1
00:05:59,580 --> 00:06:19,240
I would try to be one friend that would attend. No, we actually have to might not do it, but I got a clarification on it. So, I'll have to do that one with that. And then I had this project that we were faced with, she wants to do it, and then just, like, we'll take care of that, sorry, over here on the point. That is.

2
00:12:24,460 --> 00:12:25,640
Christ for the pledge of allegiance.

3
00:12:27,870 --> 00:12:34,290
Christ for the pledge of allegiance to the life of the United States of America and to the Republic for which it stands.

4
00:12:34,750 --> 00:12:39,210
One nation under God, indivisible, with liberty and justice for all.

5
00:12:40,930 --> 00:12:42,410
Will the clerk please call the roll?

6
00:12:42,870 --> 00:12:43,670
Council of the Dean.

7
00:12:43,950 --> 00:12:43,970
Yes.

8
00:12:44,150 --> 00:12:45,110
Councilor Rancickel.

9
00:12:45,650 --> 00:12:46,230
Councilor Mafe.

10
00:12:46,530 --> 00:12:46,690
Here.

11
00:12:46,910 --> 00:12:47,790
Councilor Spiney.

12
00:12:47,870 --> 00:12:47,950
Here.

13
00:12:48,010 --> 00:12:48,950
Councilor Finnecy.

14
00:12:49,570 --> 00:12:50,150
Councilor Allen.

15
00:12:50,150 --> 00:12:55,890
Vice President Ludwig, Councilor Herrick, Councilor Johnson, and President Krasky.

16
00:12:56,750 --> 00:12:57,630
We have a quorum.

17
00:12:59,370 --> 00:13:05,050
Item 4.1 is the approval of the September 3, 2024 regular council meeting minutes.

18
00:13:05,970 --> 00:13:09,370
Motion is by Councilor Herrick, second by Councilor Elm, is their discussion.

19
00:13:10,510 --> 00:13:12,730
Hearing none, all those in favor, please signify by saying aye.

20
00:13:13,210 --> 00:13:15,330
Those are the polls saying no, motion carries.

21
00:13:16,610 --> 00:13:18,570
Item 6.1 is report from Mayor Paine.

22
00:13:18,570 --> 00:13:23,090
Good evening again, Councillors. First, I just want to clarify something. You see me making

23
00:13:23,090 --> 00:13:29,470
recommendations under new business and so you're aware, I guess, that was a little bit

24
00:13:29,470 --> 00:13:33,170
of a struggle for me. What should go under the business by the mayor and what should go

25
00:13:33,170 --> 00:13:39,190
under new business? Basically, decided if something relates to the function of the office of

26
00:13:39,190 --> 00:13:44,510
mayor, it will be under item six here. So that's committee appointments, the budget, anything

27
00:13:44,510 --> 00:13:49,530
else that might come up. But if it's council business, if I'm recommending policy of some kind,

28
00:13:49,670 --> 00:13:52,230
I'm going to be the same as the rest of the end, just recommend it with new business

29
00:13:52,910 --> 00:14:00,710
and no special treatment. So my report is going to be lengthy. As I promised last week,

30
00:14:00,710 --> 00:14:05,330
I would give you an update on the budget. This is not the budget presentation. I'm not introducing

31
00:14:05,330 --> 00:14:10,950
the budget. You have a document in front of you of the general fund budget only, it's expenses and

32
00:14:10,950 --> 00:14:17,650
revenue, that will tell you very little. I think that this will give you about as much

33
00:14:17,650 --> 00:14:22,070
information as a poster would about a movie. That said, I'm going to give you a point

34
00:14:22,070 --> 00:14:27,270
you to a couple of things so you can see the broad structure of how the general fund

35
00:14:27,270 --> 00:14:32,050
budget will look this year. The vast majority of the decisions about the general fund have

36
00:14:32,790 --> 00:14:40,310
have been made. So I barring new information or possibly negotiation with some counselors

37
00:14:40,310 --> 00:14:46,470
or a mistake that we've made, this is unlikely to see change. But I don't want to breeze

38
00:14:46,470 --> 00:14:51,370
too far past that second point. I have negotiated with counselors before I release the final

39
00:14:51,370 --> 00:14:55,690
budget. This is the next two weeks or your opportunity to do that. It is going to be a tough

40
00:14:56,130 --> 00:14:59,090
negotiation. This budget is done and we put a lot of work into it.

41
00:15:00,000 --> 00:15:29,880
So I'm just going to plunge right into this and then I will invite any questions. I will answer every question I can again with the caveat that the answer could change in two weeks when I present you the budget. But I want you to have your hands on this document. I'm not releasing the digital document yet where you can pour through all of the departments line by line, but you will have that before the presentation two weeks. Conceival, I was just very close to releasing it tonight. It's possible we release it tomorrow.

42
00:15:29,880 --> 00:15:35,200
if we're feeling comfortable about it, maybe based on how this discussion goes if we think we have changes to make.

43
00:15:36,580 --> 00:15:43,300
The so, I will plunge in here, interrupt me if you have questions, but this isn't too much, I guess.

44
00:15:44,820 --> 00:15:47,400
First, some revenue and expenditure facts.

45
00:15:47,760 --> 00:15:50,720
Let's get the worst news out of the way first, the terminal tax declined.

46
00:15:51,240 --> 00:15:55,640
It did not go up, it declined by $143,115.

47
00:15:55,640 --> 00:16:00,240
That's significant because the terminal tax is the main funding source for our CIP.

48
00:16:00,660 --> 00:16:04,780
So, if you remember how the CIP works, we project for five years and we generally

49
00:16:04,780 --> 00:16:08,720
project the existing amount of the terminal tax for those five years.

50
00:16:09,060 --> 00:16:12,340
If it goes down, we project it going down for five years.

51
00:16:12,540 --> 00:16:17,400
So, that number I just gave you, multiply it by five, that's the hit that the CIP just took.

52
00:16:17,920 --> 00:16:20,160
And don't worry, we just started.

53
00:16:21,500 --> 00:16:24,840
Second, there have been significant changes in the levy calculation.

54
00:16:24,840 --> 00:16:30,660
This is going to be the hardest part about this process, we're not going to be able to tell you a lot about what the final tax bill is going to look like.

55
00:16:30,960 --> 00:16:37,140
There have been a number of changes in Wisconsin state law, the most significant of which is the repeal of the personal property tax.

56
00:16:37,780 --> 00:16:43,260
It's important to note we did not lose that revenue. The state replaced that revenue but it's a different form of revenue.

57
00:16:43,340 --> 00:16:48,640
It's no longer a tax and therefore it doesn't figure into our levy calculation in the same way that it did before.

58
00:16:49,440 --> 00:16:55,000
As a very brief primer, if you've forgotten, we have limits by how much we can raise the levy every year.

59
00:16:55,060 --> 00:16:59,280
We are capped by the percentage in growth in net new construction.

60
00:16:59,760 --> 00:17:06,960
If there are new buildings, new value added to the city, we can increase the tax base by that much but no further.

61
00:17:07,620 --> 00:17:10,380
Well, it's a much more complex formula than that.

62
00:17:10,380 --> 00:17:28,620
But the move of the revenue for personal property tax from a tax to a state benefit to the city has made that shared revenue and moved it to that side of the budget, which really changed the levy calculation mostly in positive ways, but we can get to that.

63
00:17:30,880 --> 00:17:32,060
That's a shared revenue.

64
00:17:32,320 --> 00:17:38,780
We had a different shared revenue law last year that gave us a major increase in shared

65
00:17:38,780 --> 00:17:45,900
revenue and then tied the growth to the growth in the state average sales tax rate.

66
00:17:46,580 --> 00:17:50,300
I am still learning all of these laws as they go but what that amounted to this year was

67
00:17:50,300 --> 00:17:53,180
a 2.3% increase in shared revenue.

68
00:17:53,740 --> 00:17:55,500
So right there it starts helping our revenue numbers.

69
00:17:57,460 --> 00:18:00,240
Okay, what you're going to find in the budget, I'm going to come back to some of the bottom

70
00:18:00,240 --> 00:18:00,700
line stuff.

71
00:18:01,540 --> 00:18:03,580
Right now, I've added no new staff positions.

72
00:18:03,820 --> 00:18:06,560
I know it's going to be a disappointment to many of you.

73
00:18:07,080 --> 00:18:10,940
We took a big hit in revenue with the loss at Terminal Tax because it's important to remember

74
00:18:11,460 --> 00:18:15,000
the Terminal Tax also funds the general fund, and so we have to make much more difficult

75
00:18:15,000 --> 00:18:16,880
choices when that goes down.

76
00:18:17,380 --> 00:18:23,460
So I've added no new staff positions, but, and this is a very big but, that does not mean

77
00:18:23,460 --> 00:18:26,680
and we cannot add new positions in 2025.

78
00:18:26,680 --> 00:18:28,900
What it means is I'm not funding them in the budget.

79
00:18:29,500 --> 00:18:32,180
The city, as I'm going to get to tonight,

80
00:18:32,340 --> 00:18:34,040
and especially in two weeks,

81
00:18:34,500 --> 00:18:37,300
the city has, is in a very fiscally smear,

82
00:18:37,300 --> 00:18:38,880
we had a deficit in previous years,

83
00:18:38,880 --> 00:18:40,000
that was a paper deficit.

84
00:18:40,320 --> 00:18:41,620
We call that market to market.

85
00:18:42,220 --> 00:18:44,140
That basically means our investments,

86
00:18:44,360 --> 00:18:46,620
because of the way the interest market has worked,

87
00:18:47,460 --> 00:18:51,620
we have a number of low yield, high security investments

88
00:18:51,620 --> 00:18:53,660
and think I'm like CDs, like you would buy from your bank,

89
00:18:54,420 --> 00:18:57,200
we would not be able to liquefy those without a loss.

90
00:18:57,360 --> 00:18:59,220
Or two years ago, we would not have been able

91
00:18:59,220 --> 00:19:00,640
to liquefy those without a loss.

92
00:19:00,880 --> 00:19:02,980
And our auditors make us book that loss.

93
00:19:03,500 --> 00:19:05,560
However, as they mature because they're bonds

94
00:19:05,560 --> 00:19:06,820
and we were promised that money,

95
00:19:07,020 --> 00:19:09,300
as they mature to their maturity value,

96
00:19:09,420 --> 00:19:10,340
we gain that money back.

97
00:19:10,820 --> 00:19:12,900
A lot of that position, the surplus you're seeing,

98
00:19:13,100 --> 00:19:14,300
is that new gain.

99
00:19:14,720 --> 00:19:17,240
However, both of those affect our reserve.

100
00:19:17,540 --> 00:19:18,720
So according to our reserve policy,

101
00:19:18,840 --> 00:19:20,960
that one and a half million is just going into the reserve.

102
00:19:20,960 --> 00:19:22,540
of it's just going to serve the reserve this year.

103
00:19:22,700 --> 00:19:24,040
So we don't get to play with that.

104
00:19:24,780 --> 00:19:27,240
A little bit of bad news, but I'm going to,

105
00:19:27,240 --> 00:19:28,420
I know it sounds like all bad news,

106
00:19:28,500 --> 00:19:30,320
but I promise I'm saving the best for last.

107
00:19:30,820 --> 00:19:34,160
The, we're looking at the end of the expenditure

108
00:19:34,160 --> 00:19:34,940
restricting program.

109
00:19:35,760 --> 00:19:40,340
We no longer qualify because the expenditure

110
00:19:40,340 --> 00:19:44,800
restricting program was created for disenfranchised

111
00:19:44,800 --> 00:19:47,880
communities, communities that have high rates of poverty,

112
00:19:47,880 --> 00:19:56,600
low incomes and therefore end up with very high tax rates to cover the cost of services.

