1 00:00:06,400 --> 00:00:07,120 We win. 2 00:00:07,120 --> 00:00:07,839 >> You're good. 3 00:00:07,839 --> 00:00:09,280 >> All right. Let's call meeting the order. 4 00:00:09,280 --> 00:00:11,920 Two o'clock 19th August. It's the 5 00:00:11,920 --> 00:00:13,679 administration subcommittee. We have 6 00:00:13,679 --> 00:00:18,000 myself uh uh Vice Mayor Lans. Uh I see 7 00:00:18,000 --> 00:00:20,640 we have city manager Thompson, sis city 8 00:00:20,640 --> 00:00:22,560 manager Sanders. We are not We do not 9 00:00:22,560 --> 00:00:24,720 have finance director Holmes. We have uh 10 00:00:24,720 --> 00:00:27,920 Chief Jones and no Shannon. And we do 11 00:00:27,920 --> 00:00:29,359 have Mike. So those are the two that are 12 00:00:29,359 --> 00:00:32,719 missing. finance director and HR's 13 00:00:32,719 --> 00:00:35,040 available virtually if we have her. 14 00:00:35,040 --> 00:00:36,559 >> I didn't think these were really items 15 00:00:36,559 --> 00:00:38,160 for her, so she can come in if we need 16 00:00:38,160 --> 00:00:38,480 her. 17 00:00:38,480 --> 00:00:40,480 >> Yeah, I don't. Okay, sounds good. All 18 00:00:40,480 --> 00:00:42,079 right, let's move into B. Public 19 00:00:42,079 --> 00:00:44,399 comments. Uh verbal comments. Do we have 20 00:00:44,399 --> 00:00:46,239 any verbal comments from anybody before 21 00:00:46,239 --> 00:00:48,719 we move into written with Mr. Klowski? 22 00:00:48,719 --> 00:00:51,920 >> Yeah, just uh on the oral, I was uh 23 00:00:51,920 --> 00:00:53,760 sorry to hear that specific agenda items 24 00:00:53,760 --> 00:00:55,440 for the subcommittee couldn't be 25 00:00:55,440 --> 00:00:58,239 included. I guess you need some approval 26 00:00:58,239 --> 00:01:01,120 or the city manager to do it. 27 00:01:01,120 --> 00:01:03,199 >> Was the time to do others? 28 00:01:03,199 --> 00:01:03,680 >> Yep. 29 00:01:03,680 --> 00:01:05,600 >> Did you if you want stuff, Rob, just get 30 00:01:05,600 --> 00:01:07,360 it to you early. 31 00:01:07,360 --> 00:01:08,240 >> Yeah. 32 00:01:08,240 --> 00:01:10,159 >> Well, I just thought some of these items 33 00:01:10,159 --> 00:01:11,439 should have been addressed or need to be 34 00:01:11,439 --> 00:01:13,840 addressed before the water waste water 35 00:01:13,840 --> 00:01:15,200 rate. I think you're doing that next 36 00:01:15,200 --> 00:01:17,360 week, right? Are enacted. I think one 37 00:01:17,360 --> 00:01:19,360 issue to support lower income residents 38 00:01:19,360 --> 00:01:22,560 in town or help older folks on a fixed 39 00:01:22,560 --> 00:01:24,799 income. If you look at the objections to 40 00:01:24,799 --> 00:01:26,240 the last rate of interest that were 41 00:01:26,240 --> 00:01:28,640 submitted with people's uh reasons, it's 42 00:01:28,640 --> 00:01:31,119 the rebalancing of the water bill's 43 00:01:31,119 --> 00:01:34,479 fixed charges versus its consumption 44 00:01:34,479 --> 00:01:37,040 charge. Um so if you look at my written 45 00:01:37,040 --> 00:01:39,759 comment, you'll see it takes a bill with 46 00:01:39,759 --> 00:01:42,000 someone that uses less than one unit of 47 00:01:42,000 --> 00:01:43,759 water versus someone with a lawn like 48 00:01:43,759 --> 00:01:46,159 myself that uses say more than 10 units 49 00:01:46,159 --> 00:01:49,040 of water. Um and it highlights the 50 00:01:49,040 --> 00:01:51,040 opportunity I think for the city to fix 51 00:01:51,040 --> 00:01:56,560 this problem that is if you look at the red thing you see what I mean and I 52 00:01:56,560 --> 00:01:58,240 would have expected the finance director 53 00:01:58,240 --> 00:02:00,560 in preparation for a grade increase to 54 00:02:00,560 --> 00:02:02,399 run various scenarios on this for the 55 00:02:02,399 --> 00:02:04,159 benefit of the financially challenged 56 00:02:04,159 --> 00:02:06,799 residents. Um other important items 57 00:02:06,799 --> 00:02:08,720 excluded encompass not only delayed 58 00:02:08,720 --> 00:02:11,120 records requests but also run PRD 59 00:02:11,120 --> 00:02:13,440 regarding missing tap reports. It took 60 00:02:13,440 --> 00:02:14,879 almost three months to discover that 61 00:02:14,879 --> 00:02:16,800 these reports do not exist for the last 62 00:02:16,800 --> 00:02:19,360 5 years. And this is an important audit 63 00:02:19,360 --> 00:02:21,120 regarding leak management in particular 64 00:02:21,120 --> 00:02:23,040 that allows both the budgeted cost and 65 00:02:23,040 --> 00:02:25,520 revenue lines to be examined prior to 66 00:02:25,520 --> 00:02:27,680 proposing any more rate increases as 67 00:02:27,680 --> 00:02:29,680 well as the validation that the multi 68 00:02:29,680 --> 00:02:31,920 that the multi-million dollar smart 69 00:02:31,920 --> 00:02:34,239 meter project that's been completed is 70 00:02:34,239 --> 00:02:36,879 actually working as intended. We can't 71 00:02:36,879 --> 00:02:38,879 even be told how many meters each fiscal 72 00:02:38,879 --> 00:02:40,959 year have been added to the city's 73 00:02:40,959 --> 00:02:42,400 growing total. that obviously 74 00:02:42,400 --> 00:02:44,720 contributes to greater revenues. Other 75 00:02:44,720 --> 00:02:46,879 excluded items include things like the 76 00:02:46,879 --> 00:02:48,319 lack of published audits for various 77 00:02:48,319 --> 00:02:49,840 revenue producers for the city and 78 00:02:49,840 --> 00:02:52,400 that's uh measure R or the permanent 79 00:02:52,400 --> 00:02:55,920 utilities um utility users tax measure P 80 00:02:55,920 --> 00:02:59,360 impact fees uh measure DD I believe 81 00:02:59,360 --> 00:03:02,400 these should be standing items for each 82 00:03:02,400 --> 00:03:04,239 administration subcommittee meeting 83 00:03:04,239 --> 00:03:07,040 since the focus on finance ensures 84 00:03:07,040 --> 00:03:08,879 transparency and accountability which 85 00:03:08,879 --> 00:03:10,959 has been a major frustration for many 86 00:03:10,959 --> 00:03:12,879 COVID. 87 00:03:12,879 --> 00:03:14,800 The public was told actual cost savings 88 00:03:14,800 --> 00:03:17,360 versus projected savings on me alone for 89 00:03:17,360 --> 00:03:19,280 the water department would be provided 90 00:03:19,280 --> 00:03:20,959 for public review in order to 91 00:03:20,959 --> 00:03:23,200 demonstrate that bond funding was a 92 00:03:23,200 --> 00:03:26,480 financial was a violent financial tool. 93 00:03:26,480 --> 00:03:28,480 Simply saying that is a good simply 94 00:03:28,480 --> 00:03:30,159 saying that it's a good asset management 95 00:03:30,159 --> 00:03:33,519 tool does not make it so. Without such 96 00:03:33,519 --> 00:03:36,560 track record information, after four 97 00:03:36,560 --> 00:03:39,440 years now of paying interest, it becomes 98 00:03:39,440 --> 00:03:41,200 challenging for residents and I believe 99 00:03:41,200 --> 00:03:43,360 council members who folks here uh to 100 00:03:43,360 --> 00:03:44,959 make current and future well thought up 101 00:03:44,959 --> 00:03:47,599 decisions. On a personal note and also 102 00:03:47,599 --> 00:03:48,799 in going through these different 103 00:03:48,799 --> 00:03:50,720 consultant reports, I'm not confident in 104 00:03:50,720 --> 00:03:52,640 many of the city's hired consultants 105 00:03:52,640 --> 00:03:55,200 documents or their conclusions that 106 00:03:55,200 --> 00:03:57,040 council members are relying upon to help 107 00:03:57,040 --> 00:03:59,599 them make decisions. So my take is let's 108 00:03:59,599 --> 00:04:01,439 get this right. let's obtain the numbers 109 00:04:01,439 --> 00:04:03,840 and audits to show correctness and the 110 00:04:03,840 --> 00:04:06,959 fact that we're transparent. So that's 111 00:04:06,959 --> 00:04:09,280 uh just my take on it. So thank you. 112 00:04:09,280 --> 00:04:11,280 Appreciate it. I got a question really 113 00:04:11,280 --> 00:04:15,040 quick. Don't we have our um the 114 00:04:15,040 --> 00:04:17,680 oversight committee that we when are 115 00:04:17,680 --> 00:04:20,160 they going to give their next report? 116 00:04:20,160 --> 00:04:21,600 >> Well, we're planning to meet before the 117 00:04:21,600 --> 00:04:22,400 end of the year. 118 00:04:22,400 --> 00:04:26,150 >> Gota 119 00:04:26,160 --> 00:04:28,880 and spoke to them. We just got got him 120 00:04:28,880 --> 00:04:31,120 prepped for that. And we did at Rob was 121 00:04:31,120 --> 00:04:32,560 at yesterday's subcommittee and we 122 00:04:32,560 --> 00:04:34,560 agreed to have a meeting with him on 123 00:04:34,560 --> 00:04:35,280 Monday. 124 00:04:35,280 --> 00:04:35,840 >> Okay. 125 00:04:35,840 --> 00:04:36,720 >> With Susie 126 00:04:36,720 --> 00:04:38,960 >> just on the water and Derek just so we 127 00:04:38,960 --> 00:04:40,400 can maybe get some of your questions 128 00:04:40,400 --> 00:04:40,800 answered 129 00:04:40,800 --> 00:04:42,160 >> but not on all this. 130 00:04:42,160 --> 00:04:43,680 >> Yeah, there's other things. But 131 00:04:43,680 --> 00:04:45,440 >> that's why I was hoping Derek and Susie 132 00:04:45,440 --> 00:04:47,919 might have some insight on this. I guess 133 00:04:47,919 --> 00:04:50,479 you can't respond to specific comments. 134 00:04:50,479 --> 00:04:52,639 >> Yeah, we and we we have a lot of the 135 00:04:52,639 --> 00:04:54,400 same concerns that we want to address as 136 00:04:54,400 --> 00:04:56,160 well. But it's not that they're we think 137 00:04:56,160 --> 00:04:57,919 some of these problems, but we also want 138 00:04:57,919 --> 00:04:58,400 proof. 139 00:04:58,400 --> 00:05:00,080 >> Right. Absolutely. I was born in 140 00:05:00,080 --> 00:05:03,440 Missouri, so I still join the state. 141 00:05:03,440 --> 00:05:04,720 >> All right. 142 00:05:04,720 --> 00:05:08,080 >> We actually talked about on Monday. 143 00:05:08,080 --> 00:05:10,720 >> Thank you, Rob. All right. I see no 144 00:05:10,720 --> 00:05:14,479 other nobody up there else of uh public 145 00:05:14,479 --> 00:05:16,560 comment on that one. Written comments. 146 00:05:16,560 --> 00:05:19,039 We just went over uh what Mr. Clauski 147 00:05:19,039 --> 00:05:21,280 had. Oh, just to lighten the moment, 148 00:05:21,280 --> 00:05:22,880 there's a cartoon on the back of that 149 00:05:22,880 --> 00:05:23,440 sheet. 150 00:05:23,440 --> 00:05:24,479 >> Oh, I didn't get a cartoon. 151 00:05:24,479 --> 00:05:26,240 >> I didn't get a cartoon. Just got the 152 00:05:26,240 --> 00:05:26,960 front. 153 00:05:26,960 --> 00:05:29,840 >> Oh, there you go. There we go. This was 154 00:05:29,840 --> 00:05:31,039 during the draw. 155 00:05:31,039 --> 00:05:32,240 >> Thank you. 156 00:05:32,240 --> 00:05:32,800 >> Gotcha. 157 00:05:32,800 --> 00:05:36,950 >> Oh, is that James Core? 158 00:05:36,960 --> 00:05:39,280 » Oh, he's watching. 159 00:05:39,280 --> 00:05:40,720 >> I'm loving the meeting there. 160 00:05:40,720 --> 00:05:41,919 >> Yeah. 161 00:05:41,919 --> 00:05:45,120 >> All right. Any other see? No other 162 00:05:45,120 --> 00:05:47,039 comments. Let's move into C. Approval of 163 00:05:47,039 --> 00:05:48,479 minutes. Do I have a motion to approve 164 00:05:48,479 --> 00:05:51,919 the minutes from the last meeting? 165 00:05:51,919 --> 00:05:52,720 >> Yeah, we don't have any. 166 00:05:52,720 --> 00:05:53,919 >> I don't actually. Yeah, we don't have 167 00:05:53,919 --> 00:05:55,120 Mike doesn't have them out yet. So, 168 00:05:55,120 --> 00:05:57,680 none. Gotcha. Then move into D are 169 00:05:57,680 --> 00:05:59,840 business items. Number one is the whole 170 00:05:59,840 --> 00:06:02,800 control contract. Thank you. That's my 171 00:06:02,800 --> 00:06:05,199 item. 172 00:06:05,199 --> 00:06:07,600 I'm here to address 173 00:06:07,600 --> 00:06:09,120 basically the police department put a 174 00:06:09,120 --> 00:06:11,680 bandaid on our on our problem this year. 175 00:06:11,680 --> 00:06:13,440 We were in contract with North Bay 176 00:06:13,440 --> 00:06:16,080 Animal Services 177 00:06:16,080 --> 00:06:17,440 >> earlier this year. They went out of 178 00:06:17,440 --> 00:06:20,800 business. As you guys are aware, police 179 00:06:20,800 --> 00:06:24,720 department scrambled to find a solution. 180 00:06:24,720 --> 00:06:26,560 That solution right now is our community 181 00:06:26,560 --> 00:06:28,479 services officer doing our animal 182 00:06:28,479 --> 00:06:32,080 control uh cases. 