[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:01] All right, it is 7 o'clock on Tuesday, May 5th, and I will call the regular council meeting the order.
[0:09] First item of business is the roll call.
[0:14] Mayor One.
[0:16] Okay.
[0:18] Vice Mayor Anya.
[0:19] I'm here.
[0:20] Council member Diaz.
[0:21] Council member Tillman.
[0:23] Here.
[0:23] Council member Trippiano.
[0:24] I'm here.
[0:25] We have a quorum.
[0:26] Excellent. Next, if you join me for the pledge release,
[0:34] do the flag of the United States of America, and to the Republic, which stands one nation underground in the middle of the world with liberty and justice from.
[0:51] All right, those item two. Next is item three public comment on non agenda items.
[0:58] One moment.
[1:02] If anyone has any comment on non-agenda item now, is the time?
[1:09] Seeing none, I'll close public comment.
[1:10] I know if next is consent calendar.
[1:12] There are two items.
[1:13] Does anyone have anything that they would like to book?
[1:21] Seeing none.
[1:22] A or B.
[1:23] Or B.
[1:27] Council Member Diaz indicated for B.
[1:31] I'd like to hear a little bit more.
[1:33] Chris and I talked about this.
[1:35] And apparently, whatever services we receive from other vendors, we weren't able to do everything.
[1:44] And so therefore we had to go back and bring in a former vendor.
[1:51] Yeah.
[1:51] Yeah.
[1:51] I'm happy to describe what the circumstances were.
[1:54] So we have been working with the new Weed Abatement Contractor this year.
[1:57] us to us out of San Ramone doing a great job staffing troubles to the point where they could
[2:04] not put four people out there doing the weed abatement up in the areas of the open space
[2:12] until two weeks ago before that had been a two-person team out there. That was making us fall behind
[2:19] or plan for how the weed debate was going to happen, and so I went and talked to Warren or who is our former weed abatement company.
[2:32] They had ranked number three in the RFP we did a year ago for those weed services and they agreed to take the same fees that S2S took for this particular contract.
[2:47] Tell me this, did they, why would we, what do we complete their contract before?
[2:55] What, had they completed everything up to that point or were they no longer a competitive
[3:01] bidder on future work?
[3:03] So are you talking about for Warner?
[3:06] So I think the decision had been made that it had not been put out to bid for a number
[3:11] of years for that particular contract.
[3:13] There was also some ambiguity about the contract when I did the research about there was
[3:19] seem to have been a scope creep on the one contract that didn't fully kind of incorporate
[3:23] all the responsibilities that they were now charging the cities for for frankly.
[3:30] And so we decided to put that out for bid and all that it wasn't anything other than that
[3:34] and so they were free to submit a proposal as well during that RFP process a year ago.
[3:42] I just curious because I know they were a major contractor for us for a number of years and I know we invested a heck of a lot of money with them in the service was satisfactory.
[3:55] I would say it's satisfactory and we did ask them to do a couple things under Chris's signature authority under the 30,000.
[4:03] here to get us frankly caught up here in the spring.
[4:06] The hillside below the elementary school, you'll notice was a major job done by them.
[4:12] They got a whole bunch of invasive species out of there as well as getting around all the weeds
[4:16] and everything else.
[4:17] So I think they really stepped up at a critical time for us and got that done.
[4:24] As you'll see in a report, we'll provide a little bit later on about the status of all
[4:28] the weed abatement projects that we're going to be taking it right up to the June 1st
[4:32] line more or less. So this is going to be a critical piece to help us get there.
[4:37] Okay. Thank you.
[4:41] The only thing that I would comment on is you had mentioned that there's
[4:44] like a plan for this and you got alluded to it for later. And I think in the past couple of meetings
[4:49] we've asked for an overall project plan for the general beautification type efforts. Is that forthcoming?
[4:59] We have
[5:00] Is there anything for you today? Is there any agenda packet? It is not in the agenda packet. It was being worked on today. So, okay, as part of the city manager's report.
[5:09] Okay, perfect. And then weekly after it will be something that we could perfect. Okay, cool things.
[5:16] All right, any other comment on the consent calendar? Okay, public comment on consent calendar?
[5:26] Seeing none, close public comment, and bring it back to Council for a motion.
[5:32] I'll move for a room.
[5:34] I'll second.
[5:35] If we could take the roll.
[5:38] Council member Diaz?
[5:40] Council member Tillman?
[5:41] Aye.
[5:42] Council member Trippiano?
[5:43] Yes.
[5:44] Vice Mayor Anya?
[5:45] Yes.
[5:46] Mayor One?
[5:47] Right.
[5:47] The motion carries 5-0.
[5:49] All right.
[5:49] And with that we move on to item 5A, this is a presentation.
[5:53] and a proclamation recognized in May 10th through 16th as National Police Week and May 15th as Peace Officers Memorial Day here in the city of Clinton.
[6:01] I believe that our chief may be receiving the proclamation and I will read it here.
[6:09] It's very nice.
[6:11] So, whereas, by joint resolution, approved October 1, 1962, Congress and the President of the United States designated May 15th of each year as Peace Officers Memorial Day.
[6:22] and account a week in which it falls as national police week.
[6:25] In honor of federal state and local law enforcement officers
[6:28] who have been killed or disabled in the line of duty
[6:30] and further directed that flags be flown at Hastaf
[6:33] on peace officers Memorial Day.
[6:37] Whereas in every American community law enforcement officers
[6:40] are committed to the preservation of life, property,
[6:43] risking their lives daily to protect us
[6:45] from those who would mock the law while providing protection,
[6:48] law and order, and serving the cause of justice.
[6:50] And whereas the members of the Clean Police Department, including its officers and staff,
[6:55] playing an essential role in safeguarding the rights and freedoms of the residents and
[6:58] businesses in the city of clean, and unceasingly provide a vital public service to our community.
[7:04] And whereas, it's important that all citizens know and understand the duties, responsibilities,
[7:09] hazards, and sacrifices of their law enforcement officers, and that members of our law enforcement
[7:14] agency recognized their duties to serve the people of clean by safeguarding life and property,
[7:18] protecting them against violence and disorder and shielding the innocent against deception
[7:22] and the weak against depression.
[7:25] And whereas we honor the heroism of all of our law enforcement officers, especially those
[7:30] who have given their lives so that others may live, and we ask God's blessing for the families
[7:34] and friends they left behind.
[7:36] And whereas Officer Robert, Robert, level Scott, died on November 22nd, 1983 as a result
[7:43] of injury sustained on September 18th, 1977.
[7:46] In the line of duty, while protecting the residents of the Sea of Clinton, and reserve officer
[7:51] Lenny, Contanado, was killed on March 1, 1992 by a DUI driver while returning home from
[7:57] his patrol shift.
[7:59] And whereas across the nation, police week is observed with ceremonies including the hanging
[8:04] of a blue bow or ribbon to honor law enforcement officers who have sacrificed their lives in
[8:09] the line of duty and to recognize those who continue to keep us safe.
[8:13] Now, therefore, I, Jeff Wallan, Mayor of the City of Clayton, on behalf of the Clayton City Council,
[8:18] do hereby for Clayton, Sunday, May 10th through Saturday, May 16th, as National Police
[8:24] Week in the City of Clayton.
[8:25] In honor of our law enforcement officers and police department staff, passed in present
[8:29] who have rendered dedicated services community.
[8:31] And I do further programming May 15th, 2026 as Peace Officers Memorial Day in the City of
[8:36] Clayton.
[8:37] In honor of those law enforcement officers who through their courageous deeds have made the
[8:41] and service to the community, or have become disabled in the performance of such honorable duty.
[8:47] I encourage all citizens who claim to express their deep appreciation to the men and women who
[8:52] risk their lives each day to guard and protect us.
[8:55] I have this proclamation for you.
[8:59] Normally we do, did you want to do a picture with the proclamation?
[9:04] All right.
[9:49] If I may offer a couple of comments, please.
[9:52] I knew Lenny Contando very well.
[10:00] He was a very well-recognized officer in this community,
[10:05] and he was one of those individuals that had
[10:08] that ability to determine somebody had something in their background, and he would make an
[10:15] initiative to try to stop and sure enough they would have some sort of warned or something like that.
[10:20] But in general, he was one of the most likable guys you ever wanted to meet, and it was really
[10:26] tragedy when he was leaving work to go home and unfortunately a driver returning on in the other
[10:35] going the wrong way in the number one lane hit Lenny hit on and for those of you that may be
[10:44] interested Lenny's very next to his family plot at the Alafiett cemetery right off of the community
[10:51] of Lafayette and has a very nice headstone with a picture of him on it in his uniform and
[10:59] just a great young man. He's been missed for all these years. Good person, Lenny Contando.
[11:07] Thank you. I'd like to say something. I also knew Lenny and worked many shifts with him,
[11:14] volunteering and that accident occurred on 680 on his way home to Lafayette the wrong way driver
[11:22] hit him. And he is deeply missed. The other officer, officer, actually it's Roger Scott,
[11:30] but that's all right. It's just the type of, he was working by himself because the city of Clayton
[11:38] would not have two officers on. They kept that up until 1992. When I started at 1990, I used
[11:46] to work the Midnight Shifts by myself. City really didn't care much at that time. If I needed
[11:52] assistance, it was conquered of the Sheriff's Office or Highway Patrol. And those guys worked
[11:59] that all the way up until I think it was 93. When we finally had a chief that came in and says,
[12:05] were not having this. Anyway, so what happened was he saw suspicious person around 130 in the
[12:13] morning at the Clayton Community Church down on Clayton Road. So he went in to investigate the guy.
[12:21] Turned out the guy was naked. He was a mental, mental issues and he charged the officer immediately.
[12:29] And that officer called for help and a conquered sergeant was coming from way across town.
[12:38] Anyway, they struggled and they fought and they fought over his gun and he was shot.
[12:44] And the conquered officer got there just after that Roger was shot.
[12:50] And the conquered sergeant drew his gun, told the guy to drop that gun.
[12:55] Guy Whitney was approaching until the conqueror officer shot him, that's the story of Roger, and he suffered from
[13:02] 1977 to 1983 with that bullet still in his body because they could don't operate.
[13:11] And that's the story.
[13:16] And I know God that there's that we don't have one person working anymore.
[13:21] that's absolutely ridiculous and with ridiculous then.
[13:26] But anyway, that's the story and thank you for recognizing it hasn't been done in several years.
[13:33] And I appreciate that.
[13:35] Thank you.
[13:39] Thank you.
[13:41] The background is always very helpful for those of us who weren't here at the time, so thank you.
[13:46] All right, so that is item five.
[13:48] when next is item six reports and our CD manager has a report for us that yes I'm going to do
[13:55] part of it and then I'll pass it over to Dennis for the main site of things a couple quick things
[14:04] full works director we are in the final stages of the background for that individual
[14:09] kind of start date mid June so if everything goes swimmingly for the next week or so we will see a new
[14:17] face here in the second meeting in June, we will bring him to introduce him.
[14:25] So, looking forward to adding to our team and moving forward.
[14:30] We also have a vacancy at our city clerk position to date.
[14:35] We have received 110 applications that I've had to review.
[14:42] I won't say how many applications are moving forward at this point.
[14:45] But we continue to to market that in a variety of areas.
[14:52] We do have potential candidates in that group so that's a great thing.
[14:58] I think I mentioned in the past will be.
[15:00] The interviewing towards the end of this month. So hopefully we will see a new face in the clerk's area,
[15:07] towards the end of June, beginning of July. Just in time for all of our wonderful candidates,
[15:15] deleting up to the election for a variety of things. So it'll be a busy season for someone to jump in and get acquainted to the city of Clayton.
[15:24] but we're excited for some new people to join us.
[15:28] So, that's it on the personnel front
[15:30] and for the maintenance side,
[15:31] I'll turn it over to,
[15:36] thanks.
[15:37] So, I have a couple of reports I thought would be helpful
[15:41] to share here and if that's gonna have to be about 800% better.
[15:49] Really, 800%.
[15:51] I'll let me work on that right now here.
[15:54] No, it is not a new package.
[15:56] is not in your packet. Is that 800? Okay. You're going to get this in, let's talk to it instead of kind of refer to the document. It may be difficult for us to see. Okay.
[16:10] This first set of records is the parcels that the city owns. This is a pretty complete list of all of the parcels that the city owns.
[16:24] In some really weird places I have to say the ones that are highlighted in green, which are mostly properties up in the Keller Ridge area
[16:34] Those areas the weed abatement has been completed. So everything in green so the downtown areas as well as Keller Ridge are basically have been completed
[16:44] The ones in yellow will be completed this week. Those are mostly peacock and associated areas on that side of town
[16:54] So, the purple ones are ones that will be done by the end of May that probably that last week
[17:04] of May.
[17:05] And the couple of blue ones you have there are ones that actually don't need any weed abatement
[17:10] on them because they don't back up to any structures in any way shape or form.
[17:13] They back up to other other parcels, other parks and open space areas.
[17:18] So, we don't have any weed abatement requirements there.
[17:20] Just so you have a sense of it, it's 532 acres of property that the city owned scattered all in between other privately owned residences mostly, as well as some businesses.
[17:36] And so it's quite a handful to deal with every single year.
[17:41] The good news is it doesn't seem to be growing much anymore.
[17:44] The inventory of those acres, so that's the status of weed abatement at this point.
[17:51] Something else we've been tracking lately, particularly with the help of the police department is a list, as I said, you'll get this.
[18:01] I will put this up online for the public to see as well.
[18:04] They have, during their shifts, are have been making notes on the status of things like the lines on the streets and the little reflective dots that we have there to mark fire hydrants
[18:17] and land demarcations to note the red curves
[18:22] that need to be repainted.
[18:24] So this is a list of 156 somewhat items
[18:31] all over the city of things that are in need of either
[18:36] a placement or paint or a number of things.
[18:40] We've identified that are one of our vendors,
[18:43] are pavement, are on call, pot-hole repair contractor, can make themselves available to handle
[18:50] the restriping and the retaining lines and the stops, sign pieces and even replacing
[18:57] the missing reflective dots that go in the road.
[19:01] So we've, they're working up an estimate now, I'm hoping that it's competitive and then
[19:07] we've also identified that city staff has recently purchased a commercial grade sprayer that
[19:11] handled the red curve painting. And so we'll be giving that up and we think over the next
[19:17] couple of months, two to two and a half months we ought to be able to get that done in pretty
[19:23] short order working in areas at one area of time and moving around the city. So that's just a
[19:31] sense of a lot of the kind of street maintenance needs. We'll work around. You all know we've got
[19:38] street repaving projects coming up. To the extent anything is on this list is also going to be taken
[19:44] character in that process. We'll take it off this list and just wait for the bigger road
[19:49] project. For this list is there a time component? Like there were was and the other one?
[19:55] Yeah, so I think on this one we certainly believe by the end of the summer we'll have this list completed.
[20:00] What does that mean for you? Is that September 1st or September 1st?