113
00:19:56,660 --> 00:20:01,780
In other words, in a wealthy community, a low tax rate can pay for the exact same services

114
00:20:01,780 --> 00:20:06,440
that a much higher tax rate must pay for in a lower income community if that makes sense.

115
00:20:06,500 --> 00:20:11,500
We have to ask more of people that actually make less if our economy and our fiscal system

116
00:20:11,500 --> 00:20:17,460
is not working well. We appear to have solved that problem. You in order to qualify for the ERP,

117
00:20:17,460 --> 00:20:22,540
you must be in have a higher than average tax rate in the state of Wisconsin.

118
00:20:23,060 --> 00:20:25,860
We now have a lower than average tax rate in the state of Wisconsin.

119
00:20:26,280 --> 00:20:34,580
In fact, we are one of the highest performing communities in the state in terms of fairness in our mill rate.

120
00:20:35,060 --> 00:20:37,720
But that costs us money. Good news is, there is a little bit left.

121
00:20:37,860 --> 00:20:42,820
We get one final bump of the ERP. It's not as big as the more season counselors are used to.

122
00:20:43,380 --> 00:20:45,400
There is a little bit of money. It's in the budget.

123
00:20:45,400 --> 00:20:47,340
but next year we won't have that anymore.

124
00:20:47,760 --> 00:20:50,540
And we, I think we should all congratulate ourselves

125
00:20:50,540 --> 00:20:52,200
for building great budgets

126
00:20:52,620 --> 00:20:54,620
that and treating our citizens fairly,

127
00:20:55,180 --> 00:20:58,600
but that means we have to act like a fiscally responsible

128
00:20:58,600 --> 00:20:59,620
and fiscally strong community

129
00:20:59,620 --> 00:21:01,800
and come up with that revenue somewhere else.

130
00:21:02,580 --> 00:21:03,700
Almost done here.

131
00:21:04,860 --> 00:21:07,060
You're gonna get a much longer presentation on debt service

132
00:21:07,060 --> 00:21:12,700
or on our debt position at the next council meeting.

133
00:21:12,820 --> 00:21:14,300
So I'm not gonna say too much about it tonight

134
00:21:14,300 --> 00:21:21,140
except to say that our debt service continues to fall and our debt capacity continues to rise.

135
00:21:21,420 --> 00:21:25,940
We have not been bonding, therefore the cost of servicing our debt, the debts just keep getting paid off.

136
00:21:26,700 --> 00:21:31,320
I did a lot of celebrating about that position last year that it was a more,

137
00:21:31,320 --> 00:21:37,220
we've reached historic levels of debt responsibility in the city that position has only,

138
00:21:37,440 --> 00:21:39,140
or will only improve for 2025.

139
00:21:39,140 --> 00:21:49,180
Okay, and that is among the best news, what this all adds up, and I can explain a bit more because this is a very detailed document when you get into the individual departments and you get the full presentation.

140
00:21:50,160 --> 00:22:06,660
Overall, big picture numbers. Our revenue increased by a net of 2.95%. Our expenses increased by 0.63%, less than 1%, which generates a surplus.

141
00:22:06,660 --> 00:22:09,800
plus we did, we were able to through cuts,

142
00:22:09,940 --> 00:22:11,580
responsible spending, finding extra revenue,

143
00:22:11,880 --> 00:22:13,620
some strong economy, some luck.

144
00:22:14,100 --> 00:22:15,940
We are able to build a strong budget

145
00:22:15,940 --> 00:22:17,320
that generates a very large surplus.

146
00:22:17,960 --> 00:22:19,300
I have eliminated that surplus

147
00:22:20,920 --> 00:22:23,460
by reducing the terminal tax transfer

148
00:22:23,460 --> 00:22:25,720
to the general fund for the second straight year.

149
00:22:26,240 --> 00:22:29,640
So as I said earlier, we use a portion of the terminal tax

150
00:22:30,200 --> 00:22:31,920
to help fund the general fund.

151
00:22:32,100 --> 00:22:33,840
It's just been so hard to fund the general fund

152
00:22:33,840 --> 00:22:35,820
that for years, we hauled some of that,

153
00:22:35,820 --> 00:22:39,200
millions of dollars from the Ternel Tax over to just pay our day-to-day bills.

154
00:22:39,860 --> 00:22:44,700
Past councils have disagreed with that and felt that we should be moving away from that.

155
00:22:45,000 --> 00:22:49,700
I have come to really agree that's not, we think that's a long-term stable source of

156
00:22:49,700 --> 00:22:49,980
revenue.

157
00:22:50,080 --> 00:22:52,340
Well, it did fall, this year it really didn't fall by very much.

158
00:22:54,020 --> 00:22:59,740
But if we are in a position to do so, reducing that only increases revenue to the CIP and allows

159
00:22:59,740 --> 00:23:02,140
us to make up for that shortfall I described earlier.

160
00:23:02,140 --> 00:23:06,280
So that means the CIP will also have more revenue.

161
00:23:06,560 --> 00:23:08,660
So we actually solved the problem I described earlier.

162
00:23:09,800 --> 00:23:13,780
Another fun little milestone though, well we avoided a bad milestone.

163
00:23:14,000 --> 00:23:19,840
Had we not reduced the terminal tax transfer to the general fund, for the first time ever

164
00:23:19,840 --> 00:23:26,780
that transfer was projected to be roughly half or more than half of the total terminal tax

165
00:23:26,780 --> 00:23:27,280
allocation.

166
00:23:27,740 --> 00:23:28,540
We prevented that.

167
00:23:28,540 --> 00:23:32,940
But for the second straight year, it will actually fall, which you can see on your revenue

168
00:23:32,940 --> 00:23:34,100
sheet, which is the second sheet.

169
00:23:34,760 --> 00:23:36,920
And then finally, I just kind of saved the best for last.

170
00:23:37,520 --> 00:23:42,960
I am going to propose a decrease in the collected levy for the second straight year.

171
00:23:43,240 --> 00:23:45,960
We will decrease the tax at last year.

172
00:23:46,120 --> 00:23:49,160
The tax levy was 12,904,000 collected.

173
00:23:49,440 --> 00:23:53,160
This year, I am proposing 12,882,000.

174
00:23:53,160 --> 00:24:04,640
As of 6.50pm on Tuesday, the budget is presented in two weeks, so it's possible that could change, but I'm confident enough to say it out here in public on the record.

175
00:24:05,220 --> 00:24:13,160
Second straight year of the levee going down. One thing I want to caution you, though, while I've given you a gift in communicating with your constituents, you don't believe me?

176
00:24:14,540 --> 00:24:18,020
Well, I've given you a gift to communicate with your constituents.

177
00:24:18,100 --> 00:24:22,660
Please be very careful in the way we communicate this tax levy.

178
00:24:22,840 --> 00:24:27,640
Because while it is 100% true, if we adopt this budget, as is with this levy number,

179
00:24:27,760 --> 00:24:31,120
it will be 100% true that the city decreased taxes.

180
00:24:31,340 --> 00:24:36,860
The only tool you have to decrease taxes is to decrease the debt service or decrease the operational levy.

181
00:24:37,240 --> 00:24:40,600
A lot of this is a decrease in debt service, but it is going down.

182
00:24:40,600 --> 00:24:49,860
the, however, as you all know, the tax bill that will arrive in January is a, say,

183
00:24:50,180 --> 00:24:54,240
is whatever happens to your tax bill, it wasn't the city's fault.

184
00:24:54,560 --> 00:24:59,720
The city didn't do it. The city is trying to be as responsible as possible,

185
00:24:59,880 --> 00:25:04,680
particularly in this year. I think that's, did I have more notes?

186
00:25:08,030 --> 00:25:09,630
Yeah, just lastly, what's next?

187
00:25:10,730 --> 00:25:17,510
We may have some final corrections, minor edits, and I like I said we'll fix those future

188
00:25:17,510 --> 00:25:18,130
projections.

189
00:25:18,930 --> 00:25:22,050
We will begin work on the CIP, probably first thing tomorrow.

190
00:25:23,690 --> 00:25:28,190
This is the fun part where you schedule meeting with me, whatever date you meet with me,

191
00:25:28,550 --> 00:25:30,490
you can see the budget as it exists that day.

192
00:25:32,590 --> 00:25:36,950
We still have quite a few more budgets to complete before we finish the budget book, the enterprise

193
00:25:36,950 --> 00:25:42,350
funds, the nonprofit grants, specifically ESD, landfill, all of those little small budgets.

194
00:25:42,350 --> 00:25:45,330
We're going to try and go over them all so that they're all in the budget so you can make all of

195
00:25:45,330 --> 00:25:49,710
your decisions at once. And then the last thing we'll do is assemble the budget book so that the

196
00:25:49,710 --> 00:25:56,460
public can actually read it. It wasn't too long. Your questions, please, if you have any, we can wait to.

197
00:26:00,370 --> 00:26:05,970
For the oil pipeline terminal that's going down, do we know, do you get any word why it went down or?

198
00:26:06,210 --> 00:26:12,670
Yes, the value of the terminal actually increased, but the taxable rate in Wisconsin decreased.

199
00:26:13,210 --> 00:26:19,190
So basically, Wisconsin decreased how much the taxes collected on properties of this kind.

200
00:26:19,350 --> 00:26:24,410
It's a very unique tax and very difficult to predict. This actually happened once before.

201
00:26:24,590 --> 00:26:27,470
It didn't actually go down, but it was lower than we projected it to be.

202
00:26:29,310 --> 00:26:35,990
and I can't say that this is a true connection but it did cause, there was an increase in the following years.

203
00:26:36,550 --> 00:26:45,950
So what DORs told us to expect is combination of the tax rate, the projected value of the terminal, we should expect this to stay flat in coming years.

204
00:26:46,790 --> 00:26:49,390
But the terminal is continuing to increase in value.

205
00:26:49,390 --> 00:26:51,350
Okay, so yeah, okay, that makes sense.

206
00:26:51,670 --> 00:26:59,350
So then are we, would we expect the future years for projected 26 and 27 to go back?

207
00:26:59,450 --> 00:27:03,110
Because right now it's projected 4.8 for the future.

208
00:27:03,710 --> 00:27:06,150
You're looking at the revenue line for the terminal tax transfer.

209
00:27:06,250 --> 00:27:10,050
Yeah, that'll be one of the things that we work on when we look at the projections.

210
00:27:10,250 --> 00:27:14,070
Most likely, I will not, because I'll bring it down to this year.

211
00:27:14,230 --> 00:27:15,770
So what I tend to do with the terminal taxes.

212
00:27:15,770 --> 00:27:19,470
is absent some other reason or an important decision,

213
00:27:19,750 --> 00:27:22,630
I don't change a number going forward.

214
00:27:23,210 --> 00:27:27,070
So if we project what's internal tax number this year,

215
00:27:27,710 --> 00:27:30,690
I'm projecting $4.3 million in the general fund,

216
00:27:30,830 --> 00:27:35,590
I'll likely put $4.3 million in each of those years going forward.

217
00:27:36,110 --> 00:27:37,390
Instead of the $3.8.

218
00:27:38,030 --> 00:27:41,870
Actually, I'm sorry, I was looking at the wrong line.

219
00:27:41,990 --> 00:27:42,910
$3.8 is the correct number.

220
00:27:43,030 --> 00:27:44,570
I will project $3.8 in the coming years.

221
00:27:44,570 --> 00:27:51,950
Okay, that makes sense. And then the no longer qualifying for the EL ERP, right?

