1
00:00:07,759 --> 00:00:17,920
all right one second
uh february 2nd special all in favor

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okay february 2nd 2021 special
meet meeting minutes can i get a motion

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00:00:27,119 --> 00:00:31,840
you can move

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00:00:37,920 --> 00:00:45,840
all right claims and transfers

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00:00:48,160 --> 00:00:54,480
this month was 94 275 dollars and 23
cents

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00:00:55,920 --> 00:01:07,199
okay can i get a motion
take it second

7
00:01:03,440 --> 00:01:07,199
all in favor all right

8
00:01:08,400 --> 00:01:15,520
from the water two hundred 44
sixty eight dollars and twenty three

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cents
motion moved second

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second all in favor

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from the wastewater 38 634 dollars and
37 cents

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motion

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second all in favor all right what was

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okay and payroll 43 908.90
so moved second second

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00:02:09,759 --> 00:02:13,120
all in favor all right

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00:02:13,520 --> 00:02:20,560
all right communications town marshall
good evening ladies and gentlemen uh

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00:02:19,520 --> 00:02:24,560
first thing let's
i want to introduce our new crew here

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let's see where they're all touched
around the corner

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00:02:26,000 --> 00:02:33,840
um first off i got virgil lanny which we
already sworn him in our scoring man he

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00:02:31,519 --> 00:02:38,239
actually took levi's place full time
uh he is now 983 and we are actively

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shopping for a dog we think we've
located a couple of good

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prospects uh we've been getting some
great uh

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donations coming into the town so i
think we're going to be in good shape on

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picking up the dog and say we'll tell a
little bit about what you've seen

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so far yes we've got two that we're
really looking at

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one is completely trained already
i've got about 14 years of canine

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handler experience
law enforcement wise so i'm not going to

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be away from the town like at a training
academy and it's going to be

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00:03:06,720 --> 00:03:12,159
one or two days to certify with that dog
and then i'll be on the street

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the other dog we're looking at is still
in the process of being trained so it

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needs
to work but again

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and most of you may know berger was with
the clinton county sheriff's department

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00:03:31,760 --> 00:03:37,599
for many years
at one point it was the acting sheriff

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but uh he left the state and his family
moved out and came back

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and we're excited to have him on board
on the team here and he's been doing

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great work for us already
hitting the streets so

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dawn nichols over here recruited and
she's got a very unique background

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coming here a martial artist
extraordinaire can't wait to the first

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person really kind of
decides because she'll surprise him i'm

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00:03:58,799 --> 00:04:02,959
sure
but we got her on board she went through

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a 40-hour pre-basic so
and sam fogel's one of the local uh

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greencastle graduate
uh interesting part is sam is a k-9

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trainer and actually
we're looking at one dog he's trained

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the dogs he trained maggie
and did a lot of stuff so we've got him

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on board and once we get him up to speed
uh he may also be able to bring a second

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dog of his own
into the mix that's so we got some great

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possibilities we're pretty excited
but with this being said we're going to

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get them all sworn in so you've got the
theos there unbelievable to me i found

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00:04:31,120 --> 00:04:36,400
out virgil has never been
had a ceremony to get someone in before

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so this is going to be first he's got
his uh

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girls with him and man would you like
you can come up too

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00:04:39,919 --> 00:04:42,639
you want to bring him up

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00:04:50,479 --> 00:04:57,840
get out of the way

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00:05:08,160 --> 00:05:10,960
we'll support the

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00:05:21,600 --> 00:05:25,840
discharge the duties

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00:05:26,400 --> 00:05:32,960
for the town of florida for the
challenge of putnam county

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state of indiana to the best of my
ability to the best

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[Applause]

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congratulations

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there you go
okay let's welcome to the town of

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00:06:08,240 --> 00:06:16,310
logandale
[Applause]

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00:06:17,360 --> 00:06:28,080
we've already started off the year with
315 calls for service 42 agency assist

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and 82 police services
so it's really started off for a busy

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year so far so
we're in the middle of training officers

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and you know how to get working so
we had 10 arrests this you'll look the

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back it's all on your
tablets you know but yeah you've got the

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arrest photos on there
so we're we're off to a interesting 2

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20 21. so unless you have any questions
that's all we've got

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any questions for the marshall thank you
steve

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uh fire chief

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uh first of all i'd like to say thank
you for giving me the opportunity to

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serve here in uh cloverdale it's
exciting

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uh this is actually my fifth full day
here so we're getting a lot of things

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going
i do have a list of probably 30

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different things that i've been working
on

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00:07:31,759 --> 00:07:37,360
independently uh just a few that i
really want to touch on

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that most of these things are things
that we're going to be working on over

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the next several months maybe even years
but two things that have come up that i

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really want to get moving on pretty
quickly

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and i've talked to mr president about
getting together to kind of get