[20:06] I have two questions. Thank you, Dennis. So I did go by my came down center street near the
[20:19] easily development today. And I don't know when we're going to do center street. And it's not
[20:26] It is weeds, but it's also trimming it and it's again part of the downtown looks really, really bad.
[20:34] I would put that on the list if it's not already, and then I also noticed, and you may have this on that list,
[20:43] the corner of Diablo and Center Street, those two signs are so faded.
[20:49] You can't even read Center or Diablo, I just, you know, have to know that intersection.
[20:54] So, I know we talked about place
[21:02] mayor, and they have about replacing signs, maybe with a different color, I don't know if we're sticking with brown, and that's a larger discussion, but those are really faded.
[21:13] Yeah, we plan on bringing this item back. We're going to replace all the street signs, not the name signs, so stop signs, speeds, all of those things that are faded. We're working on those now.
[21:25] We want to bring back for counsel to discuss and make a decision and if you want to keep the
[21:32] Brown, if you want to change colors, we're working with a couple of vendors to give
[21:35] privacy samples to bring in, take a look at them, get direction before we start that way.
[21:40] We have a decision.
[21:42] So as we continue to do this year over year, we have a design and a color and a standard
[21:47] that we're going to move to if you choose to move to something different.
[21:50] And samples are great, but a cost comparison too,
[21:54] like, is it any less expensive to go green than it is brown,
[21:58] is brown?
[21:59] No, it's not so much the color.
[22:01] It's the material.
[22:02] The sign is made out of the reflective material.
[22:04] It's a really flexible, important thing.
[22:08] And then one last piece I'll just share.
[22:12] So, and this is, again, sorry, for not having a blown up
[22:19] to start.
[22:19] But, these are just some of the projects that we are working on.
[22:23] These are things you know about the street rehab projects.
[22:27] But, also, we've added to this list, and this is a list that's growing.
[22:31] The pedestrian improvements for downtown.
[22:33] These are things that are mostly CIP based, but again, we want to create a timeline associated with each of these as well.
[22:41] I can't tell you the timeline for the paving project is we expect the bid to open next week.
[22:49] We'll take bid responses till the first of June, and then there's a slight chance we can negotiate a contract and get everything settled for the second meeting in June, but probably more realistically it's going to be the first meeting of July before that gets all negotiated, but I'll make every effort to get it there for the June second June meeting.
[23:13] But this is, again, one of the things just to note that these, these were processed, sorry, projects that you determined in January of 25.
[23:26] And so we're, with the transitions, this is, you know, we're trying to keep it on track, we're moving it forward.
[23:34] And so, you know, hopefully we can get a better cadence of this with this new staff and be able to really be able to stay more timely on these things.
[23:45] So, I'm open to any questions you might have on this.
[23:49] I just have one on this list on the decorative light pulse.
[23:53] So, I know a lot of our street lights down town.
[23:57] And I don't know if that's what you're referring to there.
[24:00] I don't know if it needs design and engineering services, they just need paint, I think, and a lot of them are broken, they have panels that are broken.
[24:12] That doesn't have design, that does not have design engineering for those three lights.
[24:17] That doesn't go to that row.
[24:19] It stops the row before for the card-made trail repair.
[24:22] That just needs paint and a painter.
[24:27] Or painters, plural.
[24:29] And we care too, because like some of those boxes are like shields that cover the interior, whatever that would be called, are missing.
[24:39] Yeah, I think that's a little, I call it the guts, guts of the lamp, yeah, very precise.
[24:44] The door to the guts is missing.
[24:46] The door to the guts, thanks.
[24:50] I have a couple of questions.
[24:52] What is it, what the contract dates that are in column D?
[24:57] What are those?
[24:58] They seem to go in chronological order.
[25:01] You know, why? Because I dragged one thing down, and it auto-filled it.
[25:06] That's like figure. Yes.
[25:07] Sorry, the contract. Yeah.
[25:09] So they're all going to happen at the same time.
[25:11] They're all going to happen at the same time.
[25:12] Okay, yes. Okay.
[25:13] It's okay.
[25:15] And then on the same cell that you're in right now, so a 17, and then a 18, what is the timing on that?
[25:25] In particular, the fence on the MDS trail, which I'm happy to see on this list?
[25:28] Well, I put it on there today, because it's kind of come to our attention today that there's some people out there talking about it today in yesterday on a petition perhaps somewhere out there.
[25:40] That was mentioned in our last meeting.
[25:41] At the interwebs.
[25:43] I did mention it, but the petition is new.
[25:47] So there's that.
[25:49] We have to look at that and see it be a pretty expensive fence or railing system or something.
[25:56] And it's two tenths of a mile I measured it out today, that's not a little thing.
[26:04] There's probably post and pipe-fitted kinds of railing systems you could put in there.
[26:11] It's really a question of then it's another piece to maintain first build it and then
[26:16] maintain it.
[26:17] So, there just seemed to be some evidence at the top of the hill that we noticed today
[26:22] of an old kind of stake and wire the four inch wire
[26:27] fencing that had been there.
[26:29] The look pretty ratty that looked like it had maybe served
[26:32] a fencing purpose at one time along that trail.
[26:36] But it no longer would serve that purpose.
[26:39] It need to be removed and started over.
[26:43] So, you know, just I would also suggest
[26:47] that we find out where our property is
[26:49] and where the school district is.
[26:50] I'm sure you're probably already doing that.
[26:52] I already was looking at it and it's not as it's not easy as I thought it would be, so there could be some challenges there, hopefully not resulting in like having a higher survey or something.
[27:06] If I have a whole profession dedicated to this.
[27:09] Yeah, they do. That's good. No.
[27:11] So we can take up that we could take them up on that.
[27:13] Yes.
[27:13] If I might, this was an agendas as a sub topic to discuss as it's just meant to be a brief discussion
[27:20] under city managers report, so if we want to discuss this more, I would suggest we agendas as a specific discussion on the maintenance issues.
[27:28] Okay, sounds good.
[27:29] Can I just add one comment that isn't a discussion?
[27:33] As a recommendation, I would say if you add column, a dedicated column for start and end, like separate columns,
[27:39] you can project this in a gant view, and it would be a lot more digestible to look at.
[27:47] Along with the cost and what fund it's coming out of, it's, I think, something we asked last time too.
[27:52] That would be really helpful. Like, is it LMD?
[27:57] Okay, cool.
[27:58] Okay, cool.
[27:58] I had something from all I don't know if it doesn't apply.
[28:04] But if that's a dedicated trail, would it be the trail?
[28:07] Yeah, let's table this one until we
[28:11] agendize it specifically, and then we could address it.
[28:14] If you have specific comment, maybe we could address it individually.
[28:18] All right.
[28:19] That's from all of it.
[28:22] All right.
[28:22] So that concludes item 6A.
[28:25] City Council reports are in the agenda package.
[28:27] 6B. Next is item 7A.
[28:29] This is the consider the renewal of ordinance 495.
[28:32] I'm going to try to use military equipment, use policy,
[28:38] public engagement, findings, and review and approve acquisition
[28:41] of drones.
[28:42] Discussion.
[28:44] Take it away.
[28:45] Good evening.
[28:47] Mayor Council, public.
[28:50] Staff.
[28:51] So if we can bring that presentation up, that would be great.
[28:55] So this is our 2025 military equipment annual report.
[29:01] Council and public engagement, as well as request for future acquisitions.
[29:08] I can go next slide, please.
[29:10] So we're going to be covering a few things.
[29:12] We're going to cover the history, the equipment we have, the types of training that we do in the use.
[29:19] Also, our audit and any community concerns are complaints, and then our projected acquisitions,
[29:24] and then obviously an opportunity to hear from Council take questions as well from the public.
[29:30] So a brief history, so AB 481, which codified this requirement, came about in 2021.
[29:41] City of Clayton, excuse me, adopted an ordinance, ordinance 495 in 2022, and the police department established their policy pertaining to military equipment.
[29:53] equipment, it's been classified as Paul C. 710.
[29:59] We meet the required.
[30:00] Government of the annual report, and as well as receiving community feedback, which is required by AB-41.
[30:07] Council has some responsibility in this, in that the city council's to review the annual report,
[30:12] here, community feedback, and then determine renewal of ordinance, including specific equipment,
[30:17] we'll get into that more and a little bit later. Next, please.
[30:22] So I'm not going to go through every aspect of the slide, but I'll just cover the general topic.
[30:27] So military equipment has a classification, and as is included in my staff report, as well as our policy and also in this presentation, it includes various items that can include armored vehicles, certain types of projectiles, unmanned vehicles, whether on the ground or in the air, flash bang or distraction devices and entry kinetic entry devices, in general, those are the kind of the general top categories.
[30:56] One of the things that has to be determined, but both by us and by council, is this equipment necessary.
[31:04] Is it reasonable? And there's really no reasonable alternatives to it, and it leads directly to officer and community safety.
[31:13] So those are kind of the general requirements there.
[31:16] Our policy is specifically designed not only to guide our conduct and use of this equipment, but as well to protect the public's welfare, their rights and their safety.
[31:33] We also take a look at is this equipment reasonably cost-efficient, although in today's environment nothing's reasonably cost-efficient.
[31:41] And are there reasonable alternatives and have we looked at that and are we, are we using
[31:47] equipment that fits the need essentially without any other options next place?
[31:54] So summary of the equipment we have, we have a fairly simple straightforward supply of
[32:02] this equipment.
[32:03] We have a specialized, which is considered under this law specialized firearm and ammunition,
[32:10] which is the Colt M4 carbine, shoots a standard 5556 projectile. It's only qualified for supervisor
[32:19] use and those that have received the what's in layman's terms called the short barrel rifle
[32:26] course. All of our officers, however, are issued a standard AR-15 patrol rifle. Very similar
[32:34] of those of you that are familiar with firearms. If you look at one next to the other, they look
[32:38] almost identical. The only difference really is the barrel length. And so our officer's
[32:43] carry standard length rifles. And that do not fall under the specialized firearm category.
[32:51] Next, please. We also carry Remington 870 12 gauge, less lethal, launcher shotguns.
[32:58] Commonly known as beambag shotguns. We have four of those. And they shoot a, what's called a
[33:08] in case in a lack of a better term, I could canvas envelope.
[33:15] We also have a defense technology 40 millimeter single shot launcher that shoots a what's
[33:21] called an impact sponge round.
[33:23] It's very dense, almost rubberized, but it's not technically rubber, it's a dense
[33:28] foam round.
[33:29] Both of these pieces of equipment are used as in environments where we need to either disable
[33:37] or distract someone who is posing a threat to officers or the public and where lethal force
[33:44] may not be the best option.
[33:46] So this gives us an in between option as opposed to lethal force and it also allows us to
[33:51] engage at distance as opposed to like a a taser for example you have to be within you know
[33:57] 20 feet of taser this gives us a lot more standoff distance.
[34:01] Next please.
[34:03] We have a command and control vehicle, it's a 2019 cargo mate trailer, it's used for critical
[34:09] incidents.
[34:10] We keep search and rescue type equipment in there, equipment for natural disasters, should
[34:16] we have to go out to a crime scene for extended period of time, this would allow us to be able
[34:21] to take large amounts of equipment, have a place for people, our people and others that
[34:27] may be working that incident to get out of the sun or whatever, get some shelter in that
[34:31] type of thing.
[34:31] it's a toe behind trailer. Okay, next please. So training officers receive
[34:39] initial and refresher training. So every new officer that that we get goes through
[34:44] the required amount of training and then our officers receive regular training
[34:48] as required by post and our policy and that varies based on the type of equipment
[34:53] and so on and so forth. We have not had any uses this last year in 2025 so there's no
[34:59] to play.
[35:00] All those, the much of the equipment such as the beanback shotguns, we carry on a regular basis, our patrol officers carry that. We have not deployed that in 2025, so that's what that refers to.
[35:12] We did have one mutual aid deployment of a drone, UAS, by conquered in 2025, and that was to apprehend a fleeing wanted felon that had fled into a neighborhood.
[35:25] The use of the drone was critical and safely apprehending that individual and not allowing them
[35:31] to remain in a neighborhood.
[35:33] So, very effective.
[35:35] And Conqueror has been a spectacular partner in the use of this type of technology.
[35:40] Next, please.
[35:43] So, audits.
[35:44] We conducted our audit in March 26.
[35:47] All of our equipment is accounted for, and in compliance with the policy.
[35:51] We have not received any community complaints or concerns and we had no internal complaints regarding the use of our equipment.
[36:02] Okay, next, please.
[36:03] So projected acquisition, if you recall back in November, I presented to the Council to inform the Council of the opportunity to pursue a UAS drone technology through the Department of Homeland Security grant process through the G5, which is through counter-cost accounting.
[36:21] that has been submitted. We haven't heard anything yet, so this is the process takes forever.
[36:28] And very little, there's very little communication until we hear one way or the other.
[36:32] We submitted for $100,000 request. Our intent is to obtain a tethered and free fly drones.
[36:42] If awarded, which would be around March 2027, around that timeline, we would return to council for approval and platform specifics.
[36:53] It's required by AB-41 that we present as specific as possible, the type of equipment down to models and capabilities.
[37:05] given the market that is out there right now in this technology which seems to be
[37:09] evolving about every six months there's a whole revolution of our evolution
[37:13] of this technology we're way too far out to even propose something of what we
[37:19] would want to get because by the time we would get there it's going to be a new
[37:23] model and new capabilities. Next slide please. So recommendation is to
[37:30] receive our annual report and to review it under the requirements of AB-41 and determine
[37:38] that what we have is necessary for our community to safeguard our community and under
[37:42] the requirements of AB-41 and to approve the acquisition of UAS drone down the road should
[37:53] we obtained that funding.
[37:56] We currently do not have any budget allocation for a UAS program.
[38:05] That's the end of my presentation.
[38:08] Questions for the Chief?
[38:10] I have a couple.
[38:11] Back on the page where you had the less lethal launchers,
[38:17] and you mentioned about the Remington 870,
[38:21] he said there was only four of those that you were correct.
[38:23] Are they assigned to the supervisors then?
[38:25] No, so they're assigned per shift, so when they also have to take it and move it each time a new shift starts correct.
[38:34] So that's part of the equipment the officers check out at the beginning of the shift and at the end of the shift they check it back into the safe.
[38:40] Okay, is there a standard
[38:42] A.
[38:44] Remogeneity 70 that's assigned to each vehicle.
[38:47] You know, you know, do that any.
[38:49] You need to be every vehicleized it's own 870.
[38:51] No, those have been replaced with patrol rifles.
[38:55] The AR-15.
[38:56] Gotcha.
[38:57] Okay.
[38:57] All right.
[38:59] And then finally, these defense technology, the 40 millimeters, single launcher.
[39:07] How many years have you had a them?
[39:08] We have one of those.
[39:10] who is responsible for that.
[39:12] So that would be incident specific.
[39:15] So that would either be grabbed by a supervisor or an officer
[39:18] and brought out into the field if that.
[39:20] OK, presented itself.
