[0:25] Well, good evening everyone. I'd like to welcome everyone to
[0:29] the Regular Council meeting of the City West Coluna. Today's
[0:32] date is Tuesday, August 25th, 2026, and called a meeting
[0:37] to order at 601 p. m. Meetings being held here
[0:42] in council chamber, 3731 old Okong Highway. In the beautiful
[0:46] city of West Kelowna. I like to acknowledge us that
[0:50] this meeting is being held in a traditional territory of
[0:53] the Stelkoganogan peoples. And this meeting is being open to
[0:57] the public and all representations to Council foreign part of
[1:01] the public record. This meeting is being webcasts live will
[1:05] be archived on the city's website. Mr. Penneten, are there
[1:09] any late items. No, Mr. Mayor, no late evidence. Thank
[1:11] you. Okay, so with that information, can I please have
[1:16] motion to adopt the agenda. It's been moved and seconded
[1:20] on favor. That motion is carried. Next under 4. 1,
[1:26] we have the July 28, 2006 Special and public special
[1:33] meeting minutes. Public hearing minutes. And regular council meeting minutes
[1:39] all from that date of July 28. A motion to
[1:42] adopt those moved. Second it, on favor. Pose, none of
[1:47] pose. That motion is carried. Okay, next under mayor and
[1:52] council's reports. I do have some announcements to make. And
[1:58] let me do that. First. So on behalf of Council,
[2:04] I want to extend our thanks and gratitude to all
[2:06] those in our community. Who have stepped up to support
[2:10] evacuees and the emergency response in our region due to
[2:15] the latest wildfires. And thank you to our staff and
[2:18] been working in the emergency operation centre, supporting the volunteers
[2:22] at Westbank Lions Community Centre. And our staff have been
[2:26] looking after the group lodging at Royal of Page Place.
[2:30] I'll select the thank our firefighters who have responded to
[2:34] support our neighbouring communities, whether it's Summerland along Westside Road
[2:39] or helping in Clinton. I'd also like to extend our
[2:44] thanks to the many West Coluna residents and organisations who
[2:47] have stepped up to support evacuees. Our compassion and caring
[2:51] community always brings into action whenever needed. And thanks to
[2:56] the Salvation Army Central Economic Food Bank, United Way, the
[3:00] Rotary Clubs and any other service organisation and business that
[3:04] stepped up to volunteer their time and services. I'd also
[3:08] like to offer our condolences to the family of the
[3:11] women who passed away when evacuating from the ball range
[3:15] wildfire. The speed at which that fire grew astounding and
[3:22] were grateful that no other lies were lost. As well,
[3:25] our thoughts go out to those who lost their homes
[3:28] during this wildfire. We know too well about the impact
[3:33] that has on a community. But we also know the
[3:37] support of the supported community will provide as, as you
[3:41] rebuild. We know how hot and dry it is out
[3:44] there and we've seen how quickly fires can take off.
[3:48] I encourage everyone to have their grab and go bag
[3:51] ready and to sign up for alerts at CEO emergency.
[3:55] ca. So you get the latest news about any evacuation
[3:58] orders or alerts. Next, just like to speak about music
[4:03] in the park. The last music in the park concert
[4:05] is happening this Friday with a tribute to ABBA and
[4:10] Fleetwood Mac show starts at 7 p. m. at the
[4:14] YNET Bhadrau Apte Theatre at Memorial Park. And this drew
[4:17] we've had over 6, 000 people show up throughout the
[4:20] season. And we hope to see everyone there. And before
[4:24] we move on in the agenda, I just wanted to
[4:28] recognise one individual. That's joined this year this evening. And
[4:33] that's a fellow that's been 35 years in journalism. And
[4:39] 23 years with CASCANET. It's been around for quite some
[4:43] time. And I know he's here when he covered our
[4:46] corporation and the referendums around that time and the elections
[4:53] ever since that time. And geez, I didn't know you
[4:58] were coming. I would have suggested that we figure out
[5:01] the best way to roast you. But it's really good
[5:04] to see way more here. Congratulations on a real successful
[5:10] career. Um, we're pleased to still have you as our
[5:15] announcer for the Warriors. So we get to see you
[5:19] and hear you throughout the winter. Uh, but we wish
[5:23] you all the best in your retirement, Wayne. And thank
[5:26] you very much for the service you provided our community
[5:30] in the coverage that you provided of our council and
[5:33] our new municipality over the years. So. You're out.
[5:43] You're welcome. Great to see you here. Okay. Moving on.
[5:53] Council the Silver 5. 11 speak to the letter that
[5:57] was provided. Oops. Thank you, Mr. Mayor. Yeah, I just
[6:02] wanted to update Council on an item that I brought
[6:08] up last council meeting regarding our library funding. So we
[6:15] did receive a, well, our association of BC Public Library
[6:19] Directors Board Chair Heather received a letter from Minister Boyle
[6:24] on August 11th that allowed us to restore our funding
[6:29] for a 2026, which is good news. Um, so it's
[6:32] in the form of a one - time supplemental funding
[6:34] for the 45, 742 dollars that had been revoked for
[6:40] this year. Um, and even though that only accounts for
[6:44] 0. 19 million dollar budgets the need, you know, libraries
[6:51] are carrying responsibilities and taking on social services that extend
[6:54] far beyond our original mandate. And that takes away from
[6:57] time, um, that takes time resources. And, uh, and training.
[7:02] So, uh, it takes away from our regular library services.
[7:06] So we're really excited that, uh, we have our funding
[7:08] restored for this year and that we've been assured that
[7:10] we'll have a seat at the table to collaborate for
[7:13] future funding when it comes to the province looking yet.
[7:17] Years beyond this year's funding. So wanted to have that
[7:19] update. And there's the letters that have been attached to
[7:21] the report. And if council has any questions, I'm happy
[7:24] to answer. Great. Thank you. Any questions. Well, congratulations on
[7:30] your advocacy work. Well done. Okay, all sunder 5. 2,
[7:35] we have the regional district central Okanagan highlights from the
[7:37] August 20th. Regional board meeting. Any questions with regards to
[7:42] that. Okay. Next, Mr. Penneton, we have 6. 1. Thank
[7:49] you, Mr. Mayor. 6. 1 as a presentation from the
[7:51] Kelowna General Hospital Foundation. I believe we have Allison Young
[7:55] and Chief Executive Officer here to present. Thank you. Well,
[7:59] welcome Allison. Maybe before you start your presentation since I've
[8:07] already, I guess I'm in middle retirement mode here. But,
[8:11] uh, we're aware that you made the decision to step
[8:14] down from the, uh, the KGH Foundation. We wanted to
[8:20] say thank you. For your years of service. 10 years
[8:23] of service at the KGH Foundation. Five years as the
[8:28] Chief Executive Officer Officer. There's been so much accomplished during
[8:34] your stay there. And I know you're still going to
[8:36] be on board for a while. But, uh, you know,
[8:41] from bottom of our hearts, thank you for everything you've
[8:43] done. For this region. Thank you very much. Wow. Thank
[8:47] you, Mr. Mayor. Well, thank you. I wasn't expecting that.
[8:55] Um, Mr. Mayor and Council, thank you for having me.
[8:58] Uh, this is my regrettably my first time presenting here.
[9:02] So I'm grateful to be here. And I trust my
[9:04] successor will spend more time, whoever they may be. I've
[9:08] prepared a brief presentation for you. It's my privilege to
[9:12] be able to be here to talk a little bit
[9:13] more about who we are in the work we're doing
[9:16] in community, which of course our community very much includes
[9:20] West Kelowna. So who we are, we're going to be
[9:26] 50 years old in 2028. We're older than the health
[9:30] authority. And we have been committed to this community since
[9:34] the very first community members who established us. We are
[9:38] an independent legal entity. Not a lot of people realise
[9:41] that we're not a Department of the Health Authority. We
[9:44] are independent. And while we work very closely with the
[9:47] health authority, we also work very closely with other health
[9:51] partners and community. And ultimately we are in service to
[9:55] the members of this community and the patients of this
[9:57] region. We have sizable staff and sometimes people see that
[10:03] and they think, gosh, your cost of fundraising must be
[10:06] huge. And, uh, it's not. Uh, we are very proud
[10:10] owners and operators of Joanna's house. So we have a
[10:12] very dedicated team there. Uh, and they are also supported
[10:16] by a volunteers. We run three social enterprises that help
[10:19] us generate unrestricted revenue. All three of those businesses are
[10:23] at the hospital, KGH. And then we are also this
[10:27] all shareholder and beneficiary of the JP Centre for Innovation,
[10:31] which was recently established last year. And then of course
[10:35] in addition to that, uh, is our core business, uh,
[10:38] which we were founded on and we continue to do
[10:41] a very proudly, which is engage, uh, raise funds, steward
[10:45] those funds and the projects on behalf of this community.
[10:52] So just to give a sense of that, uh, of
[10:55] course, KGH is a centre focus for us. Despite its
[10:59] name, KGH is the hospital for the central Okanagan. And
[11:03] for the region. So serving almost a million individuals and
[11:07] patients across this region. And, uh, in addition to that,
[11:12] uh, also servicing many people from the north as well.
[11:15] Uh, KGH, I think for us, we focus primarily on
[11:19] supporting its capacity. It's TALNT acquisition. And then specialized programs.
[11:25] And some don't realise, but KGH is, uh, for instance,
[11:30] it's calf labs are the only CAT labs between Calgary
[11:33] and Vancouver. A real big focus for KGH Foundation and
[11:37] our supporters is how do we keep people closer to
[11:39] home and provide more specialized services close to home and
[11:44] work with interior health to ensure that we see much
[11:47] needed investment in our hospital and in this region. In
[11:51] addition to cardiac, we specialize in stroke. We are the
[11:54] main stroke centre for the interior NICU and that NICU
[11:59] hopefully will be increased to a level five in the
[12:02] coming years. And I trust that my successor will be
[12:04] working on that with the community. Complex mental health. So
[12:09] the adolescent psychiatric unit for the region is how is
[12:12] the KGH as well as, uh, adult services. And then
[12:16] the lab, uh, is the primary lab for the region.
[12:20] It supports both BC cancer KGH. And then depending upon,
[12:24] uh, what's being tested. It supports most of the hospitals
[12:27] throughout the region. 513 beds, institutional research says 108 percent
[12:36] capacity. That is probably a little light considering last time
[12:40] I did a check. We had up to 100 beds
[12:42] that were in the hallway at KGH, putting us at
[12:45] just over 600 beds. So I've touched on KGH. I'm
[12:52] also just going to touch on some of the work
[12:54] that, um, definitely been very invested this last five years.
[12:58] We stepped into the community, um, purposefully seven years ago,
[13:03] but is this idea of caring community. Uh, we certainly
[13:06] continue to work with interior health on services that are
[13:09] provided in community. Just thinking of place - based context.
[13:14] We fund raise and support Brookhaven, long - term care
[13:17] services here in West Colona. The interior health clinics. So
[13:22] the, um, UPCC. And soon we will see a foundry
[13:28] in West Kelowna. We've partnered with Canadian Mental Health Association
[13:32] to fundraise for that. So that is very exciting. More
[13:36] services on this side of the bridge. Uh, in addition
[13:39] to that, hospital at home is a program that we
[13:42] worked with interior health to fund and support. We hope
[13:45] that that program will continue to be expanded across the
[13:48] central Okanagan. It's significantly reduces pressure on KGH and helps
[13:54] people heal close to home. That's good culturally. That's good
[13:59] just for, again, where people live and where, um, they
[14:02] are in proximity to the hospital. Another example is partnering
[14:07] on health promotion and prevention programs. So an example of
[14:11] that would be breathe well, uh, congratulations to the YMCA
[14:16] for their most recent service contract for the pool right
[14:18] here. They have a mandate too to be more out
[14:21] in community across and beyond colonna. So it's great to
[14:25] see that. And, uh, we partnered with them and interior
[14:29] health to fund a program called Breathe Well, which supports
[14:32] individuals with COPD to live with their disease more comfortably
[14:38] in community and close to home. And then one that
[14:40] we're really excited about, uh, there is one IHOT, so
[14:44] interior health outreach team ban mobile services, primary care, uh,
[14:50] and mental health services, uh, really focused on unhoused populations
[14:55] and sites that are supporting folks that are transitioning. There's
[14:59] one van on. There's, we have funded a second. Um,
[15:02] I thought the wheels had touched the ground at still
[15:04] being retrofitted, but it will be out in community. And
[15:07] a primary focus for that ban will be the West
[15:09] Kelowna area here. So I think that will be a
[15:12] really positive thing. And some current priorities and I'm happy
[15:19] of course, um, try to speak to this in a
[15:22] little more detail of Council and Mayor wishes. Uh, but
[15:25] right now at KGH, like I said, capacity is huge.
[15:28] There is not enough space. Our cities and our region
[15:32] has outgrown KGH's current ability to properly serve and an
[15:38] incredibly challenging part of that is there is a unsheld
[15:43] and unused space in the centennial tower that tower was
[15:47] put up 12 years ago. It was meant to be
[15:49] developed. And, uh, and available as the city and the
[15:54] region grew. It has yet to be operationalized. So this
[15:58] is a piece that we are very focused on and,
[16:02] uh, we're hoping to work with community members to drive
[16:06] some philanthropic, uh, investment. We hope to work with a
[16:09] regional hospital district and see if we can't put together
[16:13] a compelling appeal to the ministry, of course, under the
[16:16] leadership of Sylvia. We are the CEO of the Health
[16:20] Authority. Uh, in addition to that, um, we are also
[16:24] focusing on PDATRICs, uh, it was pretty devastating for our
[16:28] communities when pediatric department closed. We've been working really, really
[16:32] closely with that team on recruitment. And what they need
[16:35] to ready themselves for future expansion. So lots of projects,
[16:40] uh, around PIDiatric support. I mentioned the NICU. West Kelowna.
[16:45] So foundry will be stood up here. And then also
[16:48] a family hub. I do understand that, uh, that you're
[16:52] probably aware of this in partnership with KCR. We're very
[16:55] proud to be working with them to drive support to
[16:58] those services as well. And then finally, we are working
[17:02] very closely with the divisions of family practice, primary care
[17:06] is essential for people to access services. So we are
[17:09] looking at how we made together with, uh, the divisions
[17:14] support the standing up of a primary care teaching clinic
[17:17] somewhere in the region from late country to Peachland so
[17:21] that we can support family physician to our already working.
[17:26] And I tracked and retain, um, students going through our
[17:29] amazing program to support the members of our community. And
[17:34] with that, I thank you very much. I don't know
[17:37] how much, I wish you had timed me. I don't
[17:39] know if I'm right there or not, but I'm very
[17:41] happy to answer any questions you have, Mr. Mayor Council.
[17:44] Well, thank you very much for your presentation. We do
[17:47] have some questions for you Councillor Milzat. Thanks, Mr. Aaron.
[17:51] Thank you for the presentation and congratulations on retirement. Thank
[17:53] you. Or the next chapter. Thank you. The community van
[17:58] we've heard from Interior Health before. And the last time
[18:01] they were here, the utilization of it percentage wise was
[18:03] like actually pretty low. Because there isn't that large number
[18:07] of unhoused here. Now what I've heard from some communities
[18:11] is utilising that van as like if you go down
[18:14] to our, you know, blood testing clinic over here, the
[18:17] lineup is absolutely extraordinary. But my thought being, and I've
[18:20] heard this is utilising that van to do blood tests,
[18:24] like blood work for seniors and stuff like that that
[18:26] are living in the parks over here. So we have
[18:28] a lot of seniors like whether it's crystal springs or
[18:31] on West Bank First Nation lands that that van could
[18:33] be really utilised to lessen the burden on the global
[18:36] declinic down here. And I'd love to see it be
[18:38] optimized more. Because the presentation from interior health, I believe
[18:40] it was like running at like 18 percent kind of
[18:44] utilization. So just a food for thought on the second
[18:48] van. I would love to see not lines down our
[18:51] main street for people waiting for blood work. Mr. Mayor,
[18:55] if I may respond to Councillor Melsap, I think that's
[18:58] a great suggestion. I will say, um, I have seen
[19:01] a really, uh, a real positive shift with the health
[19:05] authority just in terms of coming to the table having
[19:07] conversations, looking at how we can plan and work differently
[19:10] together as a funder and someone who represents community members
[19:14] who are putting dollars forward for this. I'll definitely bring
[19:17] that back. And I think that that kind of collaboration
[19:21] to meet people where they're at where it's needed most
[19:23] is really, really important. So thank you for that. Yeah.
[19:26] I'm really happy to see us like getting the equipment
[19:29] is the first step and then utilising the equipment. Using
[19:31] it well. Exactly. Thank you very much. Thank you. So
[19:36] Alice and I understand there's a quite a strong connection
[19:39] between the KJ Foundation Board of Directors and our community.
[19:43] And I thought maybe our council would be interested in
[19:47] hearing about that connection, including the new chair. Oh yes,
[19:52] absolutely. So thank you Mr. Mayor. Our current, um, chair
[19:57] is a Robertago. Pardon me. And I know that she
[20:02] is a very proud West Kena resident. And she's also
[20:07] currently on the board of trade. Is that correct? Yes.
