[3:09] Good morning and welcome to the Finance and Management
[3:11] Committee meeting of Tuesday, July 14th, 2026.
[3:15] The time is now 9:31 a.m.
[3:17] and this meeting may come to order.
[3:19] Before taking roll, I will provide instructions
[3:21] on how to submit speaker cards for items on this agenda.
[3:24] If you're here with us in chamber
[3:26] and would like to submit a speaker
[3:28] card, please fill one out and turn one into myself or Clerk Representative.
[3:31] No later than ten minutes after the start of this meeting
[3:33] or before the item is read into record.
[3:36] Registering to speak via zoom is now due 24 hours prior
[3:39] to the start of this meeting time.
[3:41] This meeting came to order at 9:31 a.m.,
[3:44] and speaker cards will no longer be
[3:46] accepted ten minutes after meeting that time, 9:41 a.m..
[3:49] We'll now proceed with taking roll Council members.
[3:52] Brown present
[3:55] Unger here.
[3:56] One present and Chair Ramachandran here.
[4:01] Thank you. We have four members present. Chair, before.
[4:03] Before we begin, do you have any announcements at this time?
[4:07] No. This is the last set of
[4:09] committees before our summer recess,
[4:13] which is why we have a packed agenda today,
[4:16] and I look forward to getting through it.
[4:22] Thank you. Reading in item one approval of the draft minutes from the committee meeting of June 23rd, 2023 or sorry, 2026.
[4:29] We have one speaker that signed up,
[4:30] but he's not on the zoom queue.
[4:36] All right. Is there a motion?
[4:40] So moved.
[4:43] Thank you.
[4:46] Sorry. Thank you. We have a motion made by Council Member Unger, seconded by Council Member Brown to approve the approve
[4:50] the draft minutes from the committee meeting of June 23rd, 2026.
[4:53] Honorable Council Members Brown Unger
[4:56] I, Wang I and Chair Ramachandran.
[5:01] Thank you. Item one passes with four eyes to accept the draft minutes
[5:03] from June 23rd, 2026.
[5:06] Reading in item two Determination of Schedule,
[5:08] last standing Committee items, also known as your pending list.
[5:11] We have one speaker that signed up,
[5:13] but he is not in the queue, sir.
[5:16] Okay. Thank you. Anything from ministration? Nothing at this time.
[5:19] Thank you.
[5:19] Okay. I will entertain a motion.
[5:24] Second.
[5:28] Thank you. That's a motion made by Councilmember Ungar, seconded by Council Member Brown
[5:29] to accept the determination of schedule,
[5:30] outstanding committee items as is on roll.
[5:34] Council members. Brown I, Ungar I, Wang I and chair.
[5:38] Ramachandran I thank you.
[5:40] Item two passes with for I
[5:42] so accept the determination of schedule
[5:44] about standing Committee items as is reading in item three.
[5:50] Adopt a resolution to accept and appropriate
[5:54] grant funds from the Oakland Fund in an amount not to exceed $202,500 for a comprehensive,
[6:00] independent audit of the City of Oakland technology systems.
[6:04] And we have three speakers that signed up to speak on this item.
[6:08] All right. We will hear from staff.
[6:13] Good morning, chair and members.
[6:15] I'm Erica Estrella, director of data and technology transformation
[6:17] and the office of Mayor Barbara Lee.
[6:19] The item before you is a resolution to accept 202,
[6:23] 500, $2,500 in grant funds, funds from the Oakland fund.
[6:28] The funds will pay for an independent
[6:29] audit of the city's technology systems.
[6:31] If I may share an attic anecdote,
[6:34] when I started last year,
[6:35] I sat in the budget meeting and learned about people
[6:38] needing to hand walk,
[6:41] hiring documents between departments due to lack of systems, innovation.
[6:44] I have to say I was shocked.
[6:45] For context, my background is over 20 years
[6:48] in private sector technology
[6:49] and if that had ever been the case anywhere I worked,
[6:52] everyone would drop everything to get it fixed.
[6:55] We pursued this funding because we have heard over
[6:57] and over that our system's failures
[6:58] like this are part of many of the challenges facing the city,
[7:02] not only just in hiring,
[7:03] but in contracting and other areas as well.
[7:06] We cannot land on the right fixes
[7:08] for these issues without fully understanding the problems.
[7:11] This audit will show us what we need to do
[7:13] to make our systems work for our employees and our residents.
[7:16] We will follow the city's existing contracting processes
[7:18] to select an independent firm to conduct the audit.
[7:22] The audit will give us a complete list of every system the city uses.
[7:24] Illustrates how technology supports
[7:26] our hiring and contracting work from start to finish.
[7:28] It will show us where assistance failed to connect
[7:30] and will rank every problem it finds what needs work,
[7:33] how urgent it is,
[7:35] how hard it would be to fix, and what the fix would cost.
[7:38] This will give city leadership a clear eyed view into the state
[7:40] of our technology systems,
[7:42] and what it will take to improve them.
[7:44] Oakland deserves systems that work.
[7:46] This is one step to getting there.
[7:49] Any questions?
[7:50] Thank you.
[7:53] I only have a question for finance department.
[7:56] I see that the funds come from 2999.
[8:01] Was this previously budgeted
[8:04] in the biennial cycle,
[8:06] this project, or is it a new project
[8:08] that we're identifying funds to the chair?
[8:10] No, this is a new item that was not included
[8:12] in your biennial or mid-cycle adopted budget 2.9
[8:15] is our miscellaneous grant fund.
[8:16] That's normally where we would receive
[8:18] the grant of the nature and.
[8:20] Okay. Thank you.
[8:22] Colleagues, Council members Brandon Wong.
[8:27] Excellent. Well, thank you so much for your work on this.
[8:30] Very, excited that we're moving forward with
[8:33] an initiative in this manner.
[8:35] I believe that is long overdue.
[8:39] And I know we've had the opportunity
[8:41] to talk at great length
[8:43] about, some of these, tech opportunities.
[8:45] And so I look forward to seeing the results of the audit.
[8:48] But just a couple questions that I did have.
[8:51] Would you happen to know,
[8:52] the the specific timeline for the RFP process?
[8:57] I'll start with that first.
[9:00] I don't know. The timeline will follow the city's existing contracting
[9:02] and RFP processes to determine which,
[9:05] contractor we'll use for this. Excellent.
[9:07] And as I was, reading through the report,
[9:12] I guess correct me if I'm wrong, will you all need to come back
[9:16] once you find the the once you select the folks
[9:20] to do the audit, or can you just move forward
[9:22] so we can just move forward?
[9:24] Okay. Excellent. Thank you.
[9:26] Councilmember one.
[9:32] Thank you. First of all, thank you so much for pursuing this.
[9:35] I agree, I think your reaction mirrors mine and I
[9:40] have worked in the government, so I'm comparing,
[9:45] Oakland's city government compared to other governments,
[9:47] which are notoriously behind the ball on technology. So,
[9:53] I think one thing I just, have a quick question on is,
[9:58] one thing that I have noticed is a continual challenge
[10:02] in the city of Oakland is our ability to enforce
[10:06] against civil and administrative fines,
[10:09] that came uncovered around the illegal dumping challenges.
[10:12] I know that the expenditure plan should
[10:15] help resolve some of those issues,
[10:16] but it's pretty much across the board.
[10:19] And so, I would like if this audit has room for,
[10:24] you know, additional things to look at that,
[10:26] that be part of the audit to figure out.
[10:28] Just, I think there's a disconnect
[10:31] across the departments in terms of our ability
[10:34] to do this sort of civil enforcement.
[10:37] That is a basic function of city government
[10:40] through the chair, will absolutely consider that
[10:42] if we have room in audit for it. Okay, great. Thank you.
[10:51] Yes. Calling in the names that signed up to speak on item
[10:55] number three, in no particular order,
[10:56] you can come up to the podium or if you're on zoom,
[10:59] please raise your hand to be easily identified.
[11:01] Kevin Dally, Blair Beekman and Missus Adeola Bala.
[11:05] All right.
[11:06] Kevin Dally I have a couple of
[11:10] well my main question, how do members of the public
[11:14] submit suggestions for areas that the audit needs to cover?
[11:19] I'm going to mention a couple areas that I think
[11:21] are a problem.
[11:23] I definitely would like an audit of how three
[11:26] one ones or calls are handled after they leave.
[11:31] 3112311 database
[11:34] communicates with multiple different databases.
[11:38] Sorry. How much time do I have know?
[11:40] Okay, thanks.
[11:41] They communicate with multiple 311 database basis.
[11:45] If I reported a pothole, I can't determine
[11:47] which department it was assigned to unless I call the 311
[11:53] support and talk to a person.
[11:55] Sometimes it should be go to the 3110
[11:59] sorry to the pothole department,
[12:01] but other times it needs to go to,
[12:06] the permit department because there was something
[12:08] not correctly done that left a hole in the street.
[12:12] So I definitely want to make sure that there's a way for
[12:15] community engagement for
[12:18] the tech audit.
[12:20] Another suggestion that just hit today.
[12:23] I would love to have a way on the agenda
[12:26] signed up to find out which items I've signed up for.
[12:30] So when I arrived today, I was nearly positive
[12:33] that I'd signed up for this item,
[12:34] but there's no way to go to E comment
[12:38] once you're at 23 hours and 59 minutes
[12:41] before the meeting, that disappears.
[12:43] So it no longer tells me whether I'm signed up.
[12:45] I have to go to email, click on,
[12:49] speak up Oakland and hope I can figure out
[12:52] which of the way too many items that I signed up for.
[12:55] It's the one that I want to talk about right now.
[12:58] So anyway, hoping to hear more about this.
[13:00] Thanks.
[13:05] I'm going to bring this to your attention again,
[13:07] since you tend to ignore important things.
[13:10] Data centers.
[13:13] You have taken no position on data centers in the city of Oakland,
[13:16] and that impacts electricity,
[13:18] water and noise issues.
[13:21] So somewhere I can't remember what state or city
[13:25] the water that's coming from the data
[13:28] center, it's been discovered has a bacteria
[13:31] that's affecting the quality of the water.
[13:34] So this is your last meeting all committees.
[13:37] You're not going to have anything.
[13:38] All some of the deal with the data centers.
[13:40] You got time for sanctuary cities,
[13:41] but you don't have time for this issue.
[13:43] I don't understand how this issue
[13:45] is coming from the mayor's office.
[13:48] It would seem like this would come from the Department of Technology.
[13:50] I don't know how that happened, that it comes from that
[13:53] from that source.
[13:57] Whenever you have an audit, it is common knowledge
[14:00] to be able to estimate from the the vendor
[14:03] how much time it's going to take to complete the audit.
[14:07] And I think you asked the question
[14:08] and they didn't know and that we should know
[14:12] how time sensitive is this?
[14:15] Once you go through phase one, the next phase
[14:18] is recommendations.
[14:19] And that's going to have a cost component.
[14:22] The question is can the city function
[14:25] if we are unable to meet any of the recommendations
[14:28] because of the cost component, because of staffing,
[14:32] because of equipment.
[14:34] So we're going through a up a process
[14:37] where we haven't looked at the whole picture.
[14:40] Don't start phase one, spending all this money.
[14:44] If you can't complete phase two to some satisfaction,
[14:49] what sense is it makes to identify a problem
[14:52] when you can't resolve the problem?
[14:55] So the grant is whenever you have a grant, where's
[14:58] what is the source of this grant money?
[15:01] Can it be used for other higher priority things?
[15:05] Always ex if the grant requires
[15:08] matching funds, nobody asks that.
[15:13] Thank you for your comments, chair.
[15:14] That concludes all speakers on this item.
[15:17] All right. Thank you.
[15:18] I will entertain a motion so moved.
[15:26] Thank you. We have a motion made by Councilmember Brown, seconded by Councilmember Ungar,
[15:29] to approve the recommendations of staff
[15:31] and to forward this item to the July 21st City Council agenda on roll.
[15:35] Council members. Brown I, Ungar I, Wang I and chair Ramachandran.
[15:41] I thank you. Item number three passes with four eyes to forward
[15:44] this item to the July 21st City Council agenda.
[15:46] And to the makers of the motion is that on consent?
[15:51] Okay. Thank you. On consent
[15:53] reading in item four,
[15:55] receive an informational report on the one year update
[15:59] to the fiscal year 2026 to 30 Oakland Road Map
[16:04] to Fiscal Health a plan to address mid and long term city financial challenges.
[16:08] And we have
[16:09] three speakers that signed up to speak on this item.
[16:13] Good morning to the Finance Committee, Brad
[16:14] Johnson Director of Finance.
[16:15] In view of the time we have,
[16:17] I'm going to move very quickly through, brief update.
[16:20] The information is contained within your packet.
[16:22] The city's roadmap to have fiscal health
[16:26] is an effort to address the city's long term
[16:28] financial challenges through structural changes
[16:31] to how the city does business and how we address our long term
[16:34] liabilities and structural budget deficit.
[16:37] The roadmap contained 11 planks.
[16:40] I will provide you a brief update on each of them.
[16:42] And again, there's more detail in your packet.
[16:44] The city's first plank was, which was, put into place
[16:47] immediately, was to establish a physical health executive team
[16:50] to manage our initiatives.
[16:52] This team does meet routinely.
[16:55] The second plank was to work
[16:56] on a more aggressive structural balance
[16:58] during our current biannual budget period.
[17:02] I'm happy to report that the structural imbalance in the General Purpose
[17:04] Fund has been reduced substantially
[17:06] from where it was a year ago, when this was proposed to
[17:09] a, single digit million number within your mid-cycle budget.
[17:15] And we'll continue as we go into our biannual process to reduce that further.
[17:19] The third plank was to diversify the city's revenue base.
[17:23] As we're all aware, this city,
[17:25] the efforts to adopt measure E,
[17:27] or a similar measure were not approved
[17:29] at the July election to the city council.
[17:32] We'll have to consider other measures
[17:33] in order to fulfill this proposal at future election
[17:37] cycles. Should that be desired?
[17:40] We presented earlier this calendar year,
[17:43] at plank number four, a multiyear plan
[17:46] to achieve voter mandated staffing and services levels.
[17:51] As you may remember, the total cost for doing that was $40 million annually.
[17:54] Your mid-cycle budget does make progress on this initiative
[17:57] by coming into compliance with measures C, D,
[18:01] Q, parks and homelessness.
[18:03] And it's related to the city auditor staffing
[18:08] pulling five related on a long term plan to contain rising pensions costs.
[18:11] This is a little bit delayed,
[18:12] although we are in the process of pulling in additional,
[18:16] resources to develop a this plan for containing
[18:19] pension and benefit costs.
[18:21] I will note that the proposed action,
[18:24] for pre funding of our unfunded liability
[18:25] as it relates to CalPERS is a major step
[18:28] in this direction and should be considered
[18:29] a major effort to address this plank in our policy
[18:34] number six, related to contingency plans
[18:36] regarding our state and federal risks.
[18:38] We did do an assessment of this in our mid-cycle budget,
[18:40] and we were able to allocate resources into the spaces
[18:44] we thought most at risk.
[18:45] We continue to monitor. This is an ongoing effort
[18:49] this fall related to plug
[18:50] number seven,
[18:51] you will receive a comprehensive update
[18:52] regarding our financial policies.
[18:55] So this body should expect to consider
[18:57] a comprehensive update, including additional
[19:01] elements to maintain long term fiscal health
[19:03] with your financial policies, to be considered
[19:06] this fall, we will also be doing long term investment
[19:09] plans on infrastructure, fleet and systems.
[19:12] These are in conjunction with the ongoing work to refer
[19:15] to reform our procurement, hiring, contracting
[19:19] and IT systems that are going at the same time,
[19:21] along with, investments
[19:23] that we're taking on our deferred maintenance and fleet.
[19:27] We have done significant strides on plank
[19:29] number nine regarding ongoing revenue investment,
[19:31] including substantial and additional enhanced efforts
[19:34] to improve business tax collection
[19:36] and now ongoing efforts to improve collections
[19:39] regarding parking resources.
[19:41] There's an ongoing plan regarding, plank
[19:44] ten on our economic development action plan
[19:47] on our Economic and Workforce Development Department
[19:49] to strengthen the city's revenue base.
[19:51] I should note that the efforts to bring Costco into West
[19:53] Oakland are a strong element of that, playing
[19:56] along with the actions that this body took yesterday
[19:58] about development of the Coliseum site, in terms
[20:01] of putting that into long term economic use for the city,
[20:05] and the city is continuing to work, as I mentioned,
[20:07] on procurement efforts,
[20:09] and performance measurement efforts for our contractors.
[20:12] We are hoping to roll those out, in our next cycle of review.
[20:16] And we are working citywide on performance measurements.
[20:18] And I you see a more,
[20:20] full implementation of that effort
[20:22] with your biennial budget process.
[20:26] That is a very brief overview. I've kept it brief for the benefit of this committee,
[20:28] and it's time happy to take any questions you may have.
[20:31] Thank you.
[20:32] Just want to start off appreciating,
[20:36] the many, notes of progress
[20:39] that's been done over the past year.
