:15:13,360
not

951
01:15:13,360 --> 01:15:13,760
>> down.

952
01:15:13,760 --> 01:15:16,640
>> Okay.

953
01:15:16,640 --> 01:15:18,719
>> Do you want to go through this and then

954
01:15:18,719 --> 01:15:19,920
take questions?

955
01:15:19,920 --> 01:15:21,040
>> Okay, that'd be great.

956
01:15:21,040 --> 01:15:21,760
>> Yeah.

957
01:15:21,760 --> 01:15:24,320
[clears throat]

958
01:15:24,320 --> 01:15:27,760
So, um the intent is to distinguish

959
01:15:27,760 --> 01:15:29,440
between correspondence that should be

960
01:15:29,440 --> 01:15:31,040
included in the council correspondence

961
01:15:31,040 --> 01:15:33,199
package and correspondence that is more

962
01:15:33,199 --> 01:15:35,920
appropriately handled administratively.

963
01:15:35,920 --> 01:15:38,000
Under the proposed approach, form

964
01:15:38,000 --> 01:15:40,080
submissions, advertising, unsigned

965
01:15:40,080 --> 01:15:41,840
correspondence,

966
01:15:41,840 --> 01:15:43,679
um,

967
01:15:43,679 --> 01:15:45,360
operational letters and repetitive

968
01:15:45,360 --> 01:15:47,280
letters would not be included in council

969
01:15:47,280 --> 01:15:49,120
correspondence

970
01:15:49,120 --> 01:15:51,520
package, the package. So that's what you

971
01:15:51,520 --> 01:15:54,480
get before a council meeting.

972
01:15:54,480 --> 01:15:56,880
>> And Sarah, that's regardless if they

973
01:15:56,880 --> 01:15:58,480
address it to council.

974
01:15:58,480 --> 01:15:59,199
>> Yes.

975
01:15:59,199 --> 01:16:01,280
>> We determine it's operational. We'll try

976
01:16:01,280 --> 01:16:04,320
to deal with it. And I guess that person

977
01:16:04,320 --> 01:16:06,719
always has the chance to say, "We think

978
01:16:06,719 --> 01:16:09,600
your policy stinks and you should change

979
01:16:09,600 --> 01:16:12,000
it and I want this to go to council."

980
01:16:12,000 --> 01:16:13,199
>> That's one of the things that we're

981
01:16:13,199 --> 01:16:15,199
trying to figure out like right now.

982
01:16:15,199 --> 01:16:15,760
>> Yeah.

983
01:16:15,760 --> 01:16:18,800
>> That's what I would like feedback on.

984
01:16:18,800 --> 01:16:20,719
like I you know if that's the

985
01:16:20,719 --> 01:16:23,087
distinction you know you don't you know

986
01:16:23,087 --> 01:16:24,480
[clears throat] my street wasn't plowed

987
01:16:24,480 --> 01:16:27,840
properly and we go and we say to them

988
01:16:27,840 --> 01:16:29,920
you know our policy is to plow your

989
01:16:29,920 --> 01:16:35,360
street at 4 in of snow and and we did

990
01:16:35,360 --> 01:16:38,320
that and they say well we think your

991
01:16:38,320 --> 01:16:40,640
policy sucks and council should revisit

992
01:16:40,640 --> 01:16:44,080
that and it would go to council as a

993
01:16:44,080 --> 01:16:46,719
policy decision. So what we're thinking

994
01:16:46,719 --> 01:16:48,800
that operational matters would be

995
01:16:48,800 --> 01:16:51,440
directed to the appropriate department

996
01:16:51,440 --> 01:16:55,120
and dealt with and responded to like a

997
01:16:55,120 --> 01:16:58,239
thank you and um often like right now

998
01:16:58,239 --> 01:17:01,440
Stephanie is dealing with um the web

999
01:17:01,440 --> 01:17:03,600
mail the web forms that we receive or

1000
01:17:03,600 --> 01:17:05,920
you receive and then and we sort of

1001
01:17:05,920 --> 01:17:09,199
staff sometimes receive them as well.

1002
01:17:09,199 --> 01:17:10,719
Um, and if they're operational in

1003
01:17:10,719 --> 01:17:12,960
nature, we send them off to the

1004
01:17:12,960 --> 01:17:16,320
appropriate staff person to address and

1005
01:17:16,320 --> 01:17:19,418
then Stephanie sends it out again like

1006
01:17:19,418 --> 01:17:21,520
[snorts] as a response and I believe she

1007
01:17:21,520 --> 01:17:24,640
CC's you um but then but again it's

1008
01:17:24,640 --> 01:17:28,080
operational so we need um direction

1009
01:17:28,080 --> 01:17:34,229
about whether we include council or not.

1010
01:17:34,239 --> 01:17:36,960
Um, okay. Correspondents from

1011
01:17:36,960 --> 01:17:39,040
governments, First Nations, and advocacy

1012
01:17:39,040 --> 01:17:41,040
organizations, stakeholders, and similar

1013
01:17:41,040 --> 01:17:44,239
bodies are included in the council

1014
01:17:44,239 --> 01:17:46,320
correspondence package and on the

1015
01:17:46,320 --> 01:17:50,159
agenda. Um,

1016
01:17:50,159 --> 01:17:53,120
see, letters of support or advocacy from

1017
01:17:53,120 --> 01:17:56,000
the city would also be included. Invites

1018
01:17:56,000 --> 01:17:57,840
would be provided to council as they are

1019
01:17:57,840 --> 01:18:00,719
received, so council has enough time to

1020
01:18:00,719 --> 01:18:02,560
plan accordingly.

1021
01:18:02,560 --> 01:18:06,080
Um the proposed change is that the full

1022
01:18:06,080 --> 01:18:08,400
council correspondence package including

1023
01:18:08,400 --> 01:18:11,120
both the index and the materials are

1024
01:18:11,120 --> 01:18:15,679
included in the council agenda

1025
01:18:15,679 --> 01:18:23,030
um monthly. So does that make sense?

1026
01:18:23,040 --> 01:18:24,480
» Okay.

1027
01:18:24,480 --> 01:18:25,760
>> Can I just ask

1028
01:18:25,760 --> 01:18:28,000
>> Yes. Does it make sense it's on that

1029
01:18:28,000 --> 01:18:31,760
regular agenda versus a cow where you

1030
01:18:31,760 --> 01:18:33,440
get a chance to look at it and decide

1031
01:18:33,440 --> 01:18:35,360
whether you you want to refer something

1032
01:18:35,360 --> 01:18:39,120
to a regular agenda. It's just we're not

1033
01:18:39,120 --> 01:18:40,640
going to deal with it at a regular

1034
01:18:40,640 --> 01:18:41,120
meeting.

1035
01:18:41,120 --> 01:18:44,390
>> That's right.

1036
01:18:44,400 --> 01:18:50,000
Maybe the first time you see it is on a cal meeting and there are things

1037
01:18:50,000 --> 01:18:53,120
there that So I guess one of the

1038
01:18:53,120 --> 01:18:55,760
questions is whether or not you want to

1039
01:18:55,760 --> 01:18:57,440
see

1040
01:18:57,440 --> 01:19:00,080
uh the correspondence package mirror the

1041
01:19:00,080 --> 01:19:02,000
agenda package

1042
01:19:02,000 --> 01:19:04,159
as well, right? because then you have a

1043
01:19:04,159 --> 01:19:07,679
chance to um digest the correspondence

1044
01:19:07,679 --> 01:19:10,719
package, potentially pull something out

1045
01:19:10,719 --> 01:19:12,800
at a regular or cow meeting, whichever

1046
01:19:12,800 --> 01:19:15,440
you decide, but you have had a chance

1047
01:19:15,440 --> 01:19:18,320
beforehand before the meeting um to

1048
01:19:18,320 --> 01:19:24,470
review the correspondence.

1049
01:19:24,480 --> 01:19:30,960
» That makes sense. Is it that you're suggesting that at a

1050
01:19:30,960 --> 01:19:33,679
cow we would see the correspondence

1051
01:19:33,679 --> 01:19:35,920
report from corporate services as we do

1052
01:19:35,920 --> 01:19:38,000
right now? That's what I heard from the

1053
01:19:38,000 --> 01:19:40,719
CEO is that right now on a regular we

1054
01:19:40,719 --> 01:19:44,239
have the list of August 5th and I'm

1055
01:19:44,239 --> 01:19:46,400
hearing that we would restrict that list

1056
01:19:46,400 --> 01:19:49,760
to showing up at the cows only. And in

1057
01:19:49,760 --> 01:19:53,199
the current form that I see it's it's

1058
01:19:53,199 --> 01:19:55,040
declares what the letters are about. And

1059
01:19:55,040 --> 01:19:57,199
there's just enough information shared

1060
01:19:57,199 --> 01:19:58,719
out so people know and seemed

1061
01:19:58,719 --> 01:20:02,480
appropriate level. So

1062
01:20:02,480 --> 01:20:04,000
would we continue doing that? Would we

1063
01:20:04,000 --> 01:20:05,199
is that direction?

1064
01:20:05,199 --> 01:20:06,560
>> I think maybe what I was hearing in the

1065
01:20:06,560 --> 01:20:08,800
question was is that it's like one or

1066
01:20:08,800 --> 01:20:12,080
the other. I guess I guess the idea is

1067
01:20:12,080 --> 01:20:14,080
um

1068
01:20:14,080 --> 01:20:15,600
when I hear that question being asked,

1069
01:20:15,600 --> 01:20:17,760
this is where my head goes is if it

1070
01:20:17,760 --> 01:20:19,520
stays in the regular and we have it all

1071
01:20:19,520 --> 01:20:21,440
there and we're in a regular meeting,

1072
01:20:21,440 --> 01:20:23,040
somebody who's particularly feisty might

1073
01:20:23,040 --> 01:20:24,640
say, "No, I demand to have this dealt

1074
01:20:24,640 --> 01:20:26,320
with right now and we would have perhaps

1075
01:20:26,320 --> 01:20:29,280
no staff input on whatever the

1076
01:20:29,280 --> 01:20:31,280
correspondence was on the table." And so

1077
01:20:31,280 --> 01:20:33,760
then you're in a process where people

1078
01:20:33,760 --> 01:20:34,960
might not have thought that piece of

1079
01:20:34,960 --> 01:20:36,640
correspondence was of any particular

1080
01:20:36,640 --> 01:20:39,199
interest or maybe it was or it wasn't or

1081
01:20:39,199 --> 01:20:41,600
however they feel about it. And then

1082
01:20:41,600 --> 01:20:43,360
you've got somebody demanding to get it

1083
01:20:43,360 --> 01:20:45,840
on the table, getting a seconder, having

1084
01:20:45,840 --> 01:20:47,440
a vote, and then all of a sudden you've

1085
01:20:47,440 --> 01:20:51,360
got something that you have to deal with

1086
01:20:51,360 --> 01:20:53,920
um right away. Or do we want to have the

1087
01:20:53,920 --> 01:20:57,199
ability to look at the correspondence

1088
01:20:57,199 --> 01:21:02,560
and flag and say number 12 um is of

1089
01:21:02,560 --> 01:21:03,920
interest. What do other people think

1090
01:21:03,920 --> 01:21:06,400
about number 12? And then decide whether

1091
01:21:06,400 --> 01:21:09,840
or not then you actually want to make a

1092
01:21:09,840 --> 01:21:13,360
formal recommendation that um that you

1093
01:21:13,360 --> 01:21:16,320
refer it back to staff

1094
01:21:16,320 --> 01:21:18,719
>> um to bring it forward for a piece of

1095
01:21:18,719 --> 01:21:19,520
business.

1096
01:21:19,520 --> 01:21:21,280
>> Okay. But the current practice right now

1097
01:21:21,280 --> 01:21:23,760
is it shows up on the on the most

1098
01:21:23,760 --> 01:21:25,600
convenient meeting that comes up next

1099
01:21:25,600 --> 01:21:27,040
after the report has been completed and

1100
01:21:27,040 --> 01:21:29,040
sent to us. Like you finish on the 5th

1101
01:21:29,040 --> 01:21:31,679
of August, it gets circulated. The

1102
01:21:31,679 --> 01:21:33,760
summary is finished and it's here

1103
01:21:33,760 --> 01:21:35,280
because this happens to be our next

1104
01:21:35,280 --> 01:21:37,199
meeting. Like you're not repeating it at

1105
01:21:37,199 --> 01:21:39,040
the next cow. You're not also listing it

1106
01:21:39,040 --> 01:21:39,840
out. That's right.

1107
01:21:39,840 --> 01:21:40,719
>> Right.

1108
01:21:40,719 --> 01:21:41,040
>> That's right.

1109
01:21:41,040 --> 01:21:42,960
>> So the suggestion would be you would

1110
01:21:42,960 --> 01:21:45,600
always wait for a cow. reinforcing the

1111
01:21:45,600 --> 01:21:47,440
idea that cows are places where

1112
01:21:47,440 --> 01:21:49,120
discussions happen and the public shows

1113
01:21:49,120 --> 01:21:51,246
up and there's also letters and that's

1114
01:21:51,246 --> 01:21:52,800
[snorts] considered your opportunity to

1115
01:21:52,800 --> 01:21:55,520
refer to your next regular which is

1116
01:21:55,520 --> 01:21:57,679
always another two weeks away

1117
01:21:57,679 --> 01:22:00,560
>> in most instances

1118
01:22:00,560 --> 01:22:01,840
sometimes it's at the regular because

1119
01:22:01,840 --> 01:22:03,600
that was the next one sometimes it's the

1120
01:22:03,600 --> 01:22:05,199
cow and it will

1121
01:22:05,199 --> 01:22:07,440
>> show up sporadically based on its own

1122
01:22:07,440 --> 01:22:09,440
schedule like I I don't mind the

1123
01:22:09,440 --> 01:22:12,080
symmetry of it just sticking to the cow

1124
01:22:12,080 --> 01:22:13,760
for clarity I'm fine with that

1125
01:22:13,760 --> 01:22:16,960
>> and would Do you does council have an

1126
01:22:16,960 --> 01:22:20,800
appetite for it for you to receive the

1127
01:22:20,800 --> 01:22:23,760
correspondence package as a package once

1128
01:22:23,760 --> 01:22:26,159
a month that would then show up again on

1129
01:22:26,159 --> 01:22:27,679
the cow agenda

1130
01:22:27,679 --> 01:22:30,239
>> versus a separate circulation?

1131
01:22:30,239 --> 01:22:31,040
>> No,

1132
01:22:31,040 --> 01:22:34,159
>> I my suggestion is just make it part of

1133
01:22:34,159 --> 01:22:36,080
the cow agenda. I think it's just all in

1134
01:22:36,080 --> 01:22:38,639
one time that you look at it because

1135
01:22:38,639 --> 01:22:40,000
>> the other day when something got pulled

1136
01:22:40,000 --> 01:22:41,520
out, I was like, "Okay." And

1137
01:22:41,520 --> 01:22:47,440
unfortunately, I had never gotten the correspondence package. So, I was

1138
01:22:47,440 --> 01:22:48,880
looking at something and somebody wanted

1139
01:22:48,880 --> 01:22:51,360
to put something on the table. I'm like,

1140
01:22:51,360 --> 01:22:52,560
I don't even know what that's about

1141
01:22:52,560 --> 01:22:54,239
because I didn't read it because I never

1142
01:22:54,239 --> 01:22:55,920
got the correspondence package. Now that

1143
01:22:55,920 --> 01:22:57,760
I have a clear sense of what is being

1144
01:22:57,760 --> 01:22:59,679
asked, I I think what would work best

1145
01:22:59,679 --> 01:23:03,360
for me and others may agree is produce

1146
01:23:03,360 --> 01:23:05,199
in the correspondence report as it will

1147
01:23:05,199 --> 01:23:07,920
appear in the cow on that monthly

1148
01:23:07,920 --> 01:23:09,520
schedule. So at the start of the month,

1149
01:23:09,520 --> 01:23:11,360
we always anticipate this collection of

1150
01:23:11,360 --> 01:23:13,520
letters will come in from the last month

1151
01:23:13,520 --> 01:23:14,960
and then when we get to the next cow to

1152
01:23:14,960 --> 01:23:16,719
also be the same thing that we see there

1153
01:23:16,719 --> 01:23:18,719
like they're not two. So we

1154
01:23:18,719 --> 01:23:20,639
>> reports, but we do get the

1155
01:23:20,639 --> 01:23:23,679
correspondence just on its own monthly

1156
01:23:23,679 --> 01:23:25,920
schedule because it's just a volume in

1157
01:23:25,920 --> 01:23:27,679
and of itself.

1158
01:23:27,679 --> 01:23:31,760
>> So just packing it into the cow

1159
01:23:31,760 --> 01:23:34,159
>> to me feels like then we're just we have

1160
01:23:34,159 --> 01:23:35,679
to read it all at the same time when we

1161
01:23:35,679 --> 01:23:36,960
don't need to read it all at the same

1162
01:23:36,960 --> 01:23:38,239
time.

1163
01:23:38,239 --> 01:23:41,040
>> The big show the gap though.

1164
01:23:41,040 --> 01:23:42,880
>> Well, it just show it will you'll get

1165
01:23:42,880 --> 01:23:45,440
that particular report when it's due at

1166
01:23:45,440 --> 01:23:46,800
the beginning of the month. So you won't

1167
01:23:46,800 --> 01:23:48,400
get the emails that have come in since.

1168
01:23:48,400 --> 01:23:50,159
>> You'll get that email and then that same

1169
01:23:50,159 --> 01:23:52,000
report, that same package will show up

1170
01:23:52,000 --> 01:23:53,760
in the cows,

1171
01:23:53,760 --> 01:23:54,800
>> right? But if you said at the beginning

1172
01:23:54,800 --> 01:23:56,239
of the month and the cows the third week

1173
01:23:56,239 --> 01:23:58,159
of the month, what about those wait that

1174
01:23:58,159 --> 01:24:00,800
long unless it's urgent, but you'll have

1175
01:24:00,800 --> 01:24:02,639
seen [snorts] it for July.

1176
01:24:02,639 --> 01:24:03,440
>> Sure.

1177
01:24:03,440 --> 01:24:04,800
>> But you'll get it and then you'll know

1178
01:24:04,800 --> 01:24:07,760
you can talk about it the next cow.

1179
01:24:07,760 --> 01:24:09,440
And sometimes it's long, but most times

1180
01:24:09,440 --> 01:24:12,560
it's not.

1181
01:24:12,560 --> 01:24:14,000
versus it always just being packed in

1182
01:24:14,000 --> 01:24:15,120
the cow because I think then you're

1183
01:24:15,120 --> 01:24:16,480
going to have all the cow stuff like we

1184
01:24:16,480 --> 01:24:17,920
have today and then the correspondence

1185
01:24:17,920 --> 01:24:20,159
package al also showed up on a Thursday.

1186
01:24:20,159 --> 01:24:23,120
>> So you're so basically you're you're

1187
01:24:23,120 --> 01:24:25,199
asking for it to be sent to all of us as

1188
01:24:25,199 --> 01:24:26,080
an email.

1189
01:24:26,080 --> 01:24:26,480
>> Yeah.

1190
01:24:26,480 --> 01:24:28,080
>> And then in a meeting it's also showing

1191
01:24:28,080 --> 01:24:31,920
up again in its entirety embedded into

1192
01:24:31,920 --> 01:24:32,719
an agenda.

1193
01:24:32,719 --> 01:24:33,040
>> Yeah.

1194
01:24:33,040 --> 01:24:34,000
>> So you're asking for it

1195
01:24:34,000 --> 01:24:36,000
>> with no with no adjustments and nothing

1196
01:24:36,000 --> 01:24:38,080
else came in since that time. That will

1197
01:24:38,080 --> 01:24:39,600
go into the next cycle that happens at

1198
01:24:39,600 --> 01:24:41,440
the start of the next month.

1199
01:24:41,440 --> 01:24:44,560
So it would So you get it at the

1200
01:24:44,560 --> 01:24:45,280
beginning of the month.

1201
01:24:45,280 --> 01:24:45,600
>> Yeah.

1202
01:24:45,600 --> 01:24:46,560
>> For the previous month.

1203
01:24:46,560 --> 01:24:46,960
>> Yeah.

1204
01:24:46,960 --> 01:24:48,560
>> In a correspondence package.

1205
01:24:48,560 --> 01:24:49,040
>> Yeah.

1206
01:24:49,040 --> 01:24:50,719
>> Then you also get it in the count

1207
01:24:50,719 --> 01:24:51,679
agenda.

1208
01:24:51,679 --> 01:24:52,080
>> Yeah.

1209
01:24:52,080 --> 01:24:53,760
>> In its totality.

1210
01:24:53,760 --> 01:24:55,360
>> Uh just the just the cover page.

1211
01:24:55,360 --> 01:24:56,719
>> Oh, just the cover page. Okay.

1212
01:24:56,719 --> 01:24:58,960
>> What that what we're getting now cuz

1213
01:24:58,960 --> 01:25:00,400
we'll had it there.

1214
01:25:00,400 --> 01:25:00,719
>> Okay.

1215
01:25:00,719 --> 01:25:01,920
>> If you wanted to, you could put the

1216
01:25:01,920 --> 01:25:04,639
letters in the in camera part of it.

1217
01:25:04,639 --> 01:25:05,360
>> So the only

1218
01:25:05,360 --> 01:25:07,120
>> I would ignore that. I would just do

1219
01:25:07,120 --> 01:25:08,880
>> So I just want to go back to my example

1220
01:25:08,880 --> 01:25:10,960
is that last

1221
01:25:10,960 --> 01:25:13,520
month, something was pulled out about

1222
01:25:13,520 --> 01:25:15,520
ebikes or e- scooters

1223
01:25:15,520 --> 01:25:17,760
>> and all I had was just a reference to

1224
01:25:17,760 --> 01:25:21,280
that and I had never received the

1225
01:25:21,280 --> 01:25:24,159
correspondence package so I never read

1226
01:25:24,159 --> 01:25:27,440
it. So when somebody pulls out number 12

1227
01:25:27,440 --> 01:25:31,679
and it's a line, I have nothing to refer

1228
01:25:31,679 --> 01:25:34,159
to.

1229
01:25:34,159 --> 01:25:36,960
So, do you not want to see like would

1230
01:25:36,960 --> 01:25:38,639
you not want to see the correspondence

1231
01:25:38,639 --> 01:25:40,000
in the

1232
01:25:40,000 --> 01:25:41,360
>> I mean if we can keep going the way

1233
01:25:41,360 --> 01:25:42,639
we're doing it now which is what

1234
01:25:42,639 --> 01:25:44,560
basically you're saying and it's just

1235
01:25:44,560 --> 01:25:46,159
the fact that the list comes at the cow

1236
01:25:46,159 --> 01:25:48,800
versus the regular

1237
01:25:48,800 --> 01:25:50,639
>> do we want to be publishing full letters

1238
01:25:50,639 --> 01:25:52,960
in in the agenda like that's is that the

1239
01:25:52,960 --> 01:25:54,239
>> well that's well that's the question I

1240
01:25:54,239 --> 01:25:55,679
mean the question I always have is like

1241
01:25:55,679 --> 01:25:56,960
do we do these because how much do we

1242
01:25:56,960 --> 01:25:58,960
have to retract and then what do we do

1243
01:25:58,960 --> 01:26:01,199
about letters that we get that are

1244
01:26:01,199 --> 01:26:03,600
really in camera like are really

1245
01:26:03,600 --> 01:26:06,239
>> they go in camera. They should go in

1246
01:26:06,239 --> 01:26:07,679
camera. I mean, they shouldn't be

1247
01:26:07,679 --> 01:26:09,360
showing up or being in a correspondence

1248
01:26:09,360 --> 01:26:13,760
package that gets sent to you or like I get that's where I get a little

1249
01:26:13,760 --> 01:26:16,080
bit cuz cuz I I see what we kind of get

1250
01:26:16,080 --> 01:26:19,520
at at at police which is um heavily

1251
01:26:19,520 --> 01:26:22,159
required to be in camera and I just I

1252
01:26:22,159 --> 01:26:23,840
know there's things here and like how

1253
01:26:23,840 --> 01:26:26,080
much are you going to redact and and

1254
01:26:26,080 --> 01:26:29,920
stuff before you um

1255
01:26:29,920 --> 01:26:32,080
>> I would just put the bundle in the in

1256
01:26:32,080 --> 01:26:34,560
camera the the list there that's been

1257
01:26:34,560 --> 01:26:37,120
redacted that has been

1258
01:26:37,120 --> 01:26:38,159
and just put it in camera.

1259
01:26:38,159 --> 01:26:38,960
>> Okay, then

1260
01:26:38,960 --> 01:26:40,480
>> maybe

1261
01:26:40,480 --> 01:26:42,800
we can investigate like we should be

1262
01:26:42,800 --> 01:26:45,520
able to just put it in a folder and put

1263
01:26:45,520 --> 01:26:48,719
a link on your on your council

1264
01:26:48,719 --> 01:26:51,440
correspondence that if you want to see

1265
01:26:51,440 --> 01:26:54,400
that the detail, you just, you know,

1266
01:26:54,400 --> 01:26:56,880
click on it from here and it'll take you

1267
01:26:56,880 --> 01:26:57,600
to that. I

1268
01:26:57,600 --> 01:26:59,760
>> I guess one of the challenges is that

1269
01:26:59,760 --> 01:27:02,000
members of the public then are not

1270
01:27:02,000 --> 01:27:03,600
seeing

1271
01:27:03,600 --> 01:27:06,000
in full what you're talking about. Yeah.

1272
01:27:06,000 --> 01:27:07,199
>> Well, they're not seeing in full now

1273
01:27:07,199 --> 01:27:08,080
what we're talking about.

1274
01:27:08,080 --> 01:27:11,120
>> That's right. Councelor Panero,

1275
01:27:11,120 --> 01:27:13,679
>> I'm trying to follow along here, but

1276
01:27:13,679 --> 01:27:16,560
>> um seems to me like we just need a

1277
01:27:16,560 --> 01:27:20,239
mechanism by which everybody can see

1278
01:27:20,239 --> 01:27:23,199
the correspondence and then we're trying

1279
01:27:23,199 --> 01:27:25,280
to avoid a situation where something

1280
01:27:25,280 --> 01:27:28,560
comes up and we have to make staff

1281
01:27:28,560 --> 01:27:30,639
scramble because they haven't prepared

1282
01:27:30,639 --> 01:27:34,320
anything. Like we we don't want that. So

1283
01:27:34,320 --> 01:27:36,639
seeing it as it comes in and then

1284
01:27:36,639 --> 01:27:38,880
putting it together if it's if we're

1285
01:27:38,880 --> 01:27:44,400
seeing it as it comes in and then the we were seeing it in real time

1286
01:27:44,400 --> 01:27:47,199
basically and then having that list

1287
01:27:47,199 --> 01:27:49,199
>> at a

1288
01:27:49,199 --> 01:27:52,800
cow I guess we know the context of that

1289
01:27:52,800 --> 01:27:54,560
list and at that cow then we would refer

1290
01:27:54,560 --> 01:27:56,480
it to the next if it's something we need

1291
01:27:56,480 --> 01:27:58,960
to pull out we all know it and we get

1292
01:27:58,960 --> 01:28:03,840
that extra time. So, I think that's the thing. Is that am I

1293
01:28:03,840 --> 01:28:07,199
understanding? You're right. Cuz that seems perfect for me. Like we we're

1294
01:28:07,199 --> 01:28:08,960
still we don't have to wait to see it or

1295
01:28:08,960 --> 01:28:11,600
we're not like letting it cook for 3

1296
01:28:11,600 --> 01:28:13,280
weeks without looking at it. We're

1297
01:28:13,280 --> 01:28:15,679
seeing it as it comes. But then at that

1298
01:28:15,679 --> 01:28:20,880
cow there's this list and if anybody if I or or council Wenberg wants to pull

1299
01:28:20,880 --> 01:28:23,600
something at that point for the next to

1300
01:28:23,600 --> 01:28:26,239
like refer it to the next

1301
01:28:26,239 --> 01:28:28,560
or just to discuss, right? And so we're

1302
01:28:28,560 --> 01:28:31,920
not then discussing things that nobody's

1303
01:28:31,920 --> 01:28:33,679
ever heard of. We're not disc we're not

1304
01:28:33,679 --> 01:28:36,159
throwing staff for a loop by accident or

1305
01:28:36,159 --> 01:28:40,239
on purpose and and it's fine. Um so yes.

1306
01:28:40,239 --> 01:28:42,719
>> So it sounds like sounds like people

1307
01:28:42,719 --> 01:28:45,679
want to do this at the the cow.

1308
01:28:45,679 --> 01:28:46,560
>> For sure. Yep.

1309
01:28:46,560 --> 01:28:48,320
>> For sure. I mean that's where we want to

1310
01:28:48,320 --> 01:28:49,280
see

1311
01:28:49,280 --> 01:28:51,199
>> this list with the potential for having

1312
01:28:51,199 --> 01:28:55,040
discussion would be at um a cow.

1313
01:28:55,040 --> 01:28:57,040
>> Yes. So,

1314
01:28:57,040 --> 01:29:02,800
>> so I gather that from council um

1315
01:29:02,800 --> 01:29:04,560
I gather

1316
01:29:04,560 --> 01:29:07,679
what I'm hearing I guess is that at the

1317
01:29:07,679 --> 01:29:10,159
beginning of each month you would

1318
01:29:10,159 --> 01:29:13,199
receive a full package that would have

1319
01:29:13,199 --> 01:29:15,040
all the correspondence from the previous

1320
01:29:15,040 --> 01:29:18,960
month and then you would have um at the

1321
01:29:18,960 --> 01:29:22,880
next cow meeting you would have it

1322
01:29:22,880 --> 01:29:26,639
>> summarized So line item like you

1323
01:29:26,639 --> 01:29:28,159
wouldn't have the actual letters in the

1324
01:29:28,159 --> 01:29:31,600
package. And if you want to pull out

1325
01:29:31,600 --> 01:29:34,320
some something that's correspondence,

1326
01:29:34,320 --> 01:29:38,159
this is where I think I'm I need you to

1327
01:29:38,159 --> 01:29:42,159
tell me then you vote on it to make sure

1328
01:29:42,159 --> 01:29:45,040
as council to make sure that all of

1329
01:29:45,040 --> 01:29:46,719
council actually wants to move forward

1330
01:29:46,719 --> 01:29:50,400
with it and then it gets placed on an

1331
01:29:50,400 --> 01:29:51,520
agenda

1332
01:29:51,520 --> 01:29:54,080
>> or a work plan or whatever. It's an

1333
01:29:54,080 --> 01:29:55,920
action ite or the action item listing,

1334
01:29:55,920 --> 01:29:56,639
right?

1335
01:29:56,639 --> 01:29:57,920
>> Which I'm going to talk about in a

1336
01:29:57,920 --> 01:29:58,960
second.

1337
01:29:58,960 --> 01:30:00,537
>> I think [clears throat]

1338
01:30:00,537 --> 01:30:03,760
[snorts] the only

1339
01:30:03,760 --> 01:30:05,840
clarification I would make there. I

1340
01:30:05,840 --> 01:30:08,480
think the idea of putting on a cow is to

1341
01:30:08,480 --> 01:30:11,440
give us space to um decide whether it's

1342
01:30:11,440 --> 01:30:13,840
going to go on a regular. So I I

1343
01:30:13,840 --> 01:30:15,840
wouldn't want to see it go on an action

1344
01:30:15,840 --> 01:30:17,840
list cuz now you're dealing with it in

1345
01:30:17,840 --> 01:30:20,239
the heat of the moment as opposed to we

1346
01:30:20,239 --> 01:30:22,960
got two weeks to you know to decide yeah

1347
01:30:22,960 --> 01:30:25,440
this makes sense and and in a regular

1348
01:30:25,440 --> 01:30:27,760
meeting deciding whether there's going

1349
01:30:27,760 --> 01:30:30,159
to be some action on it or not. I think

1350
01:30:30,159 --> 01:30:32,560
the cow meeting is refer it to yes we

1351
01:30:32,560 --> 01:30:34,159
want to refer this one

1352
01:30:34,159 --> 01:30:36,639
>> to the cow meeting or a regular meeting

1353
01:30:36,639 --> 01:30:38,639
to decide what action we want to take on

1354
01:30:38,639 --> 01:30:40,492
this.

1355
01:30:40,492 --> 01:30:41,280
[clears throat]

1356
01:30:41,280 --> 01:30:43,120
I think that creates that additional

1357
01:30:43,120 --> 01:30:45,280
space to do that.

1358
01:30:45,280 --> 01:30:47,040
The um mayor,

1359
01:30:47,040 --> 01:30:49,760
>> the only quibble I have with your plan,

1360
01:30:49,760 --> 01:30:53,679
councelor page, is that three weeks of

1361
01:30:53,679 --> 01:30:56,639
gap, a lot of the correspondence we get

1362
01:30:56,639 --> 01:30:58,960
from the public is like there's a big

1363
01:30:58,960 --> 01:31:01,600
issue that's come up, but people write

1364
01:31:01,600 --> 01:31:04,560
letters and it's like the time frame is

1365
01:31:04,560 --> 01:31:06,960
often shorter like well the two weeks

1366
01:31:06,960 --> 01:31:10,239
before or the week before a cow when

1367
01:31:10,239 --> 01:31:11,520
they know it's coming on the agenda,

1368
01:31:11,520 --> 01:31:13,600
that's when they'll write the letter.

1369
01:31:13,600 --> 01:31:15,840
And I can just anticipate a lot of

1370
01:31:15,840 --> 01:31:17,199
blowback from the public like

1371
01:31:17,199 --> 01:31:19,040
frustration

1372
01:31:19,040 --> 01:31:22,880
um when you know they may have a bunch

1373
01:31:22,880 --> 01:31:24,639
of people organized, wrote a bunch of

1374
01:31:24,639 --> 01:31:26,239
letters and really got passionate about

1375
01:31:26,239 --> 01:31:28,960
it and that that we just don't even

1376
01:31:28,960 --> 01:31:31,360
address it. Um, [clears throat]

1377
01:31:31,360 --> 01:31:35,679
>> I I think that um I I hear what you're

1378
01:31:35,679 --> 01:31:40,000
saying about sort of timeliness, but

1379
01:31:40,000 --> 01:31:41,760
when I think of all of the years, and

1380
01:31:41,760 --> 01:31:44,239
you've now sat here for eight, that for

1381
01:31:44,239 --> 01:31:45,920
the longest time, we never saw

1382
01:31:45,920 --> 01:31:47,840
correspondence. So, let's just get that

1383
01:31:47,840 --> 01:31:50,239
on the table. I mean, we weren't really

1384
01:31:50,239 --> 01:31:53,040
seeing correspondence unless somebody

1385
01:31:53,040 --> 01:31:54,400
was bringing it up, but you personally

1386
01:31:54,400 --> 01:31:56,000
might have gotten some correspondence. I

1387
01:31:56,000 --> 01:31:58,080
mean, we still haven't ser solved all

1388
01:31:58,080 --> 01:31:59,679
the correspondence problems. Like

1389
01:31:59,679 --> 01:32:01,360
correspondence that I get that comes

1390
01:32:01,360 --> 01:32:03,440
directly to the mayor usually gets

1391
01:32:03,440 --> 01:32:04,960
opened by a staff person before it even

1392
01:32:04,960 --> 01:32:07,840
hits my desk. I have no idea what people

1393
01:32:07,840 --> 01:32:09,840
are sending to the rest of you cuz

1394
01:32:09,840 --> 01:32:11,199
you're not coming in with your letter

1395
01:32:11,199 --> 01:32:13,360
and sharing it with the rest of us. My

1396
01:32:13,360 --> 01:32:15,440
mail gets shared. I don't know what

1397
01:32:15,440 --> 01:32:17,360
counselors do. just like the online

1398
01:32:17,360 --> 01:32:20,239
submitt form and like that's one that I

1399
01:32:20,239 --> 01:32:22,400
would like to talk about sort of

1400
01:32:22,400 --> 01:32:24,480
separately because a lot of that comes

1401
01:32:24,480 --> 01:32:27,679
on that online submitt form we all see

1402
01:32:27,679 --> 01:32:30,000
it. I have no idea how many of you

1403
01:32:30,000 --> 01:32:33,040
actually respond to it cuz you decide

1404
01:32:33,040 --> 01:32:34,400
that you know that person and you want

1405
01:32:34,400 --> 01:32:38,080
to respond. Um, but at the same time, a

1406
01:32:38,080 --> 01:32:41,040
lot of that is operational. And what I

1407
01:32:41,040 --> 01:32:43,199
have suggested to staff and maybe you

1408
01:32:43,199 --> 01:32:44,800
guys think that I'm wasting staff's time

1409
01:32:44,800 --> 01:32:46,400
and they're not doing it because of the

1410
01:32:46,400 --> 01:32:47,840
fact that we need to have a discussion

1411
01:32:47,840 --> 01:32:51,360
about it is that when it's operational

1412
01:32:51,360 --> 01:32:53,760
and we know that Stephanie has then sent

1413
01:32:53,760 --> 01:32:57,280
it to say public works public works

1414
01:32:57,280 --> 01:32:58,560
answers the question sends it back to

1415
01:32:58,560 --> 01:33:00,800
Stephanie to send out to the person that

1416
01:33:00,800 --> 01:33:02,960
wrote the letter is because it's

1417
01:33:02,960 --> 01:33:04,560
operational. I would kind of like to

1418
01:33:04,560 --> 01:33:05,840
know what the answer is to the question.

1419
01:33:05,840 --> 01:33:07,199
It's not that I'm going to change

1420
01:33:07,199 --> 01:33:09,760
operations or that I'm going to write

1421
01:33:09,760 --> 01:33:11,440
another letter and say that operations

1422
01:33:11,440 --> 01:33:13,760
is wrong. It's just that it's also an

1423
01:33:13,760 --> 01:33:15,360
opportunity for us to learn like when

1424
01:33:15,360 --> 01:33:18,239
somebody asks a question about why don't

1425
01:33:18,239 --> 01:33:20,800
we plow the snow when it's 2 in versus 4

1426
01:33:20,800 --> 01:33:22,400
in and we've got a sound answer for

1427
01:33:22,400 --> 01:33:23,760
that. We know it's in the policy and we

1428
01:33:23,760 --> 01:33:25,600
could look. when that person's getting

1429
01:33:25,600 --> 01:33:27,920
that letter back, it's nice to see what

1430
01:33:27,920 --> 01:33:29,840
we've sent them back

1431
01:33:29,840 --> 01:33:31,600
>> just because then we know and it just

1432
01:33:31,600 --> 01:33:33,440
kind of puts a bow on the,

1433
01:33:33,440 --> 01:33:34,880
>> you know, and a lot of those online

1434
01:33:34,880 --> 01:33:39,600
things are just comments. So, we're not writing back or anything like

1435
01:33:39,600 --> 01:33:41,280
that. I mean, it's a comment. People are

1436
01:33:41,280 --> 01:33:44,159
allowed and and we are all seeing that,

1437
01:33:44,159 --> 01:33:46,560
right? Um, so [clears throat] I I did

1438
01:33:46,560 --> 01:33:48,639
think that maybe for that and that would

1439
01:33:48,639 --> 01:33:51,520
be different than it being in our

1440
01:33:51,520 --> 01:33:53,440
correspondence package because we've

1441
01:33:53,440 --> 01:33:55,120
already seen the correspondence like to

1442
01:33:55,120 --> 01:33:56,880
me correspondence package is a little

1443
01:33:56,880 --> 01:33:58,639
bit of you guys getting to see all the

1444
01:33:58,639 --> 01:33:59,760
things that come into the mayor's

1445
01:33:59,760 --> 01:34:03,199
office. Like responses back from the ministry like when we've gone

1446
01:34:03,199 --> 01:34:05,360
to a ministerial meeting and I get the

1447
01:34:05,360 --> 01:34:08,400
letter comes back to me and then you

1448
01:34:08,400 --> 01:34:10,320
guys all get to to see it because I make

1449
01:34:10,320 --> 01:34:11,760
sure that it gets into a correspondence

1450
01:34:11,760 --> 01:34:13,600
package. online submittals. You've

1451
01:34:13,600 --> 01:34:15,679
already read what the question is,

1452
01:34:15,679 --> 01:34:16,800
>> but I think that you should get to know

1453
01:34:16,800 --> 01:34:17,760
what the answer is, but I don't think

1454
01:34:17,760 --> 01:34:19,920
that that has to be public. I don't

1455
01:34:19,920 --> 01:34:20,880
think that has to be put into a

1456
01:34:20,880 --> 01:34:22,560
correspondence package. That's just a

1457
01:34:22,560 --> 01:34:24,400
way that's just a form for way for

1458
01:34:24,400 --> 01:34:25,840
people to contact us.

1459
01:34:25,840 --> 01:34:29,360
>> Right. So I guess then I'm a little bit

1460
01:34:29,360 --> 01:34:36,000
confused about the purpose of if not for

1461
01:34:36,000 --> 01:34:38,239
the purpose of of

1462
01:34:38,239 --> 01:34:39,679
delivering us correspondence and then

1463
01:34:39,679 --> 01:34:41,040
having us pull something out and refer

1464
01:34:41,040 --> 01:34:44,400
it to next business meeting if it didn't

1465
01:34:44,400 --> 01:34:46,800
also include things that were timely.

1466
01:34:46,800 --> 01:34:50,239
Like for example this the grizzly bear

1467
01:34:50,239 --> 01:34:53,199
situation that's you know really a lot

1468
01:34:53,199 --> 01:34:55,120
of people are concerned about. Let's say

1469
01:34:55,120 --> 01:34:57,360
we got a whole bunch of emails in the

1470
01:34:57,360 --> 01:34:58,880
week. It just happened. We have a cow

1471
01:34:58,880 --> 01:35:02,159
coming up the following week. You know,

1472
01:35:02,159 --> 01:35:04,960
it would be good to know,

1473
01:35:04,960 --> 01:35:07,840
did people send staff a whole bunch of

1474
01:35:07,840 --> 01:35:10,639
emails? You know, like the the issues

1475
01:35:10,639 --> 01:35:13,120
like that are often quite timely. And so

1476
01:35:13,120 --> 01:35:15,280
we would want to and and the action that

1477
01:35:15,280 --> 01:35:18,239
we might come out of that would be let's

1478
01:35:18,239 --> 01:35:20,320
have the we want a motion of council to

1479
01:35:20,320 --> 01:35:22,400
have whilst they've come in and explain

1480
01:35:22,400 --> 01:35:24,880
the situation. might be simple as that,

1481
01:35:24,880 --> 01:35:27,520
but it is a timely thing that would be

1482
01:35:27,520 --> 01:35:30,400
have been generated by a whole bunch of

1483
01:35:30,400 --> 01:35:33,760
emails that have come in. That's the only thing I'm confused about

1484
01:35:33,760 --> 01:35:36,560
like that the timeliness oftentimes are

1485
01:35:36,560 --> 01:35:39,600
a factor three weeks because because

1486
01:35:39,600 --> 01:35:41,760
otherwise the scenario would be we're

1487
01:35:41,760 --> 01:35:44,080
then waiting not just three weeks

1488
01:35:44,080 --> 01:35:46,239
actually we're waiting a month and a

1489
01:35:46,239 --> 01:35:48,639
half it would be a month and three weeks

1490
01:35:48,639 --> 01:35:51,040
before it comes back to the next cow.

1491
01:35:51,040 --> 01:35:53,600
that that seems like it would generate a

1492
01:35:53,600 --> 01:35:55,679
lot of frustration and the way that

1493
01:35:55,679 --> 01:35:58,159
people would then express they get

1494
01:35:58,159 --> 01:35:59,600
frustrated and then so that what they

1495
01:35:59,600 --> 01:36:01,280
would do is they'd come to a cow and

1496
01:36:01,280 --> 01:36:02,800
we'd have a whole bunch of people coming

1497
01:36:02,800 --> 01:36:04,639
up and providing delegation.

1498
01:36:04,639 --> 01:36:07,360
>> I think that I mean am I am I wrong? I

1499
01:36:07,360 --> 01:36:09,840
mean we have council

1500
01:36:09,840 --> 01:36:13,840
um we have the ability to give council

1501
01:36:13,840 --> 01:36:16,960
reports at meetings. I mean,

1502
01:36:16,960 --> 01:36:19,679
>> well, you can't if there's an urgent

1503
01:36:19,679 --> 01:36:21,600
issue that all council believes it's

1504
01:36:21,600 --> 01:36:24,080
urgent, you can put it on the table and

1505
01:36:24,080 --> 01:36:24,719
>> right

1506
01:36:24,719 --> 01:36:26,991
>> we can share what kind of

1507
01:36:26,991 --> 01:36:28,639
[clears throat] any information we have

1508
01:36:28,639 --> 01:36:29,840
at that stage.

1509
01:36:29,840 --> 01:36:31,120
>> But then that would be true of any

1510
01:36:31,120 --> 01:36:32,880
issue. I I'm I'm just trying to

1511
01:36:32,880 --> 01:36:34,560
understand the consistency there like

1512
01:36:34,560 --> 01:36:36,000
because timeliness does seem to be a

1513
01:36:36,000 --> 01:36:37,679
factor then then just let's not have the

1514
01:36:37,679 --> 01:36:38,639
correspondence at all.

1515
01:36:38,639 --> 01:36:40,800
>> Well, I think I'm hearing two competing

1516
01:36:40,800 --> 01:36:44,320
things. one is uh I heard from councelor

1517
01:36:44,320 --> 01:36:47,679
Paige if we get this right at the cow

1518
01:36:47,679 --> 01:36:50,159
meeting you know with that agenda you

1519
01:36:50,159 --> 01:36:51,760
know there's a lot of other things on

1520
01:36:51,760 --> 01:36:53,360
there do I have a chance to get through

1521
01:36:53,360 --> 01:36:55,520
all that correspondence so

1522
01:36:55,520 --> 01:36:58,000
>> so um

1523
01:36:58,000 --> 01:36:59,679
getting it at the beginning of the month

1524
01:36:59,679 --> 01:37:01,840
and creating that space gives time to

1525
01:37:01,840 --> 01:37:04,239
sort of break up the work you do

1526
01:37:04,239 --> 01:37:06,159
>> uh so that's one principle and the other

1527
01:37:06,159 --> 01:37:08,560
principle how do we make sure timeline

1528
01:37:08,560 --> 01:37:11,679
is so I don't know if there's a solution

1529
01:37:11,679 --> 01:37:15,119
where it's we get that correspondence

1530
01:37:15,119 --> 01:37:16,800
maybe not at the first of the month but

1531
01:37:16,800 --> 01:37:20,639
at the as close you know give you a week

1532
01:37:20,639 --> 01:37:21,199
time

1533
01:37:21,199 --> 01:37:22,239
>> two week something

1534
01:37:22,239 --> 01:37:24,400
>> right so maybe it's just the time when

1535
01:37:24,400 --> 01:37:26,080
we give you the correspondence maybe it

1536
01:37:26,080 --> 01:37:27,280
doesn't have to be the first of the

1537
01:37:27,280 --> 01:37:30,159
month maybe it's from the 15th to the

1538
01:37:30,159 --> 01:37:33,679
15th or whatever the 10th to the 10th or

1539
01:37:33,679 --> 01:37:35,767
something like that that you know break

1540
01:37:35,767 --> 01:37:38,239
[clears throat] or reduces that gap a

1541
01:37:38,239 --> 01:37:40,639
little bit that gives you the space to

1542
01:37:40,639 --> 01:37:44,320
read it before the cow meeting and also

1543
01:37:44,320 --> 01:37:48,560
is you know not unduly delayed so we can

1544
01:37:48,560 --> 01:37:51,360
look at you know what's reasonable for

1545
01:37:51,360 --> 01:37:53,199
us to get that out and I think as far as

1546
01:37:53,199 --> 01:37:56,400
the detail of it I I think we can

1547
01:37:56,400 --> 01:37:58,880
hyperlink it to you know to the actual

1548
01:37:58,880 --> 01:38:01,600
correspondent so that list you get could

1549
01:38:01,600 --> 01:38:04,639
be hyperl so if you want to pull out

1550
01:38:04,639 --> 01:38:09,199
number 12 you didn't remember it from when it came across you can click

1551
01:38:09,199 --> 01:38:11,760
on number 12 and it'll take you to that

1552
01:38:11,760 --> 01:38:13,360
>> actual for

1553
01:38:13,360 --> 01:38:13,760
>> council

1554
01:38:13,760 --> 01:38:15,840
>> for council. Yeah, that actual letter

1555
01:38:15,840 --> 01:38:17,520
>> councelor Panero and then councelor

1556
01:38:17,520 --> 01:38:20,639
Paige. It just strikes me that I'm just

1557
01:38:20,639 --> 01:38:22,480
trying to think of situations that have

1558
01:38:22,480 --> 01:38:24,320
actually happened sort of like what

1559
01:38:24,320 --> 01:38:26,880
Russell Lockenberg was talking about and

1560
01:38:26,880 --> 01:38:29,360
seems to me that if we had a situation

1561
01:38:29,360 --> 01:38:31,679
like that where and we've seen that a

1562
01:38:31,679 --> 01:38:33,679
number of times a bunch of

1563
01:38:33,679 --> 01:38:35,760
correspondents comes in right before a

1564
01:38:35,760 --> 01:38:37,280
cow meeting for [snorts] example and

1565
01:38:37,280 --> 01:38:40,239
it's something pressing urgent happening

1566
01:38:40,239 --> 01:38:41,920
everybody comes in and you're probably

1567
01:38:41,920 --> 01:38:43,679
going to get public comment about it as

1568
01:38:43,679 --> 01:38:44,560
well

1569
01:38:44,560 --> 01:38:53,679
>> and we do have the ability am I wrong to address public comment if we so

1570
01:38:53,679 --> 01:38:55,920
desire. We don't have to, but if it's

1571
01:38:55,920 --> 01:38:57,840
something that we've gotten, you know,

1572
01:38:57,840 --> 01:38:59,199
whether it's on the correspondence

1573
01:38:59,199 --> 01:39:02,080
package or not, but we've received 40

1574
01:39:02,080 --> 01:39:04,960
emails about it and there's a room full

1575
01:39:04,960 --> 01:39:07,760
of people talking about it, we can then

1576
01:39:07,760 --> 01:39:10,560
say at that point, we're going to refer

1577
01:39:10,560 --> 01:39:12,159
this to the next meeting, which is what

1578
01:39:12,159 --> 01:39:14,159
we would normally do anyway. And so that

1579
01:39:14,159 --> 01:39:16,480
would satisfy

1580
01:39:16,480 --> 01:39:19,040
it's it's not any more timely, but I

1581
01:39:19,040 --> 01:39:25,440
don't see how we would then like we're not addressing it in a substantial

1582
01:39:25,440 --> 01:39:28,400
substantive way anyhow. We mostly just

1583
01:39:28,400 --> 01:39:30,080
refer it to the next meeting if that was

1584
01:39:30,080 --> 01:39:31,679
the thing and we're still free to do

1585
01:39:31,679 --> 01:39:33,840
that whether the whether the

1586
01:39:33,840 --> 01:39:35,679
correspondence package comes here or

1587
01:39:35,679 --> 01:39:37,679
there. So I think that that there's a

1588
01:39:37,679 --> 01:39:39,520
mechanism for exactly what you're saying

1589
01:39:39,520 --> 01:39:41,679
and I think it's a good point that you

1590
01:39:41,679 --> 01:39:43,920
know the public wants to see things

1591
01:39:43,920 --> 01:39:45,600
happening and also there's things that

1592
01:39:45,600 --> 01:39:47,199
are timesensitive.

