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i will now call the city

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council meeting of Monday,

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OCTOBER 6th, 2025 to order

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Clear.

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>> Please call the roll.

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Thank you Council member

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Campbell Thank you Council

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member Whitburn Councilmember

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Foster here Council member Ron

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Wilbur Council Member Campo

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Yeah.

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Councilmember Moreno

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Councilmember Ella Rivera

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Council PRESIDENT LaCava and

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Council PRESIDENT Pro Tem Lee

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here also attend the meeting

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Our city Attorney Heather

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Ferber, Deputy Director in

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the Abas office Jillian Adelina

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and myself your city clerk

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Diana Fuentes Thank you Council

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PRESIDENT Pro tem Thank you.

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A quorum is now present and we

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will begin this morning with an

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invocation by Clark Fuentes

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followed by the Land

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Acknowledgment and Pledge of

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Allegiance led by council

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member Campo Grant, Those who

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hold office in this city

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the spirit of wisdom, charity

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and justice that with steadfast

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purpose they MAY faithfully

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serve in their offices to

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promote the well-being of all

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people.

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We respectfully acknowledge

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that the combination of

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the original inhabitants of

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the Unceded land now known as

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San Diego despite enduring

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the horrors of genocide and

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colonization, the coming ice

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spirit remains unbroken.

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We honor the resilience of

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their ancestors who fought to

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protect their culture and land.

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Today they carry their legacy

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forward ensuring that their

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traditions continue to thrive

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and gratitude and strength We

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stand with the culmination

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connected to our past and

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committed to a thriving future.

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Please to face the flag.

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Ready Begin.

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I pledge allegiance to the flag

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of the United States of America

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and to the Republic for which

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it stands one nation under GOD,

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indivisible with liberty and

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justice for all.

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>> The clerk will now go over

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how the public can offer their

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public testimony.

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Thank you Council PRESIDENT Pro

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Tem I'll now highlight

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the slide on the screen that

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reviews how the public can

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offer their public testimony

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during today's meeting.

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If you're located in person

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please continue speakers live

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and submit it to the front of

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the room.

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No further in-person testimony

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will be taken once the Council

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begins virtual testimony for

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better meeting management

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purposes Each speaker will have

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one minute per item per person.

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If you would like to speak on

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three or more items you will

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have a maximum of three

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minutes.

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The Council PRESIDENT Pro Tem

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Thank you.

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The clerk now read the closed

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session items into the record.

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Conference with Legal Counsel

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Existing litigation pursuant to

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California Government Code

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Section 5495 6.91 if he has one

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Lisa Castro versus City of San

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Diego csu is Uzma Ahmed versus

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Henry is Sara Estados ak

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Alvarado at all.

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She has three is Harold Toombs

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versus City of San Diego or

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Gerald Toombs and Sears for his

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or Ryan Construction Balboa

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Construction jv versus City of

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San Diego.

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Thank you Council PRESIDENT Pro

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Tem Do we have any public

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coming out at the five minute

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time or.

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I do not see any public

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comments because here in

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council chambers we'll go to

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those proceeding online

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starting with the million mile

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man If you can please unmute

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and let me know which item or

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items you wish to speak to.

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I'm here for the non agenda

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public comment.

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>> Okay.

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That will be at the conclusion

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of the 2 P.M. Session towards

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the end of the 2 P.M. Session

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You can raise your hand again

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at that time the original If

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you can please unmute and let

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me know which item or items you

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wish to speak to You know as

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many as possible so see as 130

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as forward You'll have three

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minutes.

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Please proceed.

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Yes So and also I just you know

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for housekeeping you guys can't

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even show up on time.

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It's interesting that you're

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always like starting

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the meetings late And you know,

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that's one thing Nathan

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Fletcher did, right?

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He's a tyrant But he always

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started his meetings on

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the dot.

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It was like military time

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Anyway when you guys are

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dealing with all of these and

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falls and on a constant basis,

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you know I just even though

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the money's coming from

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the people you know hopefully

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you're doing you know what's

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best for whoever's been injured

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and to make sure that they can

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you know, to you know, be able

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to take care of themselves

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whatever the injuries worth or

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significant or whatever that

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you're, you know, making up for

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it because of the lack of you

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know, you know your ability to

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keep up with the infrastructure

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or you know, hopefully you can

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make up for it on that end.

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It's just unfortunate that we

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constantly have to pay out

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money for trip and falls that

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come and arise from, you know,

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different things On

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infrastructure I mean one of

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these is a slip and fall on

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grass, you know, So perhaps it

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was, you know, extremely wet.

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Maybe the conditions weren't

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right But you know, it's hard

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to I mean you guys can't be

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trusted but you know, when

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you're going and you're

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litigating against people who

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lost things in the storm, you

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know, it's hard to see where

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you guys are going with these

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things And that's what's so

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funny as you like to keep it

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really obscure and hide

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information in and make sure

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that you know, the people just

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have enough to just like it

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because you can't really speak

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on these things when you're

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like someone tripped and fall.

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Well anybody could stubbed

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their toe in the city and go

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file a lawsuit Like I could

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just go stub my toe and and

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then, you know, say that you

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guys owe me a million bucks.

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So it's a fine line between,

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you know, negligence of

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the city and people probably

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trying to take advantage of,

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you know, part of the time.

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But when you also have things

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like a breach of contract and

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you know it's with construction

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and contracts with the city,

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you know, if the city's the one

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engaging in these breach of

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contract, you need to make sure

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that you guys are of course

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correcting and figuring out,

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you know, what led to it, why

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it's happening and you know,

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make sure it doesn't continue

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to happen because it's

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ridiculous that the people have

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to pay extra money when you

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already take the people's money

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and throw it away, you

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basically throw it into

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the sewer and give it back to

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us as water.

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You know, you just can't be

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trusted to, you know, handle

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things in a way that is going

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to be productive for the people

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that you know, we're really

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going to see our money being

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spent wisely.

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You know, we just seeing it

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being thrown down the drain all

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while you guys sit up there.

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You're late.

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You know you don't do what

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you're supposed to be doing yet

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We just shove out shovel out

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more and more money every time

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And so it's just that hopefully

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one day that this doesn't

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happen But that's the way

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the government works.

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Good job.

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That does conclude public

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comment on closed session.

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Thank you.

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The Good afternoon and I will

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now reconvene the city council

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meeting of Monday, OCTOBER 6th,

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2025.

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Clerk Will you please call

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the roll?

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Thank you.

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Council PRESIDENT Pro Tem

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Council PRESIDENT LaCava

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Council Member Campbell Council

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Member Whitburn here Council

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Member Foster Council Member

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Von Wilpert Council Member

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Campion here Council Member

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Moreno Present Council member

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Eli Rivera and Council

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PRESIDENT Pro Tem Lee here also

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attending the meeting are

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Assistant City Attorney Leslie

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Fitzgerald, senior fiscal and

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policy analyst and the aba's

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office Aaron Noel and community

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representative in the mayor's

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office Emily Tennessee and

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myself City Clerk Diana Funches

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Thank you Council PRESIDENT Pro

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Tem a quorum is now present.

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Are there any Mayor City

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Council City Attorney

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Independent Budget Analyst or

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city Clerk Comments Seeing

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none.

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>> The clerk will now go over

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how the public can offer their

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public testimony.

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>> Thank you.

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I will highlight this slide on

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the screen that will be coming

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up momentarily that does review

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how the public can offer public

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testimony by laying out

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the phone numbers and webinar

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IDs.

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The order can be found on

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the agenda summary found online

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or at the table in the back of

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the room If you are in person

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please complete the speaker

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slip located at the entrance of

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00:08:23,368 --> 00:08:25,737
chambers and bring it to

293
00:08:25,737 --> 00:08:26,503
the front of the room.

294
00:08:26,503 --> 00:08:27,104
Place it in the clear box.

295
00:08:27,104 --> 00:08:27,806
Council ambassadors are

296
00:08:27,806 --> 00:08:30,806
available near the entrance of

297
00:08:31,750 --> 00:08:31,743
chambers and can assist with

298
00:08:31,743 --> 00:08:32,443
questions and speaker slips.

299
00:08:32,443 --> 00:08:34,843
No further in-person testimony

300
00:08:36,146 --> 00:08:36,781
will be taken once the council

301
00:08:36,781 --> 00:08:37,148
begins Virtual testimony.

302
00:08:37,148 --> 00:08:39,148
Thank you.

303
00:08:40,384 --> 00:08:41,119
Council PRESIDENT Pro Tem Clerk

304
00:08:41,119 --> 00:08:41,820
Please introduce item 201 Sure.

305
00:08:41,820 --> 00:08:44,820
Item two one is an

306
00:08:45,990 --> 00:08:46,591
informational item It is

307
00:08:46,591 --> 00:08:47,325
the performance audit of

308
00:08:47,325 --> 00:08:49,725
the city's contract management.

309
00:08:50,195 --> 00:08:50,996
If you'd like to speak on this

310
00:08:50,996 --> 00:08:51,596
item please be sure to submit

311
00:08:51,596 --> 00:08:52,197
your speaker slip now to

312
00:08:52,197 --> 00:08:52,631
the front of the room in

313
00:08:52,631 --> 00:08:54,631
the clear box.

314
00:08:55,667 --> 00:08:56,334
Or if you're participating

315
00:08:56,334 --> 00:08:57,200
remotely now's the time to

316
00:08:57,200 --> 00:08:57,669
raise your hand by pressing

317
00:08:57,669 --> 00:08:58,370
Star nine or the raise your

318
00:08:58,370 --> 00:09:00,370
hand icon.

319
00:09:00,772 --> 00:09:03,772
Thank you cfo Feel Please

320
00:09:05,430 --> 00:09:05,811
introduce yourselves for

321
00:09:05,811 --> 00:09:06,512
the record and just let us know

322
00:09:06,512 --> 00:09:07,120
how much time you'll need for

323
00:09:07,120 --> 00:09:07,712
the presentation.

324
00:09:07,712 --> 00:09:09,712
Good afternoon Councilmembers

325
00:09:10,515 --> 00:09:11,182
Andino, City Auditor and Co.

326
00:09:11,182 --> 00:09:11,516
We have about ten minutes

327
00:09:11,516 --> 00:09:11,883
please.

328
00:09:11,883 --> 00:09:12,217
Thank you.

329
00:09:12,217 --> 00:09:14,217
Thanks.

330
00:09:15,453 --> 00:09:16,870
Over each of the last few years

331
00:09:16,870 --> 00:09:16,822
the city of San Diego paid

332
00:09:16,822 --> 00:09:19,822
hundreds of millions of dollars

333
00:09:19,958 --> 00:09:20,625
to outside contractors to

334
00:09:20,625 --> 00:09:21,293
provide goods and services.

335
00:09:21,293 --> 00:09:24,293
The San Diego Municipal Code

336
00:09:25,397 --> 00:09:26,980
requires city council to review

337
00:09:26,980 --> 00:09:29,980
and approve certain changes to

338
00:09:30,350 --> 00:09:30,636
those contracts such as larger

339
00:09:30,636 --> 00:09:31,269
changes in value.

340
00:09:31,269 --> 00:09:31,937
The City Council's review

341
00:09:31,937 --> 00:09:34,337
ensures public oversight and

342
00:09:35,473 --> 00:09:36,108
transparent in the use of

343
00:09:36,108 --> 00:09:36,642
taxpayer dollars and thus

344
00:09:36,642 --> 00:09:38,642
public oversight and

345
00:09:40,478 --> 00:09:41,145
transparency are reduced when

346
00:09:41,145 --> 00:09:44,145
changes to contracts are not

347
00:09:44,749 --> 00:09:45,500
brought to council as required

348
00:09:45,500 --> 00:09:45,717
.

349
00:09:45,717 --> 00:09:46,351
Additionally, when contract

350
00:09:46,351 --> 00:09:48,751
alterations are brought to

351
00:09:49,721 --> 00:09:50,389
council late it puts pressure

352
00:09:50,389 --> 00:09:51,890
on the Council's approval

353
00:09:51,890 --> 00:09:51,690
responsibility and MAY impact

354
00:09:51,690 --> 00:09:54,900
the Council's ability to

355
00:09:54,626 --> 00:09:55,360
provide meaningful oversight.

356
00:09:55,360 --> 00:09:56,610
If there is not time to

357
00:09:56,610 --> 00:09:58,461
consider other vendors without

358
00:10:00,299 --> 00:10:00,999
disrupting critical services as

359
00:10:00,999 --> 00:10:01,733
I turn it over to the audit

360
00:10:01,733 --> 00:10:02,367
team I do want to first think

361
00:10:02,367 --> 00:10:04,367
city management including

362
00:10:05,471 --> 00:10:06,171
purchasing contracts as well as

363
00:10:06,171 --> 00:10:06,839
the city attorney's office for

364
00:10:06,839 --> 00:10:10,439
their help on this audit and

365
00:10:10,542 --> 00:10:11,243
the audit team With me here

366
00:10:11,243 --> 00:10:11,777
today is principal performance

367
00:10:11,777 --> 00:10:12,411
auditor Nathan Otto.

368
00:10:12,411 --> 00:10:14,411
Senior Performance Auditor

369
00:10:14,980 --> 00:10:15,681
Andrew Reeves and Performance

370
00:10:15,681 --> 00:10:16,282
auditor Kayla Edwards And I'll

371
00:10:16,282 --> 00:10:16,682
turn it over to them for

372
00:10:16,682 --> 00:10:17,115
the details.

373
00:10:17,115 --> 00:10:19,115
Thanks, Andy.

374
00:10:20,419 --> 00:10:21,153
Good afternoon everyone.

375
00:10:21,153 --> 00:10:21,786
Our formal audit objective for

376
00:10:21,786 --> 00:10:22,487
this one was to determine

377
00:10:22,487 --> 00:10:24,887
whether the city appropriately

378
00:10:25,857 --> 00:10:26,591
extended or increased the value

379
00:10:26,591 --> 00:10:27,920
of goods and services contracts

380
00:10:27,920 --> 00:10:29,920
in accordance with

381
00:10:30,662 --> 00:10:31,363
the municipal code and best

382
00:10:31,363 --> 00:10:32,310
practices and not the awarding

383
00:10:32,310 --> 00:10:35,310
of contracts to the upfront

384
00:10:35,667 --> 00:10:36,135
staff at the alterations to

385
00:10:36,135 --> 00:10:36,735
determine this.

386
00:10:36,735 --> 00:10:37,403
We reviewed 157 contract

387
00:10:37,403 --> 00:10:39,803
alterations that appeared to

388
00:10:40,840 --> 00:10:41,406
meet the criteria requiring

389
00:10:41,406 --> 00:10:42,208
city council approval.

390
00:10:42,208 --> 00:10:46,144
And we had three findings to go

391
00:10:46,144 --> 00:10:46,779
through briefly here today.

392
00:10:46,779 --> 00:10:47,413
The first finding was that

393
00:10:47,413 --> 00:10:49,813
the city altered spending

394
00:10:51,484 --> 00:10:52,840
limits by at least $15 million

395
00:10:52,840 --> 00:10:52,451
without required council

396
00:10:52,451 --> 00:10:54,451
approval.

397
00:10:55,121 --> 00:10:55,921
So the second finding which

398
00:10:55,921 --> 00:10:58,758
we'll get it to in a moment

399
00:10:58,758 --> 00:10:59,558
gets into the timeliness

400
00:10:59,558 --> 00:11:00,225
aspects of this One is focusing

401
00:11:00,225 --> 00:11:00,926
on whether the approval that

402
00:11:00,926 --> 00:11:03,326
should have happened happened

403
00:11:04,430 --> 00:11:05,310
at all San Diego Municipal Code

404
00:11:05,310 --> 00:11:05,631
describes when contract

405
00:11:05,631 --> 00:11:06,365
alterations require city

406
00:11:06,365 --> 00:11:09,235
council approval including if a

407
00:11:09,235 --> 00:11:09,935
contract extends beyond five

408
00:11:09,935 --> 00:11:10,369
years or if it's altered by

409
00:11:10,369 --> 00:11:12,369
over $200,000.

410
00:11:14,373 --> 00:11:14,974
And in our evaluation we found

411
00:11:14,974 --> 00:11:15,675
that at the time we did

412
00:11:15,675 --> 00:11:18,675
the audit, 11% of the contract

413
00:11:19,445 --> 00:11:20,179
alterations that we reviewed

414
00:11:20,179 --> 00:11:23,516
had not been brought to council

415
00:11:23,516 --> 00:11:23,949
for approval and that totaled

416
00:11:23,949 --> 00:11:25,949
$15 million.

417
00:11:28,454 --> 00:11:29,880
Now notably that was just 3% of

418
00:11:29,880 --> 00:11:29,721
the value of the reviewed

419
00:11:29,721 --> 00:11:30,422
alterations You can see on

420
00:11:30,422 --> 00:11:33,910
the slide for those following

421
00:11:33,910 --> 00:11:33,793
along there is the little red

422
00:11:33,793 --> 00:11:37,393
slice on the right hand side.

423
00:11:38,698 --> 00:11:39,432
And also as part of our

424
00:11:39,432 --> 00:11:40,990
recommendation followup efforts

425
00:11:40,990 --> 00:11:43,102
we can confirm that pmc has

426
00:11:43,102 --> 00:11:43,702
worked on taking care of these

427
00:11:43,702 --> 00:11:44,403
and they did bring these

428
00:11:44,403 --> 00:11:48,300
forward in JULY of this year.

429
00:11:48,107 --> 00:11:48,741
And in terms of why this

430
00:11:48,741 --> 00:11:49,375
happened now we found that

431
00:11:49,375 --> 00:11:50,430
confusion around approval

432
00:11:50,430 --> 00:11:52,443
requirements appeared to be

433
00:11:53,120 --> 00:11:53,745
the leading reason specifically

434
00:11:53,745 --> 00:11:54,447
operational departments that we

435
00:11:54,447 --> 00:11:58,470
spoke with told us they heard

436
00:11:58,251 --> 00:11:58,851
different interpretations from

437
00:11:58,851 --> 00:11:59,519
their departmental city

438
00:11:59,519 --> 00:12:00,185
attorney liaisons on whether

439
00:12:00,185 --> 00:12:02,185
particular contracts needed

440
00:12:03,890 --> 00:12:03,756
council approval.

441
00:12:03,756 --> 00:12:04,457
We also found that

442
00:12:04,457 --> 00:12:05,190
the threshold amounts for city

443
00:12:05,190 --> 00:12:07,590
council council approval hadn't

444
00:12:08,828 --> 00:12:10,828
been updated since 2012.

445
00:12:13,533 --> 00:12:14,200
And as we all know things have

446
00:12:14,200 --> 00:12:15,100
gotten more expensive since

447
00:12:15,100 --> 00:12:18,100
2012 and so that could help

448
00:12:18,504 --> 00:12:19,105
the city identify and

449
00:12:19,105 --> 00:12:19,672
prioritize higher value

450
00:12:19,672 --> 00:12:21,672
contract alterations.

451
00:12:23,376 --> 00:12:24,100
The $200,000 back then was it

452
00:12:24,100 --> 00:12:24,310
would be closer to 300,000

453
00:12:24,310 --> 00:12:26,310
today.

454
00:12:28,214 --> 00:12:28,881
So to address the issues

455
00:12:28,881 --> 00:12:29,516
identified in funding one we

456
00:12:29,516 --> 00:12:31,516
made four recommendations.

457
00:12:32,385 --> 00:12:33,520
First for the applicability

458
00:12:33,520 --> 00:12:33,620
department to present those

459
00:12:33,620 --> 00:12:35,620
those active contract

460
00:12:37,223 --> 00:12:37,924
alterations that we identified

461
00:12:37,924 --> 00:12:38,691
in the audit to council.

462
00:12:38,691 --> 00:12:39,125
We talked about that and that

463
00:12:39,125 --> 00:12:41,125
has happened.

464
00:12:42,862 --> 00:12:43,563
Second to propose updated

465
00:12:43,563 --> 00:12:44,164
municipal code language around

466
00:12:44,164 --> 00:12:44,731
approval thresholds and

467
00:12:44,731 --> 00:12:46,731
updating some language

468
00:12:48,234 --> 00:12:48,802
clarifying city council

469
00:12:48,802 --> 00:12:49,468
approval requirements.

470
00:12:49,468 --> 00:12:52,468
And then after those changes

471
00:12:53,206 --> 00:12:53,773
are proposed the City

472
00:12:53,773 --> 00:12:54,407
Attorney's office and

473
00:12:54,407 --> 00:12:55,107
purchasing and contracting

474
00:12:55,107 --> 00:12:56,810
should work together to issue

475
00:12:56,810 --> 00:12:58,810
updated guidance around

476
00:13:02,382 --> 00:13:03,149
the contract alterations.

477
00:13:03,149 --> 00:13:03,816
>> Our second finding is that

478
00:13:03,816 --> 00:13:05,816
departments submitted 19% of

479
00:13:07,987 --> 00:13:08,688
contract alterations which

480
00:13:08,688 --> 00:13:09,322
totaled nearly $64 million to

481
00:13:09,322 --> 00:13:09,689
council for approval after

482
00:13:09,689 --> 00:13:11,689
the fact.

483
00:13:12,859 --> 00:13:13,560
This is shown in the Orange bar

484
00:13:13,560 --> 00:13:17,630
on the exhibit in the slide.

485
00:13:17,630 --> 00:13:17,664
>> And additionally we found

486
00:13:17,664 --> 00:13:19,664
that 11% of alterations

487
00:13:21,534 --> 00:13:22,202
totaling about $75 million were

488
00:13:22,202 --> 00:13:22,868
submitted less than 90 days

489
00:13:22,868 --> 00:13:24,868
before contract expiration.

490
00:13:25,905 --> 00:13:26,606
And one third of those were

491
00:13:26,606 --> 00:13:29,600
submitted within just 30 days

492
00:13:30,944 --> 00:13:31,711
of the contract expiring.

493
00:13:31,711 --> 00:13:34,711
>> Putting it all together, we

494
00:13:34,814 --> 00:13:35,548
found that 42% of reviewed

495
00:13:35,548 --> 00:13:36,282
alterations and 30% of reviewed

496
00:13:36,282 --> 00:13:36,916
contract dollars were presented

497
00:13:36,916 --> 00:13:39,916
to council in an untimely

498
00:13:40,754 --> 00:13:41,210
manner retroactively or not at

499
00:13:41,210 --> 00:13:41,688
all.

500
00:13:41,688 --> 00:13:42,289
Making contract alterations

501
00:13:42,289 --> 00:13:44,289
without proper approvals

502
00:13:45,959 --> 00:13:46,426
exposes both the city's and its

503
00:13:46,426 --> 00:13:47,940
vendors to risk.

504
00:13:47,940 --> 00:13:50,940
For example, staff MAY allow

505
00:13:50,797 --> 00:13:51,497
work to continue after a

506
00:13:51,497 --> 00:13:52,650
contract exceeds its approved

507
00:13:52,650 --> 00:13:52,465
limit to avoid service

508
00:13:52,465 --> 00:13:53,100
disruptions.

509
00:13:53,100 --> 00:13:56,536
But if a contract does not

510
00:13:56,536 --> 00:13:57,270
comply with city rules and

511
00:13:57,270 --> 00:13:57,905
regulations it becomes void and

512
00:13:57,905 --> 00:13:59,905
unenforceable potentially

513
00:14:00,807 --> 00:14:01,574
leading to nonpayment.

514
00:14:01,574 --> 00:14:02,275
Additionally, there is a risk

515
00:14:02,275 --> 00:14:03,100
that City council members MAY

516
00:14:03,100 --> 00:14:06,100
feel pressured to approve these

517
00:14:06,412 --> 00:14:06,980
contracts to continue services

518
00:14:06,980 --> 00:14:07,514
possibly compromising

519
00:14:07,514 --> 00:14:09,514
the review process.

520
00:14:11,652 --> 00:14:12,319
>> Our review found that delays

521
00:14:12,319 --> 00:14:13,530
and alterations occurred for

522
00:14:13,530 --> 00:14:15,453
several reasons including covid

523
00:14:17,558 --> 00:14:18,158
19 impacts poor planning and

524
00:14:18,158 --> 00:14:18,825
the absence of a formal

525
00:14:18,825 --> 00:14:20,825
contract alteration process.

526
00:14:22,429 --> 00:14:23,163
Guidance on changing contracts

527
00:14:23,163 --> 00:14:23,864
to shared through training but

528
00:14:23,864 --> 00:14:24,598
it is not formally documented

529
00:14:24,598 --> 00:14:27,668
which makes it harder to ensure

530
00:14:27,668 --> 00:14:28,368
consistency.

531
00:14:28,368 --> 00:14:28,969
We also found that contract

532
00:14:28,969 --> 00:14:29,670
administration roles and

533
00:14:29,670 --> 00:14:31,670
responsibilities were unclear

534
00:14:33,273 --> 00:14:33,974
and that some contracted

535
00:14:33,974 --> 00:14:34,608
penetrators MAY be experienced

536
00:14:34,608 --> 00:14:35,275
in these responsibilities.

537
00:14:35,275 --> 00:14:37,275
For instance, administrators

538
00:14:38,845 --> 00:14:39,513
MAY not sufficiently estimate

539
00:14:39,513 --> 00:14:40,247
future price changes or wage

540
00:14:40,247 --> 00:14:40,614
increases while budgeting their

541
00:14:40,614 --> 00:14:42,614
contracts.

542
00:14:43,918 --> 00:14:44,584
Benchmark agencies help with

543
00:14:44,584 --> 00:14:45,252
this by assigning a specific

544
00:14:45,252 --> 00:14:47,252
contract coordinators within

545
00:14:48,722 --> 00:14:49,323
operational departments that

546
00:14:49,323 --> 00:14:49,923
receive extra training.

547
00:14:49,923 --> 00:14:50,524
Finally, these benchmark

548
00:14:50,524 --> 00:14:52,524
agencies require written

549
00:14:54,461 --> 00:14:55,950
justifications to submit for

550
00:14:55,950 --> 00:14:55,662
retroactive approval which

551
00:14:55,662 --> 00:14:56,330
include detailing why

552
00:14:56,330 --> 00:14:56,697
the normal procedure was not

553
00:14:56,697 --> 00:14:58,697
followed.

554
00:15:00,100 --> 00:15:00,734
Why the pricing is fair and

555
00:15:00,734 --> 00:15:02,734
reasonable and corrective

556
00:15:04,672 --> 00:15:04,972
action to prevent reoccurrence

557
00:15:04,972 --> 00:15:05,673
.

558
00:15:05,673 --> 00:15:06,273
To address the risks outlining

559
00:15:06,273 --> 00:15:06,740
finding too we made five

560
00:15:06,740 --> 00:15:08,740
recommendations.

561
00:15:09,277 --> 00:15:09,943
First, the person contracting

562
00:15:09,943 --> 00:15:10,544
department should work with

563
00:15:10,544 --> 00:15:11,212
each city department to

564
00:15:11,212 --> 00:15:13,612
designate contract points of

565
00:15:14,882 --> 00:15:15,416
contact and provide them with

566
00:15:15,416 --> 00:15:16,830
additional training.

567
00:15:16,830 --> 00:15:16,684
Second, a written procedure

568
00:15:16,684 --> 00:15:19,840
should be developed for

569
00:15:19,520 --> 00:15:19,887
submitting ratification

570
00:15:19,887 --> 00:15:20,521
requests.

571
00:15:20,521 --> 00:15:21,188
Third guidelines should be

572
00:15:21,188 --> 00:15:23,588
created to help departments

573
00:15:25,159 --> 00:15:25,893
provide counsel with ongoing

574
00:15:25,893 --> 00:15:26,593
updates on contract activities.

575
00:15:26,593 --> 00:15:29,593
And finally a formal contract

576
00:15:30,398 --> 00:15:31,650
alteration process should be

577
00:15:31,650 --> 00:15:31,532
established and implemented.

578
00:15:31,532 --> 00:15:32,266
As of JUNE 2025.

579
00:15:32,266 --> 00:15:34,666
Four of these recommendations

580
00:15:36,537 --> 00:15:37,271
including recommendation 2.1

581
00:15:37,271 --> 00:15:40,140
have already been put in place.

582
00:15:40,140 --> 00:15:40,574
I'll turn it over to Kayla for

583
00:15:40,574 --> 00:15:41,308
finding three.

584
00:15:41,308 --> 00:15:41,609
>> Thank you Andrew for finding

585
00:15:41,609 --> 00:15:43,609
three.

586
00:15:45,679 --> 00:15:46,313
We found that accurate

587
00:15:46,313 --> 00:15:46,914
information is not readily

588
00:15:46,914 --> 00:15:47,581
available in the city's

589
00:15:47,581 --> 00:15:49,581
contract management system.

590
00:15:50,952 --> 00:15:51,619
Ariba.

591
00:15:51,619 --> 00:15:52,253
One specific issue is that

592
00:15:52,253 --> 00:15:54,653
the contracts Benfield and

593
00:15:55,922 --> 00:15:56,691
Ariba shows how much money has

594
00:15:56,691 --> 00:15:57,358
been set aside for a contract

595
00:15:57,358 --> 00:15:57,658
not the amount that has been

596
00:15:57,658 --> 00:15:59,658
spent.

597
00:16:01,829 --> 00:16:02,463
Since City staff use a rebate

598
00:16:02,463 --> 00:16:03,131
to manage contracts, this

599
00:16:03,131 --> 00:16:05,531
system limitation means that

600
00:16:06,701 --> 00:16:07,301
staff do not have up to date

601
00:16:07,301 --> 00:16:07,668
information on contract

602
00:16:07,668 --> 00:16:08,369
spending.

603
00:16:08,369 --> 00:16:11,369
Consequently this can lead to

604
00:16:11,739 --> 00:16:12,439
potential overspending,

605
00:16:12,439 --> 00:16:13,174
inefficient contract planning

606
00:16:13,174 --> 00:16:16,174
and delays in bringing contract

607
00:16:17,311 --> 00:16:17,678
alterations to council as

608
00:16:17,678 --> 00:16:18,312
required.

609
00:16:18,312 --> 00:16:21,312
We determined that many of

610
00:16:22,650 --> 00:16:23,351
these issues could have been

611
00:16:23,351 --> 00:16:24,850
mitigated through implementing

612
00:16:24,850 --> 00:16:26,850
previous audit recommendations.

613
00:16:27,522 --> 00:16:28,155
Issues around Target value

614
00:16:28,155 --> 00:16:28,823
control, accurate contract

615
00:16:28,823 --> 00:16:30,823
information and establishing

616
00:16:32,860 --> 00:16:33,560
procedures were identified in

617
00:16:33,560 --> 00:16:33,862
previous audits dating back to

618
00:16:33,862 --> 00:16:35,862
2015.

619
00:16:38,499 --> 00:16:39,100
The continued in process status

620
00:16:39,100 --> 00:16:39,801
of these recommendations

621
00:16:39,801 --> 00:16:42,201
contributed to contracts with

622
00:16:43,671 --> 00:16:44,406
missing documentation contracts

623
00:16:44,406 --> 00:16:44,972
missing from Ariba and contract

624
00:16:44,972 --> 00:16:46,972
alterations following

625
00:16:48,809 --> 00:16:49,777
inconsistent procedures.

626
00:16:49,777 --> 00:16:53,377
>> One example of the impact of

627
00:16:54,315 --> 00:16:55,160
lack of written policies is

628
00:16:55,160 --> 00:16:55,716
the city's contract with Herc

629
00:16:55,716 --> 00:16:58,116
for critical rental equipment.

630
00:17:00,188 --> 00:17:00,855
This exhibit shows that council

631
00:17:00,855 --> 00:17:01,589
approved the first contract

632
00:17:01,589 --> 00:17:04,589
increase but staff later raised

633
00:17:06,940 --> 00:17:06,761
them out in a reboot twice so

634
00:17:06,761 --> 00:17:07,128
payments to the vendor could

635
00:17:07,128 --> 00:17:07,862
continue.

636
00:17:07,862 --> 00:17:10,262
By MARCH 2024 contract spending

637
00:17:11,933 --> 00:17:12,567
Ariba had exceeded the council

638
00:17:12,567 --> 00:17:12,901
approved value by over $6

639
00:17:12,901 --> 00:17:14,901
million.

640
00:17:16,771 --> 00:17:17,372
Although there MAY be a need

641
00:17:17,372 --> 00:17:18,106
for some flexibility to

642
00:17:18,106 --> 00:17:20,506
continue vital services without

643
00:17:22,878 --> 00:17:23,578
formal documentation, we cannot

644
00:17:23,578 --> 00:17:24,212
determine whether these system

645
00:17:24,212 --> 00:17:24,578
changes follow the proper

646
00:17:24,578 --> 00:17:26,578
procedure.

647
00:17:27,849 --> 00:17:28,583
Additionally, this contract was

648
00:17:28,583 --> 00:17:29,170
brought to Council for approval

649
00:17:29,170 --> 00:17:31,170
retroactively.

650
00:17:32,687 --> 00:17:33,421
Recommendations that Andrew

651
00:17:33,421 --> 00:17:34,550
mentioned in writing to such as

652
00:17:34,550 --> 00:17:36,550
implementing a formalized

653
00:17:37,659 --> 00:17:38,159
contract alteration process and

654
00:17:38,159 --> 00:17:38,760
providing written

655
00:17:38,760 --> 00:17:39,361
justifications about why

656
00:17:39,361 --> 00:17:41,361
changes occurred before

657
00:17:43,231 --> 00:17:43,899
receiving council approval and

658
00:17:43,899 --> 00:17:44,566
corrective action to prevent

659
00:17:44,566 --> 00:17:46,966
recurrence could help ensure

660
00:17:48,470 --> 00:17:48,837
contracts receive proper

661
00:17:48,837 --> 00:17:49,571
approvals.

662
00:17:49,571 --> 00:17:51,971
We made four additional

663
00:17:53,475 --> 00:17:53,976
recommendations three of which

664
00:17:53,976 --> 00:17:54,476
were implemented.

665
00:17:54,476 --> 00:17:55,176
These include that

666
00:17:55,176 --> 00:17:57,576
the purchasing and contracting

667
00:17:58,380 --> 00:17:58,947
department should develop a

668
00:17:58,947 --> 00:17:59,615
policy outlining where

669
00:17:59,615 --> 00:18:00,148
contracts are electronically

670
00:18:00,148 --> 00:18:02,148
stored and managed.

671
00:18:04,520 --> 00:18:04,753
Implement and monitoring

672
00:18:04,753 --> 00:18:05,287
control to integrate sap and

673
00:18:05,287 --> 00:18:05,687
Ariba contract Spend

674
00:18:05,687 --> 00:18:07,687
information.

675
00:18:09,824 --> 00:18:10,492
Establish a written policy

676
00:18:10,492 --> 00:18:11,159
requiring a written maximum

677
00:18:11,159 --> 00:18:14,759
value to be specified on all

678
00:18:15,330 --> 00:18:15,998
goods and services contracts.

679
00:18:15,998 --> 00:18:16,632
And develop guidance for its

680
00:18:16,632 --> 00:18:17,332
staff on altering Ariba in

681
00:18:17,332 --> 00:18:20,332
the absence of formal contract

682
00:18:21,336 --> 00:18:22,104
alterations.

683
00:18:22,104 --> 00:18:22,571
Into it all we issued 13

684
00:18:22,571 --> 00:18:24,571
recommendations.

685
00:18:26,241 --> 00:18:26,742
12 recommendations to

686
00:18:26,742 --> 00:18:27,376
management and one

687
00:18:27,376 --> 00:18:27,876
recommendation to the city

688
00:18:27,876 --> 00:18:29,876
Attorney's office.

689
00:18:31,790 --> 00:18:31,714
The respective departments

690
00:18:31,714 --> 00:18:32,140
agreed to implement all of

691
00:18:32,140 --> 00:18:32,714
them.

692
00:18:32,714 --> 00:18:35,851
And with that we are available

693
00:18:35,851 --> 00:18:36,184
for any questions you MAY have

694
00:18:36,184 --> 00:18:36,752
.

695
00:18:36,752 --> 00:18:37,252
>> Thank you for

696
00:18:37,252 --> 00:18:37,953
the presentation.

697
00:18:37,953 --> 00:18:40,322
Next we have a representative

698
00:18:40,322 --> 00:18:42,722
from purchasing and contracting

699
00:18:50,766 --> 00:18:51,300
makes some remarks.

700
00:18:51,300 --> 00:18:53,300
>> Good afternoon.

701
00:18:56,805 --> 00:18:57,273
Council Pro Tem Lee and members

702
00:18:57,273 --> 00:18:57,906
of the Council.

703
00:18:57,906 --> 00:18:58,540
My name is Claudio Bach, a

704
00:18:58,540 --> 00:18:58,941
director of Purchasing and

705
00:18:58,941 --> 00:19:00,941
contracting.

706
00:19:02,100 --> 00:19:02,777
Thank you for the opportunity

707
00:19:02,777 --> 00:19:03,411
to provide a brief update on

708
00:19:03,411 --> 00:19:04,112
the performance audit that

709
00:19:04,112 --> 00:19:04,446
the city's contract management

710
00:19:04,446 --> 00:19:06,446
process.

711
00:19:07,216 --> 00:19:07,917
Effective contract management

712
00:19:07,917 --> 00:19:08,484
is essential to ensuring that

713
00:19:08,484 --> 00:19:10,884
public funds are used

714
00:19:12,288 --> 00:19:12,688
efficiently transparently in

715
00:19:12,688 --> 00:19:13,321
responsibly.

716
00:19:13,321 --> 00:19:13,955
Strong oversight promotes

717
00:19:13,955 --> 00:19:15,955
accountability safeguards

718
00:19:17,760 --> 00:19:18,460
public trust and helps prevent

719
00:19:18,460 --> 00:19:19,195
cost overruns, project delays

720
00:19:19,195 --> 00:19:21,595
and disputes ultimately leading

721
00:19:23,299 --> 00:19:23,699
to better outcomes and fiscal

722
00:19:23,699 --> 00:19:24,366
stewardship.

723
00:19:24,366 --> 00:19:25,670
Over the past several years

724
00:19:25,670 --> 00:19:27,467
purchasing and contracting has

725
00:19:28,270 --> 00:19:28,971
focused on strengthening

726
00:19:28,971 --> 00:19:29,572
internal operations including

727
00:19:29,572 --> 00:19:31,972
achieving pay parity for

728
00:19:33,642 --> 00:19:34,276
procurement officers, filling

729
00:19:34,276 --> 00:19:35,110
critical vacancies within

730
00:19:35,110 --> 00:19:38,110
the Goods and Services Division

731
00:19:38,914 --> 00:19:39,548
and launching the procurement

732
00:19:39,548 --> 00:19:40,182
Academy to expand citywide

733
00:19:40,182 --> 00:19:40,549
procurement knowledge and

734
00:19:40,549 --> 00:19:42,549
training.

735
00:19:44,190 --> 00:19:44,720
While these improvements have

736
00:19:44,720 --> 00:19:45,354
advanced our internal capacity

737
00:19:45,354 --> 00:19:45,988
responsiveness to external

738
00:19:45,988 --> 00:19:48,388
issues identified in last

739
00:19:49,492 --> 00:19:50,192
year's audit and prior audit

740
00:19:50,192 --> 00:19:50,526
reports have been slower than

741
00:19:50,526 --> 00:19:52,526
desired.

742
00:19:55,310 --> 00:19:55,731
The audit report made 13

743
00:19:55,731 --> 00:19:56,398
recommendations of which eight

744
00:19:56,398 --> 00:19:57,990
have been fully implemented.

745
00:19:57,990 --> 00:20:00,990
I'd like to briefly highlight

746
00:20:00,303 --> 00:20:03,303
progress on the remaining items

747
00:20:04,373 --> 00:20:04,973
Recommendations 11.2 and 1.3

748
00:20:04,973 --> 00:20:05,708
which relate to updating

749
00:20:05,708 --> 00:20:08,108
council approval thresholds and

750
00:20:09,545 --> 00:20:10,279
clarifying alteration for goods

751
00:20:10,279 --> 00:20:10,880
and services Contracts required

752
00:20:10,880 --> 00:20:11,280
Municipal Municipal Code

753
00:20:11,280 --> 00:20:13,280
amendments.

754
00:20:15,351 --> 00:20:16,520
P and c had been coordinating

755
00:20:16,520 --> 00:20:19,652
with ncp on a combined update

756
00:20:20,230 --> 00:20:20,757
but at after several

757
00:20:20,757 --> 00:20:23,757
discussions it was decided that

758
00:20:25,160 --> 00:20:25,862
these efforts should be

759
00:20:25,862 --> 00:20:26,562
separated with the addition of

760
00:20:26,562 --> 00:20:28,962
other requested code changes.

761
00:20:30,199 --> 00:20:30,900
Progress has been slightly

762
00:20:30,900 --> 00:20:31,567
delayed however pnc expects to

763
00:20:31,567 --> 00:20:32,201
bring these items forward to

764
00:20:32,201 --> 00:20:34,201
Council for consideration

765
00:20:36,706 --> 00:20:37,106
within the next six months if

766
00:20:37,106 --> 00:20:37,706
not sooner.

767
00:20:37,706 --> 00:20:39,706
Recommendation 1.4 which

768
00:20:41,211 --> 00:20:41,878
involves the City Attorney's

769
00:20:41,878 --> 00:20:42,412
office updating its written

770
00:20:42,412 --> 00:20:44,412
guidance will follow

771
00:20:44,847 --> 00:20:46,847
the completion of

772
00:20:49,519 --> 00:20:50,520
recommendations 1.2 and 1.3 for

773
00:20:50,520 --> 00:20:50,687
recommendation 2.4.

774
00:20:50,687 --> 00:20:51,287
It calls for developing a

775
00:20:51,287 --> 00:20:53,687
process to keep council

776
00:20:55,240 --> 00:20:55,692
informed about key contracting

777
00:20:55,692 --> 00:20:58,920
activities such as upcoming

778
00:20:59,762 --> 00:21:00,463
expirations, capacity limits,

779
00:21:00,463 --> 00:21:02,863
ratifications and sole source

780
00:21:04,801 --> 00:21:05,368
contracts to address this and

781
00:21:05,368 --> 00:21:06,102
pnc will begin issuing

782
00:21:06,102 --> 00:21:08,102
quarterly memoranda summarizing

783
00:21:10,390 --> 00:21:10,773
this information.

784
00:21:10,773 --> 00:21:11,508
The first memorandum covering

785
00:21:11,508 --> 00:21:14,978
the first quarter f f y 26 will

786
00:21:14,978 --> 00:21:15,778
be issued this week.

787
00:21:15,778 --> 00:21:16,446
Lastly recommendation 3.4 which

788
00:21:16,446 --> 00:21:18,846
directs pnc to establish

789
00:21:20,149 --> 00:21:20,817
guidance for staff on how to

790
00:21:20,817 --> 00:21:21,351
document changes in a Ariba

791
00:21:21,351 --> 00:21:23,351
when formal contract

792
00:21:25,210 --> 00:21:25,488
alterations are not required is

793
00:21:25,488 --> 00:21:27,488
nearly complete.

794
00:21:30,260 --> 00:21:30,693
A draft policy is currently

795
00:21:30,693 --> 00:21:31,427
under management review and

796
00:21:31,427 --> 00:21:32,128
will be finalized and submitted

797
00:21:32,128 --> 00:21:35,128
to the auditor's office within

798
00:21:35,532 --> 00:21:36,232
the next few weeks.

799
00:21:36,232 --> 00:21:36,866
The purchasing and contracting

800
00:21:36,866 --> 00:21:38,866
department remains firmly

801
00:21:40,300 --> 00:21:40,569
committed to building and

802
00:21:40,569 --> 00:21:41,271
refining policies that

803
00:21:41,271 --> 00:21:43,271
strengthen contract oversight,

804
00:21:44,808 --> 00:21:45,475
promote compliance and ensure

805
00:21:45,475 --> 00:21:46,900
timely and effective service

806
00:21:46,900 --> 00:21:46,409
delivery across city

807
00:21:46,409 --> 00:21:47,100
departments.

808
00:21:47,100 --> 00:21:50,610
I would like to close by

809
00:21:51,148 --> 00:21:51,882
thanking the Office of the City

810
00:21:51,882 --> 00:21:52,582
Auditor for their collaboration

811
00:21:52,582 --> 00:21:52,915
and diligence throughout this

812
00:21:52,915 --> 00:21:54,915
process.

813
00:21:56,520 --> 00:21:56,786
We are available to answer any

814
00:21:56,786 --> 00:21:59,786
questions the Council MAY have.

815
00:22:00,790 --> 00:22:01,291
Thank you.

816
00:22:01,291 --> 00:22:02,580
Thank you.

817
00:22:02,580 --> 00:22:02,392
Clark do we have any public

818
00:22:02,392 --> 00:22:04,392
comment?

819
00:22:05,562 --> 00:22:06,596
Yes we do, Paul.

820
00:22:06,596 --> 00:22:10,196
Paul Gerber if you can please

821
00:22:11,334 --> 00:22:14,934
come time stated by Tim Douglas

822
00:22:15,872 --> 00:22:16,640
Maybe I'm saying your last name

823
00:22:16,640 --> 00:22:19,400
incorrectly you 202 hundred My

824
00:22:21,770 --> 00:22:21,511
apologies.

825
00:22:21,511 --> 00:22:22,612
My apologies.

826
00:22:22,612 --> 00:22:27,412
It was first So you We have no

827
00:22:28,852 --> 00:22:29,586
speakers for item 2a1 I'm going

828
00:22:29,586 --> 00:22:30,254
to those participating remotely

829
00:22:30,254 --> 00:22:33,854
and we have five speakers in

830
00:22:34,191 --> 00:22:34,691
the queue starting with

831
00:22:34,691 --> 00:22:35,325
Kathleen Lippert.

832
00:22:35,325 --> 00:22:35,692
If you can please unmute.

833
00:22:35,692 --> 00:22:37,692
Thank you.

834
00:22:39,697 --> 00:22:40,364
Good afternoon.

835
00:22:40,364 --> 00:22:42,764
Previously noted the ongoing

836
00:22:44,468 --> 00:22:45,680
recommendations by the city's

837
00:22:45,680 --> 00:22:45,469
fiscal performance audit

838
00:22:45,469 --> 00:22:47,469
department.

839
00:22:50,240 --> 00:22:51,410
There should be a limit as to

840
00:22:51,410 --> 00:22:53,441
when those recommendations are

841
00:22:55,579 --> 00:22:56,313
implement and if not city

842
00:22:56,313 --> 00:22:59,313
council should come back within

843
00:23:00,517 --> 00:23:01,251
a 30 day window to provide

844
00:23:01,251 --> 00:23:04,251
justification for why the delay

845
00:23:05,622 --> 00:23:06,724
is What is causing the delay?

846
00:23:06,724 --> 00:23:11,328
This is a lot of money and in

847
00:23:11,328 --> 00:23:11,862
that previous system was not

848
00:23:11,862 --> 00:23:13,862
updated since 2012.

849
00:23:16,133 --> 00:23:16,934
That's really problematic.

850
00:23:16,934 --> 00:23:21,134
So I don't know who else is

851
00:23:21,205 --> 00:23:21,872
responsible for it but please

852
00:23:21,872 --> 00:23:25,472
do make sure that you listen

853
00:23:25,842 --> 00:23:26,610
that the city council listens

854
00:23:26,610 --> 00:23:26,910
to its auditor independent

855
00:23:26,910 --> 00:23:27,644
audit.

856
00:23:27,644 --> 00:23:31,244
This is one of the best

857
00:23:31,582 --> 00:23:32,215
departments you have and they

858
00:23:32,215 --> 00:23:32,783
give wonderful advice and

859
00:23:32,783 --> 00:23:35,183
thankfully it is not

860
00:23:37,121 --> 00:23:37,488
politically this it is not

861
00:23:37,488 --> 00:23:39,488
political.

862
00:23:42,159 --> 00:23:42,593
So it's really important to

863
00:23:42,593 --> 00:23:43,494
listen to it.

864
00:23:43,494 --> 00:23:46,430
So thank you for letting me

865
00:23:46,430 --> 00:23:46,931
speak.

866
00:23:46,931 --> 00:23:47,798
>> Thank you.

867
00:23:47,798 --> 00:23:51,268
Next is the original If you can

868
00:23:51,268 --> 00:23:52,136
please unmute.

869
00:23:52,136 --> 00:23:54,536
>> This it's just highlights

870
00:23:56,474 --> 00:23:57,241
the fraud waste and abuse that

871
00:23:57,241 --> 00:23:57,941
you guys engage in on a regular

872
00:23:57,941 --> 00:24:01,541
basis and why you know funding

873
00:24:01,612 --> 00:24:02,246
should be cut when you guys

874
00:24:02,246 --> 00:24:02,914
can't even make sure that

875
00:24:02,914 --> 00:24:03,547
the money that you get from

876
00:24:03,547 --> 00:24:06,547
the people and that you're

877
00:24:06,884 --> 00:24:07,518
spending is done in a manner

878
00:24:07,518 --> 00:24:07,985
that is the way that it's

879
00:24:07,985 --> 00:24:09,985
supposed to go.

880
00:24:11,955 --> 00:24:12,623
You guys wait until the last

881
00:24:12,623 --> 00:24:13,424
minute to push contracts and

882
00:24:13,424 --> 00:24:17,940
much of the time it seems like

883
00:24:17,940 --> 00:24:17,829
that would be done because it

884
00:24:17,829 --> 00:24:18,396
MAY not be passed if you didn't

885
00:24:18,396 --> 00:24:21,396
do it in that manner.

886
00:24:21,465 --> 00:24:22,166
You know, using the excuse that

887
00:24:22,166 --> 00:24:22,567
it's to continue services that

888
00:24:22,567 --> 00:24:24,567
are needed.

889
00:24:26,337 --> 00:24:27,400
Well, if they weren't, you

890
00:24:27,400 --> 00:24:27,671
know, so important you would

891
00:24:27,671 --> 00:24:28,405
make sure that you're doing

892
00:24:28,405 --> 00:24:31,420
your due diligence to make sure

893
00:24:31,420 --> 00:24:31,709
that contracts are being kept

894
00:24:31,709 --> 00:24:32,276
and that you're not waiting

895
00:24:32,276 --> 00:24:34,676
until the last minute.

896
00:24:35,713 --> 00:24:36,113
And then you also have people

897
00:24:36,113 --> 00:24:36,814
self-report.

898
00:24:36,814 --> 00:24:37,515
So there's times when you know

899
00:24:37,515 --> 00:24:40,515
there's going to be negligence

900
00:24:41,252 --> 00:24:41,852
in that and when things are

901
00:24:41,852 --> 00:24:42,553
committed like you guys

902
00:24:42,553 --> 00:24:44,953
shouldn't be giving contracts

903
00:24:46,124 --> 00:24:46,891
to people who are having people

904
00:24:46,891 --> 00:24:47,592
die on a regular basis Like at

905
00:24:47,592 --> 00:24:50,592
Tent City you continue to

906
00:24:51,195 --> 00:24:51,863
increase contracts for that.

907
00:24:51,863 --> 00:24:54,263
And Shannon Amelia Ball, 49

908
00:24:56,668 --> 00:24:57,101
years old, just died a couple

909
00:24:57,101 --> 00:24:57,769
of weeks ago.

910
00:24:57,769 --> 00:24:58,135
It will be three weeks on

911
00:24:58,135 --> 00:24:58,836
Thursday.

912
00:24:58,836 --> 00:25:01,605
He died of a fentanyl overdose

913
00:25:01,605 --> 00:25:02,340
because she was laced in by her

914
00:25:02,340 --> 00:25:02,807
neighbor Bambam who was next to

915
00:25:02,807 --> 00:25:05,207
her in her tent.

916
00:25:07,211 --> 00:25:07,912
So and the staff was told not

917
00:25:07,912 --> 00:25:11,215
to touch her because of covid

918
00:25:11,215 --> 00:25:11,582
And it's like what is

919
00:25:11,582 --> 00:25:12,216
happening?

920
00:25:12,216 --> 00:25:12,851
Nobody could do anything.

921
00:25:12,851 --> 00:25:15,851
So this woman died because

922
00:25:16,354 --> 00:25:17,550
the staff that these people are

923
00:25:17,550 --> 00:25:17,822
hiring are negligent and told

924
00:25:17,822 --> 00:25:20,822
by Dreams for Change And

925
00:25:21,893 --> 00:25:22,460
Theresa Smith to do nothing and

926
00:25:22,460 --> 00:25:22,893
let these people die.

