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Chair Price: This commission is called to order at 630.

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Would you call the roll?

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[Reading names]

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Would you please join us for the Pledge of Allegiance?

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[Reciting Pledge of Allegiance]

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At this time we have no cards that are brought forward clerk?

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Nothing on the comment cards?

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>> No comments.

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Chair Price: Thank you.

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So at this time we will have comments from the public.

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I have two cards that are submitted.

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You have three minutes to respond.

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I will call you up to the podium Here.

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Kathy Ashford is the first one to come up and make

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a presentation.

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>> I just don't think it's a good idea to have a liquor store

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next to a senior building.

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I don't think that alcohol should be sold there and brought

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on the premises and it's going to attract all kind of people

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and it's just for the safety and well-being for seniors

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that are living there.

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That's my take.

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I hope I'm presenting this properly.

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Because there's a lot of homeless people coming around

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and sleeping around there and doing all kinds of weird things.

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So I think alcohol being sold would be a nuisance.

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Is that it?

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Chair Price: When we have this come up on the agenda later

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would you like to come up and make comments about this?

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We will be -- this is for stuff not on the agenda.

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There are no other public comments

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on items that are not on the agenda.

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We will now move to The consent calendar.

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I would someone like to make a motion on the consent calendar?

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>> I will make a motion to approve the consent calendar.

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Chair Price: Please take the roll clerk.

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[Reading names]

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We now move to public hearings.

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The first one is on the library center.

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>> I think they're loading up the Powerpoint.

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Thank you.

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Good evening chair and commissioners.

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Next on the agenda is a design review

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for the proposed community center located at Main Street.

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Before I begin I just wanted to say how excited I

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am to present this project to you all not just on my behalf

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but on behalf of all the staff, the leadership

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team friends of the Oakley Library City Council past

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and present and residents who all envisioned this library

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and have taken part in the various steps along the way.

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As you know this is one of the biggest projects

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the city has taken part in in quite a long time.

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And we are all just excited about it.

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But with that being said I will start my Powerpoint.

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If the control works.

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Next slide please.

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So as you know the project site is here at our Civic Center

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site on Main Street.

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Next slide please.

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Surrounding uses include single family residences

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to the east and south and city Hall

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to the west and commercial shopping

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to the north of Main Street.

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This application is requesting approval of a variance

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for the proposed library and community center.

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Originally the proposed library was going to be a new single

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story approximately 13,000ft².

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And this library was meant to replace the existing

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library that shares a space with the library at Freedom High

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School.

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Some updated plans after publication of the notice

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of public hearing the project team in conjunction with city

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management agreed on a minor modification on square footage

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that reduced overall square footage of the project by adding

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approximately 500ft² of interior space and reducing the covered

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exterior space.

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The changes to the square footage of the library

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and community center would result in approximately 13,030

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square foot building which approximately is 12,000ft²

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for the building.

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A little over 1000ft² exterior space.

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The overall building design and layout

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does remain unchanged for Mac existing conditions at the site

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here as you see is relatively flat.

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There's a zone on the vacant parcel south heading up

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towards the property lines south to the residential properties.

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The site is developed with city park

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and associated improvements including the amphitheater stage

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area bathroom and parking and roadways.

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The site south to City Park is currently

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utilized as a staging area for city vehicles, vehicle parking

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for other equipment that we have and storage of other equipment.

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A little background as previously mentioned the Oakley

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Library shares approximately 3000ft² of space within the high

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school library and was originally intended

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as a temporary facility.

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The proposed facility is intended

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to serve as the new permanent library and community resource

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building for Oakley residents.

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This project will bring a highly anticipated building library

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to the heart of downtown Oakley.

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I won't go through the entire background

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as I previously mentioned since we became

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a city I think we have envisioned

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having our own library but most recently in 2023 efforts

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to have that library built and brought forth began.

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Many of the dates show meetings that staff

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has had with City Council common design

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and envisioning meetings with the public and other meetings

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to discuss financing and things of that sort.

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That ramped up in 2023.

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So what we have before you is we have a design review

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for the proposed library and community center

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which includes evaluation of the site parking and circulation

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landscaping and architectural design of the building

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itself an overall consistency with the downtown zoning

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standards.

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We also have a variance request for setback variances

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within the downtown core district

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which will help a better integrate

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the library with the surrounding facilities and public spaces.

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As I mentioned the design review which

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is required for new above ground buildings

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we have before you the design review

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helps the city ensure compliance with applicable standards

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established by the city's zoning ordinance.

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Through that design review we review

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consistency with our parking standards

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and landscaping and things of that sort as well.

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Here we have the proposed parking and landscaping layout.

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The parking layout is envisioned for the southern side

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of the building which will also tuck it in and bring

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the building forward in front of you.

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45 spaces are proposed including Ada spaces.

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The site also has a variety of landscaping

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proposed which includes about 19 trees

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a mix of shrubs ground covers and other plantings.

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With those 19 trees we also achieve about a 50% shade

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coverage for the parking area.

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Here we see a rendering of what the building would potentially

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look like.

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The building is oriented with the primary entrance

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and Le frontage facing the Civic Center park

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area with Main Street beyond.

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The facility is designed as a functional community

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hub intended to replace the existing Oakley Library.

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New orientation of the building also

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helps it be visually prominent and welcoming to the public.

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The design incorporates articulated roof forms covered

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exterior areas and extensive glazing

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to support interest natural daylight and a connection

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between indoor and outdoor spaces.

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Exterior materials include metal siding metal roofing

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and aluminum frame doors and windows and storefront systems.

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Wood board is incorporated into the design

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to provide a break in materials.

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The building's architectural design and material palette

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are carefully selected to ensure long term

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durability easy maintenance and civic esthetic that

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reflects the Oakley community.

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This is an example of the metal siding proposed

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for the building and different lighting

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to provide how it would look at different times of the day

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or in the shade.

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As I previously mentioned we also have the variance request.

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The applicant is seeking variances

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for the front setback facing east

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towards the north cross lane.

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The side setbacks and city park and south towards the existing

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residential properties and then the rear setback

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to the west towards City Hall in order

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to allow for the proposed library to exceed the setback

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maximums in the Downtown Specific plan in order to create

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and enhanced library siting that allows minimal disruption

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to the existing facilities.

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To grant variance the Planning Commission

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must make three findings for approval which

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are outlined in the resolution.

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The project is exempt from environmental Quality Act

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pursuant to guideline section 15 in developments.

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As I previously mentioned draft findings for the designer

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and variance application can be found

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in the proposed resolution.

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As such staff recommends the Planning Commission

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approved the proposed resolution and variance as conditioned.

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I would also like to mention that the applicant team

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or design team is here with a brief presentation that

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will show some great pictures as well.

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Thank you.

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Chair Price: Any questions from the Commission?

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Commissioner Oliveros: I do have a quick question

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for the applicant if possible.

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The design is great.

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>> We will let them do the presentation.

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Commissioner Oliveros: I got ahead of myself.

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I'm too excited.

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>> Thank you very much for this opportunity.

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My name is Susie here with the project Architect

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and together we will walk you through some

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of the backstory on the design and how we got to this place

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in our design.

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This is always the test.

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Look at that.

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So part of our process is this gamma to listen and observe

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and then to design and we've had a great opportunity

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to do that with your community here.

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Our process so far has been organized

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into three phases so far gamma a validation phase which

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was programing, a concept design phase which was the concept

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and now we are in design development

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and that's the point at which we submit for the planning

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department preview.

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As a foundational step we began with the spatial programing that

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includes this great number of meetings you see there,

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many of them with the library and with city staff,

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15 informational interviews where we talk

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to 26 people in the community.

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The concept design included all of those meetings there

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plus three community engagement sessions

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which were wonderful opportunities for us to hear

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directly from folks also.

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And then finally the design development we have done

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a number of meetings with the library and with the city staff

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and with our core team and the subsets of that including Parks

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and Rec, the IT folks, etc..

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So it's been a pretty inclusive process

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and it is based on that that we have developed this design

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starting with project goals.

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Fundamental project goal for this project

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that we heard from the community as well as many of you

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here in this room is that the library and community center

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should be a welcoming hub where residents of all ages

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and backgrounds can come together

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for enrichment and connection.

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This is a place that will serve as a centerpiece

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of your downtown Civic Center and it's

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designed to embody Oakley's family

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friendly and characteristic supporting collaborative feeling

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that you get when you visit and you are in this town.

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And supporting collaboration come

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a lifelong learning and smart development

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has been incorporated into our thinking

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complete with indoor outdoor connections?

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Cost efficient spatial organization,

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cost efficient construction methodology.

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Cost has been at the core of every decision we've made

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and all of this plus sustainability integrated

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into a design that's meant to capture the essence.

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With these goals as our foundation

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we then went into programing sessions with the city

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and library staff.

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We came to a 1200 zero square foot library

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over half of that is attributed to the library itself

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and the support spaces and the remainder

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is for shared community spaces like the large community room

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and dedicated city spaces also within the plan.

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So you can see those spaces that are to scale on the left

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and the spatial adjacency is what

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should be next to what is in the diagram on the right.

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We also had the opportunity to spend some time

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on your site looking and the park is obviously

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a huge asset to your community life and the city

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and it's already a great local public gathering

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space in its own right.

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We spent some time researching and taking consideration

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of the environmental factors.

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00:20:27,758 --> 00:20:29,860
We learned things that you already

268
00:20:29,860 --> 00:20:33,271
know like it's hot in the summer here.

269
00:20:33,271 --> 00:20:37,645
Not so much in the Bay area we will say and it is foggy

270
00:20:37,645 --> 00:20:40,625
and chilly in the winter and this site

271
00:20:40,625 --> 00:20:43,451
offers this excellent orientation opportunity

272
00:20:43,451 --> 00:20:48,505
for north facing natural Daylit library spaces and community

273
00:20:48,505 --> 00:20:53,305
spaces and a south facing move for mounting

274
00:20:55,321 --> 00:20:57,321
arrays for electricity.

275
00:20:57,625 --> 00:21:02,405
We also map the site's critical landscape elements.

276
00:21:02,405 --> 00:21:07,145
You have some tremendous trees come on that beautiful oak

277
00:21:07,145 --> 00:21:11,905
heritage tree there on the Western side of the site come

278
00:21:11,905 --> 00:21:14,985
a vehicular and pedestrian circulation patterns

279
00:21:14,985 --> 00:21:18,849
and these outlook opportunities from the library site itself

280
00:21:18,849 --> 00:21:21,715
all of which complement and work well together

281
00:21:21,715 --> 00:21:26,515
except for your existing bandshell and restroom building

282
00:21:27,561 --> 00:21:30,585
and we were delighted when we were given the green light

283
00:21:30,585 --> 00:21:35,350
by city staff and council to remove and replace those two

284
00:21:35,350 --> 00:21:38,820
components as part of this project which we think

285
00:21:38,820 --> 00:21:41,725
is great news for the project and for the park.

286
00:21:41,725 --> 00:21:45,350
In our analysis we also recognize the importance

287
00:21:45,350 --> 00:21:47,165
of that pedestrian connector that

288
00:21:47,165 --> 00:21:51,705
goes from City Hall and then the paths that

289
00:21:51,705 --> 00:21:56,505
go through the park towards the City Hall or Main Street

290
00:21:56,505 --> 00:21:58,545
all of which are very important.

291
00:21:58,545 --> 00:22:02,745
With input from the city staff we

292
00:22:02,937 --> 00:22:08,545
are proposing that the vehicular traffic be one way moving

293
00:22:08,545 --> 00:22:14,921
east to west to kind of cut off the tendency for people

294
00:22:14,921 --> 00:22:19,725
to use the shortcut through that parking lot that would be south

295
00:22:19,725 --> 00:22:23,250
of the library site making it more pedestrian

296
00:22:23,250 --> 00:22:25,250
friendly and safer.

297
00:22:26,545 --> 00:22:30,449
And we spent some time on your delta really

298
00:22:30,449 --> 00:22:33,925
taking that in and understanding what that's about

299
00:22:33,925 --> 00:22:36,340
and what that feels like as a way

300
00:22:36,340 --> 00:22:38,515
to figure out how we might incorporate

301
00:22:38,515 --> 00:22:42,145
the feeling of the delta into this library design which

302
00:22:42,145 --> 00:22:43,985
takes us to design.

303
00:22:43,985 --> 00:22:47,865
This is a plan you have seen and you're probably

304
00:22:47,865 --> 00:22:51,641
familiar with now as mentioned the design approach is

305
00:22:51,641 --> 00:22:57,185
to place that new building tight towards that central walkway

306
00:22:57,185 --> 00:23:02,558
as we've been calling it and with a grand porch

307
00:23:02,558 --> 00:23:06,405
that looks out towards the central pavilion which

308
00:23:06,405 --> 00:23:11,920
now sweeps across this design instead of being a three

309
00:23:11,920 --> 00:23:15,457
quarter or two thirds it is now a full half circle

310
00:23:15,457 --> 00:23:19,465
that sweeps across the northern side of the park opening

311
00:23:19,465 --> 00:23:23,145
that up for your wonderful special Friday

312
00:23:23,145 --> 00:23:26,369
night and weekend events you have on this site.

313
00:23:26,369 --> 00:23:31,805
In the building itself gamma the shared spaces for the city

314
00:23:31,805 --> 00:23:34,173
and city spaces are on the left in blue

315
00:23:34,173 --> 00:23:39,585
and the library public spaces are in orange with the library

316
00:23:39,585 --> 00:23:42,469
operations in that pink band that's on the bottom

317
00:23:42,469 --> 00:23:48,469
and you can see the parking lot in that plan.

318
00:23:48,945 --> 00:23:54,305
So the approach we adopted for bringing the delta in

319
00:23:54,305 --> 00:23:56,985
was the sense you get when you're on the delta

320
00:23:56,985 --> 00:23:59,890
there's the open water and then there's

321
00:23:59,890 --> 00:24:03,650
that wonderful magical transition between the Delta's

322
00:24:03,650 --> 00:24:05,465
edge and solid ground.

323
00:24:05,657 --> 00:24:10,457
We brought that thinking into the site plan.

324
00:24:15,585 --> 00:24:19,185
Our approach here is the amphitheater

325
00:24:20,105 --> 00:24:23,225
if you will is open water and that

326
00:24:23,225 --> 00:24:26,851
transitions through this rich variety of spaces which

327
00:24:26,851 --> 00:24:31,510
is the pavilion gamma Delta inspired landscaping

328
00:24:31,500 --> 00:24:34,875
that big grand front porch and into the reading

329
00:24:34,875 --> 00:24:37,865
room with these glorious north facing windows

330
00:24:37,865 --> 00:24:40,105
and there's that south facing roof

331
00:24:40,105 --> 00:24:43,285
that you can now generate electricity

332
00:24:43,285 --> 00:24:46,285
for this all electric project.

333
00:24:48,385 --> 00:24:53,185
And here is the rendering you've seen before.

334
00:24:54,195 --> 00:24:59,745
The library is on the left side and the community room

335
00:24:59,745 --> 00:25:03,511
is on the left side and the pavilion is right in the middle

336
00:25:03,511 --> 00:25:07,449
and behind that is the main porch and the entry

337
00:25:07,449 --> 00:25:13,905
into the library, one of the two entries into the library.

338
00:25:13,905 --> 00:25:17,505
And here is the site plan.

339
00:25:18,570 --> 00:25:20,265
Chris will talk about the floor plan here in a minute

340
00:25:20,265 --> 00:25:23,891
but you can see there's the reconfigured amphitheater,

341
00:25:23,891 --> 00:25:28,305
the pavilion right there pushing out into the amphitheater

342
00:25:28,305 --> 00:25:33,145
zone, the rich landscaping on either side of the walkway that

343
00:25:33,145 --> 00:25:40,445
takes you to the porch and takes you into the lobby and community

344
00:25:40,445 --> 00:25:42,445
center rooms.