1593
01:39:47,199 --> 01:39:49,440
The grizzly bear thing being a good

1594
01:39:49,440 --> 01:39:52,080
example. Um and so for those

1595
01:39:52,080 --> 01:39:53,760
timesensitive things I think we have the

1596
01:39:53,760 --> 01:39:56,880
mechanism to act in a timely fashion

1597
01:39:56,880 --> 01:39:58,639
already regardless of what the

1598
01:39:58,639 --> 01:40:00,639
correspondence package does. What the

1599
01:40:00,639 --> 01:40:02,880
correspondence package, this amendment

1600
01:40:02,880 --> 01:40:05,119
might do is just things that maybe

1601
01:40:05,119 --> 01:40:08,080
aren't that maybe don't fill a room full

1602
01:40:08,080 --> 01:40:10,639
of people, but are an action item

1603
01:40:10,639 --> 01:40:13,679
nonetheless. And then we can

1604
01:40:13,679 --> 01:40:16,639
have that be referred in a in a in a

1605
01:40:16,639 --> 01:40:20,320
more sane way than than just dealing

1606
01:40:20,320 --> 01:40:22,639
with it right now on staff where some

1607
01:40:22,639 --> 01:40:24,320
people at the council table aren't

1608
01:40:24,320 --> 01:40:25,920
actually prepared to discuss it

1609
01:40:25,920 --> 01:40:28,239
properly. So does that

1610
01:40:28,239 --> 01:40:29,760
>> Yeah. No, it's on that and I think we

1611
01:40:29,760 --> 01:40:31,679
get that if we if we move the

1612
01:40:31,679 --> 01:40:34,239
correspondence package just to being in

1613
01:40:34,239 --> 01:40:38,560
a in the cow on on the cow days. I mean

1614
01:40:38,560 --> 01:40:40,400
I it's going to be a work in process cuz

1615
01:40:40,400 --> 01:40:42,639
I mean like the whole thing is is like I

1616
01:40:42,639 --> 01:40:43,920
remember used to get all the

1617
01:40:43,920 --> 01:40:45,199
correspondents because in the old days

1618
01:40:45,199 --> 01:40:47,520
you used to get like two 4 in binders

1619
01:40:47,520 --> 01:40:49,760
while now we have everything electronic

1620
01:40:49,760 --> 01:40:52,639
and and like in the old day we we all

1621
01:40:52,639 --> 01:40:54,000
knew that we all saw what we were

1622
01:40:54,000 --> 01:40:55,600
seeing. Nowadays I don't know what

1623
01:40:55,600 --> 01:41:01,840
anybody's seeing, right? Like that's really the the issue is that it's

1624
01:41:01,840 --> 01:41:03,600
and then and how do you how do you

1625
01:41:03,600 --> 01:41:05,199
capture that and you control that? Well,

1626
01:41:05,199 --> 01:41:07,040
you can't because we're all humans and

1627
01:41:07,040 --> 01:41:09,119
we've all got our own personal foibless

1628
01:41:09,119 --> 01:41:11,600
on on how we look at things and um

1629
01:41:11,600 --> 01:41:13,520
address things. And the idea is is that

1630
01:41:13,520 --> 01:41:15,600
as well we try to keep working on

1631
01:41:15,600 --> 01:41:18,320
transparency and accountability is

1632
01:41:18,320 --> 01:41:20,960
making sure that that that people not

1633
01:41:20,960 --> 01:41:24,000
just that that we as a group but also

1634
01:41:24,000 --> 01:41:26,880
the community gets to see or hear what

1635
01:41:26,880 --> 01:41:28,800
kind of correspondence comes across. And

1636
01:41:28,800 --> 01:41:31,280
I think that that as much as we've

1637
01:41:31,280 --> 01:41:33,679
struggled with this in this term, I

1638
01:41:33,679 --> 01:41:36,400
think that we're doing a as as good a

1639
01:41:36,400 --> 01:41:38,320
job as we can do right now given the

1640
01:41:38,320 --> 01:41:39,920
tools we have. I think there's always

1641
01:41:39,920 --> 01:41:42,560
room for um improvement of how we do

1642
01:41:42,560 --> 01:41:45,199
this communication and I think it's a

1643
01:41:45,199 --> 01:41:48,080
work I think this is a work in process

1644
01:41:48,080 --> 01:41:51,600
because of the way communication is is

1645
01:41:51,600 --> 01:41:55,040
changing. I think this is a um a huge

1646
01:41:55,040 --> 01:41:56,880
change.

1647
01:41:56,880 --> 01:41:59,840
So the other area clarification I think

1648
01:41:59,840 --> 01:42:02,719
based on um mayor what you had brought

1649
01:42:02,719 --> 01:42:04,975
up is

1650
01:42:04,975 --> 01:42:06,880
[clears throat] I heard from you even if

1651
01:42:06,880 --> 01:42:08,880
it's operational I would still like to

1652
01:42:08,880 --> 01:42:13,360
hear the answer to that. So I so if

1653
01:42:13,360 --> 01:42:15,440
we're doing that so anything addressed

1654
01:42:15,440 --> 01:42:18,719
to council then even if it's operational

1655
01:42:18,719 --> 01:42:21,040
you would like to see our response to

1656
01:42:21,040 --> 01:42:24,000
that if and we can do that I guess in

1657
01:42:24,000 --> 01:42:26,480
the in that same correspondence or

1658
01:42:26,480 --> 01:42:28,000
>> not I wasn't asking for this in the

1659
01:42:28,000 --> 01:42:29,199
correspondence package. So, I'm going to

1660
01:42:29,199 --> 01:42:30,960
just clarify cuz I just kind of like cuz

1661
01:42:30,960 --> 01:42:33,040
I've been musing about correspondence

1662
01:42:33,040 --> 01:42:35,040
cuz we talk about it periodically during

1663
01:42:35,040 --> 01:42:38,480
our term is the fact that so we get

1664
01:42:38,480 --> 01:42:40,239
these things called online submitts

1665
01:42:40,239 --> 01:42:42,159
which I like drives me crazy just the

1666
01:42:42,159 --> 01:42:44,639
name even. Um [clears throat] and and it

1667
01:42:44,639 --> 01:42:46,560
goes to all of us so we all see it and

1668
01:42:46,560 --> 01:42:49,280
in the background we have um I believe

1669
01:42:49,280 --> 01:42:50,880
it's Stephanie that's in the background

1670
01:42:50,880 --> 01:42:52,880
as a staff person that sees that come in

1671
01:42:52,880 --> 01:42:54,320
because it's coming in and now it's the

1672
01:42:54,320 --> 01:42:59,119
property of the city of Nelson. Um, and often times they're just little

1673
01:42:59,119 --> 01:43:00,639
comments. You you only have so much

1674
01:43:00,639 --> 01:43:03,360
room. So maybe it's a paragraph or um a

1675
01:43:03,360 --> 01:43:05,600
question or whatever. And they're often

1676
01:43:05,600 --> 01:43:07,199
operational as I find. And I don't know

1677
01:43:07,199 --> 01:43:09,920
the rest of you can comment on it. And

1678
01:43:09,920 --> 01:43:13,600
that gets dealt with. But I'd like to be

1679
01:43:13,600 --> 01:43:15,360
able to close the the loop particular

1680
01:43:15,360 --> 01:43:16,639
when it's operational. So if somebody's

1681
01:43:16,639 --> 01:43:19,760
asking the question about why is it 4 in

1682
01:43:19,760 --> 01:43:25,199
that that we plow up versus two that person

1683
01:43:25,199 --> 01:43:27,360
John Doe is going to get a letter back

1684
01:43:27,360 --> 01:43:30,719
from staff from public works that says

1685
01:43:30,719 --> 01:43:32,800
this is the reason why. And I just sort

1686
01:43:32,800 --> 01:43:35,280
of think that it's important for to for

1687
01:43:35,280 --> 01:43:37,679
council to know this is the reason why

1688
01:43:37,679 --> 01:43:38,960
because although we have a policy on

1689
01:43:38,960 --> 01:43:40,320
snowballing and we could all go and look

1690
01:43:40,320 --> 01:43:42,480
at the policy. We're all busy people

1691
01:43:42,480 --> 01:43:43,600
just like the person that asked the

1692
01:43:43,600 --> 01:43:45,600
question. It's just that when that goes

1693
01:43:45,600 --> 01:43:47,679
out, it goes back to that person and

1694
01:43:47,679 --> 01:43:50,480
then it's just CC to council and then

1695
01:43:50,480 --> 01:43:52,719
that person also gets to see that that

1696
01:43:52,719 --> 01:43:55,199
the council has also seen the answer

1697
01:43:55,199 --> 01:43:56,560
that they've gotten

1698
01:43:56,560 --> 01:43:58,400
>> to just close [clears throat] the loop.

1699
01:43:58,400 --> 01:43:58,960
>> Okay. So,

1700
01:43:58,960 --> 01:44:00,000
>> because that's too much to put in the

1701
01:44:00,000 --> 01:44:01,600
correspondence. We get a lot of those.

1702
01:44:01,600 --> 01:44:05,040
So, we were talking staff were talking a

1703
01:44:05,040 --> 01:44:07,199
little bit about this and one of the

1704
01:44:07,199 --> 01:44:10,159
things that came up was

1705
01:44:10,159 --> 01:44:14,560
maybe people submit that form with their

1706
01:44:14,560 --> 01:44:18,480
issue or whatever it is on it to council

1707
01:44:18,480 --> 01:44:19,840
because they don't know where else to

1708
01:44:19,840 --> 01:44:21,280
submit it to them.

1709
01:44:21,280 --> 01:44:25,760
>> And so it ends up being say operational.

1710
01:44:25,760 --> 01:44:28,800
We deal with it. But what I hear you

1711
01:44:28,800 --> 01:44:30,639
saying, mayor, is you would like to be

1712
01:44:30,639 --> 01:44:33,840
CCD or included in the response to it.

1713
01:44:33,840 --> 01:44:34,400
>> Yeah.

1714
01:44:34,400 --> 01:44:34,800
>> Okay.

1715
01:44:34,800 --> 01:44:37,040
>> So, can I ask how that's different than

1716
01:44:37,040 --> 01:44:39,280
what if someone emailed all you guys and

1717
01:44:39,280 --> 01:44:41,679
the same question? So, we don't include

1718
01:44:41,679 --> 01:44:43,600
you on the answer to that one, but we do

1719
01:44:43,600 --> 01:44:45,679
want to council submitt.

1720
01:44:45,679 --> 01:44:47,360
>> Well, it's just so but the email thing

1721
01:44:47,360 --> 01:44:50,480
is different because email could be to

1722
01:44:50,480 --> 01:44:52,080
two of us and I might not even know that

1723
01:44:52,080 --> 01:44:54,320
it got that an email went out, right?

1724
01:44:54,320 --> 01:44:56,080
that online submitt because it's an

1725
01:44:56,080 --> 01:44:59,280
embedded place within our system where

1726
01:44:59,280 --> 01:45:01,280
people can go

1727
01:45:01,280 --> 01:45:04,719
that we all see. I think it would be

1728
01:45:04,719 --> 01:45:08,400
nice to know what the answer was to the

1729
01:45:08,400 --> 01:45:10,960
question.

1730
01:45:10,960 --> 01:45:12,880
The fact that people email us and

1731
01:45:12,880 --> 01:45:15,280
sometimes they email Nelson Counsel,

1732
01:45:15,280 --> 01:45:18,000
>> sometimes they do other things. Um, but

1733
01:45:18,000 --> 01:45:19,679
I think that that online submit, I've

1734
01:45:19,679 --> 01:45:21,280
just always struggled with it because I

1735
01:45:21,280 --> 01:45:24,080
know it's being um answered, but

1736
01:45:24,080 --> 01:45:26,159
sometimes I don't know what the answer

1737
01:45:26,159 --> 01:45:30,639
is. But is that a a question for say a

1738
01:45:30,639 --> 01:45:34,719
Kevin to then come to one of us or

1739
01:45:34,719 --> 01:45:37,360
direct it to the um staff person that's

1740
01:45:37,360 --> 01:45:39,440
the expert in the field whether it's a

1741
01:45:39,440 --> 01:45:42,400
Charlie or a Chris or whatever to get

1742
01:45:42,400 --> 01:45:44,719
the answer and then it comes back to

1743
01:45:44,719 --> 01:45:47,040
Kevin and he provides it to you to

1744
01:45:47,040 --> 01:45:48,239
>> like that's what I'm just asking for.

1745
01:45:48,239 --> 01:45:49,360
the CC that's going

1746
01:45:49,360 --> 01:45:50,480
to go back to the person that's asking

1747
01:45:50,480 --> 01:45:53,040
the question.

1748
01:45:53,040 --> 01:45:56,639
>> Yeah. And Kate's got a question.

1749
01:45:56,639 --> 01:45:58,960
I don't want to we have other things we

1750
01:45:58,960 --> 01:46:00,719
have to do. But Kate,

1751
01:46:00,719 --> 01:46:02,080
>> yeah,

1752
01:46:02,080 --> 01:46:05,119
>> thanks. I just wanted to chime in on two

1753
01:46:05,119 --> 01:46:06,639
little bits there that I think we might

1754
01:46:06,639 --> 01:46:09,520
be able to fix just by adapting the form

1755
01:46:09,520 --> 01:46:12,000
a little bit. I'm curious if we could

1756
01:46:12,000 --> 01:46:13,840
add a little check box at the bottom

1757
01:46:13,840 --> 01:46:16,239
that says, um, if you would like your

1758
01:46:16,239 --> 01:46:18,639
message included officially in an agenda

1759
01:46:18,639 --> 01:46:20,480
package, please include your name and

1760
01:46:20,480 --> 01:46:22,560
address here. So then we're like, okay,

1761
01:46:22,560 --> 01:46:24,159
cool. that goes into correspondence

1762
01:46:24,159 --> 01:46:26,800
whether it's operational or otherwise. I

1763
01:46:26,800 --> 01:46:29,679
think that might clear clear that piece

1764
01:46:29,679 --> 01:46:33,679
of it up. Um it adds more work but

1765
01:46:33,679 --> 01:46:35,280
hopefully the copying and pasting.

1766
01:46:35,280 --> 01:46:36,639
Hopefully most people aren't going to

1767
01:46:36,639 --> 01:46:38,320
want their name and address included.

1768
01:46:38,320 --> 01:46:41,280
You know, some kind of appropriate um

1769
01:46:41,280 --> 01:46:44,560
optin with a disclaimer. And similarly,

1770
01:46:44,560 --> 01:46:46,719
now that I'm thinking about it, the form

1771
01:46:46,719 --> 01:46:49,199
could have some information there that

1772
01:46:49,199 --> 01:46:51,920
says if this um submission is

1773
01:46:51,920 --> 01:46:53,679
operational in nature, please know that

1774
01:46:53,679 --> 01:46:55,840
staff will forward it to the appropriate

1775
01:46:55,840 --> 01:46:58,400
staff person and when the reply comes to

1776
01:46:58,400 --> 01:47:00,960
you, council will be CCD. So that kind

1777
01:47:00,960 --> 01:47:03,520
of clarity for the submitter and for all

1778
01:47:03,520 --> 01:47:07,520
of us, I think might clear up like who,

1779
01:47:07,520 --> 01:47:10,639
what, where. Um,

1780
01:47:10,639 --> 01:47:12,560
yeah, that that's my suggestion to kind

1781
01:47:12,560 --> 01:47:14,639
of simplify some of those processes

1782
01:47:14,639 --> 01:47:16,480
because then the submitter is kind of

1783
01:47:16,480 --> 01:47:18,639
opting into

1784
01:47:18,639 --> 01:47:20,239
these questions.

1785
01:47:20,239 --> 01:47:20,639
>> Could

1786
01:47:20,639 --> 01:47:21,840
>> what do you think,

1787
01:47:21,840 --> 01:47:23,840
>> councelor Tate? Do you think that we

1788
01:47:23,840 --> 01:47:25,600
could ask a question? Is this

1789
01:47:25,600 --> 01:47:26,880
>> Yeah.

1790
01:47:26,880 --> 01:47:29,600
>> Um, do you is this intended for council

1791
01:47:29,600 --> 01:47:32,159
or is this an operational question or

1792
01:47:32,159 --> 01:47:33,280
>> Yeah. Great.

1793
01:47:33,280 --> 01:47:36,239
>> Yeah. I mean that or you or even you

1794
01:47:36,239 --> 01:47:38,880
could put that but folks might not know

1795
01:47:38,880 --> 01:47:42,480
but then the then the initial response

1796
01:47:42,480 --> 01:47:44,560
to the person can say hey just so you

1797
01:47:44,560 --> 01:47:46,800
know this is operational we forward it

1798
01:47:46,800 --> 01:47:48,480
to such and such and I know you do that

1799
01:47:48,480 --> 01:47:51,600
already but if it's on the form page

1800
01:47:51,600 --> 01:47:54,719
right there um then that helps people

1801
01:47:54,719 --> 01:47:56,639
understand you know Kate Tate's not

1802
01:47:56,639 --> 01:47:58,239
going to reply to this complaint about

1803
01:47:58,239 --> 01:47:59,920
the snow plowing at this time because

1804
01:47:59,920 --> 01:48:02,719
Kate is not in operations right but then

1805
01:48:02,719 --> 01:48:05,040
if it comes back on the second go. Now,

1806
01:48:05,040 --> 01:48:06,480
hopefully this doesn't cause frustration

1807
01:48:06,480 --> 01:48:07,840
because I I don't want there to be

1808
01:48:07,840 --> 01:48:10,880
frustration, but like um the CIO

1809
01:48:10,880 --> 01:48:11,760
mentioned, well, if people are like,

1810
01:48:11,760 --> 01:48:13,520
"Your policyy's stupid, Kate Tate.

1811
01:48:13,520 --> 01:48:15,040
Please do something about that." Well,

1812
01:48:15,040 --> 01:48:17,119
then that's in a different step and

1813
01:48:17,119 --> 01:48:19,600
that's also a different communication.

1814
01:48:19,600 --> 01:48:21,520
So, it might be worthwhile to somehow

1815
01:48:21,520 --> 01:48:23,920
kind of give just upfront give a little

1816
01:48:23,920 --> 01:48:26,080
bit of information about how operational

1817
01:48:26,080 --> 01:48:30,480
questions will be responded to.

1818
01:48:30,480 --> 01:48:33,280
>> Okay, I like that. But it still doesn't

1819
01:48:33,280 --> 01:48:36,480
I don't think address the issue of does

1820
01:48:36,480 --> 01:48:40,880
council see the response from staff if

1821
01:48:40,880 --> 01:48:42,719
it's an operational question does it?

1822
01:48:42,719 --> 01:48:44,000
Well, I think

1823
01:48:44,000 --> 01:48:46,560
>> let's refine let's talk about the

1824
01:48:46,560 --> 01:48:48,239
options because I think we don't have to

1825
01:48:48,239 --> 01:48:50,560
call it operational council. We could

1826
01:48:50,560 --> 01:48:52,320
say would you like

1827
01:48:52,320 --> 01:48:54,480
>> u would you like this to go to a council

1828
01:48:54,480 --> 01:48:57,679
meeting uh or would you like you know or

1829
01:48:57,679 --> 01:48:58,960
something like that. I think we can come

1830
01:48:58,960 --> 01:49:00,960
up with something that doesn't make the

1831
01:49:00,960 --> 01:49:03,280
person try to figure out where where it

1832
01:49:03,280 --> 01:49:08,639
should go. Um um um so I think if we do

1833
01:49:08,639 --> 01:49:12,159
that then I do agree like does council

1834
01:49:12,159 --> 01:49:15,440
want to see every time someone we send

1835
01:49:15,440 --> 01:49:20,159
somebody yeah it's our policy is 4 in or

1836
01:49:20,159 --> 01:49:23,520
no we yes we did come by and pick up

1837
01:49:23,520 --> 01:49:25,520
your garbage and you clearly didn't have

1838
01:49:25,520 --> 01:49:28,719
it out on on time or no our plow truck

1839
01:49:28,719 --> 01:49:31,440
did not go by your your house at that

1840
01:49:31,440 --> 01:49:35,840
time our our GPS. Our truck was nowhere

1841
01:49:35,840 --> 01:49:40,719
in the in the thing. Like, how deep in those things do you want to go?

1842
01:49:40,719 --> 01:49:43,119
>> Can I can I just ask a question? And I

1843
01:49:43,119 --> 01:49:44,880
think this question I it feels like

1844
01:49:44,880 --> 01:49:46,880
we're belaboring it a bit. However, I

1845
01:49:46,880 --> 01:49:50,719
think this is actually pretty

1846
01:49:50,719 --> 01:49:52,560
it's it's bigger than it than it looks

1847
01:49:52,560 --> 01:49:54,639
or could could be bigger than it looks

1848
01:49:54,639 --> 01:49:57,600
on two ways. Number one is let's say we

1849
01:49:57,600 --> 01:50:00,239
get everything. We just get it all. get

1850
01:50:00,239 --> 01:50:02,159
everything that's the public writes to

1851
01:50:02,159 --> 01:50:04,480
us and then and the response and it goes

1852
01:50:04,480 --> 01:50:07,040
into a database or folder that we

1853
01:50:07,040 --> 01:50:09,040
technically have that already. It's just

1854
01:50:09,040 --> 01:50:11,280
kind of our access to it. Yeah.

1855
01:50:11,280 --> 01:50:13,679
>> So let's say we do we give give council

1856
01:50:13,679 --> 01:50:16,400
access and then there's a layer on top

1857
01:50:16,400 --> 01:50:19,040
we already have basically is an AI layer

1858
01:50:19,040 --> 01:50:24,239
where you can just query it tell me and we just make it a practice as a

1859
01:50:24,239 --> 01:50:26,320
council that if you have any questions

1860
01:50:26,320 --> 01:50:28,880
you don't have to read everything you

1861
01:50:28,880 --> 01:50:31,920
can get summaries you can inquire

1862
01:50:31,920 --> 01:50:34,080
through the AI to pull out any detail

1863
01:50:34,080 --> 01:50:35,040
>> agent or something

1864
01:50:35,040 --> 01:50:37,520
>> some sort of agent can do that's not a

1865
01:50:37,520 --> 01:50:41,199
problem so so I think that's something

1866
01:50:41,199 --> 01:50:43,119
we should do. There's since there's

1867
01:50:43,119 --> 01:50:44,960
really no reason not to just make that

1868
01:50:44,960 --> 01:50:47,119
service available to council. And then

1869
01:50:47,119 --> 01:50:50,080
secondly, communicating to the public

1870
01:50:50,080 --> 01:50:53,679
that council has that capability I think

1871
01:50:53,679 --> 01:50:55,920
would really help because I think one of

1872
01:50:55,920 --> 01:50:59,199
the challenges that the public has with

1873
01:50:59,199 --> 01:51:01,920
local governments generally, but ours in

1874
01:51:01,920 --> 01:51:04,320
particular, is this sense of like I

1875
01:51:04,320 --> 01:51:06,480
can't get through this. the form is too

1876
01:51:06,480 --> 01:51:09,199
short or I don't feel like I'm getting

1877
01:51:09,199 --> 01:51:12,880
heard or whatever. But and if we had

1878
01:51:12,880 --> 01:51:15,760
that system, then someone like um

1879
01:51:15,760 --> 01:51:18,719
counselor Payne could just like pull up

1880
01:51:18,719 --> 01:51:20,560
everything related to culture or

1881
01:51:20,560 --> 01:51:22,639
housing, tell me all the correspondents

1882
01:51:22,639 --> 01:51:24,719
that we've had related to housing and

1883
01:51:24,719 --> 01:51:27,600
she can then come to the meeting pretty

1884
01:51:27,600 --> 01:51:30,159
prepared to pull out something that she

1885
01:51:30,159 --> 01:51:32,159
feels

1886
01:51:32,159 --> 01:51:33,360
>> come up with the solution and

1887
01:51:33,360 --> 01:51:34,800
everything. Yeah, I can come up with a

1888
01:51:34,800 --> 01:51:35,840
solution [laughter] and solve it. And

1889
01:51:35,840 --> 01:51:37,119
she doesn't even she can come up with a

1890
01:51:37,119 --> 01:51:39,119
solution. But that I I think if we've

1891
01:51:39,119 --> 01:51:40,880
got it all right now, that's probably

1892
01:51:40,880 --> 01:51:43,360
what we can just provide that capability

1893
01:51:43,360 --> 01:51:46,320
to council and let the public know on

1894
01:51:46,320 --> 01:51:51,760
the form that their um email or their

1895
01:51:51,760 --> 01:51:56,159
message is available to to council.

1896
01:51:56,159 --> 01:51:57,760
Um

1897
01:51:57,760 --> 01:52:00,159
if if if even need if they even need to

1898
01:52:00,159 --> 01:52:01,840
know that. I think some would appreciate

1899
01:52:01,840 --> 01:52:03,360
that. Otherwise, they're going to keep

1900
01:52:03,360 --> 01:52:05,280
hammering away to try to feel like I

1901
01:52:05,280 --> 01:52:07,040
need to get this to council. But if

1902
01:52:07,040 --> 01:52:07,760
they're told

1903
01:52:07,760 --> 01:52:09,199
>> well I mean it tells you right there

1904
01:52:09,199 --> 01:52:10,480
like you know when you read that online

1905
01:52:10,480 --> 01:52:12,239
submitt I'm just talking about just one

1906
01:52:12,239 --> 01:52:13,679
way that we get communication from the

1907
01:52:13,679 --> 01:52:15,599
public just about the online submittal

1908
01:52:15,599 --> 01:52:18,400
form and it tells you like when you send

1909
01:52:18,400 --> 01:52:20,800
that it it says there in the header if

1910
01:52:20,800 --> 01:52:22,320
you read them that this has been

1911
01:52:22,320 --> 01:52:24,719
received by council and you will get and

1912
01:52:24,719 --> 01:52:26,960
you will be receiving a response.

1913
01:52:26,960 --> 01:52:27,760
>> Right.

1914
01:52:27,760 --> 01:52:28,159
>> Yeah.

1915
01:52:28,159 --> 01:52:29,520
>> So it's already there. I don't know what

1916
01:52:29,520 --> 01:52:32,000
we would change. We could we could write

1917
01:52:32,000 --> 01:52:34,960
it nicer maybe or fluffier or

1918
01:52:34,960 --> 01:52:36,159
>> Yeah. [laughter] or nothing at all.

1919
01:52:36,159 --> 01:52:37,760
Maybe we've got it all. As long as

1920
01:52:37,760 --> 01:52:40,000
council does have the ability to both

1921
01:52:40,000 --> 01:52:44,239
see everything that comes in in a in a way that you don't have to kind of

1922
01:52:44,239 --> 01:52:45,760
scan through your emails every time. You

1923
01:52:45,760 --> 01:52:47,520
could just query it and you see the

1924
01:52:47,520 --> 01:52:48,159
response.

1925
01:52:48,159 --> 01:52:49,679
>> Yeah. I just wanted to see the response

1926
01:52:49,679 --> 01:52:52,159
to those those particular ones.

1927
01:52:52,159 --> 01:52:56,080
>> Yeah. Yes. So is that then sort of our

1928
01:52:56,080 --> 01:52:59,040
preferred method of communication then

1929
01:52:59,040 --> 01:53:00,639
is we're going to direct people through

1930
01:53:00,639 --> 01:53:02,800
this because there's a system that

1931
01:53:02,800 --> 01:53:05,360
manages this versus if you're going to

1932
01:53:05,360 --> 01:53:08,560
email individuals or everyone or because

1933
01:53:08,560 --> 01:53:10,639
we seem to be treating those as

1934
01:53:10,639 --> 01:53:13,199
different things. I choose to email all

1935
01:53:13,199 --> 01:53:14,239
you

1936
01:53:14,239 --> 01:53:18,080
>> um then you have access to the answer to

1937
01:53:18,080 --> 01:53:21,679
that or or not is I think some of the

1938
01:53:21,679 --> 01:53:23,360
where you have where we we need to have

1939
01:53:23,360 --> 01:53:25,840
some consistency because I don't know

1940
01:53:25,840 --> 01:53:28,000
necessarily the way you do it should

1941
01:53:28,000 --> 01:53:31,520
dictate sort of how we handle that.

1942
01:53:31,520 --> 01:53:32,719
Well, I don't know that you can control

1943
01:53:32,719 --> 01:53:33,280
email.

1944
01:53:33,280 --> 01:53:36,719
>> Currently, when we apply like sort of as

1945
01:53:36,719 --> 01:53:39,679
a practice, uh if a question comes in

1946
01:53:39,679 --> 01:53:41,520
from a counselor,

1947
01:53:41,520 --> 01:53:44,480
>> we as staff reply to [clears throat]

1948
01:53:44,480 --> 01:53:45,440
all of you, right?

1949
01:53:45,440 --> 01:53:46,639
>> If it comes into

1950
01:53:46,639 --> 01:53:49,440
>> if it's Yeah. So, I guess, you know, if

1951
01:53:49,440 --> 01:53:53,199
council has access to see the items and

1952
01:53:53,199 --> 01:53:55,280
a counselor or, you know, someone from

1953
01:53:55,280 --> 01:53:57,360
council or mayor sees something that

1954
01:53:57,360 --> 01:53:59,599
they'd like to see a response on,

1955
01:53:59,599 --> 01:54:02,400
perhaps it could be as easy as sending,

1956
01:54:02,400 --> 01:54:04,000
hey, I'd love to see the response to

1957
01:54:04,000 --> 01:54:06,320
this, right? And, you know, is that a

1958
01:54:06,320 --> 01:54:08,159
possibility that we do it more of as a

1959
01:54:08,159 --> 01:54:11,520
one-off than as a rule? Um because I can

1960
01:54:11,520 --> 01:54:14,800
tell you again, you know, uh 99% of the

1961
01:54:14,800 --> 01:54:16,639
time that I get a request from a

1962
01:54:16,639 --> 01:54:19,920
counselor, I will respond to you all

1963
01:54:19,920 --> 01:54:21,920
with the the answer once we figured it

1964
01:54:21,920 --> 01:54:24,480
out. Uh and it's because that counselor

1965
01:54:24,480 --> 01:54:25,679
took the time and said, you know, I'm

1966
01:54:25,679 --> 01:54:26,880
interested in this. What's going on or

1967
01:54:26,880 --> 01:54:28,320
whatever, right? Like what's the the

1968
01:54:28,320 --> 01:54:31,280
story? Similarly, if that inquiry comes

1969
01:54:31,280 --> 01:54:34,159
in, whether whatever format it comes in,

1970
01:54:34,159 --> 01:54:35,920
you know, as it comes in to be able to

1971
01:54:35,920 --> 01:54:38,400
send to staff that, you know, hey, I'm

1972
01:54:38,400 --> 01:54:39,679
really interested in the answer to this

1973
01:54:39,679 --> 01:54:41,599
and that'll just trigger us. We don't

1974
01:54:41,599 --> 01:54:43,360
provide an answer to just a single

1975
01:54:43,360 --> 01:54:44,880
counselor, right? We provide a tall of

1976
01:54:44,880 --> 01:54:46,320
counsel so everybody's on equal footing.

1977
01:54:46,320 --> 01:54:48,639
Everybody has the same knowledge. So, is

1978
01:54:48,639 --> 01:54:52,159
that what could that resolve? I don't I

1979
01:54:52,159 --> 01:54:53,360
don't think it has to be that

1980
01:54:53,360 --> 01:54:55,520
complicated. Like what I'm what I'm

1981
01:54:55,520 --> 01:54:59,280
imagining is if the the correspondence

1982
01:54:59,280 --> 01:55:01,520
and the replies are going into some

1983
01:55:01,520 --> 01:55:03,679
repository somewhere

1984
01:55:03,679 --> 01:55:06,639
>> then AI can do anything we want. We

1985
01:55:06,639 --> 01:55:08,320
could say just as a counselor I could

1986
01:55:08,320 --> 01:55:10,639
say give me a weekly summary of it. give

1987
01:55:10,639 --> 01:55:12,800
me a weekly summary on on housing issues

1988
01:55:12,800 --> 01:55:14,000
or give me a weekly summary on

1989
01:55:14,000 --> 01:55:16,239
everything and break it down and then I

1990
01:55:16,239 --> 01:55:18,000
can query it to say, "Oh, I'm interested

1991
01:55:18,000 --> 01:55:20,880
in did they ever send an email before

1992
01:55:20,880 --> 01:55:22,719
and what did council or what did staff

1993
01:55:22,719 --> 01:55:24,800
reply to?" Do you know what I mean? Like

1994
01:55:24,800 --> 01:55:27,199
>> and I I hear that. I think that there's,

1995
01:55:27,199 --> 01:55:28,880
you know, and and we might get there.

1996
01:55:28,880 --> 01:55:30,400
There's a fair amount of work on the

1997
01:55:30,400 --> 01:55:32,719
back end because that might go to any

1998
01:55:32,719 --> 01:55:34,880
number of staff to respond to. And I

1999
01:55:34,880 --> 01:55:36,400
guess what we'd have to be doing on the

2000
01:55:36,400 --> 01:55:38,159
staff side is saving this into a

2001
01:55:38,159 --> 01:55:40,320
repository, dumping it there for then AI

2002
01:55:40,320 --> 01:55:42,239
to be able to glean the information.

2003
01:55:42,239 --> 01:55:45,760
>> But my my premise going back was that

2004
01:55:45,760 --> 01:55:48,159
we're kind of doing that already in that

2005
01:55:48,159 --> 01:55:50,159
if we were going to build a package to

2006
01:55:50,159 --> 01:55:52,560
bring to offer to council,

2007
01:55:52,560 --> 01:55:53,840
>> you're you're doing that work.

2008
01:55:53,840 --> 01:55:56,080
>> So why don't we talk about the

2009
01:55:56,080 --> 01:55:58,239
principles of what you know, let's we

2010
01:55:58,239 --> 01:56:01,280
can look at the tools. So the principle

2011
01:56:01,280 --> 01:56:03,840
what is you know Sarah said there are

2012
01:56:03,840 --> 01:56:06,320
some things that are clearly operational

2013
01:56:06,320 --> 01:56:09,599
that we could just respond to and keep

2014
01:56:09,599 --> 01:56:11,360
council out of it. You don't need to be

2015
01:56:11,360 --> 01:56:13,840
part of that. Um and there's things that

2016
01:56:13,840 --> 01:56:15,920
are clearly council that are policy

2017
01:56:15,920 --> 01:56:18,400
decisions. So that's one way we could do

2018
01:56:18,400 --> 01:56:22,000
it. um the mayor is you know suggested

2019
01:56:22,000 --> 01:56:26,159
hey at least on the council submitt I'd

2020
01:56:26,159 --> 01:56:27,920
be interested in even if it's

2021
01:56:27,920 --> 01:56:30,480
operational to hear that answer so I

2022
01:56:30,480 --> 01:56:32,480
think that's one principle that we need

2023
01:56:32,480 --> 01:56:36,000
to understand so if if you do then we

2024
01:56:36,000 --> 01:56:38,320
can decide you know it's a tool such as

2025
01:56:38,320 --> 01:56:41,760
you suggested a way to make that more

2026
01:56:41,760 --> 01:56:45,920
effective and efficient um so so I think

2027
01:56:45,920 --> 01:56:48,719
that what you want to see is the

2028
01:56:48,719 --> 01:56:51,360
beginning of of it all.

2029
01:56:51,360 --> 01:56:56,159
>> I mean, and I think it's a

2030
01:56:56,159 --> 01:56:58,239
there's some good ideas about the house.

2031
01:56:58,239 --> 01:57:00,560
Like there's some good the principle for

2032
01:57:00,560 --> 01:57:02,159
me

2033
01:57:02,159 --> 01:57:05,440
is we can improve the online submittable

2034
01:57:05,440 --> 01:57:08,880
form. Uh I like the idea of checking a

2035
01:57:08,880 --> 01:57:10,800
box saying I'd like my correspondence

2036
01:57:10,800 --> 01:57:14,960
included in an upcoming public meeting.

2037
01:57:14,960 --> 01:57:17,599
Uh, and so it's then treated as a letter

2038
01:57:17,599 --> 01:57:20,639
that's been signed. And I would add an

2039
01:57:20,639 --> 01:57:23,440
attach file opportunity right after that

2040
01:57:23,440 --> 01:57:26,159
box that's not required. The box is

2041
01:57:26,159 --> 01:57:27,760
something that you drop down and get to

2042
01:57:27,760 --> 01:57:29,920
select and say yay or nay just to make

2043
01:57:29,920 --> 01:57:32,239
it explicit. I'm treating this like

2044
01:57:32,239 --> 01:57:34,480
correspondence. I want this to be a

2045
01:57:34,480 --> 01:57:36,480
political statement I'm making. I want

2046
01:57:36,480 --> 01:57:38,880
this to be you should shift policy. And

2047
01:57:38,880 --> 01:57:40,560
that turns it into correspondence. We

2048
01:57:40,560 --> 01:57:42,400
treat like correspondence. and you add

2049
01:57:42,400 --> 01:57:44,400
the attachment, it maybe induces you to

2050
01:57:44,400 --> 01:57:46,000
write down a word doc, which sometimes

2051
01:57:46,000 --> 01:57:47,360
when you're expressing those things

2052
01:57:47,360 --> 01:57:49,920
versus a box, you still get the box, but

2053
01:57:49,920 --> 01:57:51,920
the attach file B is like your

2054
01:57:51,920 --> 01:57:53,440
well-refined version of what you're

2055
01:57:53,440 --> 01:57:56,000
trying to say. And that might spawn some

2056
01:57:56,000 --> 01:57:57,199
people [clears throat] to do that letter

2057
01:57:57,199 --> 01:57:58,719
instead of just what they put in the

2058
01:57:58,719 --> 01:58:01,119
box, which would be an upgrade. And if

2059
01:58:01,119 --> 01:58:04,000
they don't, just like email, right? It's

2060
01:58:04,000 --> 01:58:05,760
a request. You now know there's a

2061
01:58:05,760 --> 01:58:08,000
problem over on in Fair View for a bin

2062
01:58:08,000 --> 01:58:09,840
to be picked up. Staff are by there.

2063
01:58:09,840 --> 01:58:11,520
They actually already picked it up. And

2064
01:58:11,520 --> 01:58:14,400
if we're curious, uh, we will reach out

2065
01:58:14,400 --> 01:58:15,360
and say, "Hey, what do you know about

2066
01:58:15,360 --> 01:58:16,719
that?" And if one of us is curious,

2067
01:58:16,719 --> 01:58:18,960
that's usually an indicative of staff

2068
01:58:18,960 --> 01:58:20,639
sending something back out to everybody

2069
01:58:20,639 --> 01:58:22,639
just to close the loop. I'm okay with

2070
01:58:22,639 --> 01:58:25,360
how that's all been running. But I do

2071
01:58:25,360 --> 01:58:27,360
think Kate's point on just a little bit

2072
01:58:27,360 --> 01:58:29,280
more on the form to say you you are

2073
01:58:29,280 --> 01:58:30,880
turning this into a correspondence by

2074
01:58:30,880 --> 01:58:32,639
doing these additional actions.

2075
01:58:32,639 --> 01:58:34,239
Otherwise, it's just staff's going to be

2076
01:58:34,239 --> 01:58:36,159
in this little pieces attached around

2077
01:58:36,159 --> 01:58:38,480
here. Well, I've already told you it's

2078
01:58:38,480 --> 01:58:41,840
an operational kind of 311 request which

2079
01:58:41,840 --> 01:58:43,920
we don't have.

2080
01:58:43,920 --> 01:58:46,560
And one day we'll have a service work

2081
01:58:46,560 --> 01:58:48,320
order system and we'll get some sort of

2082
01:58:48,320 --> 01:58:50,560
report that tells us requests in

2083
01:58:50,560 --> 01:58:53,840
requests out by department and success

2084
01:58:53,840 --> 01:58:56,080
>> rates there, but we don't have that yet.

2085
01:58:56,080 --> 01:58:57,520
So

2086
01:58:57,520 --> 01:59:00,639
>> I'd wait for that system. Are

2087
01:59:00,639 --> 01:59:04,000
>> those online submittal things? I guess

2088
01:59:04,000 --> 01:59:06,800
my only question would be

2089
01:59:06,800 --> 01:59:09,520
Some of those are like very clearly

2090
01:59:09,520 --> 01:59:11,679
operational questions and have nothing

2091
01:59:11,679 --> 01:59:14,880
to do with anything else. It's just like

2092
01:59:14,880 --> 01:59:16,400
>> you didn't pick up my garbage.

2093
01:59:16,400 --> 01:59:20,000
>> Yeah. And so because I'm pissed about my

2094
01:59:20,000 --> 01:59:22,880
garbage or how much snow is in my lane

2095
01:59:22,880 --> 01:59:26,239
or whatever, I might tick that box

2096
01:59:26,239 --> 01:59:28,880
because when I'm upset, I want everybody

2097
01:59:28,880 --> 01:59:31,119
to know about it. doesn't mean that it

2098
01:59:31,119 --> 01:59:34,480
necessarily belongs

2099
01:59:34,480 --> 01:59:36,000
in in their

2100
01:59:36,000 --> 01:59:36,719
>> response.

2101
01:59:36,719 --> 01:59:38,880
>> Yeah.

2102
01:59:38,880 --> 01:59:40,400
>> Push the button. I mean, we just push

2103
01:59:40,400 --> 01:59:41,119
that button.

2104
01:59:41,119 --> 01:59:42,639
>> They get to they get to say

2105
01:59:42,639 --> 01:59:43,599
>> they get to decide

2106
01:59:43,599 --> 01:59:44,159
>> that it's a letter.

2107
01:59:44,159 --> 01:59:45,280
>> The sender gets to decide

2108
01:59:45,280 --> 01:59:47,360
>> and then we just get to decide to

2109
01:59:47,360 --> 01:59:48,400
>> Well, then it just goes in

2110
01:59:48,400 --> 01:59:49,520
correspondence. So, you're going to read

2111
01:59:49,520 --> 01:59:50,400
it when you get the

2112
01:59:50,400 --> 01:59:52,320
>> We do that. We have people that'll come

2113
01:59:52,320 --> 01:59:53,520
in and Yeah.

2114
01:59:53,520 --> 01:59:53,920
>> Yeah.

2115
01:59:53,920 --> 01:59:55,360
>> Write a letter on a piece.

2116
01:59:55,360 --> 01:59:57,599
>> Provide a letter and Yeah. that it could

2117
01:59:57,599 --> 01:59:59,440
have it goes in the correspondence

2118
01:59:59,440 --> 01:59:59,760
package.

2119
01:59:59,760 --> 02:00:00,719
>> Yeah, it goes in the correspondence

2120
02:00:00,719 --> 02:00:01,920
package for the cow.

2121
02:00:01,920 --> 02:00:05,199
>> Okay, fine. [snorts]

2122
02:00:05,199 --> 02:00:07,440
>> Okay, so I'm going to move along to the

2123
02:00:07,440 --> 02:00:09,679
action item listing, everyone's favorite

2124
02:00:09,679 --> 02:00:12,159
thing.

2125
02:00:12,159 --> 02:00:16,159
Um, so you adopted a new action item

2126
02:00:16,159 --> 02:00:19,199
listing policy on February 3rd and the

2127
02:00:19,199 --> 02:00:21,520
purpose of the policy was to help manage

2128
02:00:21,520 --> 02:00:23,679
staff workload

2129
02:00:23,679 --> 02:00:25,440
um and to provide a structured way to

2130
02:00:25,440 --> 02:00:27,679
track ideas or matters that arise from

2131
02:00:27,679 --> 02:00:30,639
council. Um, a key point is that the

2132
02:00:30,639 --> 02:00:33,280
action item listing does not on its own

2133
02:00:33,280 --> 02:00:35,920
constitute direction to staff. Staff

2134
02:00:35,920 --> 02:00:37,280
direction still needs to come from

2135
02:00:37,280 --> 02:00:39,119
council as a body through a formal

2136
02:00:39,119 --> 02:00:42,310
resolution.

2137
02:00:42,320 --> 02:00:45,040
Um items that do not receive a

2138
02:00:45,040 --> 02:00:47,520
resolution do are not added to the

2139
02:00:47,520 --> 02:00:50,159
action item listing.

2140
02:00:50,159 --> 02:00:53,119
Um the policy is intended to create a

2141
02:00:53,119 --> 02:00:55,360
kind of parking lot for council ideas.

2142
02:00:55,360 --> 02:00:57,280
It allows council to identify matters

2143
02:00:57,280 --> 02:00:58,960
that may be considered in the future

2144
02:00:58,960 --> 02:01:01,199
without immediately redirecting staff

2145
02:01:01,199 --> 02:01:04,159
resources or work plans. The policy also

2146
02:01:04,159 --> 02:01:06,080
reinforces that staff resources should

2147
02:01:06,080 --> 02:01:08,080
be directed to matters formally endorsed

2148
02:01:08,080 --> 02:01:11,199
by councils during quarterly or periodic

2149
02:01:11,199 --> 02:01:15,040
reviews. Council will take a look at the

2150
02:01:15,040 --> 02:01:17,679
um action item listing and decide

2151
02:01:17,679 --> 02:01:19,679
whether an item should move forward or

2152
02:01:19,679 --> 02:01:22,320
not and where it goes and how we address

2153
02:01:22,320 --> 02:01:26,000
it. Um

2154
02:01:26,000 --> 02:01:31,440
so um we need to determine we need to

2155
02:01:31,440 --> 02:01:33,679
clarify the scope and whether the item

2156
02:01:33,679 --> 02:01:35,920
should be removed.

2157
02:01:35,920 --> 02:01:38,960
Um and we need to decide whether

2158
02:01:38,960 --> 02:01:40,960
individual requests for information can

2159
02:01:40,960 --> 02:01:44,239
still be made through the CAO which

2160
02:01:44,239 --> 02:01:47,040
I don't know. I'm thinking yeah. Uh the

2161
02:01:47,040 --> 02:01:48,880
action item listing is intended to deal

2162
02:01:48,880 --> 02:01:50,560
with council generated matters that

2163
02:01:50,560 --> 02:01:52,880
require tracking, formal consideration

2164
02:01:52,880 --> 02:01:56,480
or future direction. So

2165
02:01:56,480 --> 02:02:01,040
um I need to know from you council um

2166
02:02:01,040 --> 02:02:04,239
are you satisfied with the action item

2167
02:02:04,239 --> 02:02:08,560
listing policy as it is right now or do

2168
02:02:08,560 --> 02:02:09,920
you want would you like to see changes

2169
02:02:09,920 --> 02:02:11,599
to it?

2170
02:02:11,599 --> 02:02:13,920
>> I like it.

2171
02:02:13,920 --> 02:02:16,960
>> So formal resolution

2172
02:02:16,960 --> 02:02:21,599
if if on a topic or a subject it goes to

2173
02:02:21,599 --> 02:02:25,599
um a quarterly or budget meeting. Yeah,

2174
02:02:25,599 --> 02:02:27,679
I think maybe [clears throat] some of

2175
02:02:27,679 --> 02:02:30,400
the

2176
02:02:30,400 --> 02:02:32,639
uh some of the additional work we can do

2177
02:02:32,639 --> 02:02:36,560
is is just making sure we have time to

2178
02:02:36,560 --> 02:02:41,840
talk about those things and say you know you know councelor Panero said

2179
02:02:41,840 --> 02:02:44,000
sometimes things become sort of hot

2180
02:02:44,000 --> 02:02:46,560
items and then they go well actually you

2181
02:02:46,560 --> 02:02:48,400
know the world didn't end so we don't

2182
02:02:48,400 --> 02:02:50,800
really need to change the world so maybe

2183
02:02:50,800 --> 02:02:52,880
we don't need to spend a bunch of staff

2184
02:02:52,880 --> 02:02:54,639
time on this so maybe we'll just build

2185
02:02:54,639 --> 02:02:57,679
and you know a six-month review or there

2186
02:02:57,679 --> 02:03:00,400
some of these things that are just not

2187
02:03:00,400 --> 02:03:02,400
worth spending time. We're not really

2188
02:03:02,400 --> 02:03:04,239
going to take it to strategic priorities

2189
02:03:04,239 --> 02:03:06,400
or we're not really going to uh put it

2190
02:03:06,400 --> 02:03:08,639
on a staff's work work plan or whatever.

2191
02:03:08,639 --> 02:03:11,040
Let's have a second sober thought a

2192
02:03:11,040 --> 02:03:13,360
little bit later or this one is actually

2193
02:03:13,360 --> 02:03:14,960
we're hearing more and more about this.

2194
02:03:14,960 --> 02:03:17,199
We need to actually get it on someone's

2195
02:03:17,199 --> 02:03:19,280
work plan and deal with it. So I think

2196
02:03:19,280 --> 02:03:21,840
if we just build in a

2197
02:03:21,840 --> 02:03:25,040
>> I know but we put it on the agenda and

2198
02:03:25,040 --> 02:03:28,400
it it garers about five minutes of it's

2199
02:03:28,400 --> 02:03:31,040
at the end of the day and and a long

2200
02:03:31,040 --> 02:03:33,360
meeting and it garers you know five

2201
02:03:33,360 --> 02:03:36,000
minutes of let's just move on. So I

2202
02:03:36,000 --> 02:03:38,639
think if we just build in some

2203
02:03:38,639 --> 02:03:41,360
>> I have a question in terms of Yes. So I

2204
02:03:41,360 --> 02:03:43,599
mean we you need to I mean you have to

2205
02:03:43,599 --> 02:03:45,040
review the parking lot. There has to be

2206
02:03:45,040 --> 02:03:46,560
enough time for it.

