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Law.

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Present.

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Obelinsky.

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Here.

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Chess.

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Here.

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Sokotsch.

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Is absent.

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No act.

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We'll be remote.

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And then Iribarne.

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Here.

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Thank you.

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Okay.

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That was, okay.

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So item four, closed session report.

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There was no closed sessions this evening to report upon.

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And by the way, before we get into presentations tonight, I just want to let everybody know

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item 10.1 which you see on the agenda in the ordinance amendment is continued to November

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20, I'm sorry November 17, November 17 meeting date. So no action and no public comment will

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be taken tonight upon that matter. We do not have a full council and so when we have the

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full council back here on November 17, we will address the item and take public comment at that

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time. Okay. Mr. Mayor, if I may, right here. Oh, city manager or city attorney? City attorney. Yeah,

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that I wouldn't want to be the manager. Mayor no act or needs to acknowledge that she's remote

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and why. Yeah. Okay. I kind of missed that one. Okay. So that that one right there, Mayor

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Aubrey, that's called the mess up. So we're going to start over here. Okay. So you know,

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All right. So, as I was supposed to do during the call of order, I wanted to mention that

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Mayor Noak is on Zoom and we invite her to explain her remote participation. Mayor?

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Yes, I'm asking to participate remotely under AB 2449 due to care of a loved one and I have

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No one else in the room here over the age of 18 or actually nobody at all.

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Okay. Thank you.

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So may I have a motion to allow no acts to participate remotely under the just

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cost provision of AB 2449.

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I will still move.

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Okay, we have a motion from Council Member Obolensky.

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Is there a second?

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Second.

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We have a second from Council Member La.

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Ask for the, can we get the roll call please?

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Adam Clark.

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La?

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Yes.

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Obolensky?

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Yes.

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Yes. Yes. Motion carries. Okay, thank you. All right. Well, thank you, City Attorney,

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for directing me to act aware of what we were supposed to be. Okay, item five is presentations.

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But first, I would like to acknowledge our Mayor for the day, Aubrey Irribarn. Yeah,

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Wow! Couldn't be Smith. She couldn't be Smith. Audrey Irrubon, 11 years old, fifth grader at Bajala Elementary School.

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We had lunch or dinner, I should say, with mom and dad. She is awesome.

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In fact, I think she should be up here one day.

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And so we'll talk more about her later on, but first I just want a couple of just quick things I'd like to hear to explain.

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because it's so cool she loves math which okay reading which is good that'd be

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good for this job as well but tell us about your interest in silks okay well I

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do something called silks which is like a ribbon hanging from the ceiling that you

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do like you climb on it and do flips and do tricks on it yeah so it's like

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freakishly strong to do this. So I was super impressed. And before we move on to the next

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item, would you like to introduce your parents who are in the audience?

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Yeah. That's my mom right there in the front with the purple phone. And then that's, yeah.

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Sparkly. Sparkly phone.

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And then that's my dad in the back. What's his name?

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His name is Brandon.

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Brandon. And you don't have your, do you have any siblings to you?

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not here but I have my siblings Braxton and Chloe and I'm the oldest you're the

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oldest same here all right okay so we well again we'll talk more about you

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later but let's go to let's go to item 5.2 proclamation designing November 25

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2025 as homeless awareness month okay all right I'd like to invite Alex

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Calhoun, the Diversity Commission liaison to the podium to receive the proclamation.

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Whereas

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month of November is Homeless Awareness Month in the United States,

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it's time to build awareness of the issue of homeless and of the individual's children

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and families experiencing homeless and whereas part of our city's continued efforts to welcome,

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empower, educate, and respect every unique member of the community includes an important

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act of supporting those who are currently unhoused and whereas homeless in our community in our

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community has fortunately decreased by 26% over the last year and whereas this great this great

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step in our direction and yet there is always a support compassion and empathy where we strive

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and provide those who are unhoused in pleasant hill and in our county and whereas losing losing

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at house means losing a home, community, friends, routines, and as well a sense of stability and

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safety and whereas while trying to survive on the streets on house people can be exposed to

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countless dangers and increase the likelihood of substance abuse in early parenthood,

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impulsivity, depression, post-traumatic stress disorder, and various vulnerabilities and whereas

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in this November we want to remind residents of Pleasant Hill support the

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unhoused and our city are able with as you were able with resources

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volunteering or simple gesture of kindness. Now therefore I is actually

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asked Vice Mayor of Pleasant Hill on behalf of Mayor Nowak. Nowak and City

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Council do hereby proclaim November 2025 as Homeless Awareness Month. Thank

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Thank you. Thank you very much. In the City of Pleasant Hill and encourage all citizens to view homeless individuals not as stigmas of society, but as members of our community.

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Nicely done. Thank you. Good evening, Mayor Irobarne, Mayor Nowak, and Vice Mayor Chas, members of the City Council. Alex Calfin here tonight on behalf of the Diverse City Commission.

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I don't have much time to talk here, but I do want to point out a couple of things.

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Last year, about 180,000 individuals were homeless.

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That is about one-third of the national total.

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And so the good news is the numbers seem to be going down in Contra Costa County.

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But I do want to caution and just point out that there are many folks out there

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with one crisis will find themselves either back in the street or homeless.

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So I think what you're doing tonight is extremely important.

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You are recognizing November as a homeless awareness month,

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and this is an issue that the community should feel strongly and passionately about,

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and we should come together and try to address it the best way we can.

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in some cases homelessness is not just about poverty and there are multiple

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issues at play as it was just pointed out by our mayor and so again on behalf

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of the Diversity Commission thank you for your commitment in addressing this

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issue. Thank you very much. Do you want to come up and take that? I'm coming. I'm

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going to see you.

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I'm very honored with you.

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Traffic Safety and Commission

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We'd like to invite Rich Davies, Chair of the Traffic Safety Commission, into the podium

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to give a presentation.

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The Commission comprises of city staff from the Police Department, Engineering and Planning

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Department and Citizen Members and the four Citizen Members are shown here on the slide

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and they are behind me here.

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Throw bricks at me if I make a mistake.

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I'm not going to read through the report, I'm going to talk to you about it.

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So,

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the purpose of the report is to document the key activities of the Traffic Safety Commission.

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This will not only monitor the progress towards the goal of significant reductions in road-based

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accidents in Pleasant Hill, but also to describe the current and future steps being taken

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to get there.

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In Pleasant Hill, we have significant areas where traffic safety is an issue.

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to. Examples are schools, colleges and universities where at specific times of day there is intense

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transportation activity.

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There are areas of high economic tenancy such as downtown and

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Conflict Cost of Boulevard and these are notorious for being accident prone because

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there's so much activity on both sides of these roads and there is always the need to

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cross these particular elements. And Contra Costa, of course, is an arterial road and multifunctional.

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Then we have major intersections and numerous trail crossings of the highways in Pleasant Hill.

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And in fact, all areas where movement conflict between individual user groups

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in the transport system becomes a problem.

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There are all sorts of different types of journeys

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in the city of Pleasant Hill. There are those that begin and end in Pleasant Hill. There

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are those that begin outside and end in Pleasant Hill and those that start in Pleasant Hill

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and end outside. Then, of course, we also have through trips that actually go right

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through the city. And an example of this of a route used is Taylor Boulevard, where

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where it conveniently cuts off the corner between the Highway 24 and the I680.

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So if that intersection gets heavily congested, there is a temptation to use routes like Taylor

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Boulevard to cut out the time.

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So this is constantly the sort of thing we are facing and the problems all the time.

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So, I'm just going to briefly describe all the different sections in the report.

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Section 2 is our news items and events and news items such as new assembly and state

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bills that may affect traffic safety and events such as the National Night Out and

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Mike family festival at which the Traffic Safety Commission appeared at both these events

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during this year.

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In sections 3 we cover accident records and I will return to that on the next

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slide in more detail.

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Section 4 is a record of all the issues that are raised by the public

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during the year. This is an essential part of our work. The public assists the Traffic

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Safety Commission immensely by reporting their concerns and observations to us and we encourage

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them to present this information to us. The TSC here acts as a link between the community

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and the City and the City Council.

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We do acknowledge, however, that it's not always

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convenient for everyone to attend our meetings, but this can be done via on

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Ysgolwyddiol wedi bod yn gweithio'r ysgolwyddiol ar gyfer y TSC.

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I have noted at the side that the city staff, including the police department and the engineering

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department, in my experience have always been very responsive to these items that are raised.

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Their record is extremely impressive with their prompt actions.

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5,

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yw'r projekty yn y rhan o'r anod, a 6, yw'r anod o'r anod o'r anod o'r anod o'r anod.

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Felly, mae'n gweithio, mae'n gweithio, yn y costa bwyllfa, a'r anod o'r anod o'r anod,

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..braes ychydigad am ddiwedd eraill yma.

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Y sector sixth maen nhw ymgynghoriad yma diwedd anhygoel..

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..y cefnig o'r anhygoel.

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Y sector seventh maen nhw ymgynghoriad yna'r eu ddweudiau newid yma yma.

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Roedd yma y ddiwedd yr yma yn y gael o'r ffordd jydydd.

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Yma'r ysgrifennu'r rydw i'r gynllun yma mae'r gilydd y cymysgau..

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..egor siad, i gilydd a maen nhw.

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Dit

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y sidau yn posibl five years worth of data collision between 2020 and 2024.

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This shows total injury and fatal collisions.

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We intend to update this every year to measure our progress.

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It should be noted, that this does not include the I680 freeway through Pleasant Hill.

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There are lots of ways of presenting this sort of data, which in our opinion this was the simplest

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and the best and the most understandable. It's interesting to know perhaps that the injury

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collisions represent about 25 to 30% of all collisions, and those and the fatal collisions

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of course take our greatest attention.

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There's no doubt that there's been traffic growth in

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arniad a gyfnod dwylo'r byw, ond oes cymdeithiau a psychologically changed a lot of things in traffic,

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changed the patterns during the day, established peak hours which used to be

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approximately six until nine in the morning and three till seven in the afternoon have completely

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changed. Also, the days of the week have changed in their traffic content. It used to be

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that week days were all fairly consistent, now they are completely different because people travel to work on different days and at different times of the day.

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And the weekend has also become much more congested at certain times today as well.

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All of this combines to make it a greater issue for us to tackle all these problems that are coming from these different changing patterns.

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Majesty's Department allocates a prime contribution to each donation.

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This is extremely useful for us because when we know the FXMI's, the cause of the accident

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or more data like this which explains it, it makes it easier to address the issues

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that are being presented.

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The most frequent ones are driving at unsafe speeds, driving too closely, driver in attention and distraction, and I'm sure there's no surprises in there for anybody, but what this points to is driver behaviour as being a key issue, and there's lots of things you can do with infrastructure and with ordinance,

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o'r llwyfod drwyfodol yn ymddiolol, ac mae'r ddweud yn ymddiol yw'n gweld ar y sgol,

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ac mae'r cyfnod yn cyflawni.

