I mean, we'll go ahead and start the Wednesday, January 9th, 2019 City Council meeting. This time, we'll have the invocation and the Pledge of Allegiance.
He's done the...
I'll do it.
Okay.
You're having the time. We're so thankful for this day. We appreciate the opportunity to represent our city in the things that are important to the community.
We thank you for our many blessings and ask that you help us through this
meeting to do the things that are right for our citizens. In your name we pray.
At
this time we have the minutes from the November 14th 2018 meeting that
need to be approved. They do approve. Second. Mosheville, Westbrook, a second by
Moore. All in favor? Aye. Opposed? The ayes have it. And Kedrick is going to come
up and present an award.
Good morning, Mayor. Good morning. Good morning. I'm a proud to
be here for you today to discuss an award that our Finance Department and
other staff here at the City of Tyler work hard to obtain.
This is a
To request that City Council consider accepting a Certificate of Achievement Award in Excellence
in Financial Reporting from the Government Finance Office of the Association of the United
States and Canada.
This is for our 2016-2017 annual audit report.
This is the 32nd consecutive year that we've received this award.
And this award is judged by an impartial panel.
They judge our CAFR to determine if it has a spirit of full disclosure,
if it communicates our true financial story,
and motivate potential users and user groups to read the annual report.
Now I don't know much about the motivation part unless you're a numbers person,
But it's a pretty intimidating document, but it's very comprehensive of our financial story here at the City of Titans.
The best we can guess, there's about 35,000 cities in the United States.
There's about 3,000 counties in the United States.
And we know that there were 4,300 awards awarded for 2016 CAFRA.
They're still working on doing the evaluations on the 2017 CAFERS.
So it's a pretty hard item to get, and it takes a lot of work to achieve this award.
And I've got my staff here today.
We've got Lauren Justice, Blake Catty, Jimmy Acker, Samantha.
these individuals, they work tirelessly to make sure we get this award and it's
definitely a department-wide award. Can you all stand up so everybody can see
and we can clap for you.
Thank you very much for your efforts. So I haven't said
that, I just recommend that you all accept the award on behalf of City of
Tyler. Well absolutely and thank you all very much for the hard work that
which I'll put in each and every year.
And this year is an easier year
since the sales tax is doing so well,
but y'all do such a very good job throughout the year
and we appreciate your service very much.
Thank you.
Move to approve A-1.
Second.
Motion in the second.
All in favor?
Aye.
Opposed?
Yes, have it.
Heather?
Good morning, Mayor and Council.
Good morning.
This first item is a special use permit renewal request.
This item has previously gone before the council for renewal for the Gateway to Hope, a homeless day resource center.
This is located in our downtown area. To the north is general commercial.
To the south is industrial. To the west is also general commercial.
And to the east is industrial.
And it's developed with a mixture of a cellular communications tower, single family home, a bus transportation office, and storage facilities.
This use received an annual SUP approval in 2012 and 2015.
And then the management of the use has changed, and that changed in 2015, and the use was approved for three years.
This is the first renewal request for the current manager, Highway 80 Rescue Mission.
An action plan has been incorporated into the special use permit approval.
The majority of the items are related to the facility prohibiting criminal activity.
Non-compliance with the action plan can be a reason to revoke the SUP at any time.
The applicant has identified actions that it will employ to deter improper actions
from its clientele up to and including suspension of services.
And you can see here, this is a listing of the action plan requirements.
The Code Enforcement Department has not identified any cases in the past three years, which have
been tied to Gateway to Hope.
The Police Department has also run a report of responses made in this area since 2013
and most common reasons reported were suspicious persons and disturbance.
If there are any questions about the data, there has been a representative of the Police
Department here.
However, the amount of calls were very minimal in this area and pretty much consistent with
other low criminal activity and suspicious persons in other neighborhoods.
The staff also contacted Highway 80 to get figures about their operations and the data
shows success from the program.
It also identifies that some clients have received revocation of services and that
That indicates that Highway 80 has been enforcing the provisions that were approved in the action
plan.
And their successes are listed here, which are great.
You see the clients that have received services, 123 are now employed, 75 have home.
So they're doing wonderful work for the community.
There was a protester that said their main concern was approving the use for an indefinite
period of time, which was the original request.
However, the staff did change that, modified that duration to another five-year renewal,
and the protester was satisfied with that renewal.
And of the 16 notices, one was returned in opposition at just over a 3.5% protest,
and the Planning and Zoning Commission approves this special use permit renewal
along with the action plan for five years unanimously.
Okay, we do have a court. It's from Eric Berger, but he is here for questions only. Go ahead.
Sure. I have been involved with Gateway to Hope since 2012 with the previous board.
And it changed hands to Highway 80 several years ago, and Aaron and Eric are in the audits.
can y'all just raise your hand.
Since the change in the folks that have actually run it,
there's more rules now.
There's more expectations of the people
that come there from day to day.
And before, back in 2012, 2013, it
was more of a place for people to gather.
And now it's a place where people actually are gathering,
but they have expectations to look for a job,
try to get a job.
And I've got to give one plug to Onedale is how any rescue mission is actually opening
up a place called Triumph Village, which is Highway 64 out by the airport.
And what this place will be is for guys that go through the recovery program in Longview.
Once they graduate from that over a 10 month period, they'll come back to Tyler, and
they will actually live at Triumph Village and get plugged back into the community.
So I just say all this just to say I see success with this program.
And Erin, Eric, all the folks at Highway 80, thank you for what you do.
And that being said, I'd like to move to approve Z1.
Second.
Motion by Warren and a second by Nix.
Any other questions or comments?
All in favor?
Aye.
Opposed?
The ayes have it.
Z2.