345
00:25:42,545 --> 00:25:49,145
With that I will let Chris walk us through the plan.

346
00:26:00,500 --> 00:26:02,300
>> I know we are limited at times so I will cover this

347
00:26:02,300 --> 00:26:04,245
at a bit of a high level.

348
00:26:04,245 --> 00:26:06,669
We have our shared entry hall in yellow

349
00:26:06,669 --> 00:26:09,905
which allows access for the building from both park

350
00:26:09,905 --> 00:26:13,785
side to the north and also the parking lot side to the south

351
00:26:13,785 --> 00:26:15,505
which puts you in that same central hall

352
00:26:15,505 --> 00:26:18,250
and then everything is accessed off of that.

353
00:26:18,250 --> 00:26:21,369
As you mentioned you have the library programing

354
00:26:21,369 --> 00:26:24,265
on the right which is in red.

355
00:26:24,265 --> 00:26:28,425
Specifically located the adults teens and children's area

356
00:26:28,425 --> 00:26:31,410
against that northern side which is

357
00:26:31,410 --> 00:26:34,310
right against the large windows that face the park's

358
00:26:34,310 --> 00:26:38,105
so you can see what else the community is doing

359
00:26:38,105 --> 00:26:43,650
and also get views of the great greenery and surrounds.

360
00:26:43,650 --> 00:26:45,305
Similarly on the left hand side of the plan

361
00:26:45,305 --> 00:26:50,650
we have community spaces in city spaces and the main program

362
00:26:50,650 --> 00:26:52,497
being that community room that similarly

363
00:26:52,497 --> 00:26:57,476
is right against the north side double doors that open out

364
00:26:57,476 --> 00:27:01,845
to the patio so it kind of enhances this connection as

365
00:27:01,845 --> 00:27:03,100
much as possible.

366
00:27:03,100 --> 00:27:07,799
I just want to bring up a few changes

367
00:27:07,799 --> 00:27:10,409
we made since the community outreach sessions.

368
00:27:10,409 --> 00:27:13,633
We heard a few different things which we have tried

369
00:27:13,633 --> 00:27:15,105
to incorporate into the plan.

370
00:27:15,105 --> 00:27:19,265
One was is there any way we can make the library any bigger

371
00:27:19,265 --> 00:27:23,535
given the limited scope and budget and we were able to push

372
00:27:23,535 --> 00:27:30,735
the glass wall just about eight feet which got us that 500ft²

373
00:27:30,951 --> 00:27:34,710
behind us and the library is super excited about that and we

374
00:27:34,710 --> 00:27:37,170
are excited to just give that little bit of generosity

375
00:27:37,170 --> 00:27:37,953
into the plan.

376
00:27:37,953 --> 00:27:45,153
We also heard a lot of feedback about making that area bigger.

377
00:27:46,345 --> 00:27:49,336
So we have reworked the Bookstacks a little bit

378
00:27:49,336 --> 00:27:51,478
to provide more seating for the teens

379
00:27:51,478 --> 00:27:54,525
and also provide some seating with the stacks

380
00:27:54,525 --> 00:27:59,925
next to it that can serve as a overflow.

381
00:28:00,225 --> 00:28:04,537
In the children's area we heard a bit about wanting sensory play

382
00:28:04,537 --> 00:28:08,737
and rotary has donated panels that we

383
00:28:08,875 --> 00:28:11,875
will go into that section.

384
00:28:11,989 --> 00:28:15,355
And then lastly we heard comments about the exterior

385
00:28:15,355 --> 00:28:17,725
bathrooms where those are best located

386
00:28:17,725 --> 00:28:21,278
and we have moved those to the southeast corner of the building

387
00:28:21,278 --> 00:28:25,529
with a path directly to the playground area which

388
00:28:25,529 --> 00:28:29,129
was a big concern for parents.

389
00:28:30,145 --> 00:28:35,156
Here is just a taste of -- these aren't fully developed but gives

390
00:28:35,156 --> 00:28:39,225
you an idea of the spaces in the community room.

391
00:28:39,225 --> 00:28:40,835
It will have an exposed wood structure

392
00:28:40,835 --> 00:28:43,650
to provide warmth inside alongside a wood

393
00:28:43,650 --> 00:28:46,665
ceiling and those full height windows

394
00:28:47,650 --> 00:28:52,825
on two sides of the community room to the greenery beyond.

395
00:28:52,825 --> 00:28:58,225
This is looking from the adult section, the adult seating

396
00:28:58,225 --> 00:29:01,438
area along the glass wall and then the covered porch

397
00:29:01,438 --> 00:29:05,625
as well both defined by a slightly lower roof that

398
00:29:05,625 --> 00:29:11,625
is a more human scale next to the grander scale.

399
00:29:14,125 --> 00:29:20,905
And then the kids area similarly is against that large glass wall

400
00:29:20,905 --> 00:29:24,995
so you can get a good sense of daylight and view to the outside

401
00:29:24,995 --> 00:29:27,995
then there's the sensory panels.

402
00:29:29,765 --> 00:29:33,965
For exterior materials durability and low maintenance

403
00:29:38,545 --> 00:29:43,945
and affordability we're kind of the main drivers here

404
00:29:43,985 --> 00:29:49,385
so we're choosing a metal siding that does that.

405
00:29:51,105 --> 00:29:54,705
A big generous roof that provides

406
00:29:55,250 --> 00:29:59,225
shade and then again indoor outdoor connection.

407
00:30:00,435 --> 00:30:04,890
We talked about this a little bit.

408
00:30:04,890 --> 00:30:08,985
This is just another photo of the exterior materials

409
00:30:08,985 --> 00:30:10,945
we are proposing.

410
00:30:10,945 --> 00:30:12,525
It's a pretty neutral palette that

411
00:30:12,525 --> 00:30:15,465
allows plants surrounding it to really take the forefront

412
00:30:15,465 --> 00:30:19,337
and have their shadows get cast against this more

413
00:30:19,337 --> 00:30:20,121
neutral palette.

414
00:30:20,121 --> 00:30:23,170
In the middle siding there is the main siding

415
00:30:23,170 --> 00:30:26,205
that goes towards the park and has a slight pattern that

416
00:30:26,205 --> 00:30:28,577
captures the light and also reflects

417
00:30:28,577 --> 00:30:32,935
a little bit of the surrounding nature similar to the water

418
00:30:32,935 --> 00:30:38,935
in the Delta which is kind of a reflection back.

419
00:30:40,465 --> 00:30:45,700
So here is what we are calling the Paseo which

420
00:30:45,700 --> 00:30:48,151
is a path from North Cross to City Hall.

421
00:30:48,151 --> 00:30:49,817
You can see the dome in the background.

422
00:30:49,817 --> 00:30:54,145
You can see the rich variety of small intimate seating

423
00:30:54,145 --> 00:30:59,324
areas and larger seating areas beyond the plant palette that

424
00:30:59,324 --> 00:31:04,208
references the Delta, reedy plants and grasses and then

425
00:31:04,208 --> 00:31:06,864
trees and large overhangs for shade.

426
00:31:06,864 --> 00:31:11,284
This is an image of the new pavilion which

427
00:31:11,284 --> 00:31:15,665
serves the functions you guys had before for performances

428
00:31:15,665 --> 00:31:20,585
and movies, concerts but it also adds this other level

429
00:31:20,585 --> 00:31:24,761
of programing where it can be for picnics or small gatherings.

430
00:31:24,761 --> 00:31:28,111
An event on Saturday so it opens up

431
00:31:28,111 --> 00:31:31,111
new possibilities for the park.

432
00:31:31,185 --> 00:31:36,465
And finally just an overview aerial of the park

433
00:31:36,465 --> 00:31:38,491
with the new library.

434
00:31:38,491 --> 00:31:45,910
So thank you all and I'm ready to take any questions.

435
00:31:49,542 --> 00:31:51,345
>> Thank you.

436
00:31:51,345 --> 00:31:54,345
>> Any questions for the applicant?

437
00:31:57,822 --> 00:32:00,405
Commissioner Oliveros: First and foremost thank you very much.

438
00:32:00,405 --> 00:32:02,530
I am very excited about this and I

439
00:32:02,530 --> 00:32:04,375
did attend one of the planning sessions

440
00:32:04,375 --> 00:32:07,705
so as I was hearing your feedback I said good

441
00:32:07,705 --> 00:32:09,170
that they are adding this.

442
00:32:09,170 --> 00:32:12,585
I think what makes anything successful is that you get input

443
00:32:12,585 --> 00:32:15,713
from the community to make sure that it benefits it.

444
00:32:15,713 --> 00:32:19,185
And also that it's aligned with our mission and vision which

445
00:32:19,185 --> 00:32:20,825
it truly is.

446
00:32:20,825 --> 00:32:24,189
One question I did have on the design

447
00:32:24,189 --> 00:32:29,500
were two questions I know this is just a sample

448
00:32:29,500 --> 00:32:31,345
but just to confirm this park will

449
00:32:31,345 --> 00:32:34,345
be staying the same correct?

450
00:32:41,702 --> 00:32:42,535
>> I'll answer that.

451
00:32:42,535 --> 00:32:46,735
So you're talking about the playground portion?

452
00:32:49,303 --> 00:32:53,905
>> My second question is one of the feedback that I did have

453
00:32:53,905 --> 00:33:01,705
and it is for the pavilion area where it will be performing is

454
00:33:01,865 --> 00:33:05,531
it incorporating the sound and lighting already?

455
00:33:05,531 --> 00:33:08,579
Because it's currently set up now at night time

456
00:33:08,579 --> 00:33:12,411
we have a very hard time listening to the sound and

457
00:33:12,411 --> 00:33:14,225
or the lighting.

458
00:33:14,225 --> 00:33:16,881
When it's start time we can't really

459
00:33:16,881 --> 00:33:18,993
see what's going on on the stage so I

460
00:33:18,993 --> 00:33:21,831
know that's something that was asked in the feedback session

461
00:33:21,831 --> 00:33:27,831
so I don't know if that was reconsidered or considered.

462
00:33:28,638 --> 00:33:32,421
>> I don't know if that building gets into this amount of detail

463
00:33:32,421 --> 00:33:35,433
but definitely some feedback we'd be happy to take back

464
00:33:35,433 --> 00:33:39,345
to the city management and I'm sure those are elements that

465
00:33:39,345 --> 00:33:44,650
they are talking about when we rebuild that amphitheater.

466
00:33:44,650 --> 00:33:47,478
Commissioner Oliveros: That was it for me.

467
00:33:47,478 --> 00:33:49,478
Thank you.

468
00:33:50,185 --> 00:33:51,537
Chair Price: No other questions?

469
00:33:51,537 --> 00:33:54,531
I will now close the public hearing for deliberation.

470
00:33:54,531 --> 00:33:59,331
Would any commissioner like to make a motion?

471
00:34:10,905 --> 00:34:12,905
[Reading names]

472
00:34:23,265 --> 00:34:25,265
The motion passes.

473
00:34:30,547 --> 00:34:35,347
Chair Price: We are now moving to item 4.2.

474
00:34:55,600 --> 00:34:56,142
>> Thank you.

475
00:34:56,142 --> 00:34:57,517
The next item on tonight's agenda

476
00:34:57,517 --> 00:35:01,717
is the main street liquor use permit.

477
00:35:02,913 --> 00:35:07,478
The property is located south of Main Street with the Oakley Town

478
00:35:07,478 --> 00:35:11,522
Center to the west and the Edgewood Drive to the east.

479
00:35:11,522 --> 00:35:16,922
Here is a map that shows the surrounding neighborhood

480
00:35:22,305 --> 00:35:25,205
in the area where the supermarket grocery

481
00:35:25,205 --> 00:35:27,605
store will be located.

482
00:35:27,965 --> 00:35:32,165
A little background the parcel currently consists

483
00:35:34,145 --> 00:35:39,545
of a three story 130 unit age restricted and affordable

484
00:35:39,918 --> 00:35:44,118
senior apartment complex with a one story 5667

485
00:35:44,285 --> 00:35:48,737
square foot commercial space that fronts Main Street.

486
00:35:48,737 --> 00:35:52,205
The General Plan designation is commercial

487
00:35:52,205 --> 00:35:55,625
and zoning is general commercial as well.

488
00:35:55,625 --> 00:35:59,985
The property is surrounded by residential and commercial uses

489
00:35:59,985 --> 00:36:04,785
and the grocery store supermarket proposes to operate

490
00:36:05,673 --> 00:36:06,967
from 7:30 a.m.

491
00:36:06,967 --> 00:36:07,876
To 10 p.m.

492
00:36:07,876 --> 00:36:09,705
Seven days a week.

493
00:36:09,705 --> 00:36:14,505
The applicant is requesting approval of a use permit

494
00:36:14,505 --> 00:36:17,971
to sell distilled spirits alongside other grocery store

495
00:36:17,971 --> 00:36:20,371
slash supermarket offerings including

496
00:36:20,771 --> 00:36:23,171
fruits vegetables and snacks.

497
00:36:23,365 --> 00:36:28,345
No physical changes are proposed for the exterior of this site

498
00:36:28,345 --> 00:36:31,465
or a change in product inventory.

499
00:36:31,465 --> 00:36:34,465
The distilled spirits would be located

500
00:36:34,465 --> 00:36:37,730
within an approximately eight by ten foot shelf

501
00:36:37,730 --> 00:36:41,497
space behind the secure customer service counter only accessible

502
00:36:41,497 --> 00:36:43,345
to an employee.

503
00:36:43,345 --> 00:36:48,145
Why do we have a conditional use permit?

504
00:36:52,305 --> 00:36:54,873
They sell those spirits for off site consumption

505
00:36:54,873 --> 00:36:57,250
have been interpreted as liquor stores

506
00:36:57,250 --> 00:36:59,825
under the Oakley Municipal Code and pursuant to that code

507
00:36:59,825 --> 00:37:01,921
section require a conditional use permit

508
00:37:01,921 --> 00:37:04,135
to establish this use.

509
00:37:04,135 --> 00:37:08,225
The proposed project conforms to the required findings

510
00:37:08,225 --> 00:37:10,874
for approval in the Oakland Municipal Code

511
00:37:10,874 --> 00:37:13,575
partly due to its limited scope and permitted

512
00:37:13,575 --> 00:37:17,175
use of the supermarket grocery store.

513
00:37:18,165 --> 00:37:21,475
The required findings for conditional use permits

514
00:37:21,475 --> 00:37:24,265
are primarily concerned with ensuring quality site

515
00:37:24,265 --> 00:37:27,450
development when a new business is constructed

516
00:37:27,450 --> 00:37:28,565
and that the adjacent infrastructure

517
00:37:28,565 --> 00:37:33,365
is able to accommodate the new land use.

518
00:37:33,745 --> 00:37:37,238
The small size of the shelf space dedicated to the distilled

519
00:37:37,238 --> 00:37:40,225
spirits helps address the concern expressed

520
00:37:40,225 --> 00:37:41,945
within the municipal code.

521
00:37:41,945 --> 00:37:46,625
Furthermore the applicant would integrate the new use

522
00:37:46,625 --> 00:37:50,825
into broader displays within the grocery store.

523
00:37:51,617 --> 00:37:55,349
With liquor purchases occurring at the point of sale

524
00:37:55,349 --> 00:37:57,749
counter like other items.

525
00:38:00,705 --> 00:38:05,505
The project is categorically exempt from the requirements

526
00:38:05,825 --> 00:38:08,825
pursuant to section 15 301 existing facilities.