[39:22] Thank you.
[39:22] You're welcome.
[39:24] I have a couple questions, sir.
[39:25] Chief, let me just name this.
[39:26] This is a big poster.
[39:30] In the staff report, it mentions that the department would also
[39:34] develop an implement in the UAS policy
[39:35] to define authorized uses, privacy and constitutional protections,
[39:40] program coordination and certification,
[39:41] and prohibit it uses in training, and then below that, it mentions that if the applications
[39:47] approved and funded that you'd bring before the Council, the Grant Award as well as the
[39:52] specific UAS equipment sought for review and approval, will we also be able to see the actual
[39:58] policy and review and approval?
[40:00] That was clear. It looked like you were going to write it, but that wasn't saying you were bringing that back to us.
[40:04] Yeah, no, I apologize. So the policy is actually not required to be brought forward.
[40:08] Okay. When in previous jurisdiction, I stood up a UAS program.
[40:14] And we made that part of the package.
[40:16] Because the policy, again, I believe in being absolutely transparent with these things.
[40:21] And not only allow council to provide feedback and observations and ask questions, but also for the public.
[40:27] I think that's critical so I apologize if that wasn't clear but I guess I just want to clarify
[40:32] And my head I knew it was going to be there and so I apologize
[40:35] Yeah, but it would be up. Thank you, and then the only other two questions I had is it mentioned
[40:40] In the in the packet that there's a military equipment coordinator
[40:44] Yes, who is that person it's starting to show thank you and then
[40:51] The drone that you mentioned came from Concord was that because it started in Concord and came into Clayton
[40:56] Or we asked them to use their drone. We asked them to use their drone. Okay
[40:59] Yeah. Thank you.
[41:02] Yeah, welcome.
[41:04] The regard of the drone.
[41:06] We just used conquerors.
[41:07] What a couple months ago with two lost females.
[41:11] Correct.
[41:11] Blue girls.
[41:13] And the golf course, they were there right away.
[41:15] Correct.
[41:15] And they found.
[41:17] So drones are very, very useful.
[41:19] Yeah, we've had actually a couple in 2026 where drones have become
[41:25] critical to the success of what we were trying to accomplish.
[41:28] One was two lost children, two girls.
[41:31] I think there were seven and eight years old,
[41:33] something like that.
[41:35] And then we also had a missing at-risk missing person.
[41:39] And the drone conquered, I think, did four or five fly
[41:43] throughs, both during daylight and nighttime.
[41:47] And what that allowed us to do is to eliminate
[41:49] where this person was not.
[41:53] And in addition to us conducting foot patrols in those areas,
[41:56] which is down in the creek, gully areas which is very difficult to do.
[42:00] We also use the motorcycle and the Polaris,
[42:02] but those are still restricted. You only go where you can go.
[42:06] And by using the UAS drone we were able to do a daytime search
[42:10] and then they came back out at night and they were able to do an infrared search.
[42:14] So that allowed us to put our efforts other places knowing that those areas had been
[42:19] eliminated. Very helpful.
[42:22] In terms of the overall cost, you had mentioned that the grant is 100,000, is that meant to align with the cost of the program, or is there going to be a shortfall like needs to be made up, or is that greater than, do you have a sense of that?
[42:37] Yeah, no, it's a great question. So that is to encompass the entire program.
[42:41] So that would encompass equipment, initial training, and the ancillary items that go along with supporting that program.
[42:51] So if approved, it should be at least neutral.
[42:57] And so just to follow up on that, then, excite us.
[43:00] Thank you, the same thing I didn't realize it included training.
[43:03] If is there a possibility we wouldn't get the entire 100,000,
[43:08] they might come back with a different amount?
[43:11] Yeah, that's.
[43:12] And then we'd have to.
[43:13] That's possible.
[43:15] We did, you know, we did emphasize, you know,
[43:17] the need of that, but yes, they could come back and say it's 50,000 or 75,000. And then we would scale
[43:24] the program accordingly. Okay. Our intent is to operate within whatever the grant award is
[43:32] in order to make that program successful. Thanks for clarifying that. Thank you. Excellent.
[43:37] Other questions or Chief? I have anything when you mentioned the drones. So they have both
[43:43] visual and infrared capability, that correct?
[43:48] Okay, so that way, just the body heat, for example,
[43:53] would emanate, and then you could, it would sense that
[43:56] when you're doing it in a particular search area.
[43:58] That's correct.
[44:00] And the video is at high definition?
[44:04] It is.
[44:06] Yeah, it's exceptional quality, the level of technology
[44:09] and these, and that's evolving very rapidly.
[44:12] It's changing, like I said, it's changing on almost six month by six month basis.
[44:16] Okay, thank you.
[44:17] You're welcome.
[44:20] Excellent.
[44:21] All right.
[44:22] Thank you very much.
[44:23] There's other questions we may ask you again.
[44:27] Public comment on this item.
[44:32] Seeing none, I will close public comment.
[44:34] And I think the chief is looking for an approval just of this report and the policy.
[44:40] I don't know the approval, wait a minute, let's find my way to find my.
[44:47] Because we're not approving the program at this point.
[44:52] So it would be the approval of the annual report, renewal of the ordinance, and the approval of the intent.
[45:03] Okay, so I'll make a motion to approve all of that. If you want me to repeat it, Mueller, no, I think, as we understand, it did staff recommendation, the staff report.
[45:17] Okay, I'll second it. Oh, great.
[45:21] We can call the roll.
[45:24] Council member Diaz?
[45:27] Council member Tupiano?
[45:28] Yes.
[45:28] Council member Tumman?
[45:29] I.
[45:30] Vice Mayor Anya.
[45:32] And Mayor One.
[45:34] I.
[45:34] Motion carries five zero.
[45:36] All right.
[45:38] With that, that is item seven.
[45:40] Next is item seven B.
[45:43] The chief may be speaking on this one as well.
[45:46] I am supposing.
[45:49] This is the discussion of a resolution.
[45:52] to prohibit parking during certain hours in place, parking restriction signage on pebble
[45:56] beast drive adjacent to the city of clean open space.
[46:00] Yes, thank you Mayor Council staff and public.
[46:04] Dennis, would you mind just bring up that visual over a quick. This will be a short presentation.
[46:09] The area on pebble beach, just off of peacock creek, is a known area to our community and
[46:16] probably to most of us here.
[46:19] It's adjacent to Clayton, open space, along the roadway,
[46:24] the north side of the roadway, are two benches that
[46:27] have been installed, and so it's a viewing area.
[46:31] And you can view Clayton, and you can view the outstretched
[46:35] community as well as the bay out there.
[46:37] So it's a very popular place.
[46:41] Over the last six months, or a little bit more than that,
[46:46] The Police Department has received over 2,000 complaints regarding activity primarily at night that's occurring out there.
[46:56] And that ranges anywhere from loud music to smoking, drinking, leaving trash so on and so forth.
[47:07] In fact, I just ran another report today.
[47:09] Since the creation of this report, so since March, to now we've received an additional 11, 11 complaints.
[47:18] So this is an ongoing issue.
[47:19] Again, most of them at night in the evening hours.
[47:23] In this area, you'll see here there's currently no parking restrictions.
[47:28] So it's neighborhood parking.
[47:31] On the south side, it is the border of home, so side yards.
[47:36] And then on the north side is the open space that eventually leads to 1003 Pable Beach there.
[47:47] Currently, because there's no parking restrictions,
[47:52] people can park there, obviously at any time.
[47:53] It's a neighborhood.
[47:55] We believe, I believe, based on the calls for service that we've had.
[47:59] I've also gotten direct community feedback as well as I've spoken to other city staff,
[48:05] regarding the number of responses by our maintenance crews down there
[48:10] to pick up trash and discarded items and as you may or may not be aware
[48:15] it's a very steep slope and is very dangerous for our staff to be going down there and having to retrieve items.
[48:22] I believe that restricting the hours to only allowing parking during daylight hours
[48:27] so in other words, no parking desks till dawn will help significantly curb this behavior.
[48:33] It also gives us direct enforcement action that if a vehicle is parked there at night regardless of what they're doing or what they may or may not admit to doing,
[48:43] we can take direct enforcement action by ticketing them for parking in a restricted area.
[48:50] This would not require the painting of curbs, this would only require the erection of signage in order to make it enforceable.
[49:01] because there would be parking during daylight hours,
[49:05] there would be no need to pay the curves.
[49:13] I don't know if he's a...
[49:15] Yeah, I'm just concluded.
[49:16] I'm concluded.
[49:18] Oh, you're not.
[49:18] I am.
[49:20] Because I've got some questions up there regarding that area.
[49:23] Yes, sure.
[49:24] Please.
[49:26] So if we approve this tonight,
[49:29] is it going to affect when?
[49:31] As soon as we can get the signs up.
[49:32] Okay, because I will tell you on July 4th, that's a great viewing place for all of the fireworks around the county.
[49:39] Correct, it is.
[49:40] And I'm sure several people that will not enjoy having all those vehicles up there.
[49:47] Yeah, key lock is very similar in that respect.
[49:51] Yes, yes sir.
[49:53] It's been 26 years, but that's been going on.
[49:58] cause they just have to go through all the time.
[50:00] People usually left right away after the police come up there, but it's been a long, long time that those people have to endure all that.
[50:09] And probably, if they would inquiet and put their trash in the trash can, we wouldn't have to be here.
[50:16] But they don't.
[50:17] I agree. I agree.
[50:20] So I'm probably going to be the loan defect.
[50:24] Yeah, I'm going to, I'm going to spit out my sentence, spit out my sentence.
[50:30] I can see that putting a sign will keep a car from parking there.
[50:35] It is not going to stop people from going there, so here's what I envision could happen.
[50:39] They parked on the side street and go hang out on the bench anyway, but they're cool
[50:44] doing that because there's no sign to it saying that you can't be there from dust to
[50:47] on. Right? Correct. Okay. Because my concern is that if we didn't do it in Keylock, so
[51:00] this goes back a few years because Council Member Diaz and I sat on that at Hattock
[51:05] Committee, where they wanted some type of restriction because there's lots of viewing points
[51:09] here in Clayton. They have all kinds of views, so they they put they paint to the curb
[51:14] right up there, they talked about putting a fence up, so people couldn't see, but the neighbors
[51:18] that lived there didn't want that, and so I think they put signage and brighter lights.
[51:25] I just don't know that it's going to be the deterrent for getting the calls that you think
[51:30] or the trash being eliminated.
[51:31] It'd be great if it is, but I just don't know that that is going to be enough.
[51:36] I appreciate the concern, maybe if I can address that a little bit.
[51:40] So Keylock is another area we're all familiar with, right?
[51:44] The curbs that were painted red, right?
[51:46] So it's a no parking zone regardless of time.
[51:51] We do still get calls up there.
[51:53] However, we are not getting complaints or calls of trash, debris, and people just hanging
[51:59] out.
[52:00] Because the vehicle can't be there, as soon as we get there, we take the vehicle and they're
[52:04] gone.
[52:04] So it has helped tremendously, because people aren't just hanging out there.
[52:10] It might be a little different on pebble beach because of the benches, but based on my experience
[52:17] with these types of things, when you set up some type of parameters and can enforce quickly,
[52:25] without having to figure out what's going on and then oftentimes it's not necessarily a crime,
[52:29] but it's a nuisance.
[52:31] This allows us to take decisive action, and that word spreads very quickly.
[52:36] So, it may not solve everything, but I see it as a way to create a deterrent.
[52:42] Okay, so I just want to be clear.
[52:43] If there are people hanging out on the benches that are there, and they are playing
[52:46] loud music and hanging out, they can do that all hours of the night.
[52:50] The loud music is a different issue, so it would be in violation of our noise audience.
[52:54] So what if they're just playing music, and it's not loud?
[52:57] It's a decibel requirement at a certain distance.
[53:00] So if they're just hanging out and they've got their phone and they're playing music,
[53:02] and it's not that loud, they can do that in the middle of the night.
[53:05] Absolutely. Yeah, there's no restrictions on that. I just want the neighbors up there to be clear on what they're calling for and not calling for because the neighbors will call you for everything
[53:13] Which is my my concern? Yeah, is there going to think that no one is allowed to hang out at the benches and that is not what this says. Yeah
[53:19] That's part of the challenge too because we so for example our city parks, right are closed dust. Oh, essentially right at nighttime hours. You can't be in the city
[53:29] Yeah
[53:30] Ordinance, I'd have to review it again, but it extends in a lot of ways to our open space.
[53:36] It's the same spirit of the ordinance, right?
[53:39] The challenge is there's benches there, right?
[53:42] So it and it's right along the curb, right?
[53:45] So if you're on the sidewalk,
[53:48] it's okay, but if you're a foot over, maybe it's not okay,
[53:51] not real clear, you follow me.
[53:53] So that does create some ambiguity, some challenges, but yes, correct.
[53:57] because of the bench is being there because it's accessible right at the
[54:01] curb line. People being there during the night is not a violation.
[54:05] Okay. Right. But the parking would be you know, I was thinking if that becomes a
[54:11] an issue. And the council member, Tom and said those benches were put in by the
[54:16] neighborhood. If it becomes a big issue with them, they could have removed.
[54:21] Correct. And there'd be no issue anymore. Correct.
[54:24] Those are their benches.
[54:26] Those are the benches are property of the neighborhood.
[54:31] And they're homeowners.
[54:32] And there's no H.o.a.
[54:34] There's no H.o.a.
[54:34] There's no H.o.a.o.a.
[54:35] But does it in the city right of it?
[54:37] Right.
[54:39] It's just about that the same thing.
[54:41] It's in the open space.
[54:43] So it's our benches.
[54:45] It dedicated to some individuals.
[54:48] But I would think if it's a big problem, then they want them removed.
[54:52] We may honor that request.
[54:54] I think this was raised as part of the discussion with the neighbors.
[55:00] If we try the one thing and it fails, then another thing would be to take the bench as a way.
[55:07] I have so many comments.
[55:09] And I just have one question, so I can't remember, children said people can sit on the bench,
[55:16] but they can't have open alcohol, right? They can't litter, I mean, you know.
[55:23] So there are still some restrictions to hopefully curb some of that.
[55:29] I mean, I would think what you're suggesting is deterrent, but I mean, one of the things
[55:36] you mentioned was smoking, people can smoke, right?
[55:40] I mean, you can smoke out anywhere around the street if you want to.
[55:43] So, that, again, going back to the general, actually not, no, you can't.
[55:50] So, along the sidewalk, there's nothing in our city or in a separate habit, smoking on the
[55:59] that way. However, you can't in the open space where the benches aren't. So when we've contacted
[56:05] people, regarding this issue and they're standing on the sidewalk, there's nothing to enforce.
[56:12] Our ordinance doesn't extend to the sidewalk.
[56:18] So, I mean, just to play double-savocate,
[56:21] the benches sit on pavement that abuts onto the sidewalk and we're going to make the delineation
[56:27] that standing here versus one foot over there is what we would cite someone and we think that
[56:31] hold. That seems a little sketchy.