[20:42] I think on a number of these items when it comes to our,
[20:46] budget balance, diversifying our revenue base,
[20:50] certainly the voter approved measures,
[20:53] among other things, have been, my business tax collection.
[20:58] We've seen improvement.
[20:59] We've used your guidance
[21:01] and suggestions to help craft our budget,
[21:04] which I do believe we passed,
[21:06] that had on a number of these points as well.
[21:08] So I look forward
[21:09] to continuing the progress on all of these ten points,
[21:13] to see how we can do even better a year from now.
[21:16] Colleagues, questions.
[21:17] Councilmember Brown.
[21:19] Sorry. Councilmember Ungar, Brandon Monk. Hi.
[21:22] So in 2013, we became part of the new pepper system,
[21:26] which increased the retirement age for police
[21:28] and fire by seven years and reduced their multiplier.
[21:31] In 2019, we dramatically reduced retirement medical,
[21:37] all by eliminating it for for police and fire,
[21:39] especially new police and firefighters.
[21:41] How dramatically has this affected our bottom line?
[21:46] How many people are under the new systems?
[21:49] I know you shouldn't have the numbers off the top of your head,
[21:51] but I think going forward, it would be helpful for us to know
[21:53] sort of how that that mouse
[21:54] is moving through the snake and where we are in terms
[21:56] of how many people are under those two new systems.
[22:00] Absolutely. I will at the next update,
[22:01] I can absolutely provide some more detail.
[22:03] I expect to have a more
[22:04] detailed report regarding the structural
[22:06] balancing plan as approved by your,
[22:09] policy directive that came with the mid-cycle budget,
[22:12] and which I will also include some of this information because it's related space,
[22:15] along with, more detail
[22:17] report on our pension system in general.
[22:18] I will note at a high level,
[22:21] the reductions to our opeb unfunded liability
[22:25] are substantial.
[22:26] Although we are still on the
[22:27] sharp end of that particular curve.
[22:29] As cost increase, we will see that, most of those
[22:33] reform efforts come into place as the work force turns over.
[22:37] And so as it relates to both Opeb and PPA,
[22:41] it was really starting with Pepper.
[22:43] We've seen a fair amount of the civilian workforce turnover.
[22:46] And so we're starting to see some of the benefit of that
[22:50] on our pension curve. Our sworn workforce has not turned over nearly as quickly.
[22:53] And I should note between the two there's a differential.
[22:55] Police between police and fire
[22:56] police has turned over much more rapidly than has.
[22:59] And so there's a little bit of a differential
[23:00] between the two sworn units.
[23:03] But we're still very much on the sharper end for the sworn
[23:06] side above the opeb and the pepper curves.
[23:10] I do expect that, over the course of maybe the next decade,
[23:15] you'll see that curve bend,
[23:17] but it's not sort of in a more immediate progress space.
[23:21] But I'm happy to provide more detailed updates to that when I bring that,
[23:23] when I bring a detailed report on it, on that.
[23:28] Council Member Brown, then long.
[23:31] Excellent.
[23:32] I just wanted to also echo,
[23:34] the sentiments that Chair Ramachandran mentioned about.
[23:37] Just kind of like reading through the report
[23:39] and it was really,
[23:40] it felt really good to see a lot of the progress
[23:43] that we've been able to make, in the last year and a half.
[23:46] And I know that, it took a lot of
[23:49] you know, city staff and, the administration
[23:52] to really move these key items forward.
[23:55] And so I just want to say thank you,
[23:58] to both of you, your team, the entire administration
[24:01] for all of the hard work.
[24:03] Because you can really see,
[24:06] the city just moving in a more positive direction.
[24:09] So I want to uplift and start there.
[24:11] I did, of course, I did notice in the report as well,
[24:16] just the ongoing need to be in compliance with a handful of our, ballot
[24:19] measures calling out, of course, measure. And then,
[24:23] as well as measure W and how the voters really,
[24:26] you know, wanted us to move forward with democracy dollars.
[24:30] And so really trying to figure out
[24:32] what is our plan and our roadmap to become
[24:35] in compliance and move these key initiatives forward.
[24:38] I also appreciated how throughout the document,
[24:41] if there was an item that, we, you know, haven't seen an update
[24:45] on, we had an under
[24:47] we were able to get an understanding of
[24:48] when the item would be coming.
[24:50] And so I'm really grateful for that
[24:51] level of efficiency as well.
[24:53] So thank you.
[24:55] Thank you.
[24:57] Councilmember Long,
[25:00] thank you.
[25:01] Yeah. This is, great progress.
[25:04] And I also want to acknowledge your leadership.
[25:07] Director Johnson, just stepping into this role
[25:09] for the last year, I think,
[25:11] everybody here appreciates the professionalism and,
[25:15] competency by which you, run the department and,
[25:20] improved the the status of our city.
[25:25] So thank you for your leadership.
[25:27] Just a couple of questions
[25:29] I do have on this is,
[25:33] so where are we with, like, a forensic audit?
[25:37] I think that was one of the things that our,
[25:40] mayor had campaigned on.
[25:41] Is that something that is being carried out by the city?
[25:44] You have that on your agenda as item number eight to improve
[25:47] a vendor.
[25:48] Oh, wonderful. Okay.
[25:50] My apologies.
[25:51] I didn't get through the entire agenda.
[25:54] And the other thing, I just have a question on.
[25:59] Is this item,
[26:04] excuse me, number 11.
[26:05] So this is about holding
[26:06] the city and the contractors accountable
[26:08] for the delivery of city services.
[26:10] I really do believe that part of the failure of measure
[26:14] E to pass is because we have not made more public.
[26:18] This particular piece of the roadmap to fiscal health.
[26:23] And I am wondering if, since it sounds like
[26:27] the plan is to present this by May 2027,
[26:30] if some version of that can be presented
[26:34] to this body prior to May 2027.
[26:38] Just to provide some some input, I will say that
[26:41] I was looking at the budget, the entire budget document,
[26:45] including some of the performance metrics
[26:47] and some of what I noticed is our current
[26:50] performance metrics, I think are truly inadequate.
[26:53] For example, I think our, dispatcher
[26:57] 911 dispatch is being measured at the number of calls
[27:00] being received, not the number of calls
[27:03] that are being answered under a certain amount of time. Right.
[27:06] And so it's not a true measure of performance as we have.
[27:10] And so I think,
[27:12] publicly showing some of the progress on this
[27:15] is going to be important for us as we move forward as a city.
[27:21] Yeah. I can, provide a little bit more context.
[27:23] So in your next item related to the citywide strategic plan,
[27:27] as a part of that offer, it's been done to work
[27:30] through and develop a plan
[27:32] for implementing performance measures.
[27:35] We provide updates on that every six months.
[27:37] So we'll be here in six months and providing an update
[27:40] on that program.
[27:42] I'm in the process of hiring an assistant
[27:44] to the city administrator
[27:45] who will be managing the launching of that program.
[27:48] And I did interviews yesterday, so looking forward
[27:51] to moving more forward
[27:52] and having dedicated resources to get that done.
[27:55] Okay, great. Thank you for the progress on that
[27:58] chair, if I may, I do want to
[28:00] note, I brought a brief over in the report,
[28:03] the roadmap for fiscal.
[28:04] It is not just my doing.
[28:07] Administrator Davis has been instrumental in that process.
[28:10] I should note that it is also tied in to our strategic
[28:14] planning process, which is coming later.
[28:16] Part of what we're trying to ensure we do
[28:18] is that all of it is a component,
[28:20] literally, of your agenda report templates.
[28:22] Now we're trying to ensure that these projects
[28:25] move together with one another so that the forensic audit
[28:28] that you're going to hopefully approve a contract with later.
[28:30] Our strategic planning process, your roadmap to fiscal
[28:33] are integrated efforts where we're not duplicating
[28:36] efforts across multiple spaces.
[28:38] We're aligning and we're addressing
[28:39] the whole problem in the deep problem
[28:42] as opposed to sort of superficially addressing it.
[28:44] So I don't know what it's a whole of organization approach.
[28:48] That is working again with our strategic planning
[28:50] team and across
[28:52] not just finance, but the entirety of the city to ensure
[28:54] that we are delivering on these items.
[28:56] Okay, great. Thank you.
[28:58] Thank you.
[28:59] Move the item.
[29:01] We'll we will go to public.
[29:02] A little note. You moved it. I'll second it.
[29:05] I just have a quick note before we move to public comment.
[29:09] Following on what Councilmember Wang
[29:11] said, I wanted to offer a suggestion.
[29:13] So in our policy directives, this is tied into this item
[29:17] that we passed with the budget this year.
[29:19] There's two items around
[29:21] public communications and public information.
[29:24] I think this fiscal roadmap,
[29:28] because to be honest, it's a little hard to find.
[29:30] I've asked people, where is this roadmap?
[29:32] And it's linked to this informational report, but
[29:35] some kind of public messaging around these ten points,
[29:38] whether that's an infographic or interactive page or whatnot,
[29:42] I think, can very clearly show progress.
[29:46] I know in the heads of a lot of us, we're like, we want a dashboard,
[29:48] but we know that actually takes a lot of resources to create.
[29:51] But something that publicly displays these ten points,
[29:55] or, sorry, 11 points
[29:56] and a few notes on progress made, I think would fulfill some
[30:00] of those policy directive goals and show to the public.
[30:03] Here's where here's things we've actively worked on.
[30:05] Here's things in the next year we're hoping to work on.
[30:08] So thank you.
[30:09] And, we can move to public comment
[30:13] calling in the names that signed up to speak on item number four, Mr.
[30:15] Sada, Ola Bolla, Kevin Dally and Blair Beekman.
[30:27] Kevin Dally, I appreciate this road map.
[30:30] There is one area that's a little bit tricky
[30:35] to have it included in the road map, but I think it is an important part.
[30:39] And that's the settlements that are related
[30:42] to traffic injuries and deaths.
[30:46] It's common to have multi-million dollar
[30:48] settlements for deaths and severe injuries.
[30:51] And the injuries are not random events.
[30:53] They are things that cannot be completely controlled,
[30:57] but can be greatly reduced through through smart decisions
[31:02] on street design in many cases has been underfunded.
[31:08] Hiring has been slowed down.
[31:11] If we improve the hiring and improve improve the funding,
[31:15] we will see, I hope, reductions in injuries,
[31:19] which includes reductions in the settlements.
[31:23] The city chose to skip bond
[31:25] sales for a year, which slowed repaving
[31:30] now. So, you know, my friend
[31:32] died on skyline two years ago
[31:35] because it was not paved,
[31:38] because we didn't have money.
[31:41] So good news is things are improving
[31:45] with the funding of okay,
[31:48] maybe we're is
[31:50] is doing a great job of looking at how
[31:55] getting better information on injuries and deaths.
[31:58] And I know she's back here,
[31:59] so I have to call her out and appreciate her.
[32:04] And I think we're going to get a better handle on what we can do to increase
[32:07] the rates to decrease injuries and deaths.
[32:11] And it would be nice to have that mentioned
[32:13] as something that we spend way too much money.
[32:17] Thank you.
[32:23] So you said you failed to follow the road
[32:25] map of Seattle related to democracy dollars.
[32:30] When they put it on the ballot,
[32:32] they put it on the ballot for voters
[32:34] and they put it on the ballot
[32:36] for funding source to be identified.
[32:38] You didn't do that.
[32:40] It was originally presented
[32:43] as democracy dollars
[32:45] for voters because your need for sanctuary
[32:48] city inclusion, all residents would get money.
[32:53] Now you reduced it that they're going to have
[32:54] some kind of lottery system where some people will get money
[32:59] excluding all voters.
[33:01] So that's crazy,
[33:02] but you're still going to push for it,
[33:04] even though it's not being done right.
[33:07] Related. To measure E, you make it seem like people need
[33:08] to get more information about as you eat.
[33:11] The main reason why people didn't vote for me
[33:13] is because of the deceptive way
[33:15] you introduced it to the public.
[33:17] It was not a, citizens initiative.
[33:21] It was the labor unions in the city of Oakland,
[33:24] including council members collaborated to put measure E
[33:28] on the ballot in order to get the 50%
[33:32] plus one necessary to pass, rather than the two thirds
[33:35] percent net net necessary to pass manipulation,
[33:40] lack of integrity, lack of moral code.
[33:44] So you have challenges.
[33:46] You have challenges with the general cost, with police,
[33:50] fire and street repairs are challenging.
[33:54] You also have
[33:56] the pension, payroll
[33:57] costs, slumping commercial revenue, federal
[34:01] funding cost cuts, lost property tax dollars, lost revenue.
[34:06] And now it's coming up
[34:08] that you might have to reduce or eliminate,
[34:11] impact fees.
[34:14] The governor was here yesterday saying in order to get more money for housing,
[34:16] you're going to have to look at your impact fees.
[34:18] You have all of these challenges.
[34:20] But what's the biggest thing is your lack moral integrity
[34:25] to do the work the way it needs to be.
[34:28] Thank you for your comments, chair.
[34:29] That concludes all speakers on this item.
[34:32] And we do have a motion on the floor.
[34:37] Thank you. We have a motion made by Council member one second by Chair Ramachandran,
[34:39] to approve the recommendations of staff
[34:41] and to receive and file this informational report
[34:44] in Committee on Roll Council members.
[34:46] Brown I, Ungar I, Wang I and chair.
[34:50] Ramachandran I thank you.
[34:52] Item four passes with four eyes to receive and file
[34:54] this informational report in committee
[34:57] on to item number five.
[35:00] Receive an informational report from the City Administrator on the fiscal year 2025 to 2028.
[35:06] Citywide strategic Share Citywide Strategic Plan one year update.
[35:11] And we have three speakers that signed up to speak on this item.
[35:16] Good morning, Chair Ramachandran, Council members, members of the public and staff.
[35:20] My name is Monica Davis.
[35:21] I'm the deputy city administrator,
[35:23] and I'm here to report out
[35:25] on our one year progress for our citywide strategic plan.
[35:29] I believe the presentation will be put up momentarily,
[35:32] but just wanted to remind you all that in March of 2024,
[35:36] we launched this planning effort really to better facilitate,
[35:42] balancing our resource constraints, but still trying
[35:45] to deliver to our residents in the best way we can.
[35:49] In that planning effort, we spent about a year
[35:51] developing our strategic priorities.
[35:55] And we are now at the one year
[35:57] mark where the team has been implementing action items,
[36:01] and also assessing some of the originally
[36:03] decided action items and making a few changes.
[36:06] So looking ahead to the next two years,
[36:11] we will continue to implement action items and,
[36:13] do a little shifting where it makes sense
[36:15] based on the feedback we've been gathering.
[36:18] I just wanted to uplift.
[36:19] There are five citywide strategic priorities
[36:23] streamlining operations,
[36:24] fostering cross-departmental collaboration,
[36:27] enhancing our communication and coordination.
[36:30] Number four is optimizing our workforce management.
[36:33] And five,
[36:35] particularly fond of aligning
[36:36] our budget with our citywide priorities.
[36:38] I will note that we have about 30 high performing staff members
[36:42] dedicated to helping move this forward.
[36:45] I'm really grateful for Caleb Smith
[36:47] and preparing the staff report this year.
[36:49] Patricia marino price have been co-leading with me
[36:52] to make sure this effort continues to move forward.
[36:56] And Andrea Mariano has also been joining us to continue to co-lead.
[37:00] I did want to invite the members of the respective,
[37:04] teams to share out our progress for each of these and
[37:07] and what you can expect. Looking ahead.
[37:11] Miss, Assistant City Administrator Davis can.
[37:14] About how much time do you need?
[37:16] They're planning to do about two minutes. Priority.
[37:19] So ten minutes total.
[37:20] Can we move?
[37:21] Because we have a number of items.
[37:23] Can we, have put five minutes on the clock and said
[37:27] we'll do our best to comply.
[37:29] Thank you.
[37:30] We're very excited.
[37:31] Obviously, you have read the report,
[37:34] so I'm grateful for that. So we'll keep it short as fully as possible.
[37:37] With that, I'll turn it over to Tara to share
[37:39] about the streamline operations.
[37:46] Good morning.
[37:48] I'm presenting for team two of streamline
[37:50] operations.
[37:53] Some of the work that we've done includes,
[37:57] hearing about the draft ordinance to update procurement
[38:00] that's in the works at this time.
[38:02] The scope and status is unknown to us.
[38:04] Unclear to us? I should say.
[38:07] Our next steps in regards to contracting is to identify
[38:10] additional process improvements
[38:11] and assess whether staffing capacity
[38:14] aligns with the city's contracting workload.
[38:17] There have been some new ideas
[38:19] put forth by HR that are currently on hold,
[38:22] pending the contract improvement process.
[38:24] Improvements.
[38:26] There haven't been any advancements
[38:28] with the payroll processes as of yet.
[38:32] The next steps will be to reconnect with HR and payroll.
[38:38] Thank you. I'll hand it over to Tim to.
