Okay. I call to order the the art
commission regular meeting for August
13th
at 50128.
Um
he heavens know.
I want to call roll call see who is here
who is
um online. So position one Joseph
» present.
>> Wonderful. GR Russell
absent.
>> Absent Robert Sanders
>> present.
>> Wonderful. Valerie Steelely,
» Cynthia Mason here,
Tracy Davidson here,
Holly Mudka
and Reese Winger
» and our council member Sandy Peterson
>> present.
Thank you all for joining us. Take a
look at the agenda please
and to see if this is um
something we can approve for today.
Tracy, I'd like to add a discussion
item, even if it's a no report today,
just so we can get it back on the
in our view, and that would be to add a
development/implementation
of a maintenance plan, please.
I think that is fair to add. Anybody
else have a comment?
I make a motion to approve
» as amended.
>> Has changed.
>> As changed. Sorry. Thank you, Cynthia.
I'll second that.
And all in favor?
guys? Down the
>> You're having your own meeting.
>> All
>> Yeah. You're having your own meeting,
>> Joseph? Yeah. Um all in favor of the
agenda with the addition of development
and maintenance plan
>> here. Yes.
>> I captain.
>> Wonderful. Thanks, Robert.
Okay. The next is approval of the
minutes from July 9th of our regular
meeting which were attached.
>> On these fancy pads we have now.
>> I know.
>> Thank you, Kim. Yes.
I will make a motion to accept and
approve the minutes as presented.
Anybody second? I'll second that.
And I'll approve.
» All right.
» Oh,
yeah.
» [laughter]
» So an all in favor
I
>> and I think I already heard you Robert
correct.
>> Wonderful.
>> Yes ma'am.
>> Thank you. At this time we would like to
entertain any public comments.
And we do have somebody in the room.
Please help yourself to the mic and
introduce yourself. Let us know why
you're here.
>> So, my name is Adam Connley. I am the
worker supervisor for Island County
Juveninal Court Services. Yep. Someone's
already got my card out there. I was
going to hand hand out some more. So, um
I am here tonight to actually discuss a
project that the youth uh from the
Juvenile Detention Center had uh
completed and they're hoping to get
installed at the skate park. So, they
designed and handbuilt a bench out of
old skateboard decks um completely by
themselves. Um and they are extremely
proud of it. We've been uh my
predecessor uh kind of um had been
working on trying to get it out to the
skate park including a complete redesign
cuz it used to be an old anorand style.
They had the legs kick out in the back
so it was more of like a lounge chair
kind of a thing. They said it was a
tripping hazard. So the youth then did a
complete redesign. So it was more of a
upright bench um and kind of hit all the
check marks for the safety that they
were given at the time. Um and now we're
told um it just basically needs a coat
of uh clear coat to protect it from the
weather. Um and it's ready to go um and
be installed outside. And then we
started asking around for um how we go
about getting this bench put down at the
skate park for the youth. So they have
uh you know their little thing down
there that they're proud of and um
they're already designing future
projects to go down there if we can get
um this installed. And so we took the
bench to national night out where um the
public loved it. They fell in love with
it. They were amazed that the kids uh
built that with no power tools, anything
like that. Um, so I was told to go
online, fill out the application for the
art commission, which I did. Um, I don't
know if you guys have seen that yet, and
then uh come to the uh meeting here to
potentially uh discuss that. And then if
uh the art commission uh approves it,
then it will go up to the city council
to get approved for final installation.
>> Well, thank you. Um, were there any
pictures included in your
>> online? Oh,
>> no. I
» the back and the bottoms of like
skateboards and they built it and they
put it on like STE is it steel rebarb?
>> Uh, no. It's a 2x4s. They cut. I didn't
know if the bottom was steel of what they put it on, but it's it's
beautiful like and you were just talking
about how like everybody was raving
about it at night out and I was so glad
that you know we connected there. So,
I'm glad you did what you did and
hopefully we can figure out things and
get things taken care of.
>> Absolutely.
>> Um I'll ask Craig then. Have you seen
this submission yet?
>> Uh yeah. Yeah. So, at this point, it
doesn't necessarily need to be a normal
project if the art commission wants to
talk about it. What we were going to do
is get all the background details and
present it at the next meeting and we'll
have basically the cost of installation,
just everything that we would know on
our end of it just to make sure that we
have that final detail for you. Uh, you
would then be able to approve that
recommendation and we would then bring
the recommendation to the council.
>> Perfect. And then I'll just add Brandon,
maybe if you could maybe not write this
on the on your on the spot, but you
know, address the issue of maintenance
since that's part of our conversation.
Um to look at how it's being um coded
and all of that and if there's going to
be any um recommendations from your side
of things. But um would like to open it
up if any of the commissioners or
>> We could even like rotate boards out
like for skaters that if they become
like not like usable to sit on or
whatever like
>> absolutely that would be kind of cool
actually. And then some for that put a
new one in and they're already um the
youth have already designed uh hangers
to potentially go around where they can
hang their skateboards off of old
skateboard decks so they have a safe
place to put them. Um they have designed
a table. I mean we don't want to see the
youth in the detention center but
they're you know they're very excited
about uh this project and uh you know
trying to get it out there and there was
one youth who actually worked on the
project who was at national night out
and I saw him walk by about four or five
times and he wouldn't come up and talk
to us but he always had somebody else
with him and he's like look at what I
did. [laughter]
Valerie and then the just the upkeep of
the park. We haven't really done
anything since we did the one initial
thing of the painting and like pulling
the weeds and all that. Maybe that's
something we can get on the agenda and
then correlate with them. Absolutely
hours so that way they can write that
off, you know,
>> they want to be done and [laughter] I
would love to have another work party
out there.
