>>> are we okay?
good evening, everyone, and
welcome to our santa clara
city council stadium authority city
council meeting. And
we are going to start with a
study session before our regular meeting. So
let me have a confirmation of a
quorum, city clerk?
>> thank you,
madame
mayor, yes, confirming quorum.
>>
thank you. So seeing that, we have
one
item on our study session this evening,
which is city
council study session update
on the city's anti-displacement work
plan. City manager?
>>
sure, thank you, mayor, thank
you, council. Jovan grogan, city manager. Tonight's
presentation will be provided by
our director of community development. Quick note,
staff is presenting
a study session and requesting feedback
from you on adopted policies
in our housing element
for anti-displacement. The council
adopted these policies in may 2024
and
cities are required to implement the
policies with
meaningful programs and actions. There
are, and I count,
21 housing element actions
related to anti-displacement and how
displacement can
be prevented in santa clara. Compliance
with these
policies and implementation ensures eligibility for
future funding under
programs such as the one bay area
grant or what we commonly
refer to as obag. The city has committed
to explore a
variety of new policies to prevent
displacement in
santa clara and must follow through
to ensure
the housing element and
our transit-oriented development policy
are in compliance. With
that, I will turn the presentation
over to the director
of community development.
>> thank you.
>> welcome. >>
thank you, good evening,
mayor, councilmembers. Let's begin
the
presentation. So first I'll do introductions. Okay. We
have a number
of staff that
have been working
on this. Leslie xavier, the planning
manager, adam
marcus, housing and
community services manager. John
baty a critical staff to us. He also
worked on the
housing element itself. And then tonight we
will
also hear
from
the community planning collaborative. They
provide technical assistance
across multiple jurisdictions, and
they are
funded by abag, mtc abag. They're
independent, but they've
been helping multiple jurisdictions
with housing
elements as well as this
phase,
which is the implementation phase. So
the agenda for tonight is we will
go over the
purpose of this study session, housing
element recap, what
is displacement, the impacts
of displacement, santa clara's work
plan,
update on the community planning collaborative,
next
steps,
and then, as the city manager said, we
are seeking
council discussion and feedback on
this item before
we come back to you in the spring. So the purpose
is to provide an overview of residential
displacement, its forms, drivers,
and potential impacts, highlight existing
state
laws and actions that the city
is already implementing to reduce
displacement,
identify potential new
and expanded programs for evaluation,
and of course,
obtain early
input
and feedback from city council. So this
is a graphic, and it really describes
what
we are working with
and where homelessness and displacement
work. A few
weeks ago, staff presented a session
on homelessness. It is important to
think about
the larger housing crisis
and instability that it causes. At
the
base is the supply of housing. And
when supply
does not meet demand, more and
more people experience cost burden. So we
are working, and you have been
directing us to do more building of units. And
we are in
the
process of getting
those units completed. But for every
14 jobs in the bay area,
there is one unit of housing. That
unit
of housing could be an rv. It could
be an adu. It could be a single-family
home. It could be a duplex,
townhome, any one of those. So that
should
give you the importance
of this. Anti-displacement programs
and
homelessness prevention programs are
deeply interconnected. Although
our focus tonight is displacement,
it's important to
understand
that our efforts are frontline defense
against homelessness. At the very,
very top
of the pyramid are programs to help
people
experiencing homelessness. And this
can be shelter,
supportive housing, rapid rehousing,
and interim
housing. And then our goal is always
to get people to the bottom of
the pyramid into
stable housing
with affordable housing production and
preservation. This is called the
three ps, and we will get into that
as well. So this was
just shared with us
recently. The point in time count
from 2019 to 2025. And
this is a high level. We're still
analyzing
the numbers. We still have a lot of
data
to go through. But the overall message
is more people are entering homelessness
and then exiting homelessness in
the region. And I don't want to dwell
too much on the
numbers, because like I said, we're
still analyzing these
numbers and kind of going through
them. I do want
to focus a little bit
on the primary causes of homelessness. So
this is from the county of santa
clara, and it's
for january 2025. The fourth leading
cause
of homelessness reinforces the
connection between homelessness and
displacement. So it's eviction and
rent
increases. It's almost like above
11%. So I want to give you a recap
of
the housing element over
the next two slides and why. The next
two slides are a
recap because anti-displacement is
embedded throughout this
document. In fact, 21 actions throughout
the housing element are
embedded
--are embedded with anti-displacement. And while we
often hear about all
the projects that we are bringing
for construction
and for approval or tentative map
or for, you know, units, what
is also important is the actions and
that
we follow
through on the actions. The city of
santa
clara's
regional housing needs is 11,632 units. However, the
housing
element also includes actions and
objectives
and certain timelines to address anti-displacement. So
each year,
the city must
report on its progress towards the
--and this
also includes those actions that we're
talking about tonight. So if hcd determines
that the city
is not making progress on these actions as
well as the units, we could
risk loss of local zoning
control as well as eligibility for
grant funding such as the
obag grant. And then in our housing
element,
this is already adopted, we have
goals. And in chapter two it includes the
city's
program for goals, policies, actions
that promote affirmatively furthering
fair housing for all
persons in the city. The
goals, policies, and action number
13
provide the direction to implement anti-displacement.
another
critical component of why we would
want to implement the goals
and actions is tied
to funding. The bay area jurisdictions
must meet
specific requirements under mtc,
transit-oriented community policies,
with regional goals for equitable
and sustainable
development as well
production, preservation, and protection. And
then just to give you an
idea for obag too, which was
from 2017 to
2022,
the city received $5.8 million. So over the
next portion of
this presentation, we'll go over what
is displacement, including its forms,
factors, and impacts. What is the
city's anti-displacement work
plan as well as the proposed
next
steps on this work plan. So
when residents must relocate from their
homes
or neighborhoods due to factors beyond
their control, these
could include rising rents, inability
to pay, lease
terminations, hazardous buildings,
and
demolitions. The forms of displacement
are three, but
there's a lot
more to this. There's three buckets
here. Direct displacement, indirect,
and cultural displacement. With direct
displacement is when a family or person
is forced to move
because they're evicted or their building
is being torn down. When
this happens, they have to move
out, sometimes away. And
it may not be replaced. The city
--majority of our housing development
is developing on
marginal commercial and industrial
properties, so
that's important to note. The city
has not
yet experienced that direct
displacement for
lower income households. And indirect
displacement is when
a person or family can
no longer stay in their
homes because of rising costs. Cost
burden equals that
30% or more of gross income is spent
on housing,
which is rent and utilities. Cultural
displacement
is when a new development and new residents
change the character
of the area,
and this is often called gentrification. So
there are many factors to
displacement. Incomes not keeping
up with the rising cost
of housing, lack of
tenant
protections, loss of existing affordable
housing,
regional population and job growth
without
enough housing. So the impacts of
displacement are when
this happens
it could be wide ranging. Family members
of our community
are forced to leave their neighborhoods,
and it can
have a longtime impact on livelihoods,
businesses,
social networks. And with limited
resources and ability to
relocate to other housing within their
communities,
many move to affordable locations
far from their
jobs, friends, and
communities, which means longer commutes,
increased traffic,
lost time, and increased
stress. I will now turn the
presentation over to adam marcus,
our
housing and division
services manager. And then I will,
towards
the end, also talk about a survey
we are doing on displacement. Thank
you.
>> welcome. >> thank you, afshan,
city mayor, city council. So when
we talk about displacement and we
talk
about the solutions, we wanted to
talk a little
bit about how we frame those solutions. So
one of the ways
that we frame this discussion at
the regional level is, as afshan mentioned,
the three ps, what is
protection, preservation, and production? Protection
is primarily protection
of tenants. So what are some ways
to
stabilize people where they already
are. Preservation is ensuring that
existing buildings are habitable
and don't come out of the rental
market because they're in bad shape
but also when they are
up for sale that there's a chance
for
them to be converted potentially into
affordable housing. So ways to preserve
the
housing stock as affordable, whether
it's
deed restricted or naturally occurring
affordable housing. And then there's
production, how
do we create --how do we build that
lowest level of and the pyramid and
increase supply. We
also want to frame these solutions
in
context with state law, because over
the last five years, quite a
few new state
laws have come into
play. For example, the tenant protection
act 2020 relates to limiting rent
increases,
eliminates no cause evictions in
certain cases, and requires relocation
assistance in
some instances. The housing
crisis act of
2020 requires noticing when units
are demolish, there's requirements
on replacing them
in an equivalent way. There's also
provisions for a right
of return. So if you live in
a unit and it's converted
or demolished and rebuilt as a larger
building with
new units, there
are provisions there as well. More
recently, there's been legislation
that has reduced the number of months
that --in terms of a deposit that
can be required. It's now one month. So
there
are some changes at the state level
that are happening, but some of them
are vague. Some of them provide minimal
protections, and
some
of them require local enforcement. So
as we step into the solutions chapter
of our presentation, we wanted to
break
our work plan into three
parts. The full work plan is included
as attachment
number one in your staff report, and
I will take
a few minutes to summarize
it here. So the first bucket, actions
underway, means programs we're already
carrying out. The second bucket, actions
committed to doing,
is programs and actions that
we have committed to actually implement.
and the third bucket, actions committed
to evaluating, means
we will conduct outreach
with stakeholders, we'll review best
practices,
we'll investigate these programs and
determine what it
would really take to implement
them. So let's jump into the first
bucket, which is actions underway. As
you
already know, we do
concurrently fund tenant/landlord
dispute resolution services. We
fund the county's homelessness prevention
system. We
continue to
work with affordable housing providers
through capital improvement projects. We
have several of those in process right
now. And we continue to
monitor the city's inventory for at-risk
units
that may be approaching the end
of their term. In the second bucket,
actions committed to doing. These
are things that are in our
housing element that we've said we
would do. They don't require a
lot of extra study. They're
just pretty straight forward. Included in
that bucket is working with
the housing authority
to help promote incentives and education
for
landlords to accept housing vouchers. It's
really hard to get
a housing voucher. It's also hard
to use one. So
it's important to do that ongoing
outreach and to address
some of the concerns and
stigmas related to
renting to someone with a voucher. We
are also --we are also, according
to
the housing element, planning to propose
a new ordinance that
requires landlords to
provide a
city-approved brochure in many languages
to all
tenants at lease signing that. Summarizes
landlord
and tenant rights under state law. We're
also looking
at creating a database so that we
can track
naturally occurring affordable housing,
which is older housing that's less
expensive
because of its age and condition. It's
important
to track this, number one,
because they can be redeveloped, but
also they
can come up for sale and sometimes
those are great opportunities
for acquisition and rehab. And also
we'll
be continuing to monitor our deed-restricted
portfolios. Looking for ways to extend
affordability, especially for extremely
low and
very low-income units
that already
exist. Two more in this bucket. We are,
later this year
and early next
year,
we'll be bringing back the feasibility
study
for the city's ordinance and look to
see if there are
ways to strengthen that in terms of
affordability
and also both for rental and homeownership. And
lastly,
we'll be assessing the feasibility
of updating the
definition of moderate income, because
as
we've heard in our outreach, affordable
isn't affordable anymore. And so if
moderate income is above market, it
doesn't make sense to do --to
require
that. It should be below market. So
our last bucket,
our last work plan bucket, is
measures we're going to evaluate. So
we need to understand them better
and understand
what it would really take before we can
actually implement them and commit
to implementing them. Those include -- and
we already talked about the
rent deposit, which has been addressed
by
state law --but those do include
requiring no net loss
of income-restricted units. So if something
is demolished,
we need to make sure somehow that
those units are replaced. Requiring
the replacement
of affordable units at the same
or a lower affordability level, requiring
landlords to notify tenants at least
one year
in advance
of redevelopment or conversion, requiring
relocation benefits that may go
beyond what the state requires,
enhancing code enforcement to ensure
that we're proactive
with our
multifamily housing stock, and
exploring a community opportunity to
purchase program, with the idea that
it
may increase
the opportunity for acquisition
and rehab. Many of our neighbor cities
are working on similar policies. This
chart that we have
here shows
cities that are continuing, updating,
or evaluating new policies, and
staff will be collaborating on this
work with the santa
clara county planning collaborative,
which has organized an anti-displacement
regional working group. Here to
talk about
this is david
driskell, project lead. David joins
us tonight on zoom, and with that,
I'll pass it to
david.
>> thank you. >> thanks, adam. I'm
going to look
to you to advance slides. Oh,
perfect. On it. Okay, so
I'm just briefly going to talk about
the santa clara planning collaborative
and the
work we're doing on anti-displacement. I'm
with a firm
called community planning collaborative. We
support the santa clara
county planning collaborative. And
this is a joint effort
across all 16 jurisdictions in santa
clara county. So that's 15
cities and towns
plus the county. It started in 2019,
initiated by
staff across multiple jurisdictions
who wanted a way to work together
as
the housing element process
was getting underway. Super fortunate the
last four
years, five years to have funding
through
abag mtc to support the
work. Starting next year, we're being
supported through jurisdiction contributions
again,
as it was initially in 2019, and thankful
for
the continued commitment across all
the cities
and towns to
this collaborative model. We're under
the umbrella of the city's association
of
santa clara county. We have regular
meetings. A lot of those we
cover new state laws that are
coming through and helping people understand them
and what needs to be done to meet
those
laws and we do other trainings. But
this
year a big focus has been
on anti-displacement. The previous
year we
focused a lot on adus and built some
tools for folks,
many of which are used by the city
of santa clara. This year it's focused
on anti-displacement,
because it is a topic across multiple
jurisdictions in
the county. People are in different
places in terms of where they're at
working on it. Some have been doing
this for a while, some are new
to it. And as you've seen, it's quite
a long
list of specific policies or programs,
practices in this sort
of big umbrella of anti-displacement. So
people are working on different
things, but we're looking for ways
to collaborate. If we go to the
next slide, one of the areas we've
been
working on is
creating a shared platform for community
education and
engagement. So you can go to santaclara.
santaclara.letstalkhousing.org. What
are the kinds of things that
a community can do related
to encountering the forces of displacement. I'm not going to
go through
detail on the site, but there's a number
of resources
there. And then there's a link to
a
community survey, which is up
and active and will be through october. And a big
shout-out to your
staff team, because they've done a
great job getting the word out about
it, and we've had over
400 responses from santa clara
city residents. Out of just over 500
countywide. So
we're trying to get the other jurisdictions to
follow the lead of your
staff helping to get the word out
about the
survey. And we'll have results later this
fall on what we heard
from folks. We're also going to do
some focus groups
with different service providers to
help understand what's going on, some
of the current challenges facing
people who are working already on countering
displacement, people
who are working with tenants and kind
of the issues
and resources that are needed to have effective
programs. And if we
go to the next slide, there's also
a staff-facing set of
resources on the staff websites
to help them access data, help them
understand
the different tools and
resources that already exist. There's
what's
called the housing precarety
risk model, a very wonky term for data
model
that's been developed by the urban displacement
project at berkeley that maps where
displacement risk is highest
and how it's playing out. So it just
gives
some way to be able to
focus efforts looking at data indicators
where data
is --displacement is already happening
or is
likely to happen given underlying
market and land
conditions. And then there's a policy
toolkit. And I
know some of the existing policy
guidance that was created
through abag/mtc
--we're going to be developing additional
ones to support work across the jurisdictions
and in
the county, a pretty exhaustive resource
library. If
you want to know what is an example
of a
no-net loss, ordinance that was passed
in other jurisdictions across the bay
area, you'll
be able to go there and search
for that. And
I'll just underscore also we work
with
santa clara county collaborative. There's
a
similar group in san mateo county. We're
doing this in
collaboration with them so we can
pool resources and
get more done working together than
working on our own. And that's
my quick overview, and I'm happy to answer any
questions
when you get to the q&a part. I'm
going to pass it
back to
adam or afshan, I'm not sure.
>> thank
you, david. The next slide, we
have our next steps, as we said, as
david explained,
we are currently doing a
community stakeholder outreach. And
it began in august and it will go
through
january. So up here this
was our recent art
and wine festival. And our staff had
fliers
on at the art and wine festival, and
I would say
it was pretty successful. We got a
lot of people the take that. This
is what our flier looks like. It's
english on
one side. It's spanish on the other
side. It has a qr code so you can
go
directly to that qr code
and take the survey. And we are continuing
to
look at the analysis through november
through april
2026. We want to come back to, once
we have all that
data and the
analysis and the outreach, in spring
2026 because that will
also help inform our work plan. And
then we will go
to a
public hearing in
may 2026. So staff is here to take
questions or feed back or direction.
>>
all right. Let
us start with the
questions. Councilmember hardy.
>>
thank you. I noticed you said
something about a pamphlet that we would
present and that an owner would need
to give a renter. I will say that
is very important, especially in english
and spanish. That is
the question I get the most from renters
is they do not know
their rights. There's
been such things
as
asking for rent in cash, and --
or your rent will
go up. There's been things such as we're
going to sell this, so you have to
move out. And I
saw a bill for $28,000 given
to a renter saying that they
needed to pay for all
the repairs
which was
not right. My concern was -- I hesitate
to mention the name,
but we
have a facility that we service that
we use and I sent
them first to that
service. I can tell you offline. But
they
got no help whatsoever and were not told
that these things
that they were being told were illegal. So
to
me it's very important
that our renters understand their
rights. Also
I've been asked over and
over again how to apply for housing
assistance. And
that has been very
difficult to find. So I would like
to know
how we would do that. And when we
talk about
a deposit limit, what I hear put on
top
of this
is a cleaning of --the first and last month's
rent,
and then they'll put a cleaning deposit
on there. And I want to
know if there's anything that is
illegal about that now. And this one-year
advance for
conversion, I wasn't clear what
the conversion you
meant. Conversion to for sale? Or
conversion to something else? I'm
happy I wrote
down the website and will
be passing this on, but
I'm concerned that there's residents
here now
who do not understand what their options are and
what
are we
going to do to help them. Because we
don't want them to
go up in the pyramid that you
showed. And that has been my concern. I've
handled some
of these privately and have even gotten
ahold of an attorney for them. But
I feel like
we should do a better
job. Thank you.
>> thank you. Councilmember jain
.
>> thank
you for the presentation. On page 20
you're going to
create a database
of naturally occurring affordable
housing. Can
you explain what that means, because I've
been asking for a
long time for a central
database of --you know, we
have a list of complexes
with affordable housing units, but
we don't have
any central
database of where it's available. Like
so what happens
is somebody looking for affordable
housing has to
call every housing complex to try to find
affordable housing,
and they have to do that regularly
to find the housing. And I just didn't
understand what you're
going to do with
the database of
naturally occurring affordable
housing. My next question was
what is proactive
enhanced code enforcement? Currently
our code
enforcement works by complaints and
often tenants don't want to
complain because they might get kicked
out of their --they
think they might get
kicked out of their
apartment unit. And then I agree with
the report
that one month of relocation, which
is the
state requirement, is not
sufficient. It says
there that you just cannot relocate
for one month of
assistance. So we
should do better
than that. The --on page 22, I know
state
law says if you do displacement, then
you have to
replace units at
the same or
lower income level. That seems --
I don't quite
understand how that really works, because
if you're upgrading an
apartment building, the cost of construction
is more
than the older units. So where are
you going to
move those
people at that same rent
level? And then finally, it seems
to me that there
is a need for
micro units, which are inherently affordable,
that would
allow us to prevent some of
this displacement. Thank
you.
>> thank you, councilmember chahal. >>
thank you, mayor. Thanks for
the presentation. Quick
question
on slide number 22. Requiring landlords
to notify tenants and
city at least one year in advance
of redevelopment or conversion. But
on slide 17
as per the 2020 housing crisis act
it said requires
up to three years notice
of units at risk of using
--and demolish. I want a clarification
whether it is
a three-year period or one-year period
basically. The other one is you
mentioned that the brochures will
be in
spanish as well as english. You
know, language translation is so easy
right now with
all the a.I., all the apps available,
why can't we put
qr code on
these brochures
for, say, punjabi or other
languages like filipino, tagalog,
those languages. And we can put
on our website, this is the brochure. If
we cannot put
all of those on the paper, at least
we can put a qr code and our
website should show those. That could
be an easy
solution for that. And other thing
is central database for affordable
units. I know each
affordable unit comes up, oh, you apply
for this, then
six months later you apply for this. I
think
we should have a mechanism where
anybody who applies should be enrolled in
an automatic --
I'm not sure we have that. If we don't,
we should have anybody who applies
for
a particular affordable unit, unless
they don't
get affordable unit at
that particular document, they should
automatically be transferred to the next. Or they
should be informed,
this is the next one coming, you want
to apply for that. And other thing
is, I'm
not sure
whether the forms for applying are
standard. Everybody who's trying to
apply it
is much more easier for them to
apply here. They don't need to --
find out different
information, make easy for them to
apply for that. So
what can we do
for that
basically. Thank you.
>> thank you. Vice mayor cox. >>
thanks. I know you mentioned a little
bit of a change of
incentives for section eight potentially. The incentives
weren't listed, and that is one that
is not
yet started but underway. So I wanted to
know a little
bit more about what incentives were
being considered and
how that would be communicated to landlords
to
incentivize participation in section
eight. The other thing I think was mentioned but
I didn't see in the document itself
was
changing, perhaps, santa clara's definition
of moderate income. I want to know
because, you know, federal support
relies
on hud definitions of below
and moderate income. How those two
would
align. And I think more so what projected
impact
does that have on very low-income
families? You
know, I think essentially if moderate
income changes
but both don't, you run the
risk of potentially people who make
150k then qualifying
for housing that would have once been
affordable to low-income housing families. And finally,
the thing I think
I want a little bit more explanation
on, I
believe at least nine of these incentives are
hinged
on the
hiring of this new analyst 2 staff
position. So I don't know what the
timeframe is for that. I believe that
that's a
structural imbalance there where we're
putting a lot of hope in a position that
doesn't exist yet to see these things
come to fruition. So I
want to know about that timeline,
how that's budgeted,
and
when we see
that happening.
>> councilmember gonzalez.
>> thank you, madame mayor, and thank
you,
staff, for the report. Just a few
questions. As
far as the biggest issue, what is
the biggest issue that staff
feels that can be limiting for --
can
be resulting in the displacement? Also,
do we have --or have we worked with
the school districts in our jurisdiction
to
see what they're doing with --
or the numbers are
seeing with --and possibly
helping to find resources for those
students
and subsequent families. And are we
looking at
the programs that other jurisdictions
have implemented to
see what's worked and what hasn't. And
I
just make a comment right now to say
I think all the stakeholders, be it
landlords, developers, and
the city, are part of the solution,
right? So how do we work and collaborate
with them to make sure
that everybody does the right thing,
I would
say, to make sure
that we don't lose
any housing and increase that affordability.
>>
thank you. Councilmember park?
>> yes,
thank you very much
for the presentation. I did have some
questions about the foster youth members. I
mean, I
think the report says 2.3%,
which if I do the calculation, is
around 19 out of
the almost 800 people that we had
in the point in
time count. I looked up a couple things
online
as well, but my guess is that that
number
would be a little bit higher. Want
to look at the numbers
in the foster care system. Again,
thises the point-in-time count. That's
the numbers that we got, but again,
I don't know
how we look into that, because I'm
talking to a number of individuals
who
are a part of the system or were part of the
system, and as a
result for the last two years, I've been
looking into this
a little bit more closely. And I would
think that the numbers could
be higher there, I just want to know
how we vet those numbers
against what we see from the county. Also
looking
at the county numbers for the point
in time, I
couldn't find the santa clara. It
does suggest perhaps they will
be
a little bit higher as well, but again,
we're
looking at this point, this data point
that
says for every 14th job there is one
unit of
housing. Is that jobs where people
are working? Or is
that job positions that
are being advertised? I mean, what
does it
mean --what does a one job mean compared
to one unit of housing? And is that one
unit
of housing one unit of housing filled
and available or
is that --I don't know. Like I just
want a little bit
of clarification on the definitions
there. I look
at the people entering homelessness
versus exiting homelessness,
and I realize that people are entering homelessness
in the
hundreds, by the hundreds, and exiting
by the tens. I think
this is a very big problem. I'm looking at
the reasons
that people are doing this. I see
that
the family dissolution is one. Loss
of job is
one we expect, but family dissolution
is actually much higher
than even the loss of
jobs. I heard vice mayor cox's question
about moderate income and how that,
you know, what the definitions are, but
I
think regardless, people need to
understand that the ami, the area
median income, which we
use to define as the index for
affordability, is $180,000 in the county,
not just in the city
but in the county, right? It is arguably
higher -- I think it
is higher in the city. But when
you've got $180,000 as, you know,
that means
that people making
less than $220,000 a family or
up to $215,000 are
considered needy. That is like
a crazy number, right? And the other
thing that doesn't
--the full story is that that
kind of salary often requires that
two people are working. It's more
than just one person working. A lot
of people think that,
you know, everyone has really high
salaries. Well, the salaries are higher
than maybe
other places, but I mean, still $180,000
is a pretty good salary. But that
means that multiple
people are working and then other
things come into play such
as child care and schooling, right? We
know that child care has now entered
top
three concerns that families have. But
I almost guarantee
if we made being able to support your
household
capable by one person, if it were possible
for one
person to do that, I think child care
would
drastically go down. I think all the factors
together are
contributing to this problem. When
you've got family issues you've got
potentially not
just one but two people in
a family being displaced. So question, comments, thank
you very much.
>> all right. I know
there's a lot of questions here,
I'm going to go to the public, because
I'm thinking that --
then I'll ask you city manager will
not be able to answer
these questions and start our meeting
at
7:00. So would there be another
opportunity to get these questions
answered maybe another -- either back
in writing available to
the public or
another follow-up session to this?
>>
yes, mayor.
>> I will go
to the public, though.
>> yes, mayor,
we
can discuss internally whether we
send council a memorandum responding
to your questions or schedule another
meeting. There may be a
few questions if we have time after public
comment, that staff can respond to
briefly.
>> it's only 6:51, so we've
got plenty of time. I'm going to ask
if there's any member of the public
that would like to speak, have a question,
or make a comment about this issue.
anyone here in
the audience, please come forward. If
you do, and do we have
anyone online? I don't see anyone
online. Okay, so we
went to the public, there's no other questions. If
you
want to --you want to try to answer
a few of those while we have
a little bit
of time,
that would be great. Or if you want
to come back for
all of them, that's great too.
>>
we'll come
back.
>> okay. >> either in writing or
in person.
>> okay. Thank you very
much. Thank you for the presentation. We
will resume at 7:00 p.m. Thank you.
>> are
we ready? All right. Where's the city manager?
I guess this is one
everyone.
>> for what? >> I
don't know.
>> oh, special order. >>
oh,
the county one.
>> the election issue.
>> could I
ask everyone take their seats, please?
good evening,
everyone, I'd like to call this meeting
to order of the santa
clara city council stadium authority board. Could
you please stand for
the pledge of allegiance and remain
standing for our statement of values.
>>
I pledge allegiance to
the flag of the united states of america
and to
the republic for which
it stands, one nation, under god,
indivisible,
with liberty
and justice for all. As we gather
we humbly seek blessings upon this
meeting. May with act
with strength, courage, and will to
perform our
obligations and duties to our
people with justice to all. Let us
--
so we may act in the best interest
of our people,
our neighbors, and our country. All
this we ask so we
may serve our community with fairness
and respect, putting their needs
before all.
>>
thank you, please
be seated. Roll call, city clerk. Assistant
city clerk.
>> councilmember board
member
gonzalez?
>> present. >> councilmember
board member chahal?
>>
present.
>> councilmember board member
hardy?
>>
present.
>> councilmember board member
park?
>> here. >>
councilmember board member jain?
>>
here.
>> vice chair vice
mayor cox?
>> here. >> and mayor and
vice mayor gilmore --I mean, mayor
and chair.
>> I
got
it.