This is a request to change the zoning from single family R1A to single family attached
detached, R1D, by Grace Community. The applicant is requesting this in order to
build townhomes. The to the north is zone C2 and is undeveloped and to the south
is a light commercial and PXR which are the locations of a single family home
and undeveloped property. To the west you see R1A which is developed with a
single family home and to the east is C1 which is developed with a parking
lot associated with the church. Our future land use request would be amended to single
family and single family attached. The property is currently being used as part of the parking
lot associated with the church. The applicant proposes to build two attached units on these
two green parcels that you see here on two individual lots on Goliad Street.
The
that parking lot into the single family neighborhood.
And the property is located in our north end,
revitalization area.
And this is a, this request is consistent with our goal
to develop infill in the north end.
The 13 notices mail zero returned in favor
or in opposition to this request.
And the planning and zoning commission
by a seven zero vote recommends approval.
I do have a card from Steve Niggs, the representative of Grace, and it says just for questions as
well.
Are there any questions?
Moved or approved, Z2?
Second.
Motion by McGee, is second by Moore.
All in favor?
Aye.
Opposed?
The ayes have it.
Z3.
The applicant is requesting a change from industrial zoning to general commercial.
in order to develop a daycare facility.
The surrounding properties are zoned M1 and are developed
with a mixture of warehouse and retail uses.
And then you can see in that white area that's outside of city limits.
So this is right on the border of our city limits.
The future land use map would be amended from light industrial warehouse
to general commercial.
The applicant is requesting this for a daycare with a pediatric daycare aspect
and specifically for children and young adults who have medical special needs.
Of the 13 notices, mail 0 returned in favor or in opposition,
and the Planning and Zoning Commission recommends this 5-7-0 vote.
I do have a card here in favor of a Barbie Clark.
Would you like to speak or just want to be here for questions only?
Great. Okay.
Are there any questions?
No questions.
Move to approve Z3.
Second.
Motion by Warren, second by Sellers.
Any other questions, comments?
All in favor?
Aye.
Opposed to you.
I was happy.
Oh, one.
Let's just pause for just one second.
So if any of the zoning applicants want to go ahead and leave.
You're welcome to stay for another hour and a half with this.
This is a request to reappoint members to the tax increment reinvestment zone number one.
It was in 1998 that the city of Tyler designated the Tyler Industrial Park as reinvestment
zone number one.
The board consists of nine members with members serving staggered two term, two year terms.
The board of directors makes recommendations to the governing body of the municipality that
creates the zone, which is City of Tyler, concerning the administration of the project
planned for this zone.
And you can see here this is a map that represents the Tyler Industrial Park.
The Tyler Economic Development Council has requested that the city council as an administrator
for the zone. Reappoint members to this board. So it would be the reappointment of
Dean Kegel as chair until January of 2020. It's a one-year reappointment for the
chair. And then Fred Carl and Billy Hibbs Jr. to be reappointed until January
of 2021. And with that we recommend approval. Any questions?
motions.
Move through approval one.
Motion from Westbrook.
Say it from McGee, all in favor.
Aye.
Oppose?
The ayes have it.
Thank you.
O2.
Yes, Mayor and Council, the next two items on the agenda
will be related to the budget.
Item O2 is the first item that we'll take.
This is an ordinance to amend the budget.
As a request, the city council
consider adopting ordinance amending the FY18-19 budget to provide funding to
complete various construction projects.
Purchases that were not completed by September 30th, 2018.
I'll just kind of hit some of the highlights for the general fund. We're looking at amending
the budget for $58,055. And that is related to just some street striping and some concrete
for utility cut repairs that were not completed by September 30th. Tourism
fund, a total of 334,000 approximately there for the tourism fund. A big part
of that is rose garden improvements that were not completed by year-end. Then
Then for transit UT shuttle service that's being added there.
The water utilities operating fund, we've got a total of $335,000 there, $129,000 of that,
which is really a new item, is for a maintenance payment to the upper Natius River Authority.
They had a dam inspection done by TCEQ and they had a little surprise that they needed
to do some repairs, so they're passing that on to all of the cities that participate in
Lake Palestine.
Also there's various pumps that we need to repair at some of the water plants.
And then we'll go to the water capital fund.
We're looking at about $675,000 there.
$500,000 is for emergency sewer repairs.
And $100,000 to half an associate is for some text dot utility relocates.
And then some data tracking software for a fog ordinance, about 75,000 there.
And then solid waste, extending sewer lines to Lindsey Park, about 91,000 there as well.
And then storm water, management fund, a million dollars for some emergency repairs that you were discussed,
that was covered with you in previous council meetings.
So having said that, that kind of summarizes everything on item 02.
So it is recommended that you all approve this ordinance to amend the budget.
Questions?
Okay.
I'll entertain a motion to approve.
Motion from McGee.
Second.
Second by Warren.
All in favor?
Hi.
Opposed?
Yeah.
Let's have it.
Goal three.
Item 03 is a budget amendment as well for our grants.
This is related to our CBG home FAA and housing choice voucher program.
And for CBG we are basically requesting that you all amend the budget for about $620,000.
Some of that is about 85, 86,000 related to demolition.
Public facilities, which are some carbon gutter projects, about 260,000 there as well.
Home, we're looking at some total of 537,000 approximately.
looking at some reconstruction of $216,000 and some program income to be used on various
projects of about $279,000.
Our housing choice voucher program, we're looking at amending the budget for $273,000
there as well for admin costs, full-time salaries, so about $273,000.
On our airport grant fund for grant 37, 38, 39, we're looking at amending the budget for
approximately 2.2 million there.
Those are just carryover funds that we didn't spend in last fiscal year that we've had to spend
throughout the first part of this fiscal year.
So we need to do a little cleanup and get the budget amended for that as well.