183 00:06:32,080 --> 00:06:35,600 Um getting it out of fast pay. 184 00:06:35,600 --> 00:06:37,680 That's not 185 00:06:37,680 --> 00:06:42,160 in my opinion. Um, so we uh contacted 186 00:06:42,160 --> 00:06:44,960 the county some fundamental services and 187 00:06:44,960 --> 00:06:46,800 are looking at a two-year contract with 188 00:06:46,800 --> 00:06:50,560 them uh a prorated rate for the first 189 00:06:50,560 --> 00:06:53,759 fiscal year since we're starting the 190 00:06:53,759 --> 00:06:56,560 idea would be to start September 1st 191 00:06:56,560 --> 00:06:59,520 based on um council direction the route 192 00:06:59,520 --> 00:07:01,840 we're going to go first year would be 193 00:07:01,840 --> 00:07:03,919 75,95 194 00:07:03,919 --> 00:07:07,680 then next fiscal year be 93, 195 00:07:07,680 --> 00:07:10,160 356 six. Um, 196 00:07:10,160 --> 00:07:11,280 >> that's still not calendar years, 197 00:07:11,280 --> 00:07:11,599 correct? 198 00:07:11,599 --> 00:07:14,800 >> Fiscal years. Yeah, they uh that would 199 00:07:14,800 --> 00:07:16,400 come out of the general fund. That's not 200 00:07:16,400 --> 00:07:18,960 budgeted right now. North Bay Animal 201 00:07:18,960 --> 00:07:21,440 Services significantly cheaper. Uh, but 202 00:07:21,440 --> 00:07:23,759 they had their own issues out of 203 00:07:23,759 --> 00:07:26,800 business. So, I like your direction on 204 00:07:26,800 --> 00:07:29,039 that. They would be available uh 205 00:07:29,039 --> 00:07:31,440 business hours and then on call 206 00:07:31,440 --> 00:07:34,639 emergency based after hours. What's 207 00:07:34,639 --> 00:07:36,160 their time frame to get up here if we 208 00:07:36,160 --> 00:07:37,840 have to call somebody leave say 10 209 00:07:37,840 --> 00:07:39,680 o'clock at night? Uh it's in the scope 210 00:07:39,680 --> 00:07:42,400 of work. I think it's 211 00:07:42,400 --> 00:07:45,120 60 minutes and then it's 30. So they 212 00:07:45,120 --> 00:07:47,520 have a north 213 00:07:47,520 --> 00:07:50,240 it's called beat 92. It's their north uh 214 00:07:50,240 --> 00:07:52,639 county section. Doesn't include the city 215 00:07:52,639 --> 00:07:54,160 right now. They would incorporate that 216 00:07:54,160 --> 00:07:56,639 into their beat their animal control 217 00:07:56,639 --> 00:07:59,840 officer who lives in town. Uh so I think 218 00:07:59,840 --> 00:08:01,840 during business hours the response could 219 00:08:01,840 --> 00:08:05,919 be fair. Yeah. Yeah. We're taking them 220 00:08:05,919 --> 00:08:07,840 down to Hillsburg now. That has new 221 00:08:07,840 --> 00:08:08,960 communities. Is that what we're doing? 222 00:08:08,960 --> 00:08:10,400 >> So, we're sheltering at Hillsburg. 223 00:08:10,400 --> 00:08:12,560 That's a separate contract. Uh right 224 00:08:12,560 --> 00:08:14,319 now, 225 00:08:14,319 --> 00:08:16,240 uh some county animal services can't 226 00:08:16,240 --> 00:08:19,039 support the sheltering. 227 00:08:19,039 --> 00:08:21,919 But moving forward, you know, that 228 00:08:21,919 --> 00:08:24,080 discussion is open if they get the 229 00:08:24,080 --> 00:08:27,280 availability that we can always drop out 230 00:08:27,280 --> 00:08:31,759 of the contract with uh Mighty. 231 00:08:31,759 --> 00:08:34,000 So, how does that work with Chariot? I 232 00:08:34,000 --> 00:08:36,240 know that she's been doing job, but 233 00:08:36,240 --> 00:08:38,240 she's not technically qualified, I would 234 00:08:38,240 --> 00:08:39,760 think, at this point. That's something 235 00:08:39,760 --> 00:08:41,120 that she would want to do in the future 236 00:08:41,120 --> 00:08:43,519 that maybe we could uh reimagine this 237 00:08:43,519 --> 00:08:46,480 whole contract in the next year. Say 238 00:08:46,480 --> 00:08:48,640 maybe we bring on our own or is that 239 00:08:48,640 --> 00:08:50,399 even financially worth it? 240 00:08:50,399 --> 00:08:54,240 >> She u she does not want to do it. Okay. 241 00:08:54,240 --> 00:08:58,320 Uh that that wasn't originally in her 242 00:08:58,320 --> 00:09:02,480 job description. Um, 243 00:09:02,480 --> 00:09:03,680 >> we'd have to go through certain 244 00:09:03,680 --> 00:09:05,680 trainings and get certain equipment 245 00:09:05,680 --> 00:09:08,240 including the vehicle 246 00:09:08,240 --> 00:09:10,480 >> to hire another. We could keep it in 247 00:09:10,480 --> 00:09:12,720 house and hire somebody uh, another 248 00:09:12,720 --> 00:09:14,640 community service officer. I think it's 249 00:09:14,640 --> 00:09:16,240 143,000 250 00:09:16,240 --> 00:09:17,680 >> to do that. 251 00:09:17,680 --> 00:09:20,000 >> I know we did it before and it was the 252 00:09:20,000 --> 00:09:21,040 best opportunity. 253 00:09:21,040 --> 00:09:23,279 >> I think I think this is the best option. 254 00:09:23,279 --> 00:09:24,160 Thank you for that. 255 00:09:24,160 --> 00:09:26,640 >> Yeah. So, unfortunately, it's expensive, 256 00:09:26,640 --> 00:09:28,480 but we have to. I just know all the way 257 00:09:28,480 --> 00:09:30,720 from Pilberry was involved with North 258 00:09:30,720 --> 00:09:32,720 Bay home services trying to come up with 259 00:09:32,720 --> 00:09:33,920 something right now. The city's 260 00:09:33,920 --> 00:09:34,800 scrambling right now. 261 00:09:34,800 --> 00:09:36,320 >> Yeah, it's a it's a hot button. 262 00:09:36,320 --> 00:09:38,240 >> It's a big talk topic at the city 263 00:09:38,240 --> 00:09:39,360 manager meetings. 264 00:09:39,360 --> 00:09:41,200 >> Yes. North Bay just kind of 265 00:09:41,200 --> 00:09:42,959 >> Well, the supervisors are involved too, 266 00:09:42,959 --> 00:09:44,320 aren't they? Trying to figure out. 267 00:09:44,320 --> 00:09:45,040 >> Yeah. 268 00:09:45,040 --> 00:09:46,000 >> I mean, 269 00:09:46,000 --> 00:09:48,240 >> that seems lower than what they first 270 00:09:48,240 --> 00:09:50,560 wanted us. Is that right? 271 00:09:50,560 --> 00:09:54,560 >> Yeah. So, they they did that. 272 00:09:54,560 --> 00:09:58,389 retired. 273 00:09:58,399 --> 00:10:00,480 » Yeah. So they so they when when it went 274 00:10:00,480 --> 00:10:02,240 to council a few hours before the 275 00:10:02,240 --> 00:10:04,560 original thing went to council 132. 276 00:10:04,560 --> 00:10:07,360 >> Yeah. So they did an emergency thing 277 00:10:07,360 --> 00:10:11,040 which came out to if you did it annually 278 00:10:11,040 --> 00:10:12,320 was 130 something. 279 00:10:12,320 --> 00:10:12,640 >> Yeah. 280 00:10:12,640 --> 00:10:16,240 >> Uh which was ridiculous. Uh right now 281 00:10:16,240 --> 00:10:18,880 you're going to pay 90 what 93 and then 282 00:10:18,880 --> 00:10:21,920 the 110. So, and Brian and I talked, you 283 00:10:21,920 --> 00:10:24,240 know, when we took over about, you know, 284 00:10:24,240 --> 00:10:27,920 talking to Brian, the the county uh 285 00:10:27,920 --> 00:10:30,720 person in charge of county to eventually 286 00:10:30,720 --> 00:10:33,839 take on that the uh delter piece of 287 00:10:33,839 --> 00:10:35,760 that. So, you didn't have to pay 110 and 288 00:10:35,760 --> 00:10:42,240 then 93. It would just be all so cheap. 289 00:10:42,240 --> 00:10:43,680 We got to do something with it. You 290 00:10:43,680 --> 00:10:45,600 know, like you said, charity by the time 291 00:10:45,600 --> 00:10:46,959 she gets training and a truck and all 292 00:10:46,959 --> 00:10:48,800 that, it's not cost effective for us. 293 00:10:48,800 --> 00:10:50,160 Well, I mean, that's our best option you 294 00:10:50,160 --> 00:10:52,640 guys got right there. So, let's go ahead 295 00:10:52,640 --> 00:10:53,760 and run it up to council. 296 00:10:53,760 --> 00:10:54,160 >> Yeah. 297 00:10:54,160 --> 00:10:55,279 >> See where we're at. 298 00:10:55,279 --> 00:10:58,320 >> Are we planning on taking this? Oh, is 299 00:10:58,320 --> 00:11:00,079 this the next meeting or after that? I 300 00:11:00,079 --> 00:11:00,560 can't remember. 301 00:11:00,560 --> 00:11:02,079 >> The 26th. 302 00:11:02,079 --> 00:11:02,560 >> Okay. 303 00:11:02,560 --> 00:11:07,990 >> Yeah. On tomorrow's agenda. Yeah. 304 00:11:08,000 --> 00:11:09,200 » Yeah. So, 305 00:11:09,200 --> 00:11:13,040 >> it might it may stay there. 306 00:11:13,040 --> 00:11:14,320 >> But you you'll be there. 307 00:11:14,320 --> 00:11:15,600 >> I would just know what it would cost if 308 00:11:15,600 --> 00:11:17,120 we didn't do it. 309 00:11:17,120 --> 00:11:18,800 probably be someone that will be asked. 310 00:11:18,800 --> 00:11:19,120 >> Yeah. 311 00:11:19,120 --> 00:11:20,480 >> And if there's any other options and the 312 00:11:20,480 --> 00:11:22,320 answer right now is sounds like no. 313 00:11:22,320 --> 00:11:23,200 >> Yeah. 314 00:11:23,200 --> 00:11:23,839 >> So that's right. 315 00:11:23,839 --> 00:11:26,560 >> Yeah. We would have to we would have to 316 00:11:26,560 --> 00:11:28,160 probably hire another person and then 317 00:11:28,160 --> 00:11:30,560 that's 318 00:11:30,560 --> 00:11:32,720 >> legal obligations if we didn't have one. 319 00:11:32,720 --> 00:11:35,760 I would be prepared for that as well. 320 00:11:35,760 --> 00:11:37,760 >> One of the So the cities are talking. So 321 00:11:37,760 --> 00:11:41,519 at some point there could be a joint RFP 322 00:11:41,519 --> 00:11:43,200 or something with all the cities who had 323 00:11:43,200 --> 00:11:45,040 North Bay and lost it. and you know 324 00:11:45,040 --> 00:11:46,399 maybe we can 325 00:11:46,399 --> 00:11:47,760 >> that's kind of what they're working on 326 00:11:47,760 --> 00:11:50,000 right now to start getting all the 327 00:11:50,000 --> 00:11:51,839 >> they keep asking like how much do we pay 328 00:11:51,839 --> 00:11:54,640 so they're trying to get a number. 329 00:11:54,640 --> 00:11:57,440 So is there any way that opt out that 330 00:11:57,440 --> 00:11:59,680 like once say we go a year and a new 331 00:11:59,680 --> 00:12:04,160 option comes up with a conglomerate 332 00:12:04,160 --> 00:12:05,279 get out of that contract? 333 00:12:05,279 --> 00:12:08,320 >> Certainly we yeah we I imagine there is 334 00:12:08,320 --> 00:12:09,360 we could put that in there. 335 00:12:09,360 --> 00:12:10,560 >> That would be that would be something 336 00:12:10,560 --> 00:12:13,600 maybe after one year 337 00:12:13,600 --> 00:12:14,320 notice. 338 00:12:14,320 --> 00:12:17,839 >> Yeah. I think in our PSAs we we had to a 339 00:12:17,839 --> 00:12:21,279 month we can work out. So 340 00:12:21,279 --> 00:12:24,000 >> yeah maybe that's 341 00:12:24,000 --> 00:12:25,680 Any 342 00:12:25,680 --> 00:12:27,279 other kind of questions or comments on 343 00:12:27,279 --> 00:12:28,560 that item? 344 00:12:28,560 --> 00:12:29,839 >> Cool. And you have your action, Mike, 345 00:12:29,839 --> 00:12:30,800 send it to council. 346 00:12:30,800 --> 00:12:33,279 >> Cool. 347 00:12:33,279 --> 00:12:35,200 >> All right. Number two, update on the PD 348 00:12:35,200 --> 00:12:38,000 station. 349 00:12:38,000 --> 00:12:39,920 >> Yeah. And so, uh, I just wanted to bring 350 00:12:39,920 --> 00:12:40,560 that forward. 351 00:12:40,560 --> 00:12:43,440 >> Thank you, Rob. 352 00:12:43,440 --> 00:12:44,959 >> Um, 353 00:12:44,959 --> 00:12:46,560 this 354 00:12:46,560 --> 00:12:48,000 >> this project I think has been on the 355 00:12:48,000 --> 00:12:50,959 radar for a very long time. 356 00:12:50,959 --> 00:12:53,920 >> Yeah. Looking at the numbers, 357 00:12:53,920 --> 00:12:55,839 it's not getting any cheaper the longer 358 00:12:55,839 --> 00:12:58,160 we wait. And and frankly, as the city 359 00:12:58,160 --> 00:13:02,480 continues to grow, we're out of space. 360 00:13:02,480 --> 00:13:05,200 In fact, when we were thinking about, do 361 00:13:05,200 --> 00:13:06,720 I need to hire an associate? I know 362 00:13:06,720 --> 00:13:10,079 where to put that person. So, um I just 363 00:13:10,079 --> 00:13:12,560 wanted to run some stuff past you and 364 00:13:12,560 --> 00:13:14,959 maybe figure out 365 00:13:14,959 --> 00:13:17,519 how we can get some financing do a 366 00:13:17,519 --> 00:13:20,000 remodel you guys direction on remodel 367 00:13:20,000 --> 00:13:22,240 versus new facility. 368 00:13:22,240 --> 00:13:23,680 You know, 369 00:13:23,680 --> 00:13:26,880 >> numbers that I have are outdated. Uh but 370 00:13:26,880 --> 00:13:28,880 I 371 00:13:28,880 --> 00:13:34,480 in uh 20 as of May 2026 372 00:13:34,480 --> 00:13:37,120 a remodel without permanent design fees 373 00:13:37,120 --> 00:13:40,399 are somewhere around 13 million. 374 00:13:40,399 --> 00:13:41,360 >> That's the remodel. 375 00:13:41,360 --> 00:13:43,519 >> That's remodel 376 00:13:43,519 --> 00:13:45,440 >> and then an entire rebuild we were 377 00:13:45,440 --> 00:13:47,279 talking about was 23. I'm sure that's 378 00:13:47,279 --> 00:13:49,920 climbing 40, right? 