527
00:38:09,925 --> 00:38:13,305
And staff is recommending the Planning Commission adopt

528
00:38:13,305 --> 00:38:17,505
the resolution approving 2603 Main Street Liquor 2026-001

529
00:38:19,198 --> 00:38:21,198
as commissioned.

530
00:38:22,625 --> 00:38:24,625
Thank you.

531
00:38:35,530 --> 00:38:39,853
Chair Price: Any questions from the Planning Commission?

532
00:38:42,981 --> 00:38:45,481
>> I have a couple of questions but I recommend we have that

533
00:38:45,481 --> 00:38:49,681
members of the public feedback on this.

534
00:38:53,743 --> 00:38:55,865
Chair Price: Are there any comments

535
00:38:55,865 --> 00:39:00,233
from the applicant that would like to come forward and speak

536
00:39:00,233 --> 00:39:02,233
to this?

537
00:39:08,287 --> 00:39:10,745
>> The applicant is here but I don't think they have a full

538
00:39:10,745 --> 00:39:11,287
presentation.

539
00:39:11,287 --> 00:39:15,225
They're just here if there are any questions by the Commission.

540
00:39:15,225 --> 00:39:17,225
Thank you.

541
00:39:19,545 --> 00:39:21,857
Chair Price: This time I have two public comment

542
00:39:21,857 --> 00:39:23,558
cards of people who would like to speak

543
00:39:23,558 --> 00:39:27,758
and the first one is Kathy Ashford.

544
00:39:38,575 --> 00:39:43,395
>> Again I will say that I think alcohol would be a nuisance

545
00:39:43,395 --> 00:39:48,795
for seniors and could attract who knows what type

546
00:39:51,210 --> 00:39:53,313
of environment is going to be coming and I'm not trying

547
00:39:53,313 --> 00:39:56,865
to have a biased attitude but I just don't think it's a good

548
00:39:56,865 --> 00:39:58,910
place for seniors.

549
00:39:58,910 --> 00:40:03,482
We try to live a quiet life and I

550
00:40:03,482 --> 00:40:06,945
think it would probably draw a lot of different kind of people

551
00:40:06,945 --> 00:40:12,945
especially with alcohol on Friday nights seven days a week.

552
00:40:16,425 --> 00:40:19,410
So the same response I said earlier

553
00:40:19,410 --> 00:40:22,337
that I think it would be a nuisance.

554
00:40:22,337 --> 00:40:24,337
Thank you.

555
00:40:29,909 --> 00:40:35,909
Chair Price: We have one other public comment Lynda Carter.

556
00:40:40,932 --> 00:40:41,599
>> Good evening.

557
00:40:41,599 --> 00:40:43,689
I didn't know I would be talking either.

558
00:40:43,689 --> 00:40:46,833
I just wanted to reiterate what my predecessor said

559
00:40:46,833 --> 00:40:49,385
about the fact that with the people that

560
00:40:49,385 --> 00:40:51,202
moved in there have moved in there for it

561
00:40:51,202 --> 00:40:56,105
to be a quiet place to relax and at a certain time of the evening

562
00:40:56,105 --> 00:40:59,118
it's quiet and there isn't a lot of traffic or noise

563
00:40:59,118 --> 00:41:01,579
and especially the people that live on the north

564
00:41:01,579 --> 00:41:05,285
side of the building it's going to face the parking lot.

565
00:41:05,285 --> 00:41:08,180
These are the people that are coming into this

566
00:41:08,180 --> 00:41:09,545
are going to be going through.

567
00:41:09,545 --> 00:41:11,838
It's just not something --

568
00:41:11,838 --> 00:41:14,601
I know we signed a paper knowing something commercial

569
00:41:14,601 --> 00:41:16,585
would go into that area but I don't

570
00:41:16,585 --> 00:41:18,329
know that anybody realizes this is

571
00:41:18,329 --> 00:41:21,628
what was going to go in there so I just want to again state

572
00:41:21,628 --> 00:41:24,713
that I wish they wouldn't be selling alcohol just

573
00:41:24,713 --> 00:41:27,558
for the sake of the people that live there

574
00:41:27,558 --> 00:41:29,505
and the peace of the community currently

575
00:41:29,505 --> 00:41:31,185
for it to not be disturbed.

576
00:41:31,185 --> 00:41:33,185
Thank you.

577
00:41:37,210 --> 00:41:38,168
Chair Price: Thank you.

578
00:41:38,168 --> 00:41:40,545
I will now close the public hearing for deliberation.

579
00:41:40,545 --> 00:41:44,745
Are there any comments from the commissioners?

580
00:41:56,387 --> 00:41:58,345
Commissioner Ireland: I had a lot of questions.

581
00:41:58,345 --> 00:42:00,947
I was concerned about the effect so I

582
00:42:00,947 --> 00:42:03,750
do have a few questions in my main concern

583
00:42:03,750 --> 00:42:05,625
is about any kind of guardrails in place here.

584
00:42:05,625 --> 00:42:07,643
Reading through the resolution it

585
00:42:07,643 --> 00:42:09,330
seems like if there was a problem

586
00:42:09,330 --> 00:42:10,873
there is an allowance for withdrawal

587
00:42:10,873 --> 00:42:12,660
so without getting too granular I

588
00:42:12,660 --> 00:42:14,785
think I'd like to better understand what that looks

589
00:42:14,785 --> 00:42:16,927
like if there is a problem.

590
00:42:16,927 --> 00:42:19,538
It looks like the period goes through a one year period

591
00:42:19,538 --> 00:42:22,500
and then there is some kind of renewal process.

592
00:42:22,500 --> 00:42:24,665
Is that automatic and someone would

593
00:42:24,665 --> 00:42:28,442
have to step in to withdraw it or what does that look like

594
00:42:28,442 --> 00:42:32,420
as far as renewal of this?

595
00:42:35,762 --> 00:42:38,540
>> The use permit would grant the sale of the distilled

596
00:42:38,540 --> 00:42:40,540
spirits .

597
00:42:41,750 --> 00:42:45,525
The grocery store supermarket is a permitted use.

598
00:42:45,525 --> 00:42:49,329
They are able to sell beer and wine

599
00:42:49,329 --> 00:42:52,498
without the requirement of a use permit

600
00:42:52,498 --> 00:42:54,898
as the presentation mentioned.

601
00:42:56,340 --> 00:42:59,825
It is the sale of distilled spirits

602
00:42:59,825 --> 00:43:02,195
for off site consumption that triggers

603
00:43:02,195 --> 00:43:04,595
that use permit requirement.

604
00:43:06,215 --> 00:43:08,785
The resolution as you've mentioned

605
00:43:08,785 --> 00:43:10,177
does have those built in triggers

606
00:43:10,177 --> 00:43:13,131
that if it does become a nuisance the Community

607
00:43:13,131 --> 00:43:15,405
Development director along with the police chief

608
00:43:15,405 --> 00:43:22,605
can revoke that permit or if it does become a nuisance then

609
00:43:23,170 --> 00:43:29,170
they can speak to that a little bit more at.

610
00:43:31,710 --> 00:43:33,793
>> So condition of approval number seven I believe

611
00:43:33,793 --> 00:43:34,889
you're referring to.

612
00:43:34,889 --> 00:43:38,610
It was written in a way to provide

613
00:43:38,610 --> 00:43:41,628
city staff with a bit of flexibility

614
00:43:41,628 --> 00:43:45,865
if there's minor inconveniences that could be potentially

615
00:43:45,865 --> 00:43:48,505
addressed by the police chief and or community development

616
00:43:48,505 --> 00:43:51,638
director and we could implement those on the business.

617
00:43:51,638 --> 00:43:56,489
If there was a more egregious offense or a bigger nuisance

618
00:43:56,489 --> 00:44:00,195
we always have the opportunity to bring the item back

619
00:44:00,195 --> 00:44:02,705
to the Planning Commission for reconsideration.

620
00:44:02,705 --> 00:44:06,735
That reconsideration can include anything from modification

621
00:44:06,735 --> 00:44:10,913
to conditions of approval such as the hours of operation,

622
00:44:10,913 --> 00:44:15,736
the size of the shelf space, and even revocation of the use

623
00:44:15,736 --> 00:44:17,361
permit which would remove their ability

624
00:44:17,361 --> 00:44:18,945
to sell the distilled spirits.

625
00:44:18,945 --> 00:44:23,425
So all of those options are on the table in the resolution as

626
00:44:23,425 --> 00:44:25,425
presented tonight.

627
00:44:26,305 --> 00:44:28,559
Commissioner Ireland: So if this does turn out

628
00:44:28,559 --> 00:44:32,556
to be an issue if yourself the community development director

629
00:44:32,556 --> 00:44:34,431
or city police feel like there's a problem we

630
00:44:34,431 --> 00:44:37,905
do have an opportunity to come back from this come on not just

631
00:44:37,905 --> 00:44:42,250
once we say yes it's going to be a thing in perpetuity.

632
00:44:42,250 --> 00:44:44,250
>> Absolutely true.

633
00:44:45,250 --> 00:44:47,406
Commissioner Ireland: That's my main concern in.

634
00:44:47,406 --> 00:44:49,497
And we have a couple of public comments tonight

635
00:44:49,497 --> 00:44:52,529
and I don't know if this is appropriate but were there

636
00:44:52,529 --> 00:44:54,177
any other comments you were seeing

637
00:44:54,177 --> 00:44:56,985
from any members of that community or anyone

638
00:44:56,985 --> 00:45:00,345
around about this that had called the planning

639
00:45:00,345 --> 00:45:04,545
department as questions or anything like that?

640
00:45:04,905 --> 00:45:07,905
>> I did not receive any.

641
00:45:12,620 --> 00:45:14,620
>> Okay.

642
00:45:43,208 --> 00:45:45,583
>> Just to quickly clarify for the commission if you want

643
00:45:45,583 --> 00:45:48,177
to receive additional public testimony you would need to move

644
00:45:48,177 --> 00:45:51,177
to reopen the public hearing.

645
00:45:51,705 --> 00:45:59,505
>> I could pause my time if we want to open up public comment.

646
00:46:01,738 --> 00:46:03,696
Commissioner Ireland: If you can fill up a card

647
00:46:03,696 --> 00:46:10,296
you can come up and make a comment if you'd like.

648
00:46:11,385 --> 00:46:14,505
And we are happy to wait.

649
00:46:14,505 --> 00:46:15,931
We can take our time.

650
00:46:15,931 --> 00:46:18,931
I would greatly appreciate that.

651
00:46:19,705 --> 00:46:23,465
Chair Price: We will reopen the public hearing

652
00:46:23,465 --> 00:46:27,650
and address these comments coming forward.

653
00:46:45,939 --> 00:46:47,650
>> Thank you.

654
00:46:47,650 --> 00:46:50,665
We are all very old seniors.

655
00:46:51,505 --> 00:46:53,351
Sickly and can't hardly get around

656
00:46:53,351 --> 00:46:58,153
so the alcohol is a problem but the problem

657
00:46:58,153 --> 00:47:02,353
is security and the parking, the way

658
00:47:04,399 --> 00:47:06,245
the cars are going to come in.

659
00:47:06,245 --> 00:47:11,445
So that's the problem we are having and we

660
00:47:11,445 --> 00:47:15,135
know that they sell alcohol right up the hill

661
00:47:15,135 --> 00:47:17,413
and there's another place.

662
00:47:17,413 --> 00:47:22,339
Why do we have to sell it next door to us?

663
00:47:22,339 --> 00:47:25,553
When we become seniors, we wanted

664
00:47:25,553 --> 00:47:31,582
to get away from that kind of stuff not add to it.

665
00:47:31,582 --> 00:47:36,801
So we moved that to have a resting place, not a place

666
00:47:36,801 --> 00:47:40,673
where there's going to be lots of noise and lots

667
00:47:40,673 --> 00:47:46,500
of people acting stupid because they are drinking alcohol.

668
00:47:46,500 --> 00:47:48,500
Can you understand?

669
00:47:52,545 --> 00:47:56,145
You don't want all of that.

670
00:47:56,522 --> 00:48:01,465
So I'm asking you all tonight to consider what you're doing

671
00:48:01,465 --> 00:48:05,755
and think about how you want your life to be when

672
00:48:05,755 --> 00:48:08,585
you get to be as old as we are.

673
00:48:08,585 --> 00:48:10,585
Thank you.

674
00:48:19,809 --> 00:48:21,689
Chair Price: That is all the public comment.

675
00:48:21,689 --> 00:48:25,105
Did we have any other cards that were turned in?

676
00:48:25,105 --> 00:48:27,505
>> No other comment cards.

677
00:49:06,820 --> 00:49:09,864
Chair Price: Next, Ava Jackson please.

678
00:49:09,864 --> 00:49:15,264
That was the one that was -- all right.

679
00:49:22,545 --> 00:49:24,545
Rosetta Samson?

680
00:49:38,404 --> 00:49:43,804
>> I live in the apartments there at 2605 Main Street.

681
00:49:45,110 --> 00:49:50,411
I've been there for four years and the way

682
00:49:51,500 --> 00:49:56,379
they have the parking is to the side of the store

683
00:49:56,379 --> 00:49:59,170
and there's a gate there that we come out

684
00:49:59,170 --> 00:50:03,450
of and it's going to be very congested

685
00:50:03,450 --> 00:50:08,265
and the way we go in which is wrong,

686
00:50:08,265 --> 00:50:12,985
there are two entrances when we are coming from lucky shopping

687
00:50:12,985 --> 00:50:18,105
center we turn into the first one and we go around to the left

688
00:50:18,105 --> 00:50:19,425
and go in.

689
00:50:19,425 --> 00:50:25,978
Then when we come out all the way around we go out on the same

690
00:50:25,978 --> 00:50:26,871
one --

691
00:50:26,871 --> 00:50:28,317
on a different one.

692
00:50:28,317 --> 00:50:32,550
And it should be reversed because when we go in,

693
00:50:32,550 --> 00:50:36,925
we go to the right and it's the first one we go in

694
00:50:36,925 --> 00:50:41,665
and the ones coming out are going to be in front of us.

695
00:50:41,665 --> 00:50:44,773
And another thing there has been a lot of riff Raff

696
00:50:44,773 --> 00:50:48,502
there that try to come in some of the people that

697
00:50:48,502 --> 00:50:51,105
live there have their friends or whatever

698
00:50:51,105 --> 00:50:55,305
and there's a lot of different people.

699
00:50:55,401 --> 00:50:59,110
They will sleep on the bench outside and all of this stuff

700
00:50:59,110 --> 00:51:02,809
and have liquor there I don't think

701
00:51:02,809 --> 00:51:05,597
so unless they have a security guard

702
00:51:05,597 --> 00:51:08,794
because it is going to be terrible

703
00:51:08,794 --> 00:51:12,305
and that's not where I want to be.

704
00:51:12,305 --> 00:51:17,345
We waited for this place before COVID to open

705
00:51:17,345 --> 00:51:20,945
and I just wish no liquor.

706
00:51:21,531 --> 00:51:26,931
They can go to Lucky's and get their liquor.

707
00:51:32,145 --> 00:51:34,550
I said security.

708
00:51:34,550 --> 00:51:37,617
Of the store is going to be open that late they

709
00:51:37,617 --> 00:51:40,170
need to have security.

710
00:51:41,145 --> 00:51:43,145
Thank you.

711
00:51:56,880 --> 00:51:58,297
Chair Price: Looking for a comment

712
00:51:58,297 --> 00:52:01,297
from one of the commissioners?

713
00:52:09,598 --> 00:52:11,931
Commissioner Ireland: The only other question I had here

714
00:52:11,931 --> 00:52:14,297
and I did send this ahead of time just

715
00:52:14,297 --> 00:52:15,873
to make sure his advertising.