[20:10] And so she at every one of our board meetings,
[20:13] I have 22 board members, 22 bosses. I'm sure people
[20:16] in this room can appreciate that. Um, and, uh, very
[20:20] passionate group representing members of our community across the Central
[20:24] Okanagan. And she has been a passionate advocate for more
[20:28] in West Colona. Please. And, uh, she actually brought up
[20:32] a really important perspective for us several years ago when
[20:36] she joined, which was our communication and the way we
[20:40] positioned ourselves as an organisation was very colonia - centric.
[20:44] And, uh, of course, we, our offices may be there
[20:49] and attached the hospital, but we are serving this entire
[20:52] region. So indeed. Great. Thank you very much. We're a
[20:57] very proud of our birth time and very pleased that
[21:00] she's in that new role. And we are sure she's
[21:02] going to do an excellent job. Thank you, Mr. Malcher,
[21:07] your remarks. I know she'll be thrilled. Yeah. Thank you.
[21:10] Well, thanks again for being here. And we wish you
[21:12] all the best in your future endeavours. And thanks again
[21:14] for all great work you've done as CEO of the
[21:18] KGH Foundation. So thank you. You really appreciate that. Thank
[21:22] you, Mr. Mayor and Council. It was great to be
[21:23] here. Thank you. Okay, Mr. Peniton. Next on the agenda
[21:29] is 9. 1. Thank you Mr. Mayor. 9. 1 is
[21:32] the capital delivery model development update. And I'll turn over
[21:35] to Mr. Hillis, the senior manager of engineering capital projects
[21:39] to cover that. Thank you. Thank you very much. And
[21:42] just before, Ms. Illis, I just wanted to again, thank
[21:44] Council for directing our staff to, you know, explore, uh,
[21:49] lessons learned on recent capital projects. And we've had, I
[21:53] think the three that were looked at were the city
[21:56] hall and the operations yard and the new water tree
[21:59] plants in Roosevelt. Of course, they bought a treatment plant
[22:02] was, you know, the most, uh, I guess expensive of
[22:06] the three, but we were on, on budget. And the
[22:08] other two pretend not as much. And it was certainly
[22:11] lessons learned. But again, I want to thank council for
[22:14] giving staff direction to have the, that work done. Mr.
[22:19] Hollis. Thank you, Mr. Mayor and council. Yes, a great
[22:24] summary. Just would like to add that, um, one of
[22:26] the key findings of that initial review was to develop
[22:29] a capital delivery model. For the city. Um, this year
[22:33] the city retained KPMG to advance the capital delivery model.
[22:39] The objective of the project is not to replace, um,
[22:42] sound practices that we are doing, but to improve on
[22:44] them and make sure we are consistent repeatable and have
[22:48] stage gates. So we're not missing an item or a
[22:50] project's not advancing before it's ready. Um, so as part
[22:54] of the capital delivery model, KPMG will be developing a
[22:59] capital delivery playbook in the future. Um, tonight we're getting
[23:03] input to help us, um, complete a draft of the
[23:07] capital delivery playbook. And that will be, um, like a
[23:11] handbook for a staff that outlines the governance documentation reporting
[23:16] and oversight that can be scaled to different projects sizes.
[23:20] Um, it'll be a practical tool that'll help manage scope
[23:24] budget schedule risks and reporting. Um, so tonight we are
[23:29] going to be facilitated by KPMG, our consultant to lead
[23:34] Mayor and council through a discussion. And, um, Chris will
[23:37] be asking three questions of council. The first, um, asking
[23:42] if what the distinction between council's oversight and administration's delivery
[23:46] on the projects, um, should be. The second, um, what
[23:50] information does council need to ensure the projects are, um,
[23:54] kept on track. And the third, um, does it make
[23:57] sense to scale the oversight depending on the project size.
[24:00] So with that, I'll introduce Mr. Chris Sainsbury with KPMG.
[24:05] He's a partner of the firm and global infrastructure advisor.
[24:09] Thank you. Thank you very much. Welcome Chris. Good evening.
[24:15] Uh, thanks Rob and thank you Mayor and Council for
[24:18] having me here today. Um, so today, like Rob said,
[24:21] the intent is this is more meant to be a
[24:22] little bit of a check in with sort of, uh,
[24:25] third or two halfway through the project heard a lot
[24:27] from council beginning to deliver some, develop some ideas. And
[24:31] we really thought it'd be a good opportunity to one
[24:33] feedback where we're heading and also to provide the opportunity
[24:36] to get some input from yourselves as we move this
[24:39] forward. Um, so I plan to speak for sort of
[24:42] 10 minutes. Um, I won't go into too much detail.
[24:44] And then after that, I'd like to open it up
[24:46] to the floor for a bit of interactive conversation to
[24:49] get your views. So, so like I said, we probably
[24:54] started two and a half months ago, um, and the
[24:57] intent was to build on the review that was done
[24:59] last year on the, on the three major projects. I
[25:02] think a few things came out of that. And as
[25:04] part of that, we're taking those as some of the
[25:05] design principles for what we're doing. Just to give you
[25:08] a sense of where we are in the process, um,
[25:10] so we kicked off about two and a half months
[25:12] ago. I've spoken to a whole bunch of different staffs
[25:16] and not just within kind of the engineering team delivering,
[25:18] but also all those who kind of touch projects. So,
[25:21] uh, from procurement or strategic sourcing, I've spoken with finance,
[25:24] facilities, um, communications, um, other parts of the organisations. Make
[25:29] sure we get a holistic view of everyone involved. Because
[25:32] at the end of the day, delivering projects successfully needs
[25:35] to make sure that everyone plays their part in this
[25:37] process. Um, and so we started developing some concepts, some
[25:41] design principles, which I'll walk you through. And the next
[25:44] stage will be to kind of further develop these and
[25:46] finalise these. And then we're going to test them on
[25:48] projects and make sure their right size and fit for
[25:51] purpose. Um, just a couple kind of principles to build
[25:56] on, things sort of findings from the last review. The
[25:59] first, um, as we've heard, is to develop a defined
[26:01] capital delivery model that defines roles, responsibilities and processes and
[26:06] ways of working. Um, there was also, um, indication of
[26:09] the need for more defined decision points. So whether these
[26:13] are kind of readyness checks or stage gates, but to
[26:15] make sure the right questions, the right due diligence has
[26:18] taken place before you actually move forward. Um, on a
[26:20] project, um, and lastly, about the quality of information, making
[26:24] sure scope budgets, schedule risk information was adequately captured and
[26:28] shared and informed. Um, so since then, those were finding,
[26:32] those were from the previous review, um, through my conversations
[26:36] and interviews that I'd done with staff so far. We've
[26:39] pretty much backed up. That is all necessary. Um, what
[26:41] I've also come to learn is that the general practices
[26:45] for kind of documenting and delivering projects varies from project
[26:48] to project. And from those managing projects. So I think
[26:51] the real opportunity to standardize and create kind of a
[26:54] more structured approach going forward. And so that's going to
[26:57] be part of this. Um, what do I also heard
[27:00] is kind of the roles, responsibilities, escalations, approval requirements, um,
[27:04] could do a better clarity. Could do maybe having a
[27:07] look, are they right sized? So the thing we'll be
[27:09] doing. And then also making sure that that staff had
[27:12] the right practical tools and guidance to move forward. Just
[27:15] bearing in mind the turnover, new staff. How do we
[27:17] get everybody trained up to the same level delivering projects
[27:20] consistently? Um, so really the objective is to make these
[27:23] good practices repeatable. Um, so where we're at in terms
[27:28] of kind of designing this framework for this model is
[27:31] we've kind of divided into three components. The first of
[27:33] which will be a capital delivery playbook. What this will
[27:37] be is really an overview of how the city is
[27:39] to deliver capital projects who's involved, what a typical project
[27:43] life cycle looks like, what are they kind of stage
[27:45] gates. The check - in points, what does governance look
[27:48] like? And that'll be sort of the overarching document. And
[27:51] what's a really important, I think, is to make this
[27:53] a practical document. We didn't want to come up with
[27:55] a 150 page manual that just sits on the shelf.
[27:58] This needs to be something people actually going to use
[28:00] on a day - to - day basis. So we're
[28:02] consciously making that effort. Um, that said, we also have
[28:05] guidance documents to support this. So this will, these will
[28:08] be kind of more detailed guidance documents that tell you
[28:11] how to do project estimating, how you develop budgets, how
[28:14] you do change orders in a consistent manner so that
[28:18] all project coordinators across the city can follow the same
[28:22] procedure as the same steps. Um, and then the last
[28:24] element, the last component is the tools and templates. So
[28:27] making sure there's a standardized set and consistent set of
[28:31] tools and templates across the city. So that when somebody
[28:34] picks these up, whether it's a report, whether it's a
[28:36] budget, you can actually compare apples with apples and really
[28:38] understand, um, what's going on there. Um, so that's, that's
[28:42] kind of the three components that I'm looking to develop.
[28:44] Um, and in terms of some of the key principles,
[28:47] I don't want to go too deep, but a couple
[28:49] of things that have kind of stood out to me
[28:51] kind of since, since speaking to the city here is
[28:54] having a unified or an understood project life cycle. So
[28:58] projects typically go through a life cycle, but they seem
[29:00] to be referred a little bit informally. So I think
[29:02] the real opportunity to actually concrete these. And actually along
[29:07] the life cycle understand what are the key things we
[29:09] need to do? What are the key del need to
[29:12] come out of it? And what are the key readiness
[29:14] checks that we need to do before we move to
[29:15] the next stage just to make sure we've answered all
[29:17] the right questions, uh, ahead of time to set ourselves
[29:20] up for success. Um, so it was part of that.
[29:23] We will be introducing radiance checks or stage gates and
[29:26] they'll be checklists asking questions. What needs to be done
[29:31] and making sure everything's done before moving forward. Um, another
[29:34] key principle I wanted to point out is, um, is
[29:37] the project categorization. So one of the best practices I've
[29:41] seen from other municipalities is right sizing the level of
[29:44] governance level of process and the level of documentation based
[29:48] on how complex the project is. So I know you
[29:51] mentioned a few projects earlier. The water treatment plant, the
[29:55] new City Hall, beautiful building. These I would consider big
[29:58] major projects. It's obviously require a lot more oversight and
[30:01] governance. You talk them bigger risks, bigger dollars. So I
[30:05] would expect kind of more governance around those. Then you
[30:08] have kind of more routine projects which maybe don't have
[30:11] that level of rigor, but needs to follow a defined
[30:14] process. And then the, what I call simpler projects. I
[30:16] know there's some internal works. Still need to follow some
[30:19] controls, but maybe you don't need such great oversight. So
[30:21] it's all about scaling, just recognising that the city has
[30:25] finite resources and we need to optimise and put them
[30:27] to best use. So this is my second last slide.
[30:33] Really, I wanted to kind of talk about council's role
[30:35] in capital project governance. Um, and my next slide, we'll
[30:39] come back to the three questions that Rod mentioned before.
[30:42] And typically, I think what we want to see is
[30:44] kind of clear distinction between what council does and what
[30:47] administration does. So typically what I would expect, and this
[30:50] is not set in stone, but, um, council would probably
[30:53] that strategic oversight, approving the capital plans, budgets, uh, approving
[30:58] changes where there's big change orders or big scope changes,
[31:02] for example, as well as receiving consistent reporting on, on
[31:05] the major complex projects which carry more risks inevitably. Um,
[31:10] and also, um, council, we expected to consider might as
[31:14] beyond matters that are escalated beyond some of those thresholds.
[31:17] So obviously some decisions can be made within administration, but
[31:21] some need to come back to council. So I think
[31:22] it's about right sizing that. Um, and then on the
[31:25] administration side, making sure that they're equipped and set up
[31:28] for success to be able to deliver the day -
[31:30] to - day delivery of your projects. Um, able to
[31:33] make those decisions within their control and within the kind
[31:35] of their delegated authority. Um, but also bearing mind they
[31:39] need to escalate things to council as required. Um, one
[31:43] thing that's come out, um, is I've heard from a
[31:46] lot of people kind of the need for transparency. I
[31:48] think I'm sure that's something council would like as part
[31:50] of that. Um, and one, one thing we've been discussing
[31:53] is whether some kind of maybe quarterly reporting or some
[31:56] more specific reporting around some of the more complex projects
[31:59] would be of interest. And that's where I'd be looking
[32:01] for some insight from yourselves, um, at the same time.
[32:04] Um, and, and so really we're just trying to right
[32:08] size this as we deliver the model. So it'd be
[32:10] great together input from yourselves. Um, so this is my
[32:14] last slide and this really landing on the three questions
[32:17] that, uh, Rob previously mentioned. What I like to get
[32:20] feedback on from yourselves is just to understand from Yorken
[32:23] context your perspective, some of those kind of insights that
[32:27] would help us develop the model that works for everyone.
[32:30] Um, so first off, does the proposed distinction between Council
[32:34] oversight and administration's delivery feel right. Secondly, what information does
[32:39] council need to feel confident that projects are on track?
[32:42] Or what would you like to receive? Um, either on
[32:45] a regular basis or, or less regular basis. And what
[32:48] don't you need to see perhaps? Um, and then lastly
[32:50] around proportionality. Does it make sense to have lighter governance
[32:54] on some of the kind of the smaller projects, maybe
[32:57] smaller by dollar value. Um, so I've come to the
[33:06] end of my presentation, um, really would love to hear
[33:09] your feedback. And I open up to yourselves, mayor and
[33:12] counsel. Well, thanks for your presentation. And yes, those questions
[33:16] were in the staff report. So I'm sure that, uh,
[33:20] council's had a chance to, uh, give thought to those.
[33:24] So I'll just, just ask counsel, they'd like to speak
[33:28] to those questions. I certainly will, but as usual, I'll
[33:33] go last. Council Freezen. Thank you, Mr. Merritt. I didn't
[33:41] see anybody else jumping on this one. So maybe I'll
[33:45] start off. Um, you know, in general, uh, sorry, first,
[33:49] thank you for the presentation. I think, you know, this
[33:52] is, this is something the council has been very focused
[33:55] on. You know, both for our staff and for our
[33:59] residents. We want to ensure that projects move forward smoothly
[34:04] and that everybody's aware. And the, you know, the big
[34:07] surprises. You know, and some of this I'll speak for
[34:12] myself, obviously, and not on behalf of all of Council.
[34:15] And I have a bit of a benefit in that
[34:18] I am in the construction industry. And so I tend
[34:20] to get myself a little more involved in things like
[34:23] design and, you know, process and construction where, and some,
[34:30] you know, part of me likes to get really involved
[34:33] in provide insight and input. Um, understanding that that's not
[34:37] necessarily what staff want. But, you know, I think it,
[34:41] when we have the opportunity, um, it's good to ask
[34:45] the questions. Um, and allow, you know, allow council the
[34:50] benefit to, we're here to speak on behalf of our
[34:54] residents. We have ideas as well. And I don't have
[34:58] any specific example, but the opportunity for us to speak
[35:01] throughout the project, and especially at the front end as
[35:04] it comes to design and things like that. I think,
[35:06] you know, I've heard from this council a number of
[35:08] times, you know, I really wish we could have had
[35:10] input into this. Really wish you could have had input
[35:14] into that. Um, and so, you know, I think that
[35:17] that is one area. And, you know, that I think
[35:23] is a big opportunity. Does this feel right? Yes. I
[35:27] think you do have the bones of what we would
[35:32] be looking for. Or what I would be looking for.
[35:35] I think the proposed approach, uh, feels right. Where should
[35:41] council decide and where should council be informed? I think
[35:43] Council should be informed a lot. Um, when counsel should
[35:49] decide, you know, I wonder if that could be something
[35:52] at the front end of a project to have the
[35:55] conversation, have a workshop, have a, you know, is this
[35:59] the type of project where council would love to get
[36:01] involved and provide input into this or input into that.
[36:04] And then we can provide feedback. If it comes down
[36:07] to, you know, we're doing sidewalks in a road. Probably
[36:12] less input. But, you know, we're doing, um, we're going
[36:17] to build a new pool. I'm sure we would love
[36:19] to provide lots of input. Now for the public, we're
[36:23] not building a new pool. But it just doesn't example.
[36:30] So I think, you know, council's been over the last
[36:34] year, I would say staff have come a long way
[36:39] and are providing a lot of information that allows us
[36:42] to have oversight. The risk registers that we've been seeing.
[36:47] And asking counsel different questions, keeping us informed. And so
[36:51] we have come a long way. And I give staff
[36:55] a lot of credit for that. Um. So, you know,
[36:59] what information does council need to feel confident? You know,
[37:01] yes, budget forecast schedule risks. Scope change is if we're
[37:06] going to be doing something that's a large scope change.
[37:09] And even if it's for the, you know, the right
[37:10] reason to save money or something like that, we do
[37:14] need to be aware. Uh, and that hasn't always been
[37:17] the case. Um, and then as far as proportionality goes,
[37:21] does it make sense to apply later governance to a
[37:23] team project's? Absolutely. I think, you know, I think there
[37:28] is a. Whether, you know, we can define lighter governance,
[37:35] but you know, maybe it's a reporting at the front
[37:36] end and the middle and the end versus monthly or
[37:39] something along those lines. Um, but, you know, I would
[37:42] say the things that we would want to, in my
[37:45] opinion, would be consistent. And that's a risk registers and
[37:48] things like that. Um, you know, for doing road rehab
[37:52] project, and I don't know if that'd be considered capital
[37:55] per se. I probably don't need a progress report. If
[37:58] it's all within budget and everything's going well. Um, but,
[38:03] you know, definitely when we're looking at, uh, larger capital
[38:05] and things like that, we do want to get involved.