222
00:27:52,410 --> 00:27:57,770
Yes. Is that something that changed or did we just, the, the scales just tip across the,

223
00:27:57,770 --> 00:28:03,150
the state of Wisconsin? No, our tax rate's been falling. It's, it's been falling. The mill rate's

224
00:28:03,150 --> 00:28:07,150
been coming down. That's a complicated question, and we're, we're learning about it pretty rapidly,

225
00:28:07,150 --> 00:28:12,890
and seen as director Reiner has come up. My, well, he's done this work, and most of the time I can

226
00:28:12,890 --> 00:28:18,550
carry it but. One specifically I want to talk about with the mill rates it's going on and this

227
00:28:18,550 --> 00:28:23,210
is a statewide issue where we're seeing mill rates all across cities come down. This looks at the

228
00:28:23,210 --> 00:28:27,750
equalized mill rate. With with the revalue we should equal the equalized mill rate right now that's

229
00:28:27,750 --> 00:28:33,550
what the state says our value should be. But what we're seeing is we're seeing equalized value go up

230
00:28:33,550 --> 00:28:41,310
up up and we're seeing everyone's mill rate go down. So it's not exactly that we're changing the

231
00:28:41,310 --> 00:28:45,490
way we lever your anything, it's just that value keeps increasing, so that tax rate keeps

232
00:28:45,490 --> 00:28:49,690
coming down. That's a huge proponent in what's happening right now.

233
00:28:52,320 --> 00:28:57,920
So if everybody across the state, their equalized value is increasing and the mill rate is decreasing,

234
00:28:58,060 --> 00:29:03,100
that makes sense. I mean, just the, you know, the market that we're in. How does that, if it's

235
00:29:03,100 --> 00:29:09,140
happening across the state, how does that separate us from now not qualifying for, for that

236
00:29:09,140 --> 00:29:09,560
expenditure?

237
00:29:09,560 --> 00:29:11,480
because we already had little millerades.

238
00:29:12,440 --> 00:29:15,080
So we're just quite a bit lower than the rest of the state.

239
00:29:15,440 --> 00:29:16,440
Right, got it.

240
00:29:16,460 --> 00:29:16,920
Thank you.

241
00:29:23,110 --> 00:29:26,230
And then can you just explain the one thing

242
00:29:26,230 --> 00:29:30,370
that you said was no new staff, but if we have some slow hires

243
00:29:30,370 --> 00:29:33,330
that we might be able to work it in,

244
00:29:33,930 --> 00:29:36,870
or we could look to the future like we do the CIP,

245
00:29:37,430 --> 00:29:41,450
can you explain how that would work

246
00:29:41,450 --> 00:29:46,270
or how you envision that work? Which one? Those would be different.

247
00:29:47,670 --> 00:29:54,390
Okay, so one option is if we decide we want to hire right now. Let's say there's a proposal.

248
00:29:54,910 --> 00:29:59,970
I've usually resisted this because the budget process is a chance for us to look at the entire city.

249
00:30:00,000 --> 00:30:25,360
The public safety committee may recommend hiring police officers, while the finance committee wants to beef up the finance department. And I think, to a certain extent, we can still provide global advice. We will still have the priorities that the council created for this year. So, if our fiscal position is looking strong in the first or second quarter, and a councilor or a committee says,

250
00:30:25,360 --> 00:30:30,680
says, hey, the fifth highest priority was staff for this department.

251
00:30:31,140 --> 00:30:37,560
I think we should move forward with this, or this is a new idea somebody's come up

252
00:30:37,560 --> 00:30:38,920
with and it's just so great.

253
00:30:39,340 --> 00:30:43,320
I think we'd be in a position to say, well, we can afford it.

254
00:30:43,400 --> 00:30:47,400
We'd at least be able to say, yes, we can afford to do that, and then we can project it

255
00:30:47,400 --> 00:30:48,240
in the future budgets.

256
00:30:49,300 --> 00:30:56,220
Another option, though, would be to say we're going to say we value this position, we're

257
00:30:56,220 --> 00:31:00,900
going to create it, we're going to start it in 2028.

258
00:31:02,060 --> 00:31:07,180
And it would be a way of identifying our values early, so it would have to be removed by

259
00:31:07,180 --> 00:31:07,560
that point.

260
00:31:07,660 --> 00:31:14,420
But what it does, what that does, is it sort of makes this cost permanent, and I guess the

261
00:31:14,420 --> 00:31:17,600
way I would see that as I wouldn't be able to remove that any more than I would be able

262
00:31:17,600 --> 00:31:22,680
remove a vacant position that exists now. I mean, maybe I can do that. I've just never done that.

263
00:31:23,080 --> 00:31:28,520
So that's novel and I don't really know how that would work. It would be a new process to do

264
00:31:28,520 --> 00:31:33,420
that. And so we're inventing it as we go. But we have created some staff positions during the year.

265
00:31:33,520 --> 00:31:39,940
It's very rare or we've started positions early. That's happened. Saying the budget should be

266
00:31:39,940 --> 00:31:44,560
strong enough to handle that or it might be strong enough to handle it. Another option is we

267
00:31:44,560 --> 00:31:49,360
You pull somebody back from the CIP and we just fund positions at the council insist on it, right?

268
00:31:49,480 --> 00:31:50,480
Okay, that makes sense.

269
00:31:51,100 --> 00:32:04,120
The way I understood it at first is you're saying it would be okay to take $50,000 from 2027 and apply that to next year.

270
00:32:04,340 --> 00:32:07,560
So I'm glad I misunderstood that, that was all.

271
00:32:08,020 --> 00:32:08,260
Thank you.

272
00:32:08,700 --> 00:32:10,920
Any other questions, Councillor Herc.

273
00:32:10,920 --> 00:32:15,180
Yeah, I'm assuming all the re-evaluations are done, is that correct?

274
00:32:16,400 --> 00:32:17,080
For the city?

275
00:32:17,640 --> 00:32:19,120
Yes, I believe so.

276
00:32:19,320 --> 00:32:20,340
Yeah, the re-evales complete.

277
00:32:20,700 --> 00:32:25,640
Okay, so will those re-evaluations take effect on this tax bill coming up in December?

278
00:32:26,120 --> 00:32:26,300
Yes.

279
00:32:26,840 --> 00:32:34,400
Okay, so with that being said, I'm sure the school board will base all what they're looking for on all these new increases, correct?

280
00:32:36,100 --> 00:32:43,160
Yes, including, I don't know that I know exactly how the school board creates its levy.

281
00:32:43,520 --> 00:32:46,540
I mean, I've served on the county board and at the city of Superior and I've worked

282
00:32:46,540 --> 00:32:50,700
on both of those budgets, and I think the school district is quite a bit different.

283
00:32:53,300 --> 00:32:59,080
However, it is a property tax, so I think it's reasonable to assume that it's tied to property value.

284
00:32:59,080 --> 00:33:04,180
and the, but there is also that extra variable of the referendum.

285
00:33:04,740 --> 00:33:09,360
And so if the referendum changes that levy, I actually don't even know if that affects 25 or 26.

286
00:33:09,960 --> 00:33:11,660
Okay, all right, all right, thank you.

287
00:33:11,980 --> 00:33:15,540
I promise you, Counselors, it's on my list of learning how the school does their levy.

288
00:33:15,920 --> 00:33:17,700
I just a lot of other things in front of it.

289
00:33:19,160 --> 00:33:19,640
Counselors, me.

290
00:33:20,780 --> 00:33:27,620
If in 2023 our revenue exceeded expenses by 1.5, that was just head.

291
00:33:29,100 --> 00:33:41,640
in 1.5 million. Yes. Yes. So that's roughly 5%. So was that generated from excess revenue

292
00:33:41,640 --> 00:33:49,320
or were expenses reduced by that? It's always a little bit of both and a third mark to market

293
00:33:49,320 --> 00:33:58,180
gain. So mark to market gain is just our investments matured and created value that simply did

294
00:33:58,180 --> 00:34:02,420
not exist on the books. That's when I say a paper game. It means nothing. There was

295
00:34:02,420 --> 00:34:07,500
no cash exchange. But, yeah, there's always the most common source of coming in under

296
00:34:07,500 --> 00:34:12,660
budget on expenses is unfilled positions. That saves a lot of money. You go a couple

297
00:34:12,660 --> 00:34:20,860
months without filling a position. And revenue, even our fairly accurate projections, there's,

298
00:34:20,940 --> 00:34:26,440
as you see, the expenses, it doesn't even fill one big page here. The revenue is two full

299
00:34:27,140 --> 00:34:29,760
I mean, we may still have a lot of work left to do on this.

300
00:34:29,820 --> 00:34:32,940
We might find more money in this tomorrow, but so, yes.

301
00:34:34,740 --> 00:34:36,500
That's where I was going, is that okay?

302
00:34:36,660 --> 00:34:36,900
Thank you.

303
00:34:38,740 --> 00:34:41,900
Any other questions while you have me here?

304
00:34:44,260 --> 00:34:45,880
And again, feel free to schedule meetings.

305
00:34:46,040 --> 00:34:47,460
The budget will be rapidly coming together.

306
00:34:47,780 --> 00:34:51,840
One thing that will be important, if there is a, the budget's only going to get bigger.

307
00:34:52,160 --> 00:34:55,920
It's going to have many other budgets, and I know many of you do your work on your committees

308
00:34:55,920 --> 00:35:06,740
or political interests you have, if there is a department, a budget, especially among the enterprise funds that concerns you, please reach out to me so that we can talk about those budgets before I release them.

309
00:35:09,530 --> 00:35:10,230
Last call for questions?

310
00:35:13,750 --> 00:35:22,350
Okay, then one other thing not related to the budget, the clerk has asked me to remind you that we have for children 18 years and younger.

311
00:35:22,350 --> 00:35:27,330
We have a contest to create a new I voted sticker a lot of communities are doing this now

312
00:35:27,330 --> 00:35:33,990
It's a lot of fun and I believe she's put a business card in front of you to help recruit poll workers for the upcoming election

313
00:35:33,990 --> 00:35:37,170
This is the big one folks. I don't know how many folks have been

314
00:35:37,790 --> 00:35:42,630
Intellective of elective office for a presidential election, but it's a rough day

315
00:35:42,630 --> 00:35:49,030
And so if you or or people you know would like to serve as an election inspector you would be doing a service for your community

316
00:35:51,150 --> 00:35:54,370
Okay, we can proceed with the business which is just one appointment.

317
00:35:54,730 --> 00:36:02,570
Item 6.2, the community appointment to the liability claims committee to appoint Mark Connelly for a three year term expiring September 2027.

318
00:36:04,450 --> 00:36:11,010
Motion's by Councillor Helms, second by Councillor Fennessy, is there a discussion here in Councillor Sweeney?

319
00:36:11,130 --> 00:36:15,210
Is that a new appointment? Is she been on there before or is that a new brand new?

320
00:36:16,470 --> 00:36:17,730
New, right? Yeah, he's new.

321
00:36:17,730 --> 00:36:18,970
You know, that's why it's not.

322
00:36:19,110 --> 00:36:19,930
Thank you.

323
00:36:20,390 --> 00:36:21,270
Any further discussion?

324
00:36:22,410 --> 00:36:24,610
Hearing none, all those in favor please signify by saying aye.

325
00:36:25,090 --> 00:36:26,930
Those opposed to saying no, motion carries.

326
00:36:28,250 --> 00:36:33,550
Item 7.2 is the business of the Public Works Committee with a meeting held on September 5th is a report from the chair.

327
00:36:36,890 --> 00:36:37,310
Thank you, clerk.

328
00:36:39,810 --> 00:36:40,810
Yes, thank you.

329
00:36:42,070 --> 00:36:50,150
The Environmental Services Division visited Public Works to give a brief overview and an abbreviated

330
00:36:50,150 --> 00:36:54,810
orientation regarding the storm water flood control program.

331
00:36:55,410 --> 00:37:04,730
And again, this is one of the most popular programs, I think, in the city where we will help change out and update residential infrastructure.