[38:46] Good day. Robin, a board with the city administrator's office,
[38:48] representing strategic priority team number two,
[38:51] fostering cross department collaboration.
[38:54] We've had a great, interagency team working on this, including,
[39:00] rec and park, public works, our office, the city administrator's office,
[39:03] the police department, and I think already said rec and Park.
[39:07] You get double recognition in our, first,
[39:12] sort of, area within this priority is to,
[39:16] maximize community engagement and,
[39:18] our kind of coordination in terms of outreach.
[39:22] This has had huge impacts.
[39:23] We've made excellent progress.
[39:25] We've, started to implement
[39:27] a structure across all departments, that allow,
[39:31] for better communication
[39:32] coordination around all the great work that the,
[39:34] city departments are doing.
[39:38] The second item has to do with our housing,
[39:42] and delivering housing in Oakland, this by far of all of the areas within, strategic priority
[39:46] number two is where we have made the most progress.
[39:51] And I'll go quickly, since I know
[39:52] that we are crunched for time.
[39:54] We're also seeking to ensure that we are deeply coordinated
[40:00] around emergency preparedness and, our approach to public safety.
[40:03] So, that is ongoing work in terms of making sure that
[40:07] especially our first responder departments are coordinating,
[40:11] having higher contact and there's better,
[40:14] responsiveness, betwixt departments,
[40:17] and doing an emergency preparedness response
[40:20] as well as, planning and strategy.
[40:23] We're also interested in ensuring that all expertise
[40:27] and insights, from all levels and strata of the departments
[40:31] are more effectively involved in decision making,
[40:34] rolling up to directors and of course, to the
[40:36] city administrator's office.
[40:38] Workforce development is also something that is by nature
[40:41] interdisciplinary, and,
[40:43] really demands the coordination and participation
[40:46] of many of our agencies and disciplines.
[40:48] So as you can see here, there are a number of items
[40:52] that are underway,
[40:53] to better ensure that we can be responsive
[40:55] and supportive around economic, development.
[40:58] So with that, I will close and pass it
[41:01] to my colleague to talk about strategic priority number three.
[41:04] Thank you.
[41:10] Good morning everyone.
[41:12] My name is Kim.
[41:13] I talk to you, Joseph,
[41:14] and I am with the Oakland Police Department.
[41:18] And I'm here representing Group three, which is the enhanced Communication and coordination team.
[41:20] It's headed by Monica Pelayo Locke
[41:22] and Khalilah Haynes with planning and building.
[41:26] So our objective is to enhance communication and coordination
[41:31] across city departments.
[41:33] And so we're focusing on the three areas, which is to streamline,
[41:36] streamline communication channels between the city
[41:38] administrator DA's office and city council
[41:39] and citywide, strengthening internal citywide communication
[41:43] practices and enhance
[41:44] decision transparency and staff engagement.
[41:47] And so the idea of the best way to accomplish
[41:49] this goal was by creating a newsletter
[41:50] and a shared location everyone could have access to.
[41:53] So we've reached the milestone
[41:54] of one year of the three year plan.
[41:56] And since the
[41:57] original introduction,
[41:59] the idea has gone from thought to reality.
[42:02] Slide two please.
[42:06] I have a.
[42:11] All right.
[42:12] And so,
[42:13] here's the example template of an internal newsletter
[42:15] that the city could produce to meet the stated goals.
[42:19] And that is to the purpose of the internet internal,
[42:22] excuse me, internal communications
[42:25] to build awareness of the services offered, lessons learned and future initiatives
[42:29] to deepen connection to the mission of our work,
[42:32] and to create collaborative spaces across city departments
[42:35] to improve and streamline services.
[42:40] All right. And so on. Year one
[42:42] for strengthening internal communication practices,
[42:44] the city is looking to set up a monthly internal newsletter
[42:48] and is currently refining the content structure and template.
[42:51] I apologize if I have five minutes is over
[42:53] about how many more minutes okay, can I but,
[42:56] you know, I there's one more person left,
[42:58] so I'll just we'll put three more minutes. Okay.
[43:01] Thank you.
[43:02] Deep in connection to the mission of our work, create
[43:04] collaborative spaces across city departments
[43:06] to improve and streamline services.
[43:09] Slide three.
[43:10] The city is looking to set up
[43:12] a monthly internal newsletter and is currently
[43:13] refining the content, structure and template.
[43:16] The next steps will be to pilot the newsletter and develop
[43:18] standard operating procedures.
[43:22] The Community Engagement Working Group
[43:24] has become a central hub for communications
[43:26] work and training across departments.
[43:29] The meeting space has had workshops around Ada compliance and website edits.
[43:32] Currently, work is being done to standardize branding
[43:34] using the branding guidelines as well as standard
[43:36] templates that all departments can access and use.
[43:41] There has been progress at the director level,
[43:43] with the implementation of a director's biweekly report
[43:45] for the city Administrator and the mayor and citywide comm
[43:48] communications has been working with emergency services
[43:51] on developing emergency communications best practices,
[43:54] which was successfully tested
[43:55] during the annual Golden Eagle exercises.
[44:00] And this
[44:02] is, the goals for year two and year three,
[44:06] and that is to implement an internal communications
[44:08] framework that ensures timely updates from City Council
[44:11] and the City Administrator's office
[44:12] are shared across all staff levels,
[44:15] and for the city administrator's office to identify
[44:17] potential policies and practices for sharing the impact
[44:20] and purpose of decisions and decision making.
[44:23] And I'll now hand you off to my colleague team
[44:25] to represent team for.
[44:31] Hello, everybody. I get we're at the end of this thing.
[44:32] So I'm going to just try to give you some major points.
[44:36] Jamaica.
[44:37] From the Oakland public Works Department.
[44:39] And I'm here to provide you update on Group four,
[44:42] which is focused on optimizing workforce management.
[44:46] Our work supports three strategic areas.
[44:49] Projects can catch up, move the slides to what's being discussed or is that okay?
[44:54] No, I'm sorry, I have the okay. Thank you.
[44:56] Go ahead. Sorry, guys.
[44:58] Our work supports three strategic areas
[45:01] strengthening employee performance in HR coordination.
[45:04] Optimizing the internet
[45:05] to improve communication and transparency.
[45:08] Increasing communication and resources
[45:09] related to equity indicators and goals.
[45:13] We'll go ahead and,
[45:16] move on. I won't bore you with all our details.
[45:19] Our first area is strengthening employee performance
[45:22] and HR coordination.
[45:24] You know, through our work.
[45:25] And in the past year,
[45:28] we reviewed existing work and initiatives
[45:30] in the human resource management department.
[45:32] These initiatives include retention strategies, projects
[45:36] and the Department o personnel support optimization.
[45:39] We will support the project base as needed.
[45:43] In year two, we will work on plans to engage department managers.
[45:49] And there are single points of contact which are sparks.
[45:54] During the first half of the year, we also experienced the
[45:56] departure of two team members,
[45:58] which understandably affected our capacity.
[46:00] Rather than pause the work completely,
[46:02] we shifted our approach and brought on some new members.
[46:07] We'll go ahead and go on.
[46:10] The group, we can, you know, have a couple more minutes.
[46:13] Okay. Thank you, thank you.
[46:15] The group met with group three.
[46:17] We work really closely with group three.
[46:19] We will focus on area number one to develop content related
[46:23] to strengthening employee performance and HR coordination.
[46:27] Our second priority focus on improving
[46:29] improving communication through the city's intranet.
[46:32] The original vision was to create a more centralized,
[46:36] user friendly resource for employees
[46:37] by improving information sharing and establishing more
[46:41] consistent department page templates.
[46:45] We also reviews examples of existing SharePoint sites
[46:51] across departments, met with information technology, and explored several options
[46:54] for how HR information could be best organized,
[46:58] including whether resources should live on department
[47:00] SharePoint sites within document libraries, or through
[47:04] updated page templates and information architecture.
[47:09] There's a whole lot more information
[47:11] that we want to share with you that we will on the next round,
[47:14] but I'll just go ahead to slide four.
[47:18] This slide four
[47:19] is for, an item for year number three,
[47:23] the equity indicators report will not be refreshed.
[47:28] The r e provided a demonstration of a salary disparity dashboard.
[47:31] We will consider how to incorporate it.
[47:34] Our third priority is increasing communication and resources
[47:37] related to the city's equity indicators report.
[47:40] Our goal is to help departments better understand how
[47:43] equity data can inform workforce planning and decision making.
[47:47] During the first year.
[47:49] I'm sorry, during the first half of the year,
[47:50] we had the opportunity to review and discuss
[47:53] the equity indicators report and attend a demonstration
[47:56] of the salary dashboard developed
[47:57] by the Department of Race and Equity.
[47:59] However, because the updated Equity
[48:01] Indicators report is still under development,
[48:04] we recognize that it would be
[48:06] premature to build new workforce management tools
[48:09] or processes around data that is still evolving.
[48:13] As a result, we intentionally placed this initiative on hold
[48:16] until the new report is available.
[48:18] In the meantime, we'll continue.
[48:19] We'll continue researching how organizations use equity
[48:22] indicators to support workplace plan workplace planning,
[48:26] identify lessons learned and best practices,
[48:28] and begin thinking about
[48:30] how equity metrics can eventually be integrated
[48:33] into workforce management strategies.
[48:36] We'll also continue coordinating with Group
[48:38] one to identify opportunities where equity data can support
[48:41] future performance management initiatives.
[48:44] Although progress on this priority has been more limited
[48:47] than originally anticipated,
[48:49] we believe waiting for reliable data will ultimately lead
[48:52] to a stronger, more meaningful outcome.
[48:56] And that's what I have for you today, is that
[48:58] is there time for me to pass it on to group?
[49:06] Good morning, Madam Chair and esteemed committee chairman Simmons, deputy chief, open
[49:08] fire department partner number five.
[49:10] And our strategic goal is to align
[49:12] budget with city wide priorities.
[49:13] We have two specific, action items.
[49:16] The current action item we're working on
[49:17] is integrating and exercising the evaluation criteria scale.
[49:21] That was put together by the strategic plan team.
[49:24] And that evaluation criteria scale consists of six
[49:27] different dimensions.
[49:28] We exercise that criteria scale using several
[49:32] different departments. We receive feedback.
[49:34] We can continue to fine tune that evaluation criteria, scale
[49:39] into the work plan so that as departments prepare
[49:41] for the budgeting process for the next two fiscal years,
[49:45] they will have an objective tool for assessing special projects
[49:49] and programs based on citywide initiatives and priorities
[49:53] and available funds.
[49:54] And that's where we are as of today. Thank you.
[49:59] Thank you.
[50:01] I have a couple of questions.
[50:02] So, especially for the teams, 1
[50:07] in 4 priorities one and four.
[50:12] The first one on streamlining operations.
[50:16] I feel like there's a number of very critical
[50:19] things that council has talked about quite a bit, especially,
[50:23] when it comes to procurement and contracting,
[50:27] as well as hiring and transparency and hiring.
[50:31] It seems, just to be frank, that very little
[50:35] has happened on this prior, on this bucket of things.
[50:39] Can you talk a little bit more about the roadblocks
[50:41] to progress on this item?
[50:45] So I can share?
[50:47] I actually anticipate in the fall,
[50:48] we'll be bringing a more complete report on our progress
[50:52] for, streamlining the contracting processes.
[50:55] We're working on a package of administrative changes.
[50:59] So, it's just a involv process.
[51:02] We've been bringing components like, last month, you heard the
[51:06] prompt payment policy.
[51:07] So just trying to solicit feedback on
[51:11] related administrative changes that we can bring.
[51:14] So we'll actually be bringing
[51:15] a full package in the fall of changes.
[51:18] We are moving forward.
[51:19] It doesn't seem like it, but it's a large beast
[51:24] okay great.
[51:25] And then there is
[51:26] again, I know this is a big set of issues, and
[51:30] not all of these priorities have the same scope of work,
[51:33] clearly, but the hiring as well,
[51:38] it seems in this update that.
[51:43] It doesn't seem like there's a big update
[51:45] basically when it comes to
[51:47] and that maybe this ties in with the item for.
[51:49] I would love to know from,
[51:52] anyone working on the items, the priorities 1 in 4
[51:56] how you feel the coordination with HR has been going on,
[52:00] the various items.
[52:03] They have been through the chair.
[52:05] They have been open to meeting with us.
[52:08] I think,
[52:10] we've met with them once or twice at this point.
[52:15] At this point, I think,
[52:18] there are some roadblocks
[52:20] that we're experiencing.
[52:23] They're experiencing, I should say,
[52:25] and those roadblocks are unclear to us. But,
[52:31] we do hope to continue moving forward through the next several months.
[52:34] And as Monica said, we should have an update for you
[52:37] in the next,
[52:40] set of updates.
[52:44] Thank you. In this Davis, are you able to elaborate on the air roadblocks?
[52:47] Yeah. So actually, we just added Amber
[52:49] Lytle to team four to better support and uplift,
[52:52] the workforce management movement for that priority.
[52:57] So having her join the team Jamaica is wonderful.
[53:00] And also just joined.
[53:02] And I just wanted to speak.
[53:03] Could you ask about the communication with HR,
[53:07] group for we're heavy in HR
[53:12] and so we kind of have a streamlined right to that department to be able to.
[53:15] And as I spoke to in the slide, we've already reviewed with him
[53:19] human resources management department,
[53:22] the initiatives that I spoke to.
[53:23] And so there's a really close working relationship
[53:26] with them and our group for
[53:29] okay. Thank you.
[53:32] And just elaborating on on that, if
[53:35] I, we wouldn't mind answering a couple other questions.
[53:39] I'm glad that there is collaboration with HR.
[53:43] For I guess the priority one was the hiring,
[53:47] which I think I was interested in. But,
[53:50] and then the priority for seemed other HR issues.
[53:56] What are the kind of issues that you feel like you've made progress on with HR?
[53:59] Just collaborating closely closer with them and,
[54:03] getting engaged with the, well, we're still working towards
[54:06] this part closely with HR management,
[54:10] but getting,
[54:12] to engage with department managers and our sparks
[54:17] and have clear communication through them.
[54:21] If that helps.
[54:23] We're working to build those relationships with the heads
[54:25] of all these people who make everything work in order to,
[54:29] make better decisions.
[54:31] Okay, great. Thank you.
[54:33] And it can also uplift
[54:34] for a team, for some of the work
[54:35] that Andrea Mariano had been leading as it relates
[54:38] to supporting the team for effort is building a,
[54:42] strategic retention effort to be able to engage staff
[54:47] on staging interviews
[54:49] and trying to support and retaining staff here,
[54:52] because we all know it cost way more to train
[54:56] brand new employees and we value our employees and want to keep them and do it.
[54:59] And perhaps that comes in the next staffing report.
[55:06] So let's understand if you don't have the information yet, but I would I'm interested in those retention numbers.
[55:09] I think we've seen it for our sworn staff, PD and fire.
[55:13] But, I would love to see how
[55:16] we compare in our non sworn positions
[55:18] to some of our neighboring cities.
[55:20] If this is not already,
[55:22] contemplated in our the second staffing report this year.
[55:28] Okay.
[55:29] Colleagues.
[55:30] Councilmember Wang Shari.
[55:34] Councilmember Brown than long.
[55:38] Excellent. So I have a series of questions, but I'll start first.
[55:41] Just by, you know, just genuinely thanking
[55:43] all of the teams.
[55:45] I know that all of you have your, you know, regular
[55:48] your, your everyday, you know, jobs
[55:51] and things that you and responsibilities
[55:52] that you have to manage and take care of.
[55:55] And so then being a part of this team that's really working to move,
[55:59] key, make key changes in the city is really important.
[56:03] So I want to start first by thanking, all of the teams.
[56:07] And I think maybe just for efficiency,
[56:10] I'll ask most of my questions to,
[56:13] Miss Davis.
[56:15] So my first question is, can you refresh my memory?
[56:18] How often do the teams meet?
[56:21] We have team meetings on a monthly basis,
[56:23] and many of the teams meet off schedule on their own.
[56:28] To just progress that action item that you,
[56:31] And when will this item return to this body again?
[56:34] In six months. Okay.
[56:38] Excellent. Okay, so most of my questions are,
[56:41] related to team one and team four and five.
[56:46] And so can you, can you share who is Lee,
[56:50] who is actually leading out on the shifts and changes
[56:55] that we need to make around contracting,
[56:58] procurement and contracting?
[57:00] Within the city of Oakland,
[57:01] like who's, who's who's leading that team.
[57:05] So the streamlining operations
[57:08] strategic planning team is, is playing dual roles.
[57:12] They're making sure that this priority gets implemented,
[57:16] and they are actually doing a small component
[57:20] of implementing a change.
[57:22] The contracting process.
[57:23] But in a separate effort, I'm actually leading a contracting
[57:27] working group, through the city administrator's office
[57:30] and convening the key owners of all the contracting changes,
[57:35] the existing plans to make contracting changes.
[57:38] So from finance, trying to implement the Baker Tilly study,
[57:42] the feedback that and the plan that brought
[57:45] related to the small local business enterprise changes.