716
00:52:15,873 --> 00:52:20,878
If this is passed it is limited to essentially a cabinet is

717
00:52:20,878 --> 00:52:22,771
what it looks like and the display needs

718
00:52:22,771 --> 00:52:25,198
to be kept in that area.

719
00:52:25,198 --> 00:52:29,438
It sounds like there is already a city municipal code

720
00:52:29,438 --> 00:52:33,278
about advertising signage outside that if this is approved

721
00:52:33,278 --> 00:52:36,145
it would not be permitted for them to put

722
00:52:36,145 --> 00:52:39,121
large signs on the exterior of the building

723
00:52:39,121 --> 00:52:41,521
or anything like that.

724
00:52:41,598 --> 00:52:44,505
>> They would still be subject to our sign ordinance and any

725
00:52:44,505 --> 00:52:46,505
other requirements therein.

726
00:52:48,145 --> 00:52:51,145
Commissioner Ireland: I'm not super familiar with the sign

727
00:52:51,145 --> 00:52:53,835
limits so perhaps I should have read it before the meeting.

728
00:52:53,835 --> 00:52:55,905
That would preclude advertisements

729
00:52:55,905 --> 00:52:58,905
for distilled spirits like this?

730
00:53:01,490 --> 00:53:03,865
>> Generally we don't permit large advertisements of beer

731
00:53:03,865 --> 00:53:06,265
and things like that.

732
00:53:11,145 --> 00:53:17,745
Trying to think of what sign you may have in mind.

733
00:53:19,461 --> 00:53:21,211
Commissioner Ireland: Excuse the hyperbole

734
00:53:21,211 --> 00:53:24,285
but a giant sign that says buy tequila in here.

735
00:53:24,285 --> 00:53:27,225
It seems like the scope of this is intended to be small

736
00:53:27,225 --> 00:53:31,201
and my one concern is always is guardrails with what you don't

737
00:53:31,201 --> 00:53:32,805
think about that could happen and it

738
00:53:32,805 --> 00:53:36,275
seems like we have a way to claw it back

739
00:53:36,275 --> 00:53:39,593
but I'm concerned about what slips through the cracks given

740
00:53:39,593 --> 00:53:42,230
the nature of where this is going to be which again I

741
00:53:42,230 --> 00:53:44,630
have some concerns about.

742
00:53:47,796 --> 00:53:48,379
>> Understood.

743
00:53:48,379 --> 00:53:51,585
Any indoor signage we don't necessarily

744
00:53:51,585 --> 00:53:55,185
look at but windows signage common

745
00:53:58,337 --> 00:54:02,278
signage they may think of having on the exterior would all

746
00:54:02,278 --> 00:54:06,385
be reviewed or we would look at in our limited

747
00:54:06,385 --> 00:54:08,785
by the sign ordinance.

748
00:54:14,405 --> 00:54:16,905
Vice Chair Harvey: Is this the same location that our police

749
00:54:16,905 --> 00:54:21,545
department went in and evaluated and looked at how small it was

750
00:54:21,545 --> 00:54:24,855
going to be and they didn't really think that there would be

751
00:54:24,855 --> 00:54:29,235
-- >> Typically as part of our review process we route plans

752
00:54:29,235 --> 00:54:32,553
out to public use to review.

753
00:54:32,553 --> 00:54:35,553
There weren't any adherent concerns

754
00:54:35,835 --> 00:54:40,350
with their proposal for a secure area

755
00:54:41,337 --> 00:54:47,937
where cabinet behind the counter that would be similar to other

756
00:54:49,545 --> 00:54:53,145
previously approved distilled spirit use permits.

757
00:55:02,360 --> 00:55:03,985
Commissioner Goudie: The public concern

758
00:55:03,985 --> 00:55:06,491
is about a lot of the double dashes

759
00:55:06,491 --> 00:55:08,785
there a way that we can fix something

760
00:55:08,785 --> 00:55:10,585
because the store isn't even open yet

761
00:55:10,585 --> 00:55:15,845
so they're going to experience this without the liquor.

762
00:55:15,845 --> 00:55:21,825
>> Is part of the use permit that is not proposed to change

763
00:55:21,825 --> 00:55:27,553
the site circulation parking come a number of parking stalls

764
00:55:27,553 --> 00:55:32,755
it was all previously reviewed in around 2019 when the overall

765
00:55:32,755 --> 00:55:38,769
project was reviewed it was more in depth formal review of that

766
00:55:38,769 --> 00:55:44,617
was conducted then which at that point the commercial aspect

767
00:55:44,617 --> 00:55:51,735
of the project was also reviewed but again that was back in 2019

768
00:55:51,735 --> 00:55:53,735
the original project.

769
00:56:03,153 --> 00:56:05,361
Commissioner Goudie: Would that On the property owner

770
00:56:05,361 --> 00:56:09,985
if they decided for a security guard or something like that?

771
00:56:09,985 --> 00:56:12,415
>> The security guard component I don't know if that would

772
00:56:12,415 --> 00:56:16,615
necessarily be a condition we can impose .

773
00:56:20,649 --> 00:56:23,649
A supermarket or grocery store .

774
00:56:29,777 --> 00:56:30,777
>> I can chime in a bit.

775
00:56:30,777 --> 00:56:32,690
It would be a unique condition.

776
00:56:32,690 --> 00:56:33,755
I will say that.

777
00:56:33,755 --> 00:56:36,205
We have several of these similar types

778
00:56:36,205 --> 00:56:38,711
of use permits for convenience stores mostly

779
00:56:38,711 --> 00:56:42,409
and the liquor store is a bit misleading.

780
00:56:42,409 --> 00:56:44,649
When people think liquor store they

781
00:56:44,649 --> 00:56:47,277
think a store that is predominantly selling liquor.

782
00:56:47,277 --> 00:56:54,477
This is a small -- relatively small area to hold the distilled

783
00:56:55,569 --> 00:57:00,825
spirits so the conditional use permit being presented tonight

784
00:57:00,825 --> 00:57:06,905
limits how large of an area they can store and display liquor

785
00:57:06,905 --> 00:57:10,769
and it's approximately ten foot by eight foot area behind

786
00:57:10,769 --> 00:57:14,971
the counter so this is not going to be similar to a store where

787
00:57:14,971 --> 00:57:17,785
you may walk in and have shelves of liquor available

788
00:57:17,785 --> 00:57:21,878
for the public to grab and take up to the counter.

789
00:57:21,878 --> 00:57:25,205
This would require someone that wanted to purchase the distilled

790
00:57:25,205 --> 00:57:28,831
spirits to go up to the counter and ask for the clerk

791
00:57:28,831 --> 00:57:32,841
to provide them and sell them that specific bottle

792
00:57:32,841 --> 00:57:34,965
or whatever they may be purchasing.

793
00:57:34,965 --> 00:57:39,671
Security has not been something in my memory

794
00:57:39,671 --> 00:57:43,819
at least that we have required for this type of use.

795
00:57:43,819 --> 00:57:47,921
I think if we were at a point where the issues were such

796
00:57:47,921 --> 00:57:51,931
that security was required we would definitely

797
00:57:51,931 --> 00:57:55,665
be questioning whether the conditional use permit could

798
00:57:55,665 --> 00:57:56,785
be approved.

799
00:57:56,785 --> 00:58:00,900
I don't know if we have a reason to believe that.

800
00:58:00,900 --> 00:58:02,425
I understand many of the concerns

801
00:58:02,425 --> 00:58:05,398
and I definitely understand where those are coming from.

802
00:58:05,398 --> 00:58:11,500
At this point we have not heard from our police department

803
00:58:11,500 --> 00:58:13,881
of any issues with any of the other recent ones

804
00:58:13,881 --> 00:58:21,810
to have very limited sales and this one is similar to that.

805
00:58:22,705 --> 00:58:27,610
I would say just looking at the other approvals we have not

806
00:58:27,610 --> 00:58:30,100
seen such issues reoccurring.

807
00:58:33,865 --> 00:58:36,457
Staff we can provide this input.

808
00:58:36,457 --> 00:58:38,857
The applicant is here.

809
00:58:38,985 --> 00:58:42,555
I would encourage the commission to ask them what their plans are

810
00:58:42,555 --> 00:58:44,799
and what plans they have in place to try

811
00:58:44,799 --> 00:58:48,562
to minimize loitering or people that may be breaking the rules.

812
00:58:48,562 --> 00:58:51,417
This is not for on site consumption.

813
00:58:51,417 --> 00:58:54,500
This is for off site consumption.

814
00:58:54,500 --> 00:58:57,270
You purchase it and take it home.

815
00:58:57,270 --> 00:58:59,657
So that would be my recommendation

816
00:58:59,657 --> 00:59:02,250
is to allow the applicant to come up and address

817
00:59:02,250 --> 00:59:08,744
some of these and staff will continue to try to address them.

818
00:59:08,744 --> 00:59:10,869
>> If the applicant is willing I think we could ask

819
00:59:10,869 --> 00:59:13,244
if they're willing to address any of these concerns about

820
00:59:13,244 --> 00:59:16,801
on site consumption and security issues that have been brought up

821
00:59:16,801 --> 00:59:19,801
because it's a delicate situation.

822
00:59:20,705 --> 00:59:24,465
Commissioner Oliveros: Just to confirm only beer and wine is

823
00:59:24,465 --> 00:59:27,465
going to be sold there?

824
00:59:36,168 --> 00:59:37,985
>> Good evening everybody.

825
00:59:37,985 --> 00:59:45,185
So with regards to the signs it was stipulated by the landlord

826
00:59:49,685 --> 00:59:55,835
that we cannot have any outside signs so besides our normal

827
00:59:55,835 --> 00:59:57,638
business signage that's it.

828
00:59:57,638 --> 01:00:00,550
We are not going to say we sell this or that.

829
01:00:00,550 --> 01:00:05,425
Is just going to be our name of the store and that's it.

830
01:00:05,425 --> 01:00:07,825
That's regarding the sign.

831
01:00:09,625 --> 01:00:13,225
With regards to parking or entrance

832
01:00:15,505 --> 01:00:19,105
we each have our own entrance.

833
01:00:19,153 --> 01:00:23,222
So the seniors come to their residential space

834
01:00:23,222 --> 01:00:25,889
or whatever you want to call it they have their private interest

835
01:00:25,889 --> 01:00:28,737
and we have our own private entrance

836
01:00:28,737 --> 01:00:35,545
but with regards to the exit it is one exit so we share an exit.

837
01:00:35,545 --> 01:00:38,105
However it is spaced well and anybody

838
01:00:38,105 --> 01:00:40,105
that has a driver's license should be

839
01:00:40,105 --> 01:00:43,415
able to exit without a problem.

840
01:00:43,415 --> 01:00:50,150
With regards to -- with regards to security we are security.

841
01:00:56,100 --> 01:01:00,167
We have had stores in the surrounding area for the last 15

842
01:01:00,167 --> 01:01:06,289
or 20 years with a good track record of no crime happening

843
01:01:06,289 --> 01:01:10,935
in front of the stores or the surrounding areas .

844
01:01:10,935 --> 01:01:16,305
And we have a very good name and reputation for our stores.

845
01:01:16,305 --> 01:01:20,278
I think their main concern is noise

846
01:01:20,278 --> 01:01:23,282
so it doesn't matter if it's a store

847
01:01:23,282 --> 01:01:27,609
or if it's a bungee jumping place for kids or trampolines.

848
01:01:27,609 --> 01:01:31,585
I think they just want quietness but as for people

849
01:01:31,585 --> 01:01:35,780
who I think their problem is more so

850
01:01:35,780 --> 01:01:37,713
with the landlord if anything.

851
01:01:37,713 --> 01:01:43,751
We are running a normal business and applying for a normal part

852
01:01:43,751 --> 01:01:46,751
of modern supermarket to occur.

853
01:01:48,100 --> 01:01:50,601
I think that's about it.

854
01:01:50,601 --> 01:01:54,801
Is there anything else I can address?

855
01:01:56,243 --> 01:01:57,660
Commissioner Ireland: One question

856
01:01:57,660 --> 01:01:59,705
I would have is a mixed use development

857
01:01:59,705 --> 01:02:02,913
do you see your business as your customers are more

858
01:02:02,913 --> 01:02:06,910
coming into the area from the rest of Oakley and other areas

859
01:02:06,910 --> 01:02:08,785
or are you supporting the residents of the building

860
01:02:08,785 --> 01:02:09,590
that you're in?

861
01:02:09,590 --> 01:02:13,850
Where do you see a mixture of that?

862
01:02:13,850 --> 01:02:17,285
>> We are a store open to everybody.

863
01:02:17,465 --> 01:02:19,265
We come from China.

864
01:02:19,265 --> 01:02:21,582
We close at 10 p.m..

865
01:02:21,582 --> 01:02:24,718
So it's not like a 2 a.m.

866
01:02:24,718 --> 01:02:25,785
Store.

867
01:02:25,785 --> 01:02:29,329
As far as customers are concerned

868
01:02:29,329 --> 01:02:35,329
whoever wants to be a customer they're allowed to come.

869
01:02:36,145 --> 01:02:38,995
As long as they are able to purchase

870
01:02:38,995 --> 01:02:43,235
and are respectful customers and we have good relationships

871
01:02:43,235 --> 01:02:47,435
with the Oakley Police and as long

872
01:02:48,973 --> 01:02:52,493
as we are keeping things safe then I don't see a problem.

873
01:02:52,493 --> 01:02:58,865
And we also reserve the right to refuse service to anybody.

874
01:02:58,865 --> 01:03:02,500
Commissioner Ireland: That was the only question I had.

875
01:03:02,500 --> 01:03:04,500
Thank you.

876
01:03:07,656 --> 01:03:09,983
Commissioner Oliveros: Does the landlord or tenants

877
01:03:09,983 --> 01:03:12,383
live here in Oakley?

878
01:03:12,825 --> 01:03:15,825
>> We are here in Oakley.

879
01:03:16,195 --> 01:03:17,945
Commissioner Oliveros: So you know that we

880
01:03:17,945 --> 01:03:20,345
are a bedroom community.

881
01:03:21,725 --> 01:03:25,739
It means that everything shuts down around 8 p.m.

882
01:03:25,739 --> 01:03:31,811
Here so I don't understand the reason of opening until 10 p.m..

883
01:03:31,811 --> 01:03:34,481
I think we are putting guardrails

884
01:03:34,481 --> 01:03:36,225
we would probably need to revisit

885
01:03:36,225 --> 01:03:39,225
what those hours look like.

886
01:03:39,945 --> 01:03:45,425
The second piece is has there been a traffic report analysis

887
01:03:45,425 --> 01:03:50,665
of how many people are driving through there and have we seen

888
01:03:50,665 --> 01:03:56,265
a huge influx of traffic that this needs to be here between

889
01:03:56,265 --> 01:04:01,650
the hours of the evening which is --

890
01:04:02,630 --> 01:04:04,105
I'm just curious if there's been a traffic report

891
01:04:04,105 --> 01:04:06,105
analysis on this.

892
01:04:07,945 --> 01:04:11,265
>> Not on this specific conditional use permit before

893
01:04:11,265 --> 01:04:12,161
you tonight.

894
01:04:12,161 --> 01:04:16,961
As Jose mentioned the 2019 senior Residence Mixed Use

895
01:04:17,913 --> 01:04:22,753
project was proposed to the city as on a commercial piece

896
01:04:22,753 --> 01:04:28,753
of property to have mostly apartments with a small --

897
01:04:28,906 --> 01:04:31,577
500 zero square foot or less commercial component

898
01:04:31,577 --> 01:04:35,169
and at that time the site plan was analyzed and went

899
01:04:35,169 --> 01:04:38,640
through all of the environmental study and everything checked

900
01:04:38,640 --> 01:04:39,249
out.