[38:08] Um, we don't want to be nosy. We all understand
[38:10] that we don't understand all of construction in the process.
[38:14] And that's why we hire great people. But, uh, you
[38:18] know, they like to be involved. We're not just here
[38:20] to govern per se, but we really want to participate.
[38:26] So I hope that gives you some indication of where
[38:29] I'm at on this, uh, and yes, I think we
[38:32] are, for me personally, I think you are on the
[38:34] right track. Okay. Appreciate that. Thanks to those comments. Councillor
[38:40] Johnson. Thank you, Mr. Mayor and thank you for this
[38:44] presentation, this report. Um, you know, this is a really
[38:48] important project that Council has initiated here just to make
[38:51] sure that, um, we understand, you know, where we've succeeded
[38:56] where the challenges and how to overcome those in the
[38:59] future. So I'll just go through these at one at
[39:02] a time here for oversight. Like Councillor Freezen, I think
[39:07] we're really on the rage track. But I would just
[39:09] say this with oversight. Regardless of what project we do
[39:14] in the city, whether it be a major capital infrastructure
[39:17] improvement or, you know, a sidewalk connection, like all of
[39:20] the projects are seen as councils, projects like we wear
[39:24] those. So whether we're involved in the conversation at a
[39:28] micro or macro level, like we are, it's, it's our
[39:31] project, win or loose. Um, so we, we wear it.
[39:36] Um, so I think as often as we can, um,
[39:40] we should be in the know, you know, again, whether
[39:44] it be a major project or a smaller project. Council
[39:46] should be informed along the way regardless. Um, I think
[39:50] when I, when I look at how we might be
[39:53] informed, um, the risk registry is really important. Um, we
[39:59] look at change orders, um, you know, anytime there's, like
[40:03] we've heard the term value engineering a lot through some
[40:06] of our capital projects, like a lot of the changes
[40:09] that we have seen made on PASS projects. We were
[40:13] made aware of after the fact. So there was no
[40:15] opportunity for council's input in the situation whatsoever to the
[40:20] level that at times it's actually not what council wanted.
[40:25] And a couple of times we've had value engineering, um,
[40:28] decisions that had to be reversed because it wasn't the
[40:30] right outcome. And so, uh, I think just, you know,
[40:35] I give that as some context to, if there's anything
[40:39] related to a change in the budget, a change in
[40:42] direction, value engineering, like council needs to be brought into
[40:47] the conversation early. Cause I really do believe we have
[40:50] an excellent team here that offers some keen insight at
[40:54] times. And often when you're in the ground, like at
[40:57] the staff level, like you're, you're in the weeds, you're
[40:59] in the project. We have the benefit of looking things
[41:01] from that higher level. And oftentimes maybe seeing something or
[41:05] identifying something that was missed because we're just looking at
[41:07] it from a different set of eyes. So I'd say
[41:10] lean on council's expertise, um, because we can come up
[41:14] with some pretty interesting stuff sometimes. So, um, as far
[41:18] as information, um, you know, I like all the examples
[41:22] you have there. Um, you know, I actually don't have
[41:27] an issue at all with the information. Section here. Like
[41:31] keeping us informed early and often is a good, a
[41:36] good way to think about it. Proportionality. You know, I
[41:41] think there is a degree of variability between the different
[41:46] projects that we would perform here as a city. Like,
[41:49] you know, for doing a sidewalk connection with our in
[41:51] - house capital crew, we probably don't need to be
[41:55] intimately involved in that. But I do want to be
[41:57] aware because we've also had situations where, you know, there
[42:01] are minor projects going on. And I find out from
[42:04] a resident, oh, Hey, they're doing this work in our
[42:06] community. I had no idea. Or in our neighbourhood. I
[42:08] had no idea. So I think just keeping council well
[42:11] aware so that we can not only just be a
[42:14] part of it, but promote successes and, you know, celebrate
[42:18] the things that we're getting done in our community. That's
[42:21] something Council does well. And I think we'd like greater
[42:26] visibility. And even like when those projects are done, you
[42:30] know, just whether it be just a, it doesn't always
[42:33] have to be a ribbon cutting, but just celebrating the
[42:35] good work that's being done in the community. Because if
[42:38] you live in a neighbourhood, um, like say Roe's Valley
[42:41] might be very unaware of what's happening. And, you know,
[42:44] like, likewites or Smith Creek or Glenrosa. So, um, and
[42:49] then as far as I hit another note here, just
[42:53] a second. The last track of it here. You know
[43:00] what? I'll leave it there for now. I know we've
[43:02] got other councillors that want to speak. But, uh, definitely
[43:05] excited about where this is going. Uh, and I do
[43:08] think the changes that have been made already have been
[43:11] producing positive results when I look at even how the
[43:15] fire hall was managed. And it was a fantastic project
[43:18] on time and on budget. So really happy with the
[43:21] changes that are already underway. And with what's to come.
[43:24] Thank you. Great. Thank you very much. Council Dion. Yeah,
[43:28] thank you. Mr. Mayor. And to you to Chris. Thank
[43:32] you for being here tonight. And, uh, working on what
[43:35] I consider is probably one of the most important projects
[43:37] of this term. So, um, thank you. Um, and I'm
[43:42] looking for a structured approach. Um, uh, framework. To give
[43:48] both council of the day and staff of the day
[43:54] clear guidance as to the roles and expectations. And I
[43:58] hear my colleague next to me referring to, you know,
[44:01] at the beginning of a project, we can have a
[44:02] workshop and determine. No, I want it's spelled out. I
[44:05] don't want to, that determine what that role is going
[44:07] to be and how much oversight is going to happen.
[44:10] On a project by project basis. I want to policy
[44:12] giving guidance. Um, and direction to all of us on
[44:16] what our expectations are going to be. Um, when I
[44:20] look at what's been outlined here from, from, you know,
[44:22] the focus for council versus the focus for administration. Very
[44:26] supportive of that. I think you are going the right
[44:29] direction. Um, you know, when I look at the oversight
[44:32] and you mentioned a critical word that I was going
[44:34] to bring up tonight, white is council want to oversight.
[44:37] Well, one of the reasons we're looking for that oversight,
[44:40] um, is for transparency. So the public can see where
[44:43] and how their monies are being spent. Um, and since,
[44:47] but at the end of the day, as you heard,
[44:49] we're going to be held accountable for that to the
[44:50] public, which is the way it should work. Uh, we
[44:53] need to be aware, not necessarily always making the decision
[44:56] depending on the scope and size of the project. But
[44:59] we need to be aware of how those monies are
[45:01] being spent. Um, I use the fire hall has already
[45:05] come up. In my mind as a clear example of
[45:07] a project, uh, that was well managed. That's what I'm
[45:11] looking for. A complete risk registry. Decisions that were coming
[45:15] in that need to be made came to council. Decisions
[45:17] that did not need to be maybe counsel. We were
[45:20] still informed. So we were aware. So when, when we
[45:22] get asked questions from the public, we could answer them.
[45:26] Um, and I think that's a testament to how far
[45:30] our staff today have come. In a short period of
[45:34] time to be quite frank. Because this beautiful building we're
[45:37] in now, as far as I'm concerned is an example.
[45:40] Of how not to run a project. Major cash decisions
[45:45] were being made outside and away from this council's table.
[45:49] We found out after the fact in many cases. Um,
[45:53] by previous administration, that is how not to run a
[45:56] process. And that's why I see what you're doing right
[45:59] now for work. Critical. And I would at the larger
[46:04] scale, certainly going to be more oversight than the smaller
[46:07] scale. Uh, but one of the things I read in
[46:09] here that I'm, I have a little bit of a
[46:12] different opinion on. Uh, the more day to day routine
[46:15] purchases. Room for improvement. Go look at our budget process
[46:20] from the last budget process and how we got bogged
[46:24] down for almost an hour talking about purchasing heavy duty
[46:28] equipment, which to me is part of a regular budget
[46:30] routine. But there was information that wasn't available that came
[46:34] up later on how things were managed two years earlier.
[46:37] Androro for improvement even at that level. And not that
[46:41] anybody's at full. It's just we need the processes to
[46:43] guide us all. And we're missing those even at that
[46:47] basic level. So I would encourage you not just to
[46:50] look at the major projects and the processes and frameworks
[46:54] involved for those. But look at the day - to
[46:56] - day stuff as well, please, because there's definitely room
[46:58] for improvement. As far as, well, I've already covered the
[47:05] oversight. So maybe at this point I'll leave it for
[47:08] others. The big thing for me is getting the process
[47:11] involved. So expectations are clear. And that we need to
[47:14] be transparent. In this whole process. And that's what I'm
[47:17] after. Fiscal responsibility and transparency. That's our goal, how to
[47:22] make it happen is death. That's kind of what I'm
[47:25] looking for. Great. Thank you very much. Council of DeSilva.
[47:30] Thank you, Mr. Mayor. Great comments around the table so
[47:33] far. Um, when I looked at this, uh, which is
[47:36] this really important work. I looked at it from a
[47:39] perspective of one of the new councillors at the table.
[47:42] Um, and the difference between the capital projects that I
[47:45] saw in those first two years versus the Capital projects
[47:47] that we see now, it's night and day as far
[47:49] as reporting the way that we see budgets, the way
[47:51] we see risk mitigation. It's, it's completely different. So we've
[47:57] done a lot. I think staff has done a lot
[47:59] of work. Um, and good work. So for me, um,
[48:03] some of the things that I would have liked to
[48:05] see at the time in those first projects, um, Rose
[48:08] Valley Water Treating Plants City Hall, I came in at
[48:10] the very end of those. So what we didn't see
[48:13] at that time was, um, you know, we'd see financial
[48:17] reports, but there was no rationale behind the numbers that
[48:19] we saw. There was, uh, no itemized notes. We are
[48:22] seeing that now, but it would be nice to see
[48:24] that going forward and for it to really be defined
[48:27] that we continue to see that. Um, the risk mitigation
[48:30] list I talked about already. But, um, we're going to
[48:34] see Mount Bouchery an update on that in 9. 8,
[48:37] I think it is. And that's a great example of
[48:39] having that outline list of, you know, what our risk,
[48:42] how do we, how are we mitigating those and what
[48:44] does that look like as far as that goes? So,
[48:46] uh, really nice to see those too. I did notice,
[48:50] uh, you mentioned guiding documents, um, guidance documents, uh, within
[48:55] this project scope. But I think it would be beneficial
[48:57] to have summarized one for council and for new council
[49:01] members. Um, for those, uh, unlike council freezing who does
[49:05] have a construction background for someone like myself who comes
[49:08] into a role like this and an elected position and
[49:11] doesn't have a background in construction, um, it would be
[49:14] really valuable, especially when you're coming in and you're seeing,
[49:17] um, all these numbers to, to understand outlines of the
[49:20] life cycle. Summary's documents, um, outlining capital projects versus complex
[49:25] projects and how those are defined, uh, for anyone new
[49:28] coming into this role. It would be a valuable, um,
[49:31] piece of documentation for you to really help you get,
[49:34] and it's timely as we're coming into an election season
[49:36] as well, uh, we have new people at the table.
[49:42] And when it comes to, um, how often we will
[49:45] want to see this. You know, a really, really, really
[49:47] defining when we're going to see these reports. If it's
[49:49] quarterly or otherwise, um, we do see reports of all
[49:53] of our projects, but through every once in a while.
[49:55] I don't think that's, I don't think it's quarterly. I
[49:57] think it's, we've seen a few in this year, but,
[50:00] uh, they come out randomly. So, uh, I would like
[50:04] it to have a combination of both capital projects as
[50:06] well as, um, just regular projects around so that we
[50:10] know what's going on. Cause I do agree. Sometimes you
[50:12] hear from residents, oh, the project going on up the
[50:15] street. So something that we could look at is counsel
[50:18] that we understand what's happening with that. It gets updated
[50:20] and we, whether that comes, um, with the rest of
[50:23] our quarterly reports or whether it comes on its own,
[50:26] um, would be nice to have as well. So, um,
[50:29] I think those were all of my comments for this,
[50:31] but really great, really great to see this happening because
[50:34] I think defining how this works is important. Thanks. Great.
[50:39] Thank you. Council Zannon. Thank you, worship. Well, um, I'm
[50:46] thankful that this study is underway. And I'm hoping we
[50:49] can refine it. Um, it's going to be very helpful.
[50:53] However, my question is essentially how far and how deep
[50:56] do we go? Because we're not project managers. And if
[51:01] you look what is lack of oversight, it means our
[51:04] unintentional, uh, failure to, uh, notice something. It's in the
[51:09] definition. Um, how, what is the expectation for the reasonable
[51:14] council? And we're not the only council that has ever
[51:18] encountered this issue. There are dozens and dozens of other
[51:22] municipalities that must have come to grasp with this. And
[51:26] I'm kind of surprised that we're still kind of having
[51:30] issues and only noticing it because right now we have
[51:33] the example of a beautiful project, which is the Mount
[51:36] Bushery community centre. We've been informed all along the way
[51:39] we have risk management. It's stuff. We never knew that
[51:43] we should have had that. Years ago. And now we
[51:47] know we have a different expectation. I think the council
[51:50] has already gotten elevated level of knowledge. But I'm not
[51:53] sure where we start going over from being a policymaking
[51:57] body and governance into the operational issues. Because that's why
[52:01] we have a staff. And I don't want to step
[52:04] in their toes, but on the other hand, I think
[52:06] they'd be very grateful if we could understand a little
[52:09] bit more about to see how deep and how far
[52:13] we're supposed to go. And that's the kind of advice
[52:15] that I'm looking for. And I hope we're going to
[52:17] get there. Thank you. Well, thank you. Just, just a
[52:23] few comments from myself. I agree with the law. What's
[52:26] been said around the table here. And, you know, I
[52:29] support the breakdown from the administration and on our role
[52:33] as council from the governance point of view. You know,
[52:39] I think it structure is important. But, you know, as
[52:43] far as input from council, from a construction point of
[52:47] view, but what happens if there's a council and no
[52:50] one has a construction background. It could very well happen.
[52:55] So it's really important that we have the proper structure
[52:59] in place to deal with that. Um, so I don't
[53:03] think, I wouldn't, uh, I wouldn't base this, I guess
[53:08] the outcomes are the fact that there are some expertise
[53:11] on accounts because it may not be there. There's, as
[53:17] far as the administration's role, as far as managing the
[53:19] project delivery, uh, I think it's important to have that
[53:23] clearly described a front of the project, like what's a
[53:28] consultant's rule, you know, whose responsibility internally for managing approach.
[53:34] I mean, this project City Hall, we had three or
[53:37] four managers internally. And that caused a lot of, uh,
[53:43] misunderstanding. Lack of clarity, lack of direction. So, um, managed
[53:48] project delivery. Well, what does that mean. Who's going to
[53:53] be responsible for that. Uh, in addition to sort of
[53:57] the front end work, I think it's important to have
[54:00] a debriefing session. And, you know, again, on all projects,
[54:06] you had that close out box. Did that include a
[54:09] debriefing session. Or should that follow so that there can
[54:14] be a summary of any of the successes and any
[54:18] problems and any issues that came up. So we can
[54:21] continue to learn. Um. I think you covered it off
[54:27] otherwise in a regular reporting is really important from a
[54:29] financial point of view and also risk register. So they're
[54:34] just my additional comments. Any other Councillor Johnson. Thank you,
[54:41] Mr. Mayor. Just a couple of other things. As far
[54:42] as, uh, like inside or information goes, um, you know,
[54:48] there was reference to sort of maybe some irregularity between
[54:51] the reporting. Periods or the processes as far as projects
[54:55] go. And maybe there are different processes and reporting periods
[55:00] depending on the scale of the project. But I think
[55:02] of, you know, my background's in residential construction. And oftentimes
[55:07] there's project management software that's being utilised with there be
[55:10] co - construct builder trend. And so as the customer
[55:13] or as the owner agent, you would have access to
[55:17] the insights, you know, at a, at whatever pace it's
[55:21] set up within the program. So, you know, and maybe
[55:25] we don't need, we don't need day to day insights
[55:28] and updates as a council, but, you know, maybe setting
[55:31] that based on the scale of the project, setting, Hey,
[55:35] it's a weekly, you know, progress report or it's a
[55:39] monthly or, you know, I think having that consistency that
[55:43] we can rely on as a council to see where
[55:45] we're at. It was brought up again, like I want
[55:49] to clarify, I don't think council needs oversight over the
[55:54] construction process once we're under contract and underway. It would
[55:58] be in relation to any changes of scope, change orders,
[56:02] value engineering, anything that sits outside of what council's expectation
[56:07] for delivering that project successfully. Um, looks like. So, um,
[56:13] again, we don't need to know that they had to
[56:16] move the plug three feet over because there was a
[56:20] window there and it wasn't drawn. Like it wasn't the
[56:22] plan. We don't need to know those little things, but
[56:24] we need to be involved where there are, you know,
[56:27] significant items. Um, at stake, especially where our dollars at
[56:31] play. And then the project management, I did, this is
[56:35] the thing I wanted to touch on that I lost
[56:37] in my notes. I'd like how much better understanding of
[56:41] the clarity of the project management hierarchy. Especially when it
[56:47] comes to major capital projects that we're delivering. Because I've
[56:50] seen, and I'll take this project as an example we
[56:53] had, you know, somebody over here acting as our representative,
[56:58] then it changed to someone over here. And then it
[57:00] was sort of. This entity. And then the builder and
[57:04] then there's now a, you know, we've got a third
[57:06] party involved. And it's like, holy smokes, how much oversight
[57:10] do we actually need on a project? Um, and in
[57:13] some cases, I actually think we have far too many
[57:16] people providing oversight. So I'd like a clear understanding, again,
[57:21] based on the hierarchy of the project, who is our
[57:24] representative, the Representative of Council as that project manager. Um,
[57:28] and I think that would be really important to clearly
[57:31] identify the contact point for council as far as the
[57:35] project management goes for any capital. Project. Thanks. That's one
[57:44] young. Yeah. Thank you, Mr. Mayor. We've heard a lot
[57:46] tonight about the project registry as an important aspect. And
[57:51] I, I, I would strongly support that. Um, I've been
[57:54] asking for that ever since I saw my first one
[57:57] through the fire hall and the value of it. Um,
[58:00] and I want to emphasize, I'm not looking for a
[58:03] risk registry summary. Because a summary, and we've got great
[58:10] staff here today, but, but a summary is basically what
[58:14] staff thinks is important to bring forward to council. And
[58:17] then maybe missing stuff. Uh, what I appreciated with the
[58:20] fire hall registry is we got a report. That had
[58:24] a summary, but we also had an attachment. Of the
[58:28] registry. So we could, so we could see the whole
[58:30] registry. So we can read the summary. And then if
[58:34] we wanted to get into the weeds a little bit
[58:39] and understand how that registry was put together, it's information.
