1
00:00:06,550 --> 00:00:16,750
Good evening, ladies and gentlemen, seven o'clock. We're going to begin the city council meeting. And I ask those who are present to please stand and join us in this pledge of allegiance to our flight.

2
00:00:23,780 --> 00:00:32,000
And through the republic for which it stands, one nation under God, indivisible with liberty and justice for all.

3
00:00:43,250 --> 00:00:44,530
The clerk will call the roll.

4
00:01:00,370 --> 00:01:01,650
Thank you.

5
00:01:04,960 --> 00:01:07,300
The first item on our agenda is the Plymouth Form.

6
00:01:08,700 --> 00:01:14,080
Individuals may address the council about any item not contained on the regular agenda.

7
00:01:14,080 --> 00:01:18,180
The maximum of 15 minutes is allotted for the form.

8
00:01:18,800 --> 00:01:25,320
If the full 15 minutes are not needed for the form, the City Council will continue on with its agenda.

9
00:01:26,380 --> 00:01:36,340
The City Council will take no official action on items discussed at the form with the exception of a referral tool to staff or a commission or a committee for future report.

10
00:01:37,880 --> 00:01:45,260
With that, we have several, we have five cards for folks who would like to speak at the Plymouth Form.

11
00:01:49,180 --> 00:01:57,720
Is it Eric that Milton, Milton, Milton, 56, 21, Elliot Avenue?

12
00:01:58,580 --> 00:01:59,760
Yes sir, welcome.

13
00:02:00,620 --> 00:02:02,340
Thank you, City Council, thank you, staff.

14
00:02:02,340 --> 00:02:10,760
Jeff, my given name's Eric, and family name's Vemeklum, I've done in Minneapolis, which I share hand in be counting with you obviously.

15
00:02:11,480 --> 00:02:17,640
And in interest of time, I'll save my background. I want to talk to you about three numbers tonight. The first number is the number zero.

16
00:02:18,740 --> 00:02:30,220
Zero out of 23 precincts were included from Plymouth in the 2020 post-election review for hand in be counting. Zero out of 23.

17
00:02:30,220 --> 00:02:38,440
The same thing happened in 2022, 0 out of 23 of your precincts were included in that post election review hand count.

18
00:02:39,620 --> 00:02:53,940
The second number I have for you is 75%. That's roughly in 2020. The number of absentee or mail-in ballots that came from this city, 38,000 out of 51,000 total.

19
00:02:53,940 --> 00:03:04,620
The third number I have for you is 700,000, 700,000 out of 1.9 million absentee male

20
00:03:04,620 --> 00:03:05,860
embellutes at the state level.

21
00:03:06,800 --> 00:03:16,120
According to the Secretary of State's data in 2020, we're missing 25 days after the

22
00:03:16,120 --> 00:03:21,720
election and five days after the Minnesota State Chemistry Board certified our election.

23
00:03:22,420 --> 00:03:23,460
What do I mean by missing?

24
00:03:23,460 --> 00:03:38,320
There were more absentee votes in the certified official totals than were synced up with the state wide voter registration system at that time.

25
00:03:38,940 --> 00:03:41,980
Not required by state statute, amazingly to me.

26
00:03:43,360 --> 00:03:47,600
So according to the Secretary of State's office, I was cleaned up, cleared up after that point.

27
00:03:47,600 --> 00:03:47,660
Right,

28
00:03:52,030 --> 00:03:59,870
I'm someone who believes that electronics and mail-in ballots, a number of countries

29
00:03:59,870 --> 00:04:05,750
have banned both of those, have nothing to do with our elections, however, we currently

30
00:04:05,750 --> 00:04:11,150
have mandates for electronic voting machines, the 93rd Legislature established that, and

31
00:04:11,150 --> 00:04:18,110
the ballot image portion of the Caspar Record has also been made non-public in the 93rd legislature.

32
00:04:18,110 --> 00:04:26,170
hand counting immediately after the polls close has also now been banned by the 94th legislature here in 2024.

33
00:04:27,330 --> 00:04:39,230
That's where the post election review becomes very interesting by statute only 3% as a minimum of precincts within each county are chosen by random law for that post election review hand count.

34
00:04:39,230 --> 00:04:48,110
As I said, zero out of 23 in Plymouth in about 2020 and 2023, but that's the minimum standard so

35
00:04:48,710 --> 00:04:57,770
The opportunity that's available for you as a council and this deserves a greater longer discussion a workshop possibly a presentation if you're interested in this topic

36
00:05:00,000 --> 00:05:29,540
What is, to say, we want more of our precincts to be included, more than zero, going forward. What would that look like? I have an informational packet to share with you, which gives you a bit of how you could go through that. There are two cities, one in Oak Grove, the city of Ramsey and Inoka County that already decided to do this, in one case, four out of four precincts, in another case, six out of nine of their precincts, and they want to not only through the top three races, but go down the ballot.

37
00:05:29,540 --> 00:05:32,600
But to look at those races that otherwise would not be audited.

38
00:05:33,220 --> 00:05:34,300
So I want to leave you with that.

39
00:05:34,900 --> 00:05:38,240
I've studied this for about 3,000 hours over the last three years.

40
00:05:39,860 --> 00:05:42,080
Tabling considerable income to study this.

41
00:05:42,480 --> 00:05:44,420
And ran for Secretary of State on this issue.

42
00:05:44,920 --> 00:05:50,380
110,000 votes, no political donations, 36.9% of the vote shows a lot of people care about this.

43
00:05:50,560 --> 00:05:52,220
And I think a lot of people implement it as well.

44
00:05:52,820 --> 00:05:56,980
Tom, my friend one of the speakers will give you a bit more information as well on this topic.

45
00:05:57,260 --> 00:05:58,120
I really appreciate your time.

46
00:05:58,360 --> 00:05:58,940
Thank you so much.

47
00:05:58,940 --> 00:05:59,680
Thank you, sir.

48
00:06:00,020 --> 00:06:01,480
May I hand these out at this moment?

49
00:06:02,040 --> 00:06:04,880
Would you just hand up to the city clerk here, Sheriff's?

50
00:06:07,040 --> 00:06:07,860
And Tom, you're next.

51
00:06:09,040 --> 00:06:10,660
Apparently you have the same issue.

52
00:06:10,840 --> 00:06:13,140
You wish to talk about post-election.

53
00:06:14,220 --> 00:06:14,980
Yeah, that's correct.

54
00:06:15,340 --> 00:06:19,280
Tom Cleveland in support of an expanded post-election review.

55
00:06:19,840 --> 00:06:23,040
As you may know, we already have a post-election review

56
00:06:23,040 --> 00:06:26,880
conducted by the county, but it only checks a few precincts.

57
00:06:26,880 --> 00:06:35,580
A city expanded post election review conducted by the city allows you to check more precincts

58
00:06:35,580 --> 00:06:41,260
and see for yourself, depending on your budget, it would be nice to see President, Senator,

59
00:06:41,820 --> 00:06:42,660
and State Rep.

60
00:06:43,340 --> 00:06:48,840
I'm going out on a limb here, but this is your chance to prove that we're crazy.

61
00:06:51,020 --> 00:06:55,740
So, one concern I have, however, is chain of custody.

62
00:06:56,180 --> 00:07:01,320
I know that the ballots go into that white cardboard box, and that's sealed and signed

63
00:07:01,320 --> 00:07:02,520
by the election judges.

64
00:07:03,420 --> 00:07:12,620
But it would be good to have assurances, bipartisan observer assurances that, you know, the ballots

65
00:07:12,620 --> 00:07:15,540
are secured until the time that they're counted.

66
00:07:17,240 --> 00:07:25,480
And, yeah, it's an honor to have Ben Mechelin here from Midwest Seeds, and, yeah, as he mentioned,

67
00:07:25,680 --> 00:07:29,060
yeah, he's got a lot of information, and we're reachable by email.

68
00:07:29,560 --> 00:07:33,580
Thank you, Carl Greger, and Catherine Cessnick for getting back to us already.

69
00:07:34,160 --> 00:07:37,860
And, yeah, and he's got a wealth of information.

70
00:07:38,460 --> 00:07:43,160
And what a great cause, and I think your constituents are going to love it.

71
00:07:43,700 --> 00:07:44,140
Thanks.

72
00:07:44,140 --> 00:07:52,080
Thanks. Thank you sir. Good evening. Next is Jason Kennedy 17205 24th Avenue.

73
00:07:54,300 --> 00:07:55,220
Mr. Kennedy.

74
00:07:56,780 --> 00:08:05,260
Hello everyone. Um, homo sapiens, fellow humans. Um, so I own a property and, um,

75
00:08:05,380 --> 00:08:12,400
let me tell you a little bit about myself. Um, I went to the University of Minnesota for landscape architecture.

76
00:08:12,400 --> 00:08:19,300
I started in 83, lasted 2 years, dabbled around for a couple more years, ended up coming

77
00:08:19,300 --> 00:08:20,000
out with math.

