Okay.
» I'd like to call to order the 2026 27
budget committee and the urban renewal
agency budget committee meetings to
order at 5:30.
Uh roll call. All counselors are
present. Council President Miller is
online virtually. everyone else here.
I'm joined tonight by our budget
committee members Michelle Brown, Beth
Rysky, Teresa Keller, Sandy Wig, and
Joel Hogan.
Um,
should I go over the staff that is here?
All department heads are here.
Um,
moving forward, we need to nominate a
budget committee chair.
Anybody want to make a nomination?
Anybody interested in running tonight's
meeting?
Can't be. Oh, not one of them, but it
can't be me.
>> Nominate Joe.
>> Motion to nominate
with Joel.
>> Joel.
>> Joe.
>> Mayor Joe.
>> Is there a second?
>> Second.
All those in favor say by saying
I.
>> I.
>> Opposed.
Um, okay. Moving on. Uh, tonight, you
know, looking at last year's minutes,
um, okay, we were able to conclude at
8:36
and urban renewal then at 8:46. Rita,
um,
we did my four year, three other years.
We've done this all in one night, but we
really stuck on task and went through
this very quickly and people provided
questions ahead of time and hopefully we
can do that again tonight. Um,
so if there's items in here that we
don't need to speak a bunch about, we'll
keep moving on. Uh, but tonight we'd
like to answer all your questions and
make a recommendation to council with
any changes. Um and then council will
discuss at our next few meetings before
we vote officially on accepting the
budget. But uh looking for an approval
of uh the minutes from May 12th, 2025.
» So move
makes a motion to approve when it
minutes from May 12th, 2025. Second
>> second.
Uh all any discussion seems none all in
favor say by saying I. I
» Okay, moving on. We are now up to the uh
received the budget message. City
manager Ben Bergener with message.
>> Thank you, Chair Bakus.
As citizens of Scapus, Mayor Bakus, city
council members, and the budget
committee members, it is my pleasure to
present to you the city of Scapus's
proposed budget for fiscal year 2027.
This year's budget allocates funding to
accomplish many ongoing and new city
projects, regular operations, and many
of the city council's adopted
priorities. Fisc fiscal year 2026 saw
many accomplishments as the city of
council and staff work through large
projects and continue to facilitate
important conversations internally and
with the public regarding the direction
and future of scapoos. One of the major
ongoing conversations has been centered
on the future of law enforcement in
scapuse. Two years ago, after
considering the varying options and
after listening to the public, it was
determined that the city will continue
to focus on building an appropriately
staffed and trained internal law
enforcement team as opposed to
contracting out the service to another
agency. To succeed in this goal and to
attract a competitive professional law
enforcement team, the city council and
city staff have been reviewing service
levels and law enforcement in the
community, re viewed union contracts,
and did a deep dive into the general
fund to better understand what is needed
in the police department, where the city
can reduce expenditures, and where the
city can increase resources to create a
more sustainable budget to accommodate
the desired law enforcement service
levels in Scapus for years to come. The
city also continues conversations around
parks to plan for and provide increasing
park amenities, access, maintenance, and
programming. Both the police and parks
departments rely entirely on the general
fund for their resources to provide
these valuable services. Major concern
for cities across Oregon continues to be
the long-foreseen issues created by
measures 5 and 50 that restrict property
tax rates from increasing since the
1990s, compresses property tax in
certain circumstances, and restricts a
property's assessed value from growing
at the same rate as real market values.
Due to measure 5 and 50, cities across
the state have had to look for
alternative methods to supplement
funding for these important services and
other general fund services as resources
have not been able to keep up with the
increased expenses. Scapuse has been
conservative in its budgeting, has had
consistent new growth in the city, and
has been successful in getting grants
for different projects, which has
allowed the city to weather the storm
longer than most cities in the state,
and has built a healthy fund balance in
the general fund of just over $6
million.
Over the past several years, it has
become apparent that these issues, the
issues of measure 5 and 50 are quickly
catching up with the city of Scapuse.
The property taxes and the city brings
in that the city brings in each year no
longer cover the cost of law enforcement
personnel at the current levels of
service desired. This is important to
recognize because anything spent beyond
property taxes and associated police
revenues on police operations takes away
from the other services the city
currently provides or would like to
provide with other general fund
resources. For example, park amenities,
maintenance, economic development
grants, recreation program, events, etc.
The general fund continues to face an
operational deficit. This means that
even if the city doesn't allocate
resources for projects, capital
expenditures, and other variable
expenditures, the city will still chip
away at the fund balance each year for
regular operations and will eventually
deplete the general fund. This will
happen more quickly when projects,
capital expenditures, and other variable
expenditures not covered by grants or
other funding sources are planned and
budgeted for. The story of the general
fund is not completely bleak. There
continues to be new growth and
opportunities coming to Scapuse that
will continue to offset some of this
deficit. And there are funding
strategies utilized by other Oregon
communities that the city of Scapuse has
not implemented to date that will
increase the sustainability of the
general fund. The city council's goal
too of their annual priorities is focus
on sustainable finances for these and
other services. The city will continue
to discuss and monitor the general fund
closely and work through the varying
different different strategies to
provide additional sustainable funding
mechanisms for the long-term prosperity
of Scapus. An effort to avoid reducing
important services with as minimal
fiscal impact on the community as
possible. The city has continued to
utilize grants to multiply the impact of
city funds, reduce impact on the budget,
and bring new amenities to the city.
Over the past two years, the city
pursued over $3 million worth of grants
and donations for park projects. These
through these efforts, the city received
award donation uh award notifications
for $1,366,500
in grant funds and a generous donation
of 1.91 acres for parkland. As the city
moves forward with the final designs of
these construct and construction, the
community will receive will have
received over $4 million in park
improvements which let with less than
half of the cost coming from the city
reserves. The grants described above
associated park projects and the
potential land purchase are the most
notable changes in the general funds
budget from fiscal year 2026. As noted
earlier, these planned projects will
reduce the general funds reserves since
they are beyond the operational deficit
already causing reductions. While this
year will show a notable decrease in
general fund reserves, these are
one-time projects and the near-term
future fiscal periods will not reflect
an equivalent reduction without the city
planning for and approving additional
projects. Outside of the general fund,
you will notice the city's funds are
healthy and not facing concerning
operational deficits. Any spending that
utilizes fund reserves is due to planned
projects or capital expenditures, most
of which are being paid for through
grants, loans, or other outside funding
sources. Major ongoing projects are the
Keys Reservoir, wastewater plant
improvements, Miller B, the salt well,
and the 50-year plan. Additionally, the
city has budgeted for the design and
construction of important sidewalk,
storm water, and street improvements.
The overall fiscal year 2027 budget is
proposed to be less than the fiscal year
2026 budget, largely due to wrapping up
se several large system improvements in
our water and sewer departments. The
city's full-time equivalent for staff
will increase a few positions to 43.5
full-time equivalents, two of which are
supported by grants and/or outside
contributions. These additional
positions will bring additional economic
development support, public safety, and
park and recreational opportunities. The
city has also budgeted for 3% cost of
living adjustment. Scapuse has a bright
future both fiscally and with the many
exciting projects, programming, and
amenities planned for or are already
underway that will further enhance the
sustainability and livability of this
wonderful community. I would like to
thank financial director Carol Halner
and and the city department heads, the
city council, and the budget committee
for their tireless work already done and
the work that will continue to be done
in preparing for and implementing the
fiscal year 2027 budget for the city of
Scapuse. Sincerely Benjamin Berner, city
manager
questions that can move forward.
>> Okay. Um there's any questions on tab
four, five, six,
» Mr. Mayor.
>> Yes,
>> I do have a question on tab two. going
back um I think we need I think we need
to add something into the history on
page four in 196
uh where it says which was incorporated
in 1921
after that
in 1925
um the city was one of 25 founding
members of William Gordon cities so
that's not you know the fact that we
were have a death population at that
time was about 800 people Yeah. Yeah. We
were one of those 25 founders of the
League of Golden Cities and of which uh
mayor I mean manager Gner received a a
noteworthy plot for that big big meeting
in the title.
>> Where where was that? Um
>> page four halfway down right after
Stampoo was incorporated in 1921.
>> Yeah. Right before the fire in 1930, we
were one of the founding members of the
League of Organiz
So we got ourselves mayor manager
Bernard received a 100redy year flat
for that number of the event. Anyway, I
think we
» uh council president Miller.
>> Yeah, going forward. Um, if you guys can
refer to uh the pages by page number
instead of sections, um, that would be
very helpful for me because I'm looking
at the digital copy that does not have
the tabs.
>> So, as every page just keeps going to
the line. Okay.
>> Thank you.
>> You're welcome.
>> I should have sent the list.
>> Okay. So, um, as we make that, I I
agree. I I'm with adding that as a
founding member of League of Oregon
Cities
with them daily. Um, we had the budget
message, a little bit about Scapoo. Our
financial policies, no changes to that.
Our policies, we've stuck with the same.
>> It's virtually the same. We took out I
took out a few things that we just are
not doing anymore because basically it
was in the investment policy
>> something
ago. We went through and developed this
as our policy kind of.
>> Yeah.
>> And that where is that conservative
policies kind of built into this
>> change it maybe at some time we can
review if needed.
Um
then tab six, page 35 is your general
all funds combined summary citywide
financial overview.
Um
I'm going to move on to in our budget
public hearing state revenue sharing.
This is where we get funding from the
state um for various things. I think it
includes property taxes, everything,
right? Or is it just the syntax stuff?
Is it
>> It's just the syntax stuff. The um the
cigarette tax, the liquor tax, marijuana
tax, revenue sharing tax.
>> Does anybody have a reason um to not
accept recommend accepting those to the
council? I think that's just a
formality. So, I would entertain a
motion to accept state revenue sharing.
Santiago move to accept
pay revenue sharing. Um it's a public
hearing. Do I need to open a public
hearing? See if there's anybody else
from the public that wishes to discuss.
Being none, we'll close the public
hearing and then I accept the motion by
councelor Santiago to accept state
revenue sharing. Any second?
>> Second. Any
more discussion?
Seeing none, all those in favor state by
saying I.
>> I.
>> Opposed?
Motion carried.
>> Any changes to our summary personnel
services page 40, section 7.
>> If we could go back actually page 38.
>> Yeah.
>> Uh, and section six. It looks like we're
maybe missing a row of digits in the
upper part. Total expenditure tenure
history.
I get cuts off there.
>> I'm sorry. I didn't quite hear you. I'm
sorry.
>> Oh, okay. I'll fix that. Um I know the
mayor mentioned something about that.
I'll fix that for the final budget. I'll
fix that chart. You'll find that
sometimes on those tenure charts,
they're almost too big to fit on the
page. I should probably screenshot them
instead of putting them in as tables,
but okay.
>> We'll have a couple others if we see
them know them.
We're missing a digit.
>> Okay, that we're good for six. Moving on
to summary personal services page 40.
You said there's no changes.
kind of briefly looking through.
» Well, my question I did have I guess is
where is Sierra listed? What position is
that?
>> Yeah, she's the economic development
specialist.
>> So, on page 42
development specialist is one of the new
FPE,
>> right? Another one is a school resource
officer. We got confirmation from the
school that they put aside some money
for that as well. Um that's they'll be
discussed a little bit later.
>> Okay.
>> Those are the two grant funded
positions.
>> When you mentioned a couple new FTE,
those are the ones you're referring to
and we'll get into those on how they're
funded and
council president Miller.
>> Thank you, Mayor. So, I'm looking at
page 42, which is the list of or it's
the city of Scapu's compensation
schedule with the different
classifications listed. So, I just want
to clarify because in the opening budget
message, it said that there were just a
couple of positions.
Um, so it looks like from what I can
glean from this page though that there's
an additional there's addition of an
associate planner SRO economic
development specialists and then it
looks like um, city manager if you can
clarify this too and maybe now is not
the time but it looks like there's
potentially classification changes with
the utility parks workers to utility
worker
>> there. There was like I can do it. Okay.
>> Yeah, we did make a change um in the
middle of this budget year to you know
agreed with the union that we split up
utility parks workers and utility
workers because they really are very
different jobs. The utility workers
still work in the parks but they're
classified and have a different wage
scale. So that's why you see the utility
workers down at the bottom. And Dave, do
you want to say anything more to that if
you I think that kind of explains it.
So,
>> no, I'm I'm just seeing this, too. Um,
>> that's right. They don't get these
pages, I guess. Well,
>> but
>> Okay.
>> Yeah. So, it's basically reclassifying
existing personnel we have.
>> Okay. Thank Thank you for that. So, for
the record, can we please just get a
clarification straight uh
straightforward statement about which
positions are being added for this
fiscal year?
We do show four uh 39.5 43.5.
So
>> right there is the um school resource
officer, there's an additional patrol
officer, there is the um yeah, economic
development specialist and we added a
parks
um position.
>> Okay.
>> So the parks pos so what are what are
the two that are funded by grants? the
economic development specialist and then
are we referring to
>> resource officer?
>> Okay. All right. So, the the others are
coming out of general fund then,
>> right? The patrol officer is based off
of funding. That's not a we're not
something we're hiring right off the
bat, but due to our conversations, it's
just put in the budget, but it's not
something that's out for hire at this
time. It's a it's a placeholder
>> um depending on what we're able to
figure out with the um potential funding
strategies.
Um and then the parks one was an
adjustment of a well there's like I said
there's a couple classifications so it's
kind of mixed in there a little bit. Um
they were already having utility workers
come over and help with parks and we
just kind of shore that up to um
actually make it a parks position as
opposed to a hybrid position.
>> But there is one additional parks
utility work somewhere in those numbers.