[58:43] It's not decision points in our part. But to have
[58:45] that full registry as information, um, not just a summary
[58:49] was quite important to me. Um, having, like I said,
[58:54] having seen how this project was managed. I'm a little
[58:57] bit shy. And I want to stay in the, in
[59:00] my lane as governance. Um, but I also want to
[59:05] know that there's confidence as we move forward. And I
[59:07] do a commend. There's been tremendous leaps and balance forwards
[59:11] under the new senior management team, which I'm thrilled about.
[59:15] Um, but I'm still, when I look at what's around
[59:18] us today, I'm thrilled. It's a good beautiful building. But
[59:22] now knowing how a good project can run and what
[59:26] information came and didn't come before. I'm a little gunshied.
[59:30] So I, and that's why I'm leaning towards, yes, give
[59:33] us more information. That's not decision points, but information. Um,
[59:37] and then limited division points. To the governance. If that
[59:43] makes sense. But I don't want to see a summary
[59:45] of a registry. That just won't cut it for me.
[59:49] Okay. Any further comments at all. Very good. I think
[59:54] you've got quite a bit of feedback there. Okay. Really
[59:58] appreciate your feedback. And we'll take into consideration. Thank you.
[1:00:01] Great. Thank you. Okay. Next on the agenda. Mr. Bernard
[1:00:07] Tinder is 9. 2. Thank you, Mr. Mayor. 9. 2
[1:00:09] is the Affordable Housing Grant Pilot Program. I'll turn over
[1:00:12] to Ms. Clark. Could you provide a presentation? Thank you.
[1:00:21] Welcome, Ms. Clark. Thank you very much. Good evening, Mr.
[1:00:25] Mayor members of council. My name is Angel Clark and
[1:00:28] I'm the housing manager. I'll be presenting the Affordable Housing
[1:00:31] Pilot Grant Program. I'm joined by Andrew McKay, who we
[1:00:34] answering questions, um, any questions you may have along with
[1:00:37] myself. So to share a little bit of background on
[1:00:42] the key decisions thus far on our incentive program. Last
[1:00:47] fall, we worked together to refine the incentive program for
[1:00:49] Priority Housing, which included the community, customer community development, customer
[1:00:55] service standard, front of line and concurrent development application processing
[1:00:59] procedure, grow a sweet - gram program in the DCC
[1:01:03] waiver for non - market housing. We launched the first
[1:01:07] three listed on the slide in Q1 of this year,
[1:01:10] but held off on the DCC waiver to first better
[1:01:13] understand interest and needs of non - market housing providers
[1:01:16] through our West Coluna builds Affordable Housing Partnership Program. Ultimately,
[1:01:20] we have decided to pivot to offer a grant program
[1:01:22] instead of the DCC waiver. So the purpose of this
[1:01:27] proposed grant program is to incentivize the development of new
[1:01:30] affordable housing. Grants can reduce financial barriers to housing development
[1:01:35] as well as as program will fulfill the CMHC initiative
[1:01:39] and increase secured affordable housing supply for low and water
[1:01:41] income households. This program, this proposed program is to open
[1:01:46] in October and run until the end of next year
[1:01:49] or until funding is fully committed, whichever comes first. As
[1:01:53] this is a pilot program, at the end of the
[1:01:55] program term, staff would be returning to council with an
[1:01:58] analysis of program successes and learnings in council will have
[1:02:02] an opportunity to explore extensions or adaptations. So for this
[1:02:06] program, we are defining affordable housing as housing that provides
[1:02:10] monthly rents or housing charges at a minimum of a
[1:02:13] 10 to 20 percent discount to CMHC average market rents
[1:02:16] in West Colona. So under this program, we propose two
[1:02:21] grant streams. Stream one is a pre - development grant,
[1:02:25] which is intended to support early project development work, such
[1:02:29] as consulting, design, and feasibility studies. This stream would have
[1:02:32] a maximum budget of 200, 000. Stream two is a
[1:02:36] housing delivery grant, which would support shovel - ready, market,
[1:02:40] and non - market rental housing projects with affordable units
[1:02:42] and would have a total program budget of 1 million.
[1:02:47] I'm just going to walk through each of the two
[1:02:49] streams in more detail, starting with the pre - development
[1:02:51] grant. So this program is open for not - for
[1:02:54] - profits cooperatives and faith - based institutions with a
[1:02:58] non - profit housing provider. A project would need to
[1:03:00] include a minimum of 20 percent affordable units, and those
[1:03:04] units must be secured at least 20 percent below CMHC
[1:03:07] average market rents. In addition, an applicant must not have
[1:03:11] submitted a building permit application yet. It must have identified
[1:03:14] another funding initiative being pursued. This grant would be one
[1:03:18] - time funding of up to 50, 000 dollars per
[1:03:20] project, which means this fund could support a minimum of
[1:03:23] four non - market housing projects. This funding could be
[1:03:28] used towards various types of early project development work as
[1:03:31] outlined on this slide. The program would be enrolling intake.
[1:03:35] And when an application is reviewed and approved, the associated
[1:03:38] funding would be held for that project until it is
[1:03:41] dispersed. Now, switching to the housing delivery grant stream. So
[1:03:47] this stream provides per door grants at time of building
[1:03:50] permit issuance for units that are secured as affordable. We
[1:03:53] have two funding tiers based on applicant type unit affordability.
[1:03:58] And I'm going to walk you through the details separately.
[1:04:02] So tier one would be open to both for -
[1:04:05] profit market rental housing providers and non - market housing
[1:04:08] providers, non - market includes not - for - profit
[1:04:11] rental and affordable home ownership and cooperatives. The Affordable Units
[1:04:15] must have rents at least 10 percent below CMHC average
[1:04:18] market rent and be secured for a minimum of 10
[1:04:20] years. These parameters align with CMHC financing programs like the
[1:04:25] MLI select program. The grants are 10, 000 performable studio
[1:04:29] or one bed in 15, 000 per two better larger.
[1:04:33] These grant amounts align with the approximate DCC fees for
[1:04:36] typical sized units. So operate like a DCC offset. The
[1:04:41] maximum of ground that each project could receive would be
[1:04:45] 250, 000 dollars. On this side here, we have an
[1:04:49] example of a tier one project. So in this example,
[1:04:53] it's a market rental developer with a 60 - unit
[1:04:55] project who is securing 10 percent of their units as
[1:04:58] affordable So of those six units, we assume half are
[1:05:01] one beds, half row two beds, which equals a total
[1:05:04] grant of 75, 000 dollars. If they were to increase
[1:05:07] the affordability in the building to 20 units, they could
[1:05:11] get their full maximum grant of 250, 000 dollars. Wear
[1:05:16] 2. So tier 2 is open only to non -
[1:05:19] market housing providers with affordable units secured at least 20
[1:05:23] percent below CMHC average market rent and secured for 60
[1:05:27] years or the life of the building whichever is longer.
[1:05:29] The per door grant amount is higher at 15, 000
[1:05:32] for studios and webs and 20, 000 for two beds
[1:05:35] are larger, and the maximum grant per project is 350,
[1:05:39] 000. These higher grand amounts will help offset DCC fees
[1:05:43] as well as other city application and permit fees. As
[1:05:46] with the pre - development grants, the housing delivery grant
[1:05:49] would have a rolling intake. Therefore we are proposing a
[1:05:53] maximum, I side event, program allotment of 500, 000. There
[1:06:00] we go. To tier one projects to ensure we maintain
[1:06:04] grant funding for non - market housing projects in tier
[1:06:06] two, which may not be able to submit grant applications
[1:06:09] as quickly as market developers. We are also invested in
[1:06:13] ensuring that not - for - profits who have omission
[1:06:15] and mandate to ensure long - term affordability may receive
[1:06:17] support, and we see projects with deeper affordability delivered in
[1:06:21] West Kelowna. This slide shows an example of a not
[1:06:25] - for - profit housing project. 60 - unit project,
[1:06:31] so for those 12 units, the grants will be, the
[1:06:33] grant would be 210, 000 dollars If that applicant increase
[1:06:37] the secured affordable units to 20, they could receive the
[1:06:40] maximum of 350, 000. Of course, with the assumptions around
[1:06:43] one and two bedrooms on the slide. Lastly, I just
[1:06:47] want to show the current 2025 CMHC average market rents
[1:06:52] for West Kelowna, which are the green column on the
[1:06:55] slide. So for example, the average market rent for a
[1:06:58] one bedroom is 1689 dollars Therefore,
[1:07:10] When a renter moves out of an affordable unit in
[1:07:13] one of these units, the new rent on that unit
[1:07:15] would then reset to the then - current CMHC average
[1:07:18] market rent with discount. So in addition to securing the
[1:07:22] rents, we are also requiring that those units are provided
[1:07:24] to households with low and moderate incomes. So how we
[1:07:27] have set this criteria is that a household income can
[1:07:30] be no more than what is required to be able
[1:07:33] to afford a unit if paying 30 percent of gross
[1:07:36] in common rent So if your rent is 1520 a
[1:07:39] month, you pay 18, 240 a year towards rent in
[1:07:43] 18, 240 is 30 percent of 60, 800. Just to
[1:07:48] break it down. So staff's recommendations are that council direct
[1:07:53] staff to implement the affordable housing PILIT grant program allocating
[1:07:57] 1. 2 million from the half funding, and that 200,
[1:08:00] 000 of the 1. 2 million be allocated to the
[1:08:03] pre - development grant and 1 million of the 1.
[1:08:06] 2 million budget be allocated to the housing delivery grant.
[1:08:11] Thank you very much. We are here to, if you
[1:08:13] have any questions. Thanks to your presentation. Council, have any
[1:08:17] questions for Ms. Clark. Council Freezen. Thank you, Mr. Mayor,
[1:08:22] and through to Ms. Clark. Green report, I like this
[1:08:25] quite a bit. I like to see the creativity. Um,
[1:08:30] my only real comment is when it comes to the
[1:08:34] housing delivery grant, um. For tier one, so the for
[1:08:39] - profit market rental and non - market. We've gone
[1:08:43] to a 10 percent below CMHC versus the 20 for
[1:08:47] the not - for - profits. What's the rationale behind
[1:08:49] the delta there. Yes, through the mayor to Councillor Friesen.
[1:08:56] Um, so the rationale for this tier one being just
[1:08:59] a 10 percent discount to CMHC average market rents is
[1:09:02] to have a root where projects that are going through
[1:09:06] the CMHC MLI select program to be able to access
[1:09:11] this grant as well to support viability. Um, so, um,
[1:09:15] CMHC may not be support if a project were to
[1:09:19] deepen the level of affordability, because typically they're quite strict
[1:09:23] about, um, some units need to have higher rents, some
[1:09:27] need to have lower rents, um, at least at the
[1:09:29] starting building startup. So I think that just alignment with
[1:09:31] CMHC as much as possible can help ensure more uptake
[1:09:35] to the program. Okay, I didn't realise that, see, I
[1:09:38] thought CMHC was working towards deeper affordability and not restricting
[1:09:42] that. So that's interesting. So I can appreciate the approach
[1:09:46] there. Um, the only other comment I have is that,
[1:09:50] you know, I think if I were a developer, as
[1:09:57] an example, I'd probably be going a lot for the
[1:09:59] studios in the one beds, just proportionally the grant is
[1:10:02] substantially higher than I think if you went to a
[1:10:05] two bedroom as far as a cost construction and things
[1:10:08] like that. Um, I. I'm not going to say it
[1:10:13] has to be this way. I'd like to see maybe
[1:10:16] in studios broken out differently. Uh, you know, to have,
[1:10:20] uh, when I, when I look at the population here,
[1:10:24] um, I don't see a lot of benefit in, I
[1:10:29] shouldn't say that. I know studios have their place. Um,
[1:10:31] but I think more, more of a residents have benefit
[1:10:33] from at least a one bedroom and more sola two.
[1:10:37] A developer, if you give them the opportunity to build
[1:10:40] a studio and get the same discount of the same
[1:10:44] rebate as he would if he builds a one bedroom,
[1:10:47] I think we're going to see a lot more of
[1:10:48] those. So I would, you know, maybe look at having
[1:10:56] a studio one and then two. Or two plus, whatever
[1:10:59] that might be, um, but maybe have the one extra
[1:11:02] tier in there. Just to level out the benefit and
[1:11:07] the incentive. Other than that, very happy with this. I
[1:11:12] think I was really happy to see the front end.
[1:11:17] Again, I know a lot of funding applications are already
[1:11:20] looking for shovel ready. But when you talk to the
[1:11:23] providers, that's, I mean, it's a big chunk of money
[1:11:26] to get a shovel ready project. Especially anything in a
[1:11:29] multifamily. You know, you're probably upwards close to 200, 000
[1:11:32] dollars to be truly shovel ready. So anything we can
[1:11:35] do to support that and help them and their applications,
[1:11:39] um, I like that as well. So well done. Those
[1:11:42] are my only comments. Thank you. Thanks Mr. Mayor and
[1:11:48] I'll be quick. Excellent report. Similar sentiment to councillor freezen.
[1:11:53] I'd like to see a studio one bedroom, two bedroom.
[1:11:56] I think if we have that option for studio, we're
[1:11:57] just going to see so many studios. And the one
[1:11:59] bedroom is nice, especially with the lack of transit that
[1:12:03] is actually on this side of the bridge. So it'd
[1:12:04] be nice for people to have a one bedroom and
[1:12:07] or break it down. Thank you. Councillor Johnson. Thank you
[1:12:11] Mr. Mayor. Yeah. Very supportive of this program. The only
[1:12:15] question I have is, um, and it's, it's likely that
[1:12:18] anyone, any uptake on this, um, opportunity will be in
[1:12:22] our West Vancoverance Centre. Um, but I was wondering about
[1:12:26] whether or not we should actually restrict the incentive to
[1:12:30] our West Bankerben Centre. And the reason I say that
[1:12:31] is, um, you know, this is an opportunity where using
[1:12:35] to drive and help further incentivize the creation of affordable
[1:12:40] units and where we actually want affordable units is where
[1:12:43] pedestrian, um, you know, it was possible to be more
[1:12:47] pedestrian oriented in your living. And also when you think
[1:12:51] about our town centre as we're in the midst of
[1:12:54] conversations about revitalizing it, um, you need to create the
[1:12:58] tipping point of, you know, whatever that critical mass is
[1:13:01] of, of residential base to kind of begin to make
[1:13:05] commercial opportunities feel like they're more accessible, like businesses can
[1:13:10] come in and thrive. And so I, I, I, upon,
[1:13:14] pondering this this weekend, I thought it might be a
[1:13:17] good idea for us to try to use this incentive
[1:13:20] to drive winds in other areas as well with other
[1:13:23] initiatives we have. And so I wonder how council feels
[1:13:26] about it. But I certainly would like to see this
[1:13:28] focused on our West Bankerben Centre, which is where we
[1:13:31] need the development most. Um, we all want to protect
[1:13:35] and preserve the integrity of our neighbourhoods. And we want
[1:13:38] to grow, but we want to grow in the right
[1:13:39] areas. And I think town centre is where we need
[1:13:42] it most. So I'll throw that to council. Councillor Young.
[1:13:47] Yeah, thank you, Mr. Mayor. Let's put emotional on the
[1:13:48] table. I moved staff's full recommendations. All right. Thank you.
[1:13:52] And second it. S for the discussion.
[1:14:02] Council Johnson. So in light of my previous remarks, does
[1:14:07] this grant then apply to any area of the community.