>> sorry. >> here. >> okay. --
entitled
to receive $30 for each attended meeting. Statement of
behavioral
standards. The city of santa clara
has adopted a code of ethics
and values in behavioral standards
for public meetings to promote
and maintain the highest levels of
conduct. This
includes mutual respect, robust discussion, and
allowing
city business to be done in an efficient
and consistent
manner. Please note that as the presiding
officer,
the mayor's and chair's direction
in matters
of process and decorum should be followed
and that
use of the gavel indicates all conversations must
conclude
and everyone in
attendance
should
come to order and attention. --disclose the clients
and or
organizations that you represent. This
is
pursuant
to city code section
2.155.110. Thank you, mayor.
>> for
today's meeting, the
council's back in person and is conducting
its meeting in a
hybrid manner. The public is welcome to
attend, and the city continues
to use
a zoom
feature. Members of the public can
join via the link and/or
call into the zoom meeting phone number
shown on the screen now. If you
would like to speak on an
agenda item or during public presentations,
please raise your hand on
the zoom application or press star
nine on your mean. Please only
raise your hand while the item you're
seeking
to speak on is presented. Staff will
enter your name or the last
four digits of your phone number,
and I will call
on you to speak. As a friendly reminder, members
of the public have two minutes to
speak on an
agenda item and three minutes on public
presentations. And
those are reserved for topics not
on the agenda. Prior to each agenda
item, staff will lower your hand
to ensure that members of the public
are
seeking to speak
on the appropriate agenda
item. So before we move
on to our
city council agenda, I'm
going
to ask that
the city council pause and
the audience pause for a moment of
silence for an 11th grader, isaiah mendoza, who
was killed
over the weekend from wilcox high
school. And because
of vice mayor cox
and her family was very familiar with
this
young gentleman and his family, she's
written
up
something very nice to say, so --
about him for a
moment of silence so. Vice mayor cox,
will you
please
do the honors.
>> thank you. Thanks,
everyone, give me
a minute here. Tonight we take a moment
to remember the short but
deeply impactful life of isaiah mendoza,
known by his
friends as zay, his family as pops,
his coaches as iam, he was a young
man whose spirit left a far bigger
imprint than his years. At just 16, isaiah
carried
himself with a mix of talent, kindness,
drive, and humility that inspired
everyone around him. His sudden
passing on saturday night has left
a wound in our
community that words can barely touch. Isaiah
was more than a student, more than
an athlete,
more than a competitor. He was
a son, a grandson, a brother, an apple
of his family's eye, his mom's baby. He
was a
loyal friend who showed up for people,
a teammate
who lifted others higher, and a strong
believer
whose faith shone through
how he treated
other people. In isaiah's simplicity, he's
what we all
aspire to be, a loving human. Last
night hundreds filled the field
at wilcox high school to honor him. They
came to
hug his family, to grieve together,
and to share stories, to
cling to each other in
the face of this unimaginable grief. That
gathering was not
just a farewell but a reflection on
the light that isaiah
gave and his
capacity to bring people together. Isaiah's
16 years carried a
fullness of joy and accomplishment
that some never reach
in a century. He lived with intention,
he poured himself into his
family and his friends and his
passions and his faith, and in giving so freely,
he
taught us how to live loudly, with
love, with courage, and with
purpose. And now in his absence, and
I thought about
this a lot yesterday when I watched
people, I was
reminded of the power of grief. And
I looked around this
room and this field
of people at their very best
because, man, we were raw, and hands
had nothing to hold
and our hearts were cracked open. And
in
that moment with no walls up to push
others out and
no one to hide behind, we only had the
simple urgent need
to hold on and reach out
to each other. And I just am reminded
that moments of grief
are powerful and rare and not to
be wasted. And as painful as it is,
it allows us space to love. More
freely than before
to forgive, to reflect, to
reconcile, and to pull people closer. Isaiah gave us
love
and laughter and life, and in his
passing he gives
us a chance to be kinder
people. And I hope that we honor him
not just with our tears and
prayers but the way we move forward
and that we extend our hands and we
leave our hearts unguarded
and we
love like
a 16-year-old kid, unburdened, unafraid,
reckless, and a love that
will not wait for tomorrow. Thank
you.
>> thank you for those beautiful
words. I'm going to
ask that we pause now for a moment
of
silence
for the passing of isaiah mendoza.
thank you for that. During this difficult
time,
we offer our heartfelt condolences
to isaiah's parents and
his extended family. We will also
be adjourning
tonight's meeting
in
his memory as well. All right. Moving
on. Reports
of action taken
in closed session, city attorney?
>>
thank you, madame mayor. City council did
meet in closed session on the
existing litigation item as listed
on the agenda. However, there
was
no reportable
action.
>>
thank you. Exceptions, reconsiderations, city council? Continuances? Oh. It
ended up
on a
different line.continuances, exceptions, reconsiderations
. City manager are
you continuing
an item?
>> yes, ma'am, item 4c, which
is
a report from -- our destination marketing
and --one slight change to
that. Emailed city council earlier
today. Not requesting a continuance
but would
like council to act on the consent
item, which
is the annual report for 2024/25,
and then
we will bring back the presentation
from christine lawson --
>>
at a later date.
>> -- at a later
date.
>> all right, so
we'll leave that alone for now. So
any other continuances, exceptions,
or reconsiderations from the
council or anybody in
the public? Do we have anyone online?
all right, seeing none, we are going
to move now
to our special
orders of business. For our first
special order of
business, the city recognizes hispanic
heritage
month from september
15th through october 15th. Hispanic
and latinx residents make
up nearly 16% of santa clara's
population and are a vital part
of our community's history, economy,
and culture. This evening we are honored
to
have three
santa clara university student
organizations, latin a student union
--and the society
of hispanic professional engineers
with us to help accept the
hispanic heritage month proclamation. The
latin a
student union aims to unify and
amplify the voices of the latin a community
and
allies by creating a safe, inclusive,
and respectful space where individuals
can
organize together and empower one
another by
fostering a supportive community of
current students, alumni, faculty,
and
staff, creating a maintaining open
channels of communication to facilitate
awareness, discussion, and activism
within our community
and celebrate the diverse
cultures and
experiences from across latin america.
. --and resources
to latina chicana students
--social events, workshops, and workshops,
while raising awareness and educating
the campus and
the community
at large about chicana
latina issues. The society of hispanic
professional engineers promotes the
enrollment and retention of minorities
to
diversify technical fields and empower
the
latin community to realize its fullest
potential
and impact the world through
s.t.e.m. Awareness, access, support,
and
development. We are honored to have
donna
garcia-ramirez from latin a
student union,
carla martinez
and anixia devia, and yasidro magano
from the society of professional hispanic
engineers
with us here today. I invite you all
to the podium here for those who
may
like to say a few words.
welcome.
>> thank you. Thank you very much,
mayor
lisa gillmor. As mayor
lisa gillmor stated, hi, I'm
a senior -- I'm the co-president
for ship, the society for professional
hispanic engineers, dedicated to
changing lives by empowering the hispanic
community to realize
its full potential and its impact through
s.t.e.m.
awareness across support and development. We
have
three main pillars. Academic, this
is important
to support any student's academic
needs. One of our
key initiatives is mentorship. Our
second is professional. This
pillar is important to prepare and
grow
students' opportunities by building
confidence and ultimately boosting job
satisfaction. And then our last is
social. This pillar
is important to grow community and
create a sense of belonging. Thank
you and feel
free to connect. We are open
to any
collaborations. Thank you.
>> thank
you.
>> hello, I
am a public health major at santa clara university,
and
I am one of the
co-chairs.
>> hi, excuse me, hi, my name
is carla martinez, and
I am also one of the co-chairs, and
I am a third-year finance major. And it
is
an honor to be
here today.
>> so we're an
organization dedicated to supporting predominantly
latinx
or chicana students through leadership
development
and academic resources. We offer undergraduate,
graduate, and professional opportunities
that promote academic
excellence, community service, and
networking.
>> founded to create
a sense of belonging for chicana students,
we foster a supportive
environment where students can access
essential resources and build a strong network. Our
mission is grounded in three key
pillars, academics, community service,
and collegiate
networking.
>> at the core
of it is the model --
the power of women, which represents
the strength, determination, and
resilience of every one of
our members. This embodies our commitment
to higher education, the
empowerment of our families and communities,
and the
pursuit of equality and education
and beyond.
>> we
would like to express our sincere
gratitude to the
board for recognizing the significance
of his pan tick heritage
month and for issuing the proclamation. Your
support helps
us to implement the
voices
and contributions of the latinx community.
>>
thank you so
much for having us.
>> thank you. >>
welcome.
>> thank you. Good evening,
everyone, my name is
donna garcia-ramirez, and I'm a sophomore
attending santa clara university, where
I am one of the chairs of
the latina student union. It is an
honor to be here with you all, and
I would like
to thank mayor lisa gillmor and everyone
on
santa clara city council for inviting
me here today. More importantly, I
thank you for taking time to
celebrate hispanic heritage month,
a month that means so much to me and
to the
thousands of people in santa clara
who are proud of their
latino heritage. At santa clara, I
had the
privilege of joining our latina student
union, where I felt an
immediate connection to the students
around me. Hearing everyone's stories
and upbringings was so inspiring. What
touched me the most was hearing the
struggles
many of my peers faced growing up,
yet the way
they were able to persevere, grow, and
end up at
an institution like santa clara. Lsu became like
a home to
me, and I learned how my voice, story,
and upbringing was valued, heard,
and celebrated. I
come from a low-income family where my
mexican mother came here
seeking a better life and
my salvadorian father came
here fleeing from the war. They were able
to provide me with everything
I needed in order to succeed. They
gave me a sense of
pride and taught me that no matter
what we may
go through, I have potential to have
a life they didn't have the
opportunity to have. My story is one
of many stories that students
carry with them at santa clara. At
the latina student
union at santa clara, we aim to unify
and amplify the voices of latina community
and our
allies, creating a safe, inclusive,
and respectful space where
we can organize together and empower
one another. We strive
to achieve this by fostering
a supportive community of current students,
alumni, faculty, and staff, creating
and maintaining
open channels of communication to
facilitate
awareness, discussion, and activism. On
behalf of the latina student
union, I say thank you for taking
the time to recognize this important
month
and for continuing the work of building
a
city where diversity's not just
acknowledged but celebrated as a strength.
>>
thank you so much for all
of you for being here today and telling
us about
the incredible work that all your
organizations
are doing and how you're enriching the
lives of the hispanic community
here in santa clara. So I would like
you all to please join us up
here so I can present you with these
proclamations. We
have one for each of the groups,
and we
can take a photo. Please, join us.
>> [ applause ]
>> all right, that's our
first one. We typically don't take
public comment after our
special orders of business, but I
would invite anyone who would like
to make
a public comment on any of our special
orders of business
to do it
under public presentation, which is
shortly after our special orders of business. Our
next special
order of business
is item 3b, and that is
we are declaring
september as childhood cancer awareness
month. This month is a time
to honor the courage of the hundreds
of thousands of
children who are facing cancer, survived
cancer, or
were taken too soon. It's also a time
to
acknowledge the strength of all the
pediatric patients, their families,
and their
caretakers and to pay tribute to their
commitment
to continuing the fight
and never giving up. The lucile
packard children's hospital at stanford
has worked closely with
jacob's heart for the past 27
years as a
trusted community partner in providing
family-centered
care that addresses the emotional,
practical, and financial struggles
of families of children with cancers
in the city of santa clara. At
this time, I'd like
to invite outreach coordinator alyssa
gill-ojeda from jacob's
heart, children's counselor support
services, up to
the podium to say a few words. Alyssa,
thank you for joining us today.
>>
hi, everyone, my
name is alyssa, and I'm here on behalf
of
jacob's heart. Thank you so
much, mayor and city council, for
proclaiming september as childhood
cancer awareness
month. Jacob's heart expanded into
all of santa clara county, so we are
here to wrap
your families in love and support. If
you come across someone
in the community who is facing pediatric cancer,
anyone under
the age of 21, please send them
our way. We're here to
help them financially, practically,
socially, emotionally, really giving
them that peer-to-peer
support that they need. We're here
to make sure that families
aren't facing this journey alone. So
if you would like to
ever get involved, just look up jacobsheart.org,
and we would be happy to work with
you. Thank
you so much again for proclaiming
september
as childhood cancer awareness month. We
can't do
the work we
do without you guys. Our families
can't thank you enough for standing with them
through
this journey.
>> thank you for being
here for the tremendous work your
organization does to support the children
with cancer and their
families. It's --we have so much gratitude
for that. I'd like to
invite you and any of your colleagues
that you
have with us.
>> just me. I came
from watsonville.
>> I'd like to invite
just you up here. And we'd
like
to present you with this proclamation.
>> no, that's okay.
all right. So our
next special order of business is
item 3c, which is sister city izumo
japan trip
student presentation and acceptance
of
a
gift from friendship city icheon,
republic of korea. I'd
like to invite the president of the
santa clara sister cities
association to the podium to narrate
a presentation
on the trip
to santa clara's
friendship city, icheon, republic
of -- it's not
china on my thing here, it's south korea. Councilmember
park will also be presenting a gift
on behalf of icheon
to sister city's association president
margaret.
>> yeah, and I think
that we're going to --
>> is margaret here? >>
--
a little bit later to receive, but I'm
going to bring up
dr. Uni ku to
present with me on icheon. We thought
we'd present on
icheon first so we can leave the
balance for the japan trip, which
I want
to sit comfortably
to hear. Thank you have much. Santa
clara signed a --
a lot of people think of icheon
because of the airport, but it's icheon,
korea, and what
a lot of people don't know is -- I
think this
is where we are, icheon, it's the
province, the county that icheon is
in
is actually a very large county. And the
idea is it used to be very much agricultural,
so
there's a lot of rice. In fact, if you're
in
korea, you know about icheon rice. It's
very famous for its rice. And
it's got -- and the city
itself is actually pretty large. Almost about
twice as large as the city
of santa clara. And it's
known for its ceramics. This is something
I learned in talking with icheon,
but it's something we got to experience
when we went to the
ceramics festival. It's a u
--
and we were able to join the
festival, and it is an
international ceramics festival. It's
actually very famous. If you look
it
up, you can see it. The
delegation
members
were myself, dr. Eun koo,
and shiv dagar. He's not able to be here tonight,
but he helped
with the presentation, so he knows
what's being presented. And
in icheon, we will go through each
of the people, but we met with
the mayor, with the chief staff, and
also with the supervisor of education. Because
what
we'd like to do with the city of icheon
as
a sister city relationship, we'd real lie
like to do the school exchanges, the
middle school, the high school exchanges
that we do with
all of our other sister cities. And
hopefully we'll hear
some great stories from japan. I'd
love to hear
maybe next year, maybe the year after some
great stories
from korea as well. They actually
gave us a
full schedule. It was a pretty big
vip
tour. And I'm going to leave
the cultural explanations to dr. Koo,
who knows
more than I do.
>> okay, we
visited
the tomb of king sejong
-- and the creator of the
korean alphabet. And then
we visited shinleuk temple, shinleuk
sa, and after
the temple tour, the sister
city's welcome dinner began our exchange.
>>
and we have
to remember that these tours happened
even before the exchange started,
even before we met any of the
other cities, even before
we met the mayor of icheon. This was
the sister city's welcome dinner. We
found there
were a number of cities. There are
seven cities from four different countries,
I believe, I don't
know if I've --
well, maybe I'll go back, but you
know, we had
--actually, it's a later slide --
but you'll
see the delegation here. Many of these
cities also
have a long history or
a storied history of ceramics. So it
was very interesting to see the gifts
that
were brought to the city. It was
very interesting to
see how the exchanges started and
santa
clara isn't really known for ceramics, but
we could be. We could be if we
have a good attitude. But as they
go, as the city of icheon
goes into a little bit
of more technical with --as one of
their biggest companies in technology,
we see a lot of
things we could do together. The mayor
meeting and mutual gift exchange was,
again, for sister cities, you
know, so all the same people from
the previous --the previous slide. And
it was
very interesting to
hear how the sister cities started,
the
ceramics relationships that started
almost 30 years
ago. Almost every single one. We've
had france, two cities
in japan, santa fe, and two cities
in china. All
known for their
ceramics. There were quite a few
ceramics-related gifts. We almost
felt as the odd one out here. But
it was very beautiful to
see. We exchanged our gift, which
was
very nice. It was accepted very nicely. I
think staff did
a great job at helping select the
gift. And
we have the
gift for the --our sister
city association a little
bit later.
>> and we
met with the --of education
to explore student
and teacher exchanges. --classes
and project-based language and culture program.
and the festival
drew over 1,000 attendees
and featured international guests,
the
mayor and the
councilmembers and the special operatic
performances. And we toured
the ceramic exhibitions and joined
the pottery session led
by master artisan
kim chang seb. And also our
delegation enjoyed a traditional turtle
folk
play a lively performance
preserved by the local cultural
society. And then we
visited the world class
icheon cerapia ceramic museum and
the
democracy movement exhibition hall
to
learn about both
art and modern korean history.
>> and
it was a very short trip, but it
was a very full trip. I think if we
spend four days there and every single
hour of
those --of that trip was meaningful,
had something that they
presented that they were able to prepare for
us. And we're very
happy to do that. I also want
to now bring up the gift. I'd like
to
call up the president of the
santa clara sister cities
association to receive the gift. Again,
this
visit was for the sister city
-- the international sister cities
that icheon had. And
they presented this handmade vase. We
actually got to learn how
to make the shape, but we learned
nothing
about how to make this vase. And this is
something
that I hope will stay in the
sister
city's archives for a long time.
>> so
I want to
introduce that too, right? This is
izumo, correct? So this is a special
presentation from
the clara and wilcox high
school students and the santa clara
sister
cities association on their recent
exchange visit to our
sister city of izumo, japan. The santa
clara sister
cities association enriches the lives
of
our community members by encouraging
opportunities such as student exchanges
between santa
clara sister cities. These exchanges
allow our young
people in our community to explore
cultures from
around the world. At
this time, I'd like
to invite the sister city's association
board member and director
of international programs and
services at mission college to speak
and introduce,
to say a few words and introduce
the
students who attended
this exchange. Welcome.
>> good evening,
councilmembers
and community
members. Thank you, mayor gillmor. I'm
here tonight representing
the santa clara sister cities association. I'm
honored to share
a few words about our recent
youth exchange trip to
izumo, japan. From june 16th to 26th,
I had
the privilege of traveling with
six remarkable high school students from
santa
clara and wilcox high schools
as part of our sister cities program. Four
of them
are here with me tonight to
share their reflections and
experiences. Our student
ambassadors who traveled
to izumo
were pham, kim,
ethan woo, toby
sang, and lena
and priscilla lei. During our time in
izumo, we were
warmly welcomed by local community,
including city hall officials and
members of the
international
exchange association of izumo. Their
kindness, hospitality, generosity
made a lasting
impression on all of us,
truly embody the spirit of
international friendship. Now I would
like to invite our youth
ambassadors to share their stories
and reflections from their trip. Okay.
>>
welcome.
>> hi, thank you. Hi, my
name is sora, and
this is a brief photo presentation
that I put together
to
recap our trip to izumo, japan.
to start off,
we have the welcome party. For me
personally, the welcome party in izumo
was one of the most memorable parts
of
my trip. The warmth and excitement
of the community
made me feel
truly at home. Sharing food, traditions,
and
laughter with the students and families
showed me how powerful
cultural exchange can be in
turning strangers into friends. Overall,
this
was an unforgettable --sorry
--unforgettable experience, and words
cannot express how truly
grateful I am
to have had the privilege. Thank you.
>>
hi. My name is priscilla, and I'm a
senior from
santa clara high school. So the trip
to
izumo was probably one of the best
trips I've ever
been on. The organization and planning
of it was, like, top tier. And
even when I was going on vacation
with my family
or personally, it had never been this thought
out and organized. So here
are some of the things
we did
on
our trip. The
ink dyeing workshop --
[ inaudible ] closer, okay. So one
of the most
memorable parts of my trip
was me personally going to izumo
and visiting all the schools. Like
I was a little bit nervous at first,
but
they were all just so incredibly kind
and, like, welcoming despite the language
barrier. They
included me, asking me questions,
and
you know, were always willing to
help. Their respect and care was unlike
anything I ever experienced in
the u.s. It was so luscious. There
was so much greenery, and
I appreciated learning, you know,
a little bit about the culture. And
I loved all the shrines and temples,
which is something I don't
get to see here. And I'm truly grateful
for
this unforgettable experience. It's
had such a huge impact on me, and
I've
shared it with everyone I know. And
because of
that now, students at santa clara
high school are now
more committed than ever to spread
the word
and get others involved. And
we're so excited for
what's ahead.
>> you
had fun.
>> hello, my name's
kim, I'm currently a sophomore at
wilcox, although
I traveled to izumo in my
freshman year. Some highlights from
my trip were just having free
time with my family, as I don't have
siblings
so it was basically like having a
sibling. And it truly felt --I truly
felt a strong
bond from them, considering they opened
their
homes to me
with welcoming and warm arms. My
most memorable memory from the trip
wasn't something insane
or crazy, but it was going to the
mall and
hanging out with my host family. And
we played a
crane game. And it felt like being
part of their family themselves and
being just a sibling there. And it
was truly incredible, and
I can't put words to it. So
for the lion dance that we saw while
we
were in izumo,
it was incredibly fun. For me I felt
that it was incredibly
interesting to see --to learn
about this longtime tradition and
the preservation of this tradition
now. And
some notable parts of it was, obviously,
trying
on the costumes. As you can see, many
of the
students are trying on
the costumes. I remember laughing
and joking with the other
students about the costumes as they
were heavy. And we've
never experienced anything
like that. We all enjoyed
it thoroughly. Next I semi, visiting
the schools. We visited both an
elementary school and a high
school, and
both were incredibly fun experiences.
notably my favorite takeaway from
it was seeing
the difference in how the schools were
structured
and it felt more community based and
everyone
felt like a tight knit pack. And it
was just something I
came back to america wanting
to recreate. And that felt very
valuable to
me. And also just cultural exchanges,
since those kids are from our
age group, one of the most notable
experiences I
had was teaching slang to
them and being brought up to the
front of an english class and seeing
all
the students attempt
to put into sentences certain slang
words. And
it was a
very fun experience. And I felt welcomed,
and it was an incredible bond. And I
still am in
contact with some of the students
today. So
it was amazing, and I'm truly grateful
to have such
an amazing
experience.
>> thank you. Welcome. >>
hi, my name is
ethan, I'm a senior at wilcox high school. So
during our free
time, which was outside of, like,
the scheduled
planning times, our host families would
take us around izumo
and even the surrounding area. And
then we
would also spend time with the students
and even
other students from america. So we
visited
karaoke there. We went to
local restaurants. We went to gardens. And
we
even saw a
japanese national treasure, which
is matsui castle at the bottom there. And
I thought it was really cool experience
just for
us to see just the local
area. Because it's a more rural city,
there's a lot of greenery. So
just going around the area was really
beautiful. There's
mountains right next to the ocean. There's
a lot of trees. There's
rice fields. So it's things like that,
it's very different scenery from what
we
have here in santa clara. I just thought
it was a
really unique,
cool experience for us to
have. Thank you so
much for your time.
>> love it. Thank
you. Thank you.
>> [ applause ]
>> I'd like all of you to join us up
here for a photo, and also you as
well if
you'd like to come forward. Many of
us here have
been to izumo,
and what a
wonderful, wonderful city. The people,
they're
so gracious and kind. I'm glad you
are
all able to experience that, so.
>> [ applause ]
>>
raj, you wanted to say
something quickly?
>> thank you, mayor. Thank
you
to santa clara sister cities for
arranging this thing. The team is wonderful,
and thank
you to kevin park for
reenergizing the icheon friendship
city relationship. And I've been to
izumo three times. When you all come
here, it reminds
me of my time over
there, hospitality, and what a wonderful
time. Like one
of the students said, stranger to
friend. I was
a
stranger to lifetime friend. That's
what izumo stands
for basically. And hospitality has
no language barriers. We may not
know anything
about
japanese, but it's so nice that people
are nice and
hospitable. And one thing I want to
say
to people
who are watching in izumo --
just celebrated his birthday, so happy
birthday.
>> thank you. We're
going to go on to our next special
order of business, which
is the impact of federal
budget cuts and the county's
response. So this is our final item. It's
a presentation from the
county of santa clara on the impact
of federal
budget cuts and the county's response. Brian,
you're brian?
>> I am brian. >> brian
derek,
good, we have the right person, special
assistant
to the county
executive, county
of santa clara, whenever you're ready.
>>
first just good
evening, mayor gillmor
and city council, a lot of gratitude
for allowing us to come in. I just
wanted to thank the city manager and
his team
as
well for inviting us in. Supervisor
ellenburg
wanted to be here tonight, but she's
celebrating
the jewish high holiday, so she sends
her regards. I wanted to pass that along. I
am here to talk about the impact of the
recent federal budget cuts from hr1,
what they mean for our
community, and also what they
mean for our county-operated healthcare
delivery system and how
the county is trying
to respond to those cuts. So I'm sure
the council is
aware but in july, hr1, the big beautiful bill act,
was signed into law
by the president on july 4th. The
law enacts
the largest cuts in the 60-year history
of the medicaid program known
as medi-cal in california, and the largest
ever cuts to snap,
which is
known as calfresh in california. And
medicaid, for folks who
don't know, that is
a vital safety
net program that provides programs
for foster youth,
pregnant women, and many seniors as
well. So it's a
program for our vulnerable communities. One
in five americans --
so these are national numbers
--rely on medicaid for
their health insurance. It's about
1 in 2 children. As far as food assistance, the
snap program, it's
1 in 4 children in the united states
who rely on
that program. So hr1 does hit those
residents locally
who rely on medi-cal and calfresh the hardest,
but I want
to be really clear that it affects
all residents
in our community, since any of us
may need
emergency care or trauma services
or other
critical care from a county hospital. I'll
explain why this law really affects
our county health system
in the slides to come. So I wanted
to provide
a little
bit of local data. In santa clara
county, 465,000
of our neighbors rely on medi-cal
for their
insurance. It's about 133,000 who
rely on calfresh. There's local numbers
for the city of santa
clara, it's about 1 in 6 residents
rely
on medi-cal. I believe it's
about 22,000 folks and about
5,500 folks rely on calfresh. I won't
go into all
the chains associated with hr1, although
I'm
happy to if folks want to talk about that, but
the key things the
new law does, particularly from the county's
perspective is very
deep cuts to medi-cal in two
ways. The first way is it enacts
major eligibility changes that will
have the effect of pushing
many
medi-cal recipients off of coverage. You
may have heard of the
new work reporting requirements that adults
will be required to meet,
and there's also an increase with
the frequency you have
to prove you're eligible. Every six months
folks will have to prove they're still
eligible for the
program. It's been an annual renewal
process in the past. The second way
directs are coming down on us is direct
cuts to payments
that come to medicaid providers so. Providers
like
the public hospital system that
disproportionately provide care
to medi-cal recipients. The base medi-cal
program doesn't fully
cover the cost of care. So
the county has relied on supplemental
payments. Those are usually
tied to quality. We've aggressively
gone after those payments, which have
helped cover some
of that cost. Those programs are being
frozen and smacked down
aggressively. That's becoming our
weakness now and vulnerability. Just to
sum up in terms of the way this is hitting
the public hospital systems, it's twofold. As
thousands
of our residents lose their coverage,
those individuals will continue
to need care. They just won't receive
the
care through preventive care and points. They will
come
in with deep end services. So more
points, you know, more
showing up at the emergency department
and other forms of
care, and they won't have a revenue
stream tied to them. There'll
be no compensation for folks who provide
the care. And then
again, on top of that, there's these
cuts to the
direct payments that go to medicaid
providers, including the hospital
system. The calfresh cuts, just quickly,
there is additional administrative
costs
that are being passed along to states
and also in a couple of, I think it's
a year and a half or
so, for the first time ever the actual
cost of
food assistance benefits will now
be shifted
partially to states. Because of the
state's fiscal situation,
we are concerned that those costs
will be passed
along to counties. That seems like a
very likely outcome. Or benefits
could be cut. So the state has
a real significant role in determining what
happens here. Just quickly wanted
to talk about the
magnitude of cuts. So medi-cal is
the county's
largest federal revenue source, and
it accounts for more than
half of our health system's revenue. And we expect --
I'll
show you the math in a minute -- but
more than a
billion dollars in lost revenue per
year. And to
put that in perspective, the county's
healthcare delivery
system, the entire annual budget is
$4.6
billion. So you can get a
sense, if you withdraw a billion dollars,
there are devastating cuts if we can't find
other solutions. These are --this
is the math,
the analysis that our
folks, our budget team did. The --
just to explain it a little
bit, this was based on the congressional
budget
office's projections as well as our
own internal knowledge
of how many folks are on medi-cal
currently and the people we
serve. You can see in the blue bars
there, those
are the cuts to calfresh, which
we anticipate could come to the
county. And then the
salmon-colored bars, those are all
hr1
related --hr1 and related cuts. Including
some cuts from the state
that you see actually accelerate all
the way to $1.3
billion in the
out years if nothing is done.