>> Yeah.
>> And the pool too. The pool is right
there. So, and the uh tea park uh the uh
>> ballpark is right there as well. So,
there's all these things that we can
like get them into. So,
>> Joseph,
>> you're lucky Craig didn't tell you
there's a process.
[laughter] Um
but, um I love the idea of this and
especially love the idea that the
maintenance would be done by the kids,
that they could be responsible for
keeping it right. that's been part of
the creation of something. So, I think
that should be considered in the
maintenance plan.
>> Cynthia,
so I am very excited about this idea.
One, uh, just to remind commissioners,
the skate park um, program that we
started a year ago is still on our list
of ideas and it's ranked in there so we
won't lose sight of that. Valerie, um,
this could test our fasttrack
procedure because there is a process.
It's opened on Sabrina's table reviewing
what Tracy and I had um submitted as a
draft. So, we could just maybe pair the
document with the idea and get get you'd
be the first one fasttracked through up
to council. So, I I'm excited about it.
Thank you very much for being here
tonight.
>> Absolutely. Thank you so much. And you
guys have my card, so um you can reach
out to me through email and we can um
set up additional meetings as needed.
Sandy, did were you wanting to make a
comment, please?
>> Yes. Thank you. Could I get one of your
cards, too?
>> Absolutely.
>> Thank you. And I'm excited to see I'm
excited, you guys, to see this. No, I'm
not sharing yours. I'm
>> Thank you.
>> You're welcome.
>> I'm excited to see this come up through
uh commission to council. I It I've been
grinning ever since he started talking.
My one of my
>> I'll just say I was with my family at
night out and my husband walked away.
>> [laughter]
>> It's like, "Okay, Valerie, you're doing
your thing. We'll see you later."
>> Yeah. Yeah. So, yeah, I I'll be excited
to see this get fasttracked if we can do
it. Thank you.
>> Any other comments or anything that you
want to add?
>> No, I don't have anything else. Do we
want to use Carllin uh Carla as a
Freedelland as a contact because she
kind of spearheaded that to begin with
or now
just to help or like to spread the word?
>> We can always um reach out to Carla and
see if she would be
>> I just know that she kind of initially
started it and she was
>> she'd probably at least want to with the
landscaping maybe.
» Okay.
>> Yeah. Thank you so much
» in person as well as submitting it
formally. We appreciate that.
>> Okay. [laughter]
Thank you.
» Were there any um other public comments?
>> I did not receive any online public
comments.
>> All right. Um let's move forward to our
discussion action items.
A wouldbe weekly would be weekly times
article
for the art commission. What is our
status update please?
Who had that?
>> I was going to say was that um Joe and
Robert? Did you guys have a chance to
meet with Maggie?
>> Robert's going to address this. He's
been the in communication and
communication has been sparse.
Everyone's been busy. But we did receive
something and I went to an event today.
Um I forget Robert was his name Craig.
They were speaking to us from the
wouldbe Times or the WHB Weekly.
» Yeah. I met with Sam at the WHB Weekly a
couple weeks back. Uh she was supposed
to give us some numbers um to what it
would cost for us to get ads in. Um but
I have yet to hear back from her. She
was supposed to make a proposal and
everything and I haven't heard anything.
I was really wanting to form a
partnership and not necessarily pay her.
Um but yeah, that was something we were
supposed to be discussing and I've yet
to hear back from.
» I want to reiterate something I said at
the last meeting. A press release is a
newsworthy thing that should be
submitted to the media and they should
be thrilled to run it because they're
getting content. It shouldn't a press
release isn't something one should pay
to have produced. If they're running a
series on you and it's an advertorial
and where they're running advertising
for us, that's a little different story.
And a lot of times having owned some
newspapers, it'll go hand in hand. You
do an ad, they'll run a story. But I
don't believe a press release is
something we should be paying for flat
out.
So,
>> and Robert, yeah, you're you're correct
on that um definition. Um Robert, did you get a time frame um on when
you'd have those costs back?
» No, ma'am. Actually, uh she said she was
going to get back to me by the end of
the week, but that was like three weeks
ago. and I've reached out to her since
and haven't heard back. So,
>> I'm actually gonna shoot her a text
message right now as well.
>> So, I don't want to jump ahead on our
agenda too much, but um I attended in
Robert's place today that um
presentation done by the Whidby News
Times and I think it was called sound
source help me. Is that what it's
called? Source sound or sound edge
source. and it was um it was them
introducing packages for digital
advertising and what that those levels
look like. So, um, I was there as part
of the arts commission along with Craig
at the and Maggie for the city with
mayor and as part of my discussions with
Robert going forward with our next step
of ideas which include outreaches um,
priorities.
Um, we've begun putting some budgeting
numbers together. So, Robert, not to
overstep anything, but we did get a
package there at the event today that
will um Maggie and you and Joe can
review.
» Beautiful. And that's with Whidby News
Time. Should I still try to continue
with Whidby Weekly as well?
>> I think that would be wise. Yeah.
» Thank you. And I just want to add that
uh I think we we just need to look at it
at two separate ways going about it.