[1:14:12] Yeah. Um, through the chair, as Councillor Johnson, so yeah,
[1:14:16] currently as it is designed, it would be open, um,
[1:14:18] to all neighbourhoods. Um, end urban centres in the community.
[1:14:23] Okay. Um, I guess to those that have moved, is
[1:14:26] there willingness for friendly amendment to isolate the incentive to
[1:14:31] West Bank Centre. All right. At this point for the
[1:14:37] sake of the motion, I'm going to start with just
[1:14:39] West Bankerbin Centre because Bushre Centre is not yet at
[1:14:43] the present moment in the position that, uh, West Bank
[1:14:47] Urban Centre is to capitalize on commercial opportunity. So, um,
[1:14:51] if the willingness, can we add a further that and
[1:14:55] that the incentive be concentrated to West Bank Urban Centre.
[1:15:03] Mr. Mayor, I just want to be clear on Council's
[1:15:05] intent. Is the intent to concentrate it there or to
[1:15:08] restrict it there? Restrict. Okay. So I would just maybe
[1:15:11] say Mr. Mayor then, you know, subject to input from
[1:15:14] planning staff. They counseled direct staff to implement the Affordable
[1:15:17] Housing Pilot Grant Program allocating the 1. 2 million from
[1:15:21] half funding towards development in the West Bank Urban Centre.
[1:15:25] Keep the rest as is. But I don't know if
[1:15:27] that's workable from. I'll turn over to Mr. Maiden. Thank
[1:15:30] you. Mr. Magnum. Thank you Mr. Brownston. Um, my comment's
[1:15:35] not on Mr. Panetton's the wording. It's more and I'm
[1:15:40] sure Ms. Clark is probably thinking this already. As council
[1:15:44] makes this decision, keep in mind that the half numbers
[1:15:47] that we're trying to achieve. And our ability to reach
[1:15:50] those half numbers are based on whether or not we
[1:15:53] have projects. So the more we restrict the area that
[1:15:56] this may or may not occur in. The lower the
[1:15:59] chances are that we're going to actually achieve those half
[1:16:02] numbers and realise the full amounts of the half dollars.
[1:16:05] So Ms. Clark, if you want to add or, um,
[1:16:08] subtract from that in any form, please do, but I
[1:16:10] sense that there's, there's part of the decision should rely
[1:16:13] on that information. Yeah. And I'm comfortable with the way
[1:16:17] that I've, um, crafted this part of the motion. If
[1:16:20] it's going to be accepted by Council or not, it's
[1:16:22] up to council. You know, cause I do want to
[1:16:24] make sure that we're growing, um, in the best way
[1:16:27] possible, not just at all costs. So I think for
[1:16:30] me, that's the intent behind it is let's put it
[1:16:32] where it's needed most. Of it. Yeah. Uh, well, I
[1:16:37] don't know. I think it has it been incorporated into
[1:16:39] the existing motion. As long as the mover in secondary
[1:16:42] are happy with it as a friendly amendment, then yes,
[1:16:45] if not, it can go to a vote as an
[1:16:46] amendment motion. Yeah. I think I'd rather see it as
[1:16:49] a separate. Separate that, because I personally wouldn't be in
[1:16:53] favor. I'd like to speak to it. Yeah. So we're
[1:17:01] still maintaining the, uh, the motion that's on the table.
[1:17:06] Council, please. Thank you, Mr. Mayor. Um, yeah, I, I
[1:17:13] understand where Councillor Johnson's going with that and to a
[1:17:17] degree, I agree with it. But I'm not in a
[1:17:22] position where I would say West Bankerben Centre only. I
[1:17:25] think we have opportunities in some of our neighbourhood centres.
[1:17:30] To increase affordable housing. Um, and as well as Bouchery,
[1:17:36] uh, you know, there's been some over time, we've seen
[1:17:40] some proposals in Bushri Centre already. And I think that
[1:17:44] we have to explore that as well. So. Um, I
[1:17:47] wouldn't be prepared to support town centre only. One question
[1:17:51] I did have though, is that do we, within the
[1:17:55] guidelines, is there a minimum number of units that have
[1:17:59] to be developed. Uh, in order to be eligible for
[1:18:04] any of the funding. Thank you, through the mayor, Councillor
[1:18:10] Prison. So, um, yes. So, um, there is a minimum
[1:18:14] that a project must have at least six units in
[1:18:16] order to be. Six to six units in order to,
[1:18:20] um, apply. Okay. We are able to adapt that number.
[1:18:25] So that, that could even apply in our PU1 zone
[1:18:29] correct. Are we allowed six units in the RP one.
[1:18:34] An RP one, sorry? Yeah. Under the residential plexus should
[1:18:39] be four units. That's maximum four. Okay. So this would
[1:18:42] have to be six. I mean, I'd be willing to
[1:18:46] consider a minimum there, but, uh, you know, for today,
[1:18:51] um, you know, if we can get, if somebody can
[1:18:53] get funding for that to support it and put up,
[1:18:56] you know, minimum six plugs or 12 bucks or something
[1:18:58] like that. I'm okay with that. Um, but yeah, no,
[1:19:01] going back to the other comment, I wouldn't support just
[1:19:04] the town centre. I think we have opportunity in other
[1:19:07] places as well. Um, but the balance of this, I'm
[1:19:11] happy to support. You. Okay. Thank you for those comments.
[1:19:14] Council De Silva. Thank you, Mr. Mayor. Similar, I appreciate
[1:19:20] the sentiment, but without additional information, I would be uncomfortable,
[1:19:23] um, arbitrarily voting to, um, restrict to a town centre
[1:19:28] without seeing any kind of debt around how that would
[1:19:31] affect our current end stream. So if, uh, if council
[1:19:36] is going to put that recommendation on the floor, I'd
[1:19:38] appreciate if it was a separate that we could vote
[1:19:40] on. Thank you. And that's the case. We're just considering
[1:19:44] what's in front of us right now. Any further discussion?
[1:19:47] I'll call for the vote. It's not. All in favor.
[1:19:51] Posed. That's in front of us. Yeah. Okay. So let's
[1:19:55] do that again. All in favor. Pose, none of those,
[1:20:00] I motions carry. That's in front of us here. Was
[1:20:05] there a want for the wording as a separate motion?
[1:20:07] Cause I have that. If the, uh, that the Affordable
[1:20:11] Housing Pilot, uh, grant program, uh, funding, we restricted to
[1:20:16] development in the West Bank town centre. Council Meal, sir.
[1:20:25] I'm just curious if Councillor Johnson would reconsider Bushri Urban
[1:20:29] Centre at in West Bank Urben Centre in Bush rearbencenter.
[1:20:31] So we could at least have both urban centres be
[1:20:33] part of it. That would put me over to Coden
[1:20:36] Biver. That. Council Johnson. Yeah. Thank you Mr. Milsep. You
[1:20:42] know what, I would, I would, uh, yeah, I will
[1:20:46] alterate being that they're both. Urban centres in ROCP. I
[1:20:51] think that's reasonable. I would be open to that amendment.
[1:20:55] Or to amending it and confirming the secretary. It's okay
[1:20:57] with the friendly amendment. Thank you. Thank you. Okay. So,
[1:21:02] uh, I'll speak to it. Uh, so what if the
[1:21:05] opportunity for fourth housing in a neighbourhood centre that is
[1:21:08] not included in West Bank Centre, Busher Centre. That's my
[1:21:14] question. I don't, uh, I don't think there'd be beneficial
[1:21:18] to restricted at this time. If we have opportunity for
[1:21:20] affordable housing in our community, uh, should be supported. Councillor
[1:21:25] Johnson. Do you want. Me to answer? It's up to
[1:21:29] you. Sir. I thought I'd say your name was here.
[1:21:33] Here you go. Thank you, Mr. Mayor. And yeah, for
[1:21:36] me, it would just be, you know, I remember this
[1:21:39] was a time before I was on council, but there
[1:21:41] was, uh, DCC incentivization that was issued by this council
[1:21:46] prior to my time. And it was specifically for the
[1:21:49] urban centre because the intent often of incentivization is to
[1:21:53] drive it to a targeted, um, location. Um, and again,
[1:21:57] I just think we're offering funds that yes, are coming
[1:22:01] through a grant, but have the ability to accomplish more
[1:22:04] than just creating housing. It has the opportunity to put
[1:22:07] it in the right location where people can have access
[1:22:10] to transportation, pedestrian friendly amenities. And again, adding to the
[1:22:15] residential base downtown, which helps businesses thrive and become more
[1:22:19] successful and viable too, when it comes to attracting new
[1:22:22] business opportunities. So that's the, sort of that's the desire
[1:22:26] or sort of the purpose behind it. Great. Thank you.
[1:22:29] Thank you. Councillor Diane. Yeah. Thank you, Mr. Mayor and
[1:22:32] being someone like yourself. I do believe who were at
[1:22:35] this table during that DCC incentive period. That was exactly
[1:22:39] the rationale. And I supported that. And for the same
[1:22:42] rationalized support this, this is not an opportunity to deny
[1:22:46] this as an opportunity to influence where some of that
[1:22:49] affordable housing and infill will happen within the community. So
[1:22:52] why would we not try to encourage it to go
[1:22:56] in those urban centres? That to me is just logical.
[1:23:00] So I happily support this today. Let's have an influence
[1:23:03] here. Thank you. Council Freezen. Thank you, Mr. Mayor. And
[1:23:10] I think we were going to go around this many
[1:23:11] times on this one. Um, you know, yeah, surprise. I
[1:23:15] get that. I think we can't lose sight of the
[1:23:18] fact though that the half funding, we have targets that
[1:23:22] we need to hit. Otherwise, we forgo another fair chunk
[1:23:27] of money. Or potential funding in the last tranche of
[1:23:32] the half program. That we can't afford to give up.
[1:23:36] Um, and so my concern is that if we restricted
[1:23:39] to those two centres, the cost of developing, they have
[1:23:42] to be much bigger. And the larger the project, the
[1:23:46] smaller this benefit becomes. And so, you know, in an
[1:23:51] effort to, I think we have, sorry, I can't remember
[1:23:53] the number 114 or 170, what was it, 104. Yeah.
[1:23:59] 114 units by the end of next year. Um, the
[1:24:03] reality is if we're going to start seeing big projects,
[1:24:06] they're not going to be building permit ready by the
[1:24:09] end of next year. And those are the ones we
[1:24:10] want in the downtown core. Um, so while I, and
[1:24:15] would love to see us, you know, in larger projects,
[1:24:18] push them into the town, the town centres for all
[1:24:20] the reasons that Councillor Johnson has outlined, um, I just
[1:24:24] don't think this is the one to do it. Because
[1:24:27] we have a very limited window here in order for
[1:24:30] us to meet targets and goals. And to get those
[1:24:33] large projects that we're looking for in those centres, they're
[1:24:37] going to take a lot longer than a year to
[1:24:38] get there. So that would be my rationale for saying
[1:24:42] no. And that's why I won't vote for that today.
[1:24:46] Uh, I won't support that motion because the bigger picture
[1:24:49] here. And we won't be able to hit that unless
[1:24:52] we, unless we open it up, I think. Councillor Johnson.
[1:24:57] Yeah. Just one comment on that. And I agree. Like,
[1:25:01] but as far as needing the units, I mean, we
[1:25:03] are being, you know. Held underwater as far as doing
[1:25:06] that as well. Right. So we're, we're being told to
[1:25:09] build regardless of whether the market or the, the developer
[1:25:12] willing to invest the money. And if we're going to
[1:25:15] achieve a unit count like that, it's only going to
[1:25:19] happen by way of larger projects, not onesie, twosies. And
[1:25:22] people aren't, the uptake on the little onesie two Zs.
[1:25:25] That's why we have our predevelopment or pre approved building
[1:25:28] designs. That's why the uptake. That's why Kelona in years
[1:25:31] has had virtually no uptake because it's just, it doesn't,
[1:25:35] it doesn't work. Um, so anyhow, uh, rationale, I guess
[1:25:40] I'll leave it to you, Mr. Mayor. What's the motion?
[1:25:47] Uh, so the motion is, uh, that the Affordable housing
[1:25:50] pilot grant program, uh, funds be restricted to development in
[1:25:53] the West Bank town centre and bushery centre with that
[1:25:56] friendly amendment. Thank you. Just no further discussion. We'll vote
[1:25:59] on it. So all in favor. The opposed. Okay. So
[1:26:05] oppose it's the motion's carried. But it poses as Councillor
[1:26:09] Silva and myself and Council President. Okay. So thank you
[1:26:15] very much. We're going to go on to the next
[1:26:18] item on the age. Sir. Excuse me. Sure. Council, if
[1:26:23] I've been a pranks good for everyone. Okay. We're going
[1:26:26] to have a five minute break.
[1:27:06] Good to go, Mr. Mayor. Thank you. Well, thank you
[1:27:09] very much. Welcome back to the Regular Council meeting of
[1:27:13] the City West Clone. Again, today's date is Tuesday, August
[1:27:16] 25th, and we're just back from our recess, and we're
[1:27:20] under division reports on the agenda at 9. 3, Mr.
[1:27:24] Penitent. Thank you, Mr. Mayor. 9. 3 is the Chief
[1:27:27] Administrative Officer Performance Management Policy. This is one of the
[1:27:29] policies that counsel asked to be updated. Previously administrative policy.
[1:27:34] Now a Council Policy, and I'll turn over to Mr.
[1:27:36] Bowl as if he has any comments or questions available
[1:27:39] for questions. Thank you. Mr. Bose, you are shipped nothing
[1:27:42] really, Dad. Council just went through the process, so you
[1:27:46] know the drill, they just tried to put it inwards.
[1:27:54] Any comments at all? You move it to we have
[1:27:59] a secondary. It's been seconded as well. You know, just
[1:28:05] check in with council. Any discussion at all? Okay, so
[1:28:09] all in favor. None opposed, a motion is carried. We're
[1:28:15] at 9. 4. Thank you, Mr. Mayor. 9. 4 is
[1:28:18] the Councillor Muneration, expense and benefits bylaw, and this is
[1:28:23] a follow - up from direction that council gave of
[1:28:25] the previous council meeting to codify the recommendations from the
[1:28:28] remuneration task force and put into Bylaw Forum. So that's
[1:28:31] in front of council for three readings, and Ms. Palmer
[1:28:34] is available with council's questions on that. Thank you. Right,
[1:28:38] we had quite a discussion on this in the past,
[1:28:41] I believe. So it's Willow Council. Well, let's get on
[1:28:46] the table. We have a motion to get on tables,
[1:28:50] move second. Okay, and we can open up our discussion.
[1:28:54] Any questions. At Council may have. Council Present. Thank you,
[1:29:01] Mr. Mayor. You know, in the last council meeting, or
[1:29:06] the last time, this was in front of us. I
[1:29:08] did have concerns over the way, the justification, or I
[1:29:14] should say, the references that were being used. And so
[1:29:20] I did vote against it. Today, I still have those
[1:29:25] concerns. That being said, I'm not opposed to the values.
[1:29:33] It was really the principle behind how we got there.
[1:29:36] So for today, I will support it because I'm not
[1:29:40] against the values, but I did not like the way
[1:29:43] it was done. And I don't think the remuneration is.
[1:29:50] Out of line. So, although I did vote against it,
[1:29:56] or I had comments against it the first time, I
[1:29:57] guess we didn't vote, because it was a first, or
[1:30:00] this is first, second, third. But, you know, I don't
[1:30:04] think I've seen any changes in this one, and I'm
[1:30:06] okay with the values, but I didn't want to comment
[1:30:08] on that. Thanks for those comments. Staff could take those
[1:30:13] comments that you're referring to, that your concerns, and consider
[1:30:17] that when perhaps the policy is reviewed next time around.
[1:30:23] Council Young. Thank you, Mr. Mayor. Last time had similar
[1:30:26] concerns about the benchmarks that were being used. I still
[1:30:29] have those concerns, and I do believe those concerns. The
[1:30:34] benchmarks you choose can have a profound impact on the
[1:30:36] numbers, and I do believe that's the case here. I
[1:30:39] think the benchmarks were not selected as well as they
[1:30:43] could have by the process, and I don't accept the
[1:30:49] numbers out of that, because so I will not be
[1:30:51] supporting this today. I'm going to be consistent. Thanks to
[1:30:55] your comments. Okay, so we, I'll call a question. All
[1:31:00] in favor. Owes is cancer young, but the emotion passes.
[1:31:07] 9. 5, Mr. Penderton. Thank you, Mr. Mayor. 9. 5
[1:31:12] is the contract award request for powers, Creek, water treatment.
[1:31:15] Diversion structure. And I believe that the engineering manager is
[1:31:21] available. I don't know if there's a presentation or just
[1:31:24] for questions. If the questions of counsel, thank you. Okay,
[1:31:30] so let's have any questions for from council to staff.
[1:31:36] Council John. Thank you, Mr. Mayor. And I appreciate we're
[1:31:41] not red debating a budget line of them that was
[1:31:43] decided much earlier. But I'm noticing as we're awarding this.
[1:31:49] Does it say in here where those monies are going
[1:31:51] to come from in the recommendation? With the motion? When.