927
00:25:22,893 --> 00:25:24,893
It is absurd.

928
00:25:26,364 --> 00:25:27,131
They're also hiding sexual

929
00:25:27,131 --> 00:25:27,799
assault in Tent City and yet

930
00:25:27,799 --> 00:25:30,199
you guys increase contracts,

931
00:25:31,502 --> 00:25:32,204
you continue to do it without

932
00:25:32,204 --> 00:25:32,904
going and auditing and making

933
00:25:32,904 --> 00:25:35,904
sure that people aren't dying

934
00:25:37,420 --> 00:25:37,842
Instead Steven Whitburn sits up

935
00:25:37,842 --> 00:25:38,510
there and laughs in my face and

936
00:25:38,510 --> 00:25:41,510
when I'm telling him of

937
00:25:41,546 --> 00:25:42,247
the last woman who died and

938
00:25:42,247 --> 00:25:45,847
Tammy and it's like so instead

939
00:25:46,217 --> 00:25:46,851
of doing something you're

940
00:25:46,851 --> 00:25:47,552
laughing about it because

941
00:25:47,552 --> 00:25:48,219
Theresa Smith is your friend.

942
00:25:48,219 --> 00:25:51,723
So you guys can't be trusted

943
00:25:51,723 --> 00:25:52,423
with money because people are

944
00:25:52,423 --> 00:25:53,910
dying on your watch all while

945
00:25:53,910 --> 00:25:53,591
you say that it's safer for

946
00:25:53,591 --> 00:25:55,991
them to be there.

947
00:25:56,594 --> 00:25:57,195
You guys got a course correct

948
00:25:57,195 --> 00:25:57,796
because people are dumb.

949
00:25:57,796 --> 00:26:00,300
Your time has concluded.

950
00:26:00,300 --> 00:26:00,699
Our next speaker is 5868.

951
00:26:00,699 --> 00:26:03,680
After that Blair Beekman and

952
00:26:03,680 --> 00:26:03,368
then phone number ending in

953
00:26:03,368 --> 00:26:05,368
7499.

954
00:26:14,120 --> 00:26:14,335
If you can please unmute.

955
00:26:14,335 --> 00:26:14,979
Okay.

956
00:26:14,979 --> 00:26:15,280
Can you hear me okay?

957
00:26:15,280 --> 00:26:17,280
Yes.

958
00:26:18,383 --> 00:26:19,500
Please proceed.

959
00:26:19,500 --> 00:26:20,840
>> Thank you so much.

960
00:26:20,840 --> 00:26:23,988
Well, first of all I want to

961
00:26:23,988 --> 00:26:24,689
commend the city auditor for

962
00:26:24,689 --> 00:26:28,289
this great work that they did

963
00:26:28,827 --> 00:26:29,528
last year and that we're

964
00:26:29,528 --> 00:26:29,928
finally seeing some fruits of

965
00:26:29,928 --> 00:26:31,928
their labor.

966
00:26:34,232 --> 00:26:34,967
I, I commend this department.

967
00:26:34,967 --> 00:26:37,967
Again, like the previous caller

968
00:26:39,437 --> 00:26:40,138
for these savings, I do have

969
00:26:40,138 --> 00:26:43,138
concerns about why some of

970
00:26:43,741 --> 00:26:44,342
these recommendations are

971
00:26:44,342 --> 00:26:44,743
taking so long to be

972
00:26:44,743 --> 00:26:46,743
implemented.

973
00:26:49,347 --> 00:26:49,714
I saw the letter from is it

974
00:26:49,714 --> 00:26:51,714
from MS..

975
00:26:54,190 --> 00:26:54,619
>> Claudia abarca She wrote in

976
00:26:54,619 --> 00:26:55,860
JULY of 2024 about these

977
00:26:55,860 --> 00:26:57,860
recommendations.

978
00:26:58,691 --> 00:27:01,691
So that's like, you know, 14

979
00:27:03,796 --> 00:27:04,563
months ago that her department

980
00:27:04,563 --> 00:27:05,263
has had the chance to work with

981
00:27:05,263 --> 00:27:05,568
other departments to implement

982
00:27:05,568 --> 00:27:07,568
these.

983
00:27:08,967 --> 00:27:09,501
And now she's asking for

984
00:27:09,501 --> 00:27:10,202
another six months.

985
00:27:10,202 --> 00:27:13,802
So that is rather alarming to

986
00:27:14,600 --> 00:27:14,773
me And I hope that the city

987
00:27:14,773 --> 00:27:17,173
council will get monthly

988
00:27:18,744 --> 00:27:19,445
updates from her.

989
00:27:19,445 --> 00:27:20,110
>> For example, something as

990
00:27:20,110 --> 00:27:22,411
simple as having each

991
00:27:23,515 --> 00:27:23,882
department have a contract for

992
00:27:23,882 --> 00:27:25,882
contracts.

993
00:27:28,821 --> 00:27:29,121
That to me would be so simple

994
00:27:29,121 --> 00:27:29,788
to do.

995
00:27:29,788 --> 00:27:30,489
You find out who your

996
00:27:30,489 --> 00:27:32,889
department you know every

997
00:27:33,625 --> 00:27:34,259
department they have to choose

998
00:27:34,259 --> 00:27:37,259
a contact Whoever the lead

999
00:27:39,310 --> 00:27:39,798
department person is they can

1000
00:27:39,798 --> 00:27:40,666
do it or they can find someone.

1001
00:27:40,666 --> 00:27:43,768
So I rather shocked that that

1002
00:27:43,768 --> 00:27:44,503
wasn't completed.

1003
00:27:44,503 --> 00:27:48,103
But anyway kudos for the office

1004
00:27:48,140 --> 00:27:48,874
of the auditor and I really

1005
00:27:48,874 --> 00:27:49,708
hope that the City Council

1006
00:27:49,708 --> 00:27:53,308
keeps on this because this is

1007
00:27:54,413 --> 00:27:54,746
where a lot of money can be

1008
00:27:54,746 --> 00:27:55,313
wasted.

1009
00:27:55,313 --> 00:27:55,681
>> Thank you so much.

1010
00:27:55,681 --> 00:27:57,681
Thank you.

1011
00:27:58,984 --> 00:27:59,318
Our next speaker is Blaire

1012
00:27:59,318 --> 00:28:00,190
Beekman.

1013
00:28:00,190 --> 00:28:00,653
The five minute timer has also

1014
00:28:00,653 --> 00:28:01,220
concluded there are three

1015
00:28:01,220 --> 00:28:03,620
speakers in the queue.

1016
00:28:04,560 --> 00:28:04,556
No additional speakers will be

1017
00:28:04,556 --> 00:28:05,157
taken after that.

1018
00:28:05,157 --> 00:28:05,524
>> Lana, please proceed.

1019
00:28:05,524 --> 00:28:07,524
All right.

1020
00:28:09,294 --> 00:28:09,928
Thank you, baby.

1021
00:28:09,928 --> 00:28:10,629
Happy Monday to everyone.

1022
00:28:10,629 --> 00:28:14,229
Thanks a lot for this item.

1023
00:28:14,300 --> 00:28:14,968
This is years of work and

1024
00:28:14,968 --> 00:28:16,968
Councilor Persephone Wilpert

1025
00:28:18,771 --> 00:28:19,271
has really tried to lead an

1026
00:28:19,271 --> 00:28:19,871
important effort.

1027
00:28:19,871 --> 00:28:22,871
But a better sense of

1028
00:28:23,275 --> 00:28:24,420
accountability can take place

1029
00:28:24,420 --> 00:28:24,444
for our future contract issue.

1030
00:28:24,444 --> 00:28:26,444
Thank you.

1031
00:28:27,947 --> 00:28:28,714
The first public speaker today

1032
00:28:28,714 --> 00:28:32,314
mentioned how this kind of item

1033
00:28:32,985 --> 00:28:33,386
can be nonpartisan which is

1034
00:28:33,386 --> 00:28:34,530
interesting.

1035
00:28:34,530 --> 00:28:37,653
The work I do with tech

1036
00:28:38,524 --> 00:28:39,158
accountability which we often

1037
00:28:39,158 --> 00:28:42,758
try for the same goals and

1038
00:28:43,329 --> 00:28:44,129
the good feeling and just good

1039
00:28:44,129 --> 00:28:47,729
reasoning that's a part of this

1040
00:28:49,135 --> 00:28:49,835
item I try to work the same

1041
00:28:49,835 --> 00:28:50,570
principles with the future of

1042
00:28:50,570 --> 00:28:53,439
tech accountability and what we

1043
00:28:53,439 --> 00:28:54,107
can be doing that it's not a

1044
00:28:54,107 --> 00:28:54,840
nonpartisan issue it's just

1045
00:28:54,840 --> 00:28:57,840
cleaning up, you know, previous

1046
00:28:58,978 --> 00:28:59,712
bad patterns and learning how

1047
00:28:59,712 --> 00:29:00,379
to do that well And we're doing

1048
00:29:00,379 --> 00:29:00,746
learning how to do that with

1049
00:29:00,746 --> 00:29:02,746
his item.

1050
00:29:04,840 --> 00:29:04,851
Thank you.

1051
00:29:04,851 --> 00:29:05,351
i hope you can be doing

1052
00:29:05,351 --> 00:29:05,818
the same for tech

1053
00:29:05,818 --> 00:29:07,818
accountability.

1054
00:29:08,488 --> 00:29:09,355
There's a lot of loose ends in

1055
00:29:09,355 --> 00:29:10,890
tech that we can clean up and

1056
00:29:10,890 --> 00:29:13,689
it's not too difficult clean up

1057
00:29:13,826 --> 00:29:14,661
if we just apply ourselves to

1058
00:29:14,661 --> 00:29:15,328
it And it's just a matter if we

1059
00:29:15,328 --> 00:29:18,300
want to apply ourselves And

1060
00:29:18,300 --> 00:29:18,765
you've done that here and I'm

1061
00:29:18,765 --> 00:29:19,398
really looking forward how this

1062
00:29:19,398 --> 00:29:22,398
is going to be developing

1063
00:29:23,837 --> 00:29:24,537
having better accountability in

1064
00:29:24,537 --> 00:29:25,404
the city is just going to be

1065
00:29:25,404 --> 00:29:28,908
awesome and the ways we can do

1066
00:29:28,908 --> 00:29:29,408
that.

1067
00:29:29,408 --> 00:29:30,343
So thank you.

1068
00:29:30,343 --> 00:29:33,943
To quickly offer you you have

1069
00:29:34,514 --> 00:29:35,281
contract issues with the aop

1070
00:29:35,281 --> 00:29:38,881
are things that how is that

1071
00:29:38,985 --> 00:29:39,819
process going at this time.

1072
00:29:39,819 --> 00:29:43,889
Can you learn to make that a

1073
00:29:43,889 --> 00:29:44,624
public conversation open

1074
00:29:44,624 --> 00:29:45,292
process where the negotiations

1075
00:29:45,292 --> 00:29:48,292
stand where where you'll be

1076
00:29:48,962 --> 00:29:49,662
moving forward to I've spoken

1077
00:29:49,662 --> 00:29:50,396
often for months on this issue

1078
00:29:50,396 --> 00:29:53,996
and best practices and that you

1079
00:29:54,234 --> 00:29:54,934
guys want to do so I don't

1080
00:29:54,934 --> 00:29:55,602
think you have to fear talking

1081
00:29:55,602 --> 00:29:59,202
in public about it which I

1082
00:29:59,839 --> 00:30:00,607
think you are.

1083
00:30:00,607 --> 00:30:01,274
So good luck with the contract

1084
00:30:01,274 --> 00:30:01,941
process overall and talking

1085
00:30:01,941 --> 00:30:04,811
about our future Rail pr and

1086
00:30:04,811 --> 00:30:05,445
thanks a lot for your efforts

1087
00:30:05,445 --> 00:30:05,879
all together on this item.

1088
00:30:05,879 --> 00:30:06,246
>> Great work.

1089
00:30:06,246 --> 00:30:06,646
Thank you.

1090
00:30:06,646 --> 00:30:08,646
Thank you.

1091
00:30:09,482 --> 00:30:12,482
Phone I'm writing in 7499 after

1092
00:30:13,987 --> 00:30:14,788
that will be Million Mile Man

1093
00:30:14,788 --> 00:30:15,688
Bob Kozinski here I just want

1094
00:30:15,688 --> 00:30:19,288
to add that the management of

1095
00:30:19,659 --> 00:30:20,260
contract in this city has been

1096
00:30:20,260 --> 00:30:20,626
terrible.

1097
00:30:20,626 --> 00:30:21,161
I've seen this firsthand

1098
00:30:21,161 --> 00:30:23,161
through the horrible

1099
00:30:24,164 --> 00:30:24,864
mismanagement of the contract

1100
00:30:24,864 --> 00:30:25,599
at Torrey Pines Glider port.

1101
00:30:25,599 --> 00:30:29,200
This is yet another reason to

1102
00:30:29,200 --> 00:30:29,635
take advantage of outside

1103
00:30:29,635 --> 00:30:30,370
resources such as advisory

1104
00:30:30,370 --> 00:30:33,370
boards which are extremely cost

1105
00:30:34,474 --> 00:30:35,175
effective tools for providing

1106
00:30:35,175 --> 00:30:37,575
independent oversight of city

1107
00:30:39,745 --> 00:30:40,213
contracts and performance under

1108
00:30:40,213 --> 00:30:40,846
those contracts.

1109
00:30:40,846 --> 00:30:43,246
These advisory boards are

1110
00:30:44,151 --> 00:30:44,851
additional watchdogs provided

1111
00:30:44,851 --> 00:30:45,352
for free by citizens who

1112
00:30:45,352 --> 00:30:47,352
volunteer to help.

1113
00:30:50,570 --> 00:30:50,723
It is shameful that this city

1114
00:30:50,723 --> 00:30:51,358
has allowed these invaluable

1115
00:30:51,358 --> 00:30:51,992
advisory boards including

1116
00:30:51,992 --> 00:30:54,992
the Torrey Pines City Park

1117
00:30:55,362 --> 00:30:56,960
Advisory Board to be disbanded.

1118
00:30:56,960 --> 00:30:56,796
Shame on you Joe LaCava for

1119
00:30:56,796 --> 00:30:59,196
your own mismanagement of

1120
00:31:00,834 --> 00:31:03,234
advisory boards in your

1121
00:31:12,493 --> 00:31:12,860
district and shame on Mary

1122
00:31:12,860 --> 00:31:13,240
Mayor Gloria and shame on all

1123
00:31:13,240 --> 00:31:13,186
council members for your

1124
00:31:13,186 --> 00:31:13,357
similar failures.

1125
00:31:13,357 --> 00:31:13,516
Furthermore, I endorse

1126
00:31:13,516 --> 00:31:13,677
the comments spoken by earlier

1127
00:31:13,677 --> 00:31:13,861
speakers Kathleen Leppert,

1128
00:31:13,861 --> 00:31:14,210
the original and others.

1129
00:31:14,210 --> 00:31:15,349
>> Thank you.

1130
00:31:15,349 --> 00:31:16,116
Thank you.

1131
00:31:16,116 --> 00:31:16,817
>> And our final speaker is

1132
00:31:16,817 --> 00:31:20,417
Million Mile Man If you can

1133
00:31:20,888 --> 00:31:24,488
please send me Thank you for

1134
00:31:25,792 --> 00:31:26,327
having me play Bob Bob if

1135
00:31:26,327 --> 00:31:28,727
you're still there I

1136
00:31:30,731 --> 00:31:31,465
communicated with you You

1137
00:31:31,465 --> 00:31:32,166
remember from Tampa from Tampa,

1138
00:31:32,166 --> 00:31:35,166
Florida in Clearwater about a

1139
00:31:36,804 --> 00:31:41,400
month ago we were filming And I

1140
00:31:41,242 --> 00:31:41,942
got to tell you, Bob, you've

1141
00:31:41,942 --> 00:31:42,875
got to get real, man.

1142
00:31:42,875 --> 00:31:46,480
Feel the pain And to all of

1143
00:31:46,480 --> 00:31:47,214
the people directing duration

1144
00:31:47,214 --> 00:31:49,614
and emotional and psychological

1145
00:31:51,418 --> 00:31:52,286
abuse for this council,

1146
00:31:52,286 --> 00:31:55,886
remember when you run as a

1147
00:31:56,900 --> 00:31:59,690
candidate you are going to be

1148
00:32:01,262 --> 00:32:02,129
hurt deeply Very, very hard.

1149
00:32:02,129 --> 00:32:06,329
You're going to be hit hard in

1150
00:32:06,500 --> 00:32:07,101
my recommendation Stop

1151
00:32:07,101 --> 00:32:07,935
complaining all of you.

1152
00:32:07,935 --> 00:32:10,935
Every one of you stop

1153
00:32:12,506 --> 00:32:14,906
complaining and do something.

1154
00:32:17,378 --> 00:32:18,790
Do something that will help.

1155
00:32:18,790 --> 00:32:18,646
Complaining will not help put

1156
00:32:18,646 --> 00:32:21,646
your name on a ballot.

1157
00:32:22,483 --> 00:32:23,217
Do it and you know to get

1158
00:32:23,217 --> 00:32:26,217
nominated to get nominated just

1159
00:32:28,255 --> 00:32:28,955
to put your name on the ballot

1160
00:32:28,955 --> 00:32:31,955
you've got to get over 100

1161
00:32:33,270 --> 00:32:33,861
signatures sometime over 200.

1162
00:32:33,861 --> 00:32:38,610
And do you know how many people

1163
00:32:38,299 --> 00:32:39,330
will spit in your face and call

1164
00:32:39,330 --> 00:32:42,633
you horrible names and not even

1165
00:32:43,805 --> 00:32:46,205
sign your nominating paper?

1166
00:32:47,674 --> 00:32:48,176
I got over 400 signatures on my

1167
00:32:48,176 --> 00:32:48,743
own One man Yeah.

1168
00:32:48,743 --> 00:32:51,143
And I was hurt.

1169
00:32:53,748 --> 00:32:54,514
Trust me.

1170
00:32:54,514 --> 00:32:58,114
And I'm tired of hearing all

1171
00:32:58,853 --> 00:32:59,620
this over and over and over.

1172
00:32:59,620 --> 00:33:00,880
I'm too old for this.

1173
00:33:00,880 --> 00:33:00,855
I'm too old.

1174
00:33:00,855 --> 00:33:03,855
It's like the worst thought

1175
00:33:04,826 --> 00:33:05,526
ghetto you know You'll find out

1176
00:33:05,526 --> 00:33:09,126
of the ghetto with a pitchfork

1177
00:33:09,596 --> 00:33:10,310
And Bob, you know what I'm

1178
00:33:10,310 --> 00:33:10,630
talking about.

1179
00:33:10,630 --> 00:33:13,630
You're Polish like I am.

1180
00:33:14,302 --> 00:33:15,169
Get out there and frickin fight

1181
00:33:15,169 --> 00:33:15,570
Bob Dole it If you want to help

1182
00:33:15,570 --> 00:33:17,570
me, help me.

1183
00:33:19,807 --> 00:33:20,174
Otherwise don't even call in

1184
00:33:20,174 --> 00:33:20,608
any more.

1185
00:33:20,608 --> 00:33:22,608
All of you.

1186
00:33:24,646 --> 00:33:25,413
Thank you.

1187
00:33:25,413 --> 00:33:29,130
But that doesn't involve a call

1188
00:33:29,217 --> 00:33:29,817
on an item to a one thank you

1189
00:33:29,817 --> 00:33:32,817
to the public for their

1190
00:33:33,688 --> 00:33:34,355
comments Will now take

1191
00:33:34,355 --> 00:33:35,560
councilmember questions and

1192
00:33:35,560 --> 00:33:35,790
comments As a reminder this is

1193
00:33:35,790 --> 00:33:36,457
an informational item and so no

1194
00:33:36,457 --> 00:33:39,457
motion is required and we'll

1195
00:33:39,928 --> 00:33:40,395
start with the chair of our

1196
00:33:40,395 --> 00:33:41,129
audit committee.

1197
00:33:41,129 --> 00:33:43,529
Councilmember Renaud, thank you

1198
00:33:45,200 --> 00:33:45,767
for the presentation and thank

1199
00:33:45,767 --> 00:33:46,467
you to the auditor for

1200
00:33:46,467 --> 00:33:48,867
conducting this audit Although

1201
00:33:50,710 --> 00:33:50,772
i am disappointed by

1202
00:33:50,772 --> 00:33:51,439
the findings contained in this

1203
00:33:51,439 --> 00:33:51,739
audit I wasn't surprised by

1204
00:33:51,739 --> 00:33:53,739
them.

1205
00:33:55,543 --> 00:33:56,211
I was particularly disturbed

1206
00:33:56,211 --> 00:33:56,877
that staff altered contract

1207
00:33:56,877 --> 00:33:59,877
spending limits on goods and

1208
00:34:00,615 --> 00:34:01,316
service contracts by at least

1209
00:34:01,316 --> 00:34:04,316
$15 million in the last seven

1210
00:34:05,353 --> 00:34:06,210
years without the required

1211
00:34:06,210 --> 00:34:06,721
council approval On average

1212
00:34:06,721 --> 00:34:08,721
that's approximately 2 million

1213
00:34:10,625 --> 00:34:11,392
per year in taxpayer dollars

1214
00:34:11,392 --> 00:34:14,392
that the public cannot account

1215
00:34:16,231 --> 00:34:16,932
for.

1216
00:34:16,932 --> 00:34:17,666
This is not good government

1217
00:34:17,666 --> 00:34:21,266
When that happens it's not just

1218
00:34:21,836 --> 00:34:22,204
about the city council getting

1219
00:34:22,204 --> 00:34:22,904
bypassed.

1220
00:34:22,904 --> 00:34:26,504
What this really means is that

1221
00:34:26,775 --> 00:34:27,576
the public is being denied its

1222
00:34:27,576 --> 00:34:28,275
right to know how its money is

1223
00:34:28,275 --> 00:34:31,275
being spent because there's no

1224
00:34:32,514 --> 00:34:33,181
public hearing to discuss

1225
00:34:33,181 --> 00:34:33,882
the changes in the contract.

1226
00:34:33,882 --> 00:34:36,282
Additionally the auditor found

1227
00:34:37,385 --> 00:34:39,785
that staff brought 19% of

1228
00:34:41,423 --> 00:34:42,124
contract alterations totaling

1229
00:34:42,124 --> 00:34:42,858
nearly $64 million to council

1230
00:34:42,858 --> 00:34:45,258
for approval retroactively over

1231
00:34:46,962 --> 00:34:49,362
the last seven years.

1232
00:34:50,566 --> 00:34:51,333
That works out to an average of

1233
00:34:51,333 --> 00:34:52,670
$9 million per year of spending

1234
00:34:52,670 --> 00:34:55,670
with no public discussion prior

1235
00:34:56,371 --> 00:34:57,500
to the money being spent.

1236
00:34:57,500 --> 00:34:57,606
Unfortunately it's not an

1237
00:34:57,606 --> 00:34:59,606
uncommon occurrence for

1238
00:35:01,410 --> 00:35:02,110
the council to be put in a

1239
00:35:02,110 --> 00:35:02,811
position of having to approve

1240
00:35:02,811 --> 00:35:04,811
retroactive contract increases

1241
00:35:06,682 --> 00:35:07,349
or be asked to approve a

1242
00:35:07,349 --> 00:35:10,349
contract at the last minute

1243
00:35:12,353 --> 00:35:12,988
with little recourse if

1244
00:35:12,988 --> 00:35:13,689
the Council disagrees with

1245
00:35:13,689 --> 00:35:17,289
the action Because if we don't

1246
00:35:17,526 --> 00:35:18,227
approve it then work will stop

1247
00:35:18,227 --> 00:35:18,894
mid project or if the work is

1248
00:35:18,894 --> 00:35:21,294
already completed the vendor

1249
00:35:22,597 --> 00:35:22,997
could sue the city for

1250
00:35:22,997 --> 00:35:23,599
nonpayment.

1251
00:35:23,599 --> 00:35:25,599
Overall 42% of contract

1252
00:35:28,503 --> 00:35:29,138
alterations totaling $155

1253
00:35:29,138 --> 00:35:31,538
million were presented to

1254
00:35:33,809 --> 00:35:34,475
council in an untimely manner

1255
00:35:34,475 --> 00:35:37,475
retroactively or not at all.

1256
00:35:38,313 --> 00:35:39,470
Exhibit 715 in the report shows

1257
00:35:39,470 --> 00:35:39,781
an example where the department

1258
00:35:39,781 --> 00:35:42,781
staff increased the spending in

1259
00:35:44,860 --> 00:35:47,686
a contract to the tune of $6.7

1260
00:35:47,690 --> 00:35:48,424
million in the fall of 2023

1261
00:35:48,424 --> 00:35:48,991
months before obtaining council

1262
00:35:48,991 --> 00:35:51,391
approval to allow for

1263
00:35:53,280 --> 00:35:53,662
the additional spending staff

1264
00:35:53,662 --> 00:35:54,196
finally brought forward a

1265
00:35:54,196 --> 00:35:56,196
request to increase

1266
00:35:57,232 --> 00:35:58,000
the contract in APRIL of 2024.

1267
00:35:58,000 --> 00:36:01,600
I find it very difficult to

1268
00:36:02,437 --> 00:36:03,138
believe that nobody was aware

1269
00:36:03,138 --> 00:36:03,839
that over $6 million being

1270
00:36:03,839 --> 00:36:07,439
added to a contract would not

1271
00:36:08,444 --> 00:36:09,211
need council approval.

1272
00:36:09,211 --> 00:36:09,912
I also want to mention that

1273
00:36:09,912 --> 00:36:12,912
the timing of contracts coming

1274
00:36:13,749 --> 00:36:14,450
to council whether it is an

1275
00:36:14,450 --> 00:36:15,151
amendment to a contract or a

1276
00:36:15,151 --> 00:36:17,551
new contract has been

1277
00:36:19,221 --> 00:36:19,822
inefficient Bringing a contract

1278
00:36:19,822 --> 00:36:22,822
to council to replace an

1279
00:36:24,226 --> 00:36:24,827
existing contract after

1280
00:36:24,827 --> 00:36:25,461
the current contract has

1281
00:36:25,461 --> 00:36:27,461
expired is inappropriate,

1282
00:36:29,865 --> 00:36:30,599
unnecessary and extremely

1283
00:36:30,599 --> 00:36:31,300
frustrating because the council

1284
00:36:31,300 --> 00:36:32,340
is put in a position of either

1285
00:36:32,340 --> 00:36:35,340
approving a contract that might

1286
00:36:35,360 --> 00:36:35,670
be flawed versus not approving

1287
00:36:35,670 --> 00:36:39,270
it and the city not having

1288
00:36:39,641 --> 00:36:39,942
access to that service anymore

1289
00:36:39,942 --> 00:36:40,543
.

1290
00:36:40,543 --> 00:36:41,143
I really prefer that

1291
00:36:41,143 --> 00:36:43,543
the council see proposed

1292
00:36:44,647 --> 00:36:45,280
contracts to be replaced or

1293
00:36:45,280 --> 00:36:45,948
extend existing vendors at

1294
00:36:45,948 --> 00:36:48,348
least several months before

1295
00:36:50,860 --> 00:36:50,753
they expire.

1296
00:36:50,753 --> 00:36:51,487
That would allow sufficient

1297
00:36:51,487 --> 00:36:52,121
time to address any issues that

1298
00:36:52,121 --> 00:36:55,121
the Council or members of

1299
00:36:55,624 --> 00:36:56,392
the public raised.

1300
00:36:56,392 --> 00:36:56,892
I do appreciate that staff has

1301
00:36:56,892 --> 00:36:57,695
agreed to all of

1302
00:36:57,695 --> 00:37:00,695
the recommendations and want to

1303
00:37:02,310 --> 00:37:02,698
recognize that eight out of

1304
00:37:02,698 --> 00:37:03,332
the 13 have been implemented

1305
00:37:03,332 --> 00:37:05,732
since the audit committee

1306
00:37:07,103 --> 00:37:07,770
discussed this item in 2024.

1307
00:37:07,770 --> 00:37:10,770
That represents good work by

1308
00:37:12,608 --> 00:37:13,309
the purchasing and contracting

1309
00:37:13,309 --> 00:37:13,976
department to move forward on

1310
00:37:13,976 --> 00:37:16,376
some very important changes.

1311
00:37:18,381 --> 00:37:19,820
>> Lastly, implementing all

1312
00:37:19,820 --> 00:37:19,782
recommendations under findings

1313
00:37:19,782 --> 00:37:22,782
seven that would create formal

1314
00:37:23,553 --> 00:37:24,286
procedures for contract

1315
00:37:24,286 --> 00:37:25,121
alterations is critical as this

1316
00:37:25,121 --> 00:37:28,721
will help prevent what we saw

1317
00:37:29,358 --> 00:37:30,260
happen in the Reba system with

1318
00:37:30,260 --> 00:37:33,260
the work contract which was

1319
00:37:34,230 --> 00:37:34,897
increased by millions of

1320
00:37:34,897 --> 00:37:35,498
dollars six months before it

1321
00:37:35,498 --> 00:37:37,898
was brought to council.

1322
00:37:39,200 --> 00:37:39,635
Four out of the five

1323
00:37:39,635 --> 00:37:40,235
recommendations related to

1324
00:37:40,235 --> 00:37:42,235
internal processes being

1325
00:37:44,400 --> 00:37:44,840
improved have been implemented

1326
00:37:44,840 --> 00:37:48,378
and this is great and I want to

1327
00:37:48,378 --> 00:37:49,212
thank the Department for that.

1328
00:37:49,212 --> 00:37:49,912
>> Thank you overall and I look

1329
00:37:49,912 --> 00:37:52,912
forward to continuing to see

1330
00:37:53,583 --> 00:37:54,283
progress from this department

1331
00:37:54,283 --> 00:37:54,751
in implementing the remaining

1332
00:37:54,751 --> 00:37:55,485
recommendations.

1333
00:37:55,485 --> 00:37:58,485
And that concludes my comments.

1334
00:37:59,255 --> 00:37:59,756
Thank you.

1335
00:37:59,756 --> 00:38:00,423
>> Thank you.

1336
00:38:00,423 --> 00:38:03,423
We'll turn next to council

1337
00:38:04,270 --> 00:38:04,728
member Yvonne Wolpert for thank

1338
00:38:04,728 --> 00:38:08,328
you to the City Auditor for

1339
00:38:09,132 --> 00:38:09,832
your work here.

1340
00:38:09,832 --> 00:38:10,533
This is one of the most

1341
00:38:10,533 --> 00:38:13,533
important audits I think I've

1342
00:38:14,670 --> 00:38:15,538
seen out of your department

1343
00:38:15,538 --> 00:38:16,238
because it has to do with our

1344
00:38:16,238 --> 00:38:18,238
fiscal responsibility of

1345
00:38:20,110 --> 00:38:20,977
the city.

1346
00:38:20,977 --> 00:38:21,644
You noted that last year in fy

1347
00:38:21,644 --> 00:38:24,440
2020 forward the city has

1348
00:38:24,214 --> 00:38:24,848
budgeted over $700 million of

1349
00:38:24,848 --> 00:38:25,448
taxpayer money for outside

1350
00:38:25,448 --> 00:38:27,848
contracts for goods and

1351
00:38:30,320 --> 00:38:30,987
services to provide things our

1352
00:38:30,987 --> 00:38:31,655
public needs everywhere from

1353
00:38:31,655 --> 00:38:34,550
public safety equipment and

1354
00:38:34,724 --> 00:38:35,425
disposing of hazardous waste

1355
00:38:35,425 --> 00:38:36,920
our water authority to making

1356
00:38:36,920 --> 00:38:39,920
sure that we have chemicals

1357
00:38:39,863 --> 00:38:40,663
that people can drink operating

1358
00:38:40,663 --> 00:38:43,663
homeless shelters And it is

1359
00:38:45,100 --> 00:38:45,702
the city Council's job to

1360
00:38:45,702 --> 00:38:46,436
oversee the over $700 million

1361
00:38:46,436 --> 00:38:50,360
in taxpayer money that is being

1362
00:38:50,540 --> 00:38:51,208
sent to know that is being

1363
00:38:51,208 --> 00:38:51,942
spent appropriately, to know

1364
00:38:51,942 --> 00:38:52,642
the contractors are doing their

1365
00:38:52,642 --> 00:38:55,846
jobs, to know that this is

1366
00:38:55,846 --> 00:38:56,746
going to a valid purpose, to

1367
00:38:56,746 --> 00:39:00,346
know that we are complying with

1368
00:39:00,851 --> 00:39:01,551
the law and the city council

1369
00:39:01,551 --> 00:39:05,151
cannot do any of those things

1370
00:39:06,890 --> 00:39:06,789
If contracts are approved

1371
00:39:06,789 --> 00:39:08,157
unilaterally and unlawfully I

1372
00:39:08,157 --> 00:39:12,357
MAY add by city staff and by

1373
00:39:13,897 --> 00:39:14,730
city management.

1374
00:39:14,730 --> 00:39:15,399
This is why I have been voting

1375
00:39:15,399 --> 00:39:16,132
no on every expired contract

1376
00:39:16,132 --> 00:39:19,732
that has come to me for

1377
00:39:21,405 --> 00:39:25,605
the past year and a half and

1378
00:39:25,943 --> 00:39:26,676
these are not small dollars $64

1379
00:39:26,676 --> 00:39:27,311
million was found in this audit

1380
00:39:27,311 --> 00:39:29,711
that was spent without

1381
00:39:31,181 --> 00:39:31,882
authorization.

1382
00:39:31,882 --> 00:39:32,583
That's against the law The San

1383
00:39:32,583 --> 00:39:34,983
Diego political code requires

1384
00:39:36,887 --> 00:39:39,887
by law that this council

1385
00:39:40,591 --> 00:39:41,325
approve contract alterations

1386
00:39:41,325 --> 00:39:42,158
over $200,000 And the reason is

1387
00:39:42,158 --> 00:39:45,629
we need to know where our money

1388
00:39:45,629 --> 00:39:47,629
is going.

1389
00:39:47,797 --> 00:39:50,797
>> Can you please bring up

1390
00:40:03,981 --> 00:40:04,748
slide 14 again or bring it up?

1391
00:40:04,748 --> 00:40:07,748
>> Thank you for your patience.

1392
00:40:38,582 --> 00:40:39,150
Of course

1393
00:40:39,150 --> 00:40:39,784
it's the hawk rental

1394
00:40:39,784 --> 00:40:40,384
car tax slide I have 14

1395
00:40:40,384 --> 00:40:42,453
whatever That that one.

1396
00:40:42,453 --> 00:40:44,453
Thank you.

1397
00:40:47,891 --> 00:40:48,593
Could you zoom in on that one?

1398
00:40:48,593 --> 00:40:49,226
So if we're reading this

1399
00:40:49,226 --> 00:40:49,927
correctly, this is a graph

1400
00:40:49,927 --> 00:40:52,927
showing that someone in city

1401
00:40:53,264 --> 00:40:55,264
management spent $6.7 million

1402
00:40:58,536 --> 00:40:59,103
on rental equipment without

1403
00:40:59,103 --> 00:41:00,738
asking this council's

1404
00:41:00,738 --> 00:41:01,138
permission to make that budget

1405
00:41:01,138 --> 00:41:03,138
adjustment.

1406
00:41:06,409 --> 00:41:07,277
Is that correct?

1407
00:41:07,277 --> 00:41:10,877
The spending was this is a

1408
00:41:11,715 --> 00:41:12,416
citywide contract You said

1409
00:41:12,416 --> 00:41:12,983
spending so the spending would

1410
00:41:12,983 --> 00:41:13,717
be a lot of different

1411
00:41:13,717 --> 00:41:16,717
departments But yes, someone in

1412
00:41:17,540 --> 00:41:17,688
city management adjusted

1413
00:41:17,688 --> 00:41:20,880
the allowed contract value

1414
00:41:21,259 --> 00:41:23,659
without the council's approval

1415
00:41:26,431 --> 00:41:27,298
by $6.7 million Correct.

1416
00:41:27,298 --> 00:41:30,802
Do you realize that we had a

1417
00:41:30,802 --> 00:41:31,469
budget fight this last year

1418
00:41:31,469 --> 00:41:32,170
over $4.5 million in which

1419
00:41:32,170 --> 00:41:35,473
the mayor vetoed it and we

1420
00:41:35,473 --> 00:41:36,440
overrode the veto?

1421
00:41:36,440 --> 00:41:40,640
Do you know we were going to

1422
00:41:40,778 --> 00:41:41,378
use that general fund money for

1423
00:41:41,378 --> 00:41:42,460
funding for the arts and

1424
00:41:42,460 --> 00:41:44,446
culture communities a chief

1425
00:41:45,750 --> 00:41:46,451
operating officer position

1426
00:41:46,451 --> 00:41:48,451
stormwater contingency funding

1427
00:41:50,788 --> 00:41:51,456
project management enforcement

1428
00:41:51,456 --> 00:41:52,155
,recreational programing at

1429
00:41:52,155 --> 00:41:52,757
the Lakes and instead someone

1430
00:41:52,757 --> 00:41:55,757
from the city staff and

1431
00:41:55,894 --> 00:41:56,494
management decided we're not

1432
00:41:56,494 --> 00:41:57,161
going to spend money on

1433
00:41:57,161 --> 00:41:57,529
the things that the council

1434
00:41:57,529 --> 00:41:59,529
voted for.

1435
00:41:59,831 --> 00:42:00,465
We're going to spend that $6.7

1436
00:42:00,465 --> 00:42:01,265
million on something else.

1437
00:42:01,265 --> 00:42:04,865
How do we know that Steven

1438
00:42:05,536 --> 00:42:05,970
authorized How do we know who

1439
00:42:05,970 --> 00:42:06,471
that went to?

1440
00:42:06,471 --> 00:42:07,438
Who decided this?

1441
00:42:07,438 --> 00:42:08,673
I would like to know who made

1442
00:42:08,673 --> 00:42:11,673
that illegal adjustment to a

1443
00:42:13,677 --> 00:42:15,677
contract.

1444
00:42:18,583 --> 00:42:19,317
>> And the reason I'm so upset

1445
00:42:19,317 --> 00:42:20,180
is because it keeps happening.

1446
00:42:20,180 --> 00:42:22,180
$64 million was unauthorized

1447
00:42:24,890 --> 00:42:24,756
spending.

1448
00:42:24,756 --> 00:42:25,323
Thank you for the question

1449
00:42:25,323 --> 00:42:27,323
Councilmember Wolpert.

1450
00:42:29,427 --> 00:42:30,610
What occurred during that time

1451
00:42:30,610 --> 00:42:30,762
was that departments were

1452
00:42:30,762 --> 00:42:33,762
engaging with her car rentals

1453
00:42:34,699 --> 00:42:35,567
directly to ask for services

1454
00:42:35,567 --> 00:42:39,767
that MAY or MAY not have been

1455
00:42:39,804 --> 00:42:40,505
on appeal And we were and we

1456
00:42:40,505 --> 00:42:44,105
ended up finding that we were

1457
00:42:44,675 --> 00:42:45,377
behind on payments because of

1458
00:42:45,377 --> 00:42:48,377
these repeated requests And so

1459
00:42:49,614 --> 00:42:50,215
we were in a deficit of what we

1460
00:42:50,215 --> 00:42:50,882
owed the vendor itself.

1461
00:42:50,882 --> 00:42:54,286
So that's how we got to that

1462
00:42:54,286 --> 00:42:54,786
point of going beyond our

1463
00:42:54,786 --> 00:42:56,786
anticipated spend.

1464
00:42:59,291 --> 00:42:59,925
But this graph is showing our

1465
00:42:59,925 --> 00:43:00,658
Ariba system which is our

1466
00:43:00,658 --> 00:43:03,658
software system to allow people

1467
00:43:04,162 --> 00:43:04,763
to continue making purchase

1468
00:43:04,763 --> 00:43:05,464
orders on a contract was

1469
00:43:05,464 --> 00:43:07,864
adjusted without city council

1470
00:43:09,800 --> 00:43:10,535
approval so somebody had to use

1471
00:43:10,535 --> 00:43:13,905
a computer, a city computer and

1472
00:43:13,905 --> 00:43:14,206
make that adjustment unlawfully

1473
00:43:14,206 --> 00:43:14,973
.

1474
00:43:14,973 --> 00:43:15,373
It's against the miscible code

1475
00:43:15,373 --> 00:43:15,840
to do that.

1476
00:43:15,840 --> 00:43:18,240
So who did that?

1477
00:43:19,811 --> 00:43:20,112
My staff did that by staff did

1478
00:43:20,112 --> 00:43:20,879
that.

1479
00:43:20,879 --> 00:43:24,115
We own that And again it was

1480
00:43:24,115 --> 00:43:24,783
because we owed the vendor

1481
00:43:24,783 --> 00:43:25,484
several millions of dollars

1482
00:43:25,484 --> 00:43:27,884
without having the appropriate

1483
00:43:32,558 --> 00:43:33,910
purchase orders in place.

1484
00:43:33,910 --> 00:43:33,525
Well clearly that's

1485
00:43:33,525 --> 00:43:34,192
unacceptable.

1486
00:43:34,192 --> 00:43:36,592
I completely understand And

1487
00:43:37,863 --> 00:43:38,463
we've had that discussion with

1488
00:43:38,463 --> 00:43:39,197
staff and we've created

1489
00:43:39,197 --> 00:43:39,531
policies to ensure that doesn't

1490
00:43:39,531 --> 00:43:41,531
happen.

1491
00:43:42,568 --> 00:43:43,168
It's one of the audit

1492
00:43:43,168 --> 00:43:43,936
recommendations as well.

1493
00:43:43,936 --> 00:43:47,239
And I think part of the issue

1494
00:43:47,239 --> 00:43:47,839
is is we get put up against

1495
00:43:47,839 --> 00:43:50,239
the wall sometimes by

1496
00:43:51,810 --> 00:43:52,344
departments who aren't telling

1497
00:43:52,344 --> 00:43:52,945
us the entire story.

1498
00:43:52,945 --> 00:43:54,945
Sometimes purchasing is

1499
00:43:56,415 --> 00:43:57,149
the last department to know.

1500
00:43:57,149 --> 00:44:01,349
So did you tell the mayor or

1501
00:44:01,486 --> 00:44:02,187
the ceo or whoever's chief

1502
00:44:02,187 --> 00:44:02,821
operating officer at the time

1503
00:44:02,821 --> 00:44:03,522
whoever is supposed to be

1504
00:44:03,522 --> 00:44:03,889
running the city that this was

1505
00:44:03,889 --> 00:44:05,889
happening?

1506
00:44:06,258 --> 00:44:06,792
We did And that's why we worked

1507
00:44:06,792 --> 00:44:07,626
very, very quickly.

1508
00:44:07,626 --> 00:44:11,496
It didn't seem that way to get

1509
00:44:11,496 --> 00:44:12,197
the item to council and

1510
00:44:12,197 --> 00:44:12,931
requested from the departments

1511
00:44:12,931 --> 00:44:13,499
that they provide us what their

1512
00:44:13,499 --> 00:44:15,499
anticipated spend for

1513
00:44:17,200 --> 00:44:17,636
the contract was going to be

1514
00:44:17,636 --> 00:44:18,170
moving forward because we

1515
00:44:18,170 --> 00:44:18,871
didn't want to be in

1516
00:44:18,871 --> 00:44:21,607
the situation where we were in

1517
00:44:21,607 --> 00:44:22,341
arrears.

1518
00:44:22,341 --> 00:44:22,708
So then what was the mayor's

1519
00:44:22,708 --> 00:44:24,708
response?

1520
00:44:26,945 --> 00:44:27,580
I don't I don't know that it

1521
00:44:27,580 --> 00:44:28,479
went to the mayor himself.

1522
00:44:28,479 --> 00:44:31,984
I know that I did bring this up

1523
00:44:31,984 --> 00:44:32,651
to the dca and we've been

1524
00:44:32,651 --> 00:44:33,118
working on this contract for

1525
00:44:33,118 --> 00:44:35,118
quite some time.

1526
00:44:37,122 --> 00:44:37,896
We've done several several

1527
00:44:37,896 --> 00:44:40,896
refinements on how we are

1528
00:44:41,793 --> 00:44:42,461
monitoring and actually

1529
00:44:42,461 --> 00:44:43,128
managing the spend for each

1530
00:44:43,128 --> 00:44:46,128
department to ensure that we

1531
00:44:46,365 --> 00:44:47,132
don't get to this place again.

1532
00:44:47,132 --> 00:44:47,833
>> Councilmember, if I MAY

1533
00:44:47,833 --> 00:44:50,233
Deputy Chief Operating Officer

1534
00:44:51,904 --> 00:44:52,404
Christina Peralta So Claudio's

1535
00:44:52,404 --> 00:44:53,105
absolutely right.

1536
00:44:53,105 --> 00:44:53,806
Her and her department flagged

1537
00:44:53,806 --> 00:44:56,776
it immediately for her deputy

1538
00:44:56,776 --> 00:44:57,576
chief operating officer and

1539
00:44:57,576 --> 00:44:58,244
then sprang into action on how

1540
00:44:58,244 --> 00:45:01,244
we could mitigate the issue.

1541
00:45:01,647 --> 00:45:02,314
Contract management is a team

1542
00:45:02,314 --> 00:45:05,314
sport and it's not Claudio's

1543
00:45:06,885 --> 00:45:07,486
team's responsibility to manage

1544
00:45:07,486 --> 00:45:08,220
nor does Claudio have

1545
00:45:08,220 --> 00:45:11,820
the ability to manage her peers

1546
00:45:12,224 --> 00:45:12,891
and hold them accountable for

1547
00:45:12,891 --> 00:45:13,558
making sure that their staff

1548
00:45:13,558 --> 00:45:14,160
are doing the right things.

1549
00:45:14,160 --> 00:45:16,560
She's leapt into action.

1550
00:45:16,796 --> 00:45:17,496
She's done all of

1551
00:45:17,496 --> 00:45:18,164
the mitigating factors that we

1552
00:45:18,164 --> 00:45:18,464
need to put our arms around

1553
00:45:18,464 --> 00:45:19,165
this.

1554
00:45:19,165 --> 00:45:22,368
I know it's not a satisfying

1555
00:45:22,368 --> 00:45:23,350
response for you but she did

1556
00:45:23,350 --> 00:45:23,736
everything right to address

1557
00:45:23,736 --> 00:45:26,973
the situation and flag it for

1558
00:45:26,973 --> 00:45:27,607
management and we've done

1559
00:45:27,607 --> 00:45:28,307
everything that we can to

1560
00:45:28,307 --> 00:45:29,410
quickly put our arms around it

1561
00:45:29,410 --> 00:45:29,609
and to work with our department

1562
00:45:29,609 --> 00:45:31,944
directors to hold them

1563
00:45:31,944 --> 00:45:32,812
accountable.

1564
00:45:32,812 --> 00:45:33,145
>> Well, I'm sorry I'm not mad

1565
00:45:33,145 --> 00:45:33,780
at you.

1566
00:45:33,780 --> 00:45:36,780
You're doing a great job.

1567
00:45:36,882 --> 00:45:37,683
You're trying as hard you can

1568
00:45:37,683 --> 00:45:38,151
You have so well with with this

1569
00:45:38,151 --> 00:45:40,151
So I apologize.

1570
00:45:41,954 --> 00:45:42,822
I don't mean to come up and

1571
00:45:42,822 --> 00:45:43,522
that of you I know that you

1572
00:45:43,522 --> 00:45:44,156
have a million things on your

1573
00:45:44,156 --> 00:45:47,260
plate I just In the future

1574
00:45:47,260 --> 00:45:47,660
though I do wish that you could

1575
00:45:47,660 --> 00:45:48,494
call us directly say that

1576
00:45:48,494 --> 00:45:52,940
they're asking me to make an

1577
00:45:52,164 --> 00:45:52,865
unauthorized adjustment to a

1578
00:45:52,865 --> 00:45:53,566
river that I'm not supposed to

1579
00:45:53,566 --> 00:45:57,136
be doing because I don't want

1580
00:45:57,136 --> 00:45:57,971
this to fall on your shoulders.

1581
00:45:57,971 --> 00:45:58,637
I know that you are trying very

1582
00:45:58,637 --> 00:45:59,271
hard and you're not the one

1583
00:45:59,271 --> 00:45:59,972
making the purchase order.

1584
00:45:59,972 --> 00:46:02,542
So just for the public to know

1585
00:46:02,542 --> 00:46:03,176
Claudia is trying very hard on

1586
00:46:03,176 --> 00:46:06,176
this but is still somebody

1587
00:46:06,813 --> 00:46:07,546
who's spending unauthorized

1588
00:46:07,546 --> 00:46:08,247
money to the tens of millions

1589
00:46:08,247 --> 00:46:08,915
of dollars and then six months

1590
00:46:08,915 --> 00:46:11,915
later asking this council to

1591
00:46:12,151 --> 00:46:12,852
approve it And this is just one

1592
00:46:12,852 --> 00:46:16,452
contract If we're not over if

1593
00:46:16,923 --> 00:46:17,791
there's no watchdog at the hen

1594
00:46:17,791 --> 00:46:18,257
house, who knows how many other

1595
00:46:18,257 --> 00:46:18,925
hands are gone?

1596
00:46:18,925 --> 00:46:21,828
The point of oversight is to

1597
00:46:21,828 --> 00:46:22,295
make sure that we know what

1598
00:46:22,295 --> 00:46:24,295
we're spending.

1599
00:46:26,833 --> 00:46:27,433
And so quite frankly after all

1600
00:46:27,433 --> 00:46:28,340
this hadn't been fixed.

1601
00:46:28,340 --> 00:46:28,635
This has not been fixed.

1602
00:46:28,635 --> 00:46:31,350
We're still waiting for

1603
00:46:31,137 --> 00:46:32,720
municipal code updates.

1604
00:46:32,720 --> 00:46:32,739
You said you need we will we

1605
00:46:32,739 --> 00:46:33,339
will do them We will vote on

1606
00:46:33,339 --> 00:46:36,339
them here at City hall.

1607
00:46:36,742 --> 00:46:37,410
Ariba is still a problem.

1608
00:46:37,410 --> 00:46:38,770
I'm reading things in this

1609
00:46:38,770 --> 00:46:38,645
audit that says Additionally

1610
00:46:38,645 --> 00:46:41,450
the city auditor found

1611
00:46:41,381 --> 00:46:42,490
discrepancies between contract

1612
00:46:42,490 --> 00:46:44,449
documents and information In

1613
00:46:46,386 --> 00:46:47,200
Ariba, for example, 12% of

1614
00:46:47,200 --> 00:46:47,720
the contracts had contract

1615
00:46:47,720 --> 00:46:48,321
expiration date in Ariba that

1616
00:46:48,321 --> 00:46:50,721
didn't match the signed

1617
00:46:50,756 --> 00:46:51,425
contracts.

1618
00:46:51,425 --> 00:46:53,425
Another 9% had mismatched

1619
00:46:55,295 --> 00:46:55,896
contract values.

1620
00:46:55,896 --> 00:46:56,596
That's almost 20% of

1621
00:46:56,596 --> 00:46:57,230
the contracts in our software

1622
00:46:57,230 --> 00:47:00,660
system are flat out wrong.

1623
00:47:00,660 --> 00:47:04,266
And so this has not been fixed

1624
00:47:04,704 --> 00:47:05,672
And this is my asked you to to

1625
00:47:05,672 --> 00:47:09,272
my colleagues because we are up

1626
00:47:09,876 --> 00:47:10,443
here and we are the oversight

1627
00:47:10,443 --> 00:47:11,144
board here and we just

1628
00:47:11,144 --> 00:47:14,144
rubberstamp this and we allow

1629
00:47:14,614 --> 00:47:15,281
this to continue And I urge my

1630
00:47:15,281 --> 00:47:18,281
colleagues to have some some

1631
00:47:19,850 --> 00:47:19,786
consequences here If we were

1632
00:47:19,786 --> 00:47:20,454
the board of directors over a

1633
00:47:20,454 --> 00:47:23,454
corporation and the ceo had

1634
00:47:24,691 --> 00:47:25,392
allowed misspending to $64

1635
00:47:25,392 --> 00:47:26,192
million, we would fire the ceo

1636
00:47:26,192 --> 00:47:29,792
of the corporation if we did

1637
00:47:29,863 --> 00:47:30,430
not our shareholders would sue

1638
00:47:30,430 --> 00:47:32,830
us in the shareholder

1639
00:47:34,000 --> 00:47:34,768
derivative lawsuit and there

1640
00:47:34,768 --> 00:47:35,468
are lawyers out there making a

1641
00:47:35,468 --> 00:47:36,302
lot of money on these things.

