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for the budget workshop. Today is August
the 5th, 2026. It's 5:00 p.m.

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I'm going to call the role. Please
answer.

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Councilman Summer
>> here.

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» Councilman Summerland
>> here.

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» Councilman Pard
>> here.

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Prom Brad
>> here.

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» Councilman Robinson
>> here.

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» Everyone is here. So, we do have a
quorum. We're going to stand up and say

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the pledge of allegiance to the United
States and to the flag of Texas.

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I aliance to the flag of the United
States of America and to the republic

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for which it stands. One nation under
God, indivisible, with liberty and

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justice for all.

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flag. I aliance to the Texas one state
under God one and indivisible.

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» If you want to remain standing, we're
going to have a short invocation by

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Councilman Robinson. Just
>> bow your heads, please, and join me in.

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Father, thank you so much for giving us
the privilege of serving our city. I

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pray, Father, that as we discuss the
budget this evening, make

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decisions and craft policies that we
will always keep in mind that we're

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doing this for the people and for their
best interests.

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Remind us, Father, that we are in this
position not to be served, but to serve.

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Father, bless our staff,
our city, our residents, and protect us

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all. We ask this in Jesus name. Amen.
>> Amen.

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» All right, we're going to move on to
item number five, citizens forum.

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Citizens are invited to speak for three
minutes on matters related to city

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government that relate to agenda or
non-aggenda items. Speakers are asked to

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approach the podium and give their name
and address before sharing their

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comments. I understand that no one has
signed up.

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Is that correct?

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» So, we're going to move on to [snorts]
item number six. At this time, I'm going

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to turn it over to our financial
director.

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and council. Um I sent out um kind of a
memo last week about the tax rate. So

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this item is going to discuss the 2026
property tax rate um calculations. Um so

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I do have it on the screen as well. So
this year's um our current tax rate for

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the 25 um tax year was 1821 per 100
valuation.

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This year's tax worksheet.
>> Yeah, pull that up, Lisa, please.

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I'm used to it being so far away on my
dis. Um the no new revenue rate for this

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year is 1849. So there is increase from
last year's tax rate. Um but it will

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yield the same revenue to the city as
last year. The voter approval rate is

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1919 per 100. Um and our certified
taxable value is about 1.7 uh billion

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right now. So um also in this chart
you'll see I kind of put where our

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current rate is so you can see how the
share breakout would be between the INS

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which is our debt service requirement
and our general fund share which is our

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maintenance and operation the M share.
Um I did it for the current rate the

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infu revenue rate and the um voter
approval rate.

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So, um, in order to bring in the same or
very close of the same revenue as last

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year, you would have to go with the 1849
rate. Um,

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and that is and then on the second page
here,

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» I broke it out. So, um, this year our
median, so truth and taxation laws

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require the tax assessor to assign a
median house rate to kind of use as a

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taxpayer impact u value. Um, so this
year the medium median homestead taxable

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value is about $437,000
per home. Obviously, that's not every

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home. That's just medium. Um, there's
houses will be less, there's clearly

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houses that are more. Um, so if we went
with the no new revenue rate of 1849,

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um, it would be
less than it's a 0.28 cent increase from

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1821. Um, it's about 1.5% increase and
it would increase that median um, home

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valuation tax bill about $36 or 4.7%.
Um, if you went with the V, it would be

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a .0098 cent increase or 5.4%.
Um, and it would be an additional on

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average $66 or an 8.9% increase to the
medium uh median homestead value uh tax

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bill.
Because of if you go to the 1919, it

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would trigger an election. you the
highest you could technically go is 1

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1918 [clears throat]
without having a tax election which I

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would not recommend wanting to have
because it can fail. And also um there's

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a lot of timing that goes into
consideration on that as well.

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So
and this just kind of shows you that

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same information that I typed up up
there.

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Is there any questions about the tax
rate or calculations with it? Mr. Mayor

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and Lisa, I think we we should proceed
at this point at the no new revenue

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rate, but I'd also like to postpone
number two to the end of the meeting.

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» We are. Yeah.
>> Yeah.

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» All right.
>> Just about to to the item.

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[clears throat]
>> So, the differential in revenue that

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you're kind of looking at is um
should have done that. Apologies.

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I got too many mouses up here.
>> From the current rate to the 1919, it's

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only 167,000.
>> Okay.

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» 176.
>> Thank you, Charlie. [laughter]

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» So, yeah, because of last year, we had a
lot of unused increment, which is

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basically truth and taxation laws allow
you if you persistently go below your

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NNR or at the NNR and you forgo that
increase that you could have done, you

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can bank that differential. And last
year it did help us because of the

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police pay parody larger bump we had to
make. So we did kind of exhaust a lot of

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that unused increment because it every
it's based on the last three years. So

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like if you don't use all of it, it
falls off and then it just keeps

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bringing that bottom dollar um bottom
amount up and up. So that's why the

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difference between the N&R and the V is
a lot smaller this year than it was last

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year.
So we're good for the INS

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» for the interest and syncing fund
>> for every for all of it. Yeah. For the

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rate

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and basically in the budget document, I
just put the same revenue as last year

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into our M um portion, the general fund.
I did rework it with the 1849 number.

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It's about $4,000 short than what we
brought in last year because it does

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it's all rounding and you know there's
going to be some discrepancies. So um so

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if you go with the eight the
sorry there's a lot of numbers here 1849

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you would bring in about 1.4 for
sheets

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» 1,400 into the general fund whereas it's
about 4,000 less than what I had from

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last year.

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And the question might come up of why is
the NNR higher than our tax rate this

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year, right? Um because ideally you
should have new improvement that kind of

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you know offsets that. However, um the
8th 9th legislation had House Bill

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number nine which basically exempted any
personal business property that did not

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exceed 125,000.
It exempted it from the tax rules. So,

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it did remove some value from us and
then we didn't have enough new

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improvement value cuz everything is
based on as January 1. So, um like with

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the wood loss, it's based on how
regressed they are as January 1. So

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obviously their tax bill is not going to
be the same thing that like next year

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their full value should show up. So it's
just basically wherever something is as

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so
>> so you're saying that HP9 I just want

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some more clarification on that. Is that
like their the business had to be valued

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above that before they were taxed or
they're able to take that off?

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» No. So if they So like I I use car
dealerships because that's usually who

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we see the most on some of these tax
rules. We don't really have any, but for

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you know, so each vehicle they keep on
their lot, they have to pay a property

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tax on because it's a business type
property. So if any of those cars don't

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exceed $125,000
in valuation, they can exempt it off of

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the [snorts] role, if that makes sense.
Yeah.

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Or and another thing like um a lot of
companies that lease um like uh Sunb

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Belt would be a good one. They have to
pay property tax on their equipment

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because they lease and they it's a
business property. So yeah.

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» Yeah. So they would get to exempt
whatever. Yeah.

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» That's their inventory.
>> Yeah.

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» So I I couldn't get clarification if it
was an aggregate or not. And like and

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I'll be honest, uh when I talked to Miss
McCrae, this has been the hardest year

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for her with the tax worksheets because
of all the changes that happened in the

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80th 9th and then we know there's going
to be a lot coming up in the 90th that

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starts in January. Um, so she said this
was a very because legislation will put

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a law out, but it's a lot of gray. So,
everyone's trying to figure out with the

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direction from the comproller, how does
this calculate out, you know, the

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comproller is the one that issues out
the notices of calculations and

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everything. So, um, there it was a
little tricky this year with the new

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laws. So,
>> I think it's going to get trickier going

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forward.
>> Oh, it will.

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» I think it is.
>> Yeah. I think that was one of my biggest

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concerns when I got on council was the
one thing that we just don't pay

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attention to is what happens at the
state level and how that affects us.

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» And here's the very first
>> tickling of this coming in.

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» Last legislation, the mayor and myself
and Kathy had worked on several letters

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in um protest of the expenditure cap and
revenue cap. Um those were the biggest

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bills that were really going to be
detrimental.

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» Um and we worked we we sent those to Mr.
Toe's office. Um, Craden off it. We sent

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them everywhere
I think at one point just to in protest

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of it and I actually wrote did out
calculations to show how it would hurt

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our city particularly.
>> Yeah.

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» And all the indications so far are that
they will tackle this again.

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» Yeah. In the coming election they are
they are going to

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» and there's got to be an some type of an
amendment [clears throat] for cities her

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size you know.
>> Yeah.

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invite it to a TML summit legislation um
session at the end of the month um me

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and 140 other delegates from the state
and they really loaded it with financial

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professionals this time because the
biggest priority is property tax and

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expenditure caps so um TML um invited me
out to work on some policy proposals um

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so I think it out of our area it's me
and Jersey villages finance director are

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going um so we have representation for
our area so we'll try to push especially

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for um I think the Houston metro area is
a very unique area. Um we you know we

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say this all the time, we're a small
city, but we're not like you're on the

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one of the biggest freeways of the the
country outside of the fourth largest

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city in the country. You're you're
basically in Houston's back door. So,

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um, they don't take that in
consideration when they look at

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population growth because a lot of the
expenditure caps were based on CPI and

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population growth, which we're we're
fairly built out. So, our population

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growth isn't going to be so that puts us
at a negative. They don't take in

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consideration your daily population.
They just consider your homestead

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population. But with the Portoino, with
all these other shopping centers, I

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think Sam, what was it? 50,000 you
anticipated visitors a day

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» about.
>> Let's do it.

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» So our population grows from
just shy of 5,000 to 50,000 pretty

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quickly,
>> right? Every day.

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» Yeah.
>> That's not counting 141,000

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for anybody. So that's what a lot of the
legislation won't take in consideration

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is, you know, and then also that, you
know, smaller cities that are out in

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West Texas that don't have a sales tax
base.

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» Yeah.
>> It it doesn't take consideration those

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as well.
>> I think that there were more cities like

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that.
>> Yeah.

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» That are not like us that depend on
retail.

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» We saw that at that that breakout
meeting that

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» we did.
So, there's a lot of moving parts, but

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this year will be highly focused on um
property tax reform and most likely

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expenditure caps and revenue caps. And
yeah, it's it's going to be interesting,

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but we'll we'll tackle it as we can. Um
so, that's pretty much in a nutshell the

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um Oh, and I did do a little breakout
just to kind of show you um so like our

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this proposed tax rule. Um you can see
that residential is about 30% of the

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total taxable value. Commercial is about
70%.

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Um and of the the total that would be
paid to the city about just shy of a

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million would be from um the residential
side and then the remainder is from the

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commercial.
So

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and this is based on a 95% complete
certified rule. There's 5% underneath

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the protest still.

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So,

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and even if we move on from this agenda
item, we're going to have a another one

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at the end of it discussed in this. So,
if we want to brainstorm more that one,

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we can as we go through the budget.
But if no one has any questions, I can

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move on if you would like. Right. Uh
like I said earlier uh we're going to

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move item number seven. We're going to
discuss it at the end of uh after item

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number 10. So we're going to move on to
item number eight

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uh budget discussion.
>> So the first budget discussion um is

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going to be the general fund. Um as I
just showed you, there was a little bit

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differential in the sales tax revenue
based on the NNR. Um I I've been playing

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with the sales tax numbers. Um, I will
probably have an update for that soon.

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Um,
and then

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so that's all I have for revenues. Um,
typically in the past what we've done is

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gone through each department again, but
since we already did that in workshop, I

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don't know if there was the only
department we did not talk about was

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CVB, but for the general fund, was there
any other department that we wanted to

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talk about again or was there any
follow-up [snorts] questions?

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They say pretty stagnant all those
budgets other than the personnel costs

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obviously.
>> My own my only question did we have did

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you utilize zerobased budgeting or did
you use prior year's budget and just

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build on top of that and assume
everything's going to happen that

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happened prior year.
>> So

209
00:16:28,000 --> 00:16:33,519
» without looking at cutting as much as
you can.

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00:16:31,759 --> 00:16:38,639
So with the expenditure side, each
department does their own budgeting and

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then turns it into myself. Um we do base
it off of a zero base. Um the majority

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00:16:41,680 --> 00:16:48,720
of our in these departments of our
revenue I mean our expenditures sorry

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00:16:46,480 --> 00:16:55,440
revenues is going to be personnel costs.
So those are automatically just a phase

214
00:16:50,639 --> 00:16:59,040
in. Um but on the on the um operational
other than the personnel costs typically

215
00:16:57,759 --> 00:17:04,160
a lot of those are aligned with
contracts um that are already set or

216
00:17:02,079 --> 00:17:08,959
costs of increase. And then there are
going to be your standard boilerplate um

217
00:17:07,280 --> 00:17:12,720
you know accounts like office supplies
and operating you know that are pretty

218
00:17:10,880 --> 00:17:18,079
much stagnant and they just carry over
year over year because they're as

219
00:17:14,160 --> 00:17:19,919
needed. Um, I think that's might be
answering your question

220
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» kind of.
>> Okay.

221
00:17:21,039 --> 00:17:24,720
» Really,
>> but other departments can chime in on

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how they develop their budgets. I, you
know, finance is pretty much a barebones

223
00:17:27,600 --> 00:17:32,559
budget. Ours is based on what we have to
pay for audit,

224
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» the appraisal share, you know, it's
pretty standard. Um, but other

225
00:17:36,080 --> 00:17:41,360
departments have a lot more expenses
than I do. So if anyone wants to if

226
00:17:40,000 --> 00:17:43,840
there's any particular one you want to
look at

227
00:17:41,679 --> 00:17:49,520
» if I have a department I would think to
me we'd lay out all the expenses I had

228
00:17:46,240 --> 00:17:54,080
this year back and say do I have to have
all of this do I have to spend all of

229
00:17:51,280 --> 00:17:58,880
that again next year or can I trim this
can I trim that and go line by line and

230
00:17:56,400 --> 00:18:01,919
trim as much as I can especially if
we've been coming under it

231
00:18:00,559 --> 00:18:06,880
traditionally.
>> Yes. So what I do typically in front so

232
00:18:04,799 --> 00:18:12,080
in in the budget book in front of each
department I have the summary change

233
00:18:09,360 --> 00:18:15,360
sheets um so it'll show you if there's
been decreases like admin had a decrease

234
00:18:14,080 --> 00:18:18,799
to the newsletter because they're going
with impact magazine so they found a

235
00:18:17,039 --> 00:18:21,919
better price cost for that right
>> where's this one at

236
00:18:20,080 --> 00:18:29,520
» it's in the it's in the budget document
it's on it's before each department

237
00:18:24,640 --> 00:18:34,640
» um so um [clears throat]
so there's those things um you you know,

238
00:18:33,200 --> 00:18:37,440
they removed several dues and
memberships cuz they don't want to

239
00:18:36,160 --> 00:18:42,960
participate in them. They decreased
their infant supplies. So, I do this

240
00:18:41,200 --> 00:18:47,440
just so it's very transparent. So,
exactly what changed. Um, so you can see

241
00:18:45,679 --> 00:18:51,760
the the thought method for each
department, what decreased, what

242
00:18:49,520 --> 00:18:56,160
increased, stuff like that.
>> So, each department had had to come

243
00:18:53,760 --> 00:19:03,679
forth and say, "This is what I budgeted
for travel and entertainment last year.

244
00:19:00,720 --> 00:19:08,559
I'm cutting as much as I can to save the
city in these areas. So, my new budget

245
00:19:06,480 --> 00:19:14,240
for travel and entertainment next year
will be this amount. Did every

246
00:19:11,280 --> 00:19:17,039
department do that? Um, so every
department kind of budgets a travel and

247
00:19:15,840 --> 00:19:22,720
training a little bit differently. Some
do it by position, some do it as a group

248
00:19:19,120 --> 00:19:25,679
total. Like PD has so many employees.
Sorry, I keep forgetting the microphone

249
00:19:24,080 --> 00:19:29,440
because I keep trying to make contact
eye contact. So like with police

250
00:19:28,000 --> 00:19:31,919
department, they have so many employees
and doesn't mean they're all going to

251
00:19:30,400 --> 00:19:37,200
travel and train that year. So they do
more of like a grouping cost for their

252
00:19:34,240 --> 00:19:41,440
non-admin side, so for patrol. But then
other departments um same thing with

253
00:19:39,600 --> 00:19:45,440
rural department. All the public works
guys aren't going to do training every

254
00:19:43,760 --> 00:19:50,480
year. Or if they do, it's going to be
smaller trainins, not like a big um

255
00:19:48,400 --> 00:19:54,640
overnight training. So there's some of
the departments that don't want to

256
00:19:52,320 --> 00:19:57,919
commit. They put more of like a dollar
amount that should not exceed than

257
00:19:56,698 --> 00:20:01,600
[clears throat] to allocate it per
person.

258
00:20:00,640 --> 00:20:04,000
» I think that's what
>> that's not zerobased budgeting.

259
00:20:03,600 --> 00:20:09,840
» Yeah.
>> No, I think it needs to be more

260
00:20:06,559 --> 00:20:16,640
specific. If I'm going to send this this
uh this person to a entry level training

261
00:20:13,280 --> 00:20:21,120
program, uh uh next year I'm not going
to have that person do the same thing

262
00:20:18,960 --> 00:20:25,440
because he's already trained. So I can
cut that part that particular training

263
00:20:22,960 --> 00:20:30,080
program out next year. It would be
better to go by department and by person

264
00:20:28,000 --> 00:20:34,400
and make each of those lines a
determination for each line trying to

265
00:20:31,840 --> 00:20:43,440
save as much as you can cutting as much.
An example is the um the money that we

266
00:20:38,480 --> 00:20:47,039
spend for the city for um events of
going through. I know Charlie is going

267
00:20:45,360 --> 00:20:50,880
through and looking at each one say do I
have to have this amount for this for

268
00:20:48,880 --> 00:20:55,760
each of these events? Can I trim this
one or trim that one instead of just

269
00:20:53,039 --> 00:21:00,000
plugging in the same thing we've always
done? And Charlie has come up with some

270
00:20:58,480 --> 00:21:03,440
suggestions because I said we're gonna
have to cut, you know, we need to really

271
00:21:01,360 --> 00:21:08,640
save as much as we can. Where can that
be? And he's already got some ideas on

272
00:21:05,440 --> 00:21:10,720
where we can trim and and save um some
money.

273
00:21:09,360 --> 00:21:13,440
» You're talking about civic club.
>> Civic club.

274
00:21:11,520 --> 00:21:16,960
» Okay.
And it would be nice if every department

275
00:21:15,280 --> 00:21:20,640
took had that attitude and looked at it
and said, "What can I do to save?"

276
00:21:19,120 --> 00:21:23,814
Because we don't want to take taxes up
if we can help it. And if we have to

277
00:21:22,640 --> 00:21:27,559
take it up as little as we
[clears throat] can possibly take.

278
00:21:27,679 --> 00:21:34,159
So it it looks like I mean if I'm
reading Mr. Please correct me. It looks

279
00:21:32,240 --> 00:21:39,440
like our total
um yearly new recurring cost is

280
00:21:36,159 --> 00:21:41,760
somewhere around 800 grand
>> for the whole budget or just for general

281
00:21:41,360 --> 00:21:45,679
fund
>> police by parody municipal court net

282
00:21:43,440 --> 00:21:49,120
impact bulk trash equipment replacement
contributions.

283
00:21:46,640 --> 00:21:52,159
» Oh, for the special consideration items.
>> Um I could double check. I haven't I

284
00:21:50,960 --> 00:21:56,880
don't know that off the top of my head.
>> And then even if we go up to 0.19 as

285
00:21:54,960 --> 00:21:59,520
high as we can without having a tax
selection,

286
00:21:58,240 --> 00:22:03,760
» what what is that going to give us? an
extra 165 grand

287
00:22:01,120 --> 00:22:06,880
» if you go up to the VA just below the B.
Yes. About that.

288
00:22:04,799 --> 00:22:10,880
» So what does that do to us? I mean I
mean we're going to fall short.

289
00:22:09,360 --> 00:22:14,480
» Well, so these items that are in here
are just for consideration. They're not

290
00:22:12,640 --> 00:22:17,840
going to be all approved. We know this.
This is just to bring to you. Also, some

291
00:22:16,400 --> 00:22:22,080
of these items and special consideration
items are non-recurring items. So we can

292
00:22:20,240 --> 00:22:25,840
use available cash to pay for those
instead of putting them against your tax

293
00:22:23,520 --> 00:22:29,039
rate because they're onetime purchases.
Typically, when you look at a tax rate

294
00:22:27,520 --> 00:22:33,120
or a budget, your operating budget
should be clearly for the things that

295
00:22:30,400 --> 00:22:37,760
reoccur every year, you know, so
personnel, um, contract costs, stuff

296
00:22:35,600 --> 00:22:40,320
like that. Um, like landscaping, um,
trying to think of some other contracts

297
00:22:38,960 --> 00:22:44,159
like that, like on the water sewer side,
they have tons of contracts they have to

298
00:22:41,520 --> 00:22:48,080
do every year like sledge halls and, um,
you know, chemical maintenance and stuff

299
00:22:46,080 --> 00:22:50,320
like that. But for the for other things
that are like in that special

300
00:22:49,120 --> 00:22:54,559
consideration, some of those studies,
some of those projects, those can be um

301
00:22:52,880 --> 00:22:58,320
allocated out available cash because
they're not recurring in nature. So

302
00:22:56,960 --> 00:23:00,720
typically your operating budget should
be only those things that recur every

303
00:23:00,240 --> 00:23:04,159
year.
>> Thank you for that explanation. So So

304
00:23:02,240 --> 00:23:07,200
the biggest one is equipment replacement
contributions. That's a onetime deal.

305
00:23:05,919 --> 00:23:11,120
» Well, so we do that every year, but
because it's a capital assetbased

306
00:23:08,880 --> 00:23:15,200
program, we use cash to fund that. It
just al it just restricts it for

307
00:23:12,880 --> 00:23:17,760
replacement so that it puts a hold on it
so that it can't be used for anything

308
00:23:16,640 --> 00:23:21,760
else basically.
>> Thank you so much.

309
00:23:18,400 --> 00:23:25,039
» Yeah, no problem.
>> Well, the biggest things are personnel

310
00:23:23,840 --> 00:23:28,799
expenses
>> and contractual

311
00:23:27,280 --> 00:23:32,000
expenses.
That's really where a lot of this is

312
00:23:31,600 --> 00:23:32,960
placed.
>> Yes.

313
00:23:32,400 --> 00:23:36,640
» You know,
>> so in the general fund especially, it's

314
00:23:34,480 --> 00:23:42,799
a government servicesbased budget. So
government services is typically um you

315
00:23:39,679 --> 00:23:47,919
know police department, fire, it's a big
it's a big personnel budget. You know

316
00:23:45,440 --> 00:23:52,320
water sewer does it and CBB those are
kind of opposite. They have more

317
00:23:50,000 --> 00:23:58,159
contracts and stuff like that um
operational costs than they do personnel

318
00:23:54,320 --> 00:24:03,600
costs. So um but you know water sewer is
technically a business type activity. Um

319
00:24:00,720 --> 00:24:07,919
it's that's more of like as if you're
running a business than it is a

320
00:24:05,039 --> 00:24:12,000
government service. But because it is
the city controls our water system, it

321
00:24:09,840 --> 00:24:14,960
helps with economies of scale on a lot
of our costs and administrative costs

322
00:24:13,600 --> 00:24:18,799
because you don't have to hire other
people because they share like they

323
00:24:17,039 --> 00:24:22,960
share finance people, you know. So you
don't you say that's why our water rates

324
00:24:20,960 --> 00:24:27,039
can be subsidized lower because you do
have that economies of scale with the

325
00:24:24,720 --> 00:24:30,480
city controlling it. But it is to be ran
kind of like a business and that's why

326
00:24:28,159 --> 00:24:35,731
it stands on its own most of the time. U
we made that we uh a couple council

327
00:24:33,120 --> 00:24:39,120
cycles before made it very um
[clears throat]

328
00:24:36,720 --> 00:24:42,320
that this should be you know in the past
it's been kind of supplemented with

329
00:24:40,640 --> 00:24:46,640
general fund and that's not usually good
practice. So a couple councils ago they

330
00:24:45,440 --> 00:24:52,320
determined this should be a
self-sufficient fund and that's how

331
00:24:48,400 --> 00:24:56,880
we've been treating it since then.
Was

332
00:24:55,200 --> 00:25:01,360
there any particular other questions
about the general fund expenditures

333
00:24:59,600 --> 00:25:04,640
or if there's any department we want to
hone in on?

334
00:25:02,159 --> 00:25:07,679
» We you just want to talk about the whole
general fund, not department.

335
00:25:06,000 --> 00:25:12,159
» We we talked about it before, but if
there's any changes that

336
00:25:09,840 --> 00:25:14,000
» Well,
I just don't want to breeze over the

337
00:25:13,600 --> 00:25:17,039
whole thing.
>> No, you're good. I could do a quick

338
00:25:15,279 --> 00:25:20,400
rundown if you want me um to
>> Oh, no. I'm not trying to make you do

339
00:25:18,320 --> 00:25:27,039
anything, you know.
>> I'm here, you know. So,

340
00:25:23,279 --> 00:25:27,919
» we had we had to budget a week when the
first

341
00:25:27,520 --> 00:25:31,840
» Yeah.
>> the first thing, you know what I mean?

342
00:25:29,919 --> 00:25:36,880
And I'm going to pick on Ernest here. He
didn't have time to really look at this.

343
00:25:34,640 --> 00:25:39,520
You know what I mean?
>> Nor did I. Nor did

344
00:25:38,320 --> 00:25:42,720
» I don't think any of us.
>> Yeah.

345
00:25:39,760 --> 00:25:46,960
» No, really. So, I don't want to prolong
the meeting. I mean, just for the sake

346
00:25:45,120 --> 00:25:52,080
of prolonging the meeting, I do want to
talk talk about some of these things.

347
00:25:49,760 --> 00:25:54,960
» So, I'll just go over the summary change
sheets for each department because

348
00:25:53,520 --> 00:25:58,880
that's usually easier to kind of hone in
on see what happened.

349
00:25:56,480 --> 00:26:05,840
» Um, so for like the administration
department, they had a a 3.99% increase

350
00:26:02,080 --> 00:26:10,240
to their operating budget. Um,
and the majority of that is going to be

351
00:26:08,320 --> 00:26:16,960
obviously personnel cost, right? like
we've been kind of um explaining um

352
00:26:15,120 --> 00:26:24,320
there was other some other small
changes. Um there is let me make while

353
00:26:21,520 --> 00:26:28,799
we're already on here [clears throat] um
so last year we had moved all the

354
00:26:26,720 --> 00:26:33,840
medical expenses for each department
back into the department's budgets from

355
00:26:30,559 --> 00:26:42,159
the non-depart budget where it's lived
prior to me starting here. So, um, so

356
00:26:39,600 --> 00:26:46,720
there was, um, some increases to the
rates for insurance. This year, I do put

357
00:26:44,799 --> 00:26:51,840
in a small percent increase into the
proposed budget as a hypothetical just

358
00:26:48,880 --> 00:26:56,480
to have an earmark on it. Um, so this
year I had anticipated medical would go

359
00:26:53,679 --> 00:27:01,360
up 6%, it did co go in as a weighted
11%. So I added those to the summary

360
00:26:59,279 --> 00:27:06,240
change sheet on the screen for each
department. So it's additional 5%. And

361
00:27:03,919 --> 00:27:10,159
then but our dental insurance that I
anticipated a 5% increase.

362
00:27:08,240 --> 00:27:12,720
» Excuse me. Could you make that bigger?
>> Oh yeah, sorry.

363
00:27:11,360 --> 00:27:15,919
» Please.
>> I [clears throat]

364
00:27:14,320 --> 00:27:22,799
came to see you couldn't read it on the
screen anymore.

365
00:27:19,120 --> 00:27:27,279
» So, um, but dental had a decrease. So, I
had put in there a 5% increase and it

366
00:27:24,880 --> 00:27:31,799
came in at three. So, there's a 2%
differential that went back into the

367
00:27:28,799 --> 00:27:31,799
budget.

368
00:27:33,440 --> 00:27:38,720
So, the net change to the insurance is
just for the general fund. Obviously,

369
00:27:36,960 --> 00:27:44,600
there's water, sewer, and CBB, their own
funds, but it nets out to be about a

370
00:27:41,600 --> 00:27:44,600
$45,47

371
00:27:44,640 --> 00:27:51,279
differential on the [clears throat]
insurance rates from what was budgeted

372
00:27:47,520 --> 00:27:54,559
to what was to the actual.
Also,

373
00:27:53,039 --> 00:28:01,039
there were some changes on some of the
plan like um plan plan um sorry tiers.

374
00:27:58,799 --> 00:28:05,520
So what the employee elects if it's an
employee only employee and family

375
00:28:03,279 --> 00:28:09,120
employee and spouse employee and child.
So there were some changes within

376
00:28:07,299 --> 00:28:13,480
[snorts] the departments with different
levels of uh needed coverage.

377
00:28:14,559 --> 00:28:23,760
» So I'm just looking at it and and I
don't have the whole thing but let we're

378
00:28:20,640 --> 00:28:28,640
talking about admin. Okay. So their
salaries and wages went up 2.4% 4% to

379
00:28:26,320 --> 00:28:32,799
the two and the $9,000.
>> Mhm.

380
00:28:29,279 --> 00:28:37,039
» The uh dental accidental dispersement
went up 9.42%.

381
00:28:35,520 --> 00:28:40,720
» Well, that one changed because there was
a this is based on the proposed.

382
00:28:38,559 --> 00:28:44,159
» I understand. But the effect of the
whole budget that we're talking about

383
00:28:42,480 --> 00:28:50,480
because we're up we are going to get to
the bottom line on this, you know.

384
00:28:48,559 --> 00:28:58,320
» Well, that went up then the group
insurance is up 23%.

385
00:28:53,520 --> 00:29:03,760
um to the tune of $72,491.
Okay. And those are all

386
00:29:01,440 --> 00:29:06,559
figures that were on the
>> Yeah.

387
00:29:04,640 --> 00:29:13,360
» Sheet.
FICA's up 1.7. So when you take all of

388
00:29:10,320 --> 00:29:16,080
these, that's where you get your print
4%

389
00:29:14,799 --> 00:29:20,799
» personnel expenses
>> right here. The seven. It's hard to

390
00:29:18,640 --> 00:29:25,120
» sit here and just look at all this and
not really know where all the little

391
00:29:22,240 --> 00:29:29,360
pieces are in there, you know.
>> And

392
00:29:27,120 --> 00:29:32,880
» so total personnel cost for like admin
went up just shy of 24,000 total for all

393
00:29:32,000 --> 00:29:35,200
those
>> department uh category 61.

394
00:29:34,399 --> 00:29:38,240
» There you go.
>> Mhm.

395
00:29:35,840 --> 00:29:43,679
» And it's on this screen here. Yeah.
>> And see going forward this is a

396
00:29:41,279 --> 00:29:48,080
recurring every year.
>> Yeah.

397
00:29:45,600 --> 00:29:52,240
What would what did uh it go up last
year?

398
00:29:49,520 --> 00:29:57,760
» Um
personnel went up 64,000 last year.

399
00:29:55,679 --> 00:30:02,080
» What was the percentage?
>> Uh

400
00:29:59,919 --> 00:30:06,000
had like that recent column just a total
of that.

401
00:30:03,440 --> 00:30:09,840
» It's on an Excel so it's a word. So I
got [laughter] Yeah. PDF.

402
00:30:08,159 --> 00:30:11,200
» No, I was just looking at the
>> 3%.

403
00:30:10,799 --> 00:30:14,960
» Yeah.
>> Yeah.

404
00:30:11,679 --> 00:30:17,960
» So 3% for you. So last year 3% this year
3.9

405
00:30:20,159 --> 00:30:29,520
» does that fall into does some of that
fall into the step?

406
00:30:25,679 --> 00:30:33,360
» Yes. So we factor in so um my software
basically calculates the personnel

407
00:30:31,600 --> 00:30:39,919
increase for each person based on their
their anniversary date. So it's it's

408
00:30:36,000 --> 00:30:43,679
pretty true to what their pay will be.
Historically, we've had to do kind of

409
00:30:41,520 --> 00:30:48,880
Excelbased, but our software allows us
to pin it down to the actual step uh

410
00:30:45,840 --> 00:30:53,039
raise month so it gets a true accurate
personnel cost.

411
00:30:51,200 --> 00:30:59,440
» So, realistically for all the different
departments, we can look at we can plan

412
00:30:56,000 --> 00:31:02,640
a 3%
increase pretty much per year.

413
00:31:01,200 --> 00:31:06,640
» I would say three to four based on what
the insurance um rates come in at every

414
00:31:05,039 --> 00:31:12,440
year. That's the one that's a variable
that we just don't know until usually

415
00:31:08,320 --> 00:31:12,440
the end of July. unfortunately

416
00:31:16,320 --> 00:31:22,880
is the um probably part of what I'm I
guess I'm looking at I know there are

417
00:31:21,279 --> 00:31:27,440
some costs that are associated with it
the insurance uh those types of things

418
00:31:25,600 --> 00:31:30,720
are
a lot of that's out of our hand. The

419
00:31:29,039 --> 00:31:34,720
only thing we can do is shop around for
a better

420
00:31:32,559 --> 00:31:41,120
place unless we have restrictions on
that. um is um what I'm really looking

421
00:31:38,399 --> 00:31:47,200
to get at is you know what were the
percentages of the uh revenue uh for

422
00:31:45,200 --> 00:31:53,840
salaries
um you know where did that fall and what

423
00:31:50,640 --> 00:31:56,320
was that last year compared to what it
is

424
00:31:54,159 --> 00:32:02,240
» oh for the sal just the salaries general
ledger I mean account um

425
00:32:00,640 --> 00:32:06,720
» had to be a whole lot last year because
we had the the the police parity But

426
00:32:05,440 --> 00:32:08,399
that wouldn't
>> not for admin

427
00:32:07,519 --> 00:32:14,720
» me admin.
>> But oh yeah, that's totally okay.

428
00:32:11,840 --> 00:32:18,960
» So
for last year we budgeted So the year

429
00:32:17,760 --> 00:32:22,480
that we're in So you're talking about
25, right? So not the year we're in

430
00:32:21,440 --> 00:32:31,200
right now. Yeah. [laughter]
>> Sorry. So la for 25 we budgeted for

431
00:32:26,799 --> 00:32:35,480
139,000 and it came in at 432,000.
>> So it came in pretty close.

432
00:32:36,320 --> 00:32:43,840
Is there a way to extrapolate what 24
then was over for 25? Or you can do the

433
00:32:41,279 --> 00:32:47,600
25 to 26?
>> No, we haven't agreed on that one yet.

434
00:32:45,919 --> 00:32:50,000
» Are you talking budget versus actual or
you talking about actual over actual

435
00:32:49,679 --> 00:32:52,320
like
>> actual over?

436
00:32:50,720 --> 00:32:56,000
» Oh, okay. I'm sorry.
>> Yeah, I'm didn't clarify.

437
00:32:54,000 --> 00:33:00,559
» No, you're good. And the year-to- date
numbers in this budget document are as

438
00:32:57,679 --> 00:33:06,320
of like the end of June. So obviously
we've had another month of expenditure

439
00:33:02,240 --> 00:33:12,960
so we're a little far behind. Um
>> but just doing an you do you have

440
00:33:08,320 --> 00:33:17,120
available 25 to 26 of what the wages
wage difference or increase was from 25

441
00:33:15,600 --> 00:33:22,720
to 26.
>> Uh yeah so they did have a personnel

442
00:33:20,000 --> 00:33:25,679
move so and we had someone leave that
was more tenure. So there's a little bit

443
00:33:24,720 --> 00:33:29,440
that's the other thing you have to
consider is people move in people

444
00:33:27,519 --> 00:33:35,679
leaving stuff like that. So, actually
the actual from 25

445
00:33:33,039 --> 00:33:39,120
or the the budget from 25 to the budget
on this year was only a $1,000

446
00:33:37,519 --> 00:33:41,679
difference for salaries and wages
because there was a lot of movement

447
00:33:40,320 --> 00:33:43,039
between
>> Yeah.

448
00:33:42,080 --> 00:33:46,240
» Yeah.
>> That's the hard part about salaries and

449
00:33:44,480 --> 00:33:48,880
wages because it's not always going to
be there's always some variables that

450
00:33:47,840 --> 00:33:50,960
happen.
>> Um

451
00:33:49,840 --> 00:33:57,279
» Yeah. Okay.
>> So, Joe, to your point,

452
00:33:53,600 --> 00:34:04,760
admin went up 2.4%.
finance went up three 3%. Okay. Um

453
00:34:05,760 --> 00:34:13,000
there's 14. Okay.
pretty even on uh

454
00:34:23,679 --> 00:34:32,000
you'll see the salary salary and wages
on police went up uh just 4% this time

455
00:34:31,133 --> 00:34:38,480
[clears throat]
was 22% last year because of the parody

456
00:34:35,760 --> 00:34:43,359
but um
You can you you can find all of that.

457
00:34:41,440 --> 00:34:48,320
You know what I mean? It's but there's
so much more in category 61

458
00:34:46,854 --> 00:34:52,800
[clears throat] which is personal
expenses. The whole thing that's what

459
00:34:50,720 --> 00:34:57,680
Lisa is talking about there group
insurance pretty close to what you said

460
00:34:55,280 --> 00:34:59,760
three three to four%.
>> Yes.

461
00:34:58,079 --> 00:35:03,440
» So if you just look at salary wages and
like taxes you're usually at three and

462
00:35:01,839 --> 00:35:05,920
then everything else factors in. So
you're about 3%

463
00:35:04,320 --> 00:35:10,240
» and a lot of that's out of your control.
>> Yeah. So like workman's comp is also

464
00:35:08,079 --> 00:35:14,560
considered in there and that so TML how
they do workman's comp it's based on

465
00:35:12,400 --> 00:35:18,400
obviously the exposure rate for a police
officer is going to be a lot higher than

466
00:35:16,000 --> 00:35:23,680
for me right because I'm just at a desk.
Um so every year they the poll has to do

467
00:35:20,880 --> 00:35:27,760
their uh actuarian calculations and they
figure out what's the appropriate

468
00:35:25,680 --> 00:35:32,160
exposure rates for position
>> and then we get those numbers and then I

469
00:35:29,760 --> 00:35:36,880
calculate it against the payrolls. So
>> yeah, I guess what I'm just trying to

470
00:35:34,720 --> 00:35:39,280
and 100% understand
>> all of the variations that

471
00:35:38,560 --> 00:35:42,320
» Yeah.
>> an employee is isn't just uh I got a

472
00:35:41,760 --> 00:35:43,920
paycheck.
>> Yes.

473
00:35:42,880 --> 00:35:47,440
» It's all the other factors.
>> It's all the other factors that go into

474
00:35:45,440 --> 00:35:53,599
it and just you know we need to be aware
of that those so many of that if we want

475
00:35:51,520 --> 00:35:58,960
to provide those benefits to our
employees which we do

476
00:35:55,760 --> 00:36:04,640
» um those are control factors that are
out of our hands. Uh and really what I

477
00:36:02,079 --> 00:36:08,560
was trying to get to uh kind of goes
back to

478
00:36:06,720 --> 00:36:13,359
what is the actual set take-home for
them because a lot of people benefits

479
00:36:10,400 --> 00:36:17,440
are benefits. Sometimes they
>> some people understand the importance of

480
00:36:16,000 --> 00:36:20,320
it's great to have benefits.
>> Some people just want the dollar amount.

481
00:36:18,720 --> 00:36:23,599
» Somebody just want the dollar amount.
Typically your younger employees look at

482
00:36:22,079 --> 00:36:28,000
more dollar amount what you're going to
bring home and then your mid to older

483
00:36:26,000 --> 00:36:30,640
tenure employees look at
>> retirement health insurance stuff like

484
00:36:30,240 --> 00:36:33,440
that.
>> It's completely different thing. And so

485
00:36:32,000 --> 00:36:39,599
my only point and I don't want to labor
it any longer was just to try to get to

486
00:36:37,119 --> 00:36:47,520
what are our manageables
>> and are we doing the best program for

487
00:36:44,400 --> 00:36:51,200
doing that? And um and I I know that
I've brought it [cough] up in as an

488
00:36:49,680 --> 00:36:57,920
agenda item, you know, [snorts] talking
about do we reconsider our process? Do

489
00:36:56,000 --> 00:37:04,160
we take a look at our process? Do we
need to make some changes? Do we need to

490
00:37:00,160 --> 00:37:11,200
modify it? Um are we not paying enough?
Um you know, are we not, you know, as we

491
00:37:06,800 --> 00:37:15,440
just give someone a, you know, a a
programmed raise and honestly their

492
00:37:13,599 --> 00:37:20,720
value is greater than that? We don't
want to lose that knowledge or there are

493
00:37:17,680 --> 00:37:26,240
some that and I haven't seen any of
these people that just okay I don't have

494
00:37:23,920 --> 00:37:30,560
to perform for it you know I'm just
going to get it it's just going to come

495
00:37:27,680 --> 00:37:35,119
year after year after year and so you
know this is just going into that

496
00:37:32,960 --> 00:37:38,079
questioning do we need to and I know
there's an agenda item that Sam's

497
00:37:37,440 --> 00:37:40,960
brought on
>> yes I was going to allude to that

498
00:37:39,520 --> 00:37:44,400
» yeah you're in luck
>> yeah [laughter]

499
00:37:41,839 --> 00:37:47,200
so I know that we're but I wanted to
just

500
00:37:45,440 --> 00:37:51,839
» you know talk about it because these are
considerations we can consider the

501
00:37:49,200 --> 00:37:56,079
things we can change
>> can't necessarily

502
00:37:53,599 --> 00:37:58,480
» you know affect the other items if we
want [snorts] to provide them to our

503
00:37:57,200 --> 00:38:01,839
employees
>> at the end of the day you look at it

504
00:37:59,839 --> 00:38:08,119
it's just the cost of doing business
>> and it's up to us to manage that

505
00:38:03,920 --> 00:38:08,119
» exactly 100%

506
00:38:08,480 --> 00:38:16,320
been there done that
>> and see our revenue is dependent um

507
00:38:14,000 --> 00:38:19,200
sales tax which we can't control at all.
Who shops over here?

508
00:38:17,680 --> 00:38:23,760
» Yeah.
>> Or if they go away or COVID comes along

509
00:38:21,280 --> 00:38:26,000
or whatever which devastated us several
years ago.

510
00:38:24,240 --> 00:38:30,079
» Yeah. And the way we have it so right
now is our taxes is such a high

511
00:38:28,000 --> 00:38:33,200
dependency upon them performing
terrific.

512
00:38:31,440 --> 00:38:37,440
» But then you said Joe and look at
Oakidge and everybody around you and

513
00:38:35,040 --> 00:38:39,359
we're well below them. You know what I
mean?

514
00:38:37,680 --> 00:38:44,400
» Yeah. So
>> yeah, every year we try to,

515
00:38:42,640 --> 00:38:47,920
you know,
the department heads know if they ask me

516
00:38:46,240 --> 00:38:53,040
for a big dollar amount, I always go,
where are the alternates? Because I like

517
00:38:50,880 --> 00:38:57,440
to challenge them to find other cost
saving initiatives as well. Um, but

518
00:38:55,359 --> 00:39:02,960
sometimes you can't you can't avoid it.
Um, but like Charlie said, we do rely on

519
00:39:00,800 --> 00:39:08,320
one of the most volatile type of
revenues,

520
00:39:04,800 --> 00:39:12,079
» you know, in government. Um, so that is
something that you always have to be

521
00:39:10,000 --> 00:39:14,160
cognizant of and we've done a really
good job at keeping the tax rate.

522
00:39:13,440 --> 00:39:17,280
» Yes, we have.
>> Low.

523
00:39:14,880 --> 00:39:23,760
» Even with our expenditures going up with
the addit need for um, you know, fire

524
00:39:20,880 --> 00:39:30,000
and police and those are typically your
big budgets. Um everything else kind of

525
00:39:26,000 --> 00:39:32,720
falls in line um as support budgets, but
uh we've done a really good job at

526
00:39:31,359 --> 00:39:36,640
keeping our tax rate low,
>> huge for many years and and that's good.

527
00:39:36,000 --> 00:39:38,720
I'm not
>> Yeah.

528
00:39:37,520 --> 00:39:44,960
» Yeah.
>> It's just that that I want council to

529
00:39:42,560 --> 00:39:49,040
look at the whole budget at the end.
We're able to do that, you know, with

530
00:39:46,480 --> 00:39:54,160
what we can control, but you know,
sometimes we just can't because it's

531
00:39:50,720 --> 00:39:57,680
based on the economy and, you know,
pandemic or you other factors that are

532
00:39:56,240 --> 00:40:00,480
well beyond our control
>> and you never know what's going to come

533
00:39:58,960 --> 00:40:03,920
down from legislation for unfunded
mandates. You just never know.

534
00:40:02,000 --> 00:40:09,200
» That's the greatest
>> in my that's the landmines right now

535
00:40:06,800 --> 00:40:14,560
» in my opinion for what can come down
from the state. We cannot plan that.

536
00:40:11,920 --> 00:40:18,720
» And I just don't understand how how that
would be supplemented,

537
00:40:16,560 --> 00:40:22,480
» how a cut in property taxes would would
be supplemented other than raising sales

538
00:40:21,040 --> 00:40:26,160
tax
>> and you have to have the sales tax

539
00:40:24,160 --> 00:40:26,720
» the state six and a quarter% and we're
too.

540
00:40:26,480 --> 00:40:30,400
» Yeah.
>> Of which a half a half a percent is MDB.

541
00:40:29,119 --> 00:40:32,079
» Yeah. what I'm saying at at the state
level.

542
00:40:31,200 --> 00:40:35,680
» You know, I mean, what other
>> state they would have to either a

543
00:40:33,359 --> 00:40:41,040
portion of their claim back to the
pecking order of um other for the

544
00:40:38,560 --> 00:40:48,320
remainder or they would have to increase
their consumption tax, right? Well, to

545
00:40:44,880 --> 00:40:53,359
to something for consideration, um,
Councilman Pard talking about zerobased

546
00:40:50,800 --> 00:40:58,079
budgeting, there there are things and
different variables that we have that

547
00:40:55,280 --> 00:41:04,160
it's beyond our control as far as, you
know, fuel prices. We we can't control

548
00:41:01,359 --> 00:41:08,240
that. So, so zerobased budgeting for
that is very difficult because we don't

549
00:41:06,319 --> 00:41:14,319
know what to calculate. We have to go
off of estimations. is we have to go off

550
00:41:10,000 --> 00:41:20,720
of what we previously used before and
then guess on what the fuel prices are

551
00:41:18,319 --> 00:41:26,480
going to average for the next year. Uh
like this last year, we missed it

552
00:41:22,880 --> 00:41:32,880
because we we estimated based upon uh
$3.30. Well, that increase went up

553
00:41:30,079 --> 00:41:36,720
higher than that. So th those are
variables that that are beyond our

554
00:41:34,720 --> 00:41:42,240
control, but we do our best to to budget
based upon just the knowledge we have at

555
00:41:39,359 --> 00:41:48,240
the time. Um
zerobased budgeting it's it's you can do

556
00:41:45,599 --> 00:41:53,280
that on on many of the items, but there
are some items that you just you can't

557
00:41:49,988 --> 00:41:56,560
[snorts] do that on. Um
you just have to go based upon some

558
00:41:55,883 --> 00:41:59,520
[clears throat]
guesstimations.