78
00:08:20,300 --> 00:08:25,880
But I've always loved, I worked at Medtronic and did Electronics, but I always loved the

79
00:08:25,880 --> 00:08:29,080
earth and loved gardening and landscaping.

80
00:08:30,300 --> 00:08:39,060
So I also CCX, welcome to the people, you know, who I know who are taping this, and I work

81
00:08:39,060 --> 00:08:45,160
over there on a regular basis and trying to produce something over there. I did a show called

82
00:08:45,160 --> 00:08:50,840
Earth Day every day and I did it right in my Plymouth lawn there and it was great. And so

83
00:08:51,380 --> 00:08:56,760
what I'm regarding today is I got a notice because I decided not to cut my lawn because I like the

84
00:08:56,760 --> 00:09:03,980
way it looks. So it kind of grows up and it grows seeds and I pulled all the dandy lines and I pulled all

85
00:09:03,980 --> 00:09:10,140
the cockaburs and all this stuff that would be bad for us, but it just kind of falls down

86
00:09:10,140 --> 00:09:14,160
and now it's just going to kind of recede, but it looks like swirls and it's kind of a cool

87
00:09:14,160 --> 00:09:21,600
thing. And along with this comes habitat called honeybees and little turtles, a turtle high five

88
00:09:21,600 --> 00:09:28,980
me at my front door the other day, which was nice. Anyways, so I back up to a wetland and my original

89
00:09:28,980 --> 00:09:33,340
idea when I came 20 years ago was I was going to just grass it in because I kind of like the grass

90
00:09:33,340 --> 00:09:41,680
thing. But now I'm questioning, because 80% of our food is honey bees, and they're

91
00:09:41,680 --> 00:09:47,420
very important to us. And the more that we build houses, the less habitat we

92
00:09:47,420 --> 00:09:52,240
have for these. And when we cut down the lawns, the bees don't want to be there.

93
00:09:52,320 --> 00:09:57,940
That's a sign that that's not a safe place. So another thing is butterflies. We like

94
00:09:57,940 --> 00:09:59,980
them. I have a lot of milk playing.

95
00:10:19,760 --> 00:10:29,620
All these three trees, they know my steps, they know my routes. So I'm asking an exception to be made by the law and policy.

96
00:10:30,000 --> 00:10:36,720
maybe we study that it's okay to have long grass if it looks good and maybe we

97
00:10:36,720 --> 00:10:41,220
could just kind of make an exception for now and I could give you a 15 minute

98
00:10:41,220 --> 00:10:46,320
kind of presentation about why this might be a good idea might be in our best

99
00:10:46,320 --> 00:10:55,980
interest as humans and be progressive as a city have this kind of idea that we

100
00:10:55,980 --> 00:11:01,340
We are part of other subsystems that create our food and we all like to eat.

101
00:11:02,900 --> 00:11:08,640
So that's what I'd like is just kind of an exception and I'd like to meet back and

102
00:11:08,640 --> 00:11:09,700
that's what I'm asking for.

103
00:11:10,420 --> 00:11:11,300
Thank you, sir.

104
00:11:21,630 --> 00:11:27,770
The souls are 14, 15, Maranac, Elaine, Plymouth,

105
00:11:35,810 --> 00:11:36,610
good evening.

106
00:11:36,950 --> 00:11:37,350
Good evening.

107
00:11:37,350 --> 00:11:40,150
and I'm D. Solarz, I live at 415 Merrimack

108
00:11:40,150 --> 00:11:44,310
in Old Neighborhood in Plymouth off of 101 and 12th.

109
00:11:44,570 --> 00:11:46,850
I hope you all are having a great summer

110
00:11:47,550 --> 00:11:49,970
and I would like to invite you to my backyard

111
00:11:49,970 --> 00:11:51,250
to have a great summer,

112
00:11:51,790 --> 00:11:53,850
but you'll have to bring your own lawn chair,

113
00:11:54,630 --> 00:11:56,450
your own umbrella, and your own helmet.

114
00:11:57,170 --> 00:11:59,190
We have aggressive hawks.

115
00:12:00,050 --> 00:12:03,570
July 10th, I was attacked on the back of my head,

116
00:12:03,570 --> 00:12:10,550
broke skin, blood. I have a spine problem. He came from behind enough to push me forward.

117
00:12:11,330 --> 00:12:18,370
This, I find out, is not a new problem. Of course, more in my neighbors through the internet

118
00:12:18,370 --> 00:12:25,590
or the email, and they did reply that this has been some of the older neighbors say that has been going on for 12 to 15 years.

119
00:12:25,590 --> 00:12:31,970
some neighbor right next to me she was attacked last year. Two neighbors down

120
00:12:31,970 --> 00:12:36,910
gentlemen his wife a senior citizen was attacked in which she needed health

121
00:12:36,910 --> 00:12:44,610
care and it took him a month of research to find out what is the proper people

122
00:12:44,610 --> 00:12:50,750
and departments to get something done and have the hawk removed. And then I went

123
00:12:50,750 --> 00:12:57,250
down that path. I've been told I'm a senior citizen and I would like to protect myself and that

124
00:12:57,250 --> 00:13:03,030
shouldn't matter. As far as I know, no children yet have been attacked to carry this forward to

125
00:13:03,030 --> 00:13:09,230
be traumatized with for the rest of their life. It is just stunning. Especially when you have two

126
00:13:09,230 --> 00:13:16,430
inch gashes on the back of your head and you're bleeding. And Lord knows what organism I've been exposed

127
00:13:16,430 --> 00:13:20,170
because they have dead animals in those class.

128
00:13:21,150 --> 00:13:27,450
So going forward, I thought I'd do the prudent thing and research and take care of it like you should, right?

129
00:13:28,130 --> 00:13:35,370
Well, four hours of one morning, I called every number that I was referred to dead end.

130
00:13:35,890 --> 00:13:45,090
From state DNR to federal, back to state, and their different departments that have departments with end departments,

131
00:13:45,090 --> 00:13:50,290
then the federal. So let's go to the local level. I call the city. You're

132
00:13:50,290 --> 00:13:55,390
supposed to protect the citizens. The lady did call me back and what happened? I

133
00:13:55,390 --> 00:14:03,170
got referred to the DNR, starting all over again. This was so frustrating and I've

134
00:14:03,170 --> 00:14:10,490
spent another three hours. So I spent my day to lie 10th. Oh and my husband has not a

135
00:14:10,490 --> 00:14:15,730
pitchfork, but he has a rake to help protect me. The next day after I was attacked, it

136
00:14:15,730 --> 00:14:21,110
came frontal view to my face. It looked like a torpedo with wings. And there I thought

137
00:14:21,110 --> 00:14:28,390
there goes my eyes. It was horrible. And it's a protected animal. So you can't do anything

138
00:14:29,130 --> 00:14:37,190
to solve the problem permanently, say no more. They've been protected since 1972. I do believe

139
00:14:37,190 --> 00:14:44,710
these broad-wing eagles, or hawks, excuse me, so might it be reassessed as to maybe they

140
00:14:44,710 --> 00:14:51,670
shouldn't be protected anymore? And I also want to say that the city's progress of

141
00:14:51,670 --> 00:14:58,950
development is contributing to the problem because of all the countryside and the full-grown

142
00:14:58,950 --> 00:14:59,870
trees that are being

143
00:15:02,740 --> 00:15:29,520
All that, that's where Hawkes live. So, what happens? The new developments have these small trees, the old neighborhoods, have the bigger trees. And now it seems like we're getting more of them because this does not solve the problem for me when someone says they need a place to live too. That does not solve the problem. And yes, I do agree. But it's got to be with imbalance of everyone else.

144
00:15:30,340 --> 00:15:35,840
So to get my permits after maybe seven hours of calling, I finally did a shot in the dark

145
00:15:35,840 --> 00:15:40,180
and called the field officer of Minnetonka Brent.

146
00:15:40,560 --> 00:15:46,920
He came out, he looked at the situation, he was also at a dead end what he can and cannot

147
00:15:46,920 --> 00:15:47,240
do.

148
00:15:47,420 --> 00:15:48,800
So he called somebody else.

149
00:15:49,260 --> 00:15:52,540
I can't remember all the names and the departments and such.

150
00:15:52,920 --> 00:15:58,920
That individual gave some real attention to it, moved me on to someone else and I got

151
00:15:58,920 --> 00:16:05,520
a call. I didn't have to call. I got a call about the problem and what I could do. So what I could do

152
00:16:05,520 --> 00:16:12,440
is fill out a form, another form, okay? So then we move it on. So then I called another department

153
00:16:12,440 --> 00:16:21,320
and a Mr. Schumacher with a wildlife, I can't remember the birds and wildlife department or something.

154
00:16:21,840 --> 00:16:28,320
He was able to walk me through the complexity. I knew there was bureaucracy, but this is nuts. This

155
00:16:28,320 --> 00:16:29,540
This is absolutely nuts.

156
00:16:30,280 --> 00:16:38,000
And so going back to the local level, here I am today at the local level, trying to pull

157
00:16:38,000 --> 00:16:45,280
in you to take an active role on managing this aggressive, hawk situation and any aggressive

158
00:16:45,280 --> 00:16:47,480
animals that we have to live amongst us.