[57:48] So I'm facilitating and mapping out and developing a process.
[57:52] And this is why I advised that will be bringing a report
[57:55] on that in the fall.
[57:57] Okay. Excellent. Thank you so much for that update.
[57:59] Because I think that that's
[58:00] has to do with a lot of my questions.
[58:02] And I think that an important flag
[58:04] that I would make is that in the last year and a half,
[58:07] being the chair of said or in even in
[58:11] some of the other committees,
[58:13] I feel like there is a
[58:15] theme that also speaks to the results of that.
[58:18] Mason Tillman study,
[58:21] that I so as I'm reading through this, I feel like,
[58:24] you know, somewhere I'm looking for,
[58:27] you know, consultation with council members,
[58:31] as a key component,
[58:33] and also like the community component.
[58:37] And so I guess that leads me to my next question.
[58:39] I know that in this moment, we are, you know,
[58:42] really looking internally about our internal processes.
[58:46] But at the end of the day,
[58:48] the impacts are on, you know, Aucklanders.
[58:51] Is there a community engagement component to this?
[58:55] Yes, absolutely.
[58:56] So, Chuck Baker, our assistant city
[58:58] administrator, is leading the effort
[59:00] in supporting the issues that were raised by,
[59:04] key community stakeholders around the disparity study.
[59:09] And so, he's developing a community engagement plan
[59:11] to be able to work with those folks to ensure
[59:14] that there's feedback integrated into and provided back down
[59:18] and to the contracting changes that I'll be implementing,
[59:21] as well as some other, changes that will be brought.
[59:25] Okay, that sounds good.
[59:26] And so with
[59:28] the would a fair expectation be that when the report comes in
[59:32] the fall, we'll also get more insight into that community
[59:35] engagement plan, what has occurred
[59:37] or will it just be still like in a planning format?
[59:43] I don't have an answer for you yet on the schedule
[59:46] of when those specific changes
[59:48] are going to come, I will note that I.
[59:50] I believe I have been working with some council member staff
[59:54] to identify legislative changes, and so I'm happy
[59:58] as we progress through that.
[1:00:01] If there's interest and having those conversations to support
[1:00:03] and do briefings on that, that work.
[1:00:06] Okay. Excellent. Thank you so much.
[1:00:07] And then my last question has to do with team five.
[1:00:12] And just the last sentence or
[1:00:15] item number two around like
[1:00:18] align priorities.
[1:00:20] Well this is like establish a priority alignment.
[1:00:23] Process amongst the mayor's office,
[1:00:25] city council, city administration.
[1:00:27] And I believe this is related to the budget.
[1:00:29] And this would come in year three.
[1:00:33] But not very much.
[1:00:34] There's there's no, engagement on that.
[1:00:37] I do see that a tool was highlighted,
[1:00:40] during the spring, I think I recall maybe,
[1:00:45] a little hearing a little bit about that,
[1:00:47] maybe specifically under the DVP,
[1:00:50] like a DVP item or just that process.
[1:00:54] But is is kind of more information coming in six months on this or.
[1:01:00] Yeah. So the this first round, handful of departments
[1:01:03] piloted that tool, including DVP, I.T.,
[1:01:07] part of the fire department
[1:01:09] and using the evaluation criteria
[1:01:13] and in the, in the sort of like the pilot phase,
[1:01:18] we received some learning from that effort.
[1:01:20] And so we'll be re-envisioned
[1:01:22] and hopefully launched with the biennial budget.
[1:01:24] And so that will be available in our process.
[1:01:27] And then hopefully we're trying to figure out how best
[1:01:30] to provide transparency in that scoring.
[1:01:35] For, for the council members, for the mayor
[1:01:38] as she's making her choices,
[1:01:40] and then also for members of the public, I see.
[1:01:42] And for the pilot, do you feel that as we,
[1:01:45] get into the next budget cycle, the, the tool
[1:01:49] that was used, will it then be used by other departments?
[1:01:52] Now, the idea is that all departments would now
[1:01:55] move forward with the tool for the biennial budget.
[1:01:58] Okay. Very interesting.
[1:01:59] Okay. Thank you. Yes.
[1:02:01] Council member Wong.
[1:02:06] Thank you. And, thank you,
[1:02:07] Deputy Administrator Davis, for your leadership on this work
[1:02:10] as well as, every single one of the, leads that presented.
[1:02:14] I did want to echo my colleagues comments just around H.R..
[1:02:18] We know this is a continual challenge.
[1:02:20] Just, for the city.
[1:02:24] So I'm looking forward to that report that, you will all be providing
[1:02:27] one item actually wanted to uplift,
[1:02:30] which I think is incredibly important.
[1:02:33] And, it actually, I'm very happy to see this within the,
[1:02:37] foster cross departmental collaboration,
[1:02:42] team is the engagement of middle management and
[1:02:44] decision making processes.
[1:02:49] It as it's noted here, middle management are the closest link to front
[1:02:53] line staff. And as someone who's worked, within all levels
[1:02:56] of various government bureaucracies,
[1:02:59] it is often frontline staff in the middle management
[1:03:02] who are working closest with the issue and often have,
[1:03:07] ideas on how to improve operations,
[1:03:11] with, within the city.
[1:03:14] But depending on the culture of the department, those ideas are not always,
[1:03:17] translated upwards to department leadership.
[1:03:21] I seen all kinds of different cultures within bureaucracies.
[1:03:25] And so the fact that you all are intentionally pursuing this,
[1:03:30] does, make me very happy to see that,
[1:03:33] that I do want to note that it is at risk, the status.
[1:03:36] And so I would just emphasize that,
[1:03:38] making progress on this item is important
[1:03:40] both in operational improvements but also morale
[1:03:43] improvement, because,
[1:03:46] and this is not a critique of City of Oakland bureaucracy,
[1:03:49] but so often frontline staff, suffer from morale
[1:03:54] because they feel like
[1:03:55] they have ideas
[1:03:57] but don't feel empowered to communicate that upward to leadership.
[1:04:01] So, I've just seen that play out
[1:04:04] and and people not feeling supported in their roles.
[1:04:07] And so I think it's also about retention.
[1:04:09] This piece.
[1:04:10] Thanks.
[1:04:16] Okay. We can move to public speakers calling in the names of sign up
[1:04:19] to speak on item five Kevin Dalley, Mr.
[1:04:22] Sutton Oliver and Blair Beekman.
[1:04:30] The issue of data collection
[1:04:34] data has to be
[1:04:36] the basis for evidence
[1:04:40] that is reliable and creditable.
[1:04:43] You have unreliable data.
[1:04:48] Count in time, for example,
[1:04:51] is not an accurate count of our homeless population.
[1:04:56] It's identified that that count in time
[1:04:59] for homeless population is that estimate.
[1:05:02] But you present reports like this is the amount of,
[1:05:06] the number of homeless people we have in the city of Oakland.
[1:05:09] That's an estimate.
[1:05:11] You have an item on the agenda and public safety tonight,
[1:05:14] later this evening
[1:05:17] where the Oakland police Department has to provide a report to the California
[1:05:20] Highway Patrol related to collisions.
[1:05:24] But you have stripped the report of data,
[1:05:27] name, address, social security number, driver's license,
[1:05:33] stripped it
[1:05:34] to protect people who are here illegally.
[1:05:38] You also have no data
[1:05:41] that you collect on people that are here illegally.
[1:05:45] But you are a sanctuary city with no data to support.
[1:05:49] You are a sanctuary city.
[1:05:51] You have no data that you collect on gentrification.
[1:05:56] You have no data. You haven't even had a discussion on reparations.
[1:05:59] You have a system where you are doing
[1:06:02] equity analysis and you don't have data.
[1:06:07] You don't speak about the 10% unemployment of African-Americans.
[1:06:10] You don't you don't speak about the fact that housing
[1:06:14] is an issue related to you provide
[1:06:17] housing for people no matter where they come from.
[1:06:20] Do you know that the state,
[1:06:22] more motor Vehicles department had to revoke
[1:06:25] 20,000 commercial truck licenses because the visas had expired?
[1:06:33] This unknown data.
[1:06:53] Kevin Daly, thanks for presenting this strategic plan.
[1:06:55] I really appreciate mentioning H.R.
[1:06:59] And hiring, but mostly I'm going to talk about
[1:07:03] enhancing team three, enhancing communication.
[1:07:07] I'm hoping
[1:07:08] that the tech tech audit
[1:07:09] mentioned earlier will help with the communication,
[1:07:12] and I'm glad that the communication between
[1:07:15] the city administrator and the council is mentioned.
[1:07:19] I have noticed, I think some of the council
[1:07:21] members have noticed there often isn't enough
[1:07:25] communication that often the city administrator
[1:07:29] brings items to council without time to make
[1:07:34] really substantive suggestions or changes to the items.
[1:07:39] It's an emergency.
[1:07:40] Everything has to be passed.
[1:07:41] It needs to be passed in the next two weeks.
[1:07:46] Maybe next time we can discuss the renewal of the contract in more detail.
[1:07:49] So I'm hoping that enhancing communication improves.
[1:07:53] Getting to council early.
[1:07:59] And I'm
[1:08:01] also want to sort of call out what happened
[1:08:04] with the parking reorg over the last year.
[1:08:09] To me, this was an area where the city administrator
[1:08:13] failed in communication, both with the council
[1:08:16] and with the staff, that things were changing constantly.
[1:08:20] I'm glad they changed quite a bit
[1:08:22] from the initial proposals, but reports were delayed.
[1:08:28] There wasn't sufficient communication.
[1:08:30] What can we do to reduce reduce these changes
[1:08:35] and to improve the communication?
[1:08:39] Decrease the crisis in the future?
[1:08:41] Thanks.
[1:08:43] Thank you for your comments.
[1:08:45] If your name was called and you still wish to speak,
[1:08:47] please raise your hand on the zoom queue.
[1:08:50] Okay chair, at this time all names have been called.
[1:08:53] Thank you. And to the administration.
[1:08:56] Are you looking for this to go to the full city council or to be filed here?
[1:08:58] On consent. Thank you. Okay.
[1:09:03] I'll entertain a motion to move this to the next city council meeting on consent.
[1:09:07] So moved.
[1:09:09] Second.
[1:09:13] Thank you. We have a motion made by Councilmember Wang, seconded by Councilmember Brown,
[1:09:15] to approve the recommendations of staff
[1:09:16] and to receive and forward this item to the July 21st
[1:09:20] City Council agenda on consent on roll.
[1:09:24] Council members. Brown I, Ungar I, Wang I and chair.
[1:09:28] Ramachandran I thank you.
[1:09:29] Item five passes with four eyes
[1:09:31] to receive and forward this informational report
[1:09:33] to the July 21st City Council agenda on consent reading.
[1:09:37] In item six, adopt a resolution
[1:09:39] authorizing the City Administrator
[1:09:41] to amend the Professional Services Agreement
[1:09:43] with the City of Oakland Parking Partners for operation
[1:09:47] and management of municipal parking facilities to extend the term
[1:09:50] for up to three years, including a two year extension
[1:09:53] and an optional months
[1:09:55] a month extension for up to one additional year,
[1:09:58] for a total amount not to exceed 12,399,
[1:10:02] sorry, $12,399,039.
[1:10:08] Waiving the competitive request for proposal qualification
[1:10:11] requirements under Oakland Municipal Code Section 2.04.
[1:10:15] 051B and adopting sequel findings,
[1:10:19] and we have three speakers on this item.
[1:10:25] Good morning.
[1:10:26] Through the chair.
[1:10:26] My name is Joseph Segura,
[1:10:29] assistant revenue and tax administrator with the Finance Department.
[1:10:32] Today, I am presenting a resolution
[1:10:34] requesting authorization
[1:10:36] for the administrator to amend
[1:10:37] the Professional Services Agreement
[1:10:39] with City of Oakland Park and partners for the continued
[1:10:42] operation and management of the city's parking garages.
[1:10:46] City of Oakland Park and Partners supports
[1:10:48] daily garage operations
[1:10:49] including customer service, security, maintenance
[1:10:53] and facility management services.
[1:10:56] The current agreement expires on July 31st, 2026.
[1:11:00] The proposed amendment would extend the agreement
[1:11:02] for two additional years, with an option for up
[1:11:05] to one year of month to month extensions.
[1:11:09] The annual contract amount would remain unchanged
[1:11:12] from the current agreement at approximately 4.1 million.
[1:11:17] Staff recommends this extension to ensure uninterrupted
[1:11:22] parking operations while the city develops and conducts a competitive
[1:11:25] request for proposals.
[1:11:26] Process for a new agreement
[1:11:29] with finance assuming responsibility
[1:11:31] for these functions beginning in the current fiscal year,
[1:11:36] the department will evaluate garage operations as part of the RFP process
[1:11:39] to identify opportunities to improve enforcement,
[1:11:42] revenue collection, and overall performance.
[1:11:45] That concludes my presentation, and I'm available
[1:11:48] to answer any questions.
[1:11:50] Thank you. I have a few questions.
[1:11:54] What are we paying this City of Oakland parking partners for?
[1:11:58] And what all companies does it include?
[1:12:05] So up.
[1:12:06] So the annual amount or up to it's 4.1 million.
[1:12:09] It's mainly,
[1:12:14] staffing expenditures is the main, item.
[1:12:16] And I see that item. Johnson there. You sure?
[1:12:19] City of spin?
[1:12:22] Sure. City broken Parking Partners is a conglomerate, business entity that operates
[1:12:25] all of our parking garages.
[1:12:26] So if we were to go over here to, the parking bylaws
[1:12:31] blow to 50. They're the staff that actually come
[1:12:33] that are actually, they're dealing with the garage thing
[1:12:34] with the operations of the garage facilities.
[1:12:37] Same would be true for City Center West
[1:12:38] and the other city of Oakland operated garage facilities.
[1:12:42] And so what are we paying them when we
[1:12:45] when someone comes in parks, in a garage,
[1:12:48] that is our revenue.
[1:12:50] We pay the contractor to manage them.
[1:12:52] So when you talk about this in terms of a dollar amount,
[1:12:55] the revenue flow is through the city
[1:12:56] and then back out to the vendor
[1:12:58] in terms of the management structure.
[1:12:59] So the largest the resource coming from that four point
[1:13:04] 2 million, if I remember correctly,
[1:13:05] is actually the fees received.
[1:13:08] And then it comes back as a payment to the vendor, if that is helpful.
[1:13:11] Partly, but not really. So.
[1:13:15] How many garages is this for?
[1:13:17] That's owned by the city.
[1:13:19] It's the total number.
[1:13:21] What's
[1:13:22] so six projects that it covers?
[1:13:25] I'm sorry
[1:13:27] to send you.
[1:13:33] Okay, so it's a total of seven garages and eight parking lots
[1:13:36] that they, that this, organization covers.
[1:13:40] And so it's for staffing of the seven garages
[1:13:43] and eight parking lots, not for the technology
[1:13:47] or anything like that.
[1:13:48] Just for the Pers, the individual staff.
[1:13:53] Well, that's the main component, but it's the, management
[1:13:56] of the facilities in general.
[1:13:58] So they also,
[1:14:00] do minor, maintenance,
[1:14:03] provide security services for, for the garages.
[1:14:08] And so it's they're in charge of the overall operations,
[1:14:11] basically of, this, group of garages.
[1:14:14] Now, do they do enforcement to collect
[1:14:17] the parking fees as well?
[1:14:21] No, the enforcement is done to the chair.
[1:14:24] The enforcement is done.
[1:14:25] When that relates to the,
[1:14:29] sort of where you come in and use your phone
[1:14:31] to pay for my application to know that that would be done
[1:14:33] by City of Oakland staff in our parking garages
[1:14:35] to the extent that that's enforcement mechanism.
[1:14:39] If there is gated entry to a garage, at a space, that would be the gating
[1:14:42] structure would be handled by that, maybe different.
[1:14:45] The question you're getting here,
[1:14:46] part of the reason
[1:14:47] why finance is asking for this extension is
[1:14:50] we do want to explore
[1:14:52] other models of collecting revenue from our garages.
[1:14:55] I don't think we're satisfied with the technology,
[1:14:58] the solutions, the operations.
[1:15:00] As they currently said,
[1:15:01] we don't want to interrupt that process,
[1:15:03] but we know we need to engage in a full sort of
[1:15:08] rethink and then RFP in a in a full competitive process
[1:15:11] in order to get better outcomes and results.
[1:15:15] And tell me, I don't want to preempt
[1:15:17] your thoughts on this chair, but I have
[1:15:18] I think I have the same concerns as you do around the total
[1:15:22] amount of revenue we're collecting. The fact that it has not recovered since the pandemic,
[1:15:26] the capacity for people to score
[1:15:28] Scofflaw Park at our garages, those are our concerns as well.
[1:15:32] We don't want to interrupt garage operations
[1:15:35] in the meantime. And given the time to get a full RFP
[1:15:37] for a contract of the scale and scope in a really
[1:15:39] in a fully competitive way to maximize value,
[1:15:41] we're asking for the
[1:15:43] the current contract to be extended
[1:15:44] so we can engage in that process.