I did want to talk
a little bit about why our health
system
is an important resource
for the community. Santa clara county
healthcare operates four --so it's
the backbone of the
safety system but it's a critical
healthcare
service provider to all residents. I
think that's less well
known, but 1 in 4 residents are regular
utilizers of our system. We operate 2
of 3
trauma centers, with stanford being the
third. Serving a
lot of santa clara county residents
but also
san mateo residents. We handle about
80% of
all trauma cases originating within
this county. Half of
all 911 transports are taken to a
county hospital. So when an ambulance
is called from a 911 call and someone's taken
to a hospital, half the
time it's a county hospital. And that
is
every 11 minutes that that
happens. We are also the largest provider
now of medicare hospital services. So
again,
folks think of us as a system that serves a
lot
of medi-cal patients and uninsured
patients, we also serve the majority
--
or not a majority but a
plurality of medicare patients
through hospital services. We have
the top-ranked rehabilitation center
on the entire west coast. Seventh
ranked in
the country. And the only burn center slash trauma center
between here
--between los angeles and the oregon border. And
the only one in santa clara
county. We've received a number of
questions. The reason this slide
is here is because one question
we've received is why the county operates
four
hospitals and is that sustainable. So
you
may remember in 2019 the county was
the
only bidder when o'connor hospital
in saint louise went into bankruptcy. So
those two hospitals would have closed
if not for the county
purchasing them. And it was very fortunate we did. The
pandemic hit
the very next year. And you may recall
that we were stretched with
icu beds, and there were many days
where we
were really at capacity or even over capacity
at beds. So those beds have been critical. Then
in 2025, the county purchased regional
medical center,
so this year. And that occurred
because the former operator eliminated
their
level two trauma center. They eliminated
their care, which
is specialized heart attack services,
and they downgraded their stroke
services so. The reason that the county
owns
those three additional hospitals in each
case is --was to avoid
the closure of a hospital or to
reverse the termination of critical
lines of service. And in the
case of regional, we did restore
those services, the trauma
centers back online, stemi care's
back
online, and we're hoping to open maternity
care in october, which was cut
in 2020. That's the reason we own
those hospitals. It has been
sustainable under the prior business model
to operate these
hospitals, and it's really just due
to
hr1 that the sustainability of those systems are under threat.
>> I
did want to highlight that the
county actually
has very limited
resources. 20% is discretionary
funding. A lot of that provides
mandated safety
services. The limited things
we spend both medical revenue,
health care, public safety. Those
are the services that are most at risk.
it is
the city of santa clara.
I
mentioned
some
of the
medical
numbers. 20,000 residents receive
care. Those are annual numbers
in terms of use
of our system. But the emergency care
section
is really
the most
important section. 90% of trauma cases
are
taken
to a county hospital. Any time you
call
and someone needs an ambulance, 41%
of the time taken
to a county hospital. What is not
is well known is the extent
to which this community relies on
o'connor for those
calls so there is no hospital that
is
more commonly utilized when
a 911 call happens and someone needs
to be taken to a hospital. In
fact, it is between four and
five individuals
every day who are transported. I talked
to a lot
of different people and folks have
many,
many questions and one of the things
I haven be asked
several times, why can't you just
close
o'connor. It is only a mile-and-a-half
away. Why not close
that
hospital and people can go. I think what
a lot of people don't realize
is o'connor is
busy. 170,
the
day lay census. 170 folks every day. It
is down the street. That is a
small emergency department. It is
a very busy
emergency department. And if
o'connor were to close, they could
not absorb the impact. There would
be much lodger wait times. Other hospitals
would be significantly impacted so,
the county
does not
want
o'connor hospital to close.
with the scale of the crisis we are
facing we cannot rely on one, two,
or even three solutions. We need a
multitude
of things happening in parallel. We
have three big
pillars of different strategies we
are working on, the
first is reducing costs. And, increasing
efficiency within our own organization. The
second is seeking state support
and the third is
pursuing local options. I want to
talk about
each
of the three quickly. We have had
our
own local budget deficits. Not massive but
we have had
to deal with different budget deficits. So,
we have implemented
a
number of operational efficiencies. We had
a soft
hiring freeze expanded
to a harder
hiring freeze. We
had to eliminate 800 positions. Through
cost recovery and fees. We are really
doing a lot in terms of
trying
to
align our managed care. There are
some opportunities for efficiencies
there. So
we dived into that
work. There are many
initiatives trying to act on. Whether
measure a passes or if there is state
health or not, no
matter what, the size of the deficit
we are facing we are absolutely
going to have to make very significant
changes within
our county organization. And probably
pretty significant cuts as well. It
is
just a matter of how deep we
are going to have to cut. Just
a couple more slides. Our second main
strategy, the state will play a
critical role in determining what
happens with mitigating
these cuts coming from the federal
government. I
mentioned how cal fresh
cuts could come
our way. But it is important
to note the state has vested interest
in these
hospitals. It is only 6% of hospitals
across the state. Public hospitals
make
50%
of all trauma centers.
we are trying to figure
out some mitigations. Asking our local
community to consider
a local revenue option. That is the
action our board
of supervisors took placing
an emergency temporary 58-cent sales
tax on
the november ballot. You may know
this, but the county has limited
options for revenue measures they
can bring forward. Charter
cities can bring forward anything
that the city has prohibited
them from asking voters to vote on
in terms of revenue. The county
is the reverse. If the state
hasn't affirmatively granted the county
the ability, the authority to do
a certain revenue measure, we are
not allowed to
do that. We are
essentially subdivisions
of the state. We have authority, special authority
related to sales tax which
is why this was proposed
as a 58
cents sales tax. It is carved out
from the local
2% cap that this measure does not
affect local jurisdictions ability
to place anything on the ballot for
themselves. I think folks know there
is a 2% cap for local sales taxes. This
is carved out from that. We have
gotten
that question a little. A
common question question received
is
aren't sales taxes regressive.
I did want to
highlight the essential expenditures
that a low income family
and all families need to spend money
on. Rent, child care, groceries. Utilities. They are
all not
taxed in terms of sales tax. And of
course, lower income community members
are the hardest hit in most
in need of county services so most
at risk from the
hr1. This is my last slide. The I
won't
read through it. I just want to say
we are
facing a true health care emergency. And
the question
of if this is an emergency or not
is litigated in
court
recently. There was a petition. There
was a petitioner who challenged measure 8
being
put on the ballot.
they agreed this is a crisis situation. This
is
where we are at. I really wanted to
leave folks kind of one of
the most important things I think
can be a misnomer
the kinds of cuts that came down. I
want to leave folks with
one fact which is
everyone's care is at risk. A point
I was making earlier, regardless of
what insurance you have if
emergency departments are closing,
if trauma
centers are closing, that impacts
your timelyless to care and those
minutes really
matter. The perspective we have here
is that
once hr1 passed we really were
especially at the senate amendments. The
senate really made it worse. We knew
we had a storm. Cooing. It's not coming
tomorrow. But it's coming very soon. And
the extent
to which we can
weather that storm is
how well we plan. So thank you so much for providing
the time today for us to
update
you
on where things are.
>> we appreciate
it. Anybody who
wants to
speak on this item will be able to
do
so under public presentations. All
items are approved with one motion
unless an item is pulled for discussion
on the consent items. Do we
have any items pulled? Councilmember gonzalez?
>>
I was going to make
a motion to approve the consent calendar.
>>
I second that.
>> so
we have a
motion
and
a
second. Vice mayor cox?
>> I move
to pull
the city building permitting process. And
I need
to mention under our council of the
attorney, I did ask about my
potential recusal
from items 4j and 4k. He
said that would be fine for me to
participate
in.
>>
thank you councilmember jane.
>> we have a
motion on the floor by
councilmember gonzalez. City clerk, I
think you are
supposed to read that. Right? Have
to get back in
the
swing of things now. Right? In and
a
second. Noting 4b is pulled.
>> so we are noting 4b is being pulled and
approving
the
balance of the consent items
includeing the stadium items as well.
>> okay.
>> please register your vote.
and that's unanimously approved. Thank
you
very much. Now, we are going onto
public presentations. I think
we have a
few public presentations this evening. We
will start with the cards
of those who have submitted cards
and then I will ask openly if anyone
else would like to speak. And
then we
will go online. So okay. We
will start with peter
frederick
followed
by brian
darby. Welcome.
>> question. Would
the city of santa clara bring a chapter
of
the proud boys into its police department
to stage a photo op
with the officers? That would be disturbing
enough. But for all its faults at
least they are an american
outfit. So, would the city of santa
clara
recognize and legitimize a local cell
of the chinese
communist party by bringing them into
these chambers awarding
them with resolution
and platforming them here? No doubt
city official would
not do that. Why? Because you know
what the proud boys stand for and
you
know whose interests the ccp represents. So
why has
the city of santa clara repeatedly
engaged with the local
cell of an organization called the
hss? And, did you know that the hss
is the
american wing of
india's rss? The rss according to
the civil rights group justice for
all is the largest para military organization
in
the world and follows
an ideology, a fascist
nazi inspired ideology that
the hss also embraces. Congressman
rokanna says it
is a
duty to reject them. They recently
applauded them
here in these very
chambers. The hss is not forthcoming
about
its
rss ties. It is the
rss operated under a different name
but it will strive to mask the links
they have with the rss
to avoid being overtly stigmatized. Since
the
rss in india is rapidly implements
its agenda
to make it hell on earth
for minorities like christian, muslims
and sikhs with
the goal of exterminating them. And
yet it is not just a problem
for indians in india. It impacts us
here in america,
in california, in
santa clara. The hss and associated
groups host tours of hate speakers
from
india who spew islamophobia,
work to teach
a supremacist version of history and
push to
label critics as bigots. One of the
associates
is the hindu american foundation
which harbors magazine explains is
closely connected in word and
spirit to the rss and lobbies
against efforts to squash criticism
and
critics. No wonder that groups like
haf are opposing california's sb509
which would curb transnational
oppression. They don't care that californians
like
me are targeted by indian's spy agency
or some
american critics
are targeted for assassinations. When
the
city of santa clara praises them,
they
are unwittingly be
playing into the agenda. You ought
to think thrice before doing it for
the hss. It is
the international wing of that
murderous hindu nationalist para military. I
have
for ever member an information packet.
>> please
give it to our
city
clerk. Thank you peter. Thank
you. Brian,
you're next, followed by howard.
>>
welcome.
>> hi, I got suspendered on today.
I was going
to come up here with a
49er rant because they spent
$15 million on elections.
I hope
you don't read comments about you
folks. I am a fairly naive person
in a lot of ways. Mr. Gonzalez
knows me from many meetings were we
were speaking and the
timers on the lights went out because
it was late into the evening because
we
cared about people. One thing that
is
true and I always considered
this one of the biggest sins I have
committed is I
don't have a lot of
money. My mom would have died at home. But
I didn't have the money to
take care of it. I personally will
never forgive myself
for that. I say that
pubicly because she is gone. If she
was here, she would
drag me out by the ear. I wish I could
write a check
to take care of the hospitals because
I have been in a few of them. I
said this last time. I'm
not sure if I used but
we are all mortal. Jack kennedy said that
and died way before his
time. We had a young man,
mr. Kirk just assassinated. I watch
president reagan. God forgive me. I
watch
president trump's speech to the u.n.
today and
I watched how
tylenol causes autism. If it is
linked. We are in a
different world. And, it is no
fault because mr. Trump won and he
is the president and I respect that
and I agree with some
of the things he says. I will never let myself
believe that the people who voted
for him are fascists. That
is half of
america. I just wish the other half
would believe that we are
not all evil. We are all trying to
get
by the best way we can. We
have to learn that. Because if we
don't, like
I said, everything we do here is moot. If
we don't
learn that. Especially in a nuclear
age. We really
do need to think about it. That is
probably the most important thing
you
can do with
those sister cities is
break down the walls. Sorry I
was so disjointed tonight. Thank you.
>>
thank
you brian. And your suspenders look
nice. All
right, howard? Howie, please come
forward. Followed by dan.
>> hello everybody. It's that time of
the year
that I come
in. I thank everybody in the
city for all the work they sent my
way putting
on them concert
ins the
downtown street dance. And having
certain mayor
and city council person coming out
and
having fun and
buying hot dogs and loading up
my
jar pretty
good. But anyway, the parks and rec,
the hard
work they put in to help me out. We
put in a park
opening here that
was fun. The city gave away 100 hot
dogs. You
should
have
been there. But
anyway, another thing
is the chief of police
came out. The
mayor. And kelly cox, district 6, stopped
by and said
hi and ran away. They did
not get
no hot dogs. No tip jar.
>> we didn't
have any cash, all right?
>>
that's okay. I
take cards. But anyway, it was cool
because the
chief of
police stopped by. See how I'm
doing. How things are going out
there. And in conversation,
we were talking and he presented me
with this challenge coin
which is pretty good. If you don't know what
a
challenge
coin is, look it up. But then
I look
at the web page later and right off
the
bat, somebody's talking
about a 30-year-old murder
in new mexico? Another
guy is mad because
the nfl referees are cheaters. But
you know that was
my day,
having a chief
come by, checking on a small business
and here these
guys post something like negative. They
come
and crap on my day. It's my parade
and they crap all
over it. So all I got to say,
may
the bluebird of
happiness
in their cheerios. Sorry. You guys
know I normally don't say bad
words but that was really
irritating to
me. And if anybody sees me. The
city attorney and city manager, we
are just having fun. We spoke
at each other. No big deal.
>> that's all. Thank you.
>>
thank you howard.
>> I ran that
perfect.
>> perfect. It was perfect. Thank
you. Next we
have dan followed by
kirk. Thank you.
>>
thank you madame mayor. Council. City
management. City
attorney. I will keep
this pg. I am here to dispel one
incorrect argument in the latest effort
to
unseat a sitting
council member. The author blames
councilmember jain for empty
promises quote
unquote of downtown revitalization
that have delivered nothing but expense, unquote. The
author of this
sentence does not know or even participated
in
the six years of planning
to bring back this downtown. Councilmember
jain was
there every time we
asked him as were you all. He was
instrumental in forming his code. Potential transit
connections to the santa clara
train station, pushing for the rfp
to be released on blocks a and b. I
want to say that I would be up here
for any of you before me because each
one of you have helped
us in our return to create an amazing
downtown the last ten years. To blame
one
member for the reason the downtown
has not been
built is like blaming him for
why the related project has not
been built. To blame james carvel,
it's
the
economy, stupid. The plan is done. Suds. Many
of
you, city management and staff
are pushing for the rfp
and we appreciate, and thank you all
and thank suds for
this. Recall is based on integrity,
accountability, and putting
the community first. Councilmember
jain has shown this volunteer
group and everyone who wants this
downtown
returned all of
these
strengths. Thank you.
>>
thank you. Kurt followed by kathy. Welcome
and you have
a power point and it's up.
>>
good evening, mayor and
council. I put up for you here the
air corral shot, a aerial shot
that the
core companies utilized
for their project. I do this for reference and
I will go to
another
thing on their page. If I can.
thank you. This is
also on the architect's
website which
shows the dynamic spaces. Four different
areas, the
community
building, farm, et cetera and then
it goes in and shows
live pictures. These are actual pictures
from the site where people
are enjoying
the space. The open
space. The shed. Et cetera. This next shot is
a google view of showing what the
space actually is that
is not developed. So this is that green
space, about 1.77 acres of the 5.8. It is
not quite a third, but it
is more than a quarter. So it is
the single largest
space on the current site that has
been
developed right now. And what's being
proposed and the reason
I have been speaking the last few
meetings
is the developer wants
to change that original design
that they talked about to something
that is
not that. And so, this is
not what they are proposing. This
is some ideas on what could be done
if you
want to reimagine and lean into the
vitality of the space. This looks at
how do
you lean in a housing
development with place making, community
ground floor,
and a community built
around ground floor experiences. And
I think that
is the spirit of what
brought agrihood to the city. Whether
you like tall buildings, short builtings,
lots of people. Not
a lot of people. The project
was supposed to put another 160
apartments in this site. And this
view
here that I'm showing
you is 180. Maybe 220. And this is
what was already
proposed and
approved by this council. Three of
the members
on this council supported this. Quotes
from our mayor
which I truly appreciate. They spelled
your name wrong. But
it is how does the
community benefit from projects
like this? It's ability community
engagement and engaging
the community in vital community experiences
and something like this if we imagine
and take the spirit of what it
is and let our minds go
a little deeper and honestly, if court
can't do that, ask them to sell
it to somebody else and let's try
to mark something like this, thank
you very
much.
>> thank
you kurt. Kathy followed by mary.
welcome.
>> I'm kathy. I am
here to say I don't
believe we should
have the recall of
sed. I believe a recall is
not a
good use of city money so I'm just
here to say I
think it is very unnecessary. He is
a
very hard working man. Thank
you.
>>
thank
you kathy. Mary? Followed by domanic.
welcome
.
>> good evening mayor
and council members. My
name is mary grizzle. Cochair of reclaiming
our downtown. I'm here
to speak in
strong support of
councilmember suds jain. Suds has
played a key role
in making our downtown project shovel
ready. He
pushed for adoption of the downtown
precise plan
and the form base code. Essential
tools for attracting
quality developers. He has insisted
on transparent rfps for blocks
a and b ensuring that the public not
just
back room deals will shape the
heart of our city. He has worked
to keep attention on critical steps. Geting
the
city's land use policies aligned,
removing legal and
procedural obstacles. And
making sure infrastructure
planning keeps space with development. These
may not be flashy headlines but without
them, no downtown
can ever be built. Some
cities say he has done nothing but
some
critics say he has done nothing. But
those critics have not participated
in this hard detailed work. They have
shown very little beyond self-promotion. Suds
has
done the opposite. He has
done the unglamorous. But essentially,
essential ground work that moves
us
from vision to reality. Thanks to
his
leadership. Santa clara is closer
than it has been in
decades to rebuilding a vibrant downtown
that
honors our history and
serves our future. In conclusion,
I want to
point out that nearly every
item listed in the recall against councilmember
suds jain
was not
his decision alone. These actions
require a majority
of four or five
members of the council. It is misleading
to single him
out for decisions
that were made collectively. Thank
you.
>> thank
you. We have domanic followed
by
wendy. Is
domanic
here? Please come forward.
>> welcome. Thank you. Good evening.
earlier,
we heard some remarks about the impact
that hr1
and its cuts are going to have on
the
state and our entire county in
particular. But also, those impacts will
be felt here in the city of santa
clara
and I wanted to speak
to that briefly. As well as an opportunity
that residents will have to
push back against that budget removal
in particular. So measure a which
will come before the voters this november
aim to restore funding for county
hospitals
that has mentioned would otherwise
close. I
want to draw attention to some of
the important reasons that the
community and
council should support this measure. Among
them,
in addition to the fact that thousand
of santa
clara
residents rely on scps service haves
for trauma care, 5,000
city of santa clara residents
were transported to an scvh emergency
room
ins the last
two years. It
provides
60
adults and pediatric specialties. They
operate a u.s.
up ins top ranked rehabilitation center
for patients recovering from serious
injuries. Among
them stroke, spinal cord trauma. Traumatic
brain injuries. Without measure a,
the center would likely close. 22,000
santa clara residents are enrolled
in medical. At risk of losing their coverage
as a result of these cuts. And
this is also a
major employer for our community. The
county employs
22,000 individuals and many of
them call
santa clara home. Finally, I'll say
we
want our public safety infrastructure
to
be strong and crisis response times
are part of that. We want a measure
with an oversight board
that will protect our tax boards from
capture by the state or
federal government. And I hope that
the council will consider
supporting yes on measure
a. Thank you.
>> thank
you. Domanic. Next we have wendy followed
by
christina. Welcome.
>> good
evening everyone. My name is dr. Wendy
hui. I'm
here to ask you my city leader
to support measure a. I'm a
pediatrician at valley health center. Some
of
my patients are city residents. But the
two closer clinic
that's serve our city
residents are in sunnyvale across
from the main medical center. I helped
train the next generation of doctor
ins our clinic by
working with trainees from stanford. Santa
clara valley health care trained many
of the practicing doctors in our
community. There is a very
good chance one of your own doctors
was trained in our system. The expected
cut you heard
already affects our city residents
of all
incomes and insurance. County runs
clinics like mine. Keep our residents
healthy and productive. This hospital
are
there for our
worst
days. Pmc is our closest trauma
center and you heard about the burn
center. Those
of
with commercial based good insurance
o'connor hospital you heard about
is also the closest to my home and
I
was recently treated there when I
fell
ill. Especially said I went
there because I saw
the wait. My father who passed away
from covid in
2020 received his specialized care
at valley medical center. The cut you
felt
already, everyone in all the hospital
ins the area will be
affected. Measure a is something we
can do locally
to mitigate these deep cuts. I worry
a
lot about access to
care. This may lead to longer wait
time for
everyone. In emergency room due to
preventable issues
that could have been taken care of
by
me in the
clinic. I worry about our
neighbors
not getting
timely care. I'm here again to urge
you
to join me. My colleagues
and many of our collaborators to maintain
these vital services for
our
community. Thank
you for your time.
>> that's what you
want to
do, you can ask. Go ahead.
>> we are in
the middle of public presentation. You can bring
it up at
the end of
the meeting. We have kristina.
>> I am an
anesthesiologist. I support measure
a.
I
respond to critical situations. Emergency
ies.
>> I have
witnessed times over the
accidents and unexpected events
do not make distinctions between the
unensured from the ensured. A
democrat from the republican. In 2019,
our county hospital and providers
served as first responders
to the victims of
the gilroy garlic festival mass shooting. And again,
in
2021, the same provider worked together
to mobilize to prepare to care
for
the mass
shooting victims. Last year alone
. We provide
the service because it is the right
thing to
do for our county. It is what I would
want for each and every
one of you in this
room. Without measure a, we will see
limited
access to emergency care, trauma care,
mental health care, along with
first class rehab and
burn care. Measure a is
pivotal
to our public safety.
>> I am lisa hughes. I'm a resident
here in
santa clara for the last
15 years. And, like my colleagues
before me, I'm on
here tonight to support
measure a. And
ask for your support. And endorsing
it. The federal like
we heard, the federal cuts are
coming. The federal health care cuts,
left a billion
dollar hole in our county's budget
without measure
as, hospitals will close,
the ers
will shut their doors. Mental health care
will
vanish which is pretty scary given
the santa clara
county is declared
a mental health crisis. Santa clara
valley health
is also a major player
in our community. The county employs
over 22,000 individuals like myself. Some
of us do live in santa
clara. The city of
santa
clara. This
affects all of us.
they crowd into other
hospitals. Like kaiser, stanford. El
camino. This leaves us skyrocketing
wait times. Decline in the quality
of care. Those with private insurance
will experience longer wait times
and higher costs even. Greater
distances. Please
ask
for your endorsement.
>> thank
you. Edward.
unmute yourself please. Edward?
>> I want
to say I'm glad I don't eat cheerios. One
thing I want to mention is
that I would not want them to crap
on howard's hot dogs. But I will delete
that message. He is right. I shouldn't
have
put that message
there. About the nfl. Of course
my
opinion. About it being faked.
there is
a reason people
are angry. But look at how politicians
have wasted so much
money in our country. And put us
in dire straits. The
crops, it's just unbelievable. They
really have to stop. There's a lot
of politicians that are corrupt. And
have tried
to
help destroy this country.
>>
thank you. So next is iphone. I'm
going to say it. Maybe,
is
it linda? Is that iphone? Unmute yourself.
is
that you linda?
>>
am I linda?
>> are you?
are you iphone
linda? Okay. Iphone?
hello?
>> hello ? >>
it's your turn.
>> sorry. Many
of our council
members including council member suds
jain
and candidates running
for governor are also city elected
positions have been active participants
in the thursday morning coffee
chats at sarah's kitchen for
a long
many years. Residents regularly bring
concerns and
discussion to the
coffee chats. Meetings
especially
those affecting
district 5. Those
behind the recall of councilmember
jain
have never once
attended these open forums to listen
or
engage. Up until a
few months ago, councilmember jain
also had monthly zoom meetings specifically
to hear
and discuss
district 5 matters. To suggest he
does
not care
about his constituents
is simply not
accurate. Moreover, several of the
criticisms raised such
as votes on salaries,
contracts. Overlook the
fact that
he
is not one vote
.
>> thank you. Sorry, I
thought it was linda. Linda
is
usually iphone. I apologize. All right. Louisiana. Oh. Here. You're here. Yes.
>> thank
you very much.
>> members of the city
council, I'm a
little bit nervous.
>>
you are fine. You're fine. Good.
>>
I'm here
as
a concerned nail artist.
we service everybody in this community,
we have grown up
to become mothers and fathers themselves
to grandparents
who have passed away. I'm here to
raise attention and
concern
to the illegal activities community
harms
associated with a
specific
smoke shop located at 2336 el camino
real santa
clara california
owned
by the fiji corporation. Called broncos
den. This smoke shop
has engaged in illegal sales
and activities including the
sales of mushrooms, marijuana,
flavored vapes, flavored tobacco products,
and
flavored tobacco wrappers
which are prohibited. And include
federally banned products such as
things
called flume geek bars
foggers. These items have been smuggled
into this country
from china and contain toxic chemicals
that
are not fda approved. The
owner of broncos den are so
brazen that they use their public
page on google, the google business
page to argue
with customers about pricings,
about these illegal items. Most
troubling is that we notice there's
a number of
teenagers coming to the establishment
and that
also endangers the health and safety
of our
children. There is question about
the proximity of the schools
and the zoning. You know, in santa
clara, you guys had
proposed a smoke-free santa clara
plan and in
that plan, you were going to buffer
these kinds
of
businesses
away from schools. This establishment
is 600 feet
away from another
smoke shop. It is only 600
feet away from two preschools. So
I wanted
to ask that you please impose hard
fines and penalties if they
are found to
be engaging in illegal activities. Revoke
the
business license for repeat offenders
and remove businesses that fall
been these buffers of your plan and
I would like to
ask
if you
have
approved the plan yet.
>> we don't
engage with public presentations
but what I can tell you, louisiana,
is our city
manager is taking down the information
and I
see online our assistant police chief
is
listening
to this right now.
>> okay, thank
you for bringing that to our attention. Do
we
have any other public
presentations? We are
one more? Who is that? Who?
>> she
lowered her hand.
>> who
is that?
>> it was shelly but she
lowered
her hand.