159
00:16:48,300 --> 00:16:53,840
And what I'm kind of hearing you maybe thinking that it's a state problem, it's a federal problem.

160
00:16:53,840 --> 00:17:00,600
It's got to be in the past that when you have a local issue, you create relationships

161
00:17:00,600 --> 00:17:02,720
that you can cross boundaries.

162
00:17:03,440 --> 00:17:10,940
And so I want my city to protect its citizens from animals that are aggressive by creating

163
00:17:10,940 --> 00:17:19,060
a relationship that they have a protocol or a policy or a plan in place that when someone

164
00:17:19,060 --> 00:17:24,960
calls that they've been actually attacked or at least swooped upon and they were able

165
00:17:24,960 --> 00:17:32,200
to avoid it, that that person will call me or the citizen and they will activate whatever

166
00:17:32,200 --> 00:17:33,540
needs to be done.

167
00:17:34,040 --> 00:17:36,280
This has been going on since July 10th.

168
00:17:36,440 --> 00:17:41,200
If you want to come to my backyard for a barbecue like I said, you're welcome.

169
00:17:41,720 --> 00:17:42,980
I got a backyard pool.

170
00:17:43,220 --> 00:17:46,580
It's really hard to swim like this, but you can try.

171
00:17:46,700 --> 00:17:47,240
Go ahead.

172
00:17:47,240 --> 00:17:50,100
and it's hard to pull weeds and keep your yard up.

173
00:17:50,400 --> 00:17:52,920
You can walk your dog, but bring your equipment.

174
00:17:53,220 --> 00:17:54,520
All right, thank you.

175
00:17:54,780 --> 00:17:56,580
Thank you, thank you very much.

176
00:17:57,360 --> 00:18:05,840
Lastly, we have Mr. Sachs, 612, no, 16, 935, 45th.

177
00:18:06,120 --> 00:18:06,640
Yeah, thanks.

178
00:18:07,060 --> 00:18:07,720
Good evening, everybody.

179
00:18:07,980 --> 00:18:11,360
I live on two houses from Holly Lane,

180
00:18:11,900 --> 00:18:14,360
and I'm 45th right near the,

181
00:18:14,360 --> 00:18:16,880
What was the former Hollydale golf course?

182
00:18:17,500 --> 00:18:21,160
Here, my neighbors and I would have some traffic concerns

183
00:18:21,160 --> 00:18:22,460
that I'd like to share with you.

184
00:18:23,200 --> 00:18:26,000
A year ago, I sent an email to the mayor

185
00:18:26,000 --> 00:18:29,280
and several council members, and I never heard anything back.

186
00:18:29,480 --> 00:18:30,920
So I thought I'd come here in person.

187
00:18:31,800 --> 00:18:34,820
And what I'm looking for is somebody later on

188
00:18:34,820 --> 00:18:38,040
who can work with me on addressing some of these issues.

189
00:18:38,200 --> 00:18:40,820
Again, I kind of am representing my neighbors

190
00:18:40,820 --> 00:18:42,580
rather than have us all come out here.

191
00:18:42,580 --> 00:18:45,020
So I have three traffic-related things.

192
00:18:45,360 --> 00:18:51,260
The first one is the speed on Holly Lane from Old Rock

193
00:18:51,260 --> 00:18:52,100
for it on North.

194
00:18:52,920 --> 00:18:54,940
It's posted at 30 miles an hour.

195
00:18:55,620 --> 00:18:57,800
There's a lot of speeding on that stretch of the road.

196
00:18:58,220 --> 00:18:59,800
My wife and I take walks on there.

197
00:19:00,360 --> 00:19:02,100
A lot of people are going 40 plus.

198
00:19:03,300 --> 00:19:05,700
We have a lot of construction trucks that just

199
00:19:05,700 --> 00:19:06,520
went down that road.

200
00:19:07,220 --> 00:19:09,100
I've lived in that house for 30 years.

201
00:19:09,100 --> 00:19:10,440
I've never seen anybody.

202
00:19:10,440 --> 00:19:14,240
I've never seen speed control being done by the police.

203
00:19:15,020 --> 00:19:16,940
It probably has, but I've never seen it.

204
00:19:17,600 --> 00:19:21,140
And so I'm just wondering, you know, so my first issue is just what can be done about that.

205
00:19:21,260 --> 00:19:24,000
Can it maybe be posted for 25? Can there be some enforcement?

206
00:19:24,600 --> 00:19:25,480
So that's the first one.

207
00:19:25,680 --> 00:19:31,540
The second one is there's a lot of cut-through traffic from people that are coming through the gulf you neighborhood

208
00:19:31,540 --> 00:19:38,700
and going north on Holly, either to their residences or a lot of them are construction workers.

209
00:19:38,700 --> 00:19:44,680
And we've had semis come through our neighborhood and make the right turn onto Holly.

210
00:19:45,240 --> 00:19:49,460
This is not related to the current utility project on Old Rockford.

211
00:19:49,620 --> 00:19:50,560
It's been an ongoing thing.

212
00:19:52,800 --> 00:19:57,940
We have eight children on like a block for me that are kindergarten age or less.

213
00:19:57,940 --> 00:19:59,840
we shouldn't have

214
00:20:00,000 --> 00:20:29,920
People whipping through the neighborhood, rolling through the stop sign to go north on Holly. The road wasn't designed for that. So my second question is, if somebody can help me try to figure out what can be done to mitigate that, I'd appreciate it. And the last issue I have is Jake breaking. It's been a problem. You can hear it from Highway 55 when the wind is blowing right. But recently, with the construction on the former Hollydale Golf Course, a lot of the construction trucks are Jake

215
00:20:29,920 --> 00:20:35,520
breaking right in our neighborhood, right at Holly and Old Rockford. Just the other day at 5.30am,

216
00:20:35,720 --> 00:20:45,420
I heard some guy coming in Jake breaking. Just woke us up. A few years ago, I was in touch with Mike

217
00:20:45,420 --> 00:20:52,040
Goldstein, the former police chief, and he said, yeah, it is a problem. We do need to probably get

218
00:20:52,040 --> 00:20:57,360
some more signs up in Plymouth. We're working with Mindot to do that, especially on Highway 55.

219
00:20:57,360 --> 00:21:03,380
five. That was about seven eight years ago. I haven't seen any new signs. And I was just

220
00:21:03,380 --> 00:21:07,460
wondering if somebody could please take a look into that and see what could be done to

221
00:21:07,460 --> 00:21:12,880
mitigate the Jake breaking. If somebody could get back to me on it, I'm not going to send

222
00:21:12,880 --> 00:21:17,680
another email, but my email is on the blue card, my phone number is on the blue card. If

223
00:21:17,680 --> 00:21:21,500
somebody wants to work with me, I can kind of represent my side of the neighborhood on that

224
00:21:21,500 --> 00:21:23,940
and I'd appreciate it. Thank you, sir. Thank you, everybody.

225
00:21:23,940 --> 00:21:25,280
Okay, thank you Ms. Sex.

226
00:21:26,620 --> 00:21:30,560
Is anyone else who was here for the Plymouth Farm and did not fill out a card?

227
00:21:32,060 --> 00:21:35,320
Okay, they will move forward with our council agenda.

228
00:21:37,340 --> 00:21:39,940
Presentations and public information announcements.

229
00:21:40,900 --> 00:21:44,620
We want us to accept the donation from the YZ Youth Hockey Association

230
00:21:44,620 --> 00:21:48,000
or Plymouth Ice Center AED purchases.

231
00:21:49,640 --> 00:21:50,320
Thank you, Director.

232
00:21:50,320 --> 00:21:50,720
Director.

233
00:21:51,960 --> 00:21:57,280
Thank you, Mr. Chair, members of the, actually, you guys talked about what's called you earlier today, and I forgot what your preference was.

234
00:21:57,700 --> 00:21:58,420
We'll just call you, Mr. Mayor.

235
00:22:00,080 --> 00:22:01,100
Council member is fine.

236
00:22:01,280 --> 00:22:13,400
Okay. Council member, we have Greg from the Wise Edit Youth Hockey Association who's going to be doing a presentation on a recent donation that they made for the purchase of a new AED device over at the Plymouth Ice Center.

237
00:22:13,640 --> 00:22:16,740
So with that, Eric, I'll have you and Greg come up.

238
00:22:16,740 --> 00:22:17,720
Good

239
00:22:25,560 --> 00:22:28,980
evening, Council. My name is Eric Calverson. I'm a manager of the Plymouth Eye Center.

240
00:22:29,560 --> 00:22:34,320
Today we've got Greg Gibson from the Oizetta Youth Hockey Association, a former past president.

241
00:22:35,060 --> 00:22:44,020
The Plymouth Eye Center has two AEDs in our facility that have expired this year, so we're looking to purchase two new AEDs.

242
00:22:44,520 --> 00:22:52,640
And we partnered with NHL Alumni Association many years ago and they are no longer around.