2207
02:03:46,560 --> 02:03:48,639
Um I'm looking at the proposed best

2208
02:03:48,639 --> 02:03:50,159
practice and and it says about doing it

2209
02:03:50,159 --> 02:03:51,760
on a regular and I don't really

2210
02:03:51,760 --> 02:03:53,520
particularly care which meeting is but

2211
02:03:53,520 --> 02:03:56,320
my question is more to um Mr. Jury and

2212
02:03:56,320 --> 02:04:01,199
that is do we do the quarterly

2213
02:04:01,199 --> 02:04:03,119
updates at a regular meeting or are

2214
02:04:03,119 --> 02:04:05,599
those usually at a cow?

2215
02:04:05,599 --> 02:04:08,880
I mean, it's hard with the Q2 because,

2216
02:04:08,880 --> 02:04:10,560
you know, timing wise, I have to wait

2217
02:04:10,560 --> 02:04:12,159
till everything kind of comes in and

2218
02:04:12,159 --> 02:04:13,679
then I look at it and I say we only have

2219
02:04:13,679 --> 02:04:15,679
one meeting in August. So, it's a bit

2220
02:04:15,679 --> 02:04:16,400
challenging, but

2221
02:04:16,400 --> 02:04:18,560
>> Q2 is on the regular meeting.

2222
02:04:18,560 --> 02:04:19,119
>> Yeah.

2223
02:04:19,119 --> 02:04:20,000
>> For tonight.

2224
02:04:20,000 --> 02:04:21,360
>> Yeah. It's on this agenda,

2225
02:04:21,360 --> 02:04:23,040
>> but you know, if if there's preference

2226
02:04:23,040 --> 02:04:25,599
to ensure that it's in a cow for the Q3

2227
02:04:25,599 --> 02:04:26,000
that

2228
02:04:26,000 --> 02:04:27,199
>> Yeah. I don't know. I was just I'm just

2229
02:04:27,199 --> 02:04:28,320
looking at this know in terms of the

2230
02:04:28,320 --> 02:04:30,639
fact I just was thinking um was there

2231
02:04:30,639 --> 02:04:33,280
did it make any sense to try to line up

2232
02:04:33,280 --> 02:04:37,599
>> the doing a quarterly financial update

2233
02:04:37,599 --> 02:04:40,800
and then be looking at the action list

2234
02:04:40,800 --> 02:04:42,480
thinking about what the strategic plan

2235
02:04:42,480 --> 02:04:45,119
is so that it almost becomes like a

2236
02:04:45,119 --> 02:04:47,840
again a a conversation

2237
02:04:47,840 --> 02:04:49,679
around like so I'm just trying to figure

2238
02:04:49,679 --> 02:04:51,840
out does does that does the action list

2239
02:04:51,840 --> 02:04:53,760
have to be in a regular or when we

2240
02:04:53,760 --> 02:04:55,440
normally hear this is in the cow. So

2241
02:04:55,440 --> 02:04:57,199
again that we would say on those means

2242
02:04:57,199 --> 02:04:59,280
we see those two things together so that

2243
02:04:59,280 --> 02:05:06,400
we know that X is on the action list and we're hearing what the finances are

2244
02:05:06,400 --> 02:05:10,159
here and we've got staff in the room and

2245
02:05:10,159 --> 02:05:13,440
are is this can we now action this for

2246
02:05:13,440 --> 02:05:16,320
either one we've got room in somebody's

2247
02:05:16,320 --> 02:05:20,320
work plan or two we just won the lottery

2248
02:05:20,320 --> 02:05:25,040
and now can afford to do the work Like

2249
02:05:25,040 --> 02:05:26,880
it would there be any not that we're

2250
02:05:26,880 --> 02:05:29,599
going to mind meld them together but to

2251
02:05:29,599 --> 02:05:31,679
of being able to hear what the financial

2252
02:05:31,679 --> 02:05:35,280
position of the city is and then to hear

2253
02:05:35,280 --> 02:05:39,280
where we are on the the action list like

2254
02:05:39,280 --> 02:05:42,159
to sort of hear those at the same kind

2255
02:05:42,159 --> 02:05:44,560
of time or have had that opportunity to

2256
02:05:44,560 --> 02:05:47,840
have reviewed the the math and then

2257
02:05:47,840 --> 02:05:50,000
looked at the wish list. Like I'm just

2258
02:05:50,000 --> 02:05:52,560
thinking about could they be um looked

2259
02:05:52,560 --> 02:05:54,560
at as potentially being together in

2260
02:05:54,560 --> 02:05:59,679
terms of when quarterly we review them

2261
02:05:59,679 --> 02:06:01,440
>> and maybe we just [clears throat]

2262
02:06:01,440 --> 02:06:04,480
dedicate a cow meeting more specifically

2263
02:06:04,480 --> 02:06:04,800
to

2264
02:06:04,800 --> 02:06:08,320
>> and then we know that we're going to spend like at least 90

2265
02:06:08,320 --> 02:06:09,520
minutes and those are going to like

2266
02:06:09,520 --> 02:06:11,119
>> workshop. Yeah.

2267
02:06:11,119 --> 02:06:12,320
>> Yeah. Like that's sort of like the

2268
02:06:12,320 --> 02:06:14,880
workshop on on those days and that and

2269
02:06:14,880 --> 02:06:17,199
we do it that way because you know

2270
02:06:17,199 --> 02:06:18,800
sometimes it's like we have a light

2271
02:06:18,800 --> 02:06:20,420
meeting and we we're all full

2272
02:06:20,420 --> 02:06:22,800
[clears throat] of cake and goodness and

2273
02:06:22,800 --> 02:06:24,080
we're thinking actionless. Oh yeah,

2274
02:06:24,080 --> 02:06:25,360
these are all good actions. Let's try to

2275
02:06:25,360 --> 02:06:26,560
do something with them. But you know

2276
02:06:26,560 --> 02:06:27,840
what's the financial implication

2277
02:06:27,840 --> 02:06:29,119
sometimes of some of the things on the

2278
02:06:29,119 --> 02:06:31,119
action list? But just to me it just it

2279
02:06:31,119 --> 02:06:33,040
kind of makes it into a bundle and

2280
02:06:33,040 --> 02:06:34,800
that's that's a thing that you do that

2281
02:06:34,800 --> 02:06:36,239
night to make sure that you have the

2282
02:06:36,239 --> 02:06:38,560
discussion time. Mhm.

2283
02:06:38,560 --> 02:06:40,639
>> Well, and I think the other piece we can

2284
02:06:40,639 --> 02:06:43,760
roll into that is is that strategic

2285
02:06:43,760 --> 02:06:45,440
priority update. Yeah.

2286
02:06:45,440 --> 02:06:47,760
>> You know, we went over with the mayor

2287
02:06:47,760 --> 02:06:51,840
today on um we meet every month or so

2288
02:06:51,840 --> 02:06:54,079
and we went over sort of our what we

2289
02:06:54,079 --> 02:06:55,760
call our

2290
02:06:55,760 --> 02:06:59,199
>> uh sort of major projects list and and

2291
02:06:59,199 --> 02:07:01,199
we can sort of build that in and you

2292
02:07:01,199 --> 02:07:03,280
know here's here's sort of the bigger

2293
02:07:03,280 --> 02:07:04,960
picture of what's going on. here's where

2294
02:07:04,960 --> 02:07:06,639
we're spending our time and you know

2295
02:07:06,639 --> 02:07:08,960
where does some of these new ideas fit

2296
02:07:08,960 --> 02:07:11,280
in with sort of what's on the plate. So

2297
02:07:11,280 --> 02:07:15,280
you get that fuller picture of of where

2298
02:07:15,280 --> 02:07:17,920
we are financially where we're on our

2299
02:07:17,920 --> 02:07:20,400
you know our strategic priorities or you

2300
02:07:20,400 --> 02:07:23,280
know our our major projects and here are

2301
02:07:23,280 --> 02:07:24,639
some of the new things that people want

2302
02:07:24,639 --> 02:07:28,480
us to sort of deal with.

2303
02:07:28,480 --> 02:07:29,599
Counc,

2304
02:07:29,599 --> 02:07:31,119
>> I don't know if this is the same thing

2305
02:07:31,119 --> 02:07:33,520
you're saying or a separate thing I I'm

2306
02:07:33,520 --> 02:07:35,840
saying. Uh, but to me, I look at the

2307
02:07:35,840 --> 02:07:37,760
action report, which is a direction to

2308
02:07:37,760 --> 02:07:40,639
Kevin, and I would pull that particular

2309
02:07:40,639 --> 02:07:42,639
report into the city manager report

2310
02:07:42,639 --> 02:07:44,960
section of the agenda, and we would

2311
02:07:44,960 --> 02:07:48,239
provide his typical city managers uh

2312
02:07:48,239 --> 02:07:50,079
additionals that you write down. I'm not

2313
02:07:50,079 --> 02:07:51,440
asking for a report, but then this

2314
02:07:51,440 --> 02:07:53,040
report also becomes the basis of that

2315
02:07:53,040 --> 02:07:55,040
conversation, which we would then budget

2316
02:07:55,040 --> 02:07:56,159
more time for.

2317
02:07:56,159 --> 02:07:59,760
>> Yeah. Um, and it lives there because

2318
02:07:59,760 --> 02:08:01,360
it's our direction and where they are.

2319
02:08:01,360 --> 02:08:02,960
And sometimes there'll be things we want

2320
02:08:02,960 --> 02:08:04,320
to bring up because we've seen it over

2321
02:08:04,320 --> 02:08:06,480
and over and other times stuff's changed

2322
02:08:06,480 --> 02:08:08,159
and it becomes the basis for you to

2323
02:08:08,159 --> 02:08:10,639
reflect back what's changed, what's

2324
02:08:10,639 --> 02:08:12,480
coming off, why things are finished,

2325
02:08:12,480 --> 02:08:14,320
what new things were added. because I

2326
02:08:14,320 --> 02:08:16,480
think that you know while we know that

2327
02:08:16,480 --> 02:08:18,880
the city has work plans spread across

2328
02:08:18,880 --> 02:08:20,880
the board that when you're doing the

2329
02:08:20,880 --> 02:08:24,159
when staff is doing the work plan for um

2330
02:08:24,159 --> 02:08:25,760
city council in terms it's not like we

2331
02:08:25,760 --> 02:08:28,960
don't know when our meetings are and

2332
02:08:28,960 --> 02:08:32,480
that we that on that calendar you can

2333
02:08:32,480 --> 02:08:36,480
schedule um this is this is what happens

2334
02:08:36,480 --> 02:08:39,840
on four times a year right like and I

2335
02:08:39,840 --> 02:08:41,360
think it pulls it together and then we

2336
02:08:41,360 --> 02:08:43,360
don't scramble as much sometimes as when

2337
02:08:43,360 --> 02:08:46,079
are trying to figure out how everything

2338
02:08:46,079 --> 02:08:52,800
relates um together. And they could be a very informative um cow

2339
02:08:52,800 --> 02:08:55,119
meeting where there's just more freedom

2340
02:08:55,119 --> 02:08:58,800
of discussion without looking for

2341
02:08:58,800 --> 02:09:01,119
motions and and whatever.

2342
02:09:01,119 --> 02:09:03,599
>> Well, and one of the big things right

2343
02:09:03,599 --> 02:09:07,440
now is just just that consistency um

2344
02:09:07,440 --> 02:09:09,679
right finding spaces in our agenda. And

2345
02:09:09,679 --> 02:09:11,599
it's also just

2346
02:09:11,599 --> 02:09:13,520
we'll be somewhat subjective because at

2347
02:09:13,520 --> 02:09:15,520
the other side of October a different

2348
02:09:15,520 --> 02:09:18,079
group of people might want to so with

2349
02:09:18,079 --> 02:09:19,679
some hesitation. So let's just keep

2350
02:09:19,679 --> 02:09:20,960
being consistent in getting the report

2351
02:09:20,960 --> 02:09:21,599
out

2352
02:09:21,599 --> 02:09:23,280
>> getting those updates. We'll find that

2353
02:09:23,280 --> 02:09:25,280
space to have a better conversation and

2354
02:09:25,280 --> 02:09:26,719
another group might want to do something

2355
02:09:26,719 --> 02:09:27,119
different.

2356
02:09:27,119 --> 02:09:28,000
>> Yeah.

2357
02:09:28,000 --> 02:09:30,239
>> But it's just an idea that it's an idea

2358
02:09:30,239 --> 02:09:31,760
now that they can see in the minutes or

2359
02:09:31,760 --> 02:09:33,199
when they review this council meeting

2360
02:09:33,199 --> 02:09:34,719
that that you know

2361
02:09:34,719 --> 02:09:36,480
>> we did the first one tonight. We've got

2362
02:09:36,480 --> 02:09:38,960
the quarterly report and the

2363
02:09:38,960 --> 02:09:41,119
>> and we're doing action items. [laughter]

2364
02:09:41,119 --> 02:09:42,960
>> So, the last thing I want to go over

2365
02:09:42,960 --> 02:09:44,719
really quick and I'll take one minute to

2366
02:09:44,719 --> 02:09:46,560
do it is the difference between um a

2367
02:09:46,560 --> 02:09:49,520
notice of motion and the action item

2368
02:09:49,520 --> 02:09:51,119
>> twisting. So, is that okay with

2369
02:09:51,119 --> 02:09:52,000
everyone?

2370
02:09:52,000 --> 02:09:54,079
>> Um

2371
02:09:54,079 --> 02:09:56,800
so, a notice of motion is a mechanism

2372
02:09:56,800 --> 02:09:58,560
for a counselor to formally introduce

2373
02:09:58,560 --> 02:10:01,360
new council business. It requires

2374
02:10:01,360 --> 02:10:04,000
advanced written notice 10 days and

2375
02:10:04,000 --> 02:10:06,719
includes a proposed resolution. It is

2376
02:10:06,719 --> 02:10:08,560
designed to lead council towards

2377
02:10:08,560 --> 02:10:10,239
consideration

2378
02:10:10,239 --> 02:10:12,159
um considering the motion. An action

2379
02:10:12,159 --> 02:10:14,239
item is different. It is a mechanism for

2380
02:10:14,239 --> 02:10:16,159
council to capture and track matters for

2381
02:10:16,159 --> 02:10:19,840
possible future work. Um any an idea may

2382
02:10:19,840 --> 02:10:21,280
arise during a council meeting and

2383
02:10:21,280 --> 02:10:23,280
council may resolve to place that idea

2384
02:10:23,280 --> 02:10:26,480
on the action item listing. Um, however,

2385
02:10:26,480 --> 02:10:28,400
placing an item on the list does not

2386
02:10:28,400 --> 02:10:30,560
necessarily mean council is immediately

2387
02:10:30,560 --> 02:10:35,280
considering the full matter.

2388
02:10:35,280 --> 02:10:37,679
Okay. Um, the distinction is important

2389
02:10:37,679 --> 02:10:39,840
because a notice of motion primarily

2390
02:10:39,840 --> 02:10:41,840
governs council procedure while the

2391
02:10:41,840 --> 02:10:44,880
action item listing is primarily about

2392
02:10:44,880 --> 02:10:47,360
work planning, tracking, and protecting

2393
02:10:47,360 --> 02:10:50,239
staff resources.

2394
02:10:50,239 --> 02:10:53,760
Um so in practical terms a notice of

2395
02:10:53,760 --> 02:10:55,520
motion is a formal pathway to introduce

2396
02:10:55,520 --> 02:10:57,920
business for debate and decision and an

2397
02:10:57,920 --> 02:11:02,719
action item u matter is a tracking of

2398
02:11:02,719 --> 02:11:05,440
and a planning tool. It helps um council

2399
02:11:05,440 --> 02:11:07,440
identify matters it may want to revisit

2400
02:11:07,440 --> 02:11:09,199
while allowing staff to understand what

2401
02:11:09,199 --> 02:11:10,880
has been formally endorsed and what

2402
02:11:10,880 --> 02:11:12,800
remains for possible future

2403
02:11:12,800 --> 02:11:14,960
consideration.

2404
02:11:14,960 --> 02:11:18,390
That's it.

2405
02:11:18,400 --> 02:11:20,960
questions.

2406
02:11:20,960 --> 02:11:23,440
>> I have actually one. Sorry,

2407
02:11:23,440 --> 02:11:25,280
>> it's going back a bit because I thought

2408
02:11:25,280 --> 02:11:26,560
we were going to finish and then ask

2409
02:11:26,560 --> 02:11:28,079
questions, but

2410
02:11:28,079 --> 02:11:31,199
>> just be fast. What's the definition of

2411
02:11:31,199 --> 02:11:33,280
repetitive

2412
02:11:33,280 --> 02:11:36,560
uh letters that aren't included? And cuz

2413
02:11:36,560 --> 02:11:39,199
I just I see some of the like like for

2414
02:11:39,199 --> 02:11:42,560
example like a like a big thing that

2415
02:11:42,560 --> 02:11:45,360
everybody's very mobilized about

2416
02:11:45,360 --> 02:11:47,119
oftentimes it will turn into a form

2417
02:11:47,119 --> 02:11:50,000
letter and we'll get like 700 of them.

2418
02:11:50,000 --> 02:11:52,719
>> Is that what you're talking about or

2419
02:11:52,719 --> 02:11:53,679
not?

2420
02:11:53,679 --> 02:11:54,079
>> Yes.

2421
02:11:54,079 --> 02:11:57,679
>> That or so there's that is one topic one

2422
02:11:57,679 --> 02:12:00,320
kind of repetitive letter. So, form

2423
02:12:00,320 --> 02:12:04,960
letter or um somebody an individual will

2424
02:12:04,960 --> 02:12:07,360
keep on and they often do this um keep

2425
02:12:07,360 --> 02:12:10,000
on sending in correspondence to

2426
02:12:10,000 --> 02:12:12,079
different staff members

2427
02:12:12,079 --> 02:12:12,960
>> about the same

2428
02:12:12,960 --> 02:12:14,480
>> the same thing but looking for a

2429
02:12:14,480 --> 02:12:16,560
specific answer and maybe not getting it

2430
02:12:16,560 --> 02:12:19,599
or receiving an answer but not the

2431
02:12:19,599 --> 02:12:20,239
answer that they

2432
02:12:20,239 --> 02:12:22,880
>> in the former case the the form letter

2433
02:12:22,880 --> 02:12:24,800
thing like obviously we've seen that a

2434
02:12:24,800 --> 02:12:26,880
bunch over the years like and it's

2435
02:12:26,880 --> 02:12:28,719
actually like we we'll get a bunch of

2436
02:12:28,719 --> 02:12:30,320
those and then the room will fill. So,

2437
02:12:30,320 --> 02:12:32,000
it's something that I think like we are

2438
02:12:32,000 --> 02:12:34,400
getting at least one of those letters in

2439
02:12:34,400 --> 02:12:34,960
the

2440
02:12:34,960 --> 02:12:35,280
>> Yes.

2441
02:12:35,280 --> 02:12:37,280
>> in the thing. It's not that we don't

2442
02:12:37,280 --> 02:12:38,960
include it because it's a form letter.

2443
02:12:38,960 --> 02:12:41,040
We include one or two of them and then

2444
02:12:41,040 --> 02:12:42,000
the other seven.

2445
02:12:42,000 --> 02:12:44,560
>> I think we've seen that it was like

2446
02:12:44,560 --> 02:12:45,280
>> Yeah. Okay.

2447
02:12:45,280 --> 02:12:46,880
>> We get the number like multiple.

2448
02:12:46,880 --> 02:12:47,280
>> Yeah.

2449
02:12:47,280 --> 02:12:49,599
>> It's like ostriches.

2450
02:12:49,599 --> 02:12:50,639
>> Yes.

2451
02:12:50,639 --> 02:12:53,440
>> That's it. We got 50 of these same

2452
02:12:53,440 --> 02:12:56,400
>> 50 [clears throat]

2453
02:12:56,400 --> 02:12:58,800
six or seven in front of that number.

2454
02:12:58,800 --> 02:13:02,880
Time to Yes. Can I have a motion to uh

2455
02:13:02,880 --> 02:13:05,679
recess for dinner? By councelor Payne,

2456
02:13:05,679 --> 02:13:07,840
seconded by councelor Panero. All in

2457
02:13:07,840 --> 02:13:11,440
favor? That carries.

2458
02:13:11,440 --> 02:13:15,360
Councelor Tate, you'll join us again at

2459
02:13:15,360 --> 02:13:17,840
seven.

2460
02:13:17,840 --> 02:13:18,719
>> Okay. Thank

2461
02:13:18,719 --> 02:13:22,480
>> Yes, I will. Thank you. Okay.

2462
02:13:22,480 --> 02:13:25,040
>> Should I leave the meeting and rejoin or

2463
02:13:25,040 --> 02:13:27,280
should I just like go off? Do you close

2464
02:13:27,280 --> 02:13:34,629
the meeting for the recess?

2465
02:13:34,639 --> 02:13:36,400
You're on mute so I can't hear you if

2466
02:13:36,400 --> 02:13:37,440
you're replying to me.

2467
02:13:37,440 --> 02:13:38,400
>> Can you hear me?

2468
02:13:38,400 --> 02:13:42,000
>> Okay. You to um log off and then log

2469
02:13:42,000 --> 02:13:43,199
back in. She'll let you back in at

2470
02:13:43,199 --> 02:13:44,400
seven.

2471
02:13:44,400 --> 02:13:46,800
>> Okay. Thank you.

2472
02:13:46,800 --> 02:15:24,870
Sorry.

2473
02:15:24,880 --> 02:15:28,320
Yeah, it worked out.

2474
02:15:28,320 --> 02:15:30,239
>> Okay, welcome back everybody. If I could

2475
02:15:30,239 --> 02:15:33,199
have a motion to reconvene

2476
02:15:33,199 --> 02:15:35,040
by councelor Pero, seconded by councelor

2477
02:15:35,040 --> 02:15:38,000
Lockenberg. All those in favor? Opposed?

2478
02:15:38,000 --> 02:15:40,880
And that carries. So council, we are on

2479
02:15:40,880 --> 02:15:43,840
item number seven, the city manager's

2480
02:15:43,840 --> 02:15:47,360
verbal report. So over to you, Kevin.

2481
02:15:47,360 --> 02:15:51,990
Sure.

2482
02:15:52,000 --> 02:15:56,480
Um like I said, we did go over sort of

2483
02:15:56,480 --> 02:15:59,520
our major projects list with the mayor.

2484
02:15:59,520 --> 02:16:03,599
So maybe just briefly, um liquid waste

2485
02:16:03,599 --> 02:16:08,400
management plan is still in progress.

2486
02:16:08,400 --> 02:16:10,800
uh fourth main I think everyone's aware

2487
02:16:10,800 --> 02:16:14,239
we did get the 7 million for that

2488
02:16:14,239 --> 02:16:18,239
project and um we're in design for that

2489
02:16:18,239 --> 02:16:28,870
construction starts next year

2490
02:16:28,880 --> 02:16:34,960
uh fire master plan again we of course

2491
02:16:34,960 --> 02:16:37,840
have done the staffing this year uh for

2492
02:16:37,840 --> 02:16:40,399
that. Uh third party dispatch is going

2493
02:16:40,399 --> 02:16:42,399
well. Our overtime is down

2494
02:16:42,399 --> 02:16:45,280
significantly. So definitely way less on

2495
02:16:45,280 --> 02:16:48,719
that. Um [clears throat] we will be

2496
02:16:48,719 --> 02:16:51,200
bringing a parks operational plan to

2497
02:16:51,200 --> 02:16:54,639
council here hopefully within while

2498
02:16:54,639 --> 02:16:55,920
you're still here in this term. And

2499
02:16:55,920 --> 02:16:58,080
that's really looking at our you know

2500
02:16:58,080 --> 02:17:00,399
first of all what um [clears throat]

2501
02:17:00,399 --> 02:17:02,559
classifying our parks. Are they you know

2502
02:17:02,559 --> 02:17:05,120
parks that we want to maintain to a high

2503
02:17:05,120 --> 02:17:08,479
standard or

2504
02:17:08,479 --> 02:17:10,639
lack a better word, rule standard and

2505
02:17:10,639 --> 02:17:12,960
what what's the level of resourcing we

2506
02:17:12,960 --> 02:17:16,240
need and we just so council have a

2507
02:17:16,240 --> 02:17:19,679
chance to sort of make those uh service

2508
02:17:19,679 --> 02:17:22,639
level decisions. you know, we're

2509
02:17:22,639 --> 02:17:26,160
certainly hearing from our staff and

2510
02:17:26,160 --> 02:17:29,679
um and our supervisors that we're just

2511
02:17:29,679 --> 02:17:32,080
it's really difficult to maintain those

2512
02:17:32,080 --> 02:17:34,719
parks to a standard that we think uh

2513
02:17:34,719 --> 02:17:36,880
council would like to see them maintain

2514
02:17:36,880 --> 02:17:40,160
to. So, so be bringing that forward.

2515
02:17:40,160 --> 02:17:42,000
That will be really more of a budget

2516
02:17:42,000 --> 02:17:44,880
discussion ultimately.

2517
02:17:44,880 --> 02:17:46,399
um

2518
02:17:46,399 --> 02:17:49,439
garbage and recycling modernization.

2519
02:17:49,439 --> 02:17:52,559
I think you're aware that that was um

2520
02:17:52,559 --> 02:17:55,359
presented by Charlie Henderson back in

2521
02:17:55,359 --> 02:17:58,479
budget. We haven't made a ton of um

2522
02:17:58,479 --> 02:18:00,080
progress on there. Although Chris told

2523
02:18:00,080 --> 02:18:02,800
me today that he you know we did some

2524
02:18:02,800 --> 02:18:06,639
costing of of providing that service and

2525
02:18:06,639 --> 02:18:08,559
we've also gone to third parties to see

2526
02:18:08,559 --> 02:18:11,040
what the potential cost for a third

2527
02:18:11,040 --> 02:18:13,760
party provider. So, we'll be bringing

2528
02:18:13,760 --> 02:18:18,479
that again. That might be um

2529
02:18:18,479 --> 02:18:21,280
uh after the uh

2530
02:18:21,280 --> 02:18:22,880
election.

2531
02:18:22,880 --> 02:18:26,389
Um

2532
02:18:26,399 --> 02:18:29,040
soccer and uh the civic arena. feel

2533
02:18:29,040 --> 02:18:31,599
that's on the agenda tonight to look at

2534
02:18:31,599 --> 02:18:35,359
a policy of how we manage those until we

2535
02:18:35,359 --> 02:18:37,519
um the [clears throat] soccer we've done

2536
02:18:37,519 --> 02:18:40,080
some upgrades but again these old

2537
02:18:40,080 --> 02:18:42,800
buildings structurally are don't meet

2538
02:18:42,800 --> 02:18:49,429
the current building code um

2539
02:18:49,439 --> 02:18:52,399
what else we have

2540
02:18:52,399 --> 02:19:02,399
uh the Lakeside Drive bridge um that is scheduled to be uh uh replaced. It's

2541
02:19:02,399 --> 02:19:05,599
at end of life and we'll look at we are

2542
02:19:05,599 --> 02:19:08,000
looking at a two-lane bridge [cough]

2543
02:19:08,000 --> 02:19:11,200
access [clears throat] for that. Um so

2544
02:19:11,200 --> 02:19:13,359
this is one that we may look at a design

2545
02:19:13,359 --> 02:19:16,800
built and work to the industry of here's

2546
02:19:16,800 --> 02:19:19,920
what we need you

2547
02:19:19,920 --> 02:19:21,679
give us proposals of how you deliver

2548
02:19:21,679 --> 02:19:23,679
that.

2549
02:19:23,679 --> 02:19:30,629
Um,

2550
02:19:30,639 --> 02:19:32,319
NG911.

2551
02:19:32,319 --> 02:19:34,800
I think we're included.

2552
02:19:34,800 --> 02:19:37,280
>> I think October 28th is the date that

2553
02:19:37,280 --> 02:19:40,080
we've tenatively scheduled to go live on

2554
02:19:40,080 --> 02:19:43,589
that one.

2555
02:19:43,599 --> 02:19:46,399
» Pending successful testing with Telus,

2556
02:19:46,399 --> 02:19:47,760
but we're still progressing towards that

2557
02:19:47,760 --> 02:19:50,479
date.

2558
02:19:50,479 --> 02:19:52,800
>> Recreation review. Not quite sure where

2559
02:19:52,800 --> 02:19:55,760
that's kind of at these days. I know

2560
02:19:55,760 --> 02:19:59,680
we're trying to find a a date to

2561
02:19:59,680 --> 02:20:01,920
make that happen, get the parties

2562
02:20:01,920 --> 02:20:05,910
together.

2563
02:20:05,920 --> 02:20:09,439
As far as the park service, again, um

2564
02:20:09,439 --> 02:20:11,200
you know, this one, you know, we did ask

2565
02:20:11,200 --> 02:20:13,280
for more funding last year. We'll ask

2566
02:20:13,280 --> 02:20:15,840
for more funding again. And part of that

2567
02:20:15,840 --> 02:20:18,240
was to, you know, do that um have that

2568
02:20:18,240 --> 02:20:21,520
meeting and identify what

2569
02:20:21,520 --> 02:20:24,080
that level of of

2570
02:20:24,080 --> 02:20:26,319
service that's expected how that should

2571
02:20:26,319 --> 02:20:30,560
be uh shared between the partners. Uh

2572
02:20:30,560 --> 02:20:34,160
the good news is on the on the renewal

2573
02:20:34,160 --> 02:20:36,640
of the of the washroom facilities, the

2574
02:20:36,640 --> 02:20:39,760
bath houses there, there is a CBT grant

2575
02:20:39,760 --> 02:20:41,920
um that they created called SHORE, I

2576
02:20:41,920 --> 02:20:45,280
believe. Can't remember what the acronym

2577
02:20:45,280 --> 02:20:47,359
stands for. So we did get money for the

2578
02:20:47,359 --> 02:20:50,720
design part of that. First part is is to

2579
02:20:50,720 --> 02:20:53,760
do the uh redesign of that and I think

2580
02:20:53,760 --> 02:20:56,800
we got 30 or 40,000 which will cover

2581
02:20:56,800 --> 02:20:59,439
that cost of the design. And then

2582
02:20:59,439 --> 02:21:02,399
there's a uh after we do that then there

2583
02:21:02,399 --> 02:21:04,240
will be an opening for capital money and

2584
02:21:04,240 --> 02:21:07,920
I think up to 500,000. So that should

2585
02:21:07,920 --> 02:21:10,720
hopefully uh if we're successful address

2586
02:21:10,720 --> 02:21:12,800
that and I think the fact that they gave

2587
02:21:12,800 --> 02:21:16,452
us design money as they'll be open to

2588
02:21:16,452 --> 02:21:19,840
[clears throat] the capital side of it.

2589
02:21:19,840 --> 02:21:24,560
uh on the IT uh side uh we did do a uh

2590
02:21:24,560 --> 02:21:26,240
what we called the roadmap to really

2591
02:21:26,240 --> 02:21:29,760
look at our IT and how it's structured

2592
02:21:29,760 --> 02:21:33,280
and and um you know how we do things and

2593
02:21:33,280 --> 02:21:36,000
we we used a consultant for that and one

2594
02:21:36,000 --> 02:21:38,319
of the things they clearly identified

2595
02:21:38,319 --> 02:21:41,439
was you know needing that someone

2596
02:21:41,439 --> 02:21:45,280
dedicated to IT so we have hired an IT

2597
02:21:45,280 --> 02:21:49,120
manager that will manage the GIS as well

2598
02:21:49,120 --> 02:21:51,840
Uh so he's Chris doing that.

2599
02:21:51,840 --> 02:21:53,359
>> Yeah. I mean he's coming tonight um

2600
02:21:53,359 --> 02:21:54,560
because we have something in the in

2601
02:21:54,560 --> 02:21:56,880
camera that relates to him. So he'll be

2602
02:21:56,880 --> 02:21:58,720
here later tonight. We can introduce you

2603
02:21:58,720 --> 02:22:02,319
to him. His name's Adam Tero. So yeah.

2604
02:22:02,319 --> 02:22:05,040
>> Yeah. So he's really he's got that road

2605
02:22:05,040 --> 02:22:08,479
mapap for voluntarizing himself how we

2606
02:22:08,479 --> 02:22:12,080
do things here and and uh yeah we'll you

2607
02:22:12,080 --> 02:22:14,960
know get focused around how do we kind

2608
02:22:14,960 --> 02:22:18,479
of you know one of the big areas is we

2609
02:22:18,479 --> 02:22:21,359
need to look at how we

2610
02:22:21,359 --> 02:22:22,880
you know we have all these various

2611
02:22:22,880 --> 02:22:25,200
different pieces of software for

2612
02:22:25,200 --> 02:22:28,319
different um you know different

2613
02:22:28,319 --> 02:22:30,880
departments etc. want to standardize

2614
02:22:30,880 --> 02:22:34,399
more around some key software, GIS, um,

2615
02:22:34,399 --> 02:22:36,160
Office

2616
02:22:36,160 --> 02:22:39,040
365, etc. So, how do we use those key

2617
02:22:39,040 --> 02:22:42,080
tools or MS 365

2618
02:22:42,080 --> 02:22:44,319
and that relates to records management?

2619
02:22:44,319 --> 02:22:46,160
So, again, he's working with Sarah and

2620
02:22:46,160 --> 02:22:49,520
her team on what platform ultimately our

2621
02:22:49,520 --> 02:22:54,319
records reside on. uh GIS is I think

2622
02:22:54,319 --> 02:22:56,560
we're pretty well there with

2623
02:22:56,560 --> 02:22:59,920
transitioning the data from the RD to

2624
02:22:59,920 --> 02:23:03,680
our GIS system. I think, you know, we

2625
02:23:03,680 --> 02:23:07,359
just need to check with Adam and and

2626
02:23:07,359 --> 02:23:11,200
Greg whether we can give notice. You

2627
02:23:11,200 --> 02:23:13,280
know, the RD will be in budget pretty

2628
02:23:13,280 --> 02:23:15,520
soon, so I think they need to know

2629
02:23:15,520 --> 02:23:17,520
whether we're part of that this year or

2630
02:23:17,520 --> 02:23:21,520
not. So, we advance that.

2631
02:23:21,520 --> 02:23:24,160
Um [clears throat] facilities, uh

2632
02:23:24,160 --> 02:23:26,399
council spent a bunch of work on on

2633
02:23:26,399 --> 02:23:29,280
that. So, we're implementing that.

2634
02:23:29,280 --> 02:23:33,680
uh dam safety. Uh we're doing works both

2635
02:23:33,680 --> 02:23:37,840
uh for our uh water reservoir in the

2636
02:23:37,840 --> 02:23:41,600
station. Uh so a bunch of work there and

2637
02:23:41,600 --> 02:23:47,600
probably more um impactful is the

2638
02:23:47,600 --> 02:23:50,479
uh [clears throat] the Bonnington Falls

2639
02:23:50,479 --> 02:23:52,800
generating plant. we did down safe

2640
02:23:52,800 --> 02:23:56,399
review and there's significant um

2641
02:23:56,399 --> 02:23:59,920
potential cost to meet that those

2642
02:23:59,920 --> 02:24:02,319
standards. Um

2643
02:24:02,319 --> 02:24:04,880
but then Gisler and Blazy did similar

2644
02:24:04,880 --> 02:24:09,280
work for CBT on their all the dams that

2645
02:24:09,280 --> 02:24:12,240
uh CBT owns which are significantly

2646
02:24:12,240 --> 02:24:15,920
larger than ours. uh and um you know

2647
02:24:15,920 --> 02:24:17,520
definitely there's some strategies how

2648
02:24:17,520 --> 02:24:20,479
you manage that risk without spending

2649
02:24:20,479 --> 02:24:22,479
millions and millions of dollars to to

2650
02:24:22,479 --> 02:24:25,040
do that. We also raised that with the

2651
02:24:25,040 --> 02:24:27,840
minister and her staff when she was in

2652
02:24:27,840 --> 02:24:31,040
town that you know this you know

2653
02:24:31,040 --> 02:24:34,479
regulation has to meet the the risk not

2654
02:24:34,479 --> 02:24:36,720
just

2655
02:24:36,720 --> 02:24:39,040
everything and reduce every risk in the

2656
02:24:39,040 --> 02:24:43,439
world. It's just not attainable.

2657
02:24:43,439 --> 02:24:48,070
Um

2658
02:24:48,080 --> 02:24:51,359
and uh Dan and his team is also looking

2659
02:24:51,359 --> 02:24:56,720
at uh the generation renewal of um at

2660
02:24:56,720 --> 02:24:58,479
Bonnington Falls that you know those

2661
02:24:58,479 --> 02:25:01,280
assets are starting to get to end of

2662
02:25:01,280 --> 02:25:03,680
life and how do we approach that and

2663
02:25:03,680 --> 02:25:07,520
again millions of dollars if we um don't

2664
02:25:07,520 --> 02:25:10,800
do it in the right way. So uh so he's

2665
02:25:10,800 --> 02:25:13,439
talking to forest BC hydro and others

2666
02:25:13,439 --> 02:25:18,800
about how best utilize the water in the river. So [clears throat] those

2667
02:25:18,800 --> 02:25:21,680
are ongoing and you'll be seeing that or

2668
02:25:21,680 --> 02:25:27,359
the next council will be seeing that in the new year of of potential options

2669
02:25:27,359 --> 02:25:30,800
there. the five mile

2670
02:25:30,800 --> 02:25:34,160
uh supply line or small water line from

2671
02:25:34,160 --> 02:25:38,560
the intake up at um at the top of five

2672
02:25:38,560 --> 02:25:42,399
mile down to the station reservoir and

2673
02:25:42,399 --> 02:25:45,520
design there. Uh again, Dan's looked at

2674
02:25:45,520 --> 02:25:47,520
that and and feels that there's an

2675
02:25:47,520 --> 02:25:50,000
opportunity to generate some significant

2676
02:25:50,000 --> 02:25:53,040
um generation off off that line if we

2677
02:25:53,040 --> 02:25:56,720
design it in a way that create some uh

2678
02:25:56,720 --> 02:26:01,520
you know some head on that and so

2679
02:26:01,520 --> 02:26:04,800
the new uh we hired a new uh operations

2680
02:26:04,800 --> 02:26:07,439
manager and so he's he's tasked to work

2681
02:26:07,439 --> 02:26:09,120
with our

2682
02:26:09,120 --> 02:26:11,600
uh utility world utilities folks to you

2683
02:26:11,600 --> 02:26:13,359
know look at the design and see if we

2684
02:26:13,359 --> 02:26:16,240
can build in some generation into that

2685
02:26:16,240 --> 02:26:18,560
project.

2686
02:26:18,560 --> 02:26:23,590
Uh what else do we have?

2687
02:26:23,600 --> 02:26:27,040
Uh Ser College, the Pent Street campus,

2688
02:26:27,040 --> 02:26:29,920
uh the new lease is with the province.

2689
02:26:29,920 --> 02:26:32,080
Um we haven't heard, it hasn't been

2690
02:26:32,080 --> 02:26:34,000
signed yet, but they committed to

2691
02:26:34,000 --> 02:26:36,399
signing that for five years. So

2692
02:26:36,399 --> 02:26:37,920
hopefully that will be in place. We've

2693
02:26:37,920 --> 02:26:39,840
had some I know Sam has had some

2694
02:26:39,840 --> 02:26:42,560
meetings with their staff and got their

2695
02:26:42,560 --> 02:26:44,479
facility assessment report to really

2696
02:26:44,479 --> 02:26:47,120
prioritize where that money would um be

2697
02:26:47,120 --> 02:26:50,399
invested up there to uh renew that

2698
02:26:50,399 --> 02:26:53,840
facility. Uh 606 Victoria Street, the

2699
02:26:53,840 --> 02:26:56,640
old KSA uh we have signed the lease for

2700
02:26:56,640 --> 02:26:59,520
that. They have provided insurance. They

2701
02:26:59,520 --> 02:27:04,319
are um going to start programming um for

2702
02:27:04,319 --> 02:27:07,840
this fall. uh the uh ceramics I think

2703
02:27:07,840 --> 02:27:11,920
they have full contingent of 16 students

2704
02:27:11,920 --> 02:27:15,120
and and so they have a full program for

2705
02:27:15,120 --> 02:27:17,200
the year and I think the mayor shared

2706
02:27:17,200 --> 02:27:19,326
medal is really looking more at for

2707
02:27:19,326 --> 02:27:20,880
[clears throat] this year more at sort

2708
02:27:20,880 --> 02:27:24,160
of weekend shorter courses to start uh

2709
02:27:24,160 --> 02:27:28,319
so that's uh definitely in place

2710
02:27:28,319 --> 02:27:30,240
procurement I think we shared last time

2711
02:27:30,240 --> 02:27:35,200
that um we were not able to uh uh

2712
02:27:35,200 --> 02:27:38,160
recruit a uh purchasing or procurement

2713
02:27:38,160 --> 02:27:40,240
manager and we've gone to a third party

2714
02:27:40,240 --> 02:27:43,200
provider and and I think they're early

2715
02:27:43,200 --> 02:27:47,520
that's working well at this stage. Um

2716
02:27:47,520 --> 02:27:50,640
this is also losing purchasing clerk

2717
02:27:50,640 --> 02:27:55,760
there um by this December I think. So um

2718
02:27:55,760 --> 02:27:58,319
we'll be looking at replacing that

2719
02:27:58,319 --> 02:27:59,439
supports that.

2720
02:27:59,439 --> 02:28:01,040
>> Yeah, that posting's gone out. You might

2721
02:28:01,040 --> 02:28:03,867
have seen that

2722
02:28:03,867 --> 02:28:03,920
[clears throat]

2723
02:28:03,920 --> 02:28:06,000
>> union posting. So

2724
02:28:06,000 --> 02:28:06,640
>> yes,

2725
02:28:06,640 --> 02:28:07,680
>> did it go external?

2726
02:28:07,680 --> 02:28:08,960
>> Yeah, it went internal and external.

2727
02:28:08,960 --> 02:28:09,200
>> Okay.

2728
02:28:09,200 --> 02:28:10,479
>> Yeah.

2729
02:28:10,479 --> 02:28:13,840
And with uh again, I think we've

2730
02:28:13,840 --> 02:28:15,680
shared that um Rob [clears throat]

2731
02:28:15,680 --> 02:28:18,479
Nestrom, our long-term capital

2732
02:28:18,479 --> 02:28:20,880
uh projects manager, is retiring and

2733
02:28:20,880 --> 02:28:25,040
we've staffed up or we based her with a

2734
02:28:25,040 --> 02:28:26,790
new project

2735
02:28:26,792 --> 02:28:26,800
» [clears throat]

2736
02:28:26,800 --> 02:28:29,600
>> um manager and and kind of restructured

2737
02:28:29,600 --> 02:28:32,640
that department of how that how how we

2738
02:28:32,640 --> 02:28:34,319
deliver projects. And do you want to

2739
02:28:34,319 --> 02:28:35,680
comment on that?

2740
02:28:35,680 --> 02:28:37,280
>> Yeah, you know, this is something that

2741
02:28:37,280 --> 02:28:40,240
we work with council on. um you know

2742
02:28:40,240 --> 02:28:42,800
started uh a year and a bit ago uh a

2743
02:28:42,800 --> 02:28:44,960
year and a half ago two years ago where

2744
02:28:44,960 --> 02:28:47,359
we looked at how we we had been

2745
02:28:47,359 --> 02:28:48,960
delivering projects and how we wanted to

2746
02:28:48,960 --> 02:28:50,960
especially given the the sort of size of

2747
02:28:50,960 --> 02:28:54,080
our capital plan. So um bringing in an

2748
02:28:54,080 --> 02:28:55,359
Simon she came from the city of

2749
02:28:55,359 --> 02:28:58,240
Castlegar as their uh manager project

2750
02:28:58,240 --> 02:29:00,560
delivery hired her as ours. She already

2751
02:29:00,560 --> 02:29:03,120
lived in town, so uh she was happy to

2752
02:29:03,120 --> 02:29:05,840
not commute and happy for uh the

2753
02:29:05,840 --> 02:29:08,240
challenges that we have. And she's

2754
02:29:08,240 --> 02:29:09,680
working with Shannon McKinnon as a

2755
02:29:09,680 --> 02:29:12,000
project manager uh in their group

2756
02:29:12,000 --> 02:29:13,439
starting out delivering all the

2757
02:29:13,439 --> 02:29:15,520
projects, putting in that, you know, uh

2758
02:29:15,520 --> 02:29:18,240
real solid framework, project management

2759
02:29:18,240 --> 02:29:20,160
framework to just start, you know,

2760
02:29:20,160 --> 02:29:22,240
making sure that we're, you know, with

2761
02:29:22,240 --> 02:29:23,439
the amount of work that we have coming,

2762
02:29:23,439 --> 02:29:24,720
we really need to make sure that we're

2763
02:29:24,720 --> 02:29:26,479
tracking things appropriately so nothing

2764
02:29:26,479 --> 02:29:28,000
gets lost. and you know if somebody

2765
02:29:28,000 --> 02:29:30,000
happens to win the lottery and leave one

2766
02:29:30,000 --> 02:29:32,479
day there's a you know real clear um

2767
02:29:32,479 --> 02:29:34,000
trail someone else can just pick up the

2768
02:29:34,000 --> 02:29:35,920
project and as well we see a lot of

2769
02:29:35,920 --> 02:29:38,240
opportunities to share resources between

2770
02:29:38,240 --> 02:29:41,120
like us and Nelson Hydro right so if we

2771
02:29:41,120 --> 02:29:42,800
you know because project managers are

2772
02:29:42,800 --> 02:29:45,200
kind of modular if we end up having you

2773
02:29:45,200 --> 02:29:47,920
know um a few project managers five six

2774
02:29:47,920 --> 02:29:49,760
years from now with all the projects and

2775
02:29:49,760 --> 02:29:52,800
then we have slow project gets delayed

2776
02:29:52,800 --> 02:29:55,040
that we didn't anticipate then our

2777
02:29:55,040 --> 02:29:56,800
project manager might be able to go

2778
02:29:56,800 --> 02:29:58,720
deliver something for Nelson Hydro and

2779
02:29:58,720 --> 02:30:00,399
they were just short staffed at the time

2780
02:30:00,399 --> 02:30:02,560
or something like that. So the idea

2781
02:30:02,560 --> 02:30:04,319
being we'll all use this common project

2782
02:30:04,319 --> 02:30:06,240
management framework that will be

2783
02:30:06,240 --> 02:30:07,680
quarterbacked out of this project

2784
02:30:07,680 --> 02:30:09,760
management office. So yeah, really

2785
02:30:09,760 --> 02:30:13,040
looking forward to the opportunity. Uh

2786
02:30:13,040 --> 02:30:14,640
really going to miss Rob and all his

2787
02:30:14,640 --> 02:30:16,800
expertise and I'm sure we'll be buying

2788
02:30:16,800 --> 02:30:19,840
him coffee from time to time to find out

2789
02:30:19,840 --> 02:30:22,800
um you know what exactly went on uh

2790
02:30:22,800 --> 02:30:26,240
during you know X Y or Z. But um yeah,

2791
02:30:26,240 --> 02:30:27,840
looking forward to the opportunities

2792
02:30:27,840 --> 02:30:33,200
come along with uh a fresh team there

2793
02:30:33,200 --> 02:30:34,160
>> and [clears throat]

2794
02:30:34,160 --> 02:30:37,120
certly a succession planner.

2795
02:30:37,120 --> 02:30:39,280
I think Gab's going to give an update on

2796
02:30:39,280 --> 02:30:41,920
all the changes and you know he

2797
02:30:41,920 --> 02:30:44,560
presented earlier in the year of of the

2798
02:30:44,560 --> 02:30:47,200
planning work we've done and or what we

2799
02:30:47,200 --> 02:30:49,760
anticipate of retirements in the next

2800
02:30:49,760 --> 02:30:54,000
two to five years and um I think at

2801
02:30:54,000 --> 02:30:56,080
least 50% of that happened in two

2802
02:30:56,080 --> 02:30:58,080
months. So

2803
02:30:58,080 --> 02:31:01,439
believe um [clears throat] um that

2804
02:31:01,439 --> 02:31:04,880
change that we anticipated

2805
02:31:04,880 --> 02:31:09,110
um

2806
02:31:09,120 --> 02:31:12,479
yeah I think that's the

2807
02:31:12,479 --> 02:31:17,040
highlights of um yeah of some of those

2808
02:31:17,040 --> 02:31:20,160
uh projects that we've been uh working

2809
02:31:20,160 --> 02:31:22,720
on and and

2810
02:31:22,720 --> 02:31:25,520
um yeah so if there's any sort of

2811
02:31:25,520 --> 02:31:27,520
questions around any of those then happy

2812
02:31:27,520 --> 02:31:32,560
to to take those.

2813
02:31:32,560 --> 02:31:34,319
Yeah, I think the bottom line is

2814
02:31:34,319 --> 02:31:37,040
significant change and some significant

2815
02:31:37,040 --> 02:31:39,920
projects that we're we're advancing and

2816
02:31:39,920 --> 02:31:41,760
uh you know I think really align with

2817
02:31:41,760 --> 02:31:43,840
the strategic priorities that council

2818
02:31:43,840 --> 02:31:48,550
set.

2819
02:31:48,560 --> 02:31:51,600
» Okay, over to Mr. Johnson. You you get

2820
02:31:51,600 --> 02:31:54,160
your own line coming up so I'm not going

2821
02:31:54,160 --> 02:31:55,920
to you just so you Okay.

2822
02:31:55,920 --> 02:31:56,479
>> Oh,

2823
02:31:56,479 --> 02:31:58,880
>> and I I don't have much uh city manager

2824
02:31:58,880 --> 02:32:00,319
covered off most there. I just wanted to

2825
02:32:00,319 --> 02:32:03,200
say that um you know on the the grant

2826
02:32:03,200 --> 02:32:06,000
front uh there was a lot of um you know

2827
02:32:06,000 --> 02:32:07,840
press about the build Canada strong fund

2828
02:32:07,840 --> 02:32:09,040
that came out and they had the direct

2829
02:32:09,040 --> 02:32:10,880
impact stream and just to let council

2830
02:32:10,880 --> 02:32:14,319
know that um we have applied uh for this

2831
02:32:14,319 --> 02:32:16,640
building actually um we had to replace

2832
02:32:16,640 --> 02:32:19,680
the cooling to towers for AC and um the

2833
02:32:19,680 --> 02:32:22,000
first stream of Build Canada Strong fund

2834
02:32:22,000 --> 02:32:24,319
was looking for those uh shovel ready

2835
02:32:24,319 --> 02:32:27,120
projects and we felt perfectly in line.