So, having said that, once again, I recommend that you all approve item 03, which is an ordinance
to amend the budget for various grant funds.
Any questions?
Robert, since it's your first year, we generally do this in the first meeting of the year where
we have funds left over from the previous year just to make sure we book it properly.
And so we can move forward into this year.
To approve 03.
A motion by Warren.
A second by.
Second.
By Mohor.
All in favor?
Aye.
Opposed?
The ayes have it.
M1.
Morning Mayor Council.
M1 is a request for Council to reject a proposal for RFP 18-012 for
repair transit services, Tyler Transit issued an RFP in May of 2018 and only one proposal
was received from MDMJ and we went through the RFP process after the bid was received
in June of 2018 evaluating the proposal. We did run into some stumbling blocks with
FTA in regards to the proposal. The aspect FTA, when we did our cost analysis for what
the total project was allowed, they weren't in favor of it because it was in a balance
of teeter-totter one way or the other financially if it was just a few thousand less or a few
thousand more savings or expense, it wasn't validated enough to move forward with project.
They basically asked the question, why would we do it?
And the secondary problem, which brought back up a history,
even though the vehicles, as far as liquidating the assets
that we do own, the aspect of it was
is when we went to FTA, because we went to Textile,
on that part, they wouldn't make a decision.
And they're the major money stake in that,
as far as our grants are concerned and they wouldn't make the decision and they
referred us to FTA. And then FTA, we, we, technically, we've, we've, and as kind as I
can say, there are a lot of emails back and forth that took a long time to get
responses and even what we had to do with, if you remember back in a couple
years ago when we did the full transit bid, I finally had to have a meeting.
We went, took Terence Gorman with legal, and we went to FDA and had a meeting with them,
all their legal team, and I don't even know his official title, but the leader of the
Region 6 of FDA, Ogden, and they had said that we would be under breach of contract
at that time if we were to liquidate all the vehicles, everything that was grant
related and so they weren't in favor of that and the one thing that FTA that
came back that really made it hardest for us to make a decision was part of the
bid was a hundred thousand dollar in-kind donation and FTA has the
capability of making those decisions of yes no with us and there was no they
they refused to accept the $100,000 donation and so we finally that that made
the deal far as money to the city savings because 80% of that would be
paid by the in-kind donation would actually reduce our local match dollar
figure in that percentage and but because they refuse that it made it
even more difficult to with the cost analysis so it takes me back to the
cost analysis. It just does not make it feasible to happen. The only way that we
could take this any further is basically you could table it. Our
recommendation is to reject it and then if we can get anything out of FTA as we
put it back out to bid. We've already extended a little bit of our portion
dealing with FTA on this. I'd have to ask staff but I think it was six
months but we've extended past the six months with dealing with this RL
and or this bid and and so it really the whole aspect of it is until FDA no
matter what they do in the United States and other locations region 6 is
refusing to allow us to use the hundred thousand in kind they're not
favorable of the analysis of when we did the cost analysis of how we do business
and they weren't in favor of us liquidating vehicles especially some that
we just purchased within the last year, two years ago.
And other than bringing one of the FTA people here,
I'm limited to what I could tell you other than that's,
I'm hitting a brick wall.
Yeah, but you've made it very clear.
So I mean, you don't need to have somebody from FTA here.
We got it.
But if in the past they've encouraged donation,
in-kind contributions and now they are not and they're disallowing that hundred
thousand. Are the rules of the game changing? Well they've never been a good
proponent of in-kind donations. When there's some that'll tell you yes they
will and then when you get to them they don't allow it. They've frowned
upon any kind of in-kind donation but this is what happened last time in the
bid because it was in the, it came as not part of our bid to, as far as transit services,
we didn't put it in our bid packet to allow any kind of in kind or that type of operation.
So they rejected because when that bid come in on the transit operation, they said nobody
but else had that opportunity, so thus they killed it.
And this time, putting it in, as they have a flyer
in the, as far as the, go to Washington DC
that does talk about in-kind donations,
and it is, to me it's a moving target,
because I think we did everything,
we put it in the bid proposal
to give them free standing of doing anything they can,
and then the target moved,
and that's the kindest way I can say it.
I mean, you go ahead.
Oh, Bruce, I like to ask is this, when you're talking about the in-kind donation, do you know whether this is statewide or just town?
What other cities have received the in-kind donation that you aware of?
I don't have, there's some that have been indicated but not that I've had a conversation with that's in the United, or in Texas anyways, in Region 6.
I'm
not saying they're not out there, but I have not, in fact, talking to FTA, they go
with the aspect that this is not acceptable.
And, Bob, you've got a question you're going to ask.
I do.
So, if we reject this proposal, how's that going to impact our pair of transit?
There is no way impact.
FTA really looks at, you know, to come in staffing, that we've continued to do a
good job. We have had an influx of higher demands with we do do service with
MDMJ with an overflow contract. We had a higher amount last year because we didn't
run through a period of time losing bus driver staff that type of thing and so
it still shows we're saving money we're still utilizing local vendor with
that and and so it's still we're just we're at a break even of even if
If our budget, one of the things that, I mean, it's in my deal that says additional oversight.
I don't even look at the oversight at this point as a check against them because I can't
get past FTA.
If I was to turn it over, we would probably have to have oversight because we do require
it now and we do it in-house and if we gave up a large portion of our operation,
we would want to have oversight because if you don't, you will find FTA getting
into our pocket later, and that could be costly.
We do have a card for Jamal Mohair to come up if he wants to speak, but look, we have
been through this for, I've been around here for 10 years, right?
Well, nine years, I guess, but several occasions we have had discussions with FTA.
FDA pays the bulk of the money towards all our paratransit and our busing system.
We don't play by their rules. They pull all those funds and they also ask us to pay back previous funds that they granted to us.