[56:35] I'm not sure if I understand your question.
[56:36] If you're standing on the one foot over the line with the bench is on pavement and you're smoking versus one foot.
[56:45] And now you're on the sidewalk, we're going to make that distinction.
[56:49] Because that's what the ordinance says. Correct.
[56:52] It'd be the same thing as somebody smoking across the street or on the sidewalk of a city park and being in the park.
[56:58] This is the same distinction.
[56:59] Okay, yeah, I mean, that's fine.
[57:04] There's a bunden parking available, right adjacent to this place that we're talking about.
[57:09] I mean, you're talking about a space that is, I can't really estimate distance on the map,
[57:13] but it looks like it's maybe a hundred, hundred, fifty feet.
[57:18] Ish, give or take.
[57:20] I don't know, I don't know the exact distance.
[57:22] But there are, like, side streets that are directly adjacent,
[57:25] that are even closed, like, if you want to get to the bench,
[57:27] You're probably better off, I mean, depending on how crowded it could be.
[57:34] I'm just saying, I do believe that it would be a deterrent, but only a minor one.
[57:41] So,
[57:43] and I guess I had to ask, you said that you received X number of calls, but I'm guessing,
[57:50] The people that would be the folks that may be impacted by bad behavior in the area
[57:59] is probably limited to a certain proximity to the bench's in question.
[58:05] I mean, the bench is being there kind of indicate a desire to have people be there.
[58:12] If they did not want people to be there, then you wouldn't make it friendly for them to be there.
[58:17] The challenge is, I mean, this is just my own, for me, when I go places and there are no trash cans available,
[58:26] I find it, it's a lot more prevalent to have litter because there's nowhere to put it.
[58:32] I carry it out, I'm a big camping person to bring it in and bring it out kind of thing.
[58:38] But if there were trash cans in the area, I think that would also be a pretty strong deterrent as well.
[58:44] And a lot easier for me to figure out, those boxes that exist so that they don't get knocked over.
[58:50] And they don't blow their wind and protect it and all the other stuff that you have.
[58:53] The latch and all the stuff that they do at campgrounds or whatnot.
[58:56] Is that something that was ever considered
[59:01] like one or two in between the ventures?
[59:04] So we could put trash in up there or be more staff time to drive up there.
[59:07] We're getting ready.
[59:09] They're going up there already to clean up the stuff.
[59:11] Let's be clear, what they're throwing down the hill are things like old TV sets and microwave ovens, beer cans, yellow solo cups.
[59:21] I mean, so some of those will go into the trash can, some not so much.
[59:25] It's a variety of things that our maintenance staff has had to pull up that hill in rather treacherous conditions.
[59:33] And I don't ask me to explain the human behavior that thinks that things that that's okay, I can't.
[59:40] So, but the garbage can make go down the hill.
[59:43] Unless we bolt it to the sidewalk right next to the benches,
[59:48] then we can do that.
[59:50] But that's the kind of stuff that's there.
[59:52] It's not just a cigarette, but or a solo cup.
[59:55] It's other stuff in the back of their cars.
[1:00:01] Okay? Just it's just odd, because the person that's going to pull up a car and dump the TV will not be deterred by a sign.
[1:00:11] So I mean, this is a, this is always a balance between deterrence and what you can enforce it on and human behavior. So I, I'm not opposed to it. I just, I don't know if it's a panacea that will have a significant impact, but if it does, then that's great.
[1:00:26] Maybe I can add something, so it'll be blunt.
[1:00:33] The police department is asking for a tool in which we can better enforce the issues that
[1:00:38] are going on.
[1:00:40] This gives us a tool, and that's what I'm asking for.
[1:00:43] Without this tool, we're left in the same cycle that we've been in for how long.
[1:00:49] And so something needs to change.
[1:00:51] This is something that can change and give us the tool.
[1:00:53] we've seen it be effective in other areas of the city.
[1:00:56] We have officers that want to deter this behavior,
[1:01:01] and this is a very simple way to start deterring that behavior.
[1:01:06] So from my perspective, from my chair, this gives us a tool.
[1:01:10] You should have led with that.
[1:01:14] If you want it, then.
[1:01:16] I thought it was implied.
[1:01:17] Thank you.
[1:01:19] That's a much stronger.
[1:01:20] That's an excellent tool.
[1:01:21] Because people that are up there, in my experiences,
[1:01:23] I don't I guess the officers would say the same thing now. They're under age. They're not supposed to be out of time and night when usually
[1:01:31] This is happening and it's a waste apart. Do we have a curfew?
[1:01:35] I don't have a under age curfew. The county has a curfew. Oh, yeah. They do. Don't they still?
[1:01:41] I don't know. That is uninforceful. What's my beyond it for some of the kids don't know that?
[1:01:46] On that street right there you have to wall you have to drive around that corner. I can't think of the name of that street
[1:01:53] That's got to be forced to.
[1:01:55] That's got to be 50, maybe 50 yards.
[1:01:58] Kids don't like getting down in their car.
[1:02:00] And part, right next to that bench,
[1:02:02] if you make a right to go down the hill,
[1:02:04] there's no parking.
[1:02:05] Yeah, that's already no parking.
[1:02:06] That's already the right parking.
[1:02:07] So you only have right across that intersection
[1:02:10] and on Peacock Creek.
[1:02:12] I mean, I only tell you music travels through those houses,
[1:02:16] especially in the summer.
[1:02:17] But to say that noise ordinance,
[1:02:19] you have to have a decibel reading at a distance.
[1:02:21] Like that's just this whole different that's a whole different violation. It is
[1:02:25] You win the city has the police fire. It has one. I'm sure. Yeah, and there's a decimal word. It's but I doesn't I think when you tell a few kids
[1:02:33] They're gonna tell everybody else. Don't go there. That's been my experience. I mean, they made just parking front of ones those are three. They could
[1:02:40] They could
[1:02:41] Because it's right there
[1:02:44] So let's help. It's a deterrent that works. I hope so
[1:02:47] The police is asking for it and that's that's enough for me. I appreciate thank you
[1:02:52] I'm hopeful.
[1:02:55] All right, any other questions for Chief?
[1:02:58] Public comments.
[1:03:02] Seeing none, I will close public comment
[1:03:04] and bring it back to us.
[1:03:08] Anyone have any other discussion?
[1:03:10] Or is there a motion?
[1:03:13] I'll second.
[1:03:18] I'm going to say yes, but then I should do a friendly little wager
[1:03:24] to see how many more calls come, but I'll say yes.
[1:03:26] You can't bet that I give it to you.
[1:03:28] I think the negative is bad to you.
[1:03:30] For how many less calls?
[1:03:31] For how many less calls?
[1:03:32] We'll set the over under on, I think,
[1:03:34] CalShir, Polymarket, later.
[1:03:35] You don't want to have a winning proposition
[1:03:37] via the bad outcome.
[1:03:40] So, back to what I said that's yes for council member.
[1:03:43] Tillman.
[1:03:44] Council member Trippiano.
[1:03:46] Council member Diaz.
[1:03:48] Vice Mayor Nia.
[1:03:49] Mayor Juan.
[1:03:50] All right.
[1:03:50] Motion carries five zero.
[1:03:52] All right.
[1:03:53] Thank you.
[1:04:00] Okay, next is item 7C, this is a review of the 26 budget status, and consider approval
[1:04:07] of 27 FY27 budget revisions.
[1:04:11] Please.
[1:04:12] Thank you, sir.
[1:04:12] Back again, just to provide some additional context and information to the council, including
[1:04:19] the 27 budget revisions and the augmentations that we've talked about in prior meetings.
[1:04:25] Some people were questioning how we got to the adjusted budget figures.
[1:04:30] I want to walk through this chronology if you don't mind.
[1:04:35] Note that in November 18th, 2025 we had projected a balanced budget.
[1:04:42] Since that time and at that same meeting actually we began to incur some additional expenses
[1:04:46] that the council had approved.
[1:04:49] both for civic plus as well as the fees contract that began to reopen that gap.
[1:04:55] You'll note that at January 12th of 2026 we received the...
[1:05:00] We deduct reduction in the RPTTF funding for the former successor, yet now the former successor agency, even.
[1:05:08] We can say that. We also noted it about the same time, the World Water Reduction.
[1:05:13] And so you see how the negative balance begins to grow over those last couple months.
[1:05:20] One of the things that we did do is we did put back in at the recommendation from the council at the last meeting.
[1:05:28] The backed out those admin charges and put those back into revenue within the general fund
[1:05:35] actually came up at financial sustainability as well as a good practice so we did go ahead
[1:05:41] and do that and then that's that's how we came to the 778 so the difference between the
[1:05:47] eight twenty that we talked about last time and the 778 is all about putting back in those revenue
[1:05:54] resources for the fiduciary funds, as we had previously discussed.
[1:06:02] Now talking about 2027, let me move this little window here, always in the worst place.
[1:06:10] Can we ask questions about 2026, or you want to go through the same thing?
[1:06:13] No, it's fine if we're there, I keep trying to close the door on it, but we can go back to it.
[1:06:18] No, I just, the one question that I had, so the balance column, so is that, and a couple of things on this slide, is that a running total, it can't be including the 686 and it is a running total.
[1:06:36] Okay, so the 223 equals 680, so, okay, so that, thank you for that, and civic plus, and I think you've said this before, but if you could just say this again, we're incurring this cost, this cost that we approved in November, it was a two-year contract now, but we're offsetting it with some savings, about
[1:07:04] in 2007.
[1:07:08] It's a, it'll end up being 80,000 dollars difference when we cancel those contracts at their end date, which is July, August, and September, depending on which one you're talking about.
[1:07:25] And we thought it was going to be in 26, but we didn't get that far, but so that's, that's.
[1:07:30] Is that favorable?
[1:07:32] Well, it's favorable.
[1:07:34] It'll be favorable in 27.
[1:07:36] Yeah.
[1:07:37] Yeah, favorable in 27.
[1:07:38] Yeah.
[1:07:39] Not 26.
[1:07:40] And can you just one more time explain the fiduciary fund transfer changes just to it?
[1:07:52] Understand them.
[1:07:54] So there are some of our 27 funds that we take care of for other people on behalf of other entities.
[1:08:03] And so in those funds we incur administrative charges basically for the time that our staff spends managing their affairs paying their bills, etc.
[1:08:18] In a couple of those cases, I'll put my hand up and say, I made a decision to not charge them those administrative charges because they were already in the red.
[1:08:29] And we've talked about the stormwater and the state-like assessment districts were both in the red.
[1:08:36] I made a decision not to do that.
[1:08:38] But upon advice from others that I trust and believe,
[1:08:43] are have the best interest of the city at heart.
[1:08:46] I backed those back out.
[1:08:48] And so we now are going to recover favorably.
[1:08:51] Those revenues back into 26.
[1:08:53] That which will reduce the size of the projected deficit.
[1:08:57] Okay, so that is the right way to do it. Would you say, or I'm taking the advice from others and I'm going to do it.
[1:09:08] They were all transparent.
[1:09:10] So I don't want to, I don't want to think about this as a transparent, not just transparent.
[1:09:16] This is a business decision as much as anything else.
[1:09:20] Okay.
[1:09:20] I already thank you. Those are my questions on 26.
[1:09:25] Thank you.
[1:09:25] Can I just ask a question about that?
[1:09:27] I don't know why I can't get this right on my head.
[1:09:30] So, the admin charges are coming out of the funds that they belong to.
[1:09:37] Correct.
[1:09:38] And then...
[1:09:41] Basically, we were crediting revenue to the general fund.
[1:09:45] Think of it that way.
[1:09:48] from another fund, for those administrative costs.
[1:09:55] Okay, so that's why it's still an negative, because they're coming out regardless.
[1:09:58] Because I see revenue should be a positive net.
[1:10:00] That's why it's difficult for me to see this.
[1:10:04] It's still negative because the successor agency was still negative, so the negative 223 is because
[1:10:09] the successor agency charges are still there.
[1:10:13] The successor agency revenue is not there. Let me say it in the right sense. On the right
[1:10:19] the successor agency administrative charges are not there, so it's still negative 223, but it was more than that.
[1:10:29] It was 60,000 more than that with the other two funds.
[1:10:38] There's a few things getting coming in.
[1:10:40] This one line for presentation, not coming in like in terms of recording.
[1:10:44] And so this is supposed to represent, this represents the reduction of the RFVTF revenue because of the closure of the successorations see.
[1:10:54] No, that one makes sense to me.
[1:10:56] I get that one.
[1:10:56] So that's all that is.
[1:10:59] Now, I think she was talking about the robe of the 21.
[1:11:01] I'm looking at the March and April, the fiduciary fund transfer changes one.
[1:11:05] The 223, I'm trying to understand it.
[1:11:08] So the 223 is still admin charges separate from RPTTF, separate from that.
[1:11:13] There were still successor agency administrative charges coming out of would have come out of that fund that we cannot take out of that fund.
[1:11:22] We can't recognize revenue anymore because of the dissolution.
[1:11:30] But the work still being done.
[1:11:33] Not now.
[1:11:33] Not now.
[1:11:34] It's got taken out back and disposal.
[1:11:37] If there were a work, then we would charge for the work.
[1:11:40] That's correct, yeah, staff is essentially general fun.
[1:11:46] If they do work in other funds, they get paid.
[1:11:48] The general fund gets compensated for it, exactly.
[1:11:52] So yeah, anything else on 26?
[1:11:58] All right, 27.
[1:11:59] So this is a breakdown of the continuing projects as well as new projects.
[1:12:08] I want to note something, so it doesn't confuse anybody.
[1:12:10] There's a, sorry, I did have one question on 26, but I can hold no, no, let's do it.
[1:12:17] So, did you mention, what was the change in expense from our prior meeting to the current meeting in expenditures?
[1:12:27] It's about $100,000, and I don't, maybe you mentioned that I didn't hear it.
[1:12:32] So end of your expenditure projection at our prior meeting was 6.439, and the current one
[1:12:38] is, if I'm reading this correctly, is 6553.
[1:12:43] So there's a delta from our prior, and I'm just wondering what that is.
[1:12:48] So one of the things that we did add was that 91,000, are you talking about that, or are you
[1:12:54] talking about the 60,000?
[1:12:57] The 60 is the, is the fiduciary fund difference of, if it is, it's not present here, but if you pull the agenda packet from the prior meeting, the expenditure end of your projection was different than this 655 number, and I'm just wondering what that is, it was 6439, so this is like 100,000 dollars, I didn't know.
[1:13:27] I'd have to go back and look. I can't picture what you're talking about. So I'd have to go back and look and look at my notes and figure that out. I can get that back to you.
[1:13:36] Maybe you could pull up the prior to the fact that you look at it and just see because that.
[1:13:42] It's only been like a couple of weeks.
[1:13:44] So I don't know what it would be.
[1:13:45] Yeah. It's just different.
[1:13:47] I'll look at it and get back to you.
[1:13:49] Okay. That's my question.