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Felly mae'r cyfnod yn gweithio'r ffordd.

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Mae'r cyflos o'r cyfnod o'r llwyfod ac mae'n mynd i'n ddigon o'r rwalkfod o'r byd yn llywodol

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i gyd-degon o'r cyfrifiadau i gyd-degon.

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Mae'r cyflos o'r cyfrifiadau o'r cyflos o'r cyflos o'r cyfrifiadau i'r gyrdd ynw i.

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We always need to be flexible here because things occur from a day-to-day basis that may内

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jump to the fronts of the priorities depending on their seriousness.

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An example is our current concern, the management of travel by e-bikes, and e-scooters.

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We explored both these forms of travel for their role in reducing unnecessary cars.

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yn gyntafol yn Llyfrgell Hyl ac yn ystod o gwybod o gwybod cyfnodol i'r cyfnodol o'r Llyfrgell Hyl,

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ond rydych chi yn gweithio i ddod yn ei gweithio.

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Mae Llyfrgell Hyl yn y ddweud bod yn cydweithio gydag o'r ddweud i ddechrau mewn dros ymhyngwyr.

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here and they are part of a regional action group on this and they are frequently educating

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people through publications in Outlook to get everybody on board with making sure we are

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taking the greatest steps for preventative action

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not included in the report but something

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worth mentioning is the safe streets for all study that is just starting.

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Gweithio'n llyfr y cysylltu Cymru, support ar gyfer y Lywodraeth.

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Mae helau cyntaf yn cynhyrch yn oedd y ddysgolol cyfarig ac y Comision Cysylltu'r Cysylltu'r Sgol

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yn cael ei bod yn ei bod yn unig.

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Z Caesfer yn gweithio, mae'r cyfrifwyr o gyfliad ar gyfer y Comision Cysylltu Cysylltu'r Sgol

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yn gwyntio'r cyfrifwyr ac Mae CSC yn gweithio'n gweithio.

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Oes o'r llyfyd y mae'n rwyntcoi'r cymdeithas, mae'r anuel i'r ysgol yw ddiwedd CPC yn ddylog.

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Ieithaf, nid o cofnidio'r тыfiau i gyffrifes y gweithio'n adeiladau oherwydd y dywedd cysylltau'n meddwl i'r gwybodaeth.

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Ieithaf, mae'r cysyllt CPC yn gallu ychydig o'r cyfathlethyniol ym mhwyddiad i'r cyflwyniad?

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Yn y gweithio, mae'n defnyddio ar y cyfatri ac i ymgwyrnydd cyfathlethyniol.

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Finally, I want to thank all of the TSC members, I've saved three of which are here, the supporting city staff and the public for all their contributions because they are our eyes and ears. No one can be everywhere and this is a great source of information so we encourage this to be used as much as possible because together we will make Pleasant Hill a safer place to travel for everyone.

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Thank you. I can take questions if you have any.

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Thank you, Chair Davies, for your report today. We really appreciate it.

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Colleagues, not really a discussion item tonight, but any questions for the chair?

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I want to thank you and all your colleagues for all the work that you do looking at the map.

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I can see the majority of accidents, fatalities are up along Contra Costa Boulevard and Monument Corridor.

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I'm glad, and thank you all for your continued focus in that area of what I'm noticing is it's difficult to travel along the Monument Quarter to get from the trail into downtown.

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I know that there's a plan and you guys are looking into it on a regular basis, so I really thank you for that.

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Also Oak Park Boulevard to be able to get from the trail across one of those areas needs to be a focus because people from our neighborhoods on the other side of the highway can't get to downtown or can't get into Pleasant Hill safely.

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Just ysgol, rwy'n meddwl. Rwy'n meddwl fy nghylchon a phryliau gyflaidon i quadraedd y blynyddiant i hefydlun oedd yn Gweithlwn Cymru gysig oherwydd yn hollbarth o SNH.

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Rydyn ni'n gallu rydych chi i fyfydig sy'n mynd i'wllai yn ôl yn Fythdoedd.

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Rwy'n meddwl bod erdw i'n meddwl cyfryddio ar bobl.

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Rydyn ni'n gallu gael, rydyn ni'n meddwl i dweud â chyfridd y gall Wath Skyllt.

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I'm glad to see some of the grant projects coming up, so thank you guys for all you do. Appreciate it.

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Thank you for your presentation and all the work that you do. I think it's really important that we have this information, including the data, to show that there are more collisions and things that are happening in the data.

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Ac yr hyn o'n gael y cyd-doedd, rydyn ni'n mynd i'r ysgrifennu bod ydych chi'n gyfrifethau a'r llunau a'r brwyllfa'i argyflwyno cynny.

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A mae'n cael y dyfodol, yn y cyfrifethau sydd o'r gymhiliadau byw 43, yn ddefnyddio cyfrifethau maen nhw'n gael ei fan hynny o'r gyfrifethau sydd o'r cyfrifethau sydd o'r lleifeneddau.

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y fflexibility to even lower the speeds in that area of 15 miles per hour, which is appropriate, depending upon on the high injury area.

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Have we thought about assessing, like lowering the speed in that area, is the TSC thinking about, you know, possibilities in that specific area or higher collision?

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In addition to that, we are actively looking for localized funding to offer match.

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marketing match is California's nutrition incentive program to incentivise those on nutrition assistance to purchase from farmer's markets, where they can nurture relationships with growers and eat fresh healthy produce.

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The match that's given. So just to kind of explain how this works.

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ond y cyfrifio'r cyfnod ar hyn o'r holl ar y marwyr o'r holl, mae'n mynd i arlyw.

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Felly, roedd y cyfrifio ymlaen, roedd y gwerthoedd ymlaen o'r cyfrifio.

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Felly, cyfrifio yn y bobl o'r holl, ac roeddwn ni'n gweithio ar gyfer,

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roeddwn ni'n gyfrifio'r holl yn gwneud, ac dyna'r helygonau hynny o'r hynny o'r olywiau.

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they want to debit from their snap card. Just for clarity, snap goes by several different names,

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so it can be kind of confusing and I think that vernacular is really important for understanding.

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So it's no longer called food snaps, we can retire that altogether. It's often called

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EBT and that stands for electronic benefits transfer and that's actually just what

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they call the card. How the money comes off the card, so we can retire that

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also. The national program is known as SNAP, and we're hearing that a lot in the news right now.

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CalFresh is California's administration of the SNAP program. I like the sound of CalFresh because

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it's got the word fresh in it, but I've been using SNAP more universally because that's kind of

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what everybody knows it as. So just for some clarity on that. So customers bring their

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Mae'r snap card to the market information booth, we swipe it, we give them tokens in any amount they choose.

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Each token is worth $1 and they spend that in the marketplace only on eligible products.

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So part of our role as a retailer, our responsibility is to educate our vendors,

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our farmers on what foods are eligible and which ones are not.

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Common examples are grocery items.

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So hummus, bread, honey, vegetables, fruits, all of those sorts of things, cheese, meat.

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The match, what that allows, when a market has grant funds, they can, for matching, if a customer, say, takes out $10 on their snap card, we have the power to give them an additional $10 in match, giving that customer now $20 to use at the farmer's market.

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The match is only for fruits and vegetables, so it's a little bit different. It's a different color token.

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And so the win-win here is that that goes right back into the pockets of the farmers.

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I'm highly concerned about the SNAP program not being funded, and I'm very impressed with our county and our state for the efforts to mobilize to meet the need.

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I really fills my heart to see so many people jumping into action so quickly.

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So, we will definitely be incorporating both SNAP and market match once funding

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is identified to offer at the Ploets and Health Farmers market.

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Thank you for that.

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I think it's so important.

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As you mentioned, the extra revenue does go back to help the farmers themselves as well.

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iawn, mae'r rhai gynhyrchu ymdweithio'r $, a'r cyfrannu'r cyfrannu a'r cyfrannu'r cyfrannu.

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So rydyn ni wedi bod yn ymdweithio ar hyn, a rywbeth yma fel y cyfrannu'r cyfrannu'n amser,

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ond, y gwaith y snaffau a'r cyfrannu, yn ymdweithio'n gyfrannu'n cyfrannu, dyna'r cyfrannu'n cyfrannu'n cyfrannu'n cyfrannu ymdweithio.

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A dyna ymdweithio'n cyfrannu o'r cyfrannu yn ymdweithio.

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ymdweud cydwyr yw gyfnodd yn ymdweud yma, ac yw hwnnw'n gyfnodd y ffocwyr sydd, yw'n gweithio'r ymdweud.

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Yn y mod i'r gweithio ar fynd i'w cofnodd, rwy'n gweithio'n gyfnodd yn ymdweud sydd gyfnodd yn ei maes,

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ac rwyf i'n gwneud i gweithio'r gwneud i'r websiteau, ac rwyf i'n gwneud i'w gweithio'r gweithio'u gwneud,

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a bod efallai'n gwneud i'r gweithio'u ddau i'r cyfr�au ac yr llythau.

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i'r amgylchedd o'r rhwyf yn enghreiffa arnaeth, ac mae'n adnedd i'n ddweud o'r mawr.

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Rydym yn bwysig eu cefnodol i'r mawr. Doeddwn i'n ffordd wedi bod yn dda i'n cyd-a-ddylanthu.

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Mae'n meddwl i'r oldith yma ac mae gennym y type mawr i'n ymweld i'r hynny i'r lleol yn rhan o hynod ydym i'r

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sylfa yn meddwlol. Mae'n meddwl i'n meddwl i'n meddwl i'r rhan o myfydol i'r buson,

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a'r holl fath.

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As our greater effort to promote the market, SNAP will be included in those outreach efforts

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as well as we present at school PTAs and in other areas in the community with the community

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center and other things that we have planned, SNAP will be on that list.

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Great. Thank you so much. That was going to be my follow-up question on outreach and

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how people would know that they can utilize these benefits at the markets. And so if

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If you need additional outreach help, please let us know as well as there's other commissions

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like the Civic Action Commission, Diversity Commission, things like that as well that

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we can help with distributing that information out.

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That's great support.

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We're excited about that.

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Thank you.

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Thank you.

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Any other questions?

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Bill?

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Do you have any other questions?

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No, I'm asking you, Bill.

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Yeah.

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Any other questions?

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Okay.

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Council Member Obolowski.

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Thank you, Vice Mayor Chaston.

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And thank you for coming.

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Sure.

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I'm glad to hear about the market match.

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Just to piggyback on that,

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Bell is a member of Lions and I am of Rotary.

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So please give us your cards so we can have you come present

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because there's might be some funding available

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for that market match through local people

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in those clubs as well here.

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Thank you.