2836
02:32:27,120 --> 02:32:28,560
We're just finishing up the design for

2837
02:32:28,560 --> 02:32:32,319
it. we had budgeted $1.2 million out of

2838
02:32:32,319 --> 02:32:33,920
our facilities fund that we all worked

2839
02:32:33,920 --> 02:32:35,760
together on to work the strategy out for

2840
02:32:35,760 --> 02:32:38,960
and council gave us direction. Um and so

2841
02:32:38,960 --> 02:32:40,880
yeah, it's possible that that you know

2842
02:32:40,880 --> 02:32:42,399
we have applied and hopefully we'll get

2843
02:32:42,399 --> 02:32:44,319
funding for that. But just wanted to

2844
02:32:44,319 --> 02:32:46,960
share that um as mentioned during those

2845
02:32:46,960 --> 02:32:49,600
facilities uh meetings around budget. We

2846
02:32:49,600 --> 02:32:51,439
will always be looking for opportunities

2847
02:32:51,439 --> 02:32:54,479
to capitalize on this and this one was a

2848
02:32:54,479 --> 02:32:55,920
great opportunity. So hopefully we're

2849
02:32:55,920 --> 02:32:59,680
successful. Um as well uh just a couple

2850
02:32:59,680 --> 02:33:02,640
other follow-ups. Um Nelson Cycling Club

2851
02:33:02,640 --> 02:33:04,160
had come in and asked for, you know,

2852
02:33:04,160 --> 02:33:06,160
additional support. Just to follow up,

2853
02:33:06,160 --> 02:33:10,240
we met with them up at um um Art Gibbons

2854
02:33:10,240 --> 02:33:13,359
Park uh where they uh have a project and

2855
02:33:13,359 --> 02:33:14,800
they've talked to CBT to get some

2856
02:33:14,800 --> 02:33:17,359
funding to redo uh their jump park in

2857
02:33:17,359 --> 02:33:20,080
there. And um we're able to offer a

2858
02:33:20,080 --> 02:33:22,080
bunch of inind service with helping them

2859
02:33:22,080 --> 02:33:24,960
get a a water supply up into the treated

2860
02:33:24,960 --> 02:33:27,840
areas to be able to water it down uh as

2861
02:33:27,840 --> 02:33:29,680
well as manage some of the drainage

2862
02:33:29,680 --> 02:33:32,160
issues that really impacts them. So um

2863
02:33:32,160 --> 02:33:33,439
had a really constructive meeting with

2864
02:33:33,439 --> 02:33:34,560
them up there. They're really excited

2865
02:33:34,560 --> 02:33:36,319
about the help that we can support with

2866
02:33:36,319 --> 02:33:38,080
there. So just to let council know that

2867
02:33:38,080 --> 02:33:40,880
you are uh supporting Nelson Club in

2868
02:33:40,880 --> 02:33:43,120
that way as well as uh I believe through

2869
02:33:43,120 --> 02:33:47,040
the RDCK they provide um some funding.

2870
02:33:47,040 --> 02:33:49,680
And then finally, uh, on the cycling,

2871
02:33:49,680 --> 02:33:53,680
uh, side of things, Knack Nelson area

2872
02:33:53,680 --> 02:33:56,790
cycling.

2873
02:33:56,800 --> 02:34:02,399
» Yeah. Uh, yeah. Um, Andrew Murray and

2874
02:34:02,399 --> 02:34:04,960
>> they plugged in those connections and

2875
02:34:04,960 --> 02:34:07,359
they were just, uh, looking to have the

2876
02:34:07,359 --> 02:34:10,560
city follow up and support those. So

2877
02:34:10,560 --> 02:34:13,120
just to provide followup that you know

2878
02:34:13,120 --> 02:34:15,680
those are on city land so you know they

2879
02:34:15,680 --> 02:34:17,760
are now ours. They're a good thing to

2880
02:34:17,760 --> 02:34:19,280
have that connection to the rail trail

2881
02:34:19,280 --> 02:34:20,720
and there was some concern about who

2882
02:34:20,720 --> 02:34:22,479
will take insurance and Nelson Cycling

2883
02:34:22,479 --> 02:34:23,840
Club was going to say we'll pay for the

2884
02:34:23,840 --> 02:34:25,200
insurance this year but the city you

2885
02:34:25,200 --> 02:34:27,040
should do it for after that and I mean

2886
02:34:27,040 --> 02:34:28,080
it's [snorts] on our land so it's

2887
02:34:28,080 --> 02:34:30,399
covered under our insurance anyways. So

2888
02:34:30,399 --> 02:34:33,200
just you know was again supporting Nact

2889
02:34:33,200 --> 02:34:35,200
and their initiatives and also you know

2890
02:34:35,200 --> 02:34:37,359
didn't require the the outlay of funds

2891
02:34:37,359 --> 02:34:39,280
from Nelson Cycling Club that they had

2892
02:34:39,280 --> 02:34:41,520
thought it might. So just small ways

2893
02:34:41,520 --> 02:34:43,920
that we are trying to help out based on

2894
02:34:43,920 --> 02:34:45,680
you know requests that come in and

2895
02:34:45,680 --> 02:34:48,479
requests uh that that we see. So

2896
02:34:48,479 --> 02:34:50,000
>> yeah sorry I just a [clears throat]

2897
02:34:50,000 --> 02:34:52,160
couple others when we're should have

2898
02:34:52,160 --> 02:34:54,800
mentioned about the CBT. So we will be

2899
02:34:54,800 --> 02:35:00,720
applying under that shore grant for the upgrades to the bathouses. Um

2900
02:35:00,720 --> 02:35:02,880
we're looking at applying under another

2901
02:35:02,880 --> 02:35:05,120
grant they're called it's called Gather.

2902
02:35:05,120 --> 02:35:07,680
It's to create gathering spaces or

2903
02:35:07,680 --> 02:35:09,280
improve gathering spaces in your

2904
02:35:09,280 --> 02:35:12,880
downtown. So, we've been looking at um

2905
02:35:12,880 --> 02:35:15,680
IOD Park in the Hall Street Plaza there.

2906
02:35:15,680 --> 02:35:18,880
How do we um you know, now that we know

2907
02:35:18,880 --> 02:35:21,040
how it's being used, how do we enhance

2908
02:35:21,040 --> 02:35:24,160
it to um you know, be that downtown

2909
02:35:24,160 --> 02:35:28,160
showcase for entertainment and and um

2910
02:35:28,160 --> 02:35:30,319
people can gather and have their lunch

2911
02:35:30,319 --> 02:35:32,000
and all those sorts of things. So, we're

2912
02:35:32,000 --> 02:35:34,160
looking at that. And finally, we're

2913
02:35:34,160 --> 02:35:36,080
looking at their I [clears throat] think

2914
02:35:36,080 --> 02:35:38,399
it's it's um

2915
02:35:38,399 --> 02:35:40,720
>> River Art or something.

2916
02:35:40,720 --> 02:35:43,040
>> Yeah. So, we're looking at that mosaic

2917
02:35:43,040 --> 02:35:46,000
on where the former bus station was to

2918
02:35:46,000 --> 02:35:50,160
do that wall in a mosaic um art piece uh

2919
02:35:50,160 --> 02:35:52,853
to celebrate the the the Columbia

2920
02:35:52,853 --> 02:35:55,120
[clears throat] River and the basin. So,

2921
02:35:55,120 --> 02:35:57,680
um so those are three exciting programs

2922
02:35:57,680 --> 02:36:00,800
that we think we have three uh solid

2923
02:36:00,800 --> 02:36:04,240
projects for. It's our question.

2924
02:36:04,240 --> 02:36:06,880
>> My hands up. Yeah,

2925
02:36:06,880 --> 02:36:10,080
>> thanks so much. Can you hear me? Okay.

2926
02:36:10,080 --> 02:36:12,000
>> Yeah. As we look at those downtown

2927
02:36:12,000 --> 02:36:13,520
spaces, one thing I think we threw

2928
02:36:13,520 --> 02:36:15,040
around at the table, but I'm not sure if

2929
02:36:15,040 --> 02:36:16,960
it ever landed and I was curious if it

2930
02:36:16,960 --> 02:36:19,280
made its way to a landing place, it has

2931
02:36:19,280 --> 02:36:21,760
to do with posters and like where is a

2932
02:36:21,760 --> 02:36:23,359
good place for posters and can we

2933
02:36:23,359 --> 02:36:26,720
actually have a a poster space that is

2934
02:36:26,720 --> 02:36:29,200
the actual space for posters. Um, one

2935
02:36:29,200 --> 02:36:30,560
thing we learn at the college is that

2936
02:36:30,560 --> 02:36:31,920
the students actually read the posters

2937
02:36:31,920 --> 02:36:35,200
and go to the things. And I think that can be true for other events in

2938
02:36:35,200 --> 02:36:37,040
town. And I was curious if that if

2939
02:36:37,040 --> 02:36:39,040
there's any opportunity with these um,

2940
02:36:39,040 --> 02:36:42,160
improvements to find a space for that.

2941
02:36:42,160 --> 02:36:43,040
>> Okay. No.

2942
02:36:43,040 --> 02:36:46,160
>> Yeah, we do have that one um, poster

2943
02:36:46,160 --> 02:36:48,720
>> um, she has in front of the restaurant

2944
02:36:48,720 --> 02:36:51,280
and um, I think it's about trying to

2945
02:36:51,280 --> 02:36:53,840
figure out managing it when it gets

2946
02:36:53,840 --> 02:36:56,160
>> really full because you're right. I

2947
02:36:56,160 --> 02:36:57,600
think people do have posters and they're

2948
02:36:57,600 --> 02:36:59,840
putting them up and you just reminded me

2949
02:36:59,840 --> 02:37:02,560
is that um thank you councelor Tate that

2950
02:37:02,560 --> 02:37:06,479
today when I was out on um Baker Street

2951
02:37:06,479 --> 02:37:07,760
I don't know did you notice this uh

2952
02:37:07,760 --> 02:37:11,520
councelor Panero that the Eagles Hall so

2953
02:37:11,520 --> 02:37:14,560
there was a project from Nelson Lake

2954
02:37:14,560 --> 02:37:17,600
Tourism to try to sort of beautify with

2955
02:37:17,600 --> 02:37:19,439
so many vacant buildings on Baker Street

2956
02:37:19,439 --> 02:37:21,359
the windows and to keep them from

2957
02:37:21,359 --> 02:37:26,319
becoming the poster hub um that The uh

2958
02:37:26,319 --> 02:37:27,760
the [clears throat] Eagles building now

2959
02:37:27,760 --> 02:37:32,240
has four um different uh lovely pictures

2960
02:37:32,240 --> 02:37:35,280
of the countryside. One is Ainsworth,

2961
02:37:35,280 --> 02:37:37,120
something is Nelson, there's one for

2962
02:37:37,120 --> 02:37:39,840
Caslo, and they're there to sort of

2963
02:37:39,840 --> 02:37:42,640
beautify the the windows,

2964
02:37:42,640 --> 02:37:43,040
>> right?

2965
02:37:43,040 --> 02:37:45,520
>> So that buildings don't look so,

2966
02:37:45,520 --> 02:37:47,040
>> you know, empty or that people aren't

2967
02:37:47,040 --> 02:37:51,600
using brown paper to cover the windows.

2968
02:37:51,600 --> 02:37:53,520
>> Yeah. So, if you get a chance to take a

2969
02:37:53,520 --> 02:37:55,680
look, that's the first I've noticed of

2970
02:37:55,680 --> 02:37:57,200
them and they've been, you know, going

2971
02:37:57,200 --> 02:38:00,000
out to the land owners to property

2972
02:38:00,000 --> 02:38:01,439
owners to to see if they want to

2973
02:38:01,439 --> 02:38:04,240
participate in that in that program. And

2974
02:38:04,240 --> 02:38:05,819
>> yeah, and I think the they're

2975
02:38:05,819 --> 02:38:08,000
[clears throat] looking at um doing some

2976
02:38:08,000 --> 02:38:12,960
type of art on the Nelson uh old Nelson

2977
02:38:12,960 --> 02:38:15,040
home furniture building.

2978
02:38:15,040 --> 02:38:17,760
>> Yeah, I've got to I'll be chasing that

2979
02:38:17,760 --> 02:38:19,040
down in September when I attend. And

2980
02:38:19,040 --> 02:38:20,240
I've got some meetings that I have to

2981
02:38:20,240 --> 02:38:23,200
attend that BCG I can have some

2982
02:38:23,200 --> 02:38:24,240
discussion with

2983
02:38:24,240 --> 02:38:26,720
>> because I asked for some mockup drawings

2984
02:38:26,720 --> 02:38:28,640
to be able to take with me of what we

2985
02:38:28,640 --> 02:38:31,040
could potentially put on those covered

2986
02:38:31,040 --> 02:38:33,680
windows.

2987
02:38:33,680 --> 02:38:40,630
>> Okay, I think that's it.

2988
02:38:40,640 --> 02:38:44,479
» Okay. So, moving on then. Were you

2989
02:38:44,479 --> 02:38:46,000
finished? Um,

2990
02:38:46,000 --> 02:38:46,479
>> okay. [clears throat]

2991
02:38:46,479 --> 02:38:49,680
>> Thank you. So, moving on. Number nine,

2992
02:38:49,680 --> 02:38:51,920
Nelson Cypical Theater Society waiver of

2993
02:38:51,920 --> 02:38:55,280
parking fees. So,

2994
02:38:55,280 --> 02:38:58,960
um we've had a request to wave parking.

2995
02:38:58,960 --> 02:39:01,359
The Nelson um Civic Theater Society is

2996
02:39:01,359 --> 02:39:03,359
renovating the Civic Theater, as we all

2997
02:39:03,359 --> 02:39:05,600
know, has requested exclusive use of 5

2998
02:39:05,600 --> 02:39:07,680
meter parking stalls on Vera Street for

2999
02:39:07,680 --> 02:39:10,160
its contractor. No on-site parking is

3000
02:39:10,160 --> 02:39:12,240
available. staff approved the use and

3001
02:39:12,240 --> 02:39:13,840
principal subject to the city's

3002
02:39:13,840 --> 02:39:16,800
temporary license of occupation policy.

3003
02:39:16,800 --> 02:39:19,280
The policy establishes an annual fee of

3004
02:39:19,280 --> 02:39:21,920
$1,200 per meter stall equivalent to

3005
02:39:21,920 --> 02:39:24,399
$100 per stall per month as the

3006
02:39:24,399 --> 02:39:26,319
contractor will pass this cost on to the

3007
02:39:26,319 --> 02:39:30,240
NCTS. NCTS is asking council to wave the

3008
02:39:30,240 --> 02:39:33,280
$5,500 fee for the 11-month construction

3009
02:39:33,280 --> 02:39:34,800
period.

3010
02:39:34,800 --> 02:39:37,120
So there's quite an extensive report

3011
02:39:37,120 --> 02:39:41,040
there council and there is um a

3012
02:39:41,040 --> 02:39:43,840
recommendation so open to any

3013
02:39:43,840 --> 02:39:45,040
discussion.

3014
02:39:45,040 --> 02:39:47,920
>> Can I just add um I think you saw in the

3015
02:39:47,920 --> 02:39:51,040
report that we estimate the loss of

3016
02:39:51,040 --> 02:39:54,720
revenue to be more in that $25,000

3017
02:39:54,720 --> 02:39:58,080
range. Um and the metered you know if

3018
02:39:58,080 --> 02:40:00,399
you get the metered rate it's about

3019
02:40:00,399 --> 02:40:03,439
5,000. So, it's already quite subsidized

3020
02:40:03,439 --> 02:40:08,710
for for projects like this.

3021
02:40:08,720 --> 02:40:10,271
In fact, they

3022
02:40:10,271 --> 02:40:10,479
>> [clears throat]

3023
02:40:10,479 --> 02:40:13,040
>> um

3024
02:40:13,040 --> 02:40:17,270
yeah,

3025
02:40:17,280 --> 02:40:18,720
sorry, I kind of caught him out of the

3026
02:40:18,720 --> 02:40:19,920
corner of my eye first, although I was

3027
02:40:19,920 --> 02:40:20,880
looking at you. So, I'm going to go

3028
02:40:20,880 --> 02:40:22,240
council Lockenberg, then I'm going to go

3029
02:40:22,240 --> 02:40:24,080
councelor Panero, and then I'm going

3030
02:40:24,080 --> 02:40:25,920
counselor Tate.

3031
02:40:25,920 --> 02:40:29,520
So, so like you said, it's it's much

3032
02:40:29,520 --> 02:40:31,600
more than 5,500

3033
02:40:31,600 --> 02:40:35,920
um lost revenue. The is it normal for a

3034
02:40:35,920 --> 02:40:39,840
project like that? like I could see how

3035
02:40:39,840 --> 02:40:41,760
you would use maybe some of the parking

3036
02:40:41,760 --> 02:40:45,120
for materials and stuff like that, but

3037
02:40:45,120 --> 02:40:48,240
like I couldn't like have we had other

3038
02:40:48,240 --> 02:40:49,840
experience with other projects where the

3039
02:40:49,840 --> 02:40:51,680
contractors are kind of in part of the

3040
02:40:51,680 --> 02:40:53,520
time and then out and kind of cycling

3041
02:40:53,520 --> 02:40:55,680
through a little bit more like do they

3042
02:40:55,680 --> 02:40:57,439
>> is it more convenience or it's pretty

3043
02:40:57,439 --> 02:40:59,359
much they need it like no question.

3044
02:40:59,359 --> 02:41:01,920
Yeah, I think you know efficiently

3045
02:41:01,920 --> 02:41:05,359
getting things to sight and and you know

3046
02:41:05,359 --> 02:41:08,160
we have I think the report does speak to

3047
02:41:08,160 --> 02:41:10,800
we have given them some stalls behind

3048
02:41:10,800 --> 02:41:11,359
the building

3049
02:41:11,359 --> 02:41:13,600
>> 10 spots behind the

3050
02:41:13,600 --> 02:41:18,880
>> and [clears throat] we waved the fees on those ones. Um but the access is

3051
02:41:18,880 --> 02:41:20,240
through the front of the building. It's

3052
02:41:20,240 --> 02:41:21,920
not through the back. So workers can

3053
02:41:21,920 --> 02:41:23,359
park there that are working there for

3054
02:41:23,359 --> 02:41:26,240
the day. But if you're you know running

3055
02:41:26,240 --> 02:41:29,439
parts back and forth or whatever it's

3056
02:41:29,439 --> 02:41:31,760
Yeah, you have to be be.

3057
02:41:31,760 --> 02:41:33,359
>> Yeah. Okay. I guess that that's what I

3058
02:41:33,359 --> 02:41:34,640
was trying to just get clear on. Is it

3059
02:41:34,640 --> 02:41:36,560
more of a convenience thing for like if

3060
02:41:36,560 --> 02:41:37,439
you're going to work there and you're

3061
02:41:37,439 --> 02:41:38,960
bringing your tools in? For sure. But if

3062
02:41:38,960 --> 02:41:41,200
it's constant through the day, then I

3063
02:41:41,200 --> 02:41:41,760
can see it.

3064
02:41:41,760 --> 02:41:44,800
>> Yeah. This we've got those stalls for

3065
02:41:44,800 --> 02:41:46,399
people that are, you know, have to come

3066
02:41:46,399 --> 02:41:48,800
and work there all day. Uh this is for

3067
02:41:48,800 --> 02:41:51,040
those folks that would be coming and

3068
02:41:51,040 --> 02:41:55,760
going. Um, and so materials, you're

3069
02:41:55,760 --> 02:41:57,600
>> coming in the trade's coming in for a

3070
02:41:57,600 --> 02:41:59,280
day or two and they got their tools in

3071
02:41:59,280 --> 02:42:01,600
their van and they're running to and fro

3072
02:42:01,600 --> 02:42:04,896
>> and they're parts are in their van that

3073
02:42:04,896 --> 02:42:05,840
[clears throat]

3074
02:42:05,840 --> 02:42:07,520
>> we experienced the same thing when we

3075
02:42:07,520 --> 02:42:09,040
did the project there that we needed

3076
02:42:09,040 --> 02:42:11,520
that closer access. Yeah, we had bulk

3077
02:42:11,520 --> 02:42:13,520
parking out back and that

3078
02:42:13,520 --> 02:42:16,960
>> Okay. Okay. Thanks.

3079
02:42:16,960 --> 02:42:19,120
>> Um, I've got you on the list, Councelor

3080
02:42:19,120 --> 02:42:20,560
Panero.

3081
02:42:20,560 --> 02:42:23,760
>> Uh, just the wording here like this

3082
02:42:23,760 --> 02:42:26,160
$49,280

3083
02:42:26,160 --> 02:42:29,990
in expected

3084
02:42:30,000 --> 02:42:32,640
that's not guaranteed by any means. It's

3085
02:42:32,640 --> 02:42:35,760
just what we think might happen.

3086
02:42:35,760 --> 02:42:39,040
>> Well, we use what we average on a meter

3087
02:42:39,040 --> 02:42:41,040
>> in that area. So that doesn't mean the

3088
02:42:41,040 --> 02:42:44,240
meter's plugged every second for, you

3089
02:42:44,240 --> 02:42:46,080
know, a month straight. We recognize

3090
02:42:46,080 --> 02:42:47,840
that they're not going to be always

3091
02:42:47,840 --> 02:42:49,200
full. So that's an average.

3092
02:42:49,200 --> 02:42:51,600
>> It's not its max potential. That's an

3093
02:42:51,600 --> 02:42:53,040
average. I see.

3094
02:42:53,040 --> 02:42:56,640
>> And then if they're asking just for this

3095
02:42:56,640 --> 02:43:01,040
$5,500. So even if they paid the $5,500,

3096
02:43:01,040 --> 02:43:03,120
we're still

3097
02:43:03,120 --> 02:43:04,399
>> potentially losing revenue,

3098
02:43:04,399 --> 02:43:07,439
>> potentially losing $44,000.

3099
02:43:07,439 --> 02:43:10,000
>> And part of the impact is other

3100
02:43:10,000 --> 02:43:12,319
businesses in that area. People choose

3101
02:43:12,319 --> 02:43:13,680
if they can't find parking to go

3102
02:43:13,680 --> 02:43:16,947
somewhere else, right? Unfortunately, we

3103
02:43:16,947 --> 02:43:17,680
[cough] have these two [clears throat]

3104
02:43:17,680 --> 02:43:20,160
large projects that are going on side by

3105
02:43:20,160 --> 02:43:21,840
side, right? So, it's really putting

3106
02:43:21,840 --> 02:43:24,560
pressure on that whole block or that

3107
02:43:24,560 --> 02:43:26,772
whole section of Vernon Street there.

3108
02:43:26,772 --> 02:43:27,200
[clears throat]

3109
02:43:27,200 --> 02:43:29,520
>> Do we know when uh some of the parking

3110
02:43:29,520 --> 02:43:31,520
on the other side of Vernon would open

3111
02:43:31,520 --> 02:43:31,840
up?

3112
02:43:31,840 --> 02:43:32,560
>> Another year,

3113
02:43:32,560 --> 02:43:34,240
>> much longer here.

3114
02:43:34,240 --> 02:43:36,479
>> So, fortunately, they're back doing work

3115
02:43:36,479 --> 02:43:38,640
in that building. Um, and it's been

3116
02:43:38,640 --> 02:43:41,359
refinanced. So, our expectation, they

3117
02:43:41,359 --> 02:43:43,920
paid us all the money that they owed us.

3118
02:43:43,920 --> 02:43:46,880
So our expectation is that they weren't

3119
02:43:46,880 --> 02:43:48,240
going to you know they wouldn't have

3120
02:43:48,240 --> 02:43:50,640
done that if they if they weren't

3121
02:43:50,640 --> 02:43:53,279
proceeding with the project. So that's

3122
02:43:53,279 --> 02:43:55,279
yeah Mike I don't know if you have any

3123
02:43:55,279 --> 02:43:57,520
sense but yeah it's definitely a year

3124
02:43:57,520 --> 02:44:01,359
long year longer to you know to

3125
02:44:01,359 --> 02:44:04,720
get that building built.

3126
02:44:04,720 --> 02:44:09,439
So yeah it's really unfortunate that and we had that same issue that you

3127
02:44:09,439 --> 02:44:11,040
know when we did our project. So,

3128
02:44:11,040 --> 02:44:13,520
there's been a lot of not a lot of

3129
02:44:13,520 --> 02:44:16,560
parking available down there.

3130
02:44:16,560 --> 02:44:19,279
>> And I I read this a couple days ago, but

3131
02:44:19,279 --> 02:44:22,240
was there other parking in the back

3132
02:44:22,240 --> 02:44:22,880
somewhere?

3133
02:44:22,880 --> 02:44:24,960
>> Yeah, they get 10 spots in the curling

3134
02:44:24,960 --> 02:44:27,760
club against the curling city.

3135
02:44:27,760 --> 02:44:29,359
>> That's for your laborers that show up

3136
02:44:29,359 --> 02:44:31,920
and, you know, start at 8 and finish at

3137
02:44:31,920 --> 02:44:33,840
4:30, right? And whereas you have the

3138
02:44:33,840 --> 02:44:35,600
trades coming in and out and everything

3139
02:44:35,600 --> 02:44:36,560
that

3140
02:44:36,560 --> 02:44:39,120
>> you know if you have the you know HVAC

3141
02:44:39,120 --> 02:44:40,960
people coming in or mechanical or the

3142
02:44:40,960 --> 02:44:42,160
electrical and

3143
02:44:42,160 --> 02:44:44,080
>> they run down to their van and you know

3144
02:44:44,080 --> 02:44:50,080
they got all their tools and supplies on board right so

3145
02:44:50,080 --> 02:44:51,520
>> is there any way of splitting the

3146
02:44:51,520 --> 02:44:53,120
difference or like

3147
02:44:53,120 --> 02:44:56,399
>> some as much as you council chooses you

3148
02:44:56,399 --> 02:45:00,080
like giving them I don't know what makes sense is it like

3149
02:45:00,080 --> 02:45:02,640
they had two stalls.

3150
02:45:02,640 --> 02:45:03,840
instead of five.

3151
02:45:03,840 --> 02:45:05,920
>> Yeah. I don't know if it's

3152
02:45:05,920 --> 02:45:07,439
>> I think they would

3153
02:45:07,439 --> 02:45:09,040
>> I think what we've heard from them, they

3154
02:45:09,040 --> 02:45:10,960
need five stalls to make this.

3155
02:45:10,960 --> 02:45:14,080
>> So, I don't think it's it's the number.

3156
02:45:14,080 --> 02:45:16,960
They'll pay the 5,000 if they if that's

3157
02:45:16,960 --> 02:45:18,080
the decision.

3158
02:45:18,080 --> 02:45:19,600
>> Oh, I need a bit more lay down area,

3159
02:45:19,600 --> 02:45:21,359
too. I could see them.

3160
02:45:21,359 --> 02:45:23,600
>> Uh they seem to be happy with their

3161
02:45:23,600 --> 02:45:25,120
layown area. They were really great to

3162
02:45:25,120 --> 02:45:26,319
work with, right?

3163
02:45:26,319 --> 02:45:27,279
>> Yeah. They don't have the

3164
02:45:27,279 --> 02:45:28,960
>> they don't have the big steel components

3165
02:45:28,960 --> 02:45:30,880
that we were dealing with and

3166
02:45:30,880 --> 02:45:32,960
>> you know the scaffolding a lot of it's

3167
02:45:32,960 --> 02:45:34,160
there. So

3168
02:45:34,160 --> 02:45:36,960
>> yeah sort of you know different jobs

3169
02:45:36,960 --> 02:45:39,279
they're doing but

3170
02:45:39,279 --> 02:45:40,800
um

3171
02:45:40,800 --> 02:45:43,279
yeah it's I would agree with city

3172
02:45:43,279 --> 02:45:45,279
manager it's five spots that they need.

3173
02:45:45,279 --> 02:45:46,960
five spots.

3174
02:45:46,960 --> 02:45:51,600
>> Councelor Tate.

3175
02:45:51,600 --> 02:45:53,200
>> Thanks. Yeah thanks. It takes me a

3176
02:45:53,200 --> 02:45:56,160
second to find the right buttons. Um I

3177
02:45:56,160 --> 02:45:58,399
I'm a little bit confused because I

3178
02:45:58,399 --> 02:45:59,840
thought there's not a lot of parking

3179
02:45:59,840 --> 02:46:03,359
straight in front of the like where you

3180
02:46:03,359 --> 02:46:05,359
go into the Civic because of the bus and

3181
02:46:05,359 --> 02:46:07,359
then the seniors parking. Can you just

3182
02:46:07,359 --> 02:46:10,160
speak to like how many spots would be

3183
02:46:10,160 --> 02:46:13,040
left for other humans to come and go on

3184
02:46:13,040 --> 02:46:15,680
that block once you take away I think

3185
02:46:15,680 --> 02:46:17,200
there's a bunch that are also reserved

3186
02:46:17,200 --> 02:46:19,200
for seniors which maybe you could speak

3187
02:46:19,200 --> 02:46:20,720
to that and just help me understand the

3188
02:46:20,720 --> 02:46:23,040
lay of the land there please.

3189
02:46:23,040 --> 02:46:24,800
>> Yeah. So the cross the street.

3190
02:46:24,800 --> 02:46:26,880
>> Seniors

3191
02:46:26,880 --> 02:46:29,359
when there's no construction have those

3192
02:46:29,359 --> 02:46:31,120
stalls right in front of the senior

3193
02:46:31,120 --> 02:46:34,880
center. Um so we have gymnastics

3194
02:46:34,880 --> 02:46:37,600
>> while construction has happened. Uh

3195
02:46:37,600 --> 02:46:40,160
we've given them an equivalent number of

3196
02:46:40,160 --> 02:46:42,960
stalls across the street. Uh so there's

3197
02:46:42,960 --> 02:46:46,080
five that are taken up there. Uh I think

3198
02:46:46,080 --> 02:46:48,080
the ones that they would be looking at

3199
02:46:48,080 --> 02:46:50,479
would be similar to the ones we had

3200
02:46:50,479 --> 02:46:53,100
which would be to the

3201
02:46:53,100 --> 02:46:54,000
>> [clears throat]

3202
02:46:54,000 --> 02:46:58,399
>> uh east I guess of of the civic center.

3203
02:46:58,399 --> 02:47:04,560
So um up the street the five that are closest to the I guess the entrance

3204
02:47:04,560 --> 02:47:06,200
to the

3205
02:47:06,200 --> 02:47:06,240
>> [clears throat]

3206
02:47:06,240 --> 02:47:07,200
>> um

3207
02:47:07,200 --> 02:47:08,399
>> gymnastics.

3208
02:47:08,399 --> 02:47:11,760
>> Well the yeah gymnastics and

3209
02:47:11,760 --> 02:47:14,160
>> yeah so that's [clears throat] I think

3210
02:47:14,160 --> 02:47:15,520
those are the five that would be

3211
02:47:15,520 --> 02:47:17,279
available for for their project.

3212
02:47:17,279 --> 02:47:19,920
>> Okay can I can I say it back to you? So

3213
02:47:19,920 --> 02:47:21,760
the spaces that are directly in front of

3214
02:47:21,760 --> 02:47:23,600
the senior center that are normally for

3215
02:47:23,600 --> 02:47:25,279
seniors, these are the ones that we're

3216
02:47:25,279 --> 02:47:27,279
looking at setting aside for this

3217
02:47:27,279 --> 02:47:29,279
construction or that has been requested

3218
02:47:29,279 --> 02:47:32,479
to have the fees waved on. And um during

3219
02:47:32,479 --> 02:47:35,279
this time, the reserve spaces have gone

3220
02:47:35,279 --> 02:47:39,359
across the street and what and then the

3221
02:47:39,359 --> 02:47:44,000
other five spaces to the east. Sorry, I got lost in the three-way swap there.

3222
02:47:44,000 --> 02:47:45,600
Can you say it again?

3223
02:47:45,600 --> 02:47:47,520
>> Can I try swing out sitting on her?

3224
02:47:47,520 --> 02:47:47,920
Sure.

3225
02:47:47,920 --> 02:47:50,880
>> Yeah, thanks. the the seniors because

3226
02:47:50,880 --> 02:47:52,399
the senior spots were in front of

3227
02:47:52,399 --> 02:47:54,720
gymnastics, the five reserved, right?

3228
02:47:54,720 --> 02:47:57,680
Pre- any jobs, right? So, that's

3229
02:47:57,680 --> 02:47:59,840
ultimately the place where construction

3230
02:47:59,840 --> 02:48:01,920
would be going or construction vehicles

3231
02:48:01,920 --> 02:48:04,240
would be going is in those nearest

3232
02:48:04,240 --> 02:48:07,600
spots. Now, it's a bit weird because the

3233
02:48:07,600 --> 02:48:09,840
seniors when they had those spots, they

3234
02:48:09,840 --> 02:48:11,680
were never metered, right? They were

3235
02:48:11,680 --> 02:48:14,640
just expanded down that curb. So,

3236
02:48:14,640 --> 02:48:16,160
they'll be slotting in there. The

3237
02:48:16,160 --> 02:48:18,479
seniors have now gone directly across

3238
02:48:18,479 --> 02:48:21,600
the street from the seniors center on

3239
02:48:21,600 --> 02:48:24,240
the co-op side where they have the five

3240
02:48:24,240 --> 02:48:27,760
spots now. So, bit of a shell game

3241
02:48:27,760 --> 02:48:29,040
there.

3242
02:48:29,040 --> 02:48:32,000
>> Um, and that's what we did when we cuz

3243
02:48:32,000 --> 02:48:34,160
of the bigger components in our job, we

3244
02:48:34,160 --> 02:48:37,359
had to hoard out the whole sidewalk. Um,

3245
02:48:37,359 --> 02:48:39,279
and so then the seniors needed access.

3246
02:48:39,279 --> 02:48:41,600
So we put them across from the senior

3247
02:48:41,600 --> 02:48:43,920
center and built that, you know,

3248
02:48:43,920 --> 02:48:45,680
crosswalk across the road and the

3249
02:48:45,680 --> 02:48:48,640
boulevard there. And so we've just gone

3250
02:48:48,640 --> 02:48:53,611
back to that setting for this project.

3251
02:48:53,621 --> 02:48:55,680
[clears throat] So the metered spots are

3252
02:48:55,680 --> 02:48:58,640
taken up by the seniors and we're going

3253
02:48:58,640 --> 02:49:01,120
to use theirs. So they would have to pay

3254
02:49:01,120 --> 02:49:02,960
for the equivalent. Even though these

3255
02:49:02,960 --> 02:49:04,399
spots aren't metered, they would be

3256
02:49:04,399 --> 02:49:05,200
paying

3257
02:49:05,200 --> 02:49:07,200
>> Yeah. their spots or the equivalent

3258
02:49:07,200 --> 02:49:08,960
metered spots because

3259
02:49:08,960 --> 02:49:12,000
>> so the seniors are paying that that fee

3260
02:49:12,000 --> 02:49:14,479
>> to have those reserved.

3261
02:49:14,479 --> 02:49:16,160
>> No, [clears throat]

3262
02:49:16,160 --> 02:49:20,080
seniors used to have no fee spots their

3263
02:49:20,080 --> 02:49:20,880
building.

3264
02:49:20,880 --> 02:49:22,880
>> We've given them metered spots across

3265
02:49:22,880 --> 02:49:25,680
the street. Uh so I think the

3266
02:49:25,680 --> 02:49:28,800
construction folks would use the senior

3267
02:49:28,800 --> 02:49:31,600
spaces and we're losing revenue on those

3268
02:49:31,600 --> 02:49:34,000
five meters across the streets. So

3269
02:49:34,000 --> 02:49:37,359
that's what we charge the contractor.

3270
02:49:37,359 --> 02:49:39,520
>> So with the seniors reserved parking

3271
02:49:39,520 --> 02:49:41,760
moved across the street, they not only

3272
02:49:41,760 --> 02:49:44,640
is it the five spots, it's also no pay.

3273
02:49:44,640 --> 02:49:47,680
So that no pay has been maintained in

3274
02:49:47,680 --> 02:49:50,080
the transition across the street

3275
02:49:50,080 --> 02:49:52,160
>> and we would recover that by charging

3276
02:49:52,160 --> 02:49:55,359
the contractor for you know for those

3277
02:49:55,359 --> 02:49:57,520
you know assume you know treating them

3278
02:49:57,520 --> 02:50:00,000
as metered spots even those.

3279
02:50:00,000 --> 02:50:01,840
>> Gotcha. Okay.

3280
02:50:01,840 --> 02:50:02,479
>> As

3281
02:50:02,479 --> 02:50:04,479
>> I'm with you. Thank you. It's kind of a

3282
02:50:04,479 --> 02:50:06,160
shell game. You know, we're losing

3283
02:50:06,160 --> 02:50:07,680
revenue from the seniors because they're

3284
02:50:07,680 --> 02:50:10,640
not in their space. Uh so we charge the

3285
02:50:10,640 --> 02:50:12,960
contractor for equivalent metered

3286
02:50:12,960 --> 02:50:17,990
spaces.

3287
02:50:18,000 --> 02:50:21,520
» Councelor Tate, do you have another

3288
02:50:21,520 --> 02:50:24,479
followup?

3289
02:50:24,479 --> 02:50:25,520
>> She's shaking her head now.

3290
02:50:25,520 --> 02:50:28,319
>> No. Okay. Councelor Paige,

3291
02:50:28,319 --> 02:50:31,840
>> maybe a couple questions. Um, when we

3292
02:50:31,840 --> 02:50:33,920
were doing our project, did we pay

3293
02:50:33,920 --> 02:50:37,600
ourselves or did we charge that out?

3294
02:50:37,600 --> 02:50:39,359
Those five stalls that we used while we

3295
02:50:39,359 --> 02:50:41,840
were doing the project oursel doing the

3296
02:50:41,840 --> 02:50:42,720
roof.

3297
02:50:42,720 --> 02:50:44,319
>> I don't know if we were eligible to

3298
02:50:44,319 --> 02:50:46,880
charge it to the project because that

3299
02:50:46,880 --> 02:50:48,640
was grant funded.

3300
02:50:48,640 --> 02:50:50,800
>> Okay. I'm

3301
02:50:50,800 --> 02:50:52,640
>> didn't charge the parking there

3302
02:50:52,640 --> 02:50:54,800
>> because it's an improvement on our own

3303
02:50:54,800 --> 02:50:58,160
building. I'm a bit sympathetic to to

3304
02:50:58,160 --> 02:51:00,160
letting the fee part slide because we're

3305
02:51:00,160 --> 02:51:02,080
getting the benefit of the improvement

3306
02:51:02,080 --> 02:51:04,800
to the building as a broader piece and

3307
02:51:04,800 --> 02:51:06,080
they still have a lot of fundraising

3308
02:51:06,080 --> 02:51:10,160
left to do. Uh the other piece is are we

3309
02:51:10,160 --> 02:51:11,680
able,

3310
02:51:11,680 --> 02:51:13,520
you know, without

3311
02:51:13,520 --> 02:51:15,200
stirring a pot with the seniors and

3312
02:51:15,200 --> 02:51:17,920
recognizing the value of their parking

3313
02:51:17,920 --> 02:51:20,640
able to add a criteria to that parking

3314
02:51:20,640 --> 02:51:24,080
that it's also good for handicapped.

3315
02:51:24,080 --> 02:51:26,399
We've had some disability concerns with

3316
02:51:26,399 --> 02:51:28,479
those across. We have multiple medical

3317
02:51:28,479 --> 02:51:30,319
clinics in that area and it it seems

3318
02:51:30,319 --> 02:51:33,359
like they're exclusive use for seniors

3319
02:51:33,359 --> 02:51:36,080
might not be

3320
02:51:36,080 --> 02:51:38,399
we probably could add an accompanying

3321
02:51:38,399 --> 02:51:39,359
criteria.

3322
02:51:39,359 --> 02:51:42,560
>> Yeah, we are going to look at hours like

3323
02:51:42,560 --> 02:51:43,680
there's [clears throat] no point if

3324
02:51:43,680 --> 02:51:45,680
seniors aren't in the senior center for

3325
02:51:45,680 --> 02:51:48,000
until 11:00 that you know nobody else

3326
02:51:48,000 --> 02:51:50,080
can park in there. So, we're going to

3327
02:51:50,080 --> 02:51:52,640
look at some of the hours to kind of

3328
02:51:52,640 --> 02:51:55,040
maybe make that more workable

3329
02:51:55,040 --> 02:51:58,080
recognizing the the existing, but we can

3330
02:51:58,080 --> 02:51:59,279
certainly talk about

3331
02:51:59,279 --> 02:52:00,720
>> seniors and handicap.

3332
02:52:00,720 --> 02:52:01,200
>> Yeah.

3333
02:52:01,200 --> 02:52:01,760
>> Um,

3334
02:52:01,760 --> 02:52:03,520
>> and did we not Sorry, I just want to

3335
02:52:03,520 --> 02:52:05,760
follow up on you asking it. Did we not

3336
02:52:05,760 --> 02:52:07,920
make one of those parking spots a

3337
02:52:07,920 --> 02:52:11,120
disabled spot? one of the I've did we

3338
02:52:11,120 --> 02:52:13,920
not make a disabled spot on

3339
02:52:13,920 --> 02:52:15,520
>> I don't believe the seniors

3340
02:52:15,520 --> 02:52:16,080
>> side

3341
02:52:16,080 --> 02:52:17,760
>> on the senior's locations

3342
02:52:17,760 --> 02:52:19,040
>> on that side of the street we didn't put

3343
02:52:19,040 --> 02:52:20,560
in a disabled parking spot

3344
02:52:20,560 --> 02:52:23,040
>> there is around the medical associates

3345
02:52:23,040 --> 02:52:23,840
clinic there

3346
02:52:23,840 --> 02:52:26,319
>> yeah but not one on the co-op side

3347
02:52:26,319 --> 02:52:27,600
>> okay thank you

3348
02:52:27,600 --> 02:52:30,640
>> I think those two can piggy back um so

3349
02:52:30,640 --> 02:52:32,960
that's just where I said I for $5,000 an

3350
02:52:32,960 --> 02:52:34,399
improvement to one of our own buildings

3351
02:52:34,399 --> 02:52:35,920
if we were doing the project we wouldn't

3352
02:52:35,920 --> 02:52:38,160
necessarily be costing it out to a

3353
02:52:38,160 --> 02:52:39,760
grandfather you're all for all those

3354
02:52:39,760 --> 02:52:42,960
reasons I I'm okay with pushing the

3355
02:52:42,960 --> 02:52:49,429
revenue if other people are

3356
02:52:49,439 --> 02:52:49,920
want to make

3357
02:52:49,920 --> 02:52:51,279
>> so you want to make a motion then

3358
02:52:51,279 --> 02:52:52,960
>> I'll make that motion to approve the

3359
02:52:52,960 --> 02:52:55,279
request

3360
02:52:55,279 --> 02:52:56,960
>> I think that's one of the options

3361
02:52:56,960 --> 02:52:58,399
>> yeah approve

3362
02:52:58,399 --> 02:53:03,170
>> so then you change deny to approve

3363
02:53:03,180 --> 02:53:07,670
[clears throat]

3364
02:53:07,680 --> 02:53:08,640
» seconder

3365
02:53:08,640 --> 02:53:10,000
And is there a second here?

3366
02:53:10,000 --> 02:53:13,439
>> I can second. Um

3367
02:53:13,439 --> 02:53:13,760
move

3368
02:53:13,760 --> 02:53:15,760
>> by councelor Paige, seconded by

3369
02:53:15,760 --> 02:53:17,200
councelor Lenberg.

3370
02:53:17,200 --> 02:53:20,000
>> Um so just just to be clear here, what

3371
02:53:20,000 --> 02:53:23,120
we're talking about is not the mechanics

3372
02:53:23,120 --> 02:53:24,319
of parking or anything like that.

3373
02:53:24,319 --> 02:53:27,200
Really, it's the issue is a subsidy for

3374
02:53:27,200 --> 02:53:29,760
the NCTS. That's that's the issue. or do

3375
02:53:29,760 --> 02:53:32,240
we want to subsidize them an additional

3376
02:53:32,240 --> 02:53:36,640
5,500 on top of the effective subsidy of

3377
02:53:36,640 --> 02:53:40,389
$44,000.

3378
02:53:40,399 --> 02:53:42,080
Um

3379
02:53:42,080 --> 02:53:46,319
and um I'm assuming like I it's not

3380
02:53:46,319 --> 02:53:48,319
included in the package that I saw where

3381
02:53:48,319 --> 02:53:52,160
what the status of their um fundraising

3382
02:53:52,160 --> 02:53:58,319
is right now, but I'm assuming that

3383
02:53:58,319 --> 02:54:05,040
this is pretty significant for them. Did they do they know about it? Some of these things might catch you by

3384
02:54:05,040 --> 02:54:07,680
surprise. you build a fundraising plan

3385
02:54:07,680 --> 02:54:10,080
and then you're like, "Ah, we didn't

3386
02:54:10,080 --> 02:54:12,560
think about the fact that we need this

3387
02:54:12,560 --> 02:54:14,240
parking and have to pay and that can

3388
02:54:14,240 --> 02:54:18,640
really throw a throw them a bit for a

3389
02:54:18,640 --> 02:54:20,399
loop." Is that the case? Do we know

3390
02:54:20,399 --> 02:54:20,800
that?

3391
02:54:20,800 --> 02:54:23,840
>> I don't know what you know how if this

3392
02:54:23,840 --> 02:54:25,680
was picked up in the general conditions

3393
02:54:25,680 --> 02:54:28,399
of the contractor when they uh set their

3394
02:54:28,399 --> 02:54:30,720
budget, but yeah, they still have a

3395
02:54:30,720 --> 02:54:32,560
fairly significant shortfall. I know

3396
02:54:32,560 --> 02:54:37,120
they're been asked to um submit on uh

3397
02:54:37,120 --> 02:54:39,760
one of the Build Canada uh programs. So,

3398
02:54:39,760 --> 02:54:42,479
I know they're doing that and that could

3399
02:54:42,479 --> 02:54:43,520
be

3400
02:54:43,520 --> 02:54:45,760
>> uh make a big change, but again, we have

3401
02:54:45,760 --> 02:54:47,600
a line of credit with them that we're

3402
02:54:47,600 --> 02:54:49,200
hoping that they can

3403
02:54:49,200 --> 02:54:53,279
>> repay uh fairly quickly. So, um yeah,

3404
02:54:53,279 --> 02:54:55,600
they get that large grant, then

3405
02:54:55,600 --> 02:54:58,080
hopefully they that allows them to repay

3406
02:54:58,080 --> 02:55:00,560
that that line of credit.

3407
02:55:00,560 --> 02:55:03,120
>> Yeah. Yeah. as far Yeah. As far as the

3408
02:55:03,120 --> 02:55:06,160
like a project process, right? You work

3409
02:55:06,160 --> 02:55:09,200
with your, you know, your team as you go

3410
02:55:09,200 --> 02:55:12,000
into the construction process and

3411
02:55:12,000 --> 02:55:14,080
>> in theory, these things are understood.

3412
02:55:14,080 --> 02:55:15,520
All your costs are understood and

3413
02:55:15,520 --> 02:55:17,439
they're accounted for in your your

3414
02:55:17,439 --> 02:55:18,560
project costing.

3415
02:55:18,560 --> 02:55:19,040
>> Yeah.

3416
02:55:19,040 --> 02:55:21,520
>> To city manager's point, you know, under

3417
02:55:21,520 --> 02:55:23,600
this exact line item that was in there

3418
02:55:23,600 --> 02:55:26,000
or not, not sure. But yeah, it would be

3419
02:55:26,000 --> 02:55:26,800
an expectation.

3420
02:55:26,800 --> 02:55:27,920
>> It would be an expectation that it would

3421
02:55:27,920 --> 02:55:29,520
>> that it would be that you would address

3422
02:55:29,520 --> 02:55:30,960
that. So that's where I'm a little

3423
02:55:30,960 --> 02:55:33,840
uncomfortable with the motion on the

3424
02:55:33,840 --> 02:55:37,279
table because I don't like this like

3425
02:55:37,279 --> 02:55:39,840
trying to, you know, grab every

3426
02:55:39,840 --> 02:55:42,560
opportunity for us to squeeze in another

3427
02:55:42,560 --> 02:55:44,720
fundraising. Well, having said that, I

3428
02:55:44,720 --> 02:55:46,479
am really sympathetic to the fact that

3429
02:55:46,479 --> 02:55:48,000
they've got a dis difficult task of

3430
02:55:48,000 --> 02:55:51,200
fundraising and and that they're, you

3431
02:55:51,200 --> 02:55:52,720
know, there's some paid staff, there's a

3432
02:55:52,720 --> 02:55:54,000
lot of volunteers that are working on

3433
02:55:54,000 --> 02:55:55,439
this and that some of these things might

3434
02:55:55,439 --> 02:55:57,520
catch them by surprise. Doesn't sound

3435
02:55:57,520 --> 02:56:00,800
like this is would have likely caught

3436
02:56:00,800 --> 02:56:01,920
them by surprise.

3437
02:56:01,920 --> 02:56:04,319
>> Say that this was something they weren't

3438
02:56:04,319 --> 02:56:05,920
anticipating.

3439
02:56:05,920 --> 02:56:08,399
>> Yeah, this is in in my mind this would

3440
02:56:08,399 --> 02:56:11,520
only be really justified if it caught

3441
02:56:11,520 --> 02:56:14,160
them by surprise. If it was just like,

3442
02:56:14,160 --> 02:56:16,800
hey, here's another opportunity to make

3443
02:56:16,800 --> 02:56:18,399
another request. This is probably not

3444
02:56:18,399 --> 02:56:20,560
the appropriate way to do that. I would

3445
02:56:20,560 --> 02:56:24,080
prefer to be evaluating it as an

3446
02:56:24,080 --> 02:56:26,000
additional subsidy like your or

3447
02:56:26,000 --> 02:56:27,600
additional grant that the city's

3448
02:56:27,600 --> 02:56:29,840
providing. That's how I would prefer to

3449
02:56:29,840 --> 02:56:34,080
receive this. Um the fact that we're I I

3450
02:56:34,080 --> 02:56:35,760
didn't the other thing that's not

3451
02:56:35,760 --> 02:56:37,520
totally clear, but I think you clarified

3452
02:56:37,520 --> 02:56:42,160
in your remarks was the 49,280 which is

3453
02:56:42,160 --> 02:56:44,960
the the averaged amount we would have

3454
02:56:44,960 --> 02:56:47,520
made revenue on those meters over those

3455
02:56:47,520 --> 02:56:50,720
11 months. But anybody could have

3456
02:56:50,720 --> 02:56:54,800
purchased these same spots for $5,500.