379 00:13:49,920 --> 00:13:53,200 >> But that that is like a fullblown 380 00:13:53,200 --> 00:13:55,120 right. That's without permit and design, 381 00:13:55,120 --> 00:13:57,360 but that's escalated. 382 00:13:57,360 --> 00:13:59,120 >> Second floor roof going up. 383 00:13:59,120 --> 00:14:00,480 >> What we talked about when we walked 384 00:14:00,480 --> 00:14:04,000 around with the previous chief, 385 00:14:04,000 --> 00:14:06,800 >> it's assuming that it's assuming the U 386 00:14:06,800 --> 00:14:09,279 middle of construction would be done May 387 00:14:09,279 --> 00:14:12,399 28, which obviously would have made so 388 00:14:12,399 --> 00:14:14,800 >> that would go up and my based on my 389 00:14:14,800 --> 00:14:18,639 math, we're looking at 5% a year. You 390 00:14:18,639 --> 00:14:21,279 know, the prices keep going up. Uh there 391 00:14:21,279 --> 00:14:24,079 was some cool thing, wasn't there's a 392 00:14:24,079 --> 00:14:25,680 community room in the front where the 393 00:14:25,680 --> 00:14:27,839 bay doors are. So that we could use that 394 00:14:27,839 --> 00:14:30,160 for maybe council meeting. So it had 395 00:14:30,160 --> 00:14:31,839 some 396 00:14:31,839 --> 00:14:33,839 cool parts to it. But the hard part is 397 00:14:33,839 --> 00:14:35,279 finding the money number one, then 398 00:14:35,279 --> 00:14:37,760 justifying number two. 399 00:14:37,760 --> 00:14:41,199 >> It's going to be like 13 or 30, right? 400 00:14:41,199 --> 00:14:45,680 >> Well, we're at 24 as of 2019. So 401 00:14:45,680 --> 00:14:48,079 35. 402 00:14:48,079 --> 00:14:51,680 I bet you 35 to 40 for a new one. I 403 00:14:51,680 --> 00:14:53,920 mean, 404 00:14:53,920 --> 00:14:58,880 it's not good. There's no good there's 405 00:14:58,880 --> 00:14:59,040 I 406 00:14:59,040 --> 00:15:02,800 >> mean, the hard part is we said, "Show us 407 00:15:02,800 --> 00:15:04,800 what you can do for a bunch of seven." 408 00:15:04,800 --> 00:15:07,519 >> Yeah. And it came back to this. 409 00:15:07,519 --> 00:15:09,519 >> Well, there was a cheaper than that, you 410 00:15:09,519 --> 00:15:10,320 know. So, 411 00:15:10,320 --> 00:15:13,040 >> there was a cheaper version that I'm 412 00:15:13,040 --> 00:15:14,959 just I'm sorry. I'm not like trying. No, 413 00:15:14,959 --> 00:15:18,399 he was here. Sorry. I appreciate it. You 414 00:15:18,399 --> 00:15:20,639 did a good job stepping on this for 415 00:15:20,639 --> 00:15:22,560 years. 416 00:15:22,560 --> 00:15:24,079 >> There was I love it. 417 00:15:24,079 --> 00:15:26,720 >> There was a cheaper version with just 418 00:15:26,720 --> 00:15:28,320 >> without the mezzanine and all that. 419 00:15:28,320 --> 00:15:30,160 >> Yeah. Without the second a full second 420 00:15:30,160 --> 00:15:31,760 floor. I would just 421 00:15:31,760 --> 00:15:34,240 >> was going between the blue lamps with 422 00:15:34,240 --> 00:15:35,839 wasn't raising the roof. Okay. 423 00:15:35,839 --> 00:15:36,480 >> Wasn't really 424 00:15:36,480 --> 00:15:38,399 >> My only problem with that though is I 425 00:15:38,399 --> 00:15:40,079 mean we're we're going it seems like 426 00:15:40,079 --> 00:15:41,760 we're patchworking this thing. No, it's 427 00:15:41,760 --> 00:15:42,079 not. 428 00:15:42,079 --> 00:15:45,040 >> Yeah. No, it's just, you know, between 429 00:15:45,040 --> 00:15:46,240 you can go all the way from you can 430 00:15:46,240 --> 00:15:48,000 start at every project between the tanks 431 00:15:48,000 --> 00:15:50,000 that are at 30% between patch. We're 432 00:15:50,000 --> 00:15:51,680 never getting something new for 433 00:15:51,680 --> 00:15:53,040 Cloverdale. 434 00:15:53,040 --> 00:15:54,240 >> So, where do you get the money? 435 00:15:54,240 --> 00:15:56,000 >> I know that's there. And that's the 436 00:15:56,000 --> 00:15:56,560 problem is 437 00:15:56,560 --> 00:15:58,639 >> we were stretching out tanks. The DD 438 00:15:58,639 --> 00:16:00,160 money 439 00:16:00,160 --> 00:16:02,079 >> didn't get that five to seven. They were 440 00:16:02,079 --> 00:16:06,079 really, you know, the 441 00:16:06,079 --> 00:16:10,480 >> cut of the DD was it like 120. 442 00:16:10,480 --> 00:16:12,880 that doesn't service much debt. There's 443 00:16:12,880 --> 00:16:15,440 10,000. 444 00:16:15,440 --> 00:16:18,880 I mean, I mean, there's the properties 445 00:16:18,880 --> 00:16:23,440 that there's there's uh yes, USDA loans 446 00:16:23,440 --> 00:16:26,320 4 and a half%. There's congressional 447 00:16:26,320 --> 00:16:28,160 designate spending. We could cover like 448 00:16:28,160 --> 00:16:31,600 a down payment. We're going to hit up on 449 00:16:31,600 --> 00:16:33,040 there's 450 00:16:33,040 --> 00:16:36,880 >> there things I'm I'm obviously I'm not 451 00:16:36,880 --> 00:16:40,880 here today looking for like, okay, let's do this. Uh, no. We've been 452 00:16:40,880 --> 00:16:43,120 looking for this for years. 453 00:16:43,120 --> 00:16:46,079 >> What she chief and I talked about was 454 00:16:46,079 --> 00:16:48,399 maybe doing this after the first of the 455 00:16:48,399 --> 00:16:50,639 year at the council unless you want it 456 00:16:50,639 --> 00:16:52,959 sooner. It's just uh we're going to be 457 00:16:52,959 --> 00:16:55,680 so jammed up as Moralda. I mean, not to 458 00:16:55,680 --> 00:16:57,600 say this isn't important. We can do it 459 00:16:57,600 --> 00:16:59,839 if you guys want to do it before. We 460 00:16:59,839 --> 00:17:01,120 would just probably have those arch 461 00:17:01,120 --> 00:17:05,280 players come in and present it to and 462 00:17:05,280 --> 00:17:06,799 >> yeah, they're going to have to come out 463 00:17:06,799 --> 00:17:08,480 and show us what 464 00:17:08,480 --> 00:17:10,880 >> where we're at to 13 when the initial 465 00:17:10,880 --> 00:17:13,919 ask was seven seven to eight. And I get it. 466 00:17:13,919 --> 00:17:15,919 >> I think there was a seven to eight, but 467 00:17:15,919 --> 00:17:17,439 then they said, "Well, if we just do a 468 00:17:17,439 --> 00:17:19,039 little 469 00:17:19,039 --> 00:17:20,480 >> I know. I know. 470 00:17:20,480 --> 00:17:22,000 >> They make it to where you don't want it. 471 00:17:22,000 --> 00:17:23,120 It's not appealing." 472 00:17:23,120 --> 00:17:23,679 >> Yeah. 473 00:17:23,679 --> 00:17:25,760 >> For that. 474 00:17:25,760 --> 00:17:28,160 But what we we need to put it off at the 475 00:17:28,160 --> 00:17:29,280 beginning of the year because the 476 00:17:29,280 --> 00:17:30,640 development fees and things that 477 00:17:30,640 --> 00:17:32,400 possibly happen and we're going to have 478 00:17:32,400 --> 00:17:34,400 a big difference between two or three 479 00:17:34,400 --> 00:17:37,039 projects that may or may not go here and 480 00:17:37,039 --> 00:17:38,559 developer fee money is something that we 481 00:17:38,559 --> 00:17:39,840 can use for this. 482 00:17:39,840 --> 00:17:43,440 >> Yeah, it is and and bond off of 483 00:17:43,440 --> 00:17:45,200 >> I would imagine that'll help us bond off 484 00:17:45,200 --> 00:17:47,120 of it because you're going to end up 485 00:17:47,120 --> 00:17:49,280 with a council no matter who's on it 486 00:17:49,280 --> 00:17:50,880 that isn't looking to raise your tax 487 00:17:50,880 --> 00:17:54,480 base. I would I would imagine I don't 488 00:17:54,480 --> 00:17:56,640 think that when I hear a very 489 00:17:56,640 --> 00:17:58,880 left-leaning Democrat candidate saying 490 00:17:58,880 --> 00:18:01,520 there is no way I'm raising our sales 491 00:18:01,520 --> 00:18:03,760 tax anywhere what we already are and I 492 00:18:03,760 --> 00:18:05,280 will fight against everybody that wants 493 00:18:05,280 --> 00:18:08,400 to that tells me that the furthest guy 494 00:18:08,400 --> 00:18:11,840 is saying that that means the other 495 00:18:11,840 --> 00:18:15,120 property tax is I think what they mostly 496 00:18:15,120 --> 00:18:17,760 most do that most cities do the property 497 00:18:17,760 --> 00:18:19,600 tax and you might get a lot push back on 498 00:18:19,600 --> 00:18:20,000 that too 499 00:18:20,000 --> 00:18:22,160 >> you want to pay 250 bucks warning 500 00:18:22,160 --> 00:18:23,919 property taxation 501 00:18:23,919 --> 00:18:26,080 >> where you're 502 00:18:26,080 --> 00:18:28,480 Iowa law enforcement like nobody's 503 00:18:28,480 --> 00:18:29,360 business but 504 00:18:29,360 --> 00:18:32,400 >> I don't know that your population has to 505 00:18:32,400 --> 00:18:36,000 67% has to support that 506 00:18:36,000 --> 00:18:37,760 >> I mean maybe when we come back we could 507 00:18:37,760 --> 00:18:40,480 talk to I is just for like super rough 508 00:18:40,480 --> 00:18:43,360 numbers just yeah 509 00:18:43,360 --> 00:18:46,240 >> like hey we need 35 million how much 510 00:18:46,240 --> 00:18:48,080 property tax is that 511 00:18:48,080 --> 00:18:52,160 >> yeah just something like that Yeah, 512 00:18:52,160 --> 00:18:55,520 >> you got to talk to him though 513 00:18:55,520 --> 00:18:58,240 for uh next week's meeting, right? 514 00:18:58,240 --> 00:18:59,280 >> Mhm. 515 00:18:59,280 --> 00:19:00,559 >> Bring us some numbers for the water 516 00:19:00,559 --> 00:19:02,559 stuff. 517 00:19:02,559 --> 00:19:04,640 >> So, just put this on the radar and say, 518 00:19:04,640 --> 00:19:06,160 "Hey, here's what we're thinking. Find 519 00:19:06,160 --> 00:19:08,480 us the best way to do this and see what 520 00:19:08,480 --> 00:19:11,520 he comes back with." I'll introduce you 521 00:19:11,520 --> 00:19:13,520 to this guy. 522 00:19:13,520 --> 00:19:15,840 >> He's a financial adviser that did all 523 00:19:15,840 --> 00:19:19,029 stuff. 524 00:19:19,039 --> 00:19:22,240 Yeah. D for Y. 525 00:19:22,240 --> 00:19:24,720 >> I mean, ideally, 526 00:19:24,720 --> 00:19:30,160 if we had the money, obviously, I would support a new facility with 527 00:19:30,160 --> 00:19:32,400 better parking. 528 00:19:32,400 --> 00:19:34,240 We're making it work now, but if we ever 529 00:19:34,240 --> 00:19:37,440 change the way we did the car program, 530 00:19:37,440 --> 00:19:39,280 >> the way the vehicle cars went, I'm sure 531 00:19:39,280 --> 00:19:40,080 she was, 532 00:19:40,080 --> 00:19:42,320 >> sorry, sure, Chris has told you, 533 00:19:42,320 --> 00:19:44,080 >> we always wanted to have it down by the 534 00:19:44,080 --> 00:19:45,679 new Alexander Valley Healthcare. There's 535 00:19:45,679 --> 00:19:48,400 a lot there. it perfect and then this 536 00:19:48,400 --> 00:19:52,080 can get incorporated into plaza or a 537 00:19:52,080 --> 00:19:54,320 building like that. So that if we do 538 00:19:54,320 --> 00:19:56,320 that direction, this property is worth 539 00:19:56,320 --> 00:19:58,240 money, you know, and so there's $5 540 00:19:58,240 --> 00:20:00,080 million in the middle of town really if 541 00:20:00,080 --> 00:20:01,679 you think about or maybe three million 542 00:20:01,679 --> 00:20:02,960 for that size. 543 00:20:02,960 --> 00:20:04,320 >> I don't know how much the parking lot is 544 00:20:04,320 --> 00:20:07,280 included, but at least that property has 545 00:20:07,280 --> 00:20:10,000 a value to the city that we can take 546 00:20:10,000 --> 00:20:15,350 into consideration, too. 547 00:20:15,360 --> 00:20:17,120 It's not going to get any cheaper. I 548 00:20:17,120 --> 00:20:20,000 mean with when Alexander Valley moves 549 00:20:20,000 --> 00:20:21,679 forward 550 00:20:21,679 --> 00:20:24,240 we've already put some you know curb 551 00:20:24,240 --> 00:20:26,400 cutter sidewalk at this drain. So that 552 00:20:26,400 --> 00:20:27,600 will 553 00:20:27,600 --> 00:20:30,880 >> and that's where we need to look at 554 00:20:30,880 --> 00:20:33,280 the wants versus needs for that because 555 00:20:33,280 --> 00:20:34,880 we don't need to have big community 556 00:20:34,880 --> 00:20:37,200 center in that police station. We don't 557 00:20:37,200 --> 00:20:39,200 need to have sales I don't think. Right. 558 00:20:39,200 --> 00:20:40,400 There's things that we could probably 559 00:20:40,400 --> 00:20:42,080 eliminate that your high dollar tickets 560 00:20:42,080 --> 00:20:44,880 that I think we did those. 561 00:20:44,880 --> 00:20:47,280 >> Yeah. That's a lot of different numbers. 562 00:20:47,280 --> 00:20:49,280 And so I mean the only thing might be we 563 00:20:49,280 --> 00:20:51,440 go to council and say because we're out 564 00:20:51,440 --> 00:20:52,880 of money with those the current 565 00:20:52,880 --> 00:20:55,440 architects, right? 566 00:20:55,440 --> 00:20:59,120 The guys I mean we could ask them for 567 00:20:59,120 --> 00:20:59,760 anymore. 