901
01:04:39,249 --> 01:04:43,150
So if there are issues with the apartments

902
01:04:43,150 --> 01:04:45,991
and the operation of the gates or whatever

903
01:04:45,991 --> 01:04:50,767
it may be with residents being able to exit the gates

904
01:04:50,767 --> 01:04:53,564
and I know there have been issues completely unrelated

905
01:04:53,564 --> 01:04:57,778
to this project tonight with the gates and things like that

906
01:04:57,778 --> 01:05:00,957
in the past that management has had to work out,

907
01:05:00,957 --> 01:05:04,545
that is really not on the applicant to solve.

908
01:05:04,545 --> 01:05:06,545
Those are gates for the customers --

909
01:05:06,545 --> 01:05:11,604
for the residents to get into the gated off portion of parking

910
01:05:11,604 --> 01:05:15,331
because the site has a gated portion which is on the sides

911
01:05:15,331 --> 01:05:19,113
of the apartments and the back of the apartments and then there

912
01:05:19,113 --> 01:05:22,625
is what we would call public parking that is in the front

913
01:05:22,625 --> 01:05:28,225
of the building for would be tenants to talk to customers

914
01:05:28,225 --> 01:05:32,838
of the commercial locations where they can use those.

915
01:05:32,838 --> 01:05:36,128
So two separate parking areas but there

916
01:05:36,128 --> 01:05:40,965
is a gate that you access from the public parking

917
01:05:40,965 --> 01:05:43,365
to the private parking.

918
01:05:44,693 --> 01:05:47,305
A traffic study not so much.

919
01:05:47,305 --> 01:05:50,410
What we look at is is circulation safe?

920
01:05:50,410 --> 01:05:56,410
Is there a turning radius for things of that nature.

921
01:05:56,705 --> 01:05:59,309
Commissioner Oliveros: I think as any business

922
01:05:59,309 --> 01:06:03,761
that's going to open that should be part of their analysis right?

923
01:06:03,761 --> 01:06:06,781
Does it make sense to be selling this here

924
01:06:06,781 --> 01:06:10,381
where Lucky's is right next door.

925
01:06:11,500 --> 01:06:16,465
How is this going to benefit the senior community there?

926
01:06:16,465 --> 01:06:20,650
What is in it for them?

927
01:06:24,820 --> 01:06:24,749
>> I understand.

928
01:06:24,749 --> 01:06:26,545
Going back to your first question regarding

929
01:06:26,545 --> 01:06:29,390
why we are open until ten.

930
01:06:29,390 --> 01:06:34,780
If the community is a bedroom community then being open until

931
01:06:34,780 --> 01:06:38,505
-- and not much traffic will occur after eight so it

932
01:06:38,505 --> 01:06:42,625
doesn't really matter whether or not we are open from seven

933
01:06:42,625 --> 01:06:46,380
to eight or 7 to 10 but those extra two hours does give

934
01:06:46,380 --> 01:06:52,380
a little bit of leeway for any people who --

935
01:06:52,877 --> 01:06:55,553
if they want to make a late night bowl of cereal and they

936
01:06:55,553 --> 01:06:58,530
forgot their milk and they don't have any milk and just want

937
01:06:58,530 --> 01:07:00,745
to go real quick to the grocery store.

938
01:07:00,745 --> 01:07:02,745
I understand.

939
01:07:03,185 --> 01:07:06,785
It's just a part of business.

940
01:07:08,305 --> 01:07:10,705
Commissioner Oliveros: And second

941
01:07:11,113 --> 01:07:15,545
question how does this benefit the senior community?

942
01:07:15,545 --> 01:07:17,545
>> It's a supermarket.

943
01:07:18,745 --> 01:07:20,928
Commissioner Oliveros: Those are all my questions.

944
01:07:20,928 --> 01:07:22,928
Thank you.

945
01:07:26,352 --> 01:07:26,852
Chair Price:

946
01:07:26,852 --> 01:07:29,415
any other comments from the commissioners?

947
01:07:29,415 --> 01:07:32,545
We will now close the public hearing.

948
01:07:32,545 --> 01:07:34,458
Would any commissioner like to make a motion

949
01:07:34,458 --> 01:07:36,858
to adopt the resolution?

950
01:07:38,185 --> 01:07:42,985
Commissioner Oliveros: I do not approve this resolution.

951
01:07:51,243 --> 01:07:53,785
Commissioner Ireland: It seems like we have strong guardrails

952
01:07:53,785 --> 01:07:57,385
but I just don't see a compelling reason to approve.

953
01:07:57,385 --> 01:07:59,305
Is just too close to a community so I'm not

954
01:07:59,305 --> 01:08:02,305
going to make a motion.

955
01:08:09,865 --> 01:08:14,553
Can I ask a question of the city attorney just as a process

956
01:08:14,553 --> 01:08:16,289
because I don't think we've quite

957
01:08:16,289 --> 01:08:18,247
had this happen where none of the commissioners

958
01:08:18,247 --> 01:08:20,865
want to make a motion to approve do we table

959
01:08:20,865 --> 01:08:25,665
or what is the next step for us?

960
01:08:26,318 --> 01:08:28,568
>> If there is no motion then no action has been taken

961
01:08:28,568 --> 01:08:30,568
on the item .

962
01:08:32,209 --> 01:08:35,225
In addition a commissioner could make the motion to table

963
01:08:35,225 --> 01:08:40,111
the item to a specific date in the future at the next Planning

964
01:08:40,111 --> 01:08:42,326
Commission meeting or when in the future so

965
01:08:42,326 --> 01:08:44,185
that could be an alternative motion

966
01:08:44,185 --> 01:08:46,505
to table this item to a future meeting.

967
01:08:46,505 --> 01:08:48,505
For further discussion.

968
01:08:48,865 --> 01:08:53,650
Otherwise there no action taken on item.

969
01:08:55,625 --> 01:08:59,257
Vice Chair Harvey: I will make a motion to table this agenda item

970
01:08:59,257 --> 01:09:01,657
until the next --

971
01:09:05,737 --> 01:09:07,945
>> Can I ask a clarifying question of the Commission?

972
01:09:07,945 --> 01:09:09,850
Normally when we are tabling an item

973
01:09:09,850 --> 01:09:12,900
or continuing it to a date certain

974
01:09:12,900 --> 01:09:14,737
there is some direction provided to staff

975
01:09:14,737 --> 01:09:18,625
or additional information the Commission wants us to analyze.

976
01:09:18,625 --> 01:09:23,562
We don't want to just bring back the same thing on June 16th

977
01:09:23,562 --> 01:09:28,322
so we would ask that if that is what the Commission is going

978
01:09:28,322 --> 01:09:31,401
to end up doing that staff provides some additional

979
01:09:31,401 --> 01:09:31,901
direction.

980
01:09:31,901 --> 01:09:34,219
What do you want us to look into?

981
01:09:34,219 --> 01:09:37,445
Do you see a solution to this to move forward?

982
01:09:37,445 --> 01:09:40,729
Are there additional conditions on signage or anything

983
01:09:40,729 --> 01:09:42,496
that you want us to look at and bring back

984
01:09:42,496 --> 01:09:47,296
for consideration in addition to what's already being

985
01:09:50,425 --> 01:09:50,925
Commissioner

986
01:09:50,925 --> 01:09:51,298
Ireland: I would definitely support coming back

987
01:09:51,298 --> 01:09:52,798
in looking at this because I do want

988
01:09:52,798 --> 01:09:55,445
to balance the right of the applicant with the residents.

989
01:09:55,445 --> 01:09:58,161
I think my larger concern is how this affects

990
01:09:58,161 --> 01:10:01,673
the residents and not just the issues that came up

991
01:10:01,673 --> 01:10:05,521
but selling distilled spirits is another step

992
01:10:05,521 --> 01:10:09,721
beyond a normal market and I understand

993
01:10:10,465 --> 01:10:12,931
that but I would just like to understand better

994
01:10:12,931 --> 01:10:16,533
how we are going to prevent any issues especially with things

995
01:10:16,533 --> 01:10:20,250
going on being right next to a resident

996
01:10:20,250 --> 01:10:23,250
selling that kind of liquor.

997
01:10:23,465 --> 01:10:25,562
Commissioner Oliveros: They're not even open

998
01:10:25,562 --> 01:10:28,505
yet so we don't know what that traffic will

999
01:10:28,505 --> 01:10:32,233
look like so I think we are getting ahead

1000
01:10:32,233 --> 01:10:35,273
of ourselves of this whole piece in terms of this.

1001
01:10:35,273 --> 01:10:40,730
Can we wait and see how this traffic

1002
01:10:40,153 --> 01:10:43,321
is going come out how the residents are feeling in terms

1003
01:10:43,321 --> 01:10:48,121
of noise and Vice Chair Harvey: Could we

1004
01:10:49,785 --> 01:10:52,118
have an evaluation of any possible changes that could be

1005
01:10:52,118 --> 01:10:56,918
made to approve the traffic >> Could you repeat

1006
01:10:57,298 --> 01:10:58,465
the last part of that again?

1007
01:10:58,465 --> 01:11:01,809
Vice Chair Harvey: Could we have an evaluation

1008
01:11:01,809 --> 01:11:07,209
of possible solutions to the difficulty of the exit?

1009
01:11:11,175 --> 01:11:13,500
>> We could bring something back as a report.

1010
01:11:13,500 --> 01:11:14,305
This use is permitted.

1011
01:11:14,305 --> 01:11:16,897
It is a permitted grocery store.

1012
01:11:16,897 --> 01:11:20,761
The only change they want to make is a ten by eight

1013
01:11:20,761 --> 01:11:22,725
foot section to sell distilled spirits.

1014
01:11:22,725 --> 01:11:25,681
It should have zero impact on traffic or parking or anything

1015
01:11:25,681 --> 01:11:26,785
like that.

1016
01:11:26,785 --> 01:11:30,885
They are replacing -- if there are concerns with the selling

1017
01:11:30,885 --> 01:11:34,905
of distilled spirits whether it is signage hours of operation

1018
01:11:34,905 --> 01:11:35,585
etc.

1019
01:11:35,585 --> 01:11:38,500
Loitering, those are the types of items

1020
01:11:38,500 --> 01:11:43,405
we would from a planning perspective look to address.

1021
01:11:44,825 --> 01:11:49,250
The traffic although heard they are not

1022
01:11:49,615 --> 01:11:53,815
proposing the use of a store today.

1023
01:11:53,902 --> 01:11:56,650
So we're not looking at whether there's

1024
01:11:56,650 --> 01:11:59,118
adequate parking or there's adequate circulation.

1025
01:11:59,118 --> 01:12:01,118
That's already established.

1026
01:12:01,745 --> 01:12:07,315
So we could look at solutions or potential solutions related

1027
01:12:07,315 --> 01:12:11,385
to the sale of distilled spirits or the display of distilled

1028
01:12:11,385 --> 01:12:13,478
spirits or the signage that is associated

1029
01:12:13,478 --> 01:12:18,785
with distilled spirits or security whatever it may be.

1030
01:12:18,785 --> 01:12:22,451
Things that are related to specifically the sale.

1031
01:12:22,451 --> 01:12:26,291
That's what we should be focusing on.

1032
01:12:26,291 --> 01:12:30,725
And I think I've heard one of them

1033
01:12:30,725 --> 01:12:34,473
was the potential impact on the senior community that

1034
01:12:34,473 --> 01:12:37,865
lives in the adjacent apartments or connected

1035
01:12:37,865 --> 01:12:39,425
apartments I should say.

1036
01:12:39,425 --> 01:12:46,336
That's one item I don't know if there's a second specific item.

1037
01:12:46,336 --> 01:12:47,836
Commissioner Ireland: Specifically I

1038
01:12:47,836 --> 01:12:50,755
understand the parking and other issues are ancillary

1039
01:12:50,755 --> 01:12:54,529
and that's just going to come with running a market.

1040
01:12:54,529 --> 01:12:56,593
My specific concern is what level

1041
01:12:56,593 --> 01:12:59,178
of impact adding distilled spirits on the residence

1042
01:12:59,178 --> 01:13:00,751
is going to have.

1043
01:13:00,751 --> 01:13:02,730
I know we have this permitted and there's

1044
01:13:02,730 --> 01:13:04,105
a grocery store around the corner

1045
01:13:04,105 --> 01:13:05,953
and a gas station around the corner

1046
01:13:05,953 --> 01:13:09,665
so I do want us to be consistent but we

1047
01:13:09,665 --> 01:13:14,450
do need to properly balance property owner rights here

1048
01:13:14,450 --> 01:13:18,555
but I am especially nervous because this is a senior living

1049
01:13:18,555 --> 01:13:19,240
facility.

1050
01:13:19,240 --> 01:13:23,105
I think it's just a little bit different situation mixed use

1051
01:13:23,105 --> 01:13:25,105
is what it is and there will always be an impact

1052
01:13:25,105 --> 01:13:28,545
but I just want to understand what that's going to look like.

1053
01:13:28,545 --> 01:13:29,905
Thank you.

1054
01:13:29,905 --> 01:13:32,745
And I do want to thank the staff for preparing a very

1055
01:13:32,745 --> 01:13:35,550
thorough report and I apologize in some ways

1056
01:13:35,550 --> 01:13:37,217
but want to make sure at least to myself

1057
01:13:37,217 --> 01:13:42,170
that we are careful about this moving forward.

1058
01:13:43,257 --> 01:13:45,299
>> They are selling beer and wine no matter what.

1059
01:13:45,299 --> 01:13:48,899
That's just part of the supermarket.

1060
01:13:49,745 --> 01:13:56,345
So my main concern would just be if there is loitering.

1061
01:13:56,695 --> 01:14:00,371
I know the parking is a big issue

1062
01:14:00,371 --> 01:14:03,771
but if there's a diagram that shows how they would

1063
01:14:03,771 --> 01:14:07,371
be parking how that would work.

1064
01:14:09,281 --> 01:14:12,881
That might be a little more .

1065
01:14:19,823 --> 01:14:22,365
Commissioner Ireland: So I would ask for staff recommendation

1066
01:14:22,365 --> 01:14:22,865
and.

1067
01:14:22,865 --> 01:14:25,405
I know this meeting was in the middle of a month

1068
01:14:25,405 --> 01:14:27,305
normally at the first of the month.

1069
01:14:27,305 --> 01:14:31,865
I would assume that the first meeting in June is too quick.

1070
01:14:31,865 --> 01:14:34,185
Does that mean we need to look at this again

1071
01:14:34,185 --> 01:14:36,500
first week of July?

1072
01:14:36,500 --> 01:14:37,713
I want to be reasonable to the applicant.

1073
01:14:37,713 --> 01:14:39,945
I don't want to keep them hanging.

1074
01:14:39,945 --> 01:14:41,962
We are obviously okay but that's a lot

1075
01:14:41,962 --> 01:14:45,278
of work for staff in two weeks.

1076
01:14:45,278 --> 01:14:49,321
>> The meeting in June will be the third Tuesday.

1077
01:14:49,321 --> 01:14:54,219
However it is still a pretty quick turnaround of one month.

1078
01:14:54,219 --> 01:14:58,365
One of the positives about continuing to a date certain is

1079
01:14:58,365 --> 01:15:01,865
that the public hearing is continued so there is no re

1080
01:15:01,865 --> 01:15:07,585
noticing requirement so that can help staff a little bit with

1081
01:15:07,585 --> 01:15:09,585
processing time .

1082
01:15:11,110 --> 01:15:13,881
June 16th may be a pretty quick turnaround.

1083
01:15:13,881 --> 01:15:17,305
I would say either the June or July

1084
01:15:17,305 --> 01:15:22,105
meeting would be adequate times to continue this.