243
00:22:52,640 --> 00:23:02,120
So we reached out to Waisette Uthaki and they happily would like to donate funds for us to purchase those two new AEDs.

244
00:23:05,630 --> 00:23:06,990
Thank you, Aaron Council.

245
00:23:07,970 --> 00:23:08,830
Mr. Mayor's not here.

246
00:23:09,030 --> 00:23:09,630
Mr. Willis.

247
00:23:11,030 --> 00:23:13,070
Waisette Uthaki, Eric reached out to us.

248
00:23:13,490 --> 00:23:18,090
First of all, I want to tell you what a pleasure it is to work with Eric as the Plymouth Ice Center Manager.

249
00:23:19,170 --> 00:23:22,290
We are very fortunate to have Eric in that position.

250
00:23:22,290 --> 00:23:23,390
and he does a wonderful job.

251
00:23:24,090 --> 00:23:25,790
And our Park and Rec Director, Jennifer,

252
00:23:26,610 --> 00:23:28,430
have both reached out quite a bit.

253
00:23:28,670 --> 00:23:31,190
So, why is that a youth hockey is always happy

254
00:23:31,190 --> 00:23:32,930
to contribute things to the ice center

255
00:23:32,930 --> 00:23:34,130
that makes it a better place.

256
00:23:34,950 --> 00:23:36,270
And, you know, when you're on that side

257
00:23:36,270 --> 00:23:38,490
that might need the AED by age,

258
00:23:38,670 --> 00:23:41,150
it's really nice to have them there.

259
00:23:41,370 --> 00:23:44,210
And I think we'll work on some training programs

260
00:23:44,210 --> 00:23:46,290
for why is that a youth hockey membership?

261
00:23:46,470 --> 00:23:49,470
That's there a lot, so that people besides staff

262
00:23:49,470 --> 00:23:50,810
know how to use the equipment.

263
00:23:50,810 --> 00:23:56,930
Eric mentioned to me when we got here that there were three cardiac events in Minnesota,

264
00:23:57,210 --> 00:24:03,090
Icerina's last year, where, due to the AEDs being there, or at least assisting all three survived

265
00:24:03,090 --> 00:24:08,810
the incident. Fortunately, none of those were at our Plymouth facility, but it could happen.

266
00:24:09,710 --> 00:24:15,430
So, we're very happy to contribute this money and look forward to the further development of

267
00:24:15,430 --> 00:24:16,290
I'm going to have to go to the

268
00:24:16,290 --> 00:24:18,550
City Center at City Center 2.0 and

269
00:24:18,550 --> 00:24:20,990
I certainly would like to come

270
00:24:20,990 --> 00:24:22,750
back with bigger checks and bigger

271
00:24:22,750 --> 00:24:25,850
amounts and maybe some stinky hockey

272
00:24:25,850 --> 00:24:28,490
players that want to play hockey but

273
00:24:28,490 --> 00:24:30,390
it's falls right around the corner

274
00:24:30,390 --> 00:24:33,590
hockey season we hear and we do

275
00:24:33,590 --> 00:24:35,190
have some big events this year that

276
00:24:35,190 --> 00:24:36,450
why is that a youth hockey besides

277
00:24:36,450 --> 00:24:39,310
the five invitational tournaments one

278
00:24:39,310 --> 00:24:44,270
is which is junior gold aid that I do. I have six teams from out of state, two from California,

279
00:24:44,410 --> 00:24:50,930
three from Illinois, one from South Dakota. I can make it a much larger tournament if I had more

280
00:24:50,930 --> 00:24:56,070
ice and more arenas to do it with. I have a long waiting list about state teams that would love to come

281
00:24:56,070 --> 00:24:59,870
to Plymouth in play, and Wazeta Haki received

282
00:25:00,000 --> 00:25:26,680
The bid to host the Bantam B and state, the PWE state tournaments this year in March at the Plymouth Ice Center. So there will be 16 teams participating in two state tournaments at the Plymouth Ice Center. So once again, thank you for everything you do for, why is that a youth hockey slash district 284 Youth Hockey? And thank you to Eric for bringing things like this forward that we can be part of the success of the Plymouth Ice Center.

283
00:25:26,680 --> 00:25:30,320
Well, thanks to you and the hockey association for the generous donation.

284
00:25:31,320 --> 00:25:33,120
Well, it's a good cause.

285
00:25:33,620 --> 00:25:36,020
Hopefully we won't need to use them, but they're there.

286
00:25:36,820 --> 00:25:38,120
So, I'll take it.

287
00:25:38,360 --> 00:25:38,800
I know you.

288
00:25:39,740 --> 00:25:41,500
I didn't want you to walk out the door.

289
00:25:44,600 --> 00:25:48,140
I know, but thank you so much, we appreciate the generosity.

290
00:26:06,810 --> 00:26:13,390
There is attached to this particular presentation, a resolution, and I'm going to take liberties

291
00:26:13,390 --> 00:26:20,510
as mayor to move that to item 612 in the consent agenda, which is up next.

292
00:26:23,320 --> 00:26:23,440
Okay.

293
00:26:23,580 --> 00:26:26,860
Next we are going to approve the City Council's agenda.

294
00:26:27,060 --> 00:26:32,060
These items are considered to be routine, and I'll excuse me, we're going to approve

295
00:26:32,060 --> 00:26:32,600
the agenda.

296
00:26:32,600 --> 00:26:37,500
The council members may add items to the agenda, including items contained in the council

297
00:26:37,500 --> 00:26:41,980
information memorandum for discussion purposes or staff direction only.

298
00:26:42,780 --> 00:26:47,220
The council will not normally take official action on items added to the agenda.

299
00:26:48,120 --> 00:26:52,740
As I remember, the council has something to add to the current city council agenda.

300
00:26:54,400 --> 00:26:58,660
Seeing none, we'll proceed to accept the motion to approve the agenda.

301
00:26:58,980 --> 00:27:00,640
It has to be by roll call vote.

302
00:27:00,640 --> 00:27:02,520
Motion to approve.

303
00:27:02,920 --> 00:27:03,620
And second.

304
00:27:07,200 --> 00:27:07,920
Gregor.

305
00:27:08,240 --> 00:27:08,720
Aye.

306
00:27:09,200 --> 00:27:09,560
Peterson.

307
00:27:14,100 --> 00:27:14,480
Julie.

308
00:27:14,900 --> 00:27:15,140
Aye.

309
00:27:16,060 --> 00:27:16,780
President.

310
00:27:17,460 --> 00:27:17,740
Aye.

311
00:27:18,520 --> 00:27:18,840
Nelson.

312
00:27:19,580 --> 00:27:19,720
Aye.

313
00:27:20,200 --> 00:27:20,600
Pointner.

314
00:27:21,720 --> 00:27:22,440
Aye.

315
00:27:22,980 --> 00:27:23,420
Willis.

316
00:27:23,740 --> 00:27:23,920
Aye.

317
00:27:25,020 --> 00:27:25,880
The motion is adopted.

318
00:27:27,960 --> 00:27:33,620
Just again announcing to the audience here is that we have to have this roll call pursuant

319
00:27:33,620 --> 00:27:38,400
to stay law because two of our council members are absent from being present in these facilities

320
00:27:38,830 --> 00:27:42,360
that are, as you can see, electronically connected to us.

321
00:27:45,520 --> 00:27:50,800
The next item is the considered to be a routine, these are the consent items, and will be enacted

322
00:27:50,800 --> 00:27:51,580
in one motion.

323
00:27:52,080 --> 00:27:55,980
There will be no separate discussion of these items, unless a council member or a citizen

324
00:27:55,980 --> 00:27:56,680
so requests.

325
00:27:57,520 --> 00:28:02,180
In the event, the item will be removed from the consent, and placed elsewhere on the agenda.

326
00:28:02,180 --> 00:28:09,920
As I've noted earlier, item that was discussed under item 4.1, the donation from the WISE Youth

327
00:28:09,920 --> 00:28:15,620
Hockey Association, the resolution accepting that donation will be moved to item 6.12

328
00:28:15,620 --> 00:28:16,940
of the consent agenda.

329
00:28:17,620 --> 00:28:22,640
Does any member of the council have anything to add or to remove from the consent agenda?

330
00:28:25,040 --> 00:28:25,920
Remotely, nothing?

331
00:28:27,980 --> 00:28:28,280
Okay.

332
00:28:28,280 --> 00:28:33,500
Okay, anyone in the audience has something they would like to have removed from the consent agenda.

333
00:28:35,140 --> 00:28:38,580
Seeing no objections, I'll accept the motion to approve the consent agenda.

334
00:28:39,060 --> 00:28:41,020
Make a motion to approve the consent agenda.

335
00:28:41,540 --> 00:28:41,980
Second.

336
00:28:42,900 --> 00:28:46,360
Motion's moved and segoted, the acrylic will call the roll.

337
00:28:47,080 --> 00:28:47,480
Gregor?

338
00:28:47,880 --> 00:28:48,100
Aye.