568 00:20:59,760 --> 00:21:00,960 >> We could ask them for a scope. 569 00:21:00,960 --> 00:21:01,840 >> Well, they're on the hook for the 570 00:21:01,840 --> 00:21:03,600 presentation. Yes. Yeah. So 571 00:21:03,600 --> 00:21:04,880 >> we could ask them for a scope for a 572 00:21:04,880 --> 00:21:08,559 revised at least uh estimate for the new 573 00:21:08,559 --> 00:21:11,200 police station. So we could put we asked 574 00:21:11,200 --> 00:21:13,360 for that but they probably we started 575 00:21:13,360 --> 00:21:14,799 that way but we probably want more money 576 00:21:14,799 --> 00:21:16,080 transition. 577 00:21:16,080 --> 00:21:18,480 >> Well that's why I got these 578 00:21:18,480 --> 00:21:23,039 rough percentage increases you know 579 00:21:23,039 --> 00:21:26,080 >> you know can you email us what you have? 580 00:21:26,080 --> 00:21:28,400 >> Yeah or at least to Kevin and then he 581 00:21:28,400 --> 00:21:31,039 can give to us 582 00:21:31,039 --> 00:21:33,200 let us see the numbers and see maybe 583 00:21:33,200 --> 00:21:35,440 what they're what they're predicting and 584 00:21:35,440 --> 00:21:37,200 offering see where we're at. But I think 585 00:21:37,200 --> 00:21:39,679 that gray's going to tell us the best 586 00:21:39,679 --> 00:21:42,400 way to get it. USDA loans are tough 587 00:21:42,400 --> 00:21:43,520 right now. 588 00:21:43,520 --> 00:21:47,840 >> They do a grant uh up to 3 million, but 589 00:21:47,840 --> 00:21:50,559 it's nationwide 590 00:21:50,559 --> 00:21:52,480 >> and 3 million. 591 00:21:52,480 --> 00:21:54,480 >> Yeah. 592 00:21:54,480 --> 00:21:59,909 I talked to 593 00:21:59,919 --> 00:22:03,120 » chances you guys get jerk. It's really 594 00:22:03,120 --> 00:22:06,240 poor southern 595 00:22:06,240 --> 00:22:08,320 I mean the USDA loan could be good but 596 00:22:08,320 --> 00:22:11,360 paid back through property tax. 597 00:22:11,360 --> 00:22:13,600 >> Right. 598 00:22:13,600 --> 00:22:16,159 >> We should also look and see what's on 599 00:22:16,159 --> 00:22:18,000 our property tax bills. See if there's 600 00:22:18,000 --> 00:22:19,360 anything that's going to fall off what 601 00:22:19,360 --> 00:22:21,919 that amount is. Because if there's other 602 00:22:21,919 --> 00:22:23,600 loans out there from us the schools or 603 00:22:23,600 --> 00:22:25,440 something that's falling off then you 604 00:22:25,440 --> 00:22:27,039 can say look you're not paying anymore. 605 00:22:27,039 --> 00:22:30,559 These things went away. starting over as 606 00:22:30,559 --> 00:22:33,360 talking to you. 607 00:22:33,360 --> 00:22:35,600 We did that school when I got my push 608 00:22:35,600 --> 00:22:37,520 back. I found that one of them was 609 00:22:37,520 --> 00:22:39,120 falling off after one more year. So I'm 610 00:22:39,120 --> 00:22:40,559 like, you have one year crossover and 611 00:22:40,559 --> 00:22:41,280 then you're 612 00:22:41,280 --> 00:22:42,720 >> reintroduced it right back. 613 00:22:42,720 --> 00:22:44,640 >> Yeah, we you know Yeah. And you always 614 00:22:44,640 --> 00:22:45,520 justify it that way? 615 00:22:45,520 --> 00:22:48,159 >> Yep. 616 00:22:48,159 --> 00:22:50,799 >> So we want to Mike, you good with what 617 00:22:50,799 --> 00:22:52,640 we're doing here is is we still got to 618 00:22:52,640 --> 00:22:54,320 get a hold of ice real quick. there's 619 00:22:54,320 --> 00:22:55,840 some elements at play before we even 620 00:22:55,840 --> 00:22:56,480 bring 621 00:22:56,480 --> 00:22:57,440 >> you're okay with 622 00:22:57,440 --> 00:22:59,520 >> we need to have the presentation but we 623 00:22:59,520 --> 00:23:00,880 need to have these guys are on the hook 624 00:23:00,880 --> 00:23:02,480 for their presentation 625 00:23:02,480 --> 00:23:04,320 >> come and give us so it's you know 626 00:23:04,320 --> 00:23:06,240 everybody knows what's going on but then 627 00:23:06,240 --> 00:23:07,600 it's going to be deferred probably 628 00:23:07,600 --> 00:23:09,440 >> I would recommend after those the two 629 00:23:09,440 --> 00:23:11,360 current developments that we have coming 630 00:23:11,360 --> 00:23:13,280 up in the queue 631 00:23:13,280 --> 00:23:16,480 >> after they've been decided or 632 00:23:16,480 --> 00:23:18,880 finished then we can bring those 633 00:23:18,880 --> 00:23:20,559 >> so we're the recommendation from the 634 00:23:20,559 --> 00:23:23,600 subcommittee is to defer 635 00:23:23,600 --> 00:23:26,000 until this if everything goes as 636 00:23:26,000 --> 00:23:30,400 planned, November is potentially or we 637 00:23:30,400 --> 00:23:31,039 can just 638 00:23:31,039 --> 00:23:32,480 >> Well, then it's still it's still it's 639 00:23:32,480 --> 00:23:33,760 still January at that point because 640 00:23:33,760 --> 00:23:35,760 you're skipping meetings and not during 641 00:23:35,760 --> 00:23:37,039 the holidays. 642 00:23:37,039 --> 00:23:38,880 >> So, 643 00:23:38,880 --> 00:23:40,159 early 2027, 644 00:23:40,159 --> 00:23:44,789 >> correct? 645 00:23:44,799 --> 00:23:46,320 » Cool. 646 00:23:46,320 --> 00:23:47,200 >> Yeah. 647 00:23:47,200 --> 00:23:48,799 >> Any other comments, comments from the 648 00:23:48,799 --> 00:23:50,320 public on this? 649 00:23:50,320 --> 00:23:51,360 >> You guys are doing a great job. All 650 00:23:51,360 --> 00:23:54,240 right. Thank you. 651 00:23:54,240 --> 00:23:59,110 >> Hold on. Let me give you my laptop. 652 00:23:59,120 --> 00:24:00,559 » Transfer right over. 653 00:24:00,559 --> 00:24:02,960 >> He drives a good buzz if you want. Come 654 00:24:02,960 --> 00:24:04,640 on. 655 00:24:04,640 --> 00:24:08,240 >> All right. Number three, CP strategy 656 00:24:08,240 --> 00:24:09,200 update. 657 00:24:09,200 --> 00:24:11,360 >> Yeah. So, that's me for now. Kevin and I 658 00:24:11,360 --> 00:24:13,200 are gonna pitch in with this area 659 00:24:13,200 --> 00:24:14,960 potentially, too. But, uh, CPR is 660 00:24:14,960 --> 00:24:16,799 California Public Records Act. Just 661 00:24:16,799 --> 00:24:18,320 wanted to give a subcommittee an update 662 00:24:18,320 --> 00:24:21,200 that we are strategizing as best as we 663 00:24:21,200 --> 00:24:25,360 can. Um, as you know the not um go over 664 00:24:25,360 --> 00:24:27,120 this again like we've done at council in 665 00:24:27,120 --> 00:24:29,760 the past the city has been inundated not 666 00:24:29,760 --> 00:24:31,600 just city clerk though every city every 667 00:24:31,600 --> 00:24:33,679 clerk I talked to Pas are running 668 00:24:33,679 --> 00:24:36,640 rampant which is from my perspective um 669 00:24:36,640 --> 00:24:38,320 I want it on record noting it's a good 670 00:24:38,320 --> 00:24:40,159 thing we want people we want to be 671 00:24:40,159 --> 00:24:41,279 transparent we want to be able to 672 00:24:41,279 --> 00:24:43,679 provide records the uh community has a 673 00:24:43,679 --> 00:24:46,000 right to them the issue that all cities 674 00:24:46,000 --> 00:24:47,600 are having but particularly in ours that 675 00:24:47,600 --> 00:24:50,960 we are not um we don't have staffing 676 00:24:50,960 --> 00:24:52,400 programs, things like that to the 677 00:24:52,400 --> 00:24:54,960 infrastructure involved to provide the 678 00:24:54,960 --> 00:24:58,559 quality of service that we want. Um, but 679 00:24:58,559 --> 00:25:00,799 as a bandaid, what we've been doing, um, 680 00:25:00,799 --> 00:25:02,720 bit of the patchwork 681 00:25:02,720 --> 00:25:06,080 currently as far as an update, we have 682 00:25:06,080 --> 00:25:07,600 Eric on board. Him and I have been 683 00:25:07,600 --> 00:25:08,960 strategizing. We have a few meetings 684 00:25:08,960 --> 00:25:12,960 scheduled to work out the um, PAS that 685 00:25:12,960 --> 00:25:15,760 are a little bit larger in scope and are 686 00:25:15,760 --> 00:25:17,919 involved with 687 00:25:17,919 --> 00:25:20,640 potential developments in public works. 688 00:25:20,640 --> 00:25:24,080 Um those uh as you know some PAS are 689 00:25:24,080 --> 00:25:25,760 really simple low hanging fruit. I want 690 00:25:25,760 --> 00:25:27,840 the plans for my property. Other ones 691 00:25:27,840 --> 00:25:30,559 are 15 to 20 pronged things where they 692 00:25:30,559 --> 00:25:32,880 end up being like 30 Pas in one. Eric 693 00:25:32,880 --> 00:25:34,320 and I are working together on those 694 00:25:34,320 --> 00:25:36,000 larger ones to be able to get those out 695 00:25:36,000 --> 00:25:37,440 in the next few weeks. We strategized 696 00:25:37,440 --> 00:25:39,360 with our city manager and our city 697 00:25:39,360 --> 00:25:42,640 attorney on how we can actually close 698 00:25:42,640 --> 00:25:45,679 those um within the next few weeks. We 699 00:25:45,679 --> 00:25:48,480 also um have received direction or at 700 00:25:48,480 --> 00:25:50,880 least um a recommendation council may 701 00:25:50,880 --> 00:25:54,240 seem to be okay with us um changing up 702 00:25:54,240 --> 00:25:56,080 the hours of city hall so that we can 703 00:25:56,080 --> 00:25:57,840 utilize some of our front desk staff to 704 00:25:57,840 --> 00:26:01,520 help. Um really it's a many hands make 705 00:26:01,520 --> 00:26:03,360 light of work kind of situation. I'm 706 00:26:03,360 --> 00:26:05,760 only one person. I can only work so much 707 00:26:05,760 --> 00:26:07,440 um in a week and I'm not even putting a 708 00:26:07,440 --> 00:26:08,799 dent in it on myself. So what we're 709 00:26:08,799 --> 00:26:11,679 trying to do is get other staff to help. 710 00:26:11,679 --> 00:26:13,440 We have our tent. They started today. 711 00:26:13,440 --> 00:26:14,880 They were you're in training basically 712 00:26:14,880 --> 00:26:16,320 all morning getting them on board. 713 00:26:16,320 --> 00:26:18,480 They're working on it right now. Um 714 00:26:18,480 --> 00:26:20,640 processing resolutions. They're going to 715 00:26:20,640 --> 00:26:22,799 be working 20 to 40 hours a week. 716 00:26:22,799 --> 00:26:24,480 Thankfully, since we've been we haven't 717 00:26:24,480 --> 00:26:26,720 had a records tech or tech for the last 718 00:26:26,720 --> 00:26:28,080 few weeks and we banked a little bit of 719 00:26:28,080 --> 00:26:29,760 money so that we can have them work up 720 00:26:29,760 --> 00:26:30,480 to 40 hours a week. 721 00:26:30,480 --> 00:26:32,000 >> What's their term? How long are they? 722 00:26:32,000 --> 00:26:36,400 >> Um they are on for as long as it takes. 723 00:26:36,400 --> 00:26:36,960 Sure. 724 00:26:36,960 --> 00:26:40,880 >> Um my goal ultimately um our strategy is 725 00:26:40,880 --> 00:26:43,360 also multi-prong. We have a lot of 726 00:26:43,360 --> 00:26:44,640 different folks working on different 727 00:26:44,640 --> 00:26:47,600 things, but the goal is to be at zero or 728 00:26:47,600 --> 00:26:49,840 as close to zero 729 00:26:49,840 --> 00:26:52,480 by these the first meeting in September. 730 00:26:52,480 --> 00:26:53,679 So, I'm hoping to be able to give you 731 00:26:53,679 --> 00:26:55,679 good news at council or at the very 732 00:26:55,679 --> 00:26:58,000 least give you an update. Um, at that 733 00:26:58,000 --> 00:26:59,200 meeting, we're also going to be 734 00:26:59,200 --> 00:27:00,960 hopefully giving you more of a long-term 735 00:27:00,960 --> 00:27:02,159 strategy. Like I said, this is a 736 00:27:02,159 --> 00:27:03,600 band-aid. This is what we're doing just 737 00:27:03,600 --> 00:27:05,440 to catch up. We do have quite a few 738 00:27:05,440 --> 00:27:07,200 strategies and goals for council to 739 00:27:07,200 --> 00:27:10,320 consider at that point. Um that'll 740 00:27:10,320 --> 00:27:11,919 coincide with quite a bit of metrics. 741 00:27:11,919 --> 00:27:12,880 One of the things that I'm having 742 00:27:12,880 --> 00:27:14,799 everyone who's even touching a P right 743 00:27:14,799 --> 00:27:17,039 now is capture their time. I really want 744 00:27:17,039 --> 00:27:19,600 to be able to tell council like 745 00:27:19,600 --> 00:27:22,159 um especially if we don't get to zero by 746 00:27:22,159 --> 00:27:24,240 then to be able to say, you know, we put 747 00:27:24,240 --> 00:27:28,799 in 400 hours and we have only completed 748 00:27:28,799 --> 00:27:31,440 25%. I want to have a real expectation 749 00:27:31,440 --> 00:27:33,600 or understanding from council and for 750 00:27:33,600 --> 00:27:36,720 staff to understand what it takes to 751 00:27:36,720 --> 00:27:38,880 close these things out. Um, like I said, 752 00:27:38,880 --> 00:27:40,400 some are easy, some are not. Um, but 753 00:27:40,400 --> 00:27:41,520 ultimately I do think we have a 754 00:27:41,520 --> 00:27:42,960 strategy. We'll know if it's effective 755 00:27:42,960 --> 00:27:46,480 in a week or two, but by September 9th 756 00:27:46,480 --> 00:27:47,840 is my goal to be able to provide 757 00:27:47,840 --> 00:27:50,080 hopefully really good news to council. 