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The question I had for you was,

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I see on the map here,

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there's a community outreach and a city outreach.

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Yeah.

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So would that be for,

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how will those spaces be utilized?

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Sure.

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So, as I mentioned in my statement, Contra Costa Certified Farmers' Markets, actually

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the Pleasant Hill Farmers' Market, which was our first, was started by Master Gardening

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students from DDC.

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So it's part of our mission to give back to nonprofits and community organizations.

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So we provide at least one free booth space to community organizations every week at both

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of the markets that we operate, and that's a tradition that we would carry on through

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the Pleasant Hill Farmers Market. We have an application process, so just like vendors

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and farmers, nonprofits, we just call them community organizations, do have to apply.

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We have some restrictions. We don't allow fundraising per se. It's really for outreach.

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And so we just book those on an as-available basis. And we have a variety of outreach

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Outreach booths, everything from the Mountain Shadow Film Society to the SIRS, Sons and

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Retirement Group.

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So that's the kind of outreach that we would be planning for the community space.

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At the Walnut Creek Farmers Market, we've had a history of City Council coming to

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the Farmers Market.

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And I wanted to, that's why I put that block on there, that stall on there, because

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I wanted to extend that invitation to the Pleasant Hill City Council to have a booth

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space to conduct outreach on a rotating basis, but it could also be used for city planning

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or other outreach initiatives that are going on.

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We find that the farmer's market is a very informal and relaxed way for citizens to

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engage in civic government not everyone feels comfortable accessing or

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understands how to access civic government and so we we think that

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having a booth at the market would be beneficial both for building community

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as well as for the city council so we wanted to invite you to participate in

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that booth if that's something you wanted to do. Perfect thank you that

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that's what I was clarifying because I've gone to the Walnut Creek

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Marcus, both of them, and also to Martinez and I saw that it was exciting.

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One other thing I was going to ask about is I'm not seeing a freedom of speech area on

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here.

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Are you going to incorporate that at some point for folks who want to show up to for

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any type of freedom of speech type of situations?

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That's a really interesting question.

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CCCFM has never provided free speech space per se.

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We, you know, have, we tried to keep the space open to everyone and everyone.

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I like to say everybody eats, so, you know, our focus is not on politics.

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So for example, even though we have a city council booth, it's not used for campaigning

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or anything of that sort.

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It's really-

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Thanks for that clarification.

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Yeah, yeah.

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And so, you know, our, our thing, our line of thinking is that we hold markets in city

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streets typically all of our markets are ran in city streets and freedom of speech exists.

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We don't provide a specific space for it.

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Yeah, thank you.

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I just wanted to excuse me.

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Give me a moment.

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Thank you for that clarification.

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The last question I had for you or last statement is when in speaking to my neighbors a lot of the concern they had was

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the cost of food. So I'm glad to hear about the market match.

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Are we going to have different types of vendors like there's obviously there's organic vendors, there's standard vendors.

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Is there going to be a different variety of foods to hit all different price points within the community?

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Yeah. I certainly hope so. You know, once approved by the city, that will be our first

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task is to seek applicants. We have a large membership to pull from ourselves, but we're

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also interested in bringing some new vendors to Pleasant Hill that people can't access

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in such close proximity. I mean, we are very fortunate in the state of California to

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have so much agriculture. There's so much that is grown. And just to kind of go

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back on what I was saying earlier about vernacular being so important. When we say we're a certified

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farmers market, I want to, if I may, just take a moment to explain because that kind

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of piggybacks on to your question. Certified farmers markets means that anyone who's growing

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an agricultural item, excuse me, anyone who is selling an agricultural item at

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the farmers market, grew it in California and it's being sold by the person who

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grew it. So that's what certified farmers market means. And so our thinking is that we

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pull from Contra Costa County first. So in order to be a certified farmers market, it

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has to be grown in California. And these farmers drive. I mean, we have people that come from

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South of Fresno. It's pretty incredible. And sometimes you need that diversity or

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we wouldn't have any avocados and everybody loves avocado toast. But we will be looking to Contra Costa

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County first and working with our local Contra Costa County Ag Department to find those farmers

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that are close to home as well to add to the market. But yes, we're definitely going to have the

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plan is to have both conventional and organic. The nature of organic typically makes it more

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expensive. And organic certification is a complicated costly process for a lot of farmers.

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So we have lots of different farmers. We just added a farm to our Walnut Creek market

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who grows an incredible amount of diversity on just like one acre of land. So there's

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a lot of innovative things that are happening and our objective is to bring a variety to

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suit all needs.

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Thank you so much. I'm done, Zach.

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Thank you.

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Yeah, I think you had a question. I was just gonna comment. We have a free speech podium at the Trilani area

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Just wanting to mention that. Oh in that space. There is a free speech area. That's all

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We'll have to look into that. I'm not a hundred percent sure about that, but we'll figure that out

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I'm not that's that's not something that

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We will cross that bridge when we need to I'm sure

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Any questions from our mayor?

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No, actually a lot of the questions have been already answered. I'm just thrilled to have

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the farmers market back. I really enjoyed going to it in the many years that it was there.

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I think one of the issues was, as the lack of attendance, fewer vendors showed up. And

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so I think it's beneficial for everyone here to make sure we get the word out to

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everyone about the farmers market and really encourage people to attend. I'm

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glad to hear about your outreach because I think that will be super important. I

403
00:38:41,450 --> 00:38:46,510
know a lot of people in town are always looking for great fresh produce so that's

404
00:38:46,510 --> 00:38:51,410
super important but all those other items are also make a farmers market just

405
00:38:51,410 --> 00:38:56,410
super. And just to comment on the Walnut Creek I know the city council

406
00:38:56,410 --> 00:39:00,230
members that attend on a rotational basis really enjoy it. They usually

407
00:39:00,950 --> 00:39:05,070
post something on Facebook at a time to say, hey, it's my turn at the farmer's market

408
00:39:05,070 --> 00:39:05,730
this weekend.

409
00:39:05,950 --> 00:39:11,270
Come down and see me, and, you know, we should just think about doing that as well.

410
00:39:11,550 --> 00:39:15,070
And then you mentioned other people to reach out to.

411
00:39:15,270 --> 00:39:19,850
Certainly our public information officer, Jeff Gillette, getting information out and

412
00:39:19,850 --> 00:39:24,370
they outlook and everything will be really beneficial to get the whole community.

413
00:39:24,370 --> 00:39:30,510
So thank you, Stacey, for working on this, and we really appreciate it and look forward

414
00:39:30,510 --> 00:39:31,970
to the first Farmers Market.

415
00:39:33,370 --> 00:39:34,270
Thank you, Mayor.

416
00:39:34,830 --> 00:39:43,050
And it really, to make a successful Farmers Market, it's a recipe that needs good ingredients,

417
00:39:43,370 --> 00:39:43,550
right?

418
00:39:43,790 --> 00:39:47,330
So, you know, we feel confident that we're bringing the expertise.

419
00:39:47,950 --> 00:39:54,670
We're certainly hopeful that the community will bring the attendance and we're excited

420
00:39:54,670 --> 00:39:57,550
to have the city support.

421
00:40:01,580 --> 00:40:02,880
Thank you, Stacey.

422
00:40:03,380 --> 00:40:03,680
Thank you.

423
00:40:03,880 --> 00:40:08,600
Seeing if we don't have any other questions, I'd like to thank you for being here.

424
00:40:09,160 --> 00:40:11,900
I'd like to see if we have any public comment cards on this matter.

425
00:40:12,600 --> 00:40:13,820
There are no public comment cards.

426
00:40:14,000 --> 00:40:14,280
Okay.

427
00:40:14,780 --> 00:40:19,580
Seeing that there's no public comment, I'll close on this item and bring this

428
00:40:19,580 --> 00:40:25,620
back to discussion or to make a motion. I do have one discussion item. Anybody else have

429
00:40:25,620 --> 00:40:33,580
one? So, no? Okay. Just rather than a question, I wanted to just really thank you for being

430
00:40:33,580 --> 00:40:41,960
here today. This is a long time coming. I think we talked about it in 2018. We lost

431
00:40:41,960 --> 00:40:49,200
our farmers market. I'm really enthusiastic about and I like the measured organized plan

432
00:40:49,200 --> 00:40:58,920
to implement this. And I wasn't at first, I'll be honest, but I'm okay with this being in downtown

433
00:40:58,920 --> 00:41:04,400
for this reason. When we first started talking about this, there was no night market and there

434
00:41:04,400 --> 00:41:09,980
was no farmers market. And we had looked at trying to get something in the north. This was

435
00:41:09,980 --> 00:41:15,140
back when Matt, former council member, Mayor Ren and I were on the economic development

436
00:41:15,600 --> 00:41:20,000
committee. And we really kind of, we were kind of hoping that this might be in the north

437
00:41:20,000 --> 00:41:27,180
end of town. And, you know, in talking with the group, you know, Contra Costa certified

438
00:41:27,180 --> 00:41:33,540
farmers market, you know, they just, they had a good plan and they, and a good, and

439
00:41:33,540 --> 00:41:36,920
just, it made us feel a little bit more comfortable, like, if we're going to bring

440
00:41:36,920 --> 00:41:40,820
it back that this was going to be and they felt like pretty strongly that this was going

441
00:41:40,820 --> 00:41:45,400
to be the right place to do that as a result of that once that was you know once we kind

442
00:41:45,400 --> 00:41:50,080
of you know and you know we didn't have it 100% obviously finalized but at least we kind

443
00:41:50,080 --> 00:41:54,860
of we were hoping that we could have it someplace downtown that kind of opened up our thinking

444
00:41:54,860 --> 00:41:59,580
to like well what could we do in the north north end of town and so with that that's

445
00:41:59,580 --> 00:42:04,040
when you know that that opportunity with the night market opened up so I think it's

446
00:42:04,040 --> 00:42:08,940
really great because we're going to have two different types, completely different experiences,

447
00:42:09,440 --> 00:42:14,040
but really great community events, very different. Different times of the day,

448
00:42:14,300 --> 00:42:20,160
ones in the morning, ones at night. I just think that this is really a win-win for our city and

449
00:42:20,160 --> 00:42:26,980
I'm really, really excited about it. And so I just wanted to state that before we go to a vote.

450
00:42:27,820 --> 00:42:31,460
Any other things my colleagues want to add before I ask for a motion?

451
00:42:35,300 --> 00:42:43,940
I'm happy to move the item. Okay, we have a motion by Mayor Nowak, a second by Council

452
00:42:43,940 --> 00:42:51,120
Member Law. Madam Clerk, roll call vote please. Law? Yes. Obelinsky? Yes. Sheths? Yes. Nowak?