There's one additional
>> there are there are mistakes that we
we've had utility threes through this
whole time span. So there's there's
errors here.
>> Yeah. My my
>> that's why it's catching me off guard
because this isn't right. There's
>> the 43.5 is correct. The new one going
forward.
>> The number is correct. And Dave I last
week we didn't kept on to go through it
because I don't know who's a one two and
a three. Our records I use the records
we have in spring in the system.
So,
>> by the adoption of this, we can get it
correct.
>> We'll fix it. We'll fix it on the on the
pilot. I'll send it out to you.
>> We'll get through it as we get to the
budget. As far as you know, there's no
additional workers in our
>> public work. No.
>> So, the one definitely economic
development specialist, a patrol officer
that would take our normal 12 to 13 and
the SRO would then take it to 14.
>> No, the SRO was included. Uh well, yeah.
Did we go to 14 on that for this year? I
don't remember say 13 14.
>> Yeah. So, I went to 14 as a budgeted
number.
>> The the one thing for public works I
will note though is that there are
classification classification changes.
The treatment leads is a new position,
but those were promotions within. So, we
didn't add bodies, but we did reclassify
and restructure.
» Do we just curious, do we know what the
net effect is on these changes? Is it um
is it less of a cost or does it go up a
little bit because it looks like the as
pointed out already the wage scale looks
like it starts out a little bit higher
>> for public works it's a wash I can't
speak to any other department
>> okay thank you
>> with the retirement of Daryl and the
restructuring it evened out
>> okay thank you Dave
» uh Councelor Miller I'll point out on
page 35 it does look like personnel is
up about $600,000
for this year. So, if you're looking at
overall personnel costs
and we'll get into those as we go
through each department. Um, okay. Well,
we we'll start tab 8 page 43 general
fund. Carol, are you taking on general
fund?
>> Yes.
>> Information. Go ahead. So, and I can go through this as much or as little as
you want me to. Obviously, the general
fund has not changed. It still has, you
know, the departments that you're
looking at up here, the administration,
police, planning, municipal court, and
parks and grounds.
>> I definitely focus on really any changes
you see changes. Okay.
>> Anything that you think stands out if
anybody has any questions?
>> Some of the big things you'll see are on
page 44, uh, which has the whole general
fund. I have not done this in the past
but I wanted you to be able to see the
revenues and expenses al together when
they're split out in the next sections.
Um the you know that you will notice
that you know the there is some
additional intergovernmental revenue
which we can talk about in a few minutes
here. Uh the big changes you'll see is
administration has got a bump in the
expenses and that's partly due to uh
purchase of property that Ben can talk
about and if he wants to um the police
are pretty much they're not that much.
It's a couple hundred thousand. Of
course that adds a school resource
officer and I don't have a list in the
revenues of how much revenue that is
because it just got approved. So, it's
kind of brand new uh to us. So, so that
because a police officer ends up costing
us approximately $160,000
with wages and benefits and that's, you
know, half of that's paid by the school,
then obviously that's a good resource
for us, but um but that does increase
it. The increase in parks and grounds is
really the uh spending the money we got
from the grants that we got this last
year and we'll get that as we spend it.
Um
and there is a the 3% bump every and
keep in mind that everything that we
have to spy also is going up too and
sometimes they aren't limited to the 3%
that we get as our increase in taxes.
So, um, planning is really it's down
from last year because we did not buy
the building that we we talked about
last year and got approved last year.
Um, the and the non-EP departmental
transfers that did go up, but that's a
transfer to go from the general fund to
the new fund
17 you'll see in your book for the uh
the Columbia Business Alliance. Now that
is money that doesn't come out of the
general fund. It's money we have
received this year because when we put
the new fund in or when we got we took
over the agency you know the first of
the year we ended up getting money in
from St. Helens and from a grant and you
I'm sure Lori will talk more about that
but we had to collect it into the
general fund. We couldn't put it in a
separate fund because then we couldn't
spend it and pay for our employee who's
now being funded in the general fund,
but we'll move entirely over to the new
fund next year. So, I'm sorry that was
probably way more complicated than you
wanted it to be. But it's the transfer.
We have to transfer the money. It's
whatever money we have left over. It's
no money out of the general fund. It's
money that we have received this year.
and have not spent this year, that'll go
over to the new fund and become their
beginning fund balance.
So, you'll see that estimate over on
their side, too.
Hopefully, that made some sort of sense.
So, okay,
>> Carol, on page 44, I think you got a
two.
>> I'm sorry.
>> On page 44, I think you got a typo or
two.
uh third line down uh swim pool res
should be reserved I think.
>> Yes.
>> And then the the figure 48,331
is is uh not the same as later on where
it talks about transferring $9,800 into
the
>> Oh, okay. You're talking about the 98 to
$97,000.
Yeah. The this is totally separate. the
swim pool reserve in a a part of getting
rid of the pool fund which we're going
to spend about 10 seconds on um is part
of that is there is money and I had to
work with the auditors over the last
couple of years there's money that is
restricted and we cannot spend it on
anything except for a pool. So that is
that $48,000.
We actually took that to make it more
transparent this year because in the
past it was just sitting in a holding
account uh really doing nothing and it
had never been recognized as revenue or
anything in the in our books. So we made
that much more transparent this year and
you'll see this now pretty much forever.
you know, we're trying to figure out the
best way to present it in the budget,
but that money is going to stay there.
It's money we cannot spend. So, it
basically is like a restricted
>> still a little bit murky because back in
2020 when we bought the Buxom property,
we leveraged the pool uh to purchase
that
>> and so
>> part of it part of it
>> and so so that that's where that that
gets kind of muddy.
>> Oh, yeah. Yeah. because we now my
understanding and I was not here then
but my understanding is we spent when we
bought Grehorn that we spent the money
we could out of that pool fund and
bought that but there has always been
this 40 $48,000
that was restricted so we could not
spend the
>> footnote I agree yeah yeah
>> I think those were donations that were
stipulated we could never be spent on
anything else but
>> yeah I'll I can put note on there.
>> And reminder, everybody speak in the
microphone so we can record it here.
>> I have a question.
>> Councelor Santiago,
>> can uh Carol, can you just uh tell us
what exactly is a non-dump departmental
transfer?
I know it's cut off, but it's transfer.
>> Okay. A non-dep departmental transfer.
We have two. And actually, that's in in
another section back here
>> that um that I was going to talk about
those because they're listed
specifically in uh section
>> 14 or whatever it is. Um and those are
one is the transfer to Watts House. We
have a $10,000 transfer to Watts house
>> and we have the 97,000 or whatever it
turns out to be
>> 919
>> 90 uh to 91,700
and it's not going to end up being that.
I don't know what it's going to be
because we can't predict right now how
much that's going to be. It'll be
whatever's left over. Well, we predicted
it but we may have predicted it wrong.
>> Sure.
>> That will go towards our economic
development group.
>> The economic development fund.
>> Okay. That's what those are.
>> And it's titled non-EP departmental
because it's not coming from a specific
department. It's just a general fund
because it's not the police or the
administration or anybody send spending
money over to that fund. It's just a
nonpart
>> that could be spent.
>> It's being it's just being transferred.
It's money that was in the general fund
is being transferred over, but it's
titled weird just because of where it's
coming from. Not that it's not going to
a different department.
>> Okay. Thank And we did something similar
this year with lots house when we, you
know, um, did work over there last year.
So,
okay. And revenues really did not change
that much. There's not much to talk
about. Uh, the if anybody has any
questions, let me know.
>> Do you expect any of the new houses to
be on this year's tax?
>> We do not. That doesn't mean they won't,
but there may be one or two, but I bet
there's not because they have to
basically be completed
There are a few in Dutch Canyon being
lived in right now. Few.
>> You may have a few of those.
>> There may be a few, but I I know that
from what I've heard there won't be
many.
>> I believe the cut off is January.
>> Yeah.
>> Before it will hit the tax roll this
year. That doesn't come out till
October. So,
>> so
>> it's quite a delay.
>> So, the tax increase is mostly the 3%
that we can kind of count on. That's
about it.
>> That's about it right now. That's about
it. Now, on page 47, you'll see
intergovernmental revenue and there is a
the park grant the balance and then it
goes down because we didn't get it or
didn't didn't spend it. So, and then it
comes back up. So, that's basically the
park grants. So, that's why that has
gotten higher.
And
>> so, the $1 million grab horn grant we
bud put in last year, but we didn't
spend it. So, we moved over to this
year.
>> Yeah. And maybe the playground grant is
probably in there as well spent this
year.
>> Yeah, we'll receive it because that
those grants we get as we receive the as
we do the work. So since we hadn't
started those projects, we did not
receive any of that money. So that's why
it b that bounces.
There's not anything else that really
bounced much. Um the charges for service
did bounce a few years ago, but uh that was because we did some accounting
changes.
and transfers are going down in the
general fund and the reason for that is
Ben is really working on the on making
things more transparent. So we're
instead of in the old days there were
lots of transfers that were transferred
to the general fund and then the general
fund paid for things like for things
like software you know it's very
expensive and the if you transfer the
money it comes out of the other funds
but you can't really see where it goes.
Now, we actually are taking those
expenses and splitting them up as we get
the bills. So, they're in the individual
funds budgets. So, their budgets have
gone up and the general fund has gone
down because we're not paying to all of
those and we're not receiving the money
for it. So,
>> we have the one time in 25 a big kind of
kick in the property tax with Cascade
Tissues. We had a clawback on some
property tax maybe 500,000 or so.
>> It was about 500,000. That's why that
one was higher a one time thing
enterprise. Yeah.
>> Yeah.
» But yeah, we'll dig into these further
with each department as well.
>> Yeah.
>> Any more questions this on the general
fund expenditures or we get into each
individual department?
I I do have a question on page 43 um
about the $850,000 to an unappropriated
ending fund balance funds cannot be
utilized during upcoming fiscal year. Is
that going to be covered
at a in a later chapter here or can you
share a little more information? Is that
money that's pre-committed to something
else in 27 and 28?
» Are you looking at the budget note? It's
asking about the 850 un
>> unappropriated funds for
>> unappropriated. We just don't have it
appropriated towards anything else. It's
basically saying we will not be spending
that money this year.
>> Sorry. Yeah.
>> For future years,
>> but it's not pre-committed to something
else.
>> No, it's just we didn't have in our
budget spend. You could say it's saving
for a future year. It's saving for the
first part of the year so that we have,
you know, funds to pay for the different
services we have until taxes come in.
But it's just it's money that's set
aside for pretty much next year, not to
be spent this upcoming fiscal year.
>> My apologies. I guess that comes so
logically to me because it's it's kind
of since we don't get taxes until
November, you know, generally we try and
leave a couple of months worth of uh
money in the general fund so that we've
got money to pay until the tax money
starts coming in in November. So yeah,
that cannot be spent this year at all.
It's it's locked in. So I apologize.
pulling it out of savings and putting it
back in your checking account.
>> Okay.
» Um can I ask a question following that that um so when you set it aside
where do you put it to to increase
interest? Well, the mini the money sits
in our our LGIP where we where we do
pretty much all our investing at this
point is we use the local government
investment pool state resource and they
store it. Their interest has been
actually very good. It's been over 4%
invested.
>> Yeah, it's been very good interest and so it sits there and collects money
right every month. safely, not high risk
from funding, but
>> right.
>> I hope.
>> Okay, moving on to section nine and
administration department page 51.
>> That's still me. Sorry about that. So,
>> anything any highlights or changes or
things you think are not?
>> There really is not much. Um, you know,
we don't have, you know, we do have, uh,
the one project with, you know, we don't
plan on having doing any building uh or
capital projects. Uh, there isn't
anything that's really out of the
ordinary. Our budget is higher because
there is a $700,000
land purchase in there,
>> right? As discussed with the council,
that will be purchased in July. As soon
as that closes, we bring that forward.
So it's it's more earmarked to until the
deal is finalized. Um but that would be
that price range that we're looking in.
» So that is that is the bump in that
particular budget.
>> And again the FTE I mean it's just um
the assistant to city manager planner
NJ's position you kind of change a
little bit of where get the funds come
from. Yes, he's paid this year mostly
out of piss.
>> Um,
>> right. The idea was moving it more
towards recreation type things. So, it'
be more out of administration compared
to where it was before. So, that gave a
little bump there.
people where it says insurance. Why
change?
» Insurance has gotten very very
expensive.
>> This goes way down.
This goes to those transfers we were
talking about earlier where they used to
put transfer from every department into
the general fund and then we did one
lump sum payment for insurance but now
those specific insurance car uh costs
per fund per department are spread out
so we actually know what it costs for
that department not just the total by
itself. So it's more like thinking of
each of these as individual businesses.
How much does it cost to provide
insurance in the water department? It
will be in their fund as opposed to all
in one lump sum here instead. So that's
why it reduced here. But those will go
up in you'll see that in each individual
fund those numbers will have increased
>> because we actually made that change you
know last year you can see it went from
like $320,000
to 18,000 and that's I can see that that
yeah I should have highlighted and
pointed that out because it used to be
but that's is what the insurance and
that's liability and property insurance
with the city doesn't include health
insurance. That's just liability and
property insurance uh for the city and
the general fund was paying all that and
then doing transfers to to cover it. So
yeah, good catch. I should have pointed
that out.
» Any other questions for administration?
>> I have a question real quick.
>> Yes, councelor President. Go ahead. So
in regards to associating the insurance
premiums to specific departments, are we
doing the same thing with legal and
those other professional services?
>> Yes, we are.
>> Okay.
>> Yeah. Legal and software, everything.