559
00:41:58,160 --> 00:42:03,280
Unfortunately,
>> what he's trying to say is there's no

560
00:42:01,040 --> 00:42:08,480
contingency, Jim. There's no
>> Yeah, we try not to bug any

561
00:42:05,920 --> 00:42:13,680
» things. So, we call it available cash.
Okay, that's the term that

562
00:42:11,599 --> 00:42:19,599
if we run over, we just get it from
available cash. Well, you what's already

563
00:42:17,280 --> 00:42:24,319
encumbered out, we don't know. And I've
asked her, she's done a great job

564
00:42:21,920 --> 00:42:28,640
addressing that. You know what I mean?
So,

565
00:42:25,839 --> 00:42:34,880
even though this says there's $3,000 in
available cash, not the 180, but just

566
00:42:30,960 --> 00:42:39,760
there's 3,000, it's really 900,000,
>> right?

567
00:42:37,359 --> 00:42:42,480
» I know it [laughter] is.
>> You look at your last monthly report and

568
00:42:41,440 --> 00:42:47,280
that's what you had.
>> Oh, the It's a three million. Yeah, the

569
00:42:44,720 --> 00:42:49,760
three. Yeah, the unassigned unassigned.
Sorry.

570
00:42:48,079 --> 00:42:54,400
» But in other words, encumbered. We said
we're on Tam Road. We're a million nine.

571
00:42:52,560 --> 00:43:00,480
ND said they're going to put in there.
You know what I mean? And that's all

572
00:42:56,480 --> 00:43:03,839
even their money's in this pool. So
that's what I'm concerned about. Why I

573
00:43:02,240 --> 00:43:10,560
start looking at all of this and feel
the pinch that we Yes, we want police

574
00:43:06,880 --> 00:43:13,200
officers. Yes, we want to pay it. But,
you know, it's going to come to a point

575
00:43:12,160 --> 00:43:17,040
where
>> we're between a rock and a hard place,

576
00:43:15,200 --> 00:43:21,520
» right?
and it's going to come and it's close,

577
00:43:19,200 --> 00:43:26,160
you know, and so do we raise taxes
because it's all other people's money.

578
00:43:23,280 --> 00:43:30,915
All of our money is what I call opium.
Opium, other people's money. And

579
00:43:28,895 --> 00:43:30,915
[clears throat]

580
00:43:31,040 --> 00:43:38,079
and we can't control it. So, we just
have to be and we've done a great job,

581
00:43:34,960 --> 00:43:44,640
all of us, staff, all of us have done a
great job of managing this and we're in

582
00:43:42,079 --> 00:43:49,200
good shape. I just want to keep it.
>> I do too. And I I just want to make sure

583
00:43:46,400 --> 00:43:52,960
that we're going blindbody
and the things that we can control that

584
00:43:51,359 --> 00:43:55,839
we could say, "Look, I can cut here and
I can cut here and I'm going to I'm

585
00:43:54,400 --> 00:44:00,800
going to cut to the bone if I [snorts]
can until it hurts it hurts the city."

586
00:43:59,040 --> 00:44:05,040
And then that's how how much I would
budget on areas like gas and things that

587
00:44:03,359 --> 00:44:12,560
are totally uncontrollable. Yeah, you
got to take a a swag. But um but the

588
00:44:09,520 --> 00:44:17,520
ones that we can control to cut it as
hard as much as we can. And there's

589
00:44:14,160 --> 00:44:21,599
several items I think that every I think
all every one of those lines have to be

590
00:44:19,440 --> 00:44:25,920
looked at by each department head and
and reviewed

591
00:44:23,440 --> 00:44:30,560
by Sam,
you know, and and that's what we do when

592
00:44:28,000 --> 00:44:35,040
before it goes to Lisa for review. We're
going I'm meeting with each department.

593
00:44:32,880 --> 00:44:38,560
We're going through line by line items.
we're looking at, okay, we can do

594
00:44:36,560 --> 00:44:42,800
without this year, we can reduce on that
year. And you see that in her summaries

595
00:44:40,800 --> 00:44:48,640
up there where you see some of the uh
the red where we've cut in certain

596
00:44:45,119 --> 00:44:55,040
areas. And so that is happening on on
that linear level, that granular level.

597
00:44:52,480 --> 00:45:00,319
» And I believe if you go back to so my
first budget cycle that I took over was

598
00:44:56,800 --> 00:45:07,839
the 2018 fiscal year. Um and that was
when um Joseph was interim um before

599
00:45:03,760 --> 00:45:13,680
Kathy came back from Bassrop and we took
a red we took a red pen to that budget

600
00:45:10,480 --> 00:45:17,920
me and Joseph and we it was a it was a
lot of push back but we

601
00:45:15,839 --> 00:45:23,520
» we got rid of a lot of contingency that
was built into the budget. Um, so and

602
00:45:21,200 --> 00:45:26,960
and I can look in historically, but I
think year-over-year our budget other

603
00:45:25,359 --> 00:45:33,280
than personnel costs like police pay,
parody, we have not had that great of a

604
00:45:30,800 --> 00:45:36,240
percent increase. Um, because that one
year, man, I don't even know what we

605
00:45:34,640 --> 00:45:39,760
cut, but we cut a lot.
>> Yeah. And I'll just add, and you can

606
00:45:38,079 --> 00:45:44,240
look at this in the budget book itself.
I just grabbed public works for the past

607
00:45:41,599 --> 00:45:48,240
couple years where we had full data. Um
so in the 2024

608
00:45:46,640 --> 00:45:54,240
25
fiscal year the public works came within

609
00:45:51,920 --> 00:45:58,319
you know 1% of what was budgeted is what
was spent like 99% was spent. That's

610
00:45:56,800 --> 00:46:00,640
that's incredibly tight. That's a little
too tight.

611
00:45:59,119 --> 00:46:05,440
» That's a little too close for comfort.
The year prior to that came they came

612
00:46:02,960 --> 00:46:10,560
with an 8% which is a little more
comfortable. So um I think that just

613
00:46:08,079 --> 00:46:13,599
shows there's not a whole lot of fluff
there. It's pretty trim because we're

614
00:46:12,319 --> 00:46:18,960
we're getting really close to that
number, which, you know, it's it's kind

615
00:46:16,720 --> 00:46:22,640
of a crystal ball to to to try to guess
what you're gonna expend, but and you

616
00:46:21,520 --> 00:46:27,760
can look at that across the other
departments. Um, you know, you're not

617
00:46:24,480 --> 00:46:32,000
seeing a surplus of 20 30% where the
budget wasn't used. Um, so it's just

618
00:46:30,480 --> 00:46:35,599
trying to hit that number.
>> And our three largest bud budgets in the

619
00:46:33,760 --> 00:46:40,640
general fund is going to be police,
fire, public works. Those are I think

620
00:46:37,520 --> 00:46:44,720
more than probably three4s of the budget
if I had to guess off the top of my

621
00:46:42,960 --> 00:46:47,520
head. And then again, public works is
another

622
00:46:45,680 --> 00:46:51,359
» that's another thing that's affected by
external factors,

623
00:46:49,280 --> 00:46:54,880
» you know, your chemicals and
>> yeah, the price of equipment and

624
00:46:54,319 --> 00:46:58,960
» repairs,
>> the tariffs that we have to deal with

625
00:46:57,200 --> 00:47:02,880
from suppliers and
>> so that's heavily impacted by that.

626
00:47:01,440 --> 00:47:07,040
» And you know, in the public works
specifically, you know, there's funding

627
00:47:04,640 --> 00:47:09,359
for road repairs, sidewalk repairs, and
you just don't know where those numbers

628
00:47:08,319 --> 00:47:13,119
are going to hit. You don't know what
potholes are going to be filled. So

629
00:47:11,520 --> 00:47:17,359
» you try your best. you kind of look at
what it's been and try to base it off of

630
00:47:15,040 --> 00:47:23,040
of that. So you you're hitting a number.
You know, every time we go through our

631
00:47:20,640 --> 00:47:27,920
budget, we look at, okay, what have our
expenses been last year? And let's use

632
00:47:24,720 --> 00:47:33,359
that as a gauge um to see where we're
going to hit. We know where maybe we uh

633
00:47:30,720 --> 00:47:37,200
we saw that the price of asphalt patch
and co concrete patch has been going up.

634
00:47:35,440 --> 00:47:40,079
Okay, we got to bump that number up
because we know it's going to cost more

635
00:47:38,560 --> 00:47:43,240
and we're going to be patching about the
same amount.

636
00:47:43,280 --> 00:47:48,640
And on the other hand, we've been pretty
lucky the last couple of years that we

637
00:47:46,480 --> 00:47:51,680
have saved on some of these projected
expenses and have gotten money uh money

638
00:47:51,200 --> 00:47:56,240
back
>> on some of the capital projects. Some of

639
00:47:53,040 --> 00:48:03,998
the capital projects expense control is
>> staff works great

640
00:47:59,920 --> 00:48:08,240
spending what they budget is just
[clears throat]

641
00:48:05,119 --> 00:48:12,960
we intend to spend this amount
if you go over

642
00:48:10,560 --> 00:48:17,359
you have to have available cash like
this

643
00:48:14,960 --> 00:48:22,720
and by state law I have to bal I have to
I have to adopt a propos uh a balanced

644
00:48:19,760 --> 00:48:27,440
budget so we have to make sure all the
revenues supersede the expenditures.

645
00:48:25,760 --> 00:48:31,680
» If you guys will just give me a little
bit of forbearance and I'm still trying

646
00:48:29,680 --> 00:48:35,520
to get my feet on these
>> um I've got a very complic sort of a

647
00:48:33,440 --> 00:48:40,960
complicated question and part of it is
for CBB and part of it is for um our

648
00:48:39,280 --> 00:48:44,640
reserve policy
>> and

649
00:48:41,680 --> 00:48:47,839
» we can so we can go um [clears throat]
if you want to discuss that during that

650
00:48:46,319 --> 00:48:50,559
time
>> I think that's coming up

651
00:48:49,200 --> 00:48:53,200
» it's it's all kind of intertwined.
>> Okay, that's fine. These aren't separate

652
00:48:52,640 --> 00:48:55,200
questions.
>> Okay. Okay.

653
00:48:54,079 --> 00:49:00,000
» All right. So, these are separate
question. So, my [clears throat]

654
00:48:56,400 --> 00:49:03,280
question is this. Um I I know this isn't
a possible question, but I'm going to

655
00:49:01,200 --> 00:49:08,800
ask anyway. Is there a way for you guys
to predict general fund returns on CVB

656
00:49:06,960 --> 00:49:14,000
expenditures? I know that we beds and
beds is is our our phrase of of choice,

657
00:49:11,680 --> 00:49:18,240
but
I'm sorry to ask this question. I know

658
00:49:15,280 --> 00:49:21,520
it's difficult to to predict, but um are
you guys able to look into the future

659
00:49:19,760 --> 00:49:26,480
and say, you know, the our activities
are probably going to um generate so

660
00:49:24,559 --> 00:49:28,800
much money for the general fund
>> like an economic impact?

661
00:49:27,920 --> 00:49:31,920
» Yeah. Yeah.
>> And John does a good job with the state

662
00:49:30,559 --> 00:49:37,920
on that.
>> Yeah. I mean, one of the things that we

663
00:49:34,800 --> 00:49:42,319
try doing like when we do annual report
is highlighting we can't capture

664
00:49:39,440 --> 00:49:49,119
everything. One of the things that are
um different I guess in our traditional

665
00:49:45,760 --> 00:49:53,119
business is in this city and many of you
have known this and heard me talk about

666
00:49:50,720 --> 00:49:59,839
this and it's the differences of not
having traditional destination drivers.

667
00:49:56,880 --> 00:50:03,920
So when we don't have a convention
center, we don't have major sporting

668
00:50:02,000 --> 00:50:10,720
fields that we're hosting tournaments
on, we don't do major festivals that are

669
00:50:07,119 --> 00:50:16,800
bringing people from all over. um those
things that when you're looking at in a

670
00:50:13,119 --> 00:50:20,720
traditional CVB operation you have sales
teams you have all sorts of people

671
00:50:18,480 --> 00:50:26,559
selling booking and all those things
generate economic impact which come in

672
00:50:23,680 --> 00:50:30,880
so what we do is we've built our own
unique program we know what we're doing

673
00:50:29,040 --> 00:50:37,280
we know how many rooms we are booking
for our hotels we know and and and I you

674
00:50:34,319 --> 00:50:41,839
know so room nights and rooms we've
advanced a long way and tracking all

675
00:50:39,520 --> 00:50:49,599
that based on our marketing programs
that we do that we know with some

676
00:50:44,480 --> 00:50:53,839
certainty. um the impact beyond that um
and the dependencies on the economy. You

677
00:50:52,319 --> 00:51:00,480
know, one of the things you also have to
understand just like y'all are talking

678
00:50:55,280 --> 00:51:07,040
here on a good year on a bad year is
whether it's general sales tax or it's

679
00:51:03,599 --> 00:51:12,640
our tourism production. You have to
realize when the economy is bad or if

680
00:51:10,480 --> 00:51:18,400
it's going down and people are getting
stressed because they don't know if they

681
00:51:15,119 --> 00:51:24,079
can pay their bills, buy medicine, put
food on the table, or any of those types

682
00:51:20,960 --> 00:51:28,400
of things. When that happens,
travel is discretionary. It's the first

683
00:51:26,640 --> 00:51:32,240
to get cut. And I don't have to look at
you in simple economics. If you're

684
00:51:30,400 --> 00:51:39,520
having a hard time, are you going to go
out and be eating out as much or taking

685
00:51:35,280 --> 00:51:44,720
your kids to entertainment venues or
going on trips at hotels or do you go to

686
00:51:42,000 --> 00:51:48,960
stay family or stations at home and find
other things to do? People adjust. So

687
00:51:47,440 --> 00:51:53,839
those are the other kind of things but
we definitely have from our bureau and

688
00:51:52,319 --> 00:51:59,200
what we're doing and what we're putting
out um what we've been producing and you

689
00:51:57,599 --> 00:52:05,440
know part of that annual report that
we've talked about over the last

690
00:52:02,240 --> 00:52:10,880
three years we've we've been almost on a
three-year run of year-over-year

691
00:52:07,359 --> 00:52:16,000
increases and all-time historic highs.
So, and as as we're doing that, you

692
00:52:13,920 --> 00:52:18,960
know, like I said, we can we can look at
that.

693
00:52:17,520 --> 00:52:22,079
» You guys have done a great job, and I'm
not questioning that. It was it was kind

694
00:52:20,400 --> 00:52:26,319
of I mean, and maybe when we get to that
section, I'll re I'll restate

695
00:52:23,440 --> 00:52:30,559
undifferent question. And I guess what I
was trying to get to is this. We have a

696
00:52:28,240 --> 00:52:35,760
a budget challenge it looks like in
front of us. And um my question was and

697
00:52:33,599 --> 00:52:43,686
maybe it's because main experience is if
we could revise our um if we could

698
00:52:40,319 --> 00:52:49,119
revise our budget surplus policy enough
[clears throat] help bridge based on

699
00:52:46,000 --> 00:52:52,640
projected potential from CVB driving
funds into but that sounds like a pretty

700
00:52:51,200 --> 00:52:56,400
broad question for you.
>> Are you are you trying to So

701
00:52:54,821 --> 00:52:59,839
[clears throat] I'm understanding you
and I'm trying to just to be sure I'm

702
00:52:57,839 --> 00:53:04,880
understanding the question. Are you
trying to say if we know what we're

703
00:53:02,480 --> 00:53:10,480
producing in room tax, hotel room nights
or that put a correlation to that to we

704
00:53:08,400 --> 00:53:16,079
already Lisa gets controller reports
from the state controller and we know

705
00:53:12,800 --> 00:53:19,839
what we're producing in sales tax. So
are you just trying to see if we could

706
00:53:17,599 --> 00:53:24,000
come up with a model algorithm for
determining if there's a correlation

707
00:53:22,079 --> 00:53:29,760
» in a sense and if we could project
activities to future income only because

708
00:53:26,960 --> 00:53:33,359
we we I think we have We have the
statutory right to have a budget

709
00:53:31,440 --> 00:53:37,200
stabilization.
We could we could generate a budget

710
00:53:34,960 --> 00:53:40,480
stabilization if we adjusted our our um
surplus policy. I think we can do that

711
00:53:39,359 --> 00:53:42,559
maybe one time. I don't know how many
times we can do that. But

712
00:53:41,982 --> 00:53:47,040
[clears throat]
um and you're right, we we have to be

713
00:53:45,040 --> 00:53:51,040
aware of of the swings in the economy.
And I apologize I I'll switch this to

714
00:53:49,119 --> 00:53:56,960
the CBD discussion later. I was just
curious because it's a complicated

715
00:53:52,400 --> 00:54:02,880
thing. Um, I don't want to
I mean I mean our we provide services,

716
00:54:00,240 --> 00:54:07,119
we provide protection, we provide
continuity for all everyone who lives in

717
00:54:05,040 --> 00:54:11,680
our in our community and and that's why
we're here. Um, I don't like hearing

718
00:54:10,240 --> 00:54:14,160
we're going to cut to the bone until the
city hurts because the city is everybody

719
00:54:13,119 --> 00:54:18,480
that we're trying to take care of,
right? I know that whoever said that

720
00:54:15,760 --> 00:54:21,440
meant that those of us are here, right?
I mean, we're here to take care of our

721
00:54:20,240 --> 00:54:27,520
of our neighbors.
>> And so, um, and and

722
00:54:25,760 --> 00:54:31,839
you know, Ron brought this up when he
was when he was in this position. We

723
00:54:29,119 --> 00:54:37,520
have a a huge surplus. I don't want to
raid it. Um, but if we can do something,

724
00:54:34,960 --> 00:54:40,800
if it's if this is challenging enough
that a budget stabilization could be

725
00:54:39,440 --> 00:54:44,400
considered, I'm just throwing that out
there for just a sec.

726
00:54:43,280 --> 00:54:50,640
» Okay, that's it.
>> Let's Yeah, we'll let's discuss it. uh

727
00:54:47,359 --> 00:54:55,760
in the next uh the next hour. Uh is
everyone anyone ready for a break? Uh

728
00:54:54,160 --> 00:55:02,960
don't I want to take 10-minute breaks
every hour and I want to catch this at

729
00:54:59,273 --> 00:55:08,079
[laughter] 4 hours till 9:00. We'll see
if we can get to that goal.

730
00:55:05,680 --> 00:55:17,000
» So would you let's take a 10 minute
break. Come back at uh it's 5:55

731
00:55:12,640 --> 00:55:17,000
6:05. Okay.

732
00:55:27,599 --> 00:55:31,800
I forgot the cover.

733
00:55:34,400 --> 00:55:40,359
» I know.
I'm getting my hearing aid.

734
00:55:47,520 --> 00:55:49,680
I'd

735
00:56:00,240 --> 00:56:05,160
Step
glass.

736
00:56:27,680 --> 00:56:30,680
Yeah.

737
00:56:36,240 --> 00:56:39,240
» Right.

738
00:56:44,480 --> 00:56:47,480
sister.

739
00:57:04,400 --> 00:57:07,400
» Yeah.

740
00:57:09,200 --> 00:57:12,200
Anyway,

741
00:57:15,839 --> 00:57:19,319
I stepped up

742
00:57:33,200 --> 00:57:37,799
everywhere. She's like freaking out.

743
00:57:38,559 --> 00:57:42,920
I was sticking in my foot.

744
00:58:07,520 --> 00:58:11,079
Just slap me around.

745
00:58:23,200 --> 00:58:26,200
Hearing

746
00:58:38,559 --> 00:58:42,359
so better.

747
00:58:44,640 --> 00:58:50,640
» But did I understand your question too?
I wasn't sure if I understood your

748
00:58:48,240 --> 00:58:53,960
question. Are you trying to tryation
a little bit?

749
00:59:22,880 --> 00:59:29,559
Well, no.
A few things on that as I know it,

750
00:59:30,079 --> 00:59:38,240
but the legis that's a legislative issue
at the state level. It's not here. We

751
00:59:35,119 --> 00:59:45,040
have our current, you know, Texas
twostep as you were in there

752
00:59:41,200 --> 00:59:50,599
and these are the uses of which
I thought you were talking about our

753
00:59:47,599 --> 00:59:50,599
reserves.

754
00:59:52,480 --> 01:00:00,839
» Okay, that's misunderstanding. Ours have
to be used for those enumerated whatever

755
00:59:57,599 --> 01:00:00,839
they are.

756
01:00:12,559 --> 01:00:16,200
move everything around

757
01:00:17,200 --> 01:00:20,440
the event.

758
01:00:29,760 --> 01:00:33,000
We're stretched.

759
01:00:33,200 --> 01:00:36,200
» Yes.

760
01:00:37,359 --> 01:00:44,559
» I know. I I I walked in 10 minutes
before it started. So, you're good. I

761
01:00:42,480 --> 01:00:50,200
was working
the um

762
01:00:47,200 --> 01:00:50,200
the

763
01:00:50,240 --> 01:00:58,680
what I guess I'm saying is
to do what are you talking about? Our

764
01:01:09,119 --> 01:01:20,559
largest hotel is full service.
It's under 5,000 ft of space.

765
01:01:17,040 --> 01:01:24,640
» It can do about 2 225
in

766
01:01:22,319 --> 01:01:31,319
in a contest.
Many convention. That's probably the

767
01:01:27,599 --> 01:01:31,319
best hotel.

768
01:01:32,720 --> 01:01:40,200
And so my point on that is that is our
biggest and the only

769
01:01:59,119 --> 01:02:07,640
» and then we some of those rooms
about00.

770
01:02:11,119 --> 01:02:14,440
» Oh yeah. Yeah.

771
01:02:26,960 --> 01:02:37,040
» But we don't have
that enables us to be large.

772
01:02:33,599 --> 01:02:41,440
So, so it's like when we our
small medium

773
01:02:39,520 --> 01:02:44,839
because
one and only

774
01:02:45,520 --> 01:02:54,799
it doesn't matter how nice it is like
over it's 70 people

775
01:02:52,400 --> 01:03:00,559
in a meeting.
So, you're not generating big bucks

776
01:02:58,799 --> 01:03:04,200
on
70 people

777
01:03:04,559 --> 01:03:09,000
that's going to be that would be

778
01:03:12,160 --> 01:03:20,200
negative on
>> no off that and you only get 7%

779
01:03:21,119 --> 01:03:29,640
on the city side
for that. So whatever their state is

780
01:03:26,640 --> 01:03:29,640
that

781
01:03:34,319 --> 01:03:37,319
» he

782
01:03:44,160 --> 01:03:47,559
finally go

783
01:04:04,640 --> 01:04:07,640
Yeah.

784
01:04:40,640 --> 01:04:49,599
reconvene
uh this uh session. Uh we have a lot to

785
01:04:45,680 --> 01:04:53,920
cover. So, let's uh let's try to move on
a little quicker.

786
01:04:51,520 --> 01:04:59,680
Um Lisa, will you continue?
>> Yes. So, as we were talking and it, you

787
01:04:57,039 --> 01:05:03,839
know, the light went off on my brain on
the first couple pages of the budget

788
01:05:01,440 --> 01:05:08,720
document, I do do a whole general fund
proposed budget breakout. Um, and it

789
01:05:06,319 --> 01:05:14,319
shows you the variance percentage
variance of revenue and expenses year

790
01:05:12,079 --> 01:05:20,400
over from the fiscal year prior to this
fiscal year budget. So if you look at

791
01:05:17,839 --> 01:05:24,640
it, the overall operating revenue for
the city was about 3.6% increase

792
01:05:23,119 --> 01:05:32,559
overall.
So um, and the one department that had a

793
01:05:28,480 --> 01:05:36,720
negative budget impact was technology.
Good job, Chris.

794
01:05:34,799 --> 01:05:39,920
Um, and that's with a lot of contract
negotiations. Chris's budget is mainly

795
01:05:38,960 --> 01:05:43,200
contracts. [laughter]
>> I beat on him this year.

796
01:05:41,440 --> 01:05:48,960
» And he does and he covers all technology
contracts. So, it's not just his, it's

797
01:05:46,799 --> 01:05:52,720
CB's contracts, water sewers contracts,
and then they pay back the general fund

798
01:05:50,640 --> 01:05:57,119
for that contribution. But it just puts
all that into one budget for management.

799
01:05:55,280 --> 01:06:03,440
» I even fired a couple of them, too. So,
>> yeah. So, um, so you'll see the like

800
01:06:00,640 --> 01:06:08,400
parks had a bigger increase, but they
need more landscaping. Um, we added the

801
01:06:06,240 --> 01:06:13,200
veterans park, electricity, stuff like
that. Um, which electricity is also a

802
01:06:10,480 --> 01:06:17,680
variable that we have to try to gauge
every year. Um, my department did have a

803
01:06:16,319 --> 01:06:22,960
larger increase, but it's because of the
MCAD share, um, and our audit share. So

804
01:06:21,680 --> 01:06:27,839
that's out of my control because it's
based on the the MCAD share is based on

805
01:06:24,960 --> 01:06:32,079
their p their budget and our valuation.
It's a percentage of their total budget.

806
01:06:30,000 --> 01:06:38,799
So those are things I can't really
control. Um fire services that's based

807
01:06:35,520 --> 01:06:42,559
on um they take 10 they're based on a
10-centent of our valuation. So if you

808
01:06:40,720 --> 01:06:50,000
really think about our tax rate, a lot
of that goes towards your fire coverage.

809
01:06:45,039 --> 01:06:55,200
Um so and then other departments,
not much. usually about four% or less

810
01:06:53,599 --> 01:06:59,920
and then when you weigh it it's about
3.67%.

811
01:06:57,039 --> 01:07:04,240
» Police department was 2.2
just saying

812
01:07:03,039 --> 01:07:07,641
» that's just operational. That doesn't
include your transfer placement. If we

813
01:07:06,319 --> 01:07:12,240
did factor that in that would be a
[laughter] higher uh but um because Taho

814
01:07:11,039 --> 01:07:16,559
are
>> yeah these are just for straight

815
01:07:14,160 --> 01:07:19,880
operational costs
like M.

816
01:07:20,079 --> 01:07:30,880
Are there any any additional questions
on uh item sub item A?

817
01:07:26,799 --> 01:07:36,000
If not, let's move on to sub item B. Um,
okay. So, moving on from the general

818
01:07:32,400 --> 01:07:40,559
fund. So, just just a quick summary. The
only changes I really have to budget

819
01:07:38,160 --> 01:07:46,640
from what was proposed to now is the
medical um contributions and the revenue

820
01:07:44,319 --> 01:07:54,799
side is the property tax differential.
Um, moving on to CBB. Um,

821
01:07:52,400 --> 01:08:00,079
you'll see they do have the insurance
differential as well like the other

822
01:07:56,559 --> 01:08:04,640
general fund had. And because John, um,
we we postponed his discussion from the

823
01:08:02,319 --> 01:08:08,720
first budget meeting because we wanted
the advisory board to meet first prior

824
01:08:07,039 --> 01:08:14,319
to discussing their budget if there was
any proposals or requests. Um and then

825
01:08:11,760 --> 01:08:20,960
the second meeting, John was at um a
conference, so we had to um postpone his

826
01:08:17,120 --> 01:08:26,719
till today. So um pretty much the CBB
budget has not um there's been some new

827
01:08:24,560 --> 01:08:29,960
programs. I apologize. I need to get to
that page.

828
01:08:37,040 --> 01:08:48,560
Um so yes their um budget went up for
personnel of course um contractual

829
01:08:44,799 --> 01:08:53,600
services went about up about 12,600
supplies went up about 700 other

830
01:08:50,640 --> 01:08:59,120
operating costs went up about 9,000 um
and um

831
01:08:57,520 --> 01:09:03,359
so if you look at their summary of
change um sheet year-over-year I'll

832
01:09:02,000 --> 01:09:07,600
you'll see there's from like that
negative 25,000 it just moved to a

833
01:09:05,359 --> 01:09:13,040
different GL so you'll see it pushed
back or the 15,000 did um and then the

834
01:09:10,799 --> 01:09:19,279
STR went to another line item that went
to the advertising um so if there's any

835
01:09:17,600 --> 01:09:21,359
specific questions about John's budget
he [snorts] is here to answer those for

836
01:09:20,640 --> 01:09:27,279
you
>> I want to jump in there uh

837
01:09:24,880 --> 01:09:35,679
our our board has met a couple of times
now and uh in one in one situation John

838
01:09:31,759 --> 01:09:39,759
presented a an event opportunity. Uh,
and they they endorsed that. They just

839
01:09:38,239 --> 01:09:43,199
wanted to make sure the council
understood that. Hopefully, John will

840
01:09:41,279 --> 01:09:47,839
have an opportunity at some point to
>> to bring that forward. We're hoping that

841
01:09:45,679 --> 01:09:52,799
he has success with it.
>> The other thing is the the board uh

842
01:09:50,799 --> 01:09:55,978
wants to participate
in the annual conferences and training

843
01:09:55,600 --> 01:09:59,280
opportunities.
[snorts and clears throat]

844
01:09:56,880 --> 01:10:05,679
Uh we've already scheduled them to
attend uh destination Texas.

845
01:10:03,280 --> 01:10:10,480
We opened it up to all of them of course
uh and we would extend an invitation to

846
01:10:08,719 --> 01:10:16,320
council. I had a communication directly
with them and they were overwhelmingly

847
01:10:13,760 --> 01:10:24,143
in favor of us participating
in that program and uh we're excited

848
01:10:19,520 --> 01:10:26,320
about it. So we we got registered and um
[clears throat]

849
01:10:24,800 --> 01:10:34,800
I'm not sure that we were reflecting
enough in the budget for the future with

850
01:10:29,440 --> 01:10:40,400
regard to training and conferences.
>> Yes. So that was um one item I was going

851
01:10:37,600 --> 01:10:45,199
to bring up was um we would probably
need to increase their travel and train

852
01:10:41,760 --> 01:10:48,560
and budget um
for uh depending on how many conferences

853
01:10:47,440 --> 01:10:52,400
they were looking at.
>> Right. Yeah. Well, and I think that we

854
01:10:50,239 --> 01:10:57,760
need the opportunity to evaluate that as
as a board to see how many we would like

855
01:10:54,080 --> 01:11:04,320
to go to. I know that Councilman Pard uh
is planning on going to one in October.

856
01:11:00,400 --> 01:11:10,239
Uh we have several of us, including um
uh just at least five, I think. Isn't

857
01:11:07,520 --> 01:11:16,640
that right, Sam? Five or six uh from the
board and um and perhaps even a staff

858
01:11:12,960 --> 01:11:21,360
person. I'm not sure. Uh but with uh
with that said, it would seem to me that

859
01:11:19,199 --> 01:11:25,520
this is a good time right now to go
ahead and plan for that. We know what

860
01:11:22,880 --> 01:11:31,840
these conferences are. It's it's there's
historical data, I'm sure, that you can

861
01:11:28,080 --> 01:11:37,520
draw on to calculate your you budget for
travel and hotel and such. Uh so it

862
01:11:34,880 --> 01:11:43,199
would really encourage us to do that,
beef up that portion of the budget. And

863
01:11:41,120 --> 01:11:48,640
um another question that's coming to
mind uh that

864
01:11:46,560 --> 01:11:54,080
could relate and help us with our
revenue side of things both for not only

865
01:11:51,760 --> 01:11:57,600
the CBB but for the general fund is what
are we

866
01:11:55,760 --> 01:12:02,560
what are we missing in the way of
somebody on staff who is dedicated to

867
01:12:00,640 --> 01:12:09,520
business development?
Someone who knows how to sell. someone

868
01:12:04,960 --> 01:12:13,600
who can go out and promote the city, can
find the sponsorship dollars. You know,

869
01:12:11,520 --> 01:12:18,480
we don't have to sponsor events and pay
for everything out of a general fund or

870
01:12:16,080 --> 01:12:25,040
out of CVB. What if we have somebody on
staff who specializes in that type of

871
01:12:20,800 --> 01:12:32,880
business activity? So, and they could be
they could be a CBB employee and do uh a

872
01:12:29,600 --> 01:12:37,280
monumental task would be just helping uh
John and Billy in just the

873
01:12:35,040 --> 01:12:42,000
organizational operation of the CVB and
be out there promoting the CVB through

874
01:12:39,840 --> 01:12:45,199
the sales efforts that they could do. I
mean, it's it's something John said

875
01:12:43,840 --> 01:12:50,719
earlier that really, you know, makes
sense. We're not a traditional

876
01:12:48,719 --> 01:12:57,040
in the traditional sense, but we could
be kind of a hybrid.

877
01:12:52,960 --> 01:13:03,600
» And um so maybe looking at the budget
with regard to could we program a staff

878
01:12:59,920 --> 01:13:09,679
person into this budget that could could
be a out there helping to develop the

879
01:13:05,920 --> 01:13:13,679
business? because uh the the truth is,
you know, the more tourism we have, the

880
01:13:11,360 --> 01:13:20,080
more people here, the more they spend,
the more sales tax we bring in. And so

881
01:13:17,600 --> 01:13:26,159
to sum that up,
we're we're in a need and that need is

882
01:13:23,840 --> 01:13:32,480
to raise more revenue.
That's going to be part of the solution

883
01:13:27,679 --> 01:13:36,960
to our future needs. And I would suggest
we do something now to begin that

884
01:13:35,040 --> 01:13:41,040
process.
And um those are the two items I wanted

885
01:13:39,679 --> 01:13:44,800
to bring forward.
>> Yeah. So we can um if that's something

886
01:13:43,280 --> 01:13:49,440
council wants to venture, I can work
with John to get um salary scope put

887
01:13:47,360 --> 01:13:52,880
together for that to add to the budget.
Also, we'll look at the I do now have a

888
01:13:51,760 --> 01:13:56,960
little bit of history because we just
booked the travel and training so I can

889
01:13:54,960 --> 01:14:02,400
see how that's all playing out and I can
add that for the final budget adoption

890
01:13:58,880 --> 01:14:07,520
as well. and CBB does have, you know, an
anticipated budget surplus for just of

891
01:14:05,520 --> 01:14:12,480
operational of 284. So that can be
easily achieved in that

892
01:14:09,440 --> 01:14:17,679
» budget. Councilman Robinson, on on that,
I think we could to look at trying to

893
01:14:15,040 --> 01:14:23,280
narrow down a a budget that we can work
with is let's just say we want to

894
01:14:20,480 --> 01:14:29,280
estimate all the board members do two
conferences a year. that gives us a good

895
01:14:27,120 --> 01:14:34,320
bearing of of what we want to budget for
and then next year or the following year

896
01:14:31,440 --> 01:14:38,800
if there's more or less depending on the
participation of that we can adjust

897
01:14:36,560 --> 01:14:44,080
that. So I think going forward just as a
start let's just budget for two

898
01:14:41,360 --> 01:14:48,080
conferences per uh per member.
>> I think that's very reasonable. The the

899
01:14:46,239 --> 01:14:52,080
whole point behind that for the benefit
of our public who's listening and such

900
01:14:49,600 --> 01:14:58,719
is you have a group now that it's a new
group. They need to learn about the best

901
01:14:55,679 --> 01:15:03,600
practices of the CVB operation. They
need to learn what their role is. They

902
01:15:00,960 --> 01:15:08,000
need to understand how hot tax is used
and the benefits of of what we can do

903
01:15:05,760 --> 01:15:13,120
with it and what we cannot such and
such. Yeah. And so the whole it's it's a

904
01:15:10,719 --> 01:15:18,000
it's it is it's an educational process
and they need to understand and see how

905
01:15:15,520 --> 01:15:24,000
John and and his team connect with other
CVB directors and staff across the state

906
01:15:21,440 --> 01:15:27,199
so that they it we all know what happens
when you go to these conventions. You

907
01:15:25,440 --> 01:15:33,199
start meeting people. You connect. You
find out what others are doing and we

908
01:15:29,679 --> 01:15:35,199
learn we learn from each other.
Good

909
01:15:33,440 --> 01:15:38,960
» point. We should be able to pay for it
very simply because of the ideas that

910
01:15:36,960 --> 01:15:42,560
each of us bring back to to help our
city.

911
01:15:40,719 --> 01:15:48,320
» These conferences can be tremendous.
>> Absolutely.

912
01:15:45,199 --> 01:15:53,600
» Good for us.
>> And the only other thing that I think I

913
01:15:50,159 --> 01:16:00,480
might add on that was previously
um under Kathy's uh tenure and certainly

914
01:15:58,640 --> 01:16:04,480
Joseph I might have spoken to you about
this as well. We looked at different

915
01:16:02,640 --> 01:16:10,560
models for that potential for a
salesperson or to do a contract with

916
01:16:08,000 --> 01:16:16,080
someone who could help in that capacity.
So, it doesn't have to be necessarily

917
01:16:13,040 --> 01:16:21,040
one way or the other. It could be a
contracted position um with a firm or

918
01:16:18,880 --> 01:16:25,760
someone to help with that. I've done
already exploration into that.

919
01:16:23,040 --> 01:16:31,760
Previously, it was sidebarred for a
while. Um we don't have space for to put

920
01:16:29,840 --> 01:16:36,480
a person right now. Thank you. You just
brought up one more thing.

921
01:16:34,880 --> 01:16:42,239
» What
What about taking advantage of the fact

922
01:16:39,679 --> 01:16:47,840
that we have a we have a really strong
revenue stream that comes into our CVB

923
01:16:45,920 --> 01:16:53,120
and looking at our budget and perhaps
adjusting some of the expenditure level,

924
01:16:50,800 --> 01:17:01,199
maybe advertising and some other line
items. And what about setting up a

925
01:16:58,239 --> 01:17:05,199
visitors center again? I know we had one
at one point, but it was way, you know,

926
01:17:02,800 --> 01:17:09,280
it was kind of like off the beaten path.
What about having something right out

927
01:17:06,719 --> 01:17:15,520
here on the freeway? A simple, easy to
get to place that has a storefront and

928
01:17:13,120 --> 01:17:19,040
create some space for staff and and
maybe even put a uh police police

929
01:17:18,000 --> 01:17:24,239
substation in it.
>> Guess what, [clears throat]

930
01:17:21,280 --> 01:17:25,600
» Sam? Sam got an idea like that.
>> We've already steal your fund or

931
01:17:25,440 --> 01:17:29,520
something.
>> We've already talked about that and

932
01:17:27,600 --> 01:17:31,840
taking actual steps. All right, I'm Sam.
Could you elaborate a little bit on

933
01:17:31,600 --> 01:17:37,120
that?
>> Yes. And to dovetail on on that, we are

934
01:17:34,480 --> 01:17:42,640
looking at suitable areas that could be
a potential site for a visitor center.

935
01:17:40,239 --> 01:17:46,960
Now, for a visitor center, and and John
will agree with me, it needs to be in

936
01:17:44,960 --> 01:17:51,440
the heart of the activity.
>> So, yes, the previous or the former

937
01:17:49,120 --> 01:17:55,440
location where you had it really wasn't
an area where you're going to have a lot

938
01:17:52,960 --> 01:18:00,239
of traffic. So, we're looking at areas
uh potentially uh Metro Park is also is

939
01:17:58,000 --> 01:18:06,159
a good area to have that because as that
develops, as more programs uh and and

940
01:18:03,600 --> 01:18:10,560
events that come to that area, you want
to have that foot traffic u going in and

941
01:18:08,560 --> 01:18:16,640
out of that visitor center to help
promote our hotels, our restaurants, and

942
01:18:13,440 --> 01:18:21,440
our shopping. And so, yes, um I think
that would be a potential. Joseph and I

943
01:18:18,960 --> 01:18:26,640
have have been looking at that and uh
we're also talking with John about that.

944
01:18:24,239 --> 01:18:33,840
We would need some funding of course to
build out, you know, a space and also

945
01:18:30,320 --> 01:18:39,880
look at leasing that as well. So, uh
some funding for that would be

946
01:18:35,360 --> 01:18:39,880
appropriate for this. Absolutely.

947
01:18:40,480 --> 01:18:44,520
» Great minds think alike.

948
01:18:48,960 --> 01:18:56,000
So, I can get with Lisa on some on some
numbers on that on some estimates of

949
01:18:53,520 --> 01:19:00,960
what we're looking at for that. I don't
have any at this moment. Um, you know,

950
01:18:59,040 --> 01:19:07,520
but I think we can come up with some
pretty reasonable uh numbers on that and

951
01:19:05,040 --> 01:19:12,800
again, as she indicated, we have the
funding ability to be able to do that.

952
01:19:09,840 --> 01:19:15,800
» Well, I really appreciate the uh
consideration.

953
01:19:21,360 --> 01:19:30,560
I just had a question on just one
curious question. What is that? Uh the

954
01:19:25,840 --> 01:19:34,960
capital project that was 29 299,000.
>> It was technically part of the HVAC

955
01:19:32,560 --> 01:19:38,800
because they use part of the building.
So we divied up the HVAC based on the

956
01:19:36,960 --> 01:19:47,505
square footage that each department each
fund uses. So CB, water, sewer. Yeah.

957
01:19:43,280 --> 01:19:47,505
and then general funds. [snorts]

958
01:19:53,920 --> 01:19:58,800
» Yeah. So, anything else about Oh, you
want to go back to tourism talk?

959
01:19:58,080 --> 01:20:00,800
» I do not.
>> Okay. [laughter]

960
01:20:00,159 --> 01:20:03,520
You know,
>> I think there's a more appropriate place

961
01:20:02,000 --> 01:20:08,320
for that discussion to occur.
>> Okay. Um, so yeah, other than that, um,

962
01:20:06,800 --> 01:20:12,560
we'll work on some of those costs for
the the final budget. So like what Sam

963
01:20:10,960 --> 01:20:15,760
said for like the buildout that doesn't
have to necessarily go against their

964
01:20:13,840 --> 01:20:20,880
operational budget. The lease would the
lease cost but the actual

965
01:20:19,120 --> 01:20:27,199
uh buildout could be treated as a
capital project out of their reserve.

966
01:20:22,800 --> 01:20:33,679
And the CBB fund has like $7 million in
the reserve. So shy of it. So um just to

967
01:20:32,000 --> 01:20:38,400
let you put in perspective that's kind
of that idea between recurrent and

968
01:20:35,199 --> 01:20:44,560
non-recurring expenditures.
>> Okay. Um if there's no other questions

969
01:20:41,040 --> 01:20:50,360
about the um hotel motel fund CPB 20200,
we'll move on. Next is going to be water

970
01:20:46,400 --> 01:20:50,360
stewer. Um

971
01:20:50,480 --> 01:20:54,719
» what number is [clears throat]
wise?

972
01:20:53,280 --> 01:20:58,480
» Uh CBB
>> no that's 45.

973
01:20:57,199 --> 01:21:02,400
» Uh the [clears throat] next item you're
going to talk about I find it.

974
01:21:00,080 --> 01:21:06,239
» So it's fund 600 department 50.
>> 50.

975
01:21:02,880 --> 01:21:13,760
» Yeah. And fund 600 has two departments.
It has the uh department 50 water sewer

976
01:21:09,360 --> 01:21:20,320
and then it has 51 utility billing.
Um so the only changes I have for water

977
01:21:15,840 --> 01:21:24,239
sewer at this point are um the medical
and dental insurance differentials.

978
01:21:22,080 --> 01:21:28,880
That's all I have. Um I am trying to
rework the revenue numbers. Um they do

979
01:21:26,719 --> 01:21:32,480
have a healthy budget surplus as of now.
We're trying to gauge more of what TAMA

980
01:21:30,800 --> 01:21:39,760
is going to bring on for additional
revenue. And also we know we know that

981
01:21:37,280 --> 01:21:44,560
the AMI project which is going to start
soon once that's completed there will be

982
01:21:42,800 --> 01:21:49,600
revenue that we know that we're losing
because of older meters especially in

983
01:21:46,239 --> 01:21:53,360
our commercial district. So
it's it's it's kind of a balancing act

984
01:21:51,280 --> 01:21:58,400
right now trying to figure out um what
those revenues will be but they have a

985
01:21:55,120 --> 01:22:03,520
healthy um proposed budget surplus so we
should be fine. Um and I'll get those

986
01:22:00,560 --> 01:22:08,639
revenues updated by the adoption uh
meeting. So [snorts]

987
01:22:05,360 --> 01:22:15,960
um water and sewer I don't think they
had several changes but mostly it's for

988
01:22:10,880 --> 01:22:15,960
operational I believe. Um

989
01:22:22,719 --> 01:22:27,840
oh sorry that's utility billing. I was
like wow they had no change but that's

990
01:22:25,600 --> 01:22:30,840
utility billing. [laughter]
Um

991
01:22:32,000 --> 01:22:40,719
so I will make a note um you'll notice
that their um personnel budget had kind

992
01:22:38,480 --> 01:22:46,159
of increased significantly
um because the p the some field service

993
01:22:44,239 --> 01:22:50,320
operators are paid out of water sewer
because of meter reads they do more

994
01:22:47,920 --> 01:22:55,440
water sewer functions they are paid out
of the water sewer fund um and because

995
01:22:53,360 --> 01:23:00,719
unfortunately the field service position
usually rotates more has turnover more

996
01:22:58,159 --> 01:23:06,159
than because of the nature of that job.
Um that it was left a position was left

997
01:23:03,760 --> 01:23:10,960
off of the budget last year. So it's
been approved. It was just we had a

998
01:23:08,159 --> 01:23:14,719
vacancy for so long that when I did my
calculations, it didn't bring it back

999
01:23:12,719 --> 01:23:18,639
over. So that's why you see that
differential and that was a mistake I

1000
01:23:16,880 --> 01:23:19,840
made last year.
>> Huh?