332
00:37:05,470 --> 00:37:12,530
And this is a, has a large return on investment.

333
00:37:12,750 --> 00:37:15,810
These are really important tweaks regarding foundation drains.

334
00:37:15,810 --> 00:37:23,890
So if you're interested in watching that orientation on behalf of your residents who might have questions or would like to sign up, please

335
00:37:23,890 --> 00:37:25,810
you can view that anytime.

336
00:37:26,750 --> 00:37:30,870
I also want to congratulate ESD on their gold award.

337
00:37:31,010 --> 00:37:34,110
They won for their 2023 work.

338
00:37:34,450 --> 00:37:38,870
I believe they also earned this recognition in 2019.

339
00:37:38,870 --> 00:37:40,450
So congratulations to them.

340
00:37:40,690 --> 00:37:43,630
And thank you to Amy and Erin for coming by.

341
00:37:43,630 --> 00:37:52,610
There are two ordinance additions here regarding North 18th and North 58th, one by Jack

342
00:37:52,610 --> 00:38:01,070
Ennis or Ennis Park, and then responding to some speeding concerns over by that park

343
00:38:01,070 --> 00:38:03,090
and as well in South End.

344
00:38:03,590 --> 00:38:10,490
There's been just some concern around traffic pattern changes and congestion regarding North

345
00:38:10,490 --> 00:38:17,690
in South travel and how that impacts residents post-quick trip construction.

346
00:38:18,170 --> 00:38:22,170
So, hopefully the changes that we have put in place will help there.

347
00:38:23,610 --> 00:38:29,950
We also spent a fair amount of time discussing our pesticide ordinance regarding the application

348
00:38:29,950 --> 00:38:32,510
of herbicides and fungicides in the city.

349
00:38:33,150 --> 00:38:55,610
You, of course, are not able to do that on public city of superior parcels, except in very few situations, so just trying to get a better understanding of that application, where it happens and how often and what those quantity and chemicals and contractors look like in the city.

350
00:38:55,610 --> 00:39:08,650
You'll also see a contract just north of $160,000 to study what is referred to as day lighting over at fax and creek.

351
00:39:09,090 --> 00:39:24,870
So this will be more complicated than just day lighting a creek that has been encased in infrastructure over the years because of a large sewer interceptor in that area as well.

352
00:39:24,870 --> 00:39:41,430
So this will be probably just a bit more complicated in trying to manage that water and rehabilitate facts and creak over in central park to be more of a natural, more of a natural feature through that park.

353
00:39:41,890 --> 00:39:47,430
And I believe that contract was approved through 2026.

354
00:39:49,450 --> 00:40:02,230
And I also want to invite the council to the Gibby's Geasing Minis or Wisconsin Point.

355
00:40:02,410 --> 00:40:17,410
There is an event tomorrow at four o'clock where the Wisconsin Point Committee parks the city of superior has supported and partnered with the Lake Superior Estuary and the Nation of Fondal Act on risk.

356
00:40:17,410 --> 00:40:21,690
storing the land that was returned to them in 2017.

357
00:40:22,410 --> 00:40:29,690
That effort was initiated in 2003, transferred after the surplus was declared by the Army Corps.

358
00:40:30,010 --> 00:40:31,750
It's about just more than 10 acres.

359
00:40:32,070 --> 00:40:42,510
And Fondalac has just now received $350,000 from the federal government to restore that acreage out there.

360
00:40:42,730 --> 00:40:47,150
So if you haven't been there in a while, you'll notice that the two residents,

361
00:40:47,150 --> 00:40:51,310
the light house keeper residents, those who are raised earlier this year.

362
00:40:51,890 --> 00:40:53,930
So it's looking quite a bit different.

363
00:40:54,670 --> 00:40:59,550
So again, you are invited to attend tomorrow at four o'clock.

364
00:40:59,950 --> 00:41:04,450
This is a really big project, a really big grant, and

365
00:41:05,150 --> 00:41:09,910
partners like UWS and the NER will all be there.

366
00:41:10,670 --> 00:41:16,330
Next month that the Public Works Committee, we are going to discuss the special area.

367
00:41:16,330 --> 00:41:20,190
a management program, which is a really unique program in our city.

368
00:41:20,790 --> 00:41:32,070
And I will move to approve items four, five, and six, and ask the clerk to read items one, two, and three, and happy to take any questions about that.

369
00:41:32,070 --> 00:41:52,110
That motion is to approve items for the 4th, 5th, and 6th recommendation of the Public Works Committee as the APEX Fire Suppression System Purchase, Purchase of 2 Hydro Gritters for the Grit Removal System and awarding the Design Contract for the Fax and Interceptor and Creek Improvements Project.

370
00:41:52,110 --> 00:41:56,830
Second is by Councillor Graski. Discussion on those three items.

371
00:41:59,750 --> 00:42:03,130
Hearing none. All those in favour, please signify by saying aye.

372
00:42:04,090 --> 00:42:07,570
Those opposed say no. The motion carries. Please read the ordinances.

373
00:42:08,310 --> 00:42:14,470
Item 1 is the approval of an ordinance emitting City Code Chapter 112, traffic code, Article 7, Schedule A, stops.

374
00:42:14,970 --> 00:42:19,610
Removing the yield signs and adding a four-way stop sign at North 18th Street in Hewitt Avenue.

375
00:42:19,610 --> 00:42:19,690
No.

376
00:42:21,230 --> 00:42:24,090
Motion is by Councilor Allen, second by Councilor Ludwig, is there a discussion?

377
00:42:25,290 --> 00:42:27,610
Hearing none, all those in favour, please signify by St. I.

378
00:42:28,530 --> 00:42:28,590
No.

379
00:42:28,750 --> 00:42:29,190
The other poll is St. No.

380
00:42:29,630 --> 00:42:30,010
Motion carries.

381
00:42:31,050 --> 00:42:41,910
Item 2 is the approval of an ordinance emitting City Code Chapter 112, traffic codes, Article 7, Schedule A, stops, to add North 59th Street, the following stops at Binks Avenue.

382
00:42:43,980 --> 00:42:47,120
Motion is by Councillor Dink, second by Councillor Ludwig, is there a discussion?

383
00:42:48,240 --> 00:42:52,000
Hearing none, all those in favour please signify by St. I. Those opposed to St. No?

384
00:42:52,400 --> 00:42:52,800
Motion carries.

385
00:42:53,900 --> 00:42:58,420
Item 3 is the Approval of an Ordinance Amending City Code Chapter 112, Traffic Code Article

386
00:42:58,420 --> 00:43:04,440
7, Schedule A stops to add at banks avenue the following stops at North 60th Street.

387
00:43:06,260 --> 00:43:10,120
Motion is by Councillor Dink, second by Councillor Ludwig, is there a discussion?

388
00:43:11,660 --> 00:43:14,140
Hearing none, all those in favour please signify by saying aye.

389
00:43:14,620 --> 00:43:16,540
Those opposed saying no, motion carries.

390
00:43:17,560 --> 00:43:23,260
Item 7.4 is the Business of the Licensing and Feast Committee with the meeting held on September 6 is a report from the chair.

391
00:43:29,190 --> 00:43:30,850
Yes, sir, I was off here,

392
00:43:38,900 --> 00:43:42,080
I was on a different pdf, what item number are you on?

393
00:43:43,100 --> 00:43:45,520
7.4, the Business of the Licensing and Feast Committee.

394
00:43:45,960 --> 00:43:46,980
Just asking if you have a report from that.

395
00:43:46,980 --> 00:43:47,960
No, I don't.

396
00:43:47,960 --> 00:43:55,040
All right. Item 8.1.1 is the business of the urban forestry tree where with the meeting

397
00:43:55,040 --> 00:43:57,500
held on August 15th, there's a report from the chair.

398
00:43:58,760 --> 00:44:06,440
Yes, I do have a short report. At our August 15th meeting, we started to review our tree

399
00:44:06,440 --> 00:44:15,640
planting and maintenance standards and our tree permit form. One of the things we focused

400
00:44:15,640 --> 00:44:42,480
Just in on is our tree removal convenience fee that is if someone wants to remove a tree for convenience, a healthy tree for convenience sake, of course there is a fee for for diameter tree, and it was suggested that maybe we contact other cities to see what their removal fee is before we make a decision on whether to change our fee or not.

401
00:44:43,900 --> 00:44:52,020
One of the newer, maybe exciting things are we found a new supplier for obtrees.

402
00:44:52,080 --> 00:44:57,260
It's a local company from here in Wisconsin, and Linda correct me if I'm wrong, but I think

403
00:44:57,260 --> 00:44:59,940
our suppliers have been from out east, correct?

404
00:45:01,460 --> 00:45:29,780
So, it's kind of exciting to find one in the state of Wisconsin. And actually, they have a proprietary way that they grow the trees which they stress the development of roots rather than the development, you know, the diameter of the tree. Which, of course, we that are interested in plants and have grown plants know that the all the importance of root development before the plant grows.

405
00:45:29,780 --> 00:45:35,600
So we're trying, they're called legacy trees, and so we're trying this new supplier.

406
00:45:35,920 --> 00:45:41,980
We have planted some tree, replaced our trees on Tower Avenue, and so we will see how

407
00:45:41,980 --> 00:45:49,940
those trees grow, and hopefully it'll be successful, and so we'll have a new supplier

408
00:45:49,940 --> 00:45:51,020
from the state of Wisconsin.

409
00:45:51,020 --> 00:46:01,300
And the last thing is that we do have an amendment to an ordinance here tonight and the

410
00:46:01,300 --> 00:46:09,580
amendment is because we found a discrepancy between, it has to do with hunting between

411
00:46:09,580 --> 00:46:17,680
our chapter 90 and chapter 86 where you'll notice that number nine in our chapter 90 says

412
00:46:17,680 --> 00:46:28,800
that there should be no hunting and trapping, and we know that we do allow hunting, like archery, hunting, and waterfall hunting.

413
00:46:29,100 --> 00:46:34,680
And so this amendment is just to make the two chapters match.

414
00:46:35,260 --> 00:46:46,400
And then the other is that as far as permitting is required, the permit part of the ordinance read that the permit should be approved through parks and

415
00:46:46,400 --> 00:46:52,580
commission and then brought on to the council and the Urban Forestry Tree Board thought

416
00:46:52,580 --> 00:46:57,900
it important that any permitting that has to do with the municipal forest should also

417
00:46:57,900 --> 00:47:03,340
be run by the Urban Forestry Tree Board, mainly because Parks, Rec, and Forestry, and I'm

418
00:47:03,340 --> 00:47:08,780
on both committees and so Parks, Rec, and Forestry, we're more focused on the recreational

419
00:47:08,780 --> 00:47:14,660
part. Whereas the Urban Forestry Tree Board of course focuses on the health of the forest,

420
00:47:14,660 --> 00:47:29,560
How to balance the recreation with the health of the forest and so we thought that any permitting should also be that has to do with the municipal forest should be run by the urban forestry tree board also and so I will turn it back to you click to read the ordinances. Thank you.

421
00:47:29,560 --> 00:47:57,390
The first recommendation is to approve an ordinance emitting City Code Chapter 90 Parks Recreation and Forestry Article 6 Municipal Forest to state that hunting or trapping of wildlife is prohibited unless specified in Article 3, Sections 86-74 through 86-120 and add Urban Forestry Tree Board to Article 6, Section 90-332 alongside the Parks and Recreation Commission for Permit Requests.

422
00:47:59,520 --> 00:48:02,600
Motion is by Councillor Ludwig. The second by Councillor Dine is their discussion.

423
00:48:04,960 --> 00:48:07,640
Hearing none, all those in favour, please signify by saying aye.