You know, we're everything we can. I
think we may still have couple little
ones left, but anything that we can
easily
charge out to the department. The things
we are not doing are are like um council
expenses
um and
um you know little bit bank fees, couple
of things that are small and just be
more wieldy to make those changes. I
think we've got three things that we're
actually having the departments transfer
us the money for.
>> Question there though. I don't see any
legal fees in administration. So
>> well it's in it's in contractual. So you
don't have the um
>> contract.
>> Yeah, the there is a line.
>> Yes, contractual professionals. All and
that that includes a lot of things.
>> That's the C school district that
>> Okay, that is the um
>> construction.
>> Yeah, the construction excise tax.
That's something that when somebody
builds a house, you know, single family
home, I believe it's only single family
homes that there is money that they have
to pay towards that. It is a straight
pass through. If we get the money, we
pay it through to the school district
the end of the year. If we don't get if
they we don't get any through the
building permits, uh we don't pay them
anything. So, you know, there is some
this year that we will be paying, but
that's a that is a straight pastor. It's
not revenue or expenses really for the
general fund.
» Okay. So, looks like
very it's lower than last year minus the
potential purchase
down. Okay,
good. Uh, police department.
» No pressure.
>> Any questions?
>> Chief,
>> such a small subject,
>> small percentage.
>> All right. Thank you very much. Um, Mr.
chair also my fellow staff members also
budget committee too as well before I
begin Mr. Mayor Mr. Chair, may I hand
out some documentation? Is that okay?
>> I will.
» I'm going to pass it out.
>> So, uh, good afternoon everybody. Uh,
thank you very much for being here. Um,
look forward to entertaining questions
you might have about your police
department. Uh, just a couple of big
things that you'll see in our budget
that I would like to highlight. Um, some
of the big things are going to be the
potential proposal of a drug detection
K-9 program. Um that's going to be
associated uh document you're being
handed up about right now by our chair.
Also to adding
>> Thanks also adding a um detective
position and also the additional uh
procurement of officer survival and for
um equipment such as body armor and
things that are ple rows. Uh currently
right now we have 11 officers altogether
um to include myself uh three sergeants
which takes one s one position takes
place of lieutenant and also seven
patrol officers out of seven patrol
officers three are actively in training
um right now. So with that being said um
the what I just hand out right there is
just for the drug detection K9 program
to answer a couple questions which I'll
love to entertain. Uh this is probably
one of the biggest thing that'll be new
to the police department and this kind
of comes from almost two years of um
going back and forth with this to see
what will best benefit our community and
some of the things that could possibly
benefit such as um just getting drugs
out of community. Uh, Highway 30 is a
big inter uh, interstate uh, sorry,
state route that's used to transfer
drugs and stuff obviously throughout our
county and also to Washington state and
just being more um, able to help uh,
prevent hopefully overdose and things
are happening in our community as Keptus
County grows. Uh, there on the right
side, if you look at the document, if I
put your attention to that, these are
some of the initial costs for that. Um,
the dog itself will cost roughly 14,000,
but I also cruise $100 worth of
training. That's a onetime cost for us.
Um, and the food itself is just
estimated to be roughly about 1 $1,800
uh for the for Emily and just going down
there. Things such as um aids to help
train the dog on drug and such that
nature. Uh, but we have tried to reduce
cost with the police department. But a
couple things um one we had a a car that
was donated by our partners at the
police department which was great um
cost in the city I believe maybe at the
most a dollar alltogether that'll be
used for position if approved and we
also have potential resources where we
can have the food be donated from a
local store um Wilco and I collect
information from um Oregon Association
of K9 Police officers to get more
information about how we can reduce the
cost and annual costs and this what I
have Here you look at the very bottom of
it estimated more than likely it's going
to be roughly 4,675 annually after
initial startup cost and I said $7,000
the high end that will include any
possible in unanticipated additional
resources equipment and also um veterary
bills that might happen but annually I
talked to some partners here in Columbia
County it's about $300 a month for
annual check for the veterary um cost
for that. So moving on, also SRO
position. It was already talked about
this school. We haven't had anything
official yet, but we had a conversation.
I guess just out of curiosity.
>> Yes.
>> Where where is the dog housed off duty?
>> I'll be housed with an officer who's
Yes, sir. Awesome.
>> Great question. So yeah, I'll hand any
questions on that and I'll continue to
move on.
>> Well, yeah. Before I mean, um, are we
able to This is obviously the first time
we've kind of looked at this part of it.
Is there a way that if we, you know, you
okay the budget, but then we discuss
this at a later time and learn more
about it, uh, or if we recommended the
council tonight to accept this budget,
is this approved? You know, and then the
council then would also approve. Um,
>> so this is not in there. Is that where
>> this is in the budget?
>> Yes, it's been it's in the budget,
ma'am. This just I mean, it's not
$1,500,000.
estimate about 28,000 but the initial
cost plus the reoccurring is 27 28,000
>> for the first year. Yeah.
>> Yeah. First year.
>> Council President Miller.
>> Thank you. Um, mayor, I do uh have
basically the same question that you
just raised is if we do do a conditional
approval um on the budget, if we could
caveat because I think there is a lot
more discussion to be had on this um
that we do have more discussion on it
before we do a full approval on it. The
reason is is because council has spent a
lot of time over the last several years
trying to focus on patrol coverage and
get our service levels related to patrol
up. And I don't know at this point if
this really
complements that effort um with the
training that can kines take uh with my
experience I they take a ton of uh
training and that will take um again
this is what I want to learn about is
how much it'll take an officer off of
patrol and going outside of our area for
training activities for that canine. The
other issue, just putting on the record
really quick, is that um when an officer
or handler leaves a department for
whatever reason or they're on vacation,
um St. Helens had the same issue. It
creates a burden for somebody else that
didn't want a dog. And when you have a
small workforce, um you of course reduce
the number of people that are willing or
qualified to be able to be a canine
handler. So, I think that we do need to
hear a little bit more about this. Um, I
support it. I just don't know that if
now's the time. And so I would like to
hear more from Chief Blan before we give
final approval on this budget item.
Um, the other thing that I'll add too is
that there's a lot going on for a small
department. Um, I didn't know that we
were adding a detective. So, you know,
that's a new program. Um, I would like
to hear how that's going to impact um,
the patrol coverage. Um, but also we're
adding the SRO program, too. and now we
want to add a a canine program within
the same physical year. That's a lot. Um
so I would just ask that we we can give
conditional approval if that's what the
majority decides but I think there needs
to be further conversation on this.
Thank you.
>> Uh thank you very much and for the
information counselor. So just quick um
u more information. So particularly for
the detective position and also the K9,
this is already going to be internally
additional assignments from patrol
officers currently in our ranks. Um so
it's not additional new FTE uh when it
comes down to it. So the K9 position if
approved by the council and budget
committee will still be part of patrol
and still be responding for call for
services. But council Miller is correct.
There is certain requirements that we
have to name sufficiency for that. As
for detective position, um that will be
uh once again part of one of patrol
officer additional duties. Um that will
be set aside once we get to our patrol
coverage levels. Um but my priority as a
chief is still make sure we have patrol
officers responding to call for services
um during the times we currently have
right now as a priority and as we
continue to move through and and
backfill people uh to put those people
out and make sure we maintain that level
of coverage. and SRO position two once
again that's going to be assigned to the
schools um during the school year um but
they'll be asset that will come back to
the patrol level during the summer time
with schools out so that'll help
facilitate that too as well so that's
kind of the quick down and dirty of how
looking for going forward sir thank you
chief and I I want to make clear that I
support you and I support these efforts
um I I just want to make sure that we're
doing our due diligence we're having the
right conversations about these things
it can have a a really significant
impact. So, uh, thank you for your
comments. I appreciate it.
>> But, but yes, councelor President
Miller, to your to your answer your
question, if we approved it in the
budget does not mean that we have to go
forward at this time. It just places it
in the budget so we are allowed to go
forward when if and when we go forward
with that. Without that, it makes it
hard to go forward with it. If we do
decide to go with it, um, it's much
easier to plan to spend as opposed to
having to do it after the budget is
adopted.
>> Okay. Thank you.
>> Correct me if I'm wrong. Um, and if if
it is approved it, uh, would you be able
just to implement without running it
through city council? Again,
>> I I wouldn't implement it if there was
discussion requested by the council
before we did that. That would not be a
wise move on my part. So,
>> and I will say that for our police
department, this is going to be
community thing and it really that's
what it comes back to. So, I like the
community be board. Um this will be the
first asset I think in Columbia County.
Other two dogs that are in the county
are apprehension dogs. Um one that
tracks down criminals who want to run or
people who are post arrest. This will be
focused on um drug detection getting out
of our community and also with the
hopeful goal too to also help CL County
Sheriff's Office by um doing additional
checks or contraband within their jail
system. So, um I think it'll have a very
positive impact for the whole entire
community just computers if uh deployed
correctly. But appreciate you're looking
at this and I said I'm I'm glad for the
communication and dialogue.
>> This is probably a good time for us to
talk about, you know, we'd like to also
add $400,000
just under that. I know it's terrible
time to ask, right? But uh it's 399 or
whatever um for if we get the grant for
radios, we're gonna need to spend it.
And that was not now buying new radios.
>> Right. Yeah. I'll give I'll give a
little context. So just over the last
week after we submitted these budget
documents, uh we were notified of a
grant that council president Miller is
working with chief and um fellow a some
other agencies to get some additional
ratings radios and other things. So, we
were notified last week that we're on
the top of the list. There's some things
that we still need to move forward with,
but with that, we didn't have it in the
budget plan for a number. Um, since we
got that, we we can add it in this
meeting. We couldn't add it in the next
council meeting. So, um, once again,
it's a lot easier to get it in the
budget ahead of time. It would be a
grant with associated expense, so it
doesn't really change anything we're
doing with our general fund monies. is
just adding it to the budget.
>> So, we'll be adding $400,000 worth of
>> revenue and $400,000 worth of capital
expense.
>> So, it's basically
>> there's a couple other agencies that get
part of that as well
>> or the 400 isn't just Scapoo.
>> I'm pretty sure that the money would
come to Scapus and then we would
distribute the resources out. So, it
would have to come here and then it
would be it I don't know the specifics.
It'd be best just to plan for that and
if it end up less that'd be great. We
just want to make sure it's easy.
>> It's two other cities Reneer and
Columbia City
>> right
>> organizations. Ultimately 399 will come
in and then go out. Um
but you're going to put it in here then?
>> We'd like to add it as Yeah, we'd like
to add that. So, and that will come out.
I'll send out new sheets and everything
for people.
>> All right. So that be added 400,000
expense, 400,000 in revenue and it just
be a wash
because it would be a
>> nothing out of from mud additional
>> mill council. Was there any match on our
side that was required? I didn't see.
>> No, there's there's no match and this is
a re reimbursement grant too. So, we
will we will write the first check and
then they basically we submit the
invoices to Oregon Criminal Justice
Commission and they reimburse us fully
for the expenses up to the allowed
amount which is uh right now pending at
399,84.
Um and they they do that within 30 days.
>> That's you know congratulations. That's
a really good grant to get us new if
even if it's 200,000 for us. I mean
that's we'll go buy $200,000 worth.
That's great. Yeah,
» but you don't have anywhere on here
radios already in
>> because I didn't know anything about it
until like yesterday like today.
>> Yeah. And we wouldn't have been able to
do this in this, you know, physical year
or anything to do with replacement
radios without this grant. So now that
we were notified that we are place
number one right now, um now it now it
is an issue to put in there.
» And so we keep talking about level of
service with the police department.
We're going to continue to talk about
that as we go on the next couple months.
So, you know, as a budget, we've got
placeholders in here and looking at this
funding and I agree with what you have
in here. forward and um but we're going
to continue to talk about funding other
funding sources for the police that we
have. Okay,
>> Carol, I have a quick question. I don't
see fuel code 206 being used for police.
How are they tracking their fuel?
>> That's under um vehicle maintenance. I
believe for us, Dave, but it's in
he
>> approves it every month.
>> Yeah, it's in there. Trust me. Check it.
You want to increase that a little with
um
gas.
» Good thing we have a
» electric bikes for patrol. We're going
>> I like that.
>> Okay. Any more questions?
>> In a minute.
Moving on to parks department page 57.
» Ready?
>> That' be me.
>> Uh thank you chair. Uh council budget
committee. Um talking some parks right
now. Um go ahead and start off with the
operational budget of 3,777,238
$230.
Of that personnel, $414,500.
Materials and services, $249,35
with $2,925
for transfers. Uh capital outlay uh
$3,110,500
as mentioned in the uh budget message
and by the chair. Mr. Mayor, uh, three
of these line items for this has grant
or grant driven. Uh, one is the one that
we budgeted for last year. The Smith
Road Veterans Park extension um is in
there. We received a grant for an ADA
playground for Veterans Park. Um, that
one uh just went through the RFPs. We
received b some bids and we awarded uh
Burke to do the constructing which
should happen in the next fiscal year.
Um the third one is the bridge from
veterans to comely. We received a 50%
total cost grant for that. Um so um that
includes the design for that bridge as
well. Uh $100,000 for miscellaneous park
improvements. This is just for things
that uh either staff and or council uh
recommends and they go through council
process throughout the year that can
come up and then just equipment grades
um for any type of emergencies that come
up uh throughout the year.
» Does that 100,000 cover like the disc
golf covers a disc golf? Um if meer
property um I know there's some
municipal code issues with that but
that's what that stuff's allocated for.
>> You did ask about that
when will we start building the park?
>> Yeah, we had a very clear discussion
when that all transpired that u the EJ
Smith parcel would be developed first
and a few other things that were already
in the queue. So he he is aware that
it'd be a couple years out but
I have a question. Are we looking at
some of the development codes though
that may lower the bar for some of the
infrastructure and upgrades that are
necessary when city parks are being
developed?