[1:31:58] We're spending money, even if we're just awarding a tender,
[1:32:01] it still will be nice to say in the motion
[1:32:02] where the monies are coming from. As per the budget
[1:32:04] that was already decided. Through the mayor's noted within the
[1:32:10] motion, but it's noted within the financial section of the
[1:32:13] report. It could it be noted in the motion. That's
[1:32:16] what exists after this is done, right? So if it
[1:32:19] can be noted in the motion that this is being
[1:32:20] funded through the water utility or wherever the funds are
[1:32:23] coming from, to me, it's just a good, that's mentioned
[1:32:25] practice to capture that in the motion. So if that
[1:32:29] could be corrected, I'd be quite happy.
[1:32:49] Mr. Mayor, I'll just defer to perhaps going to see
[1:32:52] Vashyair, Mr. Predacante. My read of the very quick reed
[1:32:57] of the Council Report is that it's coming from the
[1:32:58] Capitol budget. But if there's any more specificity as to
[1:33:02] where that's coming from, that would be helpful for just
[1:33:04] updating the motion. That's. Part of this. As per the
[1:33:09] cap. Capital budget, okay. Yeah, so we can have that
[1:33:13] added to the motion? Yes, as rare. So I'll just
[1:33:16] add in the amount of the 567, 607 dollars excluding
[1:33:21] GST from the capital budget. Okay, thank you. Second note
[1:33:26] as well. Any further discussion? All in favor. None opposed
[1:33:32] at motion passed. Okay, next on the agenda is 9.
[1:33:37] 6. Mr. Mayor, 9. 6 is recreation and culture, fees
[1:33:40] and charges of amendment by law. Number 00028. 88, 2026.
[1:33:46] And I'm just going to... It's for adoption. Thank you,
[1:33:49] Mr. Mayor. It's been moved. Secondary as well, any discussion.
[1:33:55] All in favor. Both unopposed emotions carry. Okay, and then
[1:34:02] we're at 9. 7. Thank you, Mr. Barrett. 9. 7
[1:34:07] is the map bouchery community centre child Care Operating Agreement.
[1:34:10] And I'll turn over to Mr. Goodwin. Thank you. Welcome
[1:34:13] back, Mr. Goodwin. Good evening, Mayor Council. So the purpose
[1:34:20] of today's report. Is to seek council's approval to execute
[1:34:24] the childcare operating agreement. With the Okanagan Boys and Girls
[1:34:29] Club. For the newly renovated Mount Bouchery Community Centre. Just
[1:34:37] a little background. So once this building is completed, the
[1:34:42] facility will become a joint use facility providing childcare. Community
[1:34:47] programming, and rental space opportunities. To assist the funding, uh,
[1:34:54] the city applied to the childcare BC's newspace is fun,
[1:34:58] and was successful at receiving 3. 6 million dollars. The
[1:35:02] application was submitted in partnership with the Okanagan Boys and
[1:35:06] Girls Club. And a condition of that grand funding is
[1:35:11] for the city to provide childcare services for the next
[1:35:14] 20 years. So executing this agreement would help assist with.
[1:35:20] Obligation. Very high level on some terms associated with the
[1:35:26] agreement. So the term is for five - year term.
[1:35:30] Starts January 1st of 2027, expiring August 31. 2032. The
[1:35:38] reason expiring in August is elected follow the school year
[1:35:42] calendar. In regards to payment, we are proposing a one
[1:35:49] - dollar occupancy for the entire term. However, the society
[1:35:52] would be responsible to pay for their fair share of
[1:35:56] the operating cost. That estimate based on what. We estimate
[1:36:03] for the 2027 budget is about 54, 000 dollars. Per
[1:36:08] year. When it comes to day - to - day
[1:36:11] responsibilities, the society is responsible to manage all things childcare
[1:36:15] services. They must provide the childcare spaces as identified in
[1:36:20] our grant application. And they must also obtain all their
[1:36:25] FIX furniture equipment and fixtures for their space. Repair maintenance
[1:36:31] will be done by the city. This also would include
[1:36:34] all custodial services. And then as far as use of
[1:36:40] the space is broken down into three different spaces, and
[1:36:43] we'll show that on this facility map here. So what
[1:36:48] you see in red, and this is a general high
[1:36:50] - level. Overview map of the space. That is the
[1:36:56] society's exclusive space. This is where the permanent childcare space
[1:37:00] will be. What you see in blue, dot is the
[1:37:04] city administration space, as well as our server room. So
[1:37:07] we'll have exclusive use of those spaces. And everything in
[1:37:11] green is what this joint use space is for. The
[1:37:15] joint use Monday through Friday, you'll be used for childcare
[1:37:21] services between the hours of 1. 30 and 6. 30
[1:37:24] p. m. All other hours, mornings, evenings, and weekends. It's
[1:37:30] for city to rent out. To the public, or program
[1:37:33] out, uh, or CSFIT. When we look at the financial
[1:37:42] implications, uh, in 2027, we're predicting or estimating about 178,
[1:37:49] 000 dollars for operating budget for the facility. Based on
[1:37:55] the amount of space and time that the society will
[1:37:58] be using the facility. Their share is 30 percent. And
[1:38:04] the City share is 70 percent. And with that, that
[1:38:09] is a summary of this contract. And the background to
[1:38:12] it. Great, thank you very much. Council Young. Thank you,
[1:38:18] Mr. Mayor, through you to Mr. Goodwin. Um, this project
[1:38:23] has been a long time coming, and you've been managing
[1:38:27] it for a while. Uh, well done. This is the
[1:38:29] last piece of the puzzle to come together for this.
[1:38:32] So. Um, I was going to move the motion. And,
[1:38:36] but since the other light going, I'll go ahead. Good,
[1:38:39] I move staff's recommendation. Great, thank you. And it's been
[1:38:45] seconded. Yeah. Council Presen. Thank you, Mr. Mayor, and I
[1:38:50] think I just saw my answer in the report, um,
[1:38:53] but maybe you can just speak to it real quick.
[1:38:56] Um, as part of the grant, we have to provide
[1:38:58] licensed child care for 20 years, and this is a
[1:39:01] five - year term. How does that fulfill the grant?
[1:39:06] Is there any risk in only having of five -
[1:39:09] year term at this stage? Or does it have to
[1:39:12] be, and does the 20 years have to be with
[1:39:14] the Okanagan Boys and Girls Club? Or is it just
[1:39:17] have to provide licensed childcare for 20 years? Thank you
[1:39:20] for the question. Through the mayor, it is a five
[1:39:23] - year term. Uh, but we would have to, at
[1:39:26] the end of that five - year term, either renegotiate
[1:39:29] another five - year term. Um, if we can't with
[1:39:32] the boys and girls club, or we have to do
[1:39:33] an RFP, as long as we're providing childcare services out
[1:39:37] of that. For the next 20 years, how we, what
[1:39:40] happens five years, and now we'll determine that in five
[1:39:44] years. Like, yes, we will provide 20 years of childcare
[1:39:47] services out of that building. Okay, well, and I hope
[1:39:51] many more after that. So, um, that was my, that
[1:39:54] was my only question. Thank you for the clarification. Kenny,
[1:39:57] further questions? For the discussion, I just points out, made,
[1:40:02] because we all know the great need for childcare spaces
[1:40:05] within our community. And we also, we've had an excellent
[1:40:09] relationship with the Okanagan Boys and Girl Club between the
[1:40:12] city, and that organisation preferred him for many years. So
[1:40:16] I'm certainly happy to support this agreement, and please to
[1:40:21] see the project moving along. Okay, so all in favor.
[1:40:27] Posed, unopposed, motions carry. Yeah, thank you, Mr. Goodwin. Next
[1:40:36] is 9. 8. And on that, Mr. Mayor, the mound
[1:40:41] bushery community centre restoration, August 2026. Update will also be
[1:40:44] provided by Mr. Goodwin. Thank you. Welcome back. Thank you.
[1:40:50] Thank you. So this is one of many updates that
[1:40:58] we've given to council throughout the construction period. This may
[1:41:02] be one of our last ones as well, too. So,
[1:41:05] um, again, the purpose is to provide an update to
[1:41:08] council during this reporting period, which is since April 1st.
[1:41:15] Has some construction items, top date council on since April
[1:41:18] 1st. So we did receive temporary occupancy for the front
[1:41:23] half of that building. Uh, this was important to move
[1:41:26] staff out of the trailers that were in the parking
[1:41:29] lot. So we retained occupancy, we moved staff out of
[1:41:32] the trailers, and then those trailers were decommissioned and removed
[1:41:35] from the site. Happy to say the operating agreement between
[1:41:41] the city and the boys and girls club is now
[1:41:43] finalised and approved by Council. So thank you for that.
[1:41:47] Um, and we're really down to the wrapping up phase
[1:41:52] of the contract. We're calling it phase two, which is
[1:41:55] the banquet hall and the childcare area. But basically everything
[1:42:00] is pretty much done. Inside the building. We got the
[1:42:06] finishing stuff to do, the flooring and the painting, but
[1:42:09] all the big stuff mechanical, electrical plumbing. And I got
[1:42:11] some photos, I'm happy to share with you guys, uh,
[1:42:14] and Mr. Mayor, you got a private tour of it
[1:42:16] last week. So, uh, happy to share that as well.
[1:42:19] So. Here we go. New exterior sign here, uh, in
[1:42:25] partnership with the boys and girls club. That's actually already
[1:42:28] installed. Here's some pictures of the trailer being removed from
[1:42:33] the site quite a project to undertake. As you enter
[1:42:40] into the building, uh, this is our new reception area
[1:42:44] for the Mount Bouchery Community Centre. As you enter in,
[1:42:50] or sorry, past the receptionary into the new banquet hall.
[1:42:55] This is that main hallway. Uh, this is the area
[1:42:58] still, I guess, technically under construction, but you can see
[1:43:01] we are at the wrapping up phase of this project.
[1:43:04] So everything you see to the left will be to
[1:43:07] the banquet hall, everything to the right will be the
[1:43:10] permanent childcare centre. As you get into the banquet hall,
[1:43:17] here's a picture of what that banquet hall looks like.
[1:43:20] You can see everything from flooring to ceiling to lighting,
[1:43:23] all done up. You can even see the dividing wall
[1:43:25] being installed. This is just a picture of that dividing
[1:43:30] wall being closed. This is, um, our new accessible washroom
[1:43:36] that is off the main hallway that we showed you
[1:43:38] earlier. We now get into the childcare space. So. This
[1:43:44] would be to the right of that main hallway. There
[1:43:47] is a greeting area. So this is a roll up
[1:43:50] shutter that you see kind of here where kids will
[1:43:52] be dropped off and picked up. They come inside, they
[1:43:54] got your cubbies and everything, uh, for the childcare. Um.
[1:44:00] In that area. Catching that. For the childcare. Washroom. So
[1:44:06] the little low toilets everyone loves seeing these little low
[1:44:09] toilets when we get, give them a tour of the
[1:44:11] building. And then we also have a community centre kitchen.
[1:44:14] So this is the kitchen that will service the community
[1:44:17] centre for the banquet hall. Uh, in any events that
[1:44:21] are happening inside, uh, the building. We got the outdoor
[1:44:25] playground space. And then we also have an accessible ramp
[1:44:28] because there is an elevation change for the outdoor playground.
[1:44:38] Some updates to risk registry. We're not going to go
[1:44:42] through the whole registry. It is in the staff report
[1:44:44] if you want to. I do want to identify the
[1:44:46] ones that were monitoring right now. So the ones on
[1:44:50] the screen right now are the ones we're monitoring. They're
[1:44:52] monitoring them because they all have an impact based on
[1:44:56] what happened this summer with the local wildfire situation. More
[1:45:00] specifically we had contractors and consultants that were displaced or
[1:45:05] evacuated. And obviously he didn't have access to computers. And
[1:45:10] their offices or their homes, you know, which is little
[1:45:15] in comparison to what they probably experienced having to be
[1:45:17] evacuated. So. That is the biggest impact. The areas that
[1:45:21] are most affected are related to the exterior work and
[1:45:26] the civil work. We're working through that. The building is
[1:45:29] going to be done. The Civil War is delayed slightly.
[1:45:35] So this is the schedule. Um, little update to the
[1:45:39] schedule. So as stated before, slightly behind on the civil
[1:45:43] stuff, the rest of projects on schedule. Um, sostantial completion.
[1:45:48] Um, we always say tracking for September. And it was
[1:45:52] written in the report we're tracking for September. But we
[1:45:55] got some news. We actually hit substantial completion last week.
[1:46:01] So, uh, whatever shared that in the report didn't happen
[1:46:04] in time, but happy to report the council today. We
[1:46:07] officially have hit substantial completion with the project. So what
[1:46:11] does that mean over the next month or so? We're
[1:46:14] obviously going to finish off the exterior civil work. The
[1:46:17] phase two construction is going to be wrapped up, but
[1:46:20] we're into that sort of final inspection cleaning, commissioning. Everything
[1:46:24] we need to do to get full occupancy. There we
[1:46:33] go. Um, when it comes to budget, uh, here's an
[1:46:38] update to the budget. And yes, our contingency has dropped.
[1:46:43] Uh, below 100, 000 dollars. But based on the project's
[1:46:48] proximity to completion and the cost forecasting that we've done,
[1:46:52] it's still considered low risk. And with that, that's the
[1:46:58] update. Excellent presentation. Thank you. See if the questions from,
[1:47:04] from council. Well done. Thank you. Yeah, that was an
[1:47:11] information report only. And yeah, again, well done. Thank you
[1:47:16] very, very much. Connects on the agenda is 9. 9.
[1:47:25] Thank you, Mr. Mayor. 9. 9 is the contract award
[1:47:27] request for the Brentwood Road Pedestrian Improvement Construction. Uh, and
[1:47:32] I believe that we have staff standing Bidenance or questions.
[1:47:35] Uh, the engineering manager and the senior manager of engineering.
[1:47:37] Thank you. That's on you. Thank you, Mr. Mayor. No
[1:47:45] questions, happy to support. But just like the last one,
[1:47:48] it would be nice when we see these. If it
[1:47:50] can have, uh, in the motion where the funds are
[1:47:53] coming from. Uh, happy to support this with that slate
[1:47:58] amendment. Could we, if for the motion could read to
[1:48:06] it as per the financial plan bylaw. Could we reference
[1:48:10] it. That way? As opposed to just saying as per
[1:48:16] the Capitol budget. So there's, there's numerous instances, um, including
[1:48:22] this one where the funding comes from several different sources.
[1:48:26] So we could end up listening out, but then you're
[1:48:29] listing capital reserve gas tax funding, one percent. So it
[1:48:36] all goes back to the financial bylaw, which would have
[1:48:39] to come back to council if we were going to
[1:48:40] change it at all. For, for today, I'll be fine
[1:48:47] with that. But what I am looking for is that
[1:48:49] level, not, not the percentage breakdowns or anything like that,
[1:48:52] but funded from whether the four or five sources. I
[1:48:55] mean, today I'm fine if that's the way we want
[1:48:57] to go for today, but it's from a public transparency
[1:49:00] perspective that they're reminded and where the funds are coming
[1:49:02] from. But I'm not looking for the detail. Like percent
[1:49:06] from this percent from that present. It's just funded from
[1:49:09] these sources moving forward. Today I'm fine. Let's leave it
[1:49:12] the way it is or simply add from the financial
[1:49:15] plan. I don't think it really changes much by simply
[1:49:17] doing that. But moving forward, if we can at least
[1:49:20] break down, I said, but not in the detail that
[1:49:23] was suggested. I don't need percentages. And again, it's just
[1:49:26] a reminder to the public where the funds are coming
[1:49:28] from. I know it's in the report. I wanted in
[1:49:33] the motion. But, but for today, we can add, uh,
[1:49:37] as per the financial, uh, plan bylaw. Okay. Thanks for,
[1:49:42] uh, understanding. Okay. Thank you. Second and go ahead, Councillor
[1:49:49] Johnson. Thank you, Mr. Mayor. Just wanted to comment that
[1:49:51] I'm very happy to see a significant number of contractors
[1:49:55] bidding on this opportunity. And I hope that Mark's kind
[1:49:57] of the new season of what we can expect. So
[1:50:01] just wanted to point that out. Excellent to see. Any
[1:50:05] further discussion. All in favor. Pose a motion is carried.
[1:50:12] In ex is, we're at 9. 10. Thank you, Mr.
[1:50:16] Mayor. 9. 10 is Z, 26 - 02. City of
[1:50:20] West Collazoning Membylaw number 0320. 19, 2026 for unit number
[1:50:26] two, 1812 Bylan Road. And I will turn over to
[1:50:29] Mr. Oliver for his presentation. Thank you. Mr. Mayor members.
[1:50:36] Council. Nice. Office. Good evening, Mr. Rand. Members of the
[1:50:39] council. Uh, jumping right in the application, uh, tonight we're
[1:50:43] looking at a seat - specific text amendment for a
[1:50:46] site that's likely familiar to council as a number of
[1:50:48] years ago in 2019. The site was subject to a
[1:50:51] very similar application. So the proposal in front of council
[1:50:54] tonight is to basically expand that initial site text amendment
[1:50:59] done years ago, uh, from unit one into unit two.