1642
00:47:36,302 --> 00:47:38,972
If we were the board of a

1643
00:47:38,972 --> 00:47:39,606
nonprofit and the ceo of

1644
00:47:39,606 --> 00:47:40,140
the nonprofit allowed $65

1645
00:47:40,140 --> 00:47:42,540
million to go spent

1646
00:47:44,511 --> 00:47:45,178
unauthorized, we would fire

1647
00:47:45,178 --> 00:47:45,812
the ceo Otherwise the public

1648
00:47:45,812 --> 00:47:48,812
would stop donating to our

1649
00:47:49,116 --> 00:47:49,716
nonprofit because the board up

1650
00:47:49,716 --> 00:47:50,830
here is not making good

1651
00:47:50,830 --> 00:47:50,984
decisions.

1652
00:47:50,984 --> 00:47:54,187
Can I please have a few extra

1653
00:47:54,187 --> 00:47:54,988
minutes If this was a

1654
00:47:54,988 --> 00:47:58,588
household, if we were a family

1655
00:47:59,326 --> 00:47:59,993
and we had spending limits and

1656
00:47:59,993 --> 00:48:00,627
allowed some of our teenage

1657
00:48:00,627 --> 00:48:03,627
children to way maxed out

1658
00:48:04,264 --> 00:48:04,998
the credit card, then every

1659
00:48:04,998 --> 00:48:05,699
time they came to their parents

1660
00:48:05,699 --> 00:48:06,199
we forgave them and paid their

1661
00:48:06,199 --> 00:48:08,199
credit card bill.

1662
00:48:09,903 --> 00:48:10,637
What happens when the roof

1663
00:48:10,637 --> 00:48:11,371
leaks And we can't fix the roof

1664
00:48:11,371 --> 00:48:14,408
on our house because we've been

1665
00:48:14,408 --> 00:48:14,975
allowing people to spend

1666
00:48:14,975 --> 00:48:15,609
unauthorized amounts?

1667
00:48:15,609 --> 00:48:19,209
We at this council need to

1668
00:48:19,278 --> 00:48:20,130
start voting no on these

1669
00:48:20,130 --> 00:48:23,613
contracts and saying no to city

1670
00:48:24,118 --> 00:48:24,818
staff doing this to us because

1671
00:48:24,818 --> 00:48:25,419
some of our libraries might

1672
00:48:25,419 --> 00:48:26,153
close because now we're

1673
00:48:26,153 --> 00:48:28,553
spending $6.7 million on rental

1674
00:48:32,260 --> 00:48:32,559
equipment instead And this is

1675
00:48:32,559 --> 00:48:33,193
just one contractor.

1676
00:48:33,193 --> 00:48:35,593
>> Remember there are many

1677
00:48:35,964 --> 00:48:36,630
others out there 150 million

1678
00:48:36,630 --> 00:48:37,331
didn't come to us on time

1679
00:48:37,331 --> 00:48:39,331
appropriately 11 million never

1680
00:48:40,834 --> 00:48:41,769
came at all.

1681
00:48:41,769 --> 00:48:42,536
And so as much as we want to

1682
00:48:42,536 --> 00:48:46,106
sit up here and draft a budget,

1683
00:48:46,106 --> 00:48:46,774
it's not being followed And I

1684
00:48:46,774 --> 00:48:49,774
just hope that my colleagues

1685
00:48:50,845 --> 00:48:51,578
will start voting no because

1686
00:48:51,578 --> 00:48:52,120
people need consequences and we

1687
00:48:52,120 --> 00:48:54,120
will help you.

1688
00:48:56,651 --> 00:48:57,251
You just need to bring us

1689
00:48:57,251 --> 00:48:57,585
things to help fix this

1690
00:48:57,585 --> 00:48:58,185
problem.

1691
00:48:58,185 --> 00:49:01,185
It's not being fixed And

1692
00:49:01,389 --> 00:49:01,689
clearly again this is not your

1693
00:49:01,689 --> 00:49:02,256
fault.

1694
00:49:02,256 --> 00:49:02,990
I know you try hard.

1695
00:49:02,990 --> 00:49:03,590
You always work with our office

1696
00:49:03,590 --> 00:49:06,127
but I don't see a chief

1697
00:49:06,127 --> 00:49:06,960
operating officer here.

1698
00:49:06,960 --> 00:49:09,960
The buck stops with somebody

1699
00:49:12,660 --> 00:49:12,733
and the solution is we wrapped

1700
00:49:12,733 --> 00:49:13,000
our arms around the best we

1701
00:49:13,000 --> 00:49:13,567
can.

1702
00:49:13,567 --> 00:49:15,567
>> That's ridiculous.

1703
00:49:17,138 --> 00:49:17,837
I'm just so sick of seeing us

1704
00:49:17,837 --> 00:49:18,438
fight about money up here and

1705
00:49:18,438 --> 00:49:21,438
then the city spends it.

1706
00:49:22,643 --> 00:49:26,714
How are they Want So I urge my

1707
00:49:26,714 --> 00:49:27,315
colleagues to start voting no

1708
00:49:27,315 --> 00:49:28,181
put some consequences We

1709
00:49:28,181 --> 00:49:32,381
the buck stops with us and then

1710
00:49:32,919 --> 00:49:33,654
also when you do your quarterly

1711
00:49:33,654 --> 00:49:37,254
memo on contract status can you

1712
00:49:38,226 --> 00:49:38,926
please also update us on how

1713
00:49:38,926 --> 00:49:39,560
many of these recommendations

1714
00:49:39,560 --> 00:49:41,896
that the auditor has been

1715
00:49:41,896 --> 00:49:42,663
making since 2015?

1716
00:49:42,663 --> 00:49:43,231
This is now ten years old.

1717
00:49:43,231 --> 00:49:43,965
This is two mayoral

1718
00:49:43,965 --> 00:49:46,365
administrations But guess who's

1719
00:49:47,680 --> 00:49:47,702
been here The dc Oath They've

1720
00:49:47,702 --> 00:49:48,436
been here the whole time.

1721
00:49:48,436 --> 00:49:51,436
Why haven't they fixed it

1722
00:49:52,206 --> 00:49:52,907
between mayors Update us on how

1723
00:49:52,907 --> 00:49:55,307
many their recommendations are

1724
00:49:56,978 --> 00:49:57,845
still outstanding and also what

1725
00:49:57,845 --> 00:49:58,479
we can do to help you know if

1726
00:49:58,479 --> 00:49:59,113
you need us to put it in

1727
00:49:59,113 --> 00:50:01,513
elsewhere for example like

1728
00:50:01,949 --> 00:50:02,683
where are the new regulations

1729
00:50:02,683 --> 00:50:03,452
where city attorney let us know

1730
00:50:03,452 --> 00:50:06,587
we could do to help but I can't

1731
00:50:06,587 --> 00:50:07,355
sit here and be held

1732
00:50:07,355 --> 00:50:10,355
accountable for money I didn't

1733
00:50:11,992 --> 00:50:12,827
spend So that's all I got.

1734
00:50:12,827 --> 00:50:13,528
>> We understand catch up But I

1735
00:50:13,528 --> 00:50:17,298
do want to mention a couple of

1736
00:50:17,298 --> 00:50:17,732
things that we have put in

1737
00:50:17,732 --> 00:50:18,466
place as well.

1738
00:50:18,466 --> 00:50:19,167
We have created a report that

1739
00:50:19,167 --> 00:50:21,567
will allow departments to

1740
00:50:22,770 --> 00:50:23,238
understand their spend and

1741
00:50:23,238 --> 00:50:24,370
track it better.

1742
00:50:24,370 --> 00:50:28,900
You'll see a copy of that with

1743
00:50:28,900 --> 00:50:28,676
the memorandum that goes out.

1744
00:50:28,676 --> 00:50:29,277
It'll highlight a couple of

1745
00:50:29,277 --> 00:50:31,277
different milestones for

1746
00:50:33,247 --> 00:50:33,781
departments so that they can

1747
00:50:33,781 --> 00:50:34,382
take timely action.

1748
00:50:34,382 --> 00:50:35,116
I think that's probably

1749
00:50:35,116 --> 00:50:37,485
the best report that we have so

1750
00:50:37,485 --> 00:50:38,219
far.

1751
00:50:38,219 --> 00:50:38,887
We've also developed a contract

1752
00:50:38,887 --> 00:50:39,554
administration guide to help

1753
00:50:39,554 --> 00:50:41,554
departments understand what

1754
00:50:42,990 --> 00:50:43,625
their responsibilities are

1755
00:50:43,625 --> 00:50:44,358
after a contract has been

1756
00:50:44,358 --> 00:50:47,958
awarded and turned over to them

1757
00:50:47,962 --> 00:50:48,330
for contract management that's

1758
00:50:48,330 --> 00:50:49,300
in place.

1759
00:50:49,300 --> 00:50:52,300
We have actually been training

1760
00:50:53,368 --> 00:50:54,135
since I want to say since MAY

1761
00:50:54,135 --> 00:50:54,735
we were doing monthly trainings

1762
00:50:54,735 --> 00:50:55,370
to ensure that contract

1763
00:50:55,370 --> 00:50:57,770
administrators know how to

1764
00:50:58,206 --> 00:50:59,730
manage their contracts.

1765
00:50:59,730 --> 00:51:03,273
I do want to also state with

1766
00:51:03,611 --> 00:51:04,312
the amount of money that has

1767
00:51:04,312 --> 00:51:04,678
been approved without Council

1768
00:51:04,678 --> 00:51:05,280
approval.

1769
00:51:05,280 --> 00:51:08,880
I agree it's not a good

1770
00:51:09,617 --> 00:51:10,385
headline but I do want to state

1771
00:51:10,385 --> 00:51:14,585
that some of that was tied to

1772
00:51:14,656 --> 00:51:15,323
us amending contracts under a

1773
00:51:15,323 --> 00:51:15,991
process that we thought was

1774
00:51:15,991 --> 00:51:18,991
correct and later being told

1775
00:51:19,928 --> 00:51:20,729
that it was incorrect.

1776
00:51:20,729 --> 00:51:21,296
So I just want to make sure

1777
00:51:21,296 --> 00:51:23,296
that that's clarified.

1778
00:51:24,465 --> 00:51:24,766
That process stopped back in

1779
00:51:24,766 --> 00:51:25,534
2023.

1780
00:51:25,534 --> 00:51:28,203
We have not altered any

1781
00:51:28,203 --> 00:51:28,870
contracts about $200,000

1782
00:51:28,870 --> 00:51:29,203
without it coming forward to

1783
00:51:29,203 --> 00:51:31,203
council.

1784
00:51:33,241 --> 00:51:34,800
My staff knows that very well.

1785
00:51:34,800 --> 00:51:34,710
We are doing everything we can

1786
00:51:34,710 --> 00:51:38,310
as a department to ensure that

1787
00:51:38,447 --> 00:51:39,181
we stop most of these things.

1788
00:51:39,181 --> 00:51:39,748
I can't control everything and

1789
00:51:39,748 --> 00:51:42,148
what's done around me.

1790
00:51:43,952 --> 00:51:44,619
But but you certainly should

1791
00:51:44,619 --> 00:51:44,919
know that we are doing our

1792
00:51:44,919 --> 00:51:45,454
best.

1793
00:51:45,454 --> 00:51:45,920
Thank you, Claudia.

1794
00:51:45,920 --> 00:51:47,920
I appreciate it.

1795
00:51:50,392 --> 00:51:50,859
Let us know again what you need

1796
00:51:50,859 --> 00:51:51,559
to monitor this.

1797
00:51:51,559 --> 00:51:54,996
I mean the libraries have gone

1798
00:51:54,996 --> 00:51:55,564
over their budgets police

1799
00:51:55,564 --> 00:51:56,131
departments gone over

1800
00:51:56,131 --> 00:51:58,531
the budget for Contra.

1801
00:51:59,835 --> 00:52:00,702
Everybody has And it's just

1802
00:52:00,702 --> 00:52:01,402
it's very hard to fight so hard

1803
00:52:01,402 --> 00:52:05,107
over a budget up here when it

1804
00:52:05,107 --> 00:52:05,874
doesn't seem to be followed.

1805
00:52:05,874 --> 00:52:06,608
And so I just appreciate you

1806
00:52:06,608 --> 00:52:10,379
very much and please keep us up

1807
00:52:10,379 --> 00:52:11,780
to date about what you need And

1808
00:52:11,780 --> 00:52:11,679
I just urge my colleagues to

1809
00:52:11,679 --> 00:52:14,679
start voting no on these

1810
00:52:15,451 --> 00:52:16,510
contracts Actually put some

1811
00:52:16,510 --> 00:52:16,684
consequences in place so

1812
00:52:16,684 --> 00:52:17,352
departments get their act

1813
00:52:17,352 --> 00:52:20,352
together and we spend within

1814
00:52:20,722 --> 00:52:21,490
our limits.

1815
00:52:21,490 --> 00:52:22,190
So thank you very much.

1816
00:52:22,190 --> 00:52:22,891
I appreciate the audit and we

1817
00:52:22,891 --> 00:52:26,128
need to hire a chief operating

1818
00:52:26,128 --> 00:52:26,895
officer in the city.

1819
00:52:26,895 --> 00:52:27,529
Thank you, Councilmember Fun.

1820
00:52:27,529 --> 00:52:30,529
Wilpert We'll turn next to

1821
00:52:31,567 --> 00:52:32,234
Councilmember Ella Rivera I

1822
00:52:32,234 --> 00:52:32,600
think you calabarzon pro-tem

1823
00:52:32,600 --> 00:52:34,600
Thank you.

1824
00:52:36,804 --> 00:52:37,306
>> And to you and your team for

1825
00:52:37,306 --> 00:52:38,390
the work on this.

1826
00:52:38,390 --> 00:52:38,741
Councilmember Moreno, as always

1827
00:52:38,741 --> 00:52:41,741
for your leadership the audit

1828
00:52:42,770 --> 00:52:42,844
committee Councilmember Von

1829
00:52:42,844 --> 00:52:46,444
Wilpert for digging in here and

1830
00:52:47,282 --> 00:52:48,183
your continued your persistence

1831
00:52:48,183 --> 00:52:52,383
that the city do better on this

1832
00:52:52,988 --> 00:52:53,889
front.

1833
00:52:53,889 --> 00:52:54,990
Uh, I want to acknowledge, you

1834
00:52:54,990 --> 00:52:58,590
know, some of the points that

1835
00:53:01,130 --> 00:53:01,864
you raised when you drew a line

1836
00:53:01,864 --> 00:53:02,598
in the sand awhile back on this

1837
00:53:02,598 --> 00:53:06,101
and thought it to be important

1838
00:53:06,101 --> 00:53:09,101
that we not approve these

1839
00:53:11,574 --> 00:53:12,341
contracts when they come to us

1840
00:53:12,341 --> 00:53:13,208
after they should have I think

1841
00:53:13,208 --> 00:53:15,611
one of the things just for a

1842
00:53:15,611 --> 00:53:18,110
full transparency I struggle

1843
00:53:20,883 --> 00:53:21,618
with sometimes is that

1844
00:53:21,618 --> 00:53:22,184
the effects the consequences of

1845
00:53:22,184 --> 00:53:24,584
who will will bear

1846
00:53:26,622 --> 00:53:27,256
the consequences if those

1847
00:53:27,256 --> 00:53:27,957
contracts aren't approved.

1848
00:53:27,957 --> 00:53:28,657
And I think this is what puts

1849
00:53:28,657 --> 00:53:31,657
us in a particularly difficult

1850
00:53:31,661 --> 00:53:32,360
situation as council members It

1851
00:53:32,360 --> 00:53:34,760
is typically city employees

1852
00:53:37,366 --> 00:53:37,967
rank and file every day

1853
00:53:37,967 --> 00:53:38,701
employees who are doing

1854
00:53:38,701 --> 00:53:42,380
the work and residents who will

1855
00:53:42,380 --> 00:53:42,838
feel the effects And so

1856
00:53:42,838 --> 00:53:43,706
the rock and a hard place that

1857
00:53:43,706 --> 00:53:47,306
I feel myself in in these

1858
00:53:52,648 --> 00:53:53,516
situations is is that peace and

1859
00:53:53,516 --> 00:53:57,116
that is an excuse for allowing

1860
00:53:58,688 --> 00:53:59,188
a practice to go on when it

1861
00:53:59,188 --> 00:54:01,188
when it shouldn't.

1862
00:54:02,592 --> 00:54:03,292
Just an attempt to explain what

1863
00:54:03,292 --> 00:54:03,693
I've struggled with in these

1864
00:54:03,693 --> 00:54:05,693
situations.

1865
00:54:09,531 --> 00:54:09,834
Um and I the frustration is

1866
00:54:09,834 --> 00:54:10,700
real.

1867
00:54:10,700 --> 00:54:14,300
I mean we've had some high

1868
00:54:14,304 --> 00:54:17,304
profile and very tense moments

1869
00:54:19,375 --> 00:54:20,176
on the status of some with me

1870
00:54:20,176 --> 00:54:20,810
at the tip of the tip of

1871
00:54:20,810 --> 00:54:21,477
the spear and others with

1872
00:54:21,477 --> 00:54:24,477
others in that position And

1873
00:54:24,947 --> 00:54:25,348
when it doesn't feel like to

1874
00:54:25,348 --> 00:54:26,150
your point.

1875
00:54:26,150 --> 00:54:26,682
The budget that this council

1876
00:54:26,682 --> 00:54:29,682
has passed is actually being

1877
00:54:29,953 --> 00:54:32,953
implemented or or adhered to.

1878
00:54:35,592 --> 00:54:36,920
So I just want to let you know

1879
00:54:36,920 --> 00:54:36,759
that I hear you.

1880
00:54:36,759 --> 00:54:38,759
I definitely appreciate

1881
00:54:41,300 --> 00:54:41,563
the frustration although I

1882
00:54:41,563 --> 00:54:42,265
think you've got an

1883
00:54:42,265 --> 00:54:44,265
exceptionally challenging job

1884
00:54:46,302 --> 00:54:51,102
to do and it it you cannot on

1885
00:54:54,411 --> 00:54:55,211
your own correct for what seems

1886
00:54:55,211 --> 00:54:59,411
to be more of a cultural issue

1887
00:55:00,550 --> 00:55:01,317
and than than anything else.

1888
00:55:01,317 --> 00:55:04,917
So just again wanted to make

1889
00:55:05,755 --> 00:55:06,556
sure I let you know that we're

1890
00:55:06,556 --> 00:55:10,327
going over I hear you on this

1891
00:55:10,327 --> 00:55:10,927
and I'm not going to disagree

1892
00:55:10,927 --> 00:55:11,528
with your frustrations.

1893
00:55:11,528 --> 00:55:14,528
I do have a question.

1894
00:55:17,670 --> 00:55:20,667
Um, so there have been there's

1895
00:55:20,670 --> 00:55:23,700
recommendations that are not

1896
00:55:26,242 --> 00:55:29,242
yet implemented and I apologize

1897
00:55:30,414 --> 00:55:31,800
if this was alluded to in one

1898
00:55:31,800 --> 00:55:31,648
way or another before but if

1899
00:55:31,648 --> 00:55:34,648
you could very kind of

1900
00:55:35,619 --> 00:55:36,219
methodically walk us through

1901
00:55:36,219 --> 00:55:36,653
the plan next steps and

1902
00:55:36,653 --> 00:55:37,320
timeframes for

1903
00:55:37,320 --> 00:55:39,720
the recommendations that are

1904
00:55:41,425 --> 00:55:41,724
not yet implemented but agreed

1905
00:55:41,724 --> 00:55:42,392
upon.

1906
00:55:42,392 --> 00:55:45,392
Thank you for the question.

1907
00:55:46,263 --> 00:55:46,897
Councilmember Ella, were you

1908
00:55:46,897 --> 00:55:47,230
referring to this specific

1909
00:55:47,230 --> 00:55:47,497
report?

1910
00:55:47,497 --> 00:55:47,763
Yes.

1911
00:55:47,763 --> 00:55:49,763
Yes.

1912
00:55:51,335 --> 00:55:51,935
So they were mentioned Two of

1913
00:55:51,935 --> 00:55:54,335
them relate to proposing

1914
00:55:56,273 --> 00:55:57,400
changes to municipal code.

1915
00:55:57,400 --> 00:55:57,440
We're hoping to be here within

1916
00:55:57,440 --> 00:55:58,208
six months.

1917
00:55:58,208 --> 00:56:01,208
It really should would be

1918
00:56:01,545 --> 00:56:02,314
sooner to bring those forward.

1919
00:56:02,314 --> 00:56:04,714
>> The third recommendation and

1920
00:56:07,170 --> 00:56:07,651
can you help us understand how

1921
00:56:07,651 --> 00:56:08,510
that will change from your

1922
00:56:08,510 --> 00:56:10,510
perspective?

1923
00:56:12,356 --> 00:56:13,560
We've got the auditors

1924
00:56:13,560 --> 00:56:13,623
perspective on recommendations

1925
00:56:13,623 --> 00:56:16,230
you've agreed to them.

1926
00:56:17,528 --> 00:56:18,128
So theoretically you believe it

1927
00:56:18,128 --> 00:56:18,662
would be value to it.

1928
00:56:18,662 --> 00:56:19,663
Help us understand.

1929
00:56:19,663 --> 00:56:23,233
Yes, you'd see and how some of

1930
00:56:23,233 --> 00:56:23,967
the situation that some of what

1931
00:56:23,967 --> 00:56:24,601
you're hearing frustration over

1932
00:56:24,601 --> 00:56:27,601
would be different if that

1933
00:56:28,605 --> 00:56:28,906
change were implemented.

1934
00:56:28,906 --> 00:56:29,673
Sure.

1935
00:56:29,673 --> 00:56:30,340
So we can go over the first

1936
00:56:30,340 --> 00:56:32,340
recommendation that remains

1937
00:56:33,477 --> 00:56:33,910
which is increase the increase

1938
00:56:33,910 --> 00:56:34,511
in thresholds.

1939
00:56:34,511 --> 00:56:35,112
Obviously people believe

1940
00:56:35,112 --> 00:56:37,112
the $200,000 alteration

1941
00:56:38,849 --> 00:56:39,349
threshold is low.

1942
00:56:39,349 --> 00:56:39,983
They also believe

1943
00:56:39,983 --> 00:56:42,983
the thresholds for a moral

1944
00:56:44,880 --> 00:56:44,955
authority on contracts is low.

1945
00:56:44,955 --> 00:56:45,723
We haven't updated those for a

1946
00:56:45,723 --> 00:56:49,323
little over more than ten years

1947
00:56:49,626 --> 00:56:50,260
so we are going to be proposing

1948
00:56:50,260 --> 00:56:53,260
some changes there to help

1949
00:56:54,732 --> 00:56:55,499
expedite the award of contracts

1950
00:56:55,499 --> 00:56:56,330
and ensure that those are ready

1951
00:56:56,330 --> 00:56:58,330
for operational use.

1952
00:57:00,337 --> 00:57:00,971
Another of the recommendations

1953
00:57:00,971 --> 00:57:04,571
is going to be to clarify

1954
00:57:05,376 --> 00:57:06,143
the section on amendments.

1955
00:57:06,143 --> 00:57:06,843
I think that was where we

1956
00:57:06,843 --> 00:57:09,243
awarded multiple millions of

1957
00:57:11,382 --> 00:57:12,149
dollars on some advice that

1958
00:57:12,149 --> 00:57:12,749
said we could do so as long as

1959
00:57:12,749 --> 00:57:13,117
we stayed under payroll

1960
00:57:13,117 --> 00:57:15,117
threshold.

1961
00:57:16,353 --> 00:57:17,121
So there are some confusing

1962
00:57:17,121 --> 00:57:17,822
language that we want to change

1963
00:57:17,822 --> 00:57:18,389
in that particular section to

1964
00:57:18,389 --> 00:57:20,789
help avoid any issues.

1965
00:57:22,359 --> 00:57:22,760
Again, we stopped that process

1966
00:57:22,760 --> 00:57:23,427
since 2023.

1967
00:57:23,427 --> 00:57:24,294
But just to be clear and to

1968
00:57:24,294 --> 00:57:27,231
move forward, we do want to

1969
00:57:27,231 --> 00:57:28,320
clarify that language.

1970
00:57:28,320 --> 00:57:31,320
Third recommendation is that we

1971
00:57:32,569 --> 00:57:33,203
work with the city attorney's

1972
00:57:33,203 --> 00:57:33,904
office to provide updated

1973
00:57:33,904 --> 00:57:34,271
guidance once we have the new

1974
00:57:34,271 --> 00:57:36,271
language.

1975
00:57:37,908 --> 00:57:40,908
If accepted by council for

1976
00:57:42,645 --> 00:57:43,147
the thresholds and also for

1977
00:57:43,147 --> 00:57:43,848
amendment process.

1978
00:57:43,848 --> 00:57:46,751
So that cannot happen until we

1979
00:57:46,751 --> 00:57:47,518
get the first two completed And

1980
00:57:47,518 --> 00:57:51,118
then the other two we talked

1981
00:57:52,356 --> 00:57:53,240
about the fourth one would be

1982
00:57:53,240 --> 00:57:56,240
alerting council to what is

1983
00:57:57,295 --> 00:57:57,929
what contracts are due to

1984
00:57:57,929 --> 00:57:58,596
expire, what contracts are

1985
00:57:58,596 --> 00:58:01,596
almost at capacity, how many

1986
00:58:01,799 --> 00:58:02,434
sole source contracts we've had

1987
00:58:02,434 --> 00:58:02,800
and how many ratifications

1988
00:58:02,800 --> 00:58:04,800
we've had.

1989
00:58:06,671 --> 00:58:07,305
We actually have compiled that

1990
00:58:07,305 --> 00:58:08,390
information for the first

1991
00:58:08,390 --> 00:58:11,909
quarter of f y 26 and we expect

1992
00:58:11,909 --> 00:58:12,643
to issue that memorandum this

1993
00:58:12,643 --> 00:58:13,378
week And following that we will

1994
00:58:13,378 --> 00:58:16,978
be providing the Council with a

1995
00:58:17,648 --> 00:58:18,416
quarterly memo so that you will

1996
00:58:18,416 --> 00:58:18,983
be aware of what is due to

1997
00:58:18,983 --> 00:58:21,383
expire or at capacity.

1998
00:58:22,954 --> 00:58:27,754
I do want to make a comment on

1999
00:58:27,959 --> 00:58:28,760
there in the report you will

2000
00:58:28,760 --> 00:58:29,526
see that we have color coded to

2001
00:58:29,526 --> 00:58:32,526
kind of give directors and

2002
00:58:33,131 --> 00:58:33,765
departments the ability to

2003
00:58:33,765 --> 00:58:34,465
track a little bit better.

2004
00:58:34,465 --> 00:58:37,465
However, just because you MAY

2005
00:58:38,169 --> 00:58:38,803
see a red or orange color which

2006
00:58:38,803 --> 00:58:41,203
is basically saying we're

2007
00:58:42,674 --> 00:58:43,374
getting at time a department

2008
00:58:43,374 --> 00:58:44,750
MAY or MAY not choose to take

2009
00:58:44,750 --> 00:58:47,750
action, maybe that council is

2010
00:58:48,146 --> 00:58:48,880
going to stay there and it's

2011
00:58:48,880 --> 00:58:49,581
just going to, you know, expire

2012
00:58:49,581 --> 00:58:53,181
and we no longer need services

2013
00:58:53,184 --> 00:58:53,818
or sometimes they will need to

2014
00:58:53,818 --> 00:58:54,485
be extended or a new

2015
00:58:54,485 --> 00:58:57,485
procurement be done But that

2016
00:58:58,556 --> 00:58:59,156
will depend on which what

2017
00:58:59,156 --> 00:58:59,791
department wants to do.

2018
00:58:59,791 --> 00:59:02,791
And then finally the last

2019
00:59:03,795 --> 00:59:04,496
recommendation is developing

2020
00:59:04,496 --> 00:59:08,960
developing a policy on how to

2021
00:59:08,533 --> 00:59:09,200
update our request system with

2022
00:59:09,200 --> 00:59:10,100
the amendments that that we

2023
00:59:10,100 --> 00:59:13,604
have We do that We do have a

2024
00:59:13,604 --> 00:59:14,204
final draft policy routing

2025
00:59:14,204 --> 00:59:14,972
currently with my staff.

2026
00:59:14,972 --> 00:59:15,673
We plan to complete that within

2027
00:59:15,673 --> 00:59:18,576
the next two weeks and forward

2028
00:59:18,576 --> 00:59:19,100
to the auditor's office for

2029
00:59:19,100 --> 00:59:21,100
final review.

2030
00:59:23,782 --> 00:59:24,649
Thank you Claudia.

2031
00:59:24,649 --> 00:59:28,849
So one of the things that I

2032
00:59:29,187 --> 00:59:30,550
want to know which is I think

2033
00:59:30,550 --> 00:59:33,655
adds to the challenges and and

2034
00:59:34,659 --> 00:59:37,590
the importance of improvements

2035
00:59:38,763 --> 00:59:39,531
being made quickly is

2036
00:59:39,531 --> 00:59:41,931
increasing limits is requires

2037
00:59:44,369 --> 00:59:44,636
trust from the council to do

2038
00:59:44,636 --> 00:59:45,303
so.

2039
00:59:45,303 --> 00:59:46,370
I completely understand that

2040
00:59:46,370 --> 00:59:49,908
One of the reasons for that is

2041
00:59:49,908 --> 00:59:50,575
to minimize or not minimize or

2042
00:59:50,575 --> 00:59:53,575
mitigate the sheer volume of

2043
00:59:54,179 --> 00:59:54,913
items that need to be brought

2044
00:59:54,913 --> 00:59:55,614
to us for approval because that

2045
00:59:55,614 --> 00:59:55,914
requires work and slows things

2046
00:59:55,914 --> 00:59:57,914
down.

2047
00:59:59,851 --> 01:00:03,451
We all I think understand that

2048
01:00:04,556 --> 01:00:05,323
And when we increase a limit we

2049
01:00:05,323 --> 01:00:08,923
are giving away some of our

2050
01:00:09,494 --> 01:00:10,195
authority and what we are being

2051
01:00:10,195 --> 01:00:11,620
shown is that our authority

2052
01:00:11,620 --> 01:00:14,833
isn't being adhered to as it is

2053
01:00:14,833 --> 01:00:18,433
And so the comments made by

2054
01:00:19,538 --> 01:00:20,239
Katherine von Wilpert I think

2055
01:00:20,239 --> 01:00:23,839
are very much in line with

2056
01:00:24,476 --> 01:00:25,177
comments we heard last week on

2057
01:00:25,177 --> 01:00:28,177
an entirely unrelated item but

2058
01:00:29,615 --> 01:00:33,815
with a shared theme of a trust

2059
01:00:34,620 --> 01:00:35,320
issue that this is here And

2060
01:00:35,320 --> 01:00:36,540
Claudia, this is actually much

2061
01:00:36,540 --> 01:00:36,722
less for you at this point than

2062
01:00:36,722 --> 01:00:40,920
it is for the mayor's office

2063
01:00:40,920 --> 01:00:40,826
And are these heroes I'm not

2064
01:00:40,826 --> 01:00:44,426
going to assume that this isn't

2065
01:00:44,630 --> 01:00:45,330
registering in this way, but

2066
01:00:45,330 --> 01:00:48,930
we're like we're at a tipping

2067
01:00:50,135 --> 01:00:50,802
point in terms of trust and

2068
01:00:50,802 --> 01:00:53,802
the ability to get important

2069
01:00:54,806 --> 01:00:55,407
things done And I just I'm very

2070
01:00:55,407 --> 01:00:56,175
much hoping that we see

2071
01:00:56,175 --> 01:00:59,775
the changes that need to happen

2072
01:01:00,713 --> 01:01:03,713
because we just heard from

2073
01:01:04,160 --> 01:01:04,883
county government Councilmember

2074
01:01:04,883 --> 01:01:09,830
one over made a very just and

2075
01:01:09,989 --> 01:01:10,722
fair request of the rest of us

2076
01:01:10,722 --> 01:01:11,623
to stop approving and then they

2077
01:01:11,623 --> 01:01:14,760
come to us for a contract is

2078
01:01:14,760 --> 01:01:15,627
expired.

2079
01:01:15,627 --> 01:01:18,627
There would be consequences of

2080
01:01:19,865 --> 01:01:20,733
that.

2081
01:01:20,733 --> 01:01:21,533
We had an item last week in

2082
01:01:21,533 --> 01:01:24,533
terms of water rate approvals

2083
01:01:25,370 --> 01:01:25,738
If we're not able to figure

2084
01:01:25,738 --> 01:01:26,338
that situation out in one way

2085
01:01:26,338 --> 01:01:27,500
or another there will be

2086
01:01:27,500 --> 01:01:29,500
significant consequences for

2087
01:01:30,109 --> 01:01:30,810
the city.

2088
01:01:30,810 --> 01:01:34,346
And so the clock is ticking.

2089
01:01:34,346 --> 01:01:35,147
I very much hope that the words

2090
01:01:35,147 --> 01:01:38,147
of my colleagues are being

2091
01:01:39,852 --> 01:01:40,619
taken heard and taken at face

2092
01:01:40,619 --> 01:01:44,219
value and that the council sees

2093
01:01:44,323 --> 01:01:45,123
the changes that need to happen

2094
01:01:45,123 --> 01:01:45,691
in order for us to get the work

2095
01:01:45,691 --> 01:01:46,580
that needs to be done.

2096
01:01:46,580 --> 01:01:48,580
Thank you.

2097
01:01:49,828 --> 01:01:50,960
Council PRESIDENT Pro Tem Thank

2098
01:01:50,960 --> 01:01:50,796
you.

2099
01:01:50,796 --> 01:01:54,200
Next up is council member camp

2100
01:01:54,200 --> 01:01:54,500
you think Council PRESIDENT Pro

2101
01:01:54,500 --> 01:01:55,268
tem.

2102
01:01:55,268 --> 01:01:55,668
Thank you very much Claudia for

2103
01:01:55,668 --> 01:01:57,668
being here.

2104
01:01:59,939 --> 01:02:02,842
I have a just a practical

2105
01:02:02,842 --> 01:02:03,542
question about the four and

2106
01:02:03,542 --> 01:02:04,143
the two or the two in the $4

2107
01:02:04,143 --> 01:02:04,844
million increase, the $6

2108
01:02:04,844 --> 01:02:07,844
million that were or approved

2109
01:02:11,500 --> 01:02:11,817
without Council authorization

2110
01:02:11,817 --> 01:02:15,417
Was there was there was there

2111
01:02:16,722 --> 01:02:17,423
some sort of downside of

2112
01:02:17,423 --> 01:02:18,230
waiting to pay that $6 million

2113
01:02:18,230 --> 01:02:21,230
by coming to us first?

2114
01:02:21,594 --> 01:02:21,861
Was there some sort of late

2115
01:02:21,861 --> 01:02:23,861
fee?

2116
01:02:26,599 --> 01:02:27,266
Was was I'm trying to give

2117
01:02:27,266 --> 01:02:27,966
the benefit of the doubt to

2118
01:02:27,966 --> 01:02:31,566
someone trying to do the right

2119
01:02:31,671 --> 01:02:32,372
thing and I'm I'm hoping you're

2120
01:02:32,372 --> 01:02:35,842
going to say there was some

2121
01:02:35,842 --> 01:02:36,509
downside but based on

2122
01:02:36,509 --> 01:02:37,176
the amount that was owed at

2123
01:02:37,176 --> 01:02:37,710
the time, yes, it would have

2124
01:02:37,710 --> 01:02:39,710
disrupted services.

2125
01:02:41,140 --> 01:02:41,646
We would have had to return

2126
01:02:41,646 --> 01:02:42,348
vehicles and equipment for

2127
01:02:42,348 --> 01:02:45,348
nonpayment and that would have

2128
01:02:45,818 --> 01:02:46,586
cost more in the long run.

2129
01:02:46,586 --> 01:02:48,986
>> Operationally, yes, we would

2130
01:02:51,240 --> 01:02:51,791
have stopped projects.

2131
01:02:51,791 --> 01:02:52,292
People MAY not have gone able

2132
01:02:52,292 --> 01:02:52,992
to do their work.

2133
01:02:52,992 --> 01:02:55,628
So yes, operationally it would

2134
01:02:55,628 --> 01:02:56,329
have affected under someone

2135
01:02:56,329 --> 01:02:57,960
that I can be sympathetic to

2136
01:02:57,960 --> 01:03:00,960
that But understand that's not

2137
01:03:00,599 --> 01:03:01,401
good enough.

2138
01:03:01,401 --> 01:03:02,235
It's not a good enough reason.

2139
01:03:02,235 --> 01:03:04,635
And here's another practical

2140
01:03:08,174 --> 01:03:10,574
question The whomever adjusted

2141
01:03:12,779 --> 01:03:13,513
internally the ledger so that

2142
01:03:13,513 --> 01:03:14,130
$6 million could go out without

2143
01:03:14,130 --> 01:03:16,130
the city council's

2144
01:03:17,282 --> 01:03:18,170
authorization.

2145
01:03:18,170 --> 01:03:18,551
The who then sends the check to

2146
01:03:18,551 --> 01:03:20,551
the Treasurer's city

2147
01:03:22,555 --> 01:03:22,989
treasurer's office to actually

2148
01:03:22,989 --> 01:03:23,356
pay the bill?

2149
01:03:23,356 --> 01:03:25,356
Correct.

2150
01:03:27,126 --> 01:03:27,794
It would get processed in

2151
01:03:27,794 --> 01:03:28,527
the system and it would come

2152
01:03:28,527 --> 01:03:29,620
out of each department's budget

2153
01:03:29,620 --> 01:03:31,462
to pay those bills.

2154
01:03:32,732 --> 01:03:33,600
Okay.

2155
01:03:33,600 --> 01:03:37,200
And so the City Treasurer has

2156
01:03:38,138 --> 01:03:38,671
the change order form that says

2157
01:03:38,671 --> 01:03:41,710
pay this much more.

2158
01:03:42,876 --> 01:03:43,476
Does the Treasurer's office not

2159
01:03:43,476 --> 01:03:44,211
then check that against

2160
01:03:44,211 --> 01:03:47,211
the contract internally to make

2161
01:03:47,647 --> 01:03:48,447
sure that there's authorization

2162
01:03:48,447 --> 01:03:51,447
for that because the typically

2163
01:03:52,986 --> 01:03:53,687
they won't just the city

2164
01:03:53,687 --> 01:03:54,387
Treasurer won't just take a

2165
01:03:54,387 --> 01:03:56,823
piece of paper from a director

2166
01:03:56,823 --> 01:03:57,523
of a department and say Oh you

2167
01:03:57,523 --> 01:03:58,191
want $2 million, just shoot $2

2168
01:03:58,191 --> 01:03:58,491
million out the door, right?

2169
01:03:58,491 --> 01:04:00,491
Yeah.

2170
01:04:02,610 --> 01:04:02,328
I don't believe it works that

2171
01:04:02,328 --> 01:04:03,290
way.

2172
01:04:03,290 --> 01:04:03,730
I think within our sap system

2173
01:04:03,730 --> 01:04:06,933
and I might turn to Christine

2174
01:04:06,933 --> 01:04:07,634
that help me here the way it

2175
01:04:07,634 --> 01:04:08,401
works is it will get processed

2176
01:04:08,401 --> 01:04:11,401
and again it'll come through

2177
01:04:12,400 --> 01:04:12,805
each department's budget.

2178
01:04:12,805 --> 01:04:13,740
If the department has available

2179
01:04:13,740 --> 01:04:17,243
budget it will just come out of

2180
01:04:17,243 --> 01:04:17,944
whatever accounting that they

2181
01:04:17,944 --> 01:04:18,244
they enter into their purchase

2182
01:04:18,244 --> 01:04:20,244
order.

2183
01:04:22,115 --> 01:04:22,816
I'm Claudius Correct.

2184
01:04:22,816 --> 01:04:23,483
As long as there's available

2185
01:04:23,483 --> 01:04:24,184
funding in that department's

2186
01:04:24,184 --> 01:04:27,200
budget they can issue payments

2187
01:04:27,200 --> 01:04:27,554
as long as it's available in

2188
01:04:27,554 --> 01:04:27,921
their in their fund.

2189
01:04:27,921 --> 01:04:28,622
>> Okay.

2190
01:04:28,622 --> 01:04:32,222
So the city treasurer looks at

2191
01:04:32,426 --> 01:04:33,930
a total number left within

2192
01:04:33,930 --> 01:04:33,760
the contracting budget for a

2193
01:04:33,760 --> 01:04:36,160
department does not actually

2194
01:04:37,865 --> 01:04:38,499
look at the contract to see if

2195
01:04:38,499 --> 01:04:39,132
it's allowable to be paid.

2196
01:04:39,132 --> 01:04:39,765
>> Payments are automated

2197
01:04:39,765 --> 01:04:42,165
through the Department of

2198
01:04:42,302 --> 01:04:43,137
Finance right.

2199
01:04:43,137 --> 01:04:43,770
So the city Treasurer's doesn't

2200
01:04:43,770 --> 01:04:44,104
have much to do with this

2201
01:04:44,104 --> 01:04:46,104
process.

2202
01:04:47,641 --> 01:04:48,375
Okay so let's go to

2203
01:04:48,375 --> 01:04:51,375
the Department of Finance then.

2204
01:04:52,245 --> 01:04:52,813
The Department of Finance is

2205
01:04:52,813 --> 01:04:53,480
the one that's sending

2206
01:04:53,480 --> 01:04:57,800
the check out in this case.

2207
01:04:57,683 --> 01:05:01,283
Okay So the city the Department

2208
01:05:02,856 --> 01:05:03,457
of Finance doesn't actually

2209
01:05:03,457 --> 01:05:05,857
check against the cop.

2210
01:05:07,594 --> 01:05:08,328
We put this into perspective We

2211
01:05:08,328 --> 01:05:11,928
can't have as council members a

2212
01:05:13,000 --> 01:05:13,767
resolution to say hello on

2213
01:05:13,767 --> 01:05:14,435
behalf of the city of San Diego

2214
01:05:14,435 --> 01:05:16,835
without the city attorney's

2215
01:05:17,771 --> 01:05:18,505
office looking at it, the mayor

2216
01:05:18,505 --> 01:05:22,105
staff looking at it, nine other

2217
01:05:22,710 --> 01:05:23,577
council members looking at it.

2218
01:05:23,577 --> 01:05:24,278
The aba probably looks at it If

2219
01:05:24,278 --> 01:05:27,214
it's even if it's a little bit

2220
01:05:27,214 --> 01:05:27,915
more than just saying hello And

2221
01:05:27,915 --> 01:05:28,683
and yet the Department of

2222
01:05:28,683 --> 01:05:32,283
Finance is able to just send

2223
01:05:33,200 --> 01:05:33,687
off millions of dollars without

2224
01:05:33,687 --> 01:05:34,355
cross-referencing it against

2225
01:05:34,355 --> 01:05:37,355
the actual contract that was

2226
01:05:37,357 --> 01:05:38,250
approved.

2227
01:05:38,250 --> 01:05:38,726
So I'm wondering is there

2228
01:05:38,726 --> 01:05:39,393
someone from the Department of

2229
01:05:39,393 --> 01:05:42,393
Finance here who's going to

2230
01:05:42,729 --> 01:05:46,133
tell us why they allow that

2231
01:05:46,133 --> 01:05:46,933
policy without them Just

2232
01:05:46,933 --> 01:05:50,403
checking one more pdf to see

2233
01:05:50,403 --> 01:05:51,105
that it's allowable.

2234
01:05:51,105 --> 01:05:53,505
Is there anybody from

2235
01:05:55,843 --> 01:05:56,143
the Department of Finance here

2236
01:05:56,143 --> 01:05:58,143
?

2237
01:05:58,579 --> 01:06:01,579
Okay so that's problematic and

2238
01:06:09,490 --> 01:06:10,190
I'm in the city attorney's

2239
01:06:10,190 --> 01:06:10,824
office obviously doesn't look

2240
01:06:10,824 --> 01:06:13,824
over the shoulder of every

2241
01:06:14,462 --> 01:06:15,162
single check that goes out but

2242
01:06:15,162 --> 01:06:15,863
they look over every single

2243
01:06:15,863 --> 01:06:18,863
resolution that we put forward

2244
01:06:19,333 --> 01:06:20,134
and I understand why they do

2245
01:06:20,134 --> 01:06:24,334
that and I'm glad that they do

2246
01:06:24,372 --> 01:06:28,709
that for us There this is is it

2247
01:06:28,709 --> 01:06:29,510
that much more work to put in

2248
01:06:29,510 --> 01:06:30,210
one step to make sure that you

2249
01:06:30,210 --> 01:06:30,912
don't just check that there's

2250
01:06:30,912 --> 01:06:33,814
money in the bank account but

2251
01:06:33,814 --> 01:06:34,549
that it was actually that

2252
01:06:34,549 --> 01:06:35,248
the contract actually said that

2253
01:06:35,248 --> 01:06:39,448
amount But this seems to be an

2254
01:06:39,722 --> 01:06:40,521
easy redundancy for you to put

2255
01:06:40,521 --> 01:06:43,825
in to make sure that we're not

2256
01:06:43,825 --> 01:06:44,692
doing something illegal.

2257
01:06:44,692 --> 01:06:45,260
So Councilmember, I hear your

2258
01:06:45,260 --> 01:06:45,626
concern.

2259
01:06:45,626 --> 01:06:48,626
I think that what would

2260
01:06:49,264 --> 01:06:49,930
probably be useful is if we

2261
01:06:49,930 --> 01:06:52,330
provided information on how

2262
01:06:53,835 --> 01:06:54,802
the contract speaks to

2263
01:06:54,802 --> 01:06:57,802
available funding for spend for

2264
01:06:59,640 --> 01:07:02,400
departments versus the invoice

2265
01:07:04,612 --> 01:07:05,413
processing part of it which is

2266
01:07:05,413 --> 01:07:09,450
based off of I get an invoice,

2267
01:07:09,450 --> 01:07:10,251
I process a requisition so I

2268
01:07:10,251 --> 01:07:10,952
can pay that invoice and then

2269
01:07:10,952 --> 01:07:11,753
as long as I have funding and

2270
01:07:11,753 --> 01:07:14,753
my department fund that I'm

2271
01:07:15,156 --> 01:07:16,230
using that check will go out As

2272
01:07:16,230 --> 01:07:19,623
long as Dios has approved that

2273
01:07:20,195 --> 01:07:20,962
I do have the available funding

2274
01:07:20,962 --> 01:07:21,496
to me and I've done all of my

2275
01:07:21,496 --> 01:07:23,496
internal processes.

2276
01:07:25,400 --> 01:07:26,000
It doesn't speak to the system

2277
01:07:26,000 --> 01:07:26,567
on a global scale, okay.

2278
01:07:26,567 --> 01:07:27,268
Which is I think

2279
01:07:27,268 --> 01:07:30,380
the expectation that I think

2280
01:07:30,380 --> 01:07:30,472
you have.

2281
01:07:30,472 --> 01:07:31,205
That's right.

2282
01:07:31,205 --> 01:07:35,405
The I guess the last point I'll

2283
01:07:36,100 --> 01:07:40,210
make on this is when a city

2284
01:07:40,248 --> 01:07:42,248
employee improperly authorizes

2285
01:07:43,551 --> 01:07:45,951
an expenditure over what

2286
01:07:48,756 --> 01:07:49,391
the city council provides just

2287
01:07:49,391 --> 01:07:52,391
from a discipline point of

2288
01:07:53,762 --> 01:07:54,496
view, do they get anything in

2289
01:07:54,496 --> 01:07:56,896
their employee personnel record

2290
01:07:58,834 --> 01:07:59,534
that says they went beyond

2291
01:07:59,534 --> 01:08:01,934
their statutory authority and

2292
01:08:04,720 --> 01:08:04,739
was had a conversation had

2293
01:08:04,739 --> 01:08:05,406
progressive discipline about

2294
01:08:05,406 --> 01:08:08,406
this and that that happens?

2295
01:08:09,544 --> 01:08:10,412
I hope Absolutely it's okay and

2296
01:08:10,412 --> 01:08:14,120
I have a feeling you can't

2297
01:08:14,149 --> 01:08:14,883
respond as to personnel records

2298
01:08:14,883 --> 01:08:15,649
at this moment So I'm not going

2299
01:08:15,649 --> 01:08:19,249
to go there but I'm really

2300
01:08:19,421 --> 01:08:20,550
hopeful that that's what

2301
01:08:20,550 --> 01:08:20,789
happened here because this

2302
01:08:20,789 --> 01:08:24,389
wasn't a few dollars over This

2303
01:08:24,493 --> 01:08:24,793
was several million dollars

2304
01:08:24,793 --> 01:08:25,126
over.

2305
01:08:25,126 --> 01:08:25,427
Correct.

2306
01:08:25,427 --> 01:08:27,427
Okay.

2307
01:08:29,330 --> 01:08:30,980
All right.

2308
01:08:30,980 --> 01:08:30,799
>> Thank you very much.

2309
01:08:30,799 --> 01:08:31,533
Council PRESIDENT Pro tem And

2310
01:08:31,533 --> 01:08:34,102
thank you, my colleagues for

2311
01:08:34,102 --> 01:08:34,803
the questions.

2312
01:08:34,803 --> 01:08:35,700
22 Councilmember Whitman Thank

2313
01:08:35,700 --> 01:08:37,700
you.

2314
01:08:39,241 --> 01:08:40,108
Council PRESIDENT Potentially I

2315
01:08:40,108 --> 01:08:44,646
want to dig in a little bit to

2316
01:08:44,646 --> 01:08:45,380
what MISS Peralta was saying

2317
01:08:45,380 --> 01:08:48,980
because I think it sounded like

2318
01:08:49,785 --> 01:08:50,385
you were making a distinction

2319
01:08:50,385 --> 01:08:50,752
between contracting and

2320
01:08:50,752 --> 01:08:52,752
budgeting.

2321
01:08:55,590 --> 01:08:56,258
The city council has a

2322
01:08:56,258 --> 01:08:56,859
oversight responsibility for

2323
01:08:56,859 --> 01:08:59,259
contracting and the city

2324
01:09:00,362 --> 01:09:01,630
council also has an oversight

2325
01:09:01,630 --> 01:09:01,729
responsibility for budgeting.

2326
01:09:01,729 --> 01:09:05,929
And what I think I heard you

2327
01:09:06,435 --> 01:09:10,350
say was that while there MAY

2328
01:09:11,172 --> 01:09:11,874
have been an overspend in

2329
01:09:11,874 --> 01:09:14,274
the contracting which should

2330
01:09:16,312 --> 01:09:17,112
not have occurred that it went

2331
01:09:17,112 --> 01:09:20,112
through because it was still

2332
01:09:21,649 --> 01:09:22,150
within the budget, is that what

2333
01:09:22,150 --> 01:09:22,484
I heard you say?

2334
01:09:22,484 --> 01:09:24,484
Correct.

2335
01:09:26,655 --> 01:09:26,989
So let's take Parks and Rec for

2336
01:09:26,989 --> 01:09:27,556
example.

2337
01:09:27,556 --> 01:09:28,900
Huge department, huge

2338
01:09:28,900 --> 01:09:30,900
departmental spend.

2339
01:09:31,760 --> 01:09:32,461
They are not budgeting down or

2340
01:09:32,461 --> 01:09:36,610
they are not They always have

2341
01:09:36,498 --> 01:09:37,990
some available spend because

2342
01:09:37,990 --> 01:09:37,833
they're not all of their

2343
01:09:37,833 --> 01:09:38,133
expenses always hit at the same

2344
01:09:38,133 --> 01:09:40,133
time.

2345
01:09:41,537 --> 01:09:42,170
So as long as there is funding

2346
01:09:42,170 --> 01:09:44,570
available they can process

2347
01:09:46,775 --> 01:09:49,775
invoices for anything as long

2348
01:09:51,580 --> 01:09:51,881
as it's available.

2349
01:09:51,881 --> 01:09:52,847
Okay.