758 00:27:50,080 --> 00:27:51,279 But if you have any questions or 759 00:27:51,279 --> 00:27:54,399 comments or if you guys would like to 760 00:27:54,399 --> 00:27:55,520 say anything about it, we've been 761 00:27:55,520 --> 00:27:57,120 talking about it for a while. There has 762 00:27:57,120 --> 00:27:58,799 to be help here to get it going. I mean, 763 00:27:58,799 --> 00:28:00,159 there's a lot of time being spent on 764 00:28:00,159 --> 00:28:03,520 this at the expense of everything else. 765 00:28:03,520 --> 00:28:06,399 >> You know what I mean? So, I know be you 766 00:28:06,399 --> 00:28:07,919 guys got this figured out with Eric 767 00:28:07,919 --> 00:28:09,679 jumping in, Kevin jumped in. You guys 768 00:28:09,679 --> 00:28:11,360 got attempts already here. I mean, we're 769 00:28:11,360 --> 00:28:12,880 doing exactly what we've talked about 770 00:28:12,880 --> 00:28:14,000 previously. So, 771 00:28:14,000 --> 00:28:14,320 >> yeah, 772 00:28:14,320 --> 00:28:16,480 >> I'm on board with it, man. I mean, 773 00:28:16,480 --> 00:28:18,159 update is good. 774 00:28:18,159 --> 00:28:19,440 >> And you know, the thing is, you can only 775 00:28:19,440 --> 00:28:21,200 do as many as you can. If you come to a 776 00:28:21,200 --> 00:28:22,480 council with an update and say, "Hey, 777 00:28:22,480 --> 00:28:23,919 we're not at zero." Guess what? But 778 00:28:23,919 --> 00:28:26,399 we've made a lot of progress. And that's 779 00:28:26,399 --> 00:28:28,080 all you can do, man. 780 00:28:28,080 --> 00:28:29,440 >> Yeah. And that's the that's the 781 00:28:29,440 --> 00:28:30,720 messaging we really want to get out 782 00:28:30,720 --> 00:28:32,960 there that or at least I do from the PIO 783 00:28:32,960 --> 00:28:34,559 perspective, our marketing average on 784 00:28:34,559 --> 00:28:36,960 this that the city is not hiding 785 00:28:36,960 --> 00:28:39,120 anything. The city wants to get records 786 00:28:39,120 --> 00:28:41,279 out. It's a how and that's what we're 787 00:28:41,279 --> 00:28:43,120 working on now is how can we do it in 788 00:28:43,120 --> 00:28:46,159 the interim which is all hands on deck 789 00:28:46,159 --> 00:28:48,240 closing city hall and then what council 790 00:28:48,240 --> 00:28:50,080 will consider later is how do we that's 791 00:28:50,080 --> 00:28:51,600 because that's not a sustainable model. 792 00:28:51,600 --> 00:28:52,880 What do we do going forward because 793 00:28:52,880 --> 00:28:54,080 these are only growing they're going to 794 00:28:54,080 --> 00:28:55,440 continue that way. Well, and time 795 00:28:55,440 --> 00:28:57,520 capture is huge. So, because then they 796 00:28:57,520 --> 00:28:58,799 can see 797 00:28:58,799 --> 00:28:59,919 >> a dollar amount, too. 798 00:28:59,919 --> 00:29:01,760 >> Yeah. 799 00:29:01,760 --> 00:29:03,679 You can pair it up with a dollar amount 800 00:29:03,679 --> 00:29:05,360 and be like, "Okay, here's what the city 801 00:29:05,360 --> 00:29:06,720 business has turned into." 802 00:29:06,720 --> 00:29:07,840 >> Correct. 803 00:29:07,840 --> 00:29:10,960 >> So, just is Rob's all done now. 804 00:29:10,960 --> 00:29:12,320 >> Uh, I have to look into them 805 00:29:12,320 --> 00:29:13,520 specifically, but I believe so. Because 806 00:29:13,520 --> 00:29:14,559 some of the records that were being 807 00:29:14,559 --> 00:29:16,720 requested were um 808 00:29:16,720 --> 00:29:18,880 >> they're not available or they are no 809 00:29:18,880 --> 00:29:20,080 responsive records. That's something 810 00:29:20,080 --> 00:29:22,480 that part of it is community, you know, 811 00:29:22,480 --> 00:29:25,600 educating the public on um, you know, 812 00:29:25,600 --> 00:29:27,120 I've talked to staff about this before, 813 00:29:27,120 --> 00:29:29,120 but we could spend like the other day I 814 00:29:29,120 --> 00:29:31,360 spent six to eight hours on P looking 815 00:29:31,360 --> 00:29:33,200 for it only to find no responsive 816 00:29:33,200 --> 00:29:35,039 records. But we still have to do our due 817 00:29:35,039 --> 00:29:36,640 diligence at finding it and doing the 818 00:29:36,640 --> 00:29:38,399 search because there's potentially 819 00:29:38,399 --> 00:29:39,760 responsive records and we have to go one 820 00:29:39,760 --> 00:29:41,440 by one. It has to be searched and not to 821 00:29:41,440 --> 00:29:42,640 get in the weeds of it, but it has to be 822 00:29:42,640 --> 00:29:44,000 searched, has to be reviewed by a city 823 00:29:44,000 --> 00:29:45,440 attorney. There's exemption. There's a 824 00:29:45,440 --> 00:29:46,559 whole lot that goes into the public 825 00:29:46,559 --> 00:29:48,399 records act for us to be compliant with 826 00:29:48,399 --> 00:29:49,440 it. 827 00:29:49,440 --> 00:29:51,520 just to sometimes turn around and say 828 00:29:51,520 --> 00:29:53,279 done which is really disheartening for 829 00:29:53,279 --> 00:29:54,880 folks that have been waiting a long time 830 00:29:54,880 --> 00:29:56,080 but it's the nature of the beast and 831 00:29:56,080 --> 00:29:57,600 we're trying to do our best to get that 832 00:29:57,600 --> 00:30:00,000 response time down because that's what I 833 00:30:00,000 --> 00:30:02,080 service but I very much want to provide 834 00:30:02,080 --> 00:30:03,679 especially since recently my name's 835 00:30:03,679 --> 00:30:05,760 being tied to it specifically and it's a 836 00:30:05,760 --> 00:30:07,760 duty under my office it's something that 837 00:30:07,760 --> 00:30:09,279 it's a city's responsibility and 838 00:30:09,279 --> 00:30:11,360 currently this is our strategy to help 839 00:30:11,360 --> 00:30:13,039 mitigate the problems we're seeing but 840 00:30:13,039 --> 00:30:15,360 we do have some long-term strategies to 841 00:30:15,360 --> 00:30:17,279 >> we have information on the website about 842 00:30:17,279 --> 00:30:20,000 how to do a P because a lot of them are 843 00:30:20,000 --> 00:30:22,720 asking the questions of interpretation 844 00:30:22,720 --> 00:30:24,640 of what the information is, but it's our 845 00:30:24,640 --> 00:30:26,399 job just to present the information to 846 00:30:26,399 --> 00:30:27,200 them 847 00:30:27,200 --> 00:30:28,559 >> and that's part of it. But there's got 848 00:30:28,559 --> 00:30:29,760 to be a point where they're they're 849 00:30:29,760 --> 00:30:31,600 satisfied what they get. You know, we're 850 00:30:31,600 --> 00:30:32,799 not having a class on it. 851 00:30:32,799 --> 00:30:34,399 >> Yeah. When we do initial the initial 852 00:30:34,399 --> 00:30:36,799 response to any just so folks are aware 853 00:30:36,799 --> 00:30:38,640 and maybe that's something we do um in 854 00:30:38,640 --> 00:30:40,480 the future. I don't have the ability to, 855 00:30:40,480 --> 00:30:42,480 but I would recommend maybe doing a 856 00:30:42,480 --> 00:30:43,919 study session or maybe just doing a 857 00:30:43,919 --> 00:30:45,520 presentation at a council meeting that 858 00:30:45,520 --> 00:30:47,279 is, 859 00:30:47,279 --> 00:30:49,039 you know, brass stack. This is a period. 860 00:30:49,039 --> 00:30:50,799 This is how we suggest submitting them. 861 00:30:50,799 --> 00:30:52,640 This is kind of the what we do and how 862 00:30:52,640 --> 00:30:55,440 it works. so that staff, the council, 863 00:30:55,440 --> 00:30:56,399 especially the new council, it's 864 00:30:56,399 --> 00:30:57,520 something I'd love to put in, you know, 865 00:30:57,520 --> 00:31:00,320 early January, everyone's understanding 866 00:31:00,320 --> 00:31:03,200 of what is this and why we do things the 867 00:31:03,200 --> 00:31:04,399 way we do because I think that's a lot 868 00:31:04,399 --> 00:31:06,399 of the public's frustration is that we 869 00:31:06,399 --> 00:31:09,120 are following the public records act, 870 00:31:09,120 --> 00:31:11,600 which many folks believe, myself 871 00:31:11,600 --> 00:31:13,600 included, needs significant reform. But 872 00:31:13,600 --> 00:31:15,919 until that happens, we have to follow 873 00:31:15,919 --> 00:31:18,080 the letter of law as best as possible. 874 00:31:18,080 --> 00:31:21,279 and um relaying that information. Often 875 00:31:21,279 --> 00:31:22,799 people are frustrated with the message 876 00:31:22,799 --> 00:31:25,200 we're having to send. Um but there's 877 00:31:25,200 --> 00:31:26,640 things inhouse that we can definitely do 878 00:31:26,640 --> 00:31:28,320 to improve, 879 00:31:28,320 --> 00:31:29,919 but as far as that goes, yes, there's 880 00:31:29,919 --> 00:31:31,919 definitely a I think a communication 881 00:31:31,919 --> 00:31:33,440 breakdown that I would love to be as 882 00:31:33,440 --> 00:31:34,880 transparent with the public as possible 883 00:31:34,880 --> 00:31:37,919 so that folks understand like 884 00:31:37,919 --> 00:31:39,279 just because you submit the 10-day 885 00:31:39,279 --> 00:31:41,039 deadline, there's there is no 10day 886 00:31:41,039 --> 00:31:43,279 deadline. That's not we have to respond 887 00:31:43,279 --> 00:31:44,960 within a certain amount of time, but we 888 00:31:44,960 --> 00:31:46,159 don't have to provide the records within 889 00:31:46,159 --> 00:31:47,679 a certain amount of time. And then 890 00:31:47,679 --> 00:31:50,399 there's, you know, based on the my role 891 00:31:50,399 --> 00:31:52,399 is to help you define a scope so that 892 00:31:52,399 --> 00:31:57,360 there's an actual um a search can be 893 00:31:57,360 --> 00:31:59,600 conducted and that can't happen unless 894 00:31:59,600 --> 00:32:01,200 certain information is provided to us. 895 00:32:01,200 --> 00:32:02,720 So I go back and forth with requesters 896 00:32:02,720 --> 00:32:05,760 often. Um but I think some of that 897 00:32:05,760 --> 00:32:08,799 outreach could be very helpful. Um but 898 00:32:08,799 --> 00:32:10,240 that's really, you know, the council's 899 00:32:10,240 --> 00:32:11,440 recommendation if you want it to be a 900 00:32:11,440 --> 00:32:14,640 future agenda item or not. Um it could 901 00:32:14,640 --> 00:32:16,159 just be a study session in a sense where 902 00:32:16,159 --> 00:32:16,640 we're just 903 00:32:16,640 --> 00:32:18,559 >> I like that. 904 00:32:18,559 --> 00:32:20,080 >> But think especially because we don't 905 00:32:20,080 --> 00:32:22,080 know you know there may be three new 906 00:32:22,080 --> 00:32:24,559 seats or there may be 907 00:32:24,559 --> 00:32:26,880 regardless how the election turns out. I 908 00:32:26,880 --> 00:32:28,399 think it's great information to provide 909 00:32:28,399 --> 00:32:30,720 to the council and to the public who 910 00:32:30,720 --> 00:32:32,559 wants to listen. And it's even one of 911 00:32:32,559 --> 00:32:33,919 those things that that presentation 912 00:32:33,919 --> 00:32:35,840 could easily not easily but I could put 913 00:32:35,840 --> 00:32:37,519 it on our we do have a public records 914 00:32:37,519 --> 00:32:39,600 page on our website. there could be a 915 00:32:39,600 --> 00:32:40,880 link to that so people could also watch 916 00:32:40,880 --> 00:32:42,720 it if they wanted to 10 years from now, 917 00:32:42,720 --> 00:32:43,200 >> right? 918 00:32:43,200 --> 00:32:47,360 >> Um I want to do as much outreach as possible, but um most of 919 00:32:47,360 --> 00:32:50,000 that will have to occur once we get a 920 00:32:50,000 --> 00:32:52,559 handle on these Pas because at the last 921 00:32:52,559 --> 00:32:53,840 council meeting I told June there was 922 00:32:53,840 --> 00:32:56,960 47. I think we're up to 56 right now. So 923 00:32:56,960 --> 00:32:59,200 we we we close one or two, we get three 924 00:32:59,200 --> 00:33:01,679 or four like it's, you know, one step 925 00:33:01,679 --> 00:33:03,360 back, two step kind of thing. But our 926 00:33:03,360 --> 00:33:05,440 goal is to take one step back, five 927 00:33:05,440 --> 00:33:06,640 steps forward. And that's what we're 928 00:33:06,640 --> 00:33:07,919 doing right now, these interim 929 00:33:07,919 --> 00:33:09,760 strategies. Um, but not to repeat myself 930 00:33:09,760 --> 00:33:11,120 over and over again, we I think we have 931 00:33:11,120 --> 00:33:12,399 a good strategy going forward. I'm 932 00:33:12,399 --> 00:33:15,840 hoping to report quality good news in 933 00:33:15,840 --> 00:33:17,200 September, but if not, we'll at least 934 00:33:17,200 --> 00:33:18,720 have a lot of information, metrics to go 935 00:33:18,720 --> 00:33:19,360 along with it. 936 00:33:19,360 --> 00:33:21,360 >> Awesome. And we got people working on 937 00:33:21,360 --> 00:33:22,880 extra now. So, 938 00:33:22,880 --> 00:33:24,080 >> very much so. 939 00:33:24,080 --> 00:33:25,600 >> Any other comments on this? 940 00:33:25,600 --> 00:33:26,080 >> Yeah. 941 00:33:26,080 --> 00:33:26,960 >> Okay. 942 00:33:26,960 --> 00:33:29,200 >> So, since we're on recorded meeting, I 943 00:33:29,200 --> 00:33:30,480 want to make sure that everyone knows we 944 00:33:30,480 --> 00:33:33,600 have legal obligation to do these. So, I 945 00:33:33,600 --> 00:33:35,519 am a big supporter and will continue to 946 00:33:35,519 --> 00:33:38,000 push to close city hall and use every 947 00:33:38,000 --> 00:33:40,159 person in here until we get it solved. 