3457
02:56:54,800 --> 02:56:56,399
>> Wow. If you have a construction project.

3458
02:56:56,399 --> 02:56:57,760
>> If you have a construction project.

3459
02:56:57,760 --> 02:56:58,080
>> Yeah.

3460
02:56:58,080 --> 02:56:59,680
>> So, in that sense, we aren't

3461
02:56:59,680 --> 02:57:01,359
subsidizing. I just want to be clear in

3462
02:57:01,359 --> 02:57:03,120
my own mind. This is we're not already

3463
02:57:03,120 --> 02:57:04,800
subsidizing them because we would have

3464
02:57:04,800 --> 02:57:07,200
done this for a private entity as well.

3465
02:57:07,200 --> 02:57:08,560
So,

3466
02:57:08,560 --> 02:57:09,760
>> you know, that's where I'm kind of

3467
02:57:09,760 --> 02:57:12,880
wrestling with with this. Like,

3468
02:57:12,880 --> 02:57:15,760
you know, this is legit. the the 5500 in

3469
02:57:15,760 --> 02:57:19,120
my mind is not that relatively not that

3470
02:57:19,120 --> 02:57:21,907
much, but to us it is something

3471
02:57:21,907 --> 02:57:23,359
[clears throat] we want to nickel and

3472
02:57:23,359 --> 02:57:24,720
dime as much as we can to protect the

3473
02:57:24,720 --> 02:57:29,040
taxpayer. But this is a tough job that

3474
02:57:29,040 --> 02:57:31,840
they're doing to to raise this money.

3475
02:57:31,840 --> 02:57:35,359
And I think god if if you keep getting

3476
02:57:35,359 --> 02:57:37,120
hit by these kind of surprises, it can

3477
02:57:37,120 --> 02:57:39,279
really slow your momentum to to raise

3478
02:57:39,279 --> 02:57:41,600
the cash. So that's where I was

3479
02:57:41,600 --> 02:57:44,000
sympathetic to the motion

3480
02:57:44,000 --> 02:57:47,439
and having heard what um

3481
02:57:47,439 --> 02:57:50,160
uh Johnson Chris what's your title

3482
02:57:50,160 --> 02:57:52,640
general manager Johnson [laughter]

3483
02:57:52,640 --> 02:57:54,080
whatever

3484
02:57:54,080 --> 02:57:56,560
>> general manager community

3485
02:57:56,560 --> 02:57:57,520
etc [clears throat] etc. We don't we

3486
02:57:57,520 --> 02:57:58,319
don't have we don't have a meeting

3487
02:57:58,319 --> 02:57:59,600
that's long enough for you to talk about

3488
02:57:59,600 --> 02:58:01,920
what it's titled Chris

3489
02:58:01,920 --> 02:58:04,960
>> H. Yeah. I'm going to

3490
02:58:04,960 --> 02:58:06,800
Yeah. I mean it's only 500. So I'm going

3491
02:58:06,800 --> 02:58:10,160
to say I'm leaning towards a yes because

3492
02:58:10,160 --> 02:58:11,680
I sympathize with what they're trying to

3493
02:58:11,680 --> 02:58:13,040
do.

3494
02:58:13,040 --> 02:58:14,560
>> Okay. So we've got a motion that's been

3495
02:58:14,560 --> 02:58:15,920
moved and seconded. Is there any further

3496
02:58:15,920 --> 02:58:17,200
discussion? Does anybody else have

3497
02:58:17,200 --> 02:58:21,359
anything that they want to say or add or

3498
02:58:21,359 --> 02:58:24,160
council Panero? I just sort of I

3499
02:58:24,160 --> 02:58:27,279
appreciated the point that was made by

3500
02:58:27,279 --> 02:58:30,640
counselor Paige and that we were getting

3501
02:58:30,640 --> 02:58:33,359
eventually we were getting a building

3502
02:58:33,359 --> 02:58:36,800
that functions and that is worth a lot

3503
02:58:36,800 --> 02:58:40,240
more than 5,500 bucks. Um and also

3504
02:58:40,240 --> 02:58:43,840
recognizing that this process has been

3505
02:58:43,840 --> 02:58:47,680
extremely long and painful for I think

3506
02:58:47,680 --> 02:58:49,920
everybody involved on both ends of the

3507
02:58:49,920 --> 02:58:53,120
spectrum. So getting it if this I don't

3508
02:58:53,120 --> 02:58:54,960
know how much of a difference this makes

3509
02:58:54,960 --> 02:59:00,880
to them or to us or to anybody but if it helps get this over the line

3510
02:59:00,880 --> 02:59:03,840
faster which then helps them you know

3511
02:59:03,840 --> 02:59:06,399
start paying off their debts and

3512
02:59:06,399 --> 02:59:08,960
functioning as as what it's supposed to

3513
02:59:08,960 --> 02:59:12,240
be as an asset in the community. It

3514
02:59:12,240 --> 02:59:14,960
seems like not that big a deal to me.

3515
02:59:14,960 --> 02:59:20,389
I'm sympathetic towards it as well.

3516
02:59:20,399 --> 02:59:23,520
I have a quick question. Thanks. Um,

3517
02:59:23,520 --> 02:59:25,760
yeah, thanks for the comments. I am

3518
02:59:25,760 --> 02:59:28,800
curious what other

3519
02:59:28,800 --> 02:59:32,800
semi-standard city fees that should be

3520
02:59:32,800 --> 02:59:34,880
embedded in the overall project

3521
02:59:34,880 --> 02:59:37,439
construction cost could come up as a

3522
02:59:37,439 --> 02:59:39,840
letter of, oh, could you wave this,

3523
02:59:39,840 --> 02:59:41,920
please? I'm thinking just off the top of

3524
02:59:41,920 --> 02:59:43,760
my head like a hydro connection or those

3525
02:59:43,760 --> 02:59:46,960
sorts of things like what other um I'm

3526
02:59:46,960 --> 02:59:48,640
just curious about setting a precedent

3527
02:59:48,640 --> 02:59:51,120
and whether we have any kind of um

3528
02:59:51,120 --> 02:59:53,359
benchmarks for saying yes or no besides

3529
02:59:53,359 --> 02:59:55,040
that we empathize with the fact that

3530
02:59:55,040 --> 02:59:57,600
it's a big project and that in the end

3531
02:59:57,600 --> 02:59:59,439
the city gets the benefit of a working

3532
02:59:59,439 --> 03:00:01,359
building. U which are really great

3533
03:00:01,359 --> 03:00:03,920
points but I was curious what else we

3534
03:00:03,920 --> 03:00:06,880
could potentially have as an another

3535
03:00:06,880 --> 03:00:08,560
ask.

3536
03:00:08,560 --> 03:00:10,800
Well, there's obviously [clears throat]

3537
03:00:10,800 --> 03:00:13,600
um you know the building permit fee um

3538
03:00:13,600 --> 03:00:16,160
hydro connections. Uh I don't I don't

3539
03:00:16,160 --> 03:00:19,040
think they have any hydro upgrades. I

3540
03:00:19,040 --> 03:00:21,520
think that I think they're we had three

3541
03:00:21,520 --> 03:00:24,160
phase in that building already. I don't

3542
03:00:24,160 --> 03:00:26,720
think there's any utility fees that

3543
03:00:26,720 --> 03:00:28,720
probably building permit fee which I

3544
03:00:28,720 --> 03:00:32,710
think they've already paid.

3545
03:00:32,720 --> 03:00:34,240
» What was that last one?

3546
03:00:34,240 --> 03:00:35,040
>> Building permit fee.

3547
03:00:35,040 --> 03:00:37,120
>> Building permit fees. I heard

3548
03:00:37,120 --> 03:00:38,720
>> something else.

3549
03:00:38,720 --> 03:00:40,240
So, we don't anticipate any further

3550
03:00:40,240 --> 03:00:41,439
ones?

3551
03:00:41,439 --> 03:00:45,120
>> No, like I said, there's service is is

3552
03:00:45,120 --> 03:00:48,240
fine. Um, yeah, I don't I don't think

3553
03:00:48,240 --> 03:00:50,080
there's any there's no new connections

3554
03:00:50,080 --> 03:00:51,439
or anything. It's they're just

3555
03:00:51,439 --> 03:00:57,030
renovating existing space.

3556
03:00:57,040 --> 03:00:58,960
» Thank you.

3557
03:00:58,960 --> 03:01:01,040
>> Okay. So, the only thing I would just

3558
03:01:01,040 --> 03:01:04,080
like to add is that I would ask that um

3559
03:01:04,080 --> 03:01:05,520
city staff do have a serious

3560
03:01:05,520 --> 03:01:09,600
conversation with um seniors um

3561
03:01:09,600 --> 03:01:13,279
>> group about their requirement to have um

3562
03:01:13,279 --> 03:01:15,680
five spots. maybe they'd like to

3563
03:01:15,680 --> 03:01:16,080
>> sure

3564
03:01:16,080 --> 03:01:19,279
>> go down to for as to be supporting of

3565
03:01:19,279 --> 03:01:23,760
this project that's um going on

3566
03:01:23,760 --> 03:01:27,439
and um whether or not we can look at

3567
03:01:27,439 --> 03:01:30,160
time to make sure because I drive by

3568
03:01:30,160 --> 03:01:34,000
those spots fairly frequently. I drive

3569
03:01:34,000 --> 03:01:36,080
downtown that's I have a little route

3570
03:01:36,080 --> 03:01:39,439
takes me down Vic Ferin Street when I

3571
03:01:39,439 --> 03:01:42,640
come to town and they're often empty.

3572
03:01:42,640 --> 03:01:46,399
So, if I've got the 9:00 a.m. doctor's

3573
03:01:46,399 --> 03:01:47,920
appointment at the medical clinic and

3574
03:01:47,920 --> 03:01:50,160
everything's full, because we we we know

3575
03:01:50,160 --> 03:01:52,640
because we've seen online submissions

3576
03:01:52,640 --> 03:01:54,080
about people concerned about parking

3577
03:01:54,080 --> 03:01:55,520
that do have businesses down there and

3578
03:01:55,520 --> 03:01:58,720
such that that if you're not there at 9,

3579
03:01:58,720 --> 03:02:00,560
then somebody could be like, I mean, a

3580
03:02:00,560 --> 03:02:02,240
doctor's appointment these days is what,

3581
03:02:02,240 --> 03:02:05,600
four and a half minutes. Um,

3582
03:02:05,600 --> 03:02:07,359
and uh, you know, you're not you're not

3583
03:02:07,359 --> 03:02:10,319
there for for two or three hours. So, um

3584
03:02:10,319 --> 03:02:13,040
I think that if we can look at some some

3585
03:02:13,040 --> 03:02:13,840
work there

3586
03:02:13,840 --> 03:02:15,040
>> flexibility.

3587
03:02:15,040 --> 03:02:17,520
>> Yeah. Anyways, this has been moved and

3588
03:02:17,520 --> 03:02:23,040
seconded. Um all those in favor

3589
03:02:23,040 --> 03:02:25,600
and that Thank you, Kate. Got that.

3590
03:02:25,600 --> 03:02:28,000
Thank you everybody. So, that carries.

3591
03:02:28,000 --> 03:02:30,880
Thank you everybody.

3592
03:02:30,880 --> 03:02:34,319
Okay, moving on to

3593
03:02:34,319 --> 03:02:36,399
um bylaws.

3594
03:02:36,399 --> 03:02:39,840
Oil 11A is the step code in zero carbon.

3595
03:02:39,840 --> 03:02:42,000
I'd just like to just note that

3596
03:02:42,000 --> 03:02:45,600
councelor Payne has returned to the um

3597
03:02:45,600 --> 03:02:48,960
meeting at 7:47. Um staff are proposing

3598
03:02:48,960 --> 03:02:50,399
amendments to the city of Nelson

3599
03:02:50,399 --> 03:02:53,040
building bylaw number 3456

3600
03:02:53,040 --> 03:02:55,120
2019 to adopt higher performance

3601
03:02:55,120 --> 03:02:57,120
requirements for part 9 buildings,

3602
03:02:57,120 --> 03:02:59,279
generally lowrise residential and small

3603
03:02:59,279 --> 03:03:01,520
buildings under the BC energy step code

3604
03:03:01,520 --> 03:03:03,920
and the BC zero carbon step code.

3605
03:03:03,920 --> 03:03:05,520
Following council's direction at second

3606
03:03:05,520 --> 03:03:07,040
reading, the proposed memo was revised

3607
03:03:07,040 --> 03:03:10,319
to require zero carbon EL4 to be

3608
03:03:10,319 --> 03:03:13,040
effective December 31st, 2026, replacing

3609
03:03:13,040 --> 03:03:14,399
the previous proposed phased

3610
03:03:14,399 --> 03:03:17,359
implementation as well as moving to step

3611
03:03:17,359 --> 03:03:19,760
four for part 9 buildings. Council

3612
03:03:19,760 --> 03:03:21,680
provided third reading at the July 21st

3613
03:03:21,680 --> 03:03:23,040
special meeting and is now being asked

3614
03:03:23,040 --> 03:03:25,760
to adopt building bylaw amendment energy

3615
03:03:25,760 --> 03:03:30,000
step code step 4 plus zerocarbon EL4

3616
03:03:30,000 --> 03:03:32,720
bylaw number 3654

3617
03:03:32,720 --> 03:03:37,120
2026 effective December 31st 2026. So

3618
03:03:37,120 --> 03:03:38,240
council there's quite a bit of

3619
03:03:38,240 --> 03:03:39,600
information again in your package here

3620
03:03:39,600 --> 03:03:43,680
tonight and we have discussed this um at

3621
03:03:43,680 --> 03:03:46,000
two previous minutes. This has been part

3622
03:03:46,000 --> 03:03:49,600
of our Nelson next um advocate advocacy

3623
03:03:49,600 --> 03:03:52,240
and part of our strategic plan. Um is

3624
03:03:52,240 --> 03:03:56,877
there a mover moved by C

3625
03:03:56,877 --> 03:03:57,279
[laughter]

3626
03:03:57,279 --> 03:03:59,760
>> and second by councelor Tate?

3627
03:03:59,760 --> 03:04:02,080
>> Um is there any need for further

3628
03:04:02,080 --> 03:04:04,880
discussion councilors?

3629
03:04:04,880 --> 03:04:06,640
>> Mayor maybe I'll just take this

3630
03:04:06,640 --> 03:04:07,920
opportunity. I'm not sure that all of

3631
03:04:07,920 --> 03:04:09,439
councils have the opportunity to meet

3632
03:04:09,439 --> 03:04:10,720
Mike Cohen, one of our building

3633
03:04:10,720 --> 03:04:13,359
officials as it might been around. Okay,

3634
03:04:13,359 --> 03:04:15,120
my apologies. Thanks, Chris.

3635
03:04:15,120 --> 03:04:17,279
>> Yeah, just making sure.

3636
03:04:17,279 --> 03:04:19,680
>> Yeah. Okay. I missed that meeting. Yeah.

3637
03:04:19,680 --> 03:04:20,240
Fair.

3638
03:04:20,240 --> 03:04:21,200
>> Oh,

3639
03:04:21,200 --> 03:04:21,760
>> that's why.

3640
03:04:21,760 --> 03:04:24,319
>> Yeah, he was the original.

3641
03:04:24,319 --> 03:04:25,200
>> Yeah, the original.

3642
03:04:25,200 --> 03:04:26,319
>> Yeah.

3643
03:04:26,319 --> 03:04:28,720
>> Anyways, thank you for being here today.

3644
03:04:28,720 --> 03:04:33,439
>> Um, so seeing no further questions or

3645
03:04:33,439 --> 03:04:37,279
comments. Um, and it's been moved and

3646
03:04:37,279 --> 03:04:39,760
seconded that council pass the following

3647
03:04:39,760 --> 03:04:41,120
resolutions. that the corporation city

3648
03:04:41,120 --> 03:04:43,200
of Nelson bylaw building amendment

3649
03:04:43,200 --> 03:04:45,760
energy step code step 4 and zerocarbon

3650
03:04:45,760 --> 03:04:49,439
EL4 bylaw number 36542026

3651
03:04:49,439 --> 03:04:53,920
be finally adopted. All those in favor

3652
03:04:53,920 --> 03:04:57,040
and thank you councelor Tate and opposed

3653
03:04:57,040 --> 03:04:59,680
and that carries.

3654
03:04:59,680 --> 03:05:04,560
Okay, moving on to 11B

3655
03:05:04,560 --> 03:05:06,080
the cemetery

3656
03:05:06,080 --> 03:05:09,120
>> cemetery management bylaw and fees. So,

3657
03:05:09,120 --> 03:05:10,640
the proposed Nelson Cemetery Management

3658
03:05:10,640 --> 03:05:13,200
bylaw modernization modernizes the

3659
03:05:13,200 --> 03:05:14,800
city's regulatory framework to reflect

3660
03:05:14,800 --> 03:05:16,720
current operating practices, legislative

3661
03:05:16,720 --> 03:05:18,800
requirements, and long-term financial

3662
03:05:18,800 --> 03:05:21,120
sustainability. The bylaw supports

3663
03:05:21,120 --> 03:05:22,800
improved administration of cemetery

3664
03:05:22,800 --> 03:05:24,560
services while updating the fee

3665
03:05:24,560 --> 03:05:26,080
structure to better align with current

3666
03:05:26,080 --> 03:05:28,399
operating costs and council's decision

3667
03:05:28,399 --> 03:05:30,479
to increase cost recovery for cemetery

3668
03:05:30,479 --> 03:05:32,800
operations. Council is being asked to

3669
03:05:32,800 --> 03:05:34,479
adopt the proposed Nelson Cemetery

3670
03:05:34,479 --> 03:05:36,640
Management bylaw and the accompanying

3671
03:05:36,640 --> 03:05:38,880
amendment to the fees and charges bylaw

3672
03:05:38,880 --> 03:05:41,439
to implement the updated regulatory and

3673
03:05:41,439 --> 03:05:44,160
fee framework. So, councelor, just to

3674
03:05:44,160 --> 03:05:46,720
remind you, we had um an independent

3675
03:05:46,720 --> 03:05:48,000
contractor [snorts] come and give us

3676
03:05:48,000 --> 03:05:50,880
some thoughts about our cemetery moving

3677
03:05:50,880 --> 03:05:53,439
forward. and we've had a number of

3678
03:05:53,439 --> 03:05:57,120
follow-up meetings regarding changes to

3679
03:05:57,120 --> 03:05:59,279
how we operate the cemetery as well as

3680
03:05:59,279 --> 03:06:02,160
the need for improvements on our cost

3681
03:06:02,160 --> 03:06:04,080
recovery.

3682
03:06:04,080 --> 03:06:06,720
So, we have two recommendations there

3683
03:06:06,720 --> 03:06:11,120
that I think we need to pass separately.

3684
03:06:11,120 --> 03:06:14,880
Yes. Thank you. Um, [clears throat] so

3685
03:06:14,880 --> 03:06:16,160
does anybody want to move the first

3686
03:06:16,160 --> 03:06:18,479
recommendation? Councelor Lochenberg,

3687
03:06:18,479 --> 03:06:20,479
seconded by Councelor Tate. Council

3688
03:06:20,479 --> 03:06:22,479
Octberg,

3689
03:06:22,479 --> 03:06:23,439
>> you'd like me to read it?

3690
03:06:23,439 --> 03:06:24,479
>> Yeah, please.

3691
03:06:24,479 --> 03:06:26,160
>> Okay.

3692
03:06:26,160 --> 03:06:29,840
Um, that the Nelson Cemetery Management

3693
03:06:29,840 --> 03:06:32,720
bylaw number 3668 2026 be finally

3694
03:06:32,720 --> 03:06:33,600
adopted.

3695
03:06:33,600 --> 03:06:34,720
>> Councilor, is there any further

3696
03:06:34,720 --> 03:06:39,110
discussion on this issue?

3697
03:06:39,120 --> 03:06:41,600
» See, I Oh, I just have a question, but

3698
03:06:41,600 --> 03:06:43,600
it can go after the vote or before the

3699
03:06:43,600 --> 03:06:44,880
vote. It's probably more appropriate

3700
03:06:44,880 --> 03:06:46,160
before the vote.

3701
03:06:46,160 --> 03:06:47,439
>> For the vote.

3702
03:06:47,439 --> 03:06:49,359
>> You may not sway the vote. I was just

3703
03:06:49,359 --> 03:06:51,279
curious because I'm in Suriri at a

3704
03:06:51,279 --> 03:06:53,760
funeral today at a very large um

3705
03:06:53,760 --> 03:06:56,880
cemetery um and I noticed that the um

3706
03:06:56,880 --> 03:06:58,800
cemetery grounds were adhering to the

3707
03:06:58,800 --> 03:07:00,319
water restrictions and the grass was

3708
03:07:00,319 --> 03:07:02,800
very very yellow and I was just curious

3709
03:07:02,800 --> 03:07:06,000
um do we do um how does the watering

3710
03:07:06,000 --> 03:07:07,840
with respect to restrictions go at our

3711
03:07:07,840 --> 03:07:09,680
cemetery and and how do those things

3712
03:07:09,680 --> 03:07:11,200
align?

3713
03:07:11,200 --> 03:07:13,200
>> Yeah, we operate off a well there so

3714
03:07:13,200 --> 03:07:15,120
it's not part of the distribution

3715
03:07:15,120 --> 03:07:18,389
system.

3716
03:07:18,399 --> 03:07:22,319
Yeah. So, it stays a little bit greener

3717
03:07:22,319 --> 03:07:26,960
because we're not using potable water.

3718
03:07:26,960 --> 03:07:28,080
Anyways, so

3719
03:07:28,080 --> 03:07:28,720
>> thank you.

3720
03:07:28,720 --> 03:07:32,080
>> No further questions or

3721
03:07:32,080 --> 03:07:34,960
concerns. All those in favor of the

3722
03:07:34,960 --> 03:07:36,960
motion.

3723
03:07:36,960 --> 03:07:38,960
One, two, I need three hands. Four

3724
03:07:38,960 --> 03:07:41,520
hands. Okay, that carries. Anybody

3725
03:07:41,520 --> 03:07:43,120
opposed?

3726
03:07:43,120 --> 03:07:44,819
You know, just on that point,

3727
03:07:44,819 --> 03:07:46,880
[clears throat] maybe we should look at

3728
03:07:46,880 --> 03:07:48,640
how we tell that story because we've

3729
03:07:48,640 --> 03:07:51,439
taken a lot of opportunity to make sure

3730
03:07:51,439 --> 03:07:55,120
we're not using potable water and, you

3731
03:07:55,120 --> 03:07:57,200
know, watering playing fields, watering,

3732
03:07:57,200 --> 03:07:59,359
you know, the cemetery and some other

3733
03:07:59,359 --> 03:08:02,399
spaces. And the general public probably

3734
03:08:02,399 --> 03:08:04,000
doesn't realize that. They go up to the

3735
03:08:04,000 --> 03:08:05,040
cemetery and

3736
03:08:05,040 --> 03:08:07,359
>> ask that same question. Why is the city

3737
03:08:07,359 --> 03:08:08,880
using a bunch of water [clears throat]

3738
03:08:08,880 --> 03:08:11,120
and telling me not to water my lawn?

3739
03:08:11,120 --> 03:08:14,319
We've, you know, strategically made sure

3740
03:08:14,319 --> 03:08:16,880
that it wasn't affecting our water

3741
03:08:16,880 --> 03:08:17,840
>> system

3742
03:08:17,840 --> 03:08:19,120
>> and something that we've discussed with

3743
03:08:19,120 --> 03:08:21,120
communications to make sure is out there

3744
03:08:21,120 --> 03:08:22,960
just because that certainly has come

3745
03:08:22,960 --> 03:08:24,880
before, but it's a great opportunity to

3746
03:08:24,880 --> 03:08:27,200
say it here loud loudly and

3747
03:08:27,200 --> 03:08:28,399
>> like a little like a little thought

3748
03:08:28,399 --> 03:08:30,319
bubble. Did you know?

3749
03:08:30,319 --> 03:08:31,600
>> Well, you know, one of those story

3750
03:08:31,600 --> 03:08:34,479
boards might we add those up there,

3751
03:08:34,479 --> 03:08:37,520
right? And do we not take the water from

3752
03:08:37,520 --> 03:08:42,000
the well for the flower watering?

3753
03:08:42,000 --> 03:08:44,000
>> We have a stand pipe. I'm not sure if

3754
03:08:44,000 --> 03:08:46,560
we're using that the way we did in the

3755
03:08:46,560 --> 03:08:49,920
past. Maybe we can check that. And we

3756
03:08:49,920 --> 03:08:50,800
>> for flower watering.

3757
03:08:50,800 --> 03:08:53,040
>> We had a stand pipe down coming off the

3758
03:08:53,040 --> 03:08:55,120
lake that we could

3759
03:08:55,120 --> 03:08:57,200
>> Yeah, it comes from somewhere else to

3760
03:08:57,200 --> 03:08:58,560
water the plants.

3761
03:08:58,560 --> 03:09:00,720
>> We actually could fill up our truck to

3762
03:09:00,720 --> 03:09:02,000
water.

3763
03:09:02,000 --> 03:09:03,840
>> Yeah. Yeah. I wonder if they still are

3764
03:09:03,840 --> 03:09:05,600
or I

3765
03:09:05,600 --> 03:09:08,160
>> Yeah, depends on their circuit and

3766
03:09:08,160 --> 03:09:09,520
probably what makes

3767
03:09:09,520 --> 03:09:10,319
>> Yeah.

3768
03:09:10,319 --> 03:09:11,279
>> most little sense cuz I think there's

3769
03:09:11,279 --> 03:09:17,349
one down at the public works yard, too.

3770
03:09:17,359 --> 03:09:21,200
» So, okay. So, that's been that one's

3771
03:09:21,200 --> 03:09:24,640
been moved, seconded, and passed. And

3772
03:09:24,640 --> 03:09:28,399
then moving on to the fees and charges.

3773
03:09:28,399 --> 03:09:30,960
Is there somebody that wants to move it?

3774
03:09:30,960 --> 03:09:32,720
Councelor Tate. Secondary councelor

3775
03:09:32,720 --> 03:09:35,520
Loctenberg. Councelor Tate, give it a

3776
03:09:35,520 --> 03:09:35,760
read.

3777
03:09:35,760 --> 03:09:37,600
>> Yeah, I'm ready. I'm I'm doing all the

3778
03:09:37,600 --> 03:09:40,560
buttons here. Uh that the Nelson fees

3779
03:09:40,560 --> 03:09:42,800
and charges amendment cemetery fees

3780
03:09:42,800 --> 03:09:46,640
bylaw number 3669 be finally adopted.

3781
03:09:46,640 --> 03:09:49,279
>> So, last opportunity, council, any

3782
03:09:49,279 --> 03:09:52,399
questions or concerns regarding that?

3783
03:09:52,399 --> 03:09:54,640
Seeing nobody putting their hand up. All

3784
03:09:54,640 --> 03:09:58,160
those in favor

3785
03:09:58,160 --> 03:10:00,399
and opposed. And that carries. Thank you

3786
03:10:00,399 --> 03:10:03,910
very much.

3787
03:10:03,920 --> 03:10:07,439
Moving on to we get to finally hear from

3788
03:10:07,439 --> 03:10:10,720
Chris Jury, our CFO. So, the chief

3789
03:10:10,720 --> 03:10:12,319
financial officer is going to provide a

3790
03:10:12,319 --> 03:10:18,000
quarter 2 financial update to council.

3791
03:10:18,000 --> 03:10:20,640
>> Yeah. So, um I don't have a presentation

3792
03:10:20,640 --> 03:10:22,960
per se, but I'll go through the document

3793
03:10:22,960 --> 03:10:25,520
you have in front of you that's um eight

3794
03:10:25,520 --> 03:10:27,680
pages, but the, you know, the first page

3795
03:10:27,680 --> 03:10:31,680
is just that first RFD page. Um what a

3796
03:10:31,680 --> 03:10:33,120
couple things that we included this time

3797
03:10:33,120 --> 03:10:38,000
that we hadn't before um is a one-page

3798
03:10:38,000 --> 03:10:40,319
um Q2 update from Nelson Hydro. So,

3799
03:10:40,319 --> 03:10:42,479
that's kind of at the back end of that.

3800
03:10:42,479 --> 03:10:44,720
uh one of the

3801
03:10:44,720 --> 03:10:46,560
uh positives, one of the many positives

3802
03:10:46,560 --> 03:10:48,800
that's come out of bringing in an IT

3803
03:10:48,800 --> 03:10:51,520
manager and I think uh we pointed out

3804
03:10:51,520 --> 03:10:52,720
Mike that was at the back of the room

3805
03:10:52,720 --> 03:10:55,120
and I see Adam Tero's here as well. He's

3806
03:10:55,120 --> 03:10:57,680
our new manager of IT and he'll be

3807
03:10:57,680 --> 03:10:59,920
presenting later in the evening, but you

3808
03:10:59,920 --> 03:11:01,359
can recognize him at the back of the

3809
03:11:01,359 --> 03:11:04,000
room there. Um, one of the uh, positives

3810
03:11:04,000 --> 03:11:06,479
of bringing him in is to focus on the IT

3811
03:11:06,479 --> 03:11:10,160
side of things which allowed um, our

3812
03:11:10,160 --> 03:11:12,960
part-time Nelson Hydro, part-time IT

3813
03:11:12,960 --> 03:11:16,160
manager to focus more on hydro. So, one

3814
03:11:16,160 --> 03:11:17,920
of the things he's providing to us now

3815
03:11:17,920 --> 03:11:20,720
is a bit more of a focused update from

3816
03:11:20,720 --> 03:11:22,640
Nelson Hydro. So you see that each

3817
03:11:22,640 --> 03:11:25,200
quarter from this point forward that he

3818
03:11:25,200 --> 03:11:26,800
can bring that in and he's doing a lot

3819
03:11:26,800 --> 03:11:29,520
of work with Nelson Hydro doing more

3820
03:11:29,520 --> 03:11:32,160
frequent uh forecasting with them and

3821
03:11:32,160 --> 03:11:34,000
really trying to dial in their budgeting

3822
03:11:34,000 --> 03:11:36,240
process. So I think um that's all great

3823
03:11:36,240 --> 03:11:37,840
that he's able to allocate a bit more

3824
03:11:37,840 --> 03:11:39,760
time to that. So this is one of the the

3825
03:11:39,760 --> 03:11:42,240
things you'll see from him. Um, so

3826
03:11:42,240 --> 03:11:44,160
starting kind of on that first page

3827
03:11:44,160 --> 03:11:48,080
there, um, where it says Q2 financial

3828
03:11:48,080 --> 03:11:50,000
update 2026,

3829
03:11:50,000 --> 03:11:52,960
overall position at June 30th, the city

3830
03:11:52,960 --> 03:11:55,200
remains in a strong financial position.

3831
03:11:55,200 --> 03:11:58,080
Revenues are at 64% of annual budget and

3832
03:11:58,080 --> 03:12:00,319
expenses at 48%.

3833
03:12:00,319 --> 03:12:03,279
Um, I just sort of caveat that a little

3834
03:12:03,279 --> 03:12:05,040
bit on both the revenue and expense

3835
03:12:05,040 --> 03:12:07,120
side. you know, we have a lot of revenue

3836
03:12:07,120 --> 03:12:08,720
sources that are very front-loaded that

3837
03:12:08,720 --> 03:12:10,640
will get our taxes and water and sewer

3838
03:12:10,640 --> 03:12:12,000
fees all at the beginning of the year.

3839
03:12:12,000 --> 03:12:13,840
So, we expect that to be on the the

3840
03:12:13,840 --> 03:12:16,960
higher end. Um, and flip side on the

3841
03:12:16,960 --> 03:12:18,800
expenses, you know, we do have

3842
03:12:18,800 --> 03:12:20,640
collective agreements that will bring in

3843
03:12:20,640 --> 03:12:22,960
a wage increase at that midway point in

3844
03:12:22,960 --> 03:12:24,560
the year. So, we would expect to be

3845
03:12:24,560 --> 03:12:27,760
under 50% um, you know, for the most

3846
03:12:27,760 --> 03:12:31,200
part for our expenses. Um, but you know,

3847
03:12:31,200 --> 03:12:33,040
there's other expenses that are heavier

3848
03:12:33,040 --> 03:12:34,640
in the front part of the year and some

3849
03:12:34,640 --> 03:12:36,479
in the later half. So, it's more of on

3850
03:12:36,479 --> 03:12:38,560
the expense side, it's just more of a a

3851
03:12:38,560 --> 03:12:40,399
guideline, a check-in, but sort of

3852
03:12:40,399 --> 03:12:41,920
comparing to where we were this time

3853
03:12:41,920 --> 03:12:46,160
last year is a good uh gauge.

3854
03:12:46,160 --> 03:12:48,720
So, if we uh flip over to the revenue

3855
03:12:48,720 --> 03:12:50,560
side, I'll just kind of focus in that's

3856
03:12:50,560 --> 03:12:52,800
on the third page on a few of the the

3857
03:12:52,800 --> 03:12:56,399
revenue variances and um highlights. uh

3858
03:12:56,399 --> 03:12:58,160
overall revenue as I mentioned is at

3859
03:12:58,160 --> 03:13:02,319
that 64% point. Um you know some of

3860
03:13:02,319 --> 03:13:04,319
those areas that are trending higher

3861
03:13:04,319 --> 03:13:08,560
than 50% sale of services is at 54%. It

3862
03:13:08,560 --> 03:13:12,560
was at 51 last year this time. Um same

3863
03:13:12,560 --> 03:13:16,880
as other revenue at 62% versus 56% this

3864
03:13:16,880 --> 03:13:19,040
time last year. Some of the big drivers

3865
03:13:19,040 --> 03:13:21,760
in there um I see parking coin is up

3866
03:13:21,760 --> 03:13:24,399
about $100,000 from this time last year.

3867
03:13:24,399 --> 03:13:26,399
And some of that could be related to

3868
03:13:26,399 --> 03:13:29,279
timing of when we um you know pull the

3869
03:13:29,279 --> 03:13:30,720
coins out of the meters, when we send

3870
03:13:30,720 --> 03:13:32,800
them down to get counted and come back,

3871
03:13:32,800 --> 03:13:35,200
but not to the tune of 100,000. So, it's

3872
03:13:35,200 --> 03:13:36,479
definitely on the positive side of

3873
03:13:36,479 --> 03:13:39,920
things. Uh 21% of our parking revenue is

3874
03:13:39,920 --> 03:13:41,439
coming from pay by phone. I thought that

3875
03:13:41,439 --> 03:13:44,160
would be an interesting metric. We just

3876
03:13:44,160 --> 03:13:46,880
started um this year really dialing in

3877
03:13:46,880 --> 03:13:48,479
how we're recording that. So, I don't

3878
03:13:48,479 --> 03:13:50,479
have a comparison for you from last

3879
03:13:50,479 --> 03:13:52,479
year, but we will now going forward. So,

3880
03:13:52,479 --> 03:13:55,040
we can kind of look at that 21% and see

3881
03:13:55,040 --> 03:13:57,680
how that's um I would expect growing

3882
03:13:57,680 --> 03:13:59,520
over time.

3883
03:13:59,520 --> 03:14:03,279
Um police have some uh grants and

3884
03:14:03,279 --> 03:14:05,040
special project revenues that have come

3885
03:14:05,040 --> 03:14:06,880
in um for some of the things they're

3886
03:14:06,880 --> 03:14:08,560
working on with the province. Some of

3887
03:14:08,560 --> 03:14:10,720
special investigations.

3888
03:14:10,720 --> 03:14:12,640
Um so that's brought in some revenue

3889
03:14:12,640 --> 03:14:14,960
that's helped offset some of their

3890
03:14:14,960 --> 03:14:16,880
overtime costs and additional labor

3891
03:14:16,880 --> 03:14:19,120
costs. So we'll kind of see that when we

3892
03:14:19,120 --> 03:14:21,279
look at the expense side of things.

3893
03:14:21,279 --> 03:14:24,239
Building permits are up uh 200,000 from

3894
03:14:24,239 --> 03:14:27,279
this time last year. Um and some of our

3895
03:14:27,279 --> 03:14:30,239
internal charges as well. If you recall,

3896
03:14:30,239 --> 03:14:32,960
we increased uh the rental fees that we

3897
03:14:32,960 --> 03:14:35,600
collect down at public works for transit

3898
03:14:35,600 --> 03:14:39,120
and Nelson Hydro to account for the new

3899
03:14:39,120 --> 03:14:40,800
office space that we created there. So

3900
03:14:40,800 --> 03:14:42,880
that's bringing in some additional

3901
03:14:42,880 --> 03:14:44,960
internal revenue, though they are funded

3902
03:14:44,960 --> 03:14:49,359
by other sources, hydro and BC transit.

3903
03:14:49,359 --> 03:14:51,520
Um yeah, other than that, tax revenues

3904
03:14:51,520 --> 03:14:53,359
where we expect it to be. Water and

3905
03:14:53,359 --> 03:14:57,760
sewer fees are at 101% of budget uh due

3906
03:14:57,760 --> 03:15:01,680
to growth. Oh jeez. Just got to remember

3907
03:15:01,680 --> 03:15:03,675
to go to the council meeting tonight.

3908
03:15:03,675 --> 03:15:04,479
[laughter]

3909
03:15:04,479 --> 03:15:08,389
>> You're late.

3910
03:15:08,399 --> 03:15:10,000
» Stay awake. [laughter]

3911
03:15:10,000 --> 03:15:13,670
>> This is where you goes

3912
03:15:13,680 --> 03:15:18,720
in my pocket every 10 minutes. Um and uh

3913
03:15:18,720 --> 03:15:21,840
Nelson Hydro sales are at 49% near the

3914
03:15:21,840 --> 03:15:25,760
midpoint uh slightly below 51% that we'd

3915
03:15:25,760 --> 03:15:28,640
seen in prior years. Um and again we can

3916
03:15:28,640 --> 03:15:30,399
sort of look at that one page report

3917
03:15:30,399 --> 03:15:33,680
from uh Nelson Hydro, but that's you

3918
03:15:33,680 --> 03:15:35,680
know almost entirely just due to

3919
03:15:35,680 --> 03:15:37,680
weather. You have milder

3920
03:15:37,680 --> 03:15:39,920
>> uh winter milder spring then then you're

3921
03:15:39,920 --> 03:15:42,000
going to see decreases in revenues but

3922
03:15:42,000 --> 03:15:43,680
correspondingly we also have a decrease

3923
03:15:43,680 --> 03:15:46,000
in power purchase costs. So those go

3924
03:15:46,000 --> 03:15:48,160
hand in hand.

3925
03:15:48,160 --> 03:15:51,840
Um, flipping over to the expense side of

3926
03:15:51,840 --> 03:15:55,040
things, um, total expenses as I

3927
03:15:55,040 --> 03:15:57,600
mentioned at 48%

3928
03:15:57,600 --> 03:16:02,319
uh, versus 47% at Q2 2025. So very close

3929
03:16:02,319 --> 03:16:04,800
to how they were last year. Uh,

3930
03:16:04,800 --> 03:16:08,000
protective services is at 48%. This is

3931
03:16:08,000 --> 03:16:11,359
below 50% but um, is higher than last

3932
03:16:11,359 --> 03:16:14,239
year's pace which was at 45%.

3933
03:16:14,239 --> 03:16:16,720
So, primarily looking at, you know,

3934
03:16:16,720 --> 03:16:18,479
police wages are higher than they were

3935
03:16:18,479 --> 03:16:20,640
at this time last year. I did mention,

3936
03:16:20,640 --> 03:16:21,920
you know, they do have some special

3937
03:16:21,920 --> 03:16:24,960
project funding they've used to um they

3938
03:16:24,960 --> 03:16:27,760
did have some additional overtime and uh

3939
03:16:27,760 --> 03:16:29,920
they do have some grant funding that's

3940
03:16:29,920 --> 03:16:32,319
um funding one of their positions um

3941
03:16:32,319 --> 03:16:35,040
this year. So, uh you know, there's some

3942
03:16:35,040 --> 03:16:36,960
corresponding revenue and expense side

3943
03:16:36,960 --> 03:16:40,239
of things there. Um but that's one area

3944
03:16:40,239 --> 03:16:42,479
of of focus that I think we'll uh we'll

3945
03:16:42,479 --> 03:16:44,720
be watching. I do have a budget meeting

3946
03:16:44,720 --> 03:16:46,560
set up for them tomorrow. So, we'll go

3947
03:16:46,560 --> 03:16:48,160
through a few of those things and and

3948
03:16:48,160 --> 03:16:50,440
start looking at 2027.

3949
03:16:50,440 --> 03:16:52,800
[snorts] Uh transportation services is

3950
03:16:52,800 --> 03:16:55,200
at 46%.

3951
03:16:55,200 --> 03:16:57,840
Uh you know, that's above the 42% we

3952
03:16:57,840 --> 03:17:00,160
were at last year. Uh again, if you

3953
03:17:00,160 --> 03:17:02,560
recall, we reduced the snow removal

3954
03:17:02,560 --> 03:17:05,200
budget this year by $90,000 and shifted

3955
03:17:05,200 --> 03:17:08,560
that into parks and into our utilities.

3956
03:17:08,560 --> 03:17:10,800
So, it's expected that you'd see that

3957
03:17:10,800 --> 03:17:13,279
trending on the higher side.

3958
03:17:13,279 --> 03:17:16,560
Um, sewer operations is one that is

3959
03:17:16,560 --> 03:17:18,880
probably the clearest operating pressure

3960
03:17:18,880 --> 03:17:20,640
that we're seeing and will have a bit of

3961
03:17:20,640 --> 03:17:24,239
an impact on how we budget for 2027.

3962
03:17:24,239 --> 03:17:27,680
Um, this is largely just due to

3963
03:17:27,680 --> 03:17:30,880
additional repairs, maintenance, and um

3964
03:17:30,880 --> 03:17:33,920
unforeseen [clears throat] um spending

3965
03:17:33,920 --> 03:17:37,040
down at the sewage treatment plant. So,

3966
03:17:37,040 --> 03:17:40,160
um, you know, as we're, you know,

3967
03:17:40,160 --> 03:17:42,319
building out our plan, we see equipment

3968
03:17:42,319 --> 03:17:45,040
failures that are happening earlier than

3969
03:17:45,040 --> 03:17:47,200
we would have expected. Um, so we're

3970
03:17:47,200 --> 03:17:48,880
having to replace some of the equipment

3971
03:17:48,880 --> 03:17:50,800
and parts and things down there to to

3972
03:17:50,800 --> 03:17:53,359
kind of keep things going. Um, I think

3973
03:17:53,359 --> 03:17:57,359
it's important to note that, um, you

3974
03:17:57,359 --> 03:17:59,600
know, the current sewage treatment plant

3975
03:17:59,600 --> 03:18:01,840
is expected to last another 6 to 8

3976
03:18:01,840 --> 03:18:05,359
years. But I think um what I'm seeing is

3977
03:18:05,359 --> 03:18:06,800
that the staff are really doing a good

3978
03:18:06,800 --> 03:18:08,720
job of taking that kind of practical

3979
03:18:08,720 --> 03:18:11,279
life cycle approach to repairing. So

3980
03:18:11,279 --> 03:18:13,200
they're looking at used parts and

3981
03:18:13,200 --> 03:18:14,800
refurbished parts and just making sure

3982
03:18:14,800 --> 03:18:17,040
that we're not investing in something

3983
03:18:17,040 --> 03:18:18,479
that's going to have a much longer life

3984
03:18:18,479 --> 03:18:20,720
than the actual plant itself. So really

3985
03:18:20,720 --> 03:18:23,040
taking a pragmatic approach to it all.

3986
03:18:23,040 --> 03:18:25,040
Um but yes, still there's there's

3987
03:18:25,040 --> 03:18:27,600
failures and things that happen. So, um,

3988
03:18:27,600 --> 03:18:30,640
that's kind of where we're at. Um,

3989
03:18:30,640 --> 03:18:32,319
as far as just keeping that going while

3990
03:18:32,319 --> 03:18:34,800
we replace [snorts] it.

3991
03:18:34,800 --> 03:18:38,479
Uh, water operations is favorable at 46%

3992
03:18:38,479 --> 03:18:40,000
compared to last year. That was a

3993
03:18:40,000 --> 03:18:42,239
challenge for us. We were at 54% last

3994
03:18:42,239 --> 03:18:44,560
year. The crews focused a lot more on

3995
03:18:44,560 --> 03:18:46,399
capital works this year as opposed to

3996
03:18:46,399 --> 03:18:48,479
operating repairs and maintenance. Um,

3997
03:18:48,479 --> 03:18:51,200
you know, doing the Josephine um project

3998
03:18:51,200 --> 03:18:53,760
at the beginning of the year. So, um,

3999
03:18:53,760 --> 03:18:55,359
we're seeing less pressure on the

4000
03:18:55,359 --> 03:18:57,760
operating side.

4001
03:18:57,760 --> 03:19:00,080
And, uh, mentioned Nelson Hydro a little

4002
03:19:00,080 --> 03:19:05,040
bit as well. Um, they're slightly above the midpoint, but they're below

4003
03:19:05,040 --> 03:19:07,840
the 54% we saw last year. And that's

4004
03:19:07,840 --> 03:19:09,680
again the corresponding decrease in

4005
03:19:09,680 --> 03:19:12,080
power purchase costs. uh but they do

4006
03:19:12,080 --> 03:19:14,239
have additional pressures in some of the

4007
03:19:14,239 --> 03:19:15,760
other operating and maintenance

4008
03:19:15,760 --> 03:19:18,880
expenditures but in overall uh trending

4009
03:19:18,880 --> 03:19:21,359
to come in under budget for operations

4010
03:19:21,359 --> 03:19:26,710
maintenance and power purchases.

4011
03:19:26,720 --> 03:19:29,760
That's it for the revenue and expense.

4012
03:19:29,760 --> 03:19:32,479
Um and I know that during the city

4013
03:19:32,479 --> 03:19:33,439
>> library you're not even

4014
03:19:33,439 --> 03:19:35,279
>> Yeah. Well, I haven't got there yet. I

4015
03:19:35,279 --> 03:19:36,479
was going to kind of go Yeah.

4016
03:19:36,479 --> 03:19:40,239
>> Last line of capital piece here. Um, so

4017
03:19:40,239 --> 03:19:42,160
the city manager did a good job in the

4018
03:19:42,160 --> 03:19:44,239
verbal update of touching on quite a few

4019
03:19:44,239 --> 03:19:47,520
of the projects um on the go. We've

4020
03:19:47,520 --> 03:19:49,520
listed most of them here, sort of those

4021
03:19:49,520 --> 03:19:52,080
major projects, where they're at in the

4022
03:19:52,080 --> 03:19:54,080
timeline as far as you know, had we just

4023
03:19:54,080 --> 03:19:57,040
started, are we on budget, are we

4024
03:19:57,040 --> 03:19:59,600
substantially complete? A couple of the

4025
03:19:59,600 --> 03:20:03,520
areas to um that you know staff and

4026
03:20:03,520 --> 03:20:06,720
myself are are keeping an eye on are the

4027
03:20:06,720 --> 03:20:09,200
city hall office elevator sort of

4028
03:20:09,200 --> 03:20:13,120
cooling tower projects. Um cooling tower

4029
03:20:13,120 --> 03:20:15,120
hasn't started yet. Just in the design

4030
03:20:15,120 --> 03:20:18,560
phase of that but as far as the elevator

4031
03:20:18,560 --> 03:20:21,120
I think one of them is completed.

4032
03:20:21,120 --> 03:20:23,760
Budgetwise we're looking a little over

4033
03:20:23,760 --> 03:20:26,720
budget on that project. Um I think last

4034
03:20:26,720 --> 03:20:29,279
check was about trending forecasting

4035
03:20:29,279 --> 03:20:31,760
about 60,000 over budget which would be

4036
03:20:31,760 --> 03:20:33,680
6% [clears throat] of the total elevator

4037
03:20:33,680 --> 03:20:36,640
project budget mainly due to additional

4038
03:20:36,640 --> 03:20:38,479
fire alarm and electrical requirements

4039
03:20:38,479 --> 03:20:41,359
that um came in higher than expected. Uh

4040
03:20:41,359 --> 03:20:43,040
so we're looking for cost savings in

4041
03:20:43,040 --> 03:20:44,960
other areas of the facilities plan to

4042
03:20:44,960 --> 03:20:48,080
try and keep us all on side there. Um,

4043
03:20:48,080 --> 03:20:49,520
the IT hardware.

4044
03:20:49,520 --> 03:20:50,319
>> Sorry.

4045
03:20:50,319 --> 03:20:53,040
>> What do people think of our new new

4046
03:20:53,040 --> 03:20:56,239
color elevators?

4047
03:20:56,239 --> 03:20:58,319
>> I gotta be honest, it took me a while to

4048
03:20:58,319 --> 03:20:59,999
I felt something's different here.

4049
03:20:59,999 --> 03:21:01,359
[laughter]

4050
03:21:01,359 --> 03:21:02,800
>> Inside the elevator.

4051
03:21:02,800 --> 03:21:04,000
>> Oh, no. At the end of the hallways,

4052
03:21:04,000 --> 03:21:05,439
either end of the hall is painted green

4053
03:21:05,439 --> 03:21:06,000
now.

4054
03:21:06,000 --> 03:21:07,600
>> Let you know that you're at the city of

4055
03:21:07,600 --> 03:21:08,720
Nelson, I guess. Yeah.

4056
03:21:08,720 --> 03:21:09,840
>> Well, yeah,

4057
03:21:09,840 --> 03:21:10,319
>> there was.