1085
01:15:23,305 --> 01:15:25,697
Commissioner Ireland: Is it feasible or reasonable

1086
01:15:25,697 --> 01:15:28,420
for us that it be added to the June agenda

1087
01:15:28,420 --> 01:15:32,242
and if not move it to July?

1088
01:15:32,345 --> 01:15:34,345
Take a moment.

1089
01:15:43,105 --> 01:15:48,258
Jose is requesting if we do continue to a date certain

1090
01:15:48,258 --> 01:15:52,458
and that would be the July meeting.

1091
01:15:53,225 --> 01:15:55,202
Commissioner Ireland: I would make a motion

1092
01:15:55,202 --> 01:15:58,625
to move this to July meeting and revise it

1093
01:15:58,625 --> 01:16:00,625
with staff recommendations.

1094
01:16:05,310 --> 01:16:11,310
>> I think we need to make that date specific correct?

1095
01:16:12,333 --> 01:16:16,533
Commissioner Ireland: July 7th for that motion.

1096
01:16:16,985 --> 01:16:20,250
Commissioner Goudie: I will second it.

1097
01:16:20,250 --> 01:16:25,425
Chair Price: We have a motion and a second.

1098
01:16:25,547 --> 01:16:27,547
Clerk please.

1099
01:16:27,728 --> 01:16:29,728
[Reading names]

1100
01:16:41,425 --> 01:16:43,425
Motion passes.

1101
01:16:45,650 --> 01:16:47,330
Chair Price: Thank you.

1102
01:16:47,330 --> 01:16:50,330
Moving to the regular calendar.

1103
01:16:50,165 --> 01:16:54,965
Do any commissioners have any questions for staff?

1104
01:17:02,118 --> 01:17:03,785
Commissioner Ireland: Talking about 5.1?

1105
01:17:03,785 --> 01:17:06,129
I did have a general question just

1106
01:17:06,129 --> 01:17:09,265
want to make sure that the Planning Commission is

1107
01:17:09,265 --> 01:17:13,685
confirming that this is in compliance with the General

1108
01:17:13,685 --> 01:17:14,225
Plan.

1109
01:17:14,225 --> 01:17:16,225
I apologize.

1110
01:17:23,159 --> 01:17:25,250
>> We do have a presentation.

1111
01:17:25,250 --> 01:17:29,825
Commissioner Ireland: I will save that for after.

1112
01:17:35,260 --> 01:17:38,205
>> Good evening chair price vice chair Harvey commissioners

1113
01:17:38,205 --> 01:17:40,473
and members of the public.

1114
01:17:40,473 --> 01:17:45,481
I'm the public works director city engineer for the City

1115
01:17:45,481 --> 01:17:46,905
of Oakley.

1116
01:17:46,905 --> 01:17:50,380
Tonight before you I am presenting the five year capital

1117
01:17:50,380 --> 01:17:53,185
Improvement program and the request tonight

1118
01:17:53,185 --> 01:17:55,809
would be to adopt the resolution finding

1119
01:17:55,809 --> 01:17:58,645
that the program that I'm presenting tonight

1120
01:17:58,645 --> 01:18:02,245
is consistent with our General Plan.

1121
01:18:04,945 --> 01:18:06,945
Next slide.

1122
01:18:07,410 --> 01:18:12,465
The public Works Department has had a very busy year

1123
01:18:12,465 --> 01:18:17,305
as you have seen and noticed there has been construction all

1124
01:18:17,305 --> 01:18:19,211
throughout our growing city of.

1125
01:18:19,211 --> 01:18:21,570
There are several projects as listed

1126
01:18:21,570 --> 01:18:23,745
in the report that have been completed

1127
01:18:23,745 --> 01:18:26,145
in fiscal year 2025 and 2026.

1128
01:18:26,670 --> 01:18:32,805
I will spare you all the details on all of them but just a few

1129
01:18:32,805 --> 01:18:37,605
to highlight was the Laurel road Widening project

1130
01:18:39,515 --> 01:18:43,115
that included repaving Ohara in coordination

1131
01:18:44,729 --> 01:18:50,129
with the Oakley Shops Development that has been opened

1132
01:18:50,731 --> 01:18:52,345
at that Northeast corner.

1133
01:18:52,345 --> 01:18:57,145
Some other notable projects I want to highlight

1134
01:18:57,145 --> 01:19:01,945
is the East Cypress Road widening just east

1135
01:19:02,969 --> 01:19:04,969
of Rubens Way.

1136
01:19:04,993 --> 01:19:09,793
This is a coordination effort with the developers

1137
01:19:10,505 --> 01:19:15,905
for the subdivision and that built the full infrastructure

1138
01:19:16,625 --> 01:19:21,409
for East Cypress Road in that segment with the median

1139
01:19:21,409 --> 01:19:24,409
and that has been completed.

1140
01:19:24,681 --> 01:19:28,313
And the two other notable projects I want to highlight

1141
01:19:28,313 --> 01:19:31,913
is adjacent projects on Sellars Avenue

1142
01:19:35,631 --> 01:19:39,745
and that was for the reconstruction for the pavement

1143
01:19:39,745 --> 01:19:44,998
for a full reclamation in coordination with the developer

1144
01:19:44,998 --> 01:19:50,105
also for that subdivision as they install sewer and water

1145
01:19:50,105 --> 01:19:52,105
utilities for Sellars.

1146
01:19:56,185 --> 01:20:01,585
As for current project highlights we have some --

1147
01:20:01,985 --> 01:20:06,665
many projects that are currently in the process.

1148
01:20:06,665 --> 01:20:09,575
Just three of the ones that I'd like to highlight

1149
01:20:09,575 --> 01:20:16,175
is this project has been in our books for several years.

1150
01:20:17,329 --> 01:20:21,545
This is at the Northwest corner of Carpenter Road and Rose

1151
01:20:21,545 --> 01:20:22,109
Avenue.

1152
01:20:22,109 --> 01:20:27,367
If you haven't visited the site I highly suggest you do so.

1153
01:20:27,367 --> 01:20:31,465
You can start to see the magnitude

1154
01:20:31,465 --> 01:20:36,801
and the size of this park has several fun amenities.

1155
01:20:36,801 --> 01:20:42,225
This is a splash pad that will have several features

1156
01:20:42,225 --> 01:20:45,721
for the kids to play and enjoy during the summer months.

1157
01:20:45,721 --> 01:20:50,521
It also includes shade structures and two play

1158
01:20:52,105 --> 01:20:53,905
structures for the children and this

1159
01:20:53,905 --> 01:20:56,705
will be a great amenity to the neighborhood

1160
01:20:56,705 --> 01:20:59,121
and future residents for this area.

1161
01:20:59,121 --> 01:21:03,398
The second bullet item is all too familiar.

1162
01:21:03,398 --> 01:21:06,665
Our East Cypress Road widening project.

1163
01:21:06,665 --> 01:21:09,875
I think I have gained a few white hairs over the last years

1164
01:21:09,875 --> 01:21:11,585
building this project.

1165
01:21:11,585 --> 01:21:15,785
It's the three segment currently in construction

1166
01:21:18,250 --> 01:21:21,927
between the Avenue to Bethel Island Road.

1167
01:21:21,927 --> 01:21:26,737
The project is in the thick of it with construction as you see.

1168
01:21:26,737 --> 01:21:30,305
We hope to complete the full segment by summer

1169
01:21:30,305 --> 01:21:33,905
next year with the Canal Undergrounding

1170
01:21:34,545 --> 01:21:37,385
for the second phase progressing on the South Side

1171
01:21:37,385 --> 01:21:42,510
this summer so more large pipes coming into the site

1172
01:21:42,510 --> 01:21:44,240
to underground that canal.

1173
01:21:44,240 --> 01:21:47,445
The third bullet item here is our Oakley Library

1174
01:21:47,445 --> 01:21:48,873
and Community Center.

1175
01:21:48,873 --> 01:21:53,585
As you heard Jose present to us this evening

1176
01:21:53,585 --> 01:21:57,585
it's a beautiful library that is going to break ground here

1177
01:21:57,585 --> 01:22:02,233
in fall this year if all goes well with design

1178
01:22:02,233 --> 01:22:04,945
and getting all of the permits issued

1179
01:22:04,945 --> 01:22:10,949
that's another great amenity and a huge investment to our city.

1180
01:22:10,949 --> 01:22:15,149
Looking forward to see that project materialize

1181
01:22:15,625 --> 01:22:21,625
and take off right before my eyes in front of my office.

1182
01:22:21,625 --> 01:22:25,159
As for upcoming projects there are many.

1183
01:22:25,159 --> 01:22:28,425
As you see in the five year plan there's

1184
01:22:28,425 --> 01:22:30,265
over 43 projects in there.

1185
01:22:30,265 --> 01:22:33,329
Not all of them are funded for next fiscal year

1186
01:22:33,329 --> 01:22:36,971
but there are several projects, exciting projects

1187
01:22:36,971 --> 01:22:40,937
that are going to be progressing for next year.

1188
01:22:40,937 --> 01:22:46,937
The first few that I will talk about are --

1189
01:22:48,250 --> 01:22:53,285
currently we are looking to advertise the resurfacing of two

1190
01:22:53,285 --> 01:22:56,985
large neighborhoods the Magnolia Park neighborhood and Teakwood

1191
01:22:56,985 --> 01:23:00,185
neighborhood and that's going to be happening in construction

1192
01:23:00,185 --> 01:23:01,765
this summer.

1193
01:23:01,765 --> 01:23:07,475
The second project on the slide is our annual maintenance

1194
01:23:07,475 --> 01:23:12,875
for our 50/50 program replacing sidewalk and curb and gutter.

1195
01:23:13,569 --> 01:23:20,769
The third -- this is an annual improvement to look at areas

1196
01:23:21,985 --> 01:23:27,825
where we can introduce speed bumps as part of our traffic

1197
01:23:27,825 --> 01:23:29,665
program for our city.

1198
01:23:29,665 --> 01:23:32,650
More annual maintenance projects.

1199
01:23:35,825 --> 01:23:41,225
This is our Ada program replacement project to replace

1200
01:23:43,333 --> 01:23:49,510
all of -- in our city that don't meet Ada standards.

1201
01:23:49,510 --> 01:23:52,510
Our signal modernization project which

1202
01:23:52,945 --> 01:23:56,409
continues to modernize our signals especially

1203
01:23:56,409 --> 01:24:02,106
some of the older ones we have in our city and the fiscal year

1204
01:24:02,106 --> 01:24:06,306
26 and 27 Street where repair and maintenance project.

1205
01:24:07,145 --> 01:24:11,170
The three segments of roadway we are focusing on

1206
01:24:11,170 --> 01:24:16,965
for designing this upcoming year is Laurel road as you enter

1207
01:24:16,965 --> 01:24:21,935
into our city come on the widest portion between the railroad

1208
01:24:21,935 --> 01:24:27,110
tracks there to Empire starting to look a little tired so we

1209
01:24:27,110 --> 01:24:30,601
are looking at the best way to improve that asset.

1210
01:24:30,601 --> 01:24:32,805
The second roadway we are looking at

1211
01:24:32,805 --> 01:24:37,605
is Main Street between Laurel and East Cypress.

1212
01:24:37,605 --> 01:24:40,605
That's another segment there starting

1213
01:24:41,100 --> 01:24:45,501
to have several base failures that will need to be addressed

1214
01:24:45,501 --> 01:24:48,730
and the third segment we are looking at

1215
01:24:48,730 --> 01:24:52,865
is Empire Avenue between Laurel to Main Street

1216
01:24:52,865 --> 01:24:58,625
and that is essentially the northern half of Empire North.

1217
01:24:58,625 --> 01:25:00,709
That's another segment we will be looking

1218
01:25:00,709 --> 01:25:03,709
to design this upcoming year.

1219
01:25:04,385 --> 01:25:07,985
Another exciting project we are looking

1220
01:25:08,537 --> 01:25:11,705
to finish design and start construction this summer

1221
01:25:11,705 --> 01:25:13,625
is CIP 343.

1222
01:25:13,625 --> 01:25:18,638
This is our City Hall remodel for the police department.

1223
01:25:18,638 --> 01:25:21,201
This project will remodel the reception area

1224
01:25:21,201 --> 01:25:25,945
in the front gamma expand the evidence and records office

1225
01:25:25,945 --> 01:25:30,505
spaces and create additional report writing office spaces

1226
01:25:30,505 --> 01:25:34,390
and construct a new conference in City

1227
01:25:34,390 --> 01:25:38,398
Hall with private doorways to secure the access to the police

1228
01:25:38,398 --> 01:25:38,931
Department.

1229
01:25:38,931 --> 01:25:42,577
This is consistent with the growing needs of our police

1230
01:25:42,577 --> 01:25:46,293
department as we continue to hire more officers to meet

1231
01:25:46,293 --> 01:25:49,293
the demands of our city.

1232
01:25:50,465 --> 01:25:55,265
Another exciting upcoming project this year is --

1233
01:25:56,891 --> 01:26:04,691
this is an accessible pathway as you may know right now it has

1234
01:26:05,753 --> 01:26:12,393
a path surrounding the entire park that is not paved and this

1235
01:26:12,393 --> 01:26:19,321
project we are looking to pave that path and also improve some

1236
01:26:19,321 --> 01:26:27,721
ramps and access to the areas of the ball fields to allow for use

1237
01:26:32,777 --> 01:26:33,277
.

1238
01:26:33,277 --> 01:26:37,585
This project is a high priority from our city Council

1239
01:26:37,585 --> 01:26:39,145
when we did the budget retreat.

1240
01:26:39,145 --> 01:26:41,145
This is CIP 211.

1241
01:26:42,250 --> 01:26:44,855
This is Main Street and Rose Avenue intersection.

1242
01:26:44,855 --> 01:26:50,855
This is to signalize the current intersection and it serves

1243
01:26:50,945 --> 01:26:53,945
multiple districts such as Ironhorse ,

1244
01:26:56,625 --> 01:27:00,790
East Bay regional parks and the water District to the north.

1245
01:27:00,790 --> 01:27:05,431
This intersection will be a four legged signal.

1246
01:27:05,431 --> 01:27:07,841
The design has been completed.

1247
01:27:07,841 --> 01:27:11,385
We are looking into advertise this project in the coming

1248
01:27:11,385 --> 01:27:14,985
months as council balances the budget

1249
01:27:15,993 --> 01:27:20,193
and we will begin construction this summer.

1250
01:27:20,425 --> 01:27:26,425
The other signal project I've been waiting for is CIP 268.

1251
01:27:28,650 --> 01:27:33,910
This is Main Street and Delta Road as many of you

1252
01:27:33,910 --> 01:27:36,705
have traveled that area it is very difficult to make

1253
01:27:36,705 --> 01:27:40,393
that left turn on Delta Road and becoming

1254
01:27:40,393 --> 01:27:43,281
difficult to make that right turn out of Delta Road.

1255
01:27:43,281 --> 01:27:46,545
This project also has been fully designed

1256
01:27:46,545 --> 01:27:49,905
and we are looking to also advertise this project

1257
01:27:49,905 --> 01:27:52,305
to construct this summer.

1258
01:27:52,630 --> 01:27:57,430
This also received high support from City Council.

1259
01:27:59,345 --> 01:28:04,145
This project is O'hara Avenue near Grapevine Lane.

1260
01:28:05,265 --> 01:28:10,665
This is a continuation of the improvements we've installed

1261
01:28:10,705 --> 01:28:13,105
of O'hara widening it.

1262
01:28:14,737 --> 01:28:19,450
This completes the gap between the Pheasant Meadow subdivision

1263
01:28:19,450 --> 01:28:25,450
that was recently constructed all the way to the north

1264
01:28:25,567 --> 01:28:28,567
where we ended the sidewalk.