There's the advertising side and the
press release side. If we do want to do
a press release side, it's that's
something that we just need to meet with
Maggie, our communications officer. Uh
she handles that and she puts those
together and takes care of it with the
press. So um on that end
just consider it a separate avenue.
» Thank you. Any other discussion on this
topic or questions?
Okay, let's Oh, Valerie, please. No,
>> no. Um, my business just revamped their
website and with that, we've gotten
probably 90% more email submissions with
inquiries.
And so, I'm wondering if that might be
something. I know we just kind of did
this, but um you know, I just feel like
people don't know just like when Adam
was here when I saw him at night out, I
basically was like he was like, "What do
I have to do to get this bench here?"
And I was like, "Go online." He's like,
"Well, I had no idea."
So, I don't know if there's a way to
send out some kind of like mass in I
know uh Liz just put out her or not Liz,
sorry, you the new activity guide. Um,
but that was kind of like our avenue to
kind of reach people. But I don't know
if like an online thing. Um, Facebook
sadly is prominent here in O Carver. So
that might be another way to like send
out information so people know cuz I
just feel like a lot of like I see 100
plus patients a week nobody knows.
[laughter]
So the more we know the better. Like
even like volunteering for the music
festival or night out like nobody knew
to do that. So I mean do you guys
remember pickfest?
Pigfest.
Who? Raise raise your hand. Yeah. Right
before COVID no more. It was such a
wonderful thing to like come to this
community and like experience that and I
just feel like we're kind of
missing
since co something's happened
of like connecting.
So I'm not sure. Robert or Joseph. Yeah,
» there I think Maggie's probably really
overwhelmed with just marketing the
events for the city. I actually think it
might be great for all of us in our
workshop format to come up with some of
those things that we want to do and
create a marketing campaign or a
outreach campaign if you call it. and we
need to it's so much easier if we said
here are the things we want to promote
and market and then all they have to do
is put it together or even just put it
out there. So I feel like we need um
maybe we [clears throat] need to have
call it an outreach committee. I don't
want to call it a marketing committee
but maybe have a few people get together
and develop some content that can then
be pushed out.
Um, my understanding is that is the
committee that you and Robert make up at
this point.
So, in this
committee that you're just speaking
about, Joseph,
because Maggie is overwhelmed, uh, can
you put together, and I don't know if it
would be do that way, but can you not
just give her art ready stuff so she
doesn't have to do anything more than
bless it and release it?
>> I mean,
>> okay. Okay.
>> I I would definitely say that let's meet
with Maggie and find out what's easiest
for her. Um I we work with her all the
time through the department and I she's
extremely helpful and extremely
responsive as well. We just need to get
her involved. she'll tell us exactly
what we need and then uh as the
committee the outreach committee is then
a good idea to then just exactly what
you're saying but then provide the
things that would be easier for her to
provide cuz I know she is overwhelmed
but she's definitely going to need to be
involved in the process.
>> Oh, and I didn't mean she didn't. I was
trying to think of ways that would be
the easiest for her to go, yeah, we can
do this or no, we can and not really add
to her plate if we're going to if this
commission is going to do a lot more
advertising or something.
>> Sure.
>> Yeah.
>> So,
>> thank you guys. Yeah.
>> So, there's only so much bandwidth and
by having a collab like some of the con
uh comments that Valerie just made, I
wouldn't have thought of because I
wouldn't have known some of those past
things you did there. In other words, I
think collaboratively,
not just Robert and I, with our brain
power, whatever our ideas, we've already
got a couple projects going that are not
moving forward because of a lack of
communication, frankly, lack of
response, and the time just goes on by.
So, we're trying to manage if we were to
add this to the agenda. I think that we
should have a cohesive agenda that we
all agree on about what we want to
market, how we want to do it, and not
just because we could go willy-nilly.
But
>> Joseph, actually, I'm kind of confused
about what you're asking for here.
>> My suggestion is that we actually
collaborate and come up with a series of
things that we feel like together. We
all have different ideas about what
should be promoted, how to get it out
there, etc. Like we have an editorial
calendar and we create some content. You
just said that's what you thought Robert
and I were doing, but we
>> that's you're on that committee, the
outreach committee.
>> Yeah. And we're focused on a couple
different projects with that. For
example, the idea of a press release and
getting some advertising. That's one way
to do this. And then we're working. We
want to talk to the parks department on
signage, the whole video thing that
seems to be very difficult to get a
meeting. So, we've already got a couple
things in the works. So, there's only so
much bandwidth for he and I. And at the
same time, you guys have ideas about
things that we can talk about and
promote. And I just think it would be
great to have a brainstorm about what
things would be um great to put on the
agenda. Then we need to figure out how
to implement them, to write them, to get
the content together, etc. So, you know,
>> it sounds like first of all, we need to
break through and actually have a
meeting with Maggie because as Craig
rightly has stated, she does need to be
involved.
>> Okay, Craig, do you have advice on how
we can make that happen? I I think at
this point I will set up a meeting, just
get some detail behind the scenes with
her and then we'll bring her out to the
next meeting um and she'll advise us the
next way to do this uh uh the right way
to do this. I think really what we're
going to want to do um is kind of a
combination of what you're talking
about. I think it would be better if the
committee and and I I agree
might be a good idea to not that two
people on a committee seems like a small
committee. might be a good idea to, you
know, someone can can jump in and help
and assist, but you know, be able to
come up with at least a general scope.