453
00:42:52,080 --> 00:43:03,630
Yes. Motion carries. Okay. Thank you very much. And I'm going to call an audible for

454
00:43:03,630 --> 00:43:13,370
for this before we move on to item 10.4 as you might recall back during when we

455
00:43:13,370 --> 00:43:19,050
talked about the when we talked about the Consent Calendar one of the items

456
00:43:19,050 --> 00:43:23,650
was to approve appointment recommendations for the County Connection

457
00:43:23,650 --> 00:43:27,010
Advisory Committee the Diablo Vista Water System Advisory Board Diversity

458
00:43:27,010 --> 00:43:33,390
Commission and yes the Traffic Safety Commission and that traffic safety

459
00:43:33,390 --> 00:43:38,610
committee that that person that we recommended and was approved was Richard Davies. Richard,

460
00:43:38,850 --> 00:43:43,930
you're still here in the audience, so congratulations. I'm kind of putting you on the spot. Would you

461
00:43:43,930 --> 00:43:48,330
like to come up and say a few words? I just want to make sure to acknowledge that, you know,

462
00:43:48,330 --> 00:43:52,010
so you don't have to come back in two weeks at another meeting. I just wanted you to congratulate

463
00:43:52,010 --> 00:43:57,590
you as we approved the recommendation. So if you want to come up, it's up to you.

464
00:43:58,850 --> 00:44:05,770
You're fine. Okay. It's okay. It was good information. It was good information. Congratulations. Thank

465
00:44:05,770 --> 00:44:08,610
you again for your service. I really appreciate it. Thank you.

466
00:44:11,760 --> 00:44:13,860
Thank you for indulging me on

467
00:44:13,860 --> 00:44:22,080
calling that audible there. And thank you for sticking around. Okay. Let's move on to

468
00:44:22,660 --> 00:44:31,020
Item 10.4, which I need to get, hold on. Well, hold on. I got to get this. Hold on here.

469
00:44:31,680 --> 00:44:38,360
This is the American Rescue Plan Act, ARPA funds update. This is an informational only presentation.

470
00:44:38,900 --> 00:44:41,080
Mr. Eric Chung, thank you for being here.

471
00:44:41,740 --> 00:44:46,060
Good evening to the mayor and to the city council. Eric Chung, CFO for the city of Pleasant Hill.

472
00:44:46,060 --> 00:44:48,220
Just a very brief presentation.

473
00:44:48,840 --> 00:44:52,260
It's hard to believe it's been about four and a half years since the federal government

474
00:44:52,260 --> 00:44:59,680
approved American Rescue Fund Act funds back in March of 2021, about 1.9 trillion dollars.

475
00:45:00,000 --> 00:45:09,760
Local municipalities received about $130 billion of those funds. The city of Pleasant Hill received

476
00:45:09,760 --> 00:45:12,540
$8.3 million. We had

477
00:45:14,720 --> 00:45:23,100
to allocate the $8.3 million by December 31, 2024. The city council has

478
00:45:23,100 --> 00:45:29,940
done that. We need to spend the remaining funds by December 31, 2026. There are still a few

479
00:45:29,940 --> 00:45:35,500
remaining open projects that we have on the list. What the Sea Council did in the previous

480
00:45:35,500 --> 00:45:41,300
or last December was to allocate and appropriate the remaining funds to the general services

481
00:45:41,300 --> 00:45:48,500
category. We obligate about 20 officers and 10 public works employees for that purpose.

482
00:45:49,180 --> 00:45:54,740
We've got about 1.2 million left to spend. The main projects, and we're going to touch

483
00:45:54,740 --> 00:45:58,520
on a couple of these items later in the agenda, is the City Hall of Plon Fountain,

484
00:45:58,520 --> 00:46:04,560
the digital documentation project. And then later, that will be done later next year is

485
00:46:04,560 --> 00:46:06,960
the backup generator project for about half a million dollars.

486
00:46:09,740 --> 00:46:11,060
Again, the City Council

487
00:46:11,060 --> 00:46:14,820
through the last several years has worked on multiple projects from the very beginning,

488
00:46:15,460 --> 00:46:20,440
the Gregor and Storm Dream project for about $1.5 million dollars to really a lot of the

489
00:46:20,440 --> 00:46:24,780
improvements that are in City Council chambers today to allow us to broadcast and to zoom

490
00:46:24,780 --> 00:46:29,420
and to do a lot of the things that we can do that we could not do literally four years ago.

491
00:46:30,420 --> 00:46:35,180
That is really the end of the presentation. I'll take any questions or comments that you may have.

492
00:46:36,220 --> 00:46:39,280
Okay. Any questions from colleagues on the dyes?

493
00:46:40,820 --> 00:46:42,760
Mary Nock, any questions on your end?

494
00:46:44,220 --> 00:46:45,300
Oh, no. Okay.

495
00:46:45,520 --> 00:46:47,680
I've been through this 20 times.

496
00:46:48,000 --> 00:46:50,980
You brought this forward. I guess my question is you brought this went through the budget.

497
00:46:51,200 --> 00:46:52,260
Yeah. Thank you.

498
00:46:52,260 --> 00:46:59,720
I don't have any questions, so do we have any public comment, do we have any speaker cards

499
00:46:59,720 --> 00:47:00,160
on this item?

500
00:47:00,380 --> 00:47:01,540
There are no public comment cards.

501
00:47:01,720 --> 00:47:01,940
Okay.

502
00:47:02,180 --> 00:47:05,120
Seeing as we'll close the public comment on this item, do we have any comments?

503
00:47:06,440 --> 00:47:11,180
This isn't, there's no council action on this, is there any comments from my colleagues

504
00:47:11,180 --> 00:47:11,380
here?

505
00:47:11,520 --> 00:47:11,640
Okay.

506
00:47:12,260 --> 00:47:12,860
Eric, thank you.

507
00:47:13,160 --> 00:47:13,420
Thank you.

508
00:47:13,520 --> 00:47:13,920
Appreciate it.

509
00:47:17,500 --> 00:47:17,840
Okay.

510
00:47:17,940 --> 00:47:20,440
So we're going to move on to item 10.5.

511
00:47:20,440 --> 00:47:29,080
to approve the resolution to authorize reallocation of the ARPA funds from the City Hall Pond and

512
00:47:29,080 --> 00:47:39,660
Fountain Rehabilitation Project. And this is to the government services program category

513
00:47:39,660 --> 00:47:44,940
and transfer an equivalent amount of general fund monies to the City Hall Pond and Fountain

514
00:47:44,940 --> 00:47:49,880
Rehabilitation Project. And James, you've probably been here for five minutes while

515
00:47:49,880 --> 00:47:53,700
I stumbled through that, so thank you for being at the podium.

516
00:47:54,120 --> 00:48:01,020
Good evening, Mayor Noak, Vice Mayor Schess and Council members. We thank you to Eric

517
00:48:01,020 --> 00:48:08,420
for teaming me up with the conversation about the general services category. So, as we know,

518
00:48:08,700 --> 00:48:15,020
the City Hall Pound and Fountain Rehabilitation Project was a funded project in the 2429

519
00:48:15,020 --> 00:48:15,820
CIP.

520
00:48:18,380 --> 00:48:25,340
It had $870,000 worth of the ARPA funds that was allocated by our council to this

521
00:48:25,340 --> 00:48:25,780
project.

522
00:48:28,120 --> 00:48:32,680
As you know, the item before you tonight is to authorize the reallocation of

523
00:48:32,680 --> 00:48:39,340
that money from the Pond and Fountain project to the government services category and also

524
00:48:39,340 --> 00:48:43,440
authorize an equivalent amount of general fund money back to the project so that

525
00:48:43,440 --> 00:48:50,860
we can construct the project. So just a little bit of background, you know, the fountain

526
00:48:50,860 --> 00:48:57,280
was built when City Hall was built. It was never a aquatic feature. It was a water feature.

527
00:48:58,180 --> 00:49:02,200
There were no fish. There were no turtles. There was nothing in the pond to support

528
00:49:02,200 --> 00:49:09,000
aquatic life from aeration to biofilters. It was strictly just a pretty water feature

529
00:49:09,000 --> 00:49:14,540
and staff at that time used to clean the pond and the fountain, you know, with chemicals.

530
00:49:15,600 --> 00:49:20,640
The water source is a well that's located on City Hall property.

531
00:49:21,080 --> 00:49:23,620
It's not potable water that's funding this.

532
00:49:23,980 --> 00:49:28,480
And the water is very hard filled with a bunch of chemicals that over the years clogs

533
00:49:28,480 --> 00:49:35,020
up the piping, leaves a residue on the tile, but also for the tile for the fountain

534
00:49:35,020 --> 00:49:37,740
was eating away at the grout on the tile.

535
00:49:37,740 --> 00:49:45,680
And if you look at this picture, that picture was taken in 2010 for the top three tiers of the tile, you can actually see them turning color, turning brown,

536
00:49:46,300 --> 00:49:54,020
because at that time we had quite a robust aquatic life system growing in the pond, and we were really no longer able to clean it.

537
00:49:54,580 --> 00:50:01,340
So between the gunk that just kind of jumped up on the tiles, but also the chemicals that were in the water just started eating away at the tiles.

538
00:50:01,660 --> 00:50:04,800
That picture was actually taken in 2010.

539
00:50:05,760 --> 00:50:17,340
So just for a little history, way back in the day, way, way back before 2010, we used to be able to drain the water in the pond to the storm drain system.

540
00:50:17,800 --> 00:50:23,680
With all the new environmental laws that is no longer possible, you can't just dump the dirty pond water down into the storm drain.

541
00:50:23,800 --> 00:50:27,600
There's all sorts of processes that we have to go through and it's quite expensive.

542
00:50:27,600 --> 00:50:35,100
So, in 2010, our city council at that time had the desire to drain the pond, clean the

543
00:50:35,100 --> 00:50:35,420
pond.

544
00:50:36,180 --> 00:50:41,600
So, seriously, way back in the day, late 90s, early 2000s, they used to just dump the pond

545
00:50:41,600 --> 00:50:45,080
to the storm drain, clean out all the gunk on the bottom, fill it back up, throw the

546
00:50:45,080 --> 00:50:49,860
fish back in, and it would be relatively clean again, right, with all the new environmental

547
00:50:49,860 --> 00:50:50,220
laws.

548
00:50:50,380 --> 00:50:54,280
In 2010, when we put this project out, and it was strictly a maintenance project,

549
00:50:54,280 --> 00:51:01,620
We drain the pond, we clean the pond, we clean the piping as best we could because it's all underground under the sidewalk.

550
00:51:02,360 --> 00:51:06,820
We bought some new skimmers and some new spray heads, cracked ceiling, we did some liner repair.

551
00:51:07,380 --> 00:51:11,440
And at that time there was a thought by the council that, oh, we should probably do something to support the fish.

552
00:51:11,740 --> 00:51:20,440
So we put in a biological filtration system at the bottom of the big pond and we put in a small aeration system to help support the aquatic life.