4058
03:21:10,319 --> 03:21:12,319
>> Nobody's noticed that. [laughter]

4059
03:21:12,319 --> 03:21:13,200
>> I noticed

4060
03:21:13,200 --> 03:21:15,279
>> patchy portions from the old signs that

4061
03:21:15,279 --> 03:21:17,840
had been ripped out. They're pretty

4062
03:21:17,840 --> 03:21:19,760
>> rough shots. So,

4063
03:21:19,760 --> 03:21:22,399
>> yeah. And and [snorts] the new elevators

4064
03:21:22,399 --> 03:21:25,200
look pretty pretty sharp. They're all,

4065
03:21:25,200 --> 03:21:27,600
>> you know, the just even the the facing

4066
03:21:27,600 --> 03:21:29,680
on the the wall is so

4067
03:21:29,680 --> 03:21:32,080
>> much more modern and new.

4068
03:21:32,080 --> 03:21:33,120
>> Take a look.

4069
03:21:33,120 --> 03:21:34,960
>> Yeah.

4070
03:21:34,960 --> 03:21:36,080
>> I don't know if I want to mention it,

4071
03:21:36,080 --> 03:21:37,279
but I feel like I walked through the

4072
03:21:37,279 --> 03:21:39,040
door and the elevator opened and I was

4073
03:21:39,040 --> 03:21:40,000
like, "Is this

4074
03:21:40,000 --> 03:21:40,960
>> Yeah, [laughter]

4075
03:21:40,960 --> 03:21:42,479
>> that open cuz I came through the door.

4076
03:21:42,479 --> 03:21:43,439
It's your birthday."

4077
03:21:43,439 --> 03:21:44,640
>> Yeah.

4078
03:21:44,640 --> 03:21:46,720
>> Set that up for you. That's fine. That's

4079
03:21:46,720 --> 03:21:50,309
fine. That makes sense.

4080
03:21:50,319 --> 03:21:52,399
» Um, yep. So, that's the city hall

4081
03:21:52,399 --> 03:21:55,439
projects. Uh, on the IT front, hardware

4082
03:21:55,439 --> 03:21:58,080
replacements. Uh, we did have that core

4083
03:21:58,080 --> 03:21:59,680
infrastructure replacement at the

4084
03:21:59,680 --> 03:22:01,920
beginning of the year that we um sent

4085
03:22:01,920 --> 03:22:04,960
notification to all of council about uh

4086
03:22:04,960 --> 03:22:06,720
wanting to put in an order quickly

4087
03:22:06,720 --> 03:22:09,920
before prices escalated. Um, we don't

4088
03:22:09,920 --> 03:22:12,560
have any more major purchases lined up

4089
03:22:12,560 --> 03:22:15,120
for the rest of the year. So, uh, most

4090
03:22:15,120 --> 03:22:17,040
of that happened at in the first

4091
03:22:17,040 --> 03:22:19,600
quarter. Um,

4092
03:22:19,600 --> 03:22:21,200
wastewater treatment plant, I mentioned

4093
03:22:21,200 --> 03:22:23,520
some of the operating and capital, um,

4094
03:22:23,520 --> 03:22:25,439
pressures that they're feeling there.

4095
03:22:25,439 --> 03:22:28,080
That will likely feed into the 2027

4096
03:22:28,080 --> 03:22:32,000
budget and how we kind of look at, um,

4097
03:22:32,000 --> 03:22:35,279
forecasting and, uh, planning that out

4098
03:22:35,279 --> 03:22:36,800
for what that looks like over the next

4099
03:22:36,800 --> 03:22:38,479
few years.

4100
03:22:38,479 --> 03:22:41,920
Uh, NG 911, we mentioned an October 28th

4101
03:22:41,920 --> 03:22:44,640
go live date. Uh that's a 100% grant-f

4102
03:22:44,640 --> 03:22:46,479
funed project and that one's coming in

4103
03:22:46,479 --> 03:22:49,680
well under budget so that's positive.

4104
03:22:49,680 --> 03:22:51,520
Um there's some other major projects

4105
03:22:51,520 --> 03:22:52,560
there too. Yeah.

4106
03:22:52,560 --> 03:22:54,160
>> So when you have a grant to do the work

4107
03:22:54,160 --> 03:22:55,600
and it comes in under budget, do you get

4108
03:22:55,600 --> 03:22:56,399
to keep the money?

4109
03:22:56,399 --> 03:22:59,120
>> You do not. [clears throat]

4110
03:22:59,120 --> 03:23:00,399
>> That'd be a good deal.

4111
03:23:00,399 --> 03:23:01,840
>> I [laughter] was going to say

4112
03:23:01,840 --> 03:23:03,120
>> Yeah. It' be nice if they instead.

4113
03:23:03,120 --> 03:23:04,640
>> Is there something else that we could

4114
03:23:04,640 --> 03:23:04,880
Yeah,

4115
03:23:04,880 --> 03:23:06,080
>> we do encourage you to [laughter]

4116
03:23:06,080 --> 03:23:07,040
>> There must be [clears throat] some other

4117
03:23:07,040 --> 03:23:08,560
part of that project we could

4118
03:23:08,560 --> 03:23:10,239
>> No, they're actually pretty good. like

4119
03:23:10,239 --> 03:23:12,560
they're as you know on the civic project

4120
03:23:12,560 --> 03:23:13,439
um both

4121
03:23:13,439 --> 03:23:15,439
>> I remember that that's what I asked

4122
03:23:15,439 --> 03:23:19,120
>> but NG 911 I think they've been [snorts]

4123
03:23:19,120 --> 03:23:20,880
you know really good in terms of the

4124
03:23:20,880 --> 03:23:24,080
scope of what they've covered so um if

4125
03:23:24,080 --> 03:23:26,080
we're under budget we're quite happy to

4126
03:23:26,080 --> 03:23:27,600
send you

4127
03:23:27,600 --> 03:23:28,880
>> okay

4128
03:23:28,880 --> 03:23:30,399
>> you're happy I'm happy

4129
03:23:30,399 --> 03:23:33,840
>> yeah um so they upfront funded 50% of

4130
03:23:33,840 --> 03:23:36,239
the grant and we've worked through that

4131
03:23:36,239 --> 03:23:39,040
and now we're working into you know a

4132
03:23:39,040 --> 03:23:41,279
point where we'll have additional

4133
03:23:41,279 --> 03:23:42,960
expenditures and then we'll ask for that

4134
03:23:42,960 --> 03:23:45,359
to get funded. So, we won't be returning

4135
03:23:45,359 --> 03:23:47,040
any money, but we just might not be

4136
03:23:47,040 --> 03:23:49,120
entitled to the full the full amount of

4137
03:23:49,120 --> 03:23:51,040
grant funds.

4138
03:23:51,040 --> 03:23:52,239
>> Trying to We're trying to help the

4139
03:23:52,239 --> 03:23:54,886
province out where we can. [snorts]

4140
03:23:54,886 --> 03:23:56,080
[clears throat]

4141
03:23:56,080 --> 03:23:57,680
>> Uh yeah, so there's other projects on

4142
03:23:57,680 --> 03:23:59,760
here listed mainly for facilities,

4143
03:23:59,760 --> 03:24:02,960
transportation, equipment, um purchases.

4144
03:24:02,960 --> 03:24:06,080
you know, we've got a retiring um fleet

4145
03:24:06,080 --> 03:24:07,920
manager who's been very active in making

4146
03:24:07,920 --> 03:24:09,359
sure that we've got all our procurements

4147
03:24:09,359 --> 03:24:11,359
done before he leaves. So, had quite a

4148
03:24:11,359 --> 03:24:12,560
few of those over the last couple

4149
03:24:12,560 --> 03:24:14,960
months. Uh water and sewer projects are

4150
03:24:14,960 --> 03:24:18,160
in budget. And um yeah, I guess just as

4151
03:24:18,160 --> 03:24:20,800
sort of closing for overall for the city

4152
03:24:20,800 --> 03:24:22,399
portion of this, you know, at the

4153
03:24:22,399 --> 03:24:25,200
halfway point, um operating results are

4154
03:24:25,200 --> 03:24:28,319
generally consistent with expectations.

4155
03:24:28,319 --> 03:24:29,600
um you know there's always going to be

4156
03:24:29,600 --> 03:24:31,680
timing differences as far as revenue and

4157
03:24:31,680 --> 03:24:34,479
expenditures but uh we're continuing to

4158
03:24:34,479 --> 03:24:37,120
monitor sort of those um areas I

4159
03:24:37,120 --> 03:24:40,080
highlighted the sewer maintenance uh

4160
03:24:40,080 --> 03:24:42,800
protective services hydro sales again

4161
03:24:42,800 --> 03:24:44,880
there's we can monitor but there's not a

4162
03:24:44,880 --> 03:24:47,520
lot of control we have over that um and

4163
03:24:47,520 --> 03:24:49,520
then some of these capital projects that

4164
03:24:49,520 --> 03:24:52,000
are you know trending a little on the

4165
03:24:52,000 --> 03:24:53,680
higher side we'll we'll try and look for

4166
03:24:53,680 --> 03:24:55,520
savings in other areas of the capital

4167
03:24:55,520 --> 03:24:59,359
budget to offset Yeah,

4168
03:24:59,359 --> 03:25:02,080
>> I'm just curious how we can be on budget

4169
03:25:02,080 --> 03:25:04,080
with sewer main upgrades when we have

4170
03:25:04,080 --> 03:25:07,920
the, you know, CP rail surprise.

4171
03:25:07,920 --> 03:25:11,279
>> Well, we did add some additional

4172
03:25:11,279 --> 03:25:13,760
we added that extra amount that we

4173
03:25:13,760 --> 03:25:14,239
talked about.

4174
03:25:14,239 --> 03:25:16,319
>> We were able to add that on budget.

4175
03:25:16,319 --> 03:25:18,319
>> Finalized the budget and the Josephine

4176
03:25:18,319 --> 03:25:20,560
project came in on budget. So, we did

4177
03:25:20,560 --> 03:25:22,080
quite well on that piece.

4178
03:25:22,080 --> 03:25:24,160
>> Thank you.

4179
03:25:24,160 --> 03:25:27,520
>> Um, so Yep. So then there's the hydro uh

4180
03:25:27,520 --> 03:25:29,680
report as well. I think I've sort of

4181
03:25:29,680 --> 03:25:33,279
touched on a few of those pieces. So I

4182
03:25:33,279 --> 03:25:38,239
didn't have um much uh to kind of add to

4183
03:25:38,239 --> 03:25:40,720
that. Uh like I say, it's revenue and

4184
03:25:40,720 --> 03:25:42,800
power purchases, some of the plant

4185
03:25:42,800 --> 03:25:46,880
maintenance um expenditures as well.

4186
03:25:46,880 --> 03:25:49,439
again, Nathan Russ, the our finance

4187
03:25:49,439 --> 03:25:51,359
manager, who's spending time with Nelson

4188
03:25:51,359 --> 03:25:54,479
Hydro, along with Dan Gesler, the um

4189
03:25:54,479 --> 03:25:56,720
general manager there, um doing a really

4190
03:25:56,720 --> 03:25:58,399
good job of working together and trying

4191
03:25:58,399 --> 03:26:01,040
to um really dial in the budgeting

4192
03:26:01,040 --> 03:26:04,080
process and and do a great job of

4193
03:26:04,080 --> 03:26:06,399
forecasting future years so that they

4194
03:26:06,399 --> 03:26:09,120
can that'll inform uh future budgets.

4195
03:26:09,120 --> 03:26:10,880
So, it's good to have that additional

4196
03:26:10,880 --> 03:26:12,399
resource.

4197
03:26:12,399 --> 03:26:15,760
And yeah, as um as you mentioned there

4198
03:26:15,760 --> 03:26:19,279
um Council Payne, we uh reached out to

4199
03:26:19,279 --> 03:26:20,960
the library as well to see if they could

4200
03:26:20,960 --> 03:26:25,120
provide a midyear report. Um they do one

4201
03:26:25,120 --> 03:26:26,800
quarterly, I think, for the library

4202
03:26:26,800 --> 03:26:30,319
board. So you may see that I don't know

4203
03:26:30,319 --> 03:26:32,000
how the flow works if you actually see

4204
03:26:32,000 --> 03:26:33,760
that in your council package as well,

4205
03:26:33,760 --> 03:26:36,319
but um I thought this was a nice um kind

4206
03:26:36,319 --> 03:26:39,120
of halfyear check-in with the library to

4207
03:26:39,120 --> 03:26:41,040
see where they're at with things. And

4208
03:26:41,040 --> 03:26:43,120
I'll continue to have them provide this

4209
03:26:43,120 --> 03:26:45,439
each year. They'll provide a end of year

4210
03:26:45,439 --> 03:26:46,720
of course when they come and present

4211
03:26:46,720 --> 03:26:48,640
their budget, but having that midyear I

4212
03:26:48,640 --> 03:26:50,640
think is kind of nice way to stay in

4213
03:26:50,640 --> 03:26:52,000
connection with how things are going

4214
03:26:52,000 --> 03:26:55,520
there. Um yeah,

4215
03:26:55,520 --> 03:26:56,399
>> councelor P.

4216
03:26:56,399 --> 03:26:58,080
>> Can I I just want to go back to um

4217
03:26:58,080 --> 03:27:00,479
Nelson Hydro with major storms. Yes.

4218
03:27:00,479 --> 03:27:03,040
>> So what you're saying is currently um

4219
03:27:03,040 --> 03:27:06,080
they're over budget in that area

4220
03:27:06,080 --> 03:27:08,479
>> due to several major storms that we had.

4221
03:27:08,479 --> 03:27:09,680
But the [clears throat]

4222
03:27:09,680 --> 03:27:11,840
you talk about the rural storm budget

4223
03:27:11,840 --> 03:27:15,920
being over is the urban storm budget in

4224
03:27:15,920 --> 03:27:18,880
the same position or has it mainly been

4225
03:27:18,880 --> 03:27:20,319
the rural that's been

4226
03:27:20,319 --> 03:27:24,640
>> yeah they're the most impacted. We don't you know have nearly the impact

4227
03:27:24,640 --> 03:27:25,920
here for urban.

4228
03:27:25,920 --> 03:27:28,640
>> We don't budget for really yeah big

4229
03:27:28,640 --> 03:27:31,200
major storms in the urban area

4230
03:27:31,200 --> 03:27:33,600
>> primarily the rural and to be clear

4231
03:27:33,600 --> 03:27:35,680
they're not currently over budget but

4232
03:27:35,680 --> 03:27:37,920
the trend is it's looking over budget.

4233
03:27:37,920 --> 03:27:40,720
Um but that would assume we have the

4234
03:27:40,720 --> 03:27:42,399
same storms we had in the first half of

4235
03:27:42,399 --> 03:27:44,000
the year and the second half of the year

4236
03:27:44,000 --> 03:27:46,479
which may not happen. So we may end the

4237
03:27:46,479 --> 03:27:49,439
year with not being overbudget. One of

4238
03:27:49,439 --> 03:27:52,640
the things about storm is that it is a

4239
03:27:52,640 --> 03:27:55,359
recoverable expenditure. So if you go

4240
03:27:55,359 --> 03:27:58,239
over your uncontrollable expenses such

4241
03:27:58,239 --> 03:28:00,880
as storm, you can recover that through

4242
03:28:00,880 --> 03:28:02,399
future rates. So that's one of the

4243
03:28:02,399 --> 03:28:05,520
things that BCU allows us to um you

4244
03:28:05,520 --> 03:28:06,720
because it's such a challenge to

4245
03:28:06,720 --> 03:28:08,239
forecast that and there's nothing you

4246
03:28:08,239 --> 03:28:10,239
can really do. So that's one of those

4247
03:28:10,239 --> 03:28:12,319
areas where if you do go over budget,

4248
03:28:12,319 --> 03:28:14,960
it's recoverable in you know in a

4249
03:28:14,960 --> 03:28:17,439
deferral account in future years. So in

4250
03:28:17,439 --> 03:28:19,120
the city when we have those storm events

4251
03:28:19,120 --> 03:28:21,439
and there's branches everywhere is that

4252
03:28:21,439 --> 03:28:23,840
that's dealt with by public works then

4253
03:28:23,840 --> 03:28:27,600
okay that makes more sense. Thank you.

4254
03:28:27,600 --> 03:28:30,080
>> Yeah. Yeah. Anything unless it affects

4255
03:28:30,080 --> 03:28:32,479
the electric utility then it's all

4256
03:28:32,479 --> 03:28:34,800
public works. All that flooding um work

4257
03:28:34,800 --> 03:28:37,760
we've had to do in these storms is

4258
03:28:37,760 --> 03:28:41,779
really on the public works side of it.

4259
03:28:41,779 --> 03:28:46,150
[clears throat]

4260
03:28:46,160 --> 03:28:48,640
Yeah, that's all I have.

4261
03:28:48,640 --> 03:28:50,000
>> Any questions for

4262
03:28:50,000 --> 03:28:50,720
>> Yeah, I'm happy to

4263
03:28:50,720 --> 03:28:55,990
>> CFO.

4264
03:28:56,000 --> 03:28:57,680
Seeing none, if I could have somebody

4265
03:28:57,680 --> 03:29:00,080
move receipt of um his report for

4266
03:29:00,080 --> 03:29:02,960
information. And [clears throat] as you

4267
03:29:02,960 --> 03:29:06,080
saw tonight, uh Chris presented and

4268
03:29:06,080 --> 03:29:10,239
Amy's off on her maternity leave and uh

4269
03:29:10,239 --> 03:29:12,560
don't think she's had a baby yet, but uh

4270
03:29:12,560 --> 03:29:14,640
she's expecting soon. I believe the end

4271
03:29:14,640 --> 03:29:16,399
of August was her due date.

4272
03:29:16,399 --> 03:29:18,000
>> Yep, I think so.

4273
03:29:18,000 --> 03:29:20,160
>> So that was moved. I just want to get it

4274
03:29:20,160 --> 03:29:21,920
moved. So that was by council Panero.

4275
03:29:21,920 --> 03:29:25,120
Seconder is that council lock. All those

4276
03:29:25,120 --> 03:29:27,439
in favor of receiving the report. Thank

4277
03:29:27,439 --> 03:29:29,600
you. And that carries.

4278
03:29:29,600 --> 03:29:32,319
>> Sorry. Yeah, just um yeah, just

4279
03:29:32,319 --> 03:29:37,200
recognition recognizing um you know the

4280
03:29:37,200 --> 03:29:40,160
pretty soon happy event with Amy and we

4281
03:29:40,160 --> 03:29:42,800
certainly miss her here and and Chris

4282
03:29:42,800 --> 03:29:46,479
has had to uh you know fill the shoes of

4283
03:29:46,479 --> 03:29:50,560
a bunch of his senior managers there and

4284
03:29:50,560 --> 03:29:52,960
he's backfilled for most of those

4285
03:29:52,960 --> 03:29:55,040
positions and as I said earlier

4286
03:29:55,040 --> 03:29:56,960
procurement we've gone third party on

4287
03:29:56,960 --> 03:30:00,239
that and so that's something new so Um

4288
03:30:00,239 --> 03:30:02,319
yeah um of course in the finance

4289
03:30:02,319 --> 03:30:04,239
department there's pretty stretched

4290
03:30:04,239 --> 03:30:07,120
right now so um

4291
03:30:07,120 --> 03:30:10,640
may not attend as many uh um other

4292
03:30:10,640 --> 03:30:13,040
meetings as as he has in the past just

4293
03:30:13,040 --> 03:30:16,239
so he can focus on you know rebuilding

4294
03:30:16,239 --> 03:30:22,469
that team of his down there.

4295
03:30:22,479 --> 03:30:27,120
» Okay. So moving on to item 12B.

4296
03:30:27,120 --> 03:30:29,920
Uh, pickle ball.

4297
03:30:29,920 --> 03:30:31,359
>> Freedom City.

4298
03:30:31,359 --> 03:30:33,600
>> Wait, Freedom City. Sorry, I got ahead

4299
03:30:33,600 --> 03:30:35,120
of myself. Put a tick beside it before I

4300
03:30:35,120 --> 03:30:36,239
did it. Um,

4301
03:30:36,239 --> 03:30:38,000
>> you're awarding that to pickle ball.

4302
03:30:38,000 --> 03:30:40,479
>> Yeah. [laughter]

4303
03:30:40,479 --> 03:30:43,040
>> Anyhow, the city of

4304
03:30:43,040 --> 03:30:45,600
>> the city the the city's freedom of the

4305
03:30:45,600 --> 03:30:47,279
city policy has not been updated since

4306
03:30:47,279 --> 03:30:49,040
2000 and no longer reflects the current

4307
03:30:49,040 --> 03:30:51,120
legislative framework. The attached

4308
03:30:51,120 --> 03:30:53,200
amended policy aligns eligibility,

4309
03:30:53,200 --> 03:30:54,720
voting requirements, and statutory

4310
03:30:54,720 --> 03:30:57,279
effects with section 158 of the

4311
03:30:57,279 --> 03:30:58,960
community charter and staff

4312
03:30:58,960 --> 03:31:01,359
recommendation is that council adopts

4313
03:31:01,359 --> 03:31:03,920
the amended policy. And so I'm just

4314
03:31:03,920 --> 03:31:05,200
going to add to this because this was

4315
03:31:05,200 --> 03:31:07,520
something that basically I brought up

4316
03:31:07,520 --> 03:31:09,439
and it's been on my [clears throat] sort

4317
03:31:09,439 --> 03:31:13,120
of plan as we look at things like the

4318
03:31:13,120 --> 03:31:14,720
sports ambassador and the cultural

4319
03:31:14,720 --> 03:31:16,640
ambassador and the fact that we've now

4320
03:31:16,640 --> 03:31:19,600
um added another cultural um award and

4321
03:31:19,600 --> 03:31:21,680
we have the heritage award and this is

4322
03:31:21,680 --> 03:31:22,800
something that hasn't been given out for

4323
03:31:22,800 --> 03:31:26,160
a number of years. Um, somebody the last

4324
03:31:26,160 --> 03:31:28,000
time I thought it was given out was to

4325
03:31:28,000 --> 03:31:30,000
Sean Lamb in like 2008, but somebody

4326
03:31:30,000 --> 03:31:32,239
told me that we gave it to the Kilties

4327
03:31:32,239 --> 03:31:33,040
in uh

4328
03:31:33,040 --> 03:31:33,840
>> Y

4329
03:31:33,840 --> 03:31:36,080
>> in 2014,

4330
03:31:36,080 --> 03:31:37,200
I think.

4331
03:31:37,200 --> 03:31:38,800
>> That's not on the list, is it?

4332
03:31:38,800 --> 03:31:40,239
>> 2018. 2019.

4333
03:31:40,239 --> 03:31:41,279
>> Oh, it is

4334
03:31:41,279 --> 03:31:43,200
>> 2018

4335
03:31:43,200 --> 03:31:44,080
first year.

4336
03:31:44,080 --> 03:31:46,880
>> Yeah. Anyways, so it's like so they've

4337
03:31:46,880 --> 03:31:48,319
been few and far between sort of in the

4338
03:31:48,319 --> 03:31:49,920
last little bit and then it was always a

4339
03:31:49,920 --> 03:31:51,600
question about whether or not we wanted

4340
03:31:51,600 --> 03:31:53,200
to do this or if we wanted to do

4341
03:31:53,200 --> 03:31:55,279
anything with it. This is before us

4342
03:31:55,279 --> 03:32:00,399
tonight um to at least update the policy

4343
03:32:00,399 --> 03:32:03,120
>> and that that council can have at any

4344
03:32:03,120 --> 03:32:04,720
time a future discussion about whether

4345
03:32:04,720 --> 03:32:07,760
or not they um see this as an award that

4346
03:32:07,760 --> 03:32:10,640
they want to um give out. The other

4347
03:32:10,640 --> 03:32:12,640
thing is is that we could say no, we

4348
03:32:12,640 --> 03:32:14,080
don't want to update this policy and

4349
03:32:14,080 --> 03:32:15,680
perhaps you know one of the options

4350
03:32:15,680 --> 03:32:17,680
obviously is just to remove this policy

4351
03:32:17,680 --> 03:32:22,239
from our our books so to speak going

4352
03:32:22,239 --> 03:32:25,600
forward. The recommendation is um to

4353
03:32:25,600 --> 03:32:27,680
adopt the amended freedom of the city

4354
03:32:27,680 --> 03:32:29,600
policy

4355
03:32:29,600 --> 03:32:31,920
um make bringing it at least in line

4356
03:32:31,920 --> 03:32:34,399
with the um requirements of the

4357
03:32:34,399 --> 03:32:37,680
community charter.

4358
03:32:37,680 --> 03:32:40,000
So, it's been moved by councelor Paige

4359
03:32:40,000 --> 03:32:42,800
and it's been seconded by councelor

4360
03:32:42,800 --> 03:32:45,279
Lockenberg.

4361
03:32:45,279 --> 03:32:46,880
It's like, okay, is he scratching his

4362
03:32:46,880 --> 03:32:49,680
head or is he? And councelor Payne has a

4363
03:32:49,680 --> 03:32:51,520
question. Councelor Payne has a

4364
03:32:51,520 --> 03:32:54,560
question. When when I read this, um, I

4365
03:32:54,560 --> 03:32:58,239
got a very colonial feeling about the

4366
03:32:58,239 --> 03:33:01,600
history of it. So I I love the concept

4367
03:33:01,600 --> 03:33:03,200
of

4368
03:33:03,200 --> 03:33:06,319
um you know having an award for

4369
03:33:06,319 --> 03:33:09,520
exceptional contribution to the city and

4370
03:33:09,520 --> 03:33:11,359
what's behind it. I did look a couple of

4371
03:33:11,359 --> 03:33:14,800
other communities, but I

4372
03:33:14,800 --> 03:33:18,720
um as you say, updating it now to just

4373
03:33:18,720 --> 03:33:20,080
bring it in line with current

4374
03:33:20,080 --> 03:33:22,000
legislation

4375
03:33:22,000 --> 03:33:25,040
may be worthwhile, but at some point in

4376
03:33:25,040 --> 03:33:27,040
time, I think we need to look at it with

4377
03:33:27,040 --> 03:33:28,960
a more

4378
03:33:28,960 --> 03:33:31,359
um decolonializing

4379
03:33:31,359 --> 03:33:34,560
perspective so that

4380
03:33:34,560 --> 03:33:39,359
it's that it goes through a a broader

4381
03:33:39,359 --> 03:33:42,239
um assess ment with different groups in

4382
03:33:42,239 --> 03:33:44,399
the community to make sure that it meets

4383
03:33:44,399 --> 03:33:50,000
the needs of a wider array.

4384
03:33:50,000 --> 03:33:52,640
I'm talking about um diversity, equity,

4385
03:33:52,640 --> 03:33:54,080
inclusion and the indigenous

4386
03:33:54,080 --> 03:33:57,990
perspective.

4387
03:33:58,000 --> 03:34:02,550
So that's my suggestion.

4388
03:34:02,560 --> 03:34:05,279
So um

4389
03:34:05,279 --> 03:34:08,720
it's been moved and seconded. Um, we can

4390
03:34:08,720 --> 03:34:12,880
defeat that motion and refer or

4391
03:34:12,880 --> 03:34:17,439
we can pass it and flag that

4392
03:34:17,439 --> 03:34:20,160
it probably needs to have

4393
03:34:20,160 --> 03:34:25,600
more revision and more update.

4394
03:34:25,600 --> 03:34:28,319
And Council Panero, it's going to go to

4395
03:34:28,319 --> 03:34:30,000
you for discussion.

4396
03:34:30,000 --> 03:34:30,399
>> Sure.

4397
03:34:30,399 --> 03:34:34,080
>> I guess I don't know. I feel like we

4398
03:34:34,080 --> 03:34:36,640
have so many options as far as like

4399
03:34:36,640 --> 03:34:38,160
giving

4400
03:34:38,160 --> 03:34:40,080
people recognition in the community. We

4401
03:34:40,080 --> 03:34:43,359
have awards and different things that

4402
03:34:43,359 --> 03:34:46,000
sort of hit

4403
03:34:46,000 --> 03:34:48,720
different aspects of our community that

4404
03:34:48,720 --> 03:34:53,840
um we have several and this in its

4405
03:34:53,840 --> 03:34:57,279
former iteration anyway is very

4406
03:34:57,279 --> 03:34:58,800
specific

4407
03:34:58,800 --> 03:35:02,800
uh and not

4408
03:35:02,800 --> 03:35:05,920
if it's all the same, like we can adopt

4409
03:35:05,920 --> 03:35:09,040
the new version or whatever, but I don't

4410
03:35:09,040 --> 03:35:11,439
really see the point in it to be honest.

4411
03:35:11,439 --> 03:35:13,359
Like, we don't give it out. We haven't

4412
03:35:13,359 --> 03:35:15,600
given it out in a very long time. And

4413
03:35:15,600 --> 03:35:18,560
it's hard to imagine giving it out again

4414
03:35:18,560 --> 03:35:20,880
when we have, you know, a cultural

4415
03:35:20,880 --> 03:35:22,960
ambassador award, we have a sports

4416
03:35:22,960 --> 03:35:24,800
ambassador award, and we have all these

4417
03:35:24,800 --> 03:35:26,880
other ways of giving recognition to

4418
03:35:26,880 --> 03:35:28,399
people that stand out in the community.

4419
03:35:28,399 --> 03:35:31,120
So it seems a little bit redundant to

4420
03:35:31,120 --> 03:35:33,600
me. So if that if there's staff time

4421
03:35:33,600 --> 03:35:36,960
involved in fixing it, I think you just

4422
03:35:36,960 --> 03:35:39,760
my goal would be just to scrap it.

4423
03:35:39,760 --> 03:35:42,319
>> Okay, I see counselor Tate with her hand

4424
03:35:42,319 --> 03:35:43,279
up.

4425
03:35:43,279 --> 03:35:45,840
>> Hi, thanks so much. Um, yeah, I wanted

4426
03:35:45,840 --> 03:35:47,439
to just bounce off counselor Payne

4427
03:35:47,439 --> 03:35:49,680
because when I read the new version, I

4428
03:35:49,680 --> 03:35:52,319
actually thought that it leaned into um

4429
03:35:52,319 --> 03:35:56,399
a broader ideal um and it's

4430
03:35:56,399 --> 03:35:59,120
um and to speak to councelor Pierro

4431
03:35:59,120 --> 03:36:02,080
where those other um ambassadorship

4432
03:36:02,080 --> 03:36:04,160
awards are and I think we discussed this

4433
03:36:04,160 --> 03:36:05,439
in the past, you know, they're focused

4434
03:36:05,439 --> 03:36:07,840
on a particular aspect of a person's

4435
03:36:07,840 --> 03:36:09,520
achievement

4436
03:36:09,520 --> 03:36:12,160
um and usually early in their careers

4437
03:36:12,160 --> 03:36:14,080
whether it's sports or cultural or

4438
03:36:14,080 --> 03:36:15,600
otherwise or while they're still

4439
03:36:15,600 --> 03:36:18,319
working. What I liked about this is that

4440
03:36:18,319 --> 03:36:22,080
it gave an option for um like a lasting

4441
03:36:22,080 --> 03:36:25,520
community impact and I think I was just

4442
03:36:25,520 --> 03:36:27,279
going to control F. I think the impact

4443
03:36:27,279 --> 03:36:30,080
word is even in there and and I liked

4444
03:36:30,080 --> 03:36:35,200
that um kind of bigger ideal. Um

4445
03:36:35,200 --> 03:36:37,279
and it also in the policy says that it

4446
03:36:37,279 --> 03:36:38,640
doesn't need to be every year and it

4447
03:36:38,640 --> 03:36:40,239
should be used sparingly. And so I think

4448
03:36:40,239 --> 03:36:42,160
it gives that opportunity for a really

4449
03:36:42,160 --> 03:36:43,760
like

4450
03:36:43,760 --> 03:36:46,239
special person who has done something

4451
03:36:46,239 --> 03:36:48,640
special for the community that is unique

4452
03:36:48,640 --> 03:36:51,359
and outside of maybe that those specific

4453
03:36:51,359 --> 03:36:53,359
genres. Um and so I I actually thought

4454
03:36:53,359 --> 03:36:56,560
it did lean into a big a bigger view of

4455
03:36:56,560 --> 03:36:59,040
how to positively impact a community. I

4456
03:36:59,040 --> 03:37:02,880
was happy with the shift in language.

4457
03:37:02,880 --> 03:37:06,960
>> Councelor Paige. Yeah, I'm sensitive to

4458
03:37:06,960 --> 03:37:10,239
how we are inclusive in our awards and

4459
03:37:10,239 --> 03:37:13,840
our activities. I think given the

4460
03:37:13,840 --> 03:37:16,399
medieval history of of this particular

4461
03:37:16,399 --> 03:37:20,640
award, which used to be a ceremony that

4462
03:37:20,640 --> 03:37:23,760
you would hold where people who were

4463
03:37:23,760 --> 03:37:26,160
part of a feudal system, if you lived in

4464
03:37:26,160 --> 03:37:28,560
a city for a year and a day, there was a

4465
03:37:28,560 --> 03:37:30,000
ceremony. You were declared to have

4466
03:37:30,000 --> 03:37:31,760
freedom of the city and that freed you

4467
03:37:31,760 --> 03:37:33,840
from your surfom.

4468
03:37:33,840 --> 03:37:36,080
uh and that slowly became less and less

4469
03:37:36,080 --> 03:37:37,920
of tradition as the concept of of

4470
03:37:37,920 --> 03:37:41,200
people's freedom became more enshrined

4471
03:37:41,200 --> 03:37:43,200
in just the legal framework of where we

4472
03:37:43,200 --> 03:37:48,640
live today and this is a vestage of that still lives on and is reserved for

4473
03:37:48,640 --> 03:37:51,200
an honor. So I wouldn't necessarily look

4474
03:37:51,200 --> 03:37:55,200
to transform this award um because it

4475
03:37:55,200 --> 03:37:57,040
has that history and and kind of keeping

4476
03:37:57,040 --> 03:38:00,399
it there is is is a hearkening back to

4477
03:38:00,399 --> 03:38:01,520
some of the principles that brought us

4478
03:38:01,520 --> 03:38:04,080
here which is in itself colonialism but

4479
03:38:04,080 --> 03:38:06,560
I'm also sensitive to how we create you

4480
03:38:06,560 --> 03:38:08,800
know new recognitions that are

4481
03:38:08,800 --> 03:38:11,600
modernized but this has like a story in

4482
03:38:11,600 --> 03:38:14,399
ancient history and if anything I would

4483
03:38:14,399 --> 03:38:17,279
be curious where the register is kept

4484
03:38:17,279 --> 03:38:19,200
and do we maybe want to put a a little

4485
03:38:19,200 --> 03:38:22,319
bit more um you know dressing and

4486
03:38:22,319 --> 03:38:24,000
decoration around some of those more

4487
03:38:24,000 --> 03:38:26,319
formal pieces because it used to be you

4488
03:38:26,319 --> 03:38:28,560
were on a roll and that role is probably

4489
03:38:28,560 --> 03:38:30,399
more of a voter role and a resident role

4490
03:38:30,399 --> 03:38:32,800
nowadays but it was it was what a city

4491
03:38:32,800 --> 03:38:34,479
would adopt you and say you were allowed

4492
03:38:34,479 --> 03:38:37,279
to to trade and work and live in that

4493
03:38:37,279 --> 03:38:39,760
city and there was no lord somewhere

4494
03:38:39,760 --> 03:38:41,439
that said you had to be on a field out

4495
03:38:41,439 --> 03:38:43,040
there.

4496
03:38:43,040 --> 03:38:44,000
It's [snorts] really interesting

4497
03:38:44,000 --> 03:38:46,720
history.

4498
03:38:46,720 --> 03:38:50,271
counc

4499
03:38:50,281 --> 03:38:50,479
[clears throat]

4500
03:38:50,479 --> 03:38:52,000
>> the other thing I want to bring forward

4501
03:38:52,000 --> 03:38:54,560
is how over the course of this it looks

4502
03:38:54,560 --> 03:38:57,040
like three women out of the entirety

4503
03:38:57,040 --> 03:38:59,279
have um achieved this award so that's

4504
03:38:59,279 --> 03:39:01,520
why I think not only

4505
03:39:01,520 --> 03:39:04,800
>> um that colonial aspect but the you know

4506
03:39:04,800 --> 03:39:09,279
equity inclusion part is something and I don't know how we achieve that I know

4507
03:39:09,279 --> 03:39:11,840
there's some historical

4508
03:39:11,840 --> 03:39:17,920
um trying to think of the word that

4509
03:39:17,920 --> 03:39:20,080
maybe just was the way it was back in

4510
03:39:20,080 --> 03:39:23,920
1947. I wasn't alive then, but I think

4511
03:39:23,920 --> 03:39:27,359
it it it may it merits I think it merits

4512
03:39:27,359 --> 03:39:29,680
more work. And I I'm sort of thinking

4513
03:39:29,680 --> 03:39:32,560
now that maybe this isn't the award.

4514
03:39:32,560 --> 03:39:35,600
Maybe there is a different award. And I

4515
03:39:35,600 --> 03:39:36,800
don't know what's out there, but I'm

4516
03:39:36,800 --> 03:39:38,319
sure we know lots of people who could

4517
03:39:38,319 --> 03:39:40,479
help us find out.

4518
03:39:40,479 --> 03:39:42,000
>> Well, and I guess at the end of the day,

4519
03:39:42,000 --> 03:39:43,840
we don't have to give out awards. I mean

4520
03:39:43,840 --> 03:39:46,000
there's like we can take I'm just

4521
03:39:46,000 --> 03:39:48,160
thinking about what councelor Panero was

4522
03:39:48,160 --> 03:39:51,279
just saying that um you know it's just

4523
03:39:51,279 --> 03:39:55,359
that this has um been on the has been on

4524
03:39:55,359 --> 03:39:58,880
the books um and I discussed this at a

4525
03:39:58,880 --> 03:40:00,560
previous time when I had a meeting with

4526
03:40:00,560 --> 03:40:04,399
the um culture development officer in

4527
03:40:04,399 --> 03:40:07,520
regards to the new um presentation that

4528
03:40:07,520 --> 03:40:11,840
we have for um for a person within arts

4529
03:40:11,840 --> 03:40:14,160
and culture who has a you know a

4530
03:40:14,160 --> 03:40:16,000
substantive portfolio of work that

4531
03:40:16,000 --> 03:40:18,319
they've achieved in a in a lifetime that

4532
03:40:18,319 --> 03:40:20,880
will be recognition that will be um

4533
03:40:20,880 --> 03:40:24,560
given out not necessarily every year but

4534
03:40:24,560 --> 03:40:26,160
to um [clears throat] look at that

4535
03:40:26,160 --> 03:40:29,279
outstanding contri contributions.

4536
03:40:29,279 --> 03:40:31,840
So, this is another award that

4537
03:40:31,840 --> 03:40:36,160
potentially um is not just in one silo,

4538
03:40:36,160 --> 03:40:39,439
but could be given to somebody that's

4539
03:40:39,439 --> 03:40:41,680
done a lot of contributions, but we

4540
03:40:41,680 --> 03:40:43,680
don't have to have it. Option, one of

4541
03:40:43,680 --> 03:40:45,920
the options there is to actually take it

4542
03:40:45,920 --> 03:40:50,399
right off the right off the books.

4543
03:40:50,399 --> 03:40:52,479
Councelor Payne.

4544
03:40:52,479 --> 03:40:56,319
>> So if we take it right off the books and

4545
03:40:56,319 --> 03:40:59,279
then find something else, we can somehow

4546
03:40:59,279 --> 03:41:03,200
where the next council can propose that

4547
03:41:03,200 --> 03:41:05,840
as one of the possible action items to

4548
03:41:05,840 --> 03:41:11,359
be looked at as we go forward because I agree with you the way this has been

4549
03:41:11,359 --> 03:41:14,239
changed so that it's not specifically

4550
03:41:14,239 --> 03:41:16,720
volunteer. There are a number of

4551
03:41:16,720 --> 03:41:19,600
segments of our community that don't

4552
03:41:19,600 --> 03:41:22,160
have anything in particular like you

4553
03:41:22,160 --> 03:41:24,640
know business really business not for

4554
03:41:24,640 --> 03:41:28,720
profofits social services many of those

4555
03:41:28,720 --> 03:41:30,640
have had

4556
03:41:30,640 --> 03:41:34,640
city changing events and contributors

4557
03:41:34,640 --> 03:41:35,279
>> pardon me

4558
03:41:35,279 --> 03:41:37,840
>> healthcare that's what I mean so there

4559
03:41:37,840 --> 03:41:40,960
there's lots of areas where exceptional

4560
03:41:40,960 --> 03:41:43,920
service has been provided to the city

4561
03:41:43,920 --> 03:41:45,520
that has definitely definitely changed

4562
03:41:45,520 --> 03:41:47,200
the needle and made it a better place to

4563
03:41:47,200 --> 03:41:48,080
be.

4564
03:41:48,080 --> 03:41:49,680
>> Yeah. And when I look at this, I mean

4565
03:41:49,680 --> 03:41:50,800
there's a lot of men here, but I mean

4566
03:41:50,800 --> 03:41:51,760
some of these like talk about

4567
03:41:51,760 --> 03:41:53,359
healthcare, I mean Dr. Morrison got this

4568
03:41:53,359 --> 03:41:56,640
award. I mean we've had sports um Ernie

4569
03:41:56,640 --> 03:41:58,880
Gar won because of his contribution to

4570
03:41:58,880 --> 03:42:01,680
sports. Joan Riker um got her award

4571
03:42:01,680 --> 03:42:02,800
because of her contribution to the

4572
03:42:02,800 --> 03:42:05,120
social service sector. Like in terms of

4573
03:42:05,120 --> 03:42:07,120
these people's names that are on here, a

4574
03:42:07,120 --> 03:42:08,880
lot of them come from a lot of sectors

4575
03:42:08,880 --> 03:42:11,439
that you've just um listed. counselor

4576
03:42:11,439 --> 03:42:14,160
>> paying Sean Lamb obviously arts and arts

4577
03:42:14,160 --> 03:42:16,319
and culture. I would see like you know

4578
03:42:16,319 --> 03:42:18,640
Sean Lamb got this award. I would see

4579
03:42:18,640 --> 03:42:20,000
Shaun Lamb [clears throat]

4580
03:42:20,000 --> 03:42:21,359
>> would have probably been a candidate for

4581
03:42:21,359 --> 03:42:25,279
the new um CDC award, the new the new

4582
03:42:25,279 --> 03:42:28,000
cultural award. So anyways, we've got a

4583
03:42:28,000 --> 03:42:30,479
motion on the table to adopt the amended

4584
03:42:30,479 --> 03:42:33,920
freedom of the city policy. Um do we

4585
03:42:33,920 --> 03:42:36,319
want to take a vote and people can vote

4586
03:42:36,319 --> 03:42:38,080
that however they want and then we can

4587
03:42:38,080 --> 03:42:39,920
try another motion or

4588
03:42:39,920 --> 03:42:41,520
>> vote.

4589
03:42:41,520 --> 03:42:45,200
>> Yeah. So calling the question on the uh

4590
03:42:45,200 --> 03:42:48,160
resolution as it appears. All those in

4591
03:42:48,160 --> 03:42:50,800
favor

4592
03:42:50,800 --> 03:42:54,720
and opposed and that carries. So there

4593
03:42:54,720 --> 03:42:59,120
we go. So that carries and we can leave

4594
03:42:59,120 --> 03:43:01,359
it to the next.

4595
03:43:01,359 --> 03:43:03,680
Um, just that you've all heard my

4596
03:43:03,680 --> 03:43:05,279
thoughts before and that was the fact

4597
03:43:05,279 --> 03:43:06,560
that I thought that perhaps this would

4598
03:43:06,560 --> 03:43:08,640
be something that a council because of

4599
03:43:08,640 --> 03:43:09,840
the fact that you would don't want to

4600
03:43:09,840 --> 03:43:11,760
give this out every year because you're

4601
03:43:11,760 --> 03:43:14,160
looking for special

4602
03:43:14,160 --> 03:43:16,640
people and we're looking for all of

4603
03:43:16,640 --> 03:43:20,800
those things in regards to equity and

4604
03:43:20,800 --> 03:43:22,640
gender diversity and everything else

4605
03:43:22,640 --> 03:43:25,920
that that a council would like a council

4606
03:43:25,920 --> 03:43:28,319
might pick one in a term. So that maybe

4607
03:43:28,319 --> 03:43:29,760
you would look at this award being given

4608
03:43:29,760 --> 03:43:31,840
out every four years. I think we're a

4609
03:43:31,840 --> 03:43:36,000
little bit late in our term here, but I

4610
03:43:36,000 --> 03:43:37,040
think that that would be something that

4611
03:43:37,040 --> 03:43:38,720
we'd want to bring it back so that we

4612
03:43:38,720 --> 03:43:39,920
didn't amend this and then now all of a

4613
03:43:39,920 --> 03:43:42,080
sudden we dropped it off the plate again

4614
03:43:42,080 --> 03:43:44,080
and then it come, you know, 10 years

4615
03:43:44,080 --> 03:43:45,279
from now somebody goes, "Oh, do we need

4616
03:43:45,279 --> 03:43:49,680
to adopt that or adjust it?"

4617
03:43:49,680 --> 03:43:50,560
How's the page?

4618
03:43:50,560 --> 03:43:53,040
>> Do we do we have a physical plaque

4619
03:43:53,040 --> 03:43:54,880
somewhere of these? And I've just missed

4620
03:43:54,880 --> 03:43:56,399
it

4621
03:43:56,399 --> 03:43:57,920
like the registry. I know it's probably

4622
03:43:57,920 --> 03:44:00,640
a book somewhere, but like looking at

4623
03:44:00,640 --> 03:44:02,319
that list, it feels like it's

4624
03:44:02,319 --> 03:44:03,600
>> I don't I don't think we have a formal

4625
03:44:03,600 --> 03:44:05,120
registry. This is the other thing is I

4626
03:44:05,120 --> 03:44:07,359
don't think there's anything

4627
03:44:07,359 --> 03:44:09,359
formal that we've kept that I found in a

4628
03:44:09,359 --> 03:44:12,640
record trying to look in the

4629
03:44:12,640 --> 03:44:13,520
>> in the city

4630
03:44:13,520 --> 03:44:15,520
>> installation somewhere or something at

4631
03:44:15,520 --> 03:44:17,130
the archive.

4632
03:44:17,130 --> 03:44:17,359
>> [clears throat]

4633
03:44:17,359 --> 03:44:18,880
>> I think that probably is the kind of

4634
03:44:18,880 --> 03:44:21,520
thing to go in is to say where where do

4635
03:44:21,520 --> 03:44:25,520
we put this this particular

4636
03:44:25,520 --> 03:44:27,439
award where do we keep track of it?

4637
03:44:27,439 --> 03:44:29,279
Where do we honor that we've given?

4638
03:44:29,279 --> 03:44:33,040
Yeah, the mayor suggested, you know, um

4639
03:44:33,040 --> 03:44:35,760
you know, maybe like even our all of

4640
03:44:35,760 --> 03:44:36,880
former

4641
03:44:36,880 --> 03:44:38,880
>> mayors and counselors, you know, maybe

4642
03:44:38,880 --> 03:44:41,199
doing a, you know, a kiosk that, you

4643
03:44:41,199 --> 03:44:43,840
know, lists all the all those people

4644
03:44:43,840 --> 03:44:46,160
that are sports ambassadors,

4645
03:44:46,160 --> 03:44:48,800
>> uh, culture ambassadors, freedom of the

4646
03:44:48,800 --> 03:44:51,520
city. So, um, you know, there's a, you

4647
03:44:51,520 --> 03:44:52,880
know, if you're interested in that,

4648
03:44:52,880 --> 03:44:55,520
there's a place certainly we can put it

4649
03:44:55,520 --> 03:44:57,359
on a web page and stuff, but maybe when

4650
03:44:57,359 --> 03:44:58,800
you come into city hall, if you're

4651
03:44:58,800 --> 03:45:00,800
interested in knowing who the mayor was

4652
03:45:00,800 --> 03:45:05,520
in 1907, that you can just go to the

4653
03:45:05,520 --> 03:45:07,600
kiosk and find out some of the, you

4654
03:45:07,600 --> 03:45:09,840
know, those important people recognized

4655
03:45:09,840 --> 03:45:12,080
in our community over the years. And it

4656
03:45:12,080 --> 03:45:13,520
could be little posters on the other

4657
03:45:13,520 --> 03:45:15,520
side of the years that they were chosen.

4658
03:45:15,520 --> 03:45:17,120
>> Yeah. But even just tomorrow night, the

4659
03:45:17,120 --> 03:45:18,399
wall we have, I was talking to him about

4660
03:45:18,399 --> 03:45:19,680
the fact that we would get that on some

4661
03:45:19,680 --> 03:45:21,120
kind of like touchcreen or whatever and

4662
03:45:21,120 --> 03:45:23,520
you could look cuz as much as I mean the

4663
03:45:23,520 --> 03:45:25,520
they're getting old and tired out there.

4664
03:45:25,520 --> 03:45:26,720
are a lot of people that come

4665
03:45:26,720 --> 03:45:29,040
down. I see them all the time. It's like

4666
03:45:29,040 --> 03:45:31,439
you know my grandfather was a city

4667
03:45:31,439 --> 03:45:33,279
counselor and they want to go and find

4668
03:45:33,279 --> 03:45:36,720
the picture way down the hall. So I mean

4669
03:45:36,720 --> 03:45:38,800
people do stop and look when the when

4670
03:45:38,800 --> 03:45:41,840
the children come in to visit city

4671
03:45:41,840 --> 03:45:44,080
council. They're like, "Look at look at

4672
03:45:44,080 --> 03:45:47,521
all those old people mustaches."

4673
03:45:47,521 --> 03:45:48,160
[laughter]

4674
03:45:48,160 --> 03:45:50,479
>> So, it they they do seem, but I mean, we

4675
03:45:50,479 --> 03:45:52,080
could we could modernize how we present

4676
03:45:52,080 --> 03:45:53,520
all of that stuff. So, there's lots of

4677
03:45:53,520 --> 03:45:55,920
options on how we can do it when we get

4678
03:45:55,920 --> 03:45:57,760
there.

4679
03:45:57,760 --> 03:45:59,680
Um, so now we're moving on to pickle

4680
03:45:59,680 --> 03:46:00,880
balls and they're not getting the

4681
03:46:00,880 --> 03:46:02,319
freedom of the city.

4682
03:46:02,319 --> 03:46:03,359
>> They're not. [laughter]

4683
03:46:03,359 --> 03:46:04,319
Darn.

4684
03:46:04,319 --> 03:46:05,359
>> I think they're going to be really

4685
03:46:05,359 --> 03:46:06,880
upset.