Um, because really we don't have that
much time at these meetings to go over a
whole marketing plan like that. But if
we we had a scope and ideas and and and
a guided conversation, I think that's
something a little bit more appropriate
to get the ball moving a little bit
quicker.
>> Right. And I do know that we have a
limit on how many people how many
commissioners can meet in a meeting
before we're um over our limit. So we
can only have three. [laughter]
Um and then maybe so maybe Robert if you
weren't aware of that. This is maybe
something that we could save for our
planning committee.
Cynthia please.
I'm going to try not to sound really
frustrated right now. [laughter]
[gasps]
Um, we have a subcommittee for outreach
and out of last year there was a list
that the commission collaborated on with
Maggie as a workshop and came up with
priorities
and that list was passed over to you and
I met with you and Robert before you met
with Maggie. So obviously a meeting with
Maggie is in order, but might I ask out
of that meeting that there is when it's
time for a subcommittee's report that
the commission is reminded of all of
those items that are on the agenda so
Valerie doesn't forget that we've
already talked about that. [laughter]
So my point is everything you just
talked about is on the open items for
outreach. So how does No, it's it's it's
not a gap, it's a process.
>> Please, let's try to stay with one at a
time.
>> So anyway, I I just would maybe my
suggestion would be for outreach to do a
formal submission with our agenda on
just every every month we get to see
what you're working on and where it is
in the in the priority list. And then if
somebody wants to help because we have
those resources on a specific item, we
can raise our hand to do that. Thank
you. Any
other comments on this topic?
Thanks everyone. Let's move on to to the
Kinnbrew.
So Kinnbrew installation gate of
inspiration action items. So I'm um
probably looking to either what Craig or
Brandon is going to share um more on
this topic, please.
>> Yes. So, uh, with the gate of
inspiration, um, as we, as I was looking
at it, uh, we met, uh, I think it was
two years ago, maybe. Um, I was
concerned about the anchoring points is
what I called them for the gate of
inspiration. Um, there is one built into
the the statue right now, and there's
three feet on the statue. Uh, I would
have liked to see three three anchor
points on each uh, one on each foot. Um
and after
the Valdez construction went through did
their structural integrity and
everything they have decided that they
would like to put uh steel plates on the
bottom of both of those other feet as
well. So that is coming in as a change
order to add two additional feet to the
bottom of the gate of inspiration for
stability in order to anchor it to the concrete pad that we're installing.
Um the bid originally came in at $2500
from SWAT Welding and I've since uh
received an email that has reduced that
down to $1,500
uh per my email. So, I believe the ask
now is whether you would like to approve
$1,500 over um the already approved I
think it was $30,600
uh to install the K or the Kennrew the
last two Kenbru collections, the gate of
inspiration and three totems.
>> Okay, thanks. Um,
first I believe that we have to set up a
certain structure to actually vote on
anything. That was my understanding in our on our regular meetings.
>> Well, this has been submitted as an
action item.
>> Is it okay?
>> Yeah.
>> Okay, great.
>> Able to vote on this.
>> Okay, perfect. That's that I just wanted
to check on that because I know we ran
into a snag the last time we tried to
vote on something. Yeah.
>> Um, any comments, questions?
» I make a motion to approve.
» What was the dollar amount again,
Brandon? An additional 1,500.
>> Uh, that's that's what my email has is
1,500 is the quote.
>> Okay,
» Valerie.
>> Mhm.
>> Sorry, guys. I have to call you. No, no,
it's fine. Um, I make a motion to
approve as it's 3500 is what the amount
is. I'm trying to figure out cuz I have
one amount here and I'm trying to figure
out what the
value go ahead and ask Craig.
>> Oh, Craig.
>> Yeah, we're recommending the 2500
additional to that. So, just to make
sure that does cover um you know,
>> you're just approving the amount of the
actual
>> So, I make a motion to approve the 25 uh
$2,500.
» I'm going to ask please that you make a
full motion for what it's for so that
everybody knows what they're voting on.
That's just my parliamentarian thing in
me. Thank you.
>> Okay. So, I make a motion to approve the
Kennrew installation
and exceed the and do the $2,500,000.
Is that correct?
Or should I say something else
not to exceed the 25,000 $2,500? I'm
sorry. I'm learning.
Thank you for teaching.
>> Do I have a second?
>> Go for it.
[laughter] I'll second that.
And do we have a vote then of from
everybody?
>> Yay.
Robert. [clears throat]
[laughter]
So what do we do when
is that one abstained
vote then in that situation?
Yes. Here it comes.
But
you
» Robert, do we have you back?
>> Yes, I'm back.
>> [laughter]
>> Hey, sorry about that.
>> And
>> technical difficulty, but yes.
>> Did you hear the motion?
>> Okay, wonderful. Okay,
>> unanimous. Wonderful.
>> Thank you everybody.
Any other comments?
And Brandon, is there any other things
that you need next steps on that
project?
>> Uh, not to my knowledge right now.
Okay, let's move on to Flynn Stone car
update.
>> Yeah, I'm going to take this one. We
actually don't really have much of an
update for that. Um, it is something uh
Brandon and I have been talking about
and we just want to make sure we have a
full scope of what we need for that
project. Um,
it's a little bit of just making sure we
have the right information. Um, is there
anything specific that
you wanted us to look for in the update
other than just what needs to be done
maintenance-wise?