553
00:51:20,440 --> 00:51:26,920
At that time, just to do that limited amount of work to clean the pond, the total project

554
00:51:26,920 --> 00:51:30,060
cost was about $275,000 in 2010.

555
00:51:30,660 --> 00:51:36,160
At the same time, we wanted to look into redoing the tile for the fountain because it was really

556
00:51:36,160 --> 00:51:37,320
starting to deteriorate.

557
00:51:37,920 --> 00:51:39,520
We went out with a separate bid.

558
00:51:39,700 --> 00:51:40,540
It wasn't one project.

559
00:51:41,340 --> 00:51:45,680
And the total project cost came in at $360,000 in 2010.

560
00:51:46,400 --> 00:51:49,100
At that time, we still had the redevelopment funds.

561
00:51:49,100 --> 00:51:54,160
funds. We had about $100,000 worth of redevelopment funds for the project. The City Council at

562
00:51:54,160 --> 00:51:57,700
that time decided that we couldn't support that project. We didn't have the funds, so

563
00:51:57,700 --> 00:52:03,180
we didn't do anything with the fountain. We just left it the way it, you know, cleaned

564
00:52:03,180 --> 00:52:04,780
it as best we can and left it the way it is.

565
00:52:05,960 --> 00:52:11,120
So now, I mean, these shots are pictures of the lake with the water. You can see

566
00:52:11,120 --> 00:52:16,420
the small pond, bottom left, the bigger lake at the top. And I put that picture

567
00:52:16,420 --> 00:52:22,200
the walkway there because in 2010 we did not have any plans to redo the walkway from the main

568
00:52:22,200 --> 00:52:28,020
parking lots all the way up to the City Hall building. You can see that the water is dirty,

569
00:52:28,420 --> 00:52:32,760
it's discolored. I mean there's really just no way for us to clean it unless we completely empty the

570
00:52:32,760 --> 00:52:38,360
pond and do it again. We don't have anybody but staff maintaining the pond right now.

571
00:52:38,820 --> 00:52:43,120
So the average annual cost, I mean I just threw that number up there based on things

572
00:52:43,120 --> 00:52:47,700
that we did in the last year. We typically have a three-man crew one day a month with

573
00:52:47,700 --> 00:52:52,040
the VAC truck, you know, sucking out as much of the muck, standing in the pond with the

574
00:52:52,040 --> 00:52:56,660
VAC truck, like sucking out as much of the muck out of the bottom as we can. And right

575
00:52:56,660 --> 00:53:00,140
about now, we have just one man working eight hours.

576
00:53:01,820 --> 00:53:06,040
So I know you know this. We've talked about this before. A unique feature of this

577
00:53:06,040 --> 00:53:12,740
pond fountain is that the energy from the fountain supports the HVAC for the community

578
00:53:12,740 --> 00:53:17,900
room. And so when the water in the pond is dirty and it gucks up the filters, if you've

579
00:53:17,900 --> 00:53:23,420
ever been in the community rooms where it's hot, that's why, because HVAC is not functioning

580
00:53:23,420 --> 00:53:25,540
properly because the whole thing is tied together.

581
00:53:26,060 --> 00:53:30,060
And then an added additional cost that we've been maintaining now is the tiles that

582
00:53:30,060 --> 00:53:34,240
you can see on the lower right-hand side. They were put in when City Hall was built.

583
00:53:34,240 --> 00:53:39,700
They're cracked. They're broken. We can't buy them anymore. We can't get the colors anymore. The grout is gone

584
00:53:40,340 --> 00:53:42,960
They're they're not ADA compliant. They're trip hazards

585
00:53:42,960 --> 00:53:47,320
And so on top of the water and the dirty features in the fountain

586
00:53:47,320 --> 00:53:51,200
We also have to replace the sidewalk all the way along to City Hall

587
00:53:53,200 --> 00:53:56,480
I'm sorry, let me just go back for a second other things that happened this year

588
00:53:56,480 --> 00:54:02,300
We had to rebuild all the motors in the pump house and we also had to get a new VFD for the well pump

589
00:54:02,300 --> 00:54:07,280
The, currently the water softening system that was put in in 2010 is no longer working.

590
00:54:09,770 --> 00:54:12,630
This picture here was actually taken in 2010.

591
00:54:13,010 --> 00:54:17,990
I'd love to say it was taken in 2025, but this is what the tile looked like at the time

592
00:54:18,450 --> 00:54:20,610
in 2010 when we drained the pond.

593
00:54:21,310 --> 00:54:28,050
So you know that we went out to bid with the pond and fountain project in 2024.

594
00:54:28,510 --> 00:54:31,610
Council awarded it in December of 2024.

595
00:54:31,610 --> 00:54:37,810
At that time, there was $2.968 million to complete the construction cost of the pond.

596
00:54:38,190 --> 00:54:42,010
There was 870,000 ARPA funds that were approved.

597
00:54:42,870 --> 00:54:50,910
And we've spent on the design and other things about $230,000 to date, leaving $639,532

598
00:54:50,910 --> 00:54:55,290
that we would like to reallocate to the General Services Fund so we don't lose it.

599
00:54:55,290 --> 00:55:02,230
with the equivalent money coming back to the project from the General Fund because it's

600
00:55:02,230 --> 00:55:08,810
an important project. We need to fix the walkway. I mean, the water is dirty. Kids play there.

601
00:55:09,170 --> 00:55:17,130
We have events there that the kids are touching the water. So, overall, you may recall that

602
00:55:17,130 --> 00:55:22,110
this is the concept that we voted, well, the council voted in. The COI are going

603
00:55:22,110 --> 00:55:26,630
be relocated to the small pond. So if you look at the top of the screen, that is going to be

604
00:55:27,050 --> 00:55:30,170
still a koi pond. And all the fish and the turtles are going to go to the koi pond.

605
00:55:31,010 --> 00:55:35,330
It's going to be completely separate now. We're going to isolate it from the big pond,

606
00:55:35,450 --> 00:55:39,250
what I'm calling the lake, I guess now, by that land bridge that's between the City

607
00:55:39,250 --> 00:55:43,350
Council Chamber Building and the koi pond. You'll actually be able to walk between the

608
00:55:43,350 --> 00:55:48,070
fountain area and the small pond. The large lake area will be a chlorinated

609
00:55:48,870 --> 00:55:54,410
pond area, nice clean water, very attractive for the events that we have on the lawn. But

610
00:55:54,410 --> 00:55:59,550
everybody loves our fish and turtles, including me. I'm a huge fan of the turtles. And so they

611
00:55:59,550 --> 00:56:05,190
will be relocated in the koi pond. They will be separated by two completely different

612
00:56:05,190 --> 00:56:11,350
mechanical systems. One to do the chlorinated system and one to do the koi pond. And the

613
00:56:11,350 --> 00:56:15,690
belief is that containing the koi in the smaller pond will make it with full aquatic

614
00:56:15,690 --> 00:56:20,950
systems for them. Air Raiders, a way to clean the pond that we don't have to drain it down to

615
00:56:20,950 --> 00:56:27,590
dead zero before we fill it back, will lower the overall maintenance costs. It is the intent of this

616
00:56:27,590 --> 00:56:33,810
project to hire an outside company to maintain all the equipment for us not rely on staff to

617
00:56:33,810 --> 00:56:38,510
be maintaining the new mechanical equipment. So one thing that we've moved forward with

618
00:56:38,510 --> 00:56:45,410
to get this project moving is we've separated the HVAC system from the project. We've

619
00:56:45,410 --> 00:56:51,210
hired a company to come in and put in a new HVA system for the community center so that

620
00:56:51,210 --> 00:56:54,910
the work will be completed when we hopefully start the PON projects.

621
00:56:56,530 --> 00:57:01,010
So you know, the staff recommendation right now is the ARPA funds can only be reallocated

622
00:57:01,010 --> 00:57:05,630
to an approved program or project. As you know, Eric just chatted about this. The

623
00:57:05,630 --> 00:57:11,190
Government Services Fund was obligated for ARPA funds in December of 2024. So it's

624
00:57:11,190 --> 00:57:17,790
appropriate to ask to move that 639 to the Government Services Fund, but we are asking

625
00:57:17,790 --> 00:57:21,410
that those equal funds be transferred back to the General Fund so that we can complete

626
00:57:21,410 --> 00:57:21,890
the project.

627
00:57:35,460 --> 00:57:39,340
Well, I had a question for Anne because, you know, this did go through the Budget Committee.

628
00:57:40,080 --> 00:57:40,540
Oh, I did.

629
00:57:40,740 --> 00:57:41,980
I apologize for not saying that.

630
00:57:42,320 --> 00:57:44,320
The Budget Committee did see this on October 6th.

631
00:57:44,500 --> 00:57:44,700
Yes.

632
00:57:44,900 --> 00:57:49,480
And so I wanted to, I think part of the request was also trying to understand

633
00:57:49,480 --> 00:57:51,640
and what would be the ongoing maintenance costs

634
00:57:52,100 --> 00:57:55,340
for this new pond now that we're going to,

635
00:57:55,620 --> 00:57:57,460
if we were to move forward with the process?

636
00:57:58,000 --> 00:58:01,080
So the ongoing maintenance costs over the long term,

637
00:58:01,280 --> 00:58:02,680
I mean, there'll be the initial startup cost,

638
00:58:02,800 --> 00:58:03,960
we're gonna hire an outside firm

639
00:58:03,960 --> 00:58:08,260
to manage the two pump systems, right?

640
00:58:08,500 --> 00:58:11,220
And so there would still be limited staff time,

641
00:58:11,720 --> 00:58:13,100
you know, plucking things out of the water,

642
00:58:13,480 --> 00:58:14,920
skimming the pond and things like that.

643
00:58:14,920 --> 00:58:16,540
But 90% of the maintenance costs

644
00:58:16,540 --> 00:58:18,160
would be handled by that outside company.

645
00:58:18,160 --> 00:58:32,160
I don't know what that number is because we don't actually have it built yet, but the belief from the design engineer in this project is overall it will go down because we will have a functioning system that we're not just always chasing, right?

646
00:58:32,260 --> 00:58:42,280
Right now staff is just chasing problems. Hey, and the heat's not working in the community room. Hey, and it's freezing in the community room.

647
00:58:42,900 --> 00:58:49,340
The pond is dirty. There's not going to be this constant need to have three men out there with the vac truck sucking muck out of the bottom of the pond.

648
00:58:49,560 --> 00:58:55,860
Yeah. I hear you on that. But it sounds like there's a separate HVAC system that will be separate from the pond, which you mentioned earlier.

649
00:58:56,040 --> 00:59:05,080
Well, there's currently an HVAC system that we pay Honeywell to maintain. So we had obligated $125,000 of capital funds to this project.

