[20:38] Welcome everybody.
Let's see.
[20:43] We have several items under formal
business. Uh item A is uh license 20262.
[20:51] This a privileged license agent change
request. An owner change beer and wine
[20:56] retail and package and Sunday sales.
Smyrna Gas Enterprises LLC 540 Concord
[21:02] Road Southeast Smyrna in ward three with
Shawn Patel Hughes as the agent.
[21:08] Richard, would you mind taking this one?
>> Uh, Mr. Hughes, if you would please step
[21:12] to the microphone.
[21:18] » Good morning, sir. How you doing?
>> Good. How are you? If you don't mind, if
[21:21] you state your name for the record,
please.
[21:23] » Sean Patel.
>> And would you tell us what your
[21:25] association is with um the Smyrna
Gaslight Enterprises?
[21:29] » Yes, I'm the owner.
>> You're the owner. Okay. Have you been a
[21:33] licensed agent for Beer and Wine Sales
anywhere else before?
[21:37] » Uh, no. This is your first time. Can you
explain to the board uh the training
[21:42] that you went through in order to
receive this license
[21:45] » in order to be prepared to do this?
>> Yes. Um I used to work in a convenience
[21:51] store gas station previously when I was
in college at my dad's in city of
[21:56] Alpharetta and then also city of
Atlanta. And then for this city I did
[22:03] the alcohol training class. Um I think I
believe it was through Cobb County um
[22:10] somewhere in East Cobb that we had to go
to and was really I'd say
[22:17] insight on how
I guess city by city all licenses varies
[22:26] on how strict they are. So that was eye
opener for sure.
[22:32] Can you what are the processes that you
that you'll have in place at Smyrna Gas
[22:36] Enterprises in order to uh check IDs and
verify age?
[22:40] » So as of right now we do uh implement
scanning all IDs. Um doesn't matter if
[22:47] you 50 or if you're 10 18 you're getting
IDed. And also we have a date right
[22:56] behind the I guess employee employee
customers that show today's date with
[23:03] 2020 20 with 21 being the age
verification.
[23:08] And then we also do
um random checks with um employees.
[23:15] We'll send a mystery shopper, have them
come pick one thing up, and if they get
[23:22] IDed, they passed. If not, you get uh I
guess written up, and we take like a
[23:30] penalty out their pay for not following
uh orders.
[23:35] » Is that check integrated into your POS
system or is that a manual check
[23:39] integrated POS system? Okay. Mhm.
>> Now, what type of training do you
[23:43] provide to your employees to ensure that
they understand that POS system and that
[23:47] they are doing the checks correctly? So
what we do is we also show them YouTube
[23:52] videos that I guess our sicko
representative has showed us on how to
[24:01] um make sure that every single alcohol
items that we do have or tobacco, they
[24:08] all have to be scanning and before
they're able to bypass it or press
[24:15] enter, they have to enter the date. So
it tell them automatically if that
[24:19] person is 21 or not. And there is no way
to bypass it but just by saying okay you
[24:25] have to enter a date. That's one way.
And then um how I said was just mystery
[24:32] shoppers will do it once a month. They
might come two times in one day. They
[24:36] might come
um one week. They might come four times.
[24:41] It just depends on um what the company
does.
[24:45] » Okay. How many hours do you spend in the
store now? How many hours do you
[24:49] anticipate spending in the store?
>> Uh, right now I'm about there about 60
[24:53] something, 65. I'm planning on staying
around 50.
[24:56] » Okay. And how many employees?
>> Total of three.
[25:00] » Okay. All right.
You understand? Um, in the city of
[25:04] Smyrna, we do take this seriously. As
you uh receive this license this
[25:08] morning, be aware that the Smyrna Police
Department will be around to do random
[25:11] checks. They they do that also along
with the whatever system you have in
[25:15] place. Uh they'll be around to check
also. Um we do um want everybody that
[25:20] that that serves beer and alcohol, sells
beer alcohol in the city to understand
[25:27] that uh you know we we do take it
seriously that we want you to follow the
[25:29] rules the right way. Uh and we will be
checking on you.
[25:33] » Any other questions?
>> Mr. Chairman,
[25:37] » entertain a motion on the privilege
license agent change request for uh Mr.
[25:42] Patel Hughes.
motion.
[25:46] » I'll second.
>> All right, we got a motion to second.