>> We don't have any proposed changes at
this time. Um
the snag we were running into was well
number one typically you know you'd do
frontage improvements at the time of
development. That would be a really
heavy lift for this project when you
know the intent really is initially to
um try and get it up and running and
usable. Uh putting in a small kind of
parking lot area, but like our code does
require that parking lots are paved. Um
uh the other thing was potentially doing
just like a portaotty initially until we
have funding to do a full standalone
structure. um our code kind of really uh
the municipal code in terms of
portaotties is more about like for
events or for shortterm use not for
long-term use. Um and so my thought
really on that one was just for that
particular issue. It would be a pretty
quick fix to kind of clarify it could be
used for uh underutilized parks or or
spaces like that. But I it's it's
something to look at for sure. Um but
it's not been I we're 50-year plan is
top top to get through right now.
>> Yeah, I was going to say we have had
discussions about it. It's just trying
to get these
>> backlog of 50-year plan updates done
before she can move to the next set of
updates we'd like to get moving on. So
>> So it's not the intent to package all of
the changes into one effort. So this
wouldn't be
>> um Yeah. and those were held for three
years and so that's coming forward as
one package. I did count we are touching
and amending 36 chapters out of 54 of
the development code. It's a huge
undertaking. So we we've got to get that
done first. Uh we have talked about some
interim type stuff we could do to get
something going at that park. But um
again to to Dave's point like we have
grant funding that has deadlines. We're
trying to get that work done uh first
knowing we would love to use that parcel
because it's treated and beautiful. So,
>> are you able to build trails in there?
Bark dust trails without a parking lot.
>> You know, you you can, but our biggest
concern right now is some sort of a
restroom.
>> If if people are there too long, they're
going to have needs and then if you
don't have facilities,
>> we're going to have things we don't
want. So,
>> are we okay having the porta potty at
Chapman Landing because it's county prop
county?
>> That's right.
>> It meets the zoning requirements, I
guess.
>> Yeah.
» So, yeah, we'll continue to look at that
is in the discussions.
>> Okay. Thanks.
>> I have a question for Doug. Um, under
the, uh, 242 dues, fees, and
subscriptions.
Um, I know it's only 10,000, but it is
three times what it was last year. Um
what what are the dues and descriptions
and fees? Why not? You
>> want me to take that?
>> Yeah, that's that's a part of the money
coming out of
>> the general fund to the individual funds
administration stuff. Uh y'all that has
come
>> Spring Brook there's there's that's a
big thing the software.
>> So it's not an increase. It's coming
some used to go in,
>> right?
>> Yeah.
>> And so it went to other other things
>> and insurance wasn't in there in the
past. You know, it's always got the
insurance also is a big cost that went
down to the individual departments just
for transparency sake. So,
>> okay, thank you.
» Hey, great jobs with parks. Again, we're
talking level of service there. So, as
we can find additional funding sources,
we'll be able to adjust and
build some more park.
Um, municipal court department page 61.
>> There's not a lot to say about municipal
court. I told the chief I wouldn't make
him do this because because court really
kind of falls more on administration.
It's, you know, we hope we always hope
we get $100,000 worth of um of revenue
from fines. Never happens, but you know,
it hasn't, at least since I've been
here. So, you can kind of see that, you
know, we budget for it, uh, but it's not
there. They do, the court does pay for
half an employee plus a little bit of
administration.
And, you know, they have, you know,
costs they have to pay money through.
that's what their materials and services
is. They have to pay money through to
the state and so they're collecting
money for other things. Really, there
isn't a lot that's changed. Obviously,
we've got attorney fees. That's the big
cost for municipal court is the is the
judge and the attorneys, the defense
attorney and the our prosecuting
attorney. That's the big cost for court.
Well, it looks like the payroll costs
went from 54,000 about in 2425 up to
133,000.
>> Is that another one of these transfers
from general?
>> Transfers from partly. Yeah. Okay. Yeah.
Good. Now, they're in the general fund.
So, if we get money from court or part
of our salaries go to court, we try to
we tried to take part of everything. I
don't think the general man that bend
has um had anything going to court in
the past. So, we're trying to make these
kind of even them out to where things
seem to fit. So,
>> does the does the code enforcement come
in here at all? That's fees for
speeding, tickets, those type of things.
>> They're they're entirely, you know,
unless they unless he writes a ticket
and we get revenue from it, but I I
don't think he's been they've been doing
things that way. So, yes, we have code of force of
violation. There have been tickets going
through the process of describing so
that would come
>> that's a good thing. So
>> I didn't realize that. So
>> obviously our first thing is to enforce
and to communicate and get them to
change and do stuff but ultimately there
violations.
Okay.
Um we good. Moving on. Number 13, page
64, planning department.
>> Planning department.
>> Yes. Yes. Thank you, mayor. So, let's
see. Um, no very big changes this year,
but you'll see overall from uh the 20 uh
2025 to 2026 to this next year um the
total expenditures have dropped roughly
in half. Again, that's reflective of um
the fact that we did not purchase the
building on East Columbia. Um aside from
that, uh we don't have any big changes.
Uh this year we will be focusing on
uh completion of the 50-year plan.
Um I will also serve on the project
management team for the transportation
system plan update and the Scapoost to
St. Helen's trail project as well as
supporting the entrepreneurship programs
we'll be talking about at the new
economic development fund in a little
bit. Um we will be let's see we can go
through here. The budget amount from the
general fund department is 958,216.
We anticipate revenue of 113,000 this
year. Uh personnel services costs are
budgeted at 628605.
Material and services costs are
estimated at 28336
and capital outlay is budgeted at
43,650,000
and there will be a transfer to the
administration department at 2925
for the completion of the 50-year plan.
Um, I did include 15,000 um in
contingency in case um I there there is
no way to know as we're heading into
adoption hearings how many um hearings
that's going to take. Um it's a complete
unknown. So we have estimates of what we
um think that could look like. Um but we
don't know. So I figured it would be
best to put a little contingency in
there in case we need it. Of course,
we'd come back to council um to make
that change if we needed to.
>> What is your rough guesstimate of when
will those start monthly?
>> So, no um they are going to start the
planning commission hearing is um going
to be scheduled for June 25th.
Council, if everything goes well,
council's hearing would be scheduled for
July 20th.
It's going to be a very large large
binder for you all. I apologize ahead of
time. Um working on putting those staff
reports together um through this month
and June.
So yeah, happy to answer any questions.
Um, again I did notice the dues went up
like had to go back in and look and
again that's just the stuff being parsed
out to the individual departments.
>> On this you skip 2526
» from 23.
>> Yes, I will fix that. There's also a um an error in your copy
for the uh community development
director. Those wages are wrong. So, but
I will fix that update right here.
>> Yeah.
um
>> do I get for copying stuff?
>> Yeah, I mean aside from that, I'm seeing
health insurance jumped quite a bit. Um
again, that's just across the board, but
generally speaking, costs are pretty
similar to what they've been in the
past,
>> yes.
>> Yeah, I I would like to see a line item
for a comprehensive waterf study
eventually because we need that.
>> I think that actually would come from
storm water fund. Yeah.
» Okay. Moving on.
>> Number 14.
>> A quick question. Um, in terms of the revenue, the planning, development
fees, and the infrastructure inspection
and planning fees. Um, so we're
anticipating that to be lower this year.
Why would that be?
Um, it's always interesting for us to
kind of sit down, put our heads together
at CDC and figure out what projects we
think will actually write their check in
this upcoming fiscal year. Uh, it's
really hard when they kind of span
years. We're not sure exactly when
they're going to go, but based on what
we're seeing, we we there's not a lot
kind of in the pipeline coming through.
So we do expect revenues for this
upcoming fiscal year will be lower than
they have been um say in the last um few
years just because we're not seeing the
projects like coming in. Uh there was a
lot of housing the last few years so it
was kind of up for infrastructure
inspection fees.
>> So those all three are already done
through the
>> Yeah. So they've already made their
payments. That's correct. So, I we it
very well could be higher than this, but
um we're just not seeing stuff that's
like definitely going to go next year.
>> Okay. Great. And then in terms of the
50-year plan, uh so you'll be kind of
making the case to the county if there
were to be an appeal at all and that
caused incurred more consultation fees
and that when would that come? Like do
we need to be accounting potentially for
any sort of
>> That's a good point. I mean, I do not
have any type of I mean, I do have a
healthy, you know, kind of amount for
attorney fees um that I just carry
normally. Well, it's I'm carrying more
than I would typically just because of
we're going through this process.
>> Um, but it would come out of a
contractual professional line item
should we have to, you know, spend more
on attorney's fees going through that
process.
Um, that's where it would come out of.
But I I have not kind of patted the
budget, if you will, to account for
that.
>> Okay.
>> The UGB expansion should not be very
contentious. Um I mean, it's all it's
not farm forest land. It's
straightforward. It's residential. It's
um so I don't anticipate that, but you
never know.
>> Okay.
But if there was an extreme event, our general fund does have a $1.1
million contingency in there. So, we
could pull and and make that happen if
needed for
um any unforeseen big event.
>> Okay.
Now, on to 14, right? U general
fund non-EP departmental page 67.
>> Kind of already discussed a lot of this.
Um you know this is basically things
that don't fit into any of the standard
departments you know so it includes
those couple of transfers one to
economic development agency and to the
Watts house for their porch for their
porch work and then the contingency and
the other prepared fund balance you are
both in here in this line and then we
also put the swim reserve here because
it's still there you add it in you got
to take it back out so
>> and that transfer to economic public
development agency is basically funded
by a grant coming.
>> Yes. Yeah. That's not city money.
» Get more into that, I'm sure.
>> Okay.
>> Um number 15, page 68, law enforcement
assessment.
>> Okay. I told Chief I do this one, too.
So, okay. Um, this this fund was set up
to basically
track funds that come through ticket
revenue and are transferred to the law
enforcement fund so that the police have
money to help pay for some of their uh,
you know, things that that they do on a
regular basis like doughnut day and
national night out and um, Earth Day,
you know, and that fund has not had a
lot money because we haven't had a lot
of ticket revenue. So that you know
there is a certain amount of ticket
revenue that's assigned that's that's
earmarked for this law enforcement
criminal justice fees and police fees.
And the idea originally was that they
would be able to buy cars and stuff with
this. It's never been that way for at
least as long as I can see. So, it's
just kind of there as as funds that is
are available without hitting the
regular police budget, you know, to do
these events that that the chief works
so hard on, you know, always cooks,
right? So, but he can talk you can talk
more about that. But then we noticed
that like Ben caught me and he says,
"Okay, you're spending more money than
you're getting in and so you're so
obviously you can see the reserves going
down. So, we're probably have to talk to
Timmy Sue and say, you know, we have to
kind of back off a little bit on what
we're spending. But, you know, because
this is basically this is the amount of
money they've got and and they can't go
over that for the year. So,
>> typically though, like like Earth Day,
all the food was donated.
>> So, this pays for sal you know pays some
salary.
>> It does not pay any salary
for but there are trinkets and stuff.
having us.
>> So just the same thing like when the
city council has it or your booths just
those little gifts we get out to our
community which stickers and stuff like
that. So those type of things.
>> So
Council President Miller
>> Carol, do you um happen to know what
this fund looked like prior to 2324?
>> I could send you a his Well, see I have
a 10ear history in here. Um,
let's see. I got it down to back to 1516
and it really is I don't have the
revenue back there. Um, I can get you
the revenue for the for that amount. I
can get you the 10-year revenue if you'd
like.
>> Great. And you can see the cash
carryover though starting back in 156
has been going down steadily over the
last 10 10 years.
>> Okay. So, the
>> the trends over the last maybe 10 years
with this fund. Thank you.
» Okay, moving on. Was house page 70
>> 16.
» Well, that'll be me.
>> Is that Is that
going to take this one?
>> I'll take this one. Yeah. uh Watts House
uh total uh working capital carryover is
$24,45
with uh again as mentioned $10,000 of a
transfer uh and $900 of interest will
bring it to $35,35
for the year. Um pretty much for this fund uh as mentioned is a new
railing for the house um coming out of
capital outlay and then uh typical
maintenance and organ
um from the materials and services.
Pretty straightforward.
>> Yeah.
» Question
moving on.
You say the mayor should live where you
want them.
As long as you get along with the
Grinch.
>> Yeah. Wow. That might change.
>> Um, number 17, egg fund, page 61, page
73,
>> and I'm going to talk for about two
minutes on this, right? um peg fee fund
was something that Comcast was paying us
special funds
in addition to their franchise fees up
until the end of 2025.
So we haven't gotten anything since
their report for 2025 and they don't
it's not in their new franchise
agreement so there will be going away.
This did pay for the website, you know,
it paid for, you know, basically
communication things. So, uh, that is no
longer there. We're basically running it
down and probably spending the rest of
the money this year and it's going to go
away and become like the swimming pool
fund. You know, it'll eventually drop
off. I got to keep it on for three
years. So, so it just was not negotiated
out and you know we're going to spend
the money and the plan is to spend it
all this year and I suspect that will
happen this fiscal year to
>> keep it going. They require like a
channel you had to do your own public
channel spend so much time on TV and we
don't have that
>> the funds to do that. So, and it wasn't
going to fund it all. Yeah. you know.
So,
>> number 18, page 75, building fund 13.
» All righty. So, let's see. The building
department estimated uh estimates around
50 new home permits could be issued this
year. In addition, we anticipate one new
commercial building will be issued a
permit to begin construction. That would
be the new WAN branch.