1001
01:23:19,120 --> 01:23:25,600
» Don't do that.
>> I know. So um but it's been corrected.

1002
01:23:23,040 --> 01:23:28,639
So that's why you'll see that um larger
increase. It was already approved

1003
01:23:27,120 --> 01:23:32,320
position. It was just because there was
a vacancy at the end of the year. It

1004
01:23:31,040 --> 01:23:35,199
didn't pull over correctly.
>> What about the groundwater reduction

1005
01:23:34,320 --> 01:23:39,520
plan?
>> So that is so that's based on pumpage.

1006
01:23:38,239 --> 01:23:43,520
So if you look at your water bill,
you'll see there's a lonear conservation

1007
01:23:41,520 --> 01:23:47,120
district charge and then there's the
groundwater conservation district charge

1008
01:23:45,760 --> 01:23:49,679
or groundwater
>> conservation

1009
01:23:47,920 --> 01:23:54,239
» conservation, sorry.
um those are um and Joseph could

1010
01:23:52,880 --> 01:23:59,360
probably explain that way better than
me, but we're required to collect those

1011
01:23:56,400 --> 01:24:03,679
to promote conservation. So, the idea is
it's a it's a percentage that goes on

1012
01:24:01,040 --> 01:24:10,000
your um usage. So, as you use more
water, you pay more of that fee to then

1013
01:24:06,560 --> 01:24:16,080
try to promote conservation. Um
so, what we do is typically um that's

1014
01:24:13,360 --> 01:24:20,800
usually a pass through fee. So we have
an expender lineup that matches that and

1015
01:24:18,880 --> 01:24:24,400
it's mostly for the Cahula well down in
Panorama Village.

1016
01:24:22,239 --> 01:24:29,520
» Did I hear you
pass through? So there's a 27 $27,500

1017
01:24:28,080 --> 01:24:32,000
increase but really that's going to
>> it's based on pumpage

1018
01:24:31,199 --> 01:24:35,480
» pass through.
>> Yeah.

1019
01:24:32,480 --> 01:24:35,480
» Okay.

1020
01:24:37,040 --> 01:24:45,120
And that GL for the expenditure really
mostly pays for the cattle well that we

1021
01:24:42,960 --> 01:24:49,000
have with Panorama Village.
that was built in 2014.

1022
01:24:49,360 --> 01:24:56,239
Um there was a big decrease in the water
sewer budget and it was for meter

1023
01:24:54,480 --> 01:25:00,719
replacements because we are doing a huge
meter replacement project. So that did

1024
01:24:58,000 --> 01:25:05,600
reduce that line item by 52,000.
Um those commercial meters are very

1025
01:25:02,639 --> 01:25:10,920
costly
and we have a lot of commercial that

1026
01:25:07,199 --> 01:25:10,920
uses a lot of big meters.

1027
01:25:11,679 --> 01:25:18,560
Trying to find out what you're talking
about. Oh, the 52. Okay.

1028
01:25:17,280 --> 01:25:20,000
» Yeah, that was the
>> 525.

1029
01:25:19,600 --> 01:25:22,560
» Yep.
>> Okay.

1030
01:25:20,480 --> 01:25:27,400
» We reduced what we need to do to replace
because we're doing the larger AMI

1031
01:25:24,400 --> 01:25:27,400
replacement.

1032
01:25:32,159 --> 01:25:39,600
But other than that, other than
um like I noted, there's I think the

1033
01:25:37,520 --> 01:25:44,719
only other larger increase they have is
12,000 and that was for increased sledge

1034
01:25:42,639 --> 01:25:48,080
halls because we're adding you do have
to consider this budget does add on

1035
01:25:46,320 --> 01:25:52,560
another plant and several lift stations
as well with the Tamina community.

1036
01:25:50,159 --> 01:25:55,800
» So your operational costs are going up
as well.

1037
01:26:01,840 --> 01:26:07,040
And those fees that are coming out of
the family community going to be

1038
01:26:05,600 --> 01:26:10,080
included into this
>> the revenues.

1039
01:26:08,719 --> 01:26:14,560
» Mhm.
>> Because they are now.

1040
01:26:11,679 --> 01:26:19,120
» So I did get some good um and that's the
other problem is I try to base it on I

1041
01:26:16,480 --> 01:26:23,600
do get reporting from A1 from what each
consumer uses because we now control

1042
01:26:21,360 --> 01:26:29,280
that CCN. So it's technically our
reporting. Um, but we have to consider

1043
01:26:26,239 --> 01:26:32,960
that those meters are very old and
they're probably not very accurate. So,

1044
01:26:31,280 --> 01:26:35,360
it's hard to gauge what will be a good
revenue number for some of those

1045
01:26:34,639 --> 01:26:39,120
properties.
>> Is there there wasn't a plan to replace

1046
01:26:38,000 --> 01:26:40,880
the meters to
>> Well, that's what we're doing right now.

1047
01:26:40,480 --> 01:26:44,080
Okay.
>> It's just based on their historical bill

1048
01:26:42,400 --> 01:26:45,760
and it's very hard to kind of pinpoint
what

1049
01:26:44,560 --> 01:26:49,600
» Got it. Good.
>> Yeah, that's what I thought I would.

1050
01:26:47,920 --> 01:26:54,080
» Those meters are very old.
>> They're getting new meters. I really

1051
01:26:51,440 --> 01:26:57,440
» they'll be our AMI system. So we'll know
>> that's what I thought.

1052
01:26:55,199 --> 01:27:00,480
» That's included in in phase two, right,
of the Tamina project.

1053
01:26:58,639 --> 01:27:02,960
» The plumbing contract right now
>> paid through with ARPA dollars,

1054
01:27:02,080 --> 01:27:05,840
» right?
>> Which still has to be completed.

1055
01:27:05,280 --> 01:27:08,840
» Yes.
>> Yes.

1056
01:27:10,000 --> 01:27:13,159
» Very aware.

1057
01:27:13,360 --> 01:27:19,000
» Is there any questions about water
sewer? Uh

1058
01:27:21,280 --> 01:27:27,760
Um if there's nothing else and then just
utility billings the other the other

1059
01:27:25,440 --> 01:27:33,120
part of order sewer and there was no
increases other than the salary and

1060
01:27:30,239 --> 01:27:36,800
wage. Um
Tammy does a really good job at

1061
01:27:34,480 --> 01:27:42,480
negotiating prices for bills and
everything else like that. So

1062
01:27:40,560 --> 01:27:48,320
that's about it I got for water sewer
unless anyone else has questions.

1063
01:27:45,760 --> 01:27:55,280
Not until you get to capital projects.
>> I know. Yeah.

1064
01:27:52,239 --> 01:27:59,760
» And then section D is non- major funds.
Those are legitimately

1065
01:27:57,679 --> 01:28:05,360
the off the revenue offset for the
equipment replacement transfers. And

1066
01:28:01,520 --> 01:28:09,120
then the metrop park. Um the PID has no
bearing on any city financials. The the

1067
01:28:07,840 --> 01:28:12,159
city does not pay for anything for the
PID. Doesn't pay for the debt payments.

1068
01:28:10,639 --> 01:28:15,679
It's all from the special assessments on
those properties within the metrop park

1069
01:28:14,320 --> 01:28:20,960
boundaries.
But state legislation requires me to

1070
01:28:18,560 --> 01:28:23,440
adopt a budget for them. So that's what
that is.

1071
01:28:21,520 --> 01:28:28,239
» Even if it has two goose eggs.
>> Yes. So that is one of those things that

1072
01:28:26,960 --> 01:28:34,159
just has to be there. It's a little
confusing, but that's it. Um and then

1073
01:28:30,880 --> 01:28:39,520
the trash um fund is a non- major fund
and it's 140 and it's basically just the

1074
01:28:36,960 --> 01:28:44,800
cost of trash and then the transfer is
the revenue from general fund for the

1075
01:28:42,080 --> 01:28:48,280
the coverage of the trash cost.
That's about it.

1076
01:28:53,520 --> 01:28:56,239
» Okay.
>> Okay.

1077
01:28:54,639 --> 01:29:00,560
» Yeah. If you want to move on to
>> We're going to move on to item number

1078
01:28:58,400 --> 01:29:05,120
nine,
special consideration items.

1079
01:29:04,206 --> 01:29:09,520
[clears throat]
>> So, mayor and council, um, I kind of

1080
01:29:07,280 --> 01:29:14,686
provided a combined document for your
review. Um I believe it was March could

1081
01:29:12,960 --> 01:29:18,480
have been February but we did discuss
[clears throat] the general fund. I did

1082
01:29:16,400 --> 01:29:27,760
a reserve study based on GFOA's best
practices and with in coordination with

1083
01:29:22,480 --> 01:29:30,960
um the developer of that that um um um
trying to think what a good word be

1084
01:29:29,520 --> 01:29:37,280
basically he helped create that
framework um Mr. Kavanagh with GOA. So I

1085
01:29:34,639 --> 01:29:43,120
worked with him and did kind of a rate
um a reserve study and the 180 days as a

1086
01:29:41,120 --> 01:29:49,120
background was um adopted I believe in
2018 um when we had a newer council come

1087
01:29:46,800 --> 01:29:56,719
on board they wanted to make sure that
reserves were um safekept and they were

1088
01:29:52,880 --> 01:30:01,600
used for appropriate reasons. Um so they
put in that 180 days even though the

1089
01:29:58,960 --> 01:30:08,000
GFOA best practice is 90 days at a
minimum. Um, so we do supersede that

1090
01:30:04,880 --> 01:30:14,320
obviously. Um, and we have since about
2018, 2019 [snorts] I believe. So, um,

1091
01:30:11,440 --> 01:30:19,360
that currently puts us about 5.9 million
because it basically takes your average

1092
01:30:16,320 --> 01:30:24,880
daily cost of business and then divides
over 365 days. There is, you also have

1093
01:30:22,960 --> 01:30:28,560
to take consideration if there was a
major revenue shortfall, we're not going

1094
01:30:26,719 --> 01:30:32,719
to continue operations at full capacity.
I think there will be things that will

1095
01:30:29,760 --> 01:30:37,360
have to be looked at and maybe foregone.
Um, you know,

1096
01:30:35,600 --> 01:30:43,040
you're not going to, you know, we may
not, um, do as much travel and training.

1097
01:30:39,679 --> 01:30:46,000
We may not do as much um, we might look
at our contracts and see what we can

1098
01:30:44,639 --> 01:30:49,440
reduce. You're going to go into
negotiation mode and try to figure out

1099
01:30:47,679 --> 01:30:52,000
what is the necessity and what is
something we can bypass for at least a

1100
01:30:51,199 --> 01:30:56,719
year.
>> Um, so that number is based on straight

1101
01:30:54,960 --> 01:31:02,159
up how the budget is. doesn't take
consideration that there will be

1102
01:30:58,320 --> 01:31:05,199
reductions. Um so
you know I think so at the end of the

1103
01:31:04,320 --> 01:31:09,360
study and I'm not going to go through
the whole presentation. I already did

1104
01:31:06,239 --> 01:31:12,080
that once but um it is online on my
financial transparency page the

1105
01:31:10,800 --> 01:31:18,880
presentation if you would like to see
it. Um but it put our risk score at a

1106
01:31:14,880 --> 01:31:24,880
26. So it basically recommends that we
stay within the 90 to 120day reserve I

1107
01:31:22,400 --> 01:31:29,760
believe. Um,
so if the council and council has the

1108
01:31:27,120 --> 01:31:34,480
right to revise that policy, um, I can
revise it at the direction of what you

1109
01:31:31,520 --> 01:31:37,600
guys prefer. Um, and there are if you
read the policy, there are certain

1110
01:31:35,600 --> 01:31:44,239
things that it can cover such as
non-recurrent items, revenue shortfalls.

1111
01:31:40,480 --> 01:31:48,480
But if you go if you know we and when
you look at our general fund reserve on

1112
01:31:46,239 --> 01:31:51,280
unassigned balance,
there is a cushion. We have about 3

1113
01:31:50,000 --> 01:31:55,199
million that's not restricted
whatsoever. So that money can be used

1114
01:31:53,440 --> 01:32:00,960
for non-recurrent items and we don't
even have to touch our 180 days. So we

1115
01:31:58,000 --> 01:32:05,360
do have a healthy reserve on both sides.
Um so it's really just what you want to

1116
01:32:03,360 --> 01:32:10,159
put as your minimum. So if there was a
larger project or an opportunity that

1117
01:32:06,880 --> 01:32:16,760
came on, you're if you needed to go
lower, you have more flexibility.

1118
01:32:12,159 --> 01:32:16,760
Basically, that would be the situation.

1119
01:32:18,000 --> 01:32:22,880
It doesn't if we lower it doesn't mean
tomorrow you're going to we're going to

1120
01:32:20,800 --> 01:32:27,600
spend it. that that does not mean that
it just gives you more flexibility based

1121
01:32:24,960 --> 01:32:32,080
on our historical. We have seen what our
volatility and our risk is and and

1122
01:32:30,239 --> 01:32:37,280
Charlie brought up during COVID, we were
fortunate still to pretty much still

1123
01:32:35,440 --> 01:32:42,979
come out okay. Like we were very
fortunate our belt

1124
01:32:39,840 --> 01:32:46,719
» a lot to go liquor sales. We'll say that
[laughter]

1125
01:32:43,360 --> 01:32:50,080
» Lisa did well
>> tightening the belt

1126
01:32:48,159 --> 01:32:53,520
» when I was looking at this graph.
>> Uhhuh.

1127
01:32:50,719 --> 01:32:59,440
» And uh the major event issues.
>> Yes. And you could see where when we

1128
01:32:56,159 --> 01:33:04,960
when COVID hit
that dip was not

1129
01:33:03,199 --> 01:33:08,719
as dramatic as I thought it was going to
be.

1130
01:33:06,880 --> 01:33:10,719
» And then the way we bounced back from
that

1131
01:33:09,440 --> 01:33:14,000
» sales tax just
>> it just saved the day.

1132
01:33:11,760 --> 01:33:20,719
» It did. It saved the day. But but it was
the fact that we recovered so quickly

1133
01:33:17,360 --> 01:33:23,920
and that to me and look at Harvey when
Harvey came through how quickly we

1134
01:33:22,480 --> 01:33:27,760
recovered from that.
>> Mhm.

1135
01:33:24,719 --> 01:33:33,520
» And it just in my mind reinforces the
fact that uh yes we absolutely have to

1136
01:33:30,639 --> 01:33:40,320
have a reserve. That is a good business
practice. I think we just probably can

1137
01:33:37,040 --> 01:33:47,760
back off of that a little bit and uh a
90-day would probably be sufficient.

1138
01:33:44,159 --> 01:33:52,960
But not having had a apparently when
council did this,

1139
01:33:50,320 --> 01:33:57,040
there's no real professional risk
analysis that was done. It was an

1140
01:33:55,120 --> 01:34:00,880
arbitrary kind of decision, wasn't it?
>> Yeah, it was just from

1141
01:33:58,639 --> 01:34:05,040
» But that's fine. But now we we we're in
a situation today where we you know we

1142
01:34:02,719 --> 01:34:09,760
had to raise taxes last year. We're
looking at what our needs are going to

1143
01:34:06,639 --> 01:34:15,920
be for the future. If we free up some of
that for the future and classify it the

1144
01:34:14,159 --> 01:34:20,880
way the council thinks it should be,
whether it be, you know, committed to

1145
01:34:17,600 --> 01:34:25,120
certain funding type activities.
I'm not suggesting that we just

1146
01:34:22,639 --> 01:34:29,745
unclassify it and leave it there as but
maybe it could some of that could go

1147
01:34:26,800 --> 01:34:36,400
into available cash for the future. And
[laughter] at any rate I I personally

1148
01:34:32,960 --> 01:34:42,960
feel like 90 days is a pretty good
number.

1149
01:34:39,040 --> 01:34:48,000
» My question is what does it cost us
based on you know what it has maybe over

1150
01:34:45,840 --> 01:34:52,800
the last five years? How much have we
had to put into the reserve to keep it

1151
01:34:51,280 --> 01:34:55,840
at that 180?
>> It just varies on your budget increase

1152
01:34:54,320 --> 01:35:01,600
every year. So, usually I think it
varies about 100,000 um we throw in

1153
01:34:58,560 --> 01:35:04,400
there every year give or take.
>> It's self supporting basically. Joe, I'm

1154
01:35:04,000 --> 01:35:08,719
sorry.
>> It's self-supporting basically. 100,000

1155
01:35:07,920 --> 01:35:12,000
90,000.
>> It just depends on what your

1156
01:35:09,679 --> 01:35:15,360
expenditures are that year divide by you
know.

1157
01:35:12,880 --> 01:35:18,480
» Yeah. So wherever your So like our
expenditures don't go up a whole lot,

1158
01:35:16,639 --> 01:35:24,000
right? They go up about 3% 4%.
>> That's money we didn't spend.

1159
01:35:20,800 --> 01:35:28,080
» That's money we did not spend.
>> And we've been very fortunate the last

1160
01:35:25,600 --> 01:35:33,840
couple years uh with interest rates. I
know it it hurts most of the world, but

1161
01:35:31,040 --> 01:35:37,520
we've been very um beneficial of
interest rates, but I can't bank on

1162
01:35:36,159 --> 01:35:40,080
interest rates, so I can't use as a main
revenue source because those can change

1163
01:35:39,280 --> 01:35:44,400
overnight.
>> No. [laughter] Okay. So, but that that

1164
01:35:42,320 --> 01:35:46,880
has added a lot to our reserve amount as
well is that additional revenue that we

1165
01:35:46,159 --> 01:35:50,000
don't
>> you can't really budget for interest. I

1166
01:35:48,560 --> 01:35:53,040
put a little bit in there. Yeah.
>> But you just never know what's going to

1167
01:35:51,440 --> 01:35:57,360
happen with interest rates.
>> Yeah. Unlike

1168
01:35:54,320 --> 01:36:02,159
» do we have Sorry. Do we have an official
austerity plan already? Have we already

1169
01:35:59,360 --> 01:36:06,719
looked in case something happens?
>> Like a like a um level of service plan

1170
01:36:05,280 --> 01:36:13,600
basically if there's a
>> minimum level of service plan already.

1171
01:36:08,800 --> 01:36:17,840
So I so obviously there is priorities
that we will you know personnel is going

1172
01:36:15,760 --> 01:36:22,400
to be our priority that to retain and
retain our service. Majority of our

1173
01:36:19,920 --> 01:36:25,600
personnel is PD so that would be you
know that's going to be our first

1174
01:36:23,920 --> 01:36:29,920
priority. Second priorities are going to
be contracts that we have to commit to

1175
01:36:27,520 --> 01:36:33,360
and that are you we need to do for cost
of business. And then usually the other

1176
01:36:32,080 --> 01:36:36,400
things are going to be like your office
supplies your travel and training. those

1177
01:36:34,800 --> 01:36:42,560
things are going to be the ones that get
more chopped than not. Office equipment,

1178
01:36:39,199 --> 01:36:47,119
um stuff like that. Um we'll probably if
a project hasn't started, we might try

1179
01:36:44,239 --> 01:36:51,440
to postpone that, you know, just to try
to keep some revenue um unallocated at

1180
01:36:50,400 --> 01:36:56,639
that point.
>> I'm not familiar with municipal

1181
01:36:54,719 --> 01:37:00,480
strategic plans, but could that be
covered in [clears throat] in as part of

1182
01:36:59,040 --> 01:37:03,119
the strategy?
>> U expense.

1183
01:37:02,639 --> 01:37:05,199
» Yeah.
>> Yeah.

1184
01:37:04,320 --> 01:37:09,520
Absolutely. Yeah.
>> Yeah. How much money we can use and

1185
01:37:08,880 --> 01:37:15,199
how
>> we don't have a policy written written

1186
01:37:12,320 --> 01:37:20,639
out like but we have a good plan of what
>> a priority earnest. You know what I

1187
01:37:17,679 --> 01:37:25,600
mean? But it's not etched in stone.
>> It also depends on the situation as

1188
01:37:23,679 --> 01:37:30,159
well. You don't have one situation
that's going to umbrella everything. So

1189
01:37:27,920 --> 01:37:34,719
depending on what what it is that we run
into, we have to tailor our operations

1190
01:37:32,560 --> 01:37:39,119
based on that. exactly why there isn't
>> like CO would probably be a good

1191
01:37:36,239 --> 01:37:42,560
example. Um during CO um obviously there
wasn't much transin because everything

1192
01:37:40,960 --> 01:37:47,840
was shut down. So that saved some money
there. Um we also um you know not a lot

1193
01:37:46,480 --> 01:37:51,760
of people were out and about so we saved
fuel costs you know so there's things

1194
01:37:49,360 --> 01:37:55,440
that happened because
there wasn't you know there weren't as

1195
01:37:53,679 --> 01:37:59,360
many people out and about so PE wasn't
responding to crashes and

1196
01:37:57,199 --> 01:38:09,239
» most of it was rain and wind damage.
>> Yeah. So, um, yeah. So, the situational

1197
01:38:04,800 --> 01:38:09,239
is a good reason. Yeah.

1198
01:38:09,679 --> 01:38:16,239
And if we do have an emergency like
Harvey was a one of our biggest ones

1199
01:38:14,560 --> 01:38:19,840
because it shut down and Barrel was our
last one because it shut down. Shannido

1200
01:38:18,400 --> 01:38:22,719
was one of the last areas to get an
electricity I think.

1201
01:38:21,119 --> 01:38:29,440
» Yeah. Barrel.
>> Um, so um, you know, you lost a week of

1202
01:38:26,560 --> 01:38:33,520
revenue retail sales. The only benefit
of we've seen is when you have a natural

1203
01:38:31,520 --> 01:38:37,199
disaster, they call it the boom. So,
usually you'll have a disaster and then

1204
01:38:35,520 --> 01:38:42,159
the next month people have to replace
beds, they have to replace um groceries,

1205
01:38:40,239 --> 01:38:46,000
you know, so you'll see a mass influx of
sales tax the month following,

1206
01:38:44,159 --> 01:38:50,400
especially during a flood event in
Southeast Texas. If your house gets

1207
01:38:48,080 --> 01:38:55,360
flooded, Home Depot is going to be
making some profits. Um U Sam's Club,

1208
01:38:53,600 --> 01:38:59,520
same thing, too. you know, you'll see
those those retailers pick up a lot

1209
01:38:57,643 --> 01:39:04,639
[snorts] of revenue the month after a
natural disaster. Um, so it's all

1210
01:39:02,880 --> 01:39:10,239
situational based. It's a little hard to
kind of gauge, but the priority has

1211
01:39:07,199 --> 01:39:15,600
always been keep personnel level and
keep service level, but let's adjust

1212
01:39:12,320 --> 01:39:20,719
what we can to offset that, you know,
economic differential.

1213
01:39:18,239 --> 01:39:26,960
Well, I'd like to advi propose that we
revise our reserve policy and that we

1214
01:39:23,679 --> 01:39:34,199
ask our city administrator to
make a recommendation to the council on

1215
01:39:30,639 --> 01:39:34,199
the number of days.

1216
01:39:34,560 --> 01:39:39,119
» Yeah.
>> Have his input on here as well because

1217
01:39:37,440 --> 01:39:41,920
» yeah, we'll put this on a future agenda
then

1218
01:39:40,080 --> 01:39:44,480
» we can get it on to the 20 I would
prefer to get it on to the next the

1219
01:39:43,679 --> 01:39:48,560
26th.
>> Yeah. See it as soon as possible. we can

1220
01:39:46,960 --> 01:39:54,480
turn that around pretty quick.
>> Um I I would also recommend that and

1221
01:39:51,280 --> 01:39:59,199
once we look at reducing that
>> that day coverage, we can also give some

1222
01:39:57,360 --> 01:40:04,239
recommendations on what we could
potentially apply those savings to.

1223
01:40:02,800 --> 01:40:09,600
» Whether it be
>> all one-time expenses or we sock away

1224
01:40:06,880 --> 01:40:13,679
some for other projects or
infrastructure projects that may come up

1225
01:40:11,920 --> 01:40:18,880
that we're looking at down the road. And
I know Joseph has a whole bunch of them

1226
01:40:16,239 --> 01:40:21,520
that we could probably apply to as well,
>> right? I think it's great.

1227
01:40:20,639 --> 01:40:24,639
» Perfect.
>> Do that then.

1228
01:40:22,159 --> 01:40:27,040
» It's got a whole 10-year plan.
>> Yeah, [laughter]

1229
01:40:25,840 --> 01:40:30,960
» he knows how to spend it.
>> 10 years worth,

1230
01:40:29,199 --> 01:40:36,600
» but he plans it well.
>> Yes, he does.

1231
01:40:33,040 --> 01:40:36,600
» All right. Thank you, Lisa.

1232
01:40:44,159 --> 01:40:50,280
The next thing is going to be court
study. So, I'll let Jackie take it away.

1233
01:40:50,560 --> 01:40:58,239
Yeah. So, mayor and council, this came
up as a u an item presented by council

1234
01:40:55,600 --> 01:41:02,800
to take a look at could there be a
potential revenue source to the city if

1235
01:41:00,000 --> 01:41:07,520
our Shannidoa officers were to file
their tickets uh with our court versus

1236
01:41:05,600 --> 01:41:12,320
their current uh practice and procedure
of filing it with McGomery County

1237
01:41:09,119 --> 01:41:18,480
Precinct 3. Um, and so what we looked at
is both the what would be our necessary

1238
01:41:16,480 --> 01:41:24,800
budget impact and budget expenses
compared to what the revenue potential

1239
01:41:20,639 --> 01:41:31,040
could be um with those tickets. And so
just a a high breakdown what was

1240
01:41:27,360 --> 01:41:35,440
included in the uh what Lisa sent in the
special consideration is to reestablish

1241
01:41:33,760 --> 01:41:40,800
a municipal court here. we would have to
reallocate some funds from the current

1242
01:41:38,000 --> 01:41:44,960
community development uh department
which would be salary and wages uh and

1243
01:41:43,280 --> 01:41:50,000
then add some additional funds for
operating expenses contract services and

1244
01:41:47,520 --> 01:41:55,000
then some initial startup costs. That
court budget would be roughly $135,696.

1245
01:41:56,639 --> 01:42:02,719
uh you'll see that breakdown the
reallocation from community development

1246
01:42:00,239 --> 01:42:09,840
the existing court budget to the fiscy
year impact this year of the 57

1247
01:42:06,880 --> 01:42:14,480
uh $5925
the offset of that the revenue side the

1248
01:42:11,920 --> 01:42:19,520
projected revenue side we looked at the
uh number of

1249
01:42:17,440 --> 01:42:26,000
traffic violations identified within the
police department for the 25 calendar

1250
01:42:22,159 --> 01:42:32,400
year uh which was 5,926
traffic violations, which I used a

1251
01:42:30,320 --> 01:42:36,800
matrix from our local uh surrounding
courts to determine

1252
01:42:34,800 --> 01:42:40,560
those dispositions. When you look at a
court ticket, you've got somebody can

1253
01:42:39,119 --> 01:42:44,480
just choose to pay in full, close it
out. There are certain violations that

1254
01:42:42,639 --> 01:42:49,760
have administrative fees that can then
close it out at a reduced rate. Um or

1255
01:42:47,360 --> 01:42:54,800
those that are either dismissed by the
judge, deferred, appealed, those those

1256
01:42:52,480 --> 01:42:58,400
types of activities. And so based on
those uh historic disposition patterns

1257
01:42:56,800 --> 01:43:03,119
from our local courts, we could
approximate that with the number of

1258
01:43:00,239 --> 01:43:06,719
citations that were issued from that
5,926

1259
01:43:05,119 --> 01:43:14,320
violations
uh a potential revenue stream of 50,000.

1260
01:43:09,920 --> 01:43:19,920
And so basically after comparing the
budget impact and the budget needs with

1261
01:43:18,080 --> 01:43:27,600
the operations of the police department
currently is not um

1262
01:43:24,960 --> 01:43:33,040
uh
it's not financially feasible at this

1263
01:43:29,280 --> 01:43:36,400
point in time. Um we chief Dunlap did
look at the 26 numbers and they're

1264
01:43:34,560 --> 01:43:41,520
trending just about the same as the 25
numbers. Um, and we talked about just

1265
01:43:38,880 --> 01:43:45,840
continuing to monitor that to see if
there is in the future a potential that

1266
01:43:44,000 --> 01:43:52,920
those revenues could could be there for
the city. Um, but at this point in time,

1267
01:43:49,520 --> 01:43:52,920
» not the case.

1268
01:43:54,719 --> 01:44:01,440
» You never mentioned warrants FTAs for
>> correct. So it's

1269
01:43:59,280 --> 01:44:08,080
» that kills the police department.
>> It does. So right. So there is um and a

1270
01:44:05,679 --> 01:44:10,400
part of that technology fee is there are
um there are certain programs

1271
01:44:09,427 --> 01:44:13,440
[clears throat] and softwares that you
enroll on that do notify either our

1272
01:44:12,159 --> 01:44:18,480
department or other departments that are
prescribed to it to those warrants. Um

1273
01:44:16,800 --> 01:44:23,520
service of those warrants whether it's
even just from the the court staff side

1274
01:44:20,639 --> 01:44:27,440
needing officers signature to execute
summons those kind of things but also

1275
01:44:25,280 --> 01:44:32,280
the transportation and and the issuance
and the handling of those warrants.

1276
01:44:29,280 --> 01:44:32,280
Right.

1277
01:44:33,119 --> 01:44:40,159
was a big annoyance to the residents who
I I got called up here I think about

1278
01:44:37,280 --> 01:44:44,239
twice a year to serve on the court and I
hate it all everybody I know hated

1279
01:44:42,560 --> 01:44:49,360
coming down here for that
>> and uh it's a it irritates everybody

1280
01:44:46,400 --> 01:44:54,800
also gives you the it gives the the
image in in the community that how

1281
01:44:52,000 --> 01:44:56,000
» how bad we are how bad our police force
is.

1282
01:44:55,199 --> 01:45:01,440
» Yeah,
>> I I did include that as part of the the

1283
01:44:58,159 --> 01:45:04,480
analysis too. Um I I did I I did I was
curious about what that looked like as

1284
01:45:02,800 --> 01:45:09,840
far as jury selections with our
residents and um surprising to me

1285
01:45:07,440 --> 01:45:13,040
Oakidge only had a couple jury trials
scheduled. So I don't know if it's and

1286
01:45:11,360 --> 01:45:18,320
and that was a primary factor in when I
looked at this is what are their their

1287
01:45:15,360 --> 01:45:21,199
dispositions look like because we would
maybe not see the same type

1288
01:45:19,512 --> 01:45:25,440
[clears throat] of violations but the
same type of violations between you know

1289
01:45:22,960 --> 01:45:28,880
this this immediate area. Um so
surprisingly lower than I expected on

1290
01:45:27,119 --> 01:45:32,480
that but yes you are correct. If we did
need a jury pool, it would be our

1291
01:45:30,800 --> 01:45:36,639
» We don't have that many people in this
community to go to those those meetings.

1292
01:45:34,880 --> 01:45:38,560
And what was it? Every Tuesday or so,
every Wednesday, you would have the

1293
01:45:38,159 --> 01:45:42,719
court.
>> They were doing court twice a month. Um

1294
01:45:40,639 --> 01:45:47,679
and I think that's what Oakidge does. I
would anticipate uh I I did budget for

1295
01:45:45,600 --> 01:45:55,480
two court settings
um a month, but that would just depend

1296
01:45:50,239 --> 01:45:55,480
on on docket load and sizes, too.

1297
01:45:56,320 --> 01:46:05,320
» I'm not falling.
It doesn't sound like it's feasible

1298
01:46:01,840 --> 01:46:05,320
thing to do.

1299
01:46:07,920 --> 01:46:15,280
All right.
Can municipalities

1300
01:46:11,920 --> 01:46:18,560
share court facilities and split costs
and split revenue?

1301
01:46:16,880 --> 01:46:24,239
» I think it you run into an issue with
the jurisdiction overlapping. Um our we

1302
01:46:22,400 --> 01:46:29,119
I don't want to say we share judge and
prosecutor services. you're talking

1303
01:46:25,760 --> 01:46:33,360
about um could we could we pair up for
jury trials and and stuff like that if

1304
01:46:31,119 --> 01:46:38,480
we were to have those? You can. I I do
see like um what happens is

1305
01:46:36,400 --> 01:46:41,280
um uh for Huntsville example and only
reason I know this is because I was

1306
01:46:39,440 --> 01:46:45,520
actually called for jury selection um
for on a municipal court. [snorts]

1307
01:46:43,280 --> 01:46:50,719
They will they will pile a court docket
for just jury trials. They will select

1308
01:46:47,600 --> 01:46:54,480
one jury and that jury will try all two,
three, four cases. So you're not

1309
01:46:52,239 --> 01:46:58,400
consistently compiling, you're not
you're not having to pull for one

1310
01:46:56,239 --> 01:47:02,719
setting per one citation.
>> Um so that that practice may slim that

1311
01:47:01,440 --> 01:47:05,679
down a little bit, but again, you're
still

1312
01:47:04,320 --> 01:47:12,159
» reaching out to the community, the local
community to to compile the jury. Do we

1313
01:47:09,280 --> 01:47:18,159
do we have any obligations financially
to the county

1314
01:47:14,800 --> 01:47:22,560
» for for administering our
>> No, they they uh their financial gain is

1315
01:47:20,560 --> 01:47:26,199
by the disposition of those cases that
are filed over there.

1316
01:47:29,840 --> 01:47:34,440
» Thank you, Jackie. Thank you.

1317
01:47:34,560 --> 01:47:39,480
» We're going to move on to the strategic
plan study.

1318
01:47:43,679 --> 01:47:51,679
I'll take that one, mayor.
>> Okay. So, this was a item that I put on

1319
01:47:48,560 --> 01:47:56,639
and I believe this is a uh strategic
plan for the city gives us a roadmap of

1320
01:47:54,639 --> 01:48:01,760
where who we want to be, what our
identity is, and shared visions from not

1321
01:47:59,040 --> 01:48:05,679
only the council but also staff. So, we
put this shared vision together. It

1322
01:48:03,600 --> 01:48:10,080
gives us a road map, a playbook of where
we want to be, short-term and long-term

1323
01:48:07,679 --> 01:48:14,560
goals. Usually, you look at a three to
five year strategic plan. Now, this plan

1324
01:48:12,639 --> 01:48:18,400
needs to also be flexible because we
know that there can be turnover on

1325
01:48:16,239 --> 01:48:23,840
council as well. But what what's good
about it is it gives us a a scoring

1326
01:48:21,119 --> 01:48:27,920
grade book of where we're going to be in
that that 3 to 5 year period. And I know

1327
01:48:26,480 --> 01:48:31,840
the council here has a lot of great
ideas. We have a lot of visions. And I

1328
01:48:29,760 --> 01:48:37,119
think if we pull all those visions
together and align them in a strategic

1329
01:48:34,960 --> 01:48:41,600
way, we can accomplish those goals
together. And so what I've put together

1330
01:48:39,280 --> 01:48:46,480
is an estimate of around 60,000 to go
out for proposals for us to have a

1331
01:48:43,920 --> 01:48:51,360
strategic plan. The strategic plan will
also tie into our budget process. So

1332
01:48:48,639 --> 01:48:55,679
whatever it is that we determine is our
initiatives for strategic plan, we will

1333
01:48:53,679 --> 01:49:01,199
need to budget for that too. So we would
do this strategic plan before the budget

1334
01:48:58,159 --> 01:49:05,280
process starts so that we can align that
up. So when you're while when we're here

1335
01:49:03,199 --> 01:49:09,600
next year at the same time, the items
that we're bringing for you will be tied

1336
01:49:07,199 --> 01:49:13,440
to the strategic plan.
>> So happy to answer any questions you may

1337
01:49:11,199 --> 01:49:22,000
have on that. Well, sure. I got to jump
in here because in, as you all know,

1338
01:49:19,360 --> 01:49:26,400
sat on his side of the
the bench when it came to public

1339
01:49:24,159 --> 01:49:31,920
administration and and all my
organizations did this.

1340
01:49:28,960 --> 01:49:36,400
This is actually fun to go through for a
council to go through a strategic

1341
01:49:33,840 --> 01:49:43,280
planning session with staff.
You get together, you you do a retreat,

1342
01:49:40,000 --> 01:49:47,280
you spend time
establishing what your vision is, what

1343
01:49:45,199 --> 01:49:51,840
your mission is going to be. You
identify those things. You set goals.

1344
01:49:49,520 --> 01:49:56,960
Usually, I've seen, I think, anywhere
from six to eight major goals will

1345
01:49:54,560 --> 01:50:02,000
evolve. They'll they'll come out of this
conversation.

1346
01:49:58,880 --> 01:50:08,639
um goals about staff, goals about public
works, goals about parks, and it just

1347
01:50:04,080 --> 01:50:14,719
goes on. And just as as uh Sam just
said, out of that, you'll have a set of

1348
01:50:12,400 --> 01:50:20,320
strategies
and these are your budget tools. They're

1349
01:50:18,000 --> 01:50:24,400
your triggers. You want to accomplish
this. Here's your strategy. What's the

1350
01:50:22,239 --> 01:50:30,880
cost associated with that? And when the
councils adopt these strategic plans,

1351
01:50:27,600 --> 01:50:35,360
they now have hooks that they can hang
their hat on when they make a decision

1352
01:50:33,119 --> 01:50:39,679
about they want to spend on X to
accomplish this. Whoa, it's in this

1353
01:50:37,040 --> 01:50:44,320
routine plan. It really works well with
the public. The public perception of the

1354
01:50:42,560 --> 01:50:48,159
fact that hey, these people put a plan
together. We can read it's very

1355
01:50:46,000 --> 01:50:51,600
transparent. It's out there. It's of
course with the internet and I want to

1356
01:50:49,440 --> 01:50:55,600
say it's so easy for them to see. and
you and you the this is totally

1357
01:50:54,080 --> 01:51:00,639
different. You've heard of terms like
comprehensive plans and such.

1358
01:50:58,960 --> 01:51:06,320
That's not what this is. This is
something that uh we used a term uh Joe

1359
01:51:04,000 --> 01:51:10,320
uh Sam is a evergreen.
>> Yes.

1360
01:51:06,960 --> 01:51:15,440
» Right. Meaning that it evolves. It
changes with the seasons. Whatever

1361
01:51:12,800 --> 01:51:20,840
seasons we might be in. So I I'm so
excited that you're going to do this.

1362
01:51:17,600 --> 01:51:20,840
Thank you.

1363
01:51:20,880 --> 01:51:28,080
Yeah, something different because we did
have a we do have a 10-year plan. I know

1364
01:51:26,480 --> 01:51:31,199
we we went over that.
>> You have a comprehensive plan.

1365
01:51:29,440 --> 01:51:35,360
» Comprehensive plan. A comprehensive plan
is a big vision required by statute.

1366
01:51:33,679 --> 01:51:38,960
Basically, states require it. You know,
how are you going to deal with these

1367
01:51:36,800 --> 01:51:41,520
major projects, mobility, all of that
kind of stuff.

1368
01:51:39,840 --> 01:51:45,000
» This is how you're going to operate.
>> It's like a therap.

1369
01:51:45,199 --> 01:51:52,159
» Yeah. And and typically you want to try
to tie in some of those plans, your

1370
01:51:49,119 --> 01:51:57,360
comprehensive plans, yes, your uh say
water and sewer studies as well, your

1371
01:51:54,560 --> 01:52:01,440
parks master plan that also ties into
your strategic plan so that you're

1372
01:51:58,960 --> 01:52:04,000
meeting those goals on all areas of the
city. It gives us purpose is what it

1373
01:52:03,760 --> 01:52:07,000
does.
>> Yeah,

1374
01:52:07,119 --> 01:52:13,840
» sounds like a good idea.
>> Any other questions? I just uh more of I

1375
01:52:11,920 --> 01:52:18,000
guess I'm still trying to I've been
through different things of this and so

1376
01:52:15,920 --> 01:52:22,000
the definitively
uh depending on who you're talking to,

1377
01:52:19,679 --> 01:52:26,639
what industry you're talking to, haven't
been haven't done that here in this

1378
01:52:24,239 --> 01:52:32,400
industry and so I'm just trying to find
out what's what's this kind of scope,

1379
01:52:29,599 --> 01:52:39,840
you know, the tangible scope uh that you
can grab on to say this is, you know,

1380
01:52:36,639 --> 01:52:44,880
this is the vision of, you know, looking
at what we want to do for the vision

1381
01:52:42,560 --> 01:52:50,159
that we see. So there there has to be so
many different types of tangibles and

1382
01:52:47,840 --> 01:52:54,320
you know that's so I guess I'm looking
at that looking for definitive

1383
01:52:52,480 --> 01:52:59,920
» correct. You want to have obtainable
goals. So like any goals that you set

1384
01:52:57,040 --> 01:53:03,760
forward for anything personal or
business you want to make sure they're

1385
01:53:01,280 --> 01:53:08,159
achievable and that you're capable of
doing those. You don't want to set a

1386
01:53:05,199 --> 01:53:12,480
goal that's not achievable. And it comes
from the ideas that we put together, we

1387
01:53:10,880 --> 01:53:17,920
brainstorm together. It could be public
safety, it could be quality of life, um,

1388
01:53:15,440 --> 01:53:21,679
and so forth. And so those are the
things that we don't know yet until we

1389
01:53:19,920 --> 01:53:24,880
get into a room together and start
identifying

1390
01:53:22,639 --> 01:53:30,880
» what it is that we want Shannondoa to
be. And a component of that also is to

1391
01:53:28,080 --> 01:53:36,679
get resident feedback on that as well.
>> Yeah, absolutely.

1392
01:53:33,679 --> 01:53:36,679
100%.

1393
01:53:37,679 --> 01:53:41,760
» Good.
>> So, this item is one of those items

1394
01:53:40,159 --> 01:53:45,119
that's like a non-recurring item that
can be funded out of the available cash.

1395
01:53:43,760 --> 01:53:50,159
It doesn't have to go against your tax
rate operational budget. So, that's this

1396
01:53:48,480 --> 01:53:51,760
is kind of a good example going forward
of what can you know?

1397
01:53:51,440 --> 01:53:54,400
» Yeah,
>> this in capital projects.

1398
01:53:53,679 --> 01:53:58,960
» Um,
>> good. So, is there consensus to move

1399
01:53:57,199 --> 01:54:02,080
forward with this item?
>> I certainly in support of it. Yeah.

1400
01:54:01,679 --> 01:54:08,719
» Okay.
>> Yes. and and Joe uh and everybody in

1401
01:54:04,960 --> 01:54:14,560
here. There's a couple places you can go
uh go to the Woodlands Township,

1402
01:54:12,960 --> 01:54:22,960
look for look at their strategic plan.
You'll you'll get immediately you it'll

1403
01:54:16,800 --> 01:54:27,199
you'll understand it. Or go to uh um uh
oh just just let me there's a couple of

1404
01:54:24,719 --> 01:54:30,000
other towns up in Dallas area that are
have some really good ones too.

1405
01:54:28,480 --> 01:54:34,159
» I think McKini has a good one. Yeah,
Mckenn's

1406
01:54:32,320 --> 01:54:37,040
got a McKenna's got a great strategic
plan.

1407
01:54:34,480 --> 01:54:41,360
» I I can send the council some examples
links to cities that have strategic

1408
01:54:39,440 --> 01:54:45,199
plans. You can get an idea what we're
looking at.

1409
01:54:42,880 --> 01:54:48,719
» And also with the strategic plan, my
department can finally get the best

1410
01:54:46,639 --> 01:54:50,880
budget award with GFO. You do [laughter]
need a strategic plan.

1411
01:54:49,679 --> 01:54:54,800
» That's right.
>> So it [clears throat] would go into

1412
01:54:52,239 --> 01:55:00,560
other good things. So [snorts] um so I
will put 60,000 as the cap. Um, and

1413
01:54:59,040 --> 01:55:03,360
we'll see what the bids come in as and
then if there's additional funding

1414
01:55:01,840 --> 01:55:07,760
needed, we'll come back at that time
>> and we can always negotiate.

1415
01:55:07,040 --> 01:55:11,679
» Okay. Um,
>> so we'll segue to CBP.

1416
01:55:10,080 --> 01:55:16,639
» Yeah. So, I don't have an actual that
was not an um that was kind of [snorts]

1417
01:55:14,320 --> 01:55:19,840
um after we started talking, CBB would
have its own strategic plan because

1418
01:55:18,080 --> 01:55:22,960
obviously it's different than a city
strategic plan and I'll let Sam kind of

1419
01:55:21,440 --> 01:55:29,360
elaborate.
>> Correct. and and really same type of

1420
01:55:24,960 --> 01:55:35,199
vision uh for the tourism is to have a
strategic plan for the board and for

1421
01:55:32,239 --> 01:55:42,320
staff to understand what what what it is
we want to do and what is our strategic

1422
01:55:38,320 --> 01:55:46,639
planning for tourism and for our CVB
department. And so by having a strategic

1423
01:55:44,239 --> 01:55:50,880
plan, same idea, what is our identity?
What do we want to be? What is our

1424
01:55:48,000 --> 01:55:56,159
purpose and goals? And I think that is
also needed for that uh particular area

1425
01:55:53,920 --> 01:56:01,840
as well. Give us some guidance, give us
a roadmap.

1426
01:55:57,360 --> 01:56:07,679
» Right. So I think uh we'll have that
conversation in our next uh board

1427
01:56:04,159 --> 01:56:11,199
meeting. Uh I suspect that uh you'll
have a consensus from that group as

1428
01:56:09,199 --> 01:56:13,760
well. So might as well go ahead and move
forward.

1429
01:56:11,599 --> 01:56:19,679
» So put please go the same amount.
>> Yes, I I'd say the same amount.

1430
01:56:18,000 --> 01:56:23,159
That would be totally off CB funds, not
the general fund.

1431
01:56:23,520 --> 01:56:30,719
» Okay. Um and then the last um study
under special consideration studies um

1432
01:56:29,520 --> 01:56:36,239
we'll get through this and then we can
take a break is the salary and comp

1433
01:56:32,880 --> 01:56:40,159
study request. Um and that's also a SAM
request.