[1:15:45] But those are the same concerns
[1:15:47] that we would engage in in the next RFP process.
[1:15:50] Thank you.
[1:15:52] Yes. The, the lack of collecting revenue
[1:15:55] from these garages definitely is my concern.
[1:15:57] I mean, there is a commonly held belief that you can just
[1:16:01] park in the city garage next to City Hall and never pay
[1:16:04] because of how messed up the technology is in practice.
[1:16:09] Not to say that, pay by
[1:16:13] meters as the not to say that the gate is a perfect solution.
[1:16:16] I know there's been transition
[1:16:17] a number of our garages from that,
[1:16:19] but this pay by license pay clearly isn't working either.
[1:16:23] If people just know that you can go park for free and get away with it.
[1:16:27] I am highly uncomfortable
[1:16:30] with having this be a two year extension.
[1:16:33] I appreciate that you do need an understanding that you do
[1:16:36] need time to shoot RFP and look for other vendors.
[1:16:40] I also don't see anywhere all of the companies
[1:16:43] that's listed as part of this operating contract.
[1:16:47] I checked the report on the attachment.
[1:16:48] Unless I'm missing something, where the list of companies
[1:16:52] and the full list of garages.
[1:16:55] I believe the list of companies is on the,
[1:16:59] top of page four of your general report
[1:17:01] and reading that allowed as it's SNP,
[1:17:05] Seema Wellington
[1:17:08] and then two small local business enterprises
[1:17:11] which are Oakland to me asset managers and Wellington
[1:17:15] Property Co. So I but Jose please jump in.
[1:17:17] If I'm missing that that is correct.
[1:17:18] Then the three main ones are Wellington CMA and SP plus.
[1:17:24] And then on the list of garages and facilities.
[1:17:28] If we don't have that in there, I'd be happy to
[1:17:32] get you a supplemental report
[1:17:34] that has a listing of all the city's parking facilities.
[1:17:38] I don't actually see that here. So that's a good note for us.
[1:17:40] Happy to provide that as a supplemental.
[1:17:43] Okay. Before I pass it to my colleagues,
[1:17:45] personally, I'm very uncomfortable
[1:17:47] with passing this today, and I know that we have
[1:17:52] the our next meeting will only be in September,
[1:17:55] but I would really appreciate it if you could use that time
[1:17:59] to provide a little more details on the current operators
[1:18:01] and the garages and the numbers since the pandemic,
[1:18:07] of how much we're collecting and also to explore
[1:18:09] if we can change this from a two year
[1:18:12] contract with month to month extension to something
[1:18:16] much shorter to start issuing RFP for,
[1:18:19] for better vendors.
[1:18:22] And I will pass it to my colleagues
[1:18:24] before I make a motion to see their thoughts.
[1:18:27] Councilmember Wong Van Brown,
[1:18:29] I, yeah, I just wanted to emphasize
[1:18:32] and my my concerns coincide with the chairs as well,
[1:18:36] just around the revenue collection.
[1:18:38] And I would support
[1:18:39] also shortening the length of this contract as well.
[1:18:44] I think one of the,
[1:18:47] just it doesn't seem coincidental that
[1:18:51] the revenue decrease doesn't coincide with just the pandemic,
[1:18:55] but also the move towards the gate system. And,
[1:18:59] can you walk us through how the enforcement
[1:19:01] currently occurs in this gate list system?
[1:19:04] And I do think when this item returns or as we move towards an RFP,
[1:19:09] we need to be looking at a gated system.
[1:19:12] And the cost associated with that.
[1:19:16] The, the chair to Councilman Wong.
[1:19:17] So, a couple of things.
[1:19:21] First off, on your second point, I,
[1:19:24] I think we concur again, finance is taking over this operation.
[1:19:27] Now from Dot,
[1:19:30] I think I have the same instinct as you do
[1:19:32] about the change in structure.
[1:19:33] I would note that in order to actually get this changed,
[1:19:37] it's going to take time.
[1:19:38] This is not something that we can do quickly.
[1:19:40] We are not ready to do an RFP right now on this structure.
[1:19:44] We have a lot of evaluation and homework
[1:19:47] to do about how the system is operating,
[1:19:48] what the best practices are with other,
[1:19:50] garage, musically owned garages as to how to do this structure.
[1:19:54] And so we'll need to do all of that prior to getting an RFP out
[1:19:57] than competitively go through our process
[1:19:59] before we get to award.
[1:20:00] It's a part of our timeline right
[1:20:02] now, is actually being able to do that appropriately
[1:20:04] without having to come back to you again
[1:20:06] and again and again for sort of short term extensions on this.
[1:20:10] We want to be able to do the full process.
[1:20:12] To answer your question in a gate list garage,
[1:20:14] the way it would work right now is City of Oakland.
[1:20:17] Dot parking enforcement staff would patrol the garage using
[1:20:21] technology to identify plates that haven't haven't paid.
[1:20:25] And ticket those particular plates.
[1:20:27] That's how it works.
[1:20:28] We do know that there are challenges on that.
[1:20:30] We're in the process of working hand-in-glove
[1:20:32] with Dot to explore those.
[1:20:34] But the concerns that you've expressed
[1:20:36] are the same concerns that we have
[1:20:37] about maximizing these resources.
[1:20:39] No one should be
[1:20:41] accessing our parking facilities without paying for them.
[1:20:45] Right.
[1:20:46] Okay. What what is a timeline that would work?
[1:20:48] I mean, I think it will realistically,
[1:20:52] if we were to take the next
[1:20:55] six months to actually get
[1:20:57] the system we want to RFP for, and then we would RFP it,
[1:21:02] I think the early October of
[1:21:06] 27 is the soonest I could see us being ready
[1:21:10] to come back for you with award,
[1:21:12] and that's just a realistic timeline
[1:21:14] of exploring the options,
[1:21:16] doing a full competitive RFP process,
[1:21:19] doing in a way that allows local and small local vendors
[1:21:22] to bid on that process of where we end up being.
[1:21:24] Those are time
[1:21:26] intensive processes to be done properly, and we don't want to rush this one.
[1:21:29] We want to do it properly
[1:21:31] so that we actually solve this problem.
[1:21:33] Okay. Thank you. Appreciate it.
[1:21:35] Councilmember Brown.
[1:21:38] Okay.
[1:21:40] Yeah. So I definitely echo, all of the sentiments
[1:21:43] that my colleagues mentioned. And,
[1:21:48] I think, well, first, I'm also shocked
[1:21:50] that the agenda report doesn't have the list of garages.
[1:21:53] And so if we can please, add that,
[1:21:56] that would, that would be helpful.
[1:21:58] I also think that there's opportunity for us
[1:22:02] to also provide a report on
[1:22:05] the maintenance status of these garages.
[1:22:09] I think that,
[1:22:13] a deciding factor for myself, whether or not
[1:22:16] I park in a garage is not whether or not it's free.
[1:22:20] But actually the safety of the garage
[1:22:23] and if it's actually being maintained.
[1:22:26] And so I guess my question would be when,
[1:22:29] when was the last time
[1:22:30] that we actually did an audit of the garages,
[1:22:34] their safety, maintenance that needs to be done?
[1:22:39] Basically everything that said vendors should be doing.
[1:22:42] I think it says here,
[1:22:46] operations, facility
[1:22:48] management, repairs, security,
[1:22:51] facilities management, financial reporting.
[1:22:55] How often do we actually receive feedback from this?
[1:22:59] This vendor? That would be we've been working with.
[1:23:03] I'm not sure if this is a through the chair.
[1:23:06] So are say, same.
[1:23:07] My annual,
[1:23:11] performance audit.
[1:23:14] That gets done. And basically every time that there's,
[1:23:17] a survey that gets done to the,
[1:23:20] and users, the, the,
[1:23:23] Oakland parking partners have come out,
[1:23:27] in, in, in the words that I received that
[1:23:30] with flying colors. So they have always received that, get approval
[1:23:33] rating from the, and users.
[1:23:35] And so that's done, semiannually.
[1:23:37] There's no official audit that,
[1:23:40] has recently been done in terms of the, maintenance.
[1:23:43] And, and just for clarity, is this an audit that is
[1:23:46] being done, like, by them?
[1:23:49] It's a it's a survey.
[1:23:50] So it's, more of a customer satisfaction survey.
[1:23:55] Yeah, I see yeah. So there's not an official audit that I can point to recently,
[1:23:59] to answer your question more directly through the chair to Council Member Brown,
[1:24:02] we need to evaluate all the facilities.
[1:24:05] You're 100% correct their status of maintenance and repair.
[1:24:08] I would notice any capital improvements
[1:24:10] are not actually the result of the vendor.
[1:24:12] And that's a key thing that we also need to assess.
[1:24:14] These are City of Oakland facilities.
[1:24:16] And they need to be included
[1:24:17] within our capital improvements program.
[1:24:19] And so that's one of the key things
[1:24:20] that finance is also working to do.
[1:24:22] And to ensure that the actual asset,
[1:24:25] when it needs capital repair is properly done, agendized and brought to you
[1:24:29] for consideration with our various funding sources
[1:24:31] as a consideration. Your capital improvement plan.
[1:24:35] But you're correct. We need to look at the safety for our parking patrons,
[1:24:39] especially for facilities after dark.
[1:24:42] In that space,
[1:24:44] there are maintenance activities that need to be done,
[1:24:46] and we need to be able to actually assess,
[1:24:48] audit and validate those.
[1:24:50] And those are the exact kind of considerations
[1:24:54] that we need to do, both as a sort of a status assessment
[1:24:56] as to where we are before we RFP, but we also need
[1:24:59] to build into any future contracting procedure
[1:25:03] for a new vendor, whoever may bid for that.
[1:25:07] So we need to have a structure by which we are receiving
[1:25:10] routine audits, updates, repairs,
[1:25:13] logs of those, not just satisfaction surveys.
[1:25:16] And so all the things that you're addressing
[1:25:18] are the kinds of things that we need to put out
[1:25:20] as a in our scope of work for the next RFP process.
[1:25:23] But there's a lot more that we need to address
[1:25:25] and be done
[1:25:27] so we can go out and ensure that we have, as we talked about in our prior item,
[1:25:31] we are able to ensure performance on these contracts
[1:25:34] and real performance for our partner,
[1:25:36] and that are patching both on the revenue
[1:25:38] and on their customer experience.
[1:25:39] I see, and then, one last I guess note
[1:25:43] I would be interested in
[1:25:45] like when we see the list of all of the facilities,
[1:25:48] like I would be curious, like, okay, well, you know, facility
[1:25:51] number one actually is the, the,
[1:25:56] is I, I hate to use this word, but is the best, right.
[1:25:58] Like, we have the,
[1:26:00] you know, right.
[1:26:02] Payment method or, you know, all of the cameras are
[1:26:05] operational versus like, you know, facility ten.
[1:26:08] Actually, it looks like we need to update the gates, etc..
[1:26:12] So I would be curious, if we can get an update
[1:26:15] in that manner and are all the payment,
[1:26:18] like methods of payments across all of the garages?
[1:26:22] Analogous?
[1:26:24] Like, are they the same? They are.
[1:26:26] I can
[1:26:28] I don't think they all have the same pricing mechanism,
[1:26:31] if I remember correctly. I don't know if the updated status is.
[1:26:33] I don't know if the,
[1:26:36] payment structure is the same.
[1:26:37] I think they are almost all
[1:26:39] using the same enforcement structure now.
[1:26:42] But what I heard you say, Councilman Brown,
[1:26:44] just to make sure I got it right,
[1:26:45] you would like to understand
[1:26:47] the revenue, the size, the ranking,
[1:26:49] the the various statuses of some sort of evaluation
[1:26:53] of of repair status.
[1:26:54] I think that that would be,
[1:26:57] notable for this,
[1:27:00] but please say, if I have not covered her,
[1:27:03] the council members questions, please add anything,
[1:27:06] and we can certainly, provide the supplemental information
[1:27:09] that's been requested.
[1:27:10] We're happy to do that. We can include it
[1:27:12] as a supplemental if if that's the desire.
[1:27:16] But regardless of whether we,
[1:27:18] postpone this item until September or now,
[1:27:22] we are intending to initiate the RFP process immediately.
[1:27:26] So we're not waiting until,
[1:27:27] you know, a later time where we're engaging right now.
[1:27:30] And so,
[1:27:33] you know, regardless of when this may or may not be approved,
[1:27:35] we are already engaging in the work that needs to be done.
[1:27:38] But it will take some time. It will take the RFP process takes, approximately a year
[1:27:41] at least, to, to be able to get someone through the door. So,
[1:27:46] I guess what I'm trying to say is that regardless of,
[1:27:50] or the reason why we're asking for this extension is to not disrupt
[1:27:53] the current operations, because, as I mentioned, the,
[1:27:56] contract expires on July 31st.
[1:27:58] And so we are hoping to avoid a lapse in that contract,
[1:28:02] while we are working.
[1:28:05] As I mentioned, we're beginning the work on the RFP immediately.
[1:28:07] Well, we're starting right away.
[1:28:10] Thank you.
[1:28:11] I have two more questions, so
[1:28:14] it's if my understanding of this is right,
[1:28:17] we basically make no money off of our garages right now.
[1:28:22] Okay? That is a correct understanding and a notable problem.
[1:28:25] Yeah. So then
[1:28:27] I will start there.
[1:28:29] Johnson, I know you've tried to do
[1:28:31] a significantly better job in bringing things to us, right?
[1:28:33] But not before they expire.
[1:28:35] But this item is coming to us right before it expires.
[1:28:39] But since we're making no money off of it anyway, I am very inclined to not want
[1:28:43] to move forward with this.
[1:28:45] Right now, until we get more information.
[1:28:48] I would like to make.
[1:28:52] I know we have to your public comment, but I would like to make a motion to, continue
[1:28:54] this item to the first, finance committee meeting.
[1:28:58] I believe that September 8th,
[1:29:01] September 22nd.
[1:29:04] And a couple of things
[1:29:06] that I would like to know is,
[1:29:12] what, Councilmember Brown said of
[1:29:16] what's the performance of different garages?
[1:29:18] Because I have, you know, just driving a different garages.
[1:29:21] They they operate very differently.
[1:29:22] So I'm sure that some of them
[1:29:24] are making a little more money and others,
[1:29:27] are probably operating at a loss.
[1:29:28] So garage by garage or parking lot, that parking lot data
[1:29:32] as well as which of those companies manage it,
[1:29:36] is one thing additional informat
[1:29:42] And an option to not
[1:29:46] what are our alternatives because I am highly
[1:29:48] uncomfortable with spending $12 million of money
[1:29:51] over the course of two years for this.
[1:29:54] So what is the tightest timeline
[1:29:57] that we could authorize an extension in September?
[1:30:00] I could it be could it be
[1:30:01] just for six months while an RFP is complete?
[1:30:03] It doesn't need to be nine months,
[1:30:05] because if we're
[1:30:07] not making money anyway and we're spending money for these garages,
[1:30:10] I mean, I'd rather parking be free for,
[1:30:13] six months, than spend money on companies
[1:30:16] that are not producing results as neither is our enforcement.
[1:30:20] So, I, I will make the motion to continue this to September
[1:30:25] 22nd with the request for the that additional information.
[1:30:32] And the, Yeah.
[1:30:35] I'm sorry, through the chair. So I was just advised to make it clear that the,
[1:30:39] but the continuation to September,
[1:30:40] it will create a gap in services,
[1:30:44] with the because we don't have a contract in effect
[1:30:49] is a gap in services. I mean that the lots will be closed or what?
[1:30:51] What does that mean?
[1:30:52] We we do not have the
[1:30:54] we don't have city staff to operate them in the meantime.
[1:30:57] And again, I apologize.
[1:30:58] I try to get things in advance.
[1:31:00] For instance, just taking over this particular contract said
[1:31:03] if it is helpful,
[1:31:05] it might be helpful to extend the current contracts
[1:31:08] just to October 1st, which would allow us the time
[1:31:10] to get back to you at that September staff meeting
[1:31:17] with you, your ability to take action, then after that particular time,
[1:31:19] so that we can just do like a three months extension
[1:31:22] so we can continue the operations as they are.
[1:31:25] Councilmember grants.
[1:31:27] Okay.
[1:31:31] You know, to the chair,
[1:31:33] I think the thing that standing out for me
[1:31:36] is the overall operations of said garages and ensuring
[1:31:41] that even in this moment, the basics are operational.
[1:31:47] So I would be curious if you would be,
[1:31:50] because you heard our,
[1:31:53] director state that they're going to start
[1:31:54] the RFP process and get things rolling.
[1:31:56] And so I think I would be curious,
[1:31:58] woman of course, to report back. Right.
[1:32:00] For more information.
[1:32:02] But could we do, like, a contract extension,
[1:32:04] maybe to, like, the end of the year
[1:32:06] just to give a little bit more time versus I,
[1:32:08] I even think that October 1st is, is is not really manageable.