So there is no logical reason for us to put ourselves in a position to be at odds with FDA.
Okay. So let's not do that. Okay. Jamal.
Good morning, Mayor. Members of the Council.
Good morning. For the record, my name is Jamal Mohair. I reside at 1190 County Road 3504.
and truce
To be told, Russ Jackson just told you the truth. So did the man.
He does always tell the truth.
So did the man.
Russ sometimes goes into much more detail than necessary. He always tells the truth, I will tell you that.
And I appreciate that with him, yes.
But listen, but you're right and truth have been said.
The truth really should outrage you.
You really should because it does mean
because it does affect my operation
and really it just cost you $100,000.
And that's just to say the least on the financial side.
That money was going to help
having those most vulnerable in our community have the same amenity and
access to transportation as you do. You like, you Uber, but you know that is not
available to those most vulnerable. This technology would have made those most
vulnerable have the same access to the technology. Now you know in conflicts
Like most casualties, most severe casualties are caused by friendly fire and you need to
find out why this friendly fire is damaging or hurting our systems and our budgets.
Having said that,
the rules are not changing at FTA.
The rules are published in a circular, in a document to help us guide our operation.
They're not negotiable, they're written, and they're practiced here in our region.
We have made contributions to other transit providers and used as local match as of today.
Why is City of Tyler denied that option, that tool?
There is a tool in your tool chest that they're withholding from you.
I can go on, you know, I've been in business here 30 years, doing fine.
But why are they disallowing what they're allowing others is not allowed for you to use?
We'll be more happy to ask them that question.
We'll be happy to ask that question through Deborah Pullum, the legal department.
We'll ask that question of FDA.
But if FDA gives this answer, then you are more than welcome to call the congressman to
work on federal issues that are above our pay grade here, but we will request that answer
from FDA.
Just to be clear, Mr. Mayor, you have a higher pay grade than I do.
You can call the congressman.
Be more than happy to reach out and ask that question to the congressman and to FDA and
then the answer will be the answer.
But the recommendation today is to deny or to vote in favor of denying the RFP18-012.
Do I have a motion to do that?
So moved.
I have a motion by Moore.
Second.
Second by McGee.
All in favor?
Aye.
Opposed?
The ayes have it.
On to M2.
Thank you, Mayor Counsel.
M2 is one we've talked about in recent past.
It's a request that you award bid number 19-016
016 for Lindsey Park sewer installation to JDR contracting LP of Van, Texas, and a mount
not to exceed $340,000 or $340,000 or $29. And also change the dollar amount in the
agreement to Huckabee properties, which is a developer in that area. Original developer
was $73,000 and we went back to negotiate because we weren't going to put any more
money into the project and they came up to $133,000 to be their part, so it was just an
initial change.
Russ, do you have a different presentation that you want me to show on the fund for?
Yeah, this one needs to go down, I apologize, I didn't do one for this one,
too many ends
for me today.
So this one again is a taking from the Greenbrier lift station all the way to the
property going through the developer property and then cutting across it's the
most advantageous which we do have the Brandon Corporation if you had
questions for them to ask any more wiser in that reason but it does save
quite a bit of money instead of going straight up and some of the hill
advantages of the terrain going straight up the road it really is a better
fit for the property. It takes it all the way to the existing bathroom
concession stand there on the soccer side and then that allows us to get future
access. We do have a bathroom that was donated that will start that process
once we finalize these things to get that bathroom up and going and get the
sewer to that point. There are some additional half-cent funds to get a
bathroom on the other side and then I'll work with the water department
in regards to going under lensing and we'll be able to tie in and save a
of money of multiple runs and then be on sewer instead of a septic system?
Are you
ready for questions? I'll give you a head yes sir. Okay yeah this is this is great
to move forward because we have discussed upgrading those restrooms with
at Lindsey Park now for ten years or so, nine or ten years, so this is this is
really important step to get that started and completed. So there is a
card here from Bob Reed Love at Branding for questions. Does anyone have
questions?
Move to approve M2. A motion by Nix, a second by Sellers. All in
favor? Aye. Opposed the ayes have it. Thank you.
Mr. Jackson? All right. Now
That one, you can have it up now.
Thank you.
M3 is a request for consider authorizing the city managed award, the bid number 19-019
for Fund Forest Park and Wilder Park renovations to the sole bidder, Garrett and associate general
contractors of White House.
They will furnish all necessary materials, equipment, superintendents, labor and the
amount not to exceed $491,850 for part A, which is fund fours, and $437,174 for part B and
the alternates of Wolder Park. On December 20th, we opened up bids, which happens to
be the second bid. We did two bids. The first bid did not come in, any bids at all. Excuses
from the contractors, we had four visible at the bid and they advised the brand
incorporation that they needed more time, but we didn't have enough time to make
a change order to extend. It just was best to run it and see where it went and
nobody came in. We did the same thing. I think we had about seven this time
contractors at the bidding, you know, pre-bid proposal and this time we still
only received one bid. I'll let them Mr. Brandon is with us to maybe explain a
little more detail on the what the reasons might be. Some of it would be
the timeframe, some of it was a size. We had one one bidder that came back
like I just said, it's too big of an operation for what I have time for people for and across.
The way it's broke down, I'll kind of give you an update, FunForce, Park, the original
look at lay of the land and go to their proposal. The shaded area to the left was
This is a reminder was the splash pad and the food court vent trucks would be able to come
through and be accessed to that.
And the main building would have ADA, all the ramps had to be redone for ADA.
Well, the biz came in extremely high for installation, which when we went through
this process, even through the design features and the other companies that installed the
splash pads and the type of equipment, we only have so much money to do this project
because it's feasible and that was the understanding we had that this would be feasible to be
done with funds that were available.