1434
01:56:37,440 --> 01:56:45,199
» Correct. So one of the items I' I've
also want to look at is you know we

1435
01:56:42,480 --> 01:56:50,320
talked a lot about pay parody for the
police department. I think we should

1436
01:56:46,880 --> 01:56:56,960
also look at our compensation for the
other side of the house, non-public

1437
01:56:52,560 --> 01:57:01,040
safety. Um, we're a unique city. We have
uh a small department, but we have many

1438
01:56:58,960 --> 01:57:08,480
hats that everybody wears. So, there's a
value to that. And um our our employees

1439
01:57:05,040 --> 01:57:13,599
are very marketable that way. And as we
move forward as a city, we need to be

1440
01:57:10,800 --> 01:57:20,480
able to have competitive rates so that
we can retain and also recruit uh the

1441
01:57:17,440 --> 01:57:25,599
best um team members so that our city
can continue to function. Um give a good

1442
01:57:23,360 --> 01:57:29,520
example and you know when we did the
tours around the city and we talked

1443
01:57:27,360 --> 01:57:34,800
about our infrastructure, our public
works department, you know that group

1444
01:57:32,560 --> 01:57:38,719
wears many hat wears many hats. They're
dual certified. Most cities don't

1445
01:57:37,520 --> 01:57:44,719
operate that way in [snorts] public
works. So, they're very marketable. They

1446
01:57:41,440 --> 01:57:49,760
can go to a private utility somewhere
and make more money or have better

1447
01:57:47,280 --> 01:57:54,960
opportunities. We want to keep that. We
have very talented and very skilled uh

1448
01:57:52,320 --> 01:58:00,080
public works uh employees. And that's
just one example. You can go around the

1449
01:57:56,560 --> 01:58:05,840
city, finance department, you know,
community development, CVB, you know,

1450
01:58:04,000 --> 01:58:11,040
everywhere around the city, we have that
same same type of mentality. We we want

1451
01:58:08,960 --> 01:58:15,840
to keep and retain that. So, I think a
compensation study is needed to see

1452
01:58:13,360 --> 01:58:23,280
where we're at. And what a compensation
study does is looks at your particular

1453
01:58:20,560 --> 01:58:28,800
your particular operations,
what your pay rates, what your

1454
01:58:26,239 --> 01:58:34,480
compensation, your benefits packages are
compared to others around your area. We

1455
01:58:31,920 --> 01:58:38,400
compete with large cities around their
area. We compete with the Woodlands

1456
01:58:36,400 --> 01:58:42,560
Township, city of Tombball, city of
Conroe. You look at a 30 mile radius,

1457
01:58:40,800 --> 01:58:46,560
those are the cities that we're
competing against. We're a small city,

1458
01:58:44,800 --> 01:58:50,159
so we want to be able to be competitive.
We don't have to be the highest, but we

1459
01:58:48,239 --> 01:58:57,760
can be competitive and we need to
evaluate that. The study could indicate

1460
01:58:53,760 --> 01:59:02,560
that some areas were pretty good and it
could say also that some areas we need

1461
01:58:59,679 --> 01:59:06,400
to improve a little bit. And so the idea
of a compensation study is to bring

1462
01:59:04,239 --> 01:59:10,639
someone in from an outside and take a
look at that and study that for us and

1463
01:59:08,400 --> 01:59:16,480
maybe also create some policies with for
us too that can help us uh be

1464
01:59:12,880 --> 01:59:19,920
competitive as well. So my uh cost
estimate for that would be around 50,000

1465
01:59:18,400 --> 01:59:23,599
to bring in a consultant to be able to
do that.

1466
01:59:22,159 --> 01:59:28,719
Happy to answer any questions you may
have. that can be split between CBB,

1467
01:59:26,560 --> 01:59:33,520
water, sewer, and finance based on and
I'll do it based on probably a current

1468
01:59:30,560 --> 01:59:38,679
payroll share
like the breakout between the cost of

1469
01:59:35,360 --> 01:59:38,679
those contracts.

1470
01:59:39,040 --> 01:59:42,400
» Good idea.
>> Yeah,

1471
01:59:40,880 --> 01:59:48,320
» I won't have those numbers right now.
I'll bring them back.

1472
01:59:45,920 --> 01:59:52,000
» That'll take me a minute. But those
that's one of those ones that could be

1473
01:59:49,679 --> 01:59:58,159
split. The strategic plan also with
water sewer can be split.

1474
01:59:55,280 --> 02:00:03,239
» Any additional questions on this?
>> Just remember, Charlie, that might

1475
01:59:59,679 --> 02:00:03,239
increase that 3%.

1476
02:00:03,920 --> 02:00:10,560
» All right, might reduce it. [laughter]
>> All right, 7:00.

1477
02:00:09,119 --> 02:00:14,320
» Let's take a 10 break.
>> We just have a consensus, right, for

1478
02:00:12,000 --> 02:00:19,960
this godd? Yes.
>> Yes. Okay,

1479
02:00:15,360 --> 02:00:19,960
» let's take a 10-minute break.

1480
02:00:36,960 --> 02:00:40,520
How's that fire?

1481
02:01:01,679 --> 02:01:08,280
I try to make it.
>> I

1482
02:01:11,760 --> 02:01:17,400
break it down. When we do,
>> you know,

1483
02:01:20,960 --> 02:01:25,639
You can't go wrong.

1484
02:01:35,199 --> 02:01:38,199
They're

1485
02:01:44,320 --> 02:01:47,320
everywhere.

1486
02:02:26,800 --> 02:02:30,599
I saw your thing.

1487
02:02:52,719 --> 02:02:55,719
Charlie.

1488
02:03:49,679 --> 02:03:55,159
the people that I
haven't

1489
02:04:05,840 --> 02:04:11,320
sad because
my own day.

1490
02:04:20,320 --> 02:04:23,800
I was in combat.

1491
02:04:40,400 --> 02:04:43,880
You go to Fortnite.

1492
02:05:03,119 --> 02:05:06,119
» Yeah.

1493
02:05:12,320 --> 02:05:15,880
I got this online.

1494
02:05:36,159 --> 02:05:39,159
Yes.

1495
02:05:39,760 --> 02:05:46,599
» Always.
>> Always.

1496
02:05:43,599 --> 02:05:46,599
» Always.

1497
02:05:59,920 --> 02:06:03,080
It's just

1498
02:06:37,440 --> 02:06:41,800
short not much.

1499
02:06:50,079 --> 02:06:53,239
But it's

1500
02:07:04,079 --> 02:07:07,079
» itever

1501
02:07:34,880 --> 02:07:38,360
watching the music.

1502
02:07:39,440 --> 02:07:42,440
» Yeah.

1503
02:07:52,159 --> 02:07:58,679
Did he first like you need a little pick
me up?

1504
02:08:14,800 --> 02:08:19,000
for you to take back with you.

1505
02:08:28,800 --> 02:08:32,040
» Oh my god.

1506
02:08:44,480 --> 02:08:47,639
I'll bring

1507
02:09:07,599 --> 02:09:10,599
There's

1508
02:09:21,679 --> 02:09:24,920
back and forth.

1509
02:09:30,400 --> 02:09:33,480
I mean,

1510
02:10:16,719 --> 02:10:20,119
I thought it was

1511
02:10:21,520 --> 02:10:24,760
too many.

1512
02:10:26,719 --> 02:10:31,560
Oh, she is so

1513
02:11:12,560 --> 02:11:16,040
figure out what's

1514
02:11:22,560 --> 02:11:25,639
Good morning.

1515
02:12:05,679 --> 02:12:11,520
Let's uh resume a discussion, a budget
discussion.

1516
02:12:10,320 --> 02:12:17,440
Lisa.
>> Yes. So, we are on personnel items of

1517
02:12:13,760 --> 02:12:22,719
the special consideration items. Um, the
only new personnel request that we have

1518
02:12:19,679 --> 02:12:28,639
this year is for a water and sewer
operator. Um, and I'll let Rall um

1519
02:12:25,760 --> 02:12:33,440
introduce that item.
>> Thank you, Lisa. So, yeah, this is the

1520
02:12:31,599 --> 02:12:37,599
recommended position for a new operator.
As you all know, we're going to be

1521
02:12:35,199 --> 02:12:43,440
adding Tamina community which is
includes four live stations. uh new

1522
02:12:40,320 --> 02:12:47,679
water plant and also we just had the uh
recent expansion of our wastewater

1523
02:12:44,960 --> 02:12:53,360
treatment plant. So uh our operator is
running everywhere right now. They're

1524
02:12:50,079 --> 02:12:58,159
going to every site every day and uh
they're working a lot of hours. So it's

1525
02:12:55,599 --> 02:13:02,960
they're we're burning them right now and
with this additions we definitely need

1526
02:12:59,920 --> 02:13:07,199
this new position open. Um it's hardly
needed. So um

1527
02:13:05,040 --> 02:13:12,800
» can you pull that mic closer to
>> Yes.

1528
02:13:08,880 --> 02:13:18,560
Uh so Lisa put in there uh the average
cost complete cost for a new operator

1529
02:13:15,040 --> 02:13:24,239
position. This is for uh DD license
wastewater d water and a total of pretty

1530
02:13:22,239 --> 02:13:30,159
much $80,000 for a new operator. That's
what the cost of CD for any operator. So

1531
02:13:27,599 --> 02:13:37,040
we have to answer any questions on this.
>> How how difficult will it be to recruit?

1532
02:13:33,679 --> 02:13:42,079
So actually we already have the position
open on our website.

1533
02:13:38,880 --> 02:13:46,000
» We wanted to get a um list of operators
that already applying. So as soon as

1534
02:13:44,320 --> 02:13:52,320
this is approved, I can get already have
a list so of operators available. I

1535
02:13:48,880 --> 02:13:58,480
already have a a few um
uh resumes in my in my office uh that I

1536
02:13:56,719 --> 02:14:02,639
contact them. I told them this is on the
budget. hopefully it gets approved so I

1537
02:14:00,400 --> 02:14:05,639
can uh contact them for a final
interview.

1538
02:14:06,079 --> 02:14:14,480
» Is is it getting harder
>> to find these qualified people?

1539
02:14:10,639 --> 02:14:17,280
» It is getting harder and also there's I
call them wolves trying to steal them

1540
02:14:16,239 --> 02:14:20,159
from me.
>> Oh yeah.

1541
02:14:18,000 --> 02:14:24,880
» And you know that's that's what the
paper I mean paper for everybody is very

1542
02:14:23,920 --> 02:14:26,800
highly needed.
>> Yeah.

1543
02:14:25,599 --> 02:14:32,400
» Yeah. I think if you're carrying
multiple certifications Yeah. we're

1544
02:14:29,520 --> 02:14:35,920
making our people too marketable.
>> Yeah. [laughter]

1545
02:14:33,679 --> 02:14:40,239
» Yeah. Yeah. And it's private companies
as well, not just other cities are uh in

1546
02:14:38,960 --> 02:14:45,280
need of operators.
>> Yeah. and uh they they give him these

1547
02:14:42,560 --> 02:14:52,560
contracts that are uh very attractive on
the on the hourly base and they

1548
02:14:49,360 --> 02:14:58,000
sometimes young operators
um go for that because you know uh they

1549
02:14:55,920 --> 02:15:03,199
don't look at all the benefits that CD
provides and but they look at the high

1550
02:15:00,400 --> 02:15:07,199
pay job right away and we we need to
compete with that and we're doing a good

1551
02:15:04,639 --> 02:15:10,719
job. Uh this is the first step on on the
on this.

1552
02:15:07,760 --> 02:15:16,320
» Do we pay for certifications? We do.
>> Do we ever have we ever or can we

1553
02:15:13,679 --> 02:15:21,040
honestly we did this and when I was in
telecommunications when we put people

1554
02:15:18,480 --> 02:15:26,400
through certifications that we had them
sign a document that they're going to be

1555
02:15:23,679 --> 02:15:33,228
around for at least a certain amount of
time. I didn't know if that's

1556
02:15:30,239 --> 02:15:37,679
you know you can do it or not.
[clears throat] And uh it just

1557
02:15:35,840 --> 02:15:42,560
» Texas is a right to work state. So
>> yeah a little hard. Yeah.

1558
02:15:39,679 --> 02:15:44,560
» Very don't hold water.
>> Yeah. Test it.

1559
02:15:43,840 --> 02:15:47,599
» Yeah.
>> You say it wouldn't hold water.

1560
02:15:46,480 --> 02:15:50,480
» It wouldn't hold water.
>> Yeah.

1561
02:15:48,560 --> 02:15:55,840
» What we spend on those certifications is
not much. Um so it's definitely I don't

1562
02:15:53,599 --> 02:16:00,320
I don't want to put that in a contract
that will avoid

1563
02:15:58,480 --> 02:16:04,960
» because of that.
>> But how's the turnover in that that side

1564
02:16:03,280 --> 02:16:10,480
of the engineering
>> for operators in specific? I I was an

1565
02:16:07,920 --> 02:16:14,560
operating engineer in New York for 33
years, but I was on the hoisting and

1566
02:16:12,159 --> 02:16:17,280
portable side, not stationary side.
>> This is what you're talking about is a

1567
02:16:16,159 --> 02:16:21,679
stationary engine.
>> Yes. I mean, you've all been on our

1568
02:16:19,840 --> 02:16:26,719
wastewater treatment plan. It's not the
best smell in the world. It's a hard job

1569
02:16:24,400 --> 02:16:30,560
as, you know, it's a, you know, you're
in the sun the whole time. You uh

1570
02:16:28,719 --> 02:16:34,800
» But you know that going in.
>> Yes. Yeah. But sometimes it gets to

1571
02:16:33,200 --> 02:16:39,120
people at certain point that they cannot
take it anymore. So, you know, you you

1572
02:16:37,280 --> 02:16:43,200
need to take care of them to to keep
them. And we've been doing a good job. I

1573
02:16:41,200 --> 02:16:48,559
mean, uh we've had a good leadership
with Joseph. I'm trying to continue that

1574
02:16:44,960 --> 02:16:53,679
as well. Uh earning their trust and uh
trying to have the best public works

1575
02:16:50,319 --> 02:16:57,359
department in this in the state. So, and
and Charlie, specifically to your to

1576
02:16:55,920 --> 02:17:01,519
your question, if you recall, this
probably about two or three years ago,

1577
02:16:59,760 --> 02:17:04,399
we almost lost a couple of operators
because they were being head-hunted by

1578
02:17:02,880 --> 02:17:08,399
another firm and
>> and we did a quick evaluation of

1579
02:17:06,479 --> 02:17:13,280
salaries and got them up a little more
competitive. Um, so we've been able to

1580
02:17:11,120 --> 02:17:18,800
retain them with council's help to make
sure that they're being paid

1581
02:17:14,719 --> 02:17:24,719
competitively. Um but so we've been able
to keep a pretty good um handle on our

1582
02:17:22,160 --> 02:17:29,280
operators and the nice thing we have is
three of our four operators started as

1583
02:17:27,519 --> 02:17:32,719
field service reps got their
certifications and then promoted up into

1584
02:17:31,200 --> 02:17:37,359
that position. We were able to promote
that from within. So that's helped

1585
02:17:35,599 --> 02:17:40,960
maintain some of that loyalty as well.
>> But you're looking right now for someone

1586
02:17:38,960 --> 02:17:43,920
that is an operator that's going to step
into this.

1587
02:17:41,840 --> 02:17:47,760
» Yes, we Yes, we'll need someone to step
into it. We we don't have anyone in the

1588
02:17:45,519 --> 02:17:49,439
field service rep ready to to move up
move up.

1589
02:17:48,240 --> 02:17:55,439
» Yeah, you probably should have already
had this person

1590
02:17:52,800 --> 02:17:59,519
» in place, you know, in reality because
of the amount of work that they those

1591
02:17:58,160 --> 02:18:05,040
guys do,
>> right? That there's so many programs,

1592
02:18:02,240 --> 02:18:08,719
you know, fog ordinance, backflow
prevention, inspections, there's so many

1593
02:18:06,479 --> 02:18:12,479
programs that just fall by the wayside
because they're important, but they're

1594
02:18:10,479 --> 02:18:17,920
not critical. And right now we just have
to focus on the critical.

1595
02:18:15,200 --> 02:18:21,840
» R, you said you want to have the best
public works department in the state.

1596
02:18:19,920 --> 02:18:24,840
» That sounds like a goal in a strategic
plan.

1597
02:18:25,200 --> 02:18:30,399
» That might be an idea.
>> And Charlie, uh, with other cities that

1598
02:18:28,399 --> 02:18:34,719
I've worked with, it's probably one of
the more higher

1599
02:18:32,719 --> 02:18:39,599
rated turnover areas. You're looking at
at least at least 50% in other cities

1600
02:18:37,679 --> 02:18:44,490
that I've worked in. And it's just the
nature of the job. It's It's hard hard

1601
02:18:42,000 --> 02:18:48,080
to recruit and it's hard to keep.
[snorts]

1602
02:18:45,519 --> 02:18:52,240
» Well, that brings up uh at the top the
leader there. You've got the leader is a

1603
02:18:50,399 --> 02:18:56,080
highly certified, highly highly
soughtafter. I think I think he's

1604
02:18:54,319 --> 02:19:00,719
nearing retirement. Do we have a
succession plan?

1605
02:18:58,240 --> 02:19:05,040
» I have some ideas on that. Yes.
>> We're training and

1606
02:19:02,960 --> 02:19:09,519
training two of our best operators right
now to take that role. Both.

1607
02:19:08,319 --> 02:19:13,439
» Good.
>> Yeah. And and I was not kidding on the

1608
02:19:11,920 --> 02:19:18,240
on the best public course department in
the state. Um I will be applying to TML

1609
02:19:16,080 --> 02:19:24,501
to get that award.
>> That's there you go. Awesome.

1610
02:19:21,120 --> 02:19:24,501
» There you go. [clears throat]

1611
02:19:26,000 --> 02:19:31,200
» Pride ourselves and their employees take
care of them.

1612
02:19:29,599 --> 02:19:37,120
» Yes, sir.
>> Whatever their their job is.

1613
02:19:35,040 --> 02:19:41,359
» And I will rework these numbers. This is
a quick estimate, but I'll make sure

1614
02:19:39,280 --> 02:19:46,717
that I encompassed all the costs that
you know I just wanted to make get a

1615
02:19:43,519 --> 02:19:50,080
estimate number into this um document.
[snorts] So that'll be added to the

1616
02:19:47,760 --> 02:19:54,160
summary change sheet if you guys by
consensus their budget can handle

1617
02:19:52,080 --> 02:19:58,319
another operator their operational
budget at this point. Um so if I can

1618
02:19:56,800 --> 02:20:01,439
just get consensus if we want to add
this position it's water sewer fund

1619
02:20:00,880 --> 02:20:05,200
totally.
>> Oh I don't think choice.

1620
02:20:03,359 --> 02:20:10,880
» Okay.
All right. So, I will add that.

1621
02:20:07,840 --> 02:20:14,080
» Is is it appropriate for me to just say
what a pleasure it is to work among a

1622
02:20:12,800 --> 02:20:17,600
group of people who aren't yelling and
screaming at each other? I

1623
02:20:15,600 --> 02:20:21,040
» think thank you guys. All of you.
>> I keep the jersey low.

1624
02:20:20,776 --> 02:20:25,359
[laughter]
>> Wasn't always that way. She keeps the

1625
02:20:23,920 --> 02:20:27,600
jersey low.
>> But no, you're good.

1626
02:20:26,720 --> 02:20:32,720
» Thank you for that. No,
>> we are a good team. Um, if I ask them to

1627
02:20:30,640 --> 02:20:37,359
find a different alternate or bring me
something different, no one fights me to

1628
02:20:36,560 --> 02:20:41,280
my face.
>> But [laughter]

1629
02:20:38,720 --> 02:20:46,160
I think but we're really good. We work
well together.

1630
02:20:42,240 --> 02:20:51,760
» I think the the reason we work that way,
uh, Ernie is is because we have a

1631
02:20:49,359 --> 02:20:58,240
tremendous staff.
>> Yeah. who really

1632
02:20:54,800 --> 02:21:03,680
looks out for us for us and provides all
the information and all everything we

1633
02:21:00,560 --> 02:21:08,399
need to make the the right decision and
I think that uh logically that's that's

1634
02:21:06,640 --> 02:21:13,359
what we all should be thinking about you
know does this like Charlie always says

1635
02:21:10,800 --> 02:21:19,520
how does this benefit Shannondoa we want
to do whatever it takes to benefit our

1636
02:21:16,640 --> 02:21:22,960
residents and our community and and as
long as we keep that as as the main

1637
02:21:21,680 --> 02:21:28,399
focus focus.
>> Look, I it's I came here worn out today.

1638
02:21:26,160 --> 02:21:33,040
It's been a very intense month for me.
Um, but all I want to do now is smile

1639
02:21:30,319 --> 02:21:36,880
because I know that my family is being
taken care of here and I really

1640
02:21:35,040 --> 02:21:39,359
appreciate all of you guys. All of you.
I really do.

1641
02:21:38,479 --> 02:21:42,520
» Thank you.
>> Thank you.

1642
02:21:44,720 --> 02:21:53,439
Okay. So, the next item under the
personnel special consideration um last

1643
02:21:49,600 --> 02:21:59,280
year, as you guys recall, um the um
Harris County, McGomery County, and

1644
02:21:55,280 --> 02:22:05,920
Houston PD, um pretty much proposed pay
parody um for your plans that were

1645
02:22:02,720 --> 02:22:11,520
pretty sticker shock um to most of us.
Um and we knew because we had um a

1646
02:22:09,439 --> 02:22:18,399
vacancy of I believe five officers,
Troy, at that time period. Um which five

1647
02:22:14,720 --> 02:22:26,080
is a lot for our agency um of like 30.
So um we needed to act um to get those

1648
02:22:23,760 --> 02:22:32,479
positions filled and attracted with that
pay parody. Um last year, as you recall,

1649
02:22:29,520 --> 02:22:35,920
it was a pretty significant hit. Um and
we were very fortunate that we had that

1650
02:22:34,080 --> 02:22:42,880
unused increment with the tax rate to be
able to accomplish that pay parody. Um

1651
02:22:39,120 --> 02:22:48,240
so this year though um Chief Dunlap did
rework some of the numbers. It's not the

1652
02:22:46,160 --> 02:22:55,120
proposal is not as high as it was last
for what we anticipated for year two of

1653
02:22:50,720 --> 02:22:59,120
pay discussion. Um so that is in this
chart right here. Last year we had

1654
02:22:57,040 --> 02:23:04,319
estimated the year two would have added
about 470,000 to this operating budget.

1655
02:23:02,319 --> 02:23:13,680
Um the numbers that have been reworked
will only if approved add 137 138,000

1656
02:23:09,600 --> 02:23:18,800
estimated um to our budget. There is no
we because we operate on an annual

1657
02:23:16,240 --> 02:23:24,560
budget we can't commit funds for future
years on personnel and stuff like you

1658
02:23:21,920 --> 02:23:29,040
know for stuff like these. So that's why
this year two discussion is coming back.

1659
02:23:27,200 --> 02:23:33,680
It does not mean that we need to approve
it. It does it could be delayed. It

1660
02:23:31,760 --> 02:23:37,520
could be looked at again next year. It's
just because we had presented as a

1661
02:23:35,680 --> 02:23:41,920
four-year plan. We're bringing back a
hypothetical year two to you for

1662
02:23:39,359 --> 02:23:47,520
discussion only. And if you wanted to
pursue that, we can add that into the

1663
02:23:44,560 --> 02:23:53,840
budget. Um but I will let Chief Dunlap
kind of answer any questions. Um,

1664
02:23:51,680 --> 02:24:00,000
but it basically kind of just increased
every position by about a $167 an hour.

1665
02:23:57,280 --> 02:24:04,080
Um, and that's pretty much if you looked
at that second page that kind of breaks

1666
02:24:02,800 --> 02:24:09,880
out the difference between the two
scales, you'll see that for pretty much

1667
02:24:05,920 --> 02:24:09,880
every step in every scale.

1668
02:24:10,640 --> 02:24:23,040
So, if you recall, um, McGomery County,
their first year of the pay parody in

1669
02:24:18,560 --> 02:24:30,319
2026, they were going to 70,900.
Of course, we went to 75 to stay above

1670
02:24:26,240 --> 02:24:37,120
that and be competitive. Um this year
the the projected um starting pay would

1671
02:24:34,000 --> 02:24:41,760
be 81,900
but

1672
02:24:39,359 --> 02:24:47,840
um we don't know what McGomery County is
going to do at this point in time. I do

1673
02:24:44,080 --> 02:24:53,359
know that Conro has uh I don't I'm sure
y'all seen the headlines that Conro is

1674
02:24:49,920 --> 02:24:59,520
going for 20%. So, uh, what that's going
to equate to is this 81 the second year

1675
02:24:57,120 --> 02:25:06,720
of the the pay parody. So, it'll be
>> pay it'll be the 81. Uh, I know that,

1676
02:25:04,319 --> 02:25:10,479
uh, Houston has adopted the 81, which I
was very surprised that they did that.

1677
02:25:08,800 --> 02:25:14,600
Um,
so it's just

1678
02:25:14,880 --> 02:25:23,120
we were last year when we presented
this, uh, we wanted to stay with the pay

1679
02:25:21,040 --> 02:25:30,000
parody and we knew we had to bring it
back year-over-year to to, uh, just be

1680
02:25:26,960 --> 02:25:36,240
competitive. Um, I'm thankful last year
that we were able to do that and get

1681
02:25:32,560 --> 02:25:40,240
that first year uh, up higher. Um, and
knowing that we got it up that higher,

1682
02:25:38,319 --> 02:25:48,000
that's the reason why I came back with a
lower number this year because I knew it

1683
02:25:43,200 --> 02:25:51,520
wouldn't be as big of an impact. Um,
but if y'all have any questions about

1684
02:25:50,319 --> 02:25:58,479
it,
>> how how far out of the line did we

1685
02:25:55,920 --> 02:26:03,840
last year? I don't remember the numbers
in front of us, but how far out of a

1686
02:26:00,399 --> 02:26:10,000
line were we? So, so we went we went
above um at we actually hit above

1687
02:26:06,640 --> 02:26:12,319
McGomery Countyy's 70 um because we
didn't know where they were going to be

1688
02:26:10,880 --> 02:26:16,640
at at that time. They hadn't come back
with the numbers

1689
02:26:13,040 --> 02:26:19,520
» and that was from what number that up.
>> I can pull that. Sorry. I'm going to

1690
02:26:18,240 --> 02:26:24,399
pull that presentation up.
>> The their their previous year I believe

1691
02:26:21,280 --> 02:26:28,160
it was 70 I meant 60 and then went to
70.

1692
02:26:25,680 --> 02:26:32,640
» Okay. Um,
and then we went we did se we went to

1693
02:26:30,960 --> 02:26:37,040
75.
So

1694
02:26:35,439 --> 02:26:42,720
I knew that there would be less of an
impact, but I did reduce it. I reduced

1695
02:26:40,160 --> 02:26:49,920
it down to 78.
So uh, as starting pay, so it wouldn't

1696
02:26:46,800 --> 02:26:52,080
match the 81, but I knew it would be
less of an impact there.

1697
02:26:51,200 --> 02:27:02,399
» Yeah.
>> So it would be from 75 to 78.

1698
02:26:56,560 --> 02:27:05,600
Chief, uh, isn't Conro's 20% jump?
That's really because they didn't do

1699
02:27:03,680 --> 02:27:09,359
anything last year. Is that right?
>> They they didn't do anything last year,

1700
02:27:07,439 --> 02:27:11,280
correct? And they lost they lost
personnel. I think

1701
02:27:10,160 --> 02:27:14,399
» they lost personnel. So,
>> they finally woke up and

1702
02:27:12,640 --> 02:27:21,040
» and then they jumped on board and then
they got with the pay parody too. But

1703
02:27:16,800 --> 02:27:27,120
they also had a new chief. Uh, and that
new chief, uh, I believe was going into

1704
02:27:24,000 --> 02:27:29,280
a new budget that that wasn't new
council.

1705
02:27:27,760 --> 02:27:31,439
» Yes, they have a new council as well.
>> That's why it's so

1706
02:27:30,560 --> 02:27:36,640
» Yeah.
>> Yeah.

1707
02:27:32,720 --> 02:27:42,560
» Um, [clears throat] my I I guess my
question is um, and I I tried to ask it

1708
02:27:40,640 --> 02:27:46,080
the other day
before, but I didn't formalize it. words

1709
02:27:44,560 --> 02:27:48,640
wouldn't come out of my mouth correctly.
>> I remember.

1710
02:27:46,720 --> 02:27:53,640
» Yes, I know you do. [laughter]
You still can't get my last name

1711
02:27:50,160 --> 02:27:53,640
correct. Um

1712
02:27:54,399 --> 02:28:02,800
but um
part of me is is

1713
02:28:00,000 --> 02:28:08,479
now as far as giving raises and and
things of that nature and having people

1714
02:28:05,520 --> 02:28:15,040
reach the next pay level. I I especially
in the police department and excuse me,

1715
02:28:12,000 --> 02:28:22,160
but that's you know you you place your
lives in danger every single day. And so

1716
02:28:19,280 --> 02:28:29,520
um I I believe that means something
also. Uh and the um thing that I was

1717
02:28:27,120 --> 02:28:37,439
thinking about though going back to it
is parody. How how how much how long

1718
02:28:35,120 --> 02:28:39,520
um
let me reformalize this so I don't sound

1719
02:28:39,359 --> 02:28:41,760
like
>> how long is a piece of string?

1720
02:28:41,200 --> 02:28:45,200
» Huh?
>> How long is a piece of string?

1721
02:28:43,520 --> 02:28:51,840
» Yeah. How long is a piece of string? I
have no clue, Charlie, what that means.

1722
02:28:47,439 --> 02:28:56,800
Uh but my my thing is is you know
comparing ourselves to Montgomery County

1723
02:28:54,080 --> 02:29:01,280
or Houston and [clears throat] you know
those types of districts and and

1724
02:29:00,560 --> 02:29:07,520
» right
>> uh resources. Uh we've at some point

1725
02:29:04,240 --> 02:29:13,520
we've got to say okay we've got to adopt
we have to go back to the way we do it

1726
02:29:10,240 --> 02:29:19,359
internally and trust in that. If we get
out of alignment again, let's set those

1727
02:29:16,720 --> 02:29:24,720
markers so that we're aware that we're
moving into that dangerous territory

1728
02:29:21,359 --> 02:29:28,800
again and make an adjustment if we can.
I mean, financially,

1729
02:29:27,280 --> 02:29:31,840
um,
we don't know what the future holds.

1730
02:29:30,240 --> 02:29:36,000
There's so many landmines out there with
the state, uh, you know, and regulations

1731
02:29:34,160 --> 02:29:42,880
they're going to put on us as far as
taxes. But um I I just I I guess it's

1732
02:29:40,880 --> 02:29:48,880
the word parody and having to do this
big research thing going on and on. I

1733
02:29:45,680 --> 02:29:53,200
think if we've need to readjust our uh
what we pay people that needs to be

1734
02:29:51,359 --> 02:29:58,319
identified and [clears throat] we get on
a good schedule for that. I every year

1735
02:29:56,399 --> 02:30:03,200
coming back around and going so and so
raised theirs up to this so we ought to

1736
02:30:00,000 --> 02:30:09,760
do that. I'm going okay
do does everybody deserve you know that

1737
02:30:07,359 --> 02:30:14,160
bump up you just doing it across the
board or is it just representative of

1738
02:30:12,080 --> 02:30:19,359
that and everybody has to still meet
their qualifications get certified in

1739
02:30:16,240 --> 02:30:23,840
certain things because I know that each
uh level is going to require a certain

1740
02:30:21,439 --> 02:30:31,040
amount of income certain amount of
benefits and so I just at what point do

1741
02:30:27,600 --> 02:30:36,720
we pull it back in house Right. So, so
the reason why it was brought again this

1742
02:30:33,600 --> 02:30:41,120
year is because the pay parody was this
plan was over a four-year plan that they

1743
02:30:39,600 --> 02:30:45,439
they put out there. So, this was
McGomery Countyy's plan uh that I have

1744
02:30:43,600 --> 02:30:49,680
right here if you want to see it. And
then Harris County had theirs and and

1745
02:30:47,359 --> 02:30:55,600
Houston had theirs. So, I wanted to
present what they had and that's what I

1746
02:30:53,040 --> 02:31:04,640
presented last year. I presented
>> Yeah. what they showed and and how uh it

1747
02:31:02,319 --> 02:31:07,520
progresses over several years. Yeah.
>> So, that's the reason why we brought it

1748
02:31:06,240 --> 02:31:11,040
back again because we don't know where
these other agencies are going to be

1749
02:31:09,040 --> 02:31:14,080
because we haven't seen their budgets. I
don't know where McGomery County is

1750
02:31:12,399 --> 02:31:18,560
going to be. These are our direct
competitors. So, Houston, because we've

1751
02:31:16,399 --> 02:31:21,200
actually gathered some people from
Houston, uh and McGomery County.

1752
02:31:20,800 --> 02:31:25,760
» Yeah.
>> Um so th those are our direct

1753
02:31:23,680 --> 02:31:30,960
competitors. Houston, Harris County,
McGomery County, and and Conro. And I

1754
02:31:28,800 --> 02:31:34,880
know that we don't have as many calls
and everything, but it's about the level

1755
02:31:32,720 --> 02:31:39,359
of service and what the professionalism
that we want to provide here in our

1756
02:31:36,399 --> 02:31:43,680
city. We're a unique city and we we
provide a different level of service.

1757
02:31:41,280 --> 02:31:49,680
» Um, Shannidoa is we're known we're known
for our professionalism. more known for

1758
02:31:46,640 --> 02:31:53,600
our ability to to apprehend uh criminals
because of the level of service we

1759
02:31:51,600 --> 02:31:58,240
provide and the type of personnel that
we hire and the way we conduct our

1760
02:31:55,680 --> 02:32:03,600
business, the way we train our guys and
and the uh the officer readiness program

1761
02:32:01,280 --> 02:32:07,439
and everything. So,
um, you know, there's there's certain

1762
02:32:05,920 --> 02:32:11,359
expectation
with the Shannondo Police Department,

1763
02:32:09,280 --> 02:32:15,520
» but you know, we had to bring it over
year over year just because,

1764
02:32:13,920 --> 02:32:19,920
» you know, that was part of the pay
parody um that we had to show, hey,

1765
02:32:18,479 --> 02:32:27,359
look, we're we're bringing this back
because this is what we know our

1766
02:32:22,000 --> 02:32:29,200
competitors are are bringing and um,
>> yeah,

1767
02:32:27,760 --> 02:32:32,000
» this is what they said they're bringing.
We don't know. We don't know if McGomery

1768
02:32:30,640 --> 02:32:35,439
County is going to come in and say,
"Hey, we're not doing anything." We have

1769
02:32:33,359 --> 02:32:40,399
no idea. But I can just tell you that,
you know, Harris County came in. Uh I

1770
02:32:37,840 --> 02:32:44,160
mean, um Houston came in and then we
know that Conro did. Yeah.

1771
02:32:41,760 --> 02:32:46,640
» So, you know, we had to bring up
something.

1772
02:32:45,200 --> 02:32:50,800
» Um you know, because we didn't know
where anybody was going to be.

1773
02:32:48,000 --> 02:32:55,359
» Yeah. And I and I goodness I I
appreciate one thing your your

1774
02:32:52,399 --> 02:33:00,880
philosophy approach uh to how you know
the Shannidora Police Department should

1775
02:32:57,680 --> 02:33:06,080
not be reactive but should be proactive
and uh I think to have individuals like

1776
02:33:04,080 --> 02:33:13,359
that you want them to be of the highest
caliber uh in their uh responsibility.

1777
02:33:09,680 --> 02:33:18,080
So no and I'm just you know I'm just I
guess it's mainly for me it's it's how

1778
02:33:15,840 --> 02:33:24,479
we're evaluating it. you know, I want to
make sure that and I've even expressed

1779
02:33:20,000 --> 02:33:29,120
this to uh Sam about, you know,
performance-based

1780
02:33:26,160 --> 02:33:36,720
uh and certification base and you know,
we want the right people,

1781
02:33:30,640 --> 02:33:42,080
» right? And um the question is um but I I
know and understand the necessity

1782
02:33:39,840 --> 02:33:48,399
um for
um well and this goes to you're picking

1783
02:33:45,760 --> 02:33:52,080
your guys go through a probation cycle.
So you're you're able to observe people.

1784
02:33:50,479 --> 02:33:56,720
You're able to watch them and you have
an understanding expectation and the

1785
02:33:54,319 --> 02:34:00,240
thing that you say if you stay here's
how we're going to take care of you and

1786
02:33:58,399 --> 02:34:04,319
your family. Correct. you know, and I
appreciate that. And I'm and I'm not

1787
02:34:03,466 --> 02:34:08,080
[clears throat]
>> uh saying trying to say anything. I just

1788
02:34:06,800 --> 02:34:13,760
people are,
>> you know, you're just uh $2 worth.

1789
02:34:10,960 --> 02:34:17,600
You're worth $2 an hour more,
>> whatever. That's that's not the thing

1790
02:34:15,439 --> 02:34:24,080
I'm trying to communicate. The thing I'm
trying to get to is the level of our

1791
02:34:20,720 --> 02:34:28,800
responsibility of are we making our
decisions based on uh our your

1792
02:34:27,200 --> 02:34:33,439
day-to-day operations with the
individuals that are working in your

1793
02:34:30,319 --> 02:34:37,920
department or are we being influenced by
okay Montgomery County bumped it up,

1794
02:34:36,000 --> 02:34:42,000
Houston bumped it up, you know.
>> Well, unfort [clears throat]

1795
02:34:38,720 --> 02:34:47,520
fortunately that's just that's
how the the game is played. Um, you

1796
02:34:44,720 --> 02:34:49,120
know, when it comes to law enforcement,
you know, money talks.

1797
02:34:48,640 --> 02:34:57,280
» Yep.
>> And and you have to to understand that

1798
02:34:51,520 --> 02:35:02,000
and know that um in law enforcement uh
you have to be very careful when it

1799
02:34:59,600 --> 02:35:04,560
comes to performance-based
uh pay. Yeah.

1800
02:35:03,040 --> 02:35:08,640
» Because that can get you in a lot of
trouble in court.

1801
02:35:06,080 --> 02:35:12,000
» So, um that's something you really want
to avoid. Um

1802
02:35:10,800 --> 02:35:16,160
» well I think what I'm saying in
performance and I'm not saying in how

1803
02:35:14,640 --> 02:35:21,840
many tickets can you write
>> right

1804
02:35:16,640 --> 02:35:26,000
» that's not so that would be yeah that
>> that's a word jumbo right there.

1805
02:35:23,840 --> 02:35:31,359
» Yeah. Well well this you know law
enforcement is a profession that you're

1806
02:35:28,640 --> 02:35:37,120
you paying for
uh for the position that you're expected

1807
02:35:34,240 --> 02:35:40,960
to perform at at at the at the at the
given level.

1808
02:35:38,720 --> 02:35:46,160
uh if you don't perform then you you
know you have pips you can pip a person

1809
02:35:43,920 --> 02:35:49,200
improve your performance or or you're
out of here

1810
02:35:47,120 --> 02:35:50,960
» because you're paying for the position
>> okay

1811
02:35:49,520 --> 02:35:54,240
» you're paying for the position you're
not paying for the

1812
02:35:52,720 --> 02:35:57,680
» uh because that person is not going to
be you know it could be very slow for an

1813
02:35:56,880 --> 02:36:00,000
entire week.
>> Yeah.

1814
02:35:58,000 --> 02:36:02,479
» And then that weekend it could just
light up.

1815
02:36:00,720 --> 02:36:08,240
» Yeah. And how you perform during the
week when it's slow doesn't correlate to

1816
02:36:05,760 --> 02:36:12,560
how you perform on the weekend when
everything is, you know, is

1817
02:36:11,200 --> 02:36:16,000
» the adrenaline is going to be at a
different level at certain times.

1818
02:36:13,840 --> 02:36:20,560
» Right. Right. Exactly. So you're paying
you're actually paying for the position

1819
02:36:18,319 --> 02:36:22,479
that and and that person filling that
position is expected.

1820
02:36:22,000 --> 02:36:28,080
» Yeah.
>> To perform at a at the given level. And

1821
02:36:25,359 --> 02:36:31,840
and I guess that's part of what it you
know you used the term PIP and I I don't

1822
02:36:29,920 --> 02:36:35,120
have no clue what that means but I'm
sure it's a performance improvement.

1823
02:36:34,319 --> 02:36:42,399
Okay.
>> And so you know my thing is is there are

1824
02:36:39,600 --> 02:36:46,479
measurements that that we're doing.
We're not we're not just saying I'm

1825
02:36:44,399 --> 02:36:51,359
bumping you up period. You know,
regardless of how you I felt you and

1826
02:36:49,359 --> 02:36:55,680
it's a lot of my deter a lot of my
saying this or bringing this up is for

1827
02:36:53,520 --> 02:37:02,080
our citizens who are listening, you
know, they're not sitting in here and

1828
02:36:57,359 --> 02:37:07,200
hearing about this and and there's a lot
that

1829
02:37:04,479 --> 02:37:14,240
we're getting here in Shannondoa because
we made that adjustment.

1830
02:37:10,479 --> 02:37:19,920
uh you know, but I don't want to see I I
see these uh I don't want us to be

1831
02:37:18,160 --> 02:37:24,560
almost representing we're still being
reactive, right?

1832
02:37:22,080 --> 02:37:29,200
» You know, I mean, if we have, you know,
if we want if we need to change the

1833
02:37:26,479 --> 02:37:34,240
stages and how much they make, then
let's do that. you know, let's make a

1834
02:37:32,000 --> 02:37:42,160
let's make a determination
and uh make sure that we as a council

1835
02:37:37,920 --> 02:37:48,560
can can agree upon something that
that strengthens that and you know

1836
02:37:44,960 --> 02:37:54,880
supports that uh being reactive and I
know you say it I know it is the game

1837
02:37:51,040 --> 02:38:01,120
you know um but at some point in the
game we're not going to be able to pay

1838
02:37:57,040 --> 02:38:04,800
those based on our city size And we are
going to have to cut back and you know

1839
02:38:03,600 --> 02:38:09,680
you're going to have to be down an
officer for us to get I which is not

1840
02:38:07,760 --> 02:38:14,399
what we want. We need to you know we
want to increase it more because we

1841
02:38:12,560 --> 02:38:21,120
believe there's great things in store
for Shandoa and so we want it to be you

1842
02:38:18,160 --> 02:38:25,920
know taken care of. But uh I just think
that I'm I'm just hoping that we can get

1843
02:38:23,439 --> 02:38:31,200
to a place to where it's
>> Yes. and and and so and then that's the

1844
02:38:28,399 --> 02:38:36,319
reason why I brought back the numbers. I
did I didn't go back with their their

1845
02:38:34,080 --> 02:38:39,600
numbers. I came back with a lower number
because I understood the impact it was

1846
02:38:38,240 --> 02:38:43,840
going to have to the city.
>> Uh we we can't I don't have a crystal

1847
02:38:42,240 --> 02:38:46,960
ball so I can't tell what the budget's
going to be or anything like that what

1848
02:38:45,280 --> 02:38:52,720
we're going to have available.
>> So I I knew that going forward Lisa and

1849
02:38:50,560 --> 02:38:59,040
I have talked about this. adnauseium as
far as understanding that that

1850
02:38:56,560 --> 02:39:08,080
this
goal of of pay parody the end goal of

1851
02:39:03,439 --> 02:39:12,640
101,000 per officer for starting pay we
the the ability for that to be

1852
02:39:09,760 --> 02:39:19,280
obtainable is
it's very unlikely

1853
02:39:15,120 --> 02:39:25,600
» I I I don't see that happening but we
have to stay competitive

1854
02:39:22,000 --> 02:39:28,560
Because if if if we're not, then you
stand the chance of losing personnel.

1855
02:39:27,920 --> 02:39:31,520
» Yeah.
>> And you don't want to be behind there.

1856
02:39:29,760 --> 02:39:36,160
You don't want to be reactive with it
and wait till you're losing people and

1857
02:39:33,359 --> 02:39:41,840
then you you get in a crunch where like
before we're down six officers, five

1858
02:39:38,560 --> 02:39:45,439
officers, and then we're having to raise
the pay [snorts] in order to try to get

1859
02:39:43,120 --> 02:39:50,399
PE personnel. You you want to stay ahead
of that game so you can constantly have

1860
02:39:48,160 --> 02:39:56,319
a steady flow of people. But at the same
time, I definitely understand that

1861
02:39:54,560 --> 02:40:00,160
there there's also a budget crisis,
right? So that's the reason why I came

1862
02:39:58,080 --> 02:40:04,880
in with the numbers I did and I and I
lowered I cut it in half uh compared to

1863
02:40:03,439 --> 02:40:09,439
» to what it was supposed to be.
>> Yeah. And what one of the points that I

1864
02:40:07,600 --> 02:40:17,680
wanted to make is that, you know, we
wanted we I just want to get something

1865
02:40:13,840 --> 02:40:22,240
um some, you know, warning signs because
we got out of alignment,

1866
02:40:19,760 --> 02:40:28,240
» you know, we just went out of alignment,
you know, with pay and then all of a

1867
02:40:24,160 --> 02:40:35,120
sudden we have this, you know,
type of uh large crevice that we had to,

1868
02:40:32,319 --> 02:40:40,160
you know, cross and build a bridge and
and it it was a you know a tax increase

1869
02:40:37,520 --> 02:40:44,000
and and if it makes sense it makes sense
>> right

1870
02:40:40,560 --> 02:40:48,399
» but um I I just want to make internally
we need to have guidelines established

1871
02:40:46,319 --> 02:40:54,399
like hey
you know this is this is the exact same

1872
02:40:52,319 --> 02:40:59,920
thing that happened that took us to
where we were nonresponsive if we have

1873
02:40:57,120 --> 02:41:06,160
to do a parody evaluation every three
years or whatever uh I mean is it but if

1874
02:41:04,319 --> 02:41:12,000
that realistically has to happen every
year. Then,

1875
02:41:09,040 --> 02:41:16,720
you know, we set the reasons why, you
know, not just,

1876
02:41:14,560 --> 02:41:20,720
you know, we here it is. We're early on
setting our budget and we're going to

1877
02:41:19,120 --> 02:41:24,720
get ahead of people and then we read it
wrong. And that's not a bad thing. It's

1878
02:41:22,880 --> 02:41:30,000
still a good thing. If we can if we can
pay our officers more, that's a

1879
02:41:26,720 --> 02:41:34,560
tremendously good thing. I see. and and
yeah, I would love to us to be in a

1880
02:41:32,319 --> 02:41:38,240
position to help them and to help all of
our employees, but we have a

1881
02:41:36,240 --> 02:41:43,359
responsibility to our citizens and to
the businesses around us, [snorts] you

1882
02:41:40,560 --> 02:41:47,280
know, um to be responsible with the
money.