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00:07:48,080 --> 00:07:52,400
direction with
how we need to do this i know the

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community crossings uh
indot grant will be coming up soon if we

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do need to make applications
for that we are going to need to get

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moving on that pretty quickly so
i've got information about that i'm not

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going to bore you with all that tonight
that's something we can talk about over

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the next
few weeks and try to get organized to

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make a push but the community crossings
obviously that's the grant that

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00:08:11,120 --> 00:08:19,280
you all did in 2017 and 18 i believe it
was

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00:08:16,080 --> 00:08:22,800
to resurface streets so it's
it's pretty pretty important that we get

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00:08:20,879 --> 00:08:26,879
on that pretty quickly if we're going to
do that

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00:08:23,759 --> 00:08:30,960
also i did speak with okra which is the
office of community and rural affairs

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about what grants you've received i know
that was something you guys wanted to

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make a push for
um you did the last

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grant that you received was in 2016 you
you did a okra grant in 2013

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and two in 2016. so you did a public
facility

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in 2013 which was your fire department
or the

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00:08:48,399 --> 00:08:54,399
emergency facility there uh then you did
a planning grant for a comprehensive

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plan and a downtown revitalization
in 2016. so you are eligible for an

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oprah grant and we could put forward
push a project forward on that if that's

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something you're interested in
i know an issue that we have is ini

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inflow infiltration into your sanitary
sewer

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um i i guess that's kind of the
direction i would be looking at

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00:09:13,519 --> 00:09:19,440
you are eligible uh to apply because
it's been

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uh six years so you are eligible to
apply for that grant now there is

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typically a matching of 20 so that's
something we're going to need to look at

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further
kelly and i we've briefly talked about

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some of this stuff we've not gotten
too in depth with discussing the

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finances yet but i'm sure we'll we'll
get to that point soon

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um so the two things that i really want
to

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start moving in that direction if that's
something you guys want to do

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00:09:42,240 --> 00:09:47,680
the other issue that we had arise this
week and i just want your your

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approval on this if this is how you see
fit

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we had a a lady at 149 west boone street
uh she had a tree that

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it appears that was on the town right
away within our right of way

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that fell under a property it did damage
her fence it's a chain link fence

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um brad and i as brad's still here brad
and i looked at it

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00:10:08,320 --> 00:10:14,320
yesterday we think we can fix it
ourselves

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uh the cost to repair it would be if
it's 20 feet long i got an

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00:10:16,240 --> 00:10:22,800
estimate of what it would cost and it's
74 90 74.90

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00:10:20,160 --> 00:10:25,760
to replace the pipe now we could argue
whether that's the town's responsibility

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or if it's the property owner's
responsibility or if we're going to turn

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it over to insurance i think we've got
some insurance agents that love claims

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uh for 74.90 and we do the
the labor it's probably not worth an

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insurance claim
now i guess the determination is whether

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it's actually a
responsibility to do

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just fix it

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and as promotion that we uh
you know pay 74.90 and move forward on

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that
yeah assuming she'll assign the right

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assembly
she seemed very receptive to the idea

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very pleasant to talk to well can i get
a motion for an emotion we'll go ahead

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and
get a second second all right all in

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00:11:33,200 --> 00:11:38,480
favor all right
okay well with that the i've got a list

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of things
i've been working on what i'll probably

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do is just email that to you tomorrow so
you can kind of see that what i've

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actually been doing
so you'll have an idea but i just want

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to give you an idea of a couple of
things that we need to

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start really thinking about if you're
wanting to go that direction

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so the ini i guess we'll wait and see
what the dollar amount is on the match

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right yeah
you know you did a comprehensive plan i

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00:12:00,480 --> 00:12:06,000
don't know if the ini was in that
comprehensive plan i have not been

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00:12:03,600 --> 00:12:09,519
it is so i don't know what projects are
actually listed in there

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00:12:07,360 --> 00:12:12,800
you know i'm guessing it's pretty
substantial

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00:12:10,399 --> 00:12:18,639
the okra can go up to a million dollars
so if you do a million dollar project

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the state will pay eighty percent so
your

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00:12:18,959 --> 00:12:22,959
your local match would be two hundred
and your projects don't have to be that

146
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high
so honestly i don't know uh i have not

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even remotely gotten into the conference
plane yet

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00:12:27,920 --> 00:12:36,399
uh i've had a busy couple days obviously
we've got the

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00:12:32,160 --> 00:12:39,839
office back open did some i.t stuff
your clock works now

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00:12:40,160 --> 00:12:45,360
so we've had we've we've had some fun
but we're getting there

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i don't know for sure who to present
this to but i assume it would be you

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00:12:52,320 --> 00:13:03,200
uh i noticed as i came in
for the ramp stars or the entrance