4686
03:46:06,880 --> 03:46:08,000
>> I'm going to be getting there is going

4687
03:46:08,000 --> 03:46:10,080
to there is going to be emails tomorrow

4688
03:46:10,080 --> 03:46:12,000
to the mayor. Um,

4689
03:46:12,000 --> 03:46:13,199
>> golden pickle.

4690
03:46:13,199 --> 03:46:15,600
>> Yes. [laughter]

4691
03:46:15,600 --> 03:46:18,319
>> So, 12 C. Local pickle ball players have

4692
03:46:18,319 --> 03:46:21,760
asked council to consider improved pickle ball facilities at

4693
03:46:21,760 --> 03:46:23,359
Lakeside Park, including permanent

4694
03:46:23,359 --> 03:46:25,600
courts over the longer term. Staff

4695
03:46:25,600 --> 03:46:27,359
recommend purchasing two temporary net

4696
03:46:27,359 --> 03:46:29,359
systems for the two tennis courts

4697
03:46:29,359 --> 03:46:31,359
already marked for pickle ball.

4698
03:46:31,359 --> 03:46:33,279
>> This approach addresses current demand

4699
03:46:33,279 --> 03:46:34,960
while preserving existing tennis and

4700
03:46:34,960 --> 03:46:36,479
basketball use and maintaining the

4701
03:46:36,479 --> 03:46:39,680
flexibility of the court area.

4702
03:46:39,680 --> 03:46:42,239
So, we all heard them come. Councelor

4703
03:46:42,239 --> 03:46:43,680
Lockenberg, are you moving?

4704
03:46:43,680 --> 03:46:45,439
>> I'll move the option number two

4705
03:46:45,439 --> 03:46:47,279
actually.

4706
03:46:47,279 --> 03:46:51,040
And but um because I also want to ask

4707
03:46:51,040 --> 03:46:52,640
questions about it. I'm not sure if it's

4708
03:46:52,640 --> 03:46:56,000
the best approach, but it's something if

4709
03:46:56,000 --> 03:46:57,439
it is the best approach, that's the one

4710
03:46:57,439 --> 03:46:59,279
I

4711
03:46:59,279 --> 03:46:59,840
>> Okay,

4712
03:46:59,840 --> 03:47:00,640
>> which is

4713
03:47:00,640 --> 03:47:02,399
>> is there somebody that wants to second?

4714
03:47:02,399 --> 03:47:05,120
So option two just for everybody is that

4715
03:47:05,120 --> 03:47:07,680
remove the tennis net adjacent to the

4716
03:47:07,680 --> 03:47:10,319
basketball area and install two

4717
03:47:10,319 --> 03:47:14,319
permanent pickle ball courts and nets.

4718
03:47:14,319 --> 03:47:16,080
Is there a seconder for that? And maybe

4719
03:47:16,080 --> 03:47:17,439
if there's no secondary, you might just

4720
03:47:17,439 --> 03:47:18,800
get to ask your question and

4721
03:47:18,800 --> 03:47:20,720
>> Yeah, that's fine. Maybe it was better

4722
03:47:20,720 --> 03:47:22,000
to ask it beforehand, but

4723
03:47:22,000 --> 03:47:23,840
>> Okay, I'm not seeing a seconder. So I

4724
03:47:23,840 --> 03:47:25,279
think you're going to I'm going to give

4725
03:47:25,279 --> 03:47:26,160
you the

4726
03:47:26,160 --> 03:47:29,760
>> Okay. So my question is it the taking up

4727
03:47:29,760 --> 03:47:32,319
and putting down of nets is potentially

4728
03:47:32,319 --> 03:47:37,279
an unnecessary hassle if the because my

4729
03:47:37,279 --> 03:47:39,040
read from the communities I keep getting

4730
03:47:39,040 --> 03:47:40,720
surprised at how many pickle ball

4731
03:47:40,720 --> 03:47:43,439
players there are. the tennis has

4732
03:47:43,439 --> 03:47:46,160
already quite a bit of options and it

4733
03:47:46,160 --> 03:47:47,680
sounded like from what I heard that

4734
03:47:47,680 --> 03:47:49,520
there's more

4735
03:47:49,520 --> 03:47:52,720
demand for pickle ball at that spot than

4736
03:47:52,720 --> 03:47:55,600
there is even for tennis. Is that is

4737
03:47:55,600 --> 03:47:56,720
that the case?

4738
03:47:56,720 --> 03:47:59,680
>> Uh I wouldn't say that we've found that

4739
03:47:59,680 --> 03:48:00,960
um

4740
03:48:00,960 --> 03:48:01,600
>> answer you

4741
03:48:01,600 --> 03:48:03,920
>> or is it I mean in part [laughter]

4742
03:48:03,920 --> 03:48:05,040
>> the thing you'd have to do to read

4743
03:48:05,040 --> 03:48:07,439
demand is I mean if there's not the

4744
03:48:07,439 --> 03:48:08,720
option then the demand's not going to be

4745
03:48:08,720 --> 03:48:09,657
there but if it was would

4746
03:48:09,657 --> 03:48:11,439
[clears throat] the demand be there? my

4747
03:48:11,439 --> 03:48:13,840
read had been that it probably would be

4748
03:48:13,840 --> 03:48:15,760
like if it's there.

4749
03:48:15,760 --> 03:48:17,680
>> Yeah, there's I think that's been like

4750
03:48:17,680 --> 03:48:19,840
we hear that. Yeah. Yeah. To your point,

4751
03:48:19,840 --> 03:48:21,600
you know, they don't really have an

4752
03:48:21,600 --> 03:48:22,800
option to play down there with the

4753
03:48:22,800 --> 03:48:24,880
exception of the few that have access

4754
03:48:24,880 --> 03:48:26,560
>> to the temporary nets that are there

4755
03:48:26,560 --> 03:48:27,199
now.

4756
03:48:27,199 --> 03:48:27,600
>> Yeah.

4757
03:48:27,600 --> 03:48:30,479
>> Um I would just differentiate that um a

4758
03:48:30,479 --> 03:48:33,040
couple items maybe to help uh color the

4759
03:48:33,040 --> 03:48:34,960
picture that we've tried to draw in this

4760
03:48:34,960 --> 03:48:38,399
report uh thus far. Um, one is that the

4761
03:48:38,399 --> 03:48:41,600
nets that we are looking at are a higher

4762
03:48:41,600 --> 03:48:44,080
grade net than what is currently stored

4763
03:48:44,080 --> 03:48:46,080
in the box down there that some of the

4764
03:48:46,080 --> 03:48:48,640
uh, winter club members have access to.

4765
03:48:48,640 --> 03:48:50,880
>> Um, and they're actually on rollers, so

4766
03:48:50,880 --> 03:48:53,279
they would stay. They'd be very easy to

4767
03:48:53,279 --> 03:48:55,040
slide them into place and then have a

4768
03:48:55,040 --> 03:48:58,000
court going up, take down. Yeah, they're

4769
03:48:58,000 --> 03:49:00,239
just you slide them over, lock the

4770
03:49:00,239 --> 03:49:02,880
casters, boom, you have a like real

4771
03:49:02,880 --> 03:49:05,840
high-end tournament level net and court

4772
03:49:05,840 --> 03:49:06,319
available,

4773
03:49:06,319 --> 03:49:06,720
>> right?

4774
03:49:06,720 --> 03:49:08,720
>> And you would want to lock them away.

4775
03:49:08,720 --> 03:49:09,918
Like would that be part of the

4776
03:49:09,918 --> 03:49:10,080
[clears throat]

4777
03:49:10,080 --> 03:49:12,080
>> Well, we would secure them. So, we we've

4778
03:49:12,080 --> 03:49:13,279
talked about that obviously in

4779
03:49:13,279 --> 03:49:14,960
operations cuz, you know, this is, you

4780
03:49:14,960 --> 03:49:16,319
know, an asset that would be sitting

4781
03:49:16,319 --> 03:49:19,199
there. So, we lock the or sorry, each

4782
03:49:19,199 --> 03:49:20,880
night our our crews go around and lock

4783
03:49:20,880 --> 03:49:22,319
certain things. Historically, we haven't

4784
03:49:22,319 --> 03:49:24,239
locked the tennis courts, but we can.

4785
03:49:24,239 --> 03:49:25,600
Okay. Uh, and because they'd be

4786
03:49:25,600 --> 03:49:27,199
constructed and longer, that would be

4787
03:49:27,199 --> 03:49:28,720
the first step that we would take. We'd

4788
03:49:28,720 --> 03:49:30,399
also explore options if we can just lock

4789
03:49:30,399 --> 03:49:31,840
them against the fence and then they

4790
03:49:31,840 --> 03:49:33,760
stay, you know, put and don't get messed

4791
03:49:33,760 --> 03:49:34,560
around.

4792
03:49:34,560 --> 03:49:36,560
>> So, we'll be exploring options, but we

4793
03:49:36,560 --> 03:49:38,160
do feel like there are options to try

4794
03:49:38,160 --> 03:49:40,560
and keep it secure. Obviously,

4795
03:49:40,560 --> 03:49:42,239
>> somebody who's really motivated can

4796
03:49:42,239 --> 03:49:45,279
figure things out, right? Um, so I just,

4797
03:49:45,279 --> 03:49:47,120
you know, want to say that as far as

4798
03:49:47,120 --> 03:49:50,399
sliding them into place, um, that, uh,

4799
03:49:50,399 --> 03:49:54,080
is actually quite an easy, um, proposal.

4800
03:49:54,080 --> 03:49:56,560
with these nets. And moreover, you get

4801
03:49:56,560 --> 03:49:58,319
to then take advantage of two courts

4802
03:49:58,319 --> 03:49:59,439
because there's actually pickle ball

4803
03:49:59,439 --> 03:50:01,359
lines painted on two of the three tennis

4804
03:50:01,359 --> 03:50:03,760
courts. And so if one was being played

4805
03:50:03,760 --> 03:50:05,520
on and one wasn't, then you could move

4806
03:50:05,520 --> 03:50:07,199
it to either as opposed to having just

4807
03:50:07,199 --> 03:50:10,319
one single or two courts on one court,

4808
03:50:10,319 --> 03:50:11,520
right?

4809
03:50:11,520 --> 03:50:13,279
>> As well, and you know, this is probably

4810
03:50:13,279 --> 03:50:14,640
something that I should have written

4811
03:50:14,640 --> 03:50:17,279
better in option number two is, you

4812
03:50:17,279 --> 03:50:18,960
know, we've said remove the tennis net

4813
03:50:18,960 --> 03:50:21,279
adjacent to the basketball area. You

4814
03:50:21,279 --> 03:50:22,560
know, there is possibility that you

4815
03:50:22,560 --> 03:50:24,319
could move that to the middle court to

4816
03:50:24,319 --> 03:50:25,680
have pickle ball because there is

4817
03:50:25,680 --> 03:50:27,199
basketball nets on either end of the

4818
03:50:27,199 --> 03:50:28,960
tennis court that would ultimately be

4819
03:50:28,960 --> 03:50:30,239
shut down if you're

4820
03:50:30,239 --> 03:50:31,680
>> playing pickle. You can't really play

4821
03:50:31,680 --> 03:50:33,040
basketball when somebody's playing

4822
03:50:33,040 --> 03:50:34,640
tennis there anyways. But

4823
03:50:34,640 --> 03:50:36,080
>> when there's tennis, the nets in the

4824
03:50:36,080 --> 03:50:37,920
middle, you have more of a half court to

4825
03:50:37,920 --> 03:50:39,680
play basketball. Right.

4826
03:50:39,680 --> 03:50:42,399
>> Right. So if you know we could you know

4827
03:50:42,399 --> 03:50:45,040
if council did want to go the permanent

4828
03:50:45,040 --> 03:50:47,920
route um then we could look at that

4829
03:50:47,920 --> 03:50:49,840
middle court and then it would because

4830
03:50:49,840 --> 03:50:51,439
one of the things that staff really

4831
03:50:51,439 --> 03:50:54,319
wants to maintain down here is the

4832
03:50:54,319 --> 03:50:57,040
multi-use of the facility

4833
03:50:57,040 --> 03:50:59,120
>> uh and having those options. So we feel

4834
03:50:59,120 --> 03:51:00,720
like having the tennis courts there it's

4835
03:51:00,720 --> 03:51:02,000
great if you want to play tennis you can

4836
03:51:02,000 --> 03:51:04,319
play tennis with two of the three courts

4837
03:51:04,319 --> 03:51:05,920
you can put the pickle ball nets in and

4838
03:51:05,920 --> 03:51:07,760
you'd have you know two courts available

4839
03:51:07,760 --> 03:51:09,680
there. Plus then we also maintain the

4840
03:51:09,680 --> 03:51:11,520
basketball nets on either end.

4841
03:51:11,520 --> 03:51:12,319
>> Yeah.

4842
03:51:12,319 --> 03:51:14,560
>> All of this is, you know, generally in

4843
03:51:14,560 --> 03:51:16,239
mind to see how this works, see how it

4844
03:51:16,239 --> 03:51:18,000
goes. We do believe that there's demand.

4845
03:51:18,000 --> 03:51:19,520
I think that's pretty clear for anybody

4846
03:51:19,520 --> 03:51:21,840
who's talked to anybody about this.

4847
03:51:21,840 --> 03:51:24,080
>> While there's an opportunity to work on

4848
03:51:24,080 --> 03:51:26,800
what is this sort of more longer term

4849
03:51:26,800 --> 03:51:28,319
solution, which is that you'll see at

4850
03:51:28,319 --> 03:51:30,560
the end of the report, the attachment,

4851
03:51:30,560 --> 03:51:32,160
there's actually the resident proposal

4852
03:51:32,160 --> 03:51:34,880
for permanent courts, right? So some

4853
03:51:34,880 --> 03:51:36,560
gives us time to do some thinking about

4854
03:51:36,560 --> 03:51:38,239
where those possibly could be.

4855
03:51:38,239 --> 03:51:38,640
>> Okay.

4856
03:51:38,640 --> 03:51:41,120
>> We're really focused on keeping um green

4857
03:51:41,120 --> 03:51:43,199
space green space down at Lakeside.

4858
03:51:43,199 --> 03:51:46,479
>> So um be somewhere else, but that's more

4859
03:51:46,479 --> 03:51:47,439
color for the picture.

4860
03:51:47,439 --> 03:51:49,520
>> If I may have a follow-up question to

4861
03:51:49,520 --> 03:51:49,840
that. [clears throat]

4862
03:51:49,840 --> 03:51:51,760
>> Sure. So what I part of what as I was

4863
03:51:51,760 --> 03:51:53,199
thinking this through that I could see

4864
03:51:53,199 --> 03:51:54,960
conflict because you know when I played

4865
03:51:54,960 --> 03:51:57,760
tennis years ago it there would be

4866
03:51:57,760 --> 03:51:59,279
situations where you're in line waiting

4867
03:51:59,279 --> 03:52:01,840
for a court and if you've got the mix of

4868
03:52:01,840 --> 03:52:03,680
pickle ball and tennis you can imagine a

4869
03:52:03,680 --> 03:52:04,880
scenario where some tennis players

4870
03:52:04,880 --> 03:52:06,080
playing and behind them is the pickle

4871
03:52:06,080 --> 03:52:08,080
ball so they come onto the court they

4872
03:52:08,080 --> 03:52:10,640
take over the net and then do you know

4873
03:52:10,640 --> 03:52:12,479
what I mean and then you've got like a

4874
03:52:12,479 --> 03:52:14,319
weird dynamic there where then then the

4875
03:52:14,319 --> 03:52:16,319
next people are want to play tennis or

4876
03:52:16,319 --> 03:52:17,920
those guys then go back in line to play

4877
03:52:17,920 --> 03:52:19,359
tennis then the the net [clears throat]

4878
03:52:19,359 --> 03:52:20,960
has to be moved away and then the tennis

4879
03:52:20,960 --> 03:52:22,960
has to be set up. It just seemed

4880
03:52:22,960 --> 03:52:25,199
unnecessarily complex if both of them

4881
03:52:25,199 --> 03:52:28,560
would be in active use anyways.

4882
03:52:28,560 --> 03:52:30,351
>> Well, when we can look at, you know,

4883
03:52:30,351 --> 03:52:33,040
[clears throat] I think the the portable

4884
03:52:33,040 --> 03:52:36,560
net piece is like that's a high quality

4885
03:52:36,560 --> 03:52:40,000
just as as good of an option as a

4886
03:52:40,000 --> 03:52:41,199
permanent net there.

4887
03:52:41,199 --> 03:52:41,680
>> Yeah.

4888
03:52:41,680 --> 03:52:44,239
>> So, you know, do you you know, then you

4889
03:52:44,239 --> 03:52:46,319
could look at you could designate the

4890
03:52:46,319 --> 03:52:48,640
middle courts as pickle ball.

4891
03:52:48,640 --> 03:52:52,319
>> Yeah. and you know and tennis is on the

4892
03:52:52,319 --> 03:52:54,720
other two courts and if there's

4893
03:52:54,720 --> 03:52:56,880
basketball you know tennis would have to

4894
03:52:56,880 --> 03:52:59,359
share with basketball. Um so I think

4895
03:52:59,359 --> 03:53:02,239
there's some options around reducing

4896
03:53:02,239 --> 03:53:04,080
that conflict that certainly has come up

4897
03:53:04,080 --> 03:53:05,840
as you know are we going to create

4898
03:53:05,840 --> 03:53:09,279
conflict is someone you know like person

4899
03:53:09,279 --> 03:53:11,520
you know two little two teenagers are

4900
03:53:11,520 --> 03:53:14,080
playing basketball and screws up the

4901
03:53:14,080 --> 03:53:16,560
tennis players and and pickle ball

4902
03:53:16,560 --> 03:53:19,120
players and um so that would be

4903
03:53:19,120 --> 03:53:23,920
definitely something we're monitoring is is this working is you know we have a

4904
03:53:23,920 --> 03:53:26,080
vision of multi-purpose

4905
03:53:26,080 --> 03:53:28,960
ideal in the ideal world. But

4906
03:53:28,960 --> 03:53:34,880
>> if it just creates conflict, then and I think the portable nets still give you

4907
03:53:34,880 --> 03:53:36,640
options to say, "Okay, well, we're just

4908
03:53:36,640 --> 03:53:38,560
going to designate this pickle ball.

4909
03:53:38,560 --> 03:53:40,800
It's it's not moving. You can't we'll

4910
03:53:40,800 --> 03:53:43,279
take down the tennis court net and and

4911
03:53:43,279 --> 03:53:45,840
it's a pickle balls court, right?"

4912
03:53:45,840 --> 03:53:47,680
>> And you know, the idea of that multi-use

4913
03:53:47,680 --> 03:53:50,080
and like overcoming those challenges is

4914
03:53:50,080 --> 03:53:52,239
like an important part of shared space

4915
03:53:52,239 --> 03:53:54,479
like that too, right? So that you know

4916
03:53:54,479 --> 03:53:56,560
it's not one camp tennis camp and the

4917
03:53:56,560 --> 03:53:57,920
pickle ball camp and they're all just

4918
03:53:57,920 --> 03:53:59,120
staring at each other, right? It's like,

4919
03:53:59,120 --> 03:54:00,640
well, work it out. You know, this is

4920
03:54:00,640 --> 03:54:03,199
what public access is all about.

4921
03:54:03,199 --> 03:54:05,439
>> Yeah. Yeah. Yeah. Yeah. No, for sure. I

4922
03:54:05,439 --> 03:54:07,279
just can just imagine scenarios where

4923
03:54:07,279 --> 03:54:08,479
you get this lineup of pickle ballers

4924
03:54:08,479 --> 03:54:10,239
and then there's one tennis group in the

4925
03:54:10,239 --> 03:54:12,560
middle of four groups of they come on

4926
03:54:12,560 --> 03:54:14,640
and they move everything out and it's

4927
03:54:14,640 --> 03:54:15,840
just like

4928
03:54:15,840 --> 03:54:17,680
>> anyways, but I trust you guys.

4929
03:54:17,680 --> 03:54:20,800
>> I think it's sort of working now. Um

4930
03:54:20,800 --> 03:54:23,920
like not only is there u people that are

4931
03:54:23,920 --> 03:54:26,319
in club that have the portable net down

4932
03:54:26,319 --> 03:54:27,600
there that they can set up

4933
03:54:27,600 --> 03:54:28,399
>> net

4934
03:54:28,399 --> 03:54:30,880
>> but there's also um yeah people that

4935
03:54:30,880 --> 03:54:32,319
bring their own nets down there and play

4936
03:54:32,319 --> 03:54:33,840
and then there's also people that will

4937
03:54:33,840 --> 03:54:38,160
play over top of the the uh tennis nets

4938
03:54:38,160 --> 03:54:40,800
and I think it speaks to the you know

4939
03:54:40,800 --> 03:54:43,680
this is really intended to keep it

4940
03:54:43,680 --> 03:54:47,760
multi-use by groups sometime you know

4941
03:54:47,760 --> 03:54:50,399
the city's discuss with us about

4942
03:54:50,399 --> 03:54:53,279
A longer term solution sounds good.

4943
03:54:53,279 --> 03:54:56,239
>> And the key here is it's free. This is

4944
03:54:56,239 --> 03:54:57,199
public space.

4945
03:54:57,199 --> 03:54:58,080
>> Yeah. Yeah, totally.

4946
03:54:58,080 --> 03:54:59,680
>> You know, not everybody can belong to

4947
03:54:59,680 --> 03:55:01,359
the tennis club and we heard not

4948
03:55:01,359 --> 03:55:03,600
everybody can afford to belong to the

4949
03:55:03,600 --> 03:55:05,359
pickle ball club. I've got counselor

4950
03:55:05,359 --> 03:55:07,760
Paige and then I've got counselor Tate.

4951
03:55:07,760 --> 03:55:10,319
>> Okay. Like I'm good with whatever is

4952
03:55:10,319 --> 03:55:13,040
flexible. Uh that multi-use piece is

4953
03:55:13,040 --> 03:55:15,920
important. And we had mentioned

4954
03:55:15,920 --> 03:55:19,600
uh RCK staff had already been given some

4955
03:55:19,600 --> 03:55:22,239
direction to look at having some

4956
03:55:22,239 --> 03:55:23,439
additional equipment at the paddle

4957
03:55:23,439 --> 03:55:26,479
center. Um this is going to be

4958
03:55:26,479 --> 03:55:29,520
complimentary or or instead of so just

4959
03:55:29,520 --> 03:55:32,560
to keep that uh just to share that for

4960
03:55:32,560 --> 03:55:34,800
those of us who are at Wreck 5 will have

4961
03:55:34,800 --> 03:55:37,120
heard it but not maybe everybody else.

4962
03:55:37,120 --> 03:55:39,680
Uh, and

4963
03:55:39,680 --> 03:55:42,960
the the basketball courts are so well

4964
03:55:42,960 --> 03:55:46,720
done and the lighting is so good. And I

4965
03:55:46,720 --> 03:55:48,479
would be curious when it comes to those

4966
03:55:48,479 --> 03:55:50,399
tennis courts if we can improve some of

4967
03:55:50,399 --> 03:55:53,120
the light fixtures there. If we're

4968
03:55:53,120 --> 03:55:55,840
spending $6,000 on equipment and if

4969
03:55:55,840 --> 03:55:56,720
there's going to be any kind of

4970
03:55:56,720 --> 03:55:58,800
improvement on lines,

4971
03:55:58,800 --> 03:56:04,239
um, as we go into future season, it is quite they're quite

4972
03:56:04,239 --> 03:56:07,359
superior fixtures on the basketball side

4973
03:56:07,359 --> 03:56:09,040
of things, which both from a lighting

4974
03:56:09,040 --> 03:56:11,120
quality perspective, from an from a

4975
03:56:11,120 --> 03:56:12,399
height perspective and how they light

4976
03:56:12,399 --> 03:56:14,960
the court, I just think it's more

4977
03:56:14,960 --> 03:56:16,399
comfortable when we get into this kind

4978
03:56:16,399 --> 03:56:18,640
of season, which is a lot of the year

4979
03:56:18,640 --> 03:56:19,920
quite honestly at the start and the end

4980
03:56:19,920 --> 03:56:21,520
of the season, just to improve those

4981
03:56:21,520 --> 03:56:26,229
lighting, have one kind of consistent.

4982
03:56:26,239 --> 03:56:27,439
» Yeah, there's some improvements that

4983
03:56:27,439 --> 03:56:28,720
have been identified for the lighting

4984
03:56:28,720 --> 03:56:30,800
down there, such as having it on a

4985
03:56:30,800 --> 03:56:32,160
timer, right?

4986
03:56:32,160 --> 03:56:34,239
>> So that uh you can actually

4987
03:56:34,239 --> 03:56:35,920
>> turn it on and then it goes off and we

4988
03:56:35,920 --> 03:56:37,520
aren't just bathing everything in light

4989
03:56:37,520 --> 03:56:39,520
when there's nobody playing. So also

4990
03:56:39,520 --> 03:56:41,279
good. Yeah, we have some electrical work

4991
03:56:41,279 --> 03:56:42,720
to do down there. So that's something

4992
03:56:42,720 --> 03:56:45,199
that we've discussed in the past.

4993
03:56:45,199 --> 03:56:47,359
>> Council Tate,

4994
03:56:47,359 --> 03:56:50,319
>> thanks so much. um in my recollection

4995
03:56:50,319 --> 03:56:52,479
after that big windstorm there was a

4996
03:56:52,479 --> 03:56:55,199
quite a large um private donation to

4997
03:56:55,199 --> 03:56:56,880
repair the tennis courts and I just

4998
03:56:56,880 --> 03:56:58,880
wanted to make sure that we were um

4999
03:56:58,880 --> 03:57:01,120
looping those folks in if there were any

5000
03:57:01,120 --> 03:57:03,359
permanent changes being made just to

5001
03:57:03,359 --> 03:57:05,040
have those conversations because I think

5002
03:57:05,040 --> 03:57:09,600
that they were well you know I'm open to

5003
03:57:09,600 --> 03:57:11,840
um the multi-use I'm a big fan of

5004
03:57:11,840 --> 03:57:13,199
multi-use but just making sure that

5005
03:57:13,199 --> 03:57:15,520
perhaps there's some discussions that

5006
03:57:15,520 --> 03:57:19,040
can be had there as Am

5007
03:57:19,040 --> 03:57:21,199
I miss am I misremembering?

5008
03:57:21,199 --> 03:57:23,600
>> Well, there's just to be clear, yes,

5009
03:57:23,600 --> 03:57:27,199
thereation, but the city did put in um

5010
03:57:27,199 --> 03:57:29,279
substantial money as as well. So,

5011
03:57:29,279 --> 03:57:30,800
>> Okay.

5012
03:57:30,800 --> 03:57:34,000
>> A private uh individual. Um

5013
03:57:34,000 --> 03:57:34,640
>> Okay.

5014
03:57:34,640 --> 03:57:36,000
>> Yeah.

5015
03:57:36,000 --> 03:57:39,040
>> Okay. Good. Just to and maybe just have

5016
03:57:39,040 --> 03:57:41,840
a quick email. Hey, just if there was

5017
03:57:41,840 --> 03:57:43,680
permanent changes being made, I'm not

5018
03:57:43,680 --> 03:57:45,120
sure what would be the standard and

5019
03:57:45,120 --> 03:57:46,479
likely we've never encountered that

5020
03:57:46,479 --> 03:57:47,840
before, but

5021
03:57:47,840 --> 03:57:50,399
>> boy, for every uh policy, there was a

5022
03:57:50,399 --> 03:57:52,399
reason, right?

5023
03:57:52,399 --> 03:57:54,399
>> Yeah, I Yeah, we've discussed that,

5024
03:57:54,399 --> 03:57:57,279
Councelor Tate. Um and to the city

5025
03:57:57,279 --> 03:57:59,840
manager's point um while we really

5026
03:57:59,840 --> 03:58:02,399
appreciate uh the the support provided

5027
03:58:02,399 --> 03:58:07,279
by uh the family um you know and this we

5028
03:58:07,279 --> 03:58:09,199
did have just sort of cursory

5029
03:58:09,199 --> 03:58:12,479
discussions with them about this and um

5030
03:58:12,479 --> 03:58:14,720
you know I think that this temporary

5031
03:58:14,720 --> 03:58:18,080
solution would fit with you know their

5032
03:58:18,080 --> 03:58:20,800
perspective on it but um you know at the

5033
03:58:20,800 --> 03:58:22,960
end of the day it is a public asset uh

5034
03:58:22,960 --> 03:58:25,359
and so needs to be managed for the

5035
03:58:25,359 --> 03:58:27,760
public. Um, and that's that's sort of

5036
03:58:27,760 --> 03:58:29,600
where we landed on that discussion, but

5037
03:58:29,600 --> 03:58:33,120
we certainly had it internally.

5038
03:58:33,120 --> 03:58:35,439
>> Yeah. Oh, I I agree. It's public asset.

5039
03:58:35,439 --> 03:58:38,640
I just would be curious if if people

5040
03:58:38,640 --> 03:58:40,399
were to find out like through a

5041
03:58:40,399 --> 03:58:42,560
newspaper article or some kind of

5042
03:58:42,560 --> 03:58:44,160
Facebook post, it might feel a little

5043
03:58:44,160 --> 03:58:46,000
bit weird when there's just an

5044
03:58:46,000 --> 03:58:47,600
opportunity just to do that outreach,

5045
03:58:47,600 --> 03:58:49,439
but it sounds like that's already done.

5046
03:58:49,439 --> 03:58:50,800
So, yay. Thanks.

5047
03:58:50,800 --> 03:58:52,720
>> Yep.

5048
03:58:52,720 --> 03:58:55,840
>> Cerate. Um I'm interested is there any

5049
03:58:55,840 --> 03:58:59,120
way that we or how do we monitor use at

5050
03:58:59,120 --> 03:59:00,800
that site?

5051
03:59:00,800 --> 03:59:04,000
>> Yeah. Formally, um

5052
03:59:04,000 --> 03:59:04,800
we don't

5053
03:59:04,800 --> 03:59:07,359
>> I guess we could create a like when you

5054
03:59:07,359 --> 03:59:08,960
go for a hike, we could put a register

5055
03:59:08,960 --> 03:59:10,800
in there and ask people to sign up on

5056
03:59:10,800 --> 03:59:11,359
there.

5057
03:59:11,359 --> 03:59:12,960
>> Something like that, you know.

5058
03:59:12,960 --> 03:59:14,399
>> Is there anything illegal about putting

5059
03:59:14,399 --> 03:59:16,000
a camera there that would just flick on

5060
03:59:16,000 --> 03:59:17,520
every time somebody was using it?

5061
03:59:17,520 --> 03:59:18,720
>> A privacy thing.

5062
03:59:18,720 --> 03:59:20,319
>> Yeah.

5063
03:59:20,319 --> 03:59:20,880
>> Yes.

5064
03:59:20,880 --> 03:59:23,760
>> I'm Yeah. I'm just Yeah. I'm not saying

5065
03:59:23,760 --> 03:59:25,920
to take Oh,

5066
03:59:25,920 --> 03:59:27,199
>> yeah. I [clears throat] hear you. Yeah.

5067
03:59:27,199 --> 03:59:29,040
Like some easy way to count it or

5068
03:59:29,040 --> 03:59:31,199
>> some easy way to like when you drive

5069
03:59:31,199 --> 03:59:32,720
down the road and there's a thing on the

5070
03:59:32,720 --> 03:59:35,520
road and you go over. So maybe I don't

5071
03:59:35,520 --> 03:59:38,239
know. I I think we're making decisions

5072
03:59:38,239 --> 03:59:39,680
without

5073
03:59:39,680 --> 03:59:41,840
>> complete information. I understand there

5074
03:59:41,840 --> 03:59:43,600
is a strong need in the community and

5075
03:59:43,600 --> 03:59:45,840
this sounds like a a great temporary

5076
03:59:45,840 --> 03:59:48,319
solution. I'd also be interested to know

5077
03:59:48,319 --> 03:59:52,399
if 60,000 so a $30,000 net if there's

5078
03:59:52,399 --> 03:59:54,560
two of them, right?

5079
03:59:54,560 --> 03:59:57,120
>> 3,000 or $6,000 for the two.

5080
03:59:57,120 --> 03:59:59,680
>> Sorry. Wow. Obviously read that one

5081
03:59:59,680 --> 04:00:00,399
wrong.

5082
04:00:00,399 --> 04:00:00,960
>> Yeah.

5083
04:00:00,960 --> 04:00:04,080
>> Um Yeah. Will they be able to be reused

5084
04:00:04,080 --> 04:00:05,680
at some permanent site or will they

5085
04:00:05,680 --> 04:00:07,040
always just be

5086
04:00:07,040 --> 04:00:09,520
>> the the quality that we're getting?

5087
04:00:09,520 --> 04:00:11,439
Yeah, they'd definitely be able to be

5088
04:00:11,439 --> 04:00:13,920
reused or continue to be an option down

5089
04:00:13,920 --> 04:00:16,399
there if the permanent site arises, you

5090
04:00:16,399 --> 04:00:19,760
know, just to have those. Um, and you

5091
04:00:19,760 --> 04:00:21,439
know, we've this is something that uh

5092
04:00:21,439 --> 04:00:23,760
we've been talking about for a while

5093
04:00:23,760 --> 04:00:27,439
down there. And so staff um has been

5094
04:00:27,439 --> 04:00:28,960
paying attention, I guess you would say.

5095
04:00:28,960 --> 04:00:31,840
So just anecdotal uh you know, evidence

5096
04:00:31,840 --> 04:00:35,040
about who's using using it. And they do

5097
04:00:35,040 --> 04:00:37,520
find that it's, you know, quite often

5098
04:00:37,520 --> 04:00:39,840
like tennis is is quite busy down there.

5099
04:00:39,840 --> 04:00:41,600
Pickle ball does get played. You know,

5100
04:00:41,600 --> 04:00:44,640
to councelor Lockenberg's uh point too,

5101
04:00:44,640 --> 04:00:45,840
you know, you'd probably see even more

5102
04:00:45,840 --> 04:00:47,359
pickle ball if there were two nets set

5103
04:00:47,359 --> 04:00:49,439
up there. Um but it's something that

5104
04:00:49,439 --> 04:00:52,080
we'll certainly be watching as we go. Uh

5105
04:00:52,080 --> 04:00:56,239
and as far as um getting those

5106
04:00:56,239 --> 04:00:58,960
statistical accounts aren't really built

5107
04:00:58,960 --> 04:01:00,720
for that right now and we'll have to put

5108
04:01:00,720 --> 04:01:02,880
some thought to it to try and understand

5109
04:01:02,880 --> 04:01:05,120
how much use it would see.

5110
04:01:05,120 --> 04:01:06,160
>> Yeah. I want to make sure we're

5111
04:01:06,160 --> 04:01:07,520
investing where

5112
04:01:07,520 --> 04:01:08,560
>> wisely. Yeah.

5113
04:01:08,560 --> 04:01:09,439
>> Yeah.

5114
04:01:09,439 --> 04:01:12,000
>> Use our funds where we're serving the

5115
04:01:12,000 --> 04:01:15,600
greatest number of the population to

5116
04:01:15,600 --> 04:01:18,319
meet the best and highest value. Um, my

5117
04:01:18,319 --> 04:01:20,239
last question is, do we have a ballpark

5118
04:01:20,239 --> 04:01:21,920
of what the two permanent would cost?

5119
04:01:21,920 --> 04:01:24,239
Maybe that's why I got the $60,000.

5120
04:01:24,239 --> 04:01:26,800
>> No, about uh on the court.

5121
04:01:26,800 --> 04:01:29,199
>> No, no, I'm saying to put in two

5122
04:01:29,199 --> 04:01:30,319
permanent

5123
04:01:30,319 --> 04:01:32,479
>> It's about the same. Yeah, we did ran

5124
04:01:32,479 --> 04:01:34,640
the numbers. So, and and realistically,

5125
04:01:34,640 --> 04:01:37,040
these nets are are less expensive. Uh

5126
04:01:37,040 --> 04:01:39,439
the ones that we found uh were two grand

5127
04:01:39,439 --> 04:01:40,080
a piece.

5128
04:01:40,080 --> 04:01:41,600
>> I don't mean permanent nets. Sorry, I'm

5129
04:01:41,600 --> 04:01:43,840
asking the wrong question. Oh,

5130
04:01:43,840 --> 04:01:47,279
>> at some point in time when we do take do

5131
04:01:47,279 --> 04:01:49,520
the work to find out where we're going

5132
04:01:49,520 --> 04:01:50,960
to put permanent

5133
04:01:50,960 --> 04:01:53,439
>> pickle ball courts, do we have a

5134
04:01:53,439 --> 04:01:54,880
ballpark figure?

5135
04:01:54,880 --> 04:01:57,600
>> Be higher than that and it would be find

5136
04:01:57,600 --> 04:02:00,399
grant funding.

5137
04:02:00,399 --> 04:02:02,960
>> Yeah, I did reach out to uh CBT and they

5138
04:02:02,960 --> 04:02:05,120
have funded a number of pickle ball

5139
04:02:05,120 --> 04:02:07,680
courts across the the region. Yeah,

5140
04:02:07,680 --> 04:02:10,960
>> it just did rebel stoke for 180. Rebel

5141
04:02:10,960 --> 04:02:11,920
still got 100.

5142
04:02:11,920 --> 04:02:13,120
>> So more than 60.

5143
04:02:13,120 --> 04:02:13,359
>> Yeah.

5144
04:02:13,359 --> 04:02:15,359
So I don't know when he got

5145
04:02:15,359 --> 04:02:16,800
>> I don't know either. [laughter] I'm

5146
04:02:16,800 --> 04:02:18,160
still trying to figure it out.

5147
04:02:18,160 --> 04:02:19,840
>> And that's probably Well, and I think

5148
04:02:19,840 --> 04:02:21,840
that was a bigger project than almost.

5149
04:02:21,840 --> 04:02:23,439
It might not have just been pickle ball

5150
04:02:23,439 --> 04:02:24,080
courts, but

5151
04:02:24,080 --> 04:02:24,399
>> Okay.

5152
04:02:24,399 --> 04:02:25,760
>> Yeah, they might add other stuff there,

5153
04:02:25,760 --> 04:02:26,319
but I think

5154
04:02:26,319 --> 04:02:28,160
>> it's going to be sight specific.

5155
04:02:28,160 --> 04:02:29,680
>> Yeah. I mean, I think this is really

5156
04:02:29,680 --> 04:02:30,960
just the beginning.

5157
04:02:30,960 --> 04:02:31,439
>> Yeah.

5158
04:02:31,439 --> 04:02:34,479
>> This is a sport that we know is

5159
04:02:34,479 --> 04:02:36,479
>> substantially growing. So, this is a I

5160
04:02:36,479 --> 04:02:39,760
think this is a great initial

5161
04:02:39,760 --> 04:02:42,479
move to make that available,

5162
04:02:42,479 --> 04:02:46,319
>> but we definitely need to move forward

5163
04:02:46,319 --> 04:02:48,399
whenever, but I'm [snorts] sure the next

5164
04:02:48,399 --> 04:02:50,160
council will be talking about. So, let's

5165
04:02:50,160 --> 04:02:52,960
give it a try to get a resolution on the

5166
04:02:52,960 --> 04:02:55,040
floor. So, I

5167
04:02:55,040 --> 04:02:56,479
>> think we moved it. Oh, we didn't.

5168
04:02:56,479 --> 04:02:57,600
>> No, we haven't because um

5169
04:02:57,600 --> 04:02:59,520
>> I'll move the move the main motion.

5170
04:02:59,520 --> 04:03:02,640
>> Okay. And is there a seconder?

5171
04:03:02,640 --> 04:03:06,399
Councelor Payne. So, councelor Paige,

5172
04:03:06,399 --> 04:03:08,160
>> the council direct staff to purchase two

5173
04:03:08,160 --> 04:03:10,239
temporary pickball net systems for use

5174
04:03:10,239 --> 04:03:13,680
at Lakeside Parks.

5175
04:03:13,680 --> 04:03:15,439
The Lakeside Park courts have

5176
04:03:15,439 --> 04:03:19,520
>> been moved and seconded.

5177
04:03:19,520 --> 04:03:22,399
>> Question. Um, should we add for a budget

5178
04:03:22,399 --> 04:03:25,359
of up to $6,000 up to? Yeah.

5179
04:03:25,359 --> 04:03:27,840
>> Yeah.

5180
04:03:27,840 --> 04:03:29,439
>> If they cost more than that,

5181
04:03:29,439 --> 04:03:31,760
>> I think we've we've scouted them.

5182
04:03:31,760 --> 04:03:33,040
They're their

5183
04:03:33,040 --> 04:03:34,720
>> grand piece. We think it's just a matter

5184
04:03:34,720 --> 04:03:37,279
of whether we can get them and whether

5185
04:03:37,279 --> 04:03:40,000
costing will shift. That was being

5186
04:03:40,000 --> 04:03:40,720
conservative.

5187
04:03:40,720 --> 04:03:43,120
>> Yeah, I saw two. Yeah, between two and

5188
04:03:43,120 --> 04:03:45,040
three that you can get high quality.

5189
04:03:45,040 --> 04:03:46,800
>> And is the mover fine with just adding

5190
04:03:46,800 --> 04:03:49,120
up to $6,000?

5191
04:03:49,120 --> 04:03:49,920
>> Super friendly.

5192
04:03:49,920 --> 04:03:52,160
>> Okay, that's great. Then so you have a

5193
04:03:52,160 --> 04:03:55,760
question still. Um just cuz thinking of

5194
04:03:55,760 --> 04:03:57,040
cricket thinking of some of the other

5195
04:03:57,040 --> 04:03:59,680
stuff are we is this the solution or

5196
04:03:59,680 --> 04:04:01,840
we've run this solution past pickle ball

5197
04:04:01,840 --> 04:04:03,199
or the people who have advocated for

5198
04:04:03,199 --> 04:04:07,279
pickball at least before we go do a buy

5199
04:04:07,279 --> 04:04:10,880
uh I've had some informal discussions a

5200
04:04:10,880 --> 04:04:15,279
little bit more um no they they want to

5201
04:04:15,279 --> 04:04:18,399
you know they want to start here they're

5202
04:04:18,399 --> 04:04:20,399
really what their goal is to is to have

5203
04:04:20,399 --> 04:04:21,920
permanent public courts [clears throat]

5204
04:04:21,920 --> 04:04:22,720
and

5205
04:04:22,720 --> 04:04:24,080
>> in Nelson

5206
04:04:24,080 --> 04:04:25,680
um

5207
04:04:25,680 --> 04:04:28,560
they would like two dedicated nets as

5208
04:04:28,560 --> 04:04:33,279
their first option but as I you know as

5209
04:04:33,279 --> 04:04:36,239
the GM and I said the the quality of

5210
04:04:36,239 --> 04:04:38,399
these nets are equivalent to the quality

5211
04:04:38,399 --> 04:04:42,640
of a permanent net um we need to I think

5212
04:04:42,640 --> 04:04:45,359
you have to be open if in the event

5213
04:04:45,359 --> 04:04:47,760
there is conflict and it's not working

5214
04:04:47,760 --> 04:04:50,479
then I think you can still achieve you

5215
04:04:50,479 --> 04:04:52,479
don't need a permanent net to achieve

5216
04:04:52,479 --> 04:04:55,199
that you could just designate a court as

5217
04:04:55,199 --> 04:04:56,960
permanent pickle ball, take the, you

5218
04:04:56,960 --> 04:04:58,960
know, the tennis net down and then it

5219
04:04:58,960 --> 04:05:01,520
would be a a pickle ball court, right?

5220
04:05:01,520 --> 04:05:02,800
So, so I don't think you're going to

5221
04:05:02,800 --> 04:05:04,080
lose all that.

5222
04:05:04,080 --> 04:05:04,800
>> Yeah.

5223
04:05:04,800 --> 04:05:08,319
>> Um I would just like us to circle back

5224
04:05:08,319 --> 04:05:10,160
with the group before we pull a trigger

5225
04:05:10,160 --> 04:05:12,479
on a particular equipment. Just this is

5226
04:05:12,479 --> 04:05:14,080
just see what surfaces.

5227
04:05:14,080 --> 04:05:16,000
>> Yeah, we'll go back to them in terms of

5228
04:05:16,000 --> 04:05:17,760
what net they would recommend.

5229
04:05:17,760 --> 04:05:19,439
>> Buy one, we see how it works. Maybe the

5230
04:05:19,439 --> 04:05:20,960
secondary by two.

5231
04:05:20,960 --> 04:05:22,960
>> No, I think you want to

5232
04:05:22,960 --> 04:05:25,520
one court. They definitely asked for

5233
04:05:25,520 --> 04:05:26,000
two.

5234
04:05:26,000 --> 04:05:27,120
>> Yeah,

5235
04:05:27,120 --> 04:05:28,560
>> you'd just be wasting a court if you

5236
04:05:28,560 --> 04:05:29,760
didn't do two.

5237
04:05:29,760 --> 04:05:31,439
>> Okay, fair enough. I just want us to

5238
04:05:31,439 --> 04:05:34,560
circle back. I don't want it to

5239
04:05:34,560 --> 04:05:36,080
>> be installed show up and then someone

5240
04:05:36,080 --> 04:05:37,359
who's actually playing pickle ball will

5241
04:05:37,359 --> 04:05:38,479
be like well you know it really should

5242
04:05:38,479 --> 04:05:40,080
have been

5243
04:05:40,080 --> 04:05:41,359
>> other product or

5244
04:05:41,359 --> 04:05:47,920
>> we definitely have communicated that we will uh talk to that folks that

5245
04:05:47,920 --> 04:05:50,720
are the experts in this field of what

5246
04:05:50,720 --> 04:05:53,520
they would recommend as the best

5247
04:05:53,520 --> 04:05:55,439
uh

5248
04:05:55,439 --> 04:05:56,319
I guess

5249
04:05:56,319 --> 04:05:57,840
>> can I can I ask one more question before

5250
04:05:57,840 --> 04:05:59,359
we vote

5251
04:05:59,359 --> 04:06:01,680
>> yeah for sure I'm hey I could be here

5252
04:06:01,680 --> 04:06:03,199
all night. [laughter]

5253
04:06:03,199 --> 04:06:06,000
>> I just want to push you just a little

5254
04:06:06,000 --> 04:06:07,920
bit more to make sure that I'm imagining

5255
04:06:07,920 --> 04:06:10,080
this right. These nets, cuz it's not in

5256
04:06:10,080 --> 04:06:12,800
the in the gen package, these nets would

5257
04:06:12,800 --> 04:06:15,359
be just out, right? Like they would

5258
04:06:15,359 --> 04:06:17,040
>> they're on permanent rollers.

5259
04:06:17,040 --> 04:06:17,680
>> Permanent rollers.

5260
04:06:17,680 --> 04:06:18,960
>> You push them off the cord

5261
04:06:18,960 --> 04:06:20,960
>> and they're kind of rolled up and you

5262
04:06:20,960 --> 04:06:23,120
would kind of just like

5263
04:06:23,120 --> 04:06:24,000
>> they're like this.

5264
04:06:24,000 --> 04:06:25,040
>> This

5265
04:06:25,040 --> 04:06:26,239
>> and you just kind of roll them

5266
04:06:26,239 --> 04:06:27,840
>> up against the fence. Yeah. Put them up

5267
04:06:27,840 --> 04:06:29,359
against the fence. have it like crank

5268
04:06:29,359 --> 04:06:31,120
tensioner, like a winch tensioner.

5269
04:06:31,120 --> 04:06:31,439
>> Okay.

5270
04:06:31,439 --> 04:06:33,040
>> So, they're like Yeah, they're very

5271
04:06:33,040 --> 04:06:34,960
>> So, really quick, you just slide it in,

5272
04:06:34,960 --> 04:06:35,680
slide it out.

5273
04:06:35,680 --> 04:06:37,760
>> Slide it in, lock the casters, and

5274
04:06:37,760 --> 04:06:39,199
they're like tournament level. The ones

5275
04:06:39,199 --> 04:06:41,359
that we've scoped out are tournament

5276
04:06:41,359 --> 04:06:44,160
level, like, you know, regulation.

5277
04:06:44,160 --> 04:06:45,359
>> But then the other thing is, wouldn't

5278
04:06:45,359 --> 04:06:47,120
you have to take down the tennis net?

5279
04:06:47,120 --> 04:06:49,359
>> It actually keeps the tennis between,

5280
04:06:49,359 --> 04:06:50,880
>> you know, [clears throat] splits the two

5281
04:06:50,880 --> 04:06:51,359
or anything.

5282
04:06:51,359 --> 04:06:53,199
>> No, no, it splits the Well, there's

5283
04:06:53,199 --> 04:06:55,199
enough room between them.

5284
04:06:55,199 --> 04:06:55,680
>> Yeah.

5285
04:06:55,680 --> 04:06:57,840
>> Okay. So it's not not a danger to be

5286
04:06:57,840 --> 04:07:00,160
like running back and then bang into a

5287
04:07:00,160 --> 04:07:00,560
net.

5288
04:07:00,560 --> 04:07:01,840
>> Well, you have that in pickle ball

5289
04:07:01,840 --> 04:07:04,000
anyway. You have a fence or a wall

5290
04:07:04,000 --> 04:07:04,960
>> in pickle ball.

5291
04:07:04,960 --> 04:07:07,120
>> A lot of movement necessarily.

5292
04:07:07,120 --> 04:07:08,399
>> It's not like tennis like you're

5293
04:07:08,399 --> 04:07:09,760
>> No, there's a lot of movement

5294
04:07:09,760 --> 04:07:10,960
>> but not that kind.

5295
04:07:10,960 --> 04:07:12,080
>> But you have got it.

5296
04:07:12,080 --> 04:07:13,680
>> You already have that barrier. You have

5297
04:07:13,680 --> 04:07:15,600
a a fence and the ones up there.

5298
04:07:15,600 --> 04:07:16,160
>> Sure. Okay.

5299
04:07:16,160 --> 04:07:17,680
>> There's a fence behind you, right?

5300
04:07:17,680 --> 04:07:18,399
>> Yeah. It sounds

5301
04:07:18,399 --> 04:07:21,199
>> in Mary Hall. There's a wall behind you.

5302
04:07:21,199 --> 04:07:22,560
>> Yeah. Yeah. I know that

5303
04:07:22,560 --> 04:07:23,600
>> there's enough room.

5304
04:07:23,600 --> 04:07:25,040
>> Sounds like you guys got to check it

5305
04:07:25,040 --> 04:07:27,120
Yeah, there's enough room for for that

5306
04:07:27,120 --> 04:07:30,399
space. Cool.