The building fund begins the year with
the starting position of 135,968.
Permit revenue and miscellaneous fees
are anticipated to be 286,000.
Total fund resources are expected to be
421,968.
Personnel service costs are budgeted at
114,500.
Materials and services are estimated at
244,441.
and there will be a transfer to the
general fund of 2,925.
And then that does leave us with a
contingency of $60,12.
Um this fund is separate from the
general fund. It is self sustaining
usually. Uh a few years back there was a
transfer from the general fund to cover
it, but there has been quite a bit of uh
permanent permit revenue the last few
years from uh the subdivisions under
construction
>> and they paid us back
>> and we paid back.
>> I want you to know the building fund
paid the general fund back
>> right
>> last year
>> with interest.
>> No interest
>> um
>> other than had interest of them paying
us back. The storage units is that
development have permits and stuff. Are
we anticipating
new storage unit?
>> We anticipated that it would be this
fiscal year.
>> All the permit stuff was last year.
>> And um I hope our office administrator
and city manager don't start with a
negative salary.
>> I mean,
>> yeah. Oh, whoops.
Thank you.
>> So then yeah, keep it.
>> I worked so hard on all of the numbers.
>> I know
>> to make sure everything matched and the
rest of it
>> personnel suffered. I'm sorry.
>> Test us to see if we're
» okay. Um on to the brand new one. Tab
19, economic development fund 17, page
78.
Okay.
So, the economic development department
is a newly formed uh department within
the city of Scapus which implements the
Colombia business alliance CBA for short
that is housed within uh the community
development center. So, the CBA is
serving as a communitywide
um well, I should say a countywide
uh business community um uh gosh, I
really messed that one up. Um is
dedicated to strengthening Columbia
County's existing business ecosystem as
well as recognizing and supporting
entrepreneurs.
So for this year, um the four focus
areas are serving as Columbia County's
business resource hub, providing
accessible business education, business
ecosystem development, business
promotion, and implementation of
billocal campaigns. So I'll just um
pause. There were some questions
submitted um kind of just more to get an
understanding of funding for this um for
this new department.
So, uh, with the dissolution of Columbia
Economic Team, uh, there were some
programs that were, uh, essentially
going to go away in the community unless
there was a way to, uh, have someone
house those grants and really combine
um, two of them particularly together in
order to fund one full-time position uh,
in its entirety. So, uh, what
transferred to the city is the Ford
Family Foundation Grow Grant. Um, that
is a $100,000 max grant amount. Um, and
we had transferred to us $93,598.
Um, that grow grant actually is um the
city or the city of St. Helens is the
grant recipient. The city of St. Helens
contracted with Scapus in order to
implement uh and run that program. Uh
this does between the Ford Family
Foundation grant and then the other
grant that transferred to us was a
business Oregon um rural opportunities
initiative grant. Between those two are
is what is funding the new position
economic development specialist.
The business Oregon ROI grant was for
105,000.
Um, and
I guess back to the Ford family
foundation, let me uh answer the
remaining questions. There is no match.
Uh, there is no match for either of the
grants.
The uh Ford Family Foundation Grow Grant
is runs on a calendar year. This current
grant will run through the end of uh
this calendar year, so till December
2026.
Uh the city can apply for two additional
rounds of that grant at 100,000 each. So
for 2027 and 2028,
the key deliverables for that grant, uh
one-on-one navigation support. So that's
connecting business owners or
entrepreneurs to resources within the uh
greater community. Leadership team
engagement
co-starter programming. This is uh boot
camps for new business owners or for
people wanting to start a business. Uh
we have our first co-starter boot camp
coming up on May 29th and 30th. This
also funds uh the munch and learn
classes that uh Sierra will be putting
on throughout the county. Uh this adds
one more resource corner to a local
library. Uh Scapus is the target this
year. It essentially purchases books
around entrepreneurship, starting a
business, business support and outfits
sort of a little area in each of the um
community libraries.
also a small business appreciation
event. Um that is tomorrow morning
actually at the John Gum building. So
hopefully you saw that uh advertisement
in the community and signed up if you'd
like to be there.
And then the business Oregon grant that
again uh 105,000 that goes from um
January through the following June. So
it's roughly 18 months. we can apply for
three more rounds of that. Uh we are
currently in stage two uh of the cycle.
Uh it's meant to be reallocated and and
re-uped. As long as you're doing good
projects and business sees the work
you're doing, they do like these to
continue on. Stage two, we can ask for
between 70 and 120,000.
Um there is one more round of that and
then stage three which is really
capitalizing on all the work you've done
in the first few stages uh you can ask
for between 100,000 and 175,000
again there's two more rounds of that
which would take us out through June of
2023
for that third round the key
>> 23
>> 2033 sorry yes 10 years off
>> uh the key deliverables for that project
is the BRE project continuence. That's
the business retention and expansion
project. The focus areas which were
identified by uh the business
uh community a few years back during a
series of interviews that we did uh
workforce development, regulatory
clarity, communication and
revitalization. So, uh, Sierra and I
will be, um, convening groups around
those topics and, uh, moving those
projects forward. It also pays for
hiring a consultant to map the regular,
uh, local regulatory process and that's
part of the regulations action team. Um,
again, there's been um
some questions about sort of the
capacity to to run this by one person,
but what I'll say to that is that Sierra
was running or um very much involved in
mo most of these projects before. So,
this is really a continuation
of the work she's done in the past.
There's also additional funding that
comes in um to this uh department from
contributions from other local um
governments and agencies.
And so that additional funding um you
know once that starts coming in could
also cover uh the one-on-one business
coaching which is a small business
resource center was offering before. Um
the grants do not cover that. There was
a USDA grant that was covering that work
before. Um that being a federal grant,
it was not transferable to the city. So
for now, uh the one-on-one business
coaching is not funded. There are
resources available um um through some
of the chambers for some of that work,
but we really would like to bring that
back locally. Um, and so as we get, you
know, sort of those contributions from
agencies and local businesses, um, the one-on-one business coaching is as a
contract work that we would, um, we have
certain folks who did that work before.
We would like to contract with them
again. Um, they are still in the
community and available. So, um, that
that's something where if the money
comes in, we'll spend it and we'll hire
and pay those contractors to do that
work. If the money does not come in,
then we'll wait. So, um, but again, this
is money separate from um general fund
or city of Scapus money. These are grant
funds. This is going to be run as a um
self- sustaining department essentially.
So like the funds that we get from the
other cities or agencies is that under
the economic development revenue
>> correct that's correct
>> and grow fund which is the for
foundation
>> will you have to I think they've already
applied before second round and it so we
would hope that when they apply we'll
say Helen's applied in next year
>> again and we would subcontract for them
or going forward we apply.
>> That's a good question.
>> It could go either way. We yeah, we've
talked with St. Helens and and the Ford
family foundation and when it comes down
to the relication, it's just going to be
whatever's best for the Ford family
foundation. Uh but either city, I mean,
we're all working together on this. This
is a a countywide, so we we meet
regularly with the other city managers,
administrators, the the PUB, and there
there's a lot of coordination that goes
along this and a lot of people involved.
But um yeah, whatever is most beneficial
for the application process, the the
route will go on once it comes around to
that.
>> I think it's all good because before I
think too the grow is really focused
more St. Helen, right?
>> Now it opens up to the whole county.
Councel President Miller.
>> Uh thank you. I just have a quick uh
clarification for Lori. Lori, when you
said that there's um no match, do you
mean that the grant doesn't require a
match or we don't have the match?
>> No. No, there's no grant match required.
Okay, great. Thank you. And then I think
the last part of the conversation there
in the room kind of uh clarified my next
question, but just to throw it out
there, when we apply for the grants to
fund this economic development program
um that we're discussing right now, are
we is all are all the other cities
collaborating and in that grant
application saying this is going to
benefit all the cities and and that is
perhaps a consideration on us getting
those grants?
Yeah, for sure, Tyler. Um, and and just
by the nature of the work that I had
mentioned, um, or the deliverables for
each grant, it it is to build that
ecosystem across the county. This is a
countywide effort. So absolutely
>> what where I'm going with this is trying
to connect the dots in between those
different uh municipalities
contributions to this program and
basically establishing here on the
record that our success with obtaining
those grants to fund this program is
because all of those other
municipalities are contributing to that
grant application.
>> Right. And I would also add to the
success of this program is contingent on
us providing a service that they want to
continue with in the future as well. Um,
so we we'd have it's a shared
responsibility to both collaborate both
ways with our partners and for them to
work with us to provide a service that
benefits both Scapus and the county in a
way that we want to continue and and
they want to continue to contribute.
>> To clarify, Tyler, I I'm not sure to
what extent the other communities were
like um uh part of the grant application
so much as they probably wrote letters
of support towards that grant. Um, but I
don't know that they were co-licants.
Just full transparency.
>> Okay. Let me ask in a different way
then. So, if we were to apply and run,
so right now the way this is designed is
to help other areas outside of Scapuse,
could we apply for that grant and have
that position focused 100% on Scapus or
do you think that that wouldn't work
because the success of getting those
grants is based on us helping all the
other neighboring cities?
>> Yeah. What are they? My my my thing is what Sorry, Ben. What are they
contributing
>> um to this and do we anticipate getting
anything from those other municipalities
that we're assisting?
>> Couple things there. Um first of all,
the grant funding can do all of these
all of this work and the deliverables I
just mentioned without contributions
from the cities. What the contributions
from the cities add to the pot, if you
will, is is that we could then do this
one-on-one
um business coaching and could put on
potentially, you know, additional
trainings beyond the grant-f funded
trainings for uh different business
resource um trainings. So,
the grant funding covers Sierra 100% and
covers um and covers these deliverables,
but there are additional services we
would like to be able to offer like the
one-on-one business coaching. That does
not happen unless we get those
additional contributions.
in terms of ci could we apply for these
grants and keep that money inhouse just
to serve scapus. My sense is that the
way and and uh you know full
transparency I'm still coming up to
speed on these grants. uh I didn't write
them so I don't know all the rules and
regulations but based on what I'm seeing
and kind of what the mission and the
things I'm learning is that it it really
is focused on this business ecosystem
building and I don't know that Scapus by
itself would lend to kind of the lens
that they're you know what the way that
they're seeing this and approaching it
and and Ben I don't know if you have
more to add to that. Yeah, I would say
that the grants were initially given for
business Oregon because it was
benefiting the county as a so the ROI
was a countywide initiative and it's for
the ecosystem. The the grow greater
grant was originally for St. Helens and
went to St. Helens greater St. Helens
area and then our proposal was to make
it countywide. uh these specific grants,
yeah, we're I would say it would be
pretty hard to refocus those back to
Scapus only um because of how they were
initiated and grow is actually a very
specific program that is not everywhere.
There's only three or four other
communities in the state and it's for
similar things. So the fact that we when
advocated for these was with the
position that we would be offering it
both in Scapus and the rest of the
county and that also um to that point is
the future beyond the grants. They do
have a limit on those grants if we want
to continue having these economic
development services. It is important
that we build those relationships with
our county partners so that we can still
have a funding source to keep this this
department going. uh without that it
doesn't just take away from the county
but it takes away from scapus as well
because we wouldn't be receiving it
either.
>> Thank you. Yeah, I just want to capture
the contribution
>> that those other municipalities are
giving through basically an indirect uh
method.
>> Can I um I'm I'm been hearing they are
and they will. So I'm just just clarify
the when the agencies and departments
and PUB and all that they were
contributing or fund even Scapus was
giving money to CCT are they you're
currently collecting the funds that CCT
was collecting from these public
agencies or you're thinking they will
>> it is budgeted to we've had
conversations with the counties and
other partners not all of them are going
to come across and we've anticipated as
such But um some of those because CCT
also served uh business recruitment
which we're not doing countywide. So
there are some that have more of a focus
on that. Um but contribution came from
cities that came from businesses. It
came from um PUB and other there's a lot
of resources or sources it came from. So
those who have a vested interest still
we've had those conversations with some
are wait and see. Um, but we have
anticipated as such in our budget that
we want to get these programs to show. A
lot of the people in the county are
like, "It's in scapos. Are you guys
going to steal it at all? Are you
actually going to help the county? Are
you going to actually be able to deliver
this stuff?" Luckily, the grants allow
us that time before the time to actually
show that we can do this at a place that
helps both scapus and the county. And
then as that trust grows, we'll gain
back some of those who are not willing
to contribute at this time. to to answer
your question though is um we have made
the pitch to councils to um to PUB to
different agencies. They are taking it
under advisement. They are putting it in
their budgets and then once we find out
what you know went into their budget
then July in July we would invoice them
for whatever their contribution is and
then that money would come in. So, no,
it has not been collected. Um, we are
showing we are hoping for 120,000 in
contributions, which was similar to what
CCT was collecting. 12,000 of that is
City of Scapoo's contribution, just like
we did before. Um, but we won't know
until until, you know, come July when
they actually start cutting checks. And
that's that that's that lever where if
it doesn't come in, we don't spend it on
the one-on-one business coaching, right?
We can't spend it if it doesn't come in.
>> Okay. So, we didn't have a budget for
this year.
>> Uh uh obviously this fiscal year because
we didn't know this was happening. Next
fiscal year, I'm I'm assuming 120 comes
in. I don't know that we'll get that
full amount.
>> Um but if we don't, we don't spend it.
If we do, we have more services to
offer. Are you also um contributing the
probably the uh revenue of charging for
classes or partly or uh so the grants
are covering the classes the cost of the
classes and the food and the you know
extras and all the stuff um we have
toyed with and I think in the future
there will be some nominal cost because
it does show a value when you do that.
Yeah. Yeah.