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00:13:00,639 --> 00:13:06,880
there's snow out there and some elderly
people

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00:13:04,160 --> 00:13:06,880
might slip

155
00:13:24,800 --> 00:13:33,200
any other questions for town manager
all right clark treasurer

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00:13:31,519 --> 00:13:38,639
um the first thing i want to talk to you
about is the accumula

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cumulative capital development fund
our cumulative capital development rate

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has deteriorated and i'm asking to
re-establish it at this

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00:13:44,639 --> 00:13:51,440
statutory maximum you'll note in your
packets i gave you

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00:13:49,440 --> 00:13:54,560
some information on what the current
rate is and what the new tax rate would

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00:13:53,120 --> 00:13:58,320
be
essentially just boiling it down

162
00:13:56,480 --> 00:14:01,199
essentially it will raise the tax rate a
half a penny

163
00:13:59,519 --> 00:14:04,959
on every hundred dollars of assessed
value and this would bring

164
00:14:03,279 --> 00:14:09,199
bring the town revenue additional
revenue of three thousand about three

165
00:14:06,480 --> 00:14:13,440
thousand three hundred dollars per year
i have advertised this this public

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00:14:11,440 --> 00:14:17,760
hearing twice in the newspaper for state
law

167
00:14:14,480 --> 00:14:21,839
and this is the public hearing on that
i'm introducing it and if the council

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00:14:19,519 --> 00:14:27,680
chooses then the adoption hearing would
be at our next regular meeting in month

169
00:14:23,760 --> 00:14:31,839
in march any
further discussion on that

170
00:14:33,199 --> 00:14:36,160
okay so the next month

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00:14:36,240 --> 00:14:40,959
i'll put on the agenda for next month
and that will be that will be the

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00:14:42,839 --> 00:14:49,120
adoption
the near future some time ago

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00:14:49,360 --> 00:14:59,839
we accumulated food and beverage tax
that was supposed to go to

174
00:14:57,360 --> 00:15:04,399
cut our water bill down and take care of
our dent

175
00:15:00,720 --> 00:15:04,399
upon the sewage plant

176
00:15:05,440 --> 00:15:12,320
with the attorney and the treasurer at
that time they made up their mind

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00:15:10,000 --> 00:15:16,000
that we didn't have to use that money
for that we could use it for whatever we

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00:15:14,160 --> 00:15:22,639
wanted
is there any way that we can move back

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00:15:19,120 --> 00:15:28,079
and put some of that food and beverage
tax

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00:15:24,000 --> 00:15:31,440
toward the dent on the sewage plant
i don't know if we can use it for the

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00:15:29,680 --> 00:15:35,920
debt on the sewage plant
but i am using that um we have actually

182
00:15:34,399 --> 00:15:39,920
already started appropriating that money
specifically for to alleviate pressure

183
00:15:38,079 --> 00:15:43,839
on the sewer fund
we used it to purchase the last the

184
00:15:42,560 --> 00:15:47,440
first blower that we
bought for the sewer plant and we used

185
00:15:45,519 --> 00:15:51,440
it this year that's what we're using to
pay for the

186
00:15:48,399 --> 00:15:55,120
second blower that we've got and um yeah
that that's my plan

187
00:15:52,720 --> 00:15:57,519
i knew that that was for the purpose of
helping

188
00:15:55,920 --> 00:16:01,680
alleviate on the sewer and so that's my
plan is to use that money to help with

189
00:15:59,360 --> 00:16:05,440
these major projects and the things that
that come up to help fund those major

190
00:16:04,959 --> 00:16:10,800
issues
so that we can use our regular money to

191
00:16:08,079 --> 00:16:10,800
pay off our debt

192
00:16:14,560 --> 00:16:20,000
the second thing i want to talk to you
about is the fire contract

193
00:16:18,480 --> 00:16:24,560
i've also given you a copy in your
packets of a contract between

194
00:16:22,000 --> 00:16:28,639
the town and the cloverdale trustee
relating to fire protection services

195
00:16:28,800 --> 00:16:34,399
we are to review this contract annually
and when we first entered into this

196
00:16:32,880 --> 00:16:39,040
agreement we agreed to pay
ten thousand dollars for fire protection

197
00:16:37,600 --> 00:16:44,480
and also that we would provide some
other benefits to the

198
00:16:40,720 --> 00:16:48,720
trustee to the volunteer fire department
um the last several years we have i was

199
00:16:47,199 --> 00:16:52,240
looking back and it looks like we've
paid

200
00:16:49,440 --> 00:16:55,199
15 000 towards that contract instead of
the 10.