424
00:48:08,260 --> 00:48:09,960
Those opposed say no. Motion carries.

425
00:48:11,140 --> 00:48:16,980
Item 8.1.2 is a business of the golf course committee with the meeting held on August 22nd. Is there a report from the chair?

426
00:48:19,020 --> 00:48:25,260
We don't have the chair of the golf course committee here, but I believe Councillor Sweeney and Graskey serve on that. Do I have a report to give?

427
00:48:26,700 --> 00:48:29,220
It comes with a D. Any report to give?

428
00:48:29,780 --> 00:48:31,580
Okay. We'll just read the business.

429
00:48:32,500 --> 00:48:35,180
I can tell you what I know.

430
00:48:37,020 --> 00:48:39,820
They're currently working on the budget for next year,

431
00:48:39,880 --> 00:48:42,900
and it's a pretty lengthy sophisticated budget

432
00:48:42,900 --> 00:48:44,940
with the company that we have managing.

433
00:48:45,280 --> 00:48:49,380
So this is the first time for our new golf pro,

434
00:48:49,480 --> 00:48:50,580
so he's going through that.

435
00:48:51,340 --> 00:48:53,660
I know that the, I just got to know

436
00:48:53,660 --> 00:49:05,640
So my information from fellow councillor that the cities come out and they've gone through the golf course to especially the properties to see what has to be upgraded.

437
00:49:05,920 --> 00:49:07,480
So that's being done.

438
00:49:08,920 --> 00:49:18,740
They turned on the water for the first time for water in green and I think July 15th was the day I heard I don't know if you're accurate.

439
00:49:18,740 --> 00:49:25,660
I think I'm pretty close to that so that was that's the first time ever that they've gone that long without a watering so the course is

440
00:49:26,500 --> 00:49:30,780
They say an excellent shape and I haven't clicked up I've been out there a few times

441
00:49:30,780 --> 00:49:34,700
And so it looks beautiful things are going they've had a lot of rain

442
00:49:34,700 --> 00:49:39,380
So of course that's affected play a little bit and all four rounds are down slightly

443
00:49:39,380 --> 00:49:44,630
But they're looking to have a good year. So that's what I know from from this end

444
00:49:44,630 --> 00:49:50,000
Can I ask you any questions if anyone wants to hash me?

445
00:49:51,040 --> 00:49:51,720
Only confirm.

446
00:49:51,920 --> 00:49:58,260
I took my first real round of golf at the Magic Golf ever this summer and can confirm

447
00:49:58,260 --> 00:50:01,600
the irrigation system works because it turned on while I was approaching the green.

448
00:50:06,170 --> 00:50:07,290
One more question.

449
00:50:08,010 --> 00:50:10,910
Can you confirm that you had a hole in one out there the first day you played?

450
00:50:12,030 --> 00:50:13,330
I'm not saying I didn't.

451
00:50:13,330 --> 00:50:15,050
All right,

452
00:50:18,290 --> 00:50:19,190
there are two recommendations.

453
00:50:19,930 --> 00:50:24,190
One is to approve the buyout of a golf cart lease of 100 carts.

454
00:50:26,370 --> 00:50:28,450
Motion is by Councillor Dine, second by Councillor Graski.

455
00:50:28,810 --> 00:50:29,230
Is there a discussion?

456
00:50:30,370 --> 00:50:32,390
Hearing none, all those in favor please signify by saying aye.

457
00:50:33,310 --> 00:50:33,910
Those opposed to say no?

458
00:50:34,350 --> 00:50:34,730
Motion carries.

459
00:50:35,730 --> 00:50:39,170
And approve the buyout of the utility vehicles and beverage carts lease.

460
00:50:41,630 --> 00:50:44,130
Motion is by Councillor Dine, second by Councillor Graski.

461
00:50:44,330 --> 00:50:44,870
Is there a discussion?

462
00:50:46,130 --> 00:50:48,130
Hearing none, all those in favor please signify by saying aye.

463
00:50:48,130 --> 00:50:50,650
Okay, those are Paul Steno, motion carries.

464
00:50:51,190 --> 00:50:54,210
At this time, are there any further committee or commission reports to be made?

465
00:50:57,330 --> 00:50:57,810
Sena.

466
00:50:58,590 --> 00:51:20,010
New business item 10.1, I am recommending the approval of a temporary class B beer and temporary class B wine license application for the Richard I bond Veterans Historical Center for the American Legion, auxiliary second annual SIPs and support event located at 305 Harbor View Parkway to be held from 11 to 430 PM on October 12th.

467
00:51:21,270 --> 00:51:25,950
The motion is by Councillor Herrick, seconded by Councillor Elm, is their discussion.

468
00:51:27,070 --> 00:51:30,930
Hearing none, all those in favour, please signify by St. I. Those are the polls, St. No.

469
00:51:31,330 --> 00:51:36,130
Motion carries. Item 10.2, I'm recommending the approval of a temporary

470
00:51:36,130 --> 00:51:41,470
class B beer license for the border tone betties for the e-mail prom event to be held from 7 p.m.

471
00:51:41,570 --> 00:51:46,450
to 10 p.m. on October 5th. I'll note there's a slight correction to the agenda in the agenda

472
00:51:46,450 --> 00:51:52,190
a packet, the actual event location in their application is 1401 tower avenue.

473
00:51:54,100 --> 00:51:56,780
Motion by Councillor Graski, saying my councilor Elma, is there a discussion?

474
00:51:58,160 --> 00:52:00,840
Hearing none, all those in favour please signify by St. I?

475
00:52:01,200 --> 00:52:01,380
Aye.

476
00:52:01,760 --> 00:52:03,780
Those opposed to St. No, the motion carries.

477
00:52:04,300 --> 00:52:10,700
And Councillor, the next two items are mine, but I wanted to introduce both 1st 10.3, I'm

478
00:52:10,700 --> 00:52:15,360
recommending an extension of the memorandum of understanding with the Superior Public Museums.

479
00:52:15,360 --> 00:52:19,860
I placed this on the agenda because this was on the Finance Committee and discussed by

480
00:52:19,860 --> 00:52:26,420
the Finance Committee who made a recommendation, but because they meet Thursday evening, it

481
00:52:26,420 --> 00:52:30,180
misses our deadline for the agenda, so I just put it on the agenda so that we were

482
00:52:30,180 --> 00:52:31,740
protected and discussing it.

483
00:52:32,160 --> 00:52:36,900
I believe the Finance Committee made a recommendation other than November 1st, but I can't remember exactly

484
00:52:36,900 --> 00:52:37,200
what it is.

485
00:52:37,440 --> 00:52:41,480
Councillor Sweeney, do you want to remind us what the Finance Committee recommended and then

486
00:52:41,480 --> 00:52:42,880
you're free to make that motion?

487
00:52:42,880 --> 00:52:45,840
We recommended 1231 or earlier.

488
00:52:46,700 --> 00:52:52,420
Would you like to make a motion extending the MOU until 1231?

489
00:52:53,100 --> 00:52:53,360
I would.

490
00:52:53,920 --> 00:52:54,920
Okay, is there a second to that motion?

491
00:52:56,160 --> 00:52:57,880
Second is by Councillor Fennessy.

492
00:52:59,840 --> 00:53:00,800
Okay, discussion.

493
00:53:01,160 --> 00:53:08,300
The reason I recommended, I believe the Finance Committee has their own reasons, we are now in, I think, true negotiation.

494
00:53:08,300 --> 00:53:11,680
Well, Councillor Sweeney, do you want to explain what happened at the Finance Committee?

495
00:53:13,500 --> 00:53:22,320
Well, we are in the Mayor's and Negotiation with both entities and I think it reported

496
00:53:22,320 --> 00:53:26,400
a lot to the Finance Committee that there are real negotiations apparently going on now

497
00:53:26,400 --> 00:53:36,040
after some lack of whatever happened there and so we do have to continue that, it expires

498
00:53:36,040 --> 00:54:05,380
So we had to make it, we wanted to make it a 1231 earlier, so we wouldn't have to keep coming back in case that didn't, in case we couldn't negotiate and there wasn't a contract or whatever before the ended it and I think it ends is that 1031 is that when it level 101 or 101 right and so that's why we extended it either one is fine as long as we, but we thought we just give a little more time for a couple months and it's done earlier that's fine.

499
00:54:07,990 --> 00:54:09,390
for any further discussion?

500
00:54:11,490 --> 00:54:12,110
Councilor Moffitt.

501
00:54:13,030 --> 00:54:16,590
I spent like probably six or seven hours today preparing notes,

502
00:54:16,590 --> 00:54:17,650
and I'm not going to read them all.

503
00:54:18,390 --> 00:54:21,530
But I have some concerns about how this process is gone.

504
00:54:23,570 --> 00:54:30,470
And I'm going to skip to the end of my notes in the saving on time.

505
00:54:34,450 --> 00:54:36,450
And my colleagues, you know, the benefits

506
00:54:36,450 --> 00:54:38,310
of open and transparent bidding processes

507
00:54:38,310 --> 00:54:42,430
Several of you recently spoke about how everything over $25,000 should go to bid.

508
00:54:43,250 --> 00:54:47,450
Meanwhile, because we have been unwilling to accept the responsibility of not changing

509
00:54:47,450 --> 00:54:52,710
the MOU for years, this has gone over $2 million without a review for the public.

510
00:54:53,030 --> 00:54:54,970
We shop around our healthcare for employees.

511
00:54:55,190 --> 00:54:56,950
We shop around our large equipment purchases.

512
00:54:57,470 --> 00:55:01,710
We shop around for engineering services, but it's been 20 years and we haven't shopped around

513
00:55:01,710 --> 00:55:05,530
our management for the museums to make sure we're doing the best for our citizens in terms

514
00:55:05,530 --> 00:55:07,170
terms of cost and or services.

515
00:55:07,850 --> 00:55:11,650
There are several other local history boards that could apply to assume management of these

516
00:55:11,650 --> 00:55:14,350
facilities, including but not limited to UWS.

517
00:55:14,910 --> 00:55:21,310
In Duluth, UMD manages the management of Glandshin, one of the most successful house museums

518
00:55:21,310 --> 00:55:22,330
in Midwest.

519
00:55:23,250 --> 00:55:27,810
The Richard Bong Veterans Historical Center, this organization has already been through

520
00:55:27,810 --> 00:55:34,470
a similar contract process with the city and has existed, existing related staffing to the

521
00:55:34,470 --> 00:55:36,150
skills that would be needed for these facilities.

522
00:55:36,770 --> 00:55:37,990
A world of accordions.

523
00:55:38,430 --> 00:55:41,570
Their board is supposedly recently re-energized.

524
00:55:41,710 --> 00:55:43,590
They have experience with managing a large facility,

525
00:55:43,810 --> 00:55:45,610
hosting events, managing a large collection.

526
00:55:46,450 --> 00:55:48,670
The commemorative Air Force, Lake Superior Squadron

527
00:55:48,670 --> 00:55:50,770
and Superior here has experience with events,

528
00:55:51,010 --> 00:55:53,190
historical exhibits, and collections management.

529
00:55:53,850 --> 00:55:55,670
And the Douglas County Historical Society,

530
00:55:55,910 --> 00:55:58,710
they managed Farrellon from 1963 to 1999.

531
00:55:59,570 --> 00:56:02,470
56% longer than SPM has currently been there.

532
00:56:02,470 --> 00:56:08,310
They have a strong board of directors and they have experience with fundraising capital projects exhibits and collections care

533
00:56:08,310 --> 00:56:13,210
and other groups potentially are unknown. We haven't asked for proposals.

534
00:56:15,590 --> 00:56:22,490
I am okay with the deadline. I recognize that we don't want to lose management of these precious resources in our community

535
00:56:22,490 --> 00:56:26,610
but I hope that we'll put this item out to bid in the public's best interest.