[1:32:13] So I'm just trying to see if we can do like,
[1:32:14] maybe six months.
[1:32:16] But the truth is, we also heard that the entire RFP
[1:32:20] process, at minimum will take one year.
[1:32:25] So it's like, here's this thing that we need to do in the meantime.
[1:32:27] Why we're while we are trying to get to this other goal.
[1:32:31] So, I think my proposal would either be, if a minimal,
[1:32:36] six months to a year
[1:32:38] while these other things are taking place
[1:32:40] so that the garages are indeed manageable
[1:32:42] because there's no city staff
[1:32:43] to take over these operations, security for these,
[1:32:48] multiple garages that we don't have a list for.
[1:32:52] So, that would be I would feel most comfortable
[1:32:57] with, with either six months to a year.
[1:33:02] Let's move to public comment
[1:33:04] and think on it.
[1:33:07] Calling in the names that signed up to speak on item
[1:33:10] number six, Mrs. Sara Alabama, Kevin Dally and Blair Beekman.
[1:33:16] All right.
[1:33:17] Kevin Dally,
[1:33:19] I agree with council member, Council Member Brown here that a
[1:33:23] moderately short term extension makes sense without
[1:33:27] getting into a crisis mode again, let's just stabilize it.
[1:33:33] Take a look at things.
[1:33:35] Parking garages are more complicated
[1:33:37] than just a revenue source.
[1:33:39] Of course, even though we're not legally required to do sequa,
[1:33:45] the environmental quality is
[1:33:47] part of the existence of the parking garage.
[1:33:51] I'm glad that Odot is still handling parking policy,
[1:33:56] and we should look at both the garages and the street
[1:34:00] parking policies together and see how they work,
[1:34:04] how they do work together.
[1:34:05] They're not independent entities.
[1:34:08] You know all of us yet.
[1:34:10] Well, they don't got at least and some of you guys
[1:34:13] know about the high cost of free parking by Donald Shoup.
[1:34:17] It really changes the city
[1:34:19] just choosing to make giant parking garages.
[1:34:23] We do have higher parking prices for special events
[1:34:26] from the garages. That's the way it should be.
[1:34:29] Otherwise the lot is full.
[1:34:31] Sometimes a lot's full. Anyway,
[1:34:36] are there garages which could be converted to housing?
[1:34:40] You know, it's worth considering.
[1:34:42] Maybe it's housing on top of the garage.
[1:34:45] Especially with the open lots.
[1:34:47] There's room for housing just as parts converting parking
[1:34:52] at the Lake Art station to housing.
[1:34:56] Oakland should look the same.
[1:34:58] We should encourage transit, cycling and walking in addition
[1:35:03] to driving, every garage should include a bike
[1:35:07] like locker similar to the locker
[1:35:09] that I'm using outside City Hall today.
[1:35:15] And hoping this goes forward.
[1:35:25] So when I read the report, the statement stood out.
[1:35:28] Within the next 12 to 24 months, staff will will
[1:35:33] envision new ways of managing the parking system.
[1:35:37] What what brought that on?
[1:35:40] What's going on with management that that has to be stated.
[1:35:44] And why does it take 24 months or 12 months?
[1:35:48] This is, an item that's under route 28.
[1:35:51] Now, one of the things y'all need to do during
[1:35:53] the summer is instruct all departments
[1:35:57] to have the ability to bring items in a
[1:36:00] timely manner before council,
[1:36:04] and that have
[1:36:05] all of these urgency in emergency,
[1:36:08] where if we don't do it, then we will be in a situation
[1:36:12] where we won't have services or resources.
[1:36:15] This has got to stop
[1:36:18] that. We use this. Rule 28
[1:36:21] too much and staff have sufficient.
[1:36:23] And if it's a staffing issue,
[1:36:25] if you can't do it, define why you can't do it.
[1:36:28] Now, I have brought to your attention many times recently
[1:36:31] when you were looking at the ice rink, center,
[1:36:36] that the report indicated that people that use
[1:36:39] the ice center get free parking validation, parking.
[1:36:45] How does that work?
[1:36:48] Nobody thought it was important enough to bring it up.
[1:36:51] You haven't brought it up yet, but through some unknown system,
[1:36:56] if you if you're parking in that garage,
[1:36:58] the Clay Street garage, you park for free.
[1:37:02] How does it work?
[1:37:04] Nobody brought up that.
[1:37:05] The Montclair parking garages.
[1:37:07] Why did you determine that?
[1:37:09] The business Improvement Association runs the garage.
[1:37:15] Why? Why don't
[1:37:17] we have the same company running the garage in Montclair?
[1:37:21] The two garages that wasn't brought up.
[1:37:25] So I want to know how the valuation
[1:37:28] of the parking and the samples on how much revenue
[1:37:32] is being paid back on the ice.
[1:37:37] Thank you for your comments.
[1:37:38] Switching to zoom user
[1:37:39] Blair Beekman, you can unmute yourself
[1:37:41] and begin your two minute comment.
[1:37:43] Hi. We're Beekman.
[1:37:45] There's a, San Diego City Council meeting going on here.
[1:37:48] So, I've been trying to listen to both, their meeting
[1:37:53] and your meeting as well. I didn't hear everything about this item, but thank you.
[1:37:55] That is here.
[1:38:00] I wanted to be able to quickly comment that I hope to work with,
[1:38:03] tech accountability and the Alpers, readers
[1:38:07] that will be a part of these future parking, projects.
[1:38:12] There can be great systems developing in how,
[1:38:15] policies can work around your readers
[1:38:19] public policies and,
[1:38:22] learning how to those public policies can work
[1:38:24] well, can often be,
[1:38:26] a pretty exhilarating experience for people
[1:38:28] once they're understanding it's process.
[1:38:29] And it creates kind of like a good feeling
[1:38:31] and good understanding.
[1:38:33] Good luck reviewing good, public policies.
[1:38:35] Re open our readers for these parking garages
[1:38:38] and parking lots.
[1:38:39] What that will mean and be about. And,
[1:38:43] I just wanted to remind you of those concepts and,
[1:38:46] thank you for this item.
[1:38:49] Thank you for your comments, chair.
[1:38:50] That concludes all speakers on this item.
[1:38:53] Thank you.
[1:38:55] I I'm I'm very hesitant on this item.
[1:38:59] I think
[1:39:01] it's such a missed opportunity
[1:39:02] that we make no money from our parking garages.
[1:39:04] But beyond that,
[1:39:05] there's also operational issues that give me pause.
[1:39:08] So, for example,
[1:39:10] black Joy parade on a Sunday had packed streets
[1:39:15] like some of our most packed days downtown,
[1:39:18] and our city garage was closed.
[1:39:20] Like one of our public commenters mentioned,
[1:39:22] special events are days to increase fees for parking,
[1:39:25] and people will actually do it
[1:39:26] because they want to come to Oakland.
[1:39:28] That could have been a couple hundred thousand dollars.
[1:39:31] On one day off, all of our city parking garages were open.
[1:39:33] So its enforcement of collection is one thing, but also
[1:39:37] making sure that our garages are open at the right times.
[1:39:42] And like my colleagues mentioned, safety
[1:39:45] at all of these things together,
[1:39:46] I think really needs an overhaul
[1:39:48] in how we think of parking garages.
[1:39:50] And I understand that that takes a little bit of time to do.
[1:39:55] So I am open to extend to changing my motion.
[1:39:59] And, I'll make a motion
[1:40:01] to continue this to the end of the year.
[1:40:04] So I guess five and a half months contract.
[1:40:08] And I would, but I would really appreciate
[1:40:11] if for the supplemental packet for Tuesday's council meeting,
[1:40:16] you can provide that information about garage
[1:40:19] by garage data, which I know is a short time turnaround.
[1:40:22] But by for for next week's supplemental packet,
[1:40:25] I would really appreciate that information
[1:40:27] because as we continue this conversation of
[1:40:29] how do we do better with our garages and
[1:40:32] enforcement, but also operation safety, etc.?
[1:40:36] I think there's a lot to think about,
[1:40:37] and I think that will help guide the conversation.
[1:40:39] So I will make a motion to,
[1:40:42] to amend the contract to move
[1:40:43] it to six months rather than two years.
[1:40:45] So till the end of this year,
[1:40:48] and send it to full council on content.
[1:40:55] Second.
[1:41:01] Thank you. We have a motion made by Council by Chair Ramachandran, seconded by Council Member Brown
[1:41:04] to approve the approve as amended,
[1:41:06] the recommendations of staff and to send this item
[1:41:09] to the July 21st City Council agenda on consent
[1:41:12] with the amendment to the legislation
[1:41:14] to extend the contract to the end of the year,
[1:41:18] with a request to staff to provide
[1:41:18] with a request to staff to provide
[1:41:20] in a supplemental support a list of the city of all city
[1:41:20] in a supplemental support a list of the city of all city
[1:41:23] parking facilities and the garage by garage data on roll.
[1:41:23] parking facilities and the garage by garage data on roll.
[1:41:28] Council members. Brown I, Unger I, Wang I and chair.
[1:41:28] Council members. Brown I, Unger I, Wang I and chair.
[1:41:32] Ramachandran I thank you.
[1:41:32] Ramachandran I thank you.
[1:41:34] Item six passes as a
[1:41:34] Item six passes as a
[1:41:36] passes with four eyes to be four.
[1:41:36] passes with four eyes to be four.
[1:41:40] Sorry to be forwarded, as amended to the July 24th City Council agenda on consent
[1:41:40] Sorry to be forwarded, as amended to the July 24th City Council agenda on consent
[1:41:44] reading in item number seven,
[1:41:44] reading in item number seven,
[1:41:47] adopt a resolution declaring the cities
[1:41:47] adopt a resolution declaring the cities
[1:41:50] City Council's official intent
[1:41:50] City Council's official intent
[1:41:51] to reimburse certain expenditures
[1:41:51] to reimburse certain expenditures
[1:41:53] from proceeds of obligations for project costs in connection
[1:41:53] from proceeds of obligations for project costs in connection
[1:41:57] with the Oakland Trust for clean water and safe parks.
[1:41:57] with the Oakland Trust for clean water and safe parks.
[1:42:01] Measure D affordable housing and infrastructure measure KE
[1:42:01] Measure D affordable housing and infrastructure measure KE
[1:42:04] and 2022 Affordable Housing and Infrastructure Bond Measure U.
[1:42:04] and 2022 Affordable Housing and Infrastructure Bond Measure U.
[1:42:08] And we have three speakers on this item.
[1:42:08] And we have three speakers on this item.
[1:42:12] Good morning, chairperson Ramachandran
[1:42:12] Good morning, chairperson Ramachandran
[1:42:14] and committee members, David Jones of the Treasury Bureau.
[1:42:14] and committee members, David Jones of the Treasury Bureau.
[1:42:17] I'll make this very, very brief.
[1:42:17] I'll make this very, very brief.
[1:42:19] This is really a formality this morning.
[1:42:19] This is really a formality this morning.
[1:42:22] But before you, as a resolution declaring the intent
[1:42:22] But before you, as a resolution declaring the intent
[1:42:25] to reimburse certain expenditures,
[1:42:25] to reimburse certain expenditures,
[1:42:27] from proceeds of obligations for project costs in connection
[1:42:27] from proceeds of obligations for project costs in connection
[1:42:31] with measure D, measure K.K., and measure U,
[1:42:31] with measure D, measure K.K., and measure U,
[1:42:35] pursuant to IRS regulations, project expenditures
[1:42:35] pursuant to IRS regulations, project expenditures
[1:42:39] occurred that occur prior to the issuance of the bonds
[1:42:39] occurred that occur prior to the issuance of the bonds
[1:42:42] can be reimbursed with the bond proceeds.
[1:42:42] can be reimbursed with the bond proceeds.
[1:42:46] This proposed resolution is a requirement of the IRS
[1:42:46] This proposed resolution is a requirement of the IRS
[1:42:49] to utilize tax exempt
[1:42:49] to utilize tax exempt
[1:42:51] bond proceeds for such reimbursement purposes.
[1:42:51] bond proceeds for such reimbursement purposes.
[1:42:55] The adoption of the proposal,
[1:42:55] The adoption of the proposal,
[1:42:58] resolution, will provide the city with the flexibility
[1:42:58] resolution, will provide the city with the flexibility
[1:43:01] to initiate projects prior to the issuance.
[1:43:01] to initiate projects prior to the issuance.
[1:43:05] In turn, this allows for projects to be efficiently
[1:43:05] In turn, this allows for projects to be efficiently
[1:43:08] completed and bond proceeds spent efficiently.
[1:43:08] completed and bond proceeds spent efficiently.
[1:43:12] As the city is intending to issue its next issuance
[1:43:12] As the city is intending to issue its next issuance
[1:43:16] in the first quarter of 2027, to fund projects
[1:43:16] in the first quarter of 2027, to fund projects
[1:43:21] that are in accordance with, with ballot measures.
[1:43:21] that are in accordance with, with ballot measures.
[1:43:25] So this essentially is a formality for the IRS,
[1:43:25] So this essentially is a formality for the IRS,
[1:43:27] basically to reimburse expenses that have been incurred.
[1:43:27] basically to reimburse expenses that have been incurred.
[1:43:31] And I may be able to answer any questions you may ask.
[1:43:31] And I may be able to answer any questions you may ask.
[1:43:34] Thank you.
[1:43:34] Thank you.
[1:43:35] Colleagues.
[1:43:35] Colleagues.
[1:43:36] Okay. We can move to public comment,
[1:43:36] Okay. We can move to public comment,
[1:43:39] calling in the names, the sign up to speak on item
[1:43:39] calling in the names, the sign up to speak on item
[1:43:41] number seven.
[1:43:41] number seven.
[1:43:42] Asada Bala and Blair Beekman.
[1:43:42] Asada Bala and Blair Beekman.
[1:43:49] So even with measures like K.K.
[1:43:49] So even with measures like K.K.
[1:43:52] and you, we have limited funds.
[1:43:52] and you, we have limited funds.
[1:43:56] We end up with a prioritization process.
[1:43:56] We end up with a prioritization process.
[1:43:59] We can't fund any and all things,
[1:43:59] We can't fund any and all things,
[1:44:02] but it really ticked me off.
[1:44:02] but it really ticked me off.
[1:44:05] When you use measure you money
[1:44:05] When you use measure you money
[1:44:07] for that Lincoln Park Recreational Center
[1:44:07] for that Lincoln Park Recreational Center
[1:44:11] that was under measure K
[1:44:11] that was under measure K
[1:44:13] for renovation of the center.
[1:44:13] for renovation of the center.
[1:44:17] The community, the Friends of Lincoln Rec
[1:44:17] The community, the Friends of Lincoln Rec
[1:44:20] Center, came up with a scope of work
[1:44:20] Center, came up with a scope of work
[1:44:23] that would include a totally new rec center
[1:44:23] that would include a totally new rec center
[1:44:27] that they would pay for,
[1:44:27] that they would pay for,
[1:44:30] and you went through a series of engaging
[1:44:30] and you went through a series of engaging
[1:44:34] with that group, friends of the Rec Center,
[1:44:34] with that group, friends of the Rec Center,
[1:44:38] to move forward with the project,
[1:44:38] to move forward with the project,
[1:44:41] with the understanding it
[1:44:41] with the understanding it
[1:44:42] would be paid for by the community.
[1:44:42] would be paid for by the community.
[1:44:45] Then some kind of manipulation went on
[1:44:45] Then some kind of manipulation went on
[1:44:48] with Bask.
[1:44:48] with Bask.
[1:44:52] To have the city pay for it using measure
[1:44:52] To have the city pay for it using measure
[1:44:54] U over 30 something million dollars.
[1:44:54] U over 30 something million dollars.
[1:44:59] And why did you do that when you had a commitment
[1:44:59] And why did you do that when you had a commitment
[1:45:03] from the community to pay for it,
[1:45:03] from the community to pay for it,
[1:45:07] and you're moving forward with this?
[1:45:07] and you're moving forward with this?
[1:45:09] I saw the design.
[1:45:09] I saw the design.
[1:45:11] The design was done by a private agency,
[1:45:11] The design was done by a private agency,
[1:45:15] a group, not by the city.
[1:45:15] a group, not by the city.
[1:45:19] And you going forward with that scope of work by a private agency,
[1:45:19] And you going forward with that scope of work by a private agency,
[1:45:22] you have not approved the scope of work as a city initiative
[1:45:22] you have not approved the scope of work as a city initiative
[1:45:27] is their initiative.
[1:45:27] is their initiative.
[1:45:29] The Friends of Lincoln Rec Center
[1:45:29] The Friends of Lincoln Rec Center
[1:45:32] doing these kinds of things
[1:45:32] doing these kinds of things
[1:45:36] lacks credibility.
[1:45:36] lacks credibility.
[1:45:37] Again, lacks integrity.
[1:45:37] Again, lacks integrity.
[1:45:40] And what we do have in West Oakland,
[1:45:40] And what we do have in West Oakland,
[1:45:44] the Howard Durant Library for 20 years trying to get funded
[1:45:44] the Howard Durant Library for 20 years trying to get funded
[1:45:48] hasn't gotten funded.