201
00:16:53,040 --> 00:16:59,440
we've increased the rate a little bit we
did budget 15

202
00:16:56,399 --> 00:16:59,440
000 this year

203
00:17:00,240 --> 00:17:07,360
for that and it's not due right now i
just want to introduce this

204
00:17:04,559 --> 00:17:11,039
for you to think about for next month
next month is when i'll need a decision

205
00:17:09,039 --> 00:17:14,799
as to how much that you know we would
want to give to the fire department

206
00:17:12,959 --> 00:17:18,000
per this contract and so i've given you
that to look over

207
00:17:16,480 --> 00:17:23,760
so that we can see you can decide what
you want me to to pay them for the

208
00:17:20,240 --> 00:17:29,919
contract this year and also going along
with that is the next item on the agenda

209
00:17:26,959 --> 00:17:33,360
um public safety load fund we have a
fund

210
00:17:30,480 --> 00:17:38,400
that is to be used specifically for
public safety

211
00:17:34,880 --> 00:17:42,799
in our town this applies to two
to two entities we have the police

212
00:17:40,720 --> 00:17:46,400
department and the fire department
and this year we have budgeted seventy

213
00:17:44,400 --> 00:17:50,400
five thousand dollars
of that money to be spent what we

214
00:17:49,440 --> 00:17:54,880
haven't done
is is a breakdown as to how much we're

215
00:17:53,520 --> 00:18:01,200
going to allot to each
department what i want to do tonight

216
00:17:58,080 --> 00:18:04,000
is just lay a foundation and this isn't
about

217
00:18:01,840 --> 00:18:07,520
any one group being more important than
the other

218
00:18:05,360 --> 00:18:12,640
we're all a part of this town and my
hope is that we can all come together

219
00:18:10,000 --> 00:18:15,520
in the spirit of what is right and what
is fair

220
00:18:13,520 --> 00:18:20,400
and all be willing to compromise and
work together for the good of the town

221
00:18:18,160 --> 00:18:23,200
it's not about unlimited funds and
wishes

222
00:18:21,200 --> 00:18:25,679
we don't have it i would love to have
enough money to just

223
00:18:24,400 --> 00:18:28,640
you know be able to give the fire
department everything that they need and

224
00:18:27,120 --> 00:18:33,200
want and give the police department
everything that they need and want

225
00:18:30,160 --> 00:18:37,840
but the fact is we have a budget and
that's all we have

226
00:18:34,799 --> 00:18:40,559
allotted to spend right now we have to
live in our means

227
00:18:40,880 --> 00:18:47,919
so in the spirit of fairness we do need
to divide up the money

228
00:18:44,640 --> 00:18:52,000
allocated in that fund not tonight
but i am providing you with information

229
00:18:49,679 --> 00:18:55,360
to consider for the next meeting
i have included in your packets a

230
00:18:53,600 --> 00:18:59,120
five-year history of how this fund has
been divided

231
00:18:56,000 --> 00:19:02,000
up in the past and i would like to give
you a few other things to consider this

232
00:19:00,720 --> 00:19:10,000
month as you're
thinking things through this fund

233
00:19:07,039 --> 00:19:15,360
this is this fund is not specifically
the only income for either department

234
00:19:12,559 --> 00:19:20,000
so they do have other they do get some
more income

235
00:19:16,640 --> 00:19:22,559
that being said the police department
budget

236
00:19:20,480 --> 00:19:26,880
all comes from us all the money that the
police department gets minus donations

237
00:19:25,120 --> 00:19:31,840
is all funded from the town we are their
only source of revenue

238
00:19:29,200 --> 00:19:35,679
while the fire department is not just
serving cloverdale

239
00:19:33,200 --> 00:19:39,360
they also serve other areas so they do
have additional sources of income

240
00:19:37,679 --> 00:19:42,160
besides the town we're not their sole
source of income

241
00:19:44,400 --> 00:19:50,080
we do give in addition to this public
safety money we do give the fire

242
00:19:48,400 --> 00:19:53,679
the fire department their fire contract
money and that's above and beyond

243
00:19:52,400 --> 00:19:57,039
like i said we do give the police
department some other money as well

244
00:19:55,440 --> 00:20:00,960
and we have given other money in the
past to the fire department

245
00:19:59,280 --> 00:20:05,120
for different items in the police
department

246
00:20:03,280 --> 00:20:08,559
we are under contract with the fire
department to provide certain things and

247
00:20:06,559 --> 00:20:11,840
as you read through there
you'll see that we're responsible for

248
00:20:10,159 --> 00:20:14,799
some repairs and things like that and so
i think it prudent to make sure we're

249
00:20:13,200 --> 00:20:18,960
setting aside some money so when those
needs come up

250
00:20:15,760 --> 00:20:22,640
we have it to take care of
um i will also tell you there are three

251
00:20:20,960 --> 00:20:25,919
things that absolutely have to come out
of this fund they've already been

252
00:20:24,080 --> 00:20:30,480
committed to
one of them is the fire contract which i