650
00:59:05,080 --> 00:59:11,200
When the project was approved, we just moved that $125,000 out to have Honeywell go ahead

651
00:59:11,200 --> 00:59:13,280
and complete the HVAC work upfront.

652
00:59:14,260 --> 00:59:20,240
The thought in doing that is if the HVAC work is already done, then we can build the

653
00:59:20,240 --> 00:59:25,260
project, phase the, I had to use the word phase, stage the project.

654
00:59:26,080 --> 00:59:33,100
If the HVAC is not connected to the fountain, we can actually separate the two ponds, put

655
00:59:33,100 --> 00:59:34,320
all the fish in the small pond.

656
00:59:34,320 --> 00:59:39,040
I'm sorry, put all the fish in the big pond, do the small pond, do the land bridge, fix

657
00:59:39,040 --> 00:59:42,200
all the tile because it'll be okay that the fountain is not working.

658
00:59:42,680 --> 00:59:44,180
We can completely shut the fountain off.

659
00:59:44,880 --> 00:59:49,140
And then when that site is done, we'll move the fish over and work on the big pond.

660
00:59:49,720 --> 00:59:55,580
That's not possible to do if we don't separate the HVAC out now because the fountain would

661
00:59:55,580 --> 00:59:58,660
have to be continuously running to give HVAC to those buildings.

662
00:59:58,660 --> 00:59:58,900
Thanks.

663
01:00:00,000 --> 01:00:05,860
I asked a quick question. What is the cost for the HVAC system right now? Is it the $125,000

664
01:00:05,860 --> 01:00:13,440
that you mentioned? So if we were to, let's just say, not approve $639,000, but just the

665
01:00:13,440 --> 01:00:19,040
HVAC system, which would be $125,000 from the $639,000. Is that correct?

666
01:00:19,380 --> 01:00:25,260
No. No. Sorry. The project's funded right now by the, originally was overall funded

667
01:00:25,260 --> 01:00:31,620
by the 870 from the ARPA funds, 125,000 for the HVAC came from our capital fund.

668
01:00:32,240 --> 01:00:32,260
Okay.

669
01:00:32,740 --> 01:00:36,760
Then the sidewalk funds and ADA funds for all the sidewalk and all of that that's happening.

670
01:00:37,380 --> 01:00:41,160
So the 125 is independent of the 639 that we're asking to move over.

671
01:00:41,560 --> 01:00:42,060
Okay, got it.

672
01:00:42,420 --> 01:00:42,800
Thank you.

673
01:00:43,340 --> 01:00:48,580
And, you know, I don't have a question for Ann, but maybe if we can have a discussion

674
01:00:48,580 --> 01:00:49,500
after on it.

675
01:00:49,560 --> 01:00:50,300
I would appreciate it.

676
01:00:50,380 --> 01:00:50,660
Thank you.

677
01:00:50,760 --> 01:00:51,360
Thank you for that.

678
01:00:54,340 --> 01:00:55,560
Yeah, just one quick question.

679
01:00:55,560 --> 01:01:03,620
And so after this is finished, or after we discuss everything, what would be the time

680
01:01:03,620 --> 01:01:05,600
frame for potentially an RFP going out?

681
01:01:05,720 --> 01:01:07,160
Is this going to happen this year or next year?

682
01:01:07,160 --> 01:01:07,280
Yes.

683
01:01:07,720 --> 01:01:11,380
We've been given the go ahead to go out with the bid set.

684
01:01:12,140 --> 01:01:16,320
And so we just got the HBAC guy moving ahead of time because that was one thing we could

685
01:01:16,320 --> 01:01:18,820
pull out of the project that wasn't part of the PON project.

686
01:01:19,240 --> 01:01:20,980
But we anticipate being out to bid.

687
01:01:21,120 --> 01:01:24,900
We want to be under construction by September, by the end of September.

688
01:01:24,900 --> 01:01:26,060
after the last summer concert.

689
01:01:26,400 --> 01:01:27,120
September, okay.

690
01:01:27,580 --> 01:01:28,560
And one last question.

691
01:01:28,920 --> 01:01:31,100
So the HVAC that's currently running by the fountain,

692
01:01:31,240 --> 01:01:34,100
this is like a geothermal type scenario or how,

693
01:01:34,440 --> 01:01:37,000
I mean, it's being cooled by the water?

694
01:01:37,240 --> 01:01:37,420
Yes.

695
01:01:37,920 --> 01:01:40,540
Okay, so you would be then putting

696
01:01:40,540 --> 01:01:42,200
in a standard like heat pump system?

697
01:01:42,280 --> 01:01:42,920
Yes. Okay.

698
01:01:43,460 --> 01:01:45,720
Yes, it'll be independent of the fountain.

699
01:01:45,960 --> 01:01:46,800
Okay. Completely.

700
01:01:47,100 --> 01:01:48,760
And that's actually part of the reason why it's not

701
01:01:48,760 --> 01:01:50,280
always functioning because the water is dirty.

702
01:01:50,520 --> 01:01:51,220
Right. Okay.

703
01:01:51,360 --> 01:01:52,420
That's why I just want a clarification.

704
01:01:52,740 --> 01:01:52,940
Thank you.

705
01:01:55,280 --> 01:01:57,200
Mayor Noak, do you have any questions?

706
01:01:58,620 --> 01:02:04,520
No, I just want to clarify that we're not actually approving the project here. The project

707
01:02:04,520 --> 01:02:09,460
has already been approved and it's just where the funds are going to be coming from. Because

708
01:02:09,460 --> 01:02:15,760
we might not expend these funds in the next year, that's why the money has to be used

709
01:02:15,760 --> 01:02:21,760
in government services otherwise we lose it under the ARPA system. So the money

710
01:02:21,760 --> 01:02:27,400
is going to go to government services and then the what was in the general fund that would have

711
01:02:27,400 --> 01:02:32,620
normally paid for those government services is going to go into to the fund in order to pay for

712
01:02:32,620 --> 01:02:38,080
this project. So it's not it's not approving this project it's just moving the funds so that we

713
01:02:38,080 --> 01:02:42,980
don't lose it as part of the ARPA. That's correct right Anne? Yes that's correct the city

714
01:02:42,980 --> 01:02:45,980
council already approved this project on December 2nd 2024.

715
01:02:48,760 --> 01:02:50,440
So it's just moving the funds

716
01:02:50,440 --> 01:02:57,600
around so that it can be so we don't lose the ARPA funds. That's the point

717
01:02:57,600 --> 01:03:02,620
of tonight is to be able to authorize to move the funds and the ARPA into

718
01:03:02,620 --> 01:03:07,240
government services so it can be used before the time expires at the end of

719
01:03:07,240 --> 01:03:12,000
2026 and the similar funds and the general fund that otherwise would be used

720
01:03:12,000 --> 01:03:15,980
for those expenses will be going into the construction fund to be able to use

721
01:03:15,980 --> 01:03:21,040
be paid for this project. Yeah. Thank you for that.

722
01:03:23,320 --> 01:03:25,640
Okay. Seeing no other questions, I don't

723
01:03:25,640 --> 01:03:29,820
have any questions of right now. Thank you. I appreciate your time. I will

724
01:03:31,300 --> 01:03:35,560
public comment. Oh, yeah. Yeah. So do we have any public comment, Madam Clerk on this?

725
01:03:35,780 --> 01:03:40,200
There are no public comment cards. Okay. Thank you. So closing public comment.

726
01:03:40,200 --> 01:03:46,620
bring this back to the dais for comment or discussion.

727
01:03:47,720 --> 01:03:48,440
May I?

728
01:03:48,840 --> 01:03:54,120
So this was brought to the Budget Committee and so I wanted to move it here so that we

729
01:03:54,120 --> 01:03:55,460
could have a discussion on the project.

730
01:03:56,100 --> 01:04:01,140
I understand that we're reallocating the funds so that we don't lose the ARPA funds to our

731
01:04:01,140 --> 01:04:03,140
government services, which definitely makes sense.

732
01:04:03,700 --> 01:04:09,580
But now that we have freed up those dollars, we have General Fund, which is $639,000,

733
01:04:09,580 --> 01:04:13,760
that we don't have to necessarily allocate fully to the bond. What I would like to propose

734
01:04:13,760 --> 01:04:19,260
is maybe phasing the project because there are other expenses or unforeseeable expenses

735
01:04:19,260 --> 01:04:24,180
that the city may have. And at this point in time, we don't know what the ongoing maintenance

736
01:04:24,180 --> 01:04:29,140
cost is going to be to have this new bond. I understand that this project has already

737
01:04:29,140 --> 01:04:35,340
been approved. That's not on the agenda. Yes, it is. It's a part of...

738
01:04:35,340 --> 01:04:42,300
There's only the moving on the funds is on the agenda. There's nothing about the project itself. It's just moving the funds

739
01:04:42,300 --> 01:04:45,260
Right, but also reallocating it to the pond

740
01:04:46,620 --> 01:04:47,800
That's part of it

741
01:04:48,780 --> 01:04:55,000
You're just moving the funds from one to the construction fund. You're not actually allocating it differently

742
01:04:55,000 --> 01:04:58,540
You're just you're moving the general fund to the construction fund

743
01:04:58,540 --> 01:05:04,720
Right, so what I'm what I would like for us to have a discussion on is really on the fact that we are I

744
01:05:04,720 --> 01:05:13,320
I would like to approve moving the funds to the government services, but pause on the

745
01:05:13,320 --> 01:05:15,600
phase of the pause at this point in time.

746
01:05:15,960 --> 01:05:16,840
Well, I don't think that.

747
01:05:17,060 --> 01:05:21,560
I mean, I think that's a whole different discussion for a whole, that's a whole another item

748
01:05:21,560 --> 01:05:28,820
as I see it, that, I mean, tonight the item is simply, as we've been talking about,

749
01:05:28,900 --> 01:05:30,260
it's just simply just move the money.

750
01:05:30,260 --> 01:05:35,880
I think any other further discussions about the project, which I would say is already approved,

751
01:05:36,280 --> 01:05:38,860
I think would have to be brought up at another time.

752
01:05:39,460 --> 01:05:44,260
But this is just, as I understand it, is just an exercise in moving money for now.

753
01:05:44,680 --> 01:05:49,860
So, for now, that's how I understand it, for this agenda item.

754
01:05:50,220 --> 01:05:55,260
So, as far as pausing anything, I think that's a discussion for another...