[1:13:50] And the 91-348, sorry, just staying on 26, the projected fiscal year 26 net overage
[1:14:02] through 630 refers to what the 91-348.
[1:14:11] So I think that was,
[1:14:16] I do even lots track of what that is now.
[1:14:20] I'm sorry, my brain's no, I don't have it.
[1:14:24] Yeah, I wasn't sure what that is.
[1:14:26] I made the assumption that that's just other sundry items.
[1:14:29] Probably is, I mean, I think, I think it's just net net.
[1:14:32] Oh, we did present that last time.
[1:14:34] So that was when you looked at a bunch of money we were saving on salary saving.
[1:14:39] So remember I had that chart that had the salary savings below
[1:14:43] and then some additional random expenses above.
[1:14:47] That's what, and I presented that on the 21st.
[1:14:49] That's what that number is.
[1:14:51] Thank you.
[1:14:53] At this point, they're all blurring together.
[1:15:00] Going once. Going twice. All right, let's go to this 27. Thank you. All right. Yes, Mayor. So this, this particular table just
[1:15:13] shows the budget for various continuing projects. These are at the top of this chart, all the CIP projects with a total line for you at the bottom. And what we've
[1:15:25] suspended to date again with a total line, and then below that are the new projects that we added to the CIP with a total line down at the bottom so that we show all the continuing and the new capital projects
[1:15:44] is some kind of capex type projects is just over five million dollars through 27.
[1:15:54] Okay, so I don't want to nitpick.
[1:15:58] There's no black boxes on this.
[1:16:00] But once you see one, it isn't a total of that color.
[1:16:08] You're right.
[1:16:10] You're right.
[1:16:12] You're right.
[1:16:13] So it's okay.
[1:16:13] I mean, I mean, these are, I could tell there's a deck.
[1:16:16] So you're manually entering the things.
[1:16:18] Yeah, but my bad for making it, sorry, the math, not the math thing.
[1:16:23] And then I just have one question on here.
[1:16:27] So library refresh in 2026 we budgeted 171 for phase one of the library refresh.
[1:16:37] And of course now we know that the library refreshes and starting to October, which pushes us into the 27.
[1:16:44] So, is the 171 we budgeted for 26 for library, which we're not going to spend?
[1:16:52] It's the 175.
[1:16:54] On this chart.
[1:16:55] Or 175.
[1:16:56] I think it was 171.
[1:16:57] But let's say it's 175.
[1:16:58] That's fine.
[1:16:59] But we budgeted it in 2026.
[1:17:03] Is that a plus to our 2026 budget?
[1:17:08] Now that we're not spending it?
[1:17:11] No.
[1:17:11] I mean, it-
[1:17:13] It-
[1:17:14] any of it. So it's CIP. It's one time. Yeah, you spend it when you spend it. Basically,
[1:17:22] what it comes down to, you budget it within the CIP budget, but then you spend it when you spend
[1:17:27] it and then it not available for anything else after that. Okay. So it was always in the CIP budget,
[1:17:32] the library refresh. That was what the budget decision was last spring was to put it in the CIP.
[1:17:37] Okay. And you can cross fiscal years if you do it that way. Yeah. Got it.
[1:17:47] This slide contains all of the other reserve funding proposals that were either grant funded or came out of the surf capex funds that we use for equipment replacement and capital replacement.
[1:18:06] And so this totals checking the math, 164, 800 for these particular funds, and this was all the things from the list that we discussed back on the 7th.
[1:18:24] And I have one question for the chief on the emergency ops plan at $60,000, what does that include 60,000?
[1:18:37] Great question.
[1:18:38] So that's going to be something that as we get into that, we're going to need to determine both for at a staff level and then ultimately at a council level.
[1:18:46] So based on on that number that basically gets us an EOP plan through the use of a consultant and some limited training.
[1:18:59] So plan with a consultant and training.
[1:19:03] Correct.
[1:19:04] It's some limited training.
[1:19:06] So it'd be like a initial training on the EOP itself.
[1:19:09] In other words, how does that actually function?
[1:19:11] Right.
[1:19:12] That type of thing.
[1:19:14] maybe a partial or, you know, an introductory tabletop type thing.
[1:19:19] And then we would also do in-house training, through like the FEMA trainings of 400 to 800,
[1:19:24] those kind of things.
[1:19:26] And then it would be something that, you know, down the road, the council would need to determine
[1:19:30] if we want to do more expanded training.
[1:19:32] Facility.
[1:19:33] Facility.
[1:19:34] Okay.
[1:19:35] The EOP process would also include a public engagement as well.
[1:19:40] Oh, good.
[1:19:41] Okay.
[1:19:41] Thank you.
[1:19:42] So
[1:19:51] looking at how these numbers then roll into the budget for a job.
[1:20:00] We trusted budget for 27. We'd end up at 5.9 million dollars in revenue. We're proposing 6.299 million dollars in expenditures and with a net difference of 3.23.
[1:20:23] So I just wanted to show that that's before we add in any of the capital.
[1:20:27] That's us cutting last year's deficit, adopted deficit in half, roughly, for that.
[1:20:39] Then we would add in the other pieces on top of that that we listed on those prior slides.
[1:20:45] Sorry, both the 164, 800, and then also these numbers here for the continuing and new projects.
[1:20:57] But according to these, the funding sources within the general fund, if it's coming on CIP, it's served for SLS.
[1:21:02] I mean, but overall we're still spending all the money from various funds, spending the money.
[1:21:07] We have spending the money.
[1:21:08] So I just wanted to be on the big picture.
[1:21:10] This is general fund only at this point.
[1:21:13] But I wanted, I wanted the public to know that we did cut the general fund deficit roughly and half from what we had adopted a year ago.
[1:21:23] Well, that was because also the RPT, whatever it is, whatever the initials are.
[1:21:29] We didn't realize we thought the hit was going to be bigger in 2007, but it actually wound up bigger in 2006, correct?
[1:21:38] Yeah. Yeah, it was already eliminated completely in 27. We just didn't know how big or little
[1:21:45] they had was going to be in 26. Right. So that was that was the thing. We had it originally
[1:21:50] at 0 for 27. We did have it at 0 in 27. Perfect. All right. So. And just quickly, when you're saying
[1:21:59] that you so I'm looking at the salaries and benefits and the services and supplies give me big cuts that
[1:22:07] And we kind of, you know, I think, did I include some of that in here?
[1:22:12] Yeah, on the, on the expense side, I think, I'll skip down to the middle of the slide there.
[1:22:18] You know, really the re-organic of those positions is creating some ongoing cost savings.
[1:22:24] But, you know, that gets netted against the fact that, you know, there's 3% colis and other things being added in 27.
[1:22:31] So, that's going to be a diminishing benefit over time, but that's a difference between what we had programmed in the 27 budget was a really different structure.
[1:22:43] And even on the, in the same on the services supplies on IT subscriptions, we've talked about that a little bit of a specific plus.
[1:22:51] We're really arguing to have some cost savings there.
[1:22:53] The other thing that's saving us costs is the seasonal worker program.
[1:22:59] This is part of the re-org of the salaries and benefits.
[1:23:02] The seasonal worker program is really making a difference in terms of reducing our service
[1:23:07] of supply costs.
[1:23:09] And so I think that one in particular, as part of the re-org package, that the City Manager
[1:23:14] brought and that the council approved, those are really how we are saving a lot of those
[1:23:20] funds there in that.
[1:23:21] But even though we have, that's good, but we have consultants in some spots now that are
[1:23:27] or seasonal workers, maybe not as many consultants, but we've got the engineering folks
[1:23:33] right? We do. And then we had, you had a, you had a engineering contractor for much larger
[1:23:40] amount. Correct. So there's things there. Yep. And then we didn't have the public works roll filled
[1:23:46] for the year, so there's some savings there that we should actually have in 27, because
[1:23:52] the role I'm not going to jinx this little, I'll stop saying the sentence. We all know
[1:23:56] where I was going with it.
[1:23:58] No, I didn't hear it. I mean, I didn't hear anything. Sorry. I won't finish speaking the sentence,
[1:24:03] but you understand. Yes. So even even with that included, I just want to know, is that one
[1:24:10] of the positions that we, we were factoring in a savings from?
[1:24:13] I think we were expecting really the savings on the services supplies of the engineering services.
[1:24:20] I think what you got this year was we got engineering services this year pretty much for the cost of the public works director vacancy.
[1:24:31] But that's twenty-six.
[1:24:32] That's the twenty-six story, right?
[1:24:34] The twenty-seven budget does show the public works director filled and probably reduction in some of those works,
[1:24:42] but not in elimination of that work, but certainly down from where we were when we had the
[1:24:47] engineering services contract.
[1:24:49] Okay.
[1:24:49] I think one of the big differences to move forward with the engineering services contract is
[1:24:54] working as needed, and a lot of that work can be attributed to...
[1:25:00] Certain funds, so if they're working on the road project, it's going through there, not the general fund. Whereas when we had multiple people in the last couple years, a lot of that was kind of general fund.
[1:25:11] And so was a bigger hit to that fund.
[1:25:14] There was also a lot that we were paying for in that engineering services contract that the public works director will be able to take on.
[1:25:20] the clean water, meetings, and the transportation meetings, and a number of things that we were paying
[1:25:27] a contractor to attend, we will have staff and staff hours to do that.
[1:25:33] And I've come to believe and understand how many hours that is for all of those programs.
[1:25:39] So that's also kind of really changing and being reflected in that 27-budget as well.
[1:25:45] It's like going to the empty meetings.
[1:25:47] But the bottom line is that using a staff person as opposed to the contractor is a reduced
[1:25:55] Right absolutely. Okay, just the straight hourly rate even even if we want to add 30% on top for pennies
[1:26:03] It's a considerable savings
[1:26:05] May ask it just a quick question and then I think I'm done asking questions
[1:26:09] The numbers that you have in these slides like the larger numbers is is that from this detail here?
[1:26:16] Yeah, great, great question, so, and we actually, I don't know if I included fund balance in the detail sheet.
[1:26:24] I don't see a balance at the bottom of them, but I'm curious if that's where the numbers came from.
[1:26:28] They come from another table inside that same workbook, but it's all based on that same day.
[1:26:35] So you're going to hate me, but I'm going to tell you anyway.
[1:26:38] The numbers don't, the rows don't line up.
[1:26:42] They do line up by account number.
[1:26:44] Okay. Yes, go across with the route with the line items. We made sure that they aligned the line items the line the account codes lined up
[1:26:53] That's why there's skip lines
[1:26:55] So
[1:26:56] I'm looking at page seven. Okay. I must be missed one
[1:27:02] It will actually we should start on page six because that's the first one. I found there. Sorry
[1:27:08] Okay
[1:27:09] Let me see hold on a second. I was doing this at home with my ruler
[1:27:14] I don't have the ruler here. Okay, nope go to page 7.
[1:27:21] It's one that's got, well as soon as we start putting
[1:27:23] OT on is when it gets messed up. So hold on. 8, page 8.
[1:27:31] Better than page 1. It's page 7 the
[1:27:34] in the packet, I think.
[1:27:41] Page 8, I'm sorry. Where are you looking? So if we look at the adjusted,
[1:27:47] So you've got adoptive versus adjusted in the area that is between
[1:27:59] over time. Okay, so if I'm looking on the right column with over time
[1:28:03] Mm-hmm on the adopted side. There's no over time there. It's down. It's down a row
[1:28:16] row number
[1:28:17] My sheet is cut off
[1:28:20] So it's
[1:28:22] One, two, two, two, eleven, seventy-one, one, three, is the overtime row with 24,000 in it, is that what you're seeing?
[1:28:32] Council on?
[1:28:33] Yep.
[1:28:34] And then, um, so...
[1:28:36] All the way down to building grounds maintenance.
[1:28:40] So, I think what that's going to affect is that the net change,
[1:28:52] and we'll end up with this thing a hundred times in this that one.
[1:28:59] It seems to be, in all the pages after that, any time that there was an overtime row, the rows got skewed, but it gets really big. I'll just show bigger numbers.
[1:29:10] If you go to slide 72, so page 10,
[1:29:18] and if you've got them by the fun number, then maybe that maybe it's okay on your side, but when I'm looking at it, look all the way over to the right in the difference column.
[1:29:26] Yes, sir.
[1:29:27] Yes, sir.
[1:29:27] And you've got General Supplies 20,000.
[1:29:31] There's no General Supplies over on the left, but the difference says it's 8,125.
[1:29:39] I'm not seeing what?
[1:29:41] Okay.
[1:29:42] So page 10.
[1:29:43] It's under.
[1:29:44] See where it says restrict in the middle of the page.
[1:29:46] Restricted grants, grant revenue, peg fee, grant revenue.
[1:29:52] Whatever that acronym is, SLESF, interest.
[1:29:56] Okay, and then you see the 327,000 across from that?
[1:30:00] Okay, now go down about 7 or 8 lines. General supplies, 73, 11 is the code. And then General
[1:30:11] supplies says 20,000, but when you look at the difference over to the right. It says 81, 85, that
[1:30:18] that math doesn't. And then it's all the way down until you get to the black line, the
[1:30:23] numbers seem to be off. Okay. So I just, my whole point, we don't have to do it right now,
[1:30:29] is just, if you were getting your numbers for this sheet off of here, just to make sure that
[1:30:33] they all line up and match, because I found it on several pages.
[1:30:38] So I think that definitely would play into a missile of the difference column, the variance
[1:30:49] column.
[1:30:51] But I want to go back and make sure, because typically we'll look at the variance column
[1:30:56] both ways, where we add it, but we also run it as the difference between the expenditure
[1:31:03] and revenue, and you would verify your variance that way, too.
[1:31:09] So even if you had misalignment, as long as the bottom numbers, the expenditure and revenue
[1:31:13] numbers were netted against each other, you would have an accurate picture.
[1:31:17] Okay.
[1:31:19] I'm very confident we're there.
[1:31:21] Okay, hold on.
[1:31:22] Yeah.
[1:31:22] So I'm going to, that's what I'm going to come in on the expenditure side.
[1:31:25] Yeah. So when you look at what was presented in the prior meeting,
[1:31:35] on the
[1:31:35] expenditure side for FY27, we were showing 7.008 million. And now for end of year
[1:31:47] projection in 2007, we are projecting 6.229 million. It's a swing of like 800,000.
[1:31:55] It's because we took all of the CIP projects out of that 7 million.
[1:32:02] Is that what that's what the difference is?
[1:32:04] Yeah, so this is just became pure general fund.
[1:32:09] That's why we created these other two tables.
[1:32:12] No, that's great.
[1:32:14] And that was the direction we got there.
[1:32:15] Yeah, that's exactly what it should be.
[1:32:18] So if we look at the other one, it should total up to 800,000.
[1:32:22] Yeah, so if you did 164-8, and then, well, the 575,
[1:32:36] plus the 164,
[1:32:42] called 165, plus 575.
[1:32:46] Yeah, okay, that's fine. Cool.