253
00:20:27,760 --> 00:20:33,520
just mentioned the extra money for that
the second one is a police department

254
00:20:32,320 --> 00:20:36,799
car
that was purchased before right before i

255
00:20:36,480 --> 00:20:41,440
came
on here so there's annual payments that

256
00:20:39,120 --> 00:20:45,520
need to be made from that
um and also steve uh steve and i have

257
00:20:44,320 --> 00:20:50,480
we've talked and
we've agreed that the police overtime

258
00:20:48,640 --> 00:20:53,679
comp time would come out of that fund as
well because that's something extra that

259
00:20:52,000 --> 00:20:56,400
we run into every year we have an issue
with

260
00:20:54,320 --> 00:21:03,840
and it's not in the regular budget and
so we need to set aside some money

261
00:20:58,480 --> 00:21:03,840
allotted for that we didn't vote

262
00:21:12,559 --> 00:21:19,120
this is just planning ahead and setting
aside for what we know

263
00:21:16,799 --> 00:21:22,640
in what we know is going to come we just
need to be prepared for it and so

264
00:21:21,200 --> 00:21:28,159
so we have the money when the guys need
to work it

265
00:21:24,880 --> 00:21:31,039
so next month i'll need you to tell me
how you want this fund divided up what

266
00:21:29,840 --> 00:21:35,039
percentage of the police and what
percentage to the fire

267
00:21:32,720 --> 00:21:38,080
um you can come see me anytime you all
know my my door is always open i'd be

268
00:21:36,880 --> 00:21:42,480
happy to give you you know any
information

269
00:21:38,720 --> 00:21:44,400
i have there's i believe on gateway you
can

270
00:21:42,880 --> 00:21:47,360
get access there's a lot of public
financial information on there you can

271
00:21:45,919 --> 00:21:51,760
get access to that
to look things over i just i'd encourage

272
00:21:50,480 --> 00:21:55,679
you to reach out to the trustee
and steve and hopefully we can come up

273
00:21:53,840 --> 00:21:59,840
with a fair way to share the limited
funds that we have

274
00:22:01,600 --> 00:22:08,880
would you have a suggestion list for
what you think would be fair

275
00:22:10,159 --> 00:22:17,440
i will i can try to come up with one yes
but i i

276
00:22:14,159 --> 00:22:21,039
hope that we need to talk about well
we did learn when kell and i we went

277
00:22:19,919 --> 00:22:24,640
over and looked at the budget and looked
at the public safety lawyer

278
00:22:22,400 --> 00:22:28,640
we didn't realize you remember the first
of last year i was asking about a budget

279
00:22:26,320 --> 00:22:31,360
and we didn't know and we had that set
one thing that wasn't disclosed is the

280
00:22:30,320 --> 00:22:34,640
fact there's a
public safety loyalty is one of the

281
00:22:32,720 --> 00:22:38,840
things that does roll over and we
keep so basically like the police

282
00:22:37,039 --> 00:22:43,520
department we haven't spent over the
years rolls over

283
00:22:41,200 --> 00:22:46,799
and so our stewardship without spending
that money then we can use it for other

284
00:22:45,360 --> 00:22:48,799
projects that we can look at later like
we wanna

285
00:22:47,360 --> 00:22:54,000
we look at one of the federal grants to
be able to hire an officer where

286
00:22:50,960 --> 00:22:57,520
they have to be paid for for uh
three years in the fourth year we have

287
00:22:55,600 --> 00:22:59,600
to pay for them or you could roll that
in

288
00:22:57,840 --> 00:23:02,640
and that way you banked it and you get
that money there that would help

289
00:23:01,280 --> 00:23:05,919
compensate
so that was one of the things so when

290
00:23:04,559 --> 00:23:08,159
last year we were looking at that it was
like thirty two five for the police

291
00:23:07,360 --> 00:23:11,280
department
what we didn't know is we had an

292
00:23:09,840 --> 00:23:14,480
outstanding balance sitting over the
head

293
00:23:11,840 --> 00:23:17,280
that had been rolling each right there
there is

294
00:23:15,039 --> 00:23:20,400
a small amount and that fund still built
up so there is a little bit extra in

295
00:23:19,280 --> 00:23:24,960
there as well
as a cushion and um what and i think

296
00:23:23,200 --> 00:23:28,880
with the 75 000 what we've budgeted what
i'm intending to do that public safety

297
00:23:26,559 --> 00:23:32,559
load money is not guaranteed every year
that could go away at any time and it's

298
00:23:30,640 --> 00:23:36,880
only it's only come about actually very
recently

299
00:23:34,159 --> 00:23:40,000
so what i'm what i'm hoping to do what
i'm trying to do with this

300
00:23:38,000 --> 00:23:43,200
is that we use what we're using this
year what we're spending this year is