>> Um, Cynthia, I know that you had
participated in some of the
conversations.
>> I think what I Thank you. Um, Tracy,
what I brought forward was there is a
community member that is trying to get
the car on
a historical
registry
and so maybe just keeping in tandem of
that activity because it certainly would
affect what action is taken on the
piece.
>> Do we know that num members that
commission
>> I'm going to stop everybody right now.
Um we're we have a lot of people just
talking out of turn and and having cross
conversations. So let's maybe get back
to just you know single conversations
and having me call on you please.
Mallerie,
do we know that community member's name
or is that someone that we can like
maybe send them the link for our thing
for the to submit? Cynthia,
>> we do know his name and he Mr. Reninger
did submit the package and it was what
two months ago, Kim? I mean, I don't it
was in a previous packet. So, you have
all the details of his activity. Yeah,
he also spoke at the Historic
Preservation Commission.
>> So,
>> I know who he is, so we're good to go.
» Craig, did that answer your question?
>> Yeah. Well, I was just going to say I
heard that um he did have a presentation
for the historical uh preservation
commission. So that's something that
maybe I can talk to them about and we
can get an update from them for the next
that that sounds like a a the most
direct route to get the answers I think
you're looking for.
>> And I I guess we can close this with
just a reminder again that this item is
in our art inventory. So as the
maintenance plan is discussed and and
developed to implementation, it would be
considered. So, um, just the additive of
his efforts in trying to put this on a
historical registry should be considered
and all of that.
Any other comments, questions?
Okay, let's move on.
So, we're going to actually um talk
about the suggested
uh 2027
regular meeting workshop schedule, which
is an extra addendum
to our agenda.
Has everybody had a chance to look at
that? the proposals of our regular
meeting dates for each month and when it
would be suggested to have a twohour
workshop.
Oh yes, please Cynthia. So again, Craig,
you can speak to this, but um Craig and
I reviewed this as we were going into
budgeting process and with Kim's help,
the two suggested workshops, which is um
in a in our plan that we meet that way
twice a year is timed with budgeting
considerations. So that's how those
dates were identified. And then Kim very
kindly reminded us the 11th of November
is a holiday. So we could either if we
pushed I think there was a meeting the
following week as a workshop or
something with the city is why we
suggested the fourth.
>> Yeah, we we were looking at the
availability of this room.
>> And Craig, are you looking for a a vote
on this from the commission today?
Um, we don't necessarily need to prove
it today, but just want to make sure
that this does work with everybody's
schedule so we can get it into our
schedule for next year and we can
officially go by this.
>> Any comments, Valerie? The only thing is that may be gone in July, but next
year, but other than that, I should be
good.
» Anybody else?
>> Cynthia, please. I I would like to make
a motion that we we accept the proposed
2027 Arts Commission regular meeting
calendar which includes two scheduled
workshops, one in January, one in June
and moving our regular session on
November 11th to the new date of
November 4th.
Valerie, I second that.
Do we have a vote from everybody then?
>> Yes.
>> I agree,
>> Robert. Yep.
>> Okay.
>> Yep.
>> Thanks, guys. So, Craig, you have your
schedule.
>> Thank you.
And
we did add
before we get to subcommittee updates
to talk about the development and
maintenance plan for our existing
sculptures and artwork that we have in
our inventory.
Um and just we you know to have this I
think we had wanted um in previous
meetings we also asked to have this just
as a regular item on the agenda so we
could just have as a as an update. Um
and wanted to see where you were with
this Brandon because I know you were
taking lead on this project.
>> Yeah. Um, so I uh have been a little
later than I wanted to, but uh this
afternoon I was able to send out uh
emails to everybody on the list with I
think it was five I think it was six
proposed uh dates and times uh based off
of the survey monkey and I will just
wait to hear back from you guys as
stated in that email. I will choose the the most uh recent or the the
how do I want to say this? What did I
say in the email? Uh I will choose the
most recent or the most the closest date
that that works for everybody uh
whenever I hear your guys's uh responses
back. It'll be uh the closest date and
then I'll send out another email
verifying with everybody the the date
that was chosen. Um and then we'll get
that on the books.
>> Yay. Thank you. Um, yes, Craig.
>> Yeah, and I do also want to mention when
we're coming up with the maintenance
plan, um, that we're really taking a
thought in mind to, uh, I mean, exactly
as Brandon said, uh, it's been hard to
get to things. Uh, as a department,
especially in the course of certain
seasons,
it does get extremely busy. So uh in
coming up with a maintenance plan there
has to be a thought to making sure that
there is either resources towards
uh
some sort of whether it's getting a
contract to to with someone to do it or
just resources for our department to
make sure we are able to do that. Um
that is definitely something that needs
to be talked about. Another thought and
it was mentioned earlier with the
volunteers is um we are looking at
bringing a good solid volunteer program
into the our city and our department. So
when we have that that's something that
we're working with HR to develop when we
have that with the clear rules because
there are specific rules on what can be
done especially when it comes to our
park grounds. So, uh, when we do have
that, I think there could be very
creative ideas on how we can get maybe
some volunteers to assist in in this and
really make sure that these
really all of our art pieces can get
well maintained the way they deserve.
>> Thank you. Yeah, that's very good news.
I think that's one of the key things
that's going to make this work as a
plan. Any comments, questions?
Valerie then getting with Adam for that
kind of situation. That would be good.
So
>> perfect. Thank you.