As it turned out, the splash pad alone install came in at a little over a million dollars.
The slide came in almost 400 and I got those numbers ahead of us in just a
second but over $400,000 and so we do not have the funds and so we in order not
to kill the bid as a whole we decided because the way we did this is we did
line item bidding and I express that so that if there's anything that would
come in we wouldn't have the problem we had such as what hillside was a
problem. We way overbid, we had no line item capability, and thus we had to start all over
several times. And so this process allowed me to eliminate line items in this case. That's
where we did it. Okay, tell me what we're getting. And what
we're getting is the bathroom remodel, which means when the ADA came in, they said
said we had to have X number of facilities in a bathroom facility and this brings this
up to code. There's a ramping that needs to be redone at the, if you look at the south
end of this picture, at the bottom of the picture, there's a ramp coming out of the
building that has to be redone.
Wuldert, the splash pad to the right corner of your picture there is being eliminated.
That is a splash pad sidewalk and some additional type parking for ADA.
That again came in way over and so we eliminated that.
The everything else that we've talked about in the past.
The parking, the sidewalk coming from Woldert all the way to the basketball court,
the pavilion over the basketball court and some of the additional concrete
and pavilion to the building to help with some things that we do during the
summertime for the children cook out the things we do in that regard. So this
this whole process just really eliminate anything to do with the splash
pad. We actually are going to allow them to do the demo that came in at about
$16,000 and so just go ahead and clean that side up of there the old pool
building and to get it looking nice in that area.
These are the dollar figures for Fund
Force Part A, TOLA 491,850, just to keep moving with the project.
Again, Part B with
the alternates, the PV and 162, we actually estimated 150, so we felt comfortable with
moving on with these projects.
Every one of them that's in here,
that besides the splash pad repair,
we're really very comparable to work
that's been done with the city
and Garrett has worked with us before.
The pool, splash pads,
everything just was way out of the ballpark.
And so that's why we deleted those items.
If I went with the total bid packet,
including the splash pad,
which I have stopped, we stopped,
we never did was able in time to stop the purchase of the splash pad if this is
the case if we're going to be dealing with a million dollars I did stop that
purchase and until we get this reevaluated which is what's what we
will be doing through Brandon and the contractors looking at actual going
through the process of looking at change order is there a change order
that we can do and I know Mr. Brandy can explain all that if y'all like
to listen to that part yeah Terry would you like to come up it's been it's been a
few years since you
made a presentation to us so I'm Terry brand for the record
Terry when Terry when were you city engineer 73 to 77 yeah that's right
That's right.
Long time ago.
I remember.
Gentlemen and Miss Sellers, the, I'm sorry, and Miss Poole, the, what he's talking about
there on the splash pads is that we work with splash pads and aquatics all over the United
States.
In fact, we have projects overseas, military bases and those just like that.
We got one bid from one Dallas subcontractor who did splash pad and he bid a million
dollars for the installation of a feature that the city was already in
purchase in other words just the installation which was about in our
opinion at least twice to high maybe three times more than it should have
been. We met with Mr. Garrett for Garrett construction and he's going to talk
with some other suppliers that we we know we put him in contact with two
others already and he's in negotiation with them to see what kind of
prices they might come to an agreement on and if they got if
If they reduce the price from a million dollars to say 300,000 or something, now we're back
into money. We're back, we're okay. And at that point they could come back to the council
for a change order number two to add that back in, or we can put it back on the streets
and bid that separately if that's what council decides to do. So it gives us some leverage.
Before we can do anything at Fun Forest, we have to do the ADA. It absolutely has
to. The buildings will build, if some of you have been around here in line,
Now that was built in the 30s and that building does not comply with ADA.
Any shape or fashion. The restrooms don't comply. Access to the building doesn't comply. Access
to the pool doesn't comply. The parking spaces don't comply. There's just a lot of ADA issues
out there. Going forward with this reduced contract that Russ had just presented to you would
allow us to get those ADA issues off the table right now, get them taken care of, and
then give us another month or so to work out the details on the splash pads and
present that back to you and see whether or not you want to move forward with Garrett
doing that work with a subcontractor or whether you choose to put that back out on the streets
and we revid that separately. So that's kind of where we are. We would recommend this change
order to you as your consultants and so we can move on forward with the project not delaying
longer.
Yes. Yes, please.
What is the actual cost for the Spass Pad at the Wood Park?
water park.
I got mine if you don't mind.
The splash pad, while I was looking for that,
the splash pad at Water Park was basically, it's the type of splash pad that doesn't have
a lot of structure up above the ground. It has fountains that are embedded in the concrete
so they can't be vandalized or stolen during that day.
That's if you redo the old pool, right?
Yeah, it knows, so this would be, this would be bigger and it would be over,
it
to the south east corner of the glass center, okay?
And it'd be up on that little hill,
there's a little clearing there above the pavilion,
and it would be in that grassy area there.
Rosford, could you pull that flat back up
where it's gonna be?
I basically know what you're talking about.
I do, okay.
I guess my concern and question would be,
since you're the engineer,
what would be the difference in savings
if we would try to do the splash pad
based on the old swimming pool facility where the pool is located right now.
Willard Park, I'm sorry, Willard Park. We do have a pool at Willard Park,
especially close to years. Well, there'd be no savings at all. We still
have to do the demolition of the pool. Whether we put the splash pad at the
location shown on the map there in the lower right-hand corner, or whether we
put the splash pad up by the old present pool, it's probably immaterial as
part of the cost. It's not going to save any money, but it probably wouldn't cost us any
more money, planning on doing the demolition anyway. The demolition of the present bath
house, pool and splash pad. I think that has to happen anyway, no matter what you do there.
So did you find the number?
There's millions when you talk about the water.