301
00:23:41,279 --> 00:23:47,120
what we brought in last year
so that and then this year what we bring

302
00:23:44,720 --> 00:23:51,840
in we'll budget that to spend next year
and that way that gives us a year

303
00:23:49,039 --> 00:23:53,919
of a cushion so when that money goes
away

304
00:23:52,400 --> 00:23:56,880
we're not all of a sudden caught in the
lurch we have a year to come up with how

305
00:23:55,840 --> 00:23:59,840
we're going to pay for
what we've been using it

306
00:24:03,039 --> 00:24:19,840
sounds for okay and the last thing
i have are some utility write-offs

307
00:24:20,480 --> 00:24:26,000
um okay after all efforts have been
exhausted there's still some money we

308
00:24:24,320 --> 00:24:30,320
were unable to collect from the utility
office

309
00:24:26,960 --> 00:24:34,159
this is from 2019 and part of 2020.
i'm asking council to write off these

310
00:24:32,159 --> 00:24:37,600
uncollectible debts so we can just
we can remove the old accounts from our

311
00:24:35,520 --> 00:24:41,600
records and
be done the total amount the total

312
00:24:40,320 --> 00:24:43,600
amount of the write-offs would be two
thousand

313
00:24:42,080 --> 00:24:47,840
six hundred and thirty-two dollars and
ninety cents

314
00:24:50,400 --> 00:24:53,679
any discussion folks

315
00:24:55,279 --> 00:25:06,159
i get a motion that we pay the 20
you know 26 32

316
00:25:02,240 --> 00:25:15,840
32 90. second
second all in favor aye

317
00:25:26,840 --> 00:25:29,840
a

318
00:25:40,320 --> 00:25:43,600
hello brad hello

319
00:25:46,080 --> 00:25:52,080
all righty so the only thing on the
water department tonight

320
00:25:49,440 --> 00:25:56,159
is uh the security system uh last
month's meeting you wanted me to dig in

321
00:25:53,440 --> 00:25:56,159
get some more info

322
00:25:56,320 --> 00:26:02,080
so i had to sit down with richard and
tried to figure out the best i could

323
00:26:03,200 --> 00:26:10,320
off the bat the s5 security system
or security solutions it's more money up

324
00:26:08,960 --> 00:26:14,960
front
but within a year's time we're paying

325
00:26:13,039 --> 00:26:18,720
off that extra money because they have a
lower monthly cost um they're a fairly

326
00:26:18,000 --> 00:26:22,720
local
company they're out of green castle and

327
00:26:20,880 --> 00:26:26,000
and that was the direction richard was
wanting to go but

328
00:26:26,080 --> 00:26:30,559
and that was just out of the two
contracts we had last month

329
00:26:32,480 --> 00:26:43,120
we need to make a motion to pick one or
um i think he'd like to

330
00:26:39,760 --> 00:26:46,480
and that's where the s5 yes
and that would be the uh

331
00:26:46,960 --> 00:26:49,840
let's see here

332
00:26:50,640 --> 00:26:55,600
try to remember them all right so the
upfront cost

333
00:26:56,400 --> 00:27:04,840
the upfront cost would be the 285
dollars and 58 cents

334
00:27:01,039 --> 00:27:09,039
and then a recurring monthly charge of
29.95

335
00:27:07,440 --> 00:27:13,600
uh can i get a motion that we go with
the s5

336
00:27:10,640 --> 00:27:18,559
with the 285 dollars and 58 cents down
for

337
00:27:14,320 --> 00:27:20,960
initial payment the 29.95 monthly
almost

338
00:27:29,279 --> 00:27:36,559
all right sir all righty so the first
thing on the sewer here

339
00:27:33,520 --> 00:27:41,919
is the elevated sewer replacement this
has been pretty hot topic for us

340
00:27:38,720 --> 00:27:45,440
i'm just kind of touching base here
it is in the end stages of the draw up

341
00:27:44,320 --> 00:27:49,760
period
we're actually trying to turn it over to

342
00:27:47,279 --> 00:27:55,360
idem as far as a permit
we're hoping tomorrow if not thursday

343
00:27:52,960 --> 00:27:59,679
i have a meeting with our engineering
group

344
00:27:56,399 --> 00:28:02,240
thursday morning so which i actually
have a couple of

345
00:28:00,799 --> 00:28:06,480
papers i need you to sign after the
meeting rig just for that permit

346
00:28:04,799 --> 00:28:09,600
but we're hoping to get that all turned
in and and get it started and then after

347
00:28:08,799 --> 00:28:14,159
that
we're going to open it up as a listing a

348
00:28:12,799 --> 00:28:19,039
posting
to advertise the job um me and richard

349
00:28:17,200 --> 00:28:24,960
talked right before the meeting
and we're going to try to get it posted