2350
01:09:52,847 --> 01:09:56,251
So in other words if the city

2351
01:09:56,251 --> 01:09:58,651
council budgets $1 million for

2352
01:10:01,424 --> 01:10:02,124
x and to effectuate that budget

2353
01:10:02,124 --> 01:10:04,524
the City council authorizes

2354
01:10:06,950 --> 01:10:09,695
several contracts up to a half

2355
01:10:11,366 --> 01:10:11,967
million dollars that if

2356
01:10:11,967 --> 01:10:13,967
somebody without council

2357
01:10:16,672 --> 01:10:17,406
approval approves an overage of

2358
01:10:17,406 --> 01:10:20,406
up to $750,000 in the contract.

2359
01:10:21,510 --> 01:10:22,111
We're not going over

2360
01:10:22,111 --> 01:10:22,811
the budgeted amount that

2361
01:10:22,811 --> 01:10:23,512
the city authorized but we're

2362
01:10:23,512 --> 01:10:26,512
going over the contract amount

2363
01:10:27,383 --> 01:10:28,830
that the city authorized.

2364
01:10:28,830 --> 01:10:28,818
Those are different things But

2365
01:10:28,818 --> 01:10:31,818
I wanted to draw that

2366
01:10:32,722 --> 01:10:33,389
distinction because I do think

2367
01:10:33,389 --> 01:10:34,230
it's important to note that

2368
01:10:34,230 --> 01:10:37,230
what you're saying is that

2369
01:10:37,660 --> 01:10:38,527
we're staying within budget on

2370
01:10:38,527 --> 01:10:42,127
these but that we are going

2371
01:10:42,999 --> 01:10:43,499
outside the council

2372
01:10:43,499 --> 01:10:44,133
authorization for

2373
01:10:44,133 --> 01:10:46,533
the contracted abouts and

2374
01:10:47,703 --> 01:10:47,970
that's what needs to be reined

2375
01:10:47,970 --> 01:10:49,970
in.

2376
01:10:53,176 --> 01:10:53,509
Did I get that right?

2377
01:10:53,509 --> 01:10:54,310
Correct.

2378
01:10:54,310 --> 01:10:58,181
And what I will say about Ariba

2379
01:10:58,181 --> 01:10:58,781
as a tool is it's it was not

2380
01:10:58,781 --> 01:10:59,448
meant for government use

2381
01:10:59,448 --> 01:10:59,715
the way that we are applying

2382
01:10:59,715 --> 01:11:01,715
it.

2383
01:11:03,553 --> 01:11:04,254
So Claudia, GOD bless her and

2384
01:11:04,254 --> 01:11:04,954
her team have tried to work

2385
01:11:04,954 --> 01:11:07,954
within its constraints to make

2386
01:11:09,192 --> 01:11:09,692
it as useful as it can be for

2387
01:11:09,692 --> 01:11:10,460
our organization.

2388
01:11:10,460 --> 01:11:14,600
It's not perfect and it's not

2389
01:11:14,330 --> 01:11:15,310
real time which is part of

2390
01:11:15,310 --> 01:11:18,601
the struggle when it comes to

2391
01:11:18,601 --> 01:11:19,202
think about 40 or 30

2392
01:11:19,202 --> 01:11:19,902
departments all using a

2393
01:11:19,902 --> 01:11:22,902
citywide agreement at the same

2394
01:11:23,840 --> 01:11:24,541
time And it's not it's not

2395
01:11:24,541 --> 01:11:26,941
speaking to our budgeting

2396
01:11:28,912 --> 01:11:31,912
system quickly enough to make

2397
01:11:34,183 --> 01:11:34,851
it even make sense for

2398
01:11:34,851 --> 01:11:35,518
Claudia's team to monitor at

2399
01:11:35,518 --> 01:11:39,118
times which is why the real

2400
01:11:39,222 --> 01:11:39,856
time reporting that her team is

2401
01:11:39,856 --> 01:11:40,523
now making available is a

2402
01:11:40,523 --> 01:11:41,900
godsend to our departments.

2403
01:11:41,900 --> 01:11:44,900
Now as far as contract

2404
01:11:44,727 --> 01:11:45,128
monitoring goes, okay.

2405
01:11:45,128 --> 01:11:45,895
Thank you.

2406
01:11:45,895 --> 01:11:49,495
Well while I am glad about

2407
01:11:49,499 --> 01:11:50,266
the point you're making that

2408
01:11:50,266 --> 01:11:53,866
these are not causing a city

2409
01:11:55,710 --> 01:11:55,772
themselves to go over budget,

2410
01:11:55,772 --> 01:11:56,473
obviously there are all kinds

2411
01:11:56,473 --> 01:11:59,473
of reasons why it's important

2412
01:11:59,943 --> 01:12:00,610
that the City Council have

2413
01:12:00,610 --> 01:12:03,100
oversight over contracts and

2414
01:12:05,181 --> 01:12:05,882
contracting about so I

2415
01:12:05,882 --> 01:12:08,882
appreciate all of the efforts

2416
01:12:10,654 --> 01:12:11,454
that are going in to improve

2417
01:12:11,454 --> 01:12:15,540
this process and I really hope

2418
01:12:15,692 --> 01:12:16,920
and expect that we will see

2419
01:12:16,920 --> 01:12:18,920
this fixed.

2420
01:12:21,465 --> 01:12:21,965
>> Thank you.

2421
01:12:21,965 --> 01:12:22,666
Thank you.

2422
01:12:22,666 --> 01:12:25,666
Got some Republicans seeing no

2423
01:12:26,870 --> 01:12:27,504
other speakers will will turn

2424
01:12:27,504 --> 01:12:27,838
back to council member Von

2425
01:12:27,838 --> 01:12:28,371
Wilpert.

2426
01:12:28,371 --> 01:12:29,390
Thank you very much.

2427
01:12:29,390 --> 01:12:29,672
I have a follow up question

2428
01:12:29,672 --> 01:12:32,720
about whether we're going

2429
01:12:32,242 --> 01:12:33,800
overbudget or not.

2430
01:12:33,800 --> 01:12:33,643
The 6.7 million that was added

2431
01:12:33,643 --> 01:12:36,643
to the contract came from

2432
01:12:38,247 --> 01:12:38,848
the general fund, correct?

2433
01:12:38,848 --> 01:12:41,248
Most of it, yes.

2434
01:12:43,153 --> 01:12:43,853
So then what is suffering

2435
01:12:43,853 --> 01:12:44,821
because we took 6.7 million

2436
01:12:44,821 --> 01:12:48,792
away what it had to we budgeted

2437
01:12:48,792 --> 01:12:52,392
to the t this year Something

2438
01:12:53,297 --> 01:12:54,131
else was gutted so that money

2439
01:12:54,131 --> 01:12:57,731
could be sent to the rental

2440
01:12:58,680 --> 01:12:58,836
company So it wasn't The 6.7

2441
01:12:58,836 --> 01:13:03,360
was a year and a half ago.

2442
01:13:03,173 --> 01:13:03,874
I'm sorry I'm looking at my

2443
01:13:03,874 --> 01:13:07,474
auditors team as if they know

2444
01:13:09,146 --> 01:13:09,847
this was two years ago when we

2445
01:13:09,847 --> 01:13:10,514
brought that request forward.

2446
01:13:10,514 --> 01:13:14,170
I wouldn't know to tell you,

2447
01:13:14,170 --> 01:13:14,450
Councilmember Von Wilpert, what

2448
01:13:14,450 --> 01:13:15,219
was affected.

2449
01:13:15,219 --> 01:13:18,819
We'd have to ask departments to

2450
01:13:19,356 --> 01:13:20,240
see what they MAY have had to

2451
01:13:20,240 --> 01:13:20,524
cut in order to get that

2452
01:13:20,524 --> 01:13:22,524
additional money.

2453
01:13:24,395 --> 01:13:25,129
Okay, so who from

2454
01:13:25,129 --> 01:13:25,596
the Department of Finance knows

2455
01:13:25,596 --> 01:13:26,297
what was moved?

2456
01:13:26,297 --> 01:13:29,297
Councilmember, we can get back

2457
01:13:30,340 --> 01:13:30,734
to you with that.

2458
01:13:30,734 --> 01:13:31,101
Why You don't have the answer

2459
01:13:31,101 --> 01:13:33,101
right now.

2460
01:13:34,671 --> 01:13:35,406
I called the mayor's office

2461
01:13:35,406 --> 01:13:36,720
last week and told the deputy

2462
01:13:36,720 --> 01:13:36,740
chief operating or whoever I

2463
01:13:36,740 --> 01:13:39,740
don't know what their titles

2464
01:13:40,770 --> 01:13:40,844
are.

2465
01:13:40,844 --> 01:13:41,478
Maggie again everyone coda that

2466
01:13:41,478 --> 01:13:42,790
I'm going to have serious

2467
01:13:42,790 --> 01:13:44,479
questions about this and

2468
01:13:45,883 --> 01:13:46,617
expected answers last week I

2469
01:13:46,617 --> 01:13:47,317
didn't want to bother the mayor

2470
01:13:47,317 --> 01:13:50,317
himself because he's doing his

2471
01:13:50,654 --> 01:13:51,422
job and traveling.

2472
01:13:51,422 --> 01:13:55,220
Why don't I have answers now

2473
01:13:55,693 --> 01:13:56,560
when the public is watching

2474
01:13:56,560 --> 01:13:56,927
They don't want me to wait till

2475
01:13:56,927 --> 01:13:58,927
next week.

2476
01:13:59,997 --> 01:14:00,664
Where is the six $7 million go

2477
01:14:00,664 --> 01:14:01,298
Because we budgeted we have

2478
01:14:01,298 --> 01:14:01,599
libraries that don't have

2479
01:14:01,599 --> 01:14:02,166
roofs.

2480
01:14:02,166 --> 01:14:05,166
We have staff that are

2481
01:14:05,403 --> 01:14:06,169
suffering.

2482
01:14:06,169 --> 01:14:06,870
So I understand the rock and a

2483
01:14:06,870 --> 01:14:07,571
hard place but the rock and a

2484
01:14:07,571 --> 01:14:11,171
hard place is just being moved

2485
01:14:11,375 --> 01:14:11,976
to another time You can tell me

2486
01:14:11,976 --> 01:14:12,677
the department of and it

2487
01:14:12,677 --> 01:14:15,677
doesn't know where this money

2488
01:14:16,347 --> 01:14:16,947
went when this order came out a

2489
01:14:16,947 --> 01:14:19,947
year ago who is running

2490
01:14:21,185 --> 01:14:21,986
the Department of Finance?

2491
01:14:21,986 --> 01:14:22,653
>> What is happening here,

2492
01:14:22,653 --> 01:14:23,320
Councilmember I don't think

2493
01:14:23,320 --> 01:14:24,210
that I would have an answer

2494
01:14:24,210 --> 01:14:26,657
that would satisfy you today.

2495
01:14:26,657 --> 01:14:27,258
So we will get back to you with

2496
01:14:27,258 --> 01:14:27,958
the information that you

2497
01:14:27,958 --> 01:14:28,658
requested And I apologize for

2498
01:14:28,658 --> 01:14:28,993
the delay in getting you your

2499
01:14:28,993 --> 01:14:30,993
answers.

2500
01:14:32,230 --> 01:14:32,896
Okay.

2501
01:14:32,896 --> 01:14:33,564
Tell me how to better

2502
01:14:33,564 --> 01:14:34,198
communicate with the mayor's

2503
01:14:34,198 --> 01:14:34,865
office because when I have

2504
01:14:34,865 --> 01:14:37,265
serious questions about how

2505
01:14:38,690 --> 01:14:38,602
we're spending money, I expect

2506
01:14:38,602 --> 01:14:41,200
them to be answered.

2507
01:14:42,907 --> 01:14:43,373
So Claudio, thank you This is

2508
01:14:43,373 --> 01:14:44,410
not your fault.

2509
01:14:44,410 --> 01:14:44,742
I want to emphasize that you

2510
01:14:44,742 --> 01:14:48,146
are trying so hard and you are

2511
01:14:48,146 --> 01:14:48,479
trying to work on our eosio

2512
01:14:48,479 --> 01:14:49,147
problem.

2513
01:14:49,147 --> 01:14:49,780
Are you a contractor to

2514
01:14:49,780 --> 01:14:50,314
problems like you and your

2515
01:14:50,314 --> 01:14:50,948
department are doing

2516
01:14:50,948 --> 01:14:53,785
wonderfully but it is very

2517
01:14:53,785 --> 01:14:54,452
disturbing that it is.

2518
01:14:54,452 --> 01:14:54,852
Software hadn't been working

2519
01:14:54,852 --> 01:14:56,852
since 2015.

2520
01:14:59,289 --> 01:15:00,240
Why?

2521
01:15:00,240 --> 01:15:00,758
And we change the software in

2522
01:15:00,758 --> 01:15:01,392
ten years and this is not a new

2523
01:15:01,392 --> 01:15:02,600
problem Claudia This is an

2524
01:15:02,600 --> 01:15:04,460
upper management problem and

2525
01:15:04,729 --> 01:15:05,396
needs to get fixed So thank you

2526
01:15:05,396 --> 01:15:06,970
again Claudia for your hard

2527
01:15:06,970 --> 01:15:06,764
work and to your department I

2528
01:15:06,764 --> 01:15:09,433
want to emphasize how much I

2529
01:15:09,433 --> 01:15:10,134
value you as someone in

2530
01:15:10,134 --> 01:15:10,802
the city but I cannot believe

2531
01:15:10,802 --> 01:15:13,738
that the U.S. Department of

2532
01:15:13,738 --> 01:15:14,472
Finance isn't here today to

2533
01:15:14,472 --> 01:15:14,839
even answer our questions about

2534
01:15:14,839 --> 01:15:15,539
spending.

2535
01:15:15,539 --> 01:15:18,909
Thank you for the extra time.

2536
01:15:18,909 --> 01:15:20,909
Chair Thank you.

2537
01:15:24,182 --> 01:15:25,480
See no other speakers I'll

2538
01:15:25,480 --> 01:15:25,483
chime in here because I don't

2539
01:15:25,483 --> 01:15:27,483
mean to laugh.

2540
01:15:29,220 --> 01:15:29,954
I just did this is sort of hard

2541
01:15:29,954 --> 01:15:30,555
to fathom the conversation that

2542
01:15:30,555 --> 01:15:33,555
we're having up here on

2543
01:15:34,692 --> 01:15:35,393
the dais and certainly thank

2544
01:15:35,393 --> 01:15:36,930
you Council member Rivera for

2545
01:15:36,930 --> 01:15:39,693
pointing out that it follows a

2546
01:15:39,730 --> 01:15:40,465
week of conversation that we've

2547
01:15:40,465 --> 01:15:44,650
had I think around around trust

2548
01:15:45,236 --> 01:15:45,903
I do want to first of all think

2549
01:15:45,903 --> 01:15:48,903
that our daughter's team for

2550
01:15:50,275 --> 01:15:50,808
your work on this audit was

2551
01:15:50,808 --> 01:15:51,509
completed last year.

2552
01:15:51,509 --> 01:15:54,446
Correct and was presented to

2553
01:15:54,446 --> 01:15:55,313
the audit committee in 2024.

2554
01:15:55,313 --> 01:15:59,513
I guess if you don't mind me

2555
01:16:00,500 --> 01:16:00,819
asking if you know the timeline

2556
01:16:00,819 --> 01:16:01,619
in which it took us I don't

2557
01:16:01,619 --> 01:16:02,320
know how long since it was on

2558
01:16:02,320 --> 01:16:05,920
the audit committee to here at

2559
01:16:07,492 --> 01:16:08,259
a council I don't know.

2560
01:16:08,259 --> 01:16:09,194
Sometimes it does take a while.

2561
01:16:09,194 --> 01:16:12,794
I think your docket was fairly

2562
01:16:13,265 --> 01:16:13,998
busy the first few months of

2563
01:16:13,998 --> 01:16:14,833
the Earth budget issues But you

2564
01:16:14,833 --> 01:16:17,869
know we prefer to take them a

2565
01:16:17,869 --> 01:16:18,569
little sooner But I think

2566
01:16:18,569 --> 01:16:19,337
sometimes it's it's nice when

2567
01:16:19,337 --> 01:16:22,937
they come a little bit later

2568
01:16:23,508 --> 01:16:24,142
because the departments have a

2569
01:16:24,142 --> 01:16:24,809
lot of progress to report

2570
01:16:24,809 --> 01:16:25,544
rather than just, you know,

2571
01:16:25,544 --> 01:16:28,647
saying the same thing that they

2572
01:16:28,647 --> 01:16:29,381
would have said at the audit

2573
01:16:29,381 --> 01:16:30,115
committee two weeks earlier in.

2574
01:16:30,115 --> 01:16:33,318
>> And I guess just to follow

2575
01:16:33,318 --> 01:16:33,952
up on that, you of course

2576
01:16:33,952 --> 01:16:34,652
shared at the presentation

2577
01:16:34,652 --> 01:16:35,287
the recommendations that were

2578
01:16:35,287 --> 01:16:37,687
accepted and the progress

2579
01:16:38,457 --> 01:16:39,157
that's been made on those

2580
01:16:39,157 --> 01:16:39,725
That's the progress that's up

2581
01:16:39,725 --> 01:16:43,325
to date as of now not

2582
01:16:43,428 --> 01:16:44,229
necessarily what was presented

2583
01:16:44,229 --> 01:16:44,629
back when that it was complete.

2584
01:16:44,629 --> 01:16:44,931
>> Correct?

2585
01:16:44,931 --> 01:16:45,764
Right.

2586
01:16:45,764 --> 01:16:49,267
It's the it's the status as of

2587
01:16:49,267 --> 01:16:52,304
JUNE 30th of this year because

2588
01:16:52,304 --> 01:16:52,970
that's when we do our

2589
01:16:52,970 --> 01:16:53,571
recommendation five which we

2590
01:16:53,571 --> 01:16:54,139
just issued and will be

2591
01:16:54,139 --> 01:16:56,539
discussed at the audit

2592
01:16:57,509 --> 01:16:58,110
committee on Wednesday and said

2593
01:16:58,110 --> 01:16:58,777
meaning even to this day

2594
01:16:58,777 --> 01:16:59,544
there's still quite a bit of

2595
01:16:59,544 --> 01:17:02,544
work that's either in process

2596
01:17:02,681 --> 01:17:03,515
or needs to be completed.

2597
01:17:03,515 --> 01:17:04,216
I agree with some of what my

2598
01:17:04,216 --> 01:17:06,616
colleagues have shared on

2599
01:17:08,860 --> 01:17:08,787
the dais.

2600
01:17:08,787 --> 01:17:09,388
Claudia Certainly you and your

2601
01:17:09,388 --> 01:17:10,540
team you're not the ones

2602
01:17:10,540 --> 01:17:12,454
submitting all the contracts

2603
01:17:13,725 --> 01:17:14,426
for approval and I don't think

2604
01:17:14,426 --> 01:17:15,930
that means that we necessarily

2605
01:17:15,930 --> 01:17:18,693
turn around and get to blame

2606
01:17:19,640 --> 01:17:19,431
every department either for

2607
01:17:19,431 --> 01:17:20,132
that work.

2608
01:17:20,132 --> 01:17:21,660
I think what this audit points

2609
01:17:21,660 --> 01:17:24,769
out is that there is a much

2610
01:17:24,769 --> 01:17:25,370
broader challenge that we're

2611
01:17:25,370 --> 01:17:28,370
dealing with from a city

2612
01:17:29,608 --> 01:17:30,376
operation standpoint and it's

2613
01:17:30,376 --> 01:17:30,943
easy to maybe point fingers at

2614
01:17:30,943 --> 01:17:31,310
one particular team or

2615
01:17:31,310 --> 01:17:33,310
the other.

2616
01:17:34,880 --> 01:17:35,581
What I'm going to just point

2617
01:17:35,581 --> 01:17:36,315
out that while you're a deputy

2618
01:17:36,315 --> 01:17:37,150
chief operating officer I don't

2619
01:17:37,150 --> 01:17:39,952
think this is the operational

2620
01:17:39,952 --> 01:17:40,252
branch that you oversee either,

2621
01:17:40,252 --> 01:17:40,753
is it?

2622
01:17:40,753 --> 01:17:42,753
>> No, sir.

2623
01:17:45,900 --> 01:17:45,824
But I am covering for Alia

2624
01:17:45,824 --> 01:17:46,225
Corey because she's not feeling

2625
01:17:46,225 --> 01:17:46,659
well today.

2626
01:17:46,659 --> 01:17:46,959
>> Understood.

2627
01:17:46,959 --> 01:17:48,959
Yeah.

2628
01:17:50,229 --> 01:17:50,796
So I you're taking the spears

2629
01:17:50,796 --> 01:17:53,796
at the moment but not

2630
01:17:54,733 --> 01:17:55,134
necessarily your direct

2631
01:17:55,134 --> 01:17:55,901
department.

2632
01:17:55,901 --> 01:17:56,902
I think this is just going back

2633
01:17:56,902 --> 01:18:00,840
to to point out that this is

2634
01:18:00,840 --> 01:18:01,540
frustrating for all of us and

2635
01:18:01,540 --> 01:18:02,241
you're seeing that boil up and

2636
01:18:02,241 --> 01:18:05,241
that I think that frustration

2637
01:18:05,344 --> 01:18:05,977
stems from the fact that we are

2638
01:18:05,977 --> 01:18:08,977
the eighth largest city in

2639
01:18:10,749 --> 01:18:11,449
the United States and I don't

2640
01:18:11,449 --> 01:18:12,117
know if it goes through anyone

2641
01:18:12,117 --> 01:18:12,918
else's head but I'm going to

2642
01:18:12,918 --> 01:18:15,555
admit I sat here up here

2643
01:18:15,555 --> 01:18:16,222
thinking an Excel spreadsheet

2644
01:18:16,222 --> 01:18:16,956
would tell me when contracts

2645
01:18:16,956 --> 01:18:20,326
are going to expire and give me

2646
01:18:20,326 --> 01:18:20,859
a rough sense of when that's

2647
01:18:20,859 --> 01:18:21,527
simplifying too much

2648
01:18:21,527 --> 01:18:24,527
the challenges that we that

2649
01:18:25,297 --> 01:18:26,165
exist.

2650
01:18:26,165 --> 01:18:30,136
But I think what I'm hoping to

2651
01:18:30,136 --> 01:18:30,903
hear as a result of the city's

2652
01:18:30,903 --> 01:18:31,504
response to an audit that is

2653
01:18:31,504 --> 01:18:33,904
pointing out some severe

2654
01:18:36,142 --> 01:18:36,809
challenges that we have as

2655
01:18:36,809 --> 01:18:37,510
Councilmember Yvonne Wolpert

2656
01:18:37,510 --> 01:18:40,279
pointed out, that really skirt

2657
01:18:40,279 --> 01:18:40,980
the line of whether we're

2658
01:18:40,980 --> 01:18:42,980
operating lawfully that

2659
01:18:45,685 --> 01:18:46,452
the city has a strong answer

2660
01:18:46,452 --> 01:18:50,623
for that And at the moment I

2661
01:18:50,623 --> 01:18:51,357
feel almost frustrated that

2662
01:18:51,357 --> 01:18:52,191
you're here trying to answer on

2663
01:18:52,191 --> 01:18:55,228
behalf of the entire city as to

2664
01:18:55,228 --> 01:18:55,628
why we're having these

2665
01:18:55,628 --> 01:18:56,495
challenges.

2666
01:18:56,495 --> 01:19:00,165
So I would just leave it at

2667
01:19:00,165 --> 01:19:00,767
that.

2668
01:19:00,767 --> 01:19:01,401
Councilmember Ehler very

2669
01:19:01,401 --> 01:19:03,801
pointed out that improving

2670
01:19:05,404 --> 01:19:06,205
the mayoral threshold certainly

2671
01:19:06,205 --> 01:19:06,873
I see why that would help

2672
01:19:06,873 --> 01:19:07,540
resolve some of these but it

2673
01:19:07,540 --> 01:19:10,443
would only resolve them in a

2674
01:19:10,443 --> 01:19:11,144
sense that we would just not

2675
01:19:11,144 --> 01:19:11,810
see them And and that actually

2676
01:19:11,810 --> 01:19:14,210
doesn't solve the underlying

2677
01:19:15,548 --> 01:19:16,490
problem that I think is being

2678
01:19:16,490 --> 01:19:16,716
called out today.

2679
01:19:16,716 --> 01:19:20,219
So if that is still being

2680
01:19:20,219 --> 01:19:20,920
planned for, I would certainly

2681
01:19:20,920 --> 01:19:21,621
urge an earnest conversation

2682
01:19:21,621 --> 01:19:22,322
about what that looks like and

2683
01:19:22,322 --> 01:19:25,322
how it's presented because in

2684
01:19:26,159 --> 01:19:26,892
increasing of the mayoral

2685
01:19:26,892 --> 01:19:27,527
threshold simply to answer this

2686
01:19:27,527 --> 01:19:30,527
audit isn't it it doesn't

2687
01:19:30,663 --> 01:19:31,497
actually solve the problem.

2688
01:19:31,497 --> 01:19:32,165
I'm going to guess based on

2689
01:19:32,165 --> 01:19:32,865
the commentary you've heard

2690
01:19:32,865 --> 01:19:35,668
today that you're going to be

2691
01:19:35,668 --> 01:19:35,968
met with some concern on that

2692
01:19:35,968 --> 01:19:36,769
front.

2693
01:19:36,769 --> 01:19:40,969
Last thing I will note is that

2694
01:19:41,700 --> 01:19:41,708
in our team's meeting with

2695
01:19:41,708 --> 01:19:42,475
the office of the City Auditor

2696
01:19:42,475 --> 01:19:45,440
there was a discussion idea I

2697
01:19:45,440 --> 01:19:45,745
think you had presented just

2698
01:19:45,745 --> 01:19:46,412
one idea in terms of best

2699
01:19:46,412 --> 01:19:48,812
practice examples we've seen

2700
01:19:50,283 --> 01:19:50,950
elsewhere that for example in

2701
01:19:50,950 --> 01:19:51,617
the county of San Diego that

2702
01:19:51,617 --> 01:19:54,854
they have a segment in their

2703
01:19:54,854 --> 01:19:55,555
staff report that allows for

2704
01:19:55,555 --> 01:19:56,255
staff to answer to any

2705
01:19:56,255 --> 01:19:59,255
questions that might arise in

2706
01:20:00,660 --> 01:20:01,328
terms of contract timelines or

2707
01:20:01,328 --> 01:20:03,728
deadlines and anything where

2708
01:20:05,799 --> 01:20:06,566
they've exceeded an amount etc.

2709
01:20:06,566 --> 01:20:06,966
Can you share a little bit

2710
01:20:06,966 --> 01:20:07,267
about that?

2711
01:20:07,267 --> 01:20:08,340
Sure.

2712
01:20:08,340 --> 01:20:11,170
I'll ask my my my team to jump

2713
01:20:11,170 --> 01:20:11,905
in But I think in general it's

2714
01:20:11,905 --> 01:20:15,375
they have kind of a remediation

2715
01:20:15,375 --> 01:20:16,109
process where if there is

2716
01:20:16,109 --> 01:20:16,843
department that has not brought

2717
01:20:16,843 --> 01:20:17,277
a contract on time they have to

2718
01:20:17,277 --> 01:20:19,677
own up to it.

2719
01:20:20,513 --> 01:20:21,281
It has to be in the staff

2720
01:20:21,281 --> 01:20:21,982
reports and present a kind of

2721
01:20:21,982 --> 01:20:24,382
remediation plan for how

2722
01:20:25,485 --> 01:20:25,952
they'll prevent that from

2723
01:20:25,952 --> 01:20:26,753
happening again.

2724
01:20:26,753 --> 01:20:30,824
But I'll let my team add any

2725
01:20:30,824 --> 01:20:31,191
additional details.

2726
01:20:31,191 --> 01:20:33,191
>> Yeah.

2727
01:20:33,927 --> 01:20:34,494
Just to follow up on Andy, it's

2728
01:20:34,494 --> 01:20:35,228
recommendation 2.3 in

2729
01:20:35,228 --> 01:20:38,828
the report which has been newly

2730
01:20:39,299 --> 01:20:39,899
implemented as of JUNE is to

2731
01:20:39,899 --> 01:20:40,600
develop a procedure and

2732
01:20:40,600 --> 01:20:41,267
template for these requests to

2733
01:20:41,267 --> 01:20:44,170
be submitted in writing and

2734
01:20:44,170 --> 01:20:44,871
explain why it's necessary and

2735
01:20:44,871 --> 01:20:45,472
what types of actions will be

2736
01:20:45,472 --> 01:20:48,472
done to prevent it from

2737
01:20:49,142 --> 01:20:49,575
happening in the future.

2738
01:20:49,575 --> 01:20:50,377
>> Understood.

2739
01:20:50,377 --> 01:20:53,977
And I don't believe that's part

2740
01:20:54,810 --> 01:20:54,781
of the recommendations as we

2741
01:20:54,781 --> 01:20:55,449
have presented at the moment.

2742
01:20:55,449 --> 01:20:56,183
But I guess I would turn to

2743
01:20:56,183 --> 01:20:58,585
staff and the mayor's office to

2744
01:20:58,585 --> 01:20:59,286
see if that could be explored

2745
01:20:59,286 --> 01:21:02,286
as a potential addition to

2746
01:21:04,191 --> 01:21:04,824
council potentially it is a

2747
01:21:04,824 --> 01:21:07,224
recommendation and we have

2748
01:21:08,862 --> 01:21:09,863
completed develop that form and

2749
01:21:09,863 --> 01:21:10,564
it should be any time you see a

2750
01:21:10,564 --> 01:21:13,564
contract that is being brought

2751
01:21:14,340 --> 01:21:14,902
forward that form should if

2752
01:21:14,902 --> 01:21:15,635
it's if it's late, if it needs

2753
01:21:15,635 --> 01:21:17,635
ratification that documentation

2754
01:21:19,306 --> 01:21:19,606
should be provided in OnBase as

2755
01:21:19,606 --> 01:21:19,973
well.

2756
01:21:19,973 --> 01:21:21,973
Thank you.

2757
01:21:23,110 --> 01:21:23,744
Claudio, one last thing to ask

2758
01:21:23,744 --> 01:21:24,444
you because of what you've

2759
01:21:24,444 --> 01:21:28,440
heard from us up here, are

2760
01:21:28,515 --> 01:21:29,149
there any upcoming contracts

2761
01:21:29,149 --> 01:21:32,149
that the council might be

2762
01:21:33,187 --> 01:21:33,921
considering that are either

2763
01:21:33,921 --> 01:21:36,321
exceeding the contracted amount

2764
01:21:38,325 --> 01:21:38,792
previously authorized or that

2765
01:21:38,792 --> 01:21:39,493
will be expired?

2766
01:21:39,493 --> 01:21:40,930
>> I know there are several

2767
01:21:40,930 --> 01:21:42,493
that are expiring soon.

2768
01:21:43,364 --> 01:21:43,897
I know my my team has been

2769
01:21:43,897 --> 01:21:44,598
working with each of

2770
01:21:44,598 --> 01:21:47,333
the departments to try to get

2771
01:21:47,333 --> 01:21:48,102
them here timely.

2772
01:21:48,102 --> 01:21:48,802
Whether that happens I think

2773
01:21:48,802 --> 01:21:51,802
we're still going through some

2774
01:21:53,107 --> 01:21:53,807
some speed bumps to make sure

2775
01:21:53,807 --> 01:21:54,141
that all of them get here

2776
01:21:54,141 --> 01:21:54,875
timely.

2777
01:21:54,875 --> 01:21:57,745
But we are absolutely keeping

2778
01:21:57,745 --> 01:21:58,512
track of that.

2779
01:21:58,512 --> 01:21:59,212
I think you heard Councilmember

2780
01:21:59,212 --> 01:22:02,212
Yvonne Wolpert loud and clear

2781
01:22:02,783 --> 01:22:03,484
as we all did.

2782
01:22:03,484 --> 01:22:06,484
So certainly we encourage that

2783
01:22:07,621 --> 01:22:07,988
be done as expeditiously as

2784
01:22:07,988 --> 01:22:08,722
possible.

2785
01:22:08,722 --> 01:22:12,860
I see no other speakers on this

2786
01:22:12,860 --> 01:22:13,627
item that does include item

2787
01:22:13,627 --> 01:22:16,296
2a1a clerk Would you please

2788
01:22:16,296 --> 01:22:16,764
introduce item 200?

2789
01:22:16,764 --> 01:22:18,764
Thank you.

2790
01:22:19,967 --> 01:22:20,768
Council PRESIDENT Pro Tem Item

2791
01:22:20,768 --> 01:22:21,680
200 is an informational item as

2792
01:22:21,680 --> 01:22:21,769
well.

2793
01:22:21,769 --> 01:22:25,369
It is the performance audit of

2794
01:22:25,639 --> 01:22:26,507
the city's fleet maintenance.

2795
01:22:26,507 --> 01:22:27,108
If you'd like to speak to this

2796
01:22:27,108 --> 01:22:27,775
item please submit your

2797
01:22:27,775 --> 01:22:28,476
speakers up to the front of

2798
01:22:28,476 --> 01:22:30,745
the room in the clear box and

2799
01:22:30,745 --> 01:22:31,411
if you are participating online

2800
01:22:31,411 --> 01:22:33,981
now's the time to raise your

2801
01:22:33,981 --> 01:22:34,782
hand by pressing pressing Star

2802
01:22:34,782 --> 01:22:38,382
nine or the raise your hand

2803
01:22:39,953 --> 01:22:43,658
icon in your hand and back over

2804
01:22:43,658 --> 01:22:44,425
to you to introduce this item

2805
01:22:44,425 --> 01:22:45,292
in resume as well and let us

2806
01:22:45,292 --> 01:22:48,629
know how much time you need for

2807
01:22:48,629 --> 01:22:49,397
this time.

2808
01:22:49,397 --> 01:22:51,797
>> Good afternoon again Council

2809
01:22:53,835 --> 01:22:54,402
members Andino City Auditor And

2810
01:22:54,402 --> 01:22:55,136
we are to present our

2811
01:22:55,136 --> 01:22:57,205
performance audit of the city's

2812
01:22:57,205 --> 01:22:57,905
fleet maintenance And can we

2813
01:22:57,905 --> 01:22:58,306
also have ten minutes for this

2814
01:22:58,306 --> 01:22:58,673
one please?

2815
01:22:58,673 --> 01:22:59,600
Thank you.

2816
01:22:59,600 --> 01:23:01,600
Thanks.

2817
01:23:02,643 --> 01:23:03,344
So first off we want to thank

2818
01:23:03,344 --> 01:23:04,100
the Fleet Operations division

2819
01:23:04,100 --> 01:23:07,100
and we really appreciate all

2820
01:23:07,348 --> 01:23:08,150
the time and feedback they

2821
01:23:08,150 --> 01:23:08,649
provided to help this audit

2822
01:23:08,649 --> 01:23:09,350
identify I think a lot of

2823
01:23:09,350 --> 01:23:12,350
different key issues and make

2824
01:23:12,353 --> 01:23:12,786
actionable recommendations to

2825
01:23:12,786 --> 01:23:13,521
address them.

2826
01:23:13,521 --> 01:23:14,121
I also want to quickly thank

2827
01:23:14,121 --> 01:23:16,121
major vehicle operating

2828
01:23:17,925 --> 01:23:18,626
departments who we worked with

2829
01:23:18,626 --> 01:23:22,226
on the side as well including

2830
01:23:23,310 --> 01:23:26,631
City pd Fire Rescue Parks and

2831
01:23:27,201 --> 01:23:27,502
Recreation and public utilities

2832
01:23:27,502 --> 01:23:28,202
.

2833
01:23:28,202 --> 01:23:31,202
The city's fleet is comprised

2834
01:23:31,672 --> 01:23:32,340
of about 4900 vehicles and

2835
01:23:32,340 --> 01:23:33,700
motorized equipment with an

2836
01:23:33,700 --> 01:23:35,700
estimated total replacement

2837
01:23:36,177 --> 01:23:36,810
value of $437 million When

2838
01:23:36,810 --> 01:23:38,810
preventive maintenance and

2839
01:23:40,548 --> 01:23:41,282
safety inspections aren't

2840
01:23:41,282 --> 01:23:41,916
completed on time it can create

2841
01:23:41,916 --> 01:23:44,916
it can increase long term

2842
01:23:46,187 --> 01:23:46,854
vehicle costs, cause costly

2843
01:23:46,854 --> 01:23:48,854
operational disruptions when

2844
01:23:50,825 --> 01:23:51,559
vehicles break down and create

2845
01:23:51,559 --> 01:23:52,260
safety risks for city employees

2846
01:23:52,260 --> 01:23:54,260
and the public.

2847
01:23:55,597 --> 01:23:56,296
Therefore we conducted this

2848
01:23:56,296 --> 01:23:56,965
performance audit with the two

2849
01:23:56,965 --> 01:23:59,965
objectives that you can see

2850
01:24:00,568 --> 01:24:01,436
here on this slide.

2851
01:24:01,436 --> 01:24:02,103
The audit team with me here is

2852
01:24:02,103 --> 01:24:04,103
again principal performance

2853
01:24:05,907 --> 01:24:06,541
auditor Nathan Otto and senior

2854
01:24:06,541 --> 01:24:07,242
performance auditor Nicky

2855
01:24:07,242 --> 01:24:09,642
Kalmus and performance auditor

2856
01:24:11,212 --> 01:24:11,946
Alberto Marino And so I'll turn

2857
01:24:11,946 --> 01:24:12,480
it over to them for the details

2858
01:24:12,480 --> 01:24:12,881
on what we found and

2859
01:24:12,881 --> 01:24:13,181
recommended.

2860
01:24:13,181 --> 01:24:15,181
Great.

2861
01:24:15,283 --> 01:24:16,840
Thanks Andy.

2862
01:24:16,840 --> 01:24:16,785
So we looked at Preventive

2863
01:24:16,785 --> 01:24:17,485
Maintenance services and this

2864
01:24:17,485 --> 01:24:20,722
one we MAY lapse into calling

2865
01:24:20,722 --> 01:24:24,322
them pbm services and these are

2866
01:24:24,426 --> 01:24:25,126
ones that were completed in fy

2867
01:24:25,126 --> 01:24:28,126
2023 across the city for these

2868
01:24:29,640 --> 01:24:29,764
pm services are fundamental

2869
01:24:29,764 --> 01:24:30,465
things like oil changes, fluid

2870
01:24:30,465 --> 01:24:33,465
checks, clean air or replacing

2871
01:24:34,335 --> 01:24:35,690
basic parts as well as smog

2872
01:24:35,690 --> 01:24:35,770
checks and something called bit

2873
01:24:35,770 --> 01:24:38,770
inspections which are a multi

2874
01:24:39,407 --> 01:24:39,908
point safety inspection for

2875
01:24:39,908 --> 01:24:40,609
heavier vehicles.

2876
01:24:40,609 --> 01:24:44,450
It's required by the state of

2877
01:24:44,450 --> 01:24:46,450
California every 90 days.

2878
01:24:47,749 --> 01:24:48,516
We made ten recommendations on

2879
01:24:48,516 --> 01:24:49,170
this one to address issues we

2880
01:24:49,170 --> 01:24:49,719
found and improve

2881
01:24:49,719 --> 01:24:50,419
the timeliness and compliance

2882
01:24:50,419 --> 01:24:52,819
rates of required maintenance

2883
01:24:52,821 --> 01:24:53,454
and safety inspections help

2884
01:24:53,454 --> 01:24:54,156
streamline services and to

2885
01:24:54,156 --> 01:24:56,156
increase vehicle availability

2886
01:24:58,293 --> 01:24:58,994
for department operations.

2887
01:24:58,994 --> 01:24:59,661
And of note given the city's

2888
01:24:59,661 --> 01:25:02,610
budget position, we believe

2889
01:25:03,598 --> 01:25:04,332
the recommendations are

2890
01:25:04,332 --> 01:25:05,330
generally low to no cost things

2891
01:25:05,330 --> 01:25:08,470
the city can do and management

2892
01:25:08,470 --> 01:25:08,937
did agree to all of these

2893
01:25:08,937 --> 01:25:09,871
recommendations.

2894
01:25:09,871 --> 01:25:13,742
So the city has a big fleet as

2895
01:25:13,742 --> 01:25:14,309
Andy mentioned across a lot of

2896
01:25:14,309 --> 01:25:14,843
different departments.

2897
01:25:14,843 --> 01:25:17,843
You can see some of

2898
01:25:18,146 --> 01:25:18,447
the examples on the slide here

2899
01:25:18,447 --> 01:25:19,470
.

2900
01:25:19,470 --> 01:25:19,781
The six departments have

2901
01:25:19,781 --> 01:25:22,651
the most vehicles citywide just

2902
01:25:22,651 --> 01:25:23,351
in terms of the process

2903
01:25:23,351 --> 01:25:24,190
generally it's the case that

2904
01:25:24,190 --> 01:25:26,419
these departments they have

2905
01:25:27,622 --> 01:25:28,390
their vehicles and they're

2906
01:25:28,390 --> 01:25:28,891
supposed to bring them in to

2907
01:25:28,891 --> 01:25:29,358
fleet who provides

2908
01:25:29,358 --> 01:25:31,358
the maintenance.

2909
01:25:32,261 --> 01:25:32,861
So it's a it's a bit of a two

2910
01:25:32,861 --> 01:25:33,562
way street so to speak.

2911
01:25:33,562 --> 01:25:37,650
There are some things that we

2912
01:25:37,650 --> 01:25:37,800
can do for customer service to

2913
01:25:37,800 --> 01:25:38,533
city departments But a big part

2914
01:25:38,533 --> 01:25:42,133
of the issue too is improving

2915
01:25:42,537 --> 01:25:43,238
accountability for departments

2916
01:25:43,238 --> 01:25:46,238
to be bringing their vehicles

2917
01:25:47,643 --> 01:25:48,310
into fleet services timely.

2918
01:25:48,310 --> 01:25:48,977
And with that, Nicky, we'll

2919
01:25:48,977 --> 01:25:51,977
walk you through Funny one.

2920
01:25:52,848 --> 01:25:53,549
Thank you Nathan In finding one

2921
01:25:53,549 --> 01:25:54,183
we looked at the timeliness of

2922
01:25:54,183 --> 01:25:56,183
preventive maintenance and

2923
01:25:58,200 --> 01:25:58,821
inspections across the citywide

2924
01:25:58,821 --> 01:25:59,388
fleet In fiscal year 2023 we

2925
01:25:59,388 --> 01:26:01,788
found that only 20% of

2926
01:26:02,524 --> 01:26:03,125
preventive maintenance services

2927
01:26:03,125 --> 01:26:03,826
were completed on time

2928
01:26:03,826 --> 01:26:04,393
according to government Fleet

2929
01:26:04,393 --> 01:26:06,393
an industry resource.

2930
01:26:08,163 --> 01:26:08,864
A 10% grace period is

2931
01:26:08,864 --> 01:26:11,264
acceptable before most fleets

2932
01:26:12,735 --> 01:26:13,502
consider maintenance late as

2933
01:26:13,502 --> 01:26:14,203
shown in Exhibit four on this

2934
01:26:14,203 --> 01:26:17,803
slide even when allowing for a

2935
01:26:17,973 --> 01:26:18,773
grace period only 39% of

2936
01:26:18,773 --> 01:26:21,773
services were completed on time

2937
01:26:22,344 --> 01:26:23,780
Both the 20 and 39% are less

2938
01:26:23,780 --> 01:26:23,646
than the industry standard goal

2939
01:26:23,646 --> 01:26:25,646
for timely maintenance

2940
01:26:27,316 --> 01:26:28,184
Compliance which is 90%.

2941
01:26:28,184 --> 01:26:30,584
We also looked into

2942
01:26:32,188 --> 01:26:32,854
the compliance of inspections

2943
01:26:32,854 --> 01:26:33,623
which are required by law to

2944
01:26:33,623 --> 01:26:36,623
ensure driver and public safety

2945
01:26:37,292 --> 01:26:37,960
and environmental protections

2946
01:26:37,960 --> 01:26:40,960
while 96% of smog checks and

2947
01:26:42,331 --> 01:26:43,320
diesel capacity inspections

2948
01:26:43,320 --> 01:26:43,698
were completed on time, only

2949
01:26:43,698 --> 01:26:46,980
35% of bit inspections which

2950
01:26:47,670 --> 01:26:48,371
are safety inspections on

2951
01:26:48,371 --> 01:26:49,338
heavier vehicles were on time.

2952
01:26:49,338 --> 01:26:52,938
One factor could be that bit

2953
01:26:53,576 --> 01:26:54,276
inspections are required every

2954
01:26:54,276 --> 01:26:54,877
90 days while smog and diesel

2955
01:26:54,877 --> 01:26:56,877
inspections are required

2956
01:26:58,648 --> 01:26:58,948
annually or once every two

2957
01:26:58,948 --> 01:26:59,681
years.

2958
01:26:59,681 --> 01:27:03,281
The exhibits on this slide show

2959
01:27:03,886 --> 01:27:04,554
that hundreds of safety

2960
01:27:04,554 --> 01:27:05,188
inspections were overdue by

2961
01:27:05,188 --> 01:27:08,188
months and could have been

2962
01:27:09,125 --> 01:27:09,825
unsafe to operate.

2963
01:27:09,825 --> 01:27:10,426
Overdue maintenance can have

2964
01:27:10,426 --> 01:27:12,426
negative consequences on

2965
01:27:13,895 --> 01:27:14,530
vehicle performance such as

2966
01:27:14,530 --> 01:27:15,164
unsafe vehicle conditions,

2967
01:27:15,164 --> 01:27:15,698
lengthier and more costly

2968
01:27:15,698 --> 01:27:17,698
repairs and reduced

2969
01:27:19,468 --> 01:27:20,236
productivity.

2970
01:27:20,236 --> 01:27:21,104
For example, a previous audit

2971
01:27:21,104 --> 01:27:24,104
audit found an 11% reduction in

2972
01:27:25,241 --> 01:27:25,942
productivity for pothole

2973
01:27:25,942 --> 01:27:26,676
repairs when one truck was out

2974
01:27:26,676 --> 01:27:29,676
of service for maintenance Thus

2975
01:27:30,380 --> 01:27:31,130
even having a single important

2976
01:27:31,130 --> 01:27:31,681
vehicle offline can have a

2977
01:27:31,681 --> 01:27:33,681
product productivity impact

2978
01:27:35,170 --> 01:27:35,351
worth hundreds of thousands of

2979
01:27:35,351 --> 01:27:35,885
dollars.

2980
01:27:35,885 --> 01:27:36,552
Finally, when safety

2981
01:27:36,552 --> 01:27:38,952
inspections are late, issues

2982
01:27:39,621 --> 01:27:40,356
MAY persist that can lead to

2983
01:27:40,356 --> 01:27:41,560
increased costs and breakdowns.

2984
01:27:41,560 --> 01:27:43,456
Missing safety inspections on

2985
01:27:45,328 --> 01:27:46,280
larger trucks and equipment

2986
01:27:46,280 --> 01:27:46,695
means letting potential safety

2987
01:27:46,695 --> 01:27:47,330
issues go unaddressed while

2988
01:27:47,330 --> 01:27:49,730
vehicles are still driving

2989
01:27:50,330 --> 01:27:50,866
around.

2990
01:27:50,866 --> 01:27:51,567
We found that bit inspections

2991
01:27:51,567 --> 01:27:52,301
identified safety issues that

2992
01:27:52,301 --> 01:27:55,872
needed to be repaired More than

2993
01:27:55,872 --> 01:27:56,539
half of the time and

2994
01:27:56,539 --> 01:27:58,539
additionally overdue safety

2995
01:27:59,509 --> 01:28:00,210
inspections were even more

2996
01:28:00,210 --> 01:28:00,910
likely at 68% to identify

2997
01:28:00,910 --> 01:28:03,910
needed repairs such as broken

2998
01:28:04,948 --> 01:28:05,648
backup alarms and mirrors and

2999
01:28:05,648 --> 01:28:09,248
brake axle fluid leaks Even if

3000
01:28:10,530 --> 01:28:10,753
most vehicles had a current

3001
01:28:10,753 --> 01:28:11,521
safety inspection there could

3002
01:28:11,521 --> 01:28:12,222
be 200 or more big vehicles on

3003
01:28:12,222 --> 01:28:14,622
roads with an increased

3004
01:28:14,791 --> 01:28:17,191
likelihood of an unaddressed

3005
01:28:19,963 --> 01:28:20,630
safety issue.

3006
01:28:20,630 --> 01:28:21,264
>> When we looked into

3007
01:28:21,264 --> 01:28:21,965
the reasons why behind low

3008
01:28:21,965 --> 01:28:22,565
compliance rates we found that

3009
01:28:22,565 --> 01:28:24,965
Fleet sends out monthly

3010
01:28:25,635 --> 01:28:26,302
notification to departments

3011
01:28:26,302 --> 01:28:26,970
with upcoming due preventive

3012
01:28:26,970 --> 01:28:28,970
maintenance and inspections.

3013
01:28:30,572 --> 01:28:31,241
However, at the time the audit

3014
01:28:31,241 --> 01:28:31,975
was conducted, contact lists

3015
01:28:31,975 --> 01:28:35,811
were out of date Then even when

3016
01:28:35,811 --> 01:28:36,479
notified city departments were

3017
01:28:36,479 --> 01:28:36,980
still not bringing in their

3018
01:28:36,980 --> 01:28:37,581
vehicles on time.

3019
01:28:37,581 --> 01:28:39,981
Further, not all major

3020
01:28:41,885 --> 01:28:42,485
departments were having regular

3021
01:28:42,485 --> 01:28:43,186
check ins with fleet or

3022
01:28:43,186 --> 01:28:45,586
specific fleet coordinators to

3023
01:28:46,623 --> 01:28:47,291
handle maintenance issues.

3024
01:28:47,291 --> 01:28:47,958
And finally as shown on

3025
01:28:47,958 --> 01:28:48,658
the slide fleet removed with

3026
01:28:48,658 --> 01:28:51,580
preventive maintenance kpi for

3027
01:28:52,462 --> 01:28:53,230
the fiscal year 2025 budget and

3028
01:28:53,230 --> 01:28:56,230
reported on it only once

3029
01:28:57,300 --> 01:28:57,867
historically to improve

3030
01:28:57,867 --> 01:28:58,502
the city's preventive

3031
01:28:58,502 --> 01:29:00,502
maintenance and inspection

3032
01:29:01,872 --> 01:29:02,606
compliance we made five

3033
01:29:02,606 --> 01:29:03,273
recommendations in this finding

3034
01:29:03,273 --> 01:29:03,973
We recommend fleet work with

3035
01:29:03,973 --> 01:29:06,373
departments to update contact

3036
01:29:06,910 --> 01:29:07,544
list for maintenance

3037
01:29:07,544 --> 01:29:08,245
notifications with regular

3038
01:29:08,245 --> 01:29:10,645
quarterly meetings to discuss

3039
01:29:12,449 --> 01:29:13,183
fleet maintenance needs and

3040
01:29:13,183 --> 01:29:13,816
report compliance to the Deputy

3041
01:29:13,816 --> 01:29:14,384
chief operating officers.

3042
01:29:14,384 --> 01:29:16,784
We recommend the Chief

3043
01:29:17,888 --> 01:29:18,589
Operating Officer ensure each

3044
01:29:18,589 --> 01:29:19,255
relevant department designates

3045
01:29:19,255 --> 01:29:19,923
a fleet coordinator and that

3046
01:29:19,923 --> 01:29:22,323
the Chief Operating Officer

3047
01:29:23,460 --> 01:29:24,940
work with fleet and city

3048
01:29:24,940 --> 01:29:24,795
departments to develop and

3049
01:29:24,795 --> 01:29:25,429
communicate a set of workable

3050
01:29:25,429 --> 01:29:27,429
and appropriate incentives

3051
01:29:28,565 --> 01:29:29,199
disincentives and our

3052
01:29:29,199 --> 01:29:29,733
monitoring capabilities to

3053
01:29:29,733 --> 01:29:31,733
improve compliance.

3054
01:29:33,936 --> 01:29:34,605
Since we issued the report,

3055
01:29:34,605 --> 01:29:35,306
Fleet appears to have worked

3056
01:29:35,306 --> 01:29:35,973
with departments to update and

3057
01:29:35,973 --> 01:29:37,973
designate fleet coordinators

3058
01:29:39,409 --> 01:29:40,430
for the major departments and

3059
01:29:40,430 --> 01:29:40,744
has started having regular

3060
01:29:40,744 --> 01:29:41,345
check ins according to Fleet.