948 00:33:40,159 --> 00:33:42,399 Um, I think that we have a small group 949 00:33:42,399 --> 00:33:44,559 of people in the public that don't even 950 00:33:44,559 --> 00:33:46,320 live in Cloverdale that are weaponizing 951 00:33:46,320 --> 00:33:48,480 the system. We got no less than a dozen 952 00:33:48,480 --> 00:33:51,600 from one person in the past week. I 953 00:33:51,600 --> 00:33:53,600 think that our attorneys need to step in 954 00:33:53,600 --> 00:33:56,000 and start clearing these out and making 955 00:33:56,000 --> 00:33:59,120 the scopes clear as to what you can and 956 00:33:59,120 --> 00:34:00,640 can't change as you go through these 957 00:34:00,640 --> 00:34:02,960 processes. You can't just email the city 958 00:34:02,960 --> 00:34:06,080 manager and say, "I want receipts from 959 00:34:06,080 --> 00:34:09,200 26 2020 to 2026. It doesn't freaking 960 00:34:09,200 --> 00:34:11,679 work that way." And we need to start uh 961 00:34:11,679 --> 00:34:13,040 making people understand that's not how 962 00:34:13,040 --> 00:34:14,960 you do it. You don't get information by 963 00:34:14,960 --> 00:34:17,839 being the loud bully. And I'm I'm sick 964 00:34:17,839 --> 00:34:20,079 of it and we're catering to these people 965 00:34:20,079 --> 00:34:22,560 and I'm I'm done with it. So, we need to 966 00:34:22,560 --> 00:34:24,240 do exactly what you're saying, but add 967 00:34:24,240 --> 00:34:25,839 more people to it. And I hope they're 968 00:34:25,839 --> 00:34:28,480 watching this meeting. Um our attorneys 969 00:34:28,480 --> 00:34:30,800 need to step up. This is absolutely 970 00:34:30,800 --> 00:34:32,560 ridiculous and I've made it very clear 971 00:34:32,560 --> 00:34:34,480 to them and so I'm hoping something 972 00:34:34,480 --> 00:34:36,879 changes drastically in the next month 973 00:34:36,879 --> 00:34:39,119 with that that load and the people that 974 00:34:39,119 --> 00:34:43,679 are making these um frivolous PSAs in my 975 00:34:43,679 --> 00:34:46,960 opinion for the most part 976 00:34:46,960 --> 00:34:49,520 because if they don't change then and 977 00:34:49,520 --> 00:34:51,760 the city the attorneys don't help then 978 00:34:51,760 --> 00:34:53,119 we're going to have to start looking new 979 00:34:53,119 --> 00:34:55,520 ways to make this work right because we 980 00:34:55,520 --> 00:34:57,040 can't we can't sustain 981 00:34:57,040 --> 00:34:58,720 >> so it's sustainable model that we had 982 00:34:58,720 --> 00:35:00,560 and honestly It's it's been a a 983 00:35:00,560 --> 00:35:02,079 hardship. 984 00:35:02,079 --> 00:35:03,520 Every clerk has had this problem for 985 00:35:03,520 --> 00:35:04,960 years. It was a hardship in my last 986 00:35:04,960 --> 00:35:07,520 agency. It's just it's the nature of 987 00:35:07,520 --> 00:35:10,079 records requests. Um 988 00:35:10,079 --> 00:35:12,560 but people are are abusing the system. 989 00:35:12,560 --> 00:35:14,400 For example, 990 00:35:14,400 --> 00:35:17,119 uh 10 I I would say about approximately 991 00:35:17,119 --> 00:35:19,680 10 paras that we have open now are from 992 00:35:19,680 --> 00:35:23,520 some data branch website and they're 993 00:35:23,520 --> 00:35:26,960 asking us for every single vendor thing 994 00:35:26,960 --> 00:35:28,880 like um contract all these things based 995 00:35:28,880 --> 00:35:30,880 on on softwares we don't even have 996 00:35:30,880 --> 00:35:32,560 because they want to know which ones we 997 00:35:32,560 --> 00:35:34,640 don't have. And then I guarantee you a 998 00:35:34,640 --> 00:35:36,079 few weeks after we close it, we will be 999 00:35:36,079 --> 00:35:37,839 hearing from those vendors going, "Hey, 1000 00:35:37,839 --> 00:35:40,240 we have a program for you. we have a pro 1001 00:35:40,240 --> 00:35:42,400 like because you know on one of them was 1002 00:35:42,400 --> 00:35:45,359 do you use civic plus right and we're 1003 00:35:45,359 --> 00:35:46,640 like yeah that's our website but they 1004 00:35:46,640 --> 00:35:48,400 had nine other things and they want 10 1005 00:35:48,400 --> 00:35:49,920 different records for all those many of 1006 00:35:49,920 --> 00:35:51,920 them will be non-responsive the programs 1007 00:35:51,920 --> 00:35:53,119 we do have we're going to send them to 1008 00:35:53,119 --> 00:35:54,640 them because we have to and they will 1009 00:35:54,640 --> 00:35:56,880 get to see oh they spend this much on 1010 00:35:56,880 --> 00:35:59,200 their website we can beat that and it's 1011 00:35:59,200 --> 00:36:01,119 people are using it they're weaponizing 1012 00:36:01,119 --> 00:36:02,720 the P and it's and it's going 1013 00:36:02,720 --> 00:36:05,200 countrywide and it's time consuming and 1014 00:36:05,200 --> 00:36:06,640 here's the thing like you mentioned 1015 00:36:06,640 --> 00:36:08,320 before you get into Santa Rosa and the 1016 00:36:08,320 --> 00:36:09,119 Windsor 1017 00:36:09,119 --> 00:36:11,920 whatever. Some of the city clerks have a 1018 00:36:11,920 --> 00:36:13,040 staff. 1019 00:36:13,040 --> 00:36:13,920 >> It's their soldier. 1020 00:36:13,920 --> 00:36:15,599 >> Okay. So, we're we're right now patch 1021 00:36:15,599 --> 00:36:16,960 and playing in Cloverdale here. We've 1022 00:36:16,960 --> 00:36:18,880 got a temp that came in. We've got the 1023 00:36:18,880 --> 00:36:20,800 addition of assistant city manager. 1024 00:36:20,800 --> 00:36:23,119 We're going to close and do all this. 1025 00:36:23,119 --> 00:36:25,359 We're trying to create that staff that 1026 00:36:25,359 --> 00:36:27,680 we don't have. So, what people also got 1027 00:36:27,680 --> 00:36:29,119 to realize, and this goes along with 1028 00:36:29,119 --> 00:36:31,440 what vice mayor is saying there is like 1029 00:36:31,440 --> 00:36:33,200 we are in here doing this. You know what 1030 00:36:33,200 --> 00:36:35,200 I mean? This is recorded. People need to 1031 00:36:35,200 --> 00:36:36,960 have, yes, there's a timeline and 1032 00:36:36,960 --> 00:36:38,400 there's a legal obligation to do it. 1033 00:36:38,400 --> 00:36:40,480 We're trying to meet that. But if we 1034 00:36:40,480 --> 00:36:42,720 don't, due to the lack of personnel to 1035 00:36:42,720 --> 00:36:44,640 do it, lawyers need to step in and say, 1036 00:36:44,640 --> 00:36:46,400 "Hey, there's got to be something there. 1037 00:36:46,400 --> 00:36:48,240 Is there an exemption? Is there an 1038 00:36:48,240 --> 00:36:50,640 extension? Is there whatever?" Because 1039 00:36:50,640 --> 00:36:53,520 we're doing what we do to get it. And if 1040 00:36:53,520 --> 00:36:55,280 and then it's just instead of these 1041 00:36:55,280 --> 00:36:58,000 people accepting that, then we've got 1042 00:36:58,000 --> 00:36:59,280 boom, I'm going to barrage you with 1043 00:36:59,280 --> 00:37:00,320 something else because you're not paying 1044 00:37:00,320 --> 00:37:02,000 attention. You're not paying attention. 1045 00:37:02,000 --> 00:37:03,359 And they're just coming hot and heavy. 1046 00:37:03,359 --> 00:37:04,640 and now it's turning into something 1047 00:37:04,640 --> 00:37:06,400 that's not doable. 1048 00:37:06,400 --> 00:37:08,320 >> So, so anyways, 1049 00:37:08,320 --> 00:37:09,680 >> yeah, it is disheartening and I'll say 1050 00:37:09,680 --> 00:37:12,960 that from a personal note. Um, it well 1051 00:37:12,960 --> 00:37:15,119 criticism is part of the job 1052 00:37:15,119 --> 00:37:17,040 >> and I understand that. I think from a 1053 00:37:17,040 --> 00:37:19,520 personal it's really hard because I am 1054 00:37:19,520 --> 00:37:21,680 putting 50 plus hours a week into my 1055 00:37:21,680 --> 00:37:23,599 job, right? I'm salary. It's not 1056 00:37:23,599 --> 00:37:26,400 overtime. I'm doing it because I and 1057 00:37:26,400 --> 00:37:28,480 it's not all pays. I have a lot of other 1058 00:37:28,480 --> 00:37:30,400 duties and a lot of other fires um 1059 00:37:30,400 --> 00:37:32,320 because of our our current staffing 1060 00:37:32,320 --> 00:37:33,839 model which we all know needs we need to 1061 00:37:33,839 --> 00:37:35,520 look at something we're looking at 1062 00:37:35,520 --> 00:37:37,760 >> but it's hard to you know when people 1063 00:37:37,760 --> 00:37:41,119 are this person's failing at their job 1064 00:37:41,119 --> 00:37:45,839 and I sometimes agree with it but it's my name's a part of it but it's not 1065 00:37:45,839 --> 00:37:49,280 necessarily me it's just we're doing 1066 00:37:49,280 --> 00:37:51,520 what we can with what we have and we 1067 00:37:51,520 --> 00:37:52,880 don't have the staffing model that other 1068 00:37:52,880 --> 00:37:54,480 cities have. When I worked in Santa 1069 00:37:54,480 --> 00:37:56,240 Rosa, you're right. The city clerks has 1070 00:37:56,240 --> 00:37:57,680 a deputy city clerk. They had a 1071 00:37:57,680 --> 00:37:59,520 full-time. They had a full-time records 1072 00:37:59,520 --> 00:38:01,760 manager. Every single department had a 1073 00:38:01,760 --> 00:38:04,160 records manager for those departments. 1074 00:38:04,160 --> 00:38:05,520 were finding the 1075 00:38:05,520 --> 00:38:07,440 records, adapting them, reviewing them. 1076 00:38:07,440 --> 00:38:09,119 Each department has a city attorney 1077 00:38:09,119 --> 00:38:10,880 assign an assistant city attorney 1078 00:38:10,880 --> 00:38:12,640 assigned to them to go over the records, 1079 00:38:12,640 --> 00:38:14,079 produce them, and that's how they were 1080 00:38:14,079 --> 00:38:16,160 able to often provide records within a 1081 00:38:16,160 --> 00:38:19,040 certain amount of time. But they too are 1082 00:38:19,040 --> 00:38:21,200 inundated. Larger cities, bigger funds, 1083 00:38:21,200 --> 00:38:23,040 but same problem. The issue that I'm 1084 00:38:23,040 --> 00:38:25,680 finding is that we have none of that. 1085 00:38:25,680 --> 00:38:28,560 >> We have sometimes a tent, sometimes or 1086 00:38:28,560 --> 00:38:29,680 we have strategizing. We're doing what 1087 00:38:29,680 --> 00:38:29,920 we're doing. 1088 00:38:29,920 --> 00:38:31,200 >> In a low-inccome town, you're not going 1089 00:38:31,200 --> 00:38:32,640 to be able to have big staff. It'll 1090 00:38:32,640 --> 00:38:34,320 never happen with. So, 1091 00:38:34,320 --> 00:38:35,760 >> we're trying the first thing, which is 1092 00:38:35,760 --> 00:38:38,400 close city hall doors for most hours and 1093 00:38:38,400 --> 00:38:39,760 utilize the staff that we have. You know 1094 00:38:39,760 --> 00:38:41,440 what's next? I'm going to recommend 1095 00:38:41,440 --> 00:38:43,440 closing parks and bringing in certain 1096 00:38:43,440 --> 00:38:46,640 staff from outside that are within our department. 