536
00:56:26,610 --> 00:56:26,790
First,

537
00:56:29,310 --> 00:56:31,310
further discussion,

538
00:56:34,110 --> 00:56:34,990
Councillor Fennish.

539
00:56:35,630 --> 00:56:54,570
If I understand the words of Councillor Moffitt correctly, that he's suggesting that in an effort of transparency, as the President of DCHS, that we open this up to bid for organizations like DCHS.

540
00:56:54,570 --> 00:57:08,630
I find that a little strange to suggest that in the name of transparency that we open this up for my organization that I'm the president of.

541
00:57:11,750 --> 00:57:22,430
I don't see us off base on the conversation. It's all relevant. It's all germane, but I would remind the council that the question before us is merely changing the date of the MOU.

542
00:57:22,430 --> 00:57:28,530
We have plenty of conversations that we can still have, including tonight about the process

543
00:57:28,530 --> 00:57:32,570
that we're going to use, but as Councilor Sweeney mentioned, I will negotiate directly

544
00:57:32,570 --> 00:57:39,290
with the museums, quite frankly, or anybody else it wants to, and ultimately, my goal is

545
00:57:39,290 --> 00:57:44,730
to produce a contract that I can recommend to the Finance Committee and the Council, but

546
00:57:45,310 --> 00:57:49,370
as I think you all know, I'm only going to recommend a contract that I believe can pass.

547
00:57:49,370 --> 00:57:53,570
And so I hope that I have your, I understand your interest well.

548
00:57:53,990 --> 00:57:58,690
If I would encourage folks to meet with me individually, if you have strong feelings about how this should go.

549
00:57:58,870 --> 00:58:03,110
If I don't believe I can build consensus, and we need to do an open process, then we'll do an open process.

550
00:58:03,370 --> 00:58:13,110
But typically, my office has led negotiations on behalf of the city as far as we can.

551
00:58:13,370 --> 00:58:16,010
Again, the council executes this contract.

552
00:58:16,010 --> 00:58:23,510
the Council enters this arrangement, I am at your service in that effort. I cannot make a deal

553
00:58:23,510 --> 00:58:27,630
with absolutely anybody, I can only make a recommendation in this case. And of course, sign,

554
00:58:27,750 --> 00:58:33,830
sign, or veto the final, the final deal. But so if folks have strong opinions, I'm happy to hear

555
00:58:33,830 --> 00:58:39,290
those about how this process should go. Absent those, I'll just begin negotiating with whoever's

556
00:58:39,290 --> 00:58:39,770
willing to talk.

557
00:58:42,350 --> 00:58:43,290
Any further discussion?

558
00:58:46,100 --> 00:58:49,040
Hearing none, the question is on extending the MOU to

559
00:58:49,760 --> 00:58:51,800
December 31, 2024.

560
00:58:52,500 --> 00:58:54,300
All those in favor, please signify by saying aye.

561
00:58:54,860 --> 00:58:55,940
Those opposed say no.

562
00:58:56,120 --> 00:58:56,860
The motion carries.

563
00:58:58,720 --> 00:59:06,840
Item 10.4, Mayor Pena's recommending approval of a contract with MC2 collaborative for a final amount, not to exceed $106,000.

564
00:59:07,360 --> 00:59:09,860
I should probably introduce this as well.

565
00:59:10,040 --> 00:59:12,280
This is the contract that included the memo.

566
00:59:12,420 --> 00:59:17,820
This was originally proposed by Councillor Moffitt in the spring for what we are calling the climate justice grant.

567
00:59:17,820 --> 00:59:25,480
At the time we approved that, the council approved it for, it was just an agreement or proposal that they sent.

568
00:59:25,640 --> 00:59:33,240
There was no contract, there was no agreement, but the council did put it at a not to exceed amount of $81,000, which we have now met.

569
00:59:34,340 --> 00:59:42,000
I don't think we expected it to meet that, so I met with the consultant to ask what had caused us to reach that limit.

570
00:59:42,000 --> 00:59:45,560
and they're on the line tonight, folks, have questions for them.

571
00:59:46,600 --> 00:59:53,840
Their answer to me was, you know, we applied for everything that we had intended to apply for.

572
00:59:53,920 --> 00:59:59,980
So the grant will include the fire hall, connect superior, a splash pad or a part of the...

573
01:00:00,000 --> 01:00:27,700
So, we have a special splash bad, potentially library parking lot and affordable housing unit partnering with one-room housing. So, the, that took extra time, which maxed out our bill. So, I asked to complete it, as with all of those projects, how much more would it take? They quoted me about 25,000. So, we asked for a contract this time to reflect that. And I don't know if the, not to exceed amount, the 106 is, the,

574
01:00:27,700 --> 01:00:32,060
be actually in the contract, but it would be just as binding as it was.

575
01:00:32,500 --> 01:00:39,160
If that's what you adopt, if that's the not to exceed you put on there, that would be what we would be held to in terms of spending.

576
01:00:39,720 --> 01:00:45,840
In terms of what that buys, though, I also asked specifically what deliverables we still have outstanding.

577
01:00:46,460 --> 01:00:53,720
So you do have a bunch of options and while I am recommending approving this tonight for the 106, and I'll say why.

578
01:00:54,340 --> 01:01:05,320
Well, I'm recommending it because what it would buy is we have not completed the library parking lot project, which would be a green infrastructure parking lot for the public library.

579
01:01:05,740 --> 01:01:09,300
That grant, that part of the grant is not finished yet, we would be able to finish that.

580
01:01:09,780 --> 01:01:20,740
We would also get a compliance package that would help us if and when we are audited by the federal government for the grant administration, it would also assist in the administration.

581
01:01:20,740 --> 01:01:24,140
and my finance department has told me

582
01:01:24,140 --> 01:01:25,040
that that would be valuable.

583
01:01:25,540 --> 01:01:26,940
You could approve a lesser amount,

584
01:01:27,120 --> 01:01:27,980
you could approve none.

585
01:01:28,500 --> 01:01:30,340
If you do not approve this tonight,

586
01:01:30,880 --> 01:01:33,520
the remaining grant, so everything but the library,

587
01:01:34,080 --> 01:01:37,860
I am assured is ready to go, we can hit send.

588
01:01:38,640 --> 01:01:40,140
So again, I recommend the full amount.

589
01:01:40,280 --> 01:01:41,940
It would be funded via the ARPA money.

590
01:01:42,220 --> 01:01:45,340
We have nearly reconciled ARPA

591
01:01:45,340 --> 01:01:47,060
for the final, final, final time.

592
01:01:47,560 --> 01:01:49,680
And there is just a little bit of money left over,

593
01:01:49,680 --> 01:01:53,540
about 130,000 to this extra 25,000 would be, I think,

594
01:01:53,700 --> 01:01:54,380
in keeping with that.

595
01:01:54,920 --> 01:01:58,260
That said, before we have a discussion,

596
01:01:58,420 --> 01:02:00,980
this is the council, so is there an interest

597
01:02:00,980 --> 01:02:03,900
in approving this at this amount or any other?

598
01:02:04,100 --> 01:02:06,100
I would entertain a motion before we go into further discussion.

599
01:02:11,650 --> 01:02:12,790
The motion is by Councillor Graski,

600
01:02:12,910 --> 01:02:15,410
second by Councillor Elm to approve the contract

601
01:02:15,410 --> 01:02:17,190
and not to exceed by 106,000.

602
01:02:18,090 --> 01:02:18,650
Councilor Johnson.

603
01:02:19,410 --> 01:02:19,710
Thank you.

604
01:02:20,090 --> 01:02:22,010
Just a couple of questions about the contract.

605
01:02:23,170 --> 01:02:29,150
some of them, and they're really just minor, I think, in number three scope of work, I see

606
01:02:29,670 --> 01:02:35,330
a random A, B, and C, C, a random A, B, and C, a couple of different times, but I don't

607
01:02:35,330 --> 01:02:43,630
see a random A, B, and C in the contract. Maybe I just, I'm not seeing it. Maybe I'm wrong.

608
01:02:44,230 --> 01:02:46,850
If somebody can point me into those, I would appreciate it.

609
01:02:49,490 --> 01:02:51,010
You're saying it's referring to

610
01:02:51,010 --> 01:02:52,030
to addend them.

611
01:02:52,170 --> 01:03:00,170
So, number three, scope of work, specific specialized duties, it says CMN-M-A.

612
01:03:00,830 --> 01:03:05,330
Yeah, you're correct, I don't see those attached to the agenda package.

613
01:03:05,610 --> 01:03:11,130
I guess I wouldn't be in favor of approving something that we don't have in front of us.

614
01:03:11,970 --> 01:03:18,170
And then back up to the top one, and maybe it's because they're a corporation company

615
01:03:18,170 --> 01:03:25,310
in Wyoming but consultant rights and duties, E, says they will conform to the rights of the state of Wyoming.

616
01:03:27,350 --> 01:03:32,530
I don't know if that matters that we're in Wisconsin, but I guess just a question there.

617
01:03:33,230 --> 01:03:34,690
I don't know if you can answer that.

618
01:03:36,270 --> 01:03:46,790
I don't think there's anything wrong with obligating them to conform to the requirements of the state of Wyoming as they apply to providing professional services like this,

619
01:03:46,790 --> 01:03:50,550
But I also don't know what those provisions are.

620
01:03:51,290 --> 01:04:01,430
Okay, so those are just two questions, I guess I would like to see the amendums before proving this, but that's just, that's my opinion.

621
01:04:03,510 --> 01:04:04,030
Further discussion.

622
01:04:07,030 --> 01:04:13,450
Hearing none, the question is on whether to adopt the contract in a not to exceed amount for $106,000.

623
01:04:14,150 --> 01:04:18,650
That's a final amount that includes the $81,000, so it's only an additional $25,000.

624
01:04:21,190 --> 01:04:27,750
I assume the original contract was on a per-hour basis, not per project, that's why we're at this point.

625
01:04:27,870 --> 01:04:33,010
This is also a per-hour process, so yes, the agreement, they'd be billing us per hour.

626
01:04:33,730 --> 01:04:39,330
This just limits us from spending more than 106,000 total, so at that point, they just don't work anymore.

627
01:04:39,530 --> 01:04:44,830
Okay, and the only thing that we've got left is the complete library project and the compliance guide.

628
01:04:44,830 --> 01:04:49,010
Okay, and I assume that's not something that we've got the capacity to do in

629
01:04:49,010 --> 01:04:53,990
else. Right, that was, what Director Ryan

630
01:04:53,990 --> 01:04:56,390
heard told me, and he can tell you himself if you have questions for him,

631
01:04:57,850 --> 01:05:03,570
administering this grant is quite a bit of work and pretty complex, and the audit

632
01:05:03,570 --> 01:05:08,810
for it would be quite a bit of extra work in the audit. I'm summarizing now, so

633
01:05:08,810 --> 01:05:14,710
if you want to fill it, remind me what you said. So, a couple of different parts that

634
01:05:14,710 --> 01:05:19,090
are going to plan to this, one of the big things is the budget work for this project.

635
01:05:19,710 --> 01:05:24,550
And I know a budget sounds like something a finance director would normally do, but

636
01:05:24,550 --> 01:05:28,230
when we're diving into the Religious Federal Grants, it's a little different than that.

637
01:05:28,610 --> 01:05:31,450
So example, we know a fire haul cost X amount of dollars.

638
01:05:31,990 --> 01:05:34,770
That's not all they're looking for when they're reviewing these grants.

639
01:05:35,370 --> 01:05:39,830
They're looking for specific parts of the fire haul, so it's a breakdown of the fire haul

640
01:05:39,830 --> 01:05:40,290
expenses.