350
00:28:22,880 --> 00:28:29,440
beginning next week and we're going to
try to

351
00:28:26,880 --> 00:28:33,760
end the posting for the 5th so at that
point you guys can review

352
00:28:31,279 --> 00:28:36,960
what bids we have before the meeting
okay

353
00:28:34,720 --> 00:28:40,640
so i'll give you a business day before
the meeting and then

354
00:28:38,320 --> 00:28:46,640
you guys could possibly make a motion on
the next

355
00:28:43,039 --> 00:28:51,520
get it in the meeting on tuesday okay
next tuesday and then give the

356
00:28:49,440 --> 00:28:56,320
contractors until the friday before our
next meeting which would be

357
00:28:53,840 --> 00:28:59,520
like the fifth that's march 5th that
sounds exciting yeah the next meeting's

358
00:28:58,080 --> 00:29:01,760
annoying yeah it's the same as this
month

359
00:28:59,840 --> 00:29:05,520
and then that would give since it's not
a crazy complicated job

360
00:29:03,520 --> 00:29:12,000
it would give the engineering company a
day to review the bids

361
00:29:08,240 --> 00:29:12,000
and then we could approve at the night

362
00:29:16,960 --> 00:29:24,880
give the contractors three weeks to
submit bids

363
00:29:20,799 --> 00:29:27,039
give curry a day to review
the

364
00:29:38,880 --> 00:29:45,679
whatever information i can as soon as i
can so

365
00:29:42,480 --> 00:29:50,480
we can review it before the meeting
don't we have to open the bid before the

366
00:29:47,840 --> 00:29:55,840
contractor gets
for curried or i mean for curry to look

367
00:29:52,240 --> 00:29:55,840
at them

368
00:30:06,960 --> 00:30:11,600
either have a special meeting the
following week

369
00:30:17,360 --> 00:30:22,480
let me uh we'll talk and figure out the
timeline and make sure

370
00:30:21,520 --> 00:30:25,440
because it sounds like we're going to
have special needs yeah either open up

371
00:30:24,240 --> 00:30:28,559
and they'll take them under advisement
and then go on the next meeting because

372
00:30:27,039 --> 00:30:33,120
after next month it's going to be five
weeks before our next

373
00:30:29,919 --> 00:30:37,120
regular right yeah and i mean however we
have to do it we're just trying to

374
00:30:34,000 --> 00:30:41,840
expedite it sure
i would go on timeline and we'll get

375
00:30:39,120 --> 00:30:45,600
that straightened down okay
all righty and then the second topic i

376
00:30:43,919 --> 00:30:51,760
had for the night was a uh
we had a sensor go out at the sewer

377
00:30:47,200 --> 00:30:55,600
plant it's for the headworks screen
and i was just asking for the money to

378
00:30:53,679 --> 00:31:00,399
purchase the new sensor
the new sensor is 2275 dollars

379
00:31:02,240 --> 00:31:09,440
what the sensor does is it senses the
water level

380
00:31:06,159 --> 00:31:12,000
of the screen coming in and as the
screen catches debris the water level

381
00:31:11,279 --> 00:31:15,279
rises
the sensor tells the screen to move and

382
00:31:13,679 --> 00:31:21,440
dump to allow it to
lower the water level back down um

383
00:31:18,960 --> 00:31:25,840
it's kind of our first line of defense
at the plant as far as

384
00:31:22,880 --> 00:31:28,960
getting out any foreign debris so we
don't want to wait on next two weeks i

385
00:31:27,600 --> 00:31:31,200
mean this is something we need to get
done pretty quick

386
00:31:29,840 --> 00:31:34,480
i'd like to get it done fairly quickly
here's another question i'll bring up to

387
00:31:32,960 --> 00:31:38,399
the town
if it's two thousand two hundred seventy

388
00:31:37,120 --> 00:31:41,919
five dollars right
how often do they go out how many

389
00:31:40,159 --> 00:31:45,279
sensors are there this would be the
first one since i've been here this went

390
00:31:43,519 --> 00:31:48,559
out
as far as because this is the only

391
00:31:46,880 --> 00:31:51,600
sensor we have for this unit okay
and this is the only time it's ever went

392
00:31:50,080 --> 00:31:54,159
out since i've been here okay and my
thought was

393
00:31:52,559 --> 00:32:00,559
why don't we get two we have a backup
but if it doesn't go out then maybe we

394
00:31:56,000 --> 00:32:04,240
just don't need to get to yeah
all right well can i get a motion that

395
00:32:03,120 --> 00:32:08,559
we go ahead and
uh get that sensor bought at 2 275

396
00:32:07,519 --> 00:32:12,320
dollars
we'll go ahead and purchase the sensor

397
00:32:10,240 --> 00:32:15,360
okay hold second
all in favor all right all right thank