1097 00:38:46,640 --> 00:38:48,320 >> Whether it's our public works director, 1098 00:38:48,320 --> 00:38:49,599 assistant public works director, 1099 00:38:49,599 --> 00:38:51,599 whatever they are. your your wa your 1100 00:38:51,599 --> 00:38:54,640 water guy, what whoever it is, we'll 1101 00:38:54,640 --> 00:38:56,400 shut down two or three parks. So, so 1102 00:38:56,400 --> 00:38:57,440 they're going to sit there for six 1103 00:38:57,440 --> 00:38:59,119 months while we do this. 1104 00:38:59,119 --> 00:39:01,440 >> And I want the community to know this is 1105 00:39:01,440 --> 00:39:03,280 why this is all we have. There's no more 1106 00:39:03,280 --> 00:39:04,079 money. Yeah. 1107 00:39:04,079 --> 00:39:05,920 >> What you get, we're going to live with 1108 00:39:05,920 --> 00:39:07,680 within our checkbook. We're not going to 1109 00:39:07,680 --> 00:39:10,560 max out and screw ourselves over. 1110 00:39:10,560 --> 00:39:12,320 Not Not while I'm here at least. Mike, 1111 00:39:12,320 --> 00:39:15,520 if someone just sends an email asking 1112 00:39:15,520 --> 00:39:18,560 for something that I could, you know, or 1113 00:39:18,560 --> 00:39:20,320 someone could readily give to them, I 1114 00:39:20,320 --> 00:39:22,640 mean, is that when does it become a P 1115 00:39:22,640 --> 00:39:25,040 and when is it just like the the 1116 00:39:25,040 --> 00:39:28,079 California Public Record Act is 1117 00:39:28,079 --> 00:39:30,000 we can treat it however we'd like to as 1118 00:39:30,000 --> 00:39:33,440 far as how the intake um the records act 1119 00:39:33,440 --> 00:39:36,480 does not require that um they submit it 1120 00:39:36,480 --> 00:39:38,640 the forms we want or that they do it the 1121 00:39:38,640 --> 00:39:40,800 way that we want. It helps expedite it 1122 00:39:40,800 --> 00:39:43,200 because for example, if the public sends 1123 00:39:43,200 --> 00:39:45,280 an email to the city manager, not 1124 00:39:45,280 --> 00:39:46,160 everybody knows, oh, you should go 1125 00:39:46,160 --> 00:39:47,280 through the club. They don't do that. 1126 00:39:47,280 --> 00:39:48,480 They could come up to the front desk and 1127 00:39:48,480 --> 00:39:50,160 just hand a piece of paper or verbally 1128 00:39:50,160 --> 00:39:53,440 say, I want these things. And the public 1129 00:39:53,440 --> 00:39:56,079 record says that's all they have to do. 1130 00:39:56,079 --> 00:39:57,599 We try to make things a little easier. 1131 00:39:57,599 --> 00:39:59,839 We build, we build a process, but also 1132 00:39:59,839 --> 00:40:01,280 administratively, we need a process to 1133 00:40:01,280 --> 00:40:02,800 be able to keep track of it. So, for 1134 00:40:02,800 --> 00:40:05,040 example, if a requesttor comes in, it 1135 00:40:05,040 --> 00:40:07,359 goes to assistant city manager, city 1136 00:40:07,359 --> 00:40:08,560 manager directly, or even a council 1137 00:40:08,560 --> 00:40:10,320 member. 1138 00:40:10,320 --> 00:40:12,079 If it's a readily available record, 1139 00:40:12,079 --> 00:40:15,200 sure, send it over to them. If you know 1140 00:40:15,200 --> 00:40:16,800 there aren't exemptions, if you know 1141 00:40:16,800 --> 00:40:18,560 it's something they can do, if you know 1142 00:40:18,560 --> 00:40:20,720 it doesn't have require city attorney 1143 00:40:20,720 --> 00:40:22,480 review, 1144 00:40:22,480 --> 00:40:24,480 by all means, low hanging fruit, let's 1145 00:40:24,480 --> 00:40:27,599 close it. But then I go back in, I still 1146 00:40:27,599 --> 00:40:30,079 assign it a P number. I still put in 1147 00:40:30,079 --> 00:40:31,920 that information. Um, we do have a 1148 00:40:31,920 --> 00:40:33,200 software which we're hoping to launch 1149 00:40:33,200 --> 00:40:35,359 soon. It takes a lot of training and 1150 00:40:35,359 --> 00:40:36,480 things. That's why we haven't done it 1151 00:40:36,480 --> 00:40:39,119 yet. But once that software, it's going 1152 00:40:39,119 --> 00:40:40,640 to auto assign members. It's going to 1153 00:40:40,640 --> 00:40:43,119 really help some of the administrative 1154 00:40:43,119 --> 00:40:45,119 side of things. For example, our temp is 1155 00:40:45,119 --> 00:40:46,640 right now just processing a bunch of 1156 00:40:46,640 --> 00:40:48,880 PAS. We've received just that initial 1157 00:40:48,880 --> 00:40:50,720 response and it's going to take two or 1158 00:40:50,720 --> 00:40:52,000 three hours. So that's what I think 1159 00:40:52,000 --> 00:40:53,599 there's a disconnect in people thinking 1160 00:40:53,599 --> 00:40:57,839 that we just walk into a room, find 1161 00:40:57,839 --> 00:40:59,520 their record in a file like a dentist 1162 00:40:59,520 --> 00:41:02,000 office or something and go here you go. 1163 00:41:02,000 --> 00:41:04,000 Many of them are sitting in boxes down 1164 00:41:04,000 --> 00:41:06,640 at the yard. They need to be found. They 1165 00:41:06,640 --> 00:41:09,119 need to be scanned. They need to be 1166 00:41:09,119 --> 00:41:11,040 reviewed by me, reviewed by our city 1167 00:41:11,040 --> 00:41:13,359 attorney, and then maybe redacted. 1168 00:41:13,359 --> 00:41:14,560 Maybe, you know, there's a lot of stuff 1169 00:41:14,560 --> 00:41:16,319 that happens. None of that happens 1170 00:41:16,319 --> 00:41:17,920 overnight. 1171 00:41:17,920 --> 00:41:19,599 >> It often takes weeks. And that's what I 1172 00:41:19,599 --> 00:41:21,599 think is hard because even PAS like some 1173 00:41:21,599 --> 00:41:23,839 of the recent ones that we closed, they 1174 00:41:23,839 --> 00:41:25,599 were closed within like seven or eight 1175 00:41:25,599 --> 00:41:28,319 days, but we still got a lot of negative 1176 00:41:28,319 --> 00:41:29,839 feedback from that. So where I'm like, 1177 00:41:29,839 --> 00:41:31,920 that's like record time. We have others 1178 00:41:31,920 --> 00:41:34,800 that are waiting. And like you said, 1179 00:41:34,800 --> 00:41:37,440 jumping's can be problematic. But we do 1180 00:41:37,440 --> 00:41:39,280 jump around if there's one. Of course, 1181 00:41:39,280 --> 00:41:41,280 let's give you record that. Some of some 1182 00:41:41,280 --> 00:41:42,960 of these things people are asking me for 1183 00:41:42,960 --> 00:41:44,480 I know are public 1184 00:41:44,480 --> 00:41:45,040 >> totally 1185 00:41:45,040 --> 00:41:47,359 >> and you know and I don't want them to 1186 00:41:47,359 --> 00:41:49,440 like jump ahead just because 1187 00:41:49,440 --> 00:41:51,119 >> but at the same time I want to help you 1188 00:41:51,119 --> 00:41:51,920 clear the deck 1189 00:41:51,920 --> 00:41:54,400 >> and that's why if you look at our 1190 00:41:54,400 --> 00:41:55,359 pick I got this here take it 1191 00:41:55,359 --> 00:41:56,400 >> if you look at our spreadsheet it's 1192 00:41:56,400 --> 00:42:00,079 color coded but there's red and green 1193 00:42:00,079 --> 00:42:02,000 >> it's a red and green all the way down 1194 00:42:02,000 --> 00:42:04,400 the list because we close it we can but 1195 00:42:04,400 --> 00:42:06,160 there's many that come in and sometimes 1196 00:42:06,160 --> 00:42:08,240 you know it just takes time and it's 1197 00:42:08,240 --> 00:42:09,680 they're all competing against each other 1198 00:42:09,680 --> 00:42:11,680 which is time because the the time is 1199 00:42:11,680 --> 00:42:13,359 the issue we don't have. 1200 00:42:13,359 --> 00:42:16,240 >> Well, it might like like Todd's saying, 1201 00:42:16,240 --> 00:42:17,839 you know, it might come to that. You 1202 00:42:17,839 --> 00:42:20,720 start seeing things in the city drop off 1203 00:42:20,720 --> 00:42:22,400 because we've got we're inundated with 1204 00:42:22,400 --> 00:42:24,319 these and now guess what? Your your 1205 00:42:24,319 --> 00:42:25,680 barbecue isn't planned anymore because 1206 00:42:25,680 --> 00:42:27,359 that park is closed. Whoa, what's going 1207 00:42:27,359 --> 00:42:29,599 on? You know, I mean, when you start 1208 00:42:29,599 --> 00:42:32,079 feeling it like we're doing Christmas go 1209 00:42:32,079 --> 00:42:32,480 away. 1210 00:42:32,480 --> 00:42:32,880 >> Exactly. 1211 00:42:32,880 --> 00:42:34,000 >> Because you need that money in your 1212 00:42:34,000 --> 00:42:34,400 budget. 1213 00:42:34,400 --> 00:42:37,040 >> Yeah. Right. 1214 00:42:37,040 --> 00:42:38,480 So that is some of the problems which 1215 00:42:38,480 --> 00:42:40,240 you're seeing in my office either way 1216 00:42:40,240 --> 00:42:42,240 because I'm focusing on deadline driven 1217 00:42:42,240 --> 00:42:44,160 things. It's what my world has become. 1218 00:42:44,160 --> 00:42:46,319 It's no longer the wouldn't it be nice 1219 00:42:46,319 --> 00:42:48,319 if like I have laundry lists of things 1220 00:42:48,319 --> 00:42:50,880 that I want to do and accomplish. But 1221 00:42:50,880 --> 00:42:52,480 right now the only list that matters is 1222 00:42:52,480 --> 00:42:55,119 what we have to do and we had to do 1223 00:42:55,119 --> 00:42:58,240 elections. We had to do those that right 1224 00:42:58,240 --> 00:43:00,800 >> crushed the Pas. It really did. 1225 00:43:00,800 --> 00:43:01,280 >> Yeah. 1226 00:43:01,280 --> 00:43:03,119 >> We have to do PRA. We have to build 1227 00:43:03,119 --> 00:43:05,040 agendas. We have to do minutes. We have 1228 00:43:05,040 --> 00:43:06,800 to process resolutions. We have to do 1229 00:43:06,800 --> 00:43:07,200 those things 1230 00:43:07,200 --> 00:43:08,000 >> all on a timeline. 1231 00:43:08,000 --> 00:43:09,520 >> And we all have timelines, which for 1232 00:43:09,520 --> 00:43:11,200 example, and admittedly, I'm saying 1233 00:43:11,200 --> 00:43:12,160 this, it's one of the things that we 1234 00:43:12,160 --> 00:43:13,520 have an intern coming. We're we're 1235 00:43:13,520 --> 00:43:15,839 hitting every way we can, but we have 1236 00:43:15,839 --> 00:43:17,119 interns that are going to be processing 1237 00:43:17,119 --> 00:43:18,319 all our resolutions because I haven't 1238 00:43:18,319 --> 00:43:20,160 processed other than the deadline driven 1239 00:43:20,160 --> 00:43:21,920 ones, the mandated ones that we need to 1240 00:43:21,920 --> 00:43:23,680 submit. I haven't done a resolution in 1241 00:43:23,680 --> 00:43:26,800 2026. It's August. That's crazy. We had 1242 00:43:26,800 --> 00:43:28,079 complaints that we didn't have minutes 1243 00:43:28,079 --> 00:43:30,079 up there, right? Haven't done them 1244 00:43:30,079 --> 00:43:32,720 because they are not mandated by law. So 1245 00:43:32,720 --> 00:43:34,560 like we're doing everything that we have 1246 00:43:34,560 --> 00:43:36,960 to do whether it's a brown act thing a 1247 00:43:36,960 --> 00:43:39,599 pure a public records act thing so or 1248 00:43:39,599 --> 00:43:41,520 the election of code those things were 1249 00:43:41,520 --> 00:43:45,680 all required which I'm you know for lack 1250 00:43:45,680 --> 00:43:48,000 of a better term there's multiple fires 1251 00:43:48,000 --> 00:43:50,800 on one fire engine I can put water on 1252 00:43:50,800 --> 00:43:52,319 each one but I never get to just put out 1253 00:43:52,319 --> 00:43:54,240 a fire because if I do that other fire 1254 00:43:54,240 --> 00:43:55,920 burns and I'm we're getting burned a 1255 00:43:55,920 --> 00:43:57,760 little by P. So a few more fire engines 1256 00:43:57,760 --> 00:44:00,079 showed up which is great but we have so 1257 00:44:00,079 --> 00:44:03,599 many other things and aspects that it's just problematic and that's the 1258 00:44:03,599 --> 00:44:04,960 nature of the office but 1259 00:44:04,960 --> 00:44:06,480 >> we see how important it is. I want 1260 00:44:06,480 --> 00:44:07,599 people to see, you know, just connect 1261 00:44:07,599 --> 00:44:09,359 that conversation. This conversation 1262 00:44:09,359 --> 00:44:10,960 right here, 1263 00:44:10,960 --> 00:44:12,800 >> how many doors does it take to do a 1264 00:44:12,800 --> 00:44:15,520 agenda for say city council? 1265 00:44:15,520 --> 00:44:19,040 >> Depends on the agenda. 1266 00:44:19,040 --> 00:44:19,839 >> Rough. 1267 00:44:19,839 --> 00:44:21,440 >> I mean, you're looking at no matter what 1268 00:44:21,440 --> 00:44:25,520 administratively I'd say. 1269 00:44:25,520 --> 00:44:27,599 >> I'm fast. I could do it in three hours 1270 00:44:27,599 --> 00:44:30,880 on a shorter agenda, a larger one. A lot 1271 00:44:30,880 --> 00:44:34,480 of it depends on too. Um 1272 00:44:34,480 --> 00:44:36,640 include the person who wrote the stamp 1273 00:44:36,640 --> 00:44:40,630 right 1274 00:44:40,640 --> 00:44:42,319 » I mean how many hours do you put in 1275 00:44:42,319 --> 00:44:44,560 total between all staff members do you 1276 00:44:44,560 --> 00:44:46,880 think how many hours 1277 00:44:46,880 --> 00:44:48,400 >> it's one of the reasons that for example 1278 00:44:48,400 --> 00:44:49,200 subcommittees 1279 00:44:49,200 --> 00:44:50,560 >> the reason I asked is maybe you don't 1280 00:44:50,560 --> 00:44:52,000 close the park maybe you don't maybe 1281 00:44:52,000 --> 00:44:54,000 cancel all your council meetings 1282 00:44:54,000 --> 00:44:55,760 >> when we had when for example when we had 1283 00:44:55,760 --> 00:44:56,400 a break 1284 00:44:56,400 --> 00:44:59,589 >> I mean 1285 00:44:59,599 --> 00:44:59,839 time 1286 00:44:59,839 --> 00:45:01,280 >> no when we had a break in council 1287 00:45:01,280 --> 00:45:02,720 meetings we like, you know, it's during 1288 00:45:02,720 --> 00:45:05,280 July or whatever. Um, not having that 1289 00:45:05,280 --> 00:45:06,560 council meeting, not having 1290 00:45:06,560 --> 00:45:09,440 subcommittees, record closures and PRs 1291 00:45:09,440 --> 00:45:10,800 because all of a sudden I can read it 1292 00:45:10,800 --> 00:45:12,240 for 1293 00:45:12,240 --> 00:45:13,839 >> Well, here's the next question. I'm 1294 00:45:13,839 --> 00:45:16,079 thinking about it. Do you have how many 1295 00:45:16,079 --> 00:45:17,839 on those agendas? I understand you've 1296 00:45:17,839 --> 00:45:20,480 got a pile four hours, say four hours, 1297 00:45:20,480 --> 00:45:22,800 but what's the timeline? I know there's 1298 00:45:22,800 --> 00:45:24,000 a timeline. You have to have it out 1299 00:45:24,000 --> 00:45:26,960 obviously 72 hours before, but what's 1300 00:45:26,960 --> 00:45:28,640 the timeline for people to come in and 1301 00:45:28,640 --> 00:45:30,000 request something to be put on the 1302 00:45:30,000 --> 00:45:31,760 agenda? That should be going through 1303 00:45:31,760 --> 00:45:34,640 myself and and city manager here. Yeah. 1304 00:45:34,640 --> 00:45:35,839 But when we get people that are coming 1305 00:45:35,839 --> 00:45:37,520 in, I want this, I want this, how much 1306 00:45:37,520 --> 00:45:38,960 more time does that have? Because then 1307 00:45:38,960 --> 00:45:41,520 we need to tighten those strings. 