>> So, um I think initially we just we want
to be out there. We want to be in the
communities. We want to show that we
have um services. Um we know a lot of
businesses are struggling right now. So,
we feel like it's it's really worth it
to especially the grants are covering
it, right? So, in the future there will
probably be more discussion around some
charge for services.
>> Yeah. And one point of additional
clarification, this is still really new.
Our official launch is tomorrow at at
the John Gum building. Um so there's
still a lot of discussions going on. Um
we've met with a lot of the city
managers, city administrators, the uh
executive directors, met with some
councils, but there's still more
conversations that we're working through
as we're trying to rope down what it's
going to look like specifically. That's
why we give ourselves enough leeway for
what we plan with some room that if it
doesn't happen, we're fine. um that
there's there's a lot of unknowns from
outside partners wanting to see what's
going to happen and how it's going to
work. So, it's it's still a work in
progress, but um because we're able to
rope those grants together, it gives us
that room to to work through it to to
make it happen. The other reason
nothing's coming from until next year is
everybody already contributed to C,
right?
>> So, they're waiting till their new
fiscal year before they're willing to to
contribute again to anything. So,
>> and a lot a lot of the issue CT had was
questions of how to charge people for
one-on-one advising or this help and
they couldn't it was really hard. We
couldn't even come up with a plan a way
to fund them for so many hours, you
know, and different levels of
sponsorship. It was tough. Um, but I do
think like with the grow through CCT,
grow is really St. Helen specific. So we
have an economic development committee,
you know, now if that we saw a grant
that would really help us or a program
would really help us specifically. I
think I would hope they would have the
ability to go after some other grants
too and additional
>> right and the grow program is really
exciting for all of our businesses in
the county and in in Scapus because they
have grants that are under 3% uh or
they're low sorry loans
>> um for 3% for up to 50,000 and then we
have a KA loan that's uh 0% for 15. So
there's access to capital at a really
inexpensive rate that we get for our
businesses as well as a countywide that
were not there before. That should help.
Um and that that's what to me one of the
biggest things I'm excited to get out
there make sure businesses are aware of.
So if they want to grow or start there's
some access to capital at a really
inexpensive way to and and support to
make it happen.
>> But if going forward too if you have a
French aerospace company come in C is no
longer there but now it's us. They can
go through business Oregon and us and we
still have that ability to go after
those businesses.
>> Yeah. Now, Business Oregon through their
prospector worked with each individual
city at this point and then we'll work
with those where wherever those
aerospace companies or whatever company
may be would be interested in going to.
So, they work with whatever area um with
those businesses and and the city
managers. I
>> think that will help us.
Um, did we take a break last year?
I mean, is it's online and recorded, but
can we take a break since we're about
halfway done?
>> Um, mayor needs a break.
>> No, I'm good. But, um, try to see. Is
there a good one to take a break after?
We're about an hour and a half in. Um,
» let's just go. Let's give me a couple
more. Let's get to the SDC's. Let's get
through these real quick. Street Fund
20, page 80.
like to continue I guess.
>> All right. Well, good evening everyone.
Um bear with me because you'll have me
for the next five. So maybe we can just
run through that and then you take a
break.
>> Uh street fund. So always an interesting
topic. Uh when I started here nine years
ago, this fund was in dire straits and
uh with some careful work and and
strategy, we've turned it around and now
it's actually a very healthy fund and
we're excited because there's some big
capital projects on the horizon for it.
So I'll run through the revenues real
quick. The street fund receives its
revenues from multiple sources. We
receive the state gas tax which is based
on revenues collected distributed
between cities, the state and the
counties. And then per capita we get a
certain percentage. We've been hovering
around the 650,000 mark. This year was
projected for 6547
which is $7,900 higher than last year.
Uh our local fuel tax brings in very
consistently $250,000
within a few bucks every year. Um, and
then we also receive federal fuel tax
that goes through the exchange program
which has to be identified for capital
projects. Uh, we're bringing in 103,000
on that. It's been just slowly and
incrementally going up every year a
couple thousand. I think my first year
here was like 72 or 78,000. So slow
increases. Um, with the fund being
healthy, interest is up. Uh, we're
projecting that at 85,000 for the year,
which is 25,000 more than last year. and
credits back to those interest rates
that Carol was referring to earlier.
That's been very beneficial for the
city. Um the working capital carryover
was 3,367,5
for the year given a total resources of
4,459152.
Uh personal services for the year is
projected at 27700 which is down 20
almost $29,000.
Uh over the years we've been learning
what our staff is doing and adjusting
our budgets accordingly to right size
them to where the workforce is being
used. Uh materials and services is at
275 586 which is up $46,000 this year
mostly because material costs for us
that covers the striping materials
crosswalk things signs etc. Um we're
going to be doing a lot of that work
this year uh as soon as the temperatures
warm up. And then capital projects for
the year. We've got a paving project out
to bid right now which is going to do
four blocks of this region of town.
We're going to be doing part of Elm
Street, third from Columbia down to uh
Elm and then uh Oak and Myrtle will be
getting paved as well. So we're excited
for that. We're estimating that project
to be somewhere between 5 and 700,000.
With oil prices up, that does impact
asphalt costs. So we're going to wait
and see what the numbers look like
there. You know, we're also excited to
kick off the design um of the Vine
Street project, which is all of the
sidewalks that we promoted when we've
moved forward with the local fuel tax
that we wanted to accomplish and we're
finally in a position to do that. Um
once that project is complete, if the
funding is still there, then we'll
probably move over to JP West and work
from first up to the park and to get
that widen some sidewalks because that's
another priority route for us. Um with
that, I'll take any questions.
I have a couple. Um, so when does the
local uh fuel tax expire? Is that in
2029?
>> Yes, I believe so.
>> Okay. Do are we foreseeing needing to
renew that?
>> I would highly encourage that when that
time starts nearing that we start
working on that. Yes.
>> Okay. So, one thing I would I mean I
think these budgets are great not only
for financial accountability but for
some storytelling and building a
narrative. Um, I would maybe suggest
either in this version for the final
version or in next year's budget, we
list those projects that the community's
really benefited from. So, um, it can
quickly be ref.
>> Yeah. When that time draws near, my
anticipation would be is that would be
our ATM topic, and we would have a
slideshow with all of the projects, the
dollars, each one, it costs, what we've
accomplished, and tell a very, very
thorough tale. That's that's how we
promoted the local fuel attacks is we
were at the ATM and several other things
telling the whole story so that the
community could understand the need and
so yes we will be working on it when the
time
>> so that might be one we want to start
building in 2027
that story
>> and going on this fiveyear CIP all the
funding is based on this current
gas tax like you have some funding out
there in 2029 2030, but that would be
based on
>> the the CIP is based on that and that
federal exchange because we we know
we're going to be getting at least that
$100,000 in every year. The state fuel
tax basically covers our personnel and
operational costs. And then those other
two, the local fuel tax and this the
federal, that's our capital. That's what
we save up every few years. We'll do an
overlay project when we have enough to
justify doing that.
If the project's too small, the costs
for the project go up. Contractors like
to buy into big projects that lower
their price and do it by volume. So, if
we do that at the half a million dollar
mark, we get a better deal.
Any other questions?
>> I noticed we we got a grant a couple
years ago for safe route to school. They
came out and did a study basically found
that we weren't qualified for any
>> additional.
>> We don't score well for safe routes.
This community is just too wealthy for that. Um we actually score very
poorly on that because of that
typically. So that at this time until
the state changes that and we've had a
lot of discussions with them about
changing that criteria. I think they do
it on um free lunch type program or
something. I can't remember the criteria
that that's aligned with, but it it's
very challenging for communities like us
that are are small and don't bring in
the streets revenue regardless of the
health of the the schools that that
aligns it because it in the reality it
doesn't. So, we've we've had lots of
talks with them trying to improve that
program.
However, the county did do a safe route
one and studied the corridors around the
schools and we do have that data. They
shared all that with us. So,
great.
Move on then.
>> All right.
>> Number 21,
>> foot paths. So, footpaths is based on 1%
of that state gas tax. Um, historically,
we've been using this money towards the
sidewalk repair program, which we offer
to anybody in the community who has
sidewalks that are in dire need of
replacement or repair. Uh, we will
contribute up to $2,000 or 50% of their
project, whichever is greater. Um, we
have not had a lot of interest in this
program in the last couple of years, but
we are planning on pitching that one
more year. What I highly recommend is if
this doesn't move forward over this next
year, that we take these funds and go
start doing wheelchair replacement ramp replacements throughout the city in
advance of pavement overlay projects
because the law won't allow us to do an
overlay project without being ADA
compliant on the sidewalks. So, if this
fund continues to grow without
expenditures, we need to come up with
plan B, and that would be my
recommendation. So, we're going to hold
status quo. Uh, we do have our new
contract administrator who is very good
on social media and things, and she's
already been building a program that
we're going to get out there and try to
help encourage people to do that. We've
also talked about raising the limits.
Maybe we're going to have to give more
with the way things cost nowadays just
to help them out.
>> I thought I saw increasing the amount.
>> We did double it. It used to be a
thousand. and it's at two now and maybe
that's just not enough yet. So,
um I can run through the numbers real
quick. So, the beginning capital is
26615
interest is projected at 5,000 which is
the same as previous year. Um the
revenue is like as I said the 1% so it's
at 6 6,600
given total resources for the fund of
278415
materials and services we only plug in
3,000 that's if we do something with our
crews on one of those sidewalks. Um
capital outlay for the year is 40,000
which is money allocated towards the
program leaving a contingency of 235415
balancing the budget at 278415.
Any questions?
Good. Moving on.
>> Storm water drainage fund. So, a couple
of years ago, we did the master plan
update. Um, got our CIPs up to date and
work through the revenues that should be
brought in. We adjusted the storm water
fees accordingly. That has now put this
uh fund into a position where it's
functioning. For several years, we were
only paying a small portion of costs out
of this to build the fund. It's now
there fully developed. So, we're we're
pulling for FTEEs out of it now
officially. We're paying equipment costs
out of it. Uh we're using our vector
truck extensively through this. So,
there's costs there. All of the debris
that we hauled away from the cleaning
the catch basin, so on so forth, street
sweeping, that all comes out of this
fund. Um so, with that, I'll start
running through the numbers. The
beginning cash for this fund right now
is 2,74684,
which is up 479,000 from the previous
year. That is due to the fact that we
have not been doing capital projects as
of yet. That is currently in the works.
I'll get on that in just a second. Uh
interest income because of that fund is
$80,000 which is up 45,000 from last
year. And charges for service for the
fund or will be projected at 1,110,000
which is up 141955 from the previous
year.
Um giving total resources of 3,936184.
Personal services for this one is 369
which is now up 400 or 48,727.
As I mentioned earlier, we're adjusting
these personnel costs to what our crews
are actually doing. They're doing much
more storm work now than they used to.
So, there is an increase in that. Uh
materials and services are up as well um
at 317836
which is up 61,000 from the previous
year once again as we're doing more work
in the storm water department. uh
capital outlay which is primarily we're
partnering with the Scapus Bay wershed
on some more layback projects this
summer we're going to be doing a layback
if all you are familiar with Veterans
Park we've been working on the referian
boundary of the creek we're going to be
doing that on the conley side along the
park there that'll be our big project
for this year we're also in talks with
an engineer to design three storm water
projects over on the east side of town
as many of you who travel through town
realize over here most of these streets
flood during the rain events. We're
working to improve that um with this
funds as well.
>> I have a question there. Yeah. When you
redo the sidewalks from Vine and all
these projects, is some of that storm
water?
>> Yes.
>> Y
um the one of the big areas. Well, we
have two things is we have a DEEQ UIC
retrofit project. DEEQ mandated a
several year to make some improvements
to our storm water system. We haven't
had the funds until now. So, we're going
to be working on that as one of them.
the other, like I said, over um two
blocks over here on second floods
extensively. If you go down second here,
you'll see it flood extensively down
towards and so we're going to that those
are our primary kickoff projects and
then we'll move on from there. Um the
contingency will still be left at
1,93868
balancing the budget at 3,936,184.
questions on
we need a line item for a confidential
waterhed.
>> We would
>> that that would be my advice that it
relates to so many different
new developments talking about flooded
area without that water stud.
Okay.
Um, I can look and see. We could look at
doing that through the capital. We'll
have to see if that aligns and what that
scope looks like. We also do uh budget
engineering money for this fund. So, I
can talk with Ben about what that might
look like.
>> And that that's good. I mean, this would
make more sense in the storm water. I
mean, could we have um the same the
transportation study coming up too? I
mean, is that could have anything to do
with?
>> No, I I would I would want to learn more
about what Joel's talking about because
some of that data may be represented in
our stormwater master plan. So, what we
would need to do is see what that scope
would look like over and above and see
what additional storm water work would
need to be done.
>> Council President Miller,
>> thank you. Uh Dave, um you mentioned
that there's a lot more storm drainage
work going on. Can you uh touch on that
just a little bit?
Uh is are you talking about the
maintenance side of it that I mentioned
or just on the capital?
>> Well, when you're going through the the
line items here, you mentioned that um
there's a lot more storm drainage work
going on, which I believe was
articulating why.
>> Yeah. Well, it's both. So, maintenance-
wise, now that we have a true storm
water fund and and can staff it, we're
doing more catch basin cleaning, drywall
cleaning, pipe cleaning. We now
purchased a TV truck. um the TV truck is
going to start doing anal analyzing of
CCTV of all the pipes. So that's the
kind of thing that we're going to be
doing there. And then these capital
projects are new as well. So does that
help?
>> Yes. Thank you.
>> So Dave is the uh contractual and
professional you said last in another
somebody said it was attorneys. So are
we paying that much more for attorneys
or what what covers under line item 230?