3061
01:29:41,345 --> 01:29:43,745
This has helped increase

3062
01:29:45,114 --> 01:29:45,882
maintenance and fit compliance.

3063
01:29:45,882 --> 01:29:46,583
I will now hand it over to

3064
01:29:46,583 --> 01:29:46,916
Alberto to present our second

3065
01:29:46,916 --> 01:29:47,350
finding.

3066
01:29:47,350 --> 01:29:49,350
Thanks, Nicky.

3067
01:29:51,210 --> 01:29:51,822
Alberto Moreno.

3068
01:29:51,822 --> 01:29:52,389
A performance order and this

3069
01:29:52,389 --> 01:29:52,990
project inviting to be

3070
01:29:52,990 --> 01:29:54,990
investigated How timely

3071
01:29:56,660 --> 01:29:57,227
vehicles are being returned to

3072
01:29:57,227 --> 01:29:57,828
city departments after

3073
01:29:57,828 --> 01:29:58,562
preventive maintenance.

3074
01:29:58,562 --> 01:29:59,229
We found that more than half of

3075
01:29:59,229 --> 01:30:01,629
maintenance workers that we

3076
01:30:02,199 --> 01:30:02,733
looked at were completed in

3077
01:30:02,733 --> 01:30:03,433
less than 24 hours.

3078
01:30:03,433 --> 01:30:04,680
However, there are some steps

3079
01:30:04,680 --> 01:30:07,570
that the city can take to

3080
01:30:07,570 --> 01:30:08,205
further streamline services.

3081
01:30:08,205 --> 01:30:08,739
According to the National

3082
01:30:08,739 --> 01:30:09,473
Association of Fleet

3083
01:30:09,473 --> 01:30:11,473
Administrators, turnaround time

3084
01:30:12,676 --> 01:30:13,143
is a key metric for Fleet made

3085
01:30:13,143 --> 01:30:13,744
its operations.

3086
01:30:13,744 --> 01:30:14,377
Many fleet agencies have

3087
01:30:14,377 --> 01:30:14,978
turnaround time goals for

3088
01:30:14,978 --> 01:30:16,978
maintenance services and

3089
01:30:18,549 --> 01:30:19,149
inspections.

3090
01:30:19,149 --> 01:30:19,816
However Fleet does not.

3091
01:30:19,816 --> 01:30:20,517
This can make it hard for

3092
01:30:20,517 --> 01:30:23,517
departments to plan their day

3093
01:30:23,721 --> 01:30:24,388
to day operations.

3094
01:30:24,388 --> 01:30:25,540
Lack of visibility MAY also

3095
01:30:25,540 --> 01:30:25,723
lead to reluctance to bring

3096
01:30:25,723 --> 01:30:28,123
vehicles in for maintenance.

3097
01:30:28,858 --> 01:30:29,526
Shown on the slide we found

3098
01:30:29,526 --> 01:30:30,260
that longer turnaround times

3099
01:30:30,260 --> 01:30:30,994
appear to correspond with lower

3100
01:30:30,994 --> 01:30:33,394
rates of preventive maintenance

3101
01:30:33,564 --> 01:30:34,365
compliance.

3102
01:30:34,365 --> 01:30:35,650
In other words, departments

3103
01:30:35,650 --> 01:30:35,800
accustomed to delays are less

3104
01:30:35,800 --> 01:30:38,869
likely to bring the vehicles in

3105
01:30:38,869 --> 01:30:39,536
on time.

3106
01:30:39,536 --> 01:30:40,204
The city uses Fleet Focus a

3107
01:30:40,204 --> 01:30:40,905
central database for fleets

3108
01:30:40,905 --> 01:30:42,905
information about maintenance

3109
01:30:44,574 --> 01:30:45,209
and inspection, due date

3110
01:30:45,209 --> 01:30:45,775
equipment, labor and parts

3111
01:30:45,775 --> 01:30:48,175
inventory to help with

3112
01:30:49,279 --> 01:30:49,914
uncertainty.

3113
01:30:49,914 --> 01:30:50,581
There's a self-service

3114
01:30:50,581 --> 01:30:51,215
mechanism in fleet focus for

3115
01:30:51,215 --> 01:30:51,815
city departments to review

3116
01:30:51,815 --> 01:30:52,215
upcoming due preventive

3117
01:30:52,215 --> 01:30:54,215
maintenance.

3118
01:30:55,853 --> 01:30:56,721
However not all departments are

3119
01:30:56,721 --> 01:30:57,421
aware of it or how to use it.

3120
01:30:57,421 --> 01:30:59,821
The average turnaround time

3121
01:31:00,825 --> 01:31:01,425
within the city of San Diego

3122
01:31:01,425 --> 01:31:02,260
was three calendar days.

3123
01:31:02,260 --> 01:31:04,426
The fleet completes most

3124
01:31:04,729 --> 01:31:05,429
maintenance within 24 hours.

3125
01:31:05,429 --> 01:31:06,130
Some lengthy turnaround times

3126
01:31:06,130 --> 01:31:06,564
bring the citywide average up

3127
01:31:06,564 --> 01:31:08,564
to three days.

3128
01:31:10,468 --> 01:31:11,169
However, on average fleet staff

3129
01:31:11,169 --> 01:31:11,869
completed the actual servicing

3130
01:31:11,869 --> 01:31:15,306
of vehicles in just two hours.

3131
01:31:15,306 --> 01:31:16,700
When we look into the cause we

3132
01:31:16,700 --> 01:31:16,674
found that 77% of maintenance

3133
01:31:16,674 --> 01:31:16,974
services had a delay of some

3134
01:31:16,974 --> 01:31:18,974
kind.

3135
01:31:20,945 --> 01:31:21,613
The last the vast majority of

3136
01:31:21,613 --> 01:31:22,113
these delays were caused by

3137
01:31:22,113 --> 01:31:22,779
waiting for labor.

3138
01:31:22,779 --> 01:31:25,779
For example a factory truck

3139
01:31:25,883 --> 01:31:26,584
from the stormwater department

3140
01:31:26,584 --> 01:31:27,217
was brought in for preventive

3141
01:31:27,217 --> 01:31:29,617
maintenance services on a

3142
01:31:30,354 --> 01:31:30,988
Tuesday and waited for three

3143
01:31:30,988 --> 01:31:31,622
days for available staff.

3144
01:31:31,622 --> 01:31:34,220
On Friday the maintenance

3145
01:31:34,325 --> 01:31:34,792
services took just over three

3146
01:31:34,792 --> 01:31:35,426
hours in total.

3147
01:31:35,426 --> 01:31:36,160
Although fleet focused can

3148
01:31:36,160 --> 01:31:38,160
schedule appointments according

3149
01:31:40,640 --> 01:31:40,798
to Fleet, it has not set this

3150
01:31:40,798 --> 01:31:41,599
up due to resource constraints.

3151
01:31:41,599 --> 01:31:45,199
As a result, according to fleet

3152
01:31:45,837 --> 01:31:46,536
departments also commonly drop

3153
01:31:46,536 --> 01:31:47,238
off their vehicles unannounced

3154
01:31:47,238 --> 01:31:50,238
often for weekends or holidays

3155
01:31:50,842 --> 01:31:51,575
which can lead to backlogs

3156
01:31:51,575 --> 01:31:52,276
because departments bring their

3157
01:31:52,276 --> 01:31:52,644
vehicles in when Labor is not

3158
01:31:52,644 --> 01:31:53,245
available.

3159
01:31:53,245 --> 01:31:55,645
Instead of scheduling an

3160
01:31:56,314 --> 01:31:56,981
appointment when we look

3161
01:31:56,981 --> 01:31:59,981
further into labor delays we

3162
01:32:01,520 --> 01:32:01,786
found that the city's fleet has

3163
01:32:01,786 --> 01:32:02,387
grown by almost 1000 vehicles

3164
01:32:02,387 --> 01:32:03,200
since fiscal year 2021.

3165
01:32:03,200 --> 01:32:06,200
But the number of fleet

3166
01:32:06,891 --> 01:32:07,559
technicians to service

3167
01:32:07,559 --> 01:32:08,580
the fleet has not kept pace

3168
01:32:08,580 --> 01:32:08,693
with that growth.

3169
01:32:08,693 --> 01:32:11,930
Furthermore, Fleet has an

3170
01:32:12,664 --> 01:32:13,364
assistant fleet technician

3171
01:32:13,364 --> 01:32:13,998
position but heavily utilizes

3172
01:32:13,998 --> 01:32:14,332
the fleet technician role

3173
01:32:14,332 --> 01:32:16,332
instead.

3174
01:32:17,135 --> 01:32:17,768
The assistant fleet technician

3175
01:32:17,768 --> 01:32:18,436
position could help fleet

3176
01:32:18,436 --> 01:32:19,370
technicians focus on complex

3177
01:32:19,370 --> 01:32:21,370
diagnostics and advanced

3178
01:32:22,507 --> 01:32:23,241
repairs.

3179
01:32:23,241 --> 01:32:23,942
Identifying the optimal share

3180
01:32:23,942 --> 01:32:26,342
of assistant fleet technicians

3181
01:32:27,445 --> 01:32:28,790
to supplement current staffing

3182
01:32:28,790 --> 01:32:28,747
MAY help Fleet achieve its

3183
01:32:28,747 --> 01:32:29,314
maintenance goals in a cost

3184
01:32:29,314 --> 01:32:31,314
effective manner while

3185
01:32:33,180 --> 01:32:33,618
attracting talent that can grow

3186
01:32:33,618 --> 01:32:34,285
and develop from within.

3187
01:32:34,285 --> 01:32:36,685
To help streamline services

3188
01:32:38,723 --> 01:32:39,324
increase vehicle availability

3189
01:32:39,324 --> 01:32:40,250
and improve maintenance,

3190
01:32:40,250 --> 01:32:40,692
timeliness and compliance, we

3191
01:32:40,692 --> 01:32:41,259
made five recommendations to

3192
01:32:41,259 --> 01:32:43,659
Fleet in this finding.

3193
01:32:44,596 --> 01:32:45,263
The key recommendations include

3194
01:32:45,263 --> 01:32:45,997
establishing monitoring and

3195
01:32:45,997 --> 01:32:48,397
reporting turnaround time goals

3196
01:32:49,900 --> 01:32:50,502
and performance, ensuring city

3197
01:32:50,502 --> 01:32:51,203
departments are aware of

3198
01:32:51,203 --> 01:32:53,603
the self-service mechanism for

3199
01:32:55,273 --> 01:32:55,907
reviewing work order status.

3200
01:32:55,907 --> 01:32:56,308
Setting up a scheduling

3201
01:32:56,308 --> 01:32:57,420
appointment.

3202
01:32:57,420 --> 01:33:00,420
Setting up a scheduling process

3203
01:33:00,545 --> 01:33:01,213
and prioritizing vehicles have

3204
01:33:01,213 --> 01:33:01,813
scheduled their maintenance

3205
01:33:01,813 --> 01:33:02,514
appointments in advance.

3206
01:33:02,514 --> 01:33:04,914
And analyzing optimal staffing

3207
01:33:05,917 --> 01:33:06,485
levels of a system fleet

3208
01:33:06,485 --> 01:33:07,218
technician positions.

3209
01:33:07,218 --> 01:33:07,919
Fleet and city management agree

3210
01:33:07,919 --> 01:33:09,287
to all ten recommendations and

3211
01:33:09,287 --> 01:33:09,855
are more than happy to answer

3212
01:33:09,855 --> 01:33:12,255
any questions we have.

3213
01:33:14,793 --> 01:33:15,260
Thank you.

3214
01:33:15,260 --> 01:33:16,280
>> Thank you.

3215
01:33:16,280 --> 01:33:16,595
I believe we'll turn next to

3216
01:33:16,595 --> 01:33:18,595
our original services

3217
01:33:23,201 --> 01:33:23,835
department for comments.

3218
01:33:23,835 --> 01:33:24,536
>> Good afternoon.

3219
01:33:24,536 --> 01:33:27,536
Council PRESIDENT Pro Tem Lee

3220
01:33:29,107 --> 01:33:29,741
and members of the Council I am

3221
01:33:29,741 --> 01:33:30,374
sure a little director of

3222
01:33:30,374 --> 01:33:30,742
the Department of General

3223
01:33:30,742 --> 01:33:32,742
Services.

3224
01:33:34,313 --> 01:33:35,180
Thank you for the opportunity

3225
01:33:35,180 --> 01:33:35,614
to briefly provide an update on

3226
01:33:35,614 --> 01:33:36,348
our progress.

3227
01:33:36,348 --> 01:33:39,818
As noted by the auditor's team

3228
01:33:39,818 --> 01:33:40,719
there were ten recommendations.

3229
01:33:40,719 --> 01:33:44,319
Of those ten we have completed

3230
01:33:44,890 --> 01:33:45,557
to 1.1 designation of fleet

3231
01:33:45,557 --> 01:33:47,557
coordinators and 1.3 leading

3232
01:33:50,395 --> 01:33:50,896
routine meetings with relevant

3233
01:33:50,896 --> 01:33:51,596
city departments.

3234
01:33:51,596 --> 01:33:53,996
We also anticipate anticipate

3235
01:33:55,834 --> 01:33:56,468
closing to recommendations

3236
01:33:56,468 --> 01:33:57,469
within the next few weeks.

3237
01:33:57,469 --> 01:34:01,173
And I like to take a brief time

3238
01:34:01,173 --> 01:34:01,840
to update you on our progress

3239
01:34:01,840 --> 01:34:02,508
on a few of the remaining

3240
01:34:02,508 --> 01:34:04,908
recommendations as well as

3241
01:34:06,478 --> 01:34:07,460
other items noted in

3242
01:34:07,460 --> 01:34:07,713
the auditor's report.

3243
01:34:07,713 --> 01:34:11,313
As noted by the audit team,

3244
01:34:11,816 --> 01:34:12,518
the growth of fleet staff has

3245
01:34:12,518 --> 01:34:13,217
not kept pace with the growth

3246
01:34:13,217 --> 01:34:16,817
of the vehicles in the fleet.

3247
01:34:17,550 --> 01:34:17,756
We currently have over 5000

3248
01:34:17,756 --> 01:34:20,156
active vehicles and equipment

3249
01:34:21,793 --> 01:34:22,394
in the fleet with over 1700

3250
01:34:22,394 --> 01:34:24,794
vehicles assigned to our

3251
01:34:27,199 --> 01:34:27,866
largest repair facility located

3252
01:34:27,866 --> 01:34:28,534
at Choices Operations yard.

3253
01:34:28,534 --> 01:34:31,534
Those staff growth rate has

3254
01:34:32,705 --> 01:34:33,439
lagged fleet growth.

3255
01:34:33,439 --> 01:34:34,173
We remain committed to finding

3256
01:34:34,173 --> 01:34:36,573
innovative solutions within our

3257
01:34:37,944 --> 01:34:38,443
existing resources to address

3258
01:34:38,443 --> 01:34:39,145
these challenges.

3259
01:34:39,145 --> 01:34:42,145
Third completion of the audit

3260
01:34:43,150 --> 01:34:43,615
we have made remarkable

3261
01:34:43,615 --> 01:34:44,182
progress in our basic

3262
01:34:44,182 --> 01:34:44,817
inspection of terminal

3263
01:34:44,817 --> 01:34:47,217
compliance rate for those

3264
01:34:49,221 --> 01:34:49,821
departments with more than 100

3265
01:34:49,821 --> 01:34:50,222
vehicles subject to bid

3266
01:34:50,222 --> 01:34:52,222
inspection.

3267
01:34:54,560 --> 01:34:54,827
Our current compliance rate is

3268
01:34:54,827 --> 01:34:55,528
91%.

3269
01:34:55,528 --> 01:34:58,528
This progress is attributed to

3270
01:34:59,231 --> 01:34:59,898
improvements in work or

3271
01:34:59,898 --> 01:35:00,433
assignment internal process

3272
01:35:00,433 --> 01:35:01,660
improvements and our

3273
01:35:01,660 --> 01:35:03,466
technicians who have been

3274
01:35:05,171 --> 01:35:05,537
willing to work periodically on

3275
01:35:05,537 --> 01:35:06,239
weekends.

3276
01:35:06,239 --> 01:35:09,742
I want to take this time to

3277
01:35:09,742 --> 01:35:10,476
thank their entire team for

3278
01:35:10,476 --> 01:35:11,176
their commitment to keeping our

3279
01:35:11,176 --> 01:35:13,576
vehicles operating safely and

3280
01:35:14,747 --> 01:35:15,448
in compliance.

3281
01:35:15,448 --> 01:35:17,848
>> In addition to improvement

3282
01:35:20,218 --> 01:35:20,920
and inspection completion Fleet

3283
01:35:20,920 --> 01:35:21,487
has continued to lead routine

3284
01:35:21,487 --> 01:35:23,887
meetings with most of

3285
01:35:25,391 --> 01:35:26,580
the departments including

3286
01:35:26,580 --> 01:35:26,792
public utilities department,

3287
01:35:26,792 --> 01:35:28,792
Stormwater transportation parks

3288
01:35:30,930 --> 01:35:31,564
and Rec to discuss current

3289
01:35:31,564 --> 01:35:31,998
fleet issues and concerns

3290
01:35:31,998 --> 01:35:33,998
holistically.

3291
01:35:36,469 --> 01:35:37,170
The fleet operations dashboard

3292
01:35:37,170 --> 01:35:40,770
created by Panda is used to

3293
01:35:41,107 --> 01:35:41,708
facilitate most of the meeting

3294
01:35:41,708 --> 01:35:42,740
during our departmental

3295
01:35:42,740 --> 01:35:42,675
meetings.

3296
01:35:42,675 --> 01:35:43,276
All aspects of the fleet

3297
01:35:43,276 --> 01:35:45,276
operations from upcoming

3298
01:35:46,978 --> 01:35:47,579
inspections repair and

3299
01:35:47,579 --> 01:35:48,180
maintenance and vehicle

3300
01:35:48,180 --> 01:35:50,180
acquisition and delivery

3301
01:35:51,851 --> 01:35:52,485
timelines are discussed with

3302
01:35:52,485 --> 01:35:53,119
our customer departments.

3303
01:35:53,119 --> 01:35:55,519
High priority concerns are

3304
01:35:56,756 --> 01:35:57,423
addressed on the spot and often

3305
01:35:57,423 --> 01:35:58,560
resolved during the meeting.

3306
01:35:58,560 --> 01:36:00,456
All departments also have

3307
01:36:01,994 --> 01:36:02,729
access to the dashboard and can

3308
01:36:02,729 --> 01:36:03,296
view the status of all of their

3309
01:36:03,296 --> 01:36:05,696
vehicles at any time.

3310
01:36:07,499 --> 01:36:08,234
We have received positive

3311
01:36:08,234 --> 01:36:08,701
feedback from the department on

3312
01:36:08,701 --> 01:36:10,701
this initiative.

3313
01:36:12,305 --> 01:36:12,906
We are continuing to work with

3314
01:36:12,906 --> 01:36:13,506
Panda to further develop

3315
01:36:13,506 --> 01:36:15,906
the dashboard to include

3316
01:36:17,210 --> 01:36:17,710
program preventive maintenance

3317
01:36:17,710 --> 01:36:18,144
as well as vehicle

3318
01:36:18,144 --> 01:36:18,812
acquisitions.

3319
01:36:18,812 --> 01:36:21,812
In addition to the auditor's

3320
01:36:23,490 --> 01:36:23,683
recommendation 2.5 to conduct

3321
01:36:23,683 --> 01:36:26,683
an analysis of fleet staff

3322
01:36:28,355 --> 01:36:29,220
required to complete Timely

3323
01:36:29,220 --> 01:36:29,722
for Choice Operations Yard.

3324
01:36:29,722 --> 01:36:32,722
We are currently in discussion

3325
01:36:33,760 --> 01:36:34,361
with our rta to shift our

3326
01:36:34,361 --> 01:36:36,761
operating days and hours

3327
01:36:38,999 --> 01:36:39,698
allowing us to serve as

3328
01:36:39,698 --> 01:36:39,966
vehicles when they are not in

3329
01:36:39,966 --> 01:36:41,966
use.

3330
01:36:43,302 --> 01:36:44,400
This model increases access to

3331
01:36:44,400 --> 01:36:44,371
customer vehicles and reduces

3332
01:36:44,371 --> 01:36:46,371
downtime.

3333
01:36:48,541 --> 01:36:49,142
Lastly we are currently

3334
01:36:49,142 --> 01:36:49,709
conducting a base based

3335
01:36:49,709 --> 01:36:51,709
analysis to determine

3336
01:36:54,470 --> 01:36:54,780
additional spaces required to

3337
01:36:54,780 --> 01:36:58,380
keep up with our growing fleet.

3338
01:36:59,352 --> 01:37:00,530
After both the staff analysis

3339
01:37:00,530 --> 01:37:00,720
and base based analysis are

3340
01:37:00,720 --> 01:37:03,720
completed, we MAY request an

3341
01:37:04,523 --> 01:37:05,224
allocation of resources to

3342
01:37:05,224 --> 01:37:05,892
properly manage our fleet and

3343
01:37:05,892 --> 01:37:08,292
perform perhaps more timely

3344
01:37:10,597 --> 01:37:11,231
thereby decrease in repairs and

3345
01:37:11,231 --> 01:37:11,932
ensuring the department is

3346
01:37:11,932 --> 01:37:15,532
meeting the needs of our city

3347
01:37:15,769 --> 01:37:16,636
departments.

3348
01:37:16,636 --> 01:37:17,404
I like to in my comments by

3349
01:37:17,404 --> 01:37:20,841
thanking Andy and his team for

3350
01:37:20,841 --> 01:37:21,441
their professionalism

3351
01:37:21,441 --> 01:37:22,109
throughout the process.

3352
01:37:22,109 --> 01:37:22,775
We appreciate the auditor's

3353
01:37:22,775 --> 01:37:25,775
insight and look forward to

3354
01:37:26,413 --> 01:37:26,979
working through the remainder

3355
01:37:26,979 --> 01:37:27,547
of the recommendations

3356
01:37:27,547 --> 01:37:29,547
presented here today.

3357
01:37:30,917 --> 01:37:31,585
My staff and are available to

3358
01:37:31,585 --> 01:37:31,885
answer any questions you MAY

3359
01:37:31,885 --> 01:37:32,319
have.

3360
01:37:32,319 --> 01:37:32,686
>> Thank you.

3361
01:37:32,686 --> 01:37:34,686
Thank you.

3362
01:37:35,989 --> 01:37:36,590
Clark can we please proceed

3363
01:37:36,590 --> 01:37:36,857
with any public comment?

3364
01:37:36,857 --> 01:37:38,857
Yes.

3365
01:37:41,194 --> 01:37:41,962
This time it is Paul and you

3366
01:37:41,962 --> 01:37:42,296
have time See to Chew by Tim

3367
01:37:42,296 --> 01:37:44,296
Douglas.

3368
01:37:54,842 --> 01:37:58,442
So you will have four minutes.

3369
01:37:59,546 --> 01:38:00,147
>> Good afternoon.

3370
01:38:00,147 --> 01:38:00,914
>> Paul Garraway, vice

3371
01:38:00,914 --> 01:38:01,681
PRESIDENT Of Ask Me a local 127

3372
01:38:01,681 --> 01:38:05,170
and a technician with the fleet

3373
01:38:05,170 --> 01:38:05,719
operations Division within

3374
01:38:05,719 --> 01:38:06,386
the Fleet Operations Division

3375
01:38:06,386 --> 01:38:06,753
of the Department of General

3376
01:38:06,753 --> 01:38:08,753
Services.

3377
01:38:10,391 --> 01:38:10,991
We have approximately 150

3378
01:38:10,991 --> 01:38:12,991
bargaining unit members.

3379
01:38:14,962 --> 01:38:15,729
The job classification

3380
01:38:15,729 --> 01:38:18,129
technical lead technicians mast

3381
01:38:20,834 --> 01:38:21,435
nations and fleet leaders Those

3382
01:38:21,435 --> 01:38:23,435
classifications perform

3383
01:38:25,405 --> 01:38:26,390
essential work including making

3384
01:38:26,390 --> 01:38:26,640
repairs parts replacement

3385
01:38:26,640 --> 01:38:28,640
adjustments, performing

3386
01:38:30,576 --> 01:38:31,278
diagnostic preventative and

3387
01:38:31,278 --> 01:38:31,879
corrective maintenance on city

3388
01:38:31,879 --> 01:38:33,879
vehicles, generating and

3389
01:38:35,649 --> 01:38:36,183
maintaining vehicle equipment

3390
01:38:36,183 --> 01:38:38,183
maintenance records.

3391
01:38:40,754 --> 01:38:41,421
In short, our members know

3392
01:38:41,421 --> 01:38:41,689
the city vehicles inside and

3393
01:38:41,689 --> 01:38:42,423
out.

3394
01:38:42,423 --> 01:38:45,423
The number of fleet technicians

3395
01:38:45,926 --> 01:38:46,626
is not kept pace with

3396
01:38:46,626 --> 01:38:50,226
the growth of the city's fleet

3397
01:38:50,765 --> 01:38:51,500
and require implementing all

3398
01:38:51,500 --> 01:38:52,166
agreed recommendations before a

3399
01:38:52,166 --> 01:38:54,566
meeting and conferring over

3400
01:38:54,902 --> 01:38:55,369
the schedule change at Choice

3401
01:38:55,369 --> 01:38:57,369
Operations Yard.

3402
01:39:00,374 --> 01:39:00,874
Thank you.

3403
01:39:00,874 --> 01:39:01,609
>> Thank you.

3404
01:39:01,609 --> 01:39:02,143
I started the five minute time

3405
01:39:02,143 --> 01:39:04,543
We're going to those

3406
01:39:05,179 --> 01:39:05,846
participating remotely starting

3407
01:39:05,846 --> 01:39:06,747
with the original If you can

3408
01:39:06,747 --> 01:39:10,347
please unmute you will have two

3409
01:39:10,617 --> 01:39:11,452
minutes.

3410
01:39:11,452 --> 01:39:12,186
>> Yeah this is because this is

3411
01:39:12,186 --> 01:39:15,186
showing more of your negligence

3412
01:39:15,690 --> 01:39:16,524
as far as contracting goes.

3413
01:39:16,524 --> 01:39:19,560
I mean you know it's it's kind

3414
01:39:19,560 --> 01:39:20,294
of a you know, two way street

3415
01:39:20,294 --> 01:39:23,894
as far as things happening But

3416
01:39:24,198 --> 01:39:24,799
when you guys increase

3417
01:39:24,799 --> 01:39:25,566
the amount of you know,

3418
01:39:25,566 --> 01:39:29,166
vehicles that you have in your

3419
01:39:29,736 --> 01:39:30,437
fleet and the company that is

3420
01:39:30,437 --> 01:39:33,437
supposed to be maintaining it,

3421
01:39:34,776 --> 01:39:35,442
you know can't keep up with it

3422
01:39:35,442 --> 01:39:36,770
because that wasn't even in

3423
01:39:36,770 --> 01:39:36,377
the contract in the first

3424
01:39:36,377 --> 01:39:38,377
place.

3425
01:39:39,480 --> 01:39:40,147
So you know, you can't put

3426
01:39:40,147 --> 01:39:40,882
the blame on them as though,

3427
01:39:40,882 --> 01:39:44,252
you know, it's their fault that

3428
01:39:44,252 --> 01:39:44,952
you know, all of this is taking

3429
01:39:44,952 --> 01:39:45,620
place and they can't keep up.

3430
01:39:45,620 --> 01:39:48,620
I'm sure there's things that

3431
01:39:49,190 --> 01:39:49,957
they could do to mitigate.

3432
01:39:49,957 --> 01:39:50,692
But if you also have city

3433
01:39:50,692 --> 01:39:53,761
employees who are not you know,

3434
01:39:53,761 --> 01:39:54,362
bringing in their vehicles on

3435
01:39:54,362 --> 01:39:55,620
time to be maintained

3436
01:39:55,620 --> 01:39:58,620
especially for things that are

3437
01:39:59,000 --> 01:39:59,634
going to keep them from needing

3438
01:39:59,634 --> 01:40:02,340
maintenance in the future.

3439
01:40:04,472 --> 01:40:05,206
It defeats the purpose of them,

3440
01:40:05,206 --> 01:40:08,206
you know, even being contracted

3441
01:40:09,143 --> 01:40:10,110
to do it because you guys are

3442
01:40:10,110 --> 01:40:10,678
always going to make it so that

3443
01:40:10,678 --> 01:40:11,450
they're not able to complete

3444
01:40:11,450 --> 01:40:13,450
their job.

3445
01:40:13,848 --> 01:40:14,549
But again, just with this

3446
01:40:14,549 --> 01:40:15,283
amount of people that you guys

3447
01:40:15,283 --> 01:40:18,883
have or amount of vehicles that

3448
01:40:19,187 --> 01:40:19,887
you have increased, it's just I

3449
01:40:19,887 --> 01:40:20,755
mean you should have made sure

3450
01:40:20,755 --> 01:40:24,325
when you were going to increase

3451
01:40:24,325 --> 01:40:25,580
that amount that this fleet

3452
01:40:25,580 --> 01:40:28,658
management was going to be able

3453
01:40:29,364 --> 01:40:30,640
to take care of it, that they

3454
01:40:30,640 --> 01:40:30,765
were going to be able to

3455
01:40:30,765 --> 01:40:33,765
maintain the vehicles you that

3456
01:40:34,335 --> 01:40:35,690
otherwise you're you're wasting

3457
01:40:35,690 --> 01:40:35,903
money by buying these vehicles

3458
01:40:35,903 --> 01:40:39,441
And then when they can't be

3459
01:40:39,441 --> 01:40:40,107
maintained for whatever reason,

3460
01:40:40,107 --> 01:40:40,775
you know, it's like there's

3461
01:40:40,775 --> 01:40:41,760
just they cost more and more

3462
01:40:41,760 --> 01:40:43,760
money.

3463
01:40:45,179 --> 01:40:45,880
So I mean it's just ridiculous

3464
01:40:45,880 --> 01:40:49,150
the things that take place and

3465
01:40:49,150 --> 01:40:49,818
you know how much I don't know

3466
01:40:49,818 --> 01:40:50,417
if it's just that there's so

3467
01:40:50,417 --> 01:40:52,817
many silos and nobody's

3468
01:40:54,289 --> 01:40:54,990
communicating and so all of

3469
01:40:54,990 --> 01:40:55,690
this stuff can take place and

3470
01:40:55,690 --> 01:40:58,690
intentionally so, you know, or

3471
01:40:59,194 --> 01:40:59,860
you know what's going on And I

3472
01:40:59,860 --> 01:41:02,965
it's good that you guys are

3473
01:41:02,965 --> 01:41:03,732
looking at it but this has got

3474
01:41:03,732 --> 01:41:04,332
to stop because this happens on

3475
01:41:04,332 --> 01:41:07,332
a regular basis and it's

3476
01:41:08,803 --> 01:41:09,503
the people that pay the price

3477
01:41:09,503 --> 01:41:10,710
because you always come after

3478
01:41:10,710 --> 01:41:10,772
us to make up for your

3479
01:41:10,772 --> 01:41:13,172
negligence because you need

3480
01:41:13,340 --> 01:41:14,109
more money.

3481
01:41:14,109 --> 01:41:14,876
Your time has concluded at

3482
01:41:14,876 --> 01:41:17,876
Blair Beekman and after Blair

3483
01:41:19,247 --> 01:41:21,247
Brinkman 7499 Please proceed.

3484
01:41:23,285 --> 01:41:23,885
Hi Blair Beekman Thanks for

3485
01:41:23,885 --> 01:41:26,285
this item Thanks for

3486
01:41:28,230 --> 01:41:28,823
the previous words by Andre.

3487
01:41:28,823 --> 01:41:32,423
Yeah I'm curious what this sort

3488
01:41:32,594 --> 01:41:33,195
of item is it related to that

3489
01:41:33,195 --> 01:41:36,195
was spoken on on on

3490
01:41:36,234 --> 01:41:39,234
the previous item all together

3491
01:41:40,869 --> 01:41:41,602
from this one the projects

3492
01:41:41,602 --> 01:41:42,271
about $6 million in additional

3493
01:41:42,271 --> 01:41:45,271
funding for rental things is

3494
01:41:46,775 --> 01:41:47,643
that is that related to this

3495
01:41:47,643 --> 01:41:51,243
item at all And because it's

3496
01:41:51,413 --> 01:41:52,114
curious this item comes up

3497
01:41:52,114 --> 01:41:52,748
recently a lot and I'm I'm

3498
01:41:52,748 --> 01:41:55,748
wondering why it has been

3499
01:41:56,751 --> 01:41:57,652
coming up what is the relation

3500
01:41:57,652 --> 01:42:01,890
to the budget is and such so a

3501
01:42:01,890 --> 01:42:02,624
little cautious with this item

3502
01:42:02,624 --> 01:42:03,258
I hope we can do some good

3503
01:42:03,258 --> 01:42:05,658
important things with it.

3504
01:42:06,762 --> 01:42:07,462
It could be a good sign of how

3505
01:42:07,462 --> 01:42:08,630
we should be building our good

3506
01:42:08,630 --> 01:42:11,630
future and a more energy

3507
01:42:11,366 --> 01:42:12,234
efficient future But we have to

3508
01:42:12,234 --> 01:42:16,572
do it in good terms and I hope

3509
01:42:16,572 --> 01:42:17,306
we're learning how to do more

3510
01:42:17,306 --> 01:42:19,706
accountable good terms together

3511
01:42:21,510 --> 01:42:22,211
openly and clearly For as much

3512
01:42:22,211 --> 01:42:22,877
as the City Council needed to

3513
01:42:22,877 --> 01:42:25,877
comment on what past recent

3514
01:42:26,949 --> 01:42:27,616
practices have been and over

3515
01:42:27,616 --> 01:42:28,316
the past ten years, you know

3516
01:42:28,316 --> 01:42:31,316
city staff wants to make

3517
01:42:32,488 --> 01:42:33,188
changes and I want to I don't

3518
01:42:33,188 --> 01:42:34,890
want to I want to compliment

3519
01:42:34,890 --> 01:42:38,590
them on wanting to try to make

3520
01:42:38,590 --> 01:42:38,627
changes and I hope they can be

3521
01:42:38,627 --> 01:42:39,495
open to those changes.

3522
01:42:39,495 --> 01:42:42,331
What I was just saying what

3523
01:42:42,331 --> 01:42:43,320
council Wolpert was saying you

3524
01:42:43,320 --> 01:42:46,632
know, you guys city staff has

3525
01:42:47,169 --> 01:42:47,903
to report to city council when

3526
01:42:47,903 --> 01:42:50,903
they make changes to budgeting,

3527
01:42:51,473 --> 01:42:52,174
to project planning.

3528
01:42:52,174 --> 01:42:52,875
>> So we're learning those

3529
01:42:52,875 --> 01:42:55,275
better levels of communication

3530
01:42:57,790 --> 01:42:57,747
at this time that I felt were a

3531
01:42:57,747 --> 01:43:00,416
serious problem when I first

3532
01:43:00,416 --> 01:43:01,183
moved here in 2022.

3533
01:43:01,183 --> 01:43:04,783
I feel we're working on it.

3534
01:43:05,588 --> 01:43:06,210
We are trying to improve those

3535
01:43:06,210 --> 01:43:06,855
things.

3536
01:43:06,855 --> 01:43:10,920
We're trying to get out of an

3537
01:43:10,920 --> 01:43:10,759
era of war basically where you

3538
01:43:10,759 --> 01:43:11,360
know money and secrecy and

3539
01:43:11,360 --> 01:43:13,760
budgeting which just all

3540
01:43:16,198 --> 01:43:16,966
private and and internal we're

3541
01:43:16,966 --> 01:43:17,600
trying to open that up and be

3542
01:43:17,600 --> 01:43:17,899
more accountable with each

3543
01:43:17,899 --> 01:43:18,601
other.

3544
01:43:18,601 --> 01:43:18,900
Good luck on our effort to do

3545
01:43:18,900 --> 01:43:20,900
that.

3546
01:43:21,370 --> 01:43:21,637
I think we are trying.

3547
01:43:21,637 --> 01:43:22,271
Good luck with deciding.

3548
01:43:22,271 --> 01:43:25,271
Thank you And thank you.

3549
01:43:25,374 --> 01:43:25,775
Thank you.

3550
01:43:25,775 --> 01:43:26,542
Thank you.

3551
01:43:26,542 --> 01:43:30,142
Your time has concluded as well

3552
01:43:35,184 --> 01:43:36,850
7499 If you can please unmute

3553
01:43:36,850 --> 01:43:36,852
Bob because this key here now I

3554
01:43:36,852 --> 01:43:39,788
can say that both of these last

3555
01:43:39,788 --> 01:43:40,489
two items further highlight

3556
01:43:40,489 --> 01:43:41,156
the mismanagement that is

3557
01:43:41,156 --> 01:43:43,556
endemic throughout the city

3558
01:43:45,728 --> 01:43:46,395
years ago I said that

3559
01:43:46,395 --> 01:43:49,395
the Torrey Pines glider port

3560
01:43:50,833 --> 01:43:51,434
was just a tiny sample tiny

3561
01:43:51,434 --> 01:43:52,340
sample of the gross

3562
01:43:52,340 --> 01:43:54,340
mismanagement throughout

3563
01:43:55,605 --> 01:43:56,305
the city.

3564
01:43:56,305 --> 01:43:56,639
Today's issues have proven me

3565
01:43:56,639 --> 01:43:58,639
correct.

3566
01:44:00,900 --> 01:44:00,777
I'll again assert that advisory

3567
01:44:00,777 --> 01:44:04,377
boards are a cost effective way

3568
01:44:05,314 --> 01:44:06,150
for citizens to help out with

3569
01:44:06,150 --> 01:44:09,615
with the very difficult job of

3570
01:44:10,919 --> 01:44:11,688
managing a huge city as you do

3571
01:44:11,688 --> 01:44:15,288
And I see no reason why

3572
01:44:16,225 --> 01:44:16,926
advisory boards shouldn't be

3573
01:44:16,926 --> 01:44:17,526
used in all areas of the city

3574
01:44:17,526 --> 01:44:20,526
so that citizens who are

3575
01:44:21,364 --> 01:44:22,640
experts in those areas can come

3576
01:44:22,640 --> 01:44:22,699
and participate and contribute

3577
01:44:22,699 --> 01:44:25,990
their knowledge and their

3578
01:44:26,903 --> 01:44:27,637
background and their

3579
01:44:27,637 --> 01:44:28,204
independence to overseeing what

3580
01:44:28,204 --> 01:44:31,204
goes on in this city.

3581
01:44:31,574 --> 01:44:32,208
Shame on you Joe LaCava for not

3582
01:44:32,208 --> 01:44:32,942
doing that with the Torrey

3583
01:44:32,942 --> 01:44:35,942
Pines City Park Advisory Board.

3584
01:44:36,712 --> 01:44:37,213
Thank you.

3585
01:44:37,213 --> 01:44:37,847
>> Thank you.

3586
01:44:37,847 --> 01:44:38,414
That concludes the public

3587
01:44:38,414 --> 01:44:40,814
comment for this item.

3588
01:44:41,684 --> 01:44:42,352
Thanks to the public for their

3589
01:44:42,352 --> 01:44:43,520
comments I will turn next to

3590
01:44:43,520 --> 01:44:43,686
council members for questions

3591
01:44:43,686 --> 01:44:46,686
Comments This is again an

3592
01:44:47,123 --> 01:44:47,657
informational item only so no

3593
01:44:47,657 --> 01:44:48,358
motion is required.

3594
01:44:48,358 --> 01:44:48,891
We'll start with the chair of

3595
01:44:48,891 --> 01:44:50,891
our audit committee.

3596
01:44:51,794 --> 01:44:52,495
Councilmember Moreno thank you

3597
01:44:52,495 --> 01:44:53,129
for the presentation and also

3598
01:44:53,129 --> 01:44:53,830
thank you to the auditor's

3599
01:44:53,830 --> 01:44:56,566
office for your excellent work

3600
01:44:56,566 --> 01:44:57,233
on this audit.

3601
01:44:57,233 --> 01:45:00,233
We did have a lengthy

3602
01:45:01,204 --> 01:45:01,838
discussion on this audit

3603
01:45:01,838 --> 01:45:02,572
committee back in FEBRUARY

3604
01:45:02,572 --> 01:45:06,743
leading up to what was going to

3605
01:45:06,743 --> 01:45:07,760
be I think a very difficult

3606
01:45:07,760 --> 01:45:07,743
budget.

3607
01:45:07,743 --> 01:45:08,411
I was very concerned about

3608
01:45:08,411 --> 01:45:10,811
the inefficiencies found by

3609
01:45:11,715 --> 01:45:12,382
the auditor that ended up

3610
01:45:12,382 --> 01:45:14,382
needlessly costing taxpayers

3611
01:45:17,530 --> 01:45:17,554
more than it should to maintain

3612
01:45:17,554 --> 01:45:18,255
the city's fleet.

3613
01:45:18,255 --> 01:45:21,855
When the city invest in buying

3614
01:45:21,892 --> 01:45:22,592
or leasing a vehicle of some

3615
01:45:22,592 --> 01:45:23,293
type, it's critical that it's

3616
01:45:23,293 --> 01:45:25,293
receiving regular preventative

3617
01:45:27,330 --> 01:45:28,198
maintenance.

3618
01:45:28,198 --> 01:45:28,799
Now if we don't do that, we're

3619
01:45:28,799 --> 01:45:31,199
decreasing the value of

3620
01:45:32,935 --> 01:45:33,670
the life of the vehicle.

3621
01:45:33,670 --> 01:45:36,670
This increases the repair costs

3622
01:45:37,874 --> 01:45:38,541
and waste time for the employee

3623
01:45:38,541 --> 01:45:39,176
who's driving the vehicle as

3624
01:45:39,176 --> 01:45:42,176
well as the employees who

3625
01:45:43,346 --> 01:45:43,947
repair the vehicles because

3626
01:45:43,947 --> 01:45:44,647
instead of simply having

3627
01:45:44,647 --> 01:45:47,470
preventative repairs they have

3628
01:45:48,418 --> 01:45:48,852
to spend much more time doing

3629
01:45:48,852 --> 01:45:50,852
major repairs.

3630
01:45:53,991 --> 01:45:54,658
In addition, this results in a

3631
01:45:54,658 --> 01:45:57,658
greater need for rental cars

3632
01:45:58,628 --> 01:45:59,329
which is an additional cost and

3633
01:45:59,329 --> 01:46:00,300
ultimately lowers the level of

3634
01:46:00,300 --> 01:46:03,300
service provided to the public

3635
01:46:04,434 --> 01:46:05,350
in fiscal year 23 it cost

3636
01:46:05,350 --> 01:46:07,435
the city $2.2 million to

3637
01:46:08,905 --> 01:46:11,305
provide to perform preventative

3638
01:46:12,976 --> 01:46:14,976
maintenance on 3918 vehicles

3639
01:46:16,947 --> 01:46:17,481
and 19.3 million to do repairs

3640
01:46:17,481 --> 01:46:19,481
on 3897 vehicles.

3641
01:46:22,252 --> 01:46:22,920
What were the costs in fiscal

3642
01:46:22,920 --> 01:46:25,320
year 24 and fiscal year 25?

3643
01:46:27,891 --> 01:46:28,625
Relate to preventative

3644
01:46:28,625 --> 01:46:31,250
maintenance versus repair costs

3645
01:46:40,300 --> 01:46:40,304
that were not proactive repairs

3646
01:46:40,304 --> 01:46:41,710
.

3647
01:46:41,710 --> 01:46:41,504
>> Thank you for the question

3648
01:46:41,504 --> 01:46:42,720
Councilmember.

3649
01:46:42,720 --> 01:46:44,720
And fiscal year 2024.

3650
01:46:49,513 --> 01:46:50,214
We had 2.5 million spent on

3651
01:46:50,214 --> 01:46:50,548
and 23.2 million spent on

3652
01:46:50,548 --> 01:46:52,548
repairs.

3653
01:46:57,654 --> 01:46:58,189
25 was 3.3 million on and 26.2

3654
01:46:58,189 --> 01:46:58,923
million on repairs.

3655
01:46:58,923 --> 01:47:03,123
And with that I just also like

3656
01:47:03,561 --> 01:47:04,328
to highlight by nature are

3657
01:47:04,328 --> 01:47:07,328
less cost expensive right than

3658
01:47:08,966 --> 01:47:09,734
repairs.

3659
01:47:09,734 --> 01:47:13,334
Also from that as our fleet

3660
01:47:13,703 --> 01:47:14,471
increases and past increases

3661
01:47:14,471 --> 01:47:15,339
you will see that cost increase

3662
01:47:15,339 --> 01:47:18,939
as well as we're doing more

3663
01:47:19,243 --> 01:47:19,943
and finding more repairs and

3664
01:47:19,943 --> 01:47:20,611
adding to the fleet that cost

3665
01:47:20,611 --> 01:47:23,611
us increase over the years.

3666
01:47:24,682 --> 01:47:25,490
Can you explain to the public

3667
01:47:25,490 --> 01:47:25,650
what ppm?

3668
01:47:25,650 --> 01:47:26,500
Oh that's a preventative

3669
01:47:26,500 --> 01:47:26,417
maintenance.

3670
01:47:26,417 --> 01:47:28,417
Thank you.

3671
01:47:30,121 --> 01:47:30,454
Thank you for the for that

3672
01:47:30,454 --> 01:47:31,122
answer.

3673
01:47:31,122 --> 01:47:33,522
Now although costs fluctuate

3674
01:47:35,920 --> 01:47:35,826
year to year it does appear we

3675
01:47:35,826 --> 01:47:38,826
could save a significant amount

3676
01:47:40,970 --> 01:47:40,798
per year in repair costs if we

3677
01:47:40,798 --> 01:47:41,498
simply broader vehicles in for

3678
01:47:41,498 --> 01:47:43,898
regular maintenance instead of

3679
01:47:45,736 --> 01:47:46,700
waiting for a problem to

3680
01:47:46,700 --> 01:47:46,737
happen.

3681
01:47:46,737 --> 01:47:49,737
Does the department have an

3682
01:47:50,708 --> 01:47:51,375
estimate on how much of the $19

3683
01:47:51,375 --> 01:47:54,375
million in repairs in fiscal

3684
01:47:54,712 --> 01:47:55,480
year 23 could have been reduced

3685
01:47:55,480 --> 01:47:57,880
if preventative maintenance had

3686
01:48:01,520 --> 01:48:01,719
been performed?

3687
01:48:01,719 --> 01:48:02,153
>> Thank you again for

3688
01:48:02,153 --> 01:48:02,887
the question.

3689
01:48:02,887 --> 01:48:06,487
Councilmember No, that is not a

3690
01:48:06,591 --> 01:48:10,191
data point that we provide that

3691
01:48:11,796 --> 01:48:12,980
we track for premiums.

3692
01:48:12,980 --> 01:48:12,563
Okay.

3693
01:48:12,563 --> 01:48:13,298
Thank you Will.

3694
01:48:13,298 --> 01:48:15,698
Conservatively, even if repairs

3695
01:48:16,567 --> 01:48:17,301
cost were only reduced by $1

3696
01:48:17,301 --> 01:48:17,969
million that is another million

3697
01:48:17,969 --> 01:48:21,569
that could be used for other

3698
01:48:21,639 --> 01:48:22,373
purposes in the budget.

3699
01:48:22,373 --> 01:48:25,373
It was mentioned libraries and

3700
01:48:26,544 --> 01:48:26,944
Alfaro in Parks and Rec

3701
01:48:26,944 --> 01:48:27,578
programing.

3702
01:48:27,578 --> 01:48:30,578
I saw in the management's

3703
01:48:32,384 --> 01:48:33,510
response that proactive repairs

3704
01:48:33,510 --> 01:48:33,651
increased in fiscal year 25.

3705
01:48:33,651 --> 01:48:36,651
Did the department see a

3706
01:48:37,355 --> 01:48:37,955
decrease in the need for

3707
01:48:37,955 --> 01:48:38,523
vehicle repairs directly

3708
01:48:38,523 --> 01:48:39,156
related to the lack of

3709
01:48:39,156 --> 01:48:41,156
preventative maintenance?

3710
01:48:43,394 --> 01:48:44,950
Or do you see this trend

3711
01:48:44,950 --> 01:48:44,762
continuing for fiscal year 26?

3712
01:48:44,762 --> 01:48:46,762
>> So Councilmember, what

3713
01:48:48,633 --> 01:48:49,400
happened?

3714
01:48:49,400 --> 01:48:50,101
We have been conducting more as

3715
01:48:50,101 --> 01:48:53,101
you heard earlier in my

3716
01:48:54,439 --> 01:48:55,140
comments inspections bit or

3717
01:48:55,140 --> 01:48:55,740
safety inspections as well as

3718
01:48:55,740 --> 01:48:57,740
preventive maintenance.

3719
01:49:00,145 --> 01:49:00,779
So that has led to being able

3720
01:49:00,779 --> 01:49:01,446
to complete more of those

3721
01:49:01,446 --> 01:49:03,446
predictive proactive repairs

3722
01:49:04,916 --> 01:49:05,383
that management was alluding to

3723
01:49:05,383 --> 01:49:07,383
in our response.

3724
01:49:10,221 --> 01:49:10,956
So it's just a just to

3725
01:49:10,956 --> 01:49:13,956
reiterate it's the ongoing work

3726
01:49:15,360 --> 01:49:16,610
that you guys are doing

3727
01:49:16,610 --> 01:49:16,595
proactively that there was why

3728
01:49:16,595 --> 01:49:18,995
there was an uptick?

3729
01:49:21,166 --> 01:49:21,933
Yes.

3730
01:49:21,933 --> 01:49:22,601
>> Completing more inspections

3731
01:49:22,601 --> 01:49:23,100
as well as more preventative

3732
01:49:23,100 --> 01:49:25,100
maintenance.

3733
01:49:26,904 --> 01:49:27,606
And do you see the increase Do

3734
01:49:27,606 --> 01:49:30,606
you see this trend continuing

3735
01:49:31,643 --> 01:49:32,343
or are you guys continuing to

3736
01:49:32,343 --> 01:49:33,110
provide more inspections than

3737
01:49:33,110 --> 01:49:33,344
have been done in the past?

3738
01:49:33,344 --> 01:49:35,344
>> Yes.

3739
01:49:36,915 --> 01:49:37,616
The work we've done with

3740
01:49:37,616 --> 01:49:38,316
coordinating with our customer

3741
01:49:38,316 --> 01:49:41,316
department and in our monthly

3742
01:49:41,586 --> 01:49:42,320
and quarterly meetings

3743
01:49:42,320 --> 01:49:43,540
departments are now bringing in

3744
01:49:43,540 --> 01:49:46,540
their their vehicles timely and

3745
01:49:47,592 --> 01:49:48,126
we are working to complete

3746
01:49:48,126 --> 01:49:48,826
those sometimes over

3747
01:49:48,826 --> 01:49:52,426
the weekends as we can within

3748
01:49:52,931 --> 01:49:53,799
our overtime budget.

3749
01:49:53,799 --> 01:49:54,499
But those are meetings as well

3750
01:49:54,499 --> 01:49:57,499
as the dashboard with more

3751
01:49:58,370 --> 01:49:58,903
visibility on the status of

3752
01:49:58,903 --> 01:49:59,571
the vehicles is also

3753
01:49:59,571 --> 01:50:00,105
attributing to that increase

3754
01:50:00,105 --> 01:50:02,105
that you're seeing.

3755
01:50:03,275 --> 01:50:03,675
So you do see the trend

3756
01:50:03,675 --> 01:50:03,975
continuing.

3757
01:50:03,975 --> 01:50:04,342
Okay.

3758
01:50:04,342 --> 01:50:05,430
Thank you.

3759
01:50:05,430 --> 01:50:07,443
Does the department management

3760
01:50:08,914 --> 01:50:09,514
get notified when a monitor

3761
01:50:09,514 --> 01:50:10,148
goes off in a vehicle

3762
01:50:10,148 --> 01:50:13,148
indicating the need for a

3763
01:50:14,920 --> 01:50:15,586
repair like we have in our car

3764
01:50:15,586 --> 01:50:18,586
oil change or check engine?