1308 00:45:41,520 --> 00:45:42,720 >> Or it goes on the next one. 1309 00:45:42,720 --> 00:45:44,480 >> Perfect. Okay. I just want to make sure 1310 00:45:44,480 --> 00:45:45,920 we're not we're not accommodating 1311 00:45:45,920 --> 00:45:47,599 everybody. Be like, "Okay, hold on." You 1312 00:45:47,599 --> 00:45:50,720 know, agenda management, we try our best 1313 00:45:50,720 --> 00:45:52,240 >> to where we work with senior staff the 1314 00:45:52,240 --> 00:45:54,720 week the two weeks prior. 1315 00:45:54,720 --> 00:45:56,079 >> They have a deadline. if they don't 1316 00:45:56,079 --> 00:45:58,000 reach it, we're a little flexible, 1317 00:45:58,000 --> 00:45:59,200 especially with newer staff because we 1318 00:45:59,200 --> 00:46:00,319 don't train them on all the different 1319 00:46:00,319 --> 00:46:01,839 forms and things that we need. 1320 00:46:01,839 --> 00:46:03,680 >> But um 1321 00:46:03,680 --> 00:46:04,960 >> there's times we've had to kick items 1322 00:46:04,960 --> 00:46:06,240 and we're like, "This isn't ready." We 1323 00:46:06,240 --> 00:46:08,160 don't have to have written reports for 1324 00:46:08,160 --> 00:46:09,040 every item, too. 1325 00:46:09,040 --> 00:46:09,359 >> No. 1326 00:46:09,359 --> 00:46:11,280 >> Right. It could just be on the agenda 1327 00:46:11,280 --> 00:46:12,000 that we talk about. 1328 00:46:12,000 --> 00:46:14,400 >> And that's something maybe we'll do that 1329 00:46:14,400 --> 00:46:15,680 as long as 1330 00:46:15,680 --> 00:46:17,680 >> we want. These are all twists and and 1331 00:46:17,680 --> 00:46:20,079 turns we can take to to streamline. You 1332 00:46:20,079 --> 00:46:20,560 know what I mean? 1333 00:46:20,560 --> 00:46:22,240 >> Become a lot easier to do. 1334 00:46:22,240 --> 00:46:24,319 >> Yeah. It makes 1335 00:46:24,319 --> 00:46:28,480 we you feel like in the last three or so 1336 00:46:28,480 --> 00:46:29,760 years since I've been four years since 1337 00:46:29,760 --> 00:46:31,200 I've been here, we've been 1338 00:46:31,200 --> 00:46:33,440 >> I've been streamlining as much as I can 1339 00:46:33,440 --> 00:46:34,720 to try to 1340 00:46:34,720 --> 00:46:37,280 >> make up time. Um, but I think we're 1341 00:46:37,280 --> 00:46:38,480 finally getting to a head where it's 1342 00:46:38,480 --> 00:46:39,760 just 1343 00:46:39,760 --> 00:46:42,160 >> there's not much else we can do 1344 00:46:42,160 --> 00:46:44,079 >> then divert attention in other ways. You 1345 00:46:44,079 --> 00:46:44,400 know, 1346 00:46:44,400 --> 00:46:46,880 >> I think you gave your paycheck a budget 1347 00:46:46,880 --> 00:46:49,280 >> and and they're into at least a halftime 1348 00:46:49,280 --> 00:46:51,119 person. So, we're we're working on that, 1349 00:46:51,119 --> 00:46:52,480 too. So that will be a permanent 1350 00:46:52,480 --> 00:46:55,599 halftime city employee and we just need 1351 00:46:55,599 --> 00:46:57,440 to get that refined and get the salary 1352 00:46:57,440 --> 00:46:58,880 and bring it back. So 1353 00:46:58,880 --> 00:47:00,000 >> yeah, and that's what's coming in 1354 00:47:00,000 --> 00:47:01,520 September. We're hoping to be able to 1355 00:47:01,520 --> 00:47:02,640 it's going to be a 1356 00:47:02,640 --> 00:47:04,240 >> temp will go away. We have he'll have 1357 00:47:04,240 --> 00:47:06,000 somebody they can do the planning 1358 00:47:06,000 --> 00:47:07,520 commission. 1359 00:47:07,520 --> 00:47:09,760 >> Can you put on the website 1360 00:47:09,760 --> 00:47:14,000 >> for transparency who is asking for it? 1361 00:47:14,000 --> 00:47:16,240 >> Once we have the software up, anyone can 1362 00:47:16,240 --> 00:47:19,440 look up a P that's one of the goals too. 1363 00:47:19,440 --> 00:47:21,359 Um, and not in a punitive way, just so 1364 00:47:21,359 --> 00:47:23,280 people can see. Um, 1365 00:47:23,280 --> 00:47:24,160 >> it's transparency. 1366 00:47:24,160 --> 00:47:26,880 And often, I wouldn't 1367 00:47:26,880 --> 00:47:28,480 say as much here. I haven't seen it too 1368 00:47:28,480 --> 00:47:30,000 much, but um, like when I worked in 1369 00:47:30,000 --> 00:47:32,560 Santa Ros, a much larger agency, once a 1370 00:47:32,560 --> 00:47:35,119 P is closed, it's available to the 1371 00:47:35,119 --> 00:47:36,319 public because if they have the same 1372 00:47:36,319 --> 00:47:37,839 questions or asking for the same 1373 00:47:37,839 --> 00:47:39,119 records, we can just be like, it's right 1374 00:47:39,119 --> 00:47:40,560 here. Here you go. Versus like 1375 00:47:40,560 --> 00:47:42,079 initiating an entire new 1376 00:47:42,079 --> 00:47:43,200 >> I like that. That's great. 1377 00:47:43,200 --> 00:47:44,640 >> So, there's parts of that. There's a lot 1378 00:47:44,640 --> 00:47:47,119 of those little things. Um, 1379 00:47:47,119 --> 00:47:49,040 >> and luckily, it's already budgeted. Uh 1380 00:47:49,040 --> 00:47:50,160 that's not where we just got to get it 1381 00:47:50,160 --> 00:47:51,920 online which is the goal. We need to get 1382 00:47:51,920 --> 00:47:54,000 a relative zero so we can 1383 00:47:54,000 --> 00:47:56,079 >> start once we get to November it's going 1384 00:47:56,079 --> 00:47:57,839 to slow down. We can start 1385 00:47:57,839 --> 00:48:00,240 >> so that will have the 1386 00:48:00,240 --> 00:48:00,880 other 1387 00:48:00,880 --> 00:48:02,400 >> but if anybody put in like we've had 1388 00:48:02,400 --> 00:48:05,599 people put in Pas 1389 00:48:05,599 --> 00:48:07,119 >> then that's fine too. So if somebody 1390 00:48:07,119 --> 00:48:08,960 puts in a PR I will give them here's 1391 00:48:08,960 --> 00:48:10,800 every email because there's no I mean 1392 00:48:10,800 --> 00:48:12,960 other than exemptions with that software 1393 00:48:12,960 --> 00:48:15,280 they'll go through a portal requesting a 1394 00:48:15,280 --> 00:48:17,680 PR. Correct. that will send an email to 1395 00:48:17,680 --> 00:48:21,599 the interested department. It just move. 1396 00:48:21,599 --> 00:48:23,200 It's going to move that fast. So, you 1397 00:48:23,200 --> 00:48:25,280 won't have that step of, hey, do you 1398 00:48:25,280 --> 00:48:26,720 have that building department or 1399 00:48:26,720 --> 00:48:28,559 whatever? They'll just get an alert. 1400 00:48:28,559 --> 00:48:30,480 >> And a case in point, too, that I want to 1401 00:48:30,480 --> 00:48:32,720 be on record just so the world knows. 1402 00:48:32,720 --> 00:48:35,440 Well, we do go ahead and we don't play 1403 00:48:35,440 --> 00:48:36,720 favorites. I really don't. Like, we have 1404 00:48:36,720 --> 00:48:38,160 a council member that I submitted to 1405 00:48:38,160 --> 00:48:40,000 Paris. They're waiting in the queue, 1406 00:48:40,000 --> 00:48:43,200 too. I mean, it's just we're doing what 1407 00:48:43,200 --> 00:48:46,079 we can with what we have. um what we 1408 00:48:46,079 --> 00:48:47,839 have right now the band-aid approach of 1409 00:48:47,839 --> 00:48:50,880 all these different issu or strategies 1410 00:48:50,880 --> 00:48:54,960 is going to help a lot but it again it's 1411 00:48:54,960 --> 00:48:58,160 not a sustainable way but maybe it is I 1412 00:48:58,160 --> 00:48:59,839 don't know like that's a discussion 1413 00:48:59,839 --> 00:49:02,079 we'll have hopefully in September um 1414 00:49:02,079 --> 00:49:03,599 >> your position 1415 00:49:03,599 --> 00:49:04,559 >> that's going to be a part of the 1416 00:49:04,559 --> 00:49:06,480 conversation I think it's it's a part of 1417 00:49:06,480 --> 00:49:08,319 the justification for it but in that 1418 00:49:08,319 --> 00:49:09,520 justification we're going to be doing 1419 00:49:09,520 --> 00:49:13,280 really a deep dive into why we need 1420 00:49:13,280 --> 00:49:15,760 support and and council could consider 1421 00:49:15,760 --> 00:49:16,559 and 1422 00:49:16,559 --> 00:49:19,280 >> I think you we did that at the budget 1423 00:49:19,280 --> 00:49:23,190 board. 1424 00:49:23,200 --> 00:49:24,559 » Just need to say it's obvious, 1425 00:49:24,559 --> 00:49:25,680 >> but it's really like when we we're going 1426 00:49:25,680 --> 00:49:26,640 to break this we're going to bring a lot 1427 00:49:26,640 --> 00:49:28,559 of figures and numbers and a request of 1428 00:49:28,559 --> 00:49:30,240 the budget uh 1429 00:49:30,240 --> 00:49:32,400 >> more or less what can we actually 1430 00:49:32,400 --> 00:49:35,520 afford? Do we can we afford a full-time 1431 00:49:35,520 --> 00:49:38,000 a permanent part-time just temps? Do we 1432 00:49:38,000 --> 00:49:39,280 afford multiple temps? Do we afford 1433 00:49:39,280 --> 00:49:40,960 multiple part times? and I'm going to 1434 00:49:40,960 --> 00:49:42,800 have a couple of different options and 1435 00:49:42,800 --> 00:49:44,400 council will hopefully just pick one and 1436 00:49:44,400 --> 00:49:45,839 we will run with it. 1437 00:49:45,839 --> 00:49:46,319 >> Um 1438 00:49:46,319 --> 00:49:47,359 >> I thought you should make a 1439 00:49:47,359 --> 00:49:48,000 recommendation. 1440 00:49:48,000 --> 00:49:48,640 >> There's definitely going to be a 1441 00:49:48,640 --> 00:49:49,920 recommendation that's going to be option 1442 00:49:49,920 --> 00:49:51,440 but got 1443 00:49:51,440 --> 00:49:54,559 >> it'll be a tear crow. 1444 00:49:54,559 --> 00:49:57,359 I'm saying it here like any option will 1445 00:49:57,359 --> 00:50:00,559 be better than what we're doing now. Um 1446 00:50:00,559 --> 00:50:02,000 there's of course the best option 1447 00:50:02,000 --> 00:50:03,280 similar like the police station. Of 1448 00:50:03,280 --> 00:50:05,200 course we all want the this. Is that 1449 00:50:05,200 --> 00:50:06,960 what we can do? Maybe not. But option 1450 00:50:06,960 --> 00:50:09,440 two would be cool too. option three or 1451 00:50:09,440 --> 00:50:12,240 four is not so good, 1452 00:50:12,240 --> 00:50:13,599 >> right? But, you know, I want to be able 1453 00:50:13,599 --> 00:50:16,079 to get the council informed decision um 1454 00:50:16,079 --> 00:50:17,440 the ability to make an informed decision 1455 00:50:17,440 --> 00:50:19,040 and in doing that is bringing metrics 1456 00:50:19,040 --> 00:50:23,270 and bringing strategies. 1457 00:50:23,280 --> 00:50:25,839 » All right. So, yeah, when that comes, 1458 00:50:25,839 --> 00:50:27,200 I'll have some questions for you guys 1459 00:50:27,200 --> 00:50:29,040 ahead of time so we have answers 1460 00:50:29,040 --> 00:50:29,680 prepared. 1461 00:50:29,680 --> 00:50:30,559 >> That'd be great. 1462 00:50:30,559 --> 00:50:32,720 >> A lot of questions that will have to 1463 00:50:32,720 --> 00:50:35,040 come out fleshed out from outlook. 1464 00:50:35,040 --> 00:50:36,800 >> Yep. 1465 00:50:36,800 --> 00:50:40,000 >> All righty. Any other comments on that? 1466 00:50:40,000 --> 00:50:43,280 Any retired guy comments over there? 1467 00:50:43,280 --> 00:50:45,040 >> Good. 1468 00:50:45,040 --> 00:50:47,359 >> Welcome. 1469 00:50:47,359 --> 00:50:49,920 >> Still didn't win. Shame. 1470 00:50:49,920 --> 00:50:51,599 >> Doesn't matter. 1471 00:50:51,599 --> 00:50:55,280 Second is first loser. 1472 00:50:55,280 --> 00:50:57,359 >> All right, let's move into German at 1473 00:50:57,359 --> 00:50:59,280 251. Thank you, gentlemen. 1474 00:50:59,280 --> 00:51:03,349 >> Thank you. 1475 00:51:03,359 --> 00:51:07,559 » Not that time's on record, Mike.