[1:32:48] Wasn't clear, because I couldn't tell, that's, it wasn't.
[1:32:51] Yeah, so that, yeah, I just took your recommendation.
[1:32:54] We pulled that stuff out.
[1:32:55] I think that's the right way to look at it. Put it in the separate table.
[1:32:58] because it's not truly general fund and you need to identify the funds.
[1:33:02] And you went to the most successful.
[1:33:04] I have one question again for the Chief.
[1:33:07] Sorry, Chief.
[1:33:09] I know we're talking about about $199,000 an over time now through the end of June.
[1:33:17] Are we anticipating more over time costs in 2027?
[1:33:23] For the budgeted amount, so the budgeted amount, I think for 2027 is 171, I probably have that wrong, but for over time.
[1:33:33] For over time.
[1:33:37] We're not making any adjustments to that at this time.
[1:33:40] So the primary impact to the over time budget was the loss of two officers, right, the left and the back and then we also had some injuries.
[1:33:52] So, typically, it's always, it's always a balance game, you know, and every agency I've worked with
[1:33:58] the overtime typically exceeds the budget of the amount, no matter how fine of a point you try to put on it.
[1:34:05] So, I don't anticipate changing it, per se.
[1:34:09] We may come back mid-year once we have a better idea of what that's going to look like once we get into that fiscal year.
[1:34:17] We have two officers now coming on, you know, one is finishing his training this week.
[1:34:23] Happy to announce that.
[1:34:24] And then we have the other one that we'll be hitting the streets in about eight weeks or so.
[1:34:29] So we'll be fully up to staff, right?
[1:34:32] Deployed staff.
[1:34:35] So I'm not anticipating changes at this moment.
[1:34:38] Okay.
[1:34:39] It may be something that we revisit at mid-year, based on that trajectory.
[1:34:44] And I'm getting a better sense of what that looks like here.
[1:34:47] If that makes sense.
[1:34:48] And we have no openings now, right?
[1:34:50] Correct.
[1:34:51] Okay. Thank you.
[1:34:52] Yeah, thank you.
[1:34:53] Maybe as an action item going forward when we budget for out years, we just assume a level over time.
[1:35:00] Satisfying with the assistance of our running rate and then ad a buffer. Like that way, you have good news rather than bad news.
[1:35:09] So, just as just a thought, if I can comment on that, just yeah what one approach that I've taken in the past is running a three-year mean.
[1:35:18] Yeah. And then and then buffer off that. So I think there's some ways to better project for that and then hopefully moving as we move forward into upcoming budget years will will be more on that trajectory.
[1:35:32] Sound great.
[1:35:35] I only have a couple more questions I hope. Sorry.
[1:35:39] The downtown park assessment, projection, or no, the adjustment, how is it $16,000 lower?
[1:35:50] I mean, it's not that much, but I'm just curious,
[1:35:55] page 8 or page 70 in the packet.
[1:36:01] It's fun to 11.
[1:36:05] It's a bit at the very top of the page.
[1:36:10] So a lot of these, we go back and we look at what we actually got this year and we make those adjustments.
[1:36:17] And in that one in particular, we assign code A code to that one as a reason for why that was.
[1:36:28] And I think that was fine tune due to historical figures.
[1:36:32] Okay, and then what about the down lower on that page above the last street light assessment?
[1:36:41] What's other professional services?
[1:36:43] Who are what is that for?
[1:36:45] For which house fund was it?
[1:36:47] 212.
[1:36:52] 200 and almost $290,000.
[1:36:54] It was $298,000.
[1:36:57] So that is, you know, the make sure I'm looking at the right thing here.
[1:37:02] It says it's in the gag.
[1:37:05] So the engineering firm we've had do the assessments.
[1:37:09] So BSK would be a part of that.
[1:37:12] The engineer's soils repair that you just approve.
[1:37:15] That'll be a part of that because those are all just other
[1:37:18] professional services.
[1:37:22] So can't think of any others in the gag that we've
[1:37:26] brought to you at this point.
[1:37:30] Okay.
[1:37:31] So, that we've got the engineering inspection, we've got legal, okay, so those other, the soil
[1:37:40] repair is in other professional services versus coming out of the actual gas assessment.
[1:37:47] It comes out, it's paid from the gas assessment. The revenue source is the gas assessment.
[1:37:52] It's an expense of the gas. It's an other professional services, that's just the name of the county.
[1:37:58] Okay. But it's an expense of the
[1:38:00] GAD.
[1:38:01] Okay.
[1:38:01] All right. Yeah, we use that same
[1:38:04] Description.
[1:38:05] It's basically our contracted services.
[1:38:07] Okay. And then the project
[1:38:10] Cost, that's in a different district.
[1:38:12] And then the only other one that I really
[1:38:14] I'm curious about in the LMD.
[1:38:19] How are we going to have less
[1:38:21] Contract seasonal labor?
[1:38:24] So, the contracted, the contracted
[1:38:28] Seasonal labor we've been cutting back
[1:38:30] And that's what has become our seasonal workers that are employed by the City of Clayton.
[1:38:35] So we shifted this past year when we shifted away from a temp service, that's what
[1:38:43] you saw there.
[1:38:45] So the number going down is the result of the implementation of, and we didn't know that
[1:38:51] when we made the adopted budget last year, that's something we implemented last summer was
[1:38:56] the seasonal program.
[1:38:57] And so that eliminated the need for seasonal labor from the temp agency, and that's why that number's gone down.
[1:39:04] I still don't understand why the labor that you have, why it's not coming out of the LMD, because they're now in salaries.
[1:39:12] So we've increased the salary number. It's not contract anymore.
[1:39:17] There's seasonal workers that are employed by the city. So it's in a salary line item.
[1:39:22] So it's up above. Correct.
[1:39:23] Thank you.
[1:39:29] But doesn't a portion of that go through be charged to the LMD?
[1:39:34] It's within the general.
[1:39:35] It's actually what she's saying.
[1:39:37] It is being charged there, yes.
[1:39:39] So the labor, whether it's contracted or by employees, is being charged to the LMD,
[1:39:47] where the revenue lives.
[1:39:48] It's just in the different column now.
[1:39:49] It's just in a different account.
[1:39:51] Yeah, light account.
[1:39:52] Thank you.
[1:39:57] And I think that points to the importance of the LMD, right?
[1:40:04] The assessment piece. If we didn't have that, we wouldn't have the labor.
[1:40:10] So, just to kind of bring us back a little bit, the staff of work doesn't have a recommendation,
[1:40:18] but in the deck, there's a recommendation to approve these FY27 revisions, including the augmentations.
[1:40:28] So, am I just, so I'm understand this correctly?
[1:40:33] The FY27 revisions are represented on page 80 of 83 on the deck,
[1:40:39] which are the column that says difference adopted to adjusted,
[1:40:44] and so it reflects increase in revenue of 4719
[1:40:50] and a decrease in expenditures of 339172.
[1:40:55] That is what is being asked to be approved.
[1:40:57] you're correct. And then the augmentations is that, where is that detailed out? That is, oops.
[1:41:09] That's these two tables here. These are the augmentations.
[1:41:13] Okay, great. So, these are the reserve, some reserves, fund spending, some CIP spending,
[1:41:20] some other source spending here, as these are consistent with everything that we discussed in the past.
[1:41:26] These are like the list of projects that we're going to be doing in 27 and maybe have some carryover who knows
[1:41:33] to
[1:41:34] Bring us more current on our interest a lot of our infrastructure
[1:41:38] So good stuff the things that you put that earlier in the staff report like the signage and all the other stuff is that also
[1:41:45] In compass here because I think we talked about those in the same context at some point, but I'm not sure if they're they're here as well
[1:41:51] They are not necessarily here. Some things are the the like the pavement plan is here
[1:41:56] We talked about that earlier, but having to buy new stop signs, having to paint all that. It's not really here because we haven't really priced that out
[1:42:04] So we're gathering estimates on those things now to add to that
[1:42:08] So we're gonna come back in a later time for more 27 stuff. I believe I believe we will have to I mean if you know that
[1:42:15] Let's we're gonna delay some of those to 28
[1:42:17] Under her understood
[1:42:20] Okay, I just want to be clear on like what we should expect.
[1:42:23] Yeah, no.
[1:42:23] It's good.
[1:42:24] All right.
[1:42:25] Cool.
[1:42:27] I'm.
[1:42:28] I just have one last question.
[1:42:29] Why is GIS more tough?
[1:42:31] Yay.
[1:42:32] Somebody noticed.
[1:42:33] Because it was going to be on their twice.
[1:42:36] So it was in the CIP already that you approved in last January.
[1:42:42] And so and then we had also added it to that other piece.
[1:42:45] And so I just took one of them off.
[1:42:46] But I want to leave it on there just to be faithful.
[1:42:48] And they're different amounts.
[1:42:49] And there are different amounts.
[1:42:51] I kept the higher one.
[1:42:53] I'll just be honest.
[1:42:54] So I don't see it.
[1:42:56] I found the same page, second, or third line from the top.
[1:43:00] Oh, because my page is cut off on my printout.
[1:43:03] I see it now.
[1:43:03] Thank you.
[1:43:08] OK.
[1:43:09] Other questions for Sir?
[1:43:12] All right.
[1:43:13] Public comment.
[1:43:16] Seeing none.
[1:43:17] Close public comment.
[1:43:18] Bring back staff.
[1:43:19] So we are being asked to approve FY27 budget revisions.
[1:43:27] No, just 27.
[1:43:30] No, not 26.
[1:43:32] 26 is.
[1:43:35] Yeah.
[1:43:36] Which has a net impact of favorable of 300 and 36.
[1:43:47] No, 34,000 ish.
[1:43:52] And then also these other project items as well.
[1:43:54] So, any other discussion on these or do we have a motion?
[1:44:05] I'll move for approval.
[1:44:08] I'll second.
[1:44:10] Okay.
[1:44:11] He's a cool.
[1:44:12] Yeah.
[1:44:13] Council member Diaz.
[1:44:15] Yes.
[1:44:15] Council member Trippiano.
[1:44:16] Yes.
[1:44:17] Council member Tillman.
[1:44:19] Vice Mayor Nia?
[1:44:21] And Mayor One?
[1:44:22] Okay, motion carries five zero.
[1:44:24] All right.
[1:44:26] Thank you.
[1:44:27] With that, we move on to our final item of the night.
[1:44:32] this is item 70, a discussion on the transaction and use text or a sales tax is a more
[1:44:40] of a colloquial way to say that, and the landscape maintenance district assessment renewal.
[1:44:47] So I will take this one,
[1:44:51] because I asked for this to be on, and the reason why I did that
[1:44:55] was we had a lot of discussion here at Council on several meetings talking about this.
[1:45:00] But I had concerns that we weren't having the, we didn't get to a place where we were presenting a cohesive message about what we, what we needed to do to get from here to there and what types of information that we wanted to see both presented to us and presented to the community.
[1:45:25] So, rather than kind of like have individual phone calls with everyone, I thought it'd be worthwhile to have a discussion here.
[1:45:33] There's no agenda item or there's no content in the agenda item.
[1:45:38] It's just at open discussion. There's no action either.
[1:45:41] There's just a way I want to make sure that we are comfortable with the information that we've been presented.
[1:45:48] and if there are additional information that we want or that we ask, staff to present,
[1:45:55] we can communicate that to them in this format so that it's all okay with Mala.
[1:46:03] And then when staff comes back at our next meeting, because I think at our next meeting,
[1:46:07] staff is going to bring back draft language for both of these things.
[1:46:11] And I want us to be in a position where we're not saying, hey, I need more.
[1:46:15] Or, or this isn't what I was thinking whatever, so I just want to be able to give guidance to that.
[1:46:20] If you are completely comfortable with everything that's been presented so far, then you would have no comment here.
[1:46:27] But if you want something else, or, you know, because I've heard for a lot from the community, hey, you guys want to do this thing,
[1:46:34] and I don't understand why you would do that, or like maybe this isn't either. That's great, or that's terrible.
[1:46:41] But for whatever that happens to be, if you heard from folks that they need more information
[1:46:47] and you want to bring that forward, this is just to open discussion to do that.
[1:46:51] So, that's my intro.
[1:46:55] Well, and this is part of the discussion I had with our city manager today because you
[1:47:00] know I'm getting a lot of questions and I want to make sure true that we're all on the same
[1:47:07] page and that the next meeting on May 19th we're going to have a deeper dive into this.
[1:47:16] One of the things I asked Chris today was, you know, I hear a lot of people thrown around
[1:47:24] this 7 million dollars, you got 7 million dollars and what do you need more money and
[1:47:30] why are you talking about a sales tax increase if you've got so much money and I think we
[1:47:37] I just need to illustrate that some of that 7 million has obligations around it.
[1:47:44] It's earmarked for certain things.
[1:47:46] And I would like to see us and maybe we can define this more on May 19.
[1:47:54] What we think is most important for us to use the sales, the 1% sales tax for.
[1:48:02] Are we going to, is it earmarked for something specific?
[1:48:05] or are we going to be generic or are we just going to say infrastructure, but I know we all had
[1:48:10] some ideas and mine, like extended library hours. The library has been asking for extended
[1:48:16] library hours year after year after year and we've just never been able to accommodate that request
[1:48:25] because we don't want to take it out of reserve. That's in finite fund. It has to be some kind of
[1:48:35] use of the one percent.
[1:48:40] So I think that's what I would like to see like explain really
[1:48:45] all of our buckets. What do we, you know, what do we have in reserve? What do we have
[1:48:50] in reserve? Last we did some of that tonight. Last some of these projects we have identified.
[1:48:58] Why we need the additional one percent and some of the things we'd like to use it for.
[1:49:05] I just want to raise the concern about what we would use it for.
[1:49:10] We've, you know, I think the discussions we've had so far have fashioned this as a general tax.
[1:49:15] So it would go into the general fund to be used for a variety of things.
[1:49:19] And I would not want us to have a list unless you would like this to be a special tax.
[1:49:25] Well, we list out specifically what it's used for.
[1:49:28] But I think I just hear a lot of people saying
[1:49:32] I still can't understand why the city needs more money
[1:49:34] when you have so much money sitting around.
[1:49:37] And it really, we're not going to have that money forever.
[1:49:41] There's going to be a point where we're exhausting our reserves.
[1:49:45] Expenses are going up, salaries are going up.
[1:49:52] And but I also think it might be beneficial to say we might
[1:49:56] use it for certain things.
[1:49:57] Maybe we can't do that.
[1:50:01] I think rather than, I would not say that we would be tied to any specific action, because otherwise it would not be a general tax. However, I do think it would be appropriate to say these are the types of things that the general fund does.
[1:50:14] The general fund supports our public safety services. It supports our library. If we want to make sure that those services are delivered, though this is a thing that supports that, including the potential to increase those services such as library hours,
[1:50:28] or better equipment or, you know, things for our public safety officers.
[1:50:33] Those are, I think that's a totally fair description without getting us tied to a specific
[1:50:40] item.