3765
01:50:19,758 --> 01:50:20,580
If so, is there a procedure in

3766
01:50:20,580 --> 01:50:20,759
place?

3767
01:50:20,759 --> 01:50:21,426
>> I would also notify fleet

3768
01:50:21,426 --> 01:50:23,826
management does not get

3769
01:50:24,996 --> 01:50:25,731
notified of that but

3770
01:50:25,731 --> 01:50:29,331
the operator of that vehicle is

3771
01:50:30,235 --> 01:50:31,300
required for Pre-trip

3772
01:50:31,300 --> 01:50:31,702
inspections And if there is a

3773
01:50:31,702 --> 01:50:35,302
light or a gauge or something

3774
01:50:35,474 --> 01:50:36,175
is out of compliance and

3775
01:50:36,175 --> 01:50:36,875
they're required to bring that

3776
01:50:36,875 --> 01:50:39,875
vehicle in for us immediately

3777
01:50:40,245 --> 01:50:40,713
so we can diagnose and repair

3778
01:50:40,713 --> 01:50:41,246
the vehicle.

3779
01:50:41,246 --> 01:50:41,981
So this is something

3780
01:50:41,981 --> 01:50:42,614
the individual department needs

3781
01:50:42,614 --> 01:50:46,214
to follow up on their own?

3782
01:50:46,618 --> 01:50:46,985
That's correct.

3783
01:50:46,985 --> 01:50:47,353
Wonderful.

3784
01:50:47,353 --> 01:50:48,200
Thank you.

3785
01:50:48,200 --> 01:50:48,620
Recommendation 2.4 says that

3786
01:50:48,620 --> 01:50:50,620
Fleet should prioritize

3787
01:50:51,757 --> 01:50:52,458
schedule scheduled appointments

3788
01:50:52,458 --> 01:50:54,458
over unscheduled appointments.

3789
01:50:56,562 --> 01:50:57,229
However, the audit found that

3790
01:50:57,229 --> 01:50:57,930
while the fleet focus system

3791
01:50:57,930 --> 01:51:01,734
has the capacity to set up an

3792
01:51:01,734 --> 01:51:02,434
appointment system, it has not

3793
01:51:02,434 --> 01:51:03,350
been set up for departments to

3794
01:51:03,350 --> 01:51:03,369
schedule maintenance in

3795
01:51:03,369 --> 01:51:05,369
advance.

3796
01:51:07,206 --> 01:51:07,773
Can fleet management clarify

3797
01:51:07,773 --> 01:51:08,541
what process you have?

3798
01:51:08,541 --> 01:51:12,141
What what you've done since at

3799
01:51:12,511 --> 01:51:13,145
least FEBRUARY to allow

3800
01:51:13,145 --> 01:51:13,779
departments to be able to

3801
01:51:13,779 --> 01:51:14,113
schedule an appointment in

3802
01:51:14,113 --> 01:51:16,113
advance?

3803
01:51:17,683 --> 01:51:18,417
>> What we are doing is through

3804
01:51:18,417 --> 01:51:22,170
our routine meetings as well as

3805
01:51:22,355 --> 01:51:23,550
visibility of the dashboard we

3806
01:51:23,550 --> 01:51:23,756
are coordinating with the city

3807
01:51:23,756 --> 01:51:26,156
departments on which vehicles

3808
01:51:27,593 --> 01:51:28,261
are due for and bid

3809
01:51:28,261 --> 01:51:28,928
inspections and coordinating

3810
01:51:28,928 --> 01:51:31,928
with them which vehicles are

3811
01:51:33,599 --> 01:51:34,233
required to be brought in such

3812
01:51:34,233 --> 01:51:34,733
that we can complete those

3813
01:51:34,733 --> 01:51:35,368
within compliance.

3814
01:51:35,368 --> 01:51:38,170
We are not using that for

3815
01:51:38,170 --> 01:51:38,804
showing that scale doing

3816
01:51:38,804 --> 01:51:39,472
function within that fleet

3817
01:51:39,472 --> 01:51:40,172
focus yet because there are

3818
01:51:40,172 --> 01:51:43,172
some requirements that we have

3819
01:51:44,210 --> 01:51:44,777
to complete to be able to fully

3820
01:51:44,777 --> 01:51:47,177
turn on that feature.

3821
01:51:48,681 --> 01:51:49,315
>> But we are through our

3822
01:51:49,315 --> 01:51:49,949
routine meetings having a

3823
01:51:49,949 --> 01:51:51,949
discussion and scheduling

3824
01:51:54,753 --> 01:51:55,455
either by phone or by email for

3825
01:51:55,455 --> 01:51:55,888
the departments to bring in

3826
01:51:55,888 --> 01:51:56,422
the vehicles.

3827
01:51:56,422 --> 01:51:59,422
We are on track for.

3828
01:52:00,159 --> 01:52:00,860
I think at the end of

3829
01:52:00,860 --> 01:52:01,461
the calendar year to implement

3830
01:52:01,461 --> 01:52:03,461
that recommendation with

3831
01:52:05,431 --> 01:52:05,732
the scheduling feature and Ford

3832
01:52:05,732 --> 01:52:06,320
Focus.

3833
01:52:06,320 --> 01:52:08,320
Okay.

3834
01:52:10,169 --> 01:52:10,870
This is a question I had Is

3835
01:52:10,870 --> 01:52:11,437
there a list of all

3836
01:52:11,437 --> 01:52:13,837
the vehicles we have?

3837
01:52:15,508 --> 01:52:16,209
There is a list and departments

3838
01:52:16,209 --> 01:52:16,876
on that fleet dashboard can

3839
01:52:16,876 --> 01:52:20,476
drill down to where they can

3840
01:52:20,946 --> 01:52:21,514
see only their vehicles as well

3841
01:52:21,514 --> 01:52:22,181
as the status of those

3842
01:52:22,181 --> 01:52:24,581
vehicles, whether there's a

3843
01:52:25,551 --> 01:52:26,419
more open work order, whether

3844
01:52:26,419 --> 01:52:27,860
it was due for bid inspections,

3845
01:52:27,860 --> 01:52:30,860
whether it's overdue for bid

3846
01:52:30,657 --> 01:52:31,423
inspections for each of those

3847
01:52:31,423 --> 01:52:31,991
vehicles they can see and you

3848
01:52:31,991 --> 01:52:32,525
have a master copy of

3849
01:52:32,525 --> 01:52:34,525
everybody's vehicle?

3850
01:52:35,995 --> 01:52:36,763
Yes.

3851
01:52:36,763 --> 01:52:37,397
Myself and my fleet team can

3852
01:52:37,397 --> 01:52:37,764
see all of the vehicles in

3853
01:52:37,764 --> 01:52:39,764
the fleet.

3854
01:52:41,267 --> 01:52:41,901
So right now you're relying on

3855
01:52:41,901 --> 01:52:44,301
the department director to

3856
01:52:46,672 --> 01:52:46,939
bring in the vehicle Based on

3857
01:52:46,939 --> 01:52:47,573
my.

3858
01:52:47,573 --> 01:52:48,740
>> My fleet manager is

3859
01:52:48,740 --> 01:52:50,740
coordinating with

3860
01:52:51,678 --> 01:52:52,378
the department's fleet

3861
01:52:52,378 --> 01:52:53,246
coordinators on which vehicles

3862
01:52:53,246 --> 01:52:57,417
are due for as well as bid

3863
01:52:57,417 --> 01:52:58,118
inspections And then we're

3864
01:52:58,118 --> 01:52:58,784
making appointments outside of

3865
01:52:58,784 --> 01:53:01,784
that they're bringing in and

3866
01:53:02,389 --> 01:53:03,122
based upon the conversations

3867
01:53:03,122 --> 01:53:03,790
with the fleet managers using a

3868
01:53:03,790 --> 01:53:07,390
dashboard on what to do and

3869
01:53:07,927 --> 01:53:08,294
what's coming due within

3870
01:53:08,294 --> 01:53:09,280
the fleet.

3871
01:53:09,280 --> 01:53:12,532
Now I will recognize I have not

3872
01:53:12,532 --> 01:53:13,300
on the operations side of

3873
01:53:13,300 --> 01:53:14,102
the city of San Diego but that

3874
01:53:14,102 --> 01:53:18,302
sounds like a whole lot of work

3875
01:53:18,437 --> 01:53:19,720
and it sounds like work that we

3876
01:53:19,720 --> 01:53:21,472
have technology right now.

3877
01:53:23,276 --> 01:53:24,310
We have a system.

3878
01:53:24,310 --> 01:53:25,110
It just it seems like a lot of

3879
01:53:25,110 --> 01:53:28,110
work but thank you for

3880
01:53:28,882 --> 01:53:29,583
answering that.

3881
01:53:29,583 --> 01:53:30,283
Recommendation 2.5 says Fleet

3882
01:53:30,283 --> 01:53:33,283
should conduct an analysis to

3883
01:53:34,587 --> 01:53:34,988
determine the optimal share of

3884
01:53:34,988 --> 01:53:35,688
the system.

3885
01:53:35,688 --> 01:53:36,289
Fleet Technician Position out

3886
01:53:36,289 --> 01:53:38,289
of service Professional

3887
01:53:39,659 --> 01:53:40,326
position and or their ability

3888
01:53:40,326 --> 01:53:42,726
to more strategically target

3889
01:53:44,631 --> 01:53:45,332
their time to help achieve

3890
01:53:45,332 --> 01:53:45,932
preventative maintenance goals

3891
01:53:45,932 --> 01:53:46,600
timely and efficiently.

3892
01:53:46,600 --> 01:53:49,536
The audit also found that a

3893
01:53:49,536 --> 01:53:50,137
fleet completes most

3894
01:53:50,137 --> 01:53:50,804
preventative maintenance

3895
01:53:50,804 --> 01:53:54,404
services in less than a day.

3896
01:53:55,142 --> 01:53:55,842
I believe this I know that

3897
01:53:55,842 --> 01:53:56,609
the personnel we have in place

3898
01:53:56,609 --> 01:54:00,581
are very good at their job but

3899
01:54:00,581 --> 01:54:01,140
when the process is not

3900
01:54:01,140 --> 01:54:01,747
streamlined as

3901
01:54:01,747 --> 01:54:04,747
the recommendation in the audit

3902
01:54:05,384 --> 01:54:06,152
audit would accomplish it leads

3903
01:54:06,152 --> 01:54:07,200
to delays where a vehicle sits

3904
01:54:07,200 --> 01:54:10,524
on the lot for days If it can't

3905
01:54:10,524 --> 01:54:11,291
be replaced.

3906
01:54:11,291 --> 01:54:14,891
Think of having to order apart.

3907
01:54:15,762 --> 01:54:16,196
We've all been you know, to

3908
01:54:16,196 --> 01:54:16,930
the mechanic.

3909
01:54:16,930 --> 01:54:20,530
This is obviously not the fault

3910
01:54:20,834 --> 01:54:21,267
of our technician who performs

3911
01:54:21,267 --> 01:54:21,902
the repairs.

3912
01:54:21,902 --> 01:54:22,636
This is the failure of

3913
01:54:22,636 --> 01:54:25,636
management to have an efficient

3914
01:54:26,640 --> 01:54:27,474
system in place.

3915
01:54:27,474 --> 01:54:28,107
What is the current timeline To

3916
01:54:28,107 --> 01:54:31,107
get to conduct the cost

3917
01:54:31,344 --> 01:54:32,780
analysis To conduct the cost

3918
01:54:32,780 --> 01:54:34,478
benefit analysis recommended in

3919
01:54:36,817 --> 01:54:37,484
recommendation 2.5.

3920
01:54:37,484 --> 01:54:38,180
Is this still expected by

3921
01:54:38,180 --> 01:54:41,180
the end of the year?

3922
01:54:41,955 --> 01:54:42,489
Yes, we are still on track with

3923
01:54:42,489 --> 01:54:42,856
that recommendation.

3924
01:54:42,856 --> 01:54:43,624
Thank you.

3925
01:54:43,624 --> 01:54:43,957
If I MAY have my three more

3926
01:54:43,957 --> 01:54:45,957
minutes.

3927
01:54:47,795 --> 01:54:48,529
It's clear to me that one of

3928
01:54:48,529 --> 01:54:52,650
the things we likely need to do

3929
01:54:52,650 --> 01:54:52,865
is hire more technicians

3930
01:54:52,865 --> 01:54:53,567
because the number of staff has

3931
01:54:53,567 --> 01:54:54,670
not kept up with the growth of

3932
01:54:54,670 --> 01:54:56,670
the city's fleet.

3933
01:54:57,638 --> 01:54:58,272
If we do that, more vehicles

3934
01:54:58,272 --> 01:54:58,873
would get repaired faster.

3935
01:54:58,873 --> 01:55:01,873
The cost of hiring more

3936
01:55:03,430 --> 01:55:03,743
technicians would probably be

3937
01:55:03,743 --> 01:55:07,343
offset by the avoided cost of

3938
01:55:07,881 --> 01:55:08,449
having to do less Major repairs

3939
01:55:08,449 --> 01:55:09,149
on vehicles and hiring

3940
01:55:09,149 --> 01:55:11,149
additional technicians should

3941
01:55:12,486 --> 01:55:13,870
be the main way the management

3942
01:55:13,870 --> 01:55:15,870
addresses this staffing

3943
01:55:17,725 --> 01:55:18,759
the staffing issues.

3944
01:55:18,759 --> 01:55:22,959
What I don't want is to see

3945
01:55:22,997 --> 01:55:23,664
current employees forced to

3946
01:55:23,664 --> 01:55:24,398
work hours before beyond I'm

3947
01:55:24,398 --> 01:55:27,398
sorry what should be expected

3948
01:55:28,335 --> 01:55:29,200
of them because that will

3949
01:55:29,200 --> 01:55:31,402
absolutely burn people out.

3950
01:55:32,807 --> 01:55:33,140
And I know we do run the risk

3951
01:55:33,140 --> 01:55:33,874
as well.

3952
01:55:33,874 --> 01:55:37,474
These these guys and these guys

3953
01:55:37,845 --> 01:55:38,344
and girls are a hot commodity

3954
01:55:38,344 --> 01:55:39,130
within the market.

3955
01:55:39,130 --> 01:55:42,130
We're struggling to keep up

3956
01:55:43,283 --> 01:55:44,118
with keeping them.

3957
01:55:44,118 --> 01:55:44,886
So I definitely do not want to

3958
01:55:44,886 --> 01:55:48,880
be pushing too heavily And I do

3959
01:55:48,880 --> 01:55:48,788
want to recognize that their

3960
01:55:48,788 --> 01:55:51,788
work is very much appreciated.

3961
01:55:53,628 --> 01:55:54,228
Finally, does the Department or

3962
01:55:54,228 --> 01:55:54,896
auditor's office have an

3963
01:55:54,896 --> 01:55:57,896
estimate related to how much

3964
01:55:58,766 --> 01:55:59,466
the city has spent on rental

3965
01:55:59,466 --> 01:56:00,168
vehicles specifically related

3966
01:56:00,168 --> 01:56:03,768
to the need for major repairs

3967
01:56:09,176 --> 01:56:10,440
on city owned vehicles?

3968
01:56:10,440 --> 01:56:10,478
>> Thank you again Council for

3969
01:56:10,478 --> 01:56:12,478
the question.

3970
01:56:14,248 --> 01:56:15,160
I think earlier I mean Claudia

3971
01:56:15,160 --> 01:56:18,616
excuse me alluded to this in

3972
01:56:19,287 --> 01:56:19,854
her previous comments regarding

3973
01:56:19,854 --> 01:56:20,521
her rental contracts.

3974
01:56:20,521 --> 01:56:22,921
There are improvements there

3975
01:56:24,692 --> 01:56:25,426
through the new process for her

3976
01:56:25,426 --> 01:56:27,826
rental improvement process that

3977
01:56:29,731 --> 01:56:32,731
the city is undertaking right

3978
01:56:33,901 --> 01:56:34,335
now for the two year period of

3979
01:56:34,335 --> 01:56:36,335
the contract.

3980
01:56:38,105 --> 01:56:38,873
We project that there would be

3981
01:56:38,873 --> 01:56:41,873
3% of vehicles that will be

3982
01:56:42,644 --> 01:56:43,177
rented due to vehicles being

3983
01:56:43,177 --> 01:56:44,120
down in the shop.

3984
01:56:44,120 --> 01:56:47,612
But currently we do not have

3985
01:56:48,349 --> 01:56:48,749
that calls for f y 25.

3986
01:56:48,749 --> 01:56:49,617
>> Okay.

3987
01:56:49,617 --> 01:56:52,553
Thank you for that and I don't

3988
01:56:52,553 --> 01:56:52,854
know if you have an answer to

3989
01:56:52,854 --> 01:56:53,154
that.

3990
01:56:53,154 --> 01:56:54,880
Sure.

3991
01:56:54,880 --> 01:56:58,159
We do not have an answer to at

3992
01:56:58,159 --> 01:56:58,860
this time but as you know we

3993
01:56:58,860 --> 01:57:02,163
have an audit on our workplan

3994
01:57:02,163 --> 01:57:02,797
this year of vehicle rental

3995
01:57:02,797 --> 01:57:03,465
contracts to hurricane any

3996
01:57:03,465 --> 01:57:04,990
others that we have And so

3997
01:57:04,990 --> 01:57:06,990
that's certainly something

3998
01:57:07,535 --> 01:57:07,902
we'll consider looking into.

3999
01:57:07,902 --> 01:57:08,268
Wonderful.

4000
01:57:08,268 --> 01:57:09,104
Thank you.

4001
01:57:09,104 --> 01:57:12,574
This is another cost that could

4002
01:57:12,574 --> 01:57:13,241
be decreased by implementing

4003
01:57:13,241 --> 01:57:13,941
the recommendations in this

4004
01:57:13,941 --> 01:57:17,541
audit And I would request that

4005
01:57:18,313 --> 01:57:19,130
staff follow up with my office

4006
01:57:19,130 --> 01:57:19,346
on that number You gave us

4007
01:57:19,346 --> 01:57:21,346
the 3%.

4008
01:57:23,284 --> 01:57:23,718
Just to be clear, I do look

4009
01:57:23,718 --> 01:57:24,352
forward to all

4010
01:57:24,352 --> 01:57:26,352
the recommendations being

4011
01:57:27,222 --> 01:57:27,889
implemented.

4012
01:57:27,889 --> 01:57:28,590
Truly believe there could be

4013
01:57:28,590 --> 01:57:30,990
some significant cost savings

4014
01:57:32,561 --> 01:57:33,127
if we can get buy in from

4015
01:57:33,127 --> 01:57:33,728
the department to take

4016
01:57:33,728 --> 01:57:35,728
preventative maintenance

4017
01:57:37,832 --> 01:57:38,265
maintenance seriously over

4018
01:57:38,265 --> 01:57:39,340
the long term.

4019
01:57:39,340 --> 01:57:39,601
We also need to make sure that

4020
01:57:39,601 --> 01:57:41,601
management is working

4021
01:57:42,838 --> 01:57:43,505
cooperatively with our

4022
01:57:43,505 --> 01:57:45,505
representative employees to

4023
01:57:45,640 --> 01:57:48,640
ensure that the department is

4024
01:57:51,120 --> 01:57:51,780
properly staffed.

4025
01:57:51,780 --> 01:57:55,380
I think it's been my second

4026
01:57:55,951 --> 01:57:56,918
year as the audit chair three

4027
01:57:56,918 --> 01:58:01,118
years in total and I just I

4028
01:58:01,456 --> 01:58:05,656
want to bring up the fact that

4029
01:58:05,894 --> 01:58:06,661
I truly appreciate audits that

4030
01:58:06,661 --> 01:58:07,362
let us at least at least

4031
01:58:07,362 --> 01:58:07,996
the council know what's going

4032
01:58:07,996 --> 01:58:10,996
on on the operations side.

4033
01:58:12,100 --> 01:58:12,801
I think the audit presents

4034
01:58:12,801 --> 01:58:13,502
recommendations which you guys

4035
01:58:13,502 --> 01:58:16,438
did You guys are not in

4036
01:58:16,438 --> 01:58:17,720
operation right?

4037
01:58:17,720 --> 01:58:19,720
You're not management.

4038
01:58:20,876 --> 01:58:25,760
And so if we were if management

4039
01:58:25,981 --> 01:58:26,547
was doing things in a

4040
01:58:26,547 --> 01:58:27,182
productive manner then

4041
01:58:27,182 --> 01:58:27,849
the audit would show that

4042
01:58:27,849 --> 01:58:30,849
there's nothing wrong and we

4043
01:58:31,353 --> 01:58:32,540
can move right along When we

4044
01:58:32,540 --> 01:58:32,821
see something wrong we have to

4045
01:58:32,821 --> 01:58:36,421
do something about it And I

4046
01:58:39,695 --> 01:58:40,395
think it's I think it is very

4047
01:58:40,395 --> 01:58:40,729
it's an opportunity to do

4048
01:58:40,729 --> 01:58:42,729
better.

4049
01:58:44,733 --> 01:58:45,434
Feels really weird to say this

4050
01:58:45,434 --> 01:58:45,768
but it's an opportunity to do

4051
01:58:45,768 --> 01:58:46,435
better.

4052
01:58:46,435 --> 01:58:49,805
We should not shy away from

4053
01:58:49,805 --> 01:58:50,505
being told that the way that

4054
01:58:50,505 --> 01:58:51,140
we're doing it doesn't work or

4055
01:58:51,140 --> 01:58:53,540
that it's costing taxpayer

4056
01:58:54,309 --> 01:58:55,244
dollars more money.

4057
01:58:55,244 --> 01:58:55,944
This is a way I think that we

4058
01:58:55,944 --> 01:58:58,944
can move forward and I

4059
01:58:59,615 --> 01:59:00,382
appreciated this audit.

4060
01:59:00,382 --> 01:59:01,150
It was very enlightening.

4061
01:59:01,150 --> 01:59:01,650
It's a lot of money and it's

4062
01:59:01,650 --> 01:59:03,650
not my money.

4063
01:59:04,953 --> 01:59:05,521
It's not our money.

4064
01:59:05,521 --> 01:59:06,388
It's taxpayers money.

4065
01:59:06,388 --> 01:59:09,988
So with that, thank you for

4066
01:59:10,725 --> 01:59:11,593
allowing me to go a little over

4067
01:59:11,593 --> 01:59:15,970
But thank you guys for this

4068
01:59:15,970 --> 01:59:15,598
audit.

4069
01:59:15,598 --> 01:59:16,980
>> Thank you.

4070
01:59:16,980 --> 01:59:16,732
We'll turn next to

4071
01:59:16,732 --> 01:59:17,990
Councilmember Ella Rivera.

4072
01:59:17,990 --> 01:59:17,465
All right.

4073
01:59:17,465 --> 01:59:19,465
Thank you.

4074
01:59:19,968 --> 01:59:20,668
Council PRESIDENT Pro tem and

4075
01:59:20,668 --> 01:59:21,269
always thank you to you and

4076
01:59:21,269 --> 01:59:24,269
the team for your work.

4077
01:59:24,840 --> 01:59:26,840
Always appreciate it.

4078
01:59:30,279 --> 01:59:31,800
So Councilmember Moreno Dove in

4079
01:59:31,800 --> 01:59:32,882
deep as she always does as

4080
01:59:32,882 --> 01:59:35,282
the audit committee chair.

4081
01:59:38,320 --> 01:59:39,210
One I'll start with this

4082
01:59:39,210 --> 01:59:42,210
question and then I'll circle

4083
01:59:42,625 --> 01:59:43,325
back to another from

4084
01:59:43,325 --> 01:59:45,725
the recommendations that have.

4085
01:59:47,763 --> 01:59:48,364
And this is for staff whoever

4086
01:59:48,364 --> 01:59:51,364
would like to answer it.

4087
01:59:53,335 --> 01:59:54,203
The recommendation ones that

4088
01:59:54,203 --> 01:59:57,540
are agreed upon but not yet

4089
01:59:57,540 --> 01:59:58,341
implemented.

4090
01:59:58,341 --> 02:00:01,341
Can we walk through timeline

4091
02:00:02,545 --> 02:00:03,312
and any barriers the Council

4092
02:00:03,312 --> 02:00:04,130
needs to be aware of in

4093
02:00:04,130 --> 02:00:06,413
the implementation of those

4094
02:00:17,292 --> 02:00:18,260
changes?

4095
02:00:18,260 --> 02:00:18,461
>> Thank you Council Member for

4096
02:00:18,461 --> 02:00:20,461
the question.

4097
02:00:22,431 --> 02:00:22,899
We have completed two of those

4098
02:00:22,899 --> 02:00:24,899
recommendations.

4099
02:00:26,436 --> 02:00:27,680
There are two that have since

4100
02:00:27,680 --> 02:00:27,803
the time that the auditor

4101
02:00:27,803 --> 02:00:31,403
reported our status that we are

4102
02:00:32,375 --> 02:00:33,242
in the process of completing

4103
02:00:33,242 --> 02:00:35,642
that is audit recommendations

4104
02:00:35,878 --> 02:00:37,878
1.3 and 2.2.

4105
02:00:38,147 --> 02:00:41,747
And I'll just read those really

4106
02:00:48,224 --> 02:00:49,158
quickly.

4107
02:00:49,158 --> 02:00:52,158
>> One point three is again

4108
02:00:53,963 --> 02:00:54,330
regular regularly schedule

4109
02:00:54,330 --> 02:00:55,640
meetings.

4110
02:00:55,640 --> 02:00:58,640
And 1.1 which we have completed

4111
02:00:58,835 --> 02:00:59,269
is related to fleet

4112
02:00:59,269 --> 02:00:59,936
coordinators.

4113
02:00:59,936 --> 02:01:00,603
1.2 we estimate that we will

4114
02:01:00,603 --> 02:01:03,603
complete within the next few

4115
02:01:03,839 --> 02:01:04,706
weeks.

4116
02:01:04,706 --> 02:01:05,408
And this is just updating our

4117
02:01:05,408 --> 02:01:07,808
fleet coordinators and contact

4118
02:01:08,878 --> 02:01:09,612
lists within our city

4119
02:01:09,612 --> 02:01:10,460
departments so they can receive

4120
02:01:10,460 --> 02:01:12,460
notifications.

4121
02:01:13,983 --> 02:01:14,584
And then recommendation 2.2

4122
02:01:14,584 --> 02:01:16,984
We're also scheduled to

4123
02:01:18,822 --> 02:01:19,121
complete within the next few

4124
02:01:19,121 --> 02:01:19,889
weeks.

4125
02:01:19,889 --> 02:01:22,889
That is also related to

4126
02:01:23,960 --> 02:01:24,626
actually updating

4127
02:01:24,626 --> 02:01:25,295
the departments in the fleet

4128
02:01:25,295 --> 02:01:27,695
dashboard ensuring they have

4129
02:01:29,599 --> 02:01:30,233
visibility of all of their

4130
02:01:30,233 --> 02:01:30,866
vehicles within the fleet.

4131
02:01:30,866 --> 02:01:33,866
The rest of the remaining

4132
02:01:35,138 --> 02:01:35,839
recommendations we are on track

4133
02:01:35,839 --> 02:01:39,409
to complete either by the end

4134
02:01:39,409 --> 02:01:40,109
of the calendar year or by JUNE

4135
02:01:40,109 --> 02:01:43,109
2026 which is the latest that

4136
02:01:44,748 --> 02:01:45,515
we have up on a recommendation

4137
02:01:45,515 --> 02:01:45,849
that will be implemented in due

4138
02:01:45,849 --> 02:01:46,249
course.

4139
02:01:46,249 --> 02:01:48,249
>> Got it.

4140
02:01:49,619 --> 02:01:50,320
Thank you for that.

4141
02:01:50,320 --> 02:01:53,320
So my understanding is that

4142
02:01:54,257 --> 02:01:55,580
absent is being asked to meet

4143
02:01:55,580 --> 02:01:55,358
and confer in response to this

4144
02:01:55,358 --> 02:01:57,358
audit.

4145
02:01:59,430 --> 02:01:59,963
It's not one of

4146
02:01:59,963 --> 02:02:00,363
the recommendations

4147
02:02:00,363 --> 02:02:02,363
necessarily.

4148
02:02:04,968 --> 02:02:05,602
Can you explain to us why

4149
02:02:05,602 --> 02:02:06,235
that's happening prior to

4150
02:02:06,235 --> 02:02:06,870
the implementation of all

4151
02:02:06,870 --> 02:02:08,870
the recommendations being

4152
02:02:09,372 --> 02:02:10,140
complete?

4153
02:02:10,140 --> 02:02:12,540
>> Well, Councilmember, one of

4154
02:02:14,778 --> 02:02:15,479
the issues I think that was

4155
02:02:15,479 --> 02:02:16,213
noted in the auditor's report

4156
02:02:16,213 --> 02:02:18,613
was the department's hesitation

4157
02:02:19,783 --> 02:02:20,316
to bring vehicles in as they

4158
02:02:20,316 --> 02:02:22,716
are needed for use.

4159
02:02:25,555 --> 02:02:26,523
So we wanted to be we wanted to

4160
02:02:26,523 --> 02:02:30,494
take a look at what it would

4161
02:02:30,494 --> 02:02:31,261
require to have those vehicles

4162
02:02:31,261 --> 02:02:34,765
brought in when there's not an

4163
02:02:34,765 --> 02:02:35,231
operational impact to

4164
02:02:35,231 --> 02:02:35,866
the departments.

4165
02:02:35,866 --> 02:02:38,866
We know that all three

4166
02:02:39,636 --> 02:02:40,437
departments do not have a bench

4167
02:02:40,437 --> 02:02:44,370
of vehicles such that if you're

4168
02:02:44,975 --> 02:02:45,642
taking a patch truck out of of

4169
02:02:45,642 --> 02:02:46,243
the fleet for or inspection

4170
02:02:46,243 --> 02:02:48,243
then there's operational

4171
02:02:49,846 --> 02:02:50,681
impacts.

4172
02:02:50,681 --> 02:02:51,348
We were looking at ways that we

4173
02:02:51,348 --> 02:02:53,748
could service vehicles when

4174
02:02:55,185 --> 02:02:55,952
they're not in use by the city

4175
02:02:55,952 --> 02:02:59,552
departments and that it was not

4176
02:03:00,691 --> 02:03:01,391
a audit recommendation but it

4177
02:03:01,391 --> 02:03:02,260
was something that internally

4178
02:03:02,260 --> 02:03:04,426
through the department we

4179
02:03:05,462 --> 02:03:06,163
thought that based upon what

4180
02:03:06,163 --> 02:03:06,864
we're seeing and hearing from

4181
02:03:06,864 --> 02:03:09,864
the departments that we would

4182
02:03:10,935 --> 02:03:11,401
work with our unions to pursue.

4183
02:03:11,401 --> 02:03:11,802
>> Got it.

4184
02:03:11,802 --> 02:03:13,802
Okay.

4185
02:03:16,607 --> 02:03:18,607
Katherine Morello made

4186
02:03:21,412 --> 02:03:22,112
the point about ensuring that

4187
02:03:22,112 --> 02:03:22,780
we are able to maintain

4188
02:03:22,780 --> 02:03:25,780
the workforce that we have.

4189
02:03:26,183 --> 02:03:26,884
It's taken a lot to get those

4190
02:03:26,884 --> 02:03:27,651
folks as you know, get those

4191
02:03:27,651 --> 02:03:31,251
folks hired to retain them And

4192
02:03:31,822 --> 02:03:32,256
we don't want to lose them

4193
02:03:32,256 --> 02:03:34,256
unnecessarily.

4194
02:03:37,427 --> 02:03:38,129
So I think bringing them into

4195
02:03:38,129 --> 02:03:41,129
the fold for problem solving

4196
02:03:43,134 --> 02:03:46,134
prior to formally requested a

4197
02:03:48,305 --> 02:03:49,720
meeting confer session.

4198
02:03:49,720 --> 02:03:52,720
Strongly recommended for me You

4199
02:03:52,743 --> 02:03:53,710
all were on the operation side

4200
02:03:53,710 --> 02:03:54,679
so you can do it with that what

4201
02:03:54,679 --> 02:03:58,382
you will to that point And I

4202
02:03:58,382 --> 02:03:59,500
know we talked about this

4203
02:03:59,500 --> 02:04:02,650
during the briefing but I, I

4204
02:04:02,753 --> 02:04:03,553
think this audit maybe more

4205
02:04:03,553 --> 02:04:04,221
than any other that I've seen I

4206
02:04:04,221 --> 02:04:06,621
think really could have

4207
02:04:08,492 --> 02:04:09,459
benefited from conversation

4208
02:04:09,459 --> 02:04:13,659
with aps me and and and perhaps

4209
02:04:13,897 --> 02:04:18,336
some of you as well to have a

4210
02:04:18,336 --> 02:04:18,970
360 degree thorough analysis

4211
02:04:18,970 --> 02:04:19,504
not just of problems with

4212
02:04:19,504 --> 02:04:21,504
potential solutions.

4213
02:04:23,574 --> 02:04:24,275
I think getting the voice of

4214
02:04:24,275 --> 02:04:24,875
the workers who are doing that

4215
02:04:24,875 --> 02:04:25,243
work would be incredibly

4216
02:04:25,243 --> 02:04:27,243
valuable.

4217
02:04:29,379 --> 02:04:34,180
And so I do I do hope that in

4218
02:04:34,180 --> 02:04:34,785
in the future when there are

4219
02:04:34,785 --> 02:04:35,486
items like this that are so

4220
02:04:35,486 --> 02:04:36,870
operational in nature that we

4221
02:04:36,870 --> 02:04:38,870
have conversations with

4222
02:04:39,557 --> 02:04:40,190
the folks who are doing doing

4223
02:04:40,190 --> 02:04:40,658
that work to the greatest

4224
02:04:40,658 --> 02:04:41,292
extent possible.

4225
02:04:41,292 --> 02:04:44,292
And I certainly hope that

4226
02:04:44,495 --> 02:04:46,895
management would make those

4227
02:04:49,300 --> 02:04:49,834
those workers and available to

4228
02:04:49,834 --> 02:04:50,501
the extent possible.

4229
02:04:50,501 --> 02:04:53,501
And then certainly we've got

4230
02:04:54,639 --> 02:04:55,272
representatives by way of

4231
02:04:55,272 --> 02:04:58,272
the Oreos and that's what

4232
02:05:00,440 --> 02:05:00,812
they're there to do.

4233
02:05:00,812 --> 02:05:01,779
We just heard from an expert

4234
02:05:01,779 --> 02:05:05,979
who is who's doing some of this

4235
02:05:07,819 --> 02:05:08,519
work about there's just a very

4236
02:05:08,519 --> 02:05:09,187
important vantage point there

4237
02:05:09,187 --> 02:05:13,570
and I want to make sure that

4238
02:05:13,570 --> 02:05:13,758
included in the conversation to

4239
02:05:13,758 --> 02:05:14,459
the greatest extent possible.

4240
02:05:14,459 --> 02:05:15,590
But as always, thank you again

4241
02:05:15,590 --> 02:05:15,527
for all of your work to

4242
02:05:15,527 --> 02:05:17,527
the audit team.

4243
02:05:18,463 --> 02:05:18,930
We appreciate you.

4244
02:05:18,930 --> 02:05:19,664
Thank you.

4245
02:05:19,664 --> 02:05:19,931
Council PRESIDENT Pro tem Thank

4246
02:05:19,931 --> 02:05:20,665
you.

4247
02:05:20,665 --> 02:05:23,665
We'll turn next to council

4248
02:05:23,701 --> 02:05:24,569
members on Wolpert and thank

4249
02:05:24,569 --> 02:05:28,540
you to you for your work and

4250
02:05:28,540 --> 02:05:29,374
your presentation on this.

4251
02:05:29,374 --> 02:05:32,974
My colleagues asked a lot of

4252
02:05:33,644 --> 02:05:34,278
the questions you know and I'm

4253
02:05:34,278 --> 02:05:34,980
particularly concerned of

4254
02:05:34,980 --> 02:05:35,647
course about making sure that

4255
02:05:35,647 --> 02:05:38,647
our workers are included in

4256
02:05:39,170 --> 02:05:39,750
these discussions and so

4257
02:05:39,750 --> 02:05:40,318
they're the ones actually doing

4258
02:05:40,318 --> 02:05:40,952
the maintenance work.

4259
02:05:40,952 --> 02:05:43,952
And I'm wondering how much

4260
02:05:44,889 --> 02:05:47,889
involvement did ask me when 27

4261
02:05:49,694 --> 02:05:50,561
or MAY have in the audit.

4262
02:05:50,561 --> 02:05:54,761
So this audit was was you know,

4263
02:05:55,100 --> 02:05:55,667
we used a lot of the data to

4264
02:05:55,667 --> 02:05:56,334
identify the causes of

4265
02:05:56,334 --> 02:05:59,334
the delays right like 88 And

4266
02:05:59,704 --> 02:06:00,405
that's why we point out 88% of

4267
02:06:00,405 --> 02:06:01,138
the time there's a delay Once

4268
02:06:01,138 --> 02:06:04,738
the vehicle has been brought in

4269
02:06:04,776 --> 02:06:05,277
it's due to lack of labor And

4270
02:06:05,277 --> 02:06:05,977
that's why we make

4271
02:06:05,977 --> 02:06:06,710
recommendations on, you know,

4272
02:06:06,710 --> 02:06:09,681
taking a look at their staffing

4273
02:06:09,681 --> 02:06:10,182
levels especially for assistant

4274
02:06:10,182 --> 02:06:10,916
fleet technician.

4275
02:06:10,916 --> 02:06:13,916
We didn't engage them directly.

4276
02:06:15,200 --> 02:06:18,620
We have before when we do

4277
02:06:20,391 --> 02:06:21,260
audits that look at you know,

4278
02:06:21,260 --> 02:06:21,726
kind of on the ground work

4279
02:06:21,726 --> 02:06:24,726
where conditions like you MAY

4280
02:06:25,464 --> 02:06:26,230
recall the strategic human

4281
02:06:26,230 --> 02:06:26,831
capital audit from a few years

4282
02:06:26,831 --> 02:06:29,231
ago where we recommended

4283
02:06:30,868 --> 02:06:31,538
compensation philosophy for

4284
02:06:31,538 --> 02:06:32,370
the city workforce reports,

4285
02:06:32,370 --> 02:06:32,771
things like that.

4286
02:06:32,771 --> 02:06:36,371
But actually happy to you know,

4287
02:06:36,508 --> 02:06:37,209
consider it as a checkpoint on

4288
02:06:37,209 --> 02:06:37,809
audits going forward you know

4289
02:06:37,809 --> 02:06:40,809
when it seems like it's

4290
02:06:42,447 --> 02:06:43,382
relevant to those groups.

4291
02:06:43,382 --> 02:06:43,916
>> Yeah I, I think you should

4292
02:06:43,916 --> 02:06:44,583
honestly I mean it's

4293
02:06:44,583 --> 02:06:47,986
the workers are the ones who

4294
02:06:47,986 --> 02:06:48,653
also might be seeing it day in

4295
02:06:48,653 --> 02:06:49,321
day out and have ideas or

4296
02:06:49,321 --> 02:06:49,954
thoughts or problems that it

4297
02:06:49,954 --> 02:06:52,954
doesn't know about or they

4298
02:06:53,225 --> 02:06:53,759
report to management they MAY

4299
02:06:53,759 --> 02:06:54,392
not report to you.

4300
02:06:54,392 --> 02:06:55,600
And so I wouldn't engage

4301
02:06:55,600 --> 02:06:58,600
the workers because you guys

4302
02:06:58,197 --> 02:06:58,931
are the ones who see every day

4303
02:06:58,931 --> 02:06:59,664
what you're struggling with And

4304
02:06:59,664 --> 02:07:03,264
before this audit comes out and

4305
02:07:04,303 --> 02:07:04,970
suddenly ideas are handed to

4306
02:07:04,970 --> 02:07:05,771
them it'd be better if they

4307
02:07:05,771 --> 02:07:08,771
could be participating in it

4308
02:07:09,474 --> 02:07:10,175
before a meeting confirmed is

4309
02:07:10,175 --> 02:07:10,908
triggered Because I think you

4310
02:07:10,908 --> 02:07:11,643
know, morale is hard right now.

4311
02:07:11,643 --> 02:07:15,147
The city doesn't pay as much as

4312
02:07:15,147 --> 02:07:15,848
we should to these workers and

4313
02:07:15,848 --> 02:07:16,482
they're working very hard And

4314
02:07:16,482 --> 02:07:17,149
so I think it'd be a huge

4315
02:07:17,149 --> 02:07:20,149
morale boost if people would

4316
02:07:20,452 --> 02:07:21,860
engage them before these things

4317
02:07:21,860 --> 02:07:21,753
are published about them.

4318
02:07:21,753 --> 02:07:22,488
>> I also remember that you

4319
02:07:22,488 --> 02:07:25,624
asked me a question but I just

4320
02:07:25,624 --> 02:07:26,358
wanted to clarify that So we we

4321
02:07:26,358 --> 02:07:29,358
did have conversations with our

4322
02:07:30,429 --> 02:07:31,960
staff in our routine meetings

4323
02:07:31,960 --> 02:07:34,696
but because of the meet and

4324
02:07:35,501 --> 02:07:36,168
confer process we could not I

4325
02:07:36,168 --> 02:07:36,869
guess divulge the details of

4326
02:07:36,869 --> 02:07:39,869
what we're considering What we

4327
02:07:41,506 --> 02:07:42,208
did have conversations with all

4328
02:07:42,208 --> 02:07:42,842
of our fleet technicians just

4329
02:07:42,842 --> 02:07:45,242
at choice repair facility

4330
02:07:46,110 --> 02:07:46,746
because that's the only place

4331
02:07:46,746 --> 02:07:47,790
we're looking to implement this

4332
02:07:47,790 --> 02:07:47,780
change.

4333
02:07:47,780 --> 02:07:51,380
But because of that process we

4334
02:07:52,585 --> 02:07:53,252
could not provide all of

4335
02:07:53,252 --> 02:07:53,886
the details with them But we

4336
02:07:53,886 --> 02:07:56,886
did let them know solicit

4337
02:07:57,656 --> 02:07:58,424
feedback from them as well as

4338
02:07:58,424 --> 02:07:59,125
but we could not follow once we

4339
02:07:59,125 --> 02:08:02,725
got closer to that process and

4340
02:08:02,728 --> 02:08:03,329
actually issued a notice we can

4341
02:08:03,329 --> 02:08:03,995
could not devote all of

4342
02:08:03,995 --> 02:08:04,763
the details of that until we

4343
02:08:04,763 --> 02:08:08,267
actually go in to meet and

4344
02:08:08,267 --> 02:08:08,567
confer.

4345
02:08:08,567 --> 02:08:09,101
Okay.

4346
02:08:09,101 --> 02:08:11,101
I mean understood.

4347
02:08:13,672 --> 02:08:14,440
You know I would a labor lawyer

4348
02:08:14,440 --> 02:08:15,174
before this and I was on

4349
02:08:15,174 --> 02:08:15,908
the dca negotiating team when I

4350
02:08:15,908 --> 02:08:19,311
was a deputy city attorney and

4351
02:08:19,311 --> 02:08:20,460
there could have been a waste.

4352
02:08:20,460 --> 02:08:20,379
We didn't even get to be

4353
02:08:20,379 --> 02:08:21,790
confer.

4354
02:08:21,790 --> 02:08:24,217
You know, if you had more open

4355
02:08:24,217 --> 02:08:25,184
conversation with the workers

4356
02:08:25,184 --> 02:08:25,852
then you wouldn't need to go to

4357
02:08:25,852 --> 02:08:28,852
the forum union for process.

4358
02:08:29,955 --> 02:08:30,656
So I just I just communicate

4359
02:08:30,656 --> 02:08:33,656
with the folks actually doing

4360
02:08:35,862 --> 02:08:36,562
this work And I'd like to see

4361
02:08:36,562 --> 02:08:37,296
that the audits going forward

4362
02:08:37,296 --> 02:08:37,829
because you know, we have a lot

4363
02:08:37,829 --> 02:08:39,829
of different ideas.

4364
02:08:40,466 --> 02:08:41,100
I used to work for a

4365
02:08:41,100 --> 02:08:43,500
congressmember who used to

4366
02:08:45,705 --> 02:08:46,305
bring in, you know, uaw

4367
02:08:46,305 --> 02:08:46,939
informed for example to

4368
02:08:46,939 --> 02:08:47,306
the office and they talked

4369
02:08:47,306 --> 02:08:47,974
together.

4370
02:08:47,974 --> 02:08:50,810
They have a joint management

4371
02:08:50,810 --> 02:08:51,611
employee task force and they

4372
02:08:51,611 --> 02:08:51,877
talk about issues as they came

4373
02:08:51,877 --> 02:08:52,578
up.

4374
02:08:52,578 --> 02:08:53,212
Eventually things would happen

4375
02:08:53,212 --> 02:08:56,215
where they'd have to go to

4376
02:08:56,215 --> 02:08:56,549
the National Relations Board or

4377
02:08:56,549 --> 02:08:57,383
others.

4378
02:08:57,383 --> 02:08:58,510
But I just I see this on so

4379
02:08:58,510 --> 02:08:58,550
many levels and I don't see

4380
02:08:58,550 --> 02:09:00,950
the city doing it.

4381
02:09:01,721 --> 02:09:02,422
I never really have And so I

4382
02:09:02,422 --> 02:09:03,156
think asking the workers more

4383
02:09:03,156 --> 02:09:03,856
what they think before problems

4384
02:09:03,856 --> 02:09:07,227
go to being cared for would be

4385
02:09:07,227 --> 02:09:08,940
a really beneficial idea.

4386
02:09:08,940 --> 02:09:11,694
I also have a question about

4387
02:09:12,231 --> 02:09:12,899
our public safety fleet.

4388
02:09:12,899 --> 02:09:13,633
So is Othello now

4389
02:09:13,633 --> 02:09:16,330
the operational area where

4390
02:09:17,770 --> 02:09:18,371
we're going to fix the fire

4391
02:09:18,371 --> 02:09:19,239
trucks and other things?

4392
02:09:19,239 --> 02:09:22,839
We had so many problems with

4393
02:09:23,900 --> 02:09:23,743
that real estate transaction

4394
02:09:23,743 --> 02:09:24,544
but as far as I know it's up

4395
02:09:24,544 --> 02:09:28,144
and running it It's up and

4396
02:09:28,214 --> 02:09:28,882
running There is okay because

4397
02:09:28,882 --> 02:09:29,515
we can't have fire apparatus

4398
02:09:29,515 --> 02:09:32,515
not respond and walk off.

4399
02:09:33,653 --> 02:09:34,353
I mean very different than and

4400
02:09:34,353 --> 02:09:37,953
same thing with police cars So

4401
02:09:38,291 --> 02:09:38,991
are we prioritizing our public

4402
02:09:38,991 --> 02:09:39,426
safety fleet when things need

4403
02:09:39,426 --> 02:09:39,826
to get fixed?

4404
02:09:39,826 --> 02:09:41,826
Yes we are.

4405
02:09:44,290 --> 02:09:44,730
I invite our deputy director to

4406
02:09:44,730 --> 02:09:45,599
talk a little bit more about

4407
02:09:45,599 --> 02:09:48,535
that If you'd like to hear more

4408
02:09:48,535 --> 02:09:49,169
about current inmates in how

4409
02:09:49,169 --> 02:09:49,469
we're repairing our fleet

4410
02:09:49,469 --> 02:09:51,469
there.

4411
02:09:54,507 --> 02:09:55,410
>> Thank you.

4412
02:09:55,410 --> 02:09:55,775
Good afternoon.

4413
02:09:55,775 --> 02:09:56,409
Council members Mike Simon is a

4414
02:09:56,409 --> 02:09:56,810
deputy director for Fleet

4415
02:09:56,810 --> 02:09:58,810
Operations.

4416
02:09:59,813 --> 02:10:00,513
So yes, the Fleet Operations

4417
02:10:00,513 --> 02:10:02,913
Department is divided between

4418
02:10:04,684 --> 02:10:05,418
police fire esd and then

4419
02:10:05,418 --> 02:10:06,190
the remaining fleet which would

4420
02:10:06,190 --> 02:10:06,686
be transportation duty.

4421
02:10:06,686 --> 02:10:09,686
Each repair facility has its

4422
02:10:10,290 --> 02:10:11,570
own staff, their own people

4423
02:10:11,570 --> 02:10:11,458
that work on it and their own

4424
02:10:11,458 --> 02:10:13,458
priorities.

4425
02:10:15,161 --> 02:10:16,290
So yes and pleasure.

4426
02:10:16,290 --> 02:10:16,763
So as you can imagine it is a

4427
02:10:16,763 --> 02:10:20,963
lot of it is seasonal When it's

4428
02:10:21,680 --> 02:10:21,768
warm resources are diverted to

4429
02:10:21,768 --> 02:10:22,469
fire any help that they need.

4430
02:10:22,469 --> 02:10:22,969
You also have transportation,

4431
02:10:22,969 --> 02:10:24,969
things like that.

4432
02:10:26,306 --> 02:10:26,739
They're the number one priority

4433
02:10:26,739 --> 02:10:27,407
all the time.

4434
02:10:27,407 --> 02:10:27,941
So every day is basically a

4435
02:10:27,941 --> 02:10:29,941
dance between what's

4436
02:10:31,378 --> 02:10:32,145
the priority for the day?

4437
02:10:32,145 --> 02:10:32,879
But yes, all of those repair

4438
02:10:32,879 --> 02:10:35,150
facilities have their own staff

4439
02:10:35,150 --> 02:10:35,549
and they are focused on just

4440
02:10:35,549 --> 02:10:35,849
that one fleet.

4441
02:10:35,849 --> 02:10:36,216
Okay.

4442
02:10:36,216 --> 02:10:36,583
All right.

4443
02:10:36,583 --> 02:10:37,250
Thank you.

4444
02:10:37,250 --> 02:10:40,153
I appreciate that very much.

4445
02:10:40,153 --> 02:10:40,921
And I think two more questions

4446
02:10:40,921 --> 02:10:43,921
Why did fleet management take

4447
02:10:45,358 --> 02:10:46,590
meeting preventative

4448
02:10:46,590 --> 02:10:46,759
maintenance goals out of your

4449
02:10:46,759 --> 02:10:49,159
key performance indicators in

4450
02:10:56,236 --> 02:10:56,970
the city budget this year?

4451
02:10:56,970 --> 02:10:57,670
Thank you for the question.

4452
02:10:57,670 --> 02:11:01,270
So in previous years the KPIs

4453
02:11:01,575 --> 02:11:02,209
were included in the budget but

4454
02:11:02,209 --> 02:11:02,976
not reported on because of

4455
02:11:02,976 --> 02:11:05,976
the maintenance gauges were not

4456
02:11:06,480 --> 02:11:07,247
accurate.

4457
02:11:07,247 --> 02:11:07,948
So we thought that we would

4458
02:11:07,948 --> 02:11:11,985
take the time we would take it

4459
02:11:11,985 --> 02:11:12,786
out of this year's budget and

4460
02:11:12,786 --> 02:11:13,553
allow time for us to complete

4461
02:11:13,553 --> 02:11:17,725
those goals just so that we can

4462
02:11:17,725 --> 02:11:18,459
report it and not simply have

4463
02:11:18,459 --> 02:11:19,159
it in the budget and not report

4464
02:11:19,159 --> 02:11:20,270
on it because I think that was

4465
02:11:20,270 --> 02:11:23,163
one of the things noted that it

4466
02:11:23,163 --> 02:11:23,897
was in the budget but it was

4467
02:11:23,897 --> 02:11:24,531
not actually being reported on.

4468
02:11:24,531 --> 02:11:26,931
It reported being reported

4469
02:11:27,635 --> 02:11:27,935
because of the maintenance

4470
02:11:27,935 --> 02:11:28,668
scale.

4471
02:11:28,668 --> 02:11:29,435
Those were not properly aligned

4472
02:11:29,435 --> 02:11:33,350
And so we didn't want an

4473
02:11:33,307 --> 02:11:33,974
inaccurate reporting or where

4474
02:11:33,974 --> 02:11:36,374
we were were preventative

4475
02:11:38,245 --> 02:11:38,546
maintenance.

4476
02:11:38,546 --> 02:11:39,280
Okay.

4477
02:11:39,280 --> 02:11:39,713
So what's the plan for the next

4478
02:11:39,713 --> 02:11:41,713
budget cycle?