755
01:05:55,260 --> 01:06:02,700
I mean if once we get further down the road on this is when I think we would get we would potentially entertain something like that

756
01:06:02,700 --> 01:06:09,140
But for now, I mean the literal the literal agenda item is to move this money really to another thing

757
01:06:09,140 --> 01:06:11,440
Well, it's it's also okay the time

758
01:06:12,060 --> 01:06:12,700
Go ahead

759
01:06:13,180 --> 01:06:18,180
Good mayor. Sorry the time to discuss that would be when an RFP comes back as

760
01:06:19,140 --> 01:06:21,580
to an amount that the this

761
01:06:22,220 --> 01:06:28,920
project will cost. And we would have to approve those costs for that RFP at that point in

762
01:06:28,920 --> 01:06:35,240
time. That would be the time to discuss that. This is moving funds. This isn't the project

763
01:06:35,240 --> 01:06:41,040
itself. So when the RFP will go out and it comes back, that's when we'll be discussing

764
01:06:41,040 --> 01:06:46,160
whether we're okay with the proposal or whether it needs to be changed or adjusted.

765
01:06:46,440 --> 01:06:51,060
And by then we would have maintenance costs, right? Is part of that? So we would have

766
01:06:51,060 --> 01:06:56,080
of, I think, a more well-rounded idea with an RFP of what the project would cost.

767
01:06:56,240 --> 01:07:01,280
Well, may I also include, I think, you know, an RFP going out for the PON project would

768
01:07:01,280 --> 01:07:04,580
also be additional costs to the city, including staff time.

769
01:07:04,760 --> 01:07:12,160
And so I'm just asking if we would really think about how we would move forward on

770
01:07:12,160 --> 01:07:15,700
the PON project itself, if there are opportunities to phase that.

771
01:07:16,040 --> 01:07:19,980
I'm not saying I'm not approving moving the ARPA funds to the government services.

772
01:07:19,980 --> 01:07:24,200
is I think that is the right thing to do. But issuing an RFP and moving forward, we

773
01:07:24,200 --> 01:07:29,080
already have the design phase already in place. And there are other expenses that we do need

774
01:07:29,080 --> 01:07:34,340
to, you know, for unforeseeable circumstances that we may need to allocate funds to.

775
01:07:34,660 --> 01:07:40,100
I don't think that's a bad conversation to have. That's just not for tonight. That's

776
01:07:40,100 --> 01:07:44,160
just not for tonight. For tonight, it's to approve the authorization to move the

777
01:07:44,160 --> 01:07:48,280
funds to another account. And I think to what Mayor Nowak was saying earlier,

778
01:07:48,280 --> 01:07:53,160
when we get those when we get that RFP then I think we break it down I think we

779
01:07:53,160 --> 01:07:56,080
break it down right now we're just putting money into the into the thing

780
01:07:56,080 --> 01:07:59,800
and that's can we get clarification from from city attorney on on this

781
01:07:59,800 --> 01:08:01,620
discussion thank you

782
01:08:03,860 --> 01:08:07,380
yeah no that's correct that's that's a very good way

783
01:08:07,380 --> 01:08:11,920
of stating it it's not that the conversation shouldn't be had

784
01:08:11,920 --> 01:08:17,560
necessarily it's just that it's not on the agendas for tonight okay so city

785
01:08:17,560 --> 01:08:23,540
Attorney, can you please clarify what we are moving for this motion in particular for

786
01:08:23,540 --> 01:08:25,460
the adopting of the resolution for this?

787
01:08:26,940 --> 01:08:34,300
Just what is in the title, Authorizing Appropriation of American Rescue Plan Act funds to fund

788
01:08:34,300 --> 01:08:42,080
to authorize the reallocation of American Rescue Plan Act ARPA funds from the City Hall

789
01:08:42,080 --> 01:08:48,180
Pond and Fountain Rehabilitation Project number 1-24 to the government services program category

790
01:08:48,180 --> 01:08:52,300
and transfer an equivalent amount of general fund moneys to the City Hall Pond and Fountain

791
01:08:52,300 --> 01:08:53,640
Rehabilitation Project.

792
01:08:54,200 --> 01:08:55,400
So that's it.

793
01:08:55,900 --> 01:09:02,280
And transfer an equivalent amount of general fund moneys to the City Hall Pond and Fountain

794
01:09:02,280 --> 01:09:02,720
Project.

795
01:09:03,960 --> 01:09:05,440
That's the fund part of the motion.

796
01:09:06,560 --> 01:09:09,200
That is what is on the agenda for tonight.

797
01:09:09,360 --> 01:09:10,240
That is the resolution.

798
01:09:10,820 --> 01:09:11,080
Right.

799
01:09:11,080 --> 01:09:27,000
So that's what I'm trying to bring to light here. There is a transfer of the funds to the project. And so what I'm proposing is for us to really kind of think about whether or not we want to transfer the general fund monies to the city hall pod the second

800
01:09:27,000 --> 01:09:31,500
portion of that there is in my mind there is no project consideration unless we do this.

801
01:09:32,660 --> 01:09:36,320
And we've already approved we've already we've already approved this.

802
01:09:36,320 --> 01:09:43,280
It's a fund. It's not the project itself. It's the fund. The expenditure of that fund

803
01:09:43,280 --> 01:09:48,360
will later on be approved when we get an RFP. So it's going into the city hall.

804
01:09:48,820 --> 01:09:52,020
So you're asking to add something into the project fund.

805
01:09:52,240 --> 01:09:57,380
Sorry, Mayor. You're asking us to add something to the item, which is not here in the thing.

806
01:09:57,640 --> 01:10:03,620
What I'm asking is to modify the resolution to approve the resolution to authorize

807
01:10:03,620 --> 01:10:09,080
the Reallocation of American Rescue Plan Act funds from the City Hall Pond and Fountain

808
01:10:09,080 --> 01:10:16,840
Rehabilitation Project to the Government Services Program category and not transfer any equivalent

809
01:10:16,840 --> 01:10:21,600
amount of general fund monies to the City Hall Pond and Fountain Project.

810
01:10:22,140 --> 01:10:28,280
Well, I mean, we're basically taking, so what we're doing is we're saying we're

811
01:10:28,280 --> 01:10:33,000
taking the ARPA funds, putting in our government services, but then now the General Fund

812
01:10:33,000 --> 01:10:36,780
is going to continue to fund this project. I'm basically asking if there's

813
01:10:36,780 --> 01:10:41,720
opportunity for us to phase the PON project rather than putting a total

814
01:10:41,720 --> 01:10:46,440
639,000 at this point in time as a discussion for us on council.

815
01:10:46,680 --> 01:10:50,800
I think you're hamstringing the project by phasing it when we haven't even

816
01:10:50,800 --> 01:10:56,440
gotten an RFP from the construction people. I think I would want to put

817
01:10:56,440 --> 01:11:01,060
the money in the right bucket to have that discussion, but first have the

818
01:11:01,060 --> 01:11:05,720
the experts, the construction people come back and even tell us if that's possible.

819
01:11:05,920 --> 01:11:09,440
I hear you. So to me, I think we're hamstringing ourselves

820
01:11:09,440 --> 01:11:16,740
by modifying what's on the item, which is simply a movement of money.

821
01:11:17,120 --> 01:11:21,900
Well, I hear you on that, but what about the fact that if the HVAC system has already

822
01:11:21,900 --> 01:11:27,440
been completed and we already had the design phase, we have expenses that we may need to

823
01:11:27,440 --> 01:11:34,660
for unenforceable circumstances. That fund, if we're already now allocating it to the pond,

824
01:11:34,920 --> 01:11:39,480
we won't be able to say, hey, we want to use those funds for something else because we've

825
01:11:39,480 --> 01:11:43,460
already approved this resolution. Right. But I think if there was some kind of crisis,

826
01:11:43,700 --> 01:11:48,080
if there was some kind of crisis, whatever it might be, staff would come back to us

827
01:11:48,080 --> 01:11:50,640
and we would be able to move money if we needed to, right?

828
01:11:50,640 --> 01:11:58,960
So remember that we have a $15 million reserve, we have a $15 million reserve for unforeseen

829
01:11:58,960 --> 01:11:59,820
circumstances.

830
01:12:00,580 --> 01:12:04,500
So that $15 million there is there for that purpose.

831
01:12:05,500 --> 01:12:12,860
About close to $2 million is for the 115 trust, but the remaining is for unforeseen circumstances.

832
01:12:12,860 --> 01:12:20,700
So I don't think we need to preserve 600,000 from this PON project for unforeseen circumstances

833
01:12:20,700 --> 01:12:23,780
when we have 15 million in a reserve for that purpose.

834
01:12:25,040 --> 01:12:27,000
Mr. Vice Mayor, if I may ask a question.

835
01:12:27,000 --> 01:12:28,540
Yes, City Manager Binder-Nagel.

836
01:12:28,840 --> 01:12:33,300
The question before the council tonight is the transfer of funds from one bucket to

837
01:12:33,300 --> 01:12:35,380
yours, your worst home, one bucket to another.

838
01:12:36,400 --> 01:12:39,920
And then to transfer an equivalent amount back, it's a swapping of funds, if you

839
01:12:39,920 --> 01:12:40,080
will.

840
01:12:40,520 --> 01:12:42,000
That's the question before the council.

841
01:12:42,000 --> 01:12:46,500
It's not a matter of debating the merits of the project. It's a matter of making a swap between funds

842
01:12:46,500 --> 01:12:50,180
And that's the end of the question. I would I would offer if there are three votes to do that

843
01:12:50,920 --> 01:12:53,120
You move forward if there are not you don't

844
01:12:53,560 --> 01:12:59,140
You don't amend the motion you simply respond to I think as it's been presented you are in favor or you're not

845
01:12:59,140 --> 01:13:00,460
I think that's the question before the council

846
01:13:01,360 --> 01:13:03,720
Okay, thank you. I'll make the motion to approve

847
01:13:04,560 --> 01:13:09,760
Okay, we have a we have a motion from Mayor Noah. Do we have a second? I will second that motion, okay?

848
01:13:09,760 --> 01:13:12,200
Okay. We have a second from Council Member Obolinski.

849
01:13:12,580 --> 01:13:12,860
Good.

850
01:13:13,360 --> 01:13:14,980
City Clerk, parole call please.

851
01:13:15,580 --> 01:13:15,820
Law?

852
01:13:16,500 --> 01:13:19,700
Yes, to approve the resolution to, you know,

853
01:13:19,740 --> 01:13:23,100
move the government services program category transfer of funds

854
01:13:23,100 --> 01:13:26,080
to our, you know, our ARPA funds.

855
01:13:26,300 --> 01:13:27,320
Sorry, let me say that again.

856
01:13:27,860 --> 01:13:32,320
Yes, to approve the resolution to authorize the reallocation

857
01:13:32,320 --> 01:13:34,580
of the ARPA funds from the City Hall upon

858
01:13:34,940 --> 01:13:36,560
to the government services program.

859
01:13:37,000 --> 01:13:44,240
But I still don't necessarily agree with transferring of the equivalent amount of the general funds to the PON.

860
01:13:45,180 --> 01:13:46,420
That's a tough number of lives here.