So let's go ahead and move on then to
subcommittee updates. I know we actually
did talk a lot about the outreach, but
is there anything else that can be added
at this point? And Robert, I expect you
to kick in too because you've had more
direct com uh conversations than I have.
Several of the things we talked about
doing was creating video and getting an
online library that's more extensive
driven by QR codes. Originally, I was
under the impression that we would be
doing or possibly connecting with the
parks department because you were all
involved in some signage and I thought
we could collaborate on those signs and
maybe do the same thing for the art as
we do for the park and Rex. And then I
think it came up that you weren't
looking at that at all. And so that
brought me up to a kind of a dead end
about how we can produce QR codes at the
art like what kinds of what what
investment can we make to put a QR code
there, description of the art, drive
people to the website. Maggie got
together with the person who does the
GIS map on the current art inventory for
the site and apparently we are able to
interact with the the the map that's on
our current website. So, what um Robert
and I have been focused on has been
trying to um figure out how to get some
men in the street interviews, which
Robert's done a couple of those, and we
need to actually get out and get video
of in of each of the um installations
and start to build the content for the
website. But that'll be kind of useless
unless we have a way to build put the QR
codes on a sign or on the art or
someplace effective. It could be as
simple as I've mentioned in the past as
the kind of um QR code and maybe a a
little plaque that goes on top of a 4x4
that's cut at an angle the way on like
on trails and things buried there or you
know erected there be very inexpensive
and then use stickers for the QR code
cuz those addresses that they'd link to
could change. So, we have yet to have a
salient conversation about what that
would cost and I think we can't have
that conversation without you guys at
the parks department. So, we're looking
for a meeting with you. I believe
Robert's reached out on that one, but
Robert, you got to refresh my memory.
So, that that was a big part of what we
wanted to do in terms of the outreach
and on our agenda that we talked about
last time. I hope that helps a little
bit. Um, and then we've did have a
meeting with Maggie. Um my earlier
comments were less about the process of um you so you all made a comment like
how are we going to get the word out.
There's lots and lots of ways to do
that. I don't believe in our out in our
meeting we sat down and said let's do
Facebook let's do we talked about
advertising. We talked about a press
release. We have yet to put those tools
in place. Once we know they're in place
now we can do the the work to create the
content. So I don't think we're really
behind the eightball on that. But we
still it makes no point to create
content until we know we can get it out
there. So that was sort of what I was
talking about further brainstorming
around ways that we could do this. Um we
can table that. Robert, you've had some
uh outreach as far as uh trying to get
together with some people. What was the
result that you had?
>> Are you there?
>> Yeah, I started a group thread. Yeah,
I'm here. I'm always here for you, my
friend. Yeah, I started a group thread
with Joe, I think Craig and Maggie and
myself um for us all to sit down and
meet. I don't think we've ever been able
to get a time where we're all available.
So, definitely want to do that. Like Joe
said, I actually uh interviewed myself
kind of in front of the angel statue and
I also have a uh interview I did down
there of what Oak Harbor means uh with a
buddy of mine. Um, yeah, I was going to
post both of those on our uh Facebook
page and whatnot, but I'm still looking
on some direction for that. So,
» yeah.
» Now, is that something that we can do
without
» without running through Maggie? I I
think Maggie's definitely gonna be
involved at some point, but I think um
>> just we are interested in the QR code
project. That was something I don't know
who you talked to, but that is still a
project that we as a park department are
looking at doing and getting information
out. So, I think the right thing to do
would be um let's let's all meet um
before we get Maggie involved, give her
the option uh to be involved in the
meeting. But let's let's get a clear
idea of what we want to do first and and
get us all on the same page. Uh I've
been looking into a few options on that
as well. I know we have a little bit of
detail. I think us getting together
collaborating we can come up with some
uh good answers. So I I will reach out
to you guys uh Joe and Robert and we
will uh the four of us uh Brandon and
myself and then you [snorts] two will
meet and we'll come up with some answers
and and like I said I'll send the invite
to Maggie as well so she'll have the
option to to be a part of the meeting.
Thank you all. Any other comments on
Okay, thank you. Um, any other
subcommittee updates?
>> Yes, Cynthia. See, I don't know what I'm
called. [laughter]
I don't know what this is called, but
>> the the process committee,
>> the processor. I don't know. [laughter]
The cleaner. I know that's No. So I
actually had the pleasure of meeting
with Craig in his new role twice and and
those were two long meetings. So we've
probably spent almost 10 hours together
collectively in a few days and that
included going over our ideas and how
they were ranked and where we were at on
our checklist. We met with Sandra from
procurement and she spent a good hour, and a half with us um and spoke to
each one of the top tiered ideas and
where we were going to go with that. And
out of the very first meeting, we went,
you know, it really makes sense that
this is happening now because it is
budgeting season and the budgeting
process and approval for our ideas are
going to drive them forward. So,
we're backing into the presentation or a
fuller report to all of you and
hopefully to council at a workshop to
bring them forward on how much progress
we've made collectively as the arts
commission and where we're going with
the next step on bringing these ideas to
council for consideration.
But I think the first step is to get
these budgeting numbers in order for
this next round of consideration because
then we won't be um chipping away one at
a time to council. We'll have a more
blanketed budget approved for each of
these top tier items which includes QR
codes or some form of identification on
our our inventory. So, I would like to
be included in that meeting um because
I'm excited to hear about the idea that
you have to spark about about signage or
information. Um let's see. I was curious
to see if you had any other com
communication with our Phil group um to
move that project forward and maybe you
can shoot me an email if there was some
more conversation had on developing
their idea.