[25:54] » And that passes unanimously.
Congratulations.
[25:57] » Thank you.
>> Thank you.
[26:00] » Uh the next item on the agenda, the next
three items on the published agenda,
[26:04] item B, C, and D have all been uh tabled
to the March 11th. So if you're here for
[26:11] V260012,
V260013
[26:16] or V26015,
those will be heard on March 11th. U the
[26:22] next item on the agenda,
>> I think we have to make a motion.
[26:25] » Oh, do we need to make a motion to table
these? Okay, we'll take them one at a
[26:28] time then. So V12 uh V2612
U need a motion to table.
[26:33] » Motion to table.
>> Second. All in favor to table that to
[26:37] the to March 11th. Motion carries
unanimously. Uh V26013.
[26:43] Need a motion to table.
>> So moved.
[26:46] » I second.
>> All in favor.
[26:52] That one will also be tabled to March
11th. And finally, V2615.
[26:56] Uh variance request. Need a motion to
table to the 11th.
[26:59] » So moved.
>> Second.
[27:01] » All in favor? Okay. Okay, those three
items have now been forwarded to the
[27:05] March 11th agenda. The item E is V26011.
This is a public hearing on a variance
[27:12] request to allow a second accessory
structure on land lot 527 at 1272 Hayes
[27:19] Drive. The request is by Reeves Nuome.
Um,
[27:24] okay. Let me give us the background.
[27:29] All right, let me just switch this
around real quick.
[27:36] Okay. All right. Thank you. Uh, good
morning. Caitlyn Crow, land development
[27:41] services coordinator for community
development for the city of Smyrna. So,
[27:45] this variance, as you just read out, is
B26-011
[27:49] to allow for a second accessory
structure. So, this property is um right
[27:54] located on the south side of Hayes Drive
um which is off of King Springs Road and
[28:00] is currently occupied by an existing
two-story home that was recently
[28:04] completed um back in 2022 as well as a
pergola that is in the rear yard. The
[28:09] applicant is proposing to add a pool in
addition to this pergola and retain both
[28:14] on the property. Our ordinance does
require only one accessory structure per
[28:18] lot. uh the pergola and pool both count
and thus the variance is required.
[28:25] However, both of these uses are are
different. Uh the pergola and the pool
[28:29] will be used simultaneously but again
offer different uses for the property.
[28:33] So the variance is not self-created
due to the size of the lot and the
[28:39] location of the pool. No other variances
are needed. No setback uh reductions, no
[28:44] imperous surface area increases. So this
is the minimum variance needed to allow
[28:49] for both of these to remain on the
property. At the time of this report,
[28:53] community development has not received
any calls or emails in opposition to
[28:57] this request. Um and after reviewing the
variance application, we do support the
[29:01] request and do recommend your approval
with just the standard condition.
[29:05] Approval of the requested variance is
conditioned upon substantial compliance
[29:09] with the site plan submitted with the
variance application. And I can answer
[29:12] any questions.
[29:16] All right. Thank you.
[29:27] » Just state your name and if there's
anything you'd like to add to the
[29:30] presentation.
>> Uh my name is Reeves Newsome, RCS pool
[29:34] and spa for the owner. I'm not really
here to uh add anything to that. It was
[29:40] perfectly read.
>> Okay. Are you aware of the conditions?
[29:43] » Yes.
>> Okay. Okay. And you agree with those?
[29:45] » Yes.
>> Okay. Um, this is a public hearing on
[29:49] varants request v26011.
Is there anyone here who wish to speak
[29:54] either on behalf or or opposed to this
application? Please come forward.
[29:59] » Chair hearing none. Seeing none, I'll
entertain a motion on V26011.
[30:05] Motion to approve variance progress
V26-011
[30:08] allow secondary accessory structure on
land lot 527 at 1272 Haze Drive Reeves
[30:13] Newsome applicant
>> a second have a motion and a second
[30:18] all in favor motion passes
[30:25] see uh item F is also a public hearing a
request V26014
[30:32] this is to increase the maximum
impervious surface area from 45% to
[30:36] 46.7%
in land lot 596. This is at 3202 Call
[30:42] Your Gate Court. Allison King is the
applicant. Caitlyn,
[30:51] » thank you. Um again, Caitlyn Crow,
Community Development. So, this variance
[30:56] request, as you just said, is to
increase the maximum impervious surface
[30:59] area from 45% to 46.7%.