861
01:13:46,680 --> 01:13:47,700
Is it yes or no?

862
01:13:47,700 --> 01:13:47,920
Is it a yes or no vote?

863
01:13:48,360 --> 01:13:49,100
Or an abstain?

864
01:13:49,260 --> 01:13:50,180
Yes, I did say yes.

865
01:13:50,360 --> 01:13:51,940
And then I just added my comment to it.

866
01:13:52,040 --> 01:13:52,180
Sorry.

867
01:13:52,640 --> 01:13:54,040
So that's just a comment.

868
01:13:54,240 --> 01:13:56,320
That's not trying to vote yes on part of it.

869
01:13:56,440 --> 01:13:57,280
No on part of it.

870
01:13:57,680 --> 01:13:57,920
No, it's yes.

871
01:13:57,920 --> 01:13:59,040
So you're voting it yes and then turn?

872
01:13:59,040 --> 01:14:01,440
Yes, but I'm explaining my comment there.

873
01:14:01,440 --> 01:14:01,700
Thank you.

874
01:14:02,240 --> 01:14:02,640
Okay.

875
01:14:03,380 --> 01:14:03,780
Obelinsky?

876
01:14:04,860 --> 01:14:05,260
Yes.

877
01:14:05,260 --> 01:14:06,200
Yes.

878
01:14:06,540 --> 01:14:06,660
Yes.

879
01:14:07,020 --> 01:14:07,560
NOAC?

880
01:14:08,920 --> 01:14:09,240
Yes.

881
01:14:09,840 --> 01:14:10,600
Motion carries.

882
01:14:11,280 --> 01:14:11,640
Okay.

883
01:14:11,880 --> 01:14:11,980
Thank you.

884
01:14:12,320 --> 01:14:13,020
Thank you, Anne.

885
01:14:13,380 --> 01:14:15,660
Let's move on to 10.6.

886
01:14:17,240 --> 01:14:18,420
Yes, 10.6.

887
01:14:18,780 --> 01:14:19,720
I thought it was 10.7.

888
01:14:19,920 --> 01:14:20,560
It was 10.6.

889
01:14:20,720 --> 01:14:25,120
We're adopting the resolution authorizing the appropriation of ARPA funds to fund

890
01:14:25,120 --> 01:14:30,680
additional digitization services and indexing of city archives and authorizing city manager

891
01:14:30,680 --> 01:14:35,280
to execute the first contract amendment for professional service agreement with BMI Imaging

892
01:14:35,800 --> 01:14:40,920
Incorporated and linking our Chief Technology Officers here to present. Thank you.

893
01:14:44,450 --> 01:14:47,850
Just waiting for my presentation. Do you need anything?

894
01:14:48,230 --> 01:14:52,090
Oh, I'm just seeing it. I know a guy.

895
01:14:56,640 --> 01:14:58,340
Thank you. Sue, can you see it?

896
01:15:00,000 --> 01:15:04,860
Oh, not yet. I need to be able to see this. Do you have any people moving or jumping up

897
01:15:04,860 --> 01:15:08,100
and down? No, not currently.

898
01:15:11,140 --> 01:15:16,320
Good evening, Mayor Nolak, Vice Mayor Chess and Council members.

899
01:15:17,540 --> 01:15:24,060
My name is Lane King. I'm the Chief Technology Officer for the City, and I am here to give

900
01:15:24,060 --> 01:15:34,300
a brief update on the city's digitization project along with requesting additional funds for

901
01:15:34,300 --> 01:15:34,740
the project.

902
01:15:37,070 --> 01:15:43,790
So, a 2025 update. Just a brief history. The City Council approved resolution

903
01:15:43,790 --> 01:15:56,030
In November of 2023, the agreement in the resolution was to allocate 336,568 for BMI

904
01:15:56,030 --> 01:16:04,790
imaging to digitize an estimated 2 million sheets of documents and approximately 114,000

905
01:16:04,790 --> 01:16:09,190
sheets of architectural plans in the city's archives.

906
01:16:11,090 --> 01:16:22,750
The project was funded using $350,000 of ARPA funds, and so because the agreement was only

907
01:16:22,750 --> 01:16:33,330
for 336,000, and actually 350,000 was allocated for it, we have 13,432 that's remaining in

908
01:16:33,330 --> 01:16:35,650
the allocation that has not been used and is available.

909
01:16:35,650 --> 01:16:44,450
level. So here's a picture of what it used to look like in the city archives for the

910
01:16:44,450 --> 01:16:51,710
building division. Now, after some work, we have digitized all of those plans. And then

911
01:16:51,710 --> 01:16:56,670
also here a picture of some of the planning documents in the planning division.

912
01:17:04,990 --> 01:17:05,630
And now

913
01:17:05,630 --> 01:17:12,150
complete with the project. And when you're trying to estimate, you know, approximately

914
01:17:12,150 --> 01:17:20,230
2 million sheets of paper and 100 plus thousand sheets of plans, we're not going to hit the

915
01:17:20,230 --> 01:17:28,390
mark exactly. So after 85 percent of the project is completed, we now know that we need an

916
01:17:28,390 --> 01:17:33,530
additional about $51,000 to complete the rest of the 15 percent of the project.

917
01:17:33,530 --> 01:17:41,010
The breakdown is listed there, so it's between HR, engineering, and building.

918
01:17:45,040 --> 01:17:50,460
So, originally stated, we have the 13,000 that's left from the original allocation.

919
01:17:51,580 --> 01:18:00,920
And then if you kind of looked at one of the little lines from the Chief Finance Officer in his presentation,

920
01:18:00,920 --> 01:18:11,340
There was about 21,559 left over from the Planning Division's ADU Consulting Services project.

921
01:18:12,400 --> 01:18:18,760
And the city planner was, you know, really wondering how to use those funds.

922
01:18:19,060 --> 01:18:23,240
And I gladly took one for the team and stepped in and said, I'll take it off your hands.

923
01:18:23,240 --> 01:18:30,200
And so instead of losing those funds, we will use those funds to complete the digitization

924
01:18:30,200 --> 01:18:39,840
project along with supplementing about $16,000 from the IT budget, which will get us to the

925
01:18:39,840 --> 01:18:41,360
$51,000 that is needed.

926
01:18:43,300 --> 01:18:50,160
So the resolution before you today is to authorize the city manager to approve an amendment

927
01:18:50,160 --> 01:19:00,020
event with BMI for an additional $51,000 and to reappropriate the $21,559 from the planning

928
01:19:00,020 --> 01:19:02,400
division to this project.

929
01:19:03,240 --> 01:19:12,480
And then also the Budget Committee was able to review this proposal on October 6th and

930
01:19:12,820 --> 01:19:15,300
has recommended for City Council's approval.

931
01:19:16,360 --> 01:19:21,020
And that concludes my presentation. And if there's any questions, I will welcome them.

932
01:19:21,460 --> 01:19:23,400
All right. Thank you. Thank you, Lynn.

933
01:19:23,760 --> 01:19:26,560
Questions? You know what? Let's go with Andre first.

934
01:19:26,900 --> 01:19:30,300
We've been going with Bell all night first. Let's go with you. Do you have any questions?

935
01:19:31,100 --> 01:19:32,520
No questions, Vice Mayor Chaston.

936
01:19:32,560 --> 01:19:32,860
Okay.

937
01:19:33,900 --> 01:19:35,200
Well, let's shut that down.

938
01:19:35,660 --> 01:19:36,700
Bell, do you have any questions?

939
01:19:37,040 --> 01:19:37,640
Council Member La.

940
01:19:37,860 --> 01:19:38,880
I just have a comment.

941
01:19:39,500 --> 01:19:40,080
So we did-

942
01:19:40,080 --> 01:19:40,620
But no questions.

943
01:19:40,840 --> 01:19:42,580
We did hear this at the budget committee.

944
01:19:43,120 --> 01:19:44,160
No, I have a comment.

945
01:19:44,160 --> 01:19:51,040
No comment is after technically is after public comment go ahead. I already asked all the questions at the budget committee

946
01:19:51,040 --> 01:19:53,880
Okay, okay mayor. No act. Do we have any questions?

947
01:19:55,200 --> 01:19:59,520
No, I don't okay except I wanted to see some moving parts on this

948
01:20:05,660 --> 01:20:12,380
Madam clerk do we have any public comment on this there no public okay, we're gonna close public comment council member

949
01:20:12,380 --> 01:20:17,020
your comment. Yes. So I think it really makes sense for us to allocate the funds. There's

950
01:20:17,020 --> 01:20:20,900
another reason why in the Budget Committee we approved it to move forward. And it makes

951
01:20:20,900 --> 01:20:26,000
sense that, you know, the unallocated or remaining funds from the ADU project should be used

952
01:20:26,000 --> 01:20:30,680
towards this. I've seen other municipalities already complete their digitization project

953
01:20:30,680 --> 01:20:35,060
and IT is even putting a portion of their budget in it. And so I think it makes sense

954
01:20:35,060 --> 01:20:36,280
for us to move forward with this.

955
01:20:40,250 --> 01:20:43,570
I'm, she said it. I'm in agreement with that

956
01:20:45,230 --> 01:20:51,570
as well. Well looking at your 85% done you're asking for reallocating $50,000 you know from

957
01:20:51,570 --> 01:20:55,850
a business standpoint you know if you're within 10% that's pretty normal so I'm glad that

958
01:20:55,850 --> 01:20:59,310
they came in with a bid they're within 10% of what the actual cost is going to be so

959
01:20:59,310 --> 01:21:00,350
I'm good with that.

960
01:21:02,820 --> 01:21:07,340
Okay well saying no further comment I will entertain a motion.

961
01:21:07,340 --> 01:21:16,300
motion. I will move. Oh, I get to comment. Motion to do what? Do you have a comment? I

962
01:21:16,300 --> 01:21:21,540
thought we were all done with comment. I'm just kidding. You're punchy. I get it. It's

963
01:21:21,540 --> 01:21:29,040
late back there. I am. It's midnight. It's 12 30 here at night. So I'm 30. Yeah. Thank

964
01:21:29,040 --> 01:21:33,420
you, Mayor. Okay. So who was the motion from? It was from councilmember law. I'll take

965
01:21:33,420 --> 01:21:36,900
the second and councilmember obeliskie will have a second. Madame clerk roll call

966
01:21:36,900 --> 01:21:44,340
please. Law. Yes. Obelinsky. Yes. Chess. Yes. No act. Yes. Motion carries.

967
01:21:47,320 --> 01:21:49,180
Okay. Being

968
01:21:49,180 --> 01:21:55,140
that there is no further business, we move to item 11, which is adjournment. So that

969
01:21:55,140 --> 01:21:58,820
means that this meeting is adjourned to our regular City Council meeting scheduled for

970
01:21:58,820 --> 01:22:02,080
Monday November 17. Thank you and good night.