4479
02:11:43,284 --> 02:11:43,951
So we are currently working on

4480
02:11:43,951 --> 02:11:46,951
aligning all of our and

4481
02:11:48,489 --> 02:11:49,560
vehicles and schedules within

4482
02:11:49,560 --> 02:11:49,756
our fleet management

4483
02:11:49,756 --> 02:11:52,756
information system and then we

4484
02:11:54,228 --> 02:11:54,929
will be adding that to

4485
02:11:54,929 --> 02:11:55,629
the dashboard that I spoke to

4486
02:11:55,629 --> 02:11:56,396
earlier so all the departments

4487
02:11:56,396 --> 02:11:59,400
can see where we are and we

4488
02:11:59,400 --> 02:12:00,134
will be able to report on

4489
02:12:00,134 --> 02:12:03,134
the status instead of annually.

4490
02:12:04,538 --> 02:12:05,138
You can there will be near real

4491
02:12:05,138 --> 02:12:05,873
time reporting on that.

4492
02:12:05,873 --> 02:12:08,873
So any departments our decals

4493
02:12:09,677 --> 02:12:10,344
which we are preparing a

4494
02:12:10,344 --> 02:12:10,978
quarterly report up two days

4495
02:12:10,978 --> 02:12:13,978
ago was on everything from

4496
02:12:14,549 --> 02:12:14,949
prompts to inspection and our

4497
02:12:14,949 --> 02:12:16,949
compliance.

4498
02:12:19,553 --> 02:12:20,421
So once we have that complete

4499
02:12:20,421 --> 02:12:20,821
it'll be more in a real time

4500
02:12:20,821 --> 02:12:21,122
time frame.

4501
02:12:21,122 --> 02:12:21,856
Okay.

4502
02:12:21,856 --> 02:12:25,326
So do you anticipate that being

4503
02:12:25,326 --> 02:12:28,729
back in the budget in 2026 or

4504
02:12:28,729 --> 02:12:32,929
so We are in by 2627 and 22 is

4505
02:12:34,402 --> 02:12:34,735
seven a Can I get back with you

4506
02:12:34,735 --> 02:12:35,435
on that?

4507
02:12:35,435 --> 02:12:36,236
I don't know the due date for

4508
02:12:36,236 --> 02:12:39,273
the kpi so I want to make sure

4509
02:12:39,273 --> 02:12:39,941
we are our work is done for

4510
02:12:39,941 --> 02:12:40,641
that before we I commit to

4511
02:12:40,641 --> 02:12:44,241
putting it back in the budget

4512
02:12:44,612 --> 02:12:45,379
because it is a lot for us to

4513
02:12:45,379 --> 02:12:48,416
do to go through all that 5000

4514
02:12:48,416 --> 02:12:48,950
vehicles and then one by one

4515
02:12:48,950 --> 02:12:51,350
making sure we have

4516
02:12:52,587 --> 02:12:53,388
the accurate council in there

4517
02:12:53,388 --> 02:12:54,121
and four but it is something

4518
02:12:54,121 --> 02:12:57,121
that we're currently working on

4519
02:12:57,558 --> 02:12:57,992
and adding it to our dashboard

4520
02:12:57,992 --> 02:12:58,359
Excuse me.

4521
02:12:58,359 --> 02:12:59,600
>> Okay.

4522
02:12:59,600 --> 02:12:59,660
Have you tried talking to

4523
02:12:59,660 --> 02:13:02,600
the rental car companies

4524
02:13:02,864 --> 02:13:03,564
because they have to maintain

4525
02:13:03,564 --> 02:13:04,332
thousands of cars as well and

4526
02:13:04,332 --> 02:13:07,932
give them oil changes and tire

4527
02:13:08,200 --> 02:13:08,703
rotations and we have not

4528
02:13:08,703 --> 02:13:11,703
reached out to rental car

4529
02:13:12,941 --> 02:13:13,741
companies before.

4530
02:13:13,741 --> 02:13:14,409
>> Thank you for the input.

4531
02:13:14,409 --> 02:13:16,744
We could certainly do that.

4532
02:13:16,744 --> 02:13:17,445
Yeah we have 5000 of them at

4533
02:13:17,445 --> 02:13:18,146
the airport as in the airport

4534
02:13:18,146 --> 02:13:18,780
authority so I'm happy to make

4535
02:13:18,780 --> 02:13:21,780
a connection for you there

4536
02:13:22,216 --> 02:13:22,717
because they have to maintain

4537
02:13:22,717 --> 02:13:23,651
their fleets too.

4538
02:13:23,651 --> 02:13:27,880
>> So we did have a routine

4539
02:13:27,880 --> 02:13:27,822
conversations with the county

4540
02:13:27,822 --> 02:13:28,489
and as far as how they are

4541
02:13:28,489 --> 02:13:31,489
managing their fleet but we

4542
02:13:32,260 --> 02:13:32,392
have not reached out to my car

4543
02:13:32,392 --> 02:13:32,694
companies.

4544
02:13:32,694 --> 02:13:33,428
Okay.

4545
02:13:33,428 --> 02:13:33,728
So I appreciate the connection.

4546
02:13:33,728 --> 02:13:35,728
Okay.

4547
02:13:37,198 --> 02:13:38,166
Thank you.

4548
02:13:38,166 --> 02:13:41,766
My last question is about one

4549
02:13:42,871 --> 02:13:43,671
of the recommendations.

4550
02:13:43,671 --> 02:13:44,305
It was recommendation 1.2 to

4551
02:13:44,305 --> 02:13:45,600
the order for me to update

4552
02:13:45,600 --> 02:13:47,406
the fleet coordinator contact

4553
02:13:47,942 --> 02:13:50,342
list for meeting certification

4554
02:13:52,460 --> 02:13:52,847
and apparently it's been 248

4555
02:13:52,847 --> 02:13:53,514
days and we still don't have a

4556
02:13:53,514 --> 02:13:55,914
notification list like just

4557
02:13:57,118 --> 02:13:57,485
contacts and names So that

4558
02:13:57,485 --> 02:13:58,386
happening.

4559
02:13:58,386 --> 02:14:00,789
>> So our first step to that

4560
02:14:00,789 --> 02:14:01,489
was recommendation 1.1

4561
02:14:01,489 --> 02:14:03,489
identifying fleet coordinators

4562
02:14:05,827 --> 02:14:06,594
But for those departments that

4563
02:14:06,594 --> 02:14:07,329
are large like public utilities

4564
02:14:07,329 --> 02:14:10,329
department we recognize that is

4565
02:14:10,499 --> 02:14:10,832
probably not going to be one

4566
02:14:10,832 --> 02:14:11,533
person.

4567
02:14:11,533 --> 02:14:14,603
So we were getting the contact

4568
02:14:14,603 --> 02:14:15,303
list of all of those folks

4569
02:14:15,303 --> 02:14:16,400
essentially contact additional

4570
02:14:16,400 --> 02:14:19,604
contacts who will be added to

4571
02:14:20,441 --> 02:14:21,109
the system and then would

4572
02:14:21,109 --> 02:14:23,109
receive those notifications.

4573
02:14:25,280 --> 02:14:25,881
Again we are it's just a matter

4574
02:14:25,881 --> 02:14:26,481
of us closing out to

4575
02:14:26,481 --> 02:14:28,481
the recommendation with

4576
02:14:30,452 --> 02:14:31,119
the audit team but that is

4577
02:14:31,119 --> 02:14:31,753
something that we anticipate

4578
02:14:31,753 --> 02:14:33,622
closer within the next few

4579
02:14:33,622 --> 02:14:34,220
weeks.

4580
02:14:34,220 --> 02:14:36,220
Okay.

4581
02:14:38,994 --> 02:14:39,627
Well hopefully I don't know who

4582
02:14:39,627 --> 02:14:40,329
the deputy chief operating

4583
02:14:40,329 --> 02:14:43,929
officer is over this but they

4584
02:14:44,660 --> 02:14:44,799
should be able to tell

4585
02:14:44,799 --> 02:14:45,534
the departments to give you

4586
02:14:45,534 --> 02:14:46,201
the list of people in charge of

4587
02:14:46,201 --> 02:14:48,601
maintenance of their fleets.

4588
02:14:49,972 --> 02:14:50,739
>> Yes, we do have the list is

4589
02:14:50,739 --> 02:14:51,406
just to audit us putting it in

4590
02:14:51,406 --> 02:14:52,730
the system and then closing

4591
02:14:52,730 --> 02:14:54,473
the recommendation out with

4592
02:14:54,709 --> 02:14:55,110
the auditors.

4593
02:14:55,110 --> 02:14:55,410
>> Okay.

4594
02:14:55,410 --> 02:14:55,777
Yeah.

4595
02:14:55,777 --> 02:14:56,644
All right.

4596
02:14:56,644 --> 02:14:59,781
Well thank you and thank you

4597
02:14:59,781 --> 02:15:00,616
for the audit.

4598
02:15:00,616 --> 02:15:03,160
>> Next up is Councilmember

4599
02:15:04,520 --> 02:15:05,286
Foster.

4600
02:15:05,286 --> 02:15:08,756
Just a quick question and i

4601
02:15:08,756 --> 02:15:09,425
guess first thank you for

4602
02:15:09,425 --> 02:15:09,858
the conversations that we're

4603
02:15:09,858 --> 02:15:11,858
having today.

4604
02:15:15,164 --> 02:15:15,930
But you know, as I look at this

4605
02:15:15,930 --> 02:15:19,268
and we were doing an audit and

4606
02:15:19,268 --> 02:15:22,268
isolating fleet per se, right.

4607
02:15:24,406 --> 02:15:24,739
How are we are we able to work

4608
02:15:24,739 --> 02:15:25,574
?

4609
02:15:25,574 --> 02:15:25,974
Well, let me tell you what my

4610
02:15:25,974 --> 02:15:26,809
concern is.

4611
02:15:26,809 --> 02:15:30,112
My concern is everything that I

4612
02:15:30,112 --> 02:15:30,712
see a lot of what I see

4613
02:15:30,712 --> 02:15:32,712
identified has cost

4614
02:15:34,950 --> 02:15:35,651
implications, right As we talk

4615
02:15:35,651 --> 02:15:38,510
about vehicle maintenance said

4616
02:15:40,155 --> 02:15:43,755
impacts, I like to think that

4617
02:15:45,600 --> 02:15:45,728
as we are talking about

4618
02:15:45,728 --> 02:15:47,728
inefficiencies, cost impacts

4619
02:15:50,990 --> 02:15:50,733
that these are directly or

4620
02:15:50,733 --> 02:15:51,333
things that are being

4621
02:15:51,333 --> 02:15:53,333
identified are directly

4622
02:15:55,571 --> 02:15:55,904
impacting cost of service

4623
02:15:55,904 --> 02:15:56,639
studies.

4624
02:15:56,639 --> 02:15:59,639
When we talk about enterprise

4625
02:16:00,710 --> 02:16:01,377
departments trash and vehicles

4626
02:16:01,377 --> 02:16:04,377
as we talk about public

4627
02:16:06,215 --> 02:16:08,615
utilities and vehicles and

4628
02:16:10,552 --> 02:16:13,552
equipment, is that accurate or

4629
02:16:16,250 --> 02:16:19,250
am I missing the connection?

4630
02:16:20,630 --> 02:16:21,230
I'm not I'm not really

4631
02:16:21,230 --> 02:16:21,664
following your question,

4632
02:16:21,664 --> 02:16:22,980
Councilmember.

4633
02:16:22,980 --> 02:16:24,980
>> I'm sorry.

4634
02:16:26,202 --> 02:16:26,702
So we are looking at the city's

4635
02:16:26,702 --> 02:16:28,702
fleet maintenance.

4636
02:16:30,940 --> 02:16:31,807
Is this only for general fund

4637
02:16:31,807 --> 02:16:34,807
vehicles or does this impact

4638
02:16:36,579 --> 02:16:37,179
vehicles in our enterprise

4639
02:16:37,179 --> 02:16:37,913
departments are correct

4640
02:16:37,913 --> 02:16:40,913
Citywide citywide not city wide

4641
02:16:41,217 --> 02:16:41,516
right?

4642
02:16:41,516 --> 02:16:42,485
Yes.

4643
02:16:42,485 --> 02:16:46,155
So as we go through and we are

4644
02:16:46,155 --> 02:16:46,956
having conversations about cost

4645
02:16:46,956 --> 02:16:49,356
of service studies rates

4646
02:16:51,761 --> 02:16:52,461
increasing so on and so forth

4647
02:16:52,461 --> 02:16:55,461
are the inefficiencies that we

4648
02:16:56,432 --> 02:16:57,400
are seeing here.

4649
02:16:57,400 --> 02:16:58,167
Is it safe to assume that those

4650
02:16:58,167 --> 02:17:01,167
are directly impacting as we

4651
02:17:01,437 --> 02:17:02,271
say costs are escalating which

4652
02:17:02,271 --> 02:17:05,871
is why we are increasing rates

4653
02:17:06,342 --> 02:17:07,275
and doing certain things.

4654
02:17:07,275 --> 02:17:11,313
Is it safe to say that this

4655
02:17:11,313 --> 02:17:11,781
does impact those conversations

4656
02:17:11,781 --> 02:17:13,781
and discussions?

4657
02:17:16,485 --> 02:17:17,119
I don't know what percent of

4658
02:17:17,119 --> 02:17:19,519
those enterprise funds are

4659
02:17:21,524 --> 02:17:22,391
related to vehicle costs alone

4660
02:17:22,391 --> 02:17:23,590
and we weren't able to put an

4661
02:17:23,590 --> 02:17:26,590
exact number on here because

4662
02:17:26,296 --> 02:17:26,830
we're not doing preventive

4663
02:17:26,830 --> 02:17:27,497
maintenance on time.

4664
02:17:27,497 --> 02:17:29,897
That's likely increasing our

4665
02:17:31,801 --> 02:17:32,101
long term maintenance costs

4666
02:17:32,101 --> 02:17:33,690
25%.

4667
02:17:33,690 --> 02:17:36,373
But it's safe to say yes by not

4668
02:17:36,373 --> 02:17:37,107
doing preventive maintenance on

4669
02:17:37,107 --> 02:17:40,107
time it is increasing total

4670
02:17:41,411 --> 02:17:42,780
vehicle costs including for

4671
02:17:42,780 --> 02:17:42,712
more significant maintenance

4672
02:17:42,712 --> 02:17:43,278
That would need to be done

4673
02:17:43,278 --> 02:17:45,278
because the preventive

4674
02:17:47,116 --> 02:17:47,817
maintenance wasn't done could

4675
02:17:47,817 --> 02:17:48,485
be also driving increased use

4676
02:17:48,485 --> 02:17:49,118
of the rental contract that

4677
02:17:49,118 --> 02:17:51,518
we've already talked about

4678
02:17:51,721 --> 02:17:52,689
today.

4679
02:17:52,689 --> 02:17:53,456
So I don't have an exact number

4680
02:17:53,456 --> 02:17:57,560
for you And what percent of

4681
02:17:57,600 --> 02:17:57,827
those departments budgets that

4682
02:17:57,827 --> 02:17:58,528
would not add up to but it's

4683
02:17:58,528 --> 02:17:59,129
safe to say that it would have

4684
02:17:59,129 --> 02:18:01,997
some kind of an impact.

4685
02:18:01,997 --> 02:18:02,365
Yes.

4686
02:18:02,365 --> 02:18:03,233
>> Okay.

4687
02:18:03,233 --> 02:18:04,200
So my next question will be as

4688
02:18:04,200 --> 02:18:06,937
we are looking ahead and we are

4689
02:18:06,937 --> 02:18:07,604
looking at what our rental is,

4690
02:18:07,604 --> 02:18:10,604
we're going through an audit

4691
02:18:11,308 --> 02:18:12,800
You mentioned it earlier as we

4692
02:18:12,800 --> 02:18:12,609
are looking at how are we

4693
02:18:12,609 --> 02:18:13,243
taking those things into

4694
02:18:13,243 --> 02:18:16,243
account where we can start

4695
02:18:16,513 --> 02:18:17,213
looking and isolating

4696
02:18:17,213 --> 02:18:17,948
the enterprise departments and

4697
02:18:17,948 --> 02:18:21,548
impacts as we are continuing to

4698
02:18:21,852 --> 02:18:22,552
have these very challenging and

4699
02:18:22,552 --> 02:18:24,552
difficult conversations You're

4700
02:18:26,990 --> 02:18:27,491
talking about in an upcoming

4701
02:18:27,491 --> 02:18:27,757
work audit, right?

4702
02:18:27,757 --> 02:18:28,570
Yes.

4703
02:18:28,570 --> 02:18:28,859
Yeah.

4704
02:18:28,859 --> 02:18:31,528
Those are all things that we

4705
02:18:31,528 --> 02:18:32,229
will will take into

4706
02:18:32,229 --> 02:18:32,862
consideration Sometimes there

4707
02:18:32,862 --> 02:18:36,660
MAY not be data on certain

4708
02:18:36,660 --> 02:18:36,767
things for us to look into but

4709
02:18:36,767 --> 02:18:37,467
I think looking at it

4710
02:18:37,467 --> 02:18:37,868
enterprise versus general fund

4711
02:18:37,868 --> 02:18:38,202
makes sense.

4712
02:18:38,202 --> 02:18:40,202
>> Okay.

4713
02:18:40,704 --> 02:18:41,371
Okay.

4714
02:18:41,371 --> 02:18:43,771
Thank you for that.

4715
02:18:46,750 --> 02:18:46,743
And I just I guess I just

4716
02:18:46,743 --> 02:18:47,444
cannot stress the importance

4717
02:18:47,444 --> 02:18:51,348
enough is as I've said on this

4718
02:18:51,348 --> 02:18:52,820
Dyess on numerous occasions is

4719
02:18:52,820 --> 02:18:52,816
departments understanding their

4720
02:18:52,816 --> 02:18:55,816
book of business and importance

4721
02:18:56,686 --> 02:18:57,421
thereof to where as we have

4722
02:18:57,421 --> 02:18:59,821
these isolated conversations to

4723
02:19:00,724 --> 02:19:01,491
keep in mind that they do go

4724
02:19:01,491 --> 02:19:05,910
back and impact our rates, cost

4725
02:19:05,929 --> 02:19:06,630
of service studies and what we

4726
02:19:06,630 --> 02:19:10,230
are going back to our rate

4727
02:19:10,667 --> 02:19:11,168
payers And so forth and having

4728
02:19:11,168 --> 02:19:11,602
these challenging

4729
02:19:11,602 --> 02:19:12,202
conversations.

4730
02:19:12,202 --> 02:19:15,802
So I just want to stress

4731
02:19:16,173 --> 02:19:16,874
the importance of as we do

4732
02:19:16,874 --> 02:19:19,274
these identifying the issues,

4733
02:19:20,711 --> 02:19:23,111
implementing the per say

4734
02:19:26,115 --> 02:19:26,850
resolutions to those issues or

4735
02:19:26,850 --> 02:19:27,484
however we are going to proceed

4736
02:19:27,484 --> 02:19:30,484
and just make sure that

4737
02:19:31,155 --> 02:19:31,822
the mayor and his team is

4738
02:19:31,822 --> 02:19:34,222
prioritizing and making sure

4739
02:19:35,826 --> 02:19:36,427
that we are doing what's in

4740
02:19:36,427 --> 02:19:36,827
the best interest of our

4741
02:19:36,827 --> 02:19:37,127
ratepayers.

4742
02:19:37,127 --> 02:19:37,428
Right.

4743
02:19:37,428 --> 02:19:39,428
Okay.

4744
02:19:41,198 --> 02:19:41,865
Thank you.

4745
02:19:41,865 --> 02:19:44,265
Thank you, Governor Foster.

4746
02:19:45,535 --> 02:19:46,236
I see no other speakers on

4747
02:19:46,236 --> 02:19:49,836
the lights maybe to bring this

4748
02:19:51,208 --> 02:19:51,908
home a little bit I think See

4749
02:19:51,908 --> 02:19:52,610
the report actually helped me

4750
02:19:52,610 --> 02:19:55,610
identify something that we see

4751
02:19:56,180 --> 02:19:56,814
each year when we talk about

4752
02:19:56,814 --> 02:19:59,814
the fleet Typically in our

4753
02:20:00,284 --> 02:20:03,284
budget is the 4900 vehicles and

4754
02:20:03,687 --> 02:20:04,455
a total replacement value of

4755
02:20:04,455 --> 02:20:07,455
$437 million I think is what

4756
02:20:08,158 --> 02:20:08,892
was identified.

4757
02:20:08,892 --> 02:20:09,759
That is a significant amount.

4758
02:20:09,759 --> 02:20:12,897
I mean that's almost close to

4759
02:20:12,897 --> 02:20:13,596
half $1 billion of vehicles

4760
02:20:13,596 --> 02:20:14,265
that we were responsible for.

4761
02:20:14,265 --> 02:20:17,768
And so when we talk about

4762
02:20:17,768 --> 02:20:18,502
maintenance and the cost,

4763
02:20:18,502 --> 02:20:19,203
that's a that's that's a degree

4764
02:20:19,203 --> 02:20:22,203
in which I think Councilmember

4765
02:20:22,640 --> 02:20:23,440
Moreno mentioned early on even

4766
02:20:23,440 --> 02:20:24,740
saving $1 million or two here

4767
02:20:24,740 --> 02:20:27,674
or there when it comes to

4768
02:20:27,678 --> 02:20:28,446
repairs is a huge amount that

4769
02:20:28,446 --> 02:20:29,146
in a year when we were

4770
02:20:29,146 --> 02:20:29,914
struggling to fight over small

4771
02:20:29,914 --> 02:20:32,683
things what we think are might

4772
02:20:32,683 --> 02:20:36,283
be small things and our budget

4773
02:20:37,388 --> 02:20:38,255
has a tremendous impact.

4774
02:20:38,255 --> 02:20:38,923
We get asked by residents a lot

4775
02:20:38,923 --> 02:20:41,923
in the city about different

4776
02:20:42,359 --> 02:20:43,127
things that we're facing.

4777
02:20:43,127 --> 02:20:47,197
I was at the Mare Mesa Street

4778
02:20:47,197 --> 02:20:47,765
Fair this last weekend and I

4779
02:20:47,765 --> 02:20:48,499
just want to be open.

4780
02:20:48,499 --> 02:20:49,133
I mean one of the questions

4781
02:20:49,133 --> 02:20:49,734
that I was asked about was

4782
02:20:49,734 --> 02:20:52,134
the city's decision to

4783
02:20:52,336 --> 02:20:53,360
implement the collection of

4784
02:20:53,360 --> 02:20:53,337
trash and collecting a fee for

4785
02:20:53,337 --> 02:20:55,337
that.

4786
02:20:57,175 --> 02:20:57,775
And I think this actually ties

4787
02:20:57,775 --> 02:20:58,409
a little bit into what

4788
02:20:58,409 --> 02:21:00,409
Councilmember Foster just

4789
02:21:02,246 --> 02:21:02,980
pointed out, which is for

4790
02:21:02,980 --> 02:21:06,580
example, as the city is setting

4791
02:21:07,752 --> 02:21:08,453
up a new fee and system when it

4792
02:21:08,453 --> 02:21:09,186
comes to collecting trash, I'd

4793
02:21:09,186 --> 02:21:12,457
like to think that what we were

4794
02:21:12,457 --> 02:21:13,570
setting up is also a system

4795
02:21:13,570 --> 02:21:15,457
that will not encounter

4796
02:21:17,462 --> 02:21:18,630
the same degree of maintenance

4797
02:21:18,630 --> 02:21:22,830
backlogs to its fleet as we see

4798
02:21:23,167 --> 02:21:26,167
across our general sort of

4799
02:21:27,370 --> 02:21:27,738
funded fleet services today I

4800
02:21:27,738 --> 02:21:28,406
know the audit doesn't point

4801
02:21:28,406 --> 02:21:32,600
that out but when we are

4802
02:21:32,276 --> 02:21:33,110
setting case rates for water

4803
02:21:33,110 --> 02:21:36,110
for trash, for other services

4804
02:21:37,415 --> 02:21:38,820
that are in these enterprise

4805
02:21:38,820 --> 02:21:38,715
departments, we are telling

4806
02:21:38,715 --> 02:21:41,715
voters and we were telling

4807
02:21:42,854 --> 02:21:43,555
residents that the fees that

4808
02:21:43,555 --> 02:21:44,189
they are being charged for to

4809
02:21:44,189 --> 02:21:44,889
help uphold the service at

4810
02:21:44,889 --> 02:21:47,758
the level at which we believe

4811
02:21:47,758 --> 02:21:48,192
is necessary for us to deliver

4812
02:21:48,192 --> 02:21:50,192
to the public.

4813
02:21:51,930 --> 02:21:52,630
And so I point this out because

4814
02:21:52,630 --> 02:21:53,331
one of the examples of my

4815
02:21:53,331 --> 02:21:55,731
discussions with residents is

4816
02:21:57,200 --> 02:21:57,736
about trash trucks.

4817
02:21:57,736 --> 02:21:58,470
We've we've discussed the trash

4818
02:21:58,470 --> 02:22:01,390
trucks in the city of San Diego

4819
02:22:01,390 --> 02:22:01,740
are running in some cases 12

4820
02:22:01,740 --> 02:22:02,439
years when they really have an

4821
02:22:02,439 --> 02:22:05,439
eight year lifecycle that many

4822
02:22:06,100 --> 02:22:06,611
of our vehicles are

4823
02:22:06,611 --> 02:22:07,312
underfunded, our current

4824
02:22:07,312 --> 02:22:07,979
maintenance of our vehicles is

4825
02:22:07,979 --> 02:22:09,979
underfunded and understaffed

4826
02:22:11,160 --> 02:22:11,616
and that has a significant

4827
02:22:11,616 --> 02:22:12,830
impact on our ability to

4828
02:22:12,830 --> 02:22:14,830
deliver service.

4829
02:22:15,854 --> 02:22:16,588
These are things that I frankly

4830
02:22:16,588 --> 02:22:17,222
think that every single day our

4831
02:22:17,222 --> 02:22:17,923
residents are actually not

4832
02:22:17,923 --> 02:22:20,923
they're not hearing they don't

4833
02:22:21,590 --> 02:22:21,760
know is an actual challenge in

4834
02:22:21,760 --> 02:22:24,760
the city because that connects

4835
02:22:25,796 --> 02:22:26,431
directly to the services that

4836
02:22:26,431 --> 02:22:27,132
they are concerned about.

4837
02:22:27,132 --> 02:22:30,132
Um anyway, so to Councilmember

4838
02:22:31,536 --> 02:22:32,270
Foster's point, I do think that

4839
02:22:32,270 --> 02:22:32,871
separation between general fund

4840
02:22:32,871 --> 02:22:33,538
and enterprise is really

4841
02:22:33,538 --> 02:22:34,238
important because for those

4842
02:22:34,238 --> 02:22:36,638
enterprise departments I would

4843
02:22:36,775 --> 02:22:37,442
like to think that we are

4844
02:22:37,442 --> 02:22:39,842
sufficiently staffed when it

4845
02:22:41,546 --> 02:22:42,213
comes to technicians And again

4846
02:22:42,213 --> 02:22:45,813
I don't know that the audit

4847
02:22:46,384 --> 02:22:47,252
necessarily points that out but

4848
02:22:47,252 --> 02:22:47,886
I'm going to guess that if that

4849
02:22:47,886 --> 02:22:48,487
is still a problem even in

4850
02:22:48,487 --> 02:22:49,187
those enterprise funded

4851
02:22:49,187 --> 02:22:51,555
departments then we have a we

4852
02:22:51,555 --> 02:22:52,157
have a pretty severe issue And

4853
02:22:52,157 --> 02:22:55,157
if an enterprise one it

4854
02:22:55,994 --> 02:22:56,627
departments we are not seeing

4855
02:22:56,627 --> 02:22:57,296
the same backlogs but that

4856
02:22:57,296 --> 02:23:00,296
means that we are currently

4857
02:23:00,798 --> 02:23:04,398
masking the degree at which our

4858
02:23:06,538 --> 02:23:07,238
general fleet is underfunded.

4859
02:23:07,238 --> 02:23:07,906
I appreciate customer Yvonne

4860
02:23:07,906 --> 02:23:08,606
Wolpert calling out the KPIs

4861
02:23:08,606 --> 02:23:11,910
and sure I just want to thank

4862
02:23:11,910 --> 02:23:12,578
you for just being honest about

4863
02:23:12,578 --> 02:23:13,245
that because I think when we

4864
02:23:13,245 --> 02:23:13,912
saw the in the audit report

4865
02:23:13,912 --> 02:23:16,912
the fact that we've included

4866
02:23:17,382 --> 02:23:18,490
these KPIs for a number of

4867
02:23:18,490 --> 02:23:21,490
years but never reported on

4868
02:23:21,953 --> 02:23:22,688
them yes I will agree that

4869
02:23:22,688 --> 02:23:23,255
having the KPIs in the budget

4870
02:23:23,255 --> 02:23:24,220
and then never hearing

4871
02:23:24,220 --> 02:23:27,326
the results of it is not that

4872
02:23:27,326 --> 02:23:28,930
helpful.

4873
02:23:28,930 --> 02:23:28,794
But at the same point I do

4874
02:23:28,794 --> 02:23:29,461
think we do want to see those

4875
02:23:29,461 --> 02:23:32,197
returned back in the budget

4876
02:23:32,197 --> 02:23:32,898
because they serve a purpose in

4877
02:23:32,898 --> 02:23:33,365
actually tracking our progress

4878
02:23:33,365 --> 02:23:35,365
moving forward.

4879
02:23:38,370 --> 02:23:39,370
Um when I look at this audit

4880
02:23:39,370 --> 02:23:39,837
the main problem that I see

4881
02:23:39,837 --> 02:23:42,875
behind all of this is on

4882
02:23:42,875 --> 02:23:43,442
the slide that talks about

4883
02:23:43,442 --> 02:23:43,842
the shortage of fleet

4884
02:23:43,842 --> 02:23:44,543
technicians.

4885
02:23:44,543 --> 02:23:47,543
I don't think there's anything

4886
02:23:48,647 --> 02:23:49,248
other than that one single line

4887
02:23:49,248 --> 02:23:51,648
that defines the entire

4888
02:23:53,285 --> 02:23:54,860
challenge the city faces.

4889
02:23:54,860 --> 02:23:54,820
When you look at the change

4890
02:23:54,820 --> 02:23:57,220
from 2021 to 2025 when our

4891
02:23:58,991 --> 02:23:59,624
fleet technicians went from

4892
02:23:59,624 --> 02:24:01,624
overseeing 34 vehicles on

4893
02:24:03,662 --> 02:24:04,363
average to 39, I think that

4894
02:24:04,363 --> 02:24:04,663
tells the entire story that we

4895
02:24:04,663 --> 02:24:05,331
know.

4896
02:24:05,331 --> 02:24:05,998
So you look at every other

4897
02:24:05,998 --> 02:24:08,998
backlog that we've got other

4898
02:24:09,134 --> 02:24:09,702
improvement opportunities

4899
02:24:09,702 --> 02:24:10,402
That's all wonderful.

4900
02:24:10,402 --> 02:24:11,169
I think you saw some questions

4901
02:24:11,169 --> 02:24:14,169
or had some questions about

4902
02:24:14,773 --> 02:24:15,408
where we are in terms of fleet

4903
02:24:15,408 --> 02:24:16,108
coordinators to this point

4904
02:24:16,108 --> 02:24:18,508
since the recommendations were

4905
02:24:20,450 --> 02:24:20,780
adopted.

4906
02:24:20,780 --> 02:24:21,447
I think it's important for us

4907
02:24:21,447 --> 02:24:21,947
to get an update as to where

4908
02:24:21,947 --> 02:24:23,947
they actually are.

4909
02:24:24,983 --> 02:24:25,618
I'll admit it sounds like it's

4910
02:24:25,618 --> 02:24:26,252
taking much longer than it

4911
02:24:26,252 --> 02:24:26,952
should be just to collect

4912
02:24:26,952 --> 02:24:29,352
contact information to update

4913
02:24:30,656 --> 02:24:31,490
folks on where things are.

4914
02:24:31,490 --> 02:24:35,560
But behind all of this I think

4915
02:24:35,560 --> 02:24:36,295
is the true challenge which is

4916
02:24:36,295 --> 02:24:36,929
that the city is severely short

4917
02:24:36,929 --> 02:24:39,329
on fleet technician fleet

4918
02:24:40,733 --> 02:24:41,434
technicians and that is leading

4919
02:24:41,434 --> 02:24:44,434
directly into our shortfall in

4920
02:24:45,837 --> 02:24:46,539
terms of maintaining

4921
02:24:46,539 --> 02:24:46,906
the schedule that we need for

4922
02:24:46,906 --> 02:24:47,607
vehicles.

4923
02:24:47,607 --> 02:24:51,310
The only way I see us truly

4924
02:24:51,310 --> 02:24:51,944
turning the corner on that is

4925
02:24:51,944 --> 02:24:52,612
to actually add additional

4926
02:24:52,612 --> 02:24:55,120
technicians and to consider

4927
02:24:56,649 --> 02:24:57,350
the trade off in our budgets

4928
02:24:57,350 --> 02:24:58,500
When we talk about short term

4929
02:24:58,500 --> 02:25:01,650
needs versus long term cost of

4930
02:25:01,821 --> 02:25:02,488
the city And again I think when

4931
02:25:02,488 --> 02:25:03,156
we look at enterprise funded

4932
02:25:03,156 --> 02:25:03,856
departments that gives us an

4933
02:25:03,856 --> 02:25:07,456
example There should not be a

4934
02:25:07,593 --> 02:25:08,261
single enterprise funded

4935
02:25:08,261 --> 02:25:11,261
department that is not fully

4936
02:25:12,798 --> 02:25:13,501
funded for its fleet needs

4937
02:25:13,501 --> 02:25:14,200
because the shortfall that we

4938
02:25:14,200 --> 02:25:16,600
see there translates directly

4939
02:25:18,237 --> 02:25:18,842
into the next cost for repairs,

4940
02:25:18,842 --> 02:25:19,272
for water, for trash or

4941
02:25:19,272 --> 02:25:21,272
anything else.

4942
02:25:23,476 --> 02:25:24,177
So if we're making those long

4943
02:25:24,177 --> 02:25:24,876
term decisions they should be

4944
02:25:24,876 --> 02:25:27,876
fully funded to the necessity

4945
02:25:28,748 --> 02:25:29,182
that they have to provide

4946
02:25:29,182 --> 02:25:29,916
the services.

4947
02:25:29,916 --> 02:25:33,516
There's the mention It was sort

4948
02:25:34,153 --> 02:25:34,854
of alluded to but I think I'll

4949
02:25:34,854 --> 02:25:35,555
get straight to the core of it

4950
02:25:35,555 --> 02:25:36,189
which was the consideration of

4951
02:25:36,189 --> 02:25:38,589
changing the Fleet minute

4952
02:25:39,191 --> 02:25:39,859
schedule and it sounded like

4953
02:25:39,859 --> 02:25:40,759
what that was was to include

4954
02:25:40,759 --> 02:25:44,359
weekends And I'm not going to

4955
02:25:44,796 --> 02:25:45,532
opine on on whether that might

4956
02:25:45,532 --> 02:25:45,932
add any ability from a schedule

4957
02:25:45,932 --> 02:25:47,932
standpoint.

4958
02:25:49,936 --> 02:25:50,636
I think the auditor pointed out

4959
02:25:50,636 --> 02:25:51,304
that there are actually a lot

4960
02:25:51,304 --> 02:25:52,710
of other challenges as they

4961
02:25:52,710 --> 02:25:55,671
exist already in terms of when

4962
02:25:55,775 --> 02:25:56,442
vehicles are brought in that

4963
02:25:56,442 --> 02:25:58,842
contribute to the timeline.

4964
02:26:00,980 --> 02:26:01,680
But I will say that I am not a

4965
02:26:01,680 --> 02:26:02,282
believer that adding weekends

4966
02:26:02,282 --> 02:26:04,682
into the schedule would

4967
02:26:05,785 --> 02:26:06,518
actually change anything if

4968
02:26:06,518 --> 02:26:10,118
there are no actual people that

4969
02:26:11,458 --> 02:26:12,192
are being added with it.

4970
02:26:12,192 --> 02:26:12,825
If we're just shifting the time

4971
02:26:12,825 --> 02:26:15,825
frames in which people are

4972
02:26:16,497 --> 02:26:17,196
working to the weekends frankly

4973
02:26:17,196 --> 02:26:17,931
I'm not sure how other

4974
02:26:17,931 --> 02:26:18,598
employees are going to drop off

4975
02:26:18,598 --> 02:26:19,265
vehicles on weekends unless

4976
02:26:19,265 --> 02:26:19,798
they're a department that is

4977
02:26:19,798 --> 02:26:21,798
consistent working.

4978
02:26:22,535 --> 02:26:23,169
Then I'm not sure that's

4979
02:26:23,169 --> 02:26:23,903
actually I don't see where

4980
02:26:23,903 --> 02:26:26,973
the resolution to that is If it

4981
02:26:26,973 --> 02:26:27,607
doesn't actually add hours for

4982
02:26:27,607 --> 02:26:27,907
the work to actually take

4983
02:26:27,907 --> 02:26:28,541
place.

4984
02:26:28,541 --> 02:26:31,541
So I appreciate the audit.

4985
02:26:32,945 --> 02:26:33,613
I just think beyond the simple

4986
02:26:33,613 --> 02:26:34,347
recommendations that we see

4987
02:26:34,347 --> 02:26:37,347
here that certainly makes sense

4988
02:26:37,484 --> 02:26:38,151
to all of us is this deeper

4989
02:26:38,151 --> 02:26:38,852
rooted issue of building up

4990
02:26:38,852 --> 02:26:41,852
number of technicians that we

4991
02:26:43,557 --> 02:26:43,990
need to do the job

4992
02:26:43,990 --> 02:26:44,691
appropriately.

4993
02:26:44,691 --> 02:26:48,195
And I say this because I think

4994
02:26:48,195 --> 02:26:48,862
as a reminder as we go out

4995
02:26:48,862 --> 02:26:49,562
talking to the public and we

4996
02:26:49,562 --> 02:26:50,263
talk about the shortfalls that

4997
02:26:50,263 --> 02:26:53,399
the city has when it comes to

4998
02:26:53,399 --> 02:26:54,101
potholes, repairing streets

4999
02:26:54,101 --> 02:26:54,835
where the trash isn't getting

5000
02:26:54,835 --> 02:26:55,535
picked up it actually all comes

5001
02:26:55,535 --> 02:26:58,271
back to having people it's not

5002
02:26:58,271 --> 02:26:58,905
just the people doing those

5003
02:26:58,905 --> 02:26:59,638
jobs but it's the people

5004
02:26:59,638 --> 02:27:00,274
ensuring that the vehicles that

5005
02:27:00,274 --> 02:27:02,674
the city's purchasing and

5006
02:27:03,677 --> 02:27:04,411
spending tons of money on can

5007
02:27:04,411 --> 02:27:04,845
actually stay out on the street

5008
02:27:04,845 --> 02:27:05,545
to do the job.

5009
02:27:05,545 --> 02:27:08,949
So that's a message we've got

5010
02:27:08,949 --> 02:27:09,616
to get across because again if

5011
02:27:09,616 --> 02:27:10,283
we want to change that we're

5012
02:27:10,283 --> 02:27:13,283
going to need an investment

5013
02:27:14,254 --> 02:27:14,955
from those very people and

5014
02:27:14,955 --> 02:27:15,455
the trust from them that will

5015
02:27:15,455 --> 02:27:15,889
complete that job.

5016
02:27:15,889 --> 02:27:17,889
So thank you.

5017
02:27:19,493 --> 02:27:20,227
And again, just just to clarify

5018
02:27:20,227 --> 02:27:20,960
,Councilmember, I think I

5019
02:27:20,960 --> 02:27:21,628
think you already know this but

5020
02:27:21,628 --> 02:27:24,280
we didn't recommend changing

5021
02:27:24,698 --> 02:27:25,332
the schedule.

5022
02:27:25,332 --> 02:27:26,330
We recommended scheduling

5023
02:27:26,330 --> 02:27:26,699
appointments to kind of smooth

5024
02:27:26,699 --> 02:27:29,699
out their workload and also

5025
02:27:30,671 --> 02:27:31,405
looking at adding certain

5026
02:27:31,405 --> 02:27:32,105
classifications of employees to

5027
02:27:32,105 --> 02:27:35,509
help with with the workload as

5028
02:27:35,509 --> 02:27:36,210
well.

5029
02:27:36,210 --> 02:27:36,510
Yeah, I certainly understood

5030
02:27:36,510 --> 02:27:37,211
that.

5031
02:27:37,211 --> 02:27:37,945
I think because we heard from

5032
02:27:37,945 --> 02:27:41,545
the department that there was a

5033
02:27:41,548 --> 02:27:42,182
consideration that that might

5034
02:27:42,182 --> 02:27:42,550
be something that is being

5035
02:27:42,550 --> 02:27:43,217
discussed.

5036
02:27:43,217 --> 02:27:43,884
I mean I'll say very upfront

5037
02:27:43,884 --> 02:27:46,587
that I don't see that being

5038
02:27:46,587 --> 02:27:47,120
resolved without actually

5039
02:27:47,120 --> 02:27:48,550
having more people.

5040
02:27:48,550 --> 02:27:51,692
I, I would just like to provide

5041
02:27:51,692 --> 02:27:52,592
a comment on the weekends.

5042
02:27:52,592 --> 02:27:56,792
So what we have going on right

5043
02:27:57,310 --> 02:27:57,631
now is I have volunteers that

5044
02:27:57,631 --> 02:28:00,631
will work overtime on a

5045
02:28:01,401 --> 02:28:02,269
Saturday actually is averaging

5046
02:28:02,269 --> 02:28:05,269
44 on a Saturday just at

5047
02:28:06,740 --> 02:28:07,408
Choice division If I have a

5048
02:28:07,408 --> 02:28:08,175
Sunday as well that's almost

5049
02:28:08,175 --> 02:28:08,676
100 that I can get at a

5050
02:28:08,676 --> 02:28:10,676
weekend because if

5051
02:28:12,546 --> 02:28:13,180
transportation is out paving a

5052
02:28:13,180 --> 02:28:13,848
street and they have eight

5053
02:28:13,848 --> 02:28:14,548
vehicles they need to do it.

5054
02:28:14,548 --> 02:28:15,216
They're not going to turn into

5055
02:28:15,216 --> 02:28:17,651
one if they need all eight.

5056
02:28:17,651 --> 02:28:18,452
So what we try to do with come

5057
02:28:18,452 --> 02:28:21,655
up with a way that is one

5058
02:28:21,655 --> 02:28:22,356
weekend day they get a 410 plan

5059
02:28:22,356 --> 02:28:23,123
that will get three days off.

5060
02:28:23,123 --> 02:28:25,758
I have other departments or

5061
02:28:25,758 --> 02:28:26,460
other repair facilities where

5062
02:28:26,460 --> 02:28:27,128
they work five days a week.

5063
02:28:27,128 --> 02:28:27,862
The other technicians would

5064
02:28:27,862 --> 02:28:31,132
love to have a 410 schedule and

5065
02:28:31,132 --> 02:28:31,832
it was just trying to figure a

5066
02:28:31,832 --> 02:28:32,533
way to get more labor hours

5067
02:28:32,533 --> 02:28:34,933
that wouldn't have departments

5068
02:28:36,103 --> 02:28:36,937
that work five days a week.

5069
02:28:36,937 --> 02:28:37,371
>> That's all we were trying to

5070
02:28:37,371 --> 02:28:38,720
do with that.

5071
02:28:38,720 --> 02:28:40,941
Well I certainly look forward

5072
02:28:40,941 --> 02:28:41,675
to I'm sure you'll be talking

5073
02:28:41,675 --> 02:28:42,242
to folks about what a potential

5074
02:28:42,242 --> 02:28:44,242
for implementation is.

5075
02:28:45,980 --> 02:28:46,781
I think for me it does Again

5076
02:28:46,781 --> 02:28:47,415
just come down to beyond just

5077
02:28:47,415 --> 02:28:48,480
having those hours having

5078
02:28:48,480 --> 02:28:51,480
the actual capacity to do

5079
02:28:51,451 --> 02:28:52,186
the work and I imagine there

5080
02:28:52,186 --> 02:28:52,753
are a lot of complications to

5081
02:28:52,753 --> 02:28:53,454
looking at both adding

5082
02:28:53,454 --> 02:28:56,324
Saturdays and Sundays if we're

5083
02:28:56,324 --> 02:28:57,191
already looking at overtime for

5084
02:28:57,191 --> 02:29:01,391
one of them or I mean imagine

5085
02:29:01,529 --> 02:29:02,196
it's even more challenging to

5086
02:29:02,196 --> 02:29:02,796
shift that from overtime to

5087
02:29:02,796 --> 02:29:03,464
requiring that those are

5088
02:29:03,464 --> 02:29:03,764
the actual days that people

5089
02:29:03,764 --> 02:29:05,764
work.

5090
02:29:06,834 --> 02:29:07,535
So I see no other comments from

5091
02:29:07,535 --> 02:29:08,169
colleagues that does bring us

5092
02:29:08,169 --> 02:29:08,469
to the end of this item as

5093
02:29:08,469 --> 02:29:10,469
well.

5094
02:29:10,972 --> 02:29:11,739
Thank you to the Office of

5095
02:29:11,739 --> 02:29:14,739
the City Order for both

5096
02:29:16,477 --> 02:29:17,244
presentations and with that we

5097
02:29:17,244 --> 02:29:20,844
will now take up non agenda

5098
02:29:21,415 --> 02:29:22,116
public comment that Council

5099
02:29:22,116 --> 02:29:22,750
members respect and appreciate

5100
02:29:22,750 --> 02:29:23,451
the public's input and are

5101
02:29:23,451 --> 02:29:25,851
fully committed to protecting

5102
02:29:26,688 --> 02:29:27,388
every free every participants

5103
02:29:27,388 --> 02:29:27,989
free speech rights at council

5104
02:29:27,989 --> 02:29:28,656
and committee meetings.

5105
02:29:28,656 --> 02:29:29,357
Quickly please proceed with

5106
02:29:29,357 --> 02:29:31,757
knowledge and public comment.

5107
02:29:32,660 --> 02:29:33,328
Thank you Council PRESIDENT Pro

5108
02:29:33,328 --> 02:29:33,861
Tempore Role 2.7 not agenda

5109
02:29:33,861 --> 02:29:34,495
Public comment is an

5110
02:29:34,495 --> 02:29:36,895
opportunity for members of

5111
02:29:37,932 --> 02:29:38,633
the public to comment on items

5112
02:29:38,633 --> 02:29:39,267
that are not on the agenda but

5113
02:29:39,267 --> 02:29:39,867
within the subject matter

5114
02:29:39,867 --> 02:29:40,201
jurisdiction of the City

5115
02:29:40,201 --> 02:29:42,201
Council.

5116
02:29:42,570 --> 02:29:42,904
Each speaker will have two

5117
02:29:42,904 --> 02:29:43,604
minutes.

5118
02:29:43,604 --> 02:29:44,372
Please note if there are more

5119
02:29:44,372 --> 02:29:47,708
than eight speakers on a single

5120
02:29:47,708 --> 02:29:48,420
topic the time will be 16

5121
02:29:48,420 --> 02:29:48,743
minutes.

5122
02:29:48,743 --> 02:29:49,477
If you are in chambers please

5123
02:29:49,477 --> 02:29:53,770
submit your speaker slip If you

5124
02:29:53,147 --> 02:29:53,781
are joining us virtually please

5125
02:29:53,781 --> 02:29:54,482
raise your hand by tapping

5126
02:29:54,482 --> 02:29:57,519
the raise your hand icon or if

5127
02:29:57,519 --> 02:29:58,219
you're calling Participant Star

5128
02:29:58,219 --> 02:29:58,887
nine here in chambers we have

5129
02:29:58,887 --> 02:30:01,880
Suzanne tell if you'd please

5130
02:30:01,880 --> 02:30:01,856
come up to the podium You will

5131
02:30:01,856 --> 02:30:04,856
have two minutes when you're

5132
02:30:06,494 --> 02:30:07,128
ready.

5133
02:30:07,128 --> 02:30:09,128
>> Good afternoon.

5134
02:30:11,866 --> 02:30:12,634
My name is Suzanne Gelb.

5135
02:30:12,634 --> 02:30:13,268
I am director for Division two

5136
02:30:13,268 --> 02:30:13,635
Padre Town Municipal Water

5137
02:30:13,635 --> 02:30:15,635
District.

5138
02:30:17,305 --> 02:30:18,600
Today though, I am speaking as

5139
02:30:18,600 --> 02:30:18,340
a private citizen of San Diego

5140
02:30:18,340 --> 02:30:20,340
County.

5141
02:30:21,743 --> 02:30:22,477
Last week the city of San Diego

5142
02:30:22,477 --> 02:30:23,211
displayed a bar graph itemizing

5143
02:30:23,211 --> 02:30:26,211
average monthly water bills for

5144
02:30:26,915 --> 02:30:27,248
the San Diego County Water

5145
02:30:27,248 --> 02:30:27,983
Agency.

5146
02:30:27,983 --> 02:30:32,183
The city of San Diego did not

5147
02:30:32,621 --> 02:30:33,880
contact Padre Dan mwd for data

5148
02:30:33,880 --> 02:30:33,822
for this graph.

5149
02:30:33,822 --> 02:30:34,489
I request the City of San Diego

5150
02:30:34,489 --> 02:30:37,489
to release the data and

5151
02:30:38,260 --> 02:30:38,626
the methods used to create this

5152
02:30:38,626 --> 02:30:40,626
bar graph.

5153
02:30:42,230 --> 02:30:43,310
>> Last week's proposed 63%

5154
02:30:43,310 --> 02:30:45,431
water and 31% rate increases

5155
02:30:47,469 --> 02:30:47,836
are unnecessary.

5156
02:30:47,836 --> 02:30:48,570
Why?

5157
02:30:48,570 --> 02:30:52,170
In my opinion the rate hikes

5158
02:30:52,473 --> 02:30:53,174
are due primarily to failed

5159
02:30:53,174 --> 02:30:53,875
business transactions produced

5160
02:30:53,875 --> 02:30:54,242
by the San Diego County Water

5161
02:30:54,242 --> 02:30:56,242
Authority.

5162
02:30:58,413 --> 02:30:59,114
For example, the San Diego

5163
02:30:59,114 --> 02:30:59,781
County Water Authority take or

5164
02:30:59,781 --> 02:31:02,181
pay contract for desalinated

5165
02:31:02,918 --> 02:31:05,918
water guarantees each year more

5166
02:31:07,555 --> 02:31:07,889
profit for private investors in

5167
02:31:07,889 --> 02:31:08,590
Europe.

5168
02:31:08,590 --> 02:31:09,291
Consequently, the city of San

5169
02:31:09,291 --> 02:31:09,791
Diego's proposed double digit

5170
02:31:09,791 --> 02:31:11,791
water rate hikes.

5171
02:31:13,280 --> 02:31:13,561
We'll provide more profit for

5172
02:31:13,561 --> 02:31:15,561
foreign investors at

5173
02:31:18,267 --> 02:31:18,833
the expense of San Diego

5174
02:31:18,833 --> 02:31:19,368
residents and voters.

5175
02:31:19,368 --> 02:31:21,368
There are affordable

5176
02:31:23,772 --> 02:31:24,720
alternatives to these rate

5177
02:31:24,720 --> 02:31:24,706
hikes.

5178
02:31:24,706 --> 02:31:25,406
Padre Dam Municipal Water

5179
02:31:25,406 --> 02:31:28,406
District a five year business

5180
02:31:28,843 --> 02:31:31,843
plan guarantees a0I repeat 0%

5181
02:31:33,150 --> 02:31:33,515
water and sewer rate increase

5182
02:31:33,515 --> 02:31:35,515
for 2023 to 2027.

5183
02:31:38,487 --> 02:31:39,188
I encourage the San Diego City

5184
02:31:39,188 --> 02:31:42,788
Council to meet with Padre Dam

5185
02:31:44,359 --> 02:31:45,260
Mwb Padre Dam mwd and City of

5186
02:31:45,260 --> 02:31:49,460
San Diego can in the spirit of

5187
02:31:49,665 --> 02:31:50,199
bipartisanship examine and

5188
02:31:50,199 --> 02:31:52,599
discuss the range of

5189
02:31:54,690 --> 02:31:54,737
alternatives to ever increasing

5190
02:31:54,737 --> 02:31:57,737
water and sewer rate hikes.