Um that is attorneys.
See here
more detail
» and that also includes those other costs
like a lot of times you know software
and stuff like that that have gone back
to the departments.
>> Yeah, we used to have
we don't anymore. So let me look here
real quick.
>> Pretty hard to compare. So because it
did go up a lot but so did so did
straight so did all of them went up.
>> So 13,000 of that is partnership with
the RIGA with Scapus Bay wershed.
There's 6,000 for the attorney. Um and
then there's 30,000 identified for storm
water contracts and the big one is
50,000 for contract engineering because
the CDC's want to do a public works
design standard update. That's the big
ticket item that jumped this one up is
for that work. Oh, so that's why you
wanted to do a different line, excuse
me, line item for engineering. Is that
why you were saying
>> we don't have an engineering line item?
So, it falls under this category and
that's where this is allocated. So,
50,000 of that 230 is just to do design
standard up update.
>> Well, I like your idea that it probably
should be a different line item. I don't
know. Just
because it's I don't know, just a lot. I
mean there's a lot in that just one line
item that we can see.
>> Yeah. But it fluctuates. There's not
always a dedicated engineering cost. So,
>> right.
>> It's all just contractual professional
based on the year.
>> Yeah. I was going to say typically with
accounting you just group similar type
of things together and then we have
breakdown for I mean a lot of these line
items will have quite a few things in
like publications. We don't we don't
make a separate line item per like
computer software unnecessarily. We can,
but it's usually um
>> Yeah. Right.
>> There's 20 items identified in there
that even are very generic of that. So,
>> well, thank you for identifying them.
>> Yeah.
» Good there. I was just going to say in
response to Joel's questions about the
uh the study though, that would be
something I would recommend. Yeah, you
could probably look in one of your other
line items. It's not currently a council
priority, but to be discussed obviously
with the the council if that's something
to designate staff time towards this
year or if that's going to be next year
as a future line item. Um, but that's
something we can continue to work on as
we identify if that is going to be a
project,
>> right? It replaces so many things we're
doing. Um, and and the reality is what
we're dealing with is old data from old
studies and they didn't it was nothing
comprehensive had ever been done.
Capital Bay Wershed Council really wants
to have this done having instrumentation
in the creek so we can we can judge temp
thermal thermal gradients for examining
the habitat. There's so many elements of
this that we need to address if we don't
get started thinking about that keep on
kicking the can down the road.
>> Well, I agree I agree with that. It was
just we have limited staff time, limited
resources with council priorities and
other projects that we try to designate
which one, you know, we put the budget
together with what the council and staff
current projects are. That could be a
future project. It could still be this a
year. It's just that would be a for
future discussion that was not current
in this because it has not been
identified as something that we need to
put over other projects at this time.
>> But anyway, like you said, I've in there
at least at least we have a basis for
>> is that something we could partner with
county and water vet and I mean is there
any group? They're probably not because
this is this is this is community
specific
>> that and that's what what needs to
that's what we need to address. We
should have done it years ago but we
have
>> Joel what was the what was the dollar
amountish
>> well it was the last bit was
but it would be desirable
as well.
So I I I would I would kind of phase it
in. So first get the get the pictures of
what we're facing and larger companies
really like to have the instrumentation
on the judge thermal gradients when
they're habitat expiration and so forth
but there's just a lot of elements to
that that need to be
» and that that study would probably fall
under the contractual professional be
contracting that out. So if once again
if that did become a priority project we
could pull it out of our contingency.
There's 1.9 million in the contingency
that we could
>> Yeah,
>> I think I think we're trying to gather
thermmo data and stuff though. It would
be it would be beneficial to bring in
Scapus Bay wershed and Columbia soil and
water because Colombian soil water
already has access to some of that
equipment and is doing some of that work
because I've sat in presentations on
ecoli studies and things where they do
have water temperature data. So I it's
collective. I just think we need to work
with the other agencies to to partner
and pull something together, maybe a
bigger picture.
>> Yeah.
>> Excuse me, Ben. Would that be something
that we can look into getting partially
like a grant for?
>> Yeah, I mean, if there are grants out
there for we'd have to look into it. I
100% sure, but there probably is a grant
out there for something similar to that.
Okay, continuing on to storm water
drainage SD SDC.
>> Yep. So, uh SDC's as you all know are
the contribution by homes that are being
built towards future development for
growth. So, any of these funds can only
be used for capacity adding projects. Um
working capital carryover for the
stormwater SDC fund is 488,29
which is up 67,759
from the previous year. Interest is
projected at 15,000. SDC's are projected
to come in at 44,167
which is down 42,000 from the previous
year. Um current year resources then are
at 59,167
giving a total resources of 547376.
Capital outlay is budgeted at 500 uh
which is 300 more than last year. We
don't have anything specifically
identified for that yet until we get the
design work done on these projects and
then we'll be able to use some of those
funds. That's why it's there just
earmarked for projects, but we don't
have it set to a contract yet. Um
transfers are at two or 220 which is a
admin fee transferred over from the
money that comes in. There's a portion
kicked back to the general fund to help
cover admin costs. Um contingency is
45,168 balancing the budget at 547376
questions.
All right, moving on.
>> Continue on street SDC. Same concept
contributions from development working
capital carryover of 1,233,125
which is up 295594.
Development charges projected for the
year at 277608.
Interest is projected at 30,000 giving a
total resources of 1,540,733.
Um capital outlay for the year is 1.2
million. This fund is eligible to be
spent towards the Bind Street project
50% of it. So um we're allocating money
towards that project for that. uh
transfers to the general fund of 13,880
and a contingency of 326853
balance the budget at 1.54733.
So once again big expenses are going to
the Vine Street project when that goes
to construction which won't be until
spring summer of next year. We'll be in
the design stage effective now till
probably January. So
>> this budget pays for the completion of
that project.
>> Pays for a portion of it. Pays for up to
50%.
>> Um but it will all I mean the whole
budget though it will be done by the end
of this budget.
>> No, more than likely we're going to be
doing the work through next summer
because of the impact of the schools. So
we'll be doing utility work and things
while the kids are in school, but the
major sidewalks, paving work, we're
going to try to align with next summer.
So I would imagine there's going to be a
small amount that's going to trickle
into the next fiscal year just to wrap
up the project into the fall. So it'll
be a split season. Most of the expenses
will be in this fiscal year, but
there'll be some trickle over.
>> And do when do these housing
developments pay the street SDC? Like
have they already all three of them?
>> At the time they pull their permits to
build.
>> Yeah.
>> So this this is money we have. It's not,
you know, expected. I mean the 277,000
is expected for out of new houses. So
>> you said this uh this was eligible to be
used for that that sidewalk project is
>> 50% of it is.
>> Yeah.
>> Um could it could it be used for any
sidewalk project or is there something
>> capacity adding? Yes, it can. and we
have so when we did the sidewalk
improvements on Old Portland Road a
handful of years ago and things same
thing we applied 50% of the SDC's
the the SDC's are a little bit
challenging to use or a curse and a
blessing because if you don't have the
capacity adding then you can't apply
them well we're not really building a
lot of new streets because when the new
streets come in they're built by a
developer and we're not contributing to
those costs anyway so that's why it's
good that these sidewalk projects are
eligible because that's how we can best
align them to use them
questions on that.
» Let's continue on. Um, park SDC.
>> Park SDC's. All right.
>> Page 94.
>> All right. Parks SDC's. Total resources
for parks SDC's $416,875.
That includes the working capital
carryover of $277,749
with $7,000 of interest and for the SDC
charges for the two subdivisions coming
in is $132,126.
Expenditures for this fund is uh through
capital out capital outlay is 400,000
which is marked for the uh Smith Road uh
veterans extension
project
with 6 $6,66
in interest per contingency of $10,269.
Um,
so do you anticipate then spending
$400,000
on the park in this budget?
Will we have stuff ground dug? And
or
>> once again, just like the sidewalk
project, I think it's going to be a
split year. We're going to allocate for
it. Um, but we're going to be through
the duration of next summer. By the time
we get the design done, we're going to
be bidding late winter, spring, going to
construction, doing the dirt work during
the dry months, probably paving and
things into the fall. So, it's it's
going to be a carryover
right in the middle of it.
>> Next June, July, there could be some
>> there'll be construction activities
hopefully going on at that point, but it
won't be done by any means by the end of
this fiscal year.
Page 26.
Fool fun.
>> The the pool fun. We always joke about
page 96. So, this is when you only have
to see this now for a couple more years
because I got the the last little bit
of, you know, um ending dollars uh out
this last year or this year. So the the
remaining money, you know, of course we
talked a little bit about the 48,000 for
it that we cannot spend, but the n the
other funds that were in there, 9844,
uh we um could we transferred it over to
the general fund to parks basically. So
it's going to the park projects. So
that's that's pretty much done. So
nothing is going to acrue. This is going
to be kind of like that peg fee fund
that's gonna kind of just eventually
roll off. So, did it off our books? So, you still have to look at it for a
couple more years.
Potentially a new hotel coming in. You
use that to rent it for the city couple
times summer pool.
>> Yeah.
>> Rent their pool.
>> Okay. And I also do unemployment
insurance fund. This is fund 87. We are
self-insured for unemployment. We don't
pay the state anything for it. So if
there is if we do lay somebody off or um
shortly after I came, there was somebody
that we didn't lay them off but they
quit but then they got laid off their
job their next job. So we ended up
coming back and hitting us for it. So So
you know we do have this it's got it's
very healthy. It's got good reserves.
Um, and so, you know, we have $100,000,
you know, reserved for this. Uh, we
haven't paid anything for a couple of
years out on the unemployment fund, but
we pay basically all the unemployment
costs if we lay somebody off, you know,
so so we don't pay the state their uh uh
amount. So, you know, the fund has we
always budget $50,000, you know, we
haven't spent that much, you know, since
I've been here. We just spent a few
thousand dollars since I've been here.
Uh, and you know, a dozen interest every
year and we just are rolling it over.
And because the fund is in such such is
so healthy, we aren't having to take
money from payroll out of all the other
funds for the payroll cost to add to
this fund. So basically this this fund
being healthy is keeping it's keeping
our costs down, you know, for all of the
other payroll, you know, funds,
everybody else's payroll because we're
not putting we haven't put any money in
here from the other departments since
I've been here. So it's it's healthy and
just rolling along. The interest is
keeping it going. So So that's the
unemployment interest. How does that
like show that you hire good people
>> or we don't hire too many people we have
to lay off or
>> that's that's a lot of it is we just
have
>> management and so we haven't had to use
>> it's good management right I think I
think we want to think that whether it's
true or not we're a good place to work
>> a lot we are a good place
>> a long time and a lot of locals that
have grown up here
>> yeah so
>> okay back to utility water fund I want
to try to get done with the regular. We
have to turn off the recording for the
urban renewal. We'll take a few minute
break there. That's okay.
>> Uh but up to tab number 28, page 100.
» I do.
>> And I
>> All right. Thank you everybody for being
here and part of the community and
spending your time with us. Uh working
capital carryover for water is almost
2.7 million interest 108,000
charges for services 2.7 million
our governmental is 350,000 long-term
debt crew proceeds is 2.5 million for
total resource of 5.6 6 million
total resources sorry 8.3 million
uh personnel services 1.3 million
materials services just over 1 million
capital outlay 4.2 million a couple
loans down there
uh less contingency of 1.2 total
expenditures 8.3.
Uh most of the material service items
are pretty much the same thing. We've
talked about these fees and
subscriptions that shifting of funds has
happened
capital outlay projects most everything
is tied to ongoing projects the
reservoir and the well
at Miller
» typically charges for services is is the
water bill
>> from there's there's a meter fee and
then there's commodity fee
>> and inner governmental. Um, does some of
this come from No, this urban renewal to
pay for the reservoir.
Urban urban renewal is kicking in 21%
towards the reservoir, but you won't see
that money anywhere in this budget. It's tied directly to the paying the
contractor out of that fund. So, it's
not carrying through here. Um, anything
intergovernmental is pretty much all the
ARPA. And then there's long-term debt
proceeds which are self-explanatory.
That's the loans that we've taken out
through the special public works fund to
fund these. So we we have one loan on
the reservoir and we just took out a
loan on the basalt well which we're
getting ready to sign contracts on soon.
>> And speaking of ARPA, all the deadlines,
all the reporting, we've done good on
all of them.
The only one that's still lingering,
which has almost been exhausted, is for
the bass well.
>> I think we're down to about 400,000 left
to spend on that. I anticipate with the
new well driller that we'll be cutting
that one here real soon and closing that
out.
The one thing that I want to mention on
the water fund though is this is the
fund that we're watching the closest. um
the revenues are actually down and
they've been trending down or flat with people conserving water and things
and the rates not going up as drastic.
So it's indexed right now at a a 2.5 or
the construction cost and the
construction cost index have been down
so we're only coming up at two and a
half. Well the cost of living I mean
just our personnel costs have been going
up at over 3%. Health insurance has been
going up 7 to 10%. So, we're trending in
a downward negative pattern right now
and so we will probably be coming to
council within the next year to talk
about this and come up with a strategy
of how we want to address it. So, stay
tuned on that one.
>> And your budget is down a little on
charges even with the new houses coming
online. Kind of forecast for that.
>> Yeah, we forecast for that. Yep.
» But we I mean we've asked people to
conserve all along and they are.
>> It just it's going to impact your bottom
dollar too. So
>> when were the rates changed to remind
me?
>> When do they
>> when when did they change? We have
>> Well, they change every year,
>> right?
>> So we follow the index every year,
>> which is how much
>> from one from one year to the next?