[1:51:02] It is just a create a larger space as unit
[1:51:06] two currently operates as an antillery type of business. Uh,
[1:51:09] that's going to be closing. So the operator of UNO
[1:51:12] 1 would like to expand into unit too. In terms
[1:51:16] of process, uh, right now the zoning bylaw as part
[1:51:19] of our original non - medical cannabis retail process, uh,
[1:51:23] does prohibit cannabis retail sales on every property in the
[1:51:26] city of West Colona. Council determined at the time that
[1:51:28] a scientment would be required to allow for those uses,
[1:51:32] which we've done in accordance historically with the policy, which
[1:51:35] I'll touch on later. But really the process before council
[1:51:38] tonight, including a future public hearing, if advanced, um, is
[1:51:42] required in order to allow for this, uh, incremental change
[1:51:45] into unit two. So that policy itself, um, once again,
[1:51:51] was designed for the initial intake of all of the
[1:51:54] city's non - medical cannabis retail stories. That process was
[1:51:57] quite large and lengthy as we had a number of
[1:51:59] applicants who were scored against each other. And it was
[1:52:03] determined at the time that there would be initially four
[1:52:05] stores across the city. So we had 10 applicants. We
[1:52:08] had to whittle that list down. It involved receiving, uh,
[1:52:10] business plans from different proponents, marketing materials. They're all circulated
[1:52:14] within the city. Once again, scoring that was brought forward
[1:52:17] to council for a selection of the identified stores, of
[1:52:20] which ChibaCHIB is the subject application was a successful proponent
[1:52:24] of. Here, one important note is that, uh, if this
[1:52:28] application was to have included both these units, one had
[1:52:30] originally came in back in 2019, largely the proposal would
[1:52:33] have been scored the exact same way. There'd be no
[1:52:36] difference. There was no size consideration at the time. So
[1:52:38] despite, once again, that initial process limiting it to unit
[1:52:41] one. If it was unit in one and two back
[1:52:44] in 2019, we would have supported it the same way.
[1:52:48] An important note here of something that wasn't in the
[1:52:50] council report. We have received a somewhat related application or
[1:52:55] request from another property owner within the City West Coluna.
[1:53:00] And it falls within a bit of a general catch
[1:53:02] - all category in terms of our applications. But basically
[1:53:04] they've wanted staffer of applied for staff to make a
[1:53:07] report to council to petition a review of this policy.
[1:53:11] And the intenses that they're looking at potentially introducing an
[1:53:14] additional store in Glenrosa. We are going to be reviewing
[1:53:17] that application preparing a report to bring forward to council.
[1:53:20] But if council wishes to provide direction tonight, a separate
[1:53:22] motion has been prepared outside of this file to direct
[1:53:26] staff to review that policy as there has been some
[1:53:28] comments from council in the past to review the policy.
[1:53:32] In terms of, um, a feast and charges Bylaw review,
[1:53:36] not something we often jump into with these applications, but
[1:53:38] as I alluded to, we're basically working in a process
[1:53:41] that was designed for a large scoring of a number
[1:53:44] of applications. And the large application for you from those
[1:53:47] original applications being 8, 300 dollars, which is what the
[1:53:50] applicants paid the process, uh, in terms of our standard
[1:53:53] text amendment really doesn't warrant that amount of staff review
[1:53:56] and staff time. And this process, because we're not scoring
[1:53:59] it against other applications, hasn't necessitated that same degree review.
[1:54:03] So staff of recommended reducing that fee. In terms of
[1:54:07] public notification, per the policy, uh, it does require that
[1:54:10] a public hearing be held. So that's the recommendation that
[1:54:12] we've put in front of council. Um, based on the
[1:54:15] default, if that policy wasn't there, it wouldn't necessarily have
[1:54:18] warranted, but we're trying to follow that policy as best
[1:54:20] we can. So we are recommending that a public hearing
[1:54:22] be held. In terms of a quick conclusion here, uh,
[1:54:25] as I mentioned, really this is consistent with the council
[1:54:28] policy. It's not creating an additional store. There's no real
[1:54:31] location specific considerations as the existing store that would be
[1:54:34] a budding this proposed unit expansion. The applicants included, uh,
[1:54:38] detailed rationale that council would have seen on the council
[1:54:40] report. Outlining how this will help, uh, their business operation
[1:54:44] in an eliminated potential vacancy within these buildings. Uh, as
[1:54:47] I mentioned, we'll be receiving public feedback through the public
[1:54:50] hearing process. And that fee recommendation really just aligns with
[1:54:54] the amount of staff time that's required to process the
[1:54:56] application. Happy to answer any questions if there are any.
[1:55:00] Thanks to your presentation. Council Milsa. Thanks, Mr. Mayor. And
[1:55:04] happy to support this support this this evening. Um, but
[1:55:08] what I, what did this brought up for me was
[1:55:11] the review of this policy. So this policy was written
[1:55:15] in April 23rd of 2019. And if we scroll down
[1:55:18] to 8. 1, it is anticipated that this policy would
[1:55:21] be reviewed within 18 to 24 months following the effective
[1:55:25] date of policy to consider implications. Have we ever done
[1:55:28] a policy review on this policy. Today, there's been no
[1:55:30] additional view. So to me, that's something that I'd like
[1:55:34] to staff to flag to get this. And again, a
[1:55:37] quick search of this whole, like personally the cap of
[1:55:40] five for B. I'd like to see the cap of
[1:55:41] five removed. Um, I think free market should dictate what
[1:55:45] businesses can operate and afford to operate and fair competition
[1:55:48] model would allow others just no different than alcohol sales,
[1:55:52] if that kind of thing. So I just did a
[1:55:53] quick, you know, search around the valley and communities similar
[1:55:57] size, PENTICTAN, 13 stores. Vernon 11 stores. Salmon arm, eight
[1:56:02] stores. And salmon arms only population. From 8, 000 people.
[1:56:05] So smaller community than us. So again, I think this,
[1:56:09] the, the limit of five is a way too small
[1:56:11] of limit. I think we should have, and again, let
[1:56:14] the market dictate how many stories we have throughout the
[1:56:17] city. But that's just a quick thing. And I'd like
[1:56:18] to see it come back for review. But happy to
[1:56:21] support this this evening, uh, move it forward. So. That's
[1:56:24] my comments. Thank you. Thank you. Councillor Jan. Yeah. Thank
[1:56:28] you, Mr. Mayor. I'm certainly going to support staff's recommendation
[1:56:31] tonight for this applicant. As far as the policy review
[1:56:34] goes, my feedback on that. It can go to the
[1:56:36] bottom list. There's a whole bunch of policies that council
[1:56:39] have already asked to review. I'm not going to trump
[1:56:41] any of those for this. Um, it's a matter of
[1:56:43] priorities. Speaking quite frankly and open. Um, so I have
[1:56:47] no problem reviewing the policy when we get to it,
[1:56:50] but the purchasing policy and other priorities, uh, policies that
[1:56:54] need to be looked at before we get to this.
[1:56:56] It's just, we can only do so much. And we've
[1:56:58] already been told the policies that council has the prioritize
[1:57:01] and has to get reviewed. Uh, we're not going to
[1:57:03] get them all done before the end of the term.
[1:57:05] So it's simply this is going to have to be
[1:57:07] something that is looked at the next council next term.
[1:57:10] I'm certainly open to seeing that policy change. Um, but,
[1:57:14] uh, I'm not going to give it special priority at
[1:57:15] this point to get a review. But I will support
[1:57:17] this application tonight. Yeah. Thank you very much. Would you
[1:57:20] move that please? And do we have a second ear?
[1:57:24] We can just speak to this. Great. So let's just
[1:57:27] speak to this and. No, I have no problem with
[1:57:31] that. But I thought we'd address this and then we
[1:57:34] can have comments with regards to the policy after. Yeah.
[1:57:37] No problem at all. Uh, so any further discussion on
[1:57:42] the motion that's ahead of us. Okay. All in favor.
[1:57:47] Is not a post. So that motions carried. And now,
[1:57:51] uh, council would like to provide some comments on, on,
[1:57:54] uh, topic of the policy review. Council Message. Yeah. And
[1:57:58] just to clarify like my, I wasn't about to say
[1:58:01] like push this to the top of the list when
[1:58:03] we get to it. It's fine. Um, but for sake
[1:58:06] of, you know, we have other business owners that are
[1:58:09] interested in this type of opening, this type of business.
[1:58:12] I personally would like to see us just remove the
[1:58:14] cap out of the policy. And then moving forward redo
[1:58:17] the policy down the road when we get to it.
[1:58:19] But I think this opens up a can of worms
[1:58:21] for us if other, other retailers or other business people
[1:58:24] want to open up cannabis stores in the, in the
[1:58:26] valley in West Cologna and we're capped at five on
[1:58:29] a policy that was supposed to be reviewed three years
[1:58:32] ago. So to me, that's the really only contingent thing
[1:58:36] unless those, those other applicants come forward, I guess for
[1:58:39] variances. But for me, it's letting the market dictate it.
[1:58:43] So that would be where I'm at. But again, no
[1:58:45] need to push this forward. Next term can deal with
[1:58:48] it. I just look to see maybe the will of
[1:58:52] counsel just to remove the Cap of five and let
[1:58:54] the free market enterprise. Council De Silva. Uh, thank you
[1:59:01] Mr. Mayor. Yeah. Just, just my comments on this. You
[1:59:04] know, Council had the opportunity to prioritize our list of
[1:59:07] policies that we wanted to review. And I don't want
[1:59:09] to make any changes to that list. Um, from my
[1:59:12] perspective, this can stay at the bottom of the list
[1:59:13] as well. Thank you. Councillor. Yeah. Thank you, Mr. Mayor.
[1:59:18] And no, I'm not prepared to make any changes without
[1:59:20] that policy review. There's certainly businesses out there that will
[1:59:22] like us to remove the cap. And the businesses out
[1:59:25] there that will speak vehemently that we don't remove the
[1:59:27] cap. Um, you know, I'm certainly open to more. But
[1:59:30] it's more than just a nuance. It will be a
[1:59:32] full, harder debate based on a review. Not a random
[1:59:36] change of one thing. I'll review later. So it looks
[1:59:43] like the interest in moving this at this point council
[1:59:46] question. Council Mill Sir. Yeah, just quick question for staff.
[1:59:49] Legally. Competition act wise. Are we allowed to hold the
[1:59:54] cap on illegally. You know, like alcohol said? Are we
[1:59:58] allowed to actually hold the cap like that. Uh, Mr.
[2:00:06] Mayor, so, I mean, of course we did this in
[2:00:08] 2019 and there was a very, very lengthy review that
[2:00:11] went into when we brought this policy forward. I don't
[2:00:15] specifically recall that question. Not because it wasn't asked, just
[2:00:19] because it was some time ago. And we would have
[2:00:21] to look at it. Yeah. I'd just like to know
[2:00:23] legally if that's, you know, cause from what I've done
[2:00:25] a little bit of quick research on, I don't see
[2:00:28] caps in any other municipality on cannabis stores. So my
[2:00:33] gut feeling is not because it's not lawful. It's because
[2:00:36] that was the will of counsel of the day. But
[2:00:38] I do believe that it is probably in good legal
[2:00:40] standing, but we'll take a look. Just give you all
[2:00:42] up with your curiosity. Thank you. Thank you very much,
[2:00:49] Mr. Oliver. Okay. We'll go on to the next item
[2:00:55] in the agenda. Thank you, Mr. Mayor. 9. 11 is
[2:00:59] DVP 26 - 02. Development variance permit for 2540 Colleen
[2:01:04] Road. And I will turn it back over to Mr.
[2:01:06] Oliver. Thank you.
[2:01:16] Just to set the stage in terms of location for
[2:01:18] this application, because it does form part of the considerations
[2:01:21] of staff's recommendation. Of course, located in the Lakeview Heights
[2:01:24] neighbourhood just off of Hudson Road here. Um, the area
[2:01:28] is primarily R1 single attached residential surrounding the property. That's
[2:01:32] the visual in the top right - hand corner there,
[2:01:35] but it does also include a P1 or P2, sorry,
[2:01:38] institutional zoned faith - based organisation directly to the West.
[2:01:43] In terms of the site, which is shown in that
[2:01:45] visual on the bottom right - hand side, uh, one
[2:01:47] thing to note there, it is quite a large parcel
[2:01:49] at 0. 81 of an acre, 3277 square metres. We'll
[2:01:53] exceed our 550 square metre, minimum parcel size, pretty typical
[2:01:59] of some of these legacy parcels. But once again, this
[2:02:01] is quite a large one even compared to some of
[2:02:03] those. In terms of current use on the property, primer
[2:02:06] use is a single attached dwelling, but you do see
[2:02:08] there is an existing detached garage, just down here below
[2:02:12] the house. Uh, the pool, uh, and the yellow box
[2:02:15] area, which I'll get into in the report elaborated on
[2:02:18] one of the existing structures that was there previously. So
[2:02:22] in terms of that background, uh, there was a legally
[2:02:26] lawfully constructed accessory structure built to the bylaw in 1983.
[2:02:32] A structure shown in that visual there. Uh, and it
[2:02:34] would be that lighter grey area. There was an addition
[2:02:36] built onto that in the weight that wasn't done under
[2:02:39] permit. Unfortunately, that structure burned down in 2020. Uh, and
[2:02:44] it did burn down basically straight to the ground. So
[2:02:46] it doesn't benefit from any of the local government acts
[2:02:50] nonconformity regulations. Um, basically 75 percent of the value of
[2:02:54] structure above the foundation has been lost. It must comply
[2:02:57] to the new bylaw of the day. Uh, but at
[2:03:00] the time once again, based on the building permit information
[2:03:02] we have, a portion of that structure was lawfully conforming.
[2:03:07] In terms of the proposal that's before us today with
[2:03:09] the new property owner, they're looking to basically build on
[2:03:11] the general footprint of that structure that burned down. Um,
[2:03:15] however, it doesn't comply with the current zoning bylaws maximum
[2:03:19] accessory building size of 100 square metres. They're looking to
[2:03:22] basically go up to a total of 281. 3 square
[2:03:25] metres. And that does encompass that other detached two car
[2:03:29] garage that you saw on there. So, uh, there's a
[2:03:31] couple of different numbers in the report, but basically on
[2:03:33] a, on a parcel like this, it's zoned R1. All
[2:03:36] of your combined structures can only total 100 square metres.
[2:03:39] And they're going to be proposing to exceed that. They're
[2:03:42] also including a relatively minor height variance of 0. 75
[2:03:46] metres, which as noted in the report, uh, isn't of
[2:03:49] as much concern as that size requirement. So in terms
[2:03:54] of that zoning bylaw, once again, as I just referenced,
[2:03:56] it really is that combined area that we focus on.
[2:04:00] And here's just the proposed structure is 231 square metres.
[2:04:04] So well over double, what would be permitted as a
[2:04:06] standalone structure, irregardless of that, um, detached garage that's existing.
[2:04:13] In terms of the applicants rationale, which was attached to
[2:04:15] the council report, uh, once again, they're looking to generally
[2:04:18] build on that same footprint of the structure, that concrete
[2:04:20] foundation still remaining there today. Um, they're looking to store
[2:04:24] a number of their projects boats cars, equipment that was
[2:04:27] seen in some of the visuals, uh, that were shown
[2:04:29] within that structure. They've clearly indicated and we've ensured we
[2:04:35] pose the question to them that they're really only intending
[2:04:36] to use this for personal use. They're not looking to
[2:04:38] operate a business at that time. Um, that could, of
[2:04:41] course, change in the future, not necessarily with this property
[2:04:43] owner, but future property owners. That's a bit of the
[2:04:45] concern in the staff have. Uh, we've worked with the
[2:04:48] applicant to try and reduce the scope of the proposal
[2:04:50] as much as possible. That's where you see the proposal
[2:04:52] to remove this existing shed that's on the northern parcel
[2:04:56] boundary to try and reduce that overall command area as
[2:04:58] much as practically possible for them. And once again, in
[2:05:01] terms of that height variance, it really is in the
[2:05:04] lowest part of the property. So staff don't have a
[2:05:06] significant cern of that 0. 75 metres of additional height
[2:05:09] that's been requested. In terms of public notification, 37 notices
[2:05:14] were mailed out. We received no submissions. Uh, as we
[2:05:17] often do with applicants like this, we encourage them to
[2:05:20] go and talk to their neighbours and people who may
[2:05:22] be potentially impacted by variances like this. The applicant did
[2:05:25] indicate that they've proactively contacted many of their neighbours who
[2:05:28] have indicated support and did include a bit of a
[2:05:31] petition to staff illustrating that support. It didn't include enough
[2:05:34] information where we felt it was warranted to submitted to
[2:05:37] council because it just had a name, a signature address
[2:05:40] didn't include information related to proposals. So that's where we
[2:05:42] rely on these notices. Uh, the absence of any opposition,
[2:05:46] uh, once again, can be an indication of general sentiment
[2:05:49] of the residents nearby. So we didn't receive any opposition,
[2:05:52] which could be due to that, uh, property owners hard
[2:05:54] work. In terms of the conclusion here, as noted in
[2:05:59] the council report, despite the property's large size, really, we
[2:06:02] only see structures of this size and magnitude proposed in
[2:06:05] primarily rural areas or industrial areas. That combined area is
[2:06:09] almost three times the size of the maximum that's allowed
[2:06:11] in the R1 zone. And it's there for continuity of
[2:06:14] neighbourhoods and that once again, a pretty consistent restriction that
[2:06:16] we see across the community. And once again, I've alluded
[2:06:19] to it, but there's an inherent concern that, uh, whether
[2:06:21] it be this owner or future property owners when you
[2:06:24] have these large structures like this, they can inherently get
[2:06:27] used for other purposes that are intended, you know, maybe
[2:06:29] today by the current property owner where it would far
[2:06:32] exceed our home - based business regulations. We see examples
[2:06:35] of this like agriculture operator saying a barn is operating.