5191
02:31:59,808 --> 02:32:00,209
>> Thank you very much.

5192
02:32:00,209 --> 02:32:00,943
Thank you.

5193
02:32:00,943 --> 02:32:01,610
I started the five minute timer

5194
02:32:01,610 --> 02:32:01,977
going to those participating

5195
02:32:01,977 --> 02:32:03,977
remotely.

5196
02:32:04,747 --> 02:32:05,180
We currently have seven people

5197
02:32:05,180 --> 02:32:05,848
in the queue.

5198
02:32:05,848 --> 02:32:08,848
Francine Maxwell If you can

5199
02:32:08,918 --> 02:32:09,684
please unmute.

5200
02:32:09,684 --> 02:32:11,684
>> Good afternoon Francine

5201
02:32:14,223 --> 02:32:14,590
Maxwell Southeastern San Diego

5202
02:32:14,590 --> 02:32:15,291
resident.

5203
02:32:15,291 --> 02:32:15,658
I'm concerned with the lack of

5204
02:32:15,658 --> 02:32:17,658
attention.

5205
02:32:19,940 --> 02:32:19,895
Given by the city of San Diego

5206
02:32:19,895 --> 02:32:22,295
for the adjournments especially

5207
02:32:24,332 --> 02:32:25,670
the public Safety Committee

5208
02:32:25,670 --> 02:32:28,667
when the people were excited to

5209
02:32:29,638 --> 02:32:30,239
see our new commissioner that

5210
02:32:30,239 --> 02:32:30,973
are being onboarded But

5211
02:32:30,973 --> 02:32:34,573
the fact that the annual report

5212
02:32:35,177 --> 02:32:35,811
is still in draft form the fact

5213
02:32:35,811 --> 02:32:38,211
that the interim executive

5214
02:32:40,316 --> 02:32:40,983
Director Council decides not to

5215
02:32:40,983 --> 02:32:41,683
follow the city council and

5216
02:32:41,683 --> 02:32:44,830
when there's an informational

5217
02:32:45,821 --> 02:32:46,321
item allow the public comment

5218
02:32:46,321 --> 02:32:47,289
to speak on it.

5219
02:32:47,289 --> 02:32:50,889
He has decided to use Robert's

5220
02:32:50,993 --> 02:32:51,559
Rules of Order incorrectly and

5221
02:32:51,559 --> 02:32:52,328
this is being allowed.

5222
02:32:52,328 --> 02:32:55,328
I think there was a

5223
02:32:55,831 --> 02:32:56,532
councilmember today on

5224
02:32:56,532 --> 02:32:57,233
the diocese that mentioned why

5225
02:32:57,233 --> 02:33:00,833
don't you talk to the officers

5226
02:33:01,300 --> 02:33:01,370
and meet and confer or be

5227
02:33:01,370 --> 02:33:02,104
different?

5228
02:33:02,104 --> 02:33:02,804
Why doesn't the chair of public

5229
02:33:02,804 --> 02:33:05,804
safety bring in the community

5230
02:33:05,875 --> 02:33:06,742
and hold a hearing?

5231
02:33:06,742 --> 02:33:10,342
Is trust going to be on

5232
02:33:11,180 --> 02:33:11,547
everybody's reelection

5233
02:33:11,547 --> 02:33:12,248
materials?

5234
02:33:12,248 --> 02:33:15,248
Because I'm sure hearing trust

5235
02:33:16,519 --> 02:33:16,819
come from the diocese more than

5236
02:33:16,819 --> 02:33:17,486
ever.

5237
02:33:17,486 --> 02:33:21,860
You want us to trust you.

5238
02:33:21,257 --> 02:33:21,757
You want the community to trust

5239
02:33:21,757 --> 02:33:22,524
this and that.

5240
02:33:22,524 --> 02:33:25,928
When you know that we literally

5241
02:33:25,928 --> 02:33:26,562
can do a pray see who you're

5242
02:33:26,562 --> 02:33:28,962
meeting with, where you're

5243
02:33:30,500 --> 02:33:31,267
going And pretty much within 2

5244
02:33:31,267 --> 02:33:31,634
to 3 phone calls find out what

5245
02:33:31,634 --> 02:33:32,568
was done.

5246
02:33:32,568 --> 02:33:35,804
And so trust is far, far away

5247
02:33:35,804 --> 02:33:36,472
from those of you that are

5248
02:33:36,472 --> 02:33:37,273
sitting on this diocese for

5249
02:33:37,273 --> 02:33:40,276
the city of San Diego And what

5250
02:33:40,276 --> 02:33:40,944
you are costing us.

5251
02:33:40,944 --> 02:33:43,944
You've done some things that

5252
02:33:45,582 --> 02:33:46,449
you need to atone to.

5253
02:33:46,449 --> 02:33:50,490
Once you begin to apologize and

5254
02:33:50,520 --> 02:33:51,287
ask for forgiveness then people

5255
02:33:51,287 --> 02:33:52,210
can then begin to build trust

5256
02:33:52,210 --> 02:33:55,210
in our elected officials within

5257
02:33:55,959 --> 02:33:56,659
the city of San Diego.

5258
02:33:56,659 --> 02:33:59,590
Cbp is absolutely independent

5259
02:34:01,164 --> 02:34:01,931
and the more the city council

5260
02:34:01,931 --> 02:34:02,699
continues to say that you can

5261
02:34:02,699 --> 02:34:06,236
call the mayor's office or you

5262
02:34:06,236 --> 02:34:06,903
can't it's the city council

5263
02:34:06,903 --> 02:34:09,303
responsibility to make sure

5264
02:34:09,572 --> 02:34:13,172
that our cip is everything that

5265
02:34:15,244 --> 02:34:15,644
it needs to be.

5266
02:34:15,644 --> 02:34:16,245
Thank you.

5267
02:34:16,245 --> 02:34:16,980
Next is Blaire Beekman.

5268
02:34:16,980 --> 02:34:17,479
After that Megan Stewart and a

5269
02:34:17,479 --> 02:34:19,479
million male men.

5270
02:34:20,249 --> 02:34:20,717
Claire please proceed.

5271
02:34:20,717 --> 02:34:21,830
>> All right.

5272
02:34:21,830 --> 02:34:21,851
Thank you.

5273
02:34:21,851 --> 02:34:24,851
Thank you for that previous

5274
02:34:25,155 --> 02:34:25,855
public comment.

5275
02:34:25,855 --> 02:34:26,489
Good luck on the continuing

5276
02:34:26,489 --> 02:34:28,889
work that the Commission.

5277
02:34:30,125 --> 02:34:30,727
I wanted to comment that this

5278
02:34:30,727 --> 02:34:33,727
council has a lot of

5279
02:34:34,963 --> 02:34:35,632
complaining to do about

5280
02:34:35,632 --> 02:34:37,632
previous practices, contract

5281
02:34:40,570 --> 02:34:41,104
use issues and real kudos to

5282
02:34:41,104 --> 02:34:41,804
all the efforts that

5283
02:34:41,804 --> 02:34:42,505
Councilperson Persephone will

5284
02:34:42,505 --> 02:34:45,475
produce been trying to do for

5285
02:34:45,475 --> 02:34:45,909
the past few years to bring

5286
02:34:45,909 --> 02:34:46,542
this to light.

5287
02:34:46,542 --> 02:34:46,910
It's now brought to light.

5288
02:34:46,910 --> 02:34:48,910
Thank you.

5289
02:34:51,147 --> 02:34:51,615
You have a lot of work to

5290
02:34:51,615 --> 02:34:52,315
continue to do.

5291
02:34:52,315 --> 02:34:55,385
Good luck in those efforts As

5292
02:34:55,385 --> 02:34:56,850
from that I'm trying to say we

5293
02:34:56,850 --> 02:34:56,786
need to acknowledge what we're

5294
02:34:56,786 --> 02:35:00,386
doing well and that we are

5295
02:35:00,557 --> 02:35:01,291
doing some of this new

5296
02:35:01,291 --> 02:35:01,825
accounting practice as well and

5297
02:35:01,825 --> 02:35:03,825
it's sorely needed.

5298
02:35:05,362 --> 02:35:05,862
How we can be addressing

5299
02:35:05,862 --> 02:35:08,262
the future of our.

5300
02:35:09,299 --> 02:35:09,599
These are issues of strong

5301
02:35:09,599 --> 02:35:10,300
mare.

5302
02:35:10,300 --> 02:35:11,334
It can drift into that.

5303
02:35:11,334 --> 02:35:14,638
I hope we can keep steady with

5304
02:35:14,638 --> 02:35:15,505
that.

5305
02:35:15,505 --> 02:35:18,909
I just keep we feel that city

5306
02:35:18,909 --> 02:35:19,643
Council has a more of a

5307
02:35:19,643 --> 02:35:22,430
prerogative and good intentions

5308
02:35:24,514 --> 02:35:25,115
to build what's fair and equal

5309
02:35:25,115 --> 02:35:25,649
an equal process and an

5310
02:35:25,649 --> 02:35:27,649
accountable process.

5311
02:35:29,653 --> 02:35:30,254
And so I hope that we're taking

5312
02:35:30,254 --> 02:35:30,954
seriously how we build

5313
02:35:30,954 --> 02:35:33,954
the future of these practices

5314
02:35:35,324 --> 02:35:36,590
and with that we acknowledge

5315
02:35:36,590 --> 02:35:36,760
ourselves along the way that we

5316
02:35:36,760 --> 02:35:40,163
are doing a good job together.

5317
02:35:40,163 --> 02:35:40,697
We have to be doing that with

5318
02:35:40,697 --> 02:35:41,231
tec accountability.

5319
02:35:41,231 --> 02:35:43,631
Again, we are trying

5320
02:35:45,201 --> 02:35:46,200
desperately to come out of an

5321
02:35:46,200 --> 02:35:49,602
era of continual war and 911 in

5322
02:35:50,340 --> 02:35:51,400
this country So these practices

5323
02:35:51,400 --> 02:35:51,575
what we're doing is incredibly

5324
02:35:51,575 --> 02:35:53,575
important to myself.

5325
02:35:54,912 --> 02:35:55,345
Accountability is totally a

5326
02:35:55,345 --> 02:35:55,979
part of that.

5327
02:35:55,979 --> 02:35:59,416
The work we do here at

5328
02:35:59,416 --> 02:36:00,150
the local level asks what

5329
02:36:00,150 --> 02:36:00,818
they're doing at the national

5330
02:36:00,818 --> 02:36:03,218
and international level who

5331
02:36:04,221 --> 02:36:05,550
keep voice during war.

5332
02:36:05,550 --> 02:36:08,655
We have some promises of peace

5333
02:36:09,125 --> 02:36:09,793
talks but countries are gearing

5334
02:36:09,793 --> 02:36:10,194
up to build their economies

5335
02:36:10,194 --> 02:36:12,194
towards war.

5336
02:36:14,564 --> 02:36:15,320
What does that mean for us on

5337
02:36:15,320 --> 02:36:15,733
the local level?

5338
02:36:15,733 --> 02:36:16,990
We're building accountability

5339
02:36:16,990 --> 02:36:18,990
and peace.

5340
02:36:19,169 --> 02:36:19,870
That's what we share with

5341
02:36:19,870 --> 02:36:20,603
the world and the world better

5342
02:36:20,603 --> 02:36:20,971
listen to what we're doing well

5343
02:36:20,971 --> 02:36:22,971
right now.

5344
02:36:24,108 --> 02:36:24,608
Keep up the good work.

5345
02:36:24,608 --> 02:36:25,900
>> Thank you.

5346
02:36:25,900 --> 02:36:25,609
Thank you.

5347
02:36:25,609 --> 02:36:28,900
Next is Megan Stewart.

5348
02:36:28,412 --> 02:36:28,979
If you can please unmute.

5349
02:36:28,979 --> 02:36:29,713
>> Thank you.

5350
02:36:29,713 --> 02:36:32,113
Good afternoon council members.

5351
02:36:33,517 --> 02:36:34,170
Thank you for the opportunity

5352
02:36:34,170 --> 02:36:34,785
to speak today.

5353
02:36:34,785 --> 02:36:35,519
My name's Megan Stewart and I

5354
02:36:35,519 --> 02:36:38,222
work with youth in the world of

5355
02:36:38,222 --> 02:36:39,900
public health prevention.

5356
02:36:39,900 --> 02:36:39,723
>> OCTOBER 10th is World Mental

5357
02:36:39,723 --> 02:36:42,723
Health Day which serves to

5358
02:36:43,928 --> 02:36:44,628
remind us that mental health

5359
02:36:44,628 --> 02:36:45,960
must be a priority in every

5360
02:36:45,960 --> 02:36:47,960
policy decision.

5361
02:36:48,699 --> 02:36:49,300
I want to draw your attention

5362
02:36:49,300 --> 02:36:49,966
today to the effects of

5363
02:36:49,966 --> 02:36:51,966
substance use, particularly

5364
02:36:53,571 --> 02:36:54,238
marijuana on youth mental

5365
02:36:54,238 --> 02:36:54,939
health and to urge stronger

5366
02:36:54,939 --> 02:36:57,939
protections in how we regulate

5367
02:36:58,542 --> 02:36:59,110
and promote it.

5368
02:36:59,110 --> 02:36:59,810
>> DR. Daniel Arman,

5369
02:36:59,810 --> 02:37:02,210
psychiatrist and brain imaging

5370
02:37:03,314 --> 02:37:03,981
specialists reports that and

5371
02:37:03,981 --> 02:37:05,981
studies comparing about 1000

5372
02:37:07,785 --> 02:37:08,452
marijuana users to over 25,000

5373
02:37:08,452 --> 02:37:08,786
non-users using spect brain

5374
02:37:08,786 --> 02:37:10,786
imaging.

5375
02:37:12,823 --> 02:37:13,457
Marijuana users show lower

5376
02:37:13,457 --> 02:37:15,857
cerebral blood flow across

5377
02:37:18,620 --> 02:37:18,762
nearly every brain region.

5378
02:37:18,762 --> 02:37:19,362
The hippocampus critical for

5379
02:37:19,362 --> 02:37:19,897
memory and learning was

5380
02:37:19,897 --> 02:37:21,897
especially affected.

5381
02:37:23,201 --> 02:37:23,935
These findings challenge

5382
02:37:23,935 --> 02:37:27,535
the portrayal of marijuana as a

5383
02:37:27,905 --> 02:37:28,639
harmless substance.

5384
02:37:28,639 --> 02:37:29,307
What's especially dangerous is

5385
02:37:29,307 --> 02:37:29,907
that young adult brains are

5386
02:37:29,907 --> 02:37:31,907
still under development.

5387
02:37:33,430 --> 02:37:33,744
DR. Ahmed warns that when

5388
02:37:33,744 --> 02:37:36,144
someone begins using marijuana

5389
02:37:38,820 --> 02:37:38,683
before age 25 it can arrest

5390
02:37:38,683 --> 02:37:39,450
normal brain maturation.

5391
02:37:39,450 --> 02:37:42,854
If you heard it early, he says

5392
02:37:42,854 --> 02:37:43,487
it might not ever catch up.

5393
02:37:43,487 --> 02:37:44,155
There's also evidence that

5394
02:37:44,155 --> 02:37:44,822
consistent marijuana use MAY

5395
02:37:44,822 --> 02:37:47,822
accelerate brain aging by an

5396
02:37:48,593 --> 02:37:49,160
estimated three years on

5397
02:37:49,160 --> 02:37:49,760
average in people with

5398
02:37:49,760 --> 02:37:51,760
marijuana use disorder.

5399
02:37:53,731 --> 02:37:54,132
These harms are not

5400
02:37:54,132 --> 02:37:56,132
theoretical.

5401
02:37:57,168 --> 02:37:57,936
Local surveys show that only

5402
02:37:57,936 --> 02:37:58,636
32% of youth believe marijuana

5403
02:37:58,636 --> 02:38:02,236
is extremely bad or very bad

5404
02:38:02,806 --> 02:38:03,474
for them compared to 75% who

5405
02:38:03,474 --> 02:38:06,474
feel that way about tobacco.

5406
02:38:07,412 --> 02:38:08,120
These perceptions matter

5407
02:38:08,120 --> 02:38:08,713
because when youth see

5408
02:38:08,713 --> 02:38:11,113
normalizing messages and ads,

5409
02:38:14,284 --> 02:38:14,952
billboards or permissive public

5410
02:38:14,952 --> 02:38:15,620
policy it weakens prevention

5411
02:38:15,620 --> 02:38:18,322
efforts not only during this

5412
02:38:18,322 --> 02:38:18,990
month but every month.

5413
02:38:18,990 --> 02:38:19,723
I would like to urge

5414
02:38:19,723 --> 02:38:20,458
the Council to act with courage

5415
02:38:20,458 --> 02:38:22,827
in protecting the mental health

5416
02:38:22,827 --> 02:38:23,527
of San Diego youth.

5417
02:38:23,527 --> 02:38:24,620
Please strive to adopt strong

5418
02:38:24,620 --> 02:38:24,462
limits on marijuana

5419
02:38:24,462 --> 02:38:26,462
advertising.

5420
02:38:28,166 --> 02:38:28,766
Enforce clear restrictions

5421
02:38:28,766 --> 02:38:29,467
around access for youth.

5422
02:38:29,467 --> 02:38:31,467
Stringent protections against

5423
02:38:33,138 --> 02:38:33,838
normalization in public spaces

5424
02:38:33,838 --> 02:38:34,172
including promoting smoke free

5425
02:38:34,172 --> 02:38:34,839
spaces.

5426
02:38:34,839 --> 02:38:37,239
>> Your time has concluded.

5427
02:38:37,342 --> 02:38:40,942
Next as Million Dollar Man If

5428
02:38:42,547 --> 02:38:43,481
you can please unmute.

5429
02:38:43,481 --> 02:38:47,810
Okay I promise I'll keep my

5430
02:38:47,552 --> 02:38:48,220
composure.

5431
02:38:48,220 --> 02:38:51,220
I agree with the previous

5432
02:38:52,457 --> 02:38:53,225
speaker on marijuana If she's

5433
02:38:53,225 --> 02:38:53,492
still in the room she can call

5434
02:38:53,492 --> 02:38:54,250
me.

5435
02:38:54,250 --> 02:38:56,425
We'll talk about it.

5436
02:38:58,162 --> 02:38:58,964
But I also agree what MR.

5437
02:38:58,964 --> 02:39:01,964
Foster made a very very

5438
02:39:03,201 --> 02:39:04,102
intelligent question and I

5439
02:39:04,102 --> 02:39:07,702
completely agree on what he was

5440
02:39:07,873 --> 02:39:08,574
talking about but I'd like to

5441
02:39:08,574 --> 02:39:11,574
talk about something that you

5442
02:39:13,278 --> 02:39:14,145
will you'll never believe this

5443
02:39:14,145 --> 02:39:14,445
and I have to get it off my

5444
02:39:14,445 --> 02:39:16,445
chest.

5445
02:39:18,517 --> 02:39:19,384
A lady in my neighborhood came

5446
02:39:19,384 --> 02:39:23,584
over to my house about a year

5447
02:39:23,922 --> 02:39:24,589
and a half ago and I told her I

5448
02:39:24,589 --> 02:39:25,457
said, you know, I ride my

5449
02:39:25,457 --> 02:39:29,570
peloton bike on my driveway in

5450
02:39:29,360 --> 02:39:29,927
my thong bikini and I get a lot

5451
02:39:29,927 --> 02:39:32,327
of abuse from people.

5452
02:39:33,980 --> 02:39:33,999
And she said don't worry about

5453
02:39:33,999 --> 02:39:38,370
it, Danny, I I'm with the Pride

5454
02:39:38,370 --> 02:39:38,937
parade and I agree with you and

5455
02:39:38,937 --> 02:39:39,705
you get pride and you ran in

5456
02:39:39,705 --> 02:39:43,575
pride and we're all for you and

5457
02:39:43,575 --> 02:39:44,444
don't worry about it You can.

5458
02:39:44,444 --> 02:39:48,440
Well anyway, a couple of days

5459
02:39:48,680 --> 02:39:49,381
ago our next door accom

5460
02:39:49,381 --> 02:39:52,981
the same lady commented on my

5461
02:39:54,285 --> 02:39:55,530
thong bikini and she said No

5462
02:39:55,530 --> 02:39:55,754
one will vote for you because

5463
02:39:55,754 --> 02:39:56,255
you you wear that thong bikini

5464
02:39:56,255 --> 02:39:58,255
on your driveway.

5465
02:40:02,561 --> 02:40:06,761
Well the lady is the partner of

5466
02:40:07,565 --> 02:40:11,165
Gen Campbell and my opponent is

5467
02:40:12,571 --> 02:40:13,205
work for Gen Campbell and he's

5468
02:40:13,205 --> 02:40:16,805
gay and he's on the Pride

5469
02:40:16,909 --> 02:40:19,909
committee And if you don't

5470
02:40:22,681 --> 02:40:26,881
think that oh my GOD, you know

5471
02:40:27,685 --> 02:40:28,387
I've I've seen it all and I've

5472
02:40:28,387 --> 02:40:31,987
heard it all until until now.

5473
02:40:32,240 --> 02:40:35,624
But but nothing could be more

5474
02:40:36,862 --> 02:40:37,563
blatantly disgustingly

5475
02:40:37,563 --> 02:40:40,563
hypocritical than what I just

5476
02:40:41,966 --> 02:40:42,767
told you and my friends

5477
02:40:42,767 --> 02:40:46,367
everything is fair in love and

5478
02:40:47,373 --> 02:40:48,400
war in all ad politics.

5479
02:40:48,400 --> 02:40:48,841
>> Your time has concluded

5480
02:40:48,841 --> 02:40:51,841
Madison if you can please

5481
02:40:52,578 --> 02:40:52,912
unmute I'm beginning council

5482
02:40:52,912 --> 02:40:54,912
members.

5483
02:40:57,820 --> 02:40:57,750
>> My name is Madison and I'm

5484
02:40:57,750 --> 02:40:58,317
here tonight to speak in

5485
02:40:58,317 --> 02:40:58,984
support of Youth Drug

5486
02:40:58,984 --> 02:41:01,984
Prevention Month and to draw

5487
02:41:02,455 --> 02:41:03,155
your attention to an important

5488
02:41:03,155 --> 02:41:03,856
emerging public health concern

5489
02:41:03,856 --> 02:41:06,856
which is second hand exposure

5490
02:41:07,226 --> 02:41:07,960
to e-cigarette and tobacco

5491
02:41:07,960 --> 02:41:10,960
smoke among youth, according to

5492
02:41:11,330 --> 02:41:12,640
a newly released study from

5493
02:41:12,640 --> 02:41:12,398
the 2023 National Youth Tobacco

5494
02:41:12,398 --> 02:41:14,398
Survey.

5495
02:41:15,701 --> 02:41:16,368
Over 64% of us students in

5496
02:41:16,368 --> 02:41:18,768
grades six through 12 which

5497
02:41:20,372 --> 02:41:21,600
amounts to an estimated 18

5498
02:41:21,600 --> 02:41:23,600
million children reported

5499
02:41:24,377 --> 02:41:25,440
exposure to second hand

5500
02:41:25,440 --> 02:41:25,645
e-cigarette or tobacco smoke

5501
02:41:25,645 --> 02:41:28,450
within the past 30 days.

5502
02:41:29,315 --> 02:41:29,949
That means most of our youth

5503
02:41:29,949 --> 02:41:30,683
are routinely breathing in

5504
02:41:30,683 --> 02:41:31,317
harmful substances even if they

5505
02:41:31,317 --> 02:41:33,717
don't personally use these

5506
02:41:34,420 --> 02:41:35,870
products.

5507
02:41:35,870 --> 02:41:35,755
The study found that second

5508
02:41:35,755 --> 02:41:38,155
hand exposure especially to

5509
02:41:39,258 --> 02:41:39,892
e-cigarettes is strongly

5510
02:41:39,892 --> 02:41:40,626
associated with the early

5511
02:41:40,626 --> 02:41:43,626
stages of youth e-cigarette use

5512
02:41:44,897 --> 02:41:45,431
including increases of debility

5513
02:41:45,431 --> 02:41:46,132
and experimentation.

5514
02:41:46,132 --> 02:41:48,532
For example, students exposed

5515
02:41:50,360 --> 02:41:50,737
to e-cigarette vapor were more

5516
02:41:50,737 --> 02:41:51,437
than twice as likely to try

5517
02:41:51,437 --> 02:41:53,837
e-cigarettes compared to those

5518
02:41:54,941 --> 02:41:55,642
with no exposure though

5519
02:41:55,642 --> 02:41:56,242
the study didn't find a direct

5520
02:41:56,242 --> 02:41:58,242
link between secondhand

5521
02:42:01,214 --> 02:42:01,581
exposure and daily use or quit

5522
02:42:01,581 --> 02:42:02,181
attempts.

5523
02:42:02,181 --> 02:42:04,581
The findings are clear.

5524
02:42:06,520 --> 02:42:06,753
Exposure drives initiation.

5525
02:42:06,753 --> 02:42:07,387
As we recognize OCTOBER as

5526
02:42:07,387 --> 02:42:09,787
Youth Prevention Month and

5527
02:42:11,591 --> 02:42:12,292
prepare for Red Ribbon Week, I

5528
02:42:12,292 --> 02:42:12,925
urge this Council to consider

5529
02:42:12,925 --> 02:42:15,325
strategies to reduce youth

5530
02:42:16,262 --> 02:42:16,963
exposure in public spaces

5531
02:42:16,963 --> 02:42:17,497
especially parks, schools and

5532
02:42:17,497 --> 02:42:19,497
multifamily housing.

5533
02:42:21,568 --> 02:42:22,235
We must ensure our local

5534
02:42:22,235 --> 02:42:22,902
environments protect and not

5535
02:42:22,902 --> 02:42:25,902
endanger our young people by

5536
02:42:27,340 --> 02:42:28,740
limiting second hand exposure.

5537
02:42:28,740 --> 02:42:28,541
We don't just protect lungs, we

5538
02:42:28,541 --> 02:42:30,541
protect futures.

5539
02:42:32,345 --> 02:42:33,450
Thank you for your time and

5540
02:42:33,450 --> 02:42:33,379
continued commitment to public

5541
02:42:33,379 --> 02:42:33,813
health.

5542
02:42:33,813 --> 02:42:34,914
>> Thank you.

5543
02:42:34,914 --> 02:42:37,914
Next is Barbara Gordon After

5544
02:42:40,486 --> 02:42:41,210
that will be Kathleen Lippert.

5545
02:42:41,210 --> 02:42:43,210
Good afternoon.

5546
02:42:45,492 --> 02:42:46,910
I wanted to recognize that

5547
02:42:46,910 --> 02:42:46,593
OCTOBER is substance use

5548
02:42:46,593 --> 02:42:48,593
prevention month.

5549
02:42:51,298 --> 02:42:51,964
I think increasing public

5550
02:42:51,964 --> 02:42:54,964
awareness of the dangers of

5551
02:42:56,360 --> 02:42:56,636
substance use and its effect on

5552
02:42:56,636 --> 02:42:57,203
the community is vital.

5553
02:42:57,203 --> 02:42:57,803
This month provides an

5554
02:42:57,803 --> 02:42:59,803
opportunity to remember

5555
02:43:01,941 --> 02:43:02,509
the value of prevention

5556
02:43:02,509 --> 02:43:04,509
prevention, preventing

5557
02:43:07,646 --> 02:43:08,347
substance use like vaping or

5558
02:43:08,347 --> 02:43:09,820
marijuana at before it starts.

5559
02:43:09,820 --> 02:43:12,419
It's a crucial part of a

5560
02:43:12,419 --> 02:43:13,190
comprehensive approach to

5561
02:43:13,190 --> 02:43:13,353
addressing our addiction

5562
02:43:13,353 --> 02:43:15,353
crisis.

5563
02:43:17,657 --> 02:43:18,392
Substance use trends in

5564
02:43:18,392 --> 02:43:22,592
the U.S. Have changed in recent

5565
02:43:22,863 --> 02:43:23,496
years, especially with

5566
02:43:23,496 --> 02:43:24,970
the landscape of marijuana

5567
02:43:24,970 --> 02:43:27,970
which is the most common

5568
02:43:28,969 --> 02:43:29,336
substance among our 12 to 25

5569
02:43:29,336 --> 02:43:30,237
year olds.

5570
02:43:30,237 --> 02:43:33,740
And that is being treated for

5571
02:43:33,740 --> 02:43:34,341
substance abuse disorder,

5572
02:43:34,341 --> 02:43:36,341
outpatient or inpatient.

5573
02:43:38,478 --> 02:43:39,179
It says in 2020 for e-r visits

5574
02:43:39,179 --> 02:43:41,579
linked to marijuana surpassed

5575
02:43:43,951 --> 02:43:44,685
those driven by opiates and

5576
02:43:44,685 --> 02:43:44,952
those related only to marijuana

5577
02:43:44,952 --> 02:43:46,952
use.

5578
02:43:52,920 --> 02:43:52,399
Rose 37% in 2021 to 58% in

5579
02:43:52,399 --> 02:43:53,160
2024.

5580
02:43:53,160 --> 02:43:56,160
Marijuana use has played a

5581
02:43:57,531 --> 02:43:58,232
significant bit role in

5582
02:43:58,232 --> 02:43:58,564
the overall substance abuse in

5583
02:43:58,564 --> 02:44:00,564
America.

5584
02:44:03,136 --> 02:44:06,736
The National Survey on Drug Use

5585
02:44:07,700 --> 02:44:07,741
and Health data in 2024 saw

5586
02:44:07,741 --> 02:44:10,141
20.1 million cases of marijuana

5587
02:44:12,212 --> 02:44:12,813
use disorder vastly more than

5588
02:44:12,813 --> 02:44:15,213
opiate cocaine or meth.

5589
02:44:17,318 --> 02:44:17,951
The city must not prioritize

5590
02:44:17,951 --> 02:44:18,586
marijuana businesses while

5591
02:44:18,586 --> 02:44:20,986
ignoring the risk factors.

5592
02:44:23,123 --> 02:44:23,824
We must do more to enact

5593
02:44:23,824 --> 02:44:26,224
protective factors that buffer

5594
02:44:28,262 --> 02:44:28,962
and educate young people about

5595
02:44:28,962 --> 02:44:29,262
the harms of substance use and

5596
02:44:29,262 --> 02:44:31,262
abuse.

5597
02:44:33,567 --> 02:44:33,901
Thank you for letting me speak

5598
02:44:33,901 --> 02:44:34,301
.

5599
02:44:34,301 --> 02:44:34,935
Thank you.

5600
02:44:34,935 --> 02:44:35,635
Next is Kathleen Lippert.

5601
02:44:35,635 --> 02:44:39,235
If you can please unmute after

5602
02:44:39,506 --> 02:44:39,974
that is the original 77499.

5603
02:44:39,974 --> 02:44:40,341
Please proceed.

5604
02:44:40,341 --> 02:44:40,807
Thank you.

5605
02:44:40,807 --> 02:44:42,807
Good afternoon.

5606
02:44:44,345 --> 02:44:45,112
Cheryle and committee members.

5607
02:44:45,112 --> 02:44:45,679
>> Those of us who follow

5608
02:44:45,679 --> 02:44:47,679
public health research

5609
02:44:49,480 --> 02:44:49,817
celebrated the governor's

5610
02:44:49,817 --> 02:44:50,484
signing of ab 455 a law

5611
02:44:50,484 --> 02:44:52,884
requiring sellers of single

5612
02:44:54,287 --> 02:44:55,220
family residential properties

5613
02:44:55,220 --> 02:44:55,589
to disclose in writing previous

5614
02:44:55,589 --> 02:44:57,989
smoking or vaping on

5615
02:44:59,994 --> 02:45:00,628
the property.

5616
02:45:00,628 --> 02:45:01,328
The Department of Toxic

5617
02:45:01,328 --> 02:45:03,728
Substances Control will update

5618
02:45:05,366 --> 02:45:05,966
the homeowner's guide to

5619
02:45:05,966 --> 02:45:06,533
environmental Hazards to

5620
02:45:06,533 --> 02:45:07,201
include information on

5621
02:45:07,201 --> 02:45:10,201
the dangers of the chemical

5622
02:45:11,404 --> 02:45:12,173
residue left by smoking and

5623
02:45:12,173 --> 02:45:15,173
before 55 would not have been

5624
02:45:16,344 --> 02:45:16,977
necessary if a cost benefit

5625
02:45:16,977 --> 02:45:19,377
analysis of the unintended

5626
02:45:20,847 --> 02:45:21,615
harmful impacts on the public

5627
02:45:21,615 --> 02:45:22,160
and the environment had been

5628
02:45:22,160 --> 02:45:22,716
undertaken.

5629
02:45:22,716 --> 02:45:25,716
Public electeds and the public

5630
02:45:27,221 --> 02:45:27,888
would have recognize that

5631
02:45:27,888 --> 02:45:28,589
the harms from agreeing to a

5632
02:45:28,589 --> 02:45:31,589
policy and bargain of treating

5633
02:45:32,660 --> 02:45:33,326
public health safety and

5634
02:45:33,326 --> 02:45:34,610
the environment for promised

5635
02:45:34,610 --> 02:45:36,461
drug revenues were predictable.

5636
02:45:38,765 --> 02:45:39,467
The adverse health impacts on

5637
02:45:39,467 --> 02:45:40,101
the public and the environment

5638
02:45:40,101 --> 02:45:42,501
will take generations and

5639
02:45:43,771 --> 02:45:44,471
hundreds of millions of dollars

5640
02:45:44,471 --> 02:45:44,839
to uncover and even longer to

5641
02:45:44,839 --> 02:45:46,839
mitigate.

5642
02:45:49,770 --> 02:45:49,709
But much of the damage to

5643
02:45:49,709 --> 02:45:50,344
the lives of users, their

5644
02:45:50,344 --> 02:45:52,744
family of communities and

5645
02:45:54,247 --> 02:45:54,982
environmental damage to public

5646
02:45:54,982 --> 02:45:57,982
parks state, county and federal

5647
02:45:59,453 --> 02:46:00,155
lands MAY never be remediated

5648
02:46:00,155 --> 02:46:00,855
in accordance with the state's

5649
02:46:00,855 --> 02:46:03,855
decision to protect the public

5650
02:46:04,590 --> 02:46:04,725
from the harms of third hand

5651
02:46:04,725 --> 02:46:07,725
smoke could be furthered if

5652
02:46:08,729 --> 02:46:09,430
the city would take similar

5653
02:46:09,430 --> 02:46:10,640
steps to adopt an ordinance

5654
02:46:10,640 --> 02:46:12,464
requiring all low income,

5655
02:46:14,535 --> 02:46:15,360
public and private properties

5656
02:46:15,360 --> 02:46:15,837
be smoke free.

5657
02:46:15,837 --> 02:46:16,204
Thank you for letting me speak.

5658
02:46:16,204 --> 02:46:18,204
Thank you.

5659
02:46:20,708 --> 02:46:22,609
Next is the original If you can

5660
02:46:22,609 --> 02:46:25,900
please unmute then 749 and 1384

5661
02:46:28,550 --> 02:46:29,350
is our final speaker.

5662
02:46:29,350 --> 02:46:29,617
>> The original academy before

5663
02:46:29,617 --> 02:46:29,917
you?

5664
02:46:29,917 --> 02:46:31,917
Yeah.

5665
02:46:34,155 --> 02:46:34,622
I wanted to know when going to

5666
02:46:34,622 --> 02:46:36,622
audit Tent City.

5667
02:46:39,561 --> 02:46:40,527
I want to know how many more

5668
02:46:40,527 --> 02:46:44,727
people are going to need to die

5669
02:46:45,660 --> 02:46:48,660
before something because like I

5670
02:46:49,671 --> 02:46:50,338
said a minute ago Shannon from

5671
02:46:50,338 --> 02:46:51,139
the earlier fall has passed

5672
02:46:51,139 --> 02:46:55,100
away a couple of weeks ago on

5673
02:46:55,100 --> 02:46:57,100
Thursday.

5674
02:47:00,150 --> 02:47:00,682
She died of an overdose and she

5675
02:47:00,682 --> 02:47:03,682
was 49 years old And just

5676
02:47:05,220 --> 02:47:06,210
before that Tammy Jackson was

5677
02:47:06,210 --> 02:47:09,621
37 as well died in her chair.

5678
02:47:11,920 --> 02:47:11,626
And again, people are being

5679
02:47:11,626 --> 02:47:13,626
sexually assaulted.

5680
02:47:16,298 --> 02:47:17,310
You know, and when Shannon died

5681
02:47:17,310 --> 02:47:17,732
the employees are sitting there

5682
02:47:17,732 --> 02:47:18,467
saying don't give her anything

5683
02:47:18,467 --> 02:47:21,603
like don't give her nor can she

5684
02:47:21,603 --> 02:47:22,304
give her life could have been

5685
02:47:22,304 --> 02:47:25,304
saved if they weren't getting

5686
02:47:26,174 --> 02:47:26,574
instructions that were deadly

5687
02:47:26,574 --> 02:47:27,509
to me.

5688
02:47:27,509 --> 02:47:28,143
And you guys sit there and you

5689
02:47:28,143 --> 02:47:31,143
say that you know, you're

5690
02:47:31,513 --> 02:47:32,246
helping homeless people and

5691
02:47:32,246 --> 02:47:32,880
they're literally dying on your

5692
02:47:32,880 --> 02:47:35,880
watch and you're not doing

5693
02:47:36,485 --> 02:47:37,252
anything about it but laughing

5694
02:47:37,252 --> 02:47:37,985
And I just don't understand

5695
02:47:37,985 --> 02:47:38,620
that It's like you know, I mean

5696
02:47:38,620 --> 02:47:41,620
even the food that they're

5697
02:47:42,390 --> 02:47:43,240
contracted to give none of

5698
02:47:43,240 --> 02:47:43,859
these guys would eat that.

5699
02:47:43,859 --> 02:47:47,950
You sit up on that diet and you

5700
02:47:47,950 --> 02:47:47,796
gloat like you're helping

5701
02:47:47,796 --> 02:47:50,796
people and people I mean

5702
02:47:52,501 --> 02:47:52,801
seriously, who else has to die

5703
02:47:52,801 --> 02:47:53,669
?

5704
02:47:53,669 --> 02:47:54,336
Like how many times do I have

5705
02:47:54,336 --> 02:47:55,300
to say it and then come back

5706
02:47:55,300 --> 02:47:58,300
and report that someone else

5707
02:47:58,406 --> 02:47:59,700
has died And it shouldn't be

5708
02:47:59,700 --> 02:48:02,700
that you know, Steven is

5709
02:48:03,611 --> 02:48:03,912
sitting there laughing about

5710
02:48:03,912 --> 02:48:04,645
it.

5711
02:48:04,645 --> 02:48:05,313
These are people's lives who go

5712
02:48:05,313 --> 02:48:07,713
into those centers thinking

5713
02:48:08,583 --> 02:48:09,840
that they're going to get help

5714
02:48:09,840 --> 02:48:09,817
and they don't.

5715
02:48:09,817 --> 02:48:10,519
They get stuck there And then

5716
02:48:10,519 --> 02:48:12,919
when something happens like

5717
02:48:14,389 --> 02:48:18,589
they're being told to go into a

5718
02:48:19,280 --> 02:48:19,761
bathroom and you know, give

5719
02:48:19,761 --> 02:48:23,361
oral sex to an employee because

5720
02:48:23,399 --> 02:48:24,990
he gave someone drugs and

5721
02:48:24,990 --> 02:48:24,866
alcohol and then they're told

5722
02:48:24,866 --> 02:48:29,660
not to report it And then just

5723
02:48:29,504 --> 02:48:30,205
because they fire someone, that

5724
02:48:30,205 --> 02:48:30,973
person is roaming the streets

5725
02:48:30,973 --> 02:48:34,476
And this is all because of you

5726
02:48:34,476 --> 02:48:35,344
guys.

5727
02:48:35,344 --> 02:48:38,344
>> Your time has concluded Next

5728
02:48:40,480 --> 02:48:43,480
7499 if you can please unmute.

5729
02:48:45,321 --> 02:48:46,210
>> Bob Kozinski here I want to

5730
02:48:46,210 --> 02:48:46,722
start by saying good job to

5731
02:48:46,722 --> 02:48:49,722
council member Von Wilpert for

5732
02:48:50,492 --> 02:48:51,260
holding staff accountable here

5733
02:48:51,260 --> 02:48:51,761
in council chambers and for not

5734
02:48:51,761 --> 02:48:53,761
accepting a quote.

5735
02:48:55,300 --> 02:48:55,731
We'll get back to you, answer

5736
02:48:55,731 --> 02:48:56,432
Council member Von Wilpert If

5737
02:48:56,432 --> 02:48:57,990
you use that level of passion

5738
02:48:57,990 --> 02:49:00,990
to dig into the terrifying

5739
02:49:00,436 --> 02:49:00,903
slide or issue you will find

5740
02:49:00,903 --> 02:49:01,604
some surprises.

5741
02:49:01,604 --> 02:49:05,204
We've never had a meeting and

5742
02:49:05,841 --> 02:49:06,509
I'm hereby requesting a meeting

5743
02:49:06,509 --> 02:49:06,842
with you Council member Von

5744
02:49:06,842 --> 02:49:07,543
Wilpert.

5745
02:49:07,543 --> 02:49:11,130
The City Clerk has my contact

5746
02:49:11,130 --> 02:49:11,714
information if you should

5747
02:49:11,714 --> 02:49:12,381
decide to honor that request.

5748
02:49:12,381 --> 02:49:15,981
As I mentioned in my earlier

5749
02:49:16,152 --> 02:49:16,685
comments, today's meeting

5750
02:49:16,685 --> 02:49:17,386
highlights the gross

5751
02:49:17,386 --> 02:49:17,953
mismanagement that is endemic

5752
02:49:17,953 --> 02:49:19,953
throughout this city.

5753
02:49:21,624 --> 02:49:22,457
We are seeing it everywhere.

5754
02:49:22,457 --> 02:49:23,250
It's in the finance department.

5755
02:49:23,250 --> 02:49:23,426
It's in the operations

5756
02:49:23,426 --> 02:49:24,260
department.

5757
02:49:24,260 --> 02:49:26,426
It's in the contracting

5758
02:49:26,495 --> 02:49:27,128
department.

5759
02:49:27,128 --> 02:49:27,663
It's everywhere throughout

5760
02:49:27,663 --> 02:49:29,663
the city government.

5761
02:49:31,901 --> 02:49:32,567
This city needs independent

5762
02:49:32,567 --> 02:49:32,968
oversight from the top to

5763
02:49:32,968 --> 02:49:33,568
the bottom.

5764
02:49:33,568 --> 02:49:35,968
Former city leaders have

5765
02:49:37,540 --> 02:49:38,241
recognized this need and that's

5766
02:49:38,241 --> 02:49:38,841
why both citizen's committees

5767
02:49:38,841 --> 02:49:41,241
and advisory boards are

5768
02:49:42,780 --> 02:49:42,678
provided in the city charter.

5769
02:49:42,678 --> 02:49:43,379
The auditor's office has

5770
02:49:43,379 --> 02:49:45,779
uncovered some shocking things

5771
02:49:47,830 --> 02:49:47,750
that they've looked into but

5772
02:49:47,750 --> 02:49:48,451
the auditor's office cannot

5773
02:49:48,451 --> 02:49:50,851
constantly review and inspect

5774
02:49:52,522 --> 02:49:53,156
all of the contracts and

5775
02:49:53,156 --> 02:49:53,723
departments and operations

5776
02:49:53,723 --> 02:49:55,723
throughout this city.

5777
02:49:58,610 --> 02:49:58,594
Furthermore, even the city

5778
02:49:58,594 --> 02:49:59,295
auditors don't have

5779
02:49:59,295 --> 02:49:59,928
the expertise to recognize all

5780
02:49:59,928 --> 02:50:02,928
of the problems that might

5781
02:50:03,166 --> 02:50:03,833
exist in this city.

5782
02:50:03,833 --> 02:50:04,133
Councilmember Moreno got it

5783
02:50:04,133 --> 02:50:04,833
right.

5784
02:50:04,833 --> 02:50:08,433
The city does not have that

5785
02:50:08,504 --> 02:50:09,339
broad expertise.

5786
02:50:09,339 --> 02:50:10,400
It is therefore irresponsible

5787
02:50:10,400 --> 02:50:13,400
of this council to deactivate

5788
02:50:13,776 --> 02:50:14,410
any advisory boards such as

5789
02:50:14,410 --> 02:50:14,877
the Torrey Pines City Park

5790
02:50:14,877 --> 02:50:16,877
Advisory Board.

5791
02:50:19,482 --> 02:50:20,183
I am again requesting that any

5792
02:50:20,183 --> 02:50:23,783
one of you council members any

5793
02:50:24,200 --> 02:50:24,754
one of you request an agenda

5794
02:50:24,754 --> 02:50:25,455
item to reactivate the Torrey

5795
02:50:25,455 --> 02:50:28,455
Pines City Park Advisory Board

5796
02:50:29,910 --> 02:50:29,425
and bring that item to this

5797
02:50:29,425 --> 02:50:30,126
Council.

5798
02:50:30,126 --> 02:50:30,760
Any council member can do that

5799
02:50:30,760 --> 02:50:31,294
so you're all accountable.

5800
02:50:31,294 --> 02:50:33,294
Take the initiative.

5801
02:50:34,730 --> 02:50:35,498
It's time to step up.

5802
02:50:35,498 --> 02:50:36,166
Also good job to all public

5803
02:50:36,166 --> 02:50:36,499
speakers especially Francine

5804
02:50:36,499 --> 02:50:38,499
Maxwell.

5805
02:50:40,690 --> 02:50:40,670
Very well said.

5806
02:50:40,670 --> 02:50:41,710
>> Thank you.

5807
02:50:41,710 --> 02:50:42,739
Thank you.

5808
02:50:42,739 --> 02:50:45,139
Our final speaker is 1384.

5809
02:50:48,310 --> 02:50:49,245
>> If you can please unmute.

5810
02:50:49,245 --> 02:50:52,245
>> Ernie Casco La Hoya resident

5811
02:50:53,783 --> 02:50:54,617
Senior pilot sdp.

5812
02:50:54,617 --> 02:50:58,217
You referred me to the district

5813
02:50:58,355 --> 02:50:59,550
attorney to stop the illegal

5814
02:50:59,550 --> 02:50:59,822
commercialization of Torrey

5815
02:50:59,822 --> 02:51:00,523
Pines by the board by an out of

5816
02:51:00,523 --> 02:51:02,923
control sex shop flight

5817
02:51:04,194 --> 02:51:04,861
director turning her freedom

5818
02:51:04,861 --> 02:51:05,695
into a privilege for license

5819
02:51:05,695 --> 02:51:09,295
and plea And this is completely

5820
02:51:09,366 --> 02:51:10,660
illegal needs to stop $400

5821
02:51:10,660 --> 02:51:13,666
annually to use the airport by

5822
02:51:14,404 --> 02:51:15,105
threat of violence or else is

5823
02:51:15,105 --> 02:51:15,739
completely unacceptable under

5824
02:51:15,739 --> 02:51:18,139
any terms and retaliation.

5825
02:51:18,909 --> 02:51:19,608
I've been assaulted given

5826
02:51:19,608 --> 02:51:20,430
the deadly wing that collapsed

5827
02:51:20,430 --> 02:51:22,430
in mid-flight.

5828
02:51:24,446 --> 02:51:25,115
My hope is abated that with net

5829
02:51:25,115 --> 02:51:25,682
sales poisoned with a deadly

5830
02:51:25,682 --> 02:51:28,820
virus and a biohazard.

5831
02:51:29,786 --> 02:51:30,454
Is the city committing genocide

5832
02:51:30,454 --> 02:51:30,854
Because I'm dying with stage

5833
02:51:30,854 --> 02:51:31,555
four cancer.

5834
02:51:31,555 --> 02:51:34,555
It's time to compensate those

5835
02:51:35,325 --> 02:51:35,891
who have been damaged falsely

5836
02:51:35,891 --> 02:51:36,526
accused and arrested.

5837
02:51:36,526 --> 02:51:38,926
The San Diego recreational

5838
02:51:40,263 --> 02:51:40,964
waiver stops the crime, secures

5839
02:51:40,964 --> 02:51:41,631
city liabilities, restores our

5840
02:51:41,631 --> 02:51:43,631
constitutional recreational

5841
02:51:45,902 --> 02:51:46,503
rights and freedoms back to

5842
02:51:46,503 --> 02:51:47,237
the original agreement.

5843
02:51:47,237 --> 02:51:50,974
I have a petition on Change.Org

5844
02:51:50,974 --> 02:51:51,508
with nearly with over 600 700

5845
02:51:51,508 --> 02:51:53,508
signatures demanding

5846
02:51:55,412 --> 02:51:56,113
authorities take acid black

5847
02:51:56,113 --> 02:51:56,812
Beach recreational scandal to

5848
02:51:56,812 --> 02:51:59,212
stop the commercialization and

5849
02:52:00,584 --> 02:52:00,884
privatization of the San Diego

5850
02:52:00,884 --> 02:52:01,552
Park.

5851
02:52:01,552 --> 02:52:05,152
It's time to end the dispute

5852
02:52:05,655 --> 02:52:06,223
and implement the San Diego

5853
02:52:06,223 --> 02:52:06,923
recreational waiver as

5854
02:52:06,923 --> 02:52:09,923
the solution for JULY report.

5855
02:52:10,594 --> 02:52:10,861
Thank you, Ernie Casco Thank

5856
02:52:10,861 --> 02:52:11,595
you.

5857
02:52:11,595 --> 02:52:12,229
>> And that does conclude non

5858
02:52:12,229 --> 02:52:14,629
agenda public comment for

5859
02:52:15,866 --> 02:52:16,833
today's meeting.

5860
02:52:16,833 --> 02:52:19,833
>> Thanks to the public for

5861
02:52:21,171 --> 02:52:21,839
their comments and I believe

5862
02:52:21,839 --> 02:52:22,305
that brings us to the end of

5863
02:52:22,305 --> 02:52:24,305
today's agenda.

5864
02:52:25,542 --> 02:52:29,142
So we will now conclude today's

5865
02:52:30,446 --> 02:52:31,148
meeting and oh yes sorry

5866
02:52:31,148 --> 02:52:31,848
looking forward at first to

5867
02:52:31,848 --> 02:52:32,483
the city attorney, do you have

5868
02:52:32,483 --> 02:52:32,950
anything to report up from

5869
02:52:32,950 --> 02:52:34,950
closed session?

5870
02:52:35,852 --> 02:52:36,587
Yes, Thank you.

5871
02:52:36,587 --> 02:52:37,254
Council PRESIDENT Pro Tem Today

5872
02:52:37,254 --> 02:52:39,856
in a closed session meeting

5873
02:52:39,856 --> 02:52:40,424
the city council took

5874
02:52:40,424 --> 02:52:41,580
the following action.

5875
02:52:41,580 --> 02:52:44,580
The city council voted on

5876
02:52:44,261 --> 02:52:44,962
closed session item number one

5877
02:52:44,962 --> 02:52:45,262
Lisa Castro versus city of San

5878
02:52:45,262 --> 02:52:47,262
Diego.

5879
02:52:48,732 --> 02:52:51,732
San Diego Superior Court case

5880
02:52:53,470 --> 02:52:55,870
number 37 2023 55625cupo ctl To

5881
02:52:57,441 --> 02:52:58,108
accept a signed settlement

5882
02:52:58,108 --> 02:52:58,475
offer in the amount of

5883
02:52:58,475 --> 02:53:00,475
$115,000.

5884
02:53:02,279 --> 02:53:02,913
The motion passed 720 with

5885
02:53:02,913 --> 02:53:03,347
council members LaCava and

5886
02:53:03,347 --> 02:53:05,347
Marino absent.

5887
02:53:06,850 --> 02:53:07,585
That concludes my report.

5888
02:53:07,585 --> 02:53:08,319
>> Thanking the City Attorney's

5889
02:53:08,319 --> 02:53:11,319
office will now adjourn council

5890
02:53:12,189 --> 02:53:12,823
the next regularly scheduled

5891
02:53:12,823 --> 02:53:15,223
council meeting on Tuesday

5892
02:53:21,365 --> 02:53:23,765
OCTOBER 7th, 2025 at 10:00 am