641
01:05:40,530 --> 01:05:41,230
Is it going to have this?

642
01:05:41,390 --> 01:05:42,270
Is it going to have that?

643
01:05:42,930 --> 01:05:47,610
solar, geothermal, things were kind of looking at a fire haul, we had to break all those

644
01:05:47,610 --> 01:05:47,970
down.

645
01:05:48,510 --> 01:05:52,170
And then on top of that, we have to spread justifications as to why we're doing these

646
01:05:52,170 --> 01:05:53,070
specific items.

647
01:05:53,630 --> 01:05:59,130
So on top of breaking it down, you've read these additional justifications which need to

648
01:05:59,130 --> 01:06:00,850
be specific for that grant.

649
01:06:01,730 --> 01:06:06,670
So when you're diving to these grant experts, for example, sorry,

650
01:06:08,930 --> 01:06:09,710
I lose my translate, they

651
01:06:09,710 --> 01:06:12,610
know what these specific grants, they know what these people want.

652
01:06:12,610 --> 01:06:17,770
Without me spending hours and hours of doing this, I don't know exactly what these grants

653
01:06:17,770 --> 01:06:18,130
want.

654
01:06:18,910 --> 01:06:20,450
And to be honest, I'm not a grant writer.

655
01:06:20,590 --> 01:06:21,470
It's not my expertise.

656
01:06:21,790 --> 01:06:24,370
I don't know how to write to those specific requirements.

657
01:06:24,990 --> 01:06:29,930
Director Reiner, could you answer as well the value of the compliant sky?

658
01:06:30,370 --> 01:06:30,850
Absolutely.

659
01:06:31,790 --> 01:06:35,530
So this is a complex federal grant.

660
01:06:36,090 --> 01:06:39,510
This isn't a simple grant, it's going to hold a lot of requirements.

661
01:06:39,510 --> 01:06:47,550
Just to kind of dive into some of those, any building product that we do is going to be subject to BABA and prevailing wages.

662
01:06:48,370 --> 01:06:57,870
So, for example, BABA by America, Build America, any steel we use in projects due to being a federal grant is going to have to be American made steel.

663
01:06:59,430 --> 01:07:05,770
Any wages provider are going to be subject to prevailing wages by the contractors and we have to track a lot of that.

664
01:07:05,770 --> 01:07:07,870
So this audit guide kind of puts together

665
01:07:07,870 --> 01:07:10,230
those standards of what we need to be doing

666
01:07:10,230 --> 01:07:12,170
to make sure we're successful in the audit.

667
01:07:13,550 --> 01:07:15,090
Okay, yeah, that's very, very helpful.

668
01:07:15,210 --> 01:07:15,530
Thank you.

669
01:07:17,250 --> 01:07:20,050
I also have a little hesitation approving this

670
01:07:20,050 --> 01:07:22,050
where it's not a complete contract

671
01:07:22,050 --> 01:07:24,670
where there's some of the addendums that are missing.

672
01:07:26,170 --> 01:07:29,290
With this, how much would this throw anything off

673
01:07:29,290 --> 01:07:31,990
if we just refer this to the next council meeting for?

674
01:07:32,770 --> 01:07:41,030
I mean, it would be weird for us to approve a contract that's only 25% of the actual contract.

675
01:07:41,610 --> 01:07:45,610
Yeah, I don't disagree that typically I would like to see the whole contract.

676
01:07:48,990 --> 01:07:53,530
So, one second, they're the two questions.

677
01:07:53,730 --> 01:07:55,970
One, we didn't approve a contract in the first place.

678
01:07:55,970 --> 01:08:00,170
We merely authorized the administration to work to spend money with this consultant.

679
01:08:00,170 --> 01:08:06,290
So we did that, which allowed us to go above the threshold wherein we would typically put something out to bid and approve it.

680
01:08:06,450 --> 01:08:19,770
So we've worked without a contract before, but how does that delays the submission of the grant, which we would still be able to submit the grant on time, but you can submit multiple rounds if I understand it correctly.

681
01:08:20,010 --> 01:08:24,570
If we do not get approved in the first round, we then submit and second round it delays our submission.

682
01:08:24,570 --> 01:08:29,750
And Sarlisa from MC2, did you have a response to this question?

683
01:08:29,750 --> 01:08:30,390
We

684
01:08:49,560 --> 01:08:53,180
get them, even, and we can make sure that you have a song record and I apologize,

685
01:08:53,400 --> 01:08:57,500
but we didn't confirm that you have to get all of these things that will happen.

686
01:08:58,300 --> 01:09:02,000
When it comes to the grand application that you've described, you're correct.

687
01:09:02,300 --> 01:09:09,380
It wouldn't be the way, but we can continue to move forward, meaning if we can send the information,

688
01:09:09,680 --> 01:09:13,420
and if you want to post on that, this isn't the next album, maybe we can certainly do that.

689
01:09:13,420 --> 01:09:20,220
In addition to that, I do have some remarks that I wanted to share specifically about the staff.

690
01:09:20,220 --> 01:09:27,300
You would have to accelerate in this project in a much bigger way moving it from two or three projects to five projects.

691
01:09:28,020 --> 01:09:36,420
And it's important to note that your staff has really done some remarkable work they have worked diligently and ever moving behind the team.

692
01:09:36,420 --> 01:09:41,480
I know that it doesn't feel that way when we get everybody in the pipeline head of the thing

693
01:09:41,480 --> 01:09:47,180
directed it to be a little complex and that we can assure you based on all the conversations

694
01:09:47,180 --> 01:09:52,520
and experiences that we have in our staff and everyone who is interested in this project

695
01:09:52,520 --> 01:09:57,500
are really there to serve the people and trying to do the best projects for the community.

696
01:09:58,040 --> 01:10:01,780
It's impressive and we function at a higher level of collaboration

697
01:10:01,780 --> 01:10:04,280
we also come to the higher level of capacity.

698
01:10:04,800 --> 01:10:08,580
We ask a lot of people who are interested in those projects.

699
01:10:09,220 --> 01:10:11,500
And so this is our chance to also brag about the people

700
01:10:11,500 --> 01:10:13,660
who have been interested in the damage of the work

701
01:10:13,660 --> 01:10:15,940
and it's not going to be count.

702
01:10:16,160 --> 01:10:18,880
And I would also add, and we have,

703
01:10:19,020 --> 01:10:21,760
one time, we have four BPA projects specifically,

704
01:10:21,900 --> 01:10:22,980
and they are very robust.

705
01:10:23,620 --> 01:10:25,740
And if you want to talk to those who have been involved,

706
01:10:25,940 --> 01:10:29,180
people also share, and maybe a few extra great areas

707
01:10:29,180 --> 01:10:31,720
have been added through this process.

708
01:10:31,900 --> 01:10:34,020
When it comes to the scoring in the fund,

709
01:10:34,020 --> 01:10:35,740
it is a particular project.

710
01:10:36,520 --> 01:10:38,000
When we look at our pool,

711
01:10:38,100 --> 01:10:39,340
we'll be able to project forward

712
01:10:39,340 --> 01:10:41,580
and with your community specifically

713
01:10:41,580 --> 01:10:43,680
breaks the highest score of only.

714
01:10:44,260 --> 01:10:45,520
So you're meeting the criteria,

715
01:10:45,820 --> 01:10:46,720
you're meeting the participants,

716
01:10:47,140 --> 01:10:47,680
you need the needs,

717
01:10:47,860 --> 01:10:49,400
and you're meeting the EPA strategy.

718
01:10:50,080 --> 01:10:51,660
And yes, you can put it in a grant

719
01:10:51,660 --> 01:10:53,680
and then that means these come Monday,

720
01:10:53,900 --> 01:10:54,960
whether or the case may be

721
01:10:54,960 --> 01:10:56,800
if you want to hit that submit,

722
01:10:57,080 --> 01:10:58,540
but you can hit that submit button

723
01:10:58,540 --> 01:11:02,440
when you're ready to go. But what you're describing in that extra package of

724
01:11:02,440 --> 01:11:06,520
layers of what we're providing is entirely different. Seeing different set of

725
01:11:06,520 --> 01:11:10,640
I being able to run that conference and conference to make sure that all I've

726
01:11:10,640 --> 01:11:14,680
literally done is that everything spreads through to the budget. Thank you

727
01:11:14,680 --> 01:11:19,120
director for being able to be heard to that on account of the financial.

728
01:11:27,740 --> 01:11:28,260
But on that

729
01:11:28,260 --> 01:11:35,920
have a onsite from East Pacific towards green and post and even during Q1, that prescanes

730
01:11:35,920 --> 01:11:40,040
that have all of the data that's referred to and referenced the way they refer to it.

731
01:11:40,520 --> 01:11:44,780
So it's one of the final loans on the package that are very important to us.

732
01:11:45,060 --> 01:11:50,420
And if you recall some of that really conversation, we discussed compliance and we're doing the reverse engineering.

733
01:11:50,780 --> 01:11:54,720
We're preparing you for that compliance factor while we're writing that grant.

734
01:11:54,720 --> 01:12:08,880
And that's because we have the cap of being able to take years before we package it and something we're very proud of and a staff who are responsible for the grant management and the financial components will be very grateful for it but it is also a federal requirement.

735
01:12:09,540 --> 01:12:15,500
So it does keep some time and consentment and it's something that we value and I know that your staff will as well.

736
01:12:15,620 --> 01:12:19,120
So thank you for letting me answer those additional comments and I'll turn it back to you later.

737
01:12:23,600 --> 01:12:44,320
I would rather postpone this until the next council meeting, because I don't think we should be approving a contract that's only, whatever, is 25% here, 50% here, whatever, because we don't know what we're approving that's in that the other addendums that aren't in this packet.

738
01:12:44,900 --> 01:12:51,780
So I'll make a motion to postpone this until the next council meeting to, so we can see the full contract.

739
01:12:52,760 --> 01:12:54,440
So motion to postpone, is there a second?

740
01:12:55,320 --> 01:12:58,020
Motion is by Councillor Fantasy, second by Councillor Johnson, to postpone.

741
01:12:58,520 --> 01:12:59,820
Discussion on the motion to postpone.

742
01:13:00,800 --> 01:13:01,440
Councillor Graskey.

743
01:13:02,200 --> 01:13:06,500
We don't have anything in front of us really except the company's information.

744
01:13:06,500 --> 01:13:11,000
When we passed the initial $81,000, we didn't have a contract.

745
01:13:11,360 --> 01:13:11,660
That's right.

746
01:13:11,780 --> 01:13:12,280
We had a proposal.

747
01:13:12,280 --> 01:13:18,320
So, we're asking what the difference is 25,000 now between?

748
01:13:19,140 --> 01:13:19,780
Okay.

749
01:13:21,220 --> 01:13:25,060
Further discussion on the motion to postpone, Councillor Fence.

750
01:13:25,360 --> 01:13:31,980
The difference is what we would be approving tonight is a contract that we've seen only part

751
01:13:31,980 --> 01:13:32,720
of that contract.

752
01:13:33,560 --> 01:13:37,040
I'm not an attorney, but I can't imagine that that's good practice.

753
01:13:39,690 --> 01:13:42,130
Further discussion on the motion to postpone.

754
01:13:42,130 --> 01:13:43,070
Councilor Vancek.

755
01:13:43,870 --> 01:13:46,830
Would it be possible to take a recess?

756
01:13:48,150 --> 01:13:50,410
Can the documents be sent?

757
01:13:51,490 --> 01:13:54,710
I mean, I'm not an attorney either, I don't know if I can get through the boiler plate,

758
01:13:55,010 --> 01:14:00,710
but is that something that can be distributed or is that public meeting issue?

759
01:14:01,910 --> 01:14:03,550
No, it's not a public meeting issue.