[1:50:41] And if we're making requests of staff to say, like, hey, can you bring back language that we
[1:50:47] can package?
[1:50:48] That says something like what I said, but probably better.
[1:50:52] that talks about, the use of the potential things that this would support, because any time
[1:51:00] we are asking someone for money, they can say, well, what am I buying?
[1:51:05] And I think that's a very question that we should have a good answer to more.
[1:51:09] So I turned it on the long time ago, sorry.
[1:51:14] In agreeing with that, could you also point out things that we can no longer offer if this weren't in X number
[1:51:22] We might not be able to offer this, this, this, this, this, and this.
[1:51:25] I'd like to stay here in the same 30 years.
[1:51:26] In the same 30 years.
[1:51:27] I would like to say the same thing.
[1:51:28] That's right.
[1:51:29] If the city is unable to raise sufficient funds, then there's trade offs and
[1:51:36] prioritization and these to happen.
[1:51:37] And things will inevitably go away, that currently exists.
[1:51:41] And that will be a policy decision, but you can also have the same type of discussion
[1:51:45] saying, here's our buckets of cost.
[1:51:48] and it's not going to help us much to stop buying pencils,
[1:51:53] but it's going to help us a lot to like lose three FTEs.
[1:51:57] Right, so one of the things that we have kind of ready to go
[1:52:01] is I've created newsletters around finance,
[1:52:05] talking about all of these things, we call them opportunities.
[1:52:07] There's opportunities in front of us.
[1:52:10] You know, when you hear, you have $7 million just live on that.
[1:52:15] Well, it doesn't last forever, so explaining that.
[1:52:17] I pay $10,000 a year in property tax, you're getting all of my money.
[1:52:22] No, we're not, this is what we're getting in property tax, so it's, it's informational in
[1:52:26] nature of what it looks like and what the city receives from property tax.
[1:52:30] It's informational that we're looking for is support and operations because we're running
[1:52:34] a deficit and the deficit will continue and eventually the $7 million becomes $0.
[1:52:41] What is that timeframe, that's something we were waiting to land the plane tonight on
[1:52:46] budget, so we have those numbers, those projects, plug those in, and then we can add that
[1:52:51] into the newsletter and get that sent out, hopefully by the end of this week.
[1:52:56] Explaining the LMD, the importance of it, how was created, why it's there, what does it
[1:53:00] do, all of those things, just information, so people understand, you know, if you've only
[1:53:06] lived here for five years, let's say you're not sure what the LMD is, versus somebody
[1:53:10] who's lived here for 30 years, you're quite familiar with it.
[1:53:14] So going back to the base level of all of these things and providing financial information,
[1:53:20] giving the community a clear picture of where we are financially, and yes, we do have reserves.
[1:53:26] That's a great thing. But we're also programming some of them this year. We may need to program some
[1:53:32] of them next year. We don't know. There's other projects and priorities and infrastructure projects
[1:53:37] that we really need to look at. You can burn through that kind of money rather quickly
[1:53:43] on some large projects, and it's kind of what we want this community to look like.
[1:53:50] The other important thing is, we're referring back to the community survey from a couple
[1:53:54] of years ago, one of the biggest takeaways in reviewing that is people want Clayton to
[1:54:00] remain Clayton. And I've said this numerous times about development and big box stores and
[1:54:06] all of those things that folks don't want to do that here. So we have to raise money in a different
[1:54:12] way to support the city operation, to continue to pay our employees, to recruit no employees,
[1:54:19] to provide safety equipment to our police officers, to provide equipment to our maintenance
[1:54:24] staff that's not LMD related, right?
[1:54:27] But you put the LMD head on and go, but we need that money so that we can support our maintenance
[1:54:31] staff, right?
[1:54:32] So it's all connected in that manner.
[1:54:35] And so we have that constructed, it's ready to go, we need to update the numbers, some
[1:54:40] information with reserves funding, what the projects are, and just it's very generic and we
[1:54:48] need it to maintain, we're not looking for to go from gold to platinum, right? We're looking
[1:54:54] to just maintain and continue to do better and to continue to serve.
[1:55:00] The community and enhance the community. That's our goal, slowing the decline to silver.
[1:55:06] So we're just not for much now. So do you want feedback on this information packet?
[1:55:12] From who?
[1:55:14] In general.
[1:55:17] That's just a question.
[1:55:19] Well, I am going to send it to our city attorney for review to make sure I'm not out of bounds in any way.
[1:55:25] And your news letter is scheduled to go out soon.
[1:55:29] Hopefully by the end of the week.
[1:55:31] Okay.
[1:55:32] We're going to get an update.
[1:55:34] I'm sorry.
[1:55:34] How is it being sent?
[1:55:36] Uh, digitally on the website.
[1:55:39] Um, social media.
[1:55:41] Carrier.
[1:55:42] Good to meet you.
[1:55:43] Could be.
[1:55:45] So, you know,
[1:55:46] you know,
[1:55:46] you know,
[1:55:47] you're going in the mail.
[1:55:52] I,
[1:55:53] 80 cents a copy times.
[1:55:56] I just think you missed a lot of the residents.
[1:56:00] What we have considered is printing copies and putting in various locations.
[1:56:04] Instead of mailing because it is super expensive to mail.
[1:56:09] But having hard copies of L for people to pick up at different spots.
[1:56:15] I have a question, fundamental.
[1:56:18] I heard the city attorney say that this has, it goes into the general fund.
[1:56:23] So, how are you going to translate that into specifics?
[1:56:28] Because the general fund is basic operations of the city.
[1:56:31] Understand that.
[1:56:32] And 80% of 80%?
[1:56:34] 70% is this guy right here.
[1:56:37] No.
[1:56:39] Which?
[1:56:39] Which?
[1:56:40] Which by far minus 52%.
[1:56:42] Which by far minus 52%.
[1:56:43] It's like 52%.
[1:56:45] Right.
[1:56:47] Which I'm leading to?
[1:56:48] Yeah.
[1:56:49] This particular tax, or what?
[1:56:51] you want to characterize it. It is a general attack and not specific in nature. So I'm still
[1:56:59] having a problem getting around in my head here. If it's that way, how can you come up with
[1:57:05] a laundry list of things? Well, this is, I know the answer. You do? Yes, I do. Let me hear it.
[1:57:10] The answer is the allocation of resources and prioritization of resources from the general fund
[1:57:15] is a policy decision that we get to make. That's how we do it. Okay, but
[1:57:21] But I'm hearing from these two is that we're gonna say we're gonna fund you know more hours of the library
[1:57:28] No, no, they have no, they have wait wait wait
[1:57:30] Then I'm misheard with you guys that earlier. Yes, we were is a nuanced statement that says
[1:57:38] There are many things that we can fund and
[1:57:41] Those will be policy decisions, but the funds themselves do not have specific restrictions or dead-of-life purposes
[1:57:49] Well, let me just say in my discussion with my segment of the community, they would support a public safety tax, which would only fund and go to the police department.
[1:58:01] Then that would free up other funds to fill in these deficits and that.
[1:58:08] So, and I've talked about that for five years, but a public safety tax, that gets a lot of traction out there.
[1:58:15] When you look back, you mentioned the report, the survey, whatever, there were two things
[1:58:22] that came out of that.
[1:58:23] One, people love being in play, and what was in number two?
[1:58:28] The Pope, they love the police department, okay?
[1:58:31] And the library.
[1:58:32] And the library.
[1:58:33] And the library.
[1:58:34] And the library.
[1:58:34] And the library.
[1:58:34] Yeah, but not to the degree.
[1:58:36] Yes, they're failing.
[1:58:37] You don't mean anything.
[1:58:38] You don't mean anything.
[1:58:39] You don't mean anything.
[1:58:39] You don't mean anything.
[1:58:39] You don't mean anything.
[1:58:40] against each other. No, no, I'm not, I'm just, I'm just saying that's what that survey told
[1:58:46] me. They love living in Clayton, over 90% and over 90% say, God, we love that police department.
[1:58:55] So public safety or public service tax gets a lot of traction in my section of the world.
[1:59:03] Thank you.
[1:59:09] So for me,
[1:59:13] telling the story, I think, from staff is really important, like how we tell
[1:59:19] the story and how we got here and the drivers is, I think it's a very straightforward story,
[1:59:29] but it's not top of mind for folks, but once you hear it, I think it inherently makes sense.
[1:59:35] And so, making sure that we have that fact pattern, and it's a math problem, essentially.
[1:59:42] It is our revenues, our fixed, and limited, and our costs are not.
[1:59:51] And it's very easy to see the history.
[1:59:54] And so, just kind of like a couple charts.
[1:59:57] Yeah, they're nice and pretty.
[1:59:58] Yep, they just show the diverse...
[2:00:01] I think that goes along the way.
[2:00:05] I like the idea of what are the consequences if we don't.
[2:00:10] Consequences may be too strong award. What's the result if we're unable to do this, then we need to start making some choices.
[2:00:18] Yes, I like the explanation of the 1% like a day and a life of that 1% most of it goes away
[2:00:28] Yep, so that illustration that we get what 6.7 of 1% so not a lot not a lot
[2:00:36] So of your 10,000 hours we get 60 bucks something like that
[2:00:40] 600
[2:00:41] 600 bucks I don't know one of those 0s but I do think that that is really illustrated
[2:00:48] of the margins that we're working on.
[2:00:53] And then the other idea that the reserve,
[2:00:55] to your point about the reserves,
[2:00:58] reserves are great, but they also,
[2:01:00] growing reserves means growing deferred maintenance.
[2:01:04] And there are a number of things that we haven't done,
[2:01:07] that we should have been doing,
[2:01:09] like keeping a street sign visible,
[2:01:13] that if we had done it along the way,
[2:01:17] It would have been spending somebody we wouldn't have built their services much, but I think then
[2:01:22] it's like
[2:01:23] It's like before you move
[2:01:25] You fix up your house so that it looks great and you're like, why didn't I do this while I was living here because then I could enjoy it
[2:01:34] You buy it so you know those are the types of things that we should be doing along the way so that the residents all enjoy the
[2:01:45] The fruits of their taxes
[2:01:47] So, I think that telling that story is, hey, we've done, we've deferred a lot of things.
[2:01:53] We need to do them. That's why we have a large reserve for going to be doing them.
[2:01:57] And we are. That's hence the list that we've just went over.
[2:01:59] Correct. We got here because inflation is craziness.
[2:02:03] I mean, if you filled out your gas tank, I think that's a pretty obvious, a pretty easy story.
[2:02:10] And if we don't get to do, if we don't do this, here's what's going to happen.
[2:02:13] We have the vast majority, not vast, sorry, the vast majority of our expenses is salaries, salaries and, you know, some other stuff.
[2:02:25] But, well, and on top of that, yes, salaries are a big part of that.
[2:02:31] But when you compare us to surrounding cities, by a number of staff, what we pay staff, worth the bottom, worth the bottom, all of that.
[2:02:40] I'm throwing that in a couple of sentences, like, hey, we have a lot for their staff, but also our turnover is high in part, not in whole, but in part because attracting and maintaining and attracting talent is difficult if you pay under market.
[2:02:58] And everyone should understand that, that's just a fact.
[2:03:00] Like you have to get the special person who, according to our survey, those 90% who just love living here and working here, which is great.
[2:03:08] But you are not in a target rich environment, so, you know, you have to find the right people and that takes time.
[2:03:14] You can say like we have vacancies for X number of time.
[2:03:18] And all of these are supported by the data that we have experienced.
[2:03:23] So, I like the idea of kind of like the, what is it used for?
[2:03:28] Because it helps people contextualize what they're paying for, not specifically, but just as a general concept of,
[2:03:36] here's the things that this buys you, buys you these types of services,
[2:03:42] and I would just ask
[2:03:43] for my full account, so I was like the reason why I wanted to have this session is it's
[2:03:47] really the question that I have is like do you have enough information to talk to your constituents
[2:03:54] like right now and could you pitch this based on what you know right now, and if you can't
[2:04:02] I cannot, then I think it would be beneficial to get you all of us to the point where we go.
[2:04:11] I want to get back to one point that the city manager made relative to the, to, it's all centered around the reserves.
[2:04:20] We've already authorized to spend it down to 40%.
[2:04:24] No.
[2:04:25] No.
[2:04:26] What is that?
[2:04:28] Then what's the 40%.
[2:04:29] We have said a lot to see that the minimum reserve to maintain is 40%.
[2:04:34] Okay, there is no authorization of secreting.
[2:04:37] Okay, in his little talk, and I'm not trying to target you, but I want to clarification.
[2:04:45] The reserves we're going to be using them, but he also said they're going to go down to zero.
[2:04:52] I don't think this council would let it go down to zero if they did.
[2:04:55] We have a real problem.
[2:04:57] I think it was the topology that
[2:05:00] If we continue to deficit spend, I understand that then, you know, I got that. Logically, it would go. That's the, that's the point.
[2:05:09] You and I and here in this people in this room understand that, but John Q and Mrs. Public out there, they don't know that.
[2:05:16] Well, that's what we need to, that's why we're discussing it now. I think that's why you brought it up, put it on the agenda.
[2:05:23] It is and I'm not I can't sell it to be honest with you. So this is that I want to have us
[2:05:30] I mean obviously
[2:05:32] You know, we're kind of on the spot because you there was no
[2:05:36] Substance to the agenda item so obviously take time to think about it, but think about it really quick and
[2:05:43] If you can't do it right now, which is okay
[2:05:46] In your individual conversations
[2:05:49] Communicate to staff what you would need to feel comfortable
[2:05:53] So that when we when this comes before us at the next time
[2:05:58] We've addressed all those things and and you will get them if you do not ask where you won't get it
[2:06:04] So that that's fair I think
[2:06:08] You know one of the things that when people talk to me about it
[2:06:13] That I use and I think we got to put it in our newsletter is a comparison with cities around us that our sales tax is less
[2:06:23] We need to bring it up to where it is, where everybody else thinks, because people are paying it now anyway.
[2:06:31] The own store they could go to safely, but if they want to buy clothes, they want to buy this, they want to buy that.
[2:06:36] They're paying the extra tax, and we're just making it equal.
[2:06:40] I think that's really important that we're behind on that.
[2:06:43] We have a chart to include on in the newsletter.
[2:06:45] So if people ask me to tell them that, because they don't realize that, and another thing that's hard for people to understand is everybody wants to tax, and one of the things that I got back just the other day, and I didn't even know this until I checked with the county, is that they're asking for a tax to go over 10%, which they have to get the legislature to approve.
[2:07:09] And that tax is to offset the Medicare and medical and that in June.
[2:07:14] Yeah. And that's to offset the medical and stuff that the federal government took away.
[2:07:19] And I can understand that.
[2:07:21] But what I don't understand is that each spent a million dollars on their pet projects.
[2:07:28] And that money came from the reserve fund.
[2:07:31] So people are asking, you're spending five million dollars in reserve.
[2:07:35] And you're asking the taxpayers to pay for this tax.