1265
01:28:29,665 --> 01:28:33,265
This completes O'hara's four lane configuration

1266
01:28:34,175 --> 01:28:38,375
for a general plan for this segment

1267
01:28:40,145 --> 01:28:44,473
and will include bike lanes and a sidewalk.

1268
01:28:44,473 --> 01:28:49,577
This project is also designed and we are waiting for Council

1269
01:28:49,577 --> 01:28:52,865
to approve the budget to advertise this project

1270
01:28:52,865 --> 01:28:55,865
and begin construction this summer.

1271
01:28:57,665 --> 01:29:03,650
The next project is Main Street widening just north

1272
01:29:04,889 --> 01:29:06,281
of Laurel road.

1273
01:29:06,281 --> 01:29:12,650
This project is -- there's a gap in Main Street on the southbound

1274
01:29:12,650 --> 01:29:12,961
direction.

1275
01:29:12,961 --> 01:29:18,738
As you see there there are some trees and fences

1276
01:29:18,738 --> 01:29:21,409
that will need to be removed to widen

1277
01:29:21,409 --> 01:29:24,975
the roadway to its ultimate four lane configuration.

1278
01:29:24,975 --> 01:29:29,775
There will be some associated with this project

1279
01:29:31,185 --> 01:29:34,401
still in design not quite ready to go to construction yet

1280
01:29:34,401 --> 01:29:37,458
but we are hoping to move the project forward

1281
01:29:37,458 --> 01:29:41,971
in the coming year and when that is obtained

1282
01:29:41,971 --> 01:29:44,971
we will proceed with construction.

1283
01:29:48,250 --> 01:29:52,350
Last but not least is the most exciting project

1284
01:29:52,350 --> 01:29:55,985
that has been in the books for many decades.

1285
01:29:55,985 --> 01:30:01,385
This is the CIP 273 Laurel road extension between --

1286
01:31:35,474 --> 01:31:37,474
[No Audio]

1287
01:32:01,931 --> 01:32:04,348
>> I do want to take a moment and say thank you especially

1288
01:32:04,348 --> 01:32:09,845
for getting across town the improvements here but the Delta

1289
01:32:09,845 --> 01:32:14,645
Street light potentially the Laurel expansion gamma Cypress

1290
01:32:14,881 --> 01:32:18,977
and as someone who lives out in that area these improvements are

1291
01:32:18,977 --> 01:32:19,753
--

1292
01:32:19,753 --> 01:32:23,968
I just want to say thank you to you and your team

1293
01:32:23,968 --> 01:32:25,736
for making all this happen.

1294
01:32:25,736 --> 01:32:29,981
I know it is a ton of work.

1295
01:32:29,981 --> 01:32:31,398
>> Thank you Commissioner Ireland.

1296
01:32:31,398 --> 01:32:36,545
All the white hair is worth it hearing comments like that.

1297
01:32:36,545 --> 01:32:39,545
Chair Price: Any other questions?

1298
01:32:40,451 --> 01:32:41,585
>> Thank you.

1299
01:32:41,585 --> 01:32:45,650
Chair Price: Would someone like to make a resolution

1300
01:32:45,650 --> 01:32:47,650
to adopt this?

1301
01:32:48,650 --> 01:32:54,650
Commissioner Ireland: I will make a motion to approve it.

1302
01:32:57,427 --> 01:32:59,427
[Reading names]

1303
01:33:10,705 --> 01:33:12,705
Motion passes.

1304
01:33:18,959 --> 01:33:20,259
Chair Price: Thank you.

1305
01:33:20,259 --> 01:33:23,859
Moving to agenda item 6.1 staff reports.

1306
01:33:29,890 --> 01:33:31,939
>> Just a couple of items to provide information .

1307
01:33:31,939 --> 01:33:37,631
The first one is in two nights so on Thursday May 21st at 6

1308
01:33:37,631 --> 01:33:38,131
p.m.

1309
01:33:38,131 --> 01:33:39,845
Right here in the Council chambers

1310
01:33:39,845 --> 01:33:41,425
the Oakley Police Department will

1311
01:33:41,425 --> 01:33:43,825
be holding their military equipment report community

1312
01:33:43,825 --> 01:33:46,225
Meeting which is an annual report that the police

1313
01:33:46,225 --> 01:33:49,310
department does so if the public would like to attend

1314
01:33:49,310 --> 01:33:51,931
it will be right here on 6 p.m.

1315
01:33:51,931 --> 01:33:53,591
This upcoming Thursday.

1316
01:33:53,591 --> 01:33:57,465
Second announcement is the city will be holding the Memorial Day

1317
01:33:57,465 --> 01:34:02,705
ceremony on Saturday May 23rd and that will be approximately

1318
01:34:02,705 --> 01:34:03,333
from 10 a.m.

1319
01:34:03,333 --> 01:34:03,961
To 11 a.m.

1320
01:34:03,961 --> 01:34:07,625
Right here in the Civic Center Plaza and that is Saturday

1321
01:34:07,625 --> 01:34:11,429
the 23rd and then my final announcement we kind

1322
01:34:11,429 --> 01:34:14,505
of addressed earlier but the next Planning Commission meeting

1323
01:34:14,505 --> 01:34:18,465
is scheduled for June 16th and that is the regular date that

1324
01:34:18,465 --> 01:34:22,665
was approved when those 2026 dates were approved.

1325
01:34:22,915 --> 01:34:25,835
The commission has been paying attention

1326
01:34:25,835 --> 01:34:29,171
to when meetings fall on election days

1327
01:34:29,171 --> 01:34:32,409
so that people don't need to decide between going to vote

1328
01:34:32,409 --> 01:34:34,475
or coming to the Planning Commission meeting.

1329
01:34:34,475 --> 01:34:37,675
They went ahead and scheduled it for the third Tuesday of June

1330
01:34:37,675 --> 01:34:40,838
so June 16th will be the next Planning Commission meeting.

1331
01:34:40,838 --> 01:34:43,500
That concludes all of my reports.

1332
01:34:43,500 --> 01:34:45,500
Thank you.

1333
01:34:49,829 --> 01:34:53,429
Chair Price: Any reports from commissioners?

1334
01:34:53,705 --> 01:34:56,585
Commissioner Oliveros: Just to save the date for October 21st

1335
01:34:56,585 --> 01:35:00,705
doing our first Oakley Business forum partnering in this space

1336
01:35:00,705 --> 01:35:05,145
to help all of our local businesses really thrive.

1337
01:35:05,145 --> 01:35:09,358
We've been doing business analysis and surveys serving

1338
01:35:09,358 --> 01:35:12,785
a lot of the small businesses here in Oakley just

1339
01:35:12,785 --> 01:35:16,305
to get a feel for what support they need so we are really

1340
01:35:16,305 --> 01:35:19,205
excited to bring a one of a kind forum

1341
01:35:19,205 --> 01:35:22,557
that we are going to set ourselves apart

1342
01:35:22,557 --> 01:35:27,718
from our neighboring cities so I would love if you're

1343
01:35:27,718 --> 01:35:30,985
able to fill out the survey if you do own a business

1344
01:35:30,985 --> 01:35:34,962
or know of someone who owns a business here in Oakley that

1345
01:35:34,962 --> 01:35:38,250
is in our Chamber of Commerce website

1346
01:35:38,250 --> 01:35:43,385
and hopefully we get a good group of folks coming out.

1347
01:35:43,385 --> 01:35:45,170
Chair Price: Thank you.

1348
01:35:45,170 --> 01:35:47,170
Any other reports?

1349
01:35:48,425 --> 01:35:53,225
Request for future agenda items from the commissioners?

1350
01:35:58,825 --> 01:36:01,225
Now moving to item 7.1.

1351
01:36:25,420 --> 01:36:26,545
>> Thank you commissioners.

1352
01:36:26,545 --> 01:36:29,865
Tonight we have a work session on objective design standards.

1353
01:36:29,865 --> 01:36:32,945
First we will start with some background.

1354
01:36:32,945 --> 01:36:36,545
Design guidelines are the city's adopting

1355
01:36:38,337 --> 01:36:40,635
a direction for what quality development should

1356
01:36:40,635 --> 01:36:41,931
look like in Oakley.

1357
01:36:41,931 --> 01:36:44,521
They apply to all types of development

1358
01:36:44,521 --> 01:36:47,650
from a single family residential development

1359
01:36:47,650 --> 01:36:49,465
a multifamily residential development

1360
01:36:49,598 --> 01:36:51,998
a commercial development, industrial.

1361
01:36:52,375 --> 01:36:54,945
Tonight will be exclusively talking

1362
01:36:54,945 --> 01:36:56,945
about residential development.

1363
01:36:58,985 --> 01:37:03,731
These standards can cover the amount of open space

1364
01:37:03,731 --> 01:37:08,485
in a development's design com a small architectural aspect

1365
01:37:08,485 --> 01:37:12,651
such as window trim to more impactful standards

1366
01:37:12,651 --> 01:37:14,185
around building massing.

1367
01:37:14,185 --> 01:37:17,905
They really cover a wide range of architectural aspects

1368
01:37:17,905 --> 01:37:22,105
and design aspects of a housing project.

1369
01:37:22,365 --> 01:37:26,645
We hope decision makers applicants and the public

1370
01:37:26,645 --> 01:37:30,175
evaluate whether a project fits the community's character

1371
01:37:30,175 --> 01:37:34,145
and expectations for site planning building design

1372
01:37:34,145 --> 01:37:36,545
landscaping streetscape and compatibility.

1373
01:37:41,425 --> 01:37:46,115
Over the last decade come a the California Legislature

1374
01:37:46,115 --> 01:37:50,545
has passed a series of laws intended to streamline housing

1375
01:37:50,545 --> 01:37:53,717
production by requiring certain types of projects

1376
01:37:53,717 --> 01:37:57,917
to be reviewed solely against objective standards.

1377
01:37:57,945 --> 01:38:02,250
At the same time as that cities have been required

1378
01:38:02,250 --> 01:38:05,250
to zone for additional housing.

1379
01:38:06,305 --> 01:38:12,305
This has pushed cities to adopt more objective design standards.

1380
01:38:13,105 --> 01:38:16,105
Let's cover what odds are.

1381
01:38:18,145 --> 01:38:20,465
Objective design standards are design requirements

1382
01:38:20,465 --> 01:38:24,265
that are clear measurable knowable in advance

1383
01:38:24,265 --> 01:38:28,225
and applied in the same way to all qualifying projects.

1384
01:38:28,225 --> 01:38:30,225
Here's an example.

1385
01:38:30,865 --> 01:38:35,273
An example here is instead of saying the building should

1386
01:38:35,273 --> 01:38:37,118
be compatible with the neighborhood,

1387
01:38:37,118 --> 01:38:41,345
an objective standard might say primary building entries should

1388
01:38:41,345 --> 01:38:45,105
face the public street or publicly accessible walkway.

1389
01:38:45,105 --> 01:38:47,545
That way the developer and the builder

1390
01:38:47,545 --> 01:38:50,418
knows a little bit more what we are

1391
01:38:50,418 --> 01:38:52,617
looking for while they are designing it

1392
01:38:52,617 --> 01:38:57,318
before they get to our review and then on to a public hearing.

1393
01:38:57,318 --> 01:39:00,425
The goal is not to remove good design.

1394
01:39:00,425 --> 01:39:03,195
The goal is to define what good design means

1395
01:39:03,195 --> 01:39:06,745
in measurable enforceable terms that applicant staff decision

1396
01:39:06,745 --> 01:39:10,411
makers and the public can all understand before an application

1397
01:39:10,411 --> 01:39:11,865
is submitted.

1398
01:39:11,865 --> 01:39:16,650
In Oakley we have two illustrated manuals

1399
01:39:16,565 --> 01:39:19,565
that have residential design guidelines.

1400
01:39:19,758 --> 01:39:22,641
We have the 2003 Residential Design guidelines

1401
01:39:22,641 --> 01:39:25,691
and then we have the downtown specific plan.

1402
01:39:25,691 --> 01:39:29,331
They have a mix of subjective standards

1403
01:39:29,331 --> 01:39:34,281
and objective standards and in the downtown it's more modern

1404
01:39:34,281 --> 01:39:36,218
and it has more objective standards.

1405
01:39:36,218 --> 01:39:40,305
We feel that it has sufficient objective standards

1406
01:39:40,305 --> 01:39:44,225
that it does not need to be modified but the 2003

1407
01:39:44,225 --> 01:39:47,129
Residential design guidelines are a little bit more subjective

1408
01:39:47,129 --> 01:39:50,841
and so we are looking to update those.

1409
01:39:50,841 --> 01:39:55,385
With this project we are talking about tonight.

1410
01:39:55,385 --> 01:40:00,238
As Oakley continues to grow come a new housing

1411
01:40:00,238 --> 01:40:04,545
may be proposed whether we have these standards in place or not.

1412
01:40:04,545 --> 01:40:06,339
Objective design standards give us

1413
01:40:06,339 --> 01:40:09,191
the tools to make sure that new housing fits in

1414
01:40:09,191 --> 01:40:12,170
with our community and is nice to live in.

1415
01:40:12,170 --> 01:40:16,217
Projects are well evaluated to our standards,

1416
01:40:16,425 --> 01:40:20,250
housing is reviewed efficiently and consistently

1417
01:40:20,225 --> 01:40:24,900
and we meet the requirements of state law.

1418
01:40:24,900 --> 01:40:26,405
Without adopted objective standards

1419
01:40:26,405 --> 01:40:28,585
the city has limited ability to shape

1420
01:40:28,585 --> 01:40:30,430
the design of housing projects that

1421
01:40:30,430 --> 01:40:32,275
qualify for streamlined review.

1422
01:40:32,275 --> 01:40:35,351
These standards are how we ensure housing construction is

1423
01:40:35,351 --> 01:40:38,859
aligned with our goals and values

1424
01:40:38,859 --> 01:40:42,459
while still welcoming new Oakley residents.

1425
01:40:43,625 --> 01:40:47,678
We have some areas of focus we want your feedback on in.

1426
01:40:47,678 --> 01:40:50,730
We want to see if we're on the right track.

1427
01:40:50,730 --> 01:40:53,305
While we provide some draft guidelines to you

1428
01:40:53,305 --> 01:40:55,450
we are not expecting you to provide us

1429
01:40:55,450 --> 01:40:57,445
with specific details on each of the guidelines.

1430
01:40:57,445 --> 01:41:00,487
Rather staff would like to know what

1431
01:41:00,487 --> 01:41:02,417
areas of the guidelines we should focus

1432
01:41:02,417 --> 01:41:06,345
on and for you to provide us any significant topics you

1433
01:41:06,345 --> 01:41:09,945
may feel we may be missing.

1434
01:41:13,465 --> 01:41:18,265
The first one we have is public Safety.

1435
01:41:18,495 --> 01:41:22,545
This one took a little bit of explaining to my colleagues

1436
01:41:22,545 --> 01:41:25,361
because we already extensively reviewed Public Safety.

1437
01:41:25,361 --> 01:41:27,676
It's a huge priority for us.

1438
01:41:27,676 --> 01:41:29,825
When we get a project in it doesn't

1439
01:41:29,825 --> 01:41:31,415
matter that the design guidelines

1440
01:41:31,415 --> 01:41:33,833
don't tell us to do this.

1441
01:41:33,833 --> 01:41:36,249
We routed out to these agencies.

1442
01:41:36,249 --> 01:41:39,393
The fire department the police department

1443
01:41:39,393 --> 01:41:44,193
and we require that projects incorporate their comments

1444
01:41:45,865 --> 01:41:49,225
and so anyone who is familiar with reviewing

1445
01:41:49,225 --> 01:41:53,659
housing projects will turn their head at this do we need this?