Uh so this lot is located on the western
[31:06] side of Call Your Gate Court which is in
the Collier Yourgate subdivision. Uh the
[31:11] property is currently own um excuse me
currently occupied by an existing
[31:15] two-story house as well as a 20ft
private drainage easement at the far uh
[31:20] back of the property. The applicant is
proposing to just extend an existing um
[31:26] patio area in the back with a new roof
and that'll have a more of an enclosure
[31:31] in the back um for a little spa that
will be installed. Uh the existing
[31:36] property is already over the maximum
imperous surface area by 2%. This
[31:42] occurred when the house was built um and
the proper variance was not obtained at
[31:47] that time. However, with this additional
118 square feet, this further brings the
[31:54] property over the imperous surface area
to 46.7%.
[31:59] However, even though the property was
already over, our uh section 1102 does
[32:05] say that no non-conforming building can
be extended without having to bring it
[32:09] to proper codes. Thus, the variance here
today. Um however since this was an
[32:14] existing condition on the property this
variance is not self-created.
[32:19] So after this deck extension the
property again will be over the
[32:23] allowable imperous surface area by only
1.7%.
[32:28] Um in fact the applicant had already
installed a French drain and
[32:32] infiltration system back in 2017 that's
already acting as a water quality for
[32:37] the property. Um the engineering plans
reviewer has already looked at this and
[32:41] has supported this variance without the
need for any additional mitigation.
[32:46] Uh we believe that this is the minimum
variance needed to create any extension
[32:50] on this property. Um and at the time of
this report, we have received no emails
[32:54] or phone calls in opposition to this
request. After reviewing the variance
[32:59] application, staff does support the
request and does recommend your approval
[33:03] with again just the standard stipulation
that approval of the requested variance
[33:07] shall be conditioned upon substantial
compliance with the site plan submitted
[33:11] with the variance application. And
myself or the engineering plans reviewer
[33:15] Clara Hodgees is here if you have
questions for either of us.
[33:19] » Just want to confirm. So the city
engineers office is okay with this
[33:23] request. Yes, I believe the existing
mitigation system that's on the property
[33:27] is above and beyond what we would ask
them to install um for this deck
[33:31] extension. So, I don't feel the need for
any further mitigation on the property.
[33:34] » Okay. Very good. Thank you. Any
questions board? No questions.
[33:38] » Okay. Uh this is a public hearing. So,
for V2614
[33:43] Oh, I'm sorry. Let's see. We need to get
the applicant up here. So, is the
[33:46] applicant uh Miss Allison King present?
Yes. Here she comes. Yeah. If you'll
[33:51] come up and state your name for the
record, please. And if there's anything
[33:54] you would like to add to uh Caitlyn's
presentation.
[33:57] » No. Uh my name is Allison King. Thank
you, Caitlyn. The presentation was very
[34:02] good. Um and outlines all of the things
that we'd like to be able to do on the
[34:05] property.
>> Uh being a public hearing, uh I'll uh uh
[34:10] invite anyone who wishes to come and
speak either on behalf or in opposition
[34:14] to this variance request, please come
forward.
[34:18] Chair, hearing none, I'll entertain a
motion on this variance request. Can we
[34:22] confirm that she understands?
>> Oh, I need Yes, I need you to confirm.
[34:25] Did you understand the stipulations on
the variance request and you're in
[34:29] agreeance with those?
>> I am.
[34:30] » Okay. Thank you. Uh, entertain a motion
on this variance request.
[34:35] » I motion to approve V26-014
variance request to increase the maximum
[34:40] impervious surface area from 45% to
46.7% in land lot 596 at 3202 CER gate
[34:47] court.
>> Second. Have a motion to second on this
[34:51] variance request. All in favor?
Motion passes unanimously. Um enjoy your
[34:58] new addition.
>> See, uh we have one final item of
[35:05] business. This is approval of the
minutes uh from the February 11th, 2026
[35:10] license and variance board of uh let's
see
[35:15] committee had an opportunity to review
these minutes and is there a motion to
[35:18] approve?
>> So moved.
[35:20] » Second.
>> All in favor?
[35:24] Okay. The minutes have been approved for
the February 11th license various board
[35:28] meeting that any other business be
brought before the committee. Chair
[35:32] hearing none. We will adjourn at five at
10:15.