>> okay, so do we have anybody
else? All right. We are going to
move on with
the agenda. And I'm going to ask vice
mayor cox, you pulled
an item. I will move it to the bottom
of the
agenda if that is okay. We have public
hearings and things
that we have to
get done this evening. And
we have to do everything before midnight. We
will move onto
number 6. Report on community
engagement. Major events, 2026 and
request for city council
action on logo and slogan.
>> I'll
take it mayor.
>> all right, city
manager.
>> sure, thank you. The city
of santa clara as we all know is
preparing for an unprecedented
moment in its history to be the only city to
host both
the super bowl and the fifa men's
world
cup in 2026. These major global
events
will
bring unparalleled excitement, international attraction.
I would like to turn
the
presentation over to paulin
amorce. She will set our conversation
today and
she will also introduce a number of
the members of the city team
that will present to you tonight about
the entire effort
that has been undertaken. Thank you.
>> welcome. >> thank you
mayor
and council members. Thank you city
manager. Staff
is excite
today share with you tonight the recommended
slogan and
logo for our community engagement
campaign for 2026. As
we prepare for this
unprecedented moment as a city manager,
hosting the
super bowl and the fifa world cup. This
evening
staff will walk you through
the process of
community gathering community
input. And the development with our
advertising and
digital marketing partners agency
and
the development of combining that
information and
creating what we are
recommending for you tonight. Next
slide? Oh, sorry
. Here
we go. Before we begin, I want to
take the moment to recognize the incredible
work of
the staff team that has started
this effort before I joined. Their
dedication, creativity and collaboration
laid the foundation
for the presentation tonight. The
project has been driven
by their commitment to showcasing
santa clara at its very
best and I want to sincerely thank
them for their effort. And thoughtfulness
in bringing us
to this exciting
point. I wanted
to introduce
alicia knight, janine desla vega
and david knight. And we had a bit
of a
change on the representation. It will
be sonja anderson and
justin bronson
from zo agency. So, before
we get into this slogan and logo,
we wanted to brief on what
was done
the last time santa
clara hosted the super bowl. In
2016, santa clara launched the slogan,
the
center of what's possible. With supporting
some tag
lines to highlight local pride and showcase
the community
during super bowl 50. The event demonstrated
how brandy
can engage residents and welcome visitors
while telling santa clara's story. As
we look ahead
for 2026, we build on
that foundation. With an even greater
opportunity since we
are hosting both events. Ensuring
that santa clara
meets a moment as we host
super bowl and fifa. The slogan and
logo campaign
being presented tonight are being developed
specifically to derive community engagement
around the upcoming major events. However,
just
as the last slogan carried forward
beyond super bowl
50, there is opportunity for this
new slogan
to continue serving santa clara beyond,
or well into the future. While
its primary focus is rallying pride and
presentation for
the super bowl and fifa world
cup, it would be a
lasting
partner
of the city's idea. The economic
development and communications committee into
the economic development and
marketing ad hoc committee. This was
established for the duration of
2025. Focused on the
city's developmenting marketing
initiatives. The committed formed
the major events
task force. For upcoming major
events. The task force aims to ensure
coordinated
community experiences to reflect the city's
values while enhancing santa clara's
visibility on the
global stage. The committee has been
actively hosting meetings
to gather input on potential events
and ton branding
campaign including the development
of the
slogan and logo. I would
like to have knight present the process
taken
for
community and committee input.
>> good evening. I have had the pleasure
of conducting the
workshops with the economic development
and ad hoc committee. Over the
past few months the economic
development and the community stake
holders have
worked to identify shared goals and
interests
on
the community engagement major event campaign
which includes identification
of branding, logo, slogan. You may
hear me say
slogo
tonight. That is not
intentional. So just bear with me. The
activations that will uplift
the community for the major events
of 2026. So, the
first few meetings were used to establish
the
role of stake holder
engagened and discuss the
shared goal on how the community can
engage
and provide true benefit to the
community in santa clara residents. This
slide outlines
the tools used to guide the
community engagement process. But,
specific to the
logo and slogan. First, we conducted
a
core values generated survey.
after one value that captures
the
spirit of santa clara. The second
conducted multiple workshops
with
the community
on branding. Theme and
slogo. See?
>>
how many times? That's one. Yep. So,
essentially,
we were taking those values identified
in the community
survey and to really help
generate a unifying
theme. And message. And then, third,
we, staff
worked with a marketing consultant
to aggregate and compile
their collective thoughts and transform
them
into a brand campaign. That would
showcase santa clara
in its community pride
later in the
presentation. The first engagement
strategy that was
pursued was a community survey. Staff
asked the community to share one word
or
value that have captured. Posted
on social media. And
to the city's website. The
survey was opened between june 30th
to july
10th. And the
survey
results yielded 335 results.
diversity receiving 34 votes. Community
receiving 29 votes. Inclusive or inclusivity
receiving 16 votes
and family receiving 12 votes.
this inspired the spirit of
the upcoming community events. So,
staff then
generated the following base statements
that were intended to pair
with the community values that
were identified via
the
survey. And the committee members.
number three. Our city,
our blank, our game. Or the
last where blank meets the blank. The
goal of
this workshop was to generate the
top three
value statements that will inform the
theme
and the
slogan and logo. For 2026 events. The group
was
provided a full
list of values with the highest frequencies. They
then identified
their top values and coupled them
with
the top three base statements which
were the statements that
you see on the screen. Based on this
feedback, the
group generated their top three value
statements and then voted
on the top three statements that
aligned with those values. So, what
you see here are the following base
statements and
values that
were generated by the group. These value statements
are rooted in
the heart of santa
clara. Each one reflects what our
community
members, partners
and stake holders
just defines us. Passion
just
exists for our city. With so
many voices and priorities represented
it
is difficult to capture everything
in one phrase. So every statement
that you see on
the screen is powerful
but each emphasizes a
different aspect of santa clara's
identity. This is a
natural outcome of
a multistake holder process. Where
diversity and
ideas are valued. And
because the community's
input,
excuse
me. Where am I going? How do I
get back?
>> the little one.
>>
sorry. We
are going
to keep going. Because the community's
input
was so rich, staff needed help distilling
it
into a unitied
message. Staff engaged
a professional marking agency that
has
the
tools and the expertise to translate
these
into a slogan and logo that is clear
and concise. Flexible across the
campaigns,
events and different audiences. So
what's on the screen are the base
statements the committee worked with
along with new ones they created themselves
so
as you can see here, we started with
seven and
we ended with
11. So
there was additional
input. Their
votes are within. They show the priorities
that rose
to the top. And this work gave
the marting agency a foundation. It's
community's voice
that shaped the direction. The final
logo and slogan
will not erase these
values but amplify them. The goal
was to craft a unifying identity that
speaks
to the world while staying true to
santa clara. This
ensures
that
the community's voices are center. And
without further ado, I
will pass it
to janine, our public information
officer who has been working
on the slogan and logo strategy and
journey
that
the staff wept through to synthesize the
data. Thank you all.
>> thank you. >> I
don't want to
make that same mistake. Good evening
mayor and
council. Let's get to it. So. All
of
that community input that we received,
the feedback
from the community values survey,
we wanted to make sure that was
all synthesized and make sure that
it blended
along with our brand eco system so
that is why we brought on a marketing
agency to help
us with that. One of the
first exercises they did is
what archetype is santa clara. Think
of a
character. Do we want to be known
as the host? Do we
want to be known as
the
neighbor? The underdog? A catalyst? A
bridge? We as staff went through
that exercise and
that workshop with the agency and
all of us independently ended upcoming
up with
those. We wanted to be known as the
host. A city that doesn't just
hold events but make you feel at
home the second you arrive. The bridge.
the link between tradition and future. Between
local pride
and a global connection. We also want
today be known as the
catalyst that spark
that turns possibility into
progress. And makes the future feel
personal. Questions that
we also talked about, should santa
clara
be in the slogan or depicted in
the imagery? How do we show the community
we are a leader and not
a participant? How does the city
and community take ownership of
a moment? How can we instill a sense
of
pride and community togetherness and
should
sport be
referenced in
the slogan? We have
been at this since july. Here
are
slogans
that
miss the mark. Gather here. Go
far.
with the marketing
agency. Then. Slogans that really
came
close. This
one
is an action one.
global stage
evokes the prestige of international
tension. While
we
shine really affirms readiness.
mission and moment. Versatile. Double mean
ing. It connects the past
and
the future. Local and global. Providing that participation.
so, is slogan we wanted
to make sure, it pairs with the
actual logo. There's two things here. They
were
meant
to complement each other.
should
we go classic? Or simple?
this is the recommended logo
and we will show you the mark
where
the
mission meets the moment.
the major
sporting
events. And we did notice.
there's photographs
used. We chose landmarks
throughout the city. The pavilion. You
can
see that
central
park. In
the eye. For the mission.
levi stadium. That's the city
rose. The peace rose. That we wanted to
kind of throw in there. Many
people might not know that. But we
have seen it before. Throughout
the city. It is a picture of
a
boy
kicking a soccer ball.
it is
a companion. Shorthand. It
gives us options for swag. Possibilities. To
give
you a little more background on the
development of this. We are going
to go to our marketing
agency. We do have a
consultant. Our consultant team on
the line. I do want
to
toss it to justin. Justin?
>>
do
we
see justin? Where is he? Justin? Just unmute yourself, justin.
there you go.
>> thank
you madame
mayor. Vice
mayor. City attorney and staff.
we are ensuring the slogan
does
more than just
sound good. Rhythm, repetition that
helps words stick. Familiar
sounds that echo in memory. And using
words that can mean more than one
thing at once. This gives us
confidence we are not just choosing
language we liked. We are
choosing something santa
clara
could own with pride.
works because people hear
more than one meaning in
it. Mission connects to santa
clara's identity. As the
commission city. It suggests purpose. Drive. And
ambition which are markers of the
business
and the
industries in our community. That's
why
the slogan feels layered. It reaches
back to heritage and
forward to possibility. All in just
six words. It
feels both timeless and timely. Grounded in
santa
clara's identity
and prepared for the moments ahead. The
logo takes the slogan and
turns it
into something you can see. It keeps
mission at the
center so civic pride comes first. While
the rest of the phrase
is built
around it. The images are familiar
landmarks. A pavilion, the stadium. The
peace rose. Even the circuitry of
the microchip. Each one ties
the campaign to recognizable city
landmarks in
a way people can instantly recognize. While
the colors and lay
out give it a fresh modern feel. These
bold
right colors in the foreground really
stand out
against a clean white space
in the background. And that balance
makes the logo easier
to read in a glance. The variety
of colors reflects santa clara's energy
and diversity. Still
coming together as one
unified symbol. This mark is built
to work anywhere. Whether
stretched across a stadium banner
or
scaled down
to a phone screen. The strong slogan
and logo
do more than identify campaign. They
give people the
reason to feel connected. The colors,
the rhythm
of the words. The familiar landmarks,
all of these
anchor the campaign of what santa
clara knows
about itself. What makes them powerful
is they leave room
for everyone to see themselves in
the story. A single phrase,
a single graphic can carry history,
ambition,
belonging all at once. And because
it doesn't force one meaning,
people can bring their own experience
and interpretation
to it. The lack of resolution is what
gives
it reach. A city isn't defined by
a single logo or
a line. But when the pieces come together, they
form a language
of their own. People who live here
see something that feels
familiar and makes them think of
home. People visiting take something
with them they won't forget. That's
the
moment design becomes a bridge. Carrying the pride
of
the city out into the world. And then
I'm happy to introduce sonya anderson. Our
ceo and agency director who will
show us examples of activations. Ways
that this design system and
slogan can
be put to use.
>>
I just unmuted myself. Thank you
justin. Good evening, madame mayor,
vice mayor,
council members and city staff. I'm
sonya anderson and the agency director
here and I really thank
you for allowing
me on behalf
of our incredible team. In
collaboration with
your incredible team. That will elevate
santa clara
at the host. All in
one year. These are
some mock-ups. Some initial designs
that we are
contemplating
putting into
action right away. Allow our
community to
experience
and engage with us with
things like swag. Mugs,
soccer balls, tee shirt. Just to feel
that everywhere we go. The
first activation
we are looking at. Is really to
pose santa clara where meaningful
things
happen. We really want to make sure
that the mission meets the moment. And
when the
word looks at santa clara, they see
a
city where innovation thrives. Community
matters and extraordinary
things happen. This is really about
elevating santa clara. But of course,
we are the hosts of
some really big events. This
right here is the backdrop behind
the tent so just
to get you a
little bit more
focused into some of the design elements. In
some of
the smaller pieces like a magnet or
a sticker you might just
get a couple of elements whereas one
showing
up in the community space, we can
introduce
a
lot of the elements. What we would
really
like to do
is engage the community. This is more about
community pride. We love
santa clara. I
love santa
clara. But we also have the football
version and the soccer session. Some
would say that is the same
thing because football is soccer. We
create
these signs so when
we are in community experiences, someone can
say oh can I have
one of those? And
they
can enjoy and resonate we
also want
to create ways for people to participate
in commercial
environments. What are all the events
coming up? What are the types of things
I can
get involved in? There will be some teasers
and unveiling of things that can only be
found
this way. So we want people to experience
it wherever they go. We certainly
want our local businesses to get on
board
and
get really excited about it. This
is an example of an
array of the types of things that
we can
use in a
suite. So this is where we have as
janine said
the full logo where the mission meets
the moment. The
mark. Sometimes you need something
a little more concise. Smaller. One
color. Easy to
use. These are ways we can influence
where
people recognize the
colors and the specific type
font wherever they go. And I think
that's it. I think that's our
last slide. These are just samples. We
have a
lot more dehind the
scenes we have been working on.
>>
and
we just want to make
sure that it is
clear that changes or requests, our
team
is ready
to move forward. Many requested changes
would impact
a
delay in
the campaign.
>> back to paulina I
think.
>>
yes. Thank you very much, justin
and
sonya with the presentation.
>> of
course.
>> so we hope you
guys are excited about the slogan
and
the logo. We are very excited as staff
and all the journey that
we went through to present
it to you tonight. Before we go
to the recommendation, there are a
couple of considerations we
need to share with
you. As justin, or staff
and finalizeing the logo and slogan,
we needed
a council approval. There are a couple
of approvals in
licensing requirements that
we will have to secure before we can
finalize use of
the logo and the images
in the logo. We are requesting council
approves
it. So we move forward as you saw
all the collateral and all of
the activation we could go with the
slogan
and logo. We can move forward with
finalizing that branding campaign. As
justin mentioned
at the end, timing is credit all-star. We
are
hoping to launch the slogan and logo
at
the upcoming events and the next event
is october 4. We are
hoping that we can get
your approval tonight to move forward
and with that, the
recommendation for the city council
that we are
asking is approve the recommended
slogan and
logo subject to minor modifications
and
third party approval requirements
including
approval for required licensing rights
for
intended use of the logo. And staff
along with the consultant
are here to
answer questions.
>> I want to say
something about the committee. And
I first
want to say thank
you
so
much even to
z, the branding organization. Seeing
the
soccer ball and the football. Those
were feedbacks from the community
group yesterday so they worked
fast but I liked them. They are really
nice. Our committee which
gets bigger and bigger each time,
they are
really excited about this
and the committee is very diverse. They
come
from all
different
walks
of life. Businesses, residents. Just
non-profits. I think
what people liked about this,
where the mission meets the moment
atected people differently. And, people
like
the fact that you can
interchange some of those images in
there
to meet the moment. Whatever if it
is football, there might
be more football images in there. They
tell us it
shouldn't be so literal. But I kind
of like
the literal
stuff. When it comes to soccer, you
can put the soccer images in and
create it for whatever we are going
to use it
for but what I
really like about this, it will
last past these events in 2026. They
will last past that. So I think people
said, well I want this photo
or
I want that photo. We
spent a lot of time talking about
that. How the colors are not as bright
and vibrant,
the jewel tones, as they are in reality. They
are even more vibrant. During the
meeting david was
showing
his computer and bringing it around
to the community members to
say the colors are better than what
you see on the screen. I
think the committee was excited
about it. They all had different ideas
on how we can use it
and change it
and
amend it being interchangeable. This
is something that was absolutely community
driven. This
was a
community driven process and I know
with all
the different opinions, and representations,
our
staff has done a good job
in getting the slab ration together
with everyone. We will still move
ahead because we have events to plan,
but in terms of
this, I think it is something to
be excited about. And it
needs to be out there for the sprayed
of
champions. We are only four-and-a-half
months for super
bowl. It's coming. It's coloring. We
don't have time to waste
on this and I like it because I
like the little
santa clara 2026. It really memorializes
next
year. I don't know if it will happen
again in my lifetime. So, great job. Great
job. So we will start with
questions from the council. Councilmember
jain?
>> thank
you for the presentation. I see in
our
pact. The city council and
stadium authority adopted guiding
principles for fifa
world cup 26. Number two is
attain reimbursement for all event
costs. Preand post
event costs so
when I go down to the fiscal
impact of this, there are no
financial impacts relate today preparing
this
report' side from administrative time
so
we hired an external agency. A branding
consultant and we
also
eventually will have an event production
and
producer. So I'm wondering how are
those
costs going to
be covered and when we do all this
swag, who is
takeing the risk if
there is excess inventory? You print
out all the cups and
tee shirts and hats. Who is
selling that and when there is leftovers,
who will be left
with the cost of
that inventory? So with that guiding
principle of all costs will
be reimbursed, I'm
trying to understand how
this is going to work.
>> I had the
same thought about
who takes the risk. I be say I
was also up
here
making a shopping list. And
I can see my grand kids
loving that. I love the layer ins
the logo
and the slogan. You can definitely
call it a slogo at
this point. Will make the point that
when a few of us went
up to san
francisco when we did the pitch to
fifa,
I kept asking them what's the dress
code and they
thought that was a strange question. I
had a
tee shirt from girls, wilcox girls
soccer and
it had a big soccer ball. On the back,
I wore my sweater
and I took it off and showed
them. On the back it
says let's kick some grass. So,
it was interesting that the vice president
of the
49ers told me after that that
they remembered that. They mentioned
it, the
teacher that wore that crazy tee shirt
to this
event. So,
a
logo makes a difference.
it makes an impact. I have
a shopping list. But I do have the
same concern of
who takes the risk. Who will be doing
this.
>>
that's it for the council city manager.
>>
councilmember
park
now
put up
his hand.
>> are we going
to the public?
>> are you going to
ask a question?
>>
understood. So, I'll be honest. I kind of
liked
all
the word our stage. I
do
feel
that meets the moment.
where
we said the moment meets the mission
would be
better. Where the
moment is the mission. It implies the
mission is
the thing that remains. When I look
at the colors,
I think the colors are nice. I
think that the logo, the font that
is
being used. I kind of wonder why it
has
shifted. I know
the s has shifted.
when we see alternatives I would like
to see different alternatives
on even the
logo and the imagery. I
note the ssi is all one color. We
are combining not just the two ss
but the I
with it as well. That doesn't feel as
good to me when
we have the two ss together. I think
the s's together
because they are the
same let feels okay. I have an ssi. I
don't
know what that means. But I just don't
know
if it is hard to make the eye
another color with
another image. I actually
like seeing the soccer and football,
the
soccer ball and football motifs. I
feel that if we
could have done that in the logo or
in the mark,
but now we are talking. Now we
are all messing up. Well I'm
messing up those things. But I haven't
said
slogo yet.
>> you just did.
figuratively or a football. I
kind of like the idea of we
are focusing on
these events. We have
two separate logos or
two separate, is that
four? Two separate images for
this. Like
it would be really nice. Called
up the imagery of
football. And, super bowl. As well
as
soccer and world
cup. That's
what
we pay firms for.
if we are called more to
do our attention a little bit more
about football and soccer or
santa clara or something. But I feel
that it is
just an abstract logo for 26. Like
I know
we tried to keep the font
similar to
the font formation. I don't think
that
was
held
too closely as well. I don't know
what
that
the
imagery is for two.
>>
thank
you mayor. Thank you council. Let
me first go to
the set of questions asked by
councilmember suds jain which
really involved money. And, the councilmember
pointed
out your guiding principles. As
we embarked
on planning, world cup. The councilmember
brought up the
one that
is essentially secret impursement. That
is important to
know. It is all about event
cost. We talk about the effort to
engage the
santa clara community. And, I look
at
guiding principle one. That says professionally
oversee these events
in a manner that highlights santa
clara
and celebrates our rich diversity. Right? And,
that
in addition to
the other guiding principle.
the phrase santa clara is not mentioned
a
lot around these games
though we are hosts.
at the very top
of the stadium is our city flag and
you really can't see
it. So having
our own branding effort. Is a way
to inject santa clara into what's
happening in the region. In
here.
the committee
has also met and discussed events. Some
would
be planned by partners. That work
is ongoing. And
will come to the council at
a later date for discussion. Allocation
and resources for that. What
you have
before you tonight
is
really the marketing campaign. I think
councilmember kevin park
mentioned a number of comments
that I will say are sort of personal
thoughts around the logo. I will say
committee member, staff, myself, we
all had a little
bit of what you articulated. I
like this and that. One of
the things we realized. You
really need professional expertise
hints. The
bringing on of the
marketing firm to help engage
and define the effort. And there was
a comment
around where the mission
meets the moment is too specific. I
will highlight a few discussions that
were had and I
will say that many
people thought that it actually transcends
this moment and it harkens back to
the past and the future. When we think
of santa clara
when we were a
farming
community. The
advancements that went in.
when you
think of data centers.
we all like this and like that and
like
to change that. Where the committee and
staff landed in the agency landed
is
very much a compromise. It meets the
moment of
today. But connects to the
past. And the future. So, I know I
didn't hit all the
questions that were raised. I
think that is the majority.
>> that was
a pretty good representation of our
discussion
at the economic development committee
meeting yesterday. Was exactly
all those things. And
I think it was our director of
the museum who said it is great
because what do you
see, you know, what coming
to mind when you look at a piece
of art. It has different interpretations
of it
and I think this
invokes the same thing. It really
does. When you
think we created the center of what's
possible for super bowl 50,
you may say what does that have to
do for
football? The center of what's possible? That
is what we really
felt at the time. And
I think that this and
that has really done well over the
past decade and this one will
do the same. I think it will
do the same as it evolves on us. And it
works well with
the
center of what's possible.
is
there anybody who said I hate it,
I don't want it? I don't
think I heard that
yesterday. It was all tweak this,
tweak
that,
change that picture. Change that. Count
jain.
is there a
budget for this
whole event. In 2016, we budgeted
$2 million out of the
general fund that was never reimbursed. I
understand
if we want to have budgets
and who is going to be doing the inventory for
all the
swag and everything.
>> perfect. Thank
you councilmember
jain for reminding us
of that. A couple of pieces there. You
are absolutely right. Back in 2016, the city
spent roughly $2 million
on its community engagement efforts. Right? In
launching
a number of community events that
the
city still holds today on an annual
basis. To, there
is a list of events the committee
is still working
on the total cost. There will be sponsorship. That
information
for the event costs. And essentially
the entire community
activation is still being developed
and
will come to you. I will also say
in your consent calendar, you approved
a contract
for out front media.
the amount in
the
staff report was anticipated $500,000. So,
as
we go through that
process, there will be revenue to
subsidize
campaign and the events. Certainly
the city
will need to front
funds and develop a
full budget. Specific to give aways
or marketing materials. What
we are laser focused on right now
is what we need for
the parade of
champions. We have the funds for that. What
is envisioned
for that
to be produced for
that. A few signs, and potentially
some give aways. You may recall
at the art and wine festival, a week
or two weeks ago, with
e had little soccer balls with the
city logo on it. We would look to
produce what sorts of stickers are
little tiny things
we could start to infuse. The campaign
with. Again,
out of existing funds that we already
have within the city. Not asking for
new allocation for that. And so,
the full budget is still a tbd, the
community is still working on
both their sponsorship as well as
the events
that will come
forward. And lastly, important
to note that someone asks
what we would be stuck with
unsold merchandise. I will say that
I know conversations
are still happening on if
we will produce merchandise for sale
or
small ticket items as give aways like
we nordean allowedly
do for city
community engagement events. But certainly,
there could be things
that are purchased and we could look
to have anything we produce for purchase
in
small quantities or we can do orders
when
we run out. Or to be very specific
on buying items that have the mark
which have the 26 and limit
that and have that logo that has
staying power, be the material that
we may
have additional leftover after 2026. And
so, I know the committee and
the team will work on that here.
>>
we
wanted to make
sure
the 26
was on there. I didn't see anything
with the
26
on
there. Okay, public
members? We
will start
with wanda.
>> mayor and council? This
is beautifully brilliant. I
am just so impressed. And everything
that every one of you
said were things that I had written
down
to say before I heard you. And if
I were going
to tweak anything and if it isn't
tweaked as it
is,
I think it's great. I would make
santa clara more prominent. I
think that
we are branding our city and whether
it is bigger
or bolder and we will probably be
able to use
this veriuation
of it
in the future. Where we
could put different years on. Whatever. The
coloring seems a little pastel. I'm
glad to hear
that in person, it looks brighter. We
seem to have some
city colors that
have been chosen that are
like a terra cotta orangey red and
pale green. I
don't remember
all of them. But
I do think brighter the better, it
is proven
that red catches people's
attention more. However, thank you
very, very much. It's beautiful. That's
it.
>> thank you wanda. Iphone. Go
ahead
iphone. I don't even want to say
is this linda. Iphone?
>> yes, it is linda. >> all right!
>> I am resistant
to advertisements of any kind. I automatically
say no before I
think I
should have said yes. Given that,
however, I listen
to
a lot of radio. And any time
the super bowl is mentioned
or fifa is mentioned or anything else,
it is
always
like a bay area thing. I never ever
ever hear santa clara. So I
would as soon as possible push a
lot of santa clara stuff out so
the santa
clara name is
in there because right
now
it's like san
francisco,
oakland san jose? Wherever. Who knows. It
could be held? Sunnyvale for
all I can tell from the new. That's
all. Bye.
>> thank you linda. I think
that represents a lot of what I
hear in the community
as well. Santa clara has a lot of
pride. And we
are not hearing our name
anywhere. Okay. Any other public
members want
to say something? Please come forward. Don't
be
scared you can come forward.
>>
you know I'm not
scared.
>> that's why I said it facetiously. >>
good evening. I just wanted to
say myself I represent. The ceo
of discover santa clara. The dmo. And
myself and our director
of marketing have had
the honor of
being part of
these marketing meetings. We were
talking about this logo all morning. I
think it is fresh and intriguing and
I think it just
showcases everything that is amazing
about the city. The
movement, the white space. I think
that
where the mission meets the moment
has legs that will last forever and
I agree
with our city manager in that everyone
has an opinion and there is that
desire to have some
things that are very literal. I
think the real
beauty of the slogo. See? I think
the
beauty of it is that we need to
trust that everyone will interpret
this in their own
way and that
is really
the power of this and I was
recently
at a very high profile event and santa
clara was not mentioned one
single time and I think this will
change that. So from the dmo's perspective
we are here to
support this. We would support it
no
matter what. But we are tremendously
excited at what kind of a cool
innovative logo and slogan that we have.
>>
thank you. Any
other member of
the public? All right. Seeing none,
council, we
need a motion from
us correct? To
approve this logo? Councilmember hardy?
>>
I am
very happy to make a motion to
approve the slogan
and logo. I said it very carefully. And,
I
am excited about this because I want
to market santa
clara and we need to brand ourselves
and we
need to do it ourselves. So
I will make that motion.
>> second. >>
okay. We have
a
motion by councilmember hardy. And
a second by councilmember
gonzalez.