1446
01:41:53,659 --> 01:41:57,385
We have staff and our team who have been in public hearings

1447
01:41:57,385 --> 01:42:01,193
for these streamlined projects and the public

1448
01:42:01,193 --> 01:42:03,497
wants it explicitly said.

1449
01:42:03,497 --> 01:42:06,361
When it comes time for public comment

1450
01:42:06,361 --> 01:42:08,177
on these streamlined housing projects

1451
01:42:08,177 --> 01:42:11,425
come a public safety comes up and they don't just

1452
01:42:11,425 --> 01:42:16,825
want to hear from staff that it was routed.

1453
01:42:19,745 --> 01:42:22,716
The other instigator of this is when

1454
01:42:22,716 --> 01:42:25,365
we are at the permit counter and we

1455
01:42:25,365 --> 01:42:28,115
have someone who wants to build a housing development.

1456
01:42:28,115 --> 01:42:30,425
We will slide over our guidelines

1457
01:42:30,425 --> 01:42:32,585
and they start thinking about their project

1458
01:42:32,585 --> 01:42:34,510
from that perspective.

1459
01:42:34,510 --> 01:42:35,945
I would like them to think about it

1460
01:42:35,945 --> 01:42:40,193
from the early pages about public safety evacuation routes

1461
01:42:40,193 --> 01:42:42,145
things of that nature so when they

1462
01:42:42,145 --> 01:42:48,745
go to their architect that's the first thing on their mind.

1463
01:42:49,225 --> 01:42:51,593
Next is site design.

1464
01:42:51,593 --> 01:42:54,700
Another area of focus for us.

1465
01:42:54,700 --> 01:42:56,918
We want new housing to be a nice place to live.

1466
01:42:56,918 --> 01:43:01,545
We want good site design open space pedestrian pathways

1467
01:43:01,545 --> 01:43:05,170
and connections to ways of getting around.

1468
01:43:05,170 --> 01:43:07,417
That's important to us.

1469
01:43:10,105 --> 01:43:13,485
We are also looking at the building envelope.

1470
01:43:13,485 --> 01:43:16,465
Rather than being overly prescriptive

1471
01:43:16,465 --> 01:43:19,305
about every aspect of design planning staff

1472
01:43:19,305 --> 01:43:22,945
are focused on ensuring that building envelopes are

1473
01:43:22,945 --> 01:43:25,905
appropriate within the surrounding area

1474
01:43:25,905 --> 01:43:29,505
that they do not dominate the surrounding landscape where

1475
01:43:29,505 --> 01:43:32,405
possible and that they are sensitive to nearby existing

1476
01:43:32,405 --> 01:43:32,905
homes.

1477
01:43:32,905 --> 01:43:35,617
An example of that is many cities

1478
01:43:35,617 --> 01:43:37,765
are stepping back their top floors

1479
01:43:37,765 --> 01:43:41,617
when they are close to shorter residential buildings

1480
01:43:41,617 --> 01:43:44,617
like in this example here.

1481
01:43:47,185 --> 01:43:50,785
For us that's more important than making sure

1482
01:43:50,785 --> 01:43:53,745
we have a certain percentage of glazing

1483
01:43:53,745 --> 01:43:59,745
or so many feet of some type of architectural feature.

1484
01:44:00,145 --> 01:44:03,545
When we talk about the smaller design aspects

1485
01:44:03,545 --> 01:44:06,842
we want buildings that look good and hold up over time

1486
01:44:06,842 --> 01:44:09,945
but our standards need to be realistic about cost.

1487
01:44:09,945 --> 01:44:13,878
If design requirements push project costs to high housing

1488
01:44:13,878 --> 01:44:16,817
does not get built and that does not help anyone.

1489
01:44:16,817 --> 01:44:21,385
We want to require articulation and facade variation

1490
01:44:21,385 --> 01:44:27,385
without dictating every inch of every cornice or glazing area.

1491
01:44:27,557 --> 01:44:30,431
We want to focus on the elements that matter

1492
01:44:30,431 --> 01:44:32,553
and how a building looks and feels

1493
01:44:32,553 --> 01:44:36,753
from the street or other common areas.

1494
01:44:36,865 --> 01:44:41,650
Another focus of ours is community feedback.

1495
01:44:41,505 --> 01:44:44,598
At our public outreach meeting residents

1496
01:44:44,598 --> 01:44:47,705
shared priorities that are shaping our approach.

1497
01:44:47,705 --> 01:44:50,535
We heard that we should build communities not just

1498
01:44:50,535 --> 01:44:53,569
housing gamma people want neighborhoods with shared spaces

1499
01:44:53,569 --> 01:44:55,485
not just rows of buildings.

1500
01:44:55,485 --> 01:44:59,605
We heard design should encourage interaction between neighbors.

1501
01:44:59,605 --> 01:45:03,585
We also heard we should allow creative freedom for architects

1502
01:45:03,585 --> 01:45:08,625
standards should set a floor not a ceiling prescriptive rules

1503
01:45:08,625 --> 01:45:12,281
that force every project to look the same going

1504
01:45:12,281 --> 01:45:13,549
against good design.

1505
01:45:13,549 --> 01:45:17,145
We are writing clear minimums while leaving room

1506
01:45:17,145 --> 01:45:21,945
for architects to bring creative high quality solutions.

1507
01:45:22,265 --> 01:45:26,611
In Oakley as far as I remember we

1508
01:45:26,611 --> 01:45:31,185
have had a philosophy of not focusing on the most

1509
01:45:31,185 --> 01:45:33,265
difficult parts of a project.

1510
01:45:33,265 --> 01:45:35,385
We want to dive head first into that work

1511
01:45:35,385 --> 01:45:37,545
so the most fleshed out parts of this project

1512
01:45:37,545 --> 01:45:39,955
are these nitty gritty standards for how

1513
01:45:39,955 --> 01:45:42,171
the architectural details should be designed

1514
01:45:42,171 --> 01:45:44,615
and how the site should be designed.

1515
01:45:44,615 --> 01:45:46,445
We've attached two draft chapters

1516
01:45:46,445 --> 01:45:50,345
for you attached to the staff report.

1517
01:45:50,345 --> 01:45:53,945
Attachment one covers multifamily and mixed

1518
01:45:55,355 --> 01:45:59,425
use residential standards including site design street

1519
01:45:59,425 --> 01:46:03,625
connectivity pedestrian pathways vehicle access parking lot

1520
01:46:04,158 --> 01:46:09,558
screening utilities and service areas and primary entry design.

1521
01:46:15,145 --> 01:46:19,345
Attachment two covers single family residential standards

1522
01:46:20,305 --> 01:46:24,505
including building form and massing facade projections

1523
01:46:24,865 --> 01:46:29,250
second floor setbacks story separation facade materials

1524
01:46:29,250 --> 01:46:31,425
and covered porch design.

1525
01:46:37,825 --> 01:46:40,618
Another aspect we need to talk about

1526
01:46:40,618 --> 01:46:42,475
is when we get really technical.

1527
01:46:42,475 --> 01:46:45,193
Each day Oakley's planning team is

1528
01:46:45,193 --> 01:46:47,535
working to make construction and land use more

1529
01:46:47,535 --> 01:46:49,535
accessible for residents.

1530
01:46:49,785 --> 01:46:52,545
We usually roll our eyes when we see folks in our profession

1531
01:46:52,545 --> 01:46:54,730
make things overly complicated.

1532
01:46:54,730 --> 01:46:57,865
We are asking for your support and patience

1533
01:46:57,865 --> 01:47:00,613
on some aspects of this project that we feel

1534
01:47:00,613 --> 01:47:02,945
need to get into the weeds.

1535
01:47:02,945 --> 01:47:05,849
For example urban planning has started

1536
01:47:05,849 --> 01:47:10,585
using the term which is just a large walkway for residents

1537
01:47:10,585 --> 01:47:13,633
that connects folks to areas of a housing complex.

1538
01:47:13,633 --> 01:47:16,825
We saw that used in the library project

1539
01:47:16,825 --> 01:47:21,161
today which was a good win that was mentioned in the first item.

1540
01:47:21,161 --> 01:47:25,625
During the years of living in Oakley and going to school here

1541
01:47:25,625 --> 01:47:28,602
we never use this term but as a planner in 2026

1542
01:47:28,602 --> 01:47:31,177
I am finding it a good way to communicate

1543
01:47:31,177 --> 01:47:33,465
what we need in a project.

1544
01:47:33,465 --> 01:47:36,613
Additionally there's a state law that

1545
01:47:36,613 --> 01:47:42,613
only allows us to use pre 2018 subjective standards to review

1546
01:47:43,257 --> 01:47:44,809
some projects.

1547
01:47:44,809 --> 01:47:47,865
So you will likely see us carry over those standards

1548
01:47:47,865 --> 01:47:49,635
and that can be confusing.

1549
01:47:49,635 --> 01:47:52,165
We will make sure to explain that.

1550
01:47:52,165 --> 01:47:55,198
We hate to have to get technical in that way.

1551
01:47:55,198 --> 01:47:57,811
We just want it clear and simple in order

1552
01:47:57,811 --> 01:48:03,145
to get us the projects we want we will likely implement that.

1553
01:48:03,145 --> 01:48:06,745
Those are our areas of focus.

1554
01:48:06,865 --> 01:48:08,665
Let's go over the next steps.

1555
01:48:08,665 --> 01:48:13,665
Tonight we are seeking your feedback on our overall focus

1556
01:48:13,665 --> 01:48:14,457
and direction.

1557
01:48:14,457 --> 01:48:16,929
We'd love to hear your thoughts.

1558
01:48:16,929 --> 01:48:20,497
We will then do the same with the City Council in July.

1559
01:48:20,497 --> 01:48:22,790
We will complete a draft of the regulations

1560
01:48:22,790 --> 01:48:25,501
and provide those to you later this year

1561
01:48:25,501 --> 01:48:27,941
for review and potential recommendation to the City

1562
01:48:27,941 --> 01:48:28,441
Council.

1563
01:48:28,441 --> 01:48:31,654
We will then seek City Council approval.

1564
01:48:31,654 --> 01:48:35,250
While we do want to strengthen our guidelines quickly and get

1565
01:48:35,250 --> 01:48:38,465
quality regulations on the books we are not great artists

1566
01:48:38,465 --> 01:48:40,605
and will likely seek a consultant

1567
01:48:40,605 --> 01:48:44,425
to develop an illustrated manual after we get it approved.

1568
01:48:44,425 --> 01:48:46,735
Thanks for your time commissioners.

1569
01:48:46,735 --> 01:48:50,335
We welcome your questions and feedback.

1570
01:48:55,233 --> 01:48:57,250
Vice Chair Harvey: Thank you for the report

1571
01:48:57,250 --> 01:48:59,425
that was very informative.

1572
01:49:00,770 --> 01:49:01,785
Commissioner Oliveros: The architect part

1573
01:49:01,785 --> 01:49:03,665
where you mentioned giving architects

1574
01:49:03,665 --> 01:49:07,137
free autonomy to design I thought that was amazing.

1575
01:49:07,137 --> 01:49:11,691
So does this mean that is it the architects

1576
01:49:11,691 --> 01:49:13,575
that the city works with or the architects

1577
01:49:13,575 --> 01:49:16,575
that the builders work with?

1578
01:49:17,250 --> 01:49:18,198
>> That's a great question.

1579
01:49:18,198 --> 01:49:20,531
It's the architects that the builders work with and just

1580
01:49:20,531 --> 01:49:25,445
to give you some details on that we only had a few folks come

1581
01:49:25,445 --> 01:49:27,130
to our outreach meeting.

1582
01:49:27,130 --> 01:49:32,838
One of them was an architect who happens to live in town

1583
01:49:32,838 --> 01:49:36,345
and people are making the case that we always

1584
01:49:36,345 --> 01:49:38,965
require multiple materials on the front facade

1585
01:49:38,965 --> 01:49:44,425
and what if you did a farmhouse on a large portion of it.

1586
01:49:44,425 --> 01:49:46,868
That should be sufficient and it was a good argument

1587
01:49:46,868 --> 01:49:50,468
so we are thinking on that.

1588
01:49:51,145 --> 01:49:53,545
Commissioner Oliveros: That's great.

1589
01:49:54,553 --> 01:49:58,753
It's an attraction for bringing new families

1590
01:49:59,617 --> 01:50:05,617
and I love that term so thank you for that.

1591
01:50:14,256 --> 01:50:16,890
Commissioner Ireland: I do want to emphasize

1592
01:50:16,890 --> 01:50:18,172
that leaving some creative freedom is a good thing

1593
01:50:18,172 --> 01:50:20,450
and we need to balance that with our need

1594
01:50:20,450 --> 01:50:24,201
to create a robust set of design standards

1595
01:50:24,201 --> 01:50:26,505
and just as a general comment I fully

1596
01:50:26,505 --> 01:50:29,405
support getting as technical as you need

1597
01:50:29,405 --> 01:50:34,573
to to have specific criteria identified so there is no wiggle

1598
01:50:34,573 --> 01:50:37,735
room and language especially if language among design

1599
01:50:37,735 --> 01:50:38,953
is evolving.

1600
01:50:38,953 --> 01:50:41,953
New word for me tonight.

1601
01:50:42,395 --> 01:50:46,165
So I'm not sure if you're looking for a feedback

1602
01:50:46,165 --> 01:50:49,247
but there were a few things I had questions on that

1603
01:50:49,247 --> 01:50:52,737
if it's not going to cause too many issues just to consider.

1604
01:50:52,737 --> 01:50:55,225
We talked about public safety.

1605
01:50:55,225 --> 01:50:58,642
That was one of them but how we can ensure that fire codes are

1606
01:50:58,642 --> 01:51:02,425
up to date and also site access specifically things

1607
01:51:02,425 --> 01:51:04,558
like access of fire trucks.

1608
01:51:04,558 --> 01:51:06,617
We talk a lot about evacuation but just

1609
01:51:06,617 --> 01:51:11,601
ensuring we have access for police or regular vehicles.

1610
01:51:11,601 --> 01:51:15,451
There's a few other items when I looked

1611
01:51:15,451 --> 01:51:17,265
over the preliminary working drafts

1612
01:51:17,265 --> 01:51:19,625
and I may have missed it because I

1613
01:51:19,625 --> 01:51:22,225
am somewhat new to all of this but things like density

1614
01:51:22,225 --> 01:51:24,225
requirements, coverage limits.

1615
01:51:26,785 --> 01:51:35,185
One item I did not see in there and I know we are --

1616
01:51:35,273 --> 01:51:39,313
light standards for how exterior lighting is done as well as tree

1617
01:51:39,313 --> 01:51:43,425
planting ratios so we can make sure we still have a proper

1618
01:51:43,425 --> 01:51:45,968
landscaping so the intent of my comments is I don't want

1619
01:51:45,968 --> 01:51:48,385
to create an environment where we're not allowing for that

1620
01:51:48,385 --> 01:51:52,498
creative freedom we talked about but we do need some kind

1621
01:51:52,498 --> 01:51:55,521
of objective design standards especially given how planning is

1622
01:51:55,521 --> 01:51:59,401
changing in the state and I want to say thank you for being

1623
01:51:59,401 --> 01:52:03,158
proactive and the whole team for addressing this issue.

1624
01:52:03,158 --> 01:52:06,265
>> Thank you Commissioner and that's very helpful feedback

1625
01:52:06,265 --> 01:52:10,585
because I can either add it to the drafts or if we have it

1626
01:52:10,585 --> 01:52:13,885
somewhere else when I bring you the drafts I can tell you where

1627
01:52:13,885 --> 01:52:15,185
that is so that's very helpful.

1628
01:52:15,185 --> 01:52:17,185
Thank you.