339
00:28:48,440 --> 00:28:48,800
Peterson?

340
00:28:51,150 --> 00:28:51,710
Chesnik?

341
00:28:52,090 --> 00:28:52,210
Aye.

342
00:28:52,810 --> 00:28:53,070
Nelson?

343
00:28:53,690 --> 00:28:54,090
Aye.

344
00:28:54,550 --> 00:28:54,890
Pointner?

345
00:28:56,250 --> 00:28:56,890
Aye.

346
00:28:57,550 --> 00:28:57,830
Willis?

347
00:28:58,250 --> 00:28:58,550
Aye.

348
00:28:59,830 --> 00:29:11,370
Moving forward, public hearings, we have tonight the 23, 2023 Annual Comprehensive Financial Report.

349
00:29:12,210 --> 00:29:16,670
And we have with us tonight, Errol Nielsen from our City Auditors as well as we have

350
00:29:16,670 --> 00:29:21,630
our City Finance Director here to answer questions, subsequently to his presentation.

351
00:29:24,300 --> 00:29:26,180
And do you want to make an introduction?

352
00:29:26,180 --> 00:29:30,020
The words Council member Willis and Council today is a great day.

353
00:29:30,340 --> 00:29:36,400
Our auditor is here, but what that means for us is, I mean, the auditor's have put in a lot of time.

354
00:29:36,920 --> 00:29:41,760
Everybody here at the city, the finance department and other departments to conclude this audit.

355
00:29:41,760 --> 00:29:44,560
But it's a great day because it's the end of 2023.

356
00:29:45,640 --> 00:29:48,200
So I'm really happy that Erin is here tonight with us.

357
00:29:49,240 --> 00:29:49,900
Very good.

358
00:29:50,040 --> 00:29:50,900
Well, thank you very much.

359
00:29:51,000 --> 00:29:53,100
I appreciate the opportunity to be here this evening.

360
00:29:53,100 --> 00:29:59,860
So to help keep the line light off me and we've got a PowerPoint presentation that we'll focus.

361
00:30:00,000 --> 00:30:29,880
I understand you have been presented the results of the financial activities in the past. So I just have a short presentation to go through pretty quickly just to make it official that we have completed our work as well. So you have received three documents, the acronym Act for Annual Comprehensive Financial Report, the Special Purpose Reports and our Management Report. So with that, we're pleased to go through the results of our audit for the year ended December 31, 2023.

362
00:30:30,840 --> 00:30:34,680
We start with our role as independent auditors of the city.

363
00:30:35,860 --> 00:30:40,680
We have our role to issue an opinion on the financial statements for the city's audit,

364
00:30:41,280 --> 00:30:46,220
as well as for the schedule of expenditures of federal awards that you're required here at the city of Plymouth.

365
00:30:46,880 --> 00:30:52,520
We've also issued our reports on internal controls and compliance with regard to the financial statement on it,

366
00:30:52,520 --> 00:30:59,200
as well as that separate federal single audit and then the Office of the State Auditors Minnesota Legal Compliance Audit.

367
00:31:00,540 --> 00:31:03,200
So with that, I'll get right to our results.

368
00:31:03,600 --> 00:31:11,220
So this past year for the city's financial audit, we have issued what is known as an unmodified or a clean opinion on your basic financial statements.

369
00:31:11,540 --> 00:31:16,060
So meaning that they're fairly presented as of December 31st, 2023.

370
00:31:16,800 --> 00:31:20,880
And for the year then and at the results of the financial activities for this past year.

371
00:31:21,540 --> 00:31:27,220
The city has implemented the required standards, there was a new gas be standard implemented

372
00:31:27,220 --> 00:31:32,900
this year with subscription based information technology arrangements or known as subitas.

373
00:31:34,260 --> 00:31:38,680
And so we were able to implement that along with the city staff to make sure you continue

374
00:31:38,680 --> 00:31:40,560
being compliance with the audit requirements.

375
00:31:41,460 --> 00:31:46,920
With regard to the internal control and compliance for the financial statement on it, we're pleased

376
00:31:46,920 --> 00:31:52,420
These two report again, I believe similar results as the past year, no material weaknesses

377
00:31:52,420 --> 00:31:57,720
and no instances of noncompliance with our testing for this past year.

378
00:31:59,660 --> 00:32:04,680
And then to continue the good news with our next slide, with regard to the separate single

379
00:32:04,680 --> 00:32:09,560
audit of your federal awards, we have issued also a clean opinion on that CFA or the schedule

380
00:32:09,560 --> 00:32:11,180
of expenditures of federal awards.

381
00:32:11,900 --> 00:32:18,500
And again, no material weaknesses or instances of non-compliance with the major program that was tested this past year.

382
00:32:19,340 --> 00:32:23,240
And then finally, the last component here is that Minnesota Legal Compliance Audit.

383
00:32:23,360 --> 00:32:28,300
So there are seven broad categories that we test that are applicable for your city.

384
00:32:28,800 --> 00:32:33,340
Many tests within sight of that, that we complete in questions that are answered and inquired of.

385
00:32:33,880 --> 00:32:37,260
And please, to report, we had no findings, again, to report with that.

386
00:32:38,360 --> 00:32:42,120
And I have just a couple more slides to share with you.

387
00:32:42,200 --> 00:32:46,600
I guess I didn't get a head there, but to share with you

388
00:32:46,600 --> 00:32:50,420
your general fund, the financial position and trend analysis

389
00:32:50,420 --> 00:32:52,780
for your city's primary operating funds.

390
00:32:52,920 --> 00:32:54,460
So your general fund that's past year,

391
00:32:55,100 --> 00:32:59,240
this slide provides you the annual total fund balance

392
00:32:59,240 --> 00:33:02,180
or the equity of that fund, the cash balance,

393
00:33:02,400 --> 00:33:05,180
and then the annual expenditures of the general fund

394
00:33:05,180 --> 00:33:11,860
to show you that change in financial position or the size of the operation for your city and as you can see

395
00:33:12,460 --> 00:33:18,300
It has had a very stable position. I sure it would look the same way if we stretched it out 10 years

396
00:33:18,860 --> 00:33:22,440
Going back that far and I really attribute a lot to that to the

397
00:33:23,100 --> 00:33:27,420
Also to your fund balance policy that the city has maintained for many years so

398
00:33:28,380 --> 00:33:34,700
Strong budgetary controls in place have allowed you then to maintain that fund balance level to you know

399
00:33:34,700 --> 00:33:38,420
provide you enough resources to get through the first half of the following fiscal year.

400
00:33:42,870 --> 00:33:47,890
And I think my last slide here, just some closing comments, I really already touched upon

401
00:33:47,890 --> 00:33:52,090
this for your general fund as you can see the primary operating fund you've continued

402
00:33:52,090 --> 00:33:57,090
again to meet that fund balance policy goal as of 1231-2023.

403
00:33:57,750 --> 00:34:02,230
And then just a couple of comments at ACCC for the annual comprehensive financial report.

404
00:34:02,750 --> 00:34:07,830
You can see we've noted here it's in the front of your financial statement as well, the city

405
00:34:07,830 --> 00:34:15,070
has continued to receive GFW or the Government Financial Officers Association's award for your

406
00:34:15,070 --> 00:34:21,370
financial statements for the past 41 years. This report has been prepared to allow you to submit

407
00:34:21,370 --> 00:34:26,610
for that award again. So we're confident that you will continue to receive that award.

408
00:34:27,510 --> 00:34:32,510
And then the last comment there, well, as I shared with you with you, that you've continued to

409
00:34:32,510 --> 00:34:36,090
prepared in that manner to be allowed to submit for that award.

410
00:34:36,530 --> 00:34:41,530
So, with that, I'm happy to try to answer any further questions.

411
00:34:41,530 --> 00:34:44,750
There's a lot of information in that, you know, comprehensive report,

412
00:34:44,990 --> 00:34:47,890
financial, as well as some non-financial information,

413
00:34:48,050 --> 00:34:52,650
but it seems to continue to grow with more standards and gas be requirements.

414
00:34:54,930 --> 00:34:59,970
Well, I'm not going to speak directly to the report itself, but

415
00:35:00,000 --> 00:35:28,420
But it's a trend of these reports as you pointed out, 41 years, getting the GFOA's award. It indicates that the city staff is truly committed to doing an exemplary job of managing the city's affairs. And I think that's credit to our city manager and the finance director and the staff. Every city, in my experience, has, at some point in time,

416
00:35:28,420 --> 00:35:33,320
and bumps in the road on their finances for one reason or another.

417
00:35:34,320 --> 00:35:37,800
I've been affiliated with the City of Long enough to know that that really has not been

418
00:35:37,800 --> 00:35:38,340
a problem.

419
00:35:39,000 --> 00:35:45,240
And I'm very appreciative of the work of the City staff in working on this and certainly

420
00:35:45,240 --> 00:35:50,400
for the comments that you and your firm has made with respect through the way the City

421
00:35:50,400 --> 00:35:56,720
staff keeps our records and books totally within the requirements of state and federal

422
00:35:56,720 --> 00:36:00,980
law in every particular and I think that's a credit to the staff.