>> thank you. Thank
you for the
presentation. I like what
I'm seeing. But being
a
little bit critic doesn't hurt. If
I
see this mission over there, because,
26 is
important for us as
a ports year basically. And,
I know
it mentions mission or moment it depicts
a moment of sports
or a mission we are
trying to accomplish. But I would
say
if we, if at
least, if
you can turn into football. For college. That
will bring
the super bowl part of
that sport thing into it. And, as
you know, you
mentioned that you can change the
images
one over the other. So it doesn't
have
to be consistent football. It shows
sports. It
shows 26 right? And
similarly, the o, it
can convert into soccer ball. Something
like whether we are allowed to write
down fifa or
not. But something like that. And
that will represent
the two main events of 2026. And,
ideally, I want it to be something
because we are dedicating
this thing to 2026 for
santa clara. Something like sports. Like,
but I'm
oak with what I
am
presented. Like tech innovation meets
sports hub. Because, those
are the two things we
are very famous for. We are the capital
of ai in the world
and people should know that. This is tech,
but at
the same time, we are
such a big sports hub
and concert hub because of
levi stadium. Let's blend
some sports into
this mission. That is my suggestion. I
know your agency is listening to
that. Probably they
are listening to it. I like the rose. One
of the
roses can still be there after we are
done
with super bowl or
fifa. Those are
my only comments.
>> councilmember
gonzalez?
>>
thank you madame mayor. I want to
say thanks
to the
staff and the community there. A lot
of great input. Much of the imput
we are
hearing today
was brought forward yesterday. But
I think
staff and our agency did
a great job for
this. Countless times people said
you are on
the county board. No, unified. Santa
clara is also
a county. I think the addition of
city of really
kind of
makes sure that people understand
where this is happening. And a
lot of
the things as far
as happening at levi
stadium are sporting events. There's
concerts and other things that happen. But
I think
a lot of the input. Some of the suggestions
we hear are probably things we will
see as far as
pictures or
things like
that. But
definitely, I'm
good with the logo and slogan. Thank
you
for the staff and
the community that were well represented
at the meeting.
>> thank you
very much for the input. I actually
like councilmember chahal's thoughts
about putting the imagery of
football and soccer ball. I mean,
the only difference I
would
say, is understand the mission. And I
like the mission having pictures of
the mission. If I saw a football or
a soccer ball, I would rather see
that and the two
and the
six for that mark. Maybe santa clara should
be a little
more prominent. Again, when
we look at
advertising. Intel did an interesting
thing. You knew. You didn't
have to hear anything. You never had
to
hear. It
was a sound trademark. You
knew that is intel. And they
could have
a scene about something else
completely. I
kind
of like this thought. Something
that is part of. You know. Just something
that invokes
oh, that is santa clara. That is their
little sound
thing. Or something like that. It doesn't
have to be a sound. It could be an
image. It
could be a shape. Whatever it
is. In fact, and he seeded this
also with a 3d indentation in their
monitor. So if
you saw this indentation, they put
it on almost every
corner on one corner of every single
piece of
equipment that
they had. You knew. Than wasn't any
piece of equipment. Even if you couldn't
see the
front or the name. Because you saw
the shape and
you saw that little indentation. And
I
kind of like logos.
logos that are 3d.
you know what they
are
without
having to see it. I appreciate
the city manager's comments about
we don't know if we will give
those away. But we need
a budget for
gifts. Can think of
sister cities. If japan, ireland,
korea or any
of our sister cities makes it into
a world cup game. If that world cup
game is here,
it will be pandemonium. I'm saying
even if they don't make it here,
it would be nice to have something
that we should share with our sister
cities and everyone that
comes. Everyone on the exchange
will have a special year. I think
26 is memorable. It is what makes
this
special even if we have, even if we
use this
slogan for other years. Anything with the
two six in
it
will
be very meaningful. This is so much
more. But
I
will leave it at that. Again I would
like to find
a
way to make
soccer and football into the logos
without
being explicit in your face. And understand
this is what this is
about. Again, the 2 doesn't do it
and the 6 doesn't do it
but I will trust the wisdom of the
masses. But again, if we could do
something to bring
up the events
in particular, I think that would
be
very good. Do things about 3d logos
or sound trademarks
and that would be a nice thing for
the
city in general. Even outside of 2026.
>>
councilmember
chahal. Your hand is still up. Did
you have more
to say quickly?
>> just
a quick comment. I know wanda mentioned
and a couple
of you mentioned santa
clara should be prominent. Can we
move
city of
santa
clara to the left? Where mission meets
the moment?
>> no. >>
no?
>> it wrecks it. The city of
santa clara. No.
>> the
city of santa clara where the mission
meets the moment.
>>
it's balanced. Anyway, in my opinion,
it's balanced. We are
not moving things
around
now. No. I'm just suggesting not asking.
>> I
thought you said can we
do that.
>>
can we is a suggestion.
>> all right,
councilmember park?
>> there are
a lot of things that are kind of up
in the
air. We have been told we can change
the pictures and we have
been told different things. There
is a little
bit of input
that is here. The reason we have this
discussion is to make
suggestions
and do
different things. My question is with
the
motion to approve this
slogan and logo
makes it sound very final and a lot
of work
needs to be done. We have tight deadlines. October
4
is a date we would
like to get in front
of when we approve with this motion,
do
we allow the design teams lee way
to make
changes to act on things? To maybe
they
don't even need council approve
to do things. Maybe they want
it. But, does this motion or
can we make a motion
that allows a little leeway. I don't
know how
much is given.
>>
city manager?
>>
sure. Thank you mayor. Know that staff
and our
consultants have been noting the conversation
and
we are certainly taking it in. In
the recommendation, there is a key
phrase that says
subject to minor modifications. What
the
city council is really doing is
accepting the slogan and the basic
framework of
the logo
and nothing I have heard tonight
is really in contrast
to those basic foundational
points and
I
like the councilmember chahal's suggestion
that we
may adapt
it to fit the moment and
as the campaign unfolds itself
and I
think there can be
very important moments where a slight
change can elevate us. We
can accomplish those.
>> the reason
I bring
this up, councilmember chahal said
what if
we switched. I think it reads
just fine. But then I heard that is
too big of
a change. We cannot do
that. And I don't know that, you say
subject to minor
modification. What is a minor modification?
>>
excuse me councilmember park. Please. Just
one second.
>> I just want
to clarify. The motion
is to approve this logo. This
logo. We said the pictures can change
and other things
but it is specifically this logo.
>>
that is
why I'm asking the question. That
is literally
why
I'm asking this question. Right. I
will state
if we
change the imagery
closer to super bowl,
if we are able
to make something that illicits the
feel
of super bowl and
football
and
fifa and world cup.
>> mayor, if I can. >> this is where you
are to go to get rid of that.
>>
this is where policy setting, body
goes
off the rails. It
is why you defer
matters like this to staff. It
is really
a policy level threshold. Decision
on
the slogan and the real
structure. If there are minor tweaks
to the
logo, we can accomplish that. We
do that normally with
delegated discretion. Nothing will
change that. It is hard to
do
this stuff by committee. Your committee
of the
whole right now. At the staff level. We
really
relied heavily on the
expertise of our marketing agency. Because,
there are people that
dedicate their lives
to this. And expertise we wanted to
rely on. We know it
is not a perfect science. We
walked up here today. With the
input from the committee realizing
that
minor
shifts in the imagery. The colors
may
change. What we wanted to present. The
basic
structure of the slogan and
the logo. And, really delegate minor
changes in details
to staff. And it would be wildly inefficient
for us
to come
back
to the body. With such minor changes.
>>
city clerk?
>> I would like to respond
to that. I understand that which is
why
think concept of minor changes, we
heard we
are
approving this logo. This slogan. And,
again, if
things change, if we flip where the,
I don't know
if
that's a big thing.
some committee.
>> you are
becoming out
of
yes by council mechanic gonzalez.
all right. Please register your vote.
and
that passes 6-0 with one abstention.
thank
you. We're going to take a ten-
minute break, comfort break. We've been at this for a while.
thank you.
>>> could everyone take their seats, please.
could everyone take their seats, please.
the next
item on the agenda is item number
7, action on a proposed league agreement
with the bay area host committee,
49ers
sc stadium company, llc
and 49ers stadium management company,
llc to
host super bowl lx at levi's stadium.
city manager.
>> good evening, afternoon,
night, council. Happy to be here.
as you know,
we were last here on august 26th.
we're here
today to present a
proposed league event agreement with
the bay area host
committee, the 49ers stadium company,
llc, and the 49ers management company
to host super bowl lx at levi's stadium.
our agenda is as follows.
we'll have a brief
introduction, background. Council
will know that we have been before
you numerous
times before, and on august 26th,
we had a pretty detailed background.
we've lightened that up for
you tonight. I have a number of slides that
I will go through at
probably a fast clip because it's
background and
we want to get to the meat of the
presentation, which will be
our city attorney going through the
key deal points. So
we will do that, and then we have
a staff
recommendation. So a little bit of the
introduction.
as you know, we presented the prior
draft on
the 26th. We heard from
the city council, took feedback, and
are returning
tonight. We're presenting the updated
league
event agreement. And the league
event agreement importantly provides
for a number of
things. Really, we are the lead local
agency providing
for safety and security at levi's
stadium for the
game and all those related events
that will occur in santa clara. We
need to ensure that
there's reimbursement for all event
costs as well
as we need to safeguard and mitigate
any potential
risk and liability. We had a
long discussion last time
around the bid process and how that
unfolded. And so as we all
know, this coming february, february
8th, levi's stadium will
host super bowl lx. Shortly
thereafter, we will host six fifa world
cup gamesgames june 13th and july
1. We have
been working proactively with a number
of our
stakeholders. There was a list in
the prior slide deck that had the
list of all of
our partners. But just as a quick
reminder, there's what we
call the host
committee, the bay area
host committee, bahc, which is
really the regional sports and entertainment
commission for the bay area. You
are sitting as both the city and the
stadium authority for this
item. There are various 49er entities,
namely the management company, teamco, which is
the
team, and statco, which is the
entity that has the lease with the
stadium authority. And we will talk
about
that through the agreement. And then
all of our various regional stakeholders.
I'll go through
this at a real high level, but as
we all know,
and we've talked about the 2016 bid
process was totally different. The
nfl has
totally changed their process ten
years later.
and so it is no
longer a process where
everything gets put out --a package
is put out
asking various cities to bid. As you
all know, there was agreements
that were negotiated between the
city and the nfl well in
advance of the super bowl. Important
to note, and we'll talk about
that, we mentioned that in detail
on
august 26th. That prior agreement
included no rental fee for the stadium.
no rental
fee for the convention center. And
no senior and
youth fee. As we talked about, we
really look to improve upon that through
these negotiations.
and I will say that you sent
the mission, and we met the moment.
and
so with --that didn't go over well, no one laughed at
that.
with the super bowl bid process, I'll talk
about reimbursement agreements.
so as you know, as we were
negotiating the agreements, the city entered into
a
number of reimbursement agreements
with the bay area
host committee to ensure all our planning costs
were covered.
it's up there, we've talked about
that. You can find
all of that information on a website.
and so
with that, let me
give you a quick overview of the negotiation
process. As the council
knows, it really began in earnest
in 2024
with preliminary negotiations with
the host committee and the
49ers. It's also important to note that
we were concurrently negotiating
the fifa assignment and assumption
agreement.
that agreement took precedence over
the
league event
agreement for various reasons.
namely, we needed to acquire documents,
and we went through a very
in-depth public process to acquire
those documents to
fully understand and comprehend
what hosting the fifa world cup meant.
and so we did
that, and then we pressed forward
with those negotiations, and
that landed with you
adopting a assignment and substance
agreement
on february 11th,
2026, for fifa world cub.
next, it's important to note that
business and legal
staff participated in numerous negotiations
over the last year-plus. We
reviewed the framework.
for the league event agreement.
I'm sorry, the assignment and assumption
agreement. A number of
the terms that the city attorney went
through the last
time mirrored terms in the fifa assignment
and
assumption agreement. Because you've
heard
them multiple times, we're not going
to go through those in detail
today. We also wanted to look at lessons
learned from
the prior agreement. As you know,
key staff attended the prior two super
bowls in las vegas and new orleans,
really to
comprehend what hosting a super bowl
means. While we still have some
staff here in santa clara that
were here for super bowl xvi, the
reality is pretty much
80% of senior leadership has changed
over. So it
was very important for leadership at our
public safety level, as well as other
executive
positions to fully understand that.
and so with that, I will turn it over to
the city attorney. He will go through
the key provisions
of the agreement. I am here
to support with questions. And we
have other staff here that can support as well.
>> thank
you.
>>
thank you, city manager, madam
mayor, councilmembers.
general counsel presenting
to you again tonight the key terms
in the league event agreement.
I'm intending to give you and the
interested public
a good run-through of the terms.
in detail, but not
the same, some might say, excruciating
detail of
the last time I presented these. We'll see how I do with that.
there are a few
changes, refinements, to these
terms that I
will highlight, and they're set forth --
they're described in the
rtc, and you also got attached to
your packet an actually underlined
strikeout of the
agreement that shows specifically the
wording changes
to the draft compared to the version that you got.
and as you'll see, it's substantially similar to
the version
you saw with some changes we'll highlight.
this slide really boils down
the essential terms, a summary of
terms of this agreement.
the first
point I think is important. This agreement
implements
article 21 of the stadium lease. Unlike
fifa, which
really had this unbridled kind of
arrangement that was new and novel
to us,
the stadium lease actually contemplates
this
kind
of agreement. It don't
it contemplates the stadium hosting super
bowls.
it contemplates this being done through
this negotiated
league event agreement concept.
it contemplatescontemplates party
like the
bay area host committee taking on some of
the responsibilities
and implementation of the event. Including
potential revisions to
what the stadium lease
provisions say generally with respect to
nfl events and
the super bowl is an nfl event are
and this was
done, as some of you will
remember, back in 2015 with
respect to super bowl 50 in
a slightly different form.
not as detailed or comprehensive as this
agreement. So implements article 21.
it also, and this is
important, affirms the city of santa
clara will be the
lead local agency providing security at
and
around the stadium for super bowl
lx and the
related events. This absolutely is a
burden. It's a challenging thing to
do.
it's a heavy lift for public
safety, for
transportation, for other departments
and
logistics. My office. My
it is
absolutely something that your public
safety officers
and salary pd wants to do, and they're
really
good at it. It is an elite group.
they
take pride in this.
they take pride in protecting the
community and protecting the
people that attend these events. And
just recently, I was
told, as part of the nfl
commissioner's visit to the first
home
game of our season, he came and spoke
to hem
and acknowledged this venue as
being one of the safe, you know, venues
and complimented them on
the quality of the service that they
do. So
we are out front
again. Burdensome but it's where your
public
safety folks and others want to be
with this. It also
importantly provides safe guards for
the city and stadium authority to
mitigate the potential risks and liabilities
of this event are this is a big
and costly event. And so
part of the ways to get at that is
a detailed
description and
reimbursement process for city super
bowl services costs.
a clear and efficient dispute resolution
framework to handle
any disagreements there might be.
with respect to those expenses.
an advance payment of 50% of the projected
actual event
expenses. This was a very good provision
from
the super bowl 50 agreement. We've
carried that
forward again here.
significantly in advance
of when the event will
actually occur. And most importantly
probably for all of our
interests, a financial backstop, still
from
stadco, for any
qualified event expense shortfall.
we'll talk about that a little bit
more. There's opportunities for city
benefits and revenues.
that weren't the focus
of this agreement but
are meaningful in that host committee
is agreeing
to cooperate with us and a number of
the
different enterprises that city manager
has described
and will describe and
some other payments that we'll describe later on in the
agreement.
this slide presents the definitions
for what constitutes super bowl
activities and the super bowl services
that will be provided to support them.
it's
important, I think, a lot of time
was spent to
this to avoid misunderstandings about
what
we're providing services for and what
those services are. There
are a lot of details, both in the
sections the agreement and
the attached exhibit "a" that really go
into that.
and a very similar structure to what
you all approved with respect to
the fifa assignment and assumption agreement.
to even further
elaborate onon what those services will
be and to make sure that the city
is in control
of describing what those services
are going to be and how they're going
to be
deployed, the city
again will prepare a master plan of
what the super bowl services
are going to be in consultation with
the various stakeholders and specific
subplans to
that. Particularly a public safety
plan that will include
input from all various law enforcement
agencies that will
be coordinating. The nfl, who will
have an important role in
this and have their own security interests.
the important thing
being, the city obtains ultimate approval
authority over what that plan is.
next slide.
outlines the
terms that also should look familiar
to you,
both from the august 26th
presentation and from the fifa
agreement. It really is
at the core
of bearing a host committee's obligation
to reimburse a city
for all of its qualified event expenses.
qualified
event expenses include actual and
reasonable costs for event planning
and training expenses. Those are the
costs that
we're incurring now. Actual
event expenses starting february
5th and through the end of the super
bowl event. Our actual event expenses will
be incurred. Required event equipment.
we'll talk about that
later. Miscellaneous or unexpected
expenses, because
as good a job as we're doing in describing
the
various things that we're expecting
to do and to incur
costs for and to expect reimbursement
for, other things may
come up. And that's contemplated as well.
working with host committee, the
city is responsible for preparing
a cost estimate for
all of what we're expecting this to
cost.
the current estimate for super bowl
support services
is
$6,428,064. A very specific number.
I think
it illustrates the care that went
into
evaluating what these costs are going
to be.
again, input from the folks
that are providing those services
on our side of the equation. You'll notice
this
went up a little bit from the previous
number.
I think about
$125,000, chuck, which I think was primarily
equipment expense costs, increase.
that's now
been identified and included in now
a more detailed exhibit b.
again, also attached to the
draft that was circulated with you.
we're going to update
this cost estimate throughout the
process, because we're going to potentially
get other information. Costs may go
up, costs may go down.
depending upon what we found out,
what we find out along the way.
put in the end,
the real important thing is that
bay area host committee's reimbursement
obligation
applies even if the qualified event expenses
that
their invoices exceed the final updated
cost estimate.
doesn't matter if
our estimate is off. It matters if
we're incurring these costs and the
kinds of costs that
are contemplated, they are
only obligated to reimburse them.
invoicing and reimbursement of the
pre-
event expenses. This is the mode we're in now.
these costs
are currently being invoiced and reimbursed
under an existing interim funding
agreement that covers these costs.
planning
costs, training costs. We're
deep into it. We've got the current
version
of that agreement I think still has
a
$250,000 maximum
reimbursement obligation with the
commitment to
meet and confer if in fact we get
close to that
number, to increase that number. I think
we're getting close to
that number, and we probably need
to meet and confer on that.
the time period for this extends through
october 31st.
if, in fact, we approve, you approve
and
we're able to finalize this agreement prior
to that date
this agreement will take that over.
the interim funding
agreemen would go away and this
agreement takes place of that agreement
for
purposes of us invoicing and obtaining
reimbursement.
again, all very similar to the
arrangement and the fifa agreement that you've already
approved.
monthly billing. An
opportunity for bay area host committee
to reasonably
dispute or request additional
information. They're obligated then to
pay undisputed
items, and if there's items that are
disputed, they
have to set those amounts
aside. If disputed amounts exceed
$50,000, they have to deposit the
amount that
they're disputing into an escrow.
and if, in fact,
that amount exceeds $200,000,
either party can call for arbitration
to
resolve the dispute and get those monies paid right away.
there's a pretty
good flow that's been developed already as
a result of a
lot of invoicing with that
and with how close we are to this
actual
event. I'm not expecting we're going
to
be in this dispute resolution mode
with
these expenses, but if we do end up
there, there's
a mechanism to resolve that and an
expedited
one with each party kind of sharing their own costs.
planning
and training expenses are important
and is a
significant expense. I think all told,
it's
approximately $1 million, right, chuck, of
the
smited expenses for this. But really,
the lion's
share of those expenses are these
actual event
cost expenses.
the deployment in and around the event itself.
and again, these
provisions will look familiar because
they're very similar to the ones that
were used for fifa.
because we know bay area host committee
is a
nonprofit agency and they're chasing
a lot of money from a
lot of different places to fund a
lot of their different obligations
to support this event, we've included an
important provision in there which
imposes on them
an obligation to make an advance
payment to the city by, on, or
before december 25th, 2025, of
50% of the, at that time, current
cost estimate for
what the actual event expenses would
be. This is approximately $2. 5 million.
and that obligation, again, is triggered on christmas.
bay area host committee reserves
the right to require additional information,
similar to
the other provisions. But there's
a
right to dispute. There's time periods
for
which they have to pay. But in the
end, binding
arbitration applies to
resolve any disputes in the same way
that there's a
version of arbitration along the way
if a dispute
arises. There is some new language.
I think
we identified this issue last
time. That hadn't
been wrestled to the ground yet.
clarifying off-site parking fees received
by the city will offset bay area host
committee's reimbursement obligations for
super bowl events.
this is how it works for other
nfl events under the existing stadium
lease. And so that
will, in effect, be reimbursing us
for
those costs that otherwise they would have
to
reimburse us for. But
importantly, unlike under the existing
stadium lease, those
offsets will not trigger any credits
against stadco's general
alks to reimburse us for costs and pay rent
under
the stadium lease. You may remember
from the settlement
we reached with them, not only are
those costs offset,
but they're potentially offset against
the city's performance rent
payments. That will not happen there.
this event has
been pulled that structure and has
its own
integrity as compared to its standard nfl event.
there's
special rules for equipment and miscellaneous
expenses. As you
recall, this is also similar to the
arrangement
under the terms of the fifa agreement.
I went through this in
some detail. We talked about
it in some detail. I won't torture
you with that
again. The sains of this is the bay
area host committee is
responsible for the cost of what we
identify as
required event equipment. The rules
differ
depending upon whether we're buying
the equipment or leasing the equipment
or keeping the
equipment ourselves.
there is a coordination
provision because we're going to be
buying equipment both for
the super bowl and for fifa.
and so if we can --to
avoid redundancies, you know, and
coordinate those
efforts, that is something that we're
exploring and
working on as we develop these
lists. And then a revision
to this, there was an initial thought
that the detailed equipment list would be attached
to
this agreement. After internal discussions,
including
with pd, we'd just as soon not
have detailed information about the
kind of special equipment we're going to
be
requiring to support this event. Because
it may reveal things about
how we're going about providing security.
and
so while there still will be a list,
a detailed
one, agreed to by the parties outside
the terms of this agreement and kept
confidential in
order to
avoid any type of divulgence of sensitive security information.
there is
a summary of what the equipment costs will be, though.
and that is attached to the agreement.
it's essentially this.
if bay area host committee fails to
fulfill, to
pay its obligations, to fully reimburse
the city
for city's qualified event expenses,
stadco
is obligated to reimburse the city
for the qualified event shortfall.
we've got new language that makes
it I'm more
clear that stadco's obligation extends to
the bay area host committee's advance
payment obligation.
and similar to the terms of
the guarantee that we got from
teamco in the fifa
context, if stadco fails
to pay when their payment is due,
their obligation will accrue interest at
the rate of 6% per annum.
so we
think bay area host committee is obligated
to
pay. We know stadium --
stadco is motivated to pay. And there will be a
6%
per annum accrual on any amounts that they
don't pay when they're due.
the other important term for this
is as it relates back to the stadium
lease. As
you all know, one of the challenging
provisions of
that is if there are
qualified event expenses in that case
called public
safety costs, that exceed a threshold
amount that the stadium
authority is then obligated
to make payments to reimburse stadco
for the costs that they've
incurred above that threshold, and
it results in potentially
reducing the performance based rent
the city gets, none of that has
the effect of doing that here. There's
no threshold. The amounts must
be
reimbursed 100% with no negative impact
on stadium authority or ultimately
city revenues.
we
did circle back with stadco
regarding the consideration for converting
the stadco's direct obligation to
make
this payment to a teamco guarantee.
and they did not agree to this.
but your business and legal staff
really
remained satisfied with stadco as
a
direct obligor to make this payment.
stadco has been a
reliable obligor to the city since
the opening of the stadium, since
2014. Public safety
costs now averaging in the
$6 million plus range per year.
a facility rent payment in the amount
of
$25 million per year. Other obligations
that they
have to pay lenders and vendors and
their responsibility as the
tenant. And the landlord for
teamco. That they sublease the
property to. And significant assets that
they own. Not just
the lease itself, but actually the
significant amount of the
improvements within the stadium also are very valuable.
so the relationship, their ability
to make these
payments, our experience with them
as
a payor over time, ultimately
led us to conclude that it was an
appropriate and reasonable --
more than reasonable backstop
to fulfill this
obligation. I think the general counsel
and executive vice president
for 49ers, jihad beechman,
is available on the line. If there's
questions for him about that
for some specifics to maybe add some
additional color
to that. Convention center use. Terms
for convention
center use really haven't changed.
there's
a use term thatthat agreed that they
want in
order to be able to use the the
center. There's a facility rent payment.
there's some
credits against that, some of which
are guaranteed,
and others are
contingent upon performance. One nice
note I will make is that the time
we presented this you the last time,
the
$200,000 business development funds
credit from the
dmo was pending. The dmo met
on september
18th and unanimously approved
that business development funds credit.
so we now have
that $200,000 available. And there
is a performance rent based
upon the formula here that
I described before that will potentially reduce if
they
spend between food and beverage and
audio/visual/information technology
money, $900,000
or more, could reduce their rent down
to zero. And chuck baker is here to talk
about
that and how that aligns
with how the convention center
typically does business for events
like this.
there's a security deposit thatthat
must paid, $320,000 in two
installments. There's a chance sell
lation fee if they
cancel their booking, which is the
entire amount of the rent
of $650,000. There's some other details
and nuances to that, that if you have questions about, we can
answer.
access to city facilities and youth
sports park
really is largely taken out of this
agreement. The city
manager and others have
been discussingdiscussing use with
the nfl. The only thing this agreement
says is that
those things will be negotiated
separately at reasonable rates. I'm
oom sorry, on
reasonable terms to be negotiated.
and all of
that is ongoing now with a variety
of different city-owned properties
potentially dedicated.
and the city manager
can talk in further detail about that
if you have
additional questions. There is a senior
and youth program
fee. Not exactly the fee
that's contemplated in
the stadium lease. In fact, in the
stadium lease this
event is exempt from that fee.
but we thought it was important at
a minimum to
get them to pay the equivalent of
that. The
nfl is not expected to accept that
fee because it's a
pass-through on tickets and they don't
allow that. But stadco
has agreed to pay whatever that fee would
be had it been charged through, which
I think is
right now 40 cents a ticket.
assuming there's 65,000 sold tickets for
the
event, that would be approximately
$26,000. Not
a ton of money. But the
equivalent of what this game would generate
anyway.
and on a negotiated term, even
if the senior youth fees for
earlier in the year exceed the cap,
because you remember there's a cap
on what we can get --this amount wouldn't
be limited by the cap. We get this amount no matter
what.
super bowl
50 agreement had a provision like
this but we actually have
no record that that payment ever was made
back then. And so
we think we've improved on the specificity
of this
obligation and one that we can follow through on.
special event zone is something, again,
we already spent a fair
amount of time talking about.
similar to super bowl 50, this agreement
contemplates city staff
developing and presenting the city
council for city
council approval a special event zone.
in
effect, it's an ordinance designed
to protect the public
health, safety, and welfare, enhance
local aesthetics by temporarily regulating
or
restricting certain advertising and
commercial activities within the vicinity of
the
stadium leading up to and during super
bowl lx.
the ordinance is also intended to
address
nfl concerns and standards for such
activities.
the idea is there is so much going on
in and around the stadium.
having activities that can potentially
disrupt our ability to
provide appropriate security
can block the rights-of-way-that can
unfairly pop up and compete with ing
and sponsorships in a way that is
unregulated, is
something that is done really at every super
bowl, in different versions of this.
we did it back for super bowl
50. We're working on a draft
right now that we hope to get in front
of you
within the next couple months, and
you'll be seeing that coming forward soon.
up like super bowl 50,
we have specific provisions here that
obligates bay area host
committee to reimburse staff for all
related costs in the
preparation of that ordinance. They
also need to defend the city from any
legal challenges there might be to
that
ordinance. And you, because you have
to, will
retain the discretion to approve or
disapprove that
ordinance in your sole discretion.
has to be that way.
that is
good, but it also creates
a challenge. Because stadco
has described the nfl's need and
the expectation for having this special
event zone as
an absolute necessity. And so if you
remember,
we identified last time that --what
the consequence would be
if you didn't approve
this. We're still under discussion.
there's now new language
that provides that each party can
have a termination right
to the agreement in the event
that the special event zone isn't
approved or if the parties aren't
able to come up with some
alternative measures to implement
kind of equivalent regulations in
the area. We have a lot of regulations
on the books already that regulate
these things.
our peddlers ordinance, our sign ordinance are
significant ones. It might not require
too much
enhancement of our existing ordinances to
get there.
but this is now a potential
terminating event. If, in
fact, stadco proceeds to do that,
we would also have the
right to terminate
the convention center agreement and
other terms that
they're relying on. So we think it's highly
unlikely that, "a," you're not going to
be comfortable and
approve the special event zone, because
it's something that makes
sense, frankly, for all parties. We think
it's highly unlikely that they will
exercise a
termination right if, for some reason,
that you don't. But they
are insisting upon this termination
right. And I don't like
it, I'll tell you that. I don't like
that being a downstream thing. Even
if the likelihood of
it occurring is low, I don't like
having that provision in there.
but it
is something that they're saying is
necessary, and so we're going to manage and
mitigate the risks as much as we can.
again, there's a similar
provision in the super bowl 50 agreement
that
contemplated a special event zone that
the
council put into place in october
before the
february super bowl.
so we're a little bit
behind with that but hoping to get
that in front of you as soon as late
october, early november.
we already have a substantial draft
that's
being circulated and reviewed we believe
is consistent
with what the nfl requirements will
be. There's a bunch of
additional agreements. I went through
these in detail the last time.
there's a third-party funding agreement
that says
if they get money from a third party
that
gets paid to us, that offsets
our expenses. Of course, that reduces
the amount they
would need to pay us. We're told there's
not that kind of money for this
event, so we're not expecting that
from providing to
be triggered, but it's there. We're
not expecting there to be
capital improvements that are required
by the nfl
in significant contrast
to what fifa is requiring. But but
if there are
required improvements they're responsible
for overseeing and implementing those
entirely at
their cost, not at our cost.
we've agreed to expedite
permitting if we can, but they have
to pay us all of our permitting
fees in accordance with our standard applicable
rates.
they do
get to have access to the stadium, of
course, if
there's a separate agreement that
the nfl requires
it needs to be consistent with the
terms of this agreement.
bay area host committee and manco
and stadco are agreeing to assist
us with the joint
marketing of city assets. The city
manager
described that agreent to you that you approved
earlier on concert.
we'll endeavor
to monetize city assets in and around
the stadium in partnership with the nfl and
nfl sponsors.
there's a conflict of interest provision
similar to
what's contained in fifa,
consisting with the guiding principles,
madam mayor,
that applies to both
manco, stadco, bay
area host committee, and both of us
consistent with applicable laws and
existing
policies. There's no city waiver of
local taxes or fees.
we did not agree
to that. And there's some agreement from
the bay area
host committee to assist it is with marketing
and promotions of the city,
including trying to secure, for example,
for
the parade of champions some local
sports figures in order
to help, you
know, add enthusiasm and some interest
to that event.
legal provisions. There's indemnity nights
that are good. There's insurance that
is
already in place. But an agreement
that
will identify and obtain
specialty insurance if necessary with
them, bay area
host and/or stadco, bearing the cost
of that if it's, in
fact, reasonably necessary in connection
with this event and we're
expecting there couldcould
some additional insurance
required. In fact, manco,
stadco, risk manager themselves have
identified things that they want to get
that they think is
appropriate to purchase in light of
the elevated
risks that a super bowl might present.
there's legal provisions in the event
of failure
to pay. The actual rate for bay
area host committee that they have
to pay is 12% --looks like 15%.