Water?
Uh-huh.
There's four or something.
Okay. Just the splash pad. Now this one did include
the contractor providing the piping and the nozzles that go in the deck and a
controller so that these didn't all run at the same time and it involved the
concrete deck and the fencing around in that $394,000. Now that was again we
think that that's roughly at least a third maybe half too much for that
splash pad. Now we're not we still think that splash pad needs to be built
and that's a great place for it right there by the entrance to the park and
and it'd be a beautiful thing, but I think this is not the right price.
You think it should be less?
I think it'd be closer to $200,000 is where it needs to be.
And you're working with Garrett on that as well?
Yes, I met with Garrett after the bid and said, where's the money?
I said, show me where the money is because the bids were...
We felt like the total bids were too high.
When we looked at the individual line items, it was the splashpot items that were too high.
Everything else, the buildings, the concrete work, the flat work, the ADA work seem to be reasonable.
But this flashpad work was just unreasonable with, and we asked him why, and he said,
well, I only had one quotation from one bidder.
So the process that you're recommending is that we go ahead and do the ADA work
that absolutely has to be done.
Yes, Your Honor.
And the upgrades to the buildings.
And then in the meantime, once we approve those, we approve those today.
Then you're saying that you plan to go back and begin immediately, and they already have
really started working on repricing both splash pads.
Mr. Garrett, Garrett is already pricing with these alternative bidders.
He's already looking at those numbers.
I believe we can come back to you at your meeting in February with an option for you
and show you the amounts of both the splash pads.
then that you're working on the good repricing for on our behalf you're
working on that yes okay make sense make sense a little disappointing but I
understand I understand finances also but don't appreciate the work that you
guys are doing with that we'll continue to stay on and just keep in mind and for
my own sake that there's water at fun forest there's no water for kids playing
at Woodard Park. Okay. Thank you. So that, when the councilman just said that, I, that would
ask, have me ask one other question, or make one other statement. Then price both, but
Let's really work on the price of Waldert and then that might be if if we have an
either or situation, Waldert would be the first selection.
Thank you.
You're right.
Yes, sir.
Okay.
Be great.
Okay.
With that said, you want to make a motion to make a motion to accept the M three.
Second.
A motion by Moore, a second by McGee.
All in favor.
Aye.
opposed, the ayes have it. Thank you gentlemen.
I just shuffled my paperwork for M4. Thank you Mr.
Brandy. This will be the last one I hope quicker for you too. I'm going to make sure it is. M4 is
strictly accepting the bids for a swan electric service to furnish all necessary materials
equipment. Superintendent Slaver in the mount not to exceed $29,911. Only bid
received out of about seven bids and the this is due demo work of old existing
poles. Walter Park has some poles that are in the playing field area that are
I'm probably guessing 40 years or better just to get them out of the way at
this point so we can do our dirt work we need to do. Fun Forest part of
This is to eliminate one pole.
We're still going to utilize the deep lighting
and the area that we're redoing to have a soccer field.
So we just got to move one pole.
And then there's one of the old fields
that we're doing that we're just removing
because it has not been used in the last several years.
And just for maintenance purposes,
we're just going to remove the existing playing field
so that we don't have any maintenance cost of having
to fix it up one time a year
or none and so it's a it's really a cost savings in the end.
Thank you very much and I know you're very conscious and conscientious and
you're doing a great job and so I do appreciate it but I'll entertain a
motion to approve M4. Motion by Nix, a second by Sellers.
Thank you.
All in favor? All in favor? Opposed? The ayes have it.
Linda made the second.
Kind of. Sort of. I'm
sorry. She said it faster than I could read on my little pad here. Hello, Mr. Taylor. M5.
Good morning. The first item before you is M5 and I'll be here for the next four items also.
This is requesting the city council authorizing city manager to execute a contract, an engineering
services contract with half an associates for 147,625 for the 2019 Water Main Improvements
Project and then also there's a resolution to allow us to reimburse ourselves with proceeds
future debt. What this design project is, it goes with the enhancement asphalt
and seal coat programs. We started this program last year where we go in those
areas that we are looking at doing either seal coat or the overlay and
identify water lines that need to be replaced or aged or the two inch lines
and smaller lines and that's what this project is. We've identified the
streets engineering working closely with Tyler Water Utilities identified the
areas that need these water lines replaced and this will be bid with the overlay project.
We include that so the contractor controls his own destiny on those.
But that's that's what this will be the start of this is the engineering design for that.
We will come back later in the year and give you an overview of the entire seal coat
and overlay program because not all the streets on this will require utility work.
Any
questions of Mr. Taylor?
No, it's a good thing.
We, more we can consider what's under the road before we spend the money on the
overview.
That's correct.
Moved to approve in five.
Motion by Nix.
Second.
Second by Westbrook.
All in favor.
Aye.
Opposed the ayes have it.
M6.
Mayor and Council, this is a request that the City Council consider authorizing the
City Manager to execute an engineering services contract in the not to exceed
amount of $486,000 with half associates in conjunction with CT Brandon Corporation for
the preliminary engineering water system inventory and improve a resolution reserving a right
to reimburse expenditures with the proceeds of future debt.
As part of our capital projects, we show two more booster pump stations and then possibly
some other improvements to the system to increase pressure.
One of the items that I wanted to consider in discussing this with staff was to come back and to make sure that we identify correctly where those booster stations may need to be or where is the best location.
TCEQ has also mentioned to us in the past that we may have a deficit in elevated storage, but it's not significant enough yet to cause us to have to do something.
so we want to look at all alternatives. So what staff, my discussion with them, we have decided
to go forward with doing a water system inventory as part of the preliminary engineering for those
future projects. In doing this, we'll get immediately two benefits. First of all, we will
be able to identify the type of material and the age of the pot because this will be off
of record drawings. And so that will also help us in the future if or when we get into
a water line replacement program as we start looking at some of the older water lines.