>> Two and a half%.
Okay.
>> There was a year because of the
construction cost index where it went up
7.2. That was our big spike, but then
the very next year it reversed. It went
to 2.7. So it hovers at that three range
give or take but the last few years it's
been down to half of I think I think
last year the index was 1.6 six if
memory serves me correct. So we
defaulted to the 2.5 which the current
resolution has as the minimum
but once again two and a half isn't
covering when your costs are three plus
and and the chemicals and things that
we're paying to operate the plant are increasing like 10% every year. So
if
>> everything goes right, what's your best
guess on when we would take water out of
the salt well? When?
>> Fall of this year. Yeah.
» Yeah. I anticipate with the new driller
that's on site that they'll bottom out
within the next month or two and start
to test it and make sure and then we'll
have to go to bid for a contractor to
install the pumps and tie it into the
plant. So, probably fall, winter, or
latest.
Great.
Okay.
Water SEC fund
>> water SEC is carryover 210,000
interest 6,000 system development
charges 552,000
our transfer and utility fund 100,000
total resources 868,000
uh capital improvements 141,000 that's
the basalt well and loans Contingency
423,000
questions on SC.
>> Can you just remind us like the loans
that we have? What what are we have
loans on?
» We're still paying on the line that goes
up the canyon.
Um and the capital outlay is actually
huh Miller.
>> There might be still some of that too.
Yeah. Um, in the capital outlay, the
$149.99 though is actually development
fees. So when the Charles T. Parker
properties annexed in, the city received
money through land use decisions that
contributed towards the reservoir and
towards the well, that 140 is their
contribution towards the well. They've
already paid out the money to the
reservoir as we're completing that. So,
um, pretty much the SDC fund is just
paying back debt through the revenues
it's receiving other than that one
49.92.
Are the SDC charges are those just like
per unit that's coming online or that's
all it is? Doesn't matter how big the
thing is or
>> it's it's per meter size that they're
>> buying into. The bigger the meter, the
higher the SDC.
>> So like an apartment up at a meter that
one meter
>> can be. Yeah. depending on the complex
of how many different buildings. If it's
a complex with more, then usually
there's one meter per building. But it's
typically what we see.
>> Standard 3/4 one inch of water is about
10,000 wast.
It's just per unit like for the parks
SEC about $1,500 or
>> Yeah, I believe it's broken out to by
single family versus like multifamily
unit. It's a little less I
» Okay. Utility wastewater fund path 30
page 107.
>> Wastewater fund has a carryover of 4.2 2
million 144,000 in interest
3.1 million in charges for services
intergovernmental revenue of 100,000
long-term debt proceeds of 3 million
total resources of 10.6 million
personnel is 1.3 material service
972,000
capital outlay 3.4 million there's
the old loan in there from 2010 and the
new new payment coming online. Total
expenditures 10.6 million.
And the same story here within the
service
contract professionals allocation and
news fees subscriptions are electrical.
It's going to be a shift electrical and
chemicals uh with the new additions
phase one project.
Yeah. Any questions on that one?
>> So phase one, I mean it it did a lot and
you're able to operate and then phase
two will be
>> phase two is a new clarifier, a new
digest, aerobic digesttor and new
offices and effluent line to the new one
channel. We're using all the that now
but old and then we'll up phase two
would be the upgrade and
>> we are the next couple months we'll be
online. This week is a big week. There's
lots of equipment that's being tested
and coming online. Electrical transfers
and
computer upgrades.
Couple things I'd like to point out on
this fund is the beginning cash. Yes,
it's extremely large, but over the past
five years, we've been raising the rate
7% per year. This will be the last year
of that. That's anticipation of making
payments on the $20 million loan that's
going to begin next year. So, that big
balance is going to start to dwindle
relatively quickly moving forward. So,
um this fund is is right now healthy,
but it won't be as healthy as we move
forward, as we start to pay back the
debt because we've been planning to pay
that debt. And that's that's why you'll
see some money in there. So,
um, and we will be coming to you next
Monday to talk about a new wastewater
rate structure. If you remember back in
November, we came to you council and
talked about this new commercial rates
and things. We heard what you said about
the multif family. And so, now we've got
a plan to come forward and present to
you um, next week. So, stay tuned on
that.
We've been I've been signing some big
checks over the last year for the WWTP
like those we pay along the as we go on
some of that. Is that coming from ARPA
dollar or that's not part of the loan?
It's it's pretty much all loan. So that
project was only eligible for ARPA in
the amount of 2.2 million of the nearly
$20 million that we spent well I take
that back 16.8 8 million towards the
plant itself and then we had the close
to $2 million that did have ARPA money
half of it for the bioer but that
project's been complete for over a year
this past year has just been on the
wastewater plant which has been all been
other than the 2.2 been going to the the
lawn.
>> Okay. And then urban renewal, when we
get to that, Carol will touch on that it
has a percentage allocated towards it
and it's urban renewal will make the
first few payments of that loan until
its eligibility is gone or the funds
were available depending on how the
taxes come in and then after that then
rateayers will be paying those loans
moving forward. Hope that makes sense.
>> I do have a question. Um what what does
it mean when it something is like more
than 100% paid like 140? Is that I've
seen that a couple of times
» where you
>> when the let's see when you guys
percentage of allocated time
>> is it two people
>> yes two people yes
>> okay 70 okay
you said worker
140 so yeah two people it's 70%
>> okay
>> yeah4
point4 whatever of one person you know
half person
>> and some of these are like even it's the
same utility and different fund it's
still the same amount on both funds. See
how that you guys break it down the
percentages.
>> Okay.
>> And there too on page 107 you have 2526
twice.
» Okay, you're right. Okay. But again it's
7.5 FP no
>> equals out but all the percentages might
be different
>> right
um
we do 30 waste waterc
E
31
F
» we have about 230,000 in carryover
20,000 in interest and uh on this one
you can see how the SDC's are actually
split
60,000 reimbursement 228,000 extra
capacity and 15% for admin fees
the total there of 324,000 total
resources is 554,000
capital outlays 500,000 transfers of
15,230
leaves a contingency of 39,336.
Those are all uh headed towards phase
one project.
» Okay.
question.
>> So, tab 32, page 113,
excuse me, are the the loans that we
have out.
>> Yeah, I decided to put those back in
this year so you could see what loans
were in there. We used to have a debt
service fund, but I thought it would be
beneficial. And I pulled these numbers
out pretty quickly, you know, took them
off the audit, last year's audit, and
calculated what was in this year. So, so
it just kind of tells you where we are
and what the rates are. um on for debt.
>> So
>> that that first one then for a point of
clarity is the one that we amended to
the 20 million. So that's no longer 6.4.
It's now 20
>> at the 1.88. So that is a phenomenal
interest rate that we do still have on
that. So
>> that's why we raised it, right?
>> So yeah, that's good good point because
like I say off last year's audit. So, so
should the zero be 20 million? Is that
what you're saying? I I didn't catch
you.
>> The balance hasn't been finalized is why
I mean this is the first I've seen this
table too, but we we haven't closed it.
It's still an open account that we're
drawing against.
>> So once once we've said that's it, then
that will be able to give you a hard
number.
>> Okay.
>> But it does have a total amount
available of 20 million. Wait a minute.
>> Do these have a date of when they paid
off
or they
Yeah, she could she could add some
wrote.
>> Yeah, they're advertised out. So, yeah.
>> Yeah, we can't get obviously the first
one, but yeah.
>> Yeah, bear with me. This was my first
shot at this. So,
>> nice to see when some are expiring or
» and the, you know, the page 114 section
33 is just the listing of your transfers
in and out of each fund.
And, you know, they do go in. I always
put little asterisks by the SDC funds.
In the past, they used to transfer
whatever money it said they were going
to transfer and we don't do that
anymore. If we don't get the money, we
don't transfer it. So, nothing gets
transferred to the general fund unless
it unless we receive the money for admin
fees.
You found
>> budgeted transfers from SDC change.
>> Yeah, she is. I just spell check this
document, too. I'm surprised I didn't
catch that. work.
» Okay,
>> still works.
>> I'll go through the glossery one at a
time. Um,
>> that's it.
>> We're good there. Uh,
>> Council President Miller.
>> Yeah. Uh, some of the dialogue uh
related to debt services there, I
couldn't understand. What was the error?
Um, did I hear that there was an error
on the debt services page 113?
>> There was a spelling error on the
bottom. said budgeted transfers pro
instead of from.
>> Okay. Thank you.
>> And then
oh that was on the transfer debt
service. She'll add a column maybe to
say we would expire.
>> Yeah. I don't know if we'll get that in
this year but but we'll add it next year
for sure.
>> Okay. So we are um
done going through everything. if
anybody wants to have any more
questions.
Um, and if not, if we can look for an
approval, a recommendation approval of
this budget to provide to the council
with any updates or changes that we had
talked about.
Um,
Tyler, do you have any of them down that
you remember?
>> Yeah, I just emailed them to you and
Susan.
Okay, we'll get Susan will have these,
but taking notes. Page 43, we're
correcting position count error for
public works positions as flagged by the
public works director. Page 44, footnote
about restricted funds came up when
discussing the pool funds that councelor
Hen. Page 56, approval of drug D drug
Doug drug drug detention dog pennies
further conversations and approvals
about the program prior to any
expenditure.
I I feel fine putting it in the budget
but like Mr. Miller would like to talk
about it moving forward.
Uh page 64 incorrect wages for community
development director. Does that mean
also department salaries on page 65 will
be needed is updated as well?
believe so. Uh they come from a totally
different spot by the way.
>> Okay.
Confirm all.
>> It was just a table amendment.
>> Just a table.
>> Um correct me the negative numbers on
page 76.
Page 78. Potential
typo.
>> Got that?
>> There's a few. Uh page 107 believe uh
was fun.
I wish I could blame it on my
handwriting, but uh I don't think I can.
There.
» Does everything make sense in those
notes, Joe?
>> Yeah. Yeah. I don't think I had an error
there. Just question about I had folded
a page
uh that services spelling error on page
113
buyers uh
and then just somewhere is there a way
to qualify?
Um, some of the numbers look a lot
different this year versus next, but
because of intergovernmental transfer
transfers, you know, Sam, is there a way
to put that somewhere that
transfers? Um, some of the big changes
aren't they're not really changes.
They're just because the way we're
standard operating procedure.
>> I figure out how I would do that.
>> It will disappear pretty quick.
>> Yeah, just as long as we keep bringing
it up here.
become there. The other thing that was
not listed on here was the $400,000
adjustment for the police department
>> and the 400 399,814.
Did you say
>> um
>> I'm going to put it as 400
>> grant for the radio.
Um and maybe at some time you could have
a page where it like changes or
something changes from last year, you
know, big
>> and we like potential purchase property
or this way we transferred money might
have changed something.
» Yeah, I was gonna
sorry I'll raise my hand and wait my
turn.
>> Okay.
Yeah. Yeah. I was going to bring up um
somewhere in the very beginning. I think
it would be helpful just to have a
summary of uh um additional expenses for
the proposed budget. Um just related to
uh I wrote out notes and now I lost my
notes, but something just like uh
additional FTEEs, um additional
equipment, just large items. If we had a
summary right up front of what those
major changes are in the budget, um that
would be helpful, I think. Interesting.
» And then obviously
>> see if I can figure out how to do that.
Okay.
» To me this year.
>> Yeah, we didn't have we didn't have very
many um this year, so I don't think
it'll be a heavy lift, but just having
that, you know, right up front.
Um it may be even something that Ben can
just include in his um opening letter
>> when I do open my regulation book every
year up front. Yeah. Here in red are the
changes or something different just so
you
made aware. And then on page four the
LLC where we were one of the first
founding members of LLC in 1925.
» Anybody else have any other changes or
things they'd like to potentially vote
on?
I I would just go and make sure that the
some of the charts were wrong like the
years
>> the all the clerical adjustments
>> dropped.
>> Okay. So
noting that, I'm looking for an approval
of tonight's
budget.
» I'll offer a motion to approve the
budget with the changes discussed.
Councelor Holmes, budget committee
member makes the motion to accept the
2026 2027 budget with amendments or
changes noted. Any second?
>> I'll second.
>> I will second that. And um Mr. Mayor, if
we can just clarify the process now uh
just to get on the record so um the
public understands if they watch this
video.
>> Yes. Um the discussion we have a first
and a second to accept this budget. Now
this budget will be recommended to
council um with the changes and they'll
bring it back within the next month or
so
>> in June. Yes.
>> In June and then we'll revisit it was
our public hearing. Um they'll be open
to the public which will discuss any
changes and then the council will vote
on approval of the budget.
So this is approving the recommendation
proving uh to the council
>> and the final numbers are always
published in the paper also will be
published for the budget.
>> Any more discussion? Anything else
council president?
>> I'm good. Thank you. A a job well done
again to city staff. Thank you very much
for your work on this. I know it's a
large endeavor and I'm always impressed
with the way that we run our budget
process every year.
Yes, I echo that. I've seen a couple
other cities and it's been very
fortunate. You guys have done a really
good job making this understandable and
thorough and um we've been very
fortunate to be in a good position where
we are. Um so appreciate it and that's
thanks to all of you guys for sure. You
guys have all been here a lot longer
than I have. So thank you. Thank
>> Thank you to the budget committee
members too. Uh your guys' work and your
time
>> um should be uh noted as well.
Appreciate it very much. Thank you.
Okay. All those in favor state by saying
I.
>> I.
>> Oppos.
>> Motion carries. Okay. We will adjourn
this uh budget committee meeting. Um and
in 5 minutes at 8:10 we'll start up real
quick the uh urban renewal budget
committee meeting. And that should