I did better than 12. 15% per
year until paid if they fail to pay on time.
and there is provisions as
we've talked about for dispute resolution
that
are designed to,
even though these things can take time, to
actually have
expedited outcomes in the event of
a dispute
over any of the obligations under
the agreement, but particularly disputes
that there might be over amounts that
were owed.
so that, I
think, is where I get to turn it back
over to the city manager to discuss with his
fancy tricks to
have things come up one at a time.
the financial impacts and
then closing remarks and obviously
I'm here to answer any
questions.
>> thank you. Thank you, city attorney.
>> thank you, madam mayor.
>> we will close this out pretty quickly.
as we discussed
before, the total estimated cost
to the city for the
full complement of what we call public
safety services, which we know is
not just police and fire. That also
includes our
public works staff that set up barricades and
other people that support --
is $6. 4 million, just under
$6. 5 million of what we call qualified
event
expenses. There's revenue associated
with the convention center. That minimum
there is showed as
the rent. That does not include other
food and
beverage, I.t. ,
audio/visual expenses.
city attorney mentioned the senior youth and programming
fee.
also, as the city attorney mentioned,
the league event agreement
does not include a waiver of any
local taxes, and the host committee
is to support the city
in our marketing efforts for city
assets as
we seek to recover revenue
or generate revenue from city assets.
and in
conclusion, in general, the
agreement before you improved on the
terms that
the city adopted for super bowl 50.
it covers reimbursement of our costs as well
as provides a financial backstop.
it
includes very detailed and transparent
process for reimbursement and advancement.
that process we're doing now.
we talked about, gosh, at least a year
ago, how we made
enhance manies to that process.
and assistant city manager baker,
our finance staff, working with
all the departments that have
been supporting efforts, are going
through that process
with the interim funding agreemen.
it modifies the stadium lease to
ensure that the provisions do
not trigger caps. For example, the
caps on
public safety costs or the senior
and youth program fee. It generates
revenue
for the city through the convention
center and other provisions. So
with that, staff is
recommending that you discuss and
approve the league event
agreement with all the parties in
the state
fair. And again, thank
you for your feedback and the discussions
last
time. We're here to answer any questions.
we certainly understand that this
is
a very important, very detailed agreement.
and
so we're here to facilitate
discussion. And then the
last action is direct --authorize
and direct the
city manager/executive director to
take the
necessary actions to implement the
terms, and there are
several. Thank you.
>> all right, thank
you. We're going to
start with questions from city council.
vice mayor cox.
>> thanks. Let's get it started.
so a few questions. And thank you
for the presentation.
I wanted to know, the agreement specifies that
police services are at time and a
half. But that fire
remained under negotiation. So I want
to
know without that certainty if this
could become another area of
dispute afterwards. So do you intend
to restore that
or resolve that before final execution?
and would it
be wise to put "not to exceed" rates
for police and fire --fire services paid by
the city now?
I want to know a
little bit about the pre-event expenses
that
we accrued before july of 2024.
there was a ticket item for
$124,000 that was only going to be
reimbursable if
government funding came through. So
I want to know if
there has been an update on that.
again, this
is going to be something that the
city
is on the hook for if it doesn't come
through. Does that immediately go to the
stadium authority?
parking offset fees were put in but
the term
is parking fees attributable to the game.
so I
think that lacks precise definition
and could
be scrutinized later. So I want to
know
how will parking offsets be calculated
and audited to
ensure that accuracy? For
the 4,000th time I'm going to ask
if you feel recovered
enough on what we're considering allowable
and
reimbursable expenses in our exhibits.
for example, something like
our determination the beautification
near the
stadium was to happen. Is that something
that would
be covered? The special event zone
ordinance
and the termination rights I also
think is concerning. I think
what is concerning about that, as
you mentioned,
is that this doesn't feel much like
a
choice, more like a condition. So
I want to know what
those negotiations are going to look
like.
I think the public already
feels squeezed in terms what was they're going to
be howed to do around the stadium.
we have tremendous leverage here, so
we shouldn't enter into
that trepidatiously. The advance payment
options are
a thing --I just wanted to run
this by. It sounds like the current
draft,
50% to the host committee on november
15th. But
the contract itself acknowledges that
the costs are
going to be updated on january 15th.
we are supposed to be paid on december 25th.
so
two weeks after we get a more accurate
representation what was
we're actually going to be looking at
for a
50% cost. Now that delay between november
and january
could mean that there's substantial --
I know there's a flagging mechanism
in
that, but we would be on the hook
for that balance in between.
so I I'm wondering if we could true
up closer
to january 15th,
then, and you know, if the 50% was
substantially
different, we would look like that
reserve and then I think,
again, the backstop is still a concern to
me.
you know,
on paper, we have a guarantee that
the host committee, if they fail to
reimburse, will go to
the stadium, stadco.
but again, that is a
tenant lessee or landlord situation
where the primary asset is already
city-owned. So it kind of becomes
a circular
guarantee. And I know it sounds like there
was not appetite to
put teamco as a backstop,
but you know, we got a letter from
the public this
week that said, I want to thank you
for securing funding for this.
I want it to be known, we have secured
no funding for this.
we have only paid out for this. And
again, it seems
like we're entering into a lending
agreement with an entity,
the bay area host committee, that
is not an asset-rich community
and has not yet disclosed its financial standing to us.
it was said in yahoo! Sports this
week, al guido said, we're already
signed up hundreds of
millions of dollars support this.
if that is true,
and I'd love to know if that is accurate, I
don't know why we're
not asking for a letter of credit
for this. This
is a massive risk. And I
just think circularly using our own
assets as a
backstop is a really foolish thing
to
do. So I want to make this
protection meaningful. And I think
that --yeah,
that's good, thanks, that's all.
>> councilmember jain?
>> yeah,
I'm reading from section
3.b. And this is from the staff report.
says, the city
is responsible
for preparing preliminary cost estimate
for its projected
necessary super bowl support services.
event planning and
training expenses are currently estimated
at
$906,000, required event equipment
costs are estimated
at $494,000. The actual
event expenses are estimated
to be $5. 027 million.
for a total of $6.4 million.
and
then section 5. A says that,
to assure payment of actual event
expenses, bay area host committee agrees
to make an
advance payment to the city
of 50% of the estimated actual event expenses.
based on current
deployment costs this payment could
be
approximately $2.
5 million.
so in section
3. B, there was some estimation of
costs. Those
were the city's estimations of cost.
but
apparently, am I understanding that
the
host committee is accepting those
numbers and then going
to give us half of the
$5 million --I don't know why it's
not half of the
$6. 4 million. I know they've given
us an advance
of $250,000 for advance planning
and such. But I'm kind of trying to
figure out why it's not half of
$6. 4 million rather than half of
$5.027 million.
I really like
the transit occupancy tax
change. So from
2013 , let me read here.
from
2016, the agreement was --2013,
the
agreement was, the nfl requires that
the nfl and its affiliates be exempted
from the
payment of any transit occupancy
taxes associated with hotel
rooms, occupied by representatives of
the nfl and its affiliates.
at that time we said, hostky recognizes adoption
of an ordinance where the city would
say that we're not going to waive
this. Is subject to discretionary
approval of the city council.
I guess my question
is, did the city
council ever
approve denying that waiver that the nfl
required?
and why is
the nfl not requiring that waiver
now? I'm
very pleased that we're going to charge
the
full transit occupancy tax, but was that a
change in policy?
what I'm trying to
understand, there's a dispute about
what's reasonable cost, but sounds
like
the bay area host committee is accepting our estimate of the
costs. Which is why
they're giving us half of something.
so
I'd like
to understand whether we think there's
going to be a dispute later. Thank you.
>>
councilmember hardy?
>> thank you. First off, I will say,
reading the
redline version of this really helped
to
show the changes. Because you
had gone through it in great detail.
and
just to see those
changes were a lot of what we were
concerned about.
I did have the question about the
50% now
that we have a higher estimation.
I think it was
$6. 4 million. The
other we would be, if we
approve this
tonight, where is the --I guess it would
be stadco or manco --where are they
at on this? Have they approved this?
is
this a done deal with
everything that we've been asking
for, except for the
concern you had about the safety perimeter?
>> thank you.
councilmember chahal.
>> thank you, mayor.
thanks for the presentation. City attorney, city manager.
one question is
on the financial impact. Is there
a way we can find out what would
the impact of sales tax during the super
bowl at the stadium? If we can we
can find out that,
that would be
good. Regarding question
which councilmember jain raised on
5. 8,
50% of 6. 4 is not
$2. 5 million. Am I assuming $2. 5
million
is after all other expenses has been
paid? If you add
that, that would be
$3. 2 million, something like? I
might assume that? There are
some expenses that have been paid,
some in
the pipeline to be paid. I'm
assuming around $800,000,
$700,000 of that is what we already
got paid. I want to confirm that.
thank you.
>>
any other questions from councilmembers?
councilmember gonzalez.
>> thank you, mayor. As far as one of
the things that our
attorney mentioned is this is an improvement on
sb
50 agreement. So I want to make sure that's
the case.
similar question to --I've forgotten
which councilmember
mentioned, as far as this is an agreement
that we've drafted
here. What if the bay area host committee
does not agree with
the terms in this agreement?
I'd like to expedite arbitration.
it seems like each side would
pay forfor as
well are ifif that's correct. And
deflect I understand
that the 50% may not be a --the numbers
that we have here might
not be accurate, but definitely having
50% of it
up front would be
beneficial as those numbers may change.
but having some money up front would be beneficial.
>> thank you. I had a couple
of questions. One, I didn't see in
the league agreement --it didn't
recognize the team hotel costs. If
we have a
team
staying in santa clara? I think we
do? Yes. Does that $6.4
million
include the 24/7 security for the team
hotel?
because the city attorney mentioned
that
the annual event --actual
event expenses begin february
5th. And the game is february 8th.
but I remember last time the team was here for like a week.
and
our expenses were $1 million to $1.
5 million. So is that included in the $6.4
million?
my second
question
is, what would be the approximate cost
of litigation if disputes arise? I wanted to know that.
I'm still having an issue with
the
qualified costs, because it looks
like
the 49ers will judge what is approved for to us
pay back.
and I'm struggling with
that, because I don't think it's very
specific in this agreement what is a qualified expense.
I
want to know specifically what that is.
because it doesn't
look like we have any control over
that.
and I don't know many people that
would sign a contract and have the people
that
are paying them getting to decide how much
they
pay back. That fundamentally doesn't sit
with me at all. The backstop.
so the bay area host
committee is an organization that has no
assets.
stadco
also doesn't have any
meaningful, unencumberedunencumbered assets.
they're an llc and they have no tangible
assets. Their assets are in the stadium
of
the city attorney mentioned that they
have --
their assets on
tenant improvements but the ownership
of improvements is
operational, not financial security.
so they have no free and clear liquid assets.
so to have
them --to have the main
organization having no assets to pay
us back,
the backstop
organization having no clear financial security or
assets --I don't
know why we don't -- I mentioned
this last time. In fact, I think the
eight things I
mentioned, I didn't see any changes
in the contract. But if we had
a letter of credit or we tad
teamco, which we had on at least we
had
teamco, the parent company, on
the world cup agreement, they
have assets. But stadco does not and
the bay host committee does not. So
either we
need to add teamco there and lacking
teamco, I can see why
they don't want
to backstop this. They don't want to
backstop this for a reason. At least
get a fully, you know --a
letter of credit. And if everybody
says for the full
amount of the expenses. If all these
groups say, yes, we're going to pay
you
back because city attorney
said they've always paid their bills,
that's fine. We don't
want to be the first time they don't.
if everybody gus what
they're doing, then letter of credit
will never be touched. So why didn't
we put that in there to protect the
city of santa clara? Because the way
it's written
now, there's --an assetless, that's not a word --
organizations.
I think those are my questions for now.
councilmember jain, you have
more questions?
>> I believe that recently there were
$200 million of stadium
improvements. Was that stadco? Or
teamco that paid the $200 million?
thank you.
>> that's it for the questions, city manager.
>> thank you, mayor.
and as a
reminder, you're sitting as both the
stadium authority
board and the city council for this
item. So a number of questions here.
I think the city attorney and I
will tag team them. I do think that
we also have a
representative from the 49ers back
in
support with some of your specific
questions around
teamco as well. Let's start with
councilmember kelly cox's question
around references
in the agreement to
overtime
costs for police officers and contrast
that to
how
it mention s firefighter overtime costs.
let
me first say that
no
matter what city employee is utilized,
if they
are providing direct services to the
event, they have to pay our costs
for
that employee, right? We know there
was a change to the
poamlu to represent
that going down to 1.5. We are
still actively in negotiations with
the fire union.
and so that is still double time.
if that changes, it will be reflected
on the invoice. So
we charge our approximateliy burdened rate based
on the
mlu in our
cost. And so
that is what will go on the invoice.
I think
specific to why there was a callout for
poa, it's
because during the process of these
negotiations, that
changed in the
poamlu happened, and there was a desire
to capture that within
the agreement. And I'm looking at
the city attorney --
>>
yeah, and I'll even read
the section. It talks about actual
event costs,
right, as a qualified event expense.
and this is in exhibit "a." and it
says, such expenses
shall include, without limitations,
city stadium authority --city/stadium
authority staff costs billed
at city standard cowl last recovery
rate for
nfl events. Then it just describes
that as currently 1. 5 times city
standard full
cost recovery rates for police officers
and under assess with fire personnel.
how that will work is,
whatever it ends up being in the final
negotiations with fire personnel will be what
the cost is.
because that will be whatever the
city's
standard cost is at the time. And
so I'm comfortable that
that's covered in the language as it's drafted.
>> okay.
the next
committee was around pre-event expenses.
for
the super bowl there's roughly $124,000
in the
agreement. Here and similar to the
clauseclause
the fifa assignment and assumption
called for what
we referred to as pre-event expenses
to
be paid for if there are
third party funds. Let me further
articulate
there are really three buckets of
city
costs that we talk about, so there
are pre-event or
premapping
--
preplanning extensions. Those are
meant to represent expenses that were
incurred before the city had an interim
funding agreemen.
then there are costs that are captured
in the interim funding
agreement, then there will be costs
captured
under the permanent agreement called the
league event agreement.
the precosts, very, very
similar to what happened in 2016.
when it was first
announce d, hooray, staff set
about immediately looking at documents,
preparing for negotiations, doing a
look-back
to locate super bowl 50 documents.
I remember stacks
of binders that we sent staff out
to gather to say, okay,
we're going to sit down, start negotiating
costs to get
our costs
covered. What happened back then?
we looked
up
old staff charts. How people were
organized. And that
was before we had an interim funding
agreement. And I
think it was a little over a year
ago when the bay area host committee
came. They said, really,
we are unable to reimburse or rewent
agree to reimburse any costs before
you sat down and talked to
us, right? So in order to prepare
for
those initial negotiations, we --
there was a series of meetings.
and so that cost will be be I think
a lot of
it has already been billed to the
stadium authority. But
if, in fact, there is federal,
date, or other funds that can reimburse
tad,
we want it to include the ability
to
reimburse that. Exactly as this city
did when you prepared for 2016. You
didn't receive ream fwursment to negotiate
those agreements and
all costs the city occurred when you
had the bid and
sit down and had meetings to talk
about do we
want to host the super bowl? You negotiated
all of those
agreements in advance. Those costs
weren't reimbursed,
right? And so oftentimes, you --you're
not successful in getting a party
to pay you for the
cost to prepare to negotiate with
them. And so that's
essentially where we are here. Knowing
that
those costs will have to be borne
by
the stadium. There are significant
thunds in the stadium authority to
cover those
preagreement expenses. But that's
really what those costs
are. The next question was
in regard to parking fees and the
language attributable to the games.
I know that that is a legally term
of art, so I'll
toss that to our attorney.
>> yeah,
legal term of art in
some sense. But practical
reality in another. Me understanding
of how that works and others here who
have dealt with that more,
maybe even christine
jeung can perhaps explain it better.
but there
are arrangements with off-site parking
providers
, really only get triggered
when there is the mass infusion of
people coming to the game.
and so the expectation is that there
only would be parking permit fees
in
connection with the game. And so that
narrow definition I think described
when, in fact, those fees are likely
to be received.
>> okay.
councilmember cox also mentioned allowable
expenses and how areare those defined?
I think you used the example of beauty
case.
this is a great example, that is
not an event
cost, decided to undertaika knowing throngs
people would be here and we wanted to
beautify
certain
corridors, similar to the great america
mission boulevard
signal light improvements. That's not
able to this event.
certainly the event will benefit from
it. There are a number
of things that the city has ton
that's not event-related expenses
and so one of the things that the
council approved
is
improvements in the convention
center, knowing we wanted to put our
best foot
forward, knowing that we had improvements
that we needed to do. So some
of those we advanced. You do that
approximately two years ago
with the stadium, right?
we had a space that the
stadium
authority is responsible for upkeep
on.
furniture was ten years old,
let's improve the furniture. What
we sat down no negotiate and what
the agreement to reimburse is for,
event-specific
expenses including planning event
and post-event expenses. City attorney,
anything that you would
like to add? We'll take it, okay.
and
then the next question was around
the special event zone.
and the language there.
I'll toss that to the city attorney.
>> thank you.
ideally, we would have presented the
current draft so you could
get a better feel for what that looked like.
really, I think only
the mayor at this
point was on the council at the time
that original special event zone was approved.
maybe prumt business, oh, you
know the special event zone, with
six of you not having acted on
that before. It was not far
enough long for me really to daylight
it. We didn't want a
premature provision. And in fact,
you're not approving the special
event zone tonight. That does have
to go through a process, and it's going
to come back to
you.
but it is designed to get at public
safety and welfare, aesthetic
issues in and around the stadium.
it's
going to define
the special event zone time period.
that will be different for the special
event. Super bowl, seven or
eight days when there's super bowl
activities.
february 1 through probably a couple
days
after the super bowl.
for fifa, it's going to be a longer period of
time. That's over the course of
almost three weeks. You know, a month.
so it's
going to be the time period identified
there,
maybe a week before to a
few days after. It's going to
define what the special event zone
area is. It's intended to get
at the sensitive areas immediately
around and
potentially with some --beyond the
stadium where there's expected to
be a lot of activity. There would
be concerns with
too much activity of a variety of
different
kinds without that being heavily regulated
or permitted. For example, peddle
peddlers. There may be
pauses, there may be prohibitions
on certain types
of activities during that time
period within that particular event
zone in order to avoid
there being activity that could be
dangerous and negatively impactful
to the kinds of operations
that are going on there that we
want to have going on there that are
fully regulated and
authorized. And so we'll try to get
that back to all of you sooner rather
than later.
there's certain kind of
standards that the nfl is looking
for, you
know in that. Because they have an
interest in that as
well. There's certain legal limitations on our
ability to
do that, both under state law, as
you know, with respect
to peddlers, because we had to be
very careful with how
we drafted that ordinance. There's first
amendment provisions that
event us from limiting content of
the kinds
of advertising that is done within
a particular area. But we're
working on that and are going to try to
get that in
front of you as soon as possible.
there may be unique
carve-outs for circumstances of
thupgs that we want to encourage and
allow. There could
be a back and forth process before
it's finally approved.
I'm looking at you but try to talk
into my
microphone at the same time.
>> I'll just
say it.
the city and on our public safety
departments are very much
interested in a special event zone.
and there's mutual interest
with all parties to have a special
event zone.
the next question was
related to the provisions around advance of
50% of
the then
due cost to be paid by december 25th.
there were a number of questions related
to
that. So we'll just combine a few
of them.
one, I know there was a question
from
councilmember suds.
councilmember chahal, you were spot on.
the 50% of 5. X million
is the amount that would be due at that
point because we will already
have been paid the planning costs, and those are
being paid on a per-invoice basis.
it's 50% of the
remaining amount which is 5. X, I'm
blanking on the number, but
that's --5.2.
so that's why it's half of that.
>>
yeah, that was designed to give an
estimate, right? It is going to be what it is at
the time.
I mean, to get to
member cox's question, using the
november, there are two specific
time periods by which we're
providing updated cost estimates.
one is november 15th,
and I think the other was january
15th.
and you're right, the january 15th would
be
ideal. There potentially is a shift
in
costs between those time periods.
that was
a negotiated time period, because that
was the
the one before when that payment was due.
if, in fact, there are changes, either
up
or down between that period of time,
you're right, the
50% wouldn't perfectly capture that.
so that's how the term was negotiated,
to use
the actual most recent updated
event costs that need to be submitted.
in this case, it's the november
15th one.
>> I will add that there's
another
provision in the agreement where we
need to notify bay area host
committee any time there's a potential
increase in costs more than
5%. And so that is a trigger. If we
hit
that trigger before the december 25th,
irrespective
of that november 15th and january
15th date, we will do
that. We've actually been living by
that provision even though
the agreement hasn't been in effect.
so for example,
as you have approved labor
agreement changes and compensation
changes for our employees, we've had
those discussions with the parties
and have updated costs on
a more regular basis, and that process
will continue.
there was a question
from councilmember cox around the
backstop and stadco, and that
was repeated by
other councilmembers. So I think the
best way to start that response
is to go to jihad
beechman, who's on from the
49ers executive vice president and
general counsel. City clerk, is mr.
beechman
on line? So mr. Beechman, will you --
I know
you've been listening did the conversation.
will you expound upon that point and then we will take from it
there?
>>
yep, thanks, everyone. I appreciate
you guys allowing
me to speak today. Thank you, board,
for
considering this one. You know, we
certainly as an organization appreciate
that the city
absolutely needs to have its costs
reimbursed.
that's something that we've understood
have appreciated since the opening
of the
building. And that's something that
it's not just the
city, but it's also the
lenders who put up the significant
dollars to actually
build the building. And so
as part of building levi's
stadium, there was a very concrete
system that was put in
place to handle these types of expenses.
these
operating expenses, as well as
all of the other obligations of stadco, who
is the
tenant of the building. 49ers sc stadium
company,
llc. And that system was
put together by the lenders along with
the scsa and
along with the 49ers to ensure that
all
of these types of costs get reimbursed.
what you see through the first 11
years of the stadium, now
in our 12th year at the stadium,
this is system has absolutely worked.
it has led
to the payment of hundreds of
millions of dollars of obligations,
tens of millions of dollars to the
city
for public safety costs, hundreds
of millions of dollars to the santa
clara stadium authority in
rent, hundreds of millions of dollars
to lenders.
all through the financial plumbing that
was created in coordination with those
lenders.
so what that does is it has certain
revenues that
are coming from the stadium that
are better derived
from whether it's sweet revenues that
flow to stadco,
flow towards these expenses to ensure
that the people
who have, you know, helped make this
stadium possible, which includes
the lenders, the city, and the santa clara
authority, receive the amounts that are
owed by them.
and so this idea that
stadco possibly would not be able
to pay these
amounts, I think we have a fairly
strong
record of 11 years of performing and
paying those amounts.
and also a significant record to the tune of
hundreds
of millions of dollars in paying those
amounts. I did want
to addressaddress comment that
was mentioned about the primary asset
is already
city owned. Stadco
has invested hundreds of millions of
dollars back
into the stadium. It owns property
at
the stadium that is completely separate from
the property that is owned by the
city. And so this is the financial
structure that has been put in
place to exactly deal with this issue, with
these obligations that come
from public safety costs, obligations
that come from
the santa clara stadium authority
in the city.
they've been put in place for a reason,
and they've
been extremely successful in the time
we've been at the stadium.
while we certainly appreciate the
desire for the
city to have as many protections as
possible, you know, we believe that
the protections that were put in place
by the lenders and were agreed to
by
the santa clara stadium authority,
that those
have worked in all this particular
deal does
is actually add additional guardrails
to the protections that
have worked. By having that up-front
payment, which isn't something
that's required under the lease or
that has been put
in place for previous events other than
the super bowl that occurred for super bowl
50, but these additional guardrails,
these
additional timetables and interest
charges provide even more protection to
the city
and stadium authority that has ever
existed before.
so that's why we feel confident that this
is a deal that ensures that the city
will get its
amounts that it puts forward for this event refunded.