[2:07:39] Is that a different jurisdiction now it is but just okay people think about taxes and then becomes suspicious
[2:07:46] You know and the question is what's quite spending it on so when people ask me
[2:07:50] I tell them about our taxes behind and we're losing revenue and I said if you don't believe me
[2:07:56] Check our budget we lost 500,000 dollars this year in revenue that we're never gonna get again
[2:08:03] 500,000 dollars and it's gonna keep on going down because
[2:08:09] we need money to replace it.
[2:08:11] And it's easy for me to explain that to people.
[2:08:14] They understand.
[2:08:15] They understand that.
[2:08:16] You can't make it too complicated.
[2:08:19] And I think you're on the right track there.
[2:08:21] But I think they need to see the comparison
[2:08:23] other cities tax and ours.
[2:08:26] I mean, that doesn't.
[2:08:27] That does it right there.
[2:08:29] And talking to Council Member Truppy Island today.
[2:08:33] If you want to go get a cup of coffee
[2:08:35] and Joe's this closed downtown, you've got two choices.
[2:08:39] Pete's Starbucks. Does anybody make a decision to go to Starbucks because there's a 1% tax break?
[2:08:47] No, you just go to where you enjoy that cup of coffee. And so sharing that information sharing those kind of anecdotes of
[2:08:55] When you go to Chipotle to get a burrito, you don't notice the extra 1% when you buy your lunch
[2:09:01] And I don't get enough like in my burrito
[2:09:04] Well, and the other thing that we talked about today too,
[2:09:09] you just reminded me, was I know that HDL came back with a reconfirm
[2:09:15] assessment.
[2:09:16] Was that recent?
[2:09:17] It was in his, it managed to report, and we talked about not just preserving that whole
[2:09:28] one person.
[2:09:29] It was automotive sales and what was the other thing that you mentioned today?
[2:09:33] the biggest area that we're going to see growth in is on one side, so your Amazon's,
[2:09:41] your tick-talking, tick-talk shop and all of those, they chewy, that's where, and we just
[2:09:48] got a report that showed growth for Clayton in that area, so that 1% as we see that growth
[2:09:56] become, um, can we have to tell you what map that, I guess.
[2:10:00] Is that disclosure information?
[2:10:04] Growth or like sources? So we do have sources. Yeah, and we do have a
[2:10:09] Disclosible list from HDL. Yeah, they give us some stuff that I think you fit for public consumption. Yeah, that's it's like the top 25. Yeah,
[2:10:16] We were one of the few cities in the county that was showing growth. Yeah, in the online sector.
[2:10:25] And so it communicates to folks, hey, it doesn't impact a lot of your behavior and we're
[2:10:33] going to be able to capture things that really just help the city in this very incremental.
[2:10:39] I don't know, I think if you incorporate the things, that would be really helpful.
[2:10:44] So that's why I wanted to discuss this question.
[2:10:46] Yeah, and you know, with online, that tax goes into the pool, we get a little piece of
[2:10:51] right now, with the 1%, you get that full 1% plus the pool.
[2:10:56] Yeah, so right now, they're already paying it.
[2:10:58] Except we get a very small portion of that tag.
[2:11:00] When I go to my retailer of choice and make a purchase,
[2:11:05] I see the tags, but it doesn't go to the city.
[2:11:08] A tiny sliver.
[2:11:10] And if you illustrate not only the one that property tags
[2:11:13] component, but if you also illustrate the base rate
[2:11:15] on the sales tags as well, because of the base rate
[2:11:19] was it 7 and 7.5, I think, is the, is the, or in texture, something like that, or 725 or 775, I don't remember.
[2:11:27] The portion that comes to Clayton is actually quite small.
[2:11:31] But a pro rate of basis by population.
[2:11:34] But if you add in 1%, we get 100% of the 1%.
[2:11:39] It would likely exceed the amount we get from all other taxes as well.
[2:11:42] It almost equals what we're getting now from the sales tax, right?
[2:11:46] Exactly.
[2:11:47] the regular issue. Because we get all of it. And I think that how you can think of a better way
[2:11:51] to communicate that? Yeah. But that's an idea that I do not think is very,
[2:12:00] it's not in the
[2:12:02] the zeitgeist. Like we don't, it's not widely known. Yeah. And a good, nothing like a good pie chart
[2:12:08] or some good visuals. I mean, really. Well, I think we can go back and maybe, maybe to see if this
[2:12:14] I mean, we've talked about different revenue sources kind of the three four major ones and then to put this in there as a comparison
[2:12:21] So that it it's one of the pie slices if you will I mean to show the impact if it compared to because it
[2:12:28] Properties if you approach 800,000. I mean, that's going to represent
[2:12:33] 8% or more oh no 12% or more of our level yeah versus the existing sales tax like the seven percent
[2:12:44] is also right on there. So I think illustrating that this small portion is dedicated, we get
[2:12:52] dedicated to the city only versus the regular sales tax goes to all county sources.
[2:13:00] I just want to mention another tool you have at your disposal and not to go into it too deeply,
[2:13:07] but you do have direct argument in support of the measure that you get to publish inside of the
[2:13:13] regard and really to be able to lay this out and you don't have the word limit.
[2:13:17] You have a word limit, but it is much larger than the word limit about what the ballot
[2:13:21] measure actually says and that could become a really powerful tool for summarizing some
[2:13:26] of these thoughts.
[2:13:27] I don't think we've designated who's going to write that.
[2:13:29] You have not.
[2:13:29] I think we would bring that when you would be another decision point when you get the language
[2:13:34] to think about who would author the direct argument in support of and then who would write
[2:13:39] They were a bottle for anybody that might put up an argument against.
[2:13:43] And those, those become really key messaging opportunities in that regard.
[2:13:49] Okay.
[2:13:52] Well, thank you for bringing this forward.
[2:13:53] This was great.
[2:13:54] It was kind of the discussion we had today.
[2:13:56] I'm like, I want to be able to get out there and sell it and wrap my head around it.
[2:14:01] Are there things that we want to share with that?
[2:14:03] Public comment, too.
[2:14:04] Okay.
[2:14:05] The only other thing I can just to reiterate in the newsletter, too, is if you can
[2:14:11] And I think you already said you might be doing this is the deferred list, some of the items
[2:14:16] that that includes.
[2:14:18] Yeah, that'd be good too.
[2:14:20] And then really stressing that the L&D is sunsetting and going away and what that means.
[2:14:25] And what happens.
[2:14:26] And what happens.
[2:14:27] And what happens with that funding, and we have no other source for that.
[2:14:32] So in both things, the reason why we need both of these to pass.
[2:14:38] Okay.
[2:14:38] Okay.
[2:14:38] Public comment?
[2:14:40] No, I have one more question for my council members.
[2:14:46] So I can do it.
[2:14:47] I can do it when we come back.
[2:14:50] Okay, so I know that council member Dia said that his
[2:14:53] segment of the community is not sold on this.
[2:14:57] Do you need any other bullet points to help?
[2:15:04] So I don't think we're doing that. So if barring us doing that, what else could we do?
[2:15:14] I'm very simple when we talk, it's very simple.
[2:15:20] You're Mike's dad.
[2:15:21] And I think, so, Mala, if we were to do a public safety one, that's a specific, like, that's a special tax.
[2:15:26] It's no longer a general tax anymore.
[2:15:29] That's correct.
[2:15:30] I appreciate, though, what the Council members are trying to stress is that we would help alleviate
[2:15:36] taking the general fund money for the police department.
[2:15:41] But what it would do, what it would do, I mean money is fungerable, so what it would do is you would then you'd funnel it one way and then you would decrement the other way and you would do the exact same result
[2:15:51] But then you would you would need to get a greater voter threshold to pass it. That's what I was gonna say. Yes, so I just before we left
[2:15:59] I'm just curious if
[2:16:02] Council member Diaz himself is okay with the general tax
[2:16:08] Are you okay with the general tax or are you fine with it?
[2:16:12] I'm not committing one way or the other this time.
[2:16:19] Just not up for vote now. No, it isn't. I'm just saying it for you to be not committing right now.
[2:16:25] I understand. I don't want your vote. I'm trying to understand how to help you swallow it more.
[2:16:31] I told you how. Okay.
[2:16:33] Okay. Public safety tax.
[2:16:36] The people that I talk to because they're part of that 94% that love the police department during the
[2:16:42] and a survey. That's bottom line.
[2:16:48] Let me come on on that. Please.
[2:16:50] I'd like to come on that.
[2:16:52] I understand where he's coming from.
[2:16:53] I don't please tax.
[2:16:55] And I've seen cities do that.
[2:16:57] But that's because of unresponsive councils.
[2:17:01] And people get fed up when the council is not responsive to the police department.
[2:17:08] But that really hurts the city by doing that.
[2:17:11] Even though they get more money in their budget, that public safety tax then because it
[2:17:18] becomes something of itself that has to be voted on, and who does that voting?
[2:17:24] I don't think it's the council.
[2:17:26] I think is it the council?
[2:17:27] I thought it was a special commission that did that.
[2:17:29] So the council would have to do that, and it could cause all kinds of issues, but we're
[2:17:35] not at that point here, we're not at that point.
[2:17:38] I mean that, it takes 66 and 2-3rds vote, you get 90 here, if we put that on there.
[2:17:46] You get 90, but that's not the way to go right now.
[2:17:51] I think we're the other cautionary tales of using, especially as sales tax for something
[2:17:57] that's super important to the community, is that what we do know about sales tax revenue
[2:18:02] as it does this. And if you're going to bank your priority for your community on revenues that
[2:18:11] are going to do this, that's a risk. You're either going to have to go back and backfill
[2:18:17] when you're in the dip and that's going to cost something else perhaps greater. And so it's always
[2:18:23] a tough trade-off to do that when you're dedicating specific funds for that general purpose,
[2:18:30] which public safety is still a general purpose when you have that kind of ebb and flow with tax revenue, especially with sales tax.
[2:18:39] And I would say like, I think that those types of things are really useful in certain circumstances.
[2:18:46] If our police weren't getting the support that they needed and the public said, hey, I really want to support our law enforcement.
[2:18:54] So we need to give them a dedicated funding source.
[2:18:57] that I think that would be appropriate but, you know, for us and the community, I've always
[2:19:04] taken, I mean don't, don't, don't bet on this, but I've always taken the position to
[2:19:08] please ask for something that I want to give it to them. So, I don't think we need the dedicated
[2:19:15] funding source because all they have to do is ask and we'll try to support them in any
[2:19:21] way we can. So that's kind of like my thinking on it. Plus it gives you a lower past threshold,
[2:19:28] so strategically, it could be easier. And then, you know, as the account, I don't, the less
[2:19:37] administered burden for less value, because once you have a dedicated purpose, now you need to
[2:19:41] have the audit, now you need to track all the stuff, and you need to do it differently. But at the
[2:19:45] end of the day, you will likely end up at the exact same spot, because what you will do is,
[2:19:49] If you get $100 and a public safety task,
[2:19:51] you're going to give the police $100 in specific funds
[2:19:56] and then you're going to take away $100 in general funds.
[2:19:59] And they will be exact.
[2:20:00] That's the same, but now the accountants have to do more work. And I don't know if that's the most effective way to go.
[2:20:08] So, that's kind of like how I think about it, but you know, everyone can make their own assessment.
[2:20:13] And I think the answer will be at the ballot box for sure.
[2:20:19] And so that's my sideways saying that the chief just needs to ask, and if he does, he gets what he wants.
[2:20:24] So, okay, anyone else have any questions for staff or feedback for staff?
[2:20:32] If not, public comment, feel free please.
[2:20:37] You've been very patient.
[2:20:39] Thank you.
[2:20:40] Council, I just want to say based off this last conversation and my personal experience, I am
[2:20:47] for raising taxes because when I can understand that the tax is going to paying for the services
[2:20:56] that the city provides. So I live in Clayton. I appreciate the services that are provided
[2:21:01] here in Clayton when I can actually understand what those services are. I have no issue paying
[2:21:10] in increased tax, I believe that as you were saying that cost will continue to go up because
[2:21:17] inflation is going up. I get paid more in my salary every year through raises because
[2:21:23] things just cost more money. So I am okay with paying this tax. I can say that right now
[2:21:32] I would not pay for a specific tax that would go directly to the police department, no offense
[2:21:40] That right now does not make sense to me, especially when, because, because the money coming
[2:21:49] out of the general fund means that the council votes on what were buying, and the people
[2:21:58] then can hold the council responsible for the decisions that they make.
[2:22:03] I think it's easier that way for the people to decide who they want to represent them in
[2:22:07] Council based off the decisions that they're making, rather than money just going to a specific
[2:22:13] thing and it's kind of a black box. Thank you.
[2:22:19] Well, you know, you can be an accolade and go to the people and profess the size. So if you
[2:22:25] want, just saying, all right, any other public comment,
[2:22:32] closing public comment, I think that you've been
[2:22:37] community, given enough information,
[2:22:42] good to go.
[2:22:43] All right.
[2:22:44] So with that, that is the last item.
[2:22:46] And the next is a German.
[2:22:47] It is 1922 in, and I, for this meeting,
[2:22:55] Clayton, community member, Sheila just recently passed.
[2:22:58] And I wanted to close this meeting in her honor.
[2:23:01] I don't know if you want to say a few words.
[2:23:03] I'm about to do it.
[2:23:03] Just a few, we may all want to say a few words.
[2:23:06] She was just such a sweet, wonderful woman.
[2:23:10] She, I got to know her through the Clayton Valley Village.
[2:23:16] She was the one member at every fundraiser.
[2:23:21] That bought every gift basket.
[2:23:23] Every, I mean, she was just a very generous, sweet person.
[2:23:28] She served on our council on aging as our Clayton representative
[2:23:32] until she passed.
[2:23:34] And she's just a really sweet lady.
[2:23:39] I did go to her celebration of life and a memorial service at St. Bonaventure.
[2:23:46] And people were laughing, people were crying.
[2:23:49] There were wonderful stories about her.
[2:23:52] And I'm sorry that I didn't think about closing it
[2:23:55] in her honor and our last meeting.
[2:23:57] So I wanted to make sure we did that tonight.
[2:23:59] Thank you.
[2:24:03] I would encourage Sheila, she was the force, she was, she seemed super weak and quiet, and
[2:24:10] as soon as you listen to her, she was witty and cut you to the quick, but in a funny way,
[2:24:17] she had a great sense of humor, and I met her through the CBCA, and really enjoyed the
[2:24:23] friendship that we had when I met her in 2016 is the one I met her, so about 10 years
[2:24:27] ago.
[2:24:28] and she was a very special lady, so she will be missed.
[2:24:33] I could occur with both council members.
[2:24:35] I knew her through CVCA, but my wife knew her through the Clayton Valley Women's Club,
[2:24:42] and she was very active in there.
[2:24:45] And my wife and her worked on various projects together,
[2:24:48] and I know my wife truly misses her.
[2:24:54] Okay, and with that, I will adjourn the meeting at 925.
[2:24:58] Thank you.