[1:45:48] hasn't gotten funded.
[1:45:54] Thank you for your comments.
[1:45:54] Thank you for your comments.
[1:45:55] If your name was called and you still
[1:45:55] If your name was called and you still
[1:45:56] wish to speak on this item, you can come to the podium.
[1:45:56] wish to speak on this item, you can come to the podium.
[1:45:59] Or please raise your hand.
[1:45:59] Or please raise your hand.
[1:46:02] Okay, chair. At this time, our names have been called.
[1:46:02] Okay, chair. At this time, our names have been called.
[1:46:05] Okay. I will entertain a motion.
[1:46:05] Okay. I will entertain a motion.
[1:46:07] So moved.
[1:46:07] So moved.
[1:46:08] Second.
[1:46:08] Second.
[1:46:11] We have a motion made by Council Member Brown,
[1:46:11] We have a motion made by Council Member Brown,
[1:46:13] seconded by Council Member Wang,
[1:46:13] seconded by Council Member Wang,
[1:46:14] to approve the recommendations of staff
[1:46:14] to approve the recommendations of staff
[1:46:16] and support this item to the July 7th.
[1:46:16] and support this item to the July 7th.
[1:46:18] Sorry. July 21st.
[1:46:18] Sorry. July 21st.
[1:46:19] City Council agenda unroll.
[1:46:19] City Council agenda unroll.
[1:46:21] Council members.
[1:46:21] Council members.
[1:46:22] Brown I, Ungar I, Wang I and chair.
[1:46:22] Brown I, Ungar I, Wang I and chair.
[1:46:26] Ramachandran I thank you.
[1:46:26] Ramachandran I thank you.
[1:46:28] Item seven passes with for I support this
[1:46:28] Item seven passes with for I support this
[1:46:30] item to the July 21st City Council agenda
[1:46:30] item to the July 21st City Council agenda
[1:46:32] and to the makers of the motion is that on consent?
[1:46:32] and to the makers of the motion is that on consent?
[1:46:36] On consent.
[1:46:36] On consent.
[1:46:38] Thank you. Reading in item number eight adopted resolution
[1:46:38] Thank you. Reading in item number eight adopted resolution
[1:46:41] authorizing the City Administrator to enter
[1:46:41] authorizing the City Administrator to enter
[1:46:42] into a Professional Services agreement with Weaver
[1:46:42] into a Professional Services agreement with Weaver
[1:46:45] and Tidwell LLP for forensic Audit Services for a one year
[1:46:45] and Tidwell LLP for forensic Audit Services for a one year
[1:46:49] term, with the option to extend
[1:46:49] term, with the option to extend
[1:46:51] for an additional one year without returning to the council
[1:46:51] for an additional one year without returning to the council
[1:46:54] for a total contract amount not to exceed $490,000.
[1:46:54] for a total contract amount not to exceed $490,000.
[1:46:57] And we have two speak three speakers on this item.
[1:46:57] And we have two speak three speakers on this item.
[1:47:03] Good morning, Chair Ramachandran
[1:47:03] Good morning, Chair Ramachandran
[1:47:04] and members of the Finance and Management Committee.
[1:47:04] and members of the Finance and Management Committee.
[1:47:06] My name is Rose Rubel.
[1:47:06] My name is Rose Rubel.
[1:47:08] I'm an assistant to the city administrator
[1:47:08] I'm an assistant to the city administrator
[1:47:09] with the city administrator's office.
[1:47:09] with the city administrator's office.
[1:47:12] The proposed resolution before you today would authorize
[1:47:12] The proposed resolution before you today would authorize
[1:47:14] the city administrator to enter into a professional services
[1:47:14] the city administrator to enter into a professional services
[1:47:17] agreement with Weaver and Tidwell
[1:47:17] agreement with Weaver and Tidwell
[1:47:19] LLP for forensic audit services for a one year term,
[1:47:19] LLP for forensic audit services for a one year term,
[1:47:23] with the option to extend for an additional one year
[1:47:23] with the option to extend for an additional one year
[1:47:26] for a total contract amount not to exceed $490,000.
[1:47:26] for a total contract amount not to exceed $490,000.
[1:47:30] The proposed Professional Services Agreement
[1:47:30] The proposed Professional Services Agreement
[1:47:32] aligns with the office of the Mayor
[1:47:32] aligns with the office of the Mayor
[1:47:35] and City Administration's ongoing efforts to evaluate and strengthen
[1:47:35] and City Administration's ongoing efforts to evaluate and strengthen
[1:47:38] the city's contracting procedures
[1:47:38] the city's contracting procedures
[1:47:40] and implement best practices to improve accountability
[1:47:40] and implement best practices to improve accountability
[1:47:42] and ensure that each stage of the process
[1:47:42] and ensure that each stage of the process
[1:47:44] is conducted in a consistent, fair, and transparent manner
[1:47:44] is conducted in a consistent, fair, and transparent manner
[1:47:48] across departments, programs, and project types.
[1:47:48] across departments, programs, and project types.
[1:47:51] The city issued a formal request for proposals on November
[1:47:51] The city issued a formal request for proposals on November
[1:47:54] 14th, 2025, followed by a Q&A document
[1:47:54] 14th, 2025, followed by a Q&A document
[1:47:57] with responses to questions
[1:47:57] with responses to questions
[1:47:59] from potential vendors on December 26th, 2025.
[1:47:59] from potential vendors on December 26th, 2025.
[1:48:03] Responses to the formal RFP were due to the city on January
[1:48:03] Responses to the formal RFP were due to the city on January
[1:48:06] 2nd of this year,
[1:48:06] 2nd of this year,
[1:48:08] and the city received a total of four proposals.
[1:48:08] and the city received a total of four proposals.
[1:48:11] The Department of Workplace and Employment
[1:48:11] The Department of Workplace and Employment
[1:48:12] Standards conducted a bid and proposal review
[1:48:12] Standards conducted a bid and proposal review
[1:48:15] to evaluate each proposals.
[1:48:15] to evaluate each proposals.
[1:48:16] Responsiveness to the city's
[1:48:16] Responsiveness to the city's
[1:48:18] local small local business enterprise requirements,
[1:48:18] local small local business enterprise requirements,
[1:48:21] and issued a determination on January 30th, finding that
[1:48:21] and issued a determination on January 30th, finding that
[1:48:24] two of the vendors, Permittivity Government Services Inc.
[1:48:24] two of the vendors, Permittivity Government Services Inc.
[1:48:27] and Weaver and Tidwell LLP, qualified by meeting the 20%
[1:48:27] and Weaver and Tidwell LLP, qualified by meeting the 20%
[1:48:33] local Small Local Business Enterprise requirement for this contract.
[1:48:33] local Small Local Business Enterprise requirement for this contract.
[1:48:35] Subsequently, an internal Cross Department
[1:48:35] Subsequently, an internal Cross Department
[1:48:38] staff working group conducted interviews with City Government
[1:48:38] staff working group conducted interviews with City Government
[1:48:41] Services, Inc.
[1:48:41] Services, Inc.
[1:48:43] and Weaver and Tidwell LLP on April 13th and scored each vendor's proposal.
[1:48:43] and Weaver and Tidwell LLP on April 13th and scored each vendor's proposal.
[1:48:47] Based upon this evaluation process,
[1:48:47] Based upon this evaluation process,
[1:48:51] the Staff Working Group has recommended Weaver and Tidwell LLP to be awarded
[1:48:51] the Staff Working Group has recommended Weaver and Tidwell LLP to be awarded
[1:48:53] the Professional Services
[1:48:53] the Professional Services
[1:48:54] Agreement for Forensic Audit Services.
[1:48:54] Agreement for Forensic Audit Services.
[1:48:58] The scope of the audit shall include forensic
[1:48:58] The scope of the audit shall include forensic
[1:49:00] audit services associated
[1:49:00] audit services associated
[1:49:02] with all phases of capital projects and human services
[1:49:02] with all phases of capital projects and human services
[1:49:06] executed July 1st, 2022 through June 30th, 2025.
[1:49:06] executed July 1st, 2022 through June 30th, 2025.
[1:49:11] Under the proposed scope of work,
[1:49:11] Under the proposed scope of work,
[1:49:12] the recommended vendor Weaver entered Will LLP will perform
[1:49:12] the recommended vendor Weaver entered Will LLP will perform
[1:49:16] an independent assessment of financial statements
[1:49:16] an independent assessment of financial statements
[1:49:19] as well as performance, recovery and contract audits
[1:49:19] as well as performance, recovery and contract audits
[1:49:22] in conformity
[1:49:22] in conformity
[1:49:23] with generally accepted accounting principles,
[1:49:23] with generally accepted accounting principles,
[1:49:25] financial information, adherence to financial compliance
[1:49:25] financial information, adherence to financial compliance
[1:49:28] requirements and internal controls,
[1:49:28] requirements and internal controls,
[1:49:30] and organization or program performance to identify
[1:49:30] and organization or program performance to identify
[1:49:33] areas for improvement.
[1:49:33] areas for improvement.
[1:49:36] This will include identifying process improvement
[1:49:36] This will include identifying process improvement
[1:49:38] opportunities and transaction mapping from original project
[1:49:38] opportunities and transaction mapping from original project
[1:49:42] inception through transaction completion cycle.
[1:49:42] inception through transaction completion cycle.
[1:49:45] The audit shall include, but not be limited to,
[1:49:45] The audit shall include, but not be limited to,
[1:49:48] development of contracts, disbursement of funds
[1:49:48] development of contracts, disbursement of funds
[1:49:50] and any other relevant contract and fiscal activities.
[1:49:50] and any other relevant contract and fiscal activities.
[1:49:53] Upon completion of review
[1:49:53] Upon completion of review
[1:49:55] and assessment, a report of findings
[1:49:55] and assessment, a report of findings
[1:49:56] will be delivered to city leadership.
[1:49:56] will be delivered to city leadership.
[1:49:59] While the scope of the proposed Professional Services
[1:49:59] While the scope of the proposed Professional Services
[1:50:01] Agreement is focused on capital improvement
[1:50:01] Agreement is focused on capital improvement
[1:50:03] projects and contracts administered by Human Services,
[1:50:03] projects and contracts administered by Human Services,
[1:50:06] the city may identify and seek to implement changes
[1:50:06] the city may identify and seek to implement changes
[1:50:08] to the contracting process more broadly.
[1:50:08] to the contracting process more broadly.
[1:50:11] Based on the findings of this forensic audit,
[1:50:11] Based on the findings of this forensic audit,
[1:50:13] per Oakland Municipal Code chapter 2.04.030,
[1:50:13] per Oakland Municipal Code chapter 2.04.030,
[1:50:18] City Council authority is required for contract awards
[1:50:18] City Council authority is required for contract awards
[1:50:21] for professional services in excess of $250,000.
[1:50:21] for professional services in excess of $250,000.
[1:50:25] Therefore, staff is requesting that the City Council authorize
[1:50:25] Therefore, staff is requesting that the City Council authorize
[1:50:29] the City Administrator to award a professional services
[1:50:29] the City Administrator to award a professional services
[1:50:31] contract to Weaver and Tidwell LLP for a one year term
[1:50:31] contract to Weaver and Tidwell LLP for a one year term
[1:50:35] with the option to extend for an additional one year
[1:50:35] with the option to extend for an additional one year
[1:50:38] without returning to council
[1:50:38] without returning to council
[1:50:39] for a total contract amount not to exceed $490,000.
[1:50:39] for a total contract amount not to exceed $490,000.
[1:50:44] Thank you and staff are available
[1:50:44] Thank you and staff are available
[1:50:46] to answer any questions you may have.
[1:50:46] to answer any questions you may have.
[1:50:48] Thank you.
[1:50:48] Thank you.
[1:50:49] I have a question.
[1:50:49] I have a question.
[1:50:52] Can you explain how they meet the small
[1:50:52] Can you explain how they meet the small
[1:50:54] local business requirement?
[1:50:54] local business requirement?
[1:50:56] They seem like a over $300 million company based in Texas.
[1:50:56] They seem like a over $300 million company based in Texas.
[1:51:03] I'd be happy to follow up with additional information.
[1:51:03] I'd be happy to follow up with additional information.
[1:51:06] We did receive the, report from DWP.
[1:51:06] We did receive the, report from DWP.
[1:51:10] Us, with the determination.
[1:51:10] Us, with the determination.
[1:51:14] So I can certainly share more.
[1:51:14] So I can certainly share more.
[1:51:15] And I'll also just defer
[1:51:15] And I'll also just defer
[1:51:16] to Deputy City administrator, Davis, if she has
[1:51:16] to Deputy City administrator, Davis, if she has
[1:51:19] more information to add. Yeah.
[1:51:19] more information to add. Yeah.
[1:51:21] So in conversation, we did interview both those
[1:51:21] So in conversation, we did interview both those
[1:51:24] vendors, and did meet with, for each of the interviews.
[1:51:24] vendors, and did meet with, for each of the interviews.
[1:51:29] Their subcontractors, who are Oakland based.
[1:51:29] Their subcontractors, who are Oakland based.
[1:51:31] Okay.
[1:51:31] Okay.
[1:51:32] Thank you.
[1:51:32] Thank you.
[1:51:35] Do we have names
[1:51:35] Do we have names
[1:51:36] of those subcontractors?
[1:51:36] of those subcontractors?
[1:51:41] Probably that my brain doesn't remember off the top of my head.
[1:51:41] Probably that my brain doesn't remember off the top of my head.
[1:51:45] I am happy to get that information to you.
[1:51:45] I am happy to get that information to you.
[1:51:47] I would appreciate that in a supplemental report,
[1:51:47] I would appreciate that in a supplemental report,
[1:51:51] if this is voted to move to full council.
[1:51:51] if this is voted to move to full council.
[1:51:54] Council member Unger.
[1:51:54] Council member Unger.
[1:51:56] So, capital improvement projects and human
[1:51:56] So, capital improvement projects and human
[1:51:58] services are a big chunk of our budget,
[1:51:58] services are a big chunk of our budget,
[1:52:00] but they're by no means all of our budget.
[1:52:00] but they're by no means all of our budget.
[1:52:02] Are there other
[1:52:02] Are there other
[1:52:04] plans to do forensic audits on other parts of our budget?
[1:52:04] plans to do forensic audits on other parts of our budget?
[1:52:07] How did we select these two pieces?
[1:52:07] How did we select these two pieces?
[1:52:10] Where are we going next?
[1:52:10] Where are we going next?
[1:52:14] Through the chair to Council member Unger.
[1:52:14] Through the chair to Council member Unger.
[1:52:15] So in order to do a comprehensive audit
[1:52:15] So in order to do a comprehensive audit
[1:52:18] of the entirety of the city's
[1:52:18] of the entirety of the city's
[1:52:20] operations, that would be a multi
[1:52:20] operations, that would be a multi
[1:52:22] multi-million dollar contract.
[1:52:22] multi-million dollar contract.
[1:52:24] And candidly, no firm probably has the capacity
[1:52:24] And candidly, no firm probably has the capacity
[1:52:25] to do the entirety of the city at once.
[1:52:25] to do the entirety of the city at once.
[1:52:28] We did a risk assessment as to where we thought
[1:52:28] We did a risk assessment as to where we thought
[1:52:30] we had the most space for improvement.
[1:52:30] we had the most space for improvement.
[1:52:33] And candidly, where we had seen the highest level
[1:52:33] And candidly, where we had seen the highest level
[1:52:36] of dissatisfaction and, concern both from this body
[1:52:36] of dissatisfaction and, concern both from this body
[1:52:41] and from the public.
[1:52:41] and from the public.
[1:52:42] So we narrowed the scope as to the places
[1:52:42] So we narrowed the scope as to the places
[1:52:44] we thought we most needed improvement.
[1:52:44] we thought we most needed improvement.
[1:52:46] And as was mentioned, we will be able to
[1:52:46] And as was mentioned, we will be able to
[1:52:51] hopefully extrapolate, given
[1:52:51] hopefully extrapolate, given
[1:52:52] these are two of our hires through this space
[1:52:52] these are two of our hires through this space
[1:52:54] in terms of process improvements across the organization.
[1:52:54] in terms of process improvements across the organization.
[1:52:58] A lot of what Human Services does, for example, is grant work
[1:52:58] A lot of what Human Services does, for example, is grant work
[1:53:01] that will likely be heavily applicable
[1:53:01] that will likely be heavily applicable
[1:53:03] to other grant similar grant projects.
[1:53:03] to other grant similar grant projects.
[1:53:05] Capital improvements are larger.
[1:53:05] Capital improvements are larger.
[1:53:08] Our largest capital, our largest of construction related projects.
[1:53:08] Our largest capital, our largest of construction related projects.
[1:53:11] And so, again, we think one, we have sort of the highest risk or,
[1:53:11] And so, again, we think one, we have sort of the highest risk or,
[1:53:15] need to audit in those spaces.
[1:53:15] need to audit in those spaces.