1883
02:41:45,760 --> 02:41:50,640
» You made a good point there. We have a
responsibility to the citizens. I think

1884
02:41:49,439 --> 02:41:53,600
it's important to understand that we
have a responsibility to the citizens

1885
02:41:52,080 --> 02:41:58,240
and that responsibility is to make sure
that we have the absolute best that we

1886
02:41:56,399 --> 02:42:00,720
can deliver in the way of services.
Absolutely.

1887
02:41:58,960 --> 02:42:04,640
» Always think about that. What's the best
benefit for the resident? I want them to

1888
02:42:02,800 --> 02:42:08,479
have the best officers out there.
>> I want them to have the best public

1889
02:42:06,000 --> 02:42:14,720
works people out there.
>> We were really in a good position if I

1890
02:42:10,479 --> 02:42:19,439
recall until external forces changed
that dynamic. Isn't that right? Start.

1891
02:42:17,680 --> 02:42:26,000
Did it start with the DPS or
>> It started with DPS and then in order

1892
02:42:22,479 --> 02:42:29,920
people were losing officers to DPS
uh because DPS starting pay was it's

1893
02:42:28,319 --> 02:42:36,800
it's still very high.
>> Uh and then Harris County and uh Houston

1894
02:42:33,600 --> 02:42:41,840
got on board and then McGomery County
and it just snowballed and it was

1895
02:42:39,200 --> 02:42:46,800
» it's been moving south. So Dallas area
was the first to see these major hikes.

1896
02:42:44,319 --> 02:42:50,479
Um and then it started trickling down
south.

1897
02:42:47,920 --> 02:42:55,120
» Um it hasn't got Yeah. So it's it's been
slowly coming down. Pretty much any of

1898
02:42:52,479 --> 02:42:59,920
your larger metropolitan areas were hit
all having the same parity issues. And

1899
02:42:57,200 --> 02:43:05,120
it was nationwide. It wasn't even just
Texas. It's nationwide.

1900
02:43:01,600 --> 02:43:08,560
» The the the amount of
it's all about the amount of officers

1901
02:43:07,280 --> 02:43:10,399
that are out there
>> versus the amount of positions that are

1902
02:43:10,080 --> 02:43:11,680
available.
>> Supply and demand.

1903
02:43:11,200 --> 02:43:15,439
» Yeah.
>> Supply and demand. there's just not

1904
02:43:13,840 --> 02:43:22,640
enough supply.
>> So, how do you increase that supply? You

1905
02:43:19,520 --> 02:43:25,520
know, the media's just devastating law
enforcement. They're devastating law

1906
02:43:24,240 --> 02:43:30,080
enforcement.
>> And so, just getting personnel, it's

1907
02:43:28,399 --> 02:43:33,280
it's difficult.
>> Yeah. What happened in the nation

1908
02:43:31,359 --> 02:43:38,160
definitely wasn't uncontrollable,
unforeseen. and and we're we're blessed

1909
02:43:35,840 --> 02:43:44,479
to be down here and not close to Dallas
because that area is significantly

1910
02:43:41,439 --> 02:43:51,680
higher in pay significantly.
>> So down here it it we're not as

1911
02:43:49,698 --> 02:43:57,200
[clears throat] high as Dallas area, but
you know, we have to stay competitive,

1912
02:43:53,840 --> 02:44:00,560
you know, so we don't look get into that
>> hole where we at.

1913
02:43:58,720 --> 02:44:06,399
» Yeah.
So Mr.

1914
02:44:01,920 --> 02:44:13,600
and Sam and Lisa. I'd like to propose
that Lisa take this

1915
02:44:10,240 --> 02:44:19,600
» amount that he he's asking for
per officer, whatever, but apply it to

1916
02:44:16,319 --> 02:44:24,319
the the personnel expenses of the police
department

1917
02:44:21,439 --> 02:44:29,359
before we adopt the budget and let us
see it that way. I think it would be a

1918
02:44:26,960 --> 02:44:32,800
lot better than just talking about all
these attributes and everything if it's

1919
02:44:31,439 --> 02:44:35,359
all right with
>> Yeah.

1920
02:44:33,760 --> 02:44:39,760
» Did I make sense?
>> 937,000 to your personnel budget.

1921
02:44:38,000 --> 02:44:43,359
» Bottom line, you want to see what the
what the net is and what it how it

1922
02:44:42,000 --> 02:44:45,359
affects the tax rate
>> at the end of the day.

1923
02:44:44,640 --> 02:44:48,960
» Right.
>> That gives you a true comparison of

1924
02:44:46,880 --> 02:44:52,160
where we are now and what we could be.
>> That's all. So

1925
02:44:50,160 --> 02:44:55,600
» I can tell you off the top of my head,
you're going to have to go right below

1926
02:44:53,279 --> 02:44:59,520
the B to accomplish this. Did you say
that it's an add-on, right? Of

1927
02:44:57,520 --> 02:45:03,680
» Yeah. 137,000. [snorts]
So, you would have to go right below the

1928
02:45:00,880 --> 02:45:06,000
B at the 1918 to accomplish this p this
pay scale.

1929
02:45:04,880 --> 02:45:09,200
» I've already worked it out. Yeah.
>> No, no, [laughter] le if everything

1930
02:45:07,520 --> 02:45:14,080
stays the same. I'm just trying to put
it in perspective.

1931
02:45:12,160 --> 02:45:16,080
» Yeah. So, it would it would it would you
would have to go up to right below your

1932
02:45:15,439 --> 02:45:20,000
B.
>> I understand, Chief. I know him well.

1933
02:45:18,319 --> 02:45:23,120
You know what I mean? I understand Joe.
I know him equally as well. I know where

1934
02:45:22,000 --> 02:45:30,319
both [snorts] of them are coming from
today and And but monetarily I don't you

1935
02:45:28,240 --> 02:45:33,520
know what I mean
>> in in the in our picture that we're

1936
02:45:32,319 --> 02:45:36,720
talking about.
>> Yeah.

1937
02:45:35,279 --> 02:45:41,439
» The number you're asking for and the
number you're just saying it was what

1938
02:45:38,800 --> 02:45:44,800
stage in the parody plan.
>> This would be introduced in this what he

1939
02:45:43,359 --> 02:45:47,200
had proposed on this scale.
>> Okay.

1940
02:45:45,120 --> 02:45:50,640
» That's in the MMO. So like if I add it
I'm just going to do it as a one lump

1941
02:45:48,640 --> 02:45:55,200
sum. So it would be one
>> Chinese finance method there

1942
02:45:52,399 --> 02:45:59,840
» 137. 7127.
So it would bring your budget deficit to

1943
02:45:57,920 --> 02:46:04,399
183
um

1944
02:46:01,359 --> 02:46:05,840
or you would need an additional 117,000.
So you would have to raise your tax

1945
02:46:05,600 --> 02:46:08,800
rate.
>> So right now 117 my

1946
02:46:07,840 --> 02:46:12,399
» it [clears throat] would that would be
your bottom line that you would need to

1947
02:46:10,399 --> 02:46:17,439
make up to balance your budget. So,
>> so the tax rate

1948
02:46:14,000 --> 02:46:23,120
» in my thing, we're got a
we're to the good 91,4

1949
02:46:20,240 --> 02:46:27,520
91,400.
>> I know you don't see this, but

1950
02:46:25,760 --> 02:46:30,319
» yeah. So the anticipated
>> I put all the scenario

1951
02:46:28,319 --> 02:46:35,439
» the anticipated budget surplus as of the
proposal date was 69,15

1952
02:46:33,760 --> 02:46:40,560
and then when we calculate all these
changes to um the um insuranceances

1953
02:46:39,920 --> 02:46:42,640
contribution
>> that's my whole point put it all in with

1954
02:46:42,160 --> 02:46:48,720
that.
>> So it brings you down to so this

1955
02:46:46,000 --> 02:46:56,479
highlighted section right here is your
difference then it's the 117988.

1956
02:46:52,000 --> 02:46:59,520
So you would have to raise taxes to
um give me one moment. Look at that real

1957
02:46:59,040 --> 02:47:02,720
quick.
>> Would the NR

1958
02:47:01,520 --> 02:47:05,600
» No, you would have to go
>> above the

1959
02:47:03,600 --> 02:47:10,800
» Yeah, you would probably have to go
right below the B.

1960
02:47:07,120 --> 02:47:13,920
» So what? Wait a minute. What would if we
if we are going to revise our reserve

1961
02:47:13,040 --> 02:47:19,520
policy?
>> This is a recurrent item.

1962
02:47:17,200 --> 02:47:23,520
» Ask this question. I want to you you
might be very right about that but I'm

1963
02:47:21,359 --> 02:47:32,720
not sure. Okay. So you have to help me
understand that. But uh Sam, isn't it

1964
02:47:28,399 --> 02:47:40,479
possible or is it possible that we could
allocate out of the because we make the

1965
02:47:36,240 --> 02:47:45,439
change in that 90 days versus 180 days
that we have freed up some resources

1966
02:47:42,960 --> 02:47:50,640
that we as a since we established policy
here, financial, fiscal policy, can we

1967
02:47:48,880 --> 02:47:54,479
not allocate some of that?
>> Sure. to the police department to cover

1968
02:47:52,960 --> 02:48:00,240
some of this expense and keep from
raising the taxes.

1969
02:47:56,880 --> 02:48:05,200
» Well, as Lisa indicated, the the
reserves are for one-time expenses to be

1970
02:48:02,960 --> 02:48:08,319
able to fund this and continue to fund.
>> Is that because is that statuto?

1971
02:48:06,880 --> 02:48:10,640
» You would have a reoccurring.
>> Is that statuto?

1972
02:48:09,600 --> 02:48:14,560
» We can definitely get some.
>> It's a it's not a best practice. Um the

1973
02:48:13,279 --> 02:48:18,240
situation is because you're always going
to be then behind. So,

1974
02:48:16,240 --> 02:48:22,181
» well, wait a minute. Wait. From what I
if I understand what you're saying, I

1975
02:48:20,080 --> 02:48:31,680
don't know if
[snorts] if we make an agree if we set

1976
02:48:25,840 --> 02:48:37,840
policy that the reserves are 90 or 120
the difference of that is not how is

1977
02:48:34,720 --> 02:48:42,080
that going to be applied to a one time
moment if that's

1978
02:48:40,080 --> 02:48:46,000
» exactly that's my question too.
>> So that is because it's so this is the

1979
02:48:44,560 --> 02:48:49,439
situation you can run into. I'm going to
be realistic with you. Okay.

1980
02:48:47,520 --> 02:48:52,319
» If you keep using available cash and
you're not bringing in additional

1981
02:48:50,640 --> 02:48:56,319
revenue, you're eventually going to zero
out your

1982
02:48:52,880 --> 02:49:02,000
» That's right. But we need a a gap period
here where we can cover these expenses,

1983
02:48:59,200 --> 02:49:05,600
not raise taxes, and get out there and
do what we need to do to generate more

1984
02:49:03,680 --> 02:49:11,040
revenue for the city. And we're having
some discussions about how we can do

1985
02:49:07,279 --> 02:49:14,640
that. I'm just I'm looking for a period,
give us a give us a a year to work

1986
02:49:13,840 --> 02:49:19,279
through this.
>> Yeah. And I agree with you that

1987
02:49:17,439 --> 02:49:22,399
» extra money sitting over here is not a
long term if that money's been

1988
02:49:21,040 --> 02:49:27,840
» and that's why the best practice is
always to net you know

1989
02:49:24,479 --> 02:49:34,800
» but if we can if we change it and say
that it's 120 or or 90 days and whatever

1990
02:49:31,840 --> 02:49:39,040
that difference is that frees that up to
be used how we set policy on it.

1991
02:49:38,160 --> 02:49:40,399
» Correct.
>> Correct.

1992
02:49:39,600 --> 02:49:43,200
» Okay. So
>> yeah,

1993
02:49:40,800 --> 02:49:48,000
» if we we wanted to use that best
practice or not,

1994
02:49:44,880 --> 02:49:53,840
» um I come from a family of accountants.
>> No, you're good. Sorry, my phone was

1995
02:49:49,200 --> 02:50:00,080
going. So the uh uh if we use that money
to get us through,

1996
02:49:56,720 --> 02:50:06,000
if we find something that can continue
to feed this and take care of it ongoing

1997
02:50:02,560 --> 02:50:09,760
for the future. Okay. But that buys us
the time

1998
02:50:07,200 --> 02:50:12,240
» to get there without raising the taxes
during this time.

1999
02:50:11,279 --> 02:50:14,560
» Is that what
>> Yes.

2000
02:50:12,720 --> 02:50:17,120
» Yeah. The only fact is
>> what if that doesn't come to fruition?

2001
02:50:16,080 --> 02:50:19,520
» Doesn't matter. Now you're behind
>> there. So many what ifs in the world.

2002
02:50:19,040 --> 02:50:24,640
Yeah.
>> What if you know the press would

2003
02:50:22,640 --> 02:50:27,760
actually tell the truth and police
officers would

2004
02:50:25,439 --> 02:50:30,560
» I'm just giving you my opinion of best
practice and everything else

2005
02:50:29,200 --> 02:50:34,720
» and that's what you're supposed to be
doing and I appreciate that but I'm just

2006
02:50:33,120 --> 02:50:36,319
» Yeah.
That's why you're sitting where you're

2007
02:50:35,920 --> 02:50:40,319
sitting.
>> That's right. And we thank you for that.

2008
02:50:38,000 --> 02:50:46,560
» Yeah. And thanks. No. and and and
because I

2009
02:50:43,279 --> 02:50:56,240
it's I think what it is and it's not
it's not saying to uh we want to

2010
02:50:51,920 --> 02:50:58,880
we're making decisions uh that are it's
a gamble

2011
02:50:57,279 --> 02:51:03,359
» that [snorts] we might find something
>> and you're kind of committing to a

2012
02:51:00,479 --> 02:51:06,880
future possibility like you're making a
decision now that could affect a future.

2013
02:51:05,359 --> 02:51:09,040
That's the only thing is you want to
make sure.

2014
02:51:07,200 --> 02:51:12,399
» Yeah. Now we're making a decision not to
raise taxes and use this money to cover

2015
02:51:11,520 --> 02:51:16,880
that
>> until

2016
02:51:13,760 --> 02:51:22,319
» whatever, you know, can be put in place
to support it ongoing past that time.

2017
02:51:19,920 --> 02:51:26,800
» It's it's it's like saying we know
somebody's moving in, but they're not

2018
02:51:24,399 --> 02:51:32,240
going to be here for a couple of years,
>> you know, but can we cover it between

2019
02:51:29,040 --> 02:51:35,680
now and then without raising taxes?
>> I look at it as it's it's the cost of

2020
02:51:34,160 --> 02:51:42,399
doing business when you're investing.
You're investing in your future right

2021
02:51:37,200 --> 02:51:46,479
now and you have to take a little risk
>> and that doesn't impact the reserves.

2022
02:51:45,600 --> 02:51:49,279
It's it's
>> well the the committed the 180

2023
02:51:48,240 --> 02:51:51,120
committed. Yeah.
>> If

2024
02:51:49,680 --> 02:51:54,640
» Yeah. Yeah. It won't affect that because
that goes totally restricted out. So

2025
02:51:53,120 --> 02:51:59,520
you're just hitting like the unassigned
fund balance. That's so it's you're not

2026
02:51:57,279 --> 02:52:01,279
you're not messing with your restricted
reserves. That's what I was trying to

2027
02:52:00,880 --> 02:52:05,359
Yeah.
>> Exactly. Exactly.

2028
02:52:03,439 --> 02:52:12,240
We have an item on the budget in revenue
and it's called fund balance and that's

2029
02:52:08,319 --> 02:52:19,359
the the place where we fill deficits,
okay, from in the general fund and it

2030
02:52:15,920 --> 02:52:24,000
comes from available cash. It comes from
the next item we're going to talk about

2031
02:52:21,200 --> 02:52:29,760
trash pickup, okay? It comes from
cutting expenses. I mean, it can come

2032
02:52:26,640 --> 02:52:35,439
from a lot of different ways or raising
taxes. Okay? What we don't want to do is

2033
02:52:32,399 --> 02:52:38,319
raise taxes. We don't want to. But then
again, we want to keep the police

2034
02:52:37,520 --> 02:52:41,680
department
>> 100%.

2035
02:52:40,160 --> 02:52:42,319
» That's the whole thing we're talking
about.

2036
02:52:42,080 --> 02:52:48,160
» Yeah.
>> So, if we just make it a common dollars

2037
02:52:45,520 --> 02:52:51,520
and cents, here's what it is. Then we
can make a better decision and get all

2038
02:52:49,920 --> 02:52:57,160
of the emotions out of this
conversation.

2039
02:52:52,319 --> 02:52:57,160
» Yeah. That's all I would say, you know,

2040
02:52:58,960 --> 02:53:06,399
because I want to do the the best that
we can for everybody. Can we do it? Can

2041
02:53:04,880 --> 02:53:08,319
we not? At least we'll know.
>> And can we support it long term,

2042
02:53:08,000 --> 02:53:11,840
» right?
>> Yeah.

2043
02:53:09,920 --> 02:53:14,960
Now, if we did something with the trash,
it's going to go right back to the

2044
02:53:13,359 --> 02:53:17,439
residents.
I mean, it's

2045
02:53:16,160 --> 02:53:19,840
» Yeah.
>> Period.

2046
02:53:18,640 --> 02:53:23,680
» Might as well raise the taxes.
>> And we don't know what the state's going

2047
02:53:21,200 --> 02:53:30,240
to do to us.
No, I'm just saying I just brought it up

2048
02:53:25,760 --> 02:53:35,439
because it's on the the next time.
>> So, if I hear you right, what we want to

2049
02:53:32,560 --> 02:53:42,640
do is whatever that difference is
between the 180 to 90day reserve. See

2050
02:53:39,120 --> 02:53:43,920
what that fallout is. Can that cover the
gap?

2051
02:53:43,520 --> 02:53:46,240
» Yeah.
>> That we're looking at without having to

2052
02:53:45,520 --> 02:53:49,680
raise taxes
>> after the 3 million.

2053
02:53:47,760 --> 02:53:54,000
» Right. I'm saying if we don't bring it
to 90, maybe 120 or so, whatever that

2054
02:53:53,279 --> 02:53:55,439
number is, how
>> see what that is.

2055
02:53:54,800 --> 02:54:00,319
» Yeah.
>> Protects us still, but

2056
02:53:58,720 --> 02:54:03,200
» we'll just have to evaluate that each
year.

2057
02:54:01,680 --> 02:54:09,359
» And we'll have to evaluate that this
time next year to see where that outfall

2058
02:54:06,479 --> 02:54:13,920
is.
>> Okay.

2059
02:54:11,840 --> 02:54:19,359
» If that makes sense. All right. It's all
I

2060
02:54:15,680 --> 02:54:24,880
» So just for my knowledge uh not so I can
compose the budget document. We're going

2061
02:54:21,840 --> 02:54:27,760
with the year 2 parody as presented.
>> Present whatever he's presented.

2062
02:54:26,479 --> 02:54:29,600
» Exactly.
>> Yeah.

2063
02:54:28,000 --> 02:54:32,880
» I was on this. I was like
>> we don't have to rework anything. We're

2064
02:54:32,319 --> 02:54:37,439
no good.
>> You just got to put it

2065
02:54:34,560 --> 02:54:42,399
» put it in one lump sum. Say okay here it
is.

2066
02:54:40,160 --> 02:54:45,439
» Okay. takes the emotion and everything
out then we can figure out how to pay

2067
02:54:44,720 --> 02:54:48,479
for it.
>> Okay.

2068
02:54:47,120 --> 02:54:50,240
» No,
>> we will. Right.

2069
02:54:49,600 --> 02:54:55,279
» Yeah.
>> Okay. So, I will add that to the

2070
02:54:52,800 --> 02:54:59,600
» It won't I'll add it to the different
buckets it needs to hit, but I'll put it

2071
02:54:57,040 --> 02:55:02,240
as a separate breakout on the budget
document as well so you can see it.

2072
02:55:01,600 --> 02:55:06,240
Yeah.
>> If it affects other sides of the budget,

2073
02:55:04,319 --> 02:55:11,040
we want to know that, too. Okay. So,
that's why I asked the way I asked.

2074
02:55:08,880 --> 02:55:12,160
It's going to be more work for you. Yes.
But

2075
02:55:11,520 --> 02:55:13,760
» yeah.
>> Okay.

2076
02:55:12,479 --> 02:55:16,720
» Sorry. Last year I had to break out all
the insurance stuff. Remember that? That

2077
02:55:15,920 --> 02:55:19,200
was a lot [laughter] work.
>> Do

2078
02:55:18,240 --> 02:55:23,200
» That's not nearly as
>> I thought that was a good thing. I know

2079
02:55:20,880 --> 02:55:27,680
you wanted to bring it out of non
department, but yeah.

2080
02:55:25,200 --> 02:55:32,640
» Okay. So, I will add that, but I'll add
it as a separate section.

2081
02:55:29,920 --> 02:55:34,640
» Rich, what's the true cost of a police
officer? You know,

2082
02:55:33,680 --> 02:55:38,000
» true cost of water.
>> Exactly. Yeah.

2083
02:55:35,840 --> 02:55:39,439
» Yeah.
Okay.

2084
02:55:38,800 --> 02:55:42,600
» And never
>> It's true.

2085
02:55:45,439 --> 02:55:49,279
» Okay. So, I will bring that back.
>> There's a price. There's a price and a

2086
02:55:48,560 --> 02:55:53,840
cost.
>> Yeah.

2087
02:55:50,960 --> 02:55:56,319
» Cost account, same account.
>> Do you want to call break for the

2088
02:55:55,359 --> 02:56:02,359
contract?
>> Let's go over the the uh the trash real

2089
02:55:58,319 --> 02:56:02,359
quick pick up right quick.

2090
02:56:02,640 --> 02:56:10,640
» So, um Joseph, I think, is leading this
one. Um but I'll let him start and then

2091
02:56:08,880 --> 02:56:13,640
I can give go over some of the cost
differentials.

2092
02:56:14,800 --> 02:56:25,120
» Yeah. So staff uh at council's request
collected information from our current

2093
02:56:22,240 --> 02:56:31,600
trash provider of public services
uh to answer two questions. um you know

2094
02:56:28,560 --> 02:56:37,120
what would it cost to add one additional
bulk collection day to our current

2095
02:56:34,800 --> 02:56:42,399
contract which was uh one bulk per
month. So question one is what would it

2096
02:56:39,840 --> 02:56:46,479
cost to make two bulk per month? And the
second question is how much would it

2097
02:56:44,000 --> 02:56:51,840
cost to make a bulk collection every day
which is similar to our old contract

2098
02:56:49,840 --> 02:56:57,120
» and I'm still trying to find that here.
Uh but

2099
02:56:52,960 --> 02:56:59,600
» oh it's the um the uh
>> in the wrong tab. I know I saw it

2100
02:56:58,640 --> 02:57:04,240
somewhere in here.
>> Blue

2101
02:57:00,560 --> 02:57:09,120
» blue tab. Thanks. Oh, there it is.
Uh and so Republic Services got those

2102
02:57:06,720 --> 02:57:13,840
prices back which we've presented here
uh to council.

2103
02:57:11,120 --> 02:57:20,640
» And the the first thing I want to point
out is that the answer to

2104
02:57:17,200 --> 02:57:26,640
question one which is adding one
additional bulk is there would be a $2

2105
02:57:23,920 --> 02:57:31,120
increase to our our current rate
>> and that would not affect the contract

2106
02:57:29,680 --> 02:57:36,240
adversely.
>> Correct. So, a contract when you bid out

2107
02:57:34,080 --> 02:57:40,160
competitively bid a contract and award
it, if you're going to make changes and

2108
02:57:38,240 --> 02:57:46,479
amendments to that contract, you have to
keep the price of it within 25% whether

2109
02:57:42,880 --> 02:57:52,080
you increase it or subtract it. So,
adding $2 to this, it still keeps you

2110
02:57:49,040 --> 02:57:56,800
within that 25% cost of an increase to
the contract, the overall contract. Now,

2111
02:57:54,560 --> 02:58:02,000
the answer to question two, a bulk
collection every day of the week, that

2112
02:57:59,200 --> 02:58:06,560
exceeded that 25%.
Uh, so we can't even really consider

2113
02:58:04,399 --> 02:58:10,800
that because it well, if council wanted
to do that, it would require rebidding.

2114
02:58:08,880 --> 02:58:13,680
» There you go. So, now we got everything
in place,

2115
02:58:11,840 --> 02:58:20,880
» right? So, we we'd need to rebid the
entire uh contract and you could end up

2116
02:58:16,560 --> 02:58:25,840
with another service provider and we get
to face what we had just last year of

2117
02:58:24,240 --> 02:58:29,680
everyone complaining about the new trash
service. Uh just because it's it would

2118
02:58:27,760 --> 02:58:35,600
be a change. Uh it would be different
trucks, different collection crews. Um

2119
02:58:33,200 --> 02:58:41,279
and you could end up with a higher
price. Likely you would end up with a

2120
02:58:37,439 --> 02:58:47,279
higher price. [snorts] So, um you've got
the information before you, uh the cost

2121
02:58:43,200 --> 02:58:52,080
of what what it would take to add one
additional bulk collection day and every

2122
02:58:50,000 --> 02:58:56,800
additional or every day being a bulk
collection day. Um happy to answer any

2123
02:58:55,600 --> 02:59:00,560
questions you have.
>> Well, now you brought up [snorts] extra

2124
02:58:58,080 --> 02:59:07,600
cans, which I get that question all the
time. And the fact that it's 750 per can

2125
02:59:04,560 --> 02:59:11,920
per month, it's not the can. They're
it's the trash that you put in that can

2126
02:59:09,920 --> 02:59:14,720
that they're hauling to the dump,
>> right? That's a lot of the cost is the

2127
02:59:13,920 --> 02:59:20,560
disposal fees.
>> That is the cost.

2128
02:59:16,720 --> 02:59:23,600
» And uh so that is on not on the city,
that's on the res.

2129
02:59:22,319 --> 02:59:27,760
» It is. And and it's
>> totally I understand. And it's it's

2130
02:59:25,520 --> 02:59:35,680
worth noting as as you consider adding
bulk days that and Lisa found this just

2131
02:59:32,160 --> 02:59:42,000
a little over 2% of our residents
uh have an extra can which you know says

2132
02:59:39,520 --> 02:59:46,479
to me that everyone else probably has
what they need for the collection. Uh,

2133
02:59:44,640 --> 02:59:50,160
so I'd just, you know, keep that in the
back of your mind as as you're thinking

2134
02:59:47,920 --> 02:59:55,600
about this because it it does add quite
a bit to the uh to the entire contract

2135
02:59:53,359 --> 03:00:00,240
to to do this increase. But again,
that's that's council's prerogative uh

2136
02:59:58,240 --> 03:00:03,120
of of that service and and what level of
service we want to provide with our

2137
03:00:01,680 --> 03:00:08,080
contractor.
>> What was the percentage that

2138
03:00:06,560 --> 03:00:13,279
wanted
a pickup additional pickups?

2139
03:00:11,359 --> 03:00:17,439
I I we haven't
>> we don't have any date on that. It's

2140
03:00:15,520 --> 03:00:21,120
just I know that some council members
have heard from some folks

2141
03:00:19,279 --> 03:00:25,439
» to see what it would cost, but
>> I was one of them and I had 10

2142
03:00:23,760 --> 03:00:30,880
» 10 people called me.
>> I suspect this is this is more an issue

2143
03:00:28,319 --> 03:00:32,720
of poor planning for me and my neighbors
rather than an actual need for an

2144
03:00:32,240 --> 03:00:37,359
additional
>> True Ernie. What's a and and I also

2145
03:00:35,200 --> 03:00:42,000
imagine that if we raise taxes to cover
additional bulk pickup days, the hue and

2146
03:00:39,920 --> 03:00:43,840
cry would be far greater than we need to
have more bulk trash days.

2147
03:00:43,120 --> 03:00:48,479
» I totally agree.
>> So I really don't for me I personally

2148
03:00:46,399 --> 03:00:52,319
wouldn't support any additional heavy
trash days because you guys have this

2149
03:00:50,399 --> 03:00:55,920
amazing we have this amazing yearly deal
here anywhere where where

2150
03:00:54,800 --> 03:00:59,520
» if you got a year
>> if you have if you have a bulk if you

2151
03:00:57,760 --> 03:01:01,920
have a I don't know a can of plutonium
you can bring it here. No one's asking

2152
03:01:00,640 --> 03:01:08,240
any questions. Yeah.
>> So, um I think I like you just made that

2153
03:01:05,279 --> 03:01:11,680
public.
>> Look, you can buy uranium on Amazon.

2154
03:01:10,160 --> 03:01:15,760
» You weren't going to say anything,
remember?

2155
03:01:13,120 --> 03:01:18,800
» But but the thing is
>> the the only thing that I've heard that

2156
03:01:17,040 --> 03:01:22,640
that is that is curious to me is that
when people have have said that, hey,

2157
03:01:20,720 --> 03:01:25,600
they missed my cans today. Now, that's
unacceptable. If we're paying the guys

2158
03:01:24,479 --> 03:01:29,200
to take care of the business, they need
to take care of their business. that

2159
03:01:27,439 --> 03:01:33,439
that's that's an administrative thing
between you guys and our and our and our

2160
03:01:30,880 --> 03:01:36,479
vendors. Other than that, I like the new
service. I love the new cans because

2161
03:01:34,880 --> 03:01:40,800
they're not dragging mine across the
pavement to make holes where water will

2162
03:01:38,560 --> 03:01:44,560
get out. Uh I think it's for us it's
been working well and we we're one of

2163
03:01:42,640 --> 03:01:49,200
the 2% that pays for the extra can. We
use it. We're happy to pay it. Um but

2164
03:01:47,760 --> 03:01:52,240
again, I think the bulk trash day is
just a matter of me and my neighbors

2165
03:01:50,720 --> 03:01:56,000
poorly planning.
>> You know, it seems like things have

2166
03:01:53,920 --> 03:01:59,200
really settled down now. Yes.
>> Don't you think?

2167
03:01:57,120 --> 03:02:01,520
» Not hearing [clears throat] any concerns
anymore.

2168
03:01:59,760 --> 03:02:05,760
» Most of the complaints that me and Tammy
get is just if it was missed.

2169
03:02:04,479 --> 03:02:07,439
» I think that's legitimate because
>> maybe the one

2170
03:02:06,880 --> 03:02:10,880
» there's no
>> one time a month for the bulk pickup

2171
03:02:09,120 --> 03:02:16,160
seems to be acceptable.
>> And this is a result of their requests.

2172
03:02:14,160 --> 03:02:20,160
» And and we have spoken with Republic
about mist trash. And here here's the

2173
03:02:18,560 --> 03:02:24,800
the fun thing about that is all their
trucks have cameras. And so they just

2174
03:02:23,279 --> 03:02:29,439
produced a report just a little while
ago for me which show it is about two

2175
03:02:26,960 --> 03:02:33,040
full pages of a tint type font of miss
trash reports

2176
03:02:30,720 --> 03:02:38,160
» and only about
20% maybe um were because of the truck

2177
03:02:36,399 --> 03:02:41,680
missed it. The others the cans were not
out there when the truck went by.

2178
03:02:40,399 --> 03:02:44,640
» I suspected that.
>> I saw that movie. That's great that

2179
03:02:44,000 --> 03:02:48,960
that's
>> Now, now there are times where there

2180
03:02:47,120 --> 03:02:53,040
there's some like Lily in particular,
they've got some pretty narrow roads and

2181
03:02:51,279 --> 03:02:57,439
there's one in particular where people
like to park on the turn. The truck

2182
03:02:54,800 --> 03:03:02,080
can't make it. They simply cannot fit
down that alley and so they do miss, you

2183
03:03:00,080 --> 03:03:03,600
know, there's some areas like that where
>> Yeah.

2184
03:03:02,399 --> 03:03:06,720
» And and we've tried to work with the
HOAs, hey, please speak with your

2185
03:03:05,120 --> 03:03:11,520
residents on trash day at least. Don't
park your vehicles there because you're

2186
03:03:08,960 --> 03:03:15,200
preventing trash collection. Um, but
sometimes the guys just flat out don't

2187
03:03:13,600 --> 03:03:19,600
miss it.
>> Not not too often, but

2188
03:03:16,319 --> 03:03:24,319
» I'm not strong enough to pick up a car.
>> No. Okay.

2189
03:03:20,880 --> 03:03:29,600
» And a lot of the time you address
trash day. What is available? What is

2190
03:03:27,120 --> 03:03:34,240
correct to put out there and what is
not? There is no list.

2191
03:03:32,160 --> 03:03:36,479
» Yeah, I'm so on the website there's
there's still a list.

2192
03:03:35,920 --> 03:03:40,560
» All right.
>> Yeah. And it's similar to what

2193
03:03:38,560 --> 03:03:43,520
» I couldn't find it, but that's that's my
problem.

2194
03:03:40,960 --> 03:03:48,000
» It'll they'll take bulky trash up to
three yards or five yards. Actually, it

2195
03:03:45,680 --> 03:03:51,520
went up uh on Bulk Bay. It used to be
three, so up to five yards, which is

2196
03:03:49,920 --> 03:03:55,920
basically a dumpster
>> full. So, they'll take couches. Uh what

2197
03:03:53,680 --> 03:04:00,960
what they will not take is construction
waste. So, if you've got a bunch of

2198
03:03:57,920 --> 03:04:05,760
» tile out there and fence posts and it
looks like you're running a business,

2199
03:04:03,120 --> 03:04:09,920
» that's they're not going to take that.
And the other because my department

2200
03:04:08,319 --> 03:04:16,080
feels a lot of those complaints that
come in um is on bulk days because the

2201
03:04:13,359 --> 03:04:20,160
trucks do fill up quite quickly. So they
have to leave and come back. So that's a

2202
03:04:18,240 --> 03:04:22,800
lot of their calls is hey they missed me
but they're just on their way back. They

2203
03:04:21,680 --> 03:04:28,560
just had to empty the truck.
>> Yeah. So, um, [clears throat] but yes,

2204
03:04:25,920 --> 03:04:31,200
Joseph's point, we've had several
complaints and then when we reach out to

2205
03:04:30,000 --> 03:04:35,920
the Republic, they have the
documentation to provide us that yes,

2206
03:04:33,279 --> 03:04:39,200
there was masonary materials that they
will not pick up, so they won't empty

2207
03:04:37,920 --> 03:04:42,800
the trash can.
>> So, Home Depot has these really strong

2208
03:04:41,200 --> 03:04:46,399
bags that you can put pretty much
anything and just wire wire them shut.

2209
03:04:45,760 --> 03:04:51,000
» I'm just saying.
>> Put it in that blue thing and away it

2210
03:04:48,000 --> 03:04:51,000
goes.

2211
03:04:51,520 --> 03:04:58,800
So, um, the only thing I said, you know,
I made recommendation [snorts] on this,

2212
03:04:56,160 --> 03:05:04,000
uh, memo that if we did want to go with
a second bulk day, um, to avoid

2213
03:05:02,000 --> 03:05:10,000
increasing the operational budget by
125,000, we would it would only be like

2214
03:05:06,720 --> 03:05:14,000
a $2 per month per bill increase. If we
wanted to do a second bulk pickup, that

2215
03:05:12,240 --> 03:05:18,240
would just go to the residential.
>> Um, that would have to be all across all

2216
03:05:16,560 --> 03:05:21,520
12,400, whatever.
>> Yes. Yes. That applied to every

2217
03:05:19,840 --> 03:05:23,600
» residential account. We only service
residential. We don't service

2218
03:05:22,479 --> 03:05:28,319
commercial.
>> Yeah. So that would be um the alternate

2219
03:05:26,880 --> 03:05:33,359
if you wanted to add that second bulk
day. Either you would have to increase

2220
03:05:29,840 --> 03:05:37,120
your revenue or you could put that
charge onto the consumer.

2221
03:05:35,520 --> 03:05:44,000
» I think we should just move forward.
>> I need to forget that idea. Bad idea.

2222
03:05:40,960 --> 03:05:46,080
» The consensus pretty much back to your
>> We discussed it and that's

2223
03:05:45,439 --> 03:05:49,520
» Yeah.
>> Okay. What is the consensus in your

2224
03:05:47,760 --> 03:05:52,520
paper? Just leave it alone. Leave it the
same.

2225
03:05:53,840 --> 03:06:00,240
» All right, moving along. Okay, so the
next these were existing, this is an

2226
03:05:58,399 --> 03:06:06,479
existing contract discussion. I do have
a section for new contract proposals. Um

2227
03:06:03,680 --> 03:06:10,880
I will let u public works handle this
first one relating to SDK.

2228
03:06:09,680 --> 03:06:13,760
» Anybody ready for a break?
>> Oh yeah, sorry. All right, let's take

2229
03:06:12,960 --> 03:06:20,840
» time flies in your
>> 10 minutes again.

2230
03:06:17,040 --> 03:06:20,840
Put everybody to sleep.

2231
03:06:35,840 --> 03:06:39,560
» I'm drinking my beer.

2232
03:06:54,880 --> 03:06:58,279
How do we change?

2233
03:07:21,520 --> 03:07:24,920
No, I'm not.

2234
03:07:36,399 --> 03:07:38,800
Word

2235
03:07:59,279 --> 03:08:02,680
I was going to say

2236
03:08:03,920 --> 03:08:07,080
I'll ask

2237
03:08:16,640 --> 03:08:19,640
He's

2238
03:08:20,080 --> 03:08:23,080
going

2239
03:08:28,050 --> 03:08:30,069
[laughter]

2240
03:08:31,200 --> 03:08:34,920
» my grandmother's from

2241
03:08:45,760 --> 03:08:49,160
Zoom call.

2242
03:09:00,319 --> 03:09:08,319
I
>> was like I was like where are you from?

2243
03:09:04,640 --> 03:09:10,000
He literally sounds like my uncle.
I was like oh

2244
03:09:09,120 --> 03:09:15,640
» Philadelphia.
>> All right.

2245
03:09:12,000 --> 03:09:15,640
» I asked my dad

2246
03:09:18,240 --> 03:09:25,000
» my accent.
>> It was

2247
03:09:22,000 --> 03:09:25,000
actually

2248
03:09:28,560 --> 03:09:34,680
funny.
when I go back to New York.

2249
03:09:36,960 --> 03:09:42,040
» Yeah.
>> Yeah. And then

2250
03:09:42,960 --> 03:09:51,240
she goes to
look at me and she goes,

2251
03:09:47,760 --> 03:09:51,240
» "What happened?"

2252
03:09:52,880 --> 03:10:02,920
» Christmas, why is everyone yelling? I'm
like, "We're not yelling. We're talking

2253
03:09:58,640 --> 03:10:02,920
loud and

2254
03:10:07,760 --> 03:10:10,920
by accident.

2255
03:10:25,600 --> 03:10:28,600
What?

2256
03:10:50,240 --> 03:10:53,399
» My brother

2257
03:11:08,000 --> 03:11:12,840
We have to
work

2258
03:11:25,600 --> 03:11:28,600
people.

2259
03:11:29,520 --> 03:11:32,680
» I was

2260
03:12:02,160 --> 03:12:05,319
was like, "What?

2261
03:12:27,600 --> 03:12:31,120
Just go to I don't care.

2262
03:12:34,800 --> 03:12:38,359
You haven't seen
>> those.

2263
03:12:58,560 --> 03:13:01,880
Oh my god.

2264
03:13:26,960 --> 03:13:30,279
Holy cow.

2265
03:13:31,279 --> 03:13:36,760
» My
old

2266
03:13:43,600 --> 03:13:46,840
as soon as

2267
03:14:21,520 --> 03:14:24,760
I wanted

2268
03:14:36,640 --> 03:14:40,920
you know system

2269
03:14:43,760 --> 03:14:47,160
No, but I'm saying

2270
03:15:06,640 --> 03:15:10,040
They were supposed to

2271
03:15:39,600 --> 03:15:43,000
You look so

2272
03:15:56,800 --> 03:16:03,920
resume
our discussion here. Lisa,

2273
03:16:01,279 --> 03:16:08,080
» so um the next item will be for new
contract proposals. The first one's

2274
03:16:05,840 --> 03:16:11,920
going to be a traffic data analytics and
um Joseph or will be able to handle that

2275
03:16:10,880 --> 03:16:18,960
one.
>> I'll go ahead and take that one. Uh so

2276
03:16:15,120 --> 03:16:23,920
quick history on this. This stems from
the conversations that council had

2277
03:16:21,279 --> 03:16:29,439
regarding concerns with speeding and
other traffic concerns in the valley. A

2278
03:16:26,640 --> 03:16:36,560
traffic control uh traffic committee was
formed for this. A survey as you know

2279
03:16:32,080 --> 03:16:41,359
was distributed among the residents and
like any good survey we had um some data

2280
03:16:39,840 --> 03:16:46,000
collection questions and then the very
last was open-ended to get a lot of

2281
03:16:43,760 --> 03:16:51,840
information. Well, from the results of
of all that, the scope quickly expanded

2282
03:16:49,040 --> 03:16:56,800
from just the Shannondoa Valley to the
city of Shannondoa and a lot of ideas,

2283
03:16:54,479 --> 03:17:01,920
concerns, and and opinions given through
that survey.

2284
03:16:58,560 --> 03:17:08,319
And staff took that information and
thought it would be useful to have a

2285
03:17:05,200 --> 03:17:13,680
little more data as we're considering
these concerns as reported through the

2286
03:17:10,720 --> 03:17:18,000
survey and by city council. And so we
reached out to just one company in

2287
03:17:15,840 --> 03:17:28,160
particular. There's several out there,
but we reached out to Urban SDK and they

2288
03:17:21,439 --> 03:17:34,880
basically uh uh uh collect data from
vehicle telemetrics, from satellite

2289
03:17:30,720 --> 03:17:44,720
imagery, from dot information, and they
they combine all of this uh and

2290
03:17:39,439 --> 03:17:50,239
parse out really granular data. So you
can look at not just one street but

2291
03:17:48,080 --> 03:17:55,920
sections of that street between
intersecting streets and you can get uh

2292
03:17:53,120 --> 03:18:01,040
analytics about speed and what
percentile of people traveling on that

2293
03:17:58,080 --> 03:18:07,200
road at any given point are speeding
going the speed limit or going slowly.

2294
03:18:04,399 --> 03:18:12,960
And this is live information that
they're capturing minuteby minute and

2295
03:18:09,760 --> 03:18:17,600
you get access to that data. So, it can
really help in decision- making as far

2296
03:18:14,640 --> 03:18:22,319
as, hey, is this street really have a
speeding problem or is it a speeding

2297
03:18:19,600 --> 03:18:28,640
perception because you can look at the
actual data of vehicles traveling down

2298
03:18:25,120 --> 03:18:33,680
that road. Um, so in full transparency,
there are you all you will have a few

2299
03:18:30,720 --> 03:18:37,359
little gaps. So,
this is really going to be more

2300
03:18:35,120 --> 03:18:41,439
effective for vehicles that are built
2000 beyond. they have more of the

2301
03:18:39,439 --> 03:18:45,439
sophisticated uh information that
they're able to collect. Vehicles prior

2302
03:18:42,960 --> 03:18:49,600
to that really don't have that data, but
everybody's got a cell phone in your

2303
03:18:47,600 --> 03:18:54,560
pocket. I mean, I'm sure you've seen on
Google Maps, you know, when there's a

2304
03:18:52,319 --> 03:18:59,120
slowdown, and that's because of data
from telephones.

2305
03:18:56,560 --> 03:19:04,720
And so, that data is collected by this
company. And

2306
03:19:02,239 --> 03:19:11,359
like I said, the granularity you get is
is amazing. Um, I like to compare this

2307
03:19:08,160 --> 03:19:18,399
to the traditional way of collecting uh
traffic data, which is you do a you do a

2308
03:19:15,040 --> 03:19:23,760
speed u study. We've done a few with
bile engineering. They run anywhere from

2309
03:19:20,319 --> 03:19:31,120
5,000 to 10,000 per study. You select a
few streets. You put out your tubes and

2310
03:19:26,319 --> 03:19:35,920
you get a snapshot of data across a few
days maybe. and then you pull your tubes

2311
03:19:33,840 --> 03:19:43,760
and that's the amount of data you have
for a $10,000 expense and it's helpful

2312
03:19:40,239 --> 03:19:50,239
but it ages quickly and and it's just a
snapshot.

2313
03:19:45,359 --> 03:19:55,520
So, this company um and and I'll just
tell you the price that they gave us uh

2314
03:19:53,439 --> 03:20:00,800
basically to you know the idea is let's
set the ceiling for for what uh we'd be

2315
03:19:58,560 --> 03:20:05,279
willing to if council wanted to pursue
this that we'd be willing to pay. It's

2316
03:20:02,960 --> 03:20:10,960
basically 10,000 a year in a two-year
contract. So, $20,000 gets you two years

2317
03:20:08,560 --> 03:20:15,279
of access. Obviously, you can continue
continue that if you see that there's

2318
03:20:13,200 --> 03:20:23,120
value there. Um, but I tell you that
number again just to set the ceiling of

2319
03:20:18,960 --> 03:20:26,880
of the price that that you may see.
Again, this is data that can help with

2320
03:20:24,880 --> 03:20:30,960
decision- making that the traffic
committee's been working on. You know,

2321
03:20:29,120 --> 03:20:35,200
is there an area that's got speeding
issues? Maybe at a stop sign, maybe you

2322
03:20:32,960 --> 03:20:40,720
look at speed humps or bumps or or some
sort of solution. And then the cool

2323
03:20:37,359 --> 03:20:45,040
thing is you can implement that solution
and then look at the data and see how it

2324
03:20:42,239 --> 03:20:50,000
changes. But [clears throat] what as I
remember being in that meeting, wasn't

2325
03:20:47,279 --> 03:20:57,279
it more intuitive even it it would give
you traffic flow, traffic congestion

2326
03:20:53,279 --> 03:21:04,399
uh points also? So any studies that we
want to see as far as supporting data

2327
03:21:00,800 --> 03:21:11,279
information on um
Grogan's Mill and Vision Park um all of

2328
03:21:08,479 --> 03:21:16,000
these different areas, time of day. Uh
it was a

2329
03:21:13,680 --> 03:21:24,960
very impressive
um you know data type of accessing um I

2330
03:21:22,319 --> 03:21:29,040
guess software that that they can do.
>> Yeah, I'm glad you brought that up. But

2331
03:21:27,040 --> 03:21:33,120
yes, they do have vehicle loading
accounts basically

2332
03:21:30,800 --> 03:21:36,560
» as well. and they have an AI component
which just pulls the data specific to

2333
03:21:35,200 --> 03:21:39,120
what you're looking at
>> and you can ask it questions and it's

2334
03:21:38,000 --> 03:21:42,880
not going to reach out to the internet
and grab something that doesn't apply to

2335
03:21:41,680 --> 03:21:45,760
what you're looking for but it uses
internal data

2336
03:21:44,000 --> 03:21:49,680
» and you can ask any questions to to
really hone in quickly because it's a

2337
03:21:48,239 --> 03:21:54,720
massive amount of data. Yeah.
>> And that can really help you hone in on

2338
03:21:52,479 --> 03:21:59,840
» Yeah. Because it even showed traffic
traffic flow.