423
00:36:01,580 --> 00:36:05,160
So I don't have any further questions with myself but any member of the council have

424
00:36:05,160 --> 00:36:06,900
commissary late to offer at this time?

425
00:36:09,530 --> 00:36:10,290
Councilmember Grigor.

426
00:36:11,410 --> 00:36:18,130
Thank you for this report, especially when I was reading 248 pages of the pages that are

427
00:36:18,130 --> 00:36:22,350
intentionally left the link, we're nice to get through that a little quicker.

428
00:36:23,370 --> 00:36:36,350
I did just, for clarification or for just a little general education, you're slide with the chart showing the fund balance and the cash balance and the expenditures.

429
00:36:37,010 --> 00:36:39,270
Can you help explain that to me?

430
00:36:39,350 --> 00:36:47,750
I know the fund balance is what we want to maintain because we only get our money from state and taxes and so on twice a year.

431
00:36:48,410 --> 00:36:54,070
Is the cash balance sort of what we actually had and the fund balances what we need to have as a minimum?

432
00:36:54,870 --> 00:36:57,130
Is that how that what this chart is showing?

433
00:36:58,850 --> 00:37:03,150
The equity is a good measure because it shows you the amount of

434
00:37:03,750 --> 00:37:10,470
that net position or the fund balance or the equity of the organization. So it's a good tool that you can use on a

435
00:37:10,470 --> 00:37:13,310
consistent basis for a year-to-year. So that's what we see

436
00:37:13,950 --> 00:37:17,030
cities use as the measuring gauge. And as you mentioned,

437
00:37:17,030 --> 00:37:22,390
And I didn't follow through with the full statement, the reason why you need that amount

438
00:37:22,390 --> 00:37:26,870
of resources is so you can't operate the first half of the year because of the delay

439
00:37:26,870 --> 00:37:31,930
in tax payments and state aid payments when they would come to you and to provide resources

440
00:37:31,930 --> 00:37:35,170
so you don't have to borrow to cover those operations along the way.

441
00:37:36,090 --> 00:37:40,990
The cash balance we simply use as a measure because it's an important tool if you were to

442
00:37:40,990 --> 00:37:47,850
see fluctuations. And what we watch for there is the difference is really accounts payable timing

443
00:37:47,850 --> 00:37:54,170
of payables or you may have big deposits that are provided to the city that would not provide

444
00:37:54,170 --> 00:38:00,290
equity for you. So if you're having or for instance your cash may be down because you're waiting

445
00:38:00,290 --> 00:38:06,310
for resources from organizations and then you'd need to borrow to cover it. But this shows that you

446
00:38:06,310 --> 00:38:10,930
I've got a solid basis that you're not needing tomorrow for those resources.

447
00:38:11,170 --> 00:38:16,390
Your equity really is really pretty liquid within the general fund because it's in a cash form, man.

448
00:38:16,990 --> 00:38:17,350
Thank you.

449
00:38:17,970 --> 00:38:19,190
Council Member Peterson.

450
00:38:20,550 --> 00:38:22,630
Thank you, Acting Mayor Willis.

451
00:38:23,890 --> 00:38:30,950
I just wanted to chime in and I think sometimes it's easy to, especially given our long track record of having clean and

452
00:38:30,950 --> 00:38:37,510
modified minions and reports out of our audits but sometimes in those cases it's easy to check the

453
00:38:37,510 --> 00:38:42,770
box and glance over the report and move on but it's it shouldn't be overlooked how important it is

454
00:38:42,770 --> 00:38:50,230
that we continue to have these results so I just wanted to comment on how that's it is good news

455
00:38:50,230 --> 00:38:54,650
that shouldn't be overlooked and so I wanted to you know offer my commendation to all those who've

456
00:38:54,650 --> 00:39:00,550
been involved in another good report you know I've reviewed the materials and oftentimes I feel like

457
00:39:00,550 --> 00:39:04,970
sometimes audits are looking for what isn't going well and then identifying that.

458
00:39:05,230 --> 00:39:09,310
But given your experience and given our track record, I would love for you based on your

459
00:39:09,310 --> 00:39:13,850
experience to kind of give us your perspective on maybe where our strongest points are what

460
00:39:13,850 --> 00:39:18,390
we're really, really doing right if you wouldn't mind offering your insight on that.

461
00:39:19,170 --> 00:39:19,550
Sure.

462
00:39:19,790 --> 00:39:25,210
I'll do my best from a financial statement standpoint because that would be the area I focus on.

463
00:39:26,070 --> 00:39:30,730
But a couple of thoughts, I appreciate they heads up with the question in the comments.

464
00:39:31,050 --> 00:39:36,330
So, I was able to give a little thought, so I did want to share, you know, I think some

465
00:39:36,330 --> 00:39:40,050
of the comments that have all been brought up, the tone from the top of the organization

466
00:39:40,050 --> 00:39:46,830
and starting with the council, they've been supportive of the Act for report for many years, the tone

467
00:39:46,830 --> 00:39:50,490
from the top from the city manager and then all your supervisory staff.

468
00:39:50,490 --> 00:39:57,270
A lot of process goes well beyond the finance staff as well and everybody is made available

469
00:39:57,270 --> 00:39:59,850
to us so I appreciate that, you know, walking.

470
00:40:00,000 --> 00:40:28,580
You can do an organization. You can tell pretty quickly how well things are operating, and if there are challenges. A couple of other comments that I would share with you. I believe the city has always been open to audit suggestions when we are asking for what our improvements we could make. And, you know, the city has been fortunate and worked very hard not to have findings. But, you know, occasionally it will happen, timely payments, and that kind of thing.

471
00:40:28,580 --> 00:40:34,020
and they take it in stride and they're always looking for how do we improve and we have

472
00:40:34,020 --> 00:40:37,560
you have to come back and have the winding a second year so the changes are made and

473
00:40:37,560 --> 00:40:44,660
accepted with regard to that. A couple of other things I noted, systems, the city has

474
00:40:44,660 --> 00:40:49,420
a lot of systems in place which are important because especially, you know, what we're seeing

475
00:40:49,420 --> 00:40:54,900
more with our governments that we work with is turnover and, you know, the where staff isn't

476
00:40:54,900 --> 00:40:59,460
with an organization as long so you lose some of that institutional knowledge, but the

477
00:40:59,460 --> 00:41:03,420
systems you've had in place have worked really well to allow people to come and step in

478
00:41:03,420 --> 00:41:08,520
and then you've continued to attract strong candidates I believe to in those positions.

479
00:41:08,960 --> 00:41:15,120
So a lot of good things there and again probably more so from my standpoint as those budgetary

480
00:41:15,120 --> 00:41:20,720
controls that you've had that as Councilmember Willis mentioned it's a pleasure to come

481
00:41:20,720 --> 00:41:25,440
do your meeting when I get to say you know you've met your fund balance policy and you know your

482
00:41:25,440 --> 00:41:30,780
budgetary controls they've come in under budget your revenues your positions on that so

483
00:41:31,540 --> 00:41:37,140
just a couple of comments that I think really off the top of my head this afternoon that I came up with.

484
00:41:38,380 --> 00:41:41,660
Great that's excellent I appreciate it I have a follow-up question if I may

485
00:41:42,600 --> 00:41:47,820
and this is just a kind of underscore for general awareness of anybody who wasn't really directly

486
00:41:47,820 --> 00:41:52,000
involved in conducting that, whether on the auditor side or the staff side. There's always a

487
00:41:52,000 --> 00:41:58,140
heavy lift on the staff side to facilitate the process. So if you have an estimate of how many hours

488
00:41:58,140 --> 00:42:05,300
your company spends undertaking the audit and then to whomever the appropriate staff member is,

489
00:42:05,400 --> 00:42:10,280
how many hours would you estimate roughly? And I don't need precision or documents, just roughly

490
00:42:10,280 --> 00:42:16,580
would fall apart. How much time goes into, um, you know, conducting these audits? Sure. Um,

491
00:42:16,940 --> 00:42:21,520
so for the city of Plymouth, I look back for several years here, and I think an average

492
00:42:21,520 --> 00:42:27,640
for about the last four to five years, uh, we were looking at about 600 hours of our audit staff time,

493
00:42:27,640 --> 00:42:34,720
you know, or about 15 weeks. So, um, giving kind of some scope of what that entails. So we do the

494
00:42:34,720 --> 00:42:40,100
pre-limata work starts in July. We come out shortly after year end, uh, spend a few days just

495
00:42:40,100 --> 00:42:45,760
getting to know the organization again, asking questions. We rotate our staff so that new people are

496
00:42:45,760 --> 00:42:51,760
looking at the information and getting that fresh set of eyes. Your staff has had turnover. So

497
00:42:51,760 --> 00:42:58,700
then there's also a new look on your end as well. So that's when the process begins. Then we go

498
00:42:58,700 --> 00:43:06,280
back and we continue our planning process remotely. The large brunt of the work happens probably in

499
00:43:06,280 --> 00:43:12,960
May and April, May time frame, we come out for two solid weeks with anywhere from three

500
00:43:12,960 --> 00:43:14,760
to five people over that time period.