>> mr.
beechman, I know we've talked about
it before. Can you articulate
just for the board why
the 49ers were comfortable having
teamco
as the backstop for fifa and how that's
distinctly different for the super
bowl vis-a-vis
stadco?
>> yeah, so this is structured
in a
way where this is still remains an
nfl event, right? So
the fifa event is a
nonnfl event, and thus stadco did
not have
that contractual obligation under
the lease to reimburse for those
amounts. It wasn't in a position for
stadco
to be the one to
guarantee under that agreement. That's
where team
company did make that assertion. This, on the
record,
because it's an nfl event, is specifically
structure under the lease in our financial
documents with lenders
to pay these amounts unless stadco
can make
that commitment under this agreement.
so that's why in this case
it really is the appropriate party
to
be making that commitment to reimburse those
public safety
costs, because that's what was agreed
to by the lenders,
by the stadium authority, and by us
when the
financial plumbing for this entire system was created.
>> I have a question.
so the money that flows through
the stadium authorityauthority
through stadco, that --
that's all created by the
stadium authority. And the tenant
improvements
that you're talking about, the hundreds
of millions of dollars that you
put in there, they're
not real estate assets and they cannot
be easily
liquidated or pledged as general collateral.
so what
assets besides personal property assets
on the
stadium does stadco have to
backstop this in the event the bay
area
host committee is not able to pay the bills?
>> it would be an obligation
of stadco under our trust documents.
so, as I'm sure you're aware, there is
an
entire system that sits above stadco in
the stadium authority with trustings
and
subaccounts, trust accounts that hold
revenue. And
those dollars areare flows
through in order to pay down these
amounts. So while there are
additional assets that are owned
by stadco, separate property that's
at the
stadium, some of which is attached
to the stadium, some
of which is not attached to the
stadium. That's a secondary level
that
we don't believe that's even really
being contemplated here because of the
trust
account system that's been set up
where these
funds flow into these operating expense
accounts and are held specifically for
these purposes.
>> so
knowing that you say you have no issue or no problem
backstopping the potentially
millions of dollars for thethe super
bowl, is there any problem, then,
you putting
up some kind of security interest,
security document,
or a letter
of credit, to make sure that we can
show our public that this is a truly
backstopped
proposal and that if you don't need
it, you
just don't touch the letter of credit.
it's just not touched.
if you truly pay your bills. Do you have a problem with that?
>> what I would say is that's
not contemplated under the agreements
that we have. That
we've all, you know, reviewed and
agreed to as part
of this system of financial --of
financial plumbing is that the system
is set up
for this specific purpose, to pay
these expenses.
and having some separate guarantee --
it would be no different
than requiring that stadco put forward
a
separate guarantee for its own public
safety costs
for the events to
reason burse for those events. The
system is set up to
already pay those amounts directly
from these
subaccounts that get transferred over.
so the idea that
there would be a separate letter of
guarantee, stadco itself can't take
out additional --is not
intended to take out additional letters
of credit for this dollar
purpose, or just general debt outside
of the system that's been created
by the lenders. And that's a requirement of
the lenders.
they've created this system to be
a closed system
and only allow additional debt and
only
allow letters of credit and only
allow dollars to go out as they've
been prescribed
in the financial documents, the credit
agreements
and the trust agreements. So I get, you
know, the
desire to have this second
layer beyond what's already been created.
but what I'm trying to explain, and
it's possible that I'm not doing a
great job of explaining
that, this system was really created
for this express purpose.
and so
the protections are already --already
exist for the
city, already exist for the stadium
authority, and already exist for
the lenders to have all of these amounts
reimbursed. So it doesn't really contemplate
some additional
layer outside of what's already been created
for
there too be a letter
of credit outside of that. That's
not something
that's contemplated and nothing something
we're prepared to do and it's
not clear the lenders would allow
us to do that. What I'm trying
to impress upon both the council and
the public, there really is a system
that's already been
created for this express pump and
has worked to the tune of hundreds
of millions of dollars in the past.
>> we're negotiating a new agreement
now. The
system that's in place is for the
operations of the stadium. This is a
new agreement for super bowl. Are you
saying you can't get
a letter of credit because you don't have any assets?
>> we certainly have
assets. And so that's not the issue
here. There are simply restrictions
that are put in place
by the lenders and by the agreements
that we've
all signed that don't contemplate
what
is being suggested here today because
that protection
already exists within the system.
and
so if there was some other obligation that
was
being created outside of what's contemplated
in our lease
documents and our funding documents,
that would be something separate.
but this is something that actually
falls into
the fold of what already exists in
a
specifically condemn mated by those documents
themselves.
there are certainly assets that we
have. That's not a
concern that we have. There are certain
revenue streams that we have that
are specifically going to subaccounts
that are intended to pay the operating
expenses of stadco, of which this would
be one. And so
those are what we are saying have
existed and have not had any question
of them for
the first 11 years that we've been
at the stadium and have paid
all of the debts, even in times where
we've had
disagreements over what amounts should
have been owed.
we have made those payments in full.
I think we have a pretty good record
of doing that in past.
>> okay, so without a
letter of credit, there is no guarantee
for us that we will get
our
expenses
paid back if the bay area host committee
cannot pay them. And you're
saying based on what you've done in
the past for the
operations of the stadium, not for
a sub. This is different. That's
why it's called out differently in the stadium
agreement.
because it's a separate --it's a separate
event. It's not under the provisions of
the other agreement.
it's separate. That's what we're negotiating
right now. So --
>> I think --
well, I'll just note again that
the agreements contemplate stadco's
obligations for
all nfl games. It doesn't specifically
call out a separate --that there
wouldn't be the obligation for a super bowl.
and in fact,
the way that that lending documents
are
structured generally, nfl games fall
under
one umbrella and nonnfl events fall
under
a separate umbrella. Because this
event falls
under that nfl game umbrella, it is
covered
by that stadco obligation to reimburse for
those expenses.
>> we're going in circles. Thank you.
>> madam mayor, I'll point one thing
out about the super bowl 50
agreement. Doesn't answer your question
any
differently, but just for context.
the super bowl 50
agreement contemplated the parties
exploring obtain agler of
credit. But no one has any evidence that
was
ever done.
>> that's because we said,
you pay whatever
the costs are. And they paid whatever
we billed
them for the costs. This is different.
this is saying, they'll
pay approved, qualified costs --
>>
it's actually no the madam mayor.
this language is better than what
it said in super bowl 50. It's not --
it's not
the way your describe it.
>> and we
had issues with super bowl 50.
>>
I'm with you.
>>
we had huge issues. That's why our
mayor left, our
city manager left after, our city attorney
left after,
and our finance director left after.
>> I'm not trying to -->> there
was monkey business going on because
of this. That's
why I'm extra careful this time
around that our public is protected.
>> I appreciate
that, mayor.
>> 100%. >> I'm not trying
to --
>> that's what
I'm hoping that you would all support.
making sure the public is protected
and backstopped.
>> I appreciate that,
madam mayor, and I'm
not trying to hold up super bowl
50, either for derace
or exultation. I'm just giving
context there was additional security
contemplated back then. All the
amounts were reimbursed back then,
although I don't think
they were as carefully accounted for
as they are being accounted for now.
>>
exactly, they weren't.
>> there was at
least even recorded
a few hundred thousand dollars not
reimbursed,
mayor. But all
of that had conditions on it and
approval rights of the party that
those costs were being submitted to.
I
would offer to you that this is a
much
more thought out, much more
detailed mechanism for
us obtaining those costs. And the
actual
and reasonable
cost costs concept is built into the
stadium lease itself.
it was built into the super bowl 50 agreement.
and really, it's built
into this agreement, I think, but
with better
language and better protections and
dispute resolution mechanisms.
>>
the onerous system that you have to go through to get
reimbursed is unlike anything I've ever seen.
there is no streamlining anything
there.
and the fact that they get to approve
what they want to pay
us is not something anybody signing
any agreement in the world would ever agree to that.
>> I disdisagree. >>
because you're recommending it. So
I'm going to stop.
I know where this is going. Vice mayor
cox.
>>
I had two follow-up questions. One
in response,
city manager, to, again, the question
about beautification, which, you
know, allows to conversation to open
up about the things we're
potentially paying for that we necessarily
wouldn't if the super bowl was here.
do we have a way
to track and categorize
those expenses specifically? These
are
uniquely city costs, then that, we
will pay because the super
bowl is coming, but not reimbursable.
are those being tracked independently?
and
then my follow-up question, again --
thank you, mr.
beechman, I know this is frustrating --
but I do like that you doubled down
or tripled
down or maybe four times said $100
million. And I
misquoted it. It was not yahoo!
sports.
it was "the san francisco chronicle" saying
there have been hundreds of millions
of dollars supported --of support
in putting
this on, specifically this. And so I think
so
much of this hinges on the bay area host
committee having funds.
and I think my
hesitation is I routinely hear, those
not funding coming
in. I would be so much more comfortable
with this if somebody
was willing to say that that is accurate.
and I don't know that anybody
would be willing to right now say --
is there any accuracy in hundreds
of millions of dollars being generated
from the bay area host
committee? What I want is just --
I don't care to know about
your donors. I know there's confidentiality.
but can I
get the little thermometer that shows the
red line going up?
how close are we to our goal? I know
in our development plans, any major
project, we have to
see --we have to be accountable to
what we've
raised towards our goal. And so far,
there has been
no transparency on that. And that is concerning.
you know, we're being asked to prefund
this
for a company to come in --or a nonprofit
to come in and
pay us back. But there's not a disclosure of
how much money they've made.
so anybody want to
double down and say, yeah, we've got
hundreds of millions of dollars for this thing?
this on, putting this on?
>> just
following
up, that's why the backstop matters.
it really matters.
and that backstop has to be solid.
for our
public.
councilmember gonzalez?
>> thank you, madam mayor.
so my time on
the school board, there was different things
that I saw as far as myus with the
city
and such. We've learned from ten years
ago.
our staff which we entrust to help
us make
recommendations that we can live with
is something that we entrust our staff
to do. I think
that from what I've seen from this
agreement and the super bowl 50 agreement, this
is an improvement
on that agreement. As far as the
costs, obviously this is
10x costs. If you accumulate the 10
games that happened in the
regular season, this is --this one
game is going to cost
10 times that, as far as the public
safety
costs and the other costs
that are into that
as well. So we have many partners in
the city.
this is one of our partners. They
have stepped up as far as getting their obligation that
stadco
is the entity
we're dealing with. This is something
we've been dealing
with the last 12 years. It's not
that we have to have manco --I think
rightly stated as far as the fifa
event is
notnot nfl event. Either we look at the glass half
full or half empty.
I could tell you
that from the way that I --that
my life has evolved, right? If you
look at it
half empty, that's the way you're going to
look at it.
so as far as the recommendation
that the staff has --I'm not sure
if you're done answering all the questions.
>> no, we have a number of additional
questions that
we would like to go to.
the mayor asked a question, does
the current amount of $6. 4 million
include hotel costs? The answer is yes.
so
we've estimated hotel costs. There
are
team hotels as well as friends and
family hotels and nfl operations hotels
that will be in santa clara. And so
all of those security costs
have been estimated. As you know, with
all these costs, they may change.
and an important
note that I think we've said in our
prior
meetings. It's not a budget. Right?
it is an
estimate based on known
information. When that changes, I
update the estimate and
that will adjust the payment amounts as well as
the 50% deposit.
there were questions around
the dispute resolution process. We've
talked
a little bit about that with regard
to
qualified event expenses. I will say
that qualified
event expenses and the dispute resolution
process,
as we looked at this, is really a
very structured way that we do business
on a normal day-to-
day basis, right? If we have an
agreement with a vendor or even, let's
say, a developer, common.
very, very common. A developer submits
an application.
we then bill them for costs. We can't
bill them for
anything under the sun. And in fact,
when we give them the invoice, they have
the
ability to dispute that and say, we
don't think
that this was an eligible cost associated with
our development application.
because of the
heightened sensitivities, because of
the concerns, because
frankly I think this city has
a history of tensions with
the stadium and 49er entities. There
was a significant
amount of time that was dedicated to
define
what would be qualified event
expenses. There was frankly concern on
the other side that the city would
attempt to put costs that weren't
really
related to the event on the invoice.
we saud about that and created language
around that such that there's a process,
right?
with anyone that we bill, they take a look at the
invoice. If they feel that's not appropriate,
they certainly dispute it. And because of
the
timeline also, we embedded
in a process
where if something was disputed, they have
to pay that invoice.
because we wanted to keep going. Let's
say that there is a
dispute on a cost. We didn't want
that to stop our planning
process, right? And so I'll turn it
over to the city
attorney now to talk about
that language in the agreement. Because it
was very,
very purposeful on how we structured
that.
I can do it too.
>> looking at something
else, which language?
>> my question
was about the
estimated costs for disputes. Not
about the dispute
process.
>> oh, yeah, yeah. >> if there
is disputes, which there will be,
what did you estimate the cost
to be? That was my question.
>> and I've actually made an inquiry
with mohammad
wali
sada, madam, who has represented us
in litigation
with the 49ers over this.
and he doesn't
have just just --a single purpose
estimate of what the
cost would be, right? It would vary
dramatically
on exactly what the dispute was, how
much money
was in dispute, you know in
the complexity of the issues, you
know, involved. We did, however,
design this purposefully in order
to, again, be a process that
is likely to be less expensive than
full-
blown litigation. Using arbitration
and expedited
arbitration. So sorry, I'm going to
give you a lawyer's
answer. It depends on the nature of
the dispute. But
we've tried to design the process
in a
way that manages costs on all sides in order to
resolve things effectively.
>> there was a
question by councilmember chahal about
the impact of
the sales tax during the super bowl.
we do not
have those numbers. There has been
an economic
impact study that the bay area --
the host committee
produced that provided estimates
county-wide. They are working to get
estimates specific
to cities as well as, you know, we
committed
to hire a economic consultant to do a
review of what
the impact is to santa clara and do
a comparative analysis pre-super bowl
and post-super bowl. We'll be conducting that
analysis.
next, there was a question by
councilmember hardy and
councilmember
gonzalez, really talking about if
we approve
this tonight, is it a done deal?
or what happens if the host committee
does not agree? I'll
say, similar to the process with the
assignment and assumption agreement,
you remember the city council
adopted the terms of the assignment
and assumption
agreement, and then it went through
an approval
process and the bay area host committee
took that to
their board, and only after that did
staff
sign.
>> just to add to that, there
are a couple of nuances to this agreement
that are
still under discussion to refine the
terms.
it is still, even
show the draft is substantially
final, something that we're asking
the council to approve with
some delegation of authority on our
part to finalize those terms. One of
the things that's still outstanding
is --are some of
the details of that termination provision
that I told you I don't
like so much.
to determine the extent to which we
might
also receive the
cancelation fee, if in fact we elect
to terminate
the convention
center agreement and the extent to
which
amounts that are on deposit with us would
be returned.
so there are
some, again, kind of lawyers issues
in the
unholy circumstance if, in fact, we're
in termination discussions with them so close to the event.
so there
are things like that still
being discussed and will be finalized
by
staff if you approve this agreement.
the other thing that of course is
not final yet,
that we talked about a little earlier
as
the special event zone itself. That will
be coming
back to you and the council will be
given
an opportunity to consider,
comment, approve that, send it back
to us for additional work
depending what you think about it at the
time. This doesn't
bind you to approve that but it clearly
creates the expectation that --an
obligation on staff to bring something
to you that meets the
criteria of the event.the and then you'll have the
discretion to approve it or not.
I'm sorry, on
where bay area host committee is at
with their approval, one of
the things
that exasperated me, that's the right
word about
the fifa
agreement was it tooktook
longer than any of us thought to get
to their board
for approval. They don't have a specific board
meeting now scheduled for this.
but have assured me
that it is a short-term exercise,
not the
couple of months exercise that it was to
have
the fifa agreement hanging out there
for much longer
than anyone was comfortable. And obviously
we're
that much closer to the super bowl
agreement as well. And so they
want this pinned down I think as eagerly as we
do.
and so our expectation is that would
go to
them in relatively short order,
and we of course report that out to
you with a final version of the
agreement, like we provided you for fifa
suns once it was final, 29al. Then
a schedule for their board
approval. I do believe
that the 49ers approval
is something that is not --does not
require board
approval, and that would be a very
expa
tighted internal process with their
leadership group.
>> and I'll just
add to that. So this
agreement's before you with --
in substantial completion form with
a few remain items
you typically delegate to staff. I
will say
while we know that oftentimes venue
agreements are signed late, because of
the complicated nature of these
negotiations, we've sort of been dual
tracking negotiating
and preparing. And we're really looking
forward to only focusing
on preparing and all the work that
is ahead.
so we're certainly before you tonight
comfortable
quit the terms that have been
presented to you about able
to respond to any additional questions
you have. I think the last question
that we
have not
responded to
is a question from councilmember jain,
the tlt occupancy tax waived in 2016.
we have
not found a record of that actually
being waived.
we know it was talked about and envisioned,
but
we do not believe that was actually
waived, or at least we
have not been able to find a record of
it.
>> I have one question.
when did the last interim funding agreemen expire?
>> it has not expired. >> is there
any
money in it? Is there any money left?
>> yes.
we actually I guess had a
summary of that. I
think when we send the next invoice,
we will
cross that $250,000
trigger. And we'll come right up next to
it. And
we will be executing if this agreement
is not passed a extension.
>> an extension
with money?
>> with additional funds.
>> I've seen some of your
extensions, they have no money in
them.
>> that's because we had
additional money left, we hadn't reached
the financial
threshold. The way the amendments
have
occurred, they have either ben an
amendment of time and dollars
or simply an amendment of time when we had additional dollars
left.
>>
okay. I won't organize that. But I
disagree with that.
>> I'm sorry, mayor, so this -->>
no, no,
stop, stop. I'm tired, I'll
forget my thought.
>> madam mayor, go.
>> see, now I forgot my thought. What was it?
oh, my god, I can't remember.
okay, go ahead. Then I'll think about
the.
>> I'm sorry, mayor. I'll buy you
some time. I
was going to say the current interim
funding agreement now
goes through the end of october. So
through
october 31st. But the city manager's right.
I think the most recent information,
we're about to submit an
invoice that brings us right up to
the
$250,000 amount. That will require
the additional funds.
>> well, and --okay, I remembered.
because when
we approved the fifa agreement, it
was
a long time before it was signed.
and there was no money in the
interim funding agreement. So we were working for free.
so I want to make sure
that --because
fifa hadn't signed it.
>> yeah. >>
it took a long time.
>> yeah,
the --
>> I remember contacting your
office, where's
our agreements?
>> yeah, it took a long
time, you're
right, mayor, for bay area host committee
board
to approve and to get the final fifa
approval. But we were actually collecting
money under
that agreement all along. It was not --
>> you didn't
put it on the website, that you were
collecting money.
>> that could be true, adam
mayor.
>> I want to make sure we're not
working for free when this
takes forever to get signed andand
they --and we've run out of money
in the interim funding agreemen.
>>
we'll
ensure there's one or the other.
>> the way
I see
our city working right now, there's
a lot of work going on for super bowl.
a lot in all the departments. I want
to make sure we're getting reimbursed for that.
okay. Public, steve,
you've been waiting all night. Come on up.
we did get your letter too.
>> I'd
like to thank staff.
I've been through these
late-night ruling
meetings, it takes a toll. Okay, and --
also, for the comprehensive breakdown,
it's much
better than reading what's going on in our local paper.
mayor gillmor, councilmembers, like
you, I have concerns.
but I'm
glad to see that there were safeguards
and interim funding to prepare our
city for the upcoming super bowl.
the proposed agreement between
the city and the stadium
management company, in my mind, ensures santa clara will be
ready for this big event.
furthermore, it
demonstrates that
our city can handle world-class events.
these big
events attract future
business, and of course,
they're a boost to small and large
businesses that do business in santa clara.
and of course, it should be a
boon to our general fund.
thus, I urge
the council to support approving
this agreement. Thank you.
>> thank
you. Edward, go ahead, edward.
>> yeah, just
wanted to say that I believe if
this related project, that
their first few phases would have
gone through, especially with the
retail restaurants, hotels --that
we wouldn't have
this much stress going on with the city right now
as far as funding.
I think we'd be pretty
confident about how businesses would
be making a lot of money and some
of that
money, of course, would be going to
the city of santa clara. I remember
when joe montana wanted that hotel
and there was a sign right
across the street from levi's stadium,
north side there. I
think it was montana --maybe it said
future hotel for montana
or something. I remember it said montana
on that. Unfortunately, I don't
know what happened with that. I don't
know if it's
the york family put a stop to the
joe
montana family hotel. Can you imagine
all the people that would have wanted
to stay in that hotel for super bowl lx?
it's
unbelievable, the
lost opportunity this related -- I
know they talk about
how the pandemic was one of the reasons
why there was
a delay for the project. But there was three or four dlis
after that.
it's really frustrating to know we could
have made a lot
of money for the city if
we would have had them, you
know, at least in part complete the
retail restaurant,
hotel part of that portion of that project.
and it is really
frustrating, because I could see the
infighting going on because of the
money and
the funding. I don't think there would
be that much
infighting right now if related would
have done what they should have done
and proceeded with the
project and finalized that project
before fifa and
the super bowl. Like you said, we're
going to be dead and
gone by the time --if it will happen
again
where we'll have international soccer
matches and a super bowl in the same
year.
I know we'll probably get the super bowl
every ten years.
but it is very frustrating to
know that this lost opportunity happened
here. Thank you.
>> thank you, albert. All
right, I'm going to go to council.
councilmember gonzalez.
are you awake over there?
>>
I will make a motion for staff recommendation
to approve
the league event agreements with the bay
area host
committee, 49ers ssc and company
llc, stadium management company hlc
on
the terms, and substantially in the
form presented
and authorize the city manager and
executive director to finalize all terms
and cut the agreement in final form,
approve the stadium council, to authorize
and direct the city manager and city
director to take such other actions
as
are deemed necessary
and appropriate to termsterms of the
league agreement.
>> I'll second that.
all right.
we have a motion by councilmember
gonzalez,
seconded by councilmember hardy. No
surprise, I'm
not going to be supporting the motion.
I think the super
bowl's a great opportunity, but it
should never come at
the expense or the risk of the santa clara taxpayers.
I think that by requiring a
letter of credit or some kind of guarantee,
we ensure that every dollar we spend
on
public safety and city services is
reimbursed. This for me is about protecting
our residents, our
taxpayers, our city finances,
and most of all, our stadium authority.
so I will not
be supporting because I don't think
that this agreement does that.
councilmember park?
>> yeah, I hear this narrative quite a
bit about protecting
the taxpayers. And I can't help but
think this
is a very one-dimensional way of thinking.
if you're only looking the super bowl
or any event as an opportunity
and the costs drill related with the super
bowl or
the event are the only costs and the
only expenses and we're only
going to keep track of
monies with what we spend
and what we get back --I think that's
a
very one-dimensional way to look at events.
I think that we need to
look at
events as the color edward shrine
mentioned, that there
are a lot of ways that the city should
and could make money. There are a
lot of ways that we
should be able to make, you know,
money for the city that go
far beyond just our expenses and getting
reimbursements. I don't think we ever talk
about this. I don't think we talk
about this
because every single time it comes
up, we come up
against, well, we wish we had
done this. We wish that the entertainment
district near
the stadium had been activated.
or would be in play by the
time that we have super bowl lx
or fifa or any other
event. It would be great if we had
it now. We had literally
shut down restaurants and the
fire station, other things, so that
we could make way
for related project. Now we've got
even less than we did ten years ago.
again, I think that there --it is true,
we
need to look at what the costs and
what the reimbursements could and
should be. But if we're going to look
at events as
money-making opportunities, we can't
just look at breaking even.
we've got to look at how we create events, how we
create
--I mean, mega events
that benefit
the
city reimbursed for expenses. I'm
sure that we will get
there. We're not quite as far along
as we'd like to
be. But just looking at getting paid
back
for what we spend is not the way
to look at the benefits to the city.
I think
that , you know, regardless of who
goes to the super bowl,
who wins the super bowl, you know,
the fact that
we're in the super bowl again, the fact
that
we're hosting the super bowl again, I
think
we've already gotten some, some additional monies
that we never
would have expected. And at this
point, rather than look at this one-
dimensional
expenses and reimbursements, we need
to start looking at the
total picture on how we can make santa
clara a destination
that everybody wants to go to and
have
retail and have shops hotels that
people want
to stay in so that we make
money in a lot more ways than just
getting reimbursed
for expenses. Thank you.
>> councilmember jain?
>> I'm a little
confused about how this is risky in
that if stadco
is unable to pay the $6. 4 million,
how are they going
to pay the $24 million
of stadium lease
or stadium rent annually? It just
doesn't make any
sense to me. And then I think that
something that I
brought up in the last
item was, base risky. All this money
we're shelling out
for all of this community engagement.
there's no backstop to that. The city
manager said
that's going to come from stadium
authority
money. So --emotionally.
and so on I don't see there's any
backstop for that.
so that's risky. So I don't see
any risk here. I'm going to be voting for this.
>> thank you.
councilmember suds.
>> thank you.
we learned
from the history. We conducted super bowl
50. And I'm
thankful to the staff, city manager
office, city attorney's office, who
looked at --
deeply looked at the super bowl
50 contracts and what went
wrong, and they have improved this
contractand
that's what it makes sense when they're
assuring that these are the
improvements we already made from the contract of super bowl
50.
we have to believe in them. We have
to accept their expertise.
and on top of
that, there was no backstop guarantee in super bowl
50 at all. Nothing.
and here we
have a guarantee from an organization
which pays all the ground rent and
everything,
basically all the lending agreements
are being honored by them.
like, we had a debt of $683
million, which is only 200 some
million debt. $400 million debt came
from
stadco, basically. They paid that
debt.
so I'm not sure why we
are stuck on --what's the worst-case
scenario?
let's say the total cost is 6.4.
they already will be paying 3.2 by december.
christmas.
and
3. 2 is left.
and there's a further mechanism
we are going to do generally
on that, so
the expenses.
so I think there's a reason we sign
contracts. There's a
reason the city attorney puts in their
labor. There's a
reason city manager and his staff
negotiate these
things. So I'm confident about
this, this will go smooth, and we
will get paid for this thing.
thank you. I'll support the motion.
>> councilmember gonzalez? >> I'll be
quick.
I think everyone really is here to
support the city and protect
the city. Both the mayor and I are
distinctly representatives of district
1.
and I think, you know,
the issues that come out from
events and the different concerns
that our residents havehave
devilish
ewes and concerns that the mayor and I
distinctly have. I think as we
move forward with not only super bowl
and fifa and just the
normal aspect of events, that's something
that --
I know that we both take that really
at
heart to how we can make sure our
residents there
are really not only part of
that area, but are also entrusted
and also have some benefit from that
well. Because I think I mentioned
in some previous meeting, six fifa
games, it would
be great to have each one of those games in
each one of the districts so
different councilmembers can see what
that entails.
the reality, definitely I know that
every one of us cares
about the city and making sure that
the city is secure in its endeavors.
>> thank you.
city clerk, when you're ready.
>>
actually, I
believe I have a comment.
>> you've spoken
already --
>> I think this is about --
>> it's midnight. >> understood. City clerk, are you ready?
>> so I
will repeat the motion on the floor.
it is staff recommendation
number one --
>> I would like to call
personal privilege to complete my
comment. This is supposed to be
about robust discussion.
>> okay, do you
have something new to
say?
>> I do. >> I'm trying to be
respectful
of the time, and we still have two
more applicants in the audience.
>> I
think that's an agenda --
>> there
is something new?
>> agenda management --
it is something new.