2339
03:21:56,800 --> 03:22:05,200
You know, you you pick it. it provides
whatever you dial into it um you know

2340
03:22:03,760 --> 03:22:15,040
whatever the information you're looking
for and yeah it was for the price uh I

2341
03:22:10,960 --> 03:22:21,120
was surprised at how much data uh usable
data within a reasonable time you know

2342
03:22:17,520 --> 03:22:25,760
that you can get so so staff's questions
are two one is this something that

2343
03:22:23,200 --> 03:22:32,560
interests city council and two if it
does then we'd recommend setting uh

2344
03:22:29,680 --> 03:22:36,560
20,000 uh because you you'd need the the
funding up front, but you're only going

2345
03:22:34,800 --> 03:22:40,560
to spend 10,000 per year up to 10,000
per year. But I'd say a funding of of

2346
03:22:38,640 --> 03:22:43,680
$20,000 for this type of
>> Has the Has the police department looked

2347
03:22:42,399 --> 03:22:45,680
at it? And
>> I was just going to ask

2348
03:22:44,560 --> 03:22:49,439
» what are they going to what do they
think about it? [clears throat]

2349
03:22:50,080 --> 03:22:56,960
» What would you do with the data, Chief?
that that would you assign an officer to

2350
03:22:55,279 --> 03:23:03,399
to
patrol that more or that's my

2351
03:23:00,399 --> 03:23:03,399
» it's

2352
03:23:04,000 --> 03:23:10,880
good question though I know
[clears throat]

2353
03:23:06,960 --> 03:23:17,520
so the data you know I I had I didn't
see the actual program I just discussed

2354
03:23:13,920 --> 03:23:22,160
it with Joseph and everything um I would
actually have to see it myself to

2355
03:23:19,120 --> 03:23:27,439
understand it and to understand the the
whole uh concept [snorts] of it. Um I

2356
03:23:25,520 --> 03:23:31,600
know you know the signs that we're
putting up now they collect data but I

2357
03:23:29,200 --> 03:23:36,200
don't know to the extent that they would
collect with this. Um

2358
03:23:36,880 --> 03:23:43,279
it just really depends on what I want to
do with it. But yes, if we find a

2359
03:23:41,760 --> 03:23:47,680
problem area, you know, we're just going
to put people over there and and find

2360
03:23:45,600 --> 03:23:53,040
the time frames uh that they're doing
it. um

2361
03:23:49,200 --> 03:23:57,680
» which is probably dry times and
>> understand the point

2362
03:23:55,120 --> 03:24:02,640
» for for the most of it [clears throat]
we know the general times there's going

2363
03:24:00,160 --> 03:24:08,399
to be the sporadic times that people
speed through the residence

2364
03:24:04,880 --> 03:24:13,881
um throughout the day there are and
you're going to have your outliers and

2365
03:24:10,720 --> 03:24:19,520
stuff like that um
[clears throat] but for the most part

2366
03:24:16,239 --> 03:24:28,479
you know we we Um, we sit in the areas
that have the most uh traffic that

2367
03:24:24,640 --> 03:24:31,760
and and complaints, but um
>> this is a little different than a

2368
03:24:29,760 --> 03:24:36,640
complaint. This is actual
>> Yes, it's actual data. But but right now

2369
03:24:34,080 --> 03:24:40,880
we're sitting there we're sitting at at
locations uh that we do get a lot of

2370
03:24:39,439 --> 03:24:47,359
complaints and
>> it's like fishing though. you know,

2371
03:24:43,840 --> 03:24:52,960
» it is it's it you're you're 100%. I I
can tell you that uh I was going in

2372
03:24:50,880 --> 03:24:55,840
there, you know, that I was going in the
residence. I'm sitting up myself

2373
03:24:54,560 --> 03:25:04,560
» asking you. Exactly.
>> And so um what I found out that it was

2374
03:24:59,200 --> 03:25:13,200
taking me um roughly an hour to to get a
stop. Uh, and that stop was about

2375
03:25:10,640 --> 03:25:18,080
the highest I was getting was, you know,
26 27 miles an hour. The average was 24

2376
03:25:16,560 --> 03:25:20,800
miles an hour. That was the average.
>> Now, as long as you've been an officer,

2377
03:25:19,600 --> 03:25:23,840
you wouldn't you [clears throat]
wouldn't think

2378
03:25:21,600 --> 03:25:28,399
» to to me that that is a waste of a
resource

2379
03:25:25,359 --> 03:25:34,880
sitting at one location for a solid hour
to get one traffic stop. Now we're down

2380
03:25:30,239 --> 03:25:40,800
to do we spend $10,000 for that or
just to make us feel better. [snorts]

2381
03:25:37,359 --> 03:25:45,359
» Well, that's this is not the the traffic
ones that the chief is putting in right

2382
03:25:42,800 --> 03:25:48,319
now that they purchased. Those are
>> the signs are signs, right?

2383
03:25:46,720 --> 03:25:54,399
» Well, no, no, no. They're more than
signs. They're they have a Doppler radar

2384
03:25:50,640 --> 03:26:00,479
that reads uh and counts uh that vehicle
going to the to the stop to the stop

2385
03:25:57,920 --> 03:26:06,720
sign and away from the stop sign. It it
also tells you uh the size of the

2386
03:26:03,359 --> 03:26:13,680
vehicle if if it's uh uh you know FedEx
or or someone else. So it gives you some

2387
03:26:10,000 --> 03:26:19,600
more intuitive the product the software
that Joseph's referring to that we

2388
03:26:16,000 --> 03:26:24,080
watched. It's actually it's not a real
time right now. We can pull up the data

2389
03:26:22,560 --> 03:26:30,000
right now and see the car is going right
now. It's not it does an averaging.

2390
03:26:27,040 --> 03:26:36,319
So, uh that's one thing about it, but
their data

2391
03:26:32,160 --> 03:26:41,600
pulling it up uh has advantages to it. I
guess my only question would be I liked

2392
03:26:39,359 --> 03:26:48,399
what I saw because I thought it was
amazing technology. My only question

2393
03:26:43,600 --> 03:26:56,479
would be is is it usable data for making
decisions on what we might want to do in

2394
03:26:52,479 --> 03:27:02,800
an area? Oh, we need to in the future
why why don't we should we make this a

2395
03:26:58,960 --> 03:27:07,279
left turn lane here? you know, um, you
know, we can are these type of data

2396
03:27:05,760 --> 03:27:15,359
reads
enough data to justify that or would the

2397
03:27:11,359 --> 03:27:20,720
county say no, you have to go in and do
these old studies, you know, where cars

2398
03:27:18,080 --> 03:27:28,640
drive over it and do directional things.
I I don't know if it's usable for, you

2399
03:27:24,960 --> 03:27:33,279
know, making decisions on road changes.
Do you know if this is the same

2400
03:27:30,239 --> 03:27:38,399
equipment that the county uses because I
I noticed those counters that the county

2401
03:27:36,080 --> 03:27:45,359
put in on Mill.
>> No. No. So this data that is collected

2402
03:27:42,479 --> 03:27:47,520
is collected from the cars themselves.
>> Okay.

2403
03:27:45,840 --> 03:27:53,040
» And the cell phones of the people in
those cars from satellite imagery. They

2404
03:27:50,960 --> 03:27:56,080
they aggregate all of this data
>> just like the apps on.

2405
03:27:54,560 --> 03:27:59,760
» Yeah. They don't use signage. They don't
use tubes. This comes straight from the

2406
03:27:58,000 --> 03:28:02,720
vehicles and the people in those
vehicles.

2407
03:28:00,000 --> 03:28:07,359
» Now, I would I would propose that you
put the money in the budget. It's not a

2408
03:28:04,960 --> 03:28:12,479
commitment to sign a contract or buy
anything, but you have at least covered

2409
03:28:09,680 --> 03:28:18,080
the cost by putting it in the budget now
and let them do some more

2410
03:28:15,040 --> 03:28:22,319
work, research, termination, sell us on
the concepts if if the council's feeling

2411
03:28:20,960 --> 03:28:27,920
in that, you know, going in that
direction.

2412
03:28:25,279 --> 03:28:31,040
And I'll just add one of the use cases
um because chief wasn't he wasn't able

2413
03:28:29,680 --> 03:28:37,040
to make that presentation but we have
talked about it um but one of the use

2414
03:28:33,920 --> 03:28:40,000
cases they presented during that is and
I'll [clears throat] use David Memorial

2415
03:28:38,239 --> 03:28:44,800
as an example. It's speed limits 30
miles an hour and if you're looking at

2416
03:28:42,399 --> 03:28:50,880
your data and it shows that on average
you know

2417
03:28:47,840 --> 03:28:55,120
people are going 45 miles an hour on
that. Well, now the the police

2418
03:28:53,520 --> 03:28:58,319
department has an idea of, hey, let's
post an officer over there because

2419
03:28:56,880 --> 03:29:02,560
people are speeding on it all the time
and let's get them to slow down.

2420
03:29:00,319 --> 03:29:09,200
» Count Council, I think Lieutenant
Pulling, she was in on that meeting.

2421
03:29:06,319 --> 03:29:11,680
If y'all want to ask her any questions
regarding that, you want to

2422
03:29:10,640 --> 03:29:15,840
» She got to be in.
>> Yeah,

2423
03:29:13,520 --> 03:29:18,720
we were on the mic.
>> Come on. Come on over here. Take the

2424
03:29:17,600 --> 03:29:22,640
mic.
>> Chief was busy at the time, so

2425
03:29:23,520 --> 03:29:26,760
just don't

2426
03:29:30,720 --> 03:29:40,880
» Okay. So, when y'all were asking as far
as behalf of the police department, it

2427
03:29:36,399 --> 03:29:47,680
being beneficial for us. When I watched
him explain that program,

2428
03:29:43,680 --> 03:29:51,680
it didn't show to me any new information
that we don't already know where the

2429
03:29:49,200 --> 03:29:57,600
problem areas were. Now, yes, it does
collect data as far as telling you the

2430
03:29:54,319 --> 03:30:02,880
speed, the number of vehicles, so the
the traffic congestion. It'll kind of

2431
03:30:00,640 --> 03:30:09,840
narrow down like the traffic times of
when the congestion's high. But the what

2432
03:30:06,319 --> 03:30:14,399
I got out of it was that it was for more
future

2433
03:30:12,000 --> 03:30:17,520
I guess um
information on for traffic control

2434
03:30:16,960 --> 03:30:21,359
devices
>> planning.

2435
03:30:18,080 --> 03:30:26,239
» Yeah. That that's that's how I saw that
program more. Now is it a cool program?

2436
03:30:23,279 --> 03:30:30,399
It is. But it for the police department
as far as the speeding problems or the

2437
03:30:28,160 --> 03:30:35,600
stop sign problems and stuff like that
and the times it's nothing different

2438
03:30:32,720 --> 03:30:38,080
than what we already know.
So

2439
03:30:36,160 --> 03:30:43,520
» the reason I asked is that law
enforcement it enforces claim areas.

2440
03:30:41,920 --> 03:30:48,239
» Okay. What does that mean? You don't
>> say that again.

2441
03:30:44,800 --> 03:30:54,319
» It enforces in claim areas. This is
their publication that they have

2442
03:30:51,600 --> 03:30:59,680
planning or elected officials political
champions for the livability.

2443
03:30:58,000 --> 03:31:03,600
I don't see a lot of benefit in all
that. I'm just thinking feature

2444
03:31:01,120 --> 03:31:05,680
advantage benefit here.
and you're answering a lot of the

2445
03:31:05,200 --> 03:31:10,239
question.
>> I just wanted the police point of view.

2446
03:31:08,720 --> 03:31:13,279
» Right. Right.
>> Yeah. And that's why I asked if I could

2447
03:31:11,600 --> 03:31:17,920
speak on it since I was on that meeting
because I understand for like maybe on a

2448
03:31:15,120 --> 03:31:23,200
public work side or like future planning
if if more construction is coming up or

2449
03:31:20,960 --> 03:31:27,920
you know that type of thing that would
be very beneficial. But as far as

2450
03:31:26,000 --> 03:31:32,960
enforcement wise it's not going to
change. I don't see it changing or

2451
03:31:29,840 --> 03:31:37,040
helping us in any way. It may tell us
it's it's kind of the same thing as

2452
03:31:34,560 --> 03:31:40,479
putting, you know, the old school line
across the road and getting a traffic

2453
03:31:38,479 --> 03:31:42,319
count. I mean, that's just kind of how I
saw it.

2454
03:31:41,520 --> 03:31:45,359
» I mean,
>> it does display uh the actual speed.

2455
03:31:45,200 --> 03:31:49,439
» Yeah.
>> Is that part of the deal?

2456
03:31:46,160 --> 03:31:51,920
» It it it displays the feed uh the speed,
the traffic flow.

2457
03:31:50,640 --> 03:31:55,439
» Yeah. It's been kind of interesting.
Even when even when it jams up

2458
03:31:54,080 --> 03:31:59,600
» on Holly Hill, I've sat up in that
parking lot just to watch the reaction

2459
03:31:57,200 --> 03:32:05,359
of people when they hit that speed sign
and you say those brakes the people hit

2460
03:32:02,720 --> 03:32:06,960
it is causing people to react.
>> It will

2461
03:32:05,920 --> 03:32:10,479
» and slow them down.
>> I I don't speed in the neighborhood but

2462
03:32:08,479 --> 03:32:14,319
I and I slam on brakes too like oh no.
>> So, you know, from a just it has an

2463
03:32:13,040 --> 03:32:17,680
effect on people.
>> Are they willing to let us run a pilot

2464
03:32:16,160 --> 03:32:20,880
just to just to see what they're what
kind of information they're going to

2465
03:32:18,880 --> 03:32:24,319
provide? Yeah, they'd be happy to do a
presentation to pilot. Let it run for 90

2466
03:32:23,439 --> 03:32:27,439
days for free.
>> It's running already.

2467
03:32:25,600 --> 03:32:33,200
» Yeah, it's already running. Um,
>> it's live data. They're collecting their

2468
03:32:30,000 --> 03:32:37,840
data collection points. There's I kind
of freaked out how many data points are

2469
03:32:34,960 --> 03:32:40,080
in in a vehicle or on you that they're
reading from and they're collecting it

2470
03:32:39,680 --> 03:32:43,680
like that.
>> So, you're saying you're saying we

2471
03:32:41,439 --> 03:32:48,560
already have access to our neighborhood
or our city?

2472
03:32:44,960 --> 03:32:51,040
» So, let me explain that. So they're not
going to do a pilot. Um

2473
03:32:50,160 --> 03:32:54,960
» not to show you.
>> Not not to show you. So anytime we met

2474
03:32:52,880 --> 03:33:00,399
with them, uh they're very careful to
show the live data from either the past

2475
03:32:58,239 --> 03:33:04,160
week, past month, whatever data set they
were looking at over there in Florida.

2476
03:33:02,800 --> 03:33:06,880
» Uh except once.
>> Yes.

2477
03:33:04,960 --> 03:33:09,520
» Except once they they showed all of
Shannondoa. Yeah.

2478
03:33:08,000 --> 03:33:13,520
» And quickly moved it away. And I can
tell you this from when we saw it and so

2479
03:33:11,439 --> 03:33:17,439
they had everything color coded. Green
being good, people are going the speed

2480
03:33:15,279 --> 03:33:24,160
limit. Yellow was getting bad. Red is a
high-speed area. Pretty much every

2481
03:33:20,080 --> 03:33:29,680
street in Shannidoa was green. Um except
the areas, as Lieutenant said, we

2482
03:33:26,960 --> 03:33:32,239
already Wellman Road
between the stop sign and I45.

2483
03:33:31,680 --> 03:33:36,319
» Yes.
>> Um so we saw that and they they quickly

2484
03:33:34,880 --> 03:33:37,840
moved away because the data is already
there. You're just paying for access to

2485
03:33:37,600 --> 03:33:41,600
it.
>> Yeah, I I get that the data is already

2486
03:33:39,840 --> 03:33:48,080
there. I'm asking, but you've already
answered the question. Um me personally,

2487
03:33:45,520 --> 03:33:51,359
um coming from that world, I I wouldn't
be willing to entertain their offer

2488
03:33:49,760 --> 03:33:56,479
unless they were willing to show us data
on our on our city as in a pilot. I

2489
03:33:54,560 --> 03:33:59,840
understand from their position and
understand what they think they're

2490
03:33:57,439 --> 03:34:05,439
protecting, but traffic patterns change
throughout seasons. Um if they're

2491
03:34:02,399 --> 03:34:08,399
unwilling to share the product and
software companies do this all the time

2492
03:34:06,800 --> 03:34:12,479
and data companies do this all the time,
I personally um I'm not interested in

2493
03:34:10,720 --> 03:34:16,080
entertaining them.
understood.

2494
03:34:14,399 --> 03:34:19,680
» Nor am I just based on
>> sir

2495
03:34:16,640 --> 03:34:24,720
» and nor am I just based on that
>> I don't see a need for this.

2496
03:34:22,160 --> 03:34:28,399
» It's nice. It's cool to have but I'd
rather put my money into compensation

2497
03:34:26,960 --> 03:34:29,840
for our police officers.
>> Same.

2498
03:34:29,439 --> 03:34:32,800
» Yep.
>> That makes sense.

2499
03:34:30,640 --> 03:34:39,720
» I think it's a value needed when it's
there

2500
03:34:34,960 --> 03:34:39,720
» or nitrous for the cop cars.

2501
03:34:40,720 --> 03:34:43,920
» Okay.
Wonderful.

2502
03:34:42,880 --> 03:34:47,760
» That's right.
>> So

2503
03:34:45,840 --> 03:34:52,040
is no
sounds like I'm

2504
03:34:48,399 --> 03:34:52,040
» see I'm going home.

2505
03:34:53,120 --> 03:35:01,840
» Water work software.
>> Okay. So I'll handle this one. Um but um

2506
03:34:58,800 --> 03:35:08,239
so a couple months ago public works RL
Joseph and I sat on a um web a web call

2507
03:35:05,760 --> 03:35:14,560
with um water software. So basically
what in a nutshell what they do is that

2508
03:35:10,960 --> 03:35:20,640
it's a data analytic software that takes
your live um utility bill and read data.

2509
03:35:18,560 --> 03:35:25,040
It takes your pumpage data. It can take
you can load in your CIP, your M, your

2510
03:35:22,880 --> 03:35:30,960
maintenance operation budgets and it
constantly uses your trends of it. It

2511
03:35:29,040 --> 03:35:37,200
creates basically a continuous rate
study. That's what it does. Um so and it

2512
03:35:35,359 --> 03:35:41,520
also can help aid in some water loss
analysis as well because it takes

2513
03:35:39,200 --> 03:35:50,720
pumpage and it also takes your your
consumption which is your billable uh uh

2514
03:35:45,520 --> 03:35:56,560
water. Um, so it just basically it does
what I try to do through Excel, not into

2515
03:35:53,760 --> 03:36:02,080
that super detailed level and it helps
constantly create, hey, based on what

2516
03:35:59,680 --> 03:36:05,439
we're seeing with your trends, your rate
probably should be somewhere around here

2517
03:36:03,520 --> 03:36:09,279
to maintain a system. And you can also
help, you could build a reserve limit

2518
03:36:07,840 --> 03:36:13,920
that you want in there to try to build
up a reserve for your water sewer fund.

2519
03:36:11,760 --> 03:36:18,800
It just takes all those factors and
calculates all that into one software

2520
03:36:16,640 --> 03:36:24,640
instead of having seven Excel sheets
like I do kind of right now. Um the cost

2521
03:36:22,399 --> 03:36:29,359
was not a huge hit. It's about 10 grand
a year. Um it does use some AI

2522
03:36:26,960 --> 03:36:35,040
components to also look at some other
trends based on our pumpage. Um and I

2523
03:36:33,840 --> 03:36:39,359
don't want to get nitty-gritty because
unless you live in the water sewer

2524
03:36:36,479 --> 03:36:44,720
billing life, it it you know it's kind
of boring. So,

2525
03:36:42,239 --> 03:36:48,640
» so are they would they be using data we
already possess and then analyzing it to

2526
03:36:46,800 --> 03:36:51,920
provide pro provide
>> do they do you have a list of what it is

2527
03:36:50,800 --> 03:36:58,160
they're willing to they would be
providing for the cost?

2528
03:36:53,359 --> 03:37:03,279
» Yes. So it is um sorry
should have that page brought up. So

2529
03:37:01,120 --> 03:37:06,880
basically what it does oh it also can
factor in your asset replacement. So you

2530
03:37:05,120 --> 03:37:10,000
can build in different metrics into like
how you want to replace your assets and

2531
03:37:08,399 --> 03:37:14,560
your infrastructure and it can
>> based on how the usage of the

2532
03:37:12,960 --> 03:37:16,479
» we could build those metrics out if we
wanted to. Yes.

2533
03:37:15,520 --> 03:37:19,520
» When you get there, are you talking to
page number?

2534
03:37:17,520 --> 03:37:26,000
» Um so please
>> sorry it's kind of long.

2535
03:37:22,880 --> 03:37:29,319
» The subscription page is 56
>> for the pricing.

2536
03:37:29,439 --> 03:37:37,600
» Yes. So basically the features are rate
design, long-term financial model, asset

2537
03:37:34,720 --> 03:37:41,840
features, which is kind of that um you
can put in your infrastructure and kind

2538
03:37:39,120 --> 03:37:46,800
of um build out your metrics on that and
then scenario exploration. So I can

2539
03:37:43,840 --> 03:37:52,319
build in hey what if we raised our rates
to this level? How would that impact

2540
03:37:48,960 --> 03:37:57,600
overall based on our already sold
pumpage? What

2541
03:37:55,520 --> 03:38:01,279
what form would the product be that you
you receive as a result of the of the

2542
03:38:00,399 --> 03:38:06,479
subscription?
>> It's an actual software. So, it's a live

2543
03:38:04,080 --> 03:38:11,760
you it's it's like a web- based
software. So, it continuously moves and

2544
03:38:09,359 --> 03:38:13,279
works and it's pretty interactive.
>> So, you have access to it.

2545
03:38:12,960 --> 03:38:14,960
» Yes.
>> What are the sensor?

2546
03:38:13,920 --> 03:38:16,319
» Do you have access right now?
>> Subscription?

2547
03:38:15,680 --> 03:38:20,000
» No.
>> You subscribe to it?

2548
03:38:18,239 --> 03:38:24,640
» Waterworks. You know, I'll look them up.
I'm I'm asking because if we already

2549
03:38:21,920 --> 03:38:30,640
possess the data,
>> I I I not trying to to dissuade you from

2550
03:38:28,399 --> 03:38:33,840
looking at these folks. This can be done
in a few days with the current tools at

2551
03:38:32,800 --> 03:38:36,399
that we possess.
>> The problem is

2552
03:38:34,720 --> 03:38:41,279
» Excel spreadsheets but actual program.
>> So the problem is is that if I leave

2553
03:38:39,200 --> 03:38:44,880
tomorrow, who's going to maintain that,
right? Whereas when you go with a

2554
03:38:42,960 --> 03:38:47,680
software, sometimes you know that it's
going to be maintained and someone can

2555
03:38:46,239 --> 03:38:52,000
come in after me and know what they're
doing. um or they can get that training.

2556
03:38:50,160 --> 03:38:57,279
Um the problem with using a lot of
self-service software is it's it's I

2557
03:38:55,359 --> 03:39:00,720
know it's a concern of Chris's and he's
kind of communicated with us is that

2558
03:38:59,359 --> 03:39:04,640
who's going to maintain that, right?
>> Yeah. That's that's always an issue. We

2559
03:39:02,640 --> 03:39:09,680
really try to avoid what I call the
skunk works developing anything in

2560
03:39:06,800 --> 03:39:13,600
house. It's stop. It's sometimes in the
short term it's a great solution, but

2561
03:39:11,120 --> 03:39:17,439
it's typically not sustainable. And as
soon as that knowledge base leaves, it

2562
03:39:15,760 --> 03:39:22,960
usually falls to the wayside and then
people who are using it say, "How do we

2563
03:39:19,680 --> 03:39:26,560
do this or do that?" And so then then
you're back to square one.

2564
03:39:24,000 --> 03:39:29,680
» Yeah. Chris, tell me tell me the tell me
the top five things that this software

2565
03:39:28,479 --> 03:39:32,000
would provide to you and then what would
you do with that?

2566
03:39:30,880 --> 03:39:34,640
» Well, I'm not familiar with the
software. This is this is a cloud-based

2567
03:39:34,000 --> 03:39:38,239
solution.
>> Top five things.

2568
03:39:36,800 --> 03:39:41,840
So it would help me with budgeting
exactly for revenue.

2569
03:39:39,600 --> 03:39:43,840
» Are are there specific things it would
give you that would help you? I'm not

2570
03:39:43,439 --> 03:39:48,560
I'm not
>> No, no. So basically what we do right

2571
03:39:46,000 --> 03:39:54,319
now is we do a 5-year rate study. Right.
So we have to wait five years to see

2572
03:39:51,760 --> 03:39:58,560
okay where are we at? And that study is
done by bio engineering but it's based

2573
03:39:56,000 --> 03:40:03,680
on historical data by the time we get
that data to them. Whereas this kind of

2574
03:40:00,800 --> 03:40:08,160
keeps evolving it. It takes all our
metrics continuously and recalculates

2575
03:40:05,680 --> 03:40:13,760
all these things for me. So the top five
things that would help me do is maintain

2576
03:40:10,800 --> 03:40:17,200
our cash flow module I mean model
because we can kind of establish where

2577
03:40:15,359 --> 03:40:22,800
we want our cash flow metrics to be and
it can help me calculate that out. It

2578
03:40:19,359 --> 03:40:26,640
can also help us and Joseph to put all
of our O andM we can build out a

2579
03:40:25,120 --> 03:40:32,000
forecast our on and we already have a
forecast with our CIP and it can

2580
03:40:29,200 --> 03:40:35,520
conceptualize hey where do we need to be
to fund that you know and we can add

2581
03:40:33,680 --> 03:40:40,880
inflationary rates onto that so that
every year it kind of re or we can

2582
03:40:37,120 --> 03:40:44,640
re-upload it as we need um where I'm at
two three [laughter]

2583
03:40:42,319 --> 03:40:48,000
» so so this is so use anal this is
predictive analytics to to give you a

2584
03:40:46,640 --> 03:40:51,120
forewarning of potential
>> yes

2585
03:40:48,479 --> 03:40:54,399
» assets set failure and shortfalls in
revenue.

2586
03:40:51,920 --> 03:40:58,640
» Yes. And also it'll help us with some
wear loss I think as well. Water loss

2587
03:40:56,720 --> 03:41:03,120
cons because it takes your pumpage and
it takes your billable.

2588
03:41:00,319 --> 03:41:07,920
» So the current the current contract that
we just we just approved that's that's

2589
03:41:04,800 --> 03:41:10,880
going into into effect that has digital
or that has data that's already coming

2590
03:41:09,359 --> 03:41:14,800
to us to let us know like if someone
thinks they're only using 150 gallons a

2591
03:41:13,600 --> 03:41:17,520
day but then they're they're actually
pumping 300 somewhere. We already have

2592
03:41:16,560 --> 03:41:22,160
that. Right.
>> Right. with the Badger, the Water Sense.

2593
03:41:20,399 --> 03:41:28,319
» Okay. Thank you.
>> Yeah. So, the theory was is that because

2594
03:41:25,760 --> 03:41:31,520
I'm a oneman team, um, you know, I have
a my accounting

2595
03:41:29,920 --> 03:41:35,520
» yourself short. You're a dozen man.
>> Yeah. My my accounting Kristen's great,

2596
03:41:33,439 --> 03:41:40,399
but she does more of my day-to-day. The
analytics is up to me, right? So, and as

2597
03:41:38,880 --> 03:41:44,319
everyone knows, I get pulled everywhere.
So, this was going to be a tool to kind

2598
03:41:41,920 --> 03:41:48,720
of help me alleviate making some errors
in Excel sheets because they're

2599
03:41:46,080 --> 03:41:54,640
inevitable. we know this um that's the
other thing is it's a error thing for

2600
03:41:51,279 --> 03:41:59,520
you know with excels and um it helps
with a continu continuity if I was to

2601
03:41:57,760 --> 03:42:04,080
leave or someone else was to take over
they can see where we were at on

2602
03:42:01,760 --> 03:42:07,279
something that was kind of the idea
there too

2603
03:42:04,800 --> 03:42:11,200
» okay see where we're at on something
>> like where we are with our rates with

2604
03:42:09,359 --> 03:42:14,479
our infrastructure everything it's all
built into one component instead of

2605
03:42:13,200 --> 03:42:19,680
several Excel sheets
>> all right and if I go to Waterworth

2606
03:42:17,200 --> 03:42:23,279
software. I can probably see examples of
of and these are tailored to our city,

2607
03:42:22,080 --> 03:42:26,960
right? Would it be?
>> So, it is kind of a um Yes. So, it's a

2608
03:42:26,720 --> 03:42:28,960
no.
>> Is it completely out of the box or do we

2609
03:42:28,479 --> 03:42:32,080
have our
>> It's out of the box, but then we can

2610
03:42:30,640 --> 03:42:34,080
customize some things and add some
add-ons if we wanted to later.

2611
03:42:33,680 --> 03:42:39,680
» Okay.
>> But this was just to get to a base

2612
03:42:36,160 --> 03:42:42,880
scenario and look at it. Um
yeah, so because I would like to get

2613
03:42:41,200 --> 03:42:46,720
Tammy trained on this, like it would not
just be me. Is she going to upload the

2614
03:42:44,399 --> 03:42:50,800
data? And I'm hoping there's an API with
be with badger beacon that can transport

2615
03:42:49,680 --> 03:42:54,239
it in.
>> I'm not opposed to this. You said one

2616
03:42:52,560 --> 03:42:56,239
thing that got my got my interest to
just it makes your job easier.

2617
03:42:56,000 --> 03:42:58,800
» Yeah.
>> And you do a lot of work and I

2618
03:42:57,439 --> 03:43:02,960
appreciate that. So, I'm just curious.
>> And water is a weird um [clears throat]

2619
03:43:01,200 --> 03:43:06,160
there's a lot of factors.
>> It's all squishy and wet.

2620
03:43:04,160 --> 03:43:11,040
» We have kind of an Excel we have an
Excel um document that my team and

2621
03:43:09,359 --> 03:43:14,000
Joseph's team fills out to try to
capture water loss,

2622
03:43:12,239 --> 03:43:17,359
» right? and try to capture some of these
other items whereas this could probably

2623
03:43:16,160 --> 03:43:20,640
just do it manually.
>> So you have already identified in your

2624
03:43:19,040 --> 03:43:23,920
spreadsheet you've already identified
the things that you need versus the

2625
03:43:22,479 --> 03:43:28,080
things that you want but to receive
after but so if you input data

2626
03:43:26,880 --> 03:43:32,319
» so you you've already identified what
you can input and what you want after.

2627
03:43:29,680 --> 03:43:35,520
» Yeah because it's basically just to keep
up with a continuous rate study an idea

2628
03:43:34,160 --> 03:43:38,319
of what we need to do to make
>> May I see that?

2629
03:43:38,000 --> 03:43:41,040
» Uh
>> not right now. Not right now.

2630
03:43:39,520 --> 03:43:45,920
» Well there's several different ones.
There's ones that you guys work on and

2631
03:43:42,640 --> 03:43:48,319
then put into it's a
>> mail to me if you don't mind if it's Is

2632
03:43:47,279 --> 03:43:52,399
that okay?
>> I can I'll see what I can send you. Um

2633
03:43:50,880 --> 03:43:54,720
some of it has accounts information. I
have to clean up. Forget it. Forget it.

2634
03:43:54,160 --> 03:43:56,399
I don't
>> Sorry.

2635
03:43:55,359 --> 03:43:59,199
» No, no, no, no. I don't want to get into
that. Okay. Thank you very much.

2636
03:43:57,680 --> 03:44:02,800
» Yeah, I can give you some printouts with
some redactions maybe. But um

2637
03:44:01,520 --> 03:44:05,040
» No, you've got enough on your plate.
Thank you.

2638
03:44:03,120 --> 03:44:08,160
» And and you know, and I'll be honest
with you, because we are a small city

2639
03:44:06,479 --> 03:44:11,120
and we're spread thin, it's probably not
as sophisticated as it needs to be,

2640
03:44:09,600 --> 03:44:14,560
right? and this could help accomplish
that as well. Mine's probably a little

2641
03:44:13,040 --> 03:44:20,399
bit more surface level than this because
even when we were talking about um the

2642
03:44:17,520 --> 03:44:25,520
long-term financial model um I think
with TAMA coming on and with even more

2643
03:44:22,479 --> 03:44:29,920
infrastructure that's my concern, right?
We've been operating kind of like on the

2644
03:44:27,359 --> 03:44:33,600
same infrastructure count for a long
time and now we got some heavy new

2645
03:44:32,319 --> 03:44:37,840
infrastructure and that's what I'm
worried about.

2646
03:44:35,279 --> 03:44:40,399
» There's a potential to add more
>> to that here in the near future. show

2647
03:44:39,680 --> 03:44:43,600
this.
>> So, you could build out scenarios like

2648
03:44:42,000 --> 03:44:47,760
that, like, hey, if we were to add on
how many more people, how would that

2649
03:44:45,840 --> 03:44:50,880
influence our rate structure or how you
know what the average consumer bill

2650
03:44:49,680 --> 03:44:54,000
because you could kind of see what your
average consumer bill is and everything

2651
03:44:52,640 --> 03:44:57,920
like that.
>> I think you should do it.

2652
03:44:56,080 --> 03:45:01,199
» Just going to cut it short and say,
>> I support that. Anything that's going to

2653
03:44:59,439 --> 03:45:05,279
help you make you do your job better and
you don't have to hire an employee to do

2654
03:45:02,880 --> 03:45:09,520
» it's unlimited licenses, so team can be
on it, my team can be on it. It's

2655
03:45:07,359 --> 03:45:13,120
unlimit licenses. So I think we should
do it.

2656
03:45:10,880 --> 03:45:18,640
» Do they do any other thing as far as
other measurements that we are doing or

2657
03:45:15,680 --> 03:45:22,880
monitoring? Can do can they expand or do
we have anything else?

2658
03:45:19,760 --> 03:45:26,720
» We there was I scaled back the proposal
because some of the stuff was a little

2659
03:45:24,160 --> 03:45:30,000
bit but we can always add it later. Um
there was some things that what was it?

2660
03:45:28,479 --> 03:45:33,520
It was kind of a little weird.
>> Well, not as far as features of its

2661
03:45:32,080 --> 03:45:38,720
ability. [clears throat]
>> Is there as it stands right now? Do does

2662
03:45:36,560 --> 03:45:43,439
this company make anything else that we
currently have that we're

2663
03:45:40,800 --> 03:45:46,080
» Oh, I I've never used them on
>> that. I don't know.

2664
03:45:44,319 --> 03:45:49,439
» Yeah, we can ask them. We can always
explore it.

2665
03:45:47,520 --> 03:45:55,199
» And it's a year-to-year contract. It's a
two No, it's a year to year. So, if

2666
03:45:52,319 --> 03:45:58,239
» and this comes out of the uh enterprise.
>> Yeah, it'll come out of utility billings

2667
03:45:57,120 --> 03:46:01,279
budget. I'll put it underneath the
Department of 51.

2668
03:45:59,520 --> 03:46:03,600
» I'm all for it. Okay.
>> Yeah, definitely.

2669
03:46:03,241 --> 03:46:09,199
[clears throat]
>> It's It's 98.50 50 a year. So, but it's

2670
03:46:06,960 --> 03:46:11,359
only it's a year year, so it's even
cheaper.

2671
03:46:10,000 --> 03:46:14,239
» All right.
>> Okay. Now, on to the fun stuff. Capital

2672
03:46:13,760 --> 03:46:17,600
projects.
>> Capital projects.

2673
03:46:15,199 --> 03:46:22,000
» So, MDD did approve two projects that
were on the list. It was additional

2674
03:46:19,600 --> 03:46:24,640
funding for some roadway projects um
because there's some that might need

2675
03:46:23,439 --> 03:46:29,600
additional funding. So, they just
earmarked 500,000 for that. And the

2676
03:46:27,520 --> 03:46:34,239
second was to approve the design to
figure out the pool amenity and some

2677
03:46:32,399 --> 03:46:37,439
other features at the pool because that
pool is agent and we need to look at

2678
03:46:35,600 --> 03:46:41,439
some of the things over there. So that
was about 75,000.

2679
03:46:39,439 --> 03:46:45,920
» Yeah, there's a lot of factors going on
over there.

2680
03:46:42,800 --> 03:46:50,720
» So they approved those two projects. Um
the projects that we have for the

2681
03:46:47,840 --> 03:46:53,720
general fund. Um,
sorry.

2682
03:46:54,080 --> 03:47:02,319
I'm not used to this mouse, so it's
freaking me out. Okay. Uh, yeah.

2683
03:46:59,920 --> 03:47:07,840
So, the projects we have to talk about
for um general fund are going to be the

2684
03:47:04,399 --> 03:47:12,080
Grogan Mills pathways design only for
1275.

2685
03:47:09,680 --> 03:47:15,760
Um, city hall public works building
security infrastructure refresh with

2686
03:47:13,680 --> 03:47:21,120
technology. That project can be funded
through three avenues. um the three

2687
03:47:18,640 --> 03:47:24,800
funds and then for other general fund
projects it's the caliber public safety

2688
03:47:22,960 --> 03:47:28,640
cloud data conversion Motorola command
central cloud migration and citybot

2689
03:47:26,880 --> 03:47:33,840
communication platform citybot
communication platform can also be

2690
03:47:30,000 --> 03:47:38,399
shared among funds so um I don't know
we'll just go in that order I guess

2691
03:47:35,680 --> 03:47:43,840
grows pathway first [snorts]
so

2692
03:47:39,920 --> 03:47:50,000
» yeah so the for the grow pathway it was
just a uh um initial idea to add

2693
03:47:47,439 --> 03:47:55,040
pathways on Groven's Mill. I mean, we've
we have several options in there whether

2694
03:47:51,920 --> 03:48:00,800
to add the pathways um coordinate with
the county on uh expanding the road to

2695
03:47:58,560 --> 03:48:06,720
four lanes or just out of middle lane.
So, we have options on on Groen's Mill.

2696
03:48:04,080 --> 03:48:11,040
Um I'm not
and this is my job. I don't like the

2697
03:48:08,640 --> 03:48:19,840
project. I don't like the pathways. I
think it's not u um necessary. Uh it's

2698
03:48:16,160 --> 03:48:25,120
$127,000 for this uh where we already
have pathways on on the other side. Uh

2699
03:48:22,399 --> 03:48:29,199
but we can definitely use money to uh
look into other options that we can do

2700
03:48:27,120 --> 03:48:34,239
on Groen's Mill.
>> Explain a pathway

2701
03:48:31,520 --> 03:48:37,680
» like what?
>> Right.

2702
03:48:35,680 --> 03:48:41,680
» It's on the east side of Millville.
>> It's a walking trail basically.

2703
03:48:39,520 --> 03:48:44,319
» Oh.
>> Yeah. The idea is

2704
03:48:43,120 --> 03:48:46,960
» I'm sitting here thinking of a street
that you create

2705
03:48:46,160 --> 03:48:49,199
» on your side of the street.
>> Go ahead. Sorry.

2706
03:48:48,560 --> 03:48:52,399
» So
>> any Shannon go aside?

2707
03:48:51,760 --> 03:48:54,640
» Yeah.
>> On the east side.

2708
03:48:53,120 --> 03:48:57,520
» That's not the project I thought we were
talking about.

2709
03:48:55,520 --> 03:49:02,479
» And we've had conversations uh
previously with Commissioner Riley on on

2710
03:49:00,080 --> 03:49:07,840
options that we can do on Groen's Mill.
I know recently Sam and I believe uh

2711
03:49:05,279 --> 03:49:12,080
Mayor and Joseph had conversations with
uh Commission

2712
03:49:10,000 --> 03:49:18,640
uh Commissioner Willer about about
Groven's Mill as well. So um

2713
03:49:15,520 --> 03:49:24,880
I think we need to wait a little bit on
on on this. I I think we can postpone

2714
03:49:21,279 --> 03:49:31,120
this because we still have to figure out
uh if we're able to take control of of

2715
03:49:28,720 --> 03:49:34,880
Rogan's Mill and I think we should
consider this only when and if we have

2716
03:49:33,600 --> 03:49:36,080
we get that
>> accomplished.

2717
03:49:35,680 --> 03:49:39,600
» Correct.
>> So we can we could table this.

2718
03:49:38,880 --> 03:49:44,800
» Y
>> I think that would be a wise move.

2719
03:49:42,239 --> 03:49:47,040
And besides this is just this is just
for the uh

2720
03:49:46,239 --> 03:49:51,520
» design
>> the design

2721
03:49:48,880 --> 03:49:56,319
construction can cost upward of
>> Yeah. I say up there 850.

2722
03:49:53,920 --> 03:49:58,000
» I would hate to spend over $100,000 for
something that is not ever going to be

2723
03:49:57,680 --> 03:50:02,520
built.
>> Yeah. I think we can tell

2724
03:50:03,040 --> 03:50:09,040
» construction
12750 construction on top of this.

2725
03:50:08,000 --> 03:50:12,479
» You're talking about almost a million
dollar investment if you were to do it.

2726
03:50:11,439 --> 03:50:17,359
tonight.
>> Give it to the police.

2727
03:50:14,080 --> 03:50:21,279
» Business, man. I need to be an engineer.
>> Um, next is going to be city hall and

2728
03:50:19,840 --> 03:50:27,439
public works building security
infrastructure refresh.

2729
03:50:25,040 --> 03:50:33,120
» Is that me?
>> It's not anyone else. [laughter]

2730
03:50:30,319 --> 03:50:37,040
» Not me.
>> Thank you, mayor and council. Um,

2731
03:50:35,724 --> 03:50:41,760
[clears throat] real quick, what we've
been doing over the last couple of years

2732
03:50:38,399 --> 03:50:46,239
is shifting all of our um, building
security, all of our surveillance

2733
03:50:43,199 --> 03:50:49,520
cameras to a cloud-based system. And
that's worked out really well with our

2734
03:50:47,920 --> 03:50:54,000
wastewater treatment plant, our lift
stations. And with that, we have

2735
03:50:51,520 --> 03:50:58,640
security monitoring. Obviously, since we
don't have a um, police dispatch, we

2736
03:50:56,560 --> 03:51:03,760
don't have people that man can watch
cameras 24/7. So, they do that for us.

2737
03:51:01,199 --> 03:51:07,760
and it's proved itself out especially at
the wastewater treatment plant where

2738
03:51:04,880 --> 03:51:11,520
we've had breakins and the motions get
alerted. It contacts law enforcement.

2739
03:51:09,840 --> 03:51:16,479
It's been very effective and the service
the service has been excellent. Uh it's

2740
03:51:14,160 --> 03:51:23,040
the same system we have again all the w
the all the water uh the treatment plant

2741
03:51:19,040 --> 03:51:27,840
lift stations and at our um park. Uh so
this proposal is obviously um not

2742
03:51:26,239 --> 03:51:31,040
stating the obvious but looks like we're
going to be in this building for a

2743
03:51:29,040 --> 03:51:35,600
while. So, a lot of our infrastructure
is aging out and one of those things is

2744
03:51:32,880 --> 03:51:40,080
our current building security and all of
our surveillance cameras which are about

2745
03:51:37,439 --> 03:51:44,880
15 years old. Um, [snorts] so this
proposal is to replace all of the

2746
03:51:43,040 --> 03:51:49,359
building security systems, all the
cameras on the access control in this

2747
03:51:47,040 --> 03:51:52,640
building with the same provider, the
same vendor, Verata. If you haven't

2748
03:51:51,520 --> 03:51:57,760
heard that name, you can certainly look
them up. Um, and they would basically

2749
03:51:55,680 --> 03:52:04,319
turnkey replace all of the equipment in
this building. Um the total cost for

2750
03:52:01,680 --> 03:52:11,840
this building and all of the cameras at
public works uh is 240,000. And my

2751
03:52:08,960 --> 03:52:20,479
recommendation would would be to break
this out into um a 5-year um operational

2752
03:52:17,520 --> 03:52:26,720
cost. I think it's uh came out to 80
86,000 I believe per year. Around 80,000

2753
03:52:24,319 --> 03:52:29,199
on do you have that break out there? If
it's 240 divide by five.

2754
03:52:28,640 --> 03:52:32,560
» Yeah,
>> it 48.

2755
03:52:31,600 --> 03:52:36,900
» I had I had a doctor.
>> Or was it by three?