[1:53:16] And we plan to extend,
[1:53:16] And we plan to extend,
[1:53:19] the learning spaces across the whole organizations
[1:53:19] the learning spaces across the whole organizations
[1:53:21] until we get once we get there, makes sense.
[1:53:21] until we get once we get there, makes sense.
[1:53:23] Next.
[1:53:23] Next.
[1:53:25] Okay. Councilmember Brown.
[1:53:25] Okay. Councilmember Brown.
[1:53:27] Oh, sorry. Councilmember one then. Brown.
[1:53:27] Oh, sorry. Councilmember one then. Brown.
[1:53:30] Thank you. Through the chair.
[1:53:30] Thank you. Through the chair.
[1:53:31] Just one question.
[1:53:31] Just one question.
[1:53:34] This particular company, what kind of findings
[1:53:34] This particular company, what kind of findings
[1:53:37] have they been able to uncover for other cities,
[1:53:37] have they been able to uncover for other cities,
[1:53:42] and what were the outcomes? What can we possibly expect in terms of process improvements?
[1:53:42] and what were the outcomes? What can we possibly expect in terms of process improvements?
[1:53:48] So they've done, I don't
[1:53:48] So they've done, I don't
[1:53:50] know, off the top of my head through the chair, what other,
[1:53:50] know, off the top of my head through the chair, what other,
[1:53:54] sort of jurisdictions or agencies they work with.
[1:53:54] sort of jurisdictions or agencies they work with.
[1:53:58] I'd be happy. It sounds like there may be a supplemental report
[1:53:58] I'd be happy. It sounds like there may be a supplemental report
[1:53:59] coming along with this item
[1:53:59] coming along with this item
[1:53:59] for the full city Council meeting,
[1:53:59] for the full city Council meeting,
[1:54:01] so I'd be happy to provide
[1:54:01] so I'd be happy to provide
[1:54:02] those additional details in that report.
[1:54:02] those additional details in that report.
[1:54:05] But, as I mentioned,
[1:54:05] But, as I mentioned,
[1:54:08] the, sort of components of the scope of work
[1:54:08] the, sort of components of the scope of work
[1:54:11] as far as, you know, assessing financial statements, and
[1:54:11] as far as, you know, assessing financial statements, and
[1:54:16] and looking at,
[1:54:16] and looking at,
[1:54:19] you know, performing transaction mapping exercises,
[1:54:19] you know, performing transaction mapping exercises,
[1:54:22] looking at the sort of full cycle
[1:54:22] looking at the sort of full cycle
[1:54:24] and development of all contracts through completion.
[1:54:24] and development of all contracts through completion.
[1:54:25] That is work that they have done elsewhere.
[1:54:25] That is work that they have done elsewhere.
[1:54:28] And again, I can provide those additional details
[1:54:28] And again, I can provide those additional details
[1:54:29] in a supplemental report.
[1:54:29] in a supplemental report.
[1:54:31] I also defer to my colleagues if they have
[1:54:31] I also defer to my colleagues if they have
[1:54:33] additional information on that question
[1:54:33] additional information on that question
[1:54:35] through the Chair to Council Member Wang.
[1:54:35] through the Chair to Council Member Wang.
[1:54:36] I know that this firm has noted,
[1:54:36] I know that this firm has noted,
[1:54:40] means of improving doing one process improvement
[1:54:40] means of improving doing one process improvement
[1:54:43] they've done to that normal jurisdictions.
[1:54:43] they've done to that normal jurisdictions.
[1:54:44] I do note that this firm at the sort of,
[1:54:44] I do note that this firm at the sort of,
[1:54:48] I'll give you the full range of what they've done.
[1:54:48] I'll give you the full range of what they've done.
[1:54:50] We've seen sort of basic process improvement, step improvement
[1:54:50] We've seen sort of basic process improvement, step improvement
[1:54:53] coming out of their work.
[1:54:53] coming out of their work.
[1:54:54] We've also seen them identified
[1:54:54] We've also seen them identified
[1:54:56] literally malfeasance in their press spaces.
[1:54:56] literally malfeasance in their press spaces.
[1:54:58] So they are capable of of doing that full cycle of work
[1:54:58] So they are capable of of doing that full cycle of work
[1:55:01] from both the here would be some helpful steps
[1:55:01] from both the here would be some helpful steps
[1:55:05] to make your process better, more transparent,
[1:55:05] to make your process better, more transparent,
[1:55:06] more clear, more easily understood and follow bowl,
[1:55:06] more clear, more easily understood and follow bowl,
[1:55:10] more digestible to different stakeholders of that, to
[1:55:10] more digestible to different stakeholders of that, to
[1:55:13] identifying and, fully malfeasance or,
[1:55:13] identifying and, fully malfeasance or,
[1:55:18] non-compliant process or outcome,
[1:55:18] non-compliant process or outcome,
[1:55:21] in the sample that they've audited.
[1:55:21] in the sample that they've audited.
[1:55:23] And the city will be open to receiving feedback
[1:55:23] And the city will be open to receiving feedback
[1:55:25] on the full scope of those things.
[1:55:25] on the full scope of those things.
[1:55:27] And we're looking forward to seeing what they uncover.
[1:55:27] And we're looking forward to seeing what they uncover.
[1:55:29] As part of the process of having a forensic auditor is
[1:55:29] As part of the process of having a forensic auditor is
[1:55:32] they are supposed to be a little bit distant from you.
[1:55:32] they are supposed to be a little bit distant from you.
[1:55:34] That is kind of that's the nature of this process.
[1:55:34] That is kind of that's the nature of this process.
[1:55:37] We will provide them the full set of records
[1:55:37] We will provide them the full set of records
[1:55:39] that they require
[1:55:39] that they require
[1:55:40] to be able to dig in and encumber
[1:55:40] to be able to dig in and encumber
[1:55:41] whatever we can help them uncover.
[1:55:41] whatever we can help them uncover.
[1:55:44] I think.
[1:55:44] I think.
[1:55:44] Great. Thank you.
[1:55:44] Great. Thank you.
[1:55:46] I'll make a motion.
[1:55:46] I'll make a motion.
[1:55:48] Okay. Thank you.
[1:55:48] Okay. Thank you.
[1:55:50] Councilmember drum, second.
[1:55:50] Councilmember drum, second.
[1:55:54] Okay. We can move to public speakers
[1:55:54] Okay. We can move to public speakers
[1:55:55] to the mic, through the church of the maker of the motion.
[1:55:55] to the mic, through the church of the maker of the motion.
[1:55:58] Can you clarify exactly what the request
[1:55:58] Can you clarify exactly what the request
[1:56:01] for supplemental information is?
[1:56:01] for supplemental information is?
[1:56:03] I have, how the company meets the small local business
[1:56:03] I have, how the company meets the small local business
[1:56:06] requirement, names of all the subcontractors.
[1:56:06] requirement, names of all the subcontractors.
[1:56:09] And your questions.
[1:56:09] And your questions.
[1:56:10] What kind of findings have this company
[1:56:10] What kind of findings have this company
[1:56:12] been able to uncover from other cities,
[1:56:12] been able to uncover from other cities,
[1:56:14] and what were those outcomes along with?
[1:56:14] and what were those outcomes along with?
[1:56:17] What can we expect in terms of process improvement?
[1:56:17] What can we expect in terms of process improvement?
[1:56:20] You've you got it.
[1:56:20] You've you got it.
[1:56:23] Okay.
[1:56:23] Okay.
[1:56:25] Sorry, I didn't hear. Did you capture council member on the children's request?
[1:56:25] Sorry, I didn't hear. Did you capture council member on the children's request?
[1:56:27] Yeah. Okay.
[1:56:27] Yeah. Okay.
[1:56:30] Thank you. So we have a motion made by Councilmember
[1:56:30] Thank you. So we have a motion made by Councilmember
[1:56:31] Wang seven by Councilmember Brown
[1:56:31] Wang seven by Councilmember Brown
[1:56:33] to approve the recommendations of staff
[1:56:33] to approve the recommendations of staff
[1:56:36] and to forward this item to the July 21st City Council agenda on consent,
[1:56:36] and to forward this item to the July 21st City Council agenda on consent,
[1:56:39] with the request to staff to provide in a supplemental report of how,
[1:56:39] with the request to staff to provide in a supplemental report of how,
[1:56:42] how the company meets the small local business
[1:56:42] how the company meets the small local business
[1:56:44] requirement names of all the subcontractors.
[1:56:44] requirement names of all the subcontractors.
[1:56:48] What kind of findings have this company been able
[1:56:48] What kind of findings have this company been able
[1:56:50] to uncover from other cities, and what were those outcomes,
[1:56:50] to uncover from other cities, and what were those outcomes,
[1:56:53] and what can we expect in terms of process
[1:56:53] and what can we expect in terms of process
[1:56:56] improvement on roll Council members?
[1:56:56] improvement on roll Council members?
[1:56:59] Sorry.
[1:56:59] Sorry.
[1:57:01] Public comment. Oh, sorry.
[1:57:01] Public comment. Oh, sorry.
[1:57:03] Yes, we will go to public comment
[1:57:03] Yes, we will go to public comment
[1:57:06] on sorry for calling in the names
[1:57:06] on sorry for calling in the names
[1:57:09] that sign up to speak on item number eight, Mr.
[1:57:09] that sign up to speak on item number eight, Mr.
[1:57:11] Sada, Ola Bhalla, Kevin Dally and Blair Beekman.
[1:57:11] Sada, Ola Bhalla, Kevin Dally and Blair Beekman.
[1:57:17] So is the
[1:57:17] So is the
[1:57:18] definition of a forensic audit.
[1:57:18] definition of a forensic audit.
[1:57:22] It is an in-depth examination of an
[1:57:22] It is an in-depth examination of an
[1:57:24] organization or individual's financial records
[1:57:24] organization or individual's financial records
[1:57:28] to uncover evidence for legal proceedings.
[1:57:28] to uncover evidence for legal proceedings.
[1:57:32] Forensic audits investigate specific
[1:57:32] Forensic audits investigate specific
[1:57:36] suspected actions such as fraud, embezzlement,
[1:57:36] suspected actions such as fraud, embezzlement,
[1:57:41] asset management, or failure
[1:57:41] asset management, or failure
[1:57:44] to have regulatory compliance.
[1:57:44] to have regulatory compliance.
[1:57:47] Forensics audits are used to confirm
[1:57:47] Forensics audits are used to confirm
[1:57:50] or to rule out financial misconduct, quantity
[1:57:50] or to rule out financial misconduct, quantity
[1:57:55] losses, or quality losses, and to prepare.
[1:57:55] losses, or quality losses, and to prepare.
[1:58:00] Evidence for court proceedings.
[1:58:00] Evidence for court proceedings.
[1:58:04] I didn't hear anybody talk about that.
[1:58:04] I didn't hear anybody talk about that.
[1:58:07] So are we looking at Pacific violations
[1:58:07] So are we looking at Pacific violations
[1:58:10] that can result in legal actions?
[1:58:10] that can result in legal actions?
[1:58:14] Are we soft penalties?
[1:58:14] Are we soft penalties?
[1:58:18] Is this a real forensic audit?
[1:58:18] Is this a real forensic audit?
[1:58:19] Are you redefined in forensic audit that you said
[1:58:19] Are you redefined in forensic audit that you said
[1:58:23] to make corrections as necessary to improve the process?
[1:58:23] to make corrections as necessary to improve the process?
[1:58:28] You can do you don't need a forensic audit to do that.
[1:58:28] You can do you don't need a forensic audit to do that.
[1:58:32] A forensic audit again
[1:58:32] A forensic audit again
[1:58:35] has to do with potential legal actions that have to be
[1:58:35] has to do with potential legal actions that have to be
[1:58:39] taken based on specific circumstances of violations.
[1:58:39] taken based on specific circumstances of violations.
[1:58:45] So don't try to present stuff to the public
[1:58:45] So don't try to present stuff to the public
[1:58:49] where you want a soft pedal. It.
[1:58:49] where you want a soft pedal. It.
[1:58:52] So what happened with capital projects?
[1:58:52] So what happened with capital projects?
[1:58:54] What happened in human resources that we need to have
[1:58:54] What happened in human resources that we need to have
[1:58:58] a specific forensic audit.
[1:58:58] a specific forensic audit.
[1:59:01] It's not a general audit.
[1:59:01] It's not a general audit.
[1:59:02] You're looking at certain specific circumstances.
[1:59:02] You're looking at certain specific circumstances.
[1:59:06] That's what a forensic audit is.
[1:59:06] That's what a forensic audit is.
[1:59:11] Of course.
[1:59:11] Of course.
[1:59:14] Thank you.
[1:59:14] Thank you.
[1:59:15] If you still wish to speak,
[1:59:15] If you still wish to speak,
[1:59:16] you can come to the podium or raise your hand.
[1:59:16] you can come to the podium or raise your hand.
[1:59:21] Okay. Our names have been called again. We have a motion made by Council Member Wong,
[1:59:21] Okay. Our names have been called again. We have a motion made by Council Member Wong,
[1:59:22] seconded by Council Member Brown to approve the recommendations
[1:59:22] seconded by Council Member Brown to approve the recommendations
[1:59:25] of staff and to forward this item to the July 21st
[1:59:25] of staff and to forward this item to the July 21st
[1:59:27] City Council agenda on consent, with the request
[1:59:27] City Council agenda on consent, with the request
[1:59:29] to staff to provide in a supplemental support report
[1:59:29] to staff to provide in a supplemental support report
[1:59:32] how the companies meet the small local business requirements.
[1:59:32] how the companies meet the small local business requirements.
[1:59:35] Names of all the subcontractors,
[1:59:35] Names of all the subcontractors,
[1:59:40] what kind of findings have the company been able to,
[1:59:40] what kind of findings have the company been able to,
[1:59:42] cover for other cities, and what were those outcomes
[1:59:42] cover for other cities, and what were those outcomes
[1:59:44] and what can we expect
[1:59:44] and what can we expect
[1:59:46] in terms of process improvement on raw council members?
[1:59:46] in terms of process improvement on raw council members?
[1:59:48] Brown I, Ungar I, Wang I and chair Ramachandran
[1:59:48] Brown I, Ungar I, Wang I and chair Ramachandran
[1:59:53] I thank you motion passes with for
[1:59:53] I thank you motion passes with for
[1:59:56] I support this item to the July 21st city Council agenda on consent.
[1:59:56] I support this item to the July 21st city Council agenda on consent.
[1:59:59] Moving on to open forum calling in the names
[1:59:59] Moving on to open forum calling in the names
[2:00:01] I signed up to speak Mr.
[2:00:01] I signed up to speak Mr.
[2:00:03] Sato, Ola Boller, Kevin Dally and Blair Beekman
[2:00:03] Sato, Ola Boller, Kevin Dally and Blair Beekman
[2:00:06] to Council.
[2:00:06] to Council.
[2:00:12] The issue of immigration.
[2:00:12] The issue of immigration.
[2:00:13] I cannot believe how I'm discovering
[2:00:13] I cannot believe how I'm discovering
[2:00:16] challenges related to immigration.
[2:00:16] challenges related to immigration.
[2:00:19] In 1994, Barbara Jordan commissioned by then President
[2:00:19] In 1994, Barbara Jordan commissioned by then President
[2:00:23] Clinton to look at immigration period immigration.
[2:00:23] Clinton to look at immigration period immigration.
[2:00:27] The recommendations from the commission said,
[2:00:27] The recommendations from the commission said,
[2:00:29] we have to monitor immigration because at some point
[2:00:29] we have to monitor immigration because at some point
[2:00:34] is going to impact the workforce,
[2:00:34] is going to impact the workforce,
[2:00:35] particularly for African American low skilled workers.
[2:00:35] particularly for African American low skilled workers.
[2:00:39] Then I find out we got legal immigration going on.
[2:00:39] Then I find out we got legal immigration going on.
[2:00:44] When people come to this country pregnant
[2:00:44] When people come to this country pregnant
[2:00:48] and go into what is called
[2:00:48] and go into what is called
[2:00:50] housing, home birth houses,
[2:00:50] housing, home birth houses,
[2:00:53] so they can have their children be born as citizens.
[2:00:53] so they can have their children be born as citizens.
[2:00:57] Most of these are Chinese.
[2:00:57] Most of these are Chinese.
[2:00:59] 13 birth houses are right here in California, and these people
[2:00:59] 13 birth houses are right here in California, and these people
[2:01:03] pay up to 60 to $80,000 to come here and do that.
[2:01:03] pay up to 60 to $80,000 to come here and do that.
[2:01:07] So when that president is talking about, birthright,
[2:01:07] So when that president is talking about, birthright,
[2:01:11] when you manipulate the system, is this fair?
[2:01:11] when you manipulate the system, is this fair?
[2:01:17] Thank you for your comments, chair. That concludes all speakers on open forum.
[2:01:17] Thank you for your comments, chair. That concludes all speakers on open forum.
[2:01:20] All right. Thank you. This meeting is adjourned.
[2:01:20] All right. Thank you. This meeting is adjourned.