I mentioned earlier that Sabrina has two
open items in the development out of all
this. One is what we're calling the
fasttrack procedure and the gentleman
earlier about our bench at skate park is
a perfect um
process or perfect presentation to grab
on to. And out of the top five
ideas,
um, Robert [clears throat] confirmed
that the Whidby has talent and I think
they were on our second tier, but that's
being done by a local business here in
town. Um, Lava Louise and Robert, you
were involved with that, correct?
» Yes, I'm one of the judges and I'm
helping them promote it. So that's being
done within our community. So that's
kind of being pushed over to the side
off of our list. Um and the other thing
was a letter um a draft of a letter for
Sabrina's approval to go back to that
second tier of ideas. Um I'm waiting for
so we can reach back to those community
members as we talked about. Um and then
how would we get scheduled on a
workshop? So we have a a stop dead date
of when a presentation should be done
for council.
>> Um for that that would be something that
I would just take care of. So we just as
we get to the process
uh when it's ready to go to council I
would just make sure that it gets in the
next council workshop agenda. And Craig,
would I be off in saying that possibly
next month you and I could have a
presentation back to commission in
September about the work that we've done
on tagging um dollar amounts to these
ideas moving forward?
>> Yeah, we can definitely do that.
>> Okay. And then the last question I have
um about budgeting is we have a
community group in town. The Rotary
group is working on the windmill project
and it's over the course of the last few
years there has been funds allocated to
the windmill out of our creative arts
fund. Is it 102? I can't remember the
number now. But I would like to ask um
Craig one, could we get the balance of
our fund? I know through our budgeting
um education process with CHAZ, we were
giving that we were out of budget on a
few items, but we never saw our fund
balance. And then the other would be
could we see what the windmill group has
been given? And I understand that
there's processes going on right now
with studies and permits and everything.
And I'm curious to know if we're going
we collectively if the commission is
going to get um charged for those fees
because as we get more sophisticated in
our budgeting for all of these wonderful
ideas from our community, it would be a
nice courtesy for this group to know if
the council has approved funds
without us knowing it.
Yeah, I I can definitely look into that
and have that information at the next
meeting.
>> Valerie, and is as this is for that
entity like do they give you public
knowledge of where their funds come
from? Do you happen to know or anybody
for like the one mill situation?
>> Um, Cynthia, please. So, I I have I'm
not involved with the group, but I know
that they've come a few times to give
city council an update on the progress
of the group. I don't know when the last
time that was, Sandy. Um, but I would
hope like in an ELTAC application or
grant situation that if they're given
funds that they need to report on how
those are spent. It's usually a
reimbursement, Valerie. Like for Eltech,
the music festival has to spend the
money and then send receipts in to get
reimbursed for it. So, I would I would I
don't want to make an assumption, but I
would that would be my best guess.
[laughter]
Thank you for the clarification.
Yes, Craig, just to piggyback on on the
budgeting, that was going to be one of
my questions to you, too, because the
last time we saw our budget, we didn't
have any funds available to spend. So,
wanted to see it um where that was now.
>> Yeah, I'll I'll look into that. Um I
don't think it's a matter of not having
funds to spend. And I think it's not
having funds budgeted to spend. I I I'm
I just want to make sure that I I I do I
will get an answer though by the next
meeting. We'll I'll have all the details
that I can.
>> Valerie, and is that also a historical
thing too? Like are they coming to the
historical like society city meetings
trying to get that because I know at one
point I know they were trying to get the
windmill back down to the water.
>> The windmill. the windmill like if the
historical society was like if they met
with the committee for that. Um and I
know I saw online that they were trying
to move the windmill at some point like
back to down by the water if that's
still a thing or if that was just
gossip.
>> Yeah, I'll try to get that information
as well. I I'll find out as much as I
can and and like I said, I'll have a
presentation next.
>> This was like months ago. It was
Facebook, you know, Facebook and Okarbor
is, you know, Facebook and Oar. So, any other subcommittee
updates,
>> Cynthia? Just for the record, I just
tapped Tracy to see if she met with Main
Street.
>> So, no report. [laughter]
And um I'll just add it's not
necessarily a subcommittee but you know
we had um in our last uh regular meeting
we had voted on um
giving some of our giving some money to
the um for the um lion head statue to
the theater and um that did go to
council. Jr. and I were in attendance.
Um Craig did a beautiful job of
presenting and there were actually some
nice discussions about it. Um Sandy was
right there um supporting it as well and
it did pass. So now um you we had our
first our first fora in our art plan
process that we developed and I think
the last thing we're waiting for is the
process of actually how that goes
through accounting and gets done. I
think
>> yeah exactly um we're going to work with
uh Holly is the yeah um the member who
is dealing with that project. Just want
to make sure that we get an invoice from
them and at that point we can go ahead
and give them a payment. That's all we
need.
>> Thanks.
>> Any other comments
about um projects or committees?
And we'll move on to member comments.
Start with Valerie.
I'm good. Thank you guys for being here.
Cynthia, my voice, I got a list. Okay,
go for it.