We know we have issues with older sewer lines. The water lines have a finite age also. And
considering the Tyler Water Utilities has been in business since 1916, there may be
– I don't think there's any of those pipes still in the ground, but there might
be and we need to look at that. The second thing going forward from that would be to
improve the accuracy of our water maps and right now we are aware that our GIS layer
for the water system is not as accurate as we would like it to be so we will also be
doing that at the same time and then that will lead to another step which we have discussed
as part of the recommendation from Ibsen Todd and Improtech on the water issue that we had in the summer of 2017.
They recommended that we improve or upgrade our water distribution model.
And so with this data collected, then we can do the water distribution model that then will allow us to perform engineering.
and also in the future, when we have water quality issues,
we can actually use the model to determine what's going on by that data.
So this is the first step.
The good part of this is that as part of the Comprehensive Stormwater Master Plan
that HAF and Brandon are working on right now,
they have scanned a lot of sheets for the drainage,
which happened to include water lines and sewer lines.
And so we've got some data that things start processing.
There'll be more data collected because, again, they were not searching strictly for every subdivision.
They were just looking at the ones that might have drainage.
So by doing that process, we will begin to have identifiable data that they can process
and then include that in our GIS layer.
Scott, thanks for great leadership and everything else you bring to your team.
When you've got the right tools, it's easy to develop a plan and to work that plan.
And so with that, I move to approve M6.
The motion by Westbrook, a second by Warren.
Any other questions, comments?
All in favor?
Opposed?
The ayes have it.
M7.
Mayor and Council, this is a request
that the city council consider authorizing the city manager
toward a construction contract in the amount of $233,874.40
cents to rentals and K for the utility relocations at the Azalea and
Camelia street bridges on Sunnybrook Drive. As y'all are aware, we are,
TextDOT is replacing two of those structures. Those at Azalea and
Camelia, the city is doing the other one.
Prior to TextDOT bidding these
two, they do require that any utilities that are in the way need to
be relocated and that is what this construction contract will do at both
of those intersections. We're also very thankful we've got one contractor so they can do a
much better job of controlling traffic as we all know Sunnybrook does get busy at several
times during the day and so they'll be able to deal with that traffic.
And we will not do both of those abridges simultaneously. They will be done in some sequence
that the contract will term. But we will not be closing a chunk of Sunnybrook or a whole
lane of Sunnybrook at any one time. There will be some local in the area they're working.
But anyway, we're recommending authorizing award of this construction contract.
So what all utilities are being? It's water and sewer lines. It's city
utilities. So I think there's waterline and sewer line on both of these. In fact, I think
our sewer line is really part of it, maybe actually under part of the existing bridge
structure.
It is.
So I have a motion to approve. Any questions?
Motion by Warren, a second by Councilman Sellers. All in favor. I opposed. The ayes
of it.
Mayor and Council, this is a request that the City Council consider authorizing the
City Manager to execute a contract in the amount of $43,000 with ELGE Engineering Corporation
for the Community Development Block Grant sidewalk project near Austin Elementary.
This project will improve pedestrian traffic in that area and considering it's adjacent
to the school makes it a much better type of project as give children that may walk
to that school, the walking on a sidewalk along the street.
The sidewalks covered by this, go back to my notes right here, is on the west side of
Palace from Queen to Franklin, and then the south side of Franklin from Palace to Moore,
and then on the west side of Moore from Cochrane to Franklin, and there was a map
attached with this. So we're recommending awarding this engineering
services contract to Eldage. May I? Sure. Thank you for this. This has been a
project that I've been looking at for the past four or five years due to my
heart and I want to say this public that I know I have been a thorn in
Prentice and Renisha side since they started this project and she's worked
with me and her department pretty good on this. This is a project where we
of young people, hit-os, 34-year-old walking in the streets coming back and forth from school.
And I think it's something that we needed long, long time ago. And I certainly appreciate
working with everybody involved with this to get this project going. This is a project
that I want to see through, regardless of whether I'm sitting in this seat or not.
This is dear to my heart. And I appreciate you guys speeding the process up. So hopefully
by the end of the new school year, those kiddos will have sidewalks to walk on on more and
power street. So thank you very much and I'll make a motion to accept M-8.
We have a motion. Do I have a second?
Second.
Second by McGee. I do have one clarification. I want to make sure that the engineering group
has one meeting with the class at Austin. They might not even be there anymore because
But years ago, I was invited to a class room where they made this proposal to the mayor about adding these streets as well.
And so if that class is still in existence, I would like the engineering firm to reach out to Austin Elementary School and go meet with the class.
We will do that.
About that.
And I'll agree with you.
I think that would be a wonderful learning experience, especially for those kids and some of the teachers that reached out to us years ago.
And I think it would be great.
And for information purposes, I was there and I think the four-year-old class gave us a letter stating, please give us some sidewalks.
Yeah, they did.
So it was great.
Very emotional.
I will make sure that happens and they'll tell them that there's a project.
I'll vote in favor of it as long as they'll agree to meet with one of the classes.
All right, great.
We will do that.
Okay. So I have a motion and a second. All in favor?
Aye. Opposed? The ayes have it.
Keith Rick, you're back.
Mayor Counsel, you have item M9 in front of you.
This is our quarterly financial report for the period ending
September 30th of 2018, so this is the end of our fiscal year,
last fiscal year. And the item that you have, the detail in your
packet. It represents about 70% of the appropriations for the 17-18 budget. The
other 30% are special revenue fines, internal service fines, and capital
project fines. The report that you have, this report compares actual revenues
to date with revenues at the same period last year and actual expenditures
to date with incremental budget appropriations. Budgeted revenues and
expenditure amounts for the fiscal year can also be compared to current projection amounts.