501
00:43:15,460 --> 00:43:21,540
And then we leave and we start drafting a report and follow up with questions with regard

502
00:43:21,540 --> 00:43:22,280
to that process.

503
00:43:22,640 --> 00:43:27,820
So we're really aiming for early June to be done with it so that we can get everything wrapped

504
00:43:27,820 --> 00:43:31,460
up in the staff aren't scrambling on the last day of the year to get everything issued.

505
00:43:31,460 --> 00:43:42,200
So I'll let the staff speak to their end, I'm sure it's an annual ongoing process throughout the year, but there definitely is a heavy lift after year end.

506
00:43:42,780 --> 00:43:53,400
Yeah, I can speak to the finance department side of this and oddly enough when I put some thought behind this today, I came up with a very close number to yours.

507
00:43:53,820 --> 00:43:59,940
I think probably if I had one person working full time for about 15 weeks is what it would take.

508
00:44:00,440 --> 00:44:11,740
And much of that, we say it's audit prep, but some of it we would just be doing anyway because it's just the process of closing out year end, but it is a heavy lift.

509
00:44:12,060 --> 00:44:16,160
And obviously here we are in July and it is the end of 2023.

510
00:44:17,860 --> 00:44:18,260
Okay.

511
00:44:19,720 --> 00:44:26,900
Thank you both. I appreciate it. I hope that for anyone who wasn't aware how much time and effort goes into conducting this, that kind of find a spotlight on it for you.

512
00:44:27,020 --> 00:44:27,540
So thank you.

513
00:44:27,540 --> 00:44:33,920
Thank you if there are other questions right now I'm I was just going to say Mayor

514
00:44:33,920 --> 00:44:40,680
I hope that the finance team gets like you know New Year's you know hats or

515
00:44:40,680 --> 00:44:45,560
Losers or something like that but we appreciate the work that everybody has done

516
00:44:46,580 --> 00:44:53,020
Following the report I'm going to open the public hearing on the 19 or the

517
00:44:54,360 --> 00:44:59,980
this is a public hearing in order to accept the report.

518
00:45:00,000 --> 00:45:20,100
If there are people here who would like to comment on the report, the city's financial report for 19, or 2023, I'd be pleased to hear them at this time, because the public hearing is open. Is anyone here who wishes to speak at the public hearing? No one appearing to speak, the hearing is hereby closed.

519
00:45:22,240 --> 00:45:29,880
Other council members have any further questions on the staff or the auditor this time before taking action to adopt a resolution.

520
00:45:29,880 --> 00:45:31,220
and accepting the report.

521
00:45:36,410 --> 00:45:37,390
Oh, I'm sorry, I'm.

522
00:45:37,650 --> 00:45:38,370
I didn't hear.

523
00:45:38,750 --> 00:45:42,210
Oh, which, which Julie, Julie pointed out.

524
00:45:42,470 --> 00:45:43,250
OK, thank you.

525
00:45:43,250 --> 00:45:44,090
OK, thanks.

526
00:45:46,710 --> 00:45:50,130
I just wanted to say that I think

527
00:45:50,130 --> 00:45:52,330
is so important to point out as argument said,

528
00:45:52,630 --> 00:45:56,030
how hard work that has gone on from the city staff, the auditor.

529
00:45:56,650 --> 00:46:03,610
And also the importance that this shows from our city

530
00:46:03,610 --> 00:46:05,650
and that the residents should be really

531
00:46:05,650 --> 00:46:12,130
proud and understand the responsibility that we take with the funds that we work with

532
00:46:12,130 --> 00:46:18,370
and I just really can't say thank you enough and I hope that everybody gets a chance

533
00:46:18,370 --> 00:46:21,150
to read this and thank you.

534
00:46:24,740 --> 00:46:25,340
Thank you.

535
00:46:25,760 --> 00:46:25,980
I

536
00:46:28,000 --> 00:46:29,900
can make a motion if I'm allowed to do it this far.

537
00:46:29,900 --> 00:46:30,320
You may.

538
00:46:30,480 --> 00:46:30,800
You may.

539
00:46:33,340 --> 00:46:39,780
So I need to make a motion accepting the 2023 Annual Congress of Financial Report and Models.

540
00:46:40,420 --> 00:46:41,860
Is there a second to the motion?

541
00:46:41,860 --> 00:46:51,860
All second, motion has been made and it's second, all those in favor, excuse me, roll call.

542
00:46:52,540 --> 00:46:53,180
Gregor.

543
00:46:53,480 --> 00:46:53,940
Aye.

544
00:46:54,320 --> 00:46:54,680
Peterson.

545
00:46:55,480 --> 00:46:56,120
Aye.

546
00:46:56,700 --> 00:46:57,020
Chesnik.

547
00:46:57,340 --> 00:46:57,440
Aye.

548
00:46:58,080 --> 00:46:58,320
Nelson.

549
00:46:58,780 --> 00:46:58,920
Aye.

550
00:46:59,480 --> 00:46:59,800
Pointner.

551
00:47:01,060 --> 00:47:01,700
Aye.

552
00:47:02,120 --> 00:47:02,420
Willis.

553
00:47:02,660 --> 00:47:02,940
Aye.

554
00:47:04,440 --> 00:47:05,600
Motion is adopted.

555
00:47:06,260 --> 00:47:07,720
Again, thank you to the auditor.

556
00:47:07,960 --> 00:47:08,860
Thank you to the staff.

557
00:47:09,440 --> 00:47:11,080
City Manager for this report.

558
00:47:11,080 --> 00:47:17,820
I think just again perpetuates the progress that continues to be made in our fiscal operations,

559
00:47:17,880 --> 00:47:22,580
which in effect the management and the operations of all our city operations.

560
00:47:22,840 --> 00:47:31,000
So it's, it's really neat moving in on with the agenda item 7.2 is a public hearing on

561
00:47:31,000 --> 00:47:35,980
the vacation of a sanctuary sewer easement at 13.001 County Road 10.

562
00:47:35,980 --> 00:47:40,160
This is the new development of the former potential site.

563
00:47:43,100 --> 00:47:44,940
Please take over, you've got it.

564
00:47:45,040 --> 00:47:48,320
All right, acting mayor, members of the council, thank you.

565
00:47:48,880 --> 00:48:03,460
Tonight we are considering a sanitary sewer easement vacation requested by Skinnell Properties for 13.001.10, which is more commonly known as the Boulevard development, otherwise known as the former prudential site.

566
00:48:03,460 --> 00:48:08,280
They are requesting this vacation in conjunction with the final plat approval that will happen

567
00:48:08,280 --> 00:48:09,720
the next item in this meeting.

568
00:48:10,480 --> 00:48:19,100
This vacation consideration and public hearing is condition on the acceptable sanitary sewer

569
00:48:19,100 --> 00:48:24,740
installation of the new sewer and the recording of the plat which will include the easement

570
00:48:24,740 --> 00:48:26,440
for the new sewer.

571
00:48:27,230 --> 00:48:32,340
As is customary the city has notified utility companies and area residents and we have received

572
00:48:32,340 --> 00:48:36,120
no objections from them as well as city staff has no objections.

573
00:48:37,620 --> 00:48:43,400
Looking at what's being considered graphically, the yellow line that bisects the property at the formal

574
00:48:43,400 --> 00:48:49,760
potential site is the existing sanitary sewer that is currently in service for the city underneath an existing

575
00:48:49,760 --> 00:48:57,660
easement. The developer is asking to install a proposed sanitary sewer along the green line that runs along

576
00:48:57,660 --> 00:49:08,300
in Chicago and then North in a different alignment to serve the residents both west of 494 as well as the proposed development at the Boulevard site.

577
00:49:09,720 --> 00:49:24,200
Again, it's important to keep in mind that from a procedural standpoint, the public open house or the public hearing can be held and it does have a requirement on it that if the final plat is not recorded, this vacation does not go through.

578
00:49:25,380 --> 00:49:33,800
That's correct. And the resolution on the public hearing vacation will be taken at now,

579
00:49:34,140 --> 00:49:42,940
but as he says, the action to finalize the order, the revised easement relies upon the

580
00:49:43,520 --> 00:49:47,760
necessity to have the developer in the city execute the development contract, and that's

581
00:49:47,760 --> 00:49:51,940
next on our agenda. The council members have any questions or comments

582
00:49:51,940 --> 00:49:59,040
with respect to the site. Is there anyone here in the public who has a question? Oh, excuse me,

583
00:50:01,740 --> 00:50:17,160
Just who determines whether they, you know, the sanitary suit, when an acceptable sanitary sewer is, you know, in place or determined? Good question. Our engineering department will inspect the installation of that sewer and determine if it is acceptable.

584
00:50:19,490 --> 00:50:23,050
Okay. Any member? Okay. Council member says.

585
00:50:24,150 --> 00:50:28,030
And will and there will be a new easement placed on the new surveillance.