5307
04:07:30,399 --> 04:07:34,000
>> Okay, motion's been moved and seconded.

5308
04:07:34,000 --> 04:07:37,040
All those in favor

5309
04:07:37,040 --> 04:07:39,199
and opposed

5310
04:07:39,199 --> 04:07:43,120
and that carries. Okay, moving on to

5311
04:07:43,120 --> 04:07:47,920
12D, the civic um center. So, this is

5312
04:07:47,920 --> 04:07:50,319
our interim um risk mitigation strategy.

5313
04:07:50,319 --> 04:07:52,000
Council is being asked to confirm its

5314
04:07:52,000 --> 04:07:54,160
policy direction to continue operating

5315
04:07:54,160 --> 04:07:55,920
the civic arena and indoor soccer

5316
04:07:55,920 --> 04:07:57,680
facility as important community

5317
04:07:57,680 --> 04:07:59,680
recreation assets while long-term

5318
04:07:59,680 --> 04:08:01,199
capital planning and funding efforts

5319
04:08:01,199 --> 04:08:03,760
continue for future facility upgrades.

5320
04:08:03,760 --> 04:08:05,359
Council is also being asked to adopt the

5321
04:08:05,359 --> 04:08:07,040
roof monitoring and risk mitigation

5322
04:08:07,040 --> 04:08:09,279
program as the framework used to manage

5323
04:08:09,279 --> 04:08:11,920
winter roof load risks and support safe

5324
04:08:11,920 --> 04:08:14,399
occupancy of both facilities. The

5325
04:08:14,399 --> 04:08:16,239
program establishes monitoring,

5326
04:08:16,239 --> 04:08:19,120
inspection, recordkeeping, operational

5327
04:08:19,120 --> 04:08:21,520
response measurements, communication

5328
04:08:21,520 --> 04:08:23,520
protocols, and authority for temporary

5329
04:08:23,520 --> 04:08:25,600
restrictions or closures when warranted

5330
04:08:25,600 --> 04:08:27,600
by conditions.

5331
04:08:27,600 --> 04:08:28,960
This approach is consistent with the

5332
04:08:28,960 --> 04:08:30,720
facility strategy and asset management

5333
04:08:30,720 --> 04:08:32,720
principles discussed with council during

5334
04:08:32,720 --> 04:08:35,040
the 2026 budget process while

5335
04:08:35,040 --> 04:08:36,720
recognizing that aging facilities may

5336
04:08:36,720 --> 04:08:38,640
continue to operate where risk can be

5337
04:08:38,640 --> 04:08:40,399
appropriately monitored and managed to

5338
04:08:40,399 --> 04:08:41,680
long-term renewal or replacement

5339
04:08:41,680 --> 04:08:44,479
solutions are planned and funded. The

5340
04:08:44,479 --> 04:08:46,160
recommendation balances public and

5341
04:08:46,160 --> 04:08:48,479
employee safety, community recreation

5342
04:08:48,479 --> 04:08:51,439
needs, surface continuity, responsible

5343
04:08:51,439 --> 04:08:53,439
asset management and financial

5344
04:08:53,439 --> 04:08:55,439
stewardship.

5345
04:08:55,439 --> 04:08:57,600
So we have a report there. We talked

5346
04:08:57,600 --> 04:09:01,439
about this in previous seasons

5347
04:09:01,439 --> 04:09:06,000
and there is a recommendation there.

5348
04:09:06,000 --> 04:09:07,760
>> Council Loenberg, is there a secondary

5349
04:09:07,760 --> 04:09:11,199
of the recommendation? Councelor Panero.

5350
04:09:11,199 --> 04:09:15,750
Council, any discussions?

5351
04:09:15,760 --> 04:09:18,319
» I just want to you have the engineer

5352
04:09:18,319 --> 04:09:19,717
report.

5353
04:09:19,717 --> 04:09:19,840
>> [snorts]

5354
04:09:19,840 --> 04:09:21,600
>> Um,

5355
04:09:21,600 --> 04:09:23,680
and we just want to be clear that

5356
04:09:23,680 --> 04:09:26,239
certainly the structural engineer has

5357
04:09:26,239 --> 04:09:29,040
said that roof is so underbuilt at

5358
04:09:29,040 --> 04:09:32,720
current um current snow loads even

5359
04:09:32,720 --> 04:09:34,800
though there's no sign of distress at

5360
04:09:34,800 --> 04:09:37,120
the present time that they weren't

5361
04:09:37,120 --> 04:09:39,760
comfortable of saying you can just keep

5362
04:09:39,760 --> 04:09:42,239
monitoring it and not address it. So the

5363
04:09:42,239 --> 04:09:45,120
strategy is an interimm strategy. we

5364
04:09:45,120 --> 04:09:49,120
will um apply for grants to uh do the

5365
04:09:49,120 --> 04:09:50,880
structural upgrade um

5366
04:09:50,880 --> 04:09:52,000
>> civic arena,

5367
04:09:52,000 --> 04:09:52,399
>> right?

5368
04:09:52,399 --> 04:09:55,087
>> On the civic arena on the arena. Um, so

5369
04:09:55,087 --> 04:09:56,640
[clears throat] we just, yeah, just want

5370
04:09:56,640 --> 04:10:00,399
to be clear that everyone is aware that

5371
04:10:00,399 --> 04:10:02,800
certainly the engineer developed what

5372
04:10:02,800 --> 04:10:05,600
that monitoring program looks like and

5373
04:10:05,600 --> 04:10:09,120
including inspections each year, but um,

5374
04:10:09,120 --> 04:10:11,600
certainly has identified that they

5375
04:10:11,600 --> 04:10:14,000
couldn't sign off on that's a permanent

5376
04:10:14,000 --> 04:10:18,950
solution.

5377
04:10:18,960 --> 04:10:23,760
Okay, seeing nobody's hand up.

5378
04:10:23,760 --> 04:10:24,479
Um,

5379
04:10:24,479 --> 04:10:25,120
>> council,

5380
04:10:25,120 --> 04:10:26,560
>> sorry, I have a question.

5381
04:10:26,560 --> 04:10:28,640
>> Thank you.

5382
04:10:28,640 --> 04:10:31,120
>> Thanks. Um, so do I understand correctly

5383
04:10:31,120 --> 04:10:33,680
that the program is that mitigation plan

5384
04:10:33,680 --> 04:10:37,040
from 2024 and we're we're just

5385
04:10:37,040 --> 04:10:39,439
reaffirming our

5386
04:10:39,439 --> 04:10:41,520
approval of that that program or is

5387
04:10:41,520 --> 04:10:43,680
there a new differently documented

5388
04:10:43,680 --> 04:10:44,720
program?

5389
04:10:44,720 --> 04:10:46,080
>> No.

5390
04:10:46,080 --> 04:10:46,800
>> Okay.

5391
04:10:46,800 --> 04:10:49,760
>> It's from uh 24 and then we use that

5392
04:10:49,760 --> 04:10:51,840
adapted it for the soccer facility after

5393
04:10:51,840 --> 04:10:54,720
that. U okay uh assessment was

5394
04:10:54,720 --> 04:10:56,560
completed. So

5395
04:10:56,560 --> 04:11:00,000
>> same uh broadstrokes uh process of

5396
04:11:00,000 --> 04:11:03,920
monitoring have um threshold depths of

5397
04:11:03,920 --> 04:11:06,960
snow that we monitor for when it gets

5398
04:11:06,960 --> 04:11:09,760
near those we consider what our actions

5399
04:11:09,760 --> 04:11:11,920
are. when they hit those thresholds or

5400
04:11:11,920 --> 04:11:13,359
just before they do we close the

5401
04:11:13,359 --> 04:11:16,560
facility to all personnel uh you know

5402
04:11:16,560 --> 04:11:19,520
significantly exceeds then we will do a

5403
04:11:19,520 --> 04:11:21,439
more thorough inspection prior to

5404
04:11:21,439 --> 04:11:23,439
reopening the facility.

5405
04:11:23,439 --> 04:11:26,080
>> Uh those same basic tenants are there

5406
04:11:26,080 --> 04:11:29,279
from the 2024 plan and this getting

5407
04:11:29,279 --> 04:11:31,520
council to um

5408
04:11:31,520 --> 04:11:35,959
>> you know have this be a council policy.

5409
04:11:35,959 --> 04:11:36,479
[clears throat]

5410
04:11:36,479 --> 04:11:39,680
>> Okay. It is it written is there a policy

5411
04:11:39,680 --> 04:11:41,840
written down somewhere? I'm I'm miss I'm

5412
04:11:41,840 --> 04:11:42,800
just trying to understand the

5413
04:11:42,800 --> 04:11:45,680
attachments honestly. It is it'll be an

5414
04:11:45,680 --> 04:11:47,520
internal document and it's not written

5415
04:11:47,520 --> 04:11:49,680
yet. It's going to be based on that 2024

5416
04:11:49,680 --> 04:11:53,439
one and extended to the soccer pitch but

5417
04:11:53,439 --> 04:11:55,600
it's not actually cap like it's not

5418
04:11:55,600 --> 04:11:57,600
actually in these documents the new

5419
04:11:57,600 --> 04:11:58,880
program.

5420
04:11:58,880 --> 04:12:01,920
>> Uh well we are just using the existing

5421
04:12:01,920 --> 04:12:03,199
program.

5422
04:12:03,199 --> 04:12:06,399
>> Gotcha. Okay. So the 2024 one we're just

5423
04:12:06,399 --> 04:12:08,800
reaffirming that and extending it to the

5424
04:12:08,800 --> 04:12:10,880
soccer.

5425
04:12:10,880 --> 04:12:14,800
>> Yes, we are to for council. This is um

5426
04:12:14,800 --> 04:12:16,640
you know the Marchie case would be a

5427
04:12:16,640 --> 04:12:18,800
good example of of why we are here. So

5428
04:12:18,800 --> 04:12:21,040
that this isn't a staff decision or

5429
04:12:21,040 --> 04:12:22,640
couldn't be conceived to be a staff

5430
04:12:22,640 --> 04:12:25,040
decision to operate like this. So this

5431
04:12:25,040 --> 04:12:26,000
>> okay

5432
04:12:26,000 --> 04:12:28,239
>> we are looking for council to provide

5433
04:12:28,239 --> 04:12:31,600
direction to staff to use this uh uh

5434
04:12:31,600 --> 04:12:35,439
approach to manage the facilities in lie

5435
04:12:35,439 --> 04:12:37,520
of you know until we are able to upgrade

5436
04:12:37,520 --> 04:12:43,520
the civic arena roof and um you know the report speaks to it but the

5437
04:12:43,520 --> 04:12:47,520
engineering uh um report for the soccer

5438
04:12:47,520 --> 04:12:49,760
center came back and did not recommend

5439
04:12:49,760 --> 04:12:52,160
an upgrade. It did identify that it was

5440
04:12:52,160 --> 04:12:54,399
underbuilt to today's compared to

5441
04:12:54,399 --> 04:12:56,880
today's snow loads, but that it doesn't

5442
04:12:56,880 --> 04:13:00,399
show any signs of stress and there um

5443
04:13:00,399 --> 04:13:02,640
you know has performed sufficiently over

5444
04:13:02,640 --> 04:13:05,359
its lifetime. So there was not that

5445
04:13:05,359 --> 04:13:07,840
recommendation for an upgrade that there

5446
04:13:07,840 --> 04:13:10,560
was on the civic arena. We still operate

5447
04:13:10,560 --> 04:13:13,439
them in the same manner to you know uh

5448
04:13:13,439 --> 04:13:16,479
ensure safety of participants and staff.

5449
04:13:16,479 --> 04:13:18,960
Um, but this is the the route going

5450
04:13:18,960 --> 04:13:21,199
forward and staff is looking for counsel

5451
04:13:21,199 --> 04:13:24,479
to direct us and essentially make

5452
04:13:24,479 --> 04:13:27,199
>> Thank you. And do so would I would it be

5453
04:13:27,199 --> 04:13:29,359
the case then that after if this

5454
04:13:29,359 --> 04:13:31,600
decision was approved then there would

5455
04:13:31,600 --> 04:13:34,479
be a new actual policy with a policy

5456
04:13:34,479 --> 04:13:38,000
number or just this agenda item. This is

5457
04:13:38,000 --> 04:13:39,680
how we do it. This is our approach.

5458
04:13:39,680 --> 04:13:41,680
Here's our rationale. Council approved

5459
04:13:41,680 --> 04:13:45,359
it. I'm just curious. Just to clarify,

5460
04:13:45,359 --> 04:13:46,239
you are [clears throat]

5461
04:13:46,239 --> 04:13:48,560
approving that mitigation plan for the

5462
04:13:48,560 --> 04:13:51,520
civic arena. So, it's the

5463
04:13:51,520 --> 04:13:54,800
>> um I guess for a lack of a formal

5464
04:13:54,800 --> 04:13:57,120
policy, that is your policy on how we're

5465
04:13:57,120 --> 04:13:58,960
going to manage this

5466
04:13:58,960 --> 04:14:01,199
>> building. And I agree. I think we should

5467
04:14:01,199 --> 04:14:04,640
formalize it in an actual policy that is

5468
04:14:04,640 --> 04:14:08,319
adopted by council. So, for now, this is

5469
04:14:08,319 --> 04:14:10,640
that is your policy and we'll formalize

5470
04:14:10,640 --> 04:14:13,520
it into a a proper policy. So it's

5471
04:14:13,520 --> 04:14:16,080
clear. It should not be unclear.

5472
04:14:16,080 --> 04:14:19,349
>> Thank you.

5473
04:14:19,359 --> 04:14:23,120
» Okay. Seeing no council page.

5474
04:14:23,120 --> 04:14:25,199
>> Sorry.

5475
04:14:25,199 --> 04:14:26,960
Um

5476
04:14:26,960 --> 04:14:29,680
right now as the language is, we're just

5477
04:14:29,680 --> 04:14:32,239
contemplating how we're going to set

5478
04:14:32,239 --> 04:14:34,640
direction for future funding and

5479
04:14:34,640 --> 04:14:36,640
long-term capital planning for the roof

5480
04:14:36,640 --> 04:14:39,439
itself. But there needs to be a bit of a

5481
04:14:39,439 --> 04:14:41,439
needs to be a strategic plan about the

5482
04:14:41,439 --> 04:14:44,640
investment in the building completely uh

5483
04:14:44,640 --> 04:14:46,239
or at least that side of it. So, it's

5484
04:14:46,239 --> 04:14:48,720
like how do we

5485
04:14:48,720 --> 04:14:51,199
decide long term what we're doing with

5486
04:14:51,199 --> 04:14:54,560
the the improvements from everything to

5487
04:14:54,560 --> 04:14:57,680
change rooms to outside facades to

5488
04:14:57,680 --> 04:14:59,520
reinforcement if there's solar panels on

5489
04:14:59,520 --> 04:15:02,239
the roof to like I'm I'm throwing some

5490
04:15:02,239 --> 04:15:04,479
lobsters out on the table both as

5491
04:15:04,479 --> 04:15:06,960
serious and unserious pieces like what

5492
04:15:06,960 --> 04:15:08,800
is the contemplation of that footprint

5493
04:15:08,800 --> 04:15:10,479
long term if this is going to be here

5494
04:15:10,479 --> 04:15:12,800
for a hundred years even the

5495
04:15:12,800 --> 04:15:15,040
conversations about the allocation we do

5496
04:15:15,040 --> 04:15:17,920
with correct that is used to basically

5497
04:15:17,920 --> 04:15:21,199
define costing for rental fees is is

5498
04:15:21,199 --> 04:15:24,080
potentially not sufficient to put this

5499
04:15:24,080 --> 04:15:26,000
building anywhere after 25 years where

5500
04:15:26,000 --> 04:15:27,520
we could really make the investments and

5501
04:15:27,520 --> 04:15:30,000
means it's still an asset 80 years from

5502
04:15:30,000 --> 04:15:32,800
now if that's if it's the last historic

5503
04:15:32,800 --> 04:15:35,439
heritage arena that's still in operation

5504
04:15:35,439 --> 04:15:38,239
of its kind you know what is the very

5505
04:15:38,239 --> 04:15:40,399
long-term plan for it and before we're

5506
04:15:40,399 --> 04:15:42,239
looking for $12 million to replace a

5507
04:15:42,239 --> 04:15:43,120
roof

5508
04:15:43,120 --> 04:15:45,040
>> well Um

5509
04:15:45,040 --> 04:15:45,600
>> I'm just

5510
04:15:45,600 --> 04:15:49,920
>> at this Yeah. At this point um in your

5511
04:15:49,920 --> 04:15:51,840
facility

5512
04:15:51,840 --> 04:15:54,640
uh plan that you adopted this building

5513
04:15:54,640 --> 04:15:57,520
would be just maintained would not be

5514
04:15:57,520 --> 04:16:00,720
improved. Um so that's where that's the

5515
04:16:00,720 --> 04:16:03,680
current plan. If you want to change that

5516
04:16:03,680 --> 04:16:07,680
then you've shown you know what the

5517
04:16:07,680 --> 04:16:10,239
implications over the 10 years. Uh once

5518
04:16:10,239 --> 04:16:13,760
we get past that 10 years, we start to

5519
04:16:13,760 --> 04:16:17,359
uh hopefully generate uh you know enough

5520
04:16:17,359 --> 04:16:20,560
funds to start to renew buildings and

5521
04:16:20,560 --> 04:16:23,120
you'll have to you know this building

5522
04:16:23,120 --> 04:16:25,279
can be in the mix of it. So

5523
04:16:25,279 --> 04:16:28,080
realistically over this next 10 years

5524
04:16:28,080 --> 04:16:32,159
unless there's a change in in funding uh

5525
04:16:32,159 --> 04:16:36,080
i.e. uh significantly more taxation from

5526
04:16:36,080 --> 04:16:39,199
some party or a large grant, then you're

5527
04:16:39,199 --> 04:16:42,319
maintaining this building as is. And

5528
04:16:42,319 --> 04:16:44,239
we're dealing with, you know, those

5529
04:16:44,239 --> 04:16:46,159
structural components of the of the

5530
04:16:46,159 --> 04:16:48,960
building, you know, HVAC, ro grooves, uh

5531
04:16:48,960 --> 04:16:50,239
in this case, some structural

5532
04:16:50,239 --> 04:16:52,479
deficiencies. But again, this is

5533
04:16:52,479 --> 04:16:55,600
contingent on getting a grant for those

5534
04:16:55,600 --> 04:16:57,279
structural deficiencies. So, we're

5535
04:16:57,279 --> 04:17:00,560
trying to buy some time. Um, in 10 years

5536
04:17:00,560 --> 04:17:03,279
time, unless something's changed in that

5537
04:17:03,279 --> 04:17:06,960
10-year period, then, um, we're going to

5538
04:17:06,960 --> 04:17:09,199
maintain this building as is, uh,

5539
04:17:09,199 --> 04:17:12,560
hopefully get a grant to, um, you know,

5540
04:17:12,560 --> 04:17:15,120
deal with the roof. And that gives you

5541
04:17:15,120 --> 04:17:17,760
capacity to decide what you want to do

5542
04:17:17,760 --> 04:17:18,880
going forward.

5543
04:17:18,880 --> 04:17:21,439
>> Yeah, I I support where we're at right

5544
04:17:21,439 --> 04:17:24,080
now. I support affirming the policy. I

5545
04:17:24,080 --> 04:17:26,159
support buying some time in the

5546
04:17:26,159 --> 04:17:28,319
subsequent years of us buying time.

5547
04:17:28,319 --> 04:17:28,640
>> Yeah.

5548
04:17:28,640 --> 04:17:31,680
>> You know, is it interesting to maybe

5549
04:17:31,680 --> 04:17:35,359
have an arena foundation if the

5550
04:17:35,359 --> 04:17:37,439
community wanted to form one? Could we

5551
04:17:37,439 --> 04:17:39,680
contemplate how we might set forward a

5552
04:17:39,680 --> 04:17:42,319
garden path for that to happen where

5553
04:17:42,319 --> 04:17:44,960
we're not necessarily chasing the cost?

5554
04:17:44,960 --> 04:17:46,479
But if the community starts to show up

5555
04:17:46,479 --> 04:17:48,239
and is able to contribute some sort of

5556
04:17:48,239 --> 04:17:50,319
meaningful, we're able to match or more

5557
04:17:50,319 --> 04:17:51,920
effectively match and have a longerterm

5558
04:17:51,920 --> 04:17:54,960
vision for it as [snorts] opposed to

5559
04:17:54,960 --> 04:17:56,960
waiting the 25 years it'll take to get

5560
04:17:56,960 --> 04:18:00,080
on the front side of our $80 million

5561
04:18:00,080 --> 04:18:03,840
capital uh liabilities that we have. I

5562
04:18:03,840 --> 04:18:06,239
just before we just fix this one big

5563
04:18:06,239 --> 04:18:08,640
thing and chase one grant for one thing,

5564
04:18:08,640 --> 04:18:10,159
I'd like to know where the building is

5565
04:18:10,159 --> 04:18:12,159
going and I'd like to think about how we

5566
04:18:12,159 --> 04:18:14,000
enable that.

5567
04:18:14,000 --> 04:18:16,720
>> Yeah, I think that's a yeah, it doesn't

5568
04:18:16,720 --> 04:18:18,560
take very long for 10 years to go by.

5569
04:18:18,560 --> 04:18:23,760
So, um you just start contemplating what

5570
04:18:23,760 --> 04:18:24,960
you know what the future of this

5571
04:18:24,960 --> 04:18:27,439
building is. We're buying time at at the

5572
04:18:27,439 --> 04:18:33,920
present time. And part of buying time is um the engineer said we need to

5573
04:18:33,920 --> 04:18:35,920
actively be searching for grants for

5574
04:18:35,920 --> 04:18:40,159
this and um or you need to they're not

5575
04:18:40,159 --> 04:18:42,159
willing to sign off and you're looking

5576
04:18:42,159 --> 04:18:46,319
at bigger risk. U if there was an event

5577
04:18:46,319 --> 04:18:48,880
there and and you got an engineer that

5578
04:18:48,880 --> 04:18:51,840
said we said this was not a permanent

5579
04:18:51,840 --> 04:18:54,479
solution and you as council chose to

5580
04:18:54,479 --> 04:19:02,080
just ignore my advice and and try try to make a interimm strategy

5581
04:19:02,080 --> 04:19:04,239
a long-term strategy and you know

5582
04:19:04,239 --> 04:19:06,880
recommend that and you know we you know

5583
04:19:06,880 --> 04:19:12,399
we're not engineers but um you know the

5584
04:19:12,399 --> 04:19:14,159
I guess what gives us some comfort is

5585
04:19:14,159 --> 04:19:17,040
we're not seeing any um or the engineers

5586
04:19:17,040 --> 04:19:21,520
wasn't seeing any um um structure or

5587
04:19:21,520 --> 04:19:23,760
stress on that structure but they also

5588
04:19:23,760 --> 04:19:25,760
pointed out there's been failures

5589
04:19:25,760 --> 04:19:30,399
elsewhere with similar type of uh under

5590
04:19:30,399 --> 04:19:34,159
um live load conditions in other places.

5591
04:19:34,159 --> 04:19:36,960
I think uh Prince George had a failure,

5592
04:19:36,960 --> 04:19:39,120
Cranberrook had a failure. So

5593
04:19:39,120 --> 04:19:39,680
>> again,

5594
04:19:39,680 --> 04:19:41,760
>> yeah, these are, you know, they're not

5595
04:19:41,760 --> 04:19:44,640
just making things up. They can fail.

5596
04:19:44,640 --> 04:19:47,760
>> Mhm. I get that.

5597
04:19:47,760 --> 04:19:51,680
>> Okay, seeing no other hands. I'm going

5598
04:19:51,680 --> 04:19:54,479
to try this again. Council Tates, there

5599
04:19:54,479 --> 04:19:58,080
are no hands. Okay.

5600
04:19:58,080 --> 04:19:59,840
Um,

5601
04:19:59,840 --> 04:20:01,920
yeah. So, it's been the recommendation

5602
04:20:01,920 --> 04:20:04,159
has been moved and seconded. All those

5603
04:20:04,159 --> 04:20:06,159
in favor

5604
04:20:06,159 --> 04:20:09,920
and that carries. Thank you everybody.

5605
04:20:09,920 --> 04:20:13,199
And now we are on to I think

5606
04:20:13,199 --> 04:20:16,239
reports, minutes and

5607
04:20:16,239 --> 04:20:19,760
reports. So, we do minutes first.

5608
04:20:19,760 --> 04:20:22,640
>> Move receipt. And so, Councelor

5609
04:20:22,640 --> 04:20:25,040
Lochenberg has moved receipts of the

5610
04:20:25,040 --> 04:20:26,720
Nelson Public Library Board and the

5611
04:20:26,720 --> 04:20:28,640
Nelson Housing Committee. Is there a

5612
04:20:28,640 --> 04:20:30,560
seconder?

5613
04:20:30,560 --> 04:20:33,040
Seconded by Councelor Panero.

5614
04:20:33,040 --> 04:20:36,960
Um, any concerns, questions regarding

5615
04:20:36,960 --> 04:20:40,720
either of these two sets of minutes?

5616
04:20:40,720 --> 04:20:42,640
Seeing none, it's been moved and

5617
04:20:42,640 --> 04:20:44,399
seconded for receipt of information. All

5618
04:20:44,399 --> 04:20:46,560
those in favor?

5619
04:20:46,560 --> 04:20:50,080
Opposed? And that carries.

5620
04:20:50,080 --> 04:20:52,720
Moving on to reports. [snorts]

5621
04:20:52,720 --> 04:20:54,399
So, I'm going to go slowly through this

5622
04:20:54,399 --> 04:20:57,279
because last time I

5623
04:20:57,279 --> 04:20:59,279
asked and we had it all passed and then

5624
04:20:59,279 --> 04:21:02,640
people wanted to pull out. So, seeing

5625
04:21:02,640 --> 04:21:06,399
items one through five,

5626
04:21:06,399 --> 04:21:08,960
is there any of those items that anybody

5627
04:21:08,960 --> 04:21:11,359
wishes to remove

5628
04:21:11,359 --> 04:21:14,720
from the information items report at

5629
04:21:14,720 --> 04:21:17,359
this time? Councelor Payne, what are you

5630
04:21:17,359 --> 04:21:19,120
looking to remove? So if I have

5631
04:21:19,120 --> 04:21:20,479
questions on them, I need to remove

5632
04:21:20,479 --> 04:21:21,279
them.

5633
04:21:21,279 --> 04:21:23,680
>> Yes. So which like one, two, three,

5634
04:21:23,680 --> 04:21:24,319
four.

5635
04:21:24,319 --> 04:21:26,080
>> Three and four.

5636
04:21:26,080 --> 04:21:27,840
>> You're saying of one to five?

5637
04:21:27,840 --> 04:21:29,439
>> Oh, one to five. So hopefully you're

5638
04:21:29,439 --> 04:21:30,399
looking at the same thing I am.

5639
04:21:30,399 --> 04:21:32,159
Development services, corporate

5640
04:21:32,159 --> 04:21:34,399
services,

5641
04:21:34,399 --> 04:21:36,080
>> services council agenda.

5642
04:21:36,080 --> 04:21:37,680
>> No,

5643
04:21:37,680 --> 04:21:39,359
I'm in correspondent.

5644
04:21:39,359 --> 04:21:41,840
>> So you're in item number three.

5645
04:21:41,840 --> 04:21:42,960
Corporate services.

5646
04:21:42,960 --> 04:21:43,359
>> Yes.

5647
04:21:43,359 --> 04:21:45,760
>> You want to set that aside. Okay. So

5648
04:21:45,760 --> 04:21:48,000
then if I could ask for a motion to

5649
04:21:48,000 --> 04:21:52,000
receive for informations item 1, 2, 4,

5650
04:21:52,000 --> 04:21:55,359
and five.

5651
04:21:55,359 --> 04:21:57,199
Moved by councelor Lockenberg. Is there

5652
04:21:57,199 --> 04:21:58,880
a seconder?

5653
04:21:58,880 --> 04:22:01,520
Moved by councelor Panero.

5654
04:22:01,520 --> 04:22:03,359
One more chance. Anybody? Everybody's

5655
04:22:03,359 --> 04:22:06,800
okay. So we're going to move one, two,

5656
04:22:06,800 --> 04:22:09,760
four, and five for information. All

5657
04:22:09,760 --> 04:22:13,040
those in favor?

5658
04:22:13,040 --> 04:22:16,479
And that carries. Okay. Item three,

5659
04:22:16,479 --> 04:22:17,760
corporate services council

5660
04:22:17,760 --> 04:22:20,960
correspondence has been requested to be

5661
04:22:20,960 --> 04:22:23,359
removed for further discussion.

5662
04:22:23,359 --> 04:22:25,120
Councelor

5663
04:22:25,120 --> 04:22:27,520
Payne.

5664
04:22:27,520 --> 04:22:29,920
Um I number three invitation to the

5665
04:22:29,920 --> 04:22:33,199
Gutney Tourism Summit. Um I'm just

5666
04:22:33,199 --> 04:22:34,800
assuming that there will be a staff

5667
04:22:34,800 --> 04:22:39,750
member attending that event.

5668
04:22:39,760 --> 04:22:41,600
» That's probably something more

5669
04:22:41,600 --> 04:22:42,319
interesting like

5670
04:22:42,319 --> 04:22:43,600
>> tourism would go to

5671
04:22:43,600 --> 04:22:46,479
>> or something. Um, we don't, you know,

5672
04:22:46,479 --> 04:22:48,880
I've attended, uh, I know they had one

5673
04:22:48,880 --> 04:22:52,319
in Rosland that I attended, but I don't,

5674
04:22:52,319 --> 04:22:54,960
there's not a natural staff person that

5675
04:22:54,960 --> 04:22:56,800
would go to this. Probably either

5676
04:22:56,800 --> 04:22:59,680
tourism or or economic development would

5677
04:22:59,680 --> 04:23:01,920
might send somebody.

5678
04:23:01,920 --> 04:23:04,640
And um I'm just interested a number for

5679
04:23:04,640 --> 04:23:07,840
the Dutch elm disease survey which was

5680
04:23:07,840 --> 04:23:10,479
completed in the first couple of weeks

5681
04:23:10,479 --> 04:23:12,399
of

5682
04:23:12,399 --> 04:23:14,159
>> do we know when we'll see the results

5683
04:23:14,159 --> 04:23:15,359
from that?

5684
04:23:15,359 --> 04:23:18,560
>> No. And I actually sent uh earlier today

5685
04:23:18,560 --> 04:23:22,800
an email um to operations to say hey did

5686
04:23:22,800 --> 04:23:24,880
I never really did did you see anyone

5687
04:23:24,880 --> 04:23:27,120
around and have we heard back? So when I

5688
04:23:27,120 --> 04:23:31,680
hear back um I'll let you know or Yeah.

5689
04:23:31,680 --> 04:23:33,680
And other than the newsletter, I didn't

5690
04:23:33,680 --> 04:23:36,399
really see a communication. Was that the

5691
04:23:36,399 --> 04:23:39,520
um one part in that correspondence said

5692
04:23:39,520 --> 04:23:41,199
there would be a communication out to

5693
04:23:41,199 --> 04:23:43,840
folks in case people asked us what those

5694
04:23:43,840 --> 04:23:46,640
guys were doing? But so the newsletter

5695
04:23:46,640 --> 04:23:49,840
was it okay?

5696
04:23:49,840 --> 04:23:51,199
>> Yes.

5697
04:23:51,199 --> 04:23:53,120
>> The Dutch are are you speaking of the

5698
04:23:53,120 --> 04:23:53,760
Dutch?

5699
04:23:53,760 --> 04:23:54,319
>> Yes.

5700
04:23:54,319 --> 04:23:57,199
>> Okay. I don't know. It's

5701
04:23:57,199 --> 04:23:59,760
>> the newsletter. Yeah. And then uh cuz

5702
04:23:59,760 --> 04:24:01,359
that was coming via the

5703
04:24:01,359 --> 04:24:02,479
>> and the link didn't work in the

5704
04:24:02,479 --> 04:24:03,920
newsletter that I guess that's why it

5705
04:24:03,920 --> 04:24:05,199
was problematic for me.

5706
04:24:05,199 --> 04:24:07,359
>> Okay.

5707
04:24:07,359 --> 04:24:07,680
>> Yeah.

5708
04:24:07,680 --> 04:24:09,279
>> But we didn't get a request. We didn't

5709
04:24:09,279 --> 04:24:11,120
get any emails.

5710
04:24:11,120 --> 04:24:12,479
>> I didn't see anybody. I'm just wondering

5711
04:24:12,479 --> 04:24:14,159
whether or not I'd be interested to see

5712
04:24:14,159 --> 04:24:15,760
whether you got your reply back. And

5713
04:24:15,760 --> 04:24:20,000
this ministry has been very um busy in

5714
04:24:20,000 --> 04:24:24,080
terms of fire um and work that they're

5715
04:24:24,080 --> 04:24:27,760
doing. and maybe they um weatherwise

5716
04:24:27,760 --> 04:24:30,080
didn't quite get here. So

5717
04:24:30,080 --> 04:24:31,920
>> as a consultant they had

5718
04:24:31,920 --> 04:24:34,000
>> cuz they got in touch with us back in 24

5719
04:24:34,000 --> 04:24:35,040
saying they were going to be coming

5720
04:24:35,040 --> 04:24:36,239
around

5721
04:24:36,239 --> 04:24:36,960
>> and they

5722
04:24:36,960 --> 04:24:38,640
>> and I know I talked to invasive species

5723
04:24:38,640 --> 04:24:41,520
about this like two years ago that

5724
04:24:41,520 --> 04:24:42,880
>> Dutch elm because

5725
04:24:42,880 --> 04:24:44,640
>> we do we do want to know because we have

5726
04:24:44,640 --> 04:24:46,239
a lot of Dutch elms here and it would

5727
04:24:46,239 --> 04:24:48,720
make a big difference in a couple of our

5728
04:24:48,720 --> 04:24:50,000
parks if we suddenly had to start

5729
04:24:50,000 --> 04:24:52,319
cutting down the trees because that's

5730
04:24:52,319 --> 04:24:54,560
really the only mitigation for Dutch elm

5731
04:24:54,560 --> 04:24:57,520
if it takes hold is to actually remove

5732
04:24:57,520 --> 04:25:01,359
and destroy the in its totality.

5733
04:25:01,359 --> 04:25:05,510
It's my understanding.

5734
04:25:05,520 --> 04:25:08,560
» Just wondering. So, we don't know if

5735
04:25:08,560 --> 04:25:10,880
they were here and we'll just wait until

5736
04:25:10,880 --> 04:25:12,000
we get a report.

5737
04:25:12,000 --> 04:25:12,640
>> Yeah.

5738
04:25:12,640 --> 04:25:14,640
>> Okay.

5739
04:25:14,640 --> 04:25:19,590
Anything else?

5740
04:25:19,600 --> 04:25:23,760
Um, number 10, the letters to uh the

5741
04:25:23,760 --> 04:25:25,520
federal and the provincial minister of

5742
04:25:25,520 --> 04:25:27,359
housing, Gregor Robinson and Christine

5743
04:25:27,359 --> 04:25:29,920
Bole. Um, excellent letters. Thank you

5744
04:25:29,920 --> 04:25:32,720
very much. The only question that I have

5745
04:25:32,720 --> 04:25:34,720
is when a letter like that goes out, it

5746
04:25:34,720 --> 04:25:37,600
says a letter from mayor and council,

5747
04:25:37,600 --> 04:25:39,600
but I don't remember seeing the letter

5748
04:25:39,600 --> 04:25:43,840
prior to it going. So, how does that

5749
04:25:43,840 --> 04:25:46,080
work? Help me understand. We have a

5750
04:25:46,080 --> 04:25:47,040
policy. [clears throat]

5751
04:25:47,040 --> 04:25:49,760
We have a policy. So unless it's asking

5752
04:25:49,760 --> 04:25:51,600
for something or we are [clears throat]

5753
04:25:51,600 --> 04:25:53,680
providing something, the policy says

5754
04:25:53,680 --> 04:25:55,760
that it doesn't come to council even

5755
04:25:55,760 --> 04:25:58,479
though it may have the mayor or council

5756
04:25:58,479 --> 04:25:59,920
signature on it.

5757
04:25:59,920 --> 04:26:02,319
>> Was this the one that came up through

5758
04:26:02,319 --> 04:26:03,760
council? Yeah.

5759
04:26:03,760 --> 04:26:04,720
>> No, this

5760
04:26:04,720 --> 04:26:08,429
>> which one is this different?

5761
04:26:08,429 --> 04:26:08,560
[snorts]

5762
04:26:08,560 --> 04:26:14,399
>> Um it it covered a a lot. It like it was an excellent letter.

5763
04:26:14,399 --> 04:26:17,439
I think we I think it came out of that

5764
04:26:17,439 --> 04:26:19,600
and

5765
04:26:19,600 --> 04:26:21,840
>> there was a previous letter. Oh, about

5766
04:26:21,840 --> 04:26:23,120
the housing fund.

5767
04:26:23,120 --> 04:26:24,720
>> Yeah. No, there's the housing fund one.

5768
04:26:24,720 --> 04:26:26,080
This is the one that was about the fact

5769
04:26:26,080 --> 04:26:27,279
that

5770
04:26:27,279 --> 04:26:30,399
>> the this is about the DDC's and the the

5771
04:26:30,399 --> 04:26:33,120
whatever. And so this was this was

5772
04:26:33,120 --> 04:26:33,920
driven by

5773
04:26:33,920 --> 04:26:35,120
>> came from council is what you're saying.

5774
04:26:35,120 --> 04:26:36,720
>> It came from council. The request to

5775
04:26:36,720 --> 04:26:37,359
have

5776
04:26:37,359 --> 04:26:39,199
>> it as I said was great. Just wanted to

5777
04:26:39,199 --> 04:26:41,040
understand it so it goes to the policy.

5778
04:26:41,040 --> 04:26:42,560
That's the answer that I need.

5779
04:26:42,560 --> 04:26:45,439
>> Yeah. just to add some addition to that.

5780
04:26:45,439 --> 04:26:47,920
They have reached out to us now to

5781
04:26:47,920 --> 04:26:50,880
discuss further um their ideas around

5782
04:26:50,880 --> 04:26:53,920
this. So I think we're going to meet uh

5783
04:26:53,920 --> 04:26:56,800
the week of I think the 31st or the 1st.

5784
04:26:56,800 --> 04:26:59,359
We're going to have a session with FCM

5785
04:26:59,359 --> 04:27:02,800
to talk about what we were um yeah those

5786
04:27:02,800 --> 04:27:05,279
ideas that we shared in that letter were

5787
04:27:05,279 --> 04:27:07,040
>> great. Yeah. No, there was a lot of

5788
04:27:07,040 --> 04:27:10,159
really valuable information shared and

5789
04:27:10,159 --> 04:27:12,319
requested. So, I think I hope that will

5790
04:27:12,319 --> 04:27:14,640
move forward. Um, and I did have one

5791
04:27:14,640 --> 04:27:16,800
more piece of correspondence that wasn't

5792
04:27:16,800 --> 04:27:18,319
in the package. Do I have to ask about

5793
04:27:18,319 --> 04:27:21,040
that at a separate time? [clears throat]

5794
04:27:21,040 --> 04:27:22,880
>> Well, none of us,

5795
04:27:22,880 --> 04:27:25,520
>> everybody got it. It was one of the, you

5796
04:27:25,520 --> 04:27:29,439
know, two mayor and council ones.

5797
04:27:29,439 --> 04:27:30,960
>> That's not on here.

5798
04:27:30,960 --> 04:27:32,000
>> Well, it wouldn't They're not

5799
04:27:32,000 --> 04:27:33,680
>> It was It was one of the email ones.

5800
04:27:33,680 --> 04:27:36,880
Like, I'm still trying to sort out the

5801
04:27:36,880 --> 04:27:41,439
>> They're not on here right now. Okay.

5802
04:27:41,439 --> 04:27:42,960
So that's I guess that's what I'm trying

5803
04:27:42,960 --> 04:27:44,800
to understand. So what I have been

5804
04:27:44,800 --> 04:27:48,000
noticing which we discussed this evening

5805
04:27:48,000 --> 04:27:51,920
earlier today is that letters that used

5806
04:27:51,920 --> 04:27:54,239
to just come to us and I'm not sure

5807
04:27:54,239 --> 04:27:56,080
where they went if we weren't reaching

5808
04:27:56,080 --> 04:27:57,760
out and then they started to get

5809
04:27:57,760 --> 04:27:59,600
responded to because they were

5810
04:27:59,600 --> 04:28:02,080
operational and it was from staff and we

5811
04:28:02,080 --> 04:28:05,439
were getting copies of that. So this is

5812
04:28:05,439 --> 04:28:08,000
one that I didn't see a response to. So,

5813
04:28:08,000 --> 04:28:10,000
I'm just trying to understand if it was

5814
04:28:10,000 --> 04:28:13,840
responded to. How do I do that? We

5815
04:28:13,840 --> 04:28:17,199
probably need to at this point right now

5816
04:28:17,199 --> 04:28:19,760
connect with either myself, one of the

5817
04:28:19,760 --> 04:28:23,120
three of us, and figure out probably me

5818
04:28:23,120 --> 04:28:25,439
since I'm responsible for correspondence

5819
04:28:25,439 --> 04:28:28,399
and um we can have a conversation about

5820
04:28:28,399 --> 04:28:29,279
it.

5821
04:28:29,279 --> 04:28:31,120
>> Okay. It may have been followed up on. I

5822
04:28:31,120 --> 04:28:33,680
don't even know. And you may not have

5823
04:28:33,680 --> 04:28:36,960
been CCD on it to date. And and the

5824
04:28:36,960 --> 04:28:40,399
reason that I ask is when people send

5825
04:28:40,399 --> 04:28:42,960
their correspondents as we know they're

5826
04:28:42,960 --> 04:28:44,320
hoping that we will take some action

5827
04:28:44,320 --> 04:28:47,600
[laughter] on it. So we seem to I

5828
04:28:47,600 --> 04:28:49,680
believe action is being taken on many of

5829
04:28:49,680 --> 04:28:52,960
these things which is great but if I

5830
04:28:52,960 --> 04:28:54,960
don't know that and somebody else asks

5831
04:28:54,960 --> 04:28:58,159
me it's harder to you know then all of a

5832
04:28:58,159 --> 04:29:00,319
sudden it's it's email here and email

5833
04:29:00,319 --> 04:29:02,560
there and go there. So the CCing is

5834
04:29:02,560 --> 04:29:05,520
really optimal. So that was the sort of

5835
04:29:05,520 --> 04:29:07,600
the discussion maybe after you left is

5836
04:29:07,600 --> 04:29:10,319
how do we create a system that

5837
04:29:10,319 --> 04:29:12,640
>> um that you're aware of that and there's

5838
04:29:12,640 --> 04:29:14,800
discussion from do we just create a

5839
04:29:14,800 --> 04:29:18,080
>> sort of give you access to you know to

5840
04:29:18,080 --> 04:29:20,960
that database for a lack of a better

5841
04:29:20,960 --> 04:29:23,120
word that if you're interested you can

5842
04:29:23,120 --> 04:29:25,840
go have a look if counselor

5843
04:29:25,840 --> 04:29:27,120
>> and we have been getting a lot of those

5844
04:29:27,120 --> 04:29:28,800
emails we've been getting a lot of those

5845
04:29:28,800 --> 04:29:30,479
emails of the responses for the last

5846
04:29:30,479 --> 04:29:32,800
maybe two two and a half months I think

5847
04:29:32,800 --> 04:29:34,399
that makes sense. Yeah. So,

5848
04:29:34,399 --> 04:29:36,159
>> we're just looking at how we provide

5849
04:29:36,159 --> 04:29:38,319
that information and streamline it.

5850
04:29:38,319 --> 04:29:40,479
>> So, in this particular case, I can just

5851
04:29:40,479 --> 04:29:42,720
forward this email to you and say, "Can

5852
04:29:42,720 --> 04:29:46,080
I please see the response or was there a

5853
04:29:46,080 --> 04:29:48,159
response or Yeah,

5854
04:29:48,159 --> 04:29:50,000
>> yeah, we'll we'll we'll figure it out."

5855
04:29:50,000 --> 04:29:51,920
>> Okay. Thank you. That's

5856
04:29:51,920 --> 04:29:53,600
>> all I brought it for so I can

5857
04:29:53,600 --> 04:29:55,680
understand. And that was I knew there

5858
04:29:55,680 --> 04:29:57,120
was a presentation, but I didn't have

5859
04:29:57,120 --> 04:29:59,920
all the details. So, that's it for me in

5860
04:29:59,920 --> 04:30:01,359
correspondence. Thank you very much.

5861
04:30:01,359 --> 04:30:04,319
There was a lot there. So, councelor um

5862
04:30:04,319 --> 04:30:08,399
Paige is moving item um councelor Payne

5863
04:30:08,399 --> 04:30:10,560
is moving item three. Is there a

5864
04:30:10,560 --> 04:30:12,960
>> seconder

5865
04:30:12,960 --> 04:30:13,520
receipt

5866
04:30:13,520 --> 04:30:15,680
>> for receipt of information? Councelor

5867
04:30:15,680 --> 04:30:17,439
Lockenberg.

5868
04:30:17,439 --> 04:30:22,560
So, all those in favor of item three

5869
04:30:22,560 --> 04:30:25,840
receipt of information and that carries.

5870
04:30:25,840 --> 04:30:28,000
Thank you everybody.

5871
04:30:28,000 --> 04:30:30,080
So

5872
04:30:30,080 --> 04:30:31,680
and

5873
04:30:31,680 --> 04:30:36,479
yeah great. So moving on

5874
04:30:36,479 --> 04:30:38,880
any minutes reports

5875
04:30:38,880 --> 04:30:42,640
motion late items. Item 16 resolution to

5876
04:30:42,640 --> 04:30:44,000
closing the meeting to the public. It is

5877
04:30:44,000 --> 04:30:45,439
of the opinion of the council that the

5878
04:30:45,439 --> 04:30:47,359
public interest requires that persons

5879
04:30:47,359 --> 04:30:48,960
other than members of council and staff

5880
04:30:48,960 --> 04:30:51,279
and any approved audiences be excluded

5881
04:30:51,279 --> 04:30:53,520
from this meeting and that the special

5882
04:30:53,520 --> 04:30:55,199
closed meeting of council continue under

5883
04:30:55,199 --> 04:31:02,000
sections 90 1 C D and G of the community

5884
04:31:02,000 --> 04:31:03,439
charter to deal with matters related to

5885
04:31:03,439 --> 04:31:05,760
the following labor relations security

5886
04:31:05,760 --> 04:31:08,239
of municipal property litigation or

5887
04:31:08,239 --> 04:31:10,000
potential litigation affecting the

5888
04:31:10,000 --> 04:31:12,479
municipality. Is there a mover? Moved by

5889
04:31:12,479 --> 04:31:15,199
councelor Paige, seconded by councelor

5890
04:31:15,199 --> 04:31:16,640
Blockberg. Councelor Page, you have a

5891
04:31:16,640 --> 04:31:17,120
question.

5892
04:31:17,120 --> 04:31:20,800
>> We have a ecooter update in the agenda.

5893
04:31:20,800 --> 04:31:22,080
>> The reports in the

5894
04:31:22,080 --> 04:31:23,279
>> It was in the reports.

5895
04:31:23,279 --> 04:31:26,080
>> Was in the correspondence

5896
04:31:26,080 --> 04:31:27,040
to be in

5897
04:31:27,040 --> 04:31:29,600
>> No, it was number five as well.

5898
04:31:29,600 --> 04:31:32,560
>> Yeah, it was number five in the that we

5899
04:31:32,560 --> 04:31:33,199
passed.

5900
04:31:33,199 --> 04:31:35,760
>> Okay, great. That says memorand says a

5901
04:31:35,760 --> 04:31:38,319
memo from I guess the police. Yeah,

5902
04:31:38,319 --> 04:31:39,279
there's a whole

5903
04:31:39,279 --> 04:31:44,389
>> looked like a

5904
04:31:44,399 --> 04:31:45,840
part of the

5905
04:31:45,840 --> 04:31:51,590
>> package. Okay,

5906
04:31:51,600 --> 04:31:52,319
» you

5907
04:31:52,319 --> 04:31:54,319
>> Yeah, no, that's fine. I just I I saw it

5908
04:31:54,319 --> 04:31:55,760
and I was wondering if this is like

5909
04:31:55,760 --> 04:31:58,080
meant to be for a future agenda because

5910
04:31:58,080 --> 04:31:58,880
it

5911
04:31:58,880 --> 04:32:01,990
>> Okay.

5912
04:32:02,000 --> 04:32:05,439
» So, we've moved and seconded item.

5913
04:32:05,439 --> 04:32:07,439
Sorry, who seconded it? Sorry,

5914
04:32:07,439 --> 04:32:08,000
>> I did.

5915
04:32:08,000 --> 04:32:09,040
>> Council Dr. B.

5916
04:32:09,040 --> 04:32:11,120
>> Okay, thank you.

5917
04:32:11,120 --> 04:32:12,720
>> Um,

5918
04:32:12,720 --> 04:32:15,120
all those in favor

5919
04:32:15,120 --> 04:32:16,159
>> and maybe we can

5920
04:32:16,159 --> 04:32:19,120
>> and that carries.

5921
04:32:19,120 --> 04:32:21,840
>> Maybe we can just order these so that

5922
04:32:21,840 --> 04:32:24,239
some stuff I we can do the

5923
04:32:24,239 --> 04:32:26,560
>> up the shelter operations.

5924
04:32:26,560 --> 04:32:28,960
>> Yeah. Can we um can we So, it's been

5925
04:32:28,960 --> 04:32:30,720
moved and seconded. All everybody's in

5926
04:32:30,720 --> 04:32:31,600
favor that we're going to move in

5927
04:32:31,600 --> 04:32:34,560
camera. Can we can let her off and then

5928
04:32:34,560 --> 04:32:35,680
we'll

5929
04:32:35,680 --> 04:32:37,840
>> start the agenda and reorder as

5930
04:32:37,840 --> 04:32:41,590
necessary.

5931
04:32:41,600 --> 04:32:45,520
» So, I'm going to I just want to stand

5932
04:32:45,520 --> 04:32:45,840
up.

5933
04:32:45,840 --> 04:32:47,840
>> Yeah, I'm going to stand up. I'm going

5934
04:32:47,840 --> 04:32:51,479
to go wash.