And so I'll just hit some of the highlights.
We've got the general fund.
Revenues from all sources are projected to be about 1.3 million greater than budget.
Large part of that is due to sales tax.
And general fund expenditures from the fiscal year are projected to be about 1.7 million below budget.
A large part of that is just due to salary savings.
Water utilities revenues are projected to be about 785,000 greater than budget.
and expenditures are projected to be about 2.9 million less than budget.
And that is largely due to salary savings, also savings in utilities,
and some constructions out at Lake Tyler in high-drilla treatment.
Yes, sir.
But some of that was transferred?
Yes.
Some of that is transferred to the meeting to transfer to other projects this year.
Yes, if you go back to the budget amendment, we will be using a portion of this savings for the emergency sewer repairs.
Yes, sir.
Also, we've had savings in services in town as well.
If we go down to the solid waste department, the revenues are projected to be about 406,000
greater than budget, expenditures are about 375,000 more than budget, airport fund revenues
are projected to be less than budget by about $171,000, and expenditures are projected
to be less than budget by about $239,000. Development services, we had a strong year in development services.
Revenues are projected to be about $625,000 greater than budget. And expenditures are about $85,000 less than budget.
Hotel-Motel fund remains relatively flat.
Also, just we don't have a summer here in the packet,
but just to touch on the health fund a little bit,
we had a great year in health fund.
Claims came in less than expected.
Can you give us an idea what that was?
Yes, we on the health fund,
we came in about 2.1 million less than budget on expenditures.
Like I said, a large part of that is due to health claims and great work of you all in
conjunction with our HR department.
This is a great thing.
Also, health claims are kind of like sales tax.
It's up and down.
You never know what it's really going to do, but we'll take it when we can get it.
Also, on the revenue side, we got additional revenues from RX rebates and the performance
penalty.
That was quite a bit of dollars there and that was due to the hard work of everyone
as well.
So, I'm very pleased with the way we ended on the health fund.
We're building a nice fund balance there to be able to absorb any challenges that
that we may see in the future, and if we just continue to work on that fund, I think
that...
So no funds were transferred from that fund?
I'm sorry?
No funds were transferred from that fund?
We didn't transfer any funds from other funds to this fund.
Or from that fund?
That's correct.
Yes, ma'am.
Having said that, that kind of wraps up everything as far as, of course we have
a lot more funds than this, but these are kind of the major funds that we track
and report to you all.
So it's recommended the City Council review and
accept the revenue expense report for quarter-ending September 30, 2018.
Motion by Nick. Second. Second by Moore. All in favor? Opposed? The odds have it.
At this time we're to the consent agenda. Are there any items that need
to be pulled, or can I have a motion to approve?
Move to approve the consent agenda.
Motion by Sellers.
Second by McGee.
All in favor?
Aye.
Opposed?
The ayes have it.
Now we're on to the city manager's report.
Thank you, Mayor and Council.
We've been working on our Runway 422 ribbon cutting event
that's for next Thursday, January 17th at 2 o'clock p.m.
We hope all of the council can attend.
We have, it'll be an exciting event for us
as we are excited to celebrate this important milestone
for Tyler in East Texas Transportation.
The 2018 SEAL Code and Project is complete
and traffic striping is now underway.
The 2018 asphalt overlay is still underway
and those projects are estimated to complete
in April of 2019.
Cambridge Road Improvement Design is under way.
Traffic counts are completed.
Surveying is completed and the conceptual analysis is being done to identify right-of-way needs.
We anticipate that we will be meeting this project in September.
The communications team worked with streets, police and fire during the past couple of weeks
on our city communications during ICE event.
As we typically see in January and February,
is when we'll have usually ICE events here in the Tyler area.
And we've been able to kind of make sure to know how to be able to communicate with our
media partners and through social media on where we are seeing different issues and being
able to get that out.
We also identified which priority areas we would work on to keep open using our new
sanding methods.
This we write a limit and will emphasize that we cannot keep streets outside of our
emergency areas open during major freeze events.
Keydrick was mentioning earlier during the budget just some of the healthy numbers, but we also just today received our numbers on sales tax.
We saw a 6.3% increase for this month on our sales tax as compared to the previous year.
So the numbers on sales tax revenues continue to see good trends upwards.
And also, finally, I want to be able to complement our United Way Campaign Committee that we put together.
And Davis Dixon might be here since we had an airport item or he might be gone.
But Davis has been traditionally led that in this year put together an employee team to assist on our United Way campaign for our Smith County United Way work that we do.
The results came in this year and they raised $27,045 from city employees with their payroll deductions and other just donations that they've done.
And this is about $11,000 more than the previous year.
So this was very exciting at what our employees are willing to give out of their heart in
order to be able to help those in our community have a better quality of life.
And finally, we have our half-cent summary report for your distribution and usage.
So if you have any questions on different projects, please let us know.
And I also saw in an email that the Gilgore Water Treatment Plant is going to
all the repairs that we've been doing the last several years will be up and
functional in the month of January. Is that correct? That is correct. Yes sir.
Okay that's great. Good news. With that said we do not have any executive
session item listed, so I will enter.
Mayor, before you entertain a motion to adjourn, just simply wanted to make a comment today
is National Law Enforcement Appreciation Day, and I just wanted to thank Jimmy and his team
for everything they do and as they keep us all safe in the community.
We certainly all appreciate our first responders, but this is your special day.
Thank you, Jimmy.
Now, Mr. Mayor.
I would entertain a motion to adjourn.
So moved.
We have a motion by Warren.
A second by.
Second.
By Moor.
All in favor?
Aye.
Opposed?
Aye.
Order.