2756
03:52:33,439 --> 03:52:39,520
» I lost it wherever it went.
[clears throat]

2757
03:52:37,439 --> 03:52:43,439
» Uh like I like I said, this system is
pretty old. The issue we're having now

2758
03:52:41,120 --> 03:52:48,080
is that components are failing. We can't
get parts. We have to uh and we can't

2759
03:52:46,399 --> 03:52:53,120
get updates on the system that we have
now. It's just it's obsolete. It's out

2760
03:52:50,560 --> 03:52:58,239
of date. So, we're being forced into
really looking at replacing the

2761
03:52:55,199 --> 03:53:03,439
infrastructure. Um, and not only that,
this kind of dubtales into the overall

2762
03:53:01,760 --> 03:53:07,359
strategy of a lot of these systems that
are going to be moving out to the cloud,

2763
03:53:05,040 --> 03:53:12,399
which we have done and going to continue
to do. So, this would also follow in

2764
03:53:09,840 --> 03:53:16,800
line with that strategy that we will not
have to replace um like a video server

2765
03:53:15,359 --> 03:53:21,920
in storage, which right now is
tremendously expensive. if if anybody's

2766
03:53:19,359 --> 03:53:27,359
read any articles about the data centers
going in the tremendous cost of memory

2767
03:53:24,239 --> 03:53:31,120
and storage. Um and so we would
eliminate that cost. So everything would

2768
03:53:28,960 --> 03:53:38,160
be a cloud cloud-based. So that
eliminates buying um uh back-end

2769
03:53:34,560 --> 03:53:43,600
infrastructure uh that in the future. Uh
so uh I think this is a very important

2770
03:53:40,640 --> 03:53:48,239
project. Uh and we're kind of doing some
preparatory work when we do the HBAC

2771
03:53:45,520 --> 03:53:52,080
tear out. We're rewiring this building,
bringing it up to Cat 6 cabling and

2772
03:53:50,720 --> 03:53:56,319
updating the infrastructure, getting rid
of all the old CAT 3. So, we'll be

2773
03:53:54,640 --> 03:54:00,960
taking care of some of the foundational
work during the HBAC project. So, when

2774
03:53:59,279 --> 03:54:04,960
they come in, we'll be ready to go.
We'll be able to just change out

2775
03:54:01,920 --> 03:54:09,520
hardware and um and within a few months
can be up and running on the new system.

2776
03:54:07,760 --> 03:54:14,960
Uh so, I'd like, you know, if I could
get a consensus of what everybody feels

2777
03:54:11,040 --> 03:54:20,080
like uh uh consideration for uh doing
this project. Let's do it.

2778
03:54:17,199 --> 03:54:25,600
» Have you broken out just how what the
impact is on general fund, CVB and

2779
03:54:23,199 --> 03:54:28,720
» so typically how when we do um building
projects like this, we do it based on a

2780
03:54:26,960 --> 03:54:33,359
square footage. So I can get those
numbers. Um

2781
03:54:30,880 --> 03:54:36,800
» those might change if CVB does leave.
>> Yeah,

2782
03:54:33,760 --> 03:54:39,520
» we might have to consider that. But um I
can get those for you. I think it's

2783
03:54:38,160 --> 03:54:43,972
typically like general funds like
usually 70%. It's based on square

2784
03:54:41,600 --> 03:54:45,920
footage. Well, I think we should do
[snorts]

2785
03:54:44,239 --> 03:54:51,680
» I think it's important that we have a
physical security of this building

2786
03:54:50,720 --> 03:54:54,560
to the
>> I'm shocked that it's 15 years old.

2787
03:54:53,920 --> 03:54:59,600
» So am I.
>> I can't believe that. Gosh,

2788
03:54:56,560 --> 03:55:04,479
» Chris, what's the uh cost the upfront
cost versus the reoccurring maintenance?

2789
03:55:02,000 --> 03:55:10,399
» Uh great question. Uh based on the
proposal, there's no upfront um cost. We

2790
03:55:07,760 --> 03:55:16,000
basically would do a contract uh with
the provider. um for five years and that

2791
03:55:12,960 --> 03:55:22,000
covers the total cost of the project. So
it's 478 by my calculation which would

2792
03:55:19,359 --> 03:55:25,920
be so 50,000 a year for five years would
would cover the cost of the project. If

2793
03:55:23,920 --> 03:55:29,439
we do it that route we can fund the
whole thing or do it in two phases split

2794
03:55:28,399 --> 03:55:33,199
it in half.
>> So my question is what I'm getting at if

2795
03:55:31,600 --> 03:55:38,319
it's
a one-time cost versus a reoccurring

2796
03:55:35,520 --> 03:55:40,720
cost. Well, you're just a moreitizing
the project over

2797
03:55:40,000 --> 03:55:49,040
» I was just trying to
>> if you did it all up front 20 well 2395

2798
03:55:46,560 --> 03:55:51,680
» is what um the total project is
>> right so that would just be a onetime

2799
03:55:50,479 --> 03:55:57,920
cost one time
>> onetime cost but there's no other

2800
03:55:54,880 --> 03:56:03,600
» there's no other reoccurring fees
I apologize um the the only reoccurring

2801
03:56:00,720 --> 03:56:04,800
fees are the uh annual service with
verata

2802
03:56:04,160 --> 03:56:08,640
» subscription
>> the subscription cost and that would be

2803
03:56:06,479 --> 03:56:13,040
regular operational. It's um it's a few
thousand a year. I'd have to I'd have to

2804
03:56:11,040 --> 03:56:16,640
you know, we're paying it now. Uh it's
it's I think with each site it's less

2805
03:56:15,439 --> 03:56:19,520
than a thousand. I think for this site
it probably a couple of thousand a year,

2806
03:56:18,000 --> 03:56:23,279
two to three, thousand a year on my
estimation.

2807
03:56:20,720 --> 03:56:26,560
» Okay. Um but I have to go back and and
verify that. But

2808
03:56:24,399 --> 03:56:29,760
» but basically it seems like because it's
a high dollar amount, the Vicata is

2809
03:56:28,239 --> 03:56:34,319
basically going to let youortitize the
contract cost so that you can so you can

2810
03:56:32,319 --> 03:56:38,080
still consider as a project over a
fiveyear term. And then we can look at

2811
03:56:36,800 --> 03:56:41,760
we can look each way.
>> Sure. All right.

2812
03:56:39,120 --> 03:56:45,840
» What is the scope of the work that's
they're just saying that is it replacing

2813
03:56:44,239 --> 03:56:50,399
cables? All the cables.
>> Uh no that we well the cabling is going

2814
03:56:48,399 --> 03:56:52,560
to be done during the HBAC tear out.
We're going to we're going to rewire the

2815
03:56:51,520 --> 03:56:55,920
building because we're tearing all the
ceiling out. So we're going to do that

2816
03:56:54,080 --> 03:57:00,000
regardless if we did this. This needs to
be done. So uh I got with Joseph and

2817
03:56:58,560 --> 03:57:02,960
there's some extra dollars to take care
of that. So when they come in, they'll

2818
03:57:01,359 --> 03:57:07,279
just be replacing endpoint equipment,
all of the cameras, and then all of the

2819
03:57:05,040 --> 03:57:11,040
uh like when you put your badge on the
HID readers, they're replacing all that

2820
03:57:09,760 --> 03:57:14,720
all that infrastructure will get
replaced.

2821
03:57:12,000 --> 03:57:19,199
» So you already know their specs for the
cabling that they use or they use what?

2822
03:57:16,720 --> 03:57:21,439
» It's all cat 6. All the data cabling.
Yes.

2823
03:57:22,080 --> 03:57:28,640
Is it unreasonable to to wonder if there
are other vendors to just it it seems

2824
03:57:27,120 --> 03:57:32,720
like a large amount to just go straight
with I know we have a relationship with

2825
03:57:30,399 --> 03:57:35,439
them and I appreciate that. Um do do you
have any idea what other vendors might

2826
03:57:34,160 --> 03:57:39,600
charge for the same
>> Well the that's a good question. I guess

2827
03:57:37,920 --> 03:57:44,479
the issue here is that we've already
chosen that path with verata and so if

2828
03:57:42,640 --> 03:57:49,359
we went with another vendor just for the
sake of you know doing so we would be

2829
03:57:47,279 --> 03:57:53,600
buying another separate the separate
system from what we have the idea is to

2830
03:57:51,600 --> 03:57:57,359
funnel all the security into one
management system in the cloud so we've

2831
03:57:55,920 --> 03:58:01,840
already kind of chosen that strategy
with verata they're very competitive the

2832
03:57:59,760 --> 03:58:07,680
cambers have a 10-year warranty on them
um just based on what the projects we've

2833
03:58:03,760 --> 03:58:11,840
done um I don't believe there could be
some cost savings if we did something

2834
03:58:09,760 --> 03:58:16,479
separate, but uh based on the cost of
the equipment, I don't really think that

2835
03:58:13,840 --> 03:58:22,000
there's going to be um a disparity
between one vendor and another uh as far

2836
03:58:19,199 --> 03:58:25,199
as the the in the end equipment goes. Uh
the standard equip like we're using HID

2837
03:58:23,840 --> 03:58:30,560
readers which is pretty much industry
standard. Um and then we currently have

2838
03:58:27,840 --> 03:58:34,000
access cameras, we be moving to Vicotta
cameras.

2839
03:58:31,920 --> 03:58:36,560
» Did Vicott did they bid their own
project to you? So you could so you have

2840
03:58:35,439 --> 03:58:38,800
a breakdown of what's going to happen,
what it's going to cost, what it's going

2841
03:58:37,680 --> 03:58:42,399
to cover.
>> Yes. So the vendor the vendor that would

2842
03:58:40,479 --> 03:58:43,439
do the work, the partner for varata is
databox.

2843
03:58:43,120 --> 03:58:48,479
» Okay.
>> Uh so that's that's the ver the local

2844
03:58:46,000 --> 03:58:52,000
partner for varata. And we use datab box
for other for other uh have used them

2845
03:58:50,640 --> 03:58:56,800
for other projects,
>> but they're the sole source for for

2846
03:58:54,960 --> 03:59:01,680
Verata.
And so what I do is when IATA, they push

2847
03:58:59,439 --> 03:59:06,239
their quotes through databox [snorts]
and databox supplies the quote to us.

2848
03:59:04,399 --> 03:59:11,359
You said we've already decided on the on
the uh concept. Have we already paid for

2849
03:59:09,199 --> 03:59:14,960
I'm asking this because I don't know um
if if this is going into the cloud. I

2850
03:59:13,520 --> 03:59:18,319
mean there there are tons of cloud
servers and I'm I'm not I'm not trying

2851
03:59:16,800 --> 03:59:23,359
to get into your business. Please
understand but uh for a for this feels

2852
03:59:21,520 --> 03:59:26,479
like a capital expenditure to me from
the business side of things. I would

2853
03:59:24,560 --> 03:59:30,720
love to see two other quotes.
>> Well understood. Uh now the verata

2854
03:59:28,880 --> 03:59:33,520
system obviously it's their own it's
their own cloud. It's not like we can

2855
03:59:32,239 --> 03:59:35,920
take their data and push it somewhere
else. It's a service.

2856
03:59:34,560 --> 03:59:38,000
» There are plenty of cloud providers and
plenty of companies that have their own

2857
03:59:37,040 --> 03:59:42,800
cloud and they should they should be
also is ISO ISO 2 T7001.

2858
03:59:41,520 --> 03:59:46,319
They just should be their minimum of
their security ranges for this. This is

2859
03:59:44,720 --> 03:59:49,279
typical in a industry standard. I just
>> Sure.

2860
03:59:46,720 --> 03:59:52,800
» I just it's a big purchase and we're
we're we're we're pinching pennies

2861
03:59:50,960 --> 03:59:57,680
because we have a little bit of a
>> and we're talking about talking about

2862
03:59:54,880 --> 04:00:01,680
altering our reserve policies because we
have a little bit of a challenge with

2863
03:59:58,880 --> 04:00:07,120
our budget. I'm even if even if somebody
else was 10% different, that's 24 grand

2864
04:00:05,199 --> 04:00:09,040
that could I don't know go somewhere.
I'm not saying I'm not saying

2865
04:00:08,200 --> 04:00:13,359
[clears throat] we shouldn't use these
guys. I would just love to see I don't

2866
04:00:11,520 --> 04:00:18,640
know some uh some other competent
industry. Uh

2867
04:00:16,080 --> 04:00:23,520
I understand your point definitely, but
it just just reiterating it's a sole

2868
04:00:20,800 --> 04:00:28,640
source product. If you're you're using
Vicata, you're using their service.

2869
04:00:25,439 --> 04:00:33,600
You're using you can't use AWS. You're
you're buying their cameras. That camera

2870
04:00:30,880 --> 04:00:37,760
footage goes to their security service,
their cloud service. It's a whole

2871
04:00:35,199 --> 04:00:39,680
platform. So, we would go into the same
portal that all the other cameras that

2872
04:00:39,120 --> 04:00:44,239
we have now.
>> Well, if we continue using their portal

2873
04:00:41,439 --> 04:00:47,920
at three grand a year, if the if the
greater project is $240,000, I'm not

2874
04:00:46,560 --> 04:00:53,439
particularly personally worried about
3,000 bucks. I'm saying there are other

2875
04:00:50,399 --> 04:00:56,880
security options. I think in a city like
Houston there must be can

2876
04:00:55,120 --> 04:01:03,439
» well sure there there are other products
>> when can I ask a question when we chose

2877
04:00:59,120 --> 04:01:06,160
Ricotta because we're currently using uh
what what aspects of their service right

2878
04:01:05,760 --> 04:01:09,520
now
>> at all of our other all the other

2879
04:01:08,000 --> 04:01:13,840
facilities that we have
>> so we're currently using it when we what

2880
04:01:11,760 --> 04:01:16,640
was the process to choose Ricotta did we
go through process

2881
04:01:14,960 --> 04:01:21,680
» through Vicata we did we looked at
several different systems um at the time

2882
04:01:19,600 --> 04:01:27,040
and you know that was kind of a strategy
that we adopted and as we bring in the

2883
04:01:24,800 --> 04:01:30,640
water bring the water plants online
we're we're adding that the the idea

2884
04:01:29,359 --> 04:01:33,520
» so this is an add-on
>> that was about a year

2885
04:01:31,439 --> 04:01:35,520
» my point that I'm getting at is that we
did go through a process

2886
04:01:35,040 --> 04:01:38,720
» yes
>> of choosing this this

2887
04:01:37,279 --> 04:01:41,359
» and this is an add-on to that
>> and that this is an add

2888
04:01:39,920 --> 04:01:44,880
» sure and so we have
>> you were aware that we they went through

2889
04:01:43,279 --> 04:01:48,800
» so are we contractually obligated to
them for

2890
04:01:45,439 --> 04:01:54,239
» oh no no we but but the so the point is
it it's not it's not advantageous to the

2891
04:01:52,160 --> 04:01:57,359
city to buy a separate system. If we
were going to do that, then

2892
04:01:55,680 --> 04:02:01,680
» you know, we would stick we would stay
with we we're on Genitech, so we have

2893
04:01:59,439 --> 04:02:06,239
our own server locally here. We have our
own video storage locally here. And we

2894
04:02:04,080 --> 04:02:09,920
we pay for licensing for Genitech
software, which is a security and video

2895
04:02:08,239 --> 04:02:15,359
service. That's what runs the cameras
and runs all the access control. We're

2896
04:02:13,120 --> 04:02:20,800
we need to replace all that. And so
since we the infrastructure is outdated,

2897
04:02:18,000 --> 04:02:25,279
we want to get away. It's it's it's time
to go ahead and move city hall to the

2898
04:02:23,920 --> 04:02:29,760
same system that we're using everywhere
else. If council chooses not to do that,

2899
04:02:27,359 --> 04:02:32,720
then we buy a whole another system and
do something separate. But that

2900
04:02:31,439 --> 04:02:37,199
» it sounds like we're buying a whole
another system already.

2901
04:02:34,640 --> 04:02:41,600
» We are, but we're we're basically adding
we're adding cameras to the existing

2902
04:02:40,080 --> 04:02:45,520
service that we already have. So, we're
adding cameras at a4 million dollars to

2903
04:02:43,600 --> 04:02:48,479
the existing service of three grand a
year to servers that already exist to a

2904
04:02:47,359 --> 04:02:51,359
company that we're comfortable with and
already using.

2905
04:02:49,840 --> 04:02:53,920
» Well, not comfortable. We've already
committed to it.

2906
04:02:52,560 --> 04:02:57,680
» If we're if we're contractually
committed, then this is a different

2907
04:02:55,760 --> 04:03:00,720
sounds to me like we're you're really
what you're doing is upgrading.

2908
04:03:00,239 --> 04:03:04,080
That's
>> Yes. But I want to be clear, we're not

2909
04:03:02,080 --> 04:03:09,120
contractually committed, right?
>> We we we chose a vendor, a specific

2910
04:03:07,040 --> 04:03:11,439
vendor, a specific service, just like if
you have Ring cameras at your house. I

2911
04:03:10,640 --> 04:03:18,880
get it. Yeah.
>> And so we chose Verata as a cloud

2912
04:03:15,680 --> 04:03:22,720
security service because they had 10ear
warranties on their cameras. They

2913
04:03:20,720 --> 04:03:27,520
provided 24-hour monitoring for our
critical infrastructure, which we would

2914
04:03:24,800 --> 04:03:32,319
have to have paid for separately if we
went with a some type of provider that

2915
04:03:29,279 --> 04:03:37,520
would provide monitoring services. So we
we've bought that service and we put it

2916
04:03:34,880 --> 04:03:42,960
at all of our other sites. And so we
want to take this building and add to

2917
04:03:40,960 --> 04:03:47,439
that service as opposed to buying a
whole different system. So then if we

2918
04:03:45,199 --> 04:03:50,319
did that, we can do that, but then we
would have vericotta running at all

2919
04:03:48,640 --> 04:03:53,120
these sites and we would have whatever
we buy here

2920
04:03:51,600 --> 04:03:57,279
» separately. But we're going to upgrade
all those sites, not just here. We

2921
04:03:55,600 --> 04:04:03,520
already have verata everywhere. We're
we're taking this building and we're

2922
04:04:00,880 --> 04:04:05,199
» up to adding it to the Vcata. We're
going to put Vcata cameras in this

2923
04:04:04,880 --> 04:04:07,840
building.
>> Now I understand. So the other sites

2924
04:04:06,560 --> 04:04:08,960
already have the latest and greatest
cameras?

2925
04:04:08,479 --> 04:04:10,800
» Yes, sir.
>> And we're not upgrading any of those?

2926
04:04:10,319 --> 04:04:12,160
» No, sir.
>> Different conversation. Thank you very

2927
04:04:11,920 --> 04:04:14,000
much.
>> Correct.

2928
04:04:12,399 --> 04:04:18,560
» Right. Right. And that that was the
history I was going to bring up is we

2929
04:04:16,960 --> 04:04:23,040
Chris and I looked at this a year and a
half ago, two years ago when we made the

2930
04:04:20,319 --> 04:04:28,160
switch for Cata and the the impetus was
at one of our water plants,

2931
04:04:26,000 --> 04:04:31,439
somebody broke in and stole a fuse from
the generator

2932
04:04:29,120 --> 04:04:37,520
» twice. Twice, which doesn't sound like a
big deal, but that fuse cost 45,000.

2933
04:04:35,120 --> 04:04:42,319
We we could have paid for and and I and
I I did pitch this prior to that and

2934
04:04:40,479 --> 04:04:46,720
there was some opinions, you know, and
understandably that some people just

2935
04:04:43,840 --> 04:04:49,760
didn't think cameras were effective, you
know, and and and that's [clears throat]

2936
04:04:48,080 --> 04:04:53,439
fine. At the very least, it's an
investigative tool. Even if you see the

2937
04:04:51,520 --> 04:04:55,760
person running away, it's [snorts] at
least it gives you a lead. It's it's

2938
04:04:55,040 --> 04:04:59,024
better than nothing.
>> I believe cameras are effective. I

2939
04:04:57,359 --> 04:05:01,279
believe they're important. I believe
>> [clears throat]

2940
04:04:59,040 --> 04:05:05,439
» $240,000 is a lot of money. Even if we
had two separate services and it saved

2941
04:05:02,880 --> 04:05:09,520
us 50 grand, I would be interested. I I
mostly would just like to hear and this

2942
04:05:07,359 --> 04:05:13,439
is the reason a lot of companies get
very complacent and very comfortable

2943
04:05:11,040 --> 04:05:17,520
working with municipalities and and
they're very comfortable and happy to

2944
04:05:15,600 --> 04:05:19,840
just do whatever with their prices. I'm
not saying this these guys are. I'm not.

2945
04:05:19,199 --> 04:05:22,880
Please understand.
>> No, I understand.

2946
04:05:20,560 --> 04:05:28,479
» Um but just to keep them honest,
>> not that they're being dishonest. Uh,

2947
04:05:26,160 --> 04:05:33,359
hell, I would just love to see another
quote and and let them know, hey, hey,

2948
04:05:31,279 --> 04:05:36,800
you guys, another company quoted against
you. They were only 10 grand under.

2949
04:05:35,760 --> 04:05:40,000
We're not saying you need to change your
prices, but we're letting you know for

2950
04:05:37,920 --> 04:05:42,880
your own edification that in the future,
you know, you guys are not as

2951
04:05:41,680 --> 04:05:46,000
competitive as you may have thought you
were. That's it. Understanding. Other

2952
04:05:44,720 --> 04:05:50,880
than that, I support everything about
this. I just would like for them to know

2953
04:05:48,640 --> 04:05:54,960
if they're overshooting us a little bit
and taking advantage of a good

2954
04:05:52,319 --> 04:05:58,720
relationship. I'm not saying they are
>> the only thing I could do which I kind

2955
04:05:57,359 --> 04:06:00,880
this because we have this relationship
with other vendors kind of like HP

2956
04:06:00,399 --> 04:06:05,359
» sure
>> you know I if I buy HP servers and I've

2957
04:06:03,920 --> 04:06:08,720
ran into this problem I have different
vendors so I approached [snorts] the

2958
04:06:06,800 --> 04:06:12,399
vendor and I try to say I'll go to datab
box and I said give me a quote for three

2959
04:06:10,399 --> 04:06:14,239
new servers then I go over to SHI and I
ask give me a quote for three new

2960
04:06:13,439 --> 04:06:17,920
servers
>> well what happens is

2961
04:06:16,239 --> 04:06:21,439
» they actually talk to HP
>> okay

2962
04:06:18,239 --> 04:06:25,840
» and HP generates the spec and they
already know that I get a quote from

2963
04:06:23,040 --> 04:06:28,560
datavox and it's really a weird deal
because then what happens is it turns

2964
04:06:27,279 --> 04:06:32,000
into this conflict and they all come
back with the exact same price

2965
04:06:29,840 --> 04:06:34,960
» describing sounds a little unethical not
on your part

2966
04:06:33,279 --> 04:06:37,040
» well it it's just it's the way some of
these vendors work and I totally

2967
04:06:36,399 --> 04:06:39,840
understand because
>> I get it and because of the way these

2968
04:06:38,319 --> 04:06:41,840
vendors work I just would like to see a
quote

2969
04:06:40,640 --> 04:06:45,199
» the only thing I could do is go to
another vendor that deals in Vicata and

2970
04:06:43,680 --> 04:06:50,000
ask them to requote it
>> but I would get the exact same quote

2971
04:06:47,279 --> 04:06:52,800
» it's okay to it's okay to even consider
a completely different system the fact

2972
04:06:51,520 --> 04:06:56,239
is you could have homes right next to
each other with completely different

2973
04:06:53,920 --> 04:06:59,840
security systems and still get alerts
from either one. I'm not saying that's

2974
04:06:57,760 --> 04:07:03,279
what we want to do.
I'm going to let this go, but but but I

2975
04:07:02,000 --> 04:07:06,720
would just love to see another quote
because it feels like a lot and maybe

2976
04:07:05,680 --> 04:07:11,520
it's not.
>> Well, uh so this building between this

2977
04:07:09,040 --> 04:07:15,279
building and and city hall, we have 50
50 cameras. Okay.

2978
04:07:12,720 --> 04:07:19,040
» Which is a lot. And then um building
control um it's 20 20 something.

2979
04:07:17,840 --> 04:07:22,080
» So they're eight grand a piece or
something like that or three grand a

2980
04:07:20,160 --> 04:07:25,439
piece. depend there's between 6 and
8,000 a piece the cameras but they have

2981
04:07:24,080 --> 04:07:28,239
a 10-year warranty which is
unprecedented so if anything happens to

2982
04:07:27,199 --> 04:07:31,760
them they replace them
>> where okay where are they made who's the

2983
04:07:30,239 --> 04:07:35,040
where are they manufactured besides
>> makes their own cameras China where are

2984
04:07:33,120 --> 04:07:39,120
they located I could have to dig into
some details for you on that

2985
04:07:36,319 --> 04:07:44,640
» okay I'm good I just
I I'm going to I'll support this I just

2986
04:07:42,160 --> 04:07:47,279
I love seeing various quotes it makes me
a little nervous and scared when we have

2987
04:07:46,080 --> 04:07:50,080
such a good relationship with a vendor
that we don't even bother getting quotes

2988
04:07:48,560 --> 04:07:53,279
» no I and I totally understand your point
If it makes you feel any better, people

2989
04:07:51,520 --> 04:07:56,720
that know me know it. I beat up I I hate
to use that word beat up, but I I I'm

2990
04:07:55,040 --> 04:07:59,199
pretty aggressive with our vendors.
>> Five bucks, I'll kneecap on them. I'm

2991
04:07:58,800 --> 04:08:03,840
just
>> No, I am because knows right now they're

2992
04:08:02,160 --> 04:08:09,439
they're choking everybody out with cost
of of hardware. Um just putting in

2993
04:08:06,720 --> 04:08:14,880
perspective, we pushed we I don't want
to belabor the this topic, but so our

2994
04:08:13,199 --> 04:08:19,199
storage, our regular data storage was up
for replacement this year.

2995
04:08:17,680 --> 04:08:23,199
Um
and a a system that should have cost

2996
04:08:21,920 --> 04:08:27,120
around 80,000
>> okay

2997
04:08:24,000 --> 04:08:28,319
» was 200 and just quarter of a million
dollars

2998
04:08:27,439 --> 04:08:30,800
» from whom?
>> From HP.

2999
04:08:29,359 --> 04:08:37,680
» Okay. Yeah, I believe that.
>> And just because of the cost of of of

3000
04:08:33,920 --> 04:08:41,120
technology, a computer we a desktop PC
we were paying $800 for a couple years

3001
04:08:40,640 --> 04:08:45,120
ago,
>> okay,

3002
04:08:41,520 --> 04:08:47,680
» is $2,300 today. That's the reality of
where we're at. And that's with anything

3003
04:08:46,800 --> 04:08:51,439
it related.
>> So even even if a quote supported and

3004
04:08:50,000 --> 04:08:53,920
showed how amazing the prices were,
wouldn't wouldn't you feel better? Hey

3005
04:08:52,479 --> 04:08:55,279
man, I'm save 50 grand going with these
guys.

3006
04:08:54,720 --> 04:08:58,239
» Absolutely.
>> So So would it cost anything to get

3007
04:08:56,800 --> 04:09:02,319
another quote?
>> Well, there again, we're talking about

3008
04:09:00,479 --> 04:09:06,080
have to put an RFP for a completely
different system.

3009
04:09:04,399 --> 04:09:11,520
It's not advant I don't see it as
advantageous to us to look at a

3010
04:09:08,720 --> 04:09:16,800
different system. The idea is to bring
everything together in one cloud, one

3011
04:09:13,840 --> 04:09:21,920
platform. If if council chooses to do
that, then we can go a whole another

3012
04:09:18,960 --> 04:09:24,880
route. But ultimately for my preference
is

3013
04:09:23,600 --> 04:09:28,000
add to the system that we're
>> I am 100% sure council's got your back.

3014
04:09:26,880 --> 04:09:28,880
Me personally, I just love to see
quotes. But

3015
04:09:28,560 --> 04:09:32,920
» understood.
>> We are where we are.

3016
04:09:29,920 --> 04:09:32,920
» Okay.

3017
04:09:33,199 --> 04:09:38,800
» So consensus.
>> I think [laughter] we should I think we

3018
04:09:36,479 --> 04:09:43,760
should take the staff's recommendation,
put this in the budget.

3019
04:09:40,560 --> 04:09:48,239
» We've been through a process. We we have
a policy on how to appropriate funds. We

3020
04:09:45,920 --> 04:09:50,960
also have a policy on how to spend them.
>> We went through that process, did we

3021
04:09:50,399 --> 04:09:54,640
not?
>> Yes.

3022
04:09:51,520 --> 04:10:00,720
» Okay. And I think that uh I I see no
reason in asking a staff member to go

3023
04:09:56,720 --> 04:10:05,520
through another drill or exercise that's
not going to really prove anything.

3024
04:10:03,760 --> 04:10:11,279
So, put it in the budget. That's my
recommendation. So, do we want to look

3025
04:10:07,760 --> 04:10:14,720
at a five-year
schedule or do you want to just do a

3026
04:10:13,199 --> 04:10:17,359
straight up 240?
>> That's not I mean that's totally up the

3027
04:10:15,920 --> 04:10:20,560
council. So, they gave me a three a
threeyear and a fiveyear or we purchase

3028
04:10:19,439 --> 04:10:22,960
it however they want to do it. They
they've just given us

3029
04:10:21,520 --> 04:10:27,359
» proposed breaking out over
>> amateurization options. So, it's a less

3030
04:10:25,120 --> 04:10:30,160
impact to our cash,
>> you know, uh for our budget. We we can

3031
04:10:29,600 --> 04:10:34,319
break it up.
>> We have consensus on going with this.

3032
04:10:31,840 --> 04:10:37,439
Now we have to decide on
>> what the amount of money to pull.

3033
04:10:35,840 --> 04:10:39,359
» You're basically just scheduling the
project over five years.

3034
04:10:38,960 --> 04:10:44,080
» Yes.
>> So you go.

3035
04:10:40,880 --> 04:10:48,160
» So it's 61,000 a year. Is that
>> Well, currently it's for a 5year. I

3036
04:10:45,680 --> 04:10:51,359
think it's it's just under 50 a year. 40
>> 4400. Yeah.

3037
04:10:49,680 --> 04:10:54,720
» But because it's a project cost, we can
do it out of cash.

3038
04:10:52,560 --> 04:10:58,239
» Well, I would say if they're offering
it, keep your cash and get some interest

3039
04:10:56,640 --> 04:11:00,239
out of it.
>> Yes.

3040
04:10:59,199 --> 04:11:04,720
» So we can look at that.
>> Yeah. That's why I was really pushing to

3041
04:11:02,720 --> 04:11:07,199
» break it out
benefit from the earnings that we

3042
04:11:06,239 --> 04:11:10,960
» Yes. we keep back
>> and then also it can help us because if

3043
04:11:08,880 --> 04:11:14,319
CBB does move out we haven't committed
them to the full account and we can

3044
04:11:13,199 --> 04:11:17,040
everything's falling apart.
>> Yeah.

3045
04:11:14,560 --> 04:11:20,800
» And then we can like you know Okay. So
we'll do fiveyear. Okay. Yes.

3046
04:11:19,120 --> 04:11:24,239
» But I want you to know I I appreciate
everything you're saying and and I like

3047
04:11:22,399 --> 04:11:27,120
the points that you bring and I want you
to know that that I'm in this I'm with

3048
04:11:26,319 --> 04:11:31,199
you on that.
>> No hard feelings man. I I come from a

3049
04:11:28,720 --> 04:11:35,199
from a business world and and I would be
scared to death to give it to my boss

3050
04:11:32,800 --> 04:11:36,720
with a a cost like that without other
quotes.

3051
04:11:36,160 --> 04:11:41,760
» Understood.
>> Just just as plain as that.

3052
04:11:40,000 --> 04:11:43,279
» Okay. Do you want to take a break at all
or not?

3053
04:11:42,880 --> 04:11:46,640
» Move on.
>> But but I'm sure they're good. You guys

3054
04:11:44,960 --> 04:11:51,520
are very confident what you do. I'm sure
they're good. I was just curious.

3055
04:11:48,880 --> 04:11:56,080
» Okay. So, of course, I lost my mouse
again in here. Okay. Next project. No,

3056
04:11:54,319 --> 04:11:59,760
it's it it's because there's like three
screens on the back side.

3057
04:11:58,000 --> 04:12:02,560
» Okay. So, the next one would be the
caliber public safety cloud data

3058
04:12:01,520 --> 04:12:05,840
conversion.
>> Um, sorry, Chris, you're up again.

3059
04:12:04,720 --> 04:12:10,720
» Yeah,
>> you want me to lead on quicker?

3060
04:12:07,520 --> 04:12:13,040
» I I can I can I can lead off with it,
but I'm going to have you help me with

3061
04:12:12,160 --> 04:12:17,600
some of this stuff.
>> Technology is a little fun. Yeah,

3062
04:12:14,640 --> 04:12:22,880
technology is not my strong suit, but I
I can definitely

3063
04:12:20,160 --> 04:12:29,040
talk about uh the process and everything
as far as uh the decision to try to go

3064
04:12:25,760 --> 04:12:35,760
to another uh RMS system. The RMS system
is a report management system. So, this

3065
04:12:31,920 --> 04:12:41,840
is where we take our reports and and put
them inside the system. Um so

3066
04:12:39,600 --> 04:12:48,319
um
currently we use Tyler Technologies.

3067
04:12:44,080 --> 04:12:54,880
Tyler Technologies is a
it was designed for a large agency that

3068
04:12:52,160 --> 04:13:04,560
has a [snorts] dispatch center
along um with their patrol. And so they

3069
04:13:00,399 --> 04:13:10,800
have to enter in a dis a dispatch call
uh and then select that and put it into

3070
04:13:07,920 --> 04:13:16,720
uh where patrol can access it. We don't
have a dispatch center. So these guys

3071
04:13:13,279 --> 04:13:23,920
are having to create a dispatch call
like they're dispatcher and then enter

3072
04:13:18,880 --> 04:13:28,960
it into uh another area where the they
can select it. That's redundancy. And

3073
04:13:26,479 --> 04:13:32,960
there's tons of redundancy in in this
system that we're currently doing, which

3074
04:13:30,720 --> 04:13:37,600
wastes time. And time when it comes to
law enforcement is crucial. The more

3075
04:13:35,120 --> 04:13:43,359
time that we have,
the more time we can be out there on

3076
04:13:39,439 --> 04:13:46,960
patrol. So this system has wasted so
much time. These guys have complained

3077
04:13:45,359 --> 04:13:54,159
and complained and complained about the
system. I said I have to me I have uh no

3078
04:13:52,479 --> 04:13:59,520
skin in the game when it comes to to
these systems. We built a committee and

3079
04:13:56,960 --> 04:14:04,720
the committee consists of
admin. It uh Lieutenant Poland, it

3080
04:14:02,479 --> 04:14:11,760
consisted of patrolman and it consisted
of the the C uh investigations and they

3081
04:14:09,600 --> 04:14:17,279
went through several systems. They
looked at several of them and this is

3082
04:14:14,319 --> 04:14:21,840
the one they came out with. It is a
substantially cheaper company. Uh but it

3083
04:14:20,159 --> 04:14:25,840
has everything that they need. I told
them that the only thing that I expected

3084
04:14:23,760 --> 04:14:30,080
is I can generate some [clears throat]
reports that I can show to council and

3085
04:14:28,080 --> 04:14:36,080
that's said that's that's all that that
I care about. That's the only skin in

3086
04:14:31,600 --> 04:14:41,199
the game I have in it. But if it can can
uh reduce the amount of time that they

3087
04:14:38,560 --> 04:14:46,399
uh spend on doing reports and cut out
the redundancy, I'm all for it.

3088
04:14:44,319 --> 04:14:50,399
So, I'll let Chris kind of give some
more examples about it and he can speak

3089
04:14:48,720 --> 04:14:54,319
more to the technical side of it.
>> Well, from a dollar standpoint, we're

3090
04:14:52,080 --> 04:14:59,120
already paying for software. Really, the
only thing that this is an increase of

3091
04:14:55,760 --> 04:15:03,840
is the initial migration cost. So, the
requesting funded amount is a onetime

3092
04:15:00,880 --> 04:15:10,080
cost for migrating all the existing data
from Tyler to Caliber training and go

3093
04:15:07,279 --> 04:15:14,399
live support. Uh the annual subscription
cost or estimated 20,000 a year. uh

3094
04:15:13,421 --> 04:15:20,640
[clears throat] the recurring annual
cost already budgeted for the title RMS

3095
04:15:17,520 --> 04:15:24,239
system which is around 25,000. So
caliber is a net savings. So really all

3096
04:15:22,399 --> 04:15:30,479
we're doing is the upfront cost for
migration. Uh which was uh what did I

3097
04:15:28,880 --> 04:15:34,080
say? 20,000
>> 40

3098
04:15:31,279 --> 04:15:38,720
» no 40,000 I'm sorry 40,400 for the
migration cost. And then we're and then

3099
04:15:36,560 --> 04:15:43,439
our annual cost is less than what we're
paying for Tyler now. And we've been on

3100
04:15:41,760 --> 04:15:47,920
that system for 5 years. We bought that
system that also included all of our

3101
04:15:45,600 --> 04:15:52,640
ticket riders and handhelds. That was a
5-year contract. That contract was up uh

3102
04:15:51,359 --> 04:15:57,840
last year, I think.
>> So, we're free to move away from from

3103
04:15:55,359 --> 04:16:04,800
that system. We're not bound any longer
to uh to Tyler.

3104
04:16:01,120 --> 04:16:11,040
» Will Caliber be able to handle all the
ancillary services like the ticket?

3105
04:16:07,600 --> 04:16:15,840
» We will still maintain uh Tyler owns
Brazil

3106
04:16:12,640 --> 04:16:21,279
which is most agencies use Brazers.
We will still maintain bra the brazas

3107
04:16:18,640 --> 04:16:25,040
park for the ticketing system. So the
brazes handheld they upload their

3108
04:16:23,520 --> 04:16:28,080
tickets to the county.
>> Correct.

3109
04:16:26,080 --> 04:16:32,479
» And that's how they're handled. So we
will still maintain those.

3110
04:16:30,239 --> 04:16:39,920
» Uh but it has nothing
>> uh no sir. Uh we will have to pay uh a

3111
04:16:36,479 --> 04:16:44,800
small amount to Tyler for the cloud
service for uh the Brazes technologies.

3112
04:16:43,120 --> 04:16:48,840
Uh but other than that we will not be
using their software at all.

3113
04:16:50,399 --> 04:16:56,960
» Comments.
>> I think it's good. Good. Yeah. It's like

3114
04:16:55,439 --> 04:17:00,000
I agree.
>> I'm all for it.

3115
04:16:58,399 --> 04:17:04,880
» Yes.
>> I think anything that will facilitate

3116
04:17:02,000 --> 04:17:07,439
the process and save you time.
>> Well, their productivity as well. You

3117
04:17:06,479 --> 04:17:10,560
can't put it down.
>> Yeah. You know,

3118
04:17:09,279 --> 04:17:12,880
» I've been in the field with those guys
and I see them cussing about it. I mean,

3119
04:17:12,159 --> 04:17:16,560
they hate
>> they they absolutely hate this system.

3120
04:17:14,880 --> 04:17:19,520
» Don't ask Mark, you know.
>> Yeah. You know,

3121
04:17:17,439 --> 04:17:24,000
» no, they hated this system that we're
currently on. It was

3122
04:17:22,319 --> 04:17:26,560
» a good saying I like is you never truly
know somebody well enough till you live

3123
04:17:25,199 --> 04:17:30,479
with them for a little while.
>> And if anybody has experience with

3124
04:17:28,080 --> 04:17:33,439
software, sometimes that's the case.
Sometimes you don't know that. You don't

3125
04:17:31,680 --> 04:17:37,439
know the questions to ask until you see
it. Oh, I didn't I didn't realize that

3126
04:17:35,680 --> 04:17:40,319
was a problem because even when you demo
something, that's why I don't like

3127
04:17:38,399 --> 04:17:43,359
demoing software. It's just never it's
never a true representation what you're

3128
04:17:41,920 --> 04:17:49,040
getting. You have to really really dig
into it. But it is web based too. So

3129
04:17:46,319 --> 04:17:52,800
there again, one less server we have. So
we're moving everything out to the

3130
04:17:50,479 --> 04:17:59,000
cloud. So less less overhead for us
here.

3131
04:17:54,800 --> 04:17:59,000
» Any additional questions or comments

3132
04:17:59,920 --> 04:18:06,319
consensus?
>> Yes. Okay.

3133
04:18:05,120 --> 04:18:10,399
» City bond.
>> Uh well, we got one more PD.

3134
04:18:09,120 --> 04:18:13,680
Well, city bike
>> the Motorola command.

3135
04:18:12,640 --> 04:18:16,399
» Oh, okay. Here we go.
>> Sorry, Chris. Go ahead.

3136
04:18:14,479 --> 04:18:21,199
» No, it's all right.
So, all of our incar video, this is all

3137
04:18:19,600 --> 04:18:25,680
of the car, the body cams and the end
car videos. Motorola, which used to be

3138
04:18:23,600 --> 04:18:30,000
Watch Guard is watch Motorola bought
WatchGuard several years ago. Uh, so

3139
04:18:28,319 --> 04:18:34,800
that's the systems we have in our cars
now. It's good technology. Um, one of

3140
04:18:33,199 --> 04:18:39,120
one of the better ones and then probably
the two main ones out there, Motorola

3141
04:18:36,239 --> 04:18:43,279
and Axon. Um, one of the one of the
benefits of Motorola was they allowed

3142
04:18:40,640 --> 04:18:50,479
you to keep your own onremise um,
software server and then uh, we have a

3143
04:18:46,159 --> 04:18:53,920
large storage array disc 60 terabytes.
Seems like a lot but it's it's not I

3144
04:18:52,159 --> 04:18:58,960
guess compared to some other agencies
where we store all that video. Um, what

3145
04:18:57,520 --> 04:19:03,520
Roll is basically telling us now they're
going to end support for the onremise

3146
04:19:01,279 --> 04:19:07,600
portion of the software
uh, in a year or so. So basically what

3147
04:19:06,080 --> 04:19:10,960
they're doing is they're like these
other vendors, they're forcing you to

3148
04:19:09,680 --> 04:19:17,199
make a decision. So they're going to
basically force you into their cloud. So

3149
04:19:13,600 --> 04:19:22,960
either today or tomorrow, uh you're
going to have to subscribe to their

3150
04:19:20,479 --> 04:19:29,680
proprietary service for because that's
where all your video goes. Um in in

3151
04:19:26,640 --> 04:19:34,640
essence, we're going to be uh as we're
going to be turn it into a $50,000 a

3152
04:19:32,319 --> 04:19:40,319
year operational cost. That's what it
will cost us annually now and forever

3153
04:19:38,000 --> 04:19:46,319
and obviously that's going to increase
yearbyear but uh that's going to be the

3154
04:19:43,040 --> 04:19:51,439
cost of uh using these cloud services
for uploading the video. So we will

3155
04:19:48,560 --> 04:19:56,319
convert our existing hardware to then
upload to Motorola's cloud. Uh and

3156
04:19:54,419 --> 04:20:00,880
[snorts] that will get rid of
replacement costs for local storage

3157
04:19:58,399 --> 04:20:05,680
which by using the analogy I left I gave
you a little earlier if I had to replace

3158
04:20:02,800 --> 04:20:10,720
that storage today it'd be about six5 to
$600,000 to replace the current storage

3159
04:20:08,159 --> 04:20:17,199
in today's prices which is absurd. And
I'm sure nobody here would want to pony

3160
04:20:12,960 --> 04:20:20,960
up to replace that. So uh this is a good
move for us to go ahead and do this. So

3161
04:20:19,120 --> 04:20:25,920
we get rid of our local infrastructure
cost. The server and the storage goes

3162
04:20:23,040 --> 04:20:32,640
away. All the video goes into the cloud
and then police can access the video

3163
04:20:28,960 --> 04:20:37,199
their evidence software in the cloud. Uh
when we move to this system

3164
04:20:35,279 --> 04:20:42,159
uh see the data migration upfront costs
for the first year are included in the

3165
04:20:39,439 --> 04:20:47,680
requested funding amount. Continued an
annual subscription will be 43,675

3166
04:20:46,000 --> 04:20:54,000
and this is on a five-year contract.
Total contract is 235,724

3167
04:20:51,600 --> 04:21:00,640
and I can guarantee you with a 100% that
that will increase after 5 years based

3168
04:20:57,359 --> 04:21:04,960
on you know even if it's the standard 6
to 7%. We can anticipate that and then

3169
04:21:03,760 --> 04:21:08,800
of course it's going to it's going to
vary based on how big our agency gets to

3170
04:21:07,359 --> 04:21:12,880
the amount of data that we need. It'll
it'll just grow. So this is definitely

3171
04:21:11,040 --> 04:21:19,040
one of those
uh cost of doing business unfortunately.

3172
04:21:17,760 --> 04:21:26,319
So I'm definitely interested to hear
some feedback on on that.

3173
04:21:20,479 --> 04:21:32,159
» So chief um the data on these this video
um is it sometimes evidence?

3174
04:21:30,319 --> 04:21:37,840
» It submitted as evidence.
>> Yes, it is. And so anytime we have open

3175
04:21:35,120 --> 04:21:42,720
records, which is constant,
you have three officers on scene. Well,

3176
04:21:41,439 --> 04:21:46,000
you think, well, that's just three
cameras. It's not.

3177
04:21:44,000 --> 04:21:49,840
» It's six cameras. So, you have to pull
six cameras of information, store that

3178
04:21:48,960 --> 04:21:56,479
information.
>> Yeah. So the the amount of storage that

3179
04:21:53,359 --> 04:22:02,800
you have to have to to maintain all this
stuff it's I I don't see

3180
04:22:00,640 --> 04:22:06,319
future wise all these data centers and
everything I I just don't see that

3181
04:22:04,399 --> 04:22:10,640
that's a sustainable thing
>> because the amount of information all

3182
04:22:08,159 --> 04:22:14,239
these cameras information that we have
>> concerns are all about chain of custody

3183
04:22:12,479 --> 04:22:19,840
you know for control of evidence or
anything. No sir, the these are all

3184
04:22:17,920 --> 04:22:22,640
with with the cloud and everything. This
this is all what they're going to.

3185
04:22:22,239 --> 04:22:29,359
» Okay.
>> We have no control over that. Axon's

3186
04:22:25,279 --> 04:22:32,399
going to eventually and going to Axon
>> they're their cameras are

3187
04:22:31,199 --> 04:22:36,960
» it's incredible cost.
>> The cost is just astronomical going to

3188
04:22:34,640 --> 04:22:42,479
Axon. So, we're trying to go with the
cheaper option with Motorola because we

3189
04:22:39,279 --> 04:22:46,720
we had Watch Guard, which Watchguard, of
course, he said they were bought out by

3190
04:22:44,159 --> 04:22:49,600
Motorola, but Axon
>> do well.