[2:06:38] We have industrial operators in there the next year. So
[2:06:41] that's where some of these concerns come from staff. It's
[2:06:43] not a detriment to the current applicants rationale. They said
[2:06:47] it's for personal use. But those are some of the
[2:06:48] concerns in staff Aff. That the two variances be denied.
[2:06:56] The applicants indicated they would be considered concurrently. So despite
[2:06:59] the lack of concern with the height variants, they are
[2:07:02] being proposed as a package. And as per council's policy,
[2:07:06] council may allow the applicant to address counsel and limit
[2:07:09] the time permitted in the applicant has indicated that he
[2:07:11] would like to address counsel if possible. Okay, thank you
[2:07:13] very much. Council Young, you will speak before. I do.
[2:07:20] I would like to hear from the, I'm just making
[2:07:21] notice that I'd like to hear from the applicant. Is
[2:07:23] that a notice of motion or is that just by
[2:07:25] default? It's part of the process. And the past has
[2:07:28] been in those motions. That's why I'm asking. I don't
[2:07:31] think so. That's a part of the policy. The Council
[2:07:34] Policy specifically notes for development permits variance egg files. Council
[2:07:38] may allow the applicant. It's not right that they, uh,
[2:07:42] must be heard. So it's a decision of counsel. I
[2:07:46] move the beer from the ISO. Okay. Very good. All
[2:07:50] right. Uh, all in favor. I guess we have done
[2:07:54] in the past. Richard, come on up. Sorry. Memory. Welcome.
[2:08:03] Uh, so it's five minutes for the applicant to address.
[2:08:07] Just going to just give me a sec, please. Hate
[2:08:13] to do this, but I got to put you on
[2:08:14] a timer. Got five minutes to address counsel. Welcome, if
[2:08:20] you can provide, uh, your name and address? Certainly. Bear
[2:08:25] with me my first time through a process like this.
[2:08:28] So I would have dressed up a little bit more.
[2:08:30] I apologise. Uh, Bertram Burzens and my wife via. And,
[2:08:36] uh. I just want to say one thing while I'm
[2:08:40] here. Thank you for fixing the road in front of
[2:08:43] my house. So it's putting six eight inches of water
[2:08:45] and into the garage and into the house. And you
[2:08:47] guys fixed it. So thank you. I was really shocked
[2:08:51] that it actually got done. So thank you. Yeah. So
[2:08:58] like he spoke there was a structure the same size
[2:09:01] as that there. Obviously we're not going to go with
[2:09:03] that little extension that they put on there. We're going
[2:09:05] to put that proper setback and everything else. We've got
[2:09:09] a 40 foot mortar home and a 36 foot boat.
[2:09:16] And. The boat is used in a lot of. Its
[2:09:23] whole purpose was to create fun and connection. Actually, it
[2:09:26] was on casting and they helped us get it going
[2:09:29] and everything else. So it was really cool. But so
[2:09:32] we're into making a difference for the world. We do
[2:09:34] a lot of work with John Howard and whatnot. And
[2:09:38] we just wanted a place to put our stuff so
[2:09:40] that we could keep the place organised. That property doesn't
[2:09:43] have a good reputation from before. And we took 12
[2:09:47] ton of garbage and steel off of it when we
[2:09:49] bought it. And, uh, and, um, so it's been nothing's
[2:09:54] been easy. We bought it when we went back to
[2:09:56] get her stuff. The last homeowner broke into the house
[2:09:58] stole the furniture offer stuffed. So it's been a, it's
[2:10:01] been a real adventure to own this property. But, but
[2:10:05] we love it here. And this is our forever home.
[2:10:08] So, uh. I just would appreciate. Yeah. Your guidance in
[2:10:17] that and to be able to do that us to
[2:10:20] contribute to be a part of, uh, West Colonia here
[2:10:23] like we are already, right? So. That's anything. Like anything
[2:10:29] you need, we're here for you. Right. So. That's, that's
[2:10:32] our motive. Right. So. We've done some points.
[2:10:42] Yeah. Like it was kind of interesting. Like when we
[2:10:45] bought the place last owner or the realtor, whatever was
[2:10:48] promising that they were going to get everything all lined
[2:10:50] up. So it could be built and even start building
[2:10:52] because the final insurance claim that was going through, it
[2:10:56] was, uh, and we, we thought there was going to
[2:10:58] be no problem down to the city hall that I
[2:11:02] think the fellow now is working for lake country, but
[2:11:04] like he was just amazingly helpful with us. And the
[2:11:07] only way I will do it. We'll get you going.
[2:11:08] You got to do this and this and this. And
[2:11:10] then like we canvas the whole neighbourhood. We showed them
[2:11:13] all the plans. They signed off on everything. Everybody's going
[2:11:17] like, how come it's not done yet. So it's going
[2:11:20] through its process of whatever it is that we got
[2:11:23] to do here. Right. So, um, and yeah, we'll take
[2:11:28] that other shed down in the corner. Um. Via, I
[2:11:33] don't know, we've seen lots of drive by there. Like
[2:11:36] she plan at all roses all in the front and
[2:11:38] trying to make the curb appeal in that area, like
[2:11:40] pick it up from what it was before it was
[2:11:43] pretty run down. And had a lot of tires in
[2:11:46] junk in there that were cleaned up. Right. So, um.
[2:11:56] I don't know what else I can really say. I
[2:11:58] just, as it means a lot to me. I'm an
[2:12:02] artist and I make things that make people smile and
[2:12:05] I need the space to do things and park things
[2:12:08] and stuff like that. So. Um, that's really important. Co,
[2:12:15] thank you. Thank you very much for your comments. Just
[2:12:18] check to see if council has any questions. Council Mill
[2:12:21] said. Thanks Mr. Aaron. Just a quick question. So you
[2:12:23] said you've cleaned up 12 tons of garbage off the
[2:12:26] property. I noticed we've seen in some of the aerial
[2:12:28] pictures, like all those tires, those white tires that are
[2:12:30] painted white in the aerial picture. Those are all gone
[2:12:32] kind of thing. Yeah. Cause that was my concern in
[2:12:35] some of those overhead pictures that look like a junkyard,
[2:12:38] I guess. Yeah. No, no. It's been cleaned up quite.
[2:12:41] I've got some of my stuff that I brought. Uh,
[2:12:44] in the trailers waiting for the garage. Okay. No, no,
[2:12:47] perfect. Thank you for that. I know because sometimes these
[2:12:49] overhead shots are from a few years ago. So I'm
[2:12:51] like, is that what it looks like today or does
[2:12:53] it look better than it looks? No, like yeah, we,
[2:12:55] we, uh, I don't know how many tires we took
[2:12:57] off of there. And Rim like is four tons just
[2:13:01] in rims. Wow. I started counting it. Right. Incredible. No,
[2:13:09] and I can appreciate. I live in Laker Heights neighbourhood
[2:13:10] and I can appreciate that. You know, lots are weird
[2:13:14] shapes. Lots are weird sizes. Some are 0. 81 of
[2:13:17] an acre, summer point four, five of an acre. I
[2:13:19] ran into this same type of variances when I did
[2:13:21] some building there as well. Use property and all usable.
[2:13:24] So it's like flat fish. No, I appreciate that you've
[2:13:27] cleaned up the mess. That was my main concern. There's
[2:13:30] a card. Like she's right into the gardening thing. So
[2:13:33] it's starting to take over. But yeah. So it's good.
[2:13:38] Thank you very much for presenting from us today. I
[2:13:40] know it's not an easy thing to do. Yeah. Thank
[2:13:43] you. Council John. Yeah. Thank you, Mr. Mayor. Sorry. I
[2:13:50] have a question. Okay. And you're doing a good job.
[2:13:53] Thank you. Um, here we go. You mentioned that you
[2:13:58] can visit your neighbourhood. You can appreciate sitting on this
[2:14:01] tied at the table. We hear lots of stories. Um,
[2:14:07] you can visit your neighbourhood. Did you get anything in
[2:14:10] writing from your neighbourhood that you can share with us.
[2:14:13] To show that support. I handed it all in. Because
[2:14:16] I haven't seen any of that. Is there kind of
[2:14:19] confused me too? So I don't know. Is maybe staff
[2:14:23] can comment then. I would have brought somebody. Asked or
[2:14:28] maybe when, when you're done and you goes it down,
[2:14:30] the staff can comment and that at that point in
[2:14:32] that regards. Because certainly I'd like to see some of
[2:14:34] that. Nicole got it in staff should have it. So
[2:14:37] just to me, because it's not just for when you
[2:14:40] live here now, and I know this is your forever
[2:14:42] home, but at some point in time, it's going to
[2:14:45] be someone else's home. And whatever you do today is
[2:14:48] going to be a legacy for the future. And if
[2:14:50] the neighbourhood has articulated acceptance from my end, it becomes
[2:14:54] a little bit easier to accept. Um, but I'm looking
[2:14:57] for some kind of written, because like I said, this
[2:15:00] other tape we do hear things, it's nice to have
[2:15:02] it in writing. Cause if it's in writing from the
[2:15:04] neighbourhood, then we know, right? So, but let's wait and
[2:15:08] see what staff I have to say. They're getting a
[2:15:10] thumbs up. So, um, we'll leave it at that at
[2:15:12] this point in time. Thank you very much. And we'll
[2:15:14] wait to hear how staff responds. Well, and then the
[2:15:17] other point that he mentioned, too, were kind of in
[2:15:20] our valley. So then we got 80 foot trees all
[2:15:22] the way around. You can't even see anything in there.
[2:15:26] Like we're not like, uh, you know, we're, where it's
[2:15:29] a house or a garage and then you can't see
[2:15:30] the lake now. But if something ever happens to some
[2:15:33] of those trees, that changes, right? Trees are also not
[2:15:37] forever. So, um, anyways, let's see. We'll wait to see
[2:15:40] how staff response. Okay. Thank you. Thank you. Thank you
[2:15:44] very much. Thank you very much. Uh, just to maybe
[2:15:53] build on that last comma from Counte to beyond. I
[2:15:55] alluded to it in my presentation as best I could.
[2:15:58] But, um, what we received basically is, uh, an indication
[2:16:01] of someone's name signature phone number address. It provides no
[2:16:05] indication of if a variance of 20 metres was proposed
[2:16:09] or two metres was proposed. So as I, as I
[2:16:11] tried to articulate as best I can, you know, once
[2:16:13] again, with that type of groundwork being laid in those
[2:16:16] discussions happening, we received no submissions and opposition, uh, but
[2:16:20] we really do rely on the notification process because we
[2:16:22] can clearly articulate the exact details of the variances to
[2:16:26] those residents. Um, not saying we don't trust the applicant,
[2:16:28] but when we receive this, where it includes no indication
[2:16:30] of what people were signing for, it could have been
[2:16:32] a petition to paint city hall blue. So once again,
[2:16:35] the indication I think here is that we receive no
[2:16:37] opposition from those residents. Yeah. Council Meal. If the comments,
[2:16:46] Mr. Mayor, I'd like to move, uh, staff alternate recommendation
[2:16:50] number one. That the, uh, proposed development variance permit for
[2:16:54] calling 2540 Colleen Road. Be issued. Essentially. So I'd like
[2:17:01] to move, if the seconder for that. It's been second.
[2:17:06] It's been moved in secutive. So that's the first one
[2:17:08] here. Councillor Johnson.
[2:17:21] Oh, I was going to, do you want me to
[2:17:22] just a comment first? So again, again, reason for me
[2:17:27] supporting this recommendation is we're looking at it almost a
[2:17:30] one acre parcel. That the applicants cleaned up. Making it
[2:17:33] look better. This also happens to make the property look
[2:17:37] with this structure being built. I actually think it provides
[2:17:39] value for the neighbourhood that some more things go inside
[2:17:42] and aren't seen outside and allows the applicant to have,
[2:17:45] you know, some storage on quite a large substantial property.
[2:17:47] So that's why I'm going to support this this evening.
[2:17:50] Latewights is a challenging neighbourhood at best to do anything
[2:17:53] in. And we see this big lot, small lots. Large.
[2:17:57] So I'm happy to support this this evening. I think
[2:17:59] it's actually, you know, we haven't, we don't have any
[2:18:01] respondents from the neighbourhood saying, if, if people were upset
[2:18:04] about this in Lakeview Heights, we would have heard about
[2:18:05] it. So, um, I'm happy to support this this evening.
[2:18:09] Thank you. Thank you. Councillor Johnson. Thank you Mr. Mayor.
[2:18:15] Um, I note on the plans question to staff here
[2:18:19] that it says existing slab. So there's already a concrete
[2:18:22] slab in place for the. Full size of this proposed
[2:18:27] structure. Yes. Yeah. And this is a photo from June
[2:18:31] of this year. So to give you an idea of
[2:18:33] the current state of the property and that slab as
[2:18:35] I highlighted is generally under these areas here. Yeah. Okay.
[2:18:42] Thank you. Yeah. So when I look at these things,
[2:18:44] I'm always looking at our resetting a precedent that's going
[2:18:46] to be hard to uphold in the future because we
[2:18:50] don't want to do that. But when I look at
[2:18:52] this, I don't really see this as, as precedent setting,
[2:18:55] um, there was a structure approved from 1983 in this
[2:18:59] exact location. The remnants of which are still intact, uh,
[2:19:03] which will form the basis of that, uh, you know,
[2:19:06] the slab for that building. And so, I mean, and
[2:19:10] based on the fact that it is a poign acre
[2:19:12] parcel, we're not dealing with a quarter acre parcel where
[2:19:15] you would be having, you know, considerable lock coverage comparedly.
[2:19:21] And again, no opposition from the neighbours. And furthermore, just
[2:19:25] the commitment to clean up the property 12 tons of
[2:19:28] garbage. And this has been a problem property in the
[2:19:31] past. Myself, I've heard, uh, complaints about this property. So
[2:19:36] I'm very grateful to see that there's a positive, uh,
[2:19:40] trend towards remediating that property. So I will, I will
[2:19:45] support the proposed motion on the table. Thank you. Any
[2:19:50] additional comments. Okay. So that's an alternate number. One. One.
[2:20:00] Okay. Let's vote on it then. All in favor. Motion
[2:20:08] passes. Okay. Well, that brings us to the end of
[2:20:17] our agenda. No. Oh, sorry about that. Two more. Sorry.
[2:20:21] Two more items left. Is there anything going? Uh, next
[2:20:25] item, Mr. Mayor 9. 12, the Noxious weed bylaw for
[2:20:30] a doctor. Yes. So we have a mover. Do we
[2:20:37] have a mover on that. For adoption. Second year. Oh
[2:20:39] yeah. Be appropriate. And any discussion. Own favor. Oh, sorry.
[2:20:46] Sorry. Council. Um, I would like to know who is
[2:20:53] responsible for removal of these noxious weeds, uh, when it's
[2:20:57] on beachfront. Um, I'm thinking in particular that area that
[2:21:02] has some very, very large concentrations of tree of heaven,
[2:21:06] which is particularly, um, noxious weed, have a lot of,
[2:21:11] uh, stuff in communications from various agencies saying that this,
[2:21:15] uh, particular noxious plant, posing a severe environmental pressure. And
[2:21:23] there will be consequences of encouraging. So I'm wondering if
[2:21:26] it's on beachfront is not involved us, the city, or
[2:21:30] is it the proximal neighbour or who takes care of
[2:21:33] this? Because I see that the penalties here. They don't
[2:21:37] want us putting our foot in penalty for ourselves. I
[2:21:40] don't know. Mr. Pola, through your worship, uh, the councillor,
[2:21:45] uh, if it's on city access point to a beach,
[2:21:49] that is our responsibility. If it is in front of
[2:21:52] a house, it is the owner's responsibility. Cause they own
[2:21:56] portion right down to the high watermark. So, and, and,
[2:22:01] and just so you know, we've already compiling a list
[2:22:04] of areas where we have to go in and do
[2:22:06] some work. Thank you. Thank you, Rich. Okay. Maybe we'll
[2:22:10] just revoke just so we get it right here. So
[2:22:12] all in favor. Is not opposed. That motion carries. Okay.
[2:22:19] Now we go to 11. 1, the notice of motion
[2:22:24] for our councillor, Milzat would like to please read his
[2:22:26] notice of Marshall. Thank you, Mr. Mayor. And whereas council
[2:22:31] has indicated through their strategic plan a desire to protect
[2:22:34] and preserve natural assets and the environment, reduce greenhouse gases
[2:22:39] emissions and adapt impacts of climate change. And whereas council
[2:22:42] is aware of the opportunities to partner with BC Hydro
[2:22:45] to explore renewable energy project opportunities. Therefore, be it resolved.
[2:22:50] That staff be directed to investigate opportunities for return on
[2:22:53] investment, renewable energy projects. Thank you very much. And that
[2:22:59] will be considered in the near future. Okay. That brings
[2:23:03] us to the end this time of our meeting. So
[2:23:07] our meeting is adjourned. Our next council meeting is scheduled
[2:23:10] for September 8th. Take care, everybody.