>> all right. >> I think councilmember jain
did bring up a
good point which I somewhat
rhetorically want to ask, which is
it's true.
if stadco cannot pay the $6. 4 million
for this event, how are they going
to pay the tens of millions of dollars
for the standard rent?
>> so you're just repeating what
councilmember chahal said.
>> no,
but now it was a question. And at
some point we could try to answer
this question.
>> it's rhetorical.
city clerk, please. Move ahead. I'm moving
ahead.
>> staff recommendation number
1.
approve the proposed league event
agreement
with the bay area host committee.
49ers, santa clara stadium company
llc on the terms did and
substantially in the form presented
and authorized' city
manager executive director to finalize
all terms and execute the agreement
in
final form approved by city attorney
stadium authority council, and number
2, thos and direct
the city manager, executive director,
to take
such other actions necessary appropriate
to implement the terms of the league event agreement.
>> thank you. Please register your vote.
please
register your votes. Councilmember park?
>> oh, yes.
>> please register your vote.
>> yes.
>> and that passes 5-2. Thank you.
all right, it's past midnight but
we have our applicants
here. I'm willing to stay till 1:00
if
we can get these two done right away
because we need to get them done.
thank you, and thank you for
your patience.
item 8,
public hearing action on investing
tenttive
subdivision map for a one-lot subdivision
for
condominium purposes for 11 town homes
located at
1530 and
1540 palm
roy avenue.
palmer roy avenue.
>>
.
>> do we have to vote if
we're continuing past midnight?
>> I
think the mayor is continuing it
with the understanding there's consensus
of the council in order to do
that to address these items.
>> these
people have been waiting. We
are going to hear their items. Please move ahead, thank you.
>> thank you.
so this is for 1530 and
1540 pomeroy.
it's the only decision tonight is
a vesting tentative map. And so this
will
allow the merger of two adjacent
lots on . 48 acres and result in one
subdivision and allow 11 town homes as well as improvements.
the site is in the general plan
in the zoning --
>> excuse me. Councilmember
park, if
you're having a problem, please be
quiet. Because we are trying to listen
to the presentation.
>> there was no call for
consensus.
>> what do I do, city attorney, please?
>> madam mayor, I think you are acting
as presiding officer
with the understanding there was support
for continuing from the item, then
proceeding informally. If
a council --I may be speculating.
if
a councilperson wants to require a
vote in
order to continue under our
pending protocols, a councilmember
could do that.
but you also, I believe mayor,
have the authority as
presiding officer
to assess the consensus or support of
the
council to proceed. So I think it's
a matter
of if a councilmember wants to
require a specific vote, they could.
>> all right,
councilmember hardy?
>> I'll make
a motion to continue
the meeting for the two items that we have.
>> is there a second? >> I'll second.
>> we have
a motion and a second to continue
the item records councilmember park,
gone zeal lez? Okay. Park? Jain?
councilmember jain? Okay.
please continue. Oh -- we have to vote.
it's not to continue the
items. It's to continue the council
meeting.
>> yes, I'll fix it. >> because that's
not what it says.
>> continue with. >> okay, to continue with this
item.
and that passes 5-2.
thank you. All right.
please continue.
>> okay, thank you.
so, both of these lots are
on pomeroy. 1540 is a mixed-
use community commercial, and 1530
is
medium-density residential. I will not go into all of the
details here.
so on may 14th, it
went before development review hearing,
and it was approved for 11 town homes.
the town homes are three stories in height.
1540 will have six town homes,
and 1530 will have five town homes.
there is a chart here that
explains
number of bedrooms is three bedrooms.
they will have a bedroom on the ground
floor as well.
1530 pomeroy is 1970 square
feet. 1540 pomeroy, the town
hopes will be 2370 square feet. They
are
within the density
range, between 20 to 36 dua.
this is the
vesting tenttive map on which you
will be considering an action
for tonight. Staff put up a site plan
just because the site plan shows a
cleaner
version. There's a
off --off pomeroy, there's
a private access
road for the development. There are
six town homes for
1540 and five town homes for 1530.
there's a common open space which
is going
to be private. It's in the back. It's
set
back as well from pomeroy.
the considerations
for tonight are consistency with the
general plan and the zoning
code and the subdivision map
act. It requires consistency on
june 3rd, 2025. The
subdivision clearance committee reviewed
the
vtn and proposed --the proposed
vtm is consistent, including the site
plan and the
improvements, which include the surface
parking
lot, landscape, associated utilities.
on
may 14th, it went before development
review
hearing for
architectural review. And the project
is consistent with the general
plan and zoning. And the scale of
the
development as conditioned is also
consistent. The project is also consistent
with
the density range of 20 to
30 units per acre as in the zoning code.
public outreach. On march
13th,
2024, the applicant
conducted a hybrid community meeting.
six members of the public
appeared in person, and four members
attended virtually. There was some
discussion about
architecture, allowable
density, parking, zoning conditions
are in general it was a
discussion, there wasn't any kind
of pushback on the
project itself. The applicant has
revised
the elevations as a result of those
comments
with some vertical distinction between
the units,
aligning the windows, and simplifying the
form.
again, it was approved through a development
review hearing on may 14th.
the
ceqa analysis. This is an addendum.
to
1530/1540 pomeroy.
project is a
is/mnd. The addendum
concluded pursuant to
ceqa guidelines 15164, no
subsequent declaration is necessary.
the project did go to planning
commission on august 13, and there
was
discussion about the conformance of the
setbacks counting toward
rhna numbers. Parking meeting
code, and the parking does meet code,
our
zoning code requirements. Re vuft
cc and rs.
and it was really just how are they
reviewed? And it was explained the city
attorney's office
reviews the cc and rs. It was
a process question. Previous proposal
and modifications.
and then providing afor the recordable
units. They are providing
one affordable unit, which is a
moderate unit. And then the remaining will
be
an in lieu fee. One public speaker
spoke about the impact to a
multi-family house at 1360
calabazas, but it's determined that's
a different site, it wasn't this particular site.
so based
on conformance with thethe plan, zoning
code, housing
element, the planning commission recommendation,
staff is
also recommending that city council
find
the proposed subdivision falls within
the scope of the adopted
ceqa addendum prepared for
the project, and no further analysis
is required.
and a resolution approving the vesting
tentative map to merge two parcels
and create
one-lot subdivision for the purposes
of 11
town homes and common area
at 1530/1540 pomeroy subject to the
findings
and conditions of approval. The
applicant for the
project omid is here
tonight and available for any questions,
thank you.
>> first I'm going to
ask if there's any questions of our
staff. Our community development director.
councilmember jain?
>> 1530
pomeroy has one-car garage but then five
unbundled surface parking spots which
would actually make it two cars per unit.
how does the unbundled parking
work? Typically somebody pays for it,
right? If
you're in an apartment complex and
you unbundle
the parking, somebody has to pay for
that. So
I'm trying to understand that concept of unbundled.
>> so, I do know that it's meeting
the code, and our code
actually encourages unbundled parking.
I also
know that the parking isis the
requirements for
the number of 1. 5 spaces for
the units. Would you like to talk
about how you're doing the unbundled
parking?
>> are you the applicant? >> yes,
good evening madam mayor, members of
the council.
>> this
doesn't count toward
your time.
>> shakeri, and I'm the
applicant.
we provided the parking --
unbundled parking based on the development requirement of the
city.
the city requires 1. 5
parking spaces per unit. Half of that
has to be
unbundled. So that
is why actually see exceed the number of
parking spaces. That is required.
>> thank you. So that was our only
council question.
you're the applicant. This is a public
hearing.
>> yes. >> I want to
make sure you get your time as well
to make your presentation.
>> I appreciate it.
>> councilmember jain? >> my question
was
not answered.
typically in an apartment complex, when you
have
unbundled, the parking spot doesn't
come with the unit.
so are these parking spots, are
they guest spots?
>> yes, guest
parkings, and they're not for rent
or --it is just for
all the guests.
>> guest parking,
okay.
>> yes. >> and
the homeowners' association can decide
if they want to allocate that to the
residents?
>> that is correct.
>> I understand.
>> allocation by the --would be kept
mostly for
guest parking.
>> thank you. That's
all I wanted to know, thank you.
>> thank
you.
>> again, thank you. This is
a public hearing. You have a
chance now, if you'd like to make
a presentation. This is your time.
>> I know you had a very long evening.
>> that's okay.
no, we appreciate it. If you would
like to say
something.
>> just that --answer any
questions you
have. I think planning
director actually did a fantastic
job in presenting our proposal.
so if there is a question,
I'd be more than glad.
>> does anyone have any
questions for the applicant?
if not, we're going to go to
the public. Thank you very much.
stay close in case you have a chance
to come back. This is a public hearing.
is there any member of the public that
would like to make any comments about this
application?
do we have anyone online? No? Is there
a motion to close public hearing?
councilmember gonzalez.
>> so
moved.
>> second. >> we have a motion
by councilmember gonzalez, second
by
councilmember chahal. Close public hearing.
city clerk, when you're ready.
councilmember park, your light's on
for closing
the public hearing?
>> no. >> all right.
please register your vote.
that passes unanimously.
so councilmember park?
>>
yes. So I understand that this
meeting's going very quickly, but I
do have some questions, comments.
I
do know this place very well. I know
that we previously
had a number of
higher-density projects proposed for
this area. I mean, there's one across
the way that had only
five units. And one of the reasons
that we had traditionally pushed back
on this area
is, this is where the road narrows quite a
bit. As you get past the
creek, it goes down to two lanes.
and those are two very narrow lanes
without additional --
and that's, I believe, where this
project is. I mean,
the concerns at the time were
ingress/egress for the amount of traffic
that this would be generating. You
know, in
a place where it was pretty much bottlenecked
along pomeroy.
I do know
that if some of the people who live
there, you
know, hadn't left or gone away in
some way
or another that this would be the
biggest issue that they brought up for this project as
well.
I looked a
little bit at the
planning commission meeting. I think
that there was
some discussion
about transit. But
again, I think --
trying to fit in --trying to fit
in these units for density, trying
to
simply go by numbers and meet the
code, I think that's --you
know, that's certainly a way to do
it, that's
certainly allowed. But there were
many projects that were
proposed for this area. I mean, through
the years. And if I look at
those and I remember what the concerns
were, all of the concerns were the
amount of
traffic, the density for that particular place on
pomeroy.
did we
get any comments about this? Did we
get
any feedback on this beyond what I can see here?
>> I
did take a look at the public comments.
no, there
weren't such comments. And councilmember
park, if I may, I know that there
were other projects probably prior
to this. But what's
really changed is the housing element
and our
obligations for rhna. Then the other
thing
that's changed is in 2017, we
were required to meet bmt.
which is how traffic is now analyzed.
>> okay, but --all
right, for rhna and to
meet vmt don't outweigh
the safety and other concerns. I mean,
at some point
we would still do things from a safety
perspective and
from a meets the standards perspective
above
and beyond just it meets the numbers.
at some point
we were looking at what would be safe
for that area. Is that
true? I believe that when we
denied the project across the way,
we denied
that project based on
a number of --how much
traffic there would be in a place
that's down from a school where a
lot of people do use that as a transit.
I'm not saying this is going
to be a reason that I deny the
project. I just want to make sure
that we've had the full discussions.
>> to my knowledge, we have.
I mean, the project is very close
to el camino real. It's also very
close to commercial projects. Right
on el camino real. It's within walking
distance of transit. And
many amenities. So --
>> it's not the
amenities.
it's that that area is a very, you
know --
very narrow place. And adding
more traffic along that
stretch, that particularparticular
was seen as not a good thing to do.
I understand that it's close to amenities.
you're trying
to justify the density. But you know,
at some point --
my question was,
is the number of --is it safe for
the area?
>> let me take
that, councilmember. I totally understand
that you're
raising a density question.
what staff articulated
is that didn't come up in this round
of public engagement around this project.
I'll also add, because
you've referenced safety. In no part
of
staff's analysis did they determine
that adding
these additional
units would I can't tell acreate an
unsafe condition in this area. Understanding
you're articulating that, you've heard
that or may think that, but for
the record staff does not believe
that adding these units will create
an
unsafe condition.
>> yeah, I mean,
I'm just bringing it up because
I happen to know --I happen to
have spoken at many --
>> may I respond?
>> well -->> through the chair? >>
yes, go ahead.
>> our planning manager
just looked up the
traffic study. And with the traffic
study with this proposed
project, it would still maintain a level of
service of "c.
"
>> okay, well --a level of service, which
is kind of a different thing. I just
know that
when we had projects prior to
this, you know, I've spoken on some of
these projects. We've had projects
that had a fraction of the density
of
this project, and the issue
of safety and, you know,
noting that it was a narrower
street, that came up and just kind
of
surprised that this was not part of --
did not even come up in staff consideration of this.
it's just surprising. I'm not saying
it's.
>> okay, thank
you. I'm going to ask the applicant,
would you like to make any closing statements?
>> thank you. Actually, there was
an environmental review done making
a declaration what it
found, that there is no significant
impact on the traffic. And they did
evaluate
the traffics and all other issues.
so as far as concerns from councilmember park.
also keep in mind we
are the very low end of the density.
we're not --we're at
20 units per acre. We could have
done significantly more units there,
but
we did keep it where it is to make
sure
to have that in mind also.
>> thank
you very much.
councilmember conzal ges?
>> thank
you, madam mayor. Just for the
record,
I lived there --. 226 miles
away from that development for 15
years.
so definitely --and
with the decrease in speed in school
zones
that we've passed on consent, gosh,
a few months
ago, I don't see any problem with
this. I'll move for the staff
recommendation, which is item 1, item
2.
>> thank you.
is there a second?
>> second. >> we
have a motion
by down sill member gonzalez, second
by
council chahal. City clark?
>> motion on
the floor, staff
recommendation.
>> madam mayor? Staff
here just can't recall
if you closed the public hearing.
>> yes. >> you did, perfect.
>> okay. Please register your vote.
and
that passes unanimously. Thank you
very
much.
>> thank you. >> thank you for your
patience.
>> thank
you for hearinghearing
item. I appreciate it.
>> thank you
for hanging in there with us. Last but
not
least, we have one more. Thank you.
a public
hearing action on item number 9, public
hearing action on
the initial study and
mitigated
negative declaration, general plan
amendment, rezone investing
tentative subdivision map, then the
numbers for the
property located at 1400 coleman avenue
to allow the
development of 142 townhouse
units and associated on and offsite
improvements.
community development director.
>> thank you. Again, thank you for your
patience.
I know it's a long evening. And I
want to
again recognize staff that's been
working so
hard on this. Leslie
xavier, planning manager,
misha and alexander abby.
with our city attorney's office.
so this is --
I'll just go into the first slide.
it's
a request for 142 town home units
with associated on and offsite improvements at 1400
coleman avenue.
there are four requests tonight before
you. The
first one is an initial study
and mitigated negative --
mitigation monitoring reporting program,
general plan amendment from regional
commercial to
high-density residential, a rezone
for the project from
commercial region to high-density
residential,
and a vesting tentative map
subdivision for condominium purposes along with conditions
of approval.
these are discretionary approvals for tonight.
the project
site is in the
red rectangle. It is
3. 8 acres. The general plan
is regional commercial, zoning is commercial
regional.
and on
the existing site is
two-story office building with one-story
light
industrial building and a surface parking
lot.
this is what the current site looks like.
it is considered an underutilized site.
these are the current
general plan and zoning for the project.
commercial regional zone. The purpose
of commercial region zone is to provide
land areas for
a broad range of commercial uses,
from regional serving
to large-scale commercial. And it's
the
intent of the zone to encourage
the development of unique commercial
shopping environments. And the zone
implements
the regional commercial land use designation for the general
plan.
so the background on this project.
it is
within the station area focus area, which is currently
under way.
it is not
yet adopted. The airport, san jose
international airport, is about 500
feet away to the northeast.
santa clara transit center
is about .3 miles away.
it is a transit-rich area,
and it's served by cal train,
a.c.e., and vta. In october
2024, council approved a two-
way class 4 protected bikeway along
the east side
of coleman between brokawbrokaw reed.
and the
project was also approved by the airport
land use commission
on allaugust ugust 27th action 2025.
so the details of the
project . It's 142
forsale town homes, and the density
that they
are proposing is 37. 4 dwelling units
per acre.
there will be 12
four-story townhouse-style buildings.
the maximum height will be 50
feet. It will have a
. 45 area of common recreational
space. This is all private to the
development. There is no
publicly owned park space here.
they are proposing a new
26-foot-wide, two-way private street.
the street is off coleman.
20% of the units or 29
units will be affordable units at very
low, low, or moderate.
they're proposing, even though this is
a transit-rich area, they are not
required by state law
to provide any parking. But they are
proposing 234
parking spaces, 1 norv those will be in
the garage, and
40 of those will be on the surface.
they're also proposing class I and
seven class ii bike parking, which is short-term parking.
so this is the site plan.
they have taken care to cluster the
units together in order
to get some recreational spaces for
the residents there.
the one nice feature
is that their site plan along coleman
avenue does
have the
residential units' fronts facing coleman
avenue, so
it creates a nice dialogue with the
street. They are
also proposing additional amenities,
like a
barbecue area, which is circle number
1. There's proposing a dog
park, which is towards the back, which
is circle number 2.
there will also be a community
garden, and there will be places
for a barbecue and other
places like a trellis area for residents.
general plan conformance. The
project includes a general plan amendment
from santa
clara station
regional commercial to
high-density residential. On balance,
the project
is consistent with the general plan,
and we've
listed the policies with
the proposed density
adding market rate in 29 deed
restricted affordable housing units.
early community outreach was conducted with
two community meetings consistent with the
station area focus area.
the residential development is within walking
distance of a transit station.
and there will be interconnected pedestrian paths.
the zoning
conformance. It requires a rezone for
the property from commercial regional
to high-density residential. It meets
the
intent of the r4
zone. They have clustered the units
and
done innovative site
planning. They've provided on-site
recreational amenities and
located the near neighborhood commercial centers.
it meets most of the regulations of
high-
density residential. They're also
seeking state
density bonus
waivers to the side saidbacks as well
as the rear setbacks. They're seeking
a waiver
for the private open space and also for
the common open space.
the project
is also proposing a
tentative subdivision map for a two-lot
subdivision.
and in accordance with chapter
17.05, the project requires a tentative
subdivision
map approval. On july 1st,
2025, the subdivision committee reviewed
and deemed the application cleared,
satisfying
code requirements, and included conditions of approval.
public outreach.
public outreach
was done by the developer on october
20th in person,
and six members of the community attended.
and on
march 31st, it was virtual with 13 members of the
community attending.
the
y topics atat meetings was the site
plan consistency
with the station area-specific plan,
deliveries, affordability, relocation
of commercial
tenants, and project timeline. Six
letters of support were
received. One letter was in opposition.
the opposition was a preference for
single-level house instead of multi-level town homes.
a
ceqa analysis was
done, and it was a mitigated
neg dec.
most of the topics covered by ceqa
were
found to be less than significant
impact or no impact.
there are mitigations included in
the
mmrp, which is attached. The
project will be 100% electric, so it
will be supporting the greenhouse
gas emission reductions.
and
then there were five public
comments received during the circulation
of the ceqa document.
and
these comments were addressed
and prepared and posted on the ceqa --
project ceqa page. The
planning commission action. It went
to planning commission
on august 13th. And the
planning commission recommended an approval of
6-0-1. The
discussion topics were visibility
and safety
concerns, silicon valley power's ability
to supply power, and it
was confirmed that they will be able
to supply power.
coordination or
outreach to santa clara station area
plan task force.
and that was done. It was communicated
to them, and there weren't any comments.
whether it would
need the rhna numbers or contribute to
the
rhna numbers, and it was confirmed
that all
142 town home
units would contribute. The nearest
bus stops, union
design for all ages. In other words,
could there
be a possibility for a
bedroom on the first floor? The applicant has
redesigned five of the units
to include one bedroom on the first floor.
a fence height on the south. The planning
commission
wanted to see a taller height, but
after discussion it was determined
the six-foot height would be compliant.
the applicant is
providing
a certain window type --I forgot what
it's called. Stc, right? Stc.
and that will help mitigate any noise concerns.
and then
the architecture.
there were no public speakers at the planning commission hearing.
the recommendation is the
following. Adoption of the mitigated
negdec, approving the mnd
and the mitigation monitoring or reporting
program.
general plan, approving the amendment
to change the land use designation
from regional commercial to high density.
rezoning, approving a rezoning
of the project from commercial
regional to high-density residential.
and a vesting tentative map
approval. The applicant is also here
tonight, and they
do have a powerpoint presentation.
and then staff is here to take
any questions. Thank you.
>> we'll
start with the staff questions. Councilmember hardy?
>> thank
you. You did brief us on this before,
and that's going to
help us all tonight a lot.
you went through something very quick,
and I didn't catch it. I do not see
anything about
a waiver.
you mentioned two waivers that I wanted to make certain I
understood those.
would you like me --
>> further questions, yeah. Yeah, go
ahead, respond.
>> so yes, they are requesting waivers.
what is required is aa
setback of ten feet, and five feet
is provided. A rear setback of
ten feet is required and nine feet
is provided.
a private open space of 60 square feet
is required and 52 is provided.
and I can
get into more details on that. For
the common open space,
28,400 square feet is
required and 17,600 is proposed.
those are the waivers that they have requested.
let me just explain the private
so the private open space that
is required is 60 square feet per
unit for 50%
of the units. The project provides
balconies for 50% of the units. However,
for 31
of those units, the square footage
is only 52 square feet.
eight square feet less than the requirement.
>> looks like I have
other council questions as well.
councilmember jain?
>> yeah, I spoke
with the applicant, and I listened
to
the briefing. My question was
that it seems like every parking space
is
allocated to a resident unit.
so where would any guest parking
be? And I know that there's
a little bit of parking on
brokaw, I think. But
if you're going to have, like, an
event, is there
an agreement with one of the businesses
nearby
or anything? This may be more for the
applicant.
but
has the city been working on --I know this
is not
part of the station area plan. It's
before
the station area plan is finalized.
but you know, we've
had issues where you're not required
to provide parking, and they're providing
parking.
but there's no guest parking. So if
you have a dinner party or something, where are your guests
going to park?
>> thank you. I will
let the applicant respond to that.
>> wait,
wait.
>> and then -->> do you have
other questions?
>> are these the only elevations with the color palette and
the material types?
I didn't see those.
I know when I met with pam
lish, the colors were very preliminary.
>> I believe it still
needs an architect --
>> I want to
get all the questions out
before, sorry.
>> that's it, thank you.
>> vice mayor cox? >> I want to
quickly understand if --I saw in
public comment the only kind of negative
need back was
again about the single unit or
the accessibility. I'm wondering if
the five
units now having bedrooms on the first
floor addresses that specifically
or if there was a
tie-in. Again, just want
to vocalize support as somebody who
works at the university closely
with housing. This meets huge needs.
>> thank you, that's it now. >> okay.
so there
was a question about where is the guest parking?
the applicant is here, and I will
let them respond to that.
on the elevations, this still has
to go to the development
review committee for the architectural
approval. So
what we have is this. And then I think
the applicant also has a presentation, and
they can elaborate on that.
as far as councilmember cox, your
question, what they did is since
the planning commission hearing
and the comment about
providing units on the first floor,
they modified their floor plan so
that there are
now --
within five of the units, there is
a bedroom on the first floor.
>> thank you. All right, it is a public
hearing. I'm going to go
now to the applicant. The applicant
has time, I think
ten minutes. Yes.
welcome. Thank you
for your patience.
>> thank you so
much. I feel very privileged to be
here when
you guys did the latino heritage month,
because I
myself was born in lima, peru, and
I went to engineering school at santa clara university.
I
felt very emotional when I saw the
students
come up here. I timed this at
eight minutes. I'm going to try to
be shy
of that. Thank you so much for everybody
for being here.
it's now tomorrow. And just,
leslie, afshan, I
can't express to everybody.
I swipe. My name is pamela
selas needing, vice president city
ventures.
aisles also planning
commissioner in my hometown, so I know
the love of your home and the dedication
it takes to be here
even when it's this late. We're excited
to be back here before you
today. As we were the city's
first solar all-electric project.
in the city of santa clara,
actually on ovsu street.
city ventures we're a sa
steinable bay area builder that focuses on
infill
developments. The company came to
life as a core belief
with creating partnerships with municipalities
and sustainability is a big part
of that.
as mentioned the 3. 7 acre
site is located at 1400 coleman street kitty-
corner to costco and the gateway crossings
project. We know
we aren't the first, but we're glad to
be pioneering the housing in this area.
the exciting part of this
project, besides it being very close to
my alma mater, that is it's within
a half
of santa clara university, cal train, and
the new
brokaw underpass which was a great
investment by
the city to really transform this
area.
the underpass and future transit plans of
the cal train station unlocks the
exact type of
urban housing development that is
needed here. I,
like I mentioned before, was a student
at santa clara
university, proudly obtaining any
civil engineering degree and due
in part to the high cost of housing,
I myself had to commute
to school until I was blessed with
a scholarship that allowed
me to live on and off campus. Now
as an adult
that sits at the university's
engineering advisory board, I can
tell you firsthand as
councilmember cox mentioned that retaining
talent,
even at the university level, can
be difficult due to the high cost of housing.
the site is
being used for commercial development.
here's a few photos.
you can see there's a lot of asphalt.
really quick, if we can
go back in time in 2010 the city of
santa clara
celebrated its past, its present, and its
future. And part of why we're here
so late
is because the city is already looking
forward to
its future. And all three phases
of its future,
contemplating urban development dream
by
connectivity, sustainability, place-making
and called it the station area plan.
since then, the city has not stopped
in its pursuit of pursuing its future.
it's
been a long time coming, but in 2022,
council appointed the station area
task force. Since
then, the city and the task force
having worked hard
to implement the vision started long
ago with
community meetings, property owner
meetings, and
regular task force
hearings. We're proud to say our project
was
integrated as the city's preferred
development and incorporated into
the station area plan which you can see
right here.
but the work didn't stop there.
on our end, we've had the pleasure
of working on this project
for over four years. From community
meetings, university outreach, and
work done with
city leadership and staff, I'm not
going to go through all of this here because
of the time, but you can see the effort.
staff was tough but fair. And it's
really what made
the product worthy of first allowing
us to go before planning commission and now before you.
now, they say it's the details
that really make a project, and in
this instance
I had the privilege of receiving feedback
from
afshan and others from those
that know and love this community.
those details to others may
seem small, but it's what can create
the fabric of a community. At
the planning commission hearing, the
item that stood out to me was
the ability to have a few units that allow the
community to grow older.
again, a comment with the intention
of creating a fabric of both young
and
old. While we are working with a higher-
density
product that typically precludes the
single-family product that most would
associate with an aging in place,
we
were able to identify
units as said that with careful crafting could
have a ground-
floor bedroom and bathroom, which you see over on
the right.
some additional examples of feedback
include
water taps for the community garden,
alternate modes of transportation
with
scooters and rideshare parking, and locks for the scooters.
a sink at the
community barbecue area to really
create
that place. And guidance on good neighbor
practices.
again, all comments to grow the values
and fabric of this community.
we also worked onon iterations
of affordable housing
program with elaine from your housing
department which results in the
29 units that are spread throughout
all of our plan types,
from studios to three bedrooms, upon
an average
ami of 83%. The idea is to
provide housing that is more affordable
primarily through
design.
regulatory practices and construction rather
than subsidies and grants
and the like. Key aspects include
efficient
units, fewer parking requirements,
innovative
construction techniques that don't
just
survive during the buildout but extend to
the buyers for the
long-term. Such as energy
efficiency, low maintenance durability, et
cetera.
there's an emphasis here for walkable
locations and having a design that
matches the needs
of the missing middle and
first-time home buyer. The goal is
to be able to have everyone be able to participate