It's a short list. So, I'm really happy
to um report that the Sounds of Summer
Concert Series that the Oak Harbor Music
Festival um is presenting this year um
it they've just been wonderful. We've
had such a great turnout of our
community members enjoying our beautiful
central park of Oak Harbor or of Woodby
Island at Wind Jammer. We have two more
left. Um Joel Gibson Jr. is coming in
and then we'll end with one of our local
favorites, Dana Osborne. So come down
and enjoy those um Wednesday evening
concerts. Our Oak Harbor Music Festival
volunteer drive has kicked off. So see
the website if you want to sign up for
that. And we have scheduled our meet and
greet on Monday the 24th of August at
the Elks Lodge for our volunteers to
come in and um grab their t-shirts and
say hello to their their leads. And then
lastly, the Oak Harbor Creative Arts
Foundation is still very quietly but
slowly and deliberately working through
our phase one feasibility study for the
initiatives of seeing a performing arts
center built here and a maker space
opened. and we are really wanting your
signatures. That's all. Right now, we
have a goal of g getting 5,000 community
members signatures. It's big for Oak
Harbor, I know, but please visit us at
ocaf.org
to let us know that you're behind our our thoughts and our initiatives.
Thank you.
>> Oh, Valerie,
>> um, is there an age range for the music
festival? cuz I have a lot of high
schoolers and I'm not sure if Yeah. for
volunteers cuz there's volunteer hours
for high school. So that's throw that
out there. We love our young volunteers.
Yes. Operations likes having them and
they'll get signed off on their
community hours. Thank you.
>> Yeah,
>> Robert
No comment. Let go.
Joseph,
>> will there please be more crab in the
water before the end of the season? No,
it's good
there. You know what? There's nothing on
here for your update, Craig. So, you're
just going to be in member comments.
That's where you're at. Okay.
>> Well, uh, the only thing I really have
that I want to say is I had put a
activity guide in front of each and
every one of you. In that activity
guide, there is a section that has
information on the arts and just
Yeah.
page number eight and that is
going to be mailed out to everybody in
the 98277
zip code. So that's going to be hitting
soon. So we are getting some outreach
happening and I just wanted to make you
guys aware of that.
>> Thank you
Sandy.
» I'm sorry.
>> Did you produce that yourself or did
Maggie put it together? How did that
happen? Uh the the activity guide is
something that's produced by the
recreation department actually.
>> Got it.
>> Yeah.
>> I want to help.
>> Okay.
>> Sandy,
>> thank you. I was delighted to be able to
make the motion to get the money for the
um lion's head for the playhouse. It was
the funnest motion all year. Um and and
just so you know, I will not be here
next month, but I'll be thinking about
it. Okay.
No, I don't do Maui. I do Kona.
[laughter]
Any other member comments before we move
on to future agenda items?
No. So, determination of future agenda
items. I have a couple. Um I believe
Reese um Losinger is her term is up.
Craig, is that correct? and maybe it's
time to start posting some interest of
who would be her successor.
>> Yeah, we were talking about that. That's
something we're going to look into and
uh make sure we are prepared to uh that term either is ended or ending very
soon and we do want to make sure we get
the next student representative um in
here. So, we we will be talking about
that. Yes, absolutely.
>> Okay, Valerie. Um, what are the
requirements for that? Is it like an
age? They just have to be in high school
at Okar High School or do they have to
be involved in some sort of, you know, I
actually not 100% on the requirements
there, but that I will have we'll make
sure that we get that information again
for the next uh
>> as I have a new high schooler coming in.
So, I'm just I'm I'm going to
[clears throat] be at Okar High School
all the time.
>> I believe policy says they have to
attend school in Oak Harbor and have to
live in Oak Harbor.
It's it's in our ordinance and bylaws.
>> Thank you.
>> And then the other um I already
mentioned, but just you know maybe um
have that as an added agenda item is our
updated financial status.
Any
other agenda item suggestions?
>> Yes.
>> I want to review whatever the results
are of our meeting next week so we can
make some decisions about how to move
forward.
» We're going to Craig and we're all going
to have a meeting on the signs and QR
codes, etc. And I think we should
absolutely um make that a priority to
move forward on next on the next meeting
so we can review the results of it.
>> Right. So would so please clarify for
me. Would that be a subcommittee update
or would are you calling out for
something separate?
>> I can put together a presentation on
what's discussed.
>> Okay, great.
>> Yeah,
>> perfect.
>> And now I'm sorry. I'm just learning how
all this works. So I don't really know.
All I know is I want to talk about that
at the next meeting. You make a
decision. Okay. Thank you.
>> And we are. We're going to talk about
it. Thank you. And I was just going to
throw out that school starts next month.
So it might be a good idea to throw that
out to the high school because school's
starting. So because everyone's looking
to do things to get their volunteer
hours and whatnot. So sooner rather than
later for that possibly.
Any other agenda items?
And then maybe at that point um Brandon,
we could have um maintenance as an
update on the agenda as well. That would
be fabulous.
>> Uh that'll depend on whenever we
schedule the the meeting. Yeah.
» Okay. So, our next meeting is September
10th from 5 to 6 here in the city hall.
Is there any other comments before we
adjourn?
>> Cynthia, I'd like to make a motion we
adjourn at 6:05.
I will second that
and call for a vote.
>> I agree.
>> All thanks.
>> In favor? Yep. Thanks. Okay. I I
>> wonderful 60552.
We did good. Thanks, guys.
>> Bye, everybody. on whatever makes sense
for whatever's going to