3191
04:22:47,840 --> 04:22:54,399
» Yeah, they they have, you know,
Motorola's Motorola, you know, they make

3192
04:22:52,239 --> 04:22:58,960
a good product. However, you know, when
you kind try to do customer service, it

3193
04:22:56,640 --> 04:23:03,840
it's a pain. But it is what it is.
>> To Summer's point, and this is one thing

3194
04:23:01,520 --> 04:23:07,040
I don't like. I don't like this at all
because you're you're you're held

3195
04:23:05,920 --> 04:23:10,960
hostage
>> by the vendor

3196
04:23:08,239 --> 04:23:15,439
» and you know you take take a city of
Houston I don't know what they're using

3197
04:23:12,880 --> 04:23:21,359
but can you imagine the pabytes which
large amounts of data that they have to

3198
04:23:18,080 --> 04:23:26,640
store you can't move to another vendor
you you simply can't you basically have

3199
04:23:23,920 --> 04:23:31,840
to say I need to move all this data to
oh we want to move to you know from

3200
04:23:29,040 --> 04:23:36,239
watchguard or motorola to Axon well if
you're a city of Houston size. I I can't

3201
04:23:34,560 --> 04:23:40,319
even fathom that. I just don't even
think it's it's practical. And a lot of

3202
04:23:38,080 --> 04:23:45,840
this video, some of the video, depending
on what it is, can be kept for as long

3203
04:23:42,399 --> 04:23:48,720
as 75 years. 75 years.
>> Wow.

3204
04:23:46,399 --> 04:23:53,600
» And you have to maintain that video and
you have to migrate it and move it. So

3205
04:23:50,960 --> 04:23:56,800
this this is new since incar video and
all that. A lot of people don't know

3206
04:23:54,880 --> 04:23:59,680
about this and think about this all the
backend that's involved in that. So

3207
04:23:58,737 --> 04:24:04,479
[clears throat] even if we kept the
video here, every let's just say every

3208
04:24:02,800 --> 04:24:09,279
six years, every seven years when we
have to replace the storage, we have to

3209
04:24:06,479 --> 04:24:14,800
migrate that data to the new system and
then keep migrating that data for years

3210
04:24:11,439 --> 04:24:19,600
and years and years for however long
that retention is. And so yeah, I just I

3211
04:24:18,399 --> 04:24:23,040
just I know it's a lot, but I just want
to put it in perspective so everybody

3212
04:24:21,439 --> 04:24:27,199
understands what what's actually
happening on the back in the background.

3213
04:24:25,199 --> 04:24:30,159
So once you move to the cloud, you're
basically signing. I mean, you're you're

3214
04:24:29,359 --> 04:24:35,520
signed up.
>> Yeah. And it's unfortunate, but Axon and

3215
04:24:33,680 --> 04:24:38,479
Motorola, they're monopolizing the
market. They're purchasing everything

3216
04:24:37,199 --> 04:24:42,399
law enforcement. [clears throat] Those
two companies are in competition and

3217
04:24:40,479 --> 04:24:46,399
they're purchasing everything law
enforcement related.

3218
04:24:44,800 --> 04:24:50,399
» Who's uh who's doing the migration of
our current data?

3219
04:24:48,399 --> 04:24:54,159
» Uh or you talking about the video?
>> Yeah.

3220
04:24:50,960 --> 04:24:57,120
» Well, uh Motorola will do I mean we
we're on Motorola system that's we have

3221
04:24:55,760 --> 04:25:01,040
Motorola now
>> we do have an on-remise server and on

3222
04:24:58,960 --> 04:25:06,239
premise storage they will migrate the
existing video to the cloud service

3223
04:25:04,319 --> 04:25:10,000
» and then our on-remise storage and
server will go away

3224
04:25:08,479 --> 04:25:13,680
» okay and that's what that's kind of the
question I was going to ask go away is

3225
04:25:12,000 --> 04:25:18,640
sort of ambiguous who's going to destroy
those that data that data storage medium

3226
04:25:16,399 --> 04:25:24,319
so it can't be exploited
>> we'll we'll uh we'll wipe it we'll do a

3227
04:25:21,120 --> 04:25:30,159
a multi- uh multi- tier white destroy
that that array that that disc will be

3228
04:25:27,120 --> 04:25:35,359
will be probably cleaned up and I'll do
that myself. It's our array but

3229
04:25:33,359 --> 04:25:39,840
» then what happens with it
>> uh destroy the disc out of it. Usually I

3230
04:25:38,319 --> 04:25:41,760
pull them out and physically drill
through them.

3231
04:25:40,399 --> 04:25:45,159
» Perfect. Okay, that's that's where it's
headed. Thank you.

3232
04:25:48,319 --> 04:25:55,840
» Sounds like we don't have a choice.
I never like to use that term,

3233
04:25:53,359 --> 04:25:58,560
» but you you you can stay with them for a
little while longer and then ultimately

3234
04:25:57,120 --> 04:26:02,159
you're going to end up buying something
else that's going to do the same thing.

3235
04:25:59,920 --> 04:26:07,199
That's why we avoided Axon.
>> Axon was really expensive. Um I think we

3236
04:26:05,040 --> 04:26:11,920
got a bid for at our time it was less
vehicles too and I think it was

3237
04:26:09,840 --> 04:26:14,399
7 800,000.
>> It was ridiculous.

3238
04:26:12,800 --> 04:26:17,920
» And then they're on a fiveyear contract.
So, basically what they do is that they

3239
04:26:15,920 --> 04:26:22,000
say, "Okay, we're going to outfit all
your cars with new systems, and we're

3240
04:26:20,080 --> 04:26:26,479
going to give you body cams, and you're
going to sign a 5-year contract, and

3241
04:26:24,000 --> 04:26:30,399
we'll give you new body cams after two
and a half years because they just wear

3242
04:26:27,840 --> 04:26:34,000
out. They just, you know, wear and tear.
And then after 5 years, we're going to

3243
04:26:32,399 --> 04:26:37,680
replace all your video systems." But
basically, what you're doing is it when

3244
04:26:35,920 --> 04:26:42,239
you're getting new cars, you're getting
new systems. So, you're on a perpetual

3245
04:26:39,840 --> 04:26:46,319
contract. I mean, and they don't offer
an on-remise solution. you sign up,

3246
04:26:44,000 --> 04:26:51,199
you're you're on their service and
you're you're pretty much bound to them

3247
04:26:48,080 --> 04:26:57,520
at that point.
>> So, and for your information, Taser is

3248
04:26:54,640 --> 04:26:59,840
that's Axon.
>> Axon Yeah.

3249
04:26:58,560 --> 04:27:06,359
» owns Taser.
>> So, they I mean those two companies are

3250
04:27:02,720 --> 04:27:06,359
competing for everything.

3251
04:27:07,040 --> 04:27:10,120
» All right.

3252
04:27:11,680 --> 04:27:15,800
Consensus on that. Yeah.

3253
04:27:17,279 --> 04:27:20,880
» Yeah.
>> Well, Jim, that that sounds like

3254
04:27:19,439 --> 04:27:22,720
» that sounds so grim when you say it that
way.

3255
04:27:21,199 --> 04:27:26,000
» Yeah,
>> it is. [clears throat]

3256
04:27:23,920 --> 04:27:30,960
» It is to be honest with you.
>> All right.

3257
04:27:27,680 --> 04:27:36,800
» Yeah. Uh, city bot.
>> All right. One more. [laughter]

3258
04:27:33,359 --> 04:27:41,840
Um, real quick, I know some of us have a
lovehate relationship with our um, uh,

3259
04:27:39,760 --> 04:27:44,800
autoattendant in our phone system.
Charlie, you could.

3260
04:27:42,720 --> 04:27:48,239
» Yeah, very much so.
>> See, going to get rid of that and start

3261
04:27:46,720 --> 04:27:50,000
hiring some people to answer the phones.
Is that

3262
04:27:48,560 --> 04:27:54,080
» Well, hey, that's not my department,
Jim. Uh, but uh [laughter]

3263
04:27:52,000 --> 04:27:57,600
» answering,
Jim. You know,

3264
04:27:55,439 --> 04:28:00,640
» I So, I understand is that, you know,
some people have the opinion that they

3265
04:27:58,960 --> 04:28:03,920
want a live person to answer the phone
all the time.

3266
04:28:01,600 --> 04:28:09,520
» It's a department of first impressions.
>> AB: Absolutely. U the reality of it is

3267
04:28:07,359 --> 04:28:15,680
besides Jackie, there really only two
people that can answer the phone um when

3268
04:28:12,960 --> 04:28:19,120
general calls come in. And so and and
unfortunately those people wear multiple

3269
04:28:17,279 --> 04:28:22,880
hats. So they're not always at their
desk. So if you call and you have a

3270
04:28:20,479 --> 04:28:28,000
utility billing question, who who's in
charge of utility billing? Well, main is

3271
04:28:25,920 --> 04:28:31,840
Tammy and then Lisa, the phone will roll
to Lisa, but Tammy wears multiple hats,

3272
04:28:30,159 --> 04:28:35,520
so she's not always at her desk to
answer the phone. So, they're going to

3273
04:28:33,439 --> 04:28:38,800
get a voicemail and some people don't
like that.

3274
04:28:36,800 --> 04:28:43,439
» I don't I'm not trying to tell you what
the solution is to that. It's just

3275
04:28:41,040 --> 04:28:48,239
really it's a people problem. Uh public
works questions will get directed to

3276
04:28:45,520 --> 04:28:51,120
Leslie. And so, if neither of them at
their at their desk to answer the

3277
04:28:49,760 --> 04:28:54,720
phones, they're going to roll a
voicemail. And then some people just

3278
04:28:52,800 --> 04:28:58,159
don't like leaving a voicemail. They can
choose to go back to the auto attendant,

3279
04:28:56,479 --> 04:29:03,760
which rings back the front desk, but
you're back to square one again. if Jen

3280
04:29:00,640 --> 04:29:08,479
is well not Jen anymore, but if uh Jen
was on the phone, then you're going to

3281
04:29:05,760 --> 04:29:13,680
get the voicemail there or uh she'll
answer and then try to answer your

3282
04:29:10,800 --> 04:29:18,399
question. So, I said all this to say we
did look the mayor and I and uh Sam, we

3283
04:29:16,880 --> 04:29:24,080
and Joseph, I think you were in that
meeting. We looked at a um people know

3284
04:29:21,520 --> 04:29:30,479
how I feel about AI. Uh but we did look
at a uh an AI assistant, a chatbot. And

3285
04:29:28,159 --> 04:29:35,520
what this would do would provide a
conversational piece for our customers.

3286
04:29:33,359 --> 04:29:41,520
So when you call in, instead of getting
an autoended, it would answer and the

3287
04:29:38,960 --> 04:29:47,199
the AI bot will have access to all the
information on the city's website. It's

3288
04:29:44,239 --> 04:29:53,600
not open to the internet. So if you have
a question that uh you would like the AI

3289
04:29:50,479 --> 04:29:56,640
bot to answer, it will uh parse all the
information, all the data on our website

3290
04:29:55,040 --> 04:30:00,479
and can provide answers to the
customers.

3291
04:29:57,840 --> 04:30:05,040
um in in addition to direct the phone
call to the appropriate department. But

3292
04:30:02,720 --> 04:30:09,920
what we're trying to avoid is a dead end
for the phone call. We want the we want

3293
04:30:07,920 --> 04:30:15,840
the bot to be more interactive with our
customers. This is a good way to, you

3294
04:30:13,359 --> 04:30:18,399
know, if council wanted to hire another
person and put another position for

3295
04:30:17,359 --> 04:30:22,479
somebody just to answer the phone,
that's certainly an option. Uh this is

3296
04:30:20,159 --> 04:30:28,479
an inexpensive option and it gives our
customers access to um frequently asked

3297
04:30:25,600 --> 04:30:33,840
questions. Um, it's it's it's more
open-ended. Plus, it provides a a chat

3298
04:30:31,279 --> 04:30:38,800
bot on our website that people can also
use and provide them information uh for

3299
04:30:37,279 --> 04:30:43,040
uh for any any questions they might
have. Uh

3300
04:30:41,439 --> 04:30:48,479
I I mayor gave a little feedback because
he sat in on that demo and and what he

3301
04:30:45,920 --> 04:30:53,920
thought of it. Um
the the city bot.

3302
04:30:51,760 --> 04:30:57,920
» Yeah, I think that's better than the
alternative.

3303
04:30:55,520 --> 04:31:01,279
I certainly
>> can you make it sound like John Wayne?

3304
04:30:59,840 --> 04:31:03,920
» I could I was going to say
>> I was going to say make it sound like

3305
04:31:02,159 --> 04:31:07,359
John Escato
>> and you can do that. They actually had

3306
04:31:05,439 --> 04:31:09,439
some cities where the voice was the
mayor's voice.

3307
04:31:07,840 --> 04:31:12,800
» I think it' be fantastic and we have
plenty of audio from all the council

3308
04:31:10,800 --> 04:31:17,439
meetings so you could you could use to
>> Yeah. I can't remember what city that

3309
04:31:14,319 --> 04:31:21,439
was, but it was the mayor's voice.
>> It was it was

3310
04:31:18,720 --> 04:31:24,880
» but it's a very conversational tone. I
my my personal opinion is I I was

3311
04:31:23,359 --> 04:31:28,399
impressed, you know, cuz I' i've dealt
with some chat bots with different

3312
04:31:26,239 --> 04:31:31,040
companies and some are pretty horrible.
This one is a very conversational

3313
04:31:30,000 --> 04:31:32,800
» actually quite good. They're loose.
They're fluent. They're actually quite

3314
04:31:32,000 --> 04:31:36,800
good. They were
>> I mean, you could tell you were talking

3315
04:31:34,239 --> 04:31:41,359
to a bot. There's some cadence issues, a
little longer pause maybe than normal,

3316
04:31:38,640 --> 04:31:44,239
but it was, you know, overall,
>> I mean, if you weren't paying attention,

3317
04:31:42,800 --> 04:31:46,640
you probably think you were talking to a
person.

3318
04:31:45,199 --> 04:31:49,840
» One of the things they did is that they
were they played they played us back a

3319
04:31:48,159 --> 04:31:53,439
recording of a radio station. and I
don't remember where it was and the

3320
04:31:51,520 --> 04:31:59,520
radio station basically set out to trip
the bot up. So, they took turns calling

3321
04:31:55,920 --> 04:32:02,960
in and and just carried on this long Q&A
and it took them quite a while but it

3322
04:32:01,279 --> 04:32:07,279
was very impressive. I was I was
actually impressed about how it

3323
04:32:04,479 --> 04:32:11,279
responded and it wasn't it wasn't so
robotic. it was it was pretty robust and

3324
04:32:09,439 --> 04:32:15,840
it was able to answer and then they
tried to get it to admit that it was an

3325
04:32:12,800 --> 04:32:20,560
AI um and which it ultimately did but it
took them it took him a lot of questions

3326
04:32:17,840 --> 04:32:26,560
he said to finally get that deep and and
that they didn't have to badger it to

3327
04:32:23,120 --> 04:32:29,840
send them to a live person. Um, but just
keep in mind it doesn't solve the people

3328
04:32:28,399 --> 04:32:33,600
problem because at the end of the day,
if they want to get to the person, that

3329
04:32:32,399 --> 04:32:36,399
problem doesn't go away,
>> right?

3330
04:32:34,080 --> 04:32:40,399
» This just helps alleviate the
frustrations and get people to the

3331
04:32:38,319 --> 04:32:42,880
information a lot easier that they that
they want to get get at.

3332
04:32:42,239 --> 04:32:47,600
» Yeah.
>> Yeah. And even if they get to the point

3333
04:32:44,560 --> 04:32:51,120
where they can leave an answer, leave a
message with [clears throat] the person

3334
04:32:49,199 --> 04:32:53,439
they want to get to instead of going
back to the menu and listening to the

3335
04:32:52,800 --> 04:32:56,080
whole menu.
>> Absolutely right. It can eliminate the

3336
04:32:55,120 --> 04:32:57,120
dreaded phone tree.
>> Huh?

3337
04:32:56,479 --> 04:33:00,399
» Yeah,
>> it can eliminate the phone tree is

3338
04:32:59,279 --> 04:33:04,400
basically what it can do.
>> Well, I I work with call centers and

3339
04:33:02,560 --> 04:33:08,000
call past
>> 30 years. So,

3340
04:33:06,561 --> 04:33:12,320
» uh the request the funding amount is
15,000. So, the implementation and

3341
04:33:09,760 --> 04:33:17,760
one-year support fees are included. Uh
and the continued annual support is

3342
04:33:14,320 --> 04:33:21,680
estimated to be 10,500 a year. Uh the
way they do the charging, it's based on

3343
04:33:19,680 --> 04:33:25,760
minutes of usage. So, we had to
estimate. We do not know. they come up

3344
04:33:23,600 --> 04:33:31,279
with an estimate on what they think a
city of our size might use and that's

3345
04:33:28,480 --> 04:33:36,240
the number that that they came up with.
Um and there there's a rate I don't have

3346
04:33:33,279 --> 04:33:42,480
it on here but in the in the um uh
proposal they have a rate based on

3347
04:33:38,320 --> 04:33:45,520
minutes 0 whatever cents. Uh so however
many however many minutes they came up

3348
04:33:44,160 --> 04:33:49,199
with that's that's what we come up with
as far as annual annual fee. I like it

3349
04:33:48,160 --> 04:33:52,883
because I hate
>> it.

3350
04:33:50,863 --> 04:33:52,883
[laughter]

3351
04:33:53,520 --> 04:34:03,600
I'm getting used to AI and
>> it's a lot better than the uh menu

3352
04:34:01,439 --> 04:34:05,920
bouncing back and forth. You know, it's
very

3353
04:34:04,240 --> 04:34:08,320
» All right.
Consensus.

3354
04:34:07,760 --> 04:34:12,719
» Yes.
>> Yeah. I don't like it, but

3355
04:34:10,799 --> 04:34:17,439
» Yeah.
Yeah,

3356
04:34:14,639 --> 04:34:21,520
» I like to have a personal up there
answering at all times people and

3357
04:34:19,439 --> 04:34:25,520
answering the damn phone.
>> You know, there's people talking to

3358
04:34:23,439 --> 04:34:28,639
people because and we're a small enough
city we ought to be person to person. I

3359
04:34:28,160 --> 04:34:32,080
just
>> Well, that's

3360
04:34:30,320 --> 04:34:35,119
I expected more of the of the gym
response. Not because I expected that

3361
04:34:33,600 --> 04:34:38,400
from Jim, but I just kind of expected
>> No, we're going to have we're going to

3362
04:34:36,160 --> 04:34:42,240
have two classes of people who are
calling in. those who literally

3363
04:34:39,920 --> 04:34:45,920
genuinely want information and those who
want someone to console them and

3364
04:34:44,561 --> 04:34:50,320
understand that they're hurting and and
emotionally damaged from some city

3365
04:34:47,439 --> 04:34:53,680
policy. The AI is not going to
emotionally connect and those people are

3366
04:34:52,400 --> 04:34:56,160
not going to be happy with it. However,
if you genuinely want information,

3367
04:34:54,959 --> 04:35:00,160
you'll get it. The other ones will be
routed to a voicemail and they can leave

3368
04:34:58,480 --> 04:35:05,840
their
uh passionate impassioned [snorts] plea

3369
04:35:02,959 --> 04:35:09,279
for whatever in the voicemail
to someone who is there. literally right

3370
04:35:07,439 --> 04:35:12,400
to a desk and if that person happened to
be there then they would get the

3371
04:35:10,240 --> 04:35:15,359
voicemail but
>> we're not cutting out that that

3372
04:35:13,840 --> 04:35:20,320
» I think a majority of the calls are
probably utility villain related and

3373
04:35:18,000 --> 04:35:23,439
» we have a strict policy we call back
within an hour that's our rule that's me

3374
04:35:22,561 --> 04:35:25,920
and Tammy's rule
>> also

3375
04:35:23,920 --> 04:35:30,561
» um and I'm her overflow so if she's at
lunch I usually try to stay at my desk

3376
04:35:27,439 --> 04:35:36,400
so I can get those overflow calls
>> and last but not least uh this it's not

3377
04:35:34,480 --> 04:35:40,160
on here but uh there was a request made
and I apologize to the mayor. He did ask

3378
04:35:38,160 --> 04:35:44,561
me this quite some time ago about
replacing these monitors that on

3379
04:35:42,871 --> 04:35:50,320
[snorts] the dice that block everybody's
view. So, I've created this high-tech

3380
04:35:47,279 --> 04:35:54,639
example of uh uh the monitor size that
we would replace those with.

3381
04:35:52,879 --> 04:36:00,719
» And it's considerably smaller. In fact,
the top of this sits just about this

3382
04:35:57,199 --> 04:36:05,600
high above the the curved uh finished
edge of the das there. Uh these are it's

3383
04:36:04,240 --> 04:36:06,480
not a lot. I hate to use a capital
project, but

3384
04:36:06,451 --> 04:36:13,119
» [snorts]
>> uh it's 35 less than $3,600 to replace

3385
04:36:10,000 --> 04:36:16,639
all 10 of these with a 15inch monitor
that would look just like this, about

3386
04:36:14,799 --> 04:36:19,359
this size. And so
>> made of cardboard, too.

3387
04:36:18,080 --> 04:36:25,520
» Made of cardboard.
>> So, and this is not on the list of

3388
04:36:22,639 --> 04:36:28,320
projects cuz it was just emailed to us
yesterday. So,

3389
04:36:26,320 --> 04:36:29,920
» yes, I I just got them to get back.
>> We can approve I can add it to the

3390
04:36:29,680 --> 04:36:33,279
project.
>> So, how quickly can you order those?

3391
04:36:31,760 --> 04:36:35,600
» If I order them, they're saying two to
three weeks. They're just cut out. So,

3392
04:36:35,039 --> 04:36:37,359
it's really
>> So, you can get it done before the new

3393
04:36:36,879 --> 04:36:41,166
fiscal year.
>> Well, I can have these made before I

3394
04:36:38,799 --> 04:36:45,279
leave for vacation like a week. I
[laughter] can just put them up there.

3395
04:36:43,359 --> 04:36:48,959
» Like, how come this screen won't change?
>> Yeah. I keep swiping.

3396
04:36:47,680 --> 04:36:51,600
» Yeah. So, uh yeah. 35.
>> This is a council members.

3397
04:36:50,160 --> 04:36:54,240
» Are we going to be able to zoom in on
them or

3398
04:36:52,480 --> 04:36:56,799
» the public not touch?
>> No. Oh, this unfortunately these are

3399
04:36:56,080 --> 04:37:00,639
only
>> Yeah. The public wanted to see

3400
04:36:58,639 --> 04:37:04,080
» they're only seeing what we display on
the computer. So, they're not

3401
04:37:01,920 --> 04:37:06,561
interactive. Well, I keep using mine. I
get it. I know.

3402
04:37:05,119 --> 04:37:12,240
» No, no, but we can do that. We'll add
that to our strategic plan when we

3403
04:37:08,400 --> 04:37:16,879
upgrade the video system in here to uh
you know,

3404
04:37:14,000 --> 04:37:21,840
» high-tech two-way.
>> You push the button, the video camera

3405
04:37:18,561 --> 04:37:25,879
turns on you while you push the button.
>> Yeah, just just get them now.

3406
04:37:28,000 --> 04:37:31,119
» But I I really did I really did this
because I wanted to show off my

3407
04:37:30,400 --> 04:37:33,119
cardboard cutout.
>> You did a great job. Very nice. Very

3408
04:37:32,400 --> 04:37:36,561
nice. Good job.
>> A little uneven, but

3409
04:37:35,119 --> 04:37:37,920
» All right, let's let's move on. You got
what you need?

3410
04:37:37,279 --> 04:37:39,520
» Thank you.
>> Okay.

3411
04:37:39,199 --> 04:37:43,439
» Okay.
>> Water plant number two, pump covers.

3412
04:37:41,760 --> 04:37:49,359
» Yes, these are all water sewer related
projects. So, these come primarily out

3413
04:37:45,600 --> 04:37:55,359
well wholly other sewer funds.
>> All right, let's have some fun. Uh the

3414
04:37:52,320 --> 04:37:59,600
these are the uh shade structures on the
water plant number two. This will be

3415
04:37:57,359 --> 04:38:04,160
covering um protecting the booster pump
equipment that we have there which

3416
04:38:01,199 --> 04:38:08,879
includes valves and all the piping. Um
ultimately you will love to have uh

3417
04:38:06,561 --> 04:38:13,119
building protecting this equipment like
we have on water plan 4 and the new

3418
04:38:11,119 --> 04:38:17,359
Tamina water plant but I mean as you can
see there I mean affects the coating

3419
04:38:14,959 --> 04:38:23,359
affects the uh actual performance of the
pump. So these shade structure will at

3420
04:38:19,439 --> 04:38:29,199
least some be some protect protecting um
those all that equipment in there. Um,

3421
04:38:26,959 --> 04:38:36,279
so I do recommend this project. Uh, it's
going to give us give our palms uh

3422
04:38:31,439 --> 04:38:36,279
better life and uh longer life.

3423
04:38:36,480 --> 04:38:44,799
» I agree. Good.
>> That well number two has served us well

3424
04:38:43,279 --> 04:38:50,520
over
>> the last 50 years. It's

3425
04:38:46,400 --> 04:38:50,520
» been a powerhouse. Y

3426
04:38:52,080 --> 04:38:59,240
» it's only got a 16inch line, but it
worked.

3427
04:38:56,160 --> 04:38:59,240
All right.

3428
04:38:59,760 --> 04:39:09,520
The redundant sewer line at I45.
This is a project that was we tried to

3429
04:39:06,879 --> 04:39:14,639
do it with ARPA money. Uh we did were
able to fund the design. So the whole

3430
04:39:11,520 --> 04:39:20,400
design project is already completed by
BL engineering. Um this is also a

3431
04:39:17,439 --> 04:39:26,639
project I there uh very well recommend.
Uh we only have one line going from the

3432
04:39:24,080 --> 04:39:31,520
um from this side of the freeway to the
other side. Only one one gravity line.

3433
04:39:29,439 --> 04:39:34,561
That's a lot of risk. Uh if that line
collapses,

3434
04:39:33,119 --> 04:39:40,080
man, that would be the worst day of my
life. Uh so it would require a lot of

3435
04:39:37,039 --> 04:39:44,958
bypass and I can't even imagine how much
that would be if we had to do that. So

3436
04:39:42,480 --> 04:39:48,240
we cannot let that happen. If it
happens, we can at least have this

3437
04:39:46,560 --> 04:39:53,120
redundant line. So we need this
redundant line. We have two gravity

3438
04:39:50,480 --> 04:39:57,680
lines going from one side of the free to
the other and make it to our wastewater

3439
04:39:54,718 --> 04:40:03,440
treatment plant. Um like I said design
is already funded. It be a matter of uh

3440
04:40:00,718 --> 04:40:08,718
getting the construction done. We are
thinking it's going to be bling and

3441
04:40:05,600 --> 04:40:14,480
during anticipate $425,000
for the project um construction. You

3442
04:40:12,878 --> 04:40:16,320
know, we were going to use ARPA funds to
do.

3443
04:40:14,718 --> 04:40:22,000
» We were going to be using ARA funds, but
we put that money into the uh Tamina

3444
04:40:18,878 --> 04:40:26,000
Road uh utilities. Uh the the the
funding is for construction estimates

3445
04:40:23,760 --> 04:40:30,320
for 425, but with all contingencies,
we're funding requesting uh half a

3446
04:40:28,798 --> 04:40:34,000
million. So, 500 total
>> and we did have some of the because of

3447
04:40:32,320 --> 04:40:38,080
the timing of this project, that was a
factor of why we didn't use our funds.

3448
04:40:36,080 --> 04:40:41,920
The other thing is we did use some of
those funds to allocate towards the

3449
04:40:39,920 --> 04:40:46,718
wastewater treatment improvement as
well.

3450
04:40:43,360 --> 04:40:50,000
» I'm for it 100%. We need to get it done.
>> We need to have it.

3451
04:40:48,080 --> 04:40:54,400
» Very important.
>> It's been on the books for four years.

3452
04:40:52,718 --> 04:40:56,958
» Yes.
>> And again, this is coming out of

3453
04:40:56,160 --> 04:41:00,280
» water.
>> Water sewer.

3454
04:41:04,400 --> 04:41:08,718
» Okay.
Yeah.

3455
04:41:06,958 --> 04:41:14,958
» All right.
>> Well, we got the uh the effluent line,

3456
04:41:13,520 --> 04:41:21,480
not the redundant line under the
freeway. They want to replace off the

3457
04:41:16,798 --> 04:41:21,480
whole effluent line, right?

3458
04:41:22,160 --> 04:41:25,600
» Yes. We got to do the
>> the master plan.

3459
04:41:24,400 --> 04:41:29,600
» The master plan, right?
>> Master update for the wastewater

3460
04:41:28,560 --> 04:41:34,320
treatment plant.
>> Yeah, I'll go ahead and get started with

3461
04:41:31,440 --> 04:41:40,000
that one. Um so this is the master plan.
Um so we right now um on our wastewater

3462
04:41:37,600 --> 04:41:45,200
treatment plant we're processing about 8
just short of 800,000

3463
04:41:42,400 --> 04:41:51,280
um ga gallons a day on a wastewater
treatment plan we permitted for 1.3

3464
04:41:47,600 --> 04:41:55,760
million um per TCQ rules for the state
whenever you reach a 75% when you

3465
04:41:53,360 --> 04:42:00,080
trigger 75% for the previous three
months you need to be in design already

3466
04:41:58,480 --> 04:42:06,000
but we're very getting very close to
that triggering that so I do recommend

3467
04:42:03,040 --> 04:42:10,480
funding the uh uh the master plan study
with BL uh it's only right now we're

3468
04:42:08,400 --> 04:42:14,718
asking for $50,000
uh that will put us ahead of the game

3469
04:42:12,320 --> 04:42:18,798
before we also need before we actually
need to start designing this project.

3470
04:42:17,040 --> 04:42:24,798
This is for the ultimate phase on our
wastewater treatment plan. Uh we need to

3471
04:42:22,000 --> 04:42:29,520
move because we have Tamina coming and
that's just stamina. If for some reason

3472
04:42:27,280 --> 04:42:34,480
we have development there uh that will
increase our flows. So I do recommend

3473
04:42:32,560 --> 04:42:40,160
funding the U master plan with
volunteering right now.

3474
04:42:37,840 --> 04:42:42,480
I can answer any questions on that.
one of those.

3475
04:42:40,878 --> 04:42:46,798
» Yeah, I'm going to rework the revenues,
but

3476
04:42:45,200 --> 04:42:50,080
» I mean they all work they go at
different times. So cash flow,

3477
04:42:48,718 --> 04:42:54,000
» right?
>> I'll be able to

3478
04:42:52,160 --> 04:42:59,200
» and I'll just add that with Tamina
coming online, Woodloft and then the

3479
04:42:56,638 --> 04:43:01,920
apartments at Sam Moon, right? We're
going to be at that 75%.

3480
04:43:01,120 --> 04:43:05,200
» Yeah,
>> it's right around the corner.

3481
04:43:03,280 --> 04:43:07,920
» Eventually you're going to get schools
right time.

3482
04:43:06,080 --> 04:43:14,680
» Yeah. If for some reason something
develops develops with Methodist uh even

3483
04:43:11,360 --> 04:43:14,680
more so

3484
04:43:21,120 --> 04:43:27,200
that's the design
>> design only for the eff line on the

3485
04:43:24,560 --> 04:43:32,080
wastewater treatment plant. Um recently
we made some repairs to the ad line just

3486
04:43:30,240 --> 04:43:37,440
right next to the water right next to
the plant but this is a full replacement

3487
04:43:35,200 --> 04:43:44,480
of this fl that goes all the way from
the wastewater treatment plant goes

3488
04:43:39,280 --> 04:43:50,080
north into Carter Sloo um the line is
is not a not a gravity line it looks

3489
04:43:47,680 --> 04:43:55,680
like a force man it's fully pressurized
it should not be doing that so it's

3490
04:43:52,160 --> 04:44:00,160
almost a full capacity um right
It's an 18inch line that we have there.

3491
04:43:58,000 --> 04:44:04,400
Uh we're increasing it to a 24 inch
line.

3492
04:44:02,400 --> 04:44:06,160
» It's going to be side by side for
>> I'm sorry.

3493
04:44:04,878 --> 04:44:09,520
» You're going to put them side by side
and keep them both or just going to

3494
04:44:08,400 --> 04:44:14,320
increase it and
>> Right. We will we putting side to side

3495
04:44:11,440 --> 04:44:18,080
and then abandon the other one.
>> We We'll look at alternate routes to see

3496
04:44:16,000 --> 04:44:21,200
if maybe we can even shorten that run.
>> Yes.

3497
04:44:19,920 --> 04:44:23,520
» To save on costs.
>> Exactly. We we'll do a study with BL

3498
04:44:22,958 --> 04:44:27,600
engineering that
>> that's what we're looking at

3499
04:44:24,400 --> 04:44:36,000
» that it might even be like putting um a
wet well just specifically for this uh

3500
04:44:31,040 --> 04:44:39,440
that will reduce the um the um
the linear feed of line that we we

3501
04:44:38,400 --> 04:44:44,160
install.
>> So serious

3502
04:44:42,240 --> 04:44:49,360
» you it's going to be gravity
>> the plan is to do gravity. Yes.

3503
04:44:46,958 --> 04:44:53,878
» Just a question. Yeah.
>> Okay.

3504
04:44:50,878 --> 04:44:53,878
» Yes.

3505
04:44:57,680 --> 04:45:05,280
» I testing and repair.
>> This is also another project that's been

3506
04:45:01,600 --> 04:45:10,000
on our books for many years. Um but I
mean year to year we having more and

3507
04:45:06,718 --> 04:45:14,718
more problems with INI. Um INI means
inflow and infiltration. Uh basically

3508
04:45:12,320 --> 04:45:19,840
it's all the infiltration that you have
on your sewage system on manholes on on

3509
04:45:17,520 --> 04:45:24,958
lines that are cracked that is making it
all the way to the our wastewater

3510
04:45:21,520 --> 04:45:30,480
treatment plant. And just so you know
when we have a big rain event like like

3511
04:45:27,360 --> 04:45:33,760
I mentioned before we have about 800,000
gallons a day on our wastewater

3512
04:45:31,840 --> 04:45:39,520
treatment plant. When we have a big rain
event we're treating over a million. Um

3513
04:45:36,958 --> 04:45:44,958
so that just more more time for our
operators more chemicals that we need to

3514
04:45:41,680 --> 04:45:50,320
invest more electricity uh damage to our
system our pumps and everything. So

3515
04:45:48,320 --> 04:45:55,360
having this pro problem is not only
going to be detecting where the problem

3516
04:45:51,920 --> 04:46:00,718
is but also we we have some uh money in
there to make the major repairs that are

3517
04:45:57,680 --> 04:46:08,718
needed and specifically is only going to
be attacking our old section of the city

3518
04:46:04,400 --> 04:46:12,878
which is on the uh southeast uh section
of the city. doing this for the whole

3519
04:46:10,638 --> 04:46:18,160
city will cost a lot of money, but I do
know from uh talking to Steve and our

3520
04:46:15,840 --> 04:46:24,718
other operators, that's our big problem
area. So, the southeast. So, uh

3521
04:46:22,000 --> 04:46:31,600
basically south uh so southeast and
right next to um uh Memorial Herman. So,

3522
04:46:28,240 --> 04:46:36,958
um any questions I can answer on this?
>> We're all Yes. about four years ago at

3523
04:46:34,160 --> 04:46:42,320
the TML conference, I talked with the
people on this.

3524
04:46:38,718 --> 04:46:47,360
» Yes. that had sensors that listened to
the water going through the lines

3525
04:46:44,718 --> 04:46:51,120
» and effluent
>> sewer lines and water lines. Okay. Is

3526
04:46:49,600 --> 04:46:53,120
that what we're talking about?
>> That is exactly what we're talking

3527
04:46:52,400 --> 04:46:55,680
about.
>> Blindly good. It's just

3528
04:46:54,798 --> 04:46:59,920
» Yeah.
>> Yes, sir. So, yeah.

3529
04:46:58,080 --> 04:47:03,840
» It fell on deaf ears when I brought it
up four years ago. Okay. It's all about

3530
04:47:02,638 --> 04:47:07,200
money. I understand.
>> Yeah. Some of these mantels we're

3531
04:47:05,440 --> 04:47:13,360
looking at are brick manholes. That's
how old they are. Oh yeah. So,

3532
04:47:11,600 --> 04:47:18,400
well that was great because you could
tell and you could actually find where

3533
04:47:15,520 --> 04:47:19,680
the effluent where the it is coming
from.

3534
04:47:18,798 --> 04:47:25,840
» Exactly.
>> And then when you have a 16inch water

3535
04:47:22,000 --> 04:47:30,320
line on Vision Park blow up.
>> You don't have to wait for SCADA to to

3536
04:47:28,160 --> 04:47:36,160
tell you, hey, the water tank's empty.
You know what I mean? The hydro tank.

3537
04:47:32,320 --> 04:47:41,200
» Yeah, that's definitely
happened what, twice?

3538
04:47:38,000 --> 04:47:47,840
Oh, many times. Yeah.
>> So, yeah, I'm all for it. I I saw this

3539
04:47:45,200 --> 04:47:51,120
in action. It's just phenomenal.
>> Mhm.

3540
04:47:49,200 --> 04:47:53,840
» This is one of those projects that will
potentially be

3541
04:47:52,000 --> 04:47:56,400
» Oh, save us so much money. It's
>> there's a payback period.

3542
04:47:55,920 --> 04:48:00,638
» For sure.
>> Sorry, forgot my mic was up.

3543
04:47:58,320 --> 04:48:04,400
» Yes, I'm 44.
>> And I we did get a quote from a

3544
04:48:02,480 --> 04:48:08,080
contractor, but I would like to get
additional quotes to see where the

3545
04:48:06,000 --> 04:48:14,000
market is. I different companies do
this. Uh I like competition. So I like

3546
04:48:10,718 --> 04:48:17,520
to have uh different contenders bidding
on this.

3547
04:48:14,718 --> 04:48:20,000
» Do you want to set ceiling?
>> We Yeah.

3548
04:48:19,440 --> 04:48:25,560
RP.
>> Yeah. It exceeds the 100,000 by law.

3549
04:48:25,760 --> 04:48:32,080
» Okay. So that's pretty much it with
project. We did table item number two.

3550
04:48:29,840 --> 04:48:36,958
We do need to take a record vote. It's
it's an action item. So,

3551
04:48:35,360 --> 04:48:42,638
you know, the action item basically
truth and taxation laws requires us to

3552
04:48:39,360 --> 04:48:48,160
have a formal vote saying if we want to
go with the no new no new revenue rate

3553
04:48:45,280 --> 04:48:53,600
or do we want to open up the possibility
to go above it. If we vote to open up

3554
04:48:50,718 --> 04:48:57,120
the possibility to go above the NNR, we
then have to have a public hearing

3555
04:48:54,958 --> 04:49:00,638
before the adoption of the tax rate. If
we don't, you don't have to have a

3556
04:48:58,798 --> 04:49:04,878
public hearing. you can just approve the
tax rate because you're not

3557
04:49:02,560 --> 04:49:07,680
» council to decide how far up they want
to go and

3558
04:49:06,080 --> 04:49:11,920
» that
we can always go down without

3559
04:49:09,280 --> 04:49:17,360
» we can always do yeah the NNR so if you
want to make a motion or someone wants

3560
04:49:14,080 --> 04:49:22,400
to make a motion to approve a just I
just need a proposal right as well for

3561
04:49:19,760 --> 04:49:29,200
the tax office to have
>> but here let me bring my thing back up

3562
04:49:26,400 --> 04:49:32,958
» what's the one below it here
Um

3563
04:49:31,840 --> 04:49:36,638
1918
>> 1918 would be the max you can go without

3564
04:49:35,120 --> 04:49:40,040
a um uh with
>> okay 1911.

3565
04:49:40,798 --> 04:49:45,440
» That's my motion.
>> What was your motion

3566
04:49:44,000 --> 04:49:49,920
» to adopt it to the 19?
>> Well, not adopt to propose

3567
04:49:47,040 --> 04:49:53,760
» to propose. We're not adopting anything
tonight.

3568
04:49:50,400 --> 04:49:59,520
» Well, that's fine. [laughter] Words
>> to below the 19.4, right?

3569
04:49:57,280 --> 04:50:05,680
to below the 194. Yes.
>> Okay. So, we have we have a motion to

3570
04:50:03,040 --> 04:50:09,280
» to propose to consider to propose
>> the 1911 rate.

3571
04:50:07,200 --> 04:50:11,680
» The 19
>> 11 rate.

3572
04:50:10,718 --> 04:50:15,840
» I'll second that.
>> Yeah.

3573
04:50:14,000 --> 04:50:18,840
» By
proted

3574
04:50:19,520 --> 04:50:24,120
by Councilman Sol.

3575
04:50:25,360 --> 04:50:29,920
Yes, sir. Okay. Can we put those two
together? [laughter]

3576
04:50:28,560 --> 04:50:34,240
» Took me forever.
>> It's going to be that way.

3577
04:50:32,560 --> 04:50:35,840
» It's going to be that way. I don't
>> No, it's going to be that way.

3578
04:50:35,644 --> 04:50:39,760
[laughter]
>> I want to change my name to Hank

3579
04:50:37,920 --> 04:50:44,958
Williams.
>> So, just discussion.

3580
04:50:43,280 --> 04:50:48,240
» So, we're going to try to come below
this, but we want to have the option to

3581
04:50:46,638 --> 04:50:48,958
go here if we have to.
>> Correct.

3582
04:50:48,638 --> 04:50:53,120
» Yes.
>> But we will decide later.

3583
04:50:51,440 --> 04:50:55,952
» Exactly what I'm saying. Just there's
our option again.

3584
04:50:54,400 --> 04:50:58,878
» It's a good plan. Yes. So,
[clears throat] just for anyone that's

3585
04:50:57,120 --> 04:51:02,798
listening at home, this is not the
adoption of the rate. This is not saying

3586
04:51:00,798 --> 04:51:08,000
that this is what we're going to adopt.
This is just the tax office requires me

3587
04:51:05,120 --> 04:51:13,440
to propose a rate and this is what that
is. So, all the notices unfortunately

3588
04:51:10,160 --> 04:51:15,920
will have that 1911 factor, but it
doesn't necessarily mean that's what

3589
04:51:14,560 --> 04:51:20,240
you're going with. It's just truth and
taxation. Unfortunately, those are the

3590
04:51:18,080 --> 04:51:28,000
rules and we have to follow them. the
official vote for the uh the the change

3591
04:51:25,520 --> 04:51:33,200
in the tax rate would be
>> so we required to do that.

3592
04:51:30,080 --> 04:51:36,958
» So I have to get tax rate approved by
the 15th of September to get onto the

3593
04:51:35,440 --> 04:51:41,200
tax roles with Tammy Ray or I have to
collect taxes and that's going to be no.

3594
04:51:39,600 --> 04:51:45,680
So we have to have it approved by that
point. If you guys are comfortable from

3595
04:51:43,360 --> 04:51:49,920
me making the changes to this budget and
having the adoption for the next the

3596
04:51:47,840 --> 04:51:52,638
council meeting on the 26th, I can do
that.

3597
04:51:50,320 --> 04:51:55,280
» You can put it on the 26 and he can pull
it.

3598
04:51:53,440 --> 04:51:59,840
» Well, we just have to know for public
notice here. You have so many public

3599
04:51:57,280 --> 04:52:03,600
hear in public notices. Courtney and me
every year it's the bane of our

3600
04:52:00,958 --> 04:52:08,400
existence. Um because of all the rules.
So if it doesn't pass, but if we put it

3601
04:52:06,320 --> 04:52:12,320
on for the agenda on the 26th, but then
we end up not making an action item, I'd

3602
04:52:10,480 --> 04:52:16,798
have to approve it within 7 days of that
meeting. So we'd have to call a special

3603
04:52:13,840 --> 04:52:18,958
meeting in by September 2nd, I believe.
>> So those are the rules.

3604
04:52:18,638 --> 04:52:23,280
» Okay.
>> So if we could stick to it and I can

3605
04:52:21,600 --> 04:52:26,400
propose everything at the 26th and we
feel comfortable, I will do that.

3606
04:52:24,638 --> 04:52:30,320
» If John and Sam want to do that, that's
their choice. You understand?

3607
04:52:27,920 --> 04:52:33,360
» And I will I will send out everything
updated. I am out of town next week, but

3608
04:52:32,080 --> 04:52:35,680
I will work tomorrow on trying to get
everything updated and sent out to

3609
04:52:34,798 --> 04:52:40,480
everyone.
>> And you'll also have on the agenda

3610
04:52:38,638 --> 04:52:46,080
the issue with our reserve.
>> Yeah, that'll be on there as well. Yeah.

3611
04:52:43,280 --> 04:52:48,320
» If if we adopt a change in policy
recommend,

3612
04:52:46,480 --> 04:52:50,560
» you'll factor that in.
>> Yes. So, what

3613
04:52:49,280 --> 04:52:52,160
» in the discussion
>> into the discussion? Yeah.

3614
04:52:51,760 --> 04:52:54,160
» Yes. Yes.
>> To approve or or not

3615
04:52:53,600 --> 04:52:56,798
» or to
>> Well, what I can do on the proposed for

3616
04:52:55,920 --> 04:53:00,878
the budget
>> and possible action

3617
04:52:58,878 --> 04:53:05,440
» for the proposed budget. What we can do
is I can have it in the agenda form and

3618
04:53:03,840 --> 04:53:09,200
then I can actually put it on the actual
document and if we would just make a

3619
04:53:07,680 --> 04:53:16,040
motion if we wanted to go that way or
not at that point and I remove it for

3620
04:53:10,958 --> 04:53:16,040
the final publish adopted budget.

3621
04:53:16,958 --> 04:53:22,400
» Okay. All right. Any additional
comments?

3622
04:53:20,638 --> 04:53:24,798
All in favor say I. I.
>> I.

3623
04:53:23,200 --> 04:53:28,560
» Opposed.
Motion carries.

3624
04:53:27,680 --> 04:53:36,428
All right. [clears throat] Having
reached the end of the agenda, no other

3625
04:53:32,878 --> 04:53:39,680
items to discuss, it is now 9:54
[clears throat]

3626
04:53:37,920 --> 04:53:46,480
and we are going to adjourn this
session, the special session of the

3627
04:53:44,400 --> 04:53:49,480
budget workshop for Shannidor city
council.

3628
04:53:49,760 --> 04:53:52,958
What time?
>> 9:54.

3629
04:53:58,718 --> 04:54:01,280
Okay.