760
01:14:04,050 --> 01:14:10,450
We can take a recess, it's a matter of, yes, you have the right to take a recess, you'd have

761
01:14:10,450 --> 01:14:18,130
to set the amount of time. And first of all, I'm sorry, Michelle, right? Michelle, do you

762
01:14:18,130 --> 01:14:21,730
have the documents, the, the addendum on hand? Is that, would that be possible?

763
01:14:24,420 --> 01:14:24,700
You're

764
01:14:24,700 --> 01:14:25,000
on mute.

765
01:25:38,990 --> 01:26:08,970
Okay, Councillors, it is 8 p.m. I'll call us back to regular order. A reminder we pick up from a recess exactly where we left off. So the question on the floor is whether to postpone the motion to fund the grant and amount not to exceed, or to approve a contract funding the grant and amount not to exceed $106,000. Understanding as you have been sent the addendum on this motion, Councillor Graski and Fennesee have both spoken once. So the floor is open to all 10 Councillors. Does anybody else wish to speak to the motion?

766
01:26:08,970 --> 01:26:10,090
to postpone.

767
01:26:13,440 --> 01:26:14,140
Councillor Elm.

768
01:26:14,420 --> 01:26:19,420
This is not to discuss the documents that we received right now or is that after voting

769
01:26:19,420 --> 01:26:23,300
on this? I'm not going to say it's not your main.

770
01:26:24,460 --> 01:26:28,840
If discussing the documents helps you decide whether to postpone, feel free.

771
01:26:29,160 --> 01:26:36,620
Right. That's why I ask. So, denim A was sent to us and the categories of what this includes

772
01:26:36,620 --> 01:26:38,580
but it's not limited to these items.

773
01:26:39,520 --> 01:26:46,920
Could there be some elaboration from the consultant of what billable services would be outside of the items that are here?

774
01:26:48,680 --> 01:26:49,340
Is Mueller please?

775
01:27:16,980 --> 01:27:20,020
So, it doesn't be also has the heat schedule.

776
01:27:20,540 --> 01:27:23,860
So, the chair, where what the standard heat schedule is.

777
01:27:24,060 --> 01:27:28,760
And, it doesn't be just a clear, it's not included because it is product and services.

778
01:27:28,760 --> 01:27:34,200
It would be specific to define still reports, but it's not related to this particular contract.

779
01:27:34,480 --> 01:27:36,900
So, it doesn't be, it's not needed as you can see in the comments.

780
01:27:53,660 --> 01:28:01,800
If we pause upon this, what is the process, the procedure, and what will we do, and who

781
01:28:01,800 --> 01:28:02,380
will do it?

782
01:28:03,560 --> 01:28:14,920
If we postpone, I'm not aware that we have anything to do, I think we just pause the grant process, pick it back up if and when the council approves.

783
01:28:15,260 --> 01:28:29,420
So, have we vetted this, my concern is that this company, have we vetted this company to the proper whoever in charge of doing that within the city, have we vetted this company to know what we hope they are?

784
01:28:29,420 --> 01:28:39,660
We've been working with them since April, so this is just an extension of what it's awarding additional funds, so they can complete the work.

785
01:28:39,800 --> 01:28:58,400
I mean, but did being that before us, did we go, whether we started in April or whenever we did, did we vet them to some criteria that we must have within the city to decide that, and I'm sure they have a track record with us from April, and they probably performed well, I would assume I don't know that.

786
01:28:58,400 --> 01:29:10,560
But did we at whatever time we started doing business with them, what was the process to determine that they were the company that we wanted to work with?

787
01:29:11,000 --> 01:29:24,600
The administration did not vet the company, Councilor Moffett proposed working with this company originally, he recommended directly to the council, and he provided a memo explaining why he felt they were the best company to work with, that memo is in the packet today.

788
01:29:24,600 --> 01:29:29,060
So it was actually his recommendation, the council then endorsed that in April.

789
01:29:29,460 --> 01:29:30,300
Okay. Thank you.

790
01:29:31,020 --> 01:29:31,840
Councilor Johnson.

791
01:29:32,460 --> 01:29:33,020
Yeah.

792
01:29:35,760 --> 01:29:40,760
One minor thing in the contract on page three, it does still say see a

793
01:29:40,760 --> 01:29:45,740
DMA through C for more description or details but doesn't say C is as needed.

794
01:29:46,620 --> 01:29:48,380
So just a small correction there.

795
01:29:50,060 --> 01:29:55,320
Attorney probably had a chance to look over this. Did you see anything that was glaring to you?

796
01:29:56,080 --> 01:29:58,520
seems to be boilerplate for you as well.

797
01:29:59,520 --> 01:29:59,840
Right.

798
01:30:00,000 --> 01:30:27,180
You know, I've had a chance to look over the addendums, specifically addendum A, which is two pages, as you see, the fee schedule, then be one page, no addendum C. And I don't, neither gives me any heartburn in terms of affecting the substance of the contract. Okay. I think that answers my concern with not seeing the full contract and we'll support this.

799
01:30:29,740 --> 01:30:31,740
The question again is to postpone.

800
01:30:31,740 --> 01:30:32,480
phone, Councilor Ellen.

801
01:30:35,800 --> 01:30:41,020
Again, looking at the big picture here, we got to our cap quicker than we expected.

802
01:30:41,560 --> 01:30:45,280
Has anyone reviewed the invoices if this is billable hours?

803
01:30:46,020 --> 01:30:55,780
I don't want to propose or suggest that there's anything the fariest going on, but just like we got caught off guard, it seems like it can hit that cap faster.

804
01:30:55,780 --> 01:31:01,500
There just has anyone reviewed those invoices and does that seem to line up with the work that was done?

805
01:31:01,860 --> 01:31:19,140
Yes, absolutely, I asked both Chief of Staff Shurf to review but also the finance department and director Reinhard met with me somewhat extensively and he had a number of follow-up conversations with MC2 about the invoices and then I had a meeting directly with him after he had briefed me.

806
01:31:19,140 --> 01:31:21,640
Okay, thank you for validating that.

807
01:31:23,400 --> 01:31:29,180
One of the dangers of delaying here, I mean, does this hurt our chances for timing of application?

808
01:31:29,860 --> 01:31:32,660
I'm not sure I can answer that, I think that's a matter of opinion.

809
01:31:33,380 --> 01:31:39,960
My understanding is if it is approved tonight, we're prepared to submit within two days from now.

810
01:31:40,320 --> 01:31:44,940
So you will submit later, I really don't know the full consequences of that.

811
01:31:44,940 --> 01:32:02,080
But on either end, it may be completely inconsequential and we'll pick the work back up and submit a few days after the next council meeting or it could miss an opportunity for the first round of the grants that could hurt the grant. I just don't know.

812
01:32:06,040 --> 01:32:11,180
It's, yeah, Miss Mueller, are you able to answer that at all? I know it's something of an opinion.

813
01:33:33,920 --> 01:33:38,080
in. Councilmember Flores-Cellar. No, thank you. I think that helps.

814
01:33:40,120 --> 01:33:41,340
Councilor Moffett.

815
01:33:42,940 --> 01:33:56,220
Thank you. I just want to echo the consultants comments that we could delay and submit this later, but if we're going to submit it, it's better to submit it early because of all the reasons they just stated essentially.

816
01:33:56,820 --> 01:34:01,620
This is a rolling deadline. They're already reviewing grants. They've already awarded.

817
01:34:01,620 --> 01:34:11,220
I believe last I heard was 17 applicants, but they're planning to award 150 projects.

818
01:34:11,800 --> 01:34:16,540
So sooner we get it and essentially our odds are better because they haven't allocated the money

819
01:34:16,540 --> 01:34:19,900
to somebody else's project yet because they haven't submitted yet.

820
01:34:20,180 --> 01:34:24,800
So we're at an advantage for turning in early versus turning it in later.

821
01:34:25,720 --> 01:34:29,100
I've been sitting in on the weekly meetings for this all summer.

822
01:34:30,220 --> 01:34:35,040
and done a bunch of work on helping with the grant narrative and adding language into

823
01:34:35,040 --> 01:34:35,500
that and things.

824
01:34:35,800 --> 01:34:41,100
It's been a substantial project both for the consultants and for our staff.

825
01:34:41,100 --> 01:34:47,800
I think there were some unknowns going into the process because this is a grant we

826
01:34:47,800 --> 01:34:53,260
haven't applied for before and it's such a large substantial grant with a federal agency

827
01:34:53,260 --> 01:34:58,680
that I think as we're going through the process which just came up with, oh, and we need this

828
01:34:58,680 --> 01:35:03,560
component here and we need to talk about this component here and then it's like kind of putting all the

829
01:35:03,560 --> 01:35:09,460
information together and coordinating work between different people and then for each section we

830
01:35:09,460 --> 01:35:15,360
are describing something. There's five subsections of that because we have all these different projects

831
01:35:15,360 --> 01:35:22,400
and so it's just a very complicated grant and I was caught off guard that we hit the budget so quickly

832
01:35:22,400 --> 01:35:37,420
We on it, but it's been a substantial amount of work and I hope that we can just get the application in as soon as possible, both for the city's interest and for my personal interest as well, so I'd like to be done.

833
01:35:40,140 --> 01:35:43,420
Any further discussion on the motion to postpone?

834
01:35:46,530 --> 01:35:49,850
Yeah, but she wasn't asked a question, Councillor Johnson.

835
01:35:49,850 --> 01:36:00,650
I think this is my last one, and I probably know the answer, but these addendums will be put it into the online packet with the minutes.

836
01:36:00,670 --> 01:36:00,870
Yes.

837
01:36:04,420 --> 01:36:06,320
Further discussion on the motion to postpone?

838
01:36:08,190 --> 01:36:15,430
Hearing none, all of those in favor of postponing to the next council meeting, please signify by saying aye.

839
01:36:16,650 --> 01:36:18,190
Those opposed say no.

840
01:36:19,090 --> 01:36:20,570
The motion fails.

841
01:36:20,810 --> 01:36:29,330
The question is on approval of the contract in an amount not to exceed $106,000, any further discussion.

842
01:36:31,370 --> 01:36:33,870
Hearing none, all those in favor, please signify by saying aye.

843
01:36:34,970 --> 01:36:36,110
Those opposed say no.

844
01:36:36,470 --> 01:36:37,710
The motion carries.

845
01:36:41,100 --> 01:36:49,000
Item 10.5, Human Resources Director Janago is recommending the confirmation of Nick Abraham to the public work superintendent position.

846
01:36:51,930 --> 01:36:54,730
Motion is by Councillor Fennessy, second by Councillor Vance, sickle.

847
01:36:54,910 --> 01:37:03,870
I just want to add that director Todd Jannego and myself join Kami in the recommendation.

848
01:37:04,790 --> 01:37:05,650
Is there any discussion?

849
01:37:07,650 --> 01:37:10,470
Hearing none, all those in favor, please signify by St. I.

850
01:37:11,050 --> 01:37:12,130
Those opposed to St. No?

851
01:37:12,430 --> 01:37:12,830
Motion carries.

852
01:37:13,850 --> 01:37:16,910
Item 10.6, I'm recommending approval of miscellaneous licenses.

853
01:37:16,910 --> 01:37:25,210
It says motion is by Councillor Sweeney, second by Councillor Herrick, second by Councillor Johnson, any discussion?

854
01:37:26,290 --> 01:37:28,650
Hearing none, all those in favour, please signify by saying aye.

855
01:37:29,630 --> 01:37:33,250
Those of the polls say no, the motion carries, do we have any public comment?

856
01:37:34,170 --> 01:37:37,410
We have no further business and are adjourned, just good evening, Councillor.

857
01:37:40,330 --> 01:37:41,070
Thank you.