586
00:50:28,170 --> 00:50:29,330
Absolutely. Yes.

587
00:50:32,760 --> 00:50:36,240
The public hearing is open. Is there one of the council chambers who

588
00:50:36,240 --> 00:50:44,080
would like to speak to the subject before us, the vacation of these. None appearing. I'm

589
00:50:44,080 --> 00:50:51,680
going to close the public hearing. Council members, we have mayor. I had one question.

590
00:50:51,680 --> 00:50:59,940
And reading through somewhere in my packet, hundreds of pages, I feel like I read something about 494.

591
00:51:00,680 --> 00:51:05,700
Is this affecting anything going under 494 or is it just on this property?

592
00:51:06,860 --> 00:51:10,920
Good question, council members, no, it does not affect anything underneath 494.

593
00:51:11,560 --> 00:51:17,720
As a side note, there is a separate city project that is rehabilitating the pipe that does go underneath 494.

594
00:51:17,720 --> 00:51:26,080
In conjunction with this project, it does not interfere with either the proposed plans for the boulevard or the final plight considerations.

595
00:51:26,760 --> 00:51:27,960
Okay, thank you.

596
00:51:28,760 --> 00:51:33,560
And then whenever I see vacation, I just wonder where the easement is going.

597
00:51:33,820 --> 00:51:37,540
You know, stuck in airport or something.

598
00:51:38,660 --> 00:51:47,600
With that, I'd be happy to make a motion to approve the resolution vacating the sanitary sewer easement at the boulevard.

599
00:51:47,600 --> 00:51:56,540
All right. Is there a second second hearing the second on the motion I'll ask the clerk to call the roll. Gregor. Aye.

600
00:51:56,980 --> 00:51:58,780
Peterson. Aye.

601
00:51:59,340 --> 00:52:03,320
Chesapeake. Aye. Nelson. Aye.

602
00:52:04,020 --> 00:52:07,680
Pointner. Aye. Willis. Aye.

603
00:52:08,400 --> 00:52:17,520
Is adopted. Will we gone item 8.1 on our agenda is approved the final plat and development contract for the Boulevard for property located.

604
00:52:17,520 --> 00:52:20,020
at 13, 0, 0, 1 kind of road 10.

605
00:52:20,740 --> 00:52:25,760
SPRC land ventures limited or limited liability corporation,

606
00:52:28,370 --> 00:52:28,830
Mr. Drill.

607
00:52:32,570 --> 00:52:35,200
Thank you, Deputy Mayor and council members.

608
00:52:35,900 --> 00:52:41,240
Final plots are typically consent items, but due to the scope of this project and

609
00:52:41,240 --> 00:52:47,400
the sequencing with the easement vacation that you just considered, this one was placed under general business.

610
00:52:47,400 --> 00:52:52,100
I'm going to give a very brief presentation and then open it up for any questions.

611
00:52:53,580 --> 00:52:58,900
SPRC Land Ventures is requesting a final plat for the 75-acre former

612
00:52:58,900 --> 00:53:05,360
Prudential Insurance site located at the southeast corner of I-494 and Baselake Road.

613
00:53:06,260 --> 00:53:14,820
The 450,000-square-foot office building is currently or almost removed from the site and

614
00:53:14,820 --> 00:53:18,160
And site-grading operations are currently underway.

615
00:53:20,760 --> 00:53:31,560
The PUD plan was approved by the City Council in March, and planned uses include a grocery store up in this location, coffee shop.

616
00:53:32,180 --> 00:53:40,080
This would be an office building, and some at orthopedics would be the tenant in that space, and I'll talk a little bit more about that in a minute.

617
00:53:40,080 --> 00:53:48,760
And then to the south, these blue areas are the Medtech Business Park.

618
00:53:49,440 --> 00:53:54,660
Up along the county road, there would be some general commercial retail.

619
00:53:55,980 --> 00:54:00,520
These two buildings would be waterfront restaurants and retail.

620
00:54:01,200 --> 00:54:06,900
And then the four buildings that you see with the lighter shading would be apartment buildings.

621
00:54:06,900 --> 00:54:10,180
totaling 925 dwelling units.

622
00:54:10,700 --> 00:54:16,180
And then last but not least is the central park feature in the middle of the site that's

623
00:54:16,180 --> 00:54:17,960
about 13 and a quarter acres.

624
00:54:21,240 --> 00:54:28,320
Here's the actual final plat showing all 18 lots including the park lot to be dedicated

625
00:54:28,320 --> 00:54:31,260
and that's again in the central portion of the site.

626
00:54:32,700 --> 00:54:37,880
The related development contract would address installation of the public streets and utilities

627
00:54:37,880 --> 00:54:39,340
within the development.

628
00:54:40,320 --> 00:54:46,060
And then lastly, just to refresh your memory, here are renderings of the summit orthopedics

629
00:54:46,060 --> 00:54:51,160
building, which would be the first lot developed within the site.

630
00:54:51,620 --> 00:54:57,800
And construction is anticipated to start very soon pending your plat approval this evening.

631
00:54:57,800 --> 00:54:59,960
And without I can stand for any questions.

632
00:55:00,000 --> 00:55:06,240
As you have of staff. Thank you, Mr. Drill, and members of the council, I have any questions remotely.

633
00:55:09,650 --> 00:55:30,130
No questions? I have one. Councilmember Gregor. My question is purely educational, but I'm looking at all these plat diagrams and so on. And I was thinking about, you know, how this gets recorded with the county and so on. And property lines have.

634
00:55:31,010 --> 00:55:41,090
You know, what are they like metal medallions and the corner and that kind of thing is that still happened and are those the little circles on this map like and how does that happen to?

635
00:55:41,830 --> 00:55:56,710
Officially pinpoint, you know, each corner of a lot or a block when you plat something good question mayor and council members, so what will happen is this plat would be recorded at head up in colony.

636
00:55:56,710 --> 00:56:08,510
And then the surveyor that was hired by the developer will be required to go out and place iron monuments at all of the lot corners and lot bends and

637
00:56:09,730 --> 00:56:12,590
Following this plan and then once they do that they

638
00:56:13,150 --> 00:56:22,250
Certified to the city that that work has been done our city staff goes out and inspects and makes sure that they're there and the process is completed

639
00:56:22,990 --> 00:56:26,090
So an iron monument is just like a piece of metal in the ground

640
00:56:26,090 --> 00:56:27,870
It's essentially like a pipe.

641
00:56:28,270 --> 00:56:30,050
Yeah, it gets pointed into the ground.

642
00:56:30,450 --> 00:56:31,650
Thank you.

643
00:56:31,810 --> 00:56:39,110
But each site has a legal description that it follows the survey.

644
00:56:42,240 --> 00:56:43,180
Any other questions?

645
00:56:44,700 --> 00:56:45,420
No questions?

646
00:56:46,060 --> 00:56:50,760
If there are no further questions, I would entertain a motion of a resolution approving the flat.

647
00:56:54,020 --> 00:56:54,300
Excuse me?

648
00:56:55,400 --> 00:56:56,620
I can make a motion.

649
00:56:56,820 --> 00:56:57,040
Please.

650
00:56:57,040 --> 00:56:57,220
Please.

651
00:56:58,960 --> 00:57:01,220
I make a motion to approve the final

652
00:57:01,220 --> 00:57:02,940
platinum development contract for the

653
00:57:02,940 --> 00:57:04,520
bill of buyer for a property located

654
00:57:04,520 --> 00:57:06,840
at 1-3-0-0-1 County Road 10.

655
00:57:08,360 --> 00:57:10,020
Motion is being induced by Council

656
00:57:10,020 --> 00:57:11,440
Member Pointer, is there a second?

657
00:57:11,720 --> 00:57:12,040
Second.

658
00:57:12,740 --> 00:57:14,440
Second by Council Member Gregor.

659
00:57:14,820 --> 00:57:16,620
Any further discussion on the motion?

660
00:57:18,100 --> 00:57:20,380
Council, are the clerk, please call the

661
00:57:20,380 --> 00:57:20,500
roll.

662
00:57:21,020 --> 00:57:21,360
Gregor?

663
00:57:21,840 --> 00:57:22,080
Aye.

664
00:57:22,400 --> 00:57:22,840
Ederson?

665
00:57:23,780 --> 00:57:24,340
Aye.

666
00:57:24,880 --> 00:57:25,300
Chesnik?

667
00:57:25,720 --> 00:57:25,840
Aye.

668
00:57:26,420 --> 00:57:26,620
Nelson?

669
00:57:26,620 --> 00:57:38,260
I have nothing

670
00:57:40,460 --> 00:57:46,460
else before us on our council agenda and so the I want to thank the council

671
00:57:46,460 --> 00:57:55,580
members for being with us and being present tonight by the computers and zoom but it allows

672
00:57:55,580 --> 00:58:00,940
us to serve the public and have the public's business done that we couldn't have had done

673
00:58:00,940 --> 00:58:05,400
if you hadn't been here, President, so thank you. And with that, the meeting is here by adjourned.