398
00:32:14,720 --> 00:32:17,919
you
thanks brad

399
00:32:19,120 --> 00:32:30,799
all right new business farm bid
it's february again and we are going to

400
00:32:27,279 --> 00:32:33,519
let you know that uh the farm area that
we have i guess it's what seven acres or

401
00:32:32,799 --> 00:32:37,120
something
yeah and uh it's it's it'll be out for

402
00:32:36,720 --> 00:32:42,000
rent
while we're announcing that it's going

403
00:32:39,039 --> 00:32:45,519
up a bit
yeah as best i can tell if council would

404
00:32:43,840 --> 00:32:48,559
like me to i believe i have we need to
put an

405
00:32:45,919 --> 00:32:52,640
ad in the newspaper and advertise it on
the online

406
00:32:50,159 --> 00:32:57,600
um and it will be the sealed bids that
we will open at the march meeting

407
00:32:54,840 --> 00:32:57,600
okay please

408
00:32:58,640 --> 00:33:06,000
all right down to see
insurance agents who do we have here

409
00:33:04,240 --> 00:33:12,480
this evening
i'm andrew o'hare okay

410
00:33:10,720 --> 00:33:15,519
uh hopefully most of you in this room
know me um i've represented the town on

411
00:33:15,039 --> 00:33:18,720
your
property and casually insurance for

412
00:33:16,960 --> 00:33:22,799
several years now
i'm here tonight primarily to introduce

413
00:33:20,960 --> 00:33:28,000
noah adams
we have never really discussed health

414
00:33:25,840 --> 00:33:31,519
insurance and benefits with the town
we've just kind of handled the property

415
00:33:29,440 --> 00:33:36,799
and casualty and been happy with that
left alone last year it came up and

416
00:33:34,080 --> 00:33:40,080
we pursued it a little bit um before i
turn over to noah there are some new

417
00:33:38,320 --> 00:33:44,320
faces in here that i haven't met
so um just a little bit about what we do

418
00:33:42,799 --> 00:33:46,880
on the property casually side things
have changed

419
00:33:44,960 --> 00:33:51,200
in your structure over the past year for
sure i've been able to talk to kelly

420
00:33:49,440 --> 00:33:56,080
have a couple of meetings with her and a
few others

421
00:33:53,279 --> 00:34:01,039
we have a unique situation we became
epic insurance midwest

422
00:33:57,679 --> 00:34:04,000
officially november of 19. we've been in
a rebranding stage so we were hpg

423
00:34:03,120 --> 00:34:09,359
locally owned for
since 19 1600 years um

424
00:34:07,200 --> 00:34:13,200
before that merger we were already a
fairly large well-respected

425
00:34:11,200 --> 00:34:17,359
agency in the municipality market in our
green castle office alone

426
00:34:15,119 --> 00:34:19,919
we handle either counties or cities or
towns

427
00:34:18,240 --> 00:34:22,480
10 different accounts just in green
castle um

428
00:34:21,280 --> 00:34:25,520
i think we're up to six school
corporations now just in our greencastle

429
00:34:24,639 --> 00:34:29,440
office
um if you count water treatment plants

430
00:34:28,000 --> 00:34:32,399
and volunteer fire departments we're up
around 50.

431
00:34:30,159 --> 00:34:37,200
so we've always had kind of a niche
expertise in this area

432
00:34:34,320 --> 00:34:41,119
when we joined epic it kind of blew that
out of the water

433
00:34:38,320 --> 00:34:46,079
they are very big in this sector so it's
given us the opportunity to

434
00:34:42,960 --> 00:34:49,919
be that local agent but bring in
kind of the clout and the power of

435
00:34:47,599 --> 00:34:53,280
having a little bit bigger partners
a couple of things we have new um since

436
00:34:51,679 --> 00:34:57,760
the last time i was here
um and i know kelly who i've primarily

437
00:34:56,079 --> 00:35:01,680
talked with but
we do now can say that we do have

438
00:35:00,000 --> 00:35:04,000
in-house loss control services that
we've

439
00:35:02,079 --> 00:35:07,280
we've not utilized a whole lot over the
past few years

440
00:35:05,440 --> 00:35:10,560
um frank hunter is actually our loss
control rep he has been with epic

441
00:35:08,560 --> 00:35:13,440
forever he actually lives on 42.
um i didn't know that i've known frank

442
00:35:12,240 --> 00:35:16,079
for a long time and he actually lives
around here so it's kind of nice he

443
00:35:15,119 --> 00:35:20,480
doesn't have to drive to the north side
of india anymore it comes in a

444
00:35:17,440 --> 00:35:23,839
green castle um we also have
in-house claims whenever we have a tough

445
00:35:22,640 --> 00:35:27,440
claim which
we've had a few here recently that have

446
00:35:25,920 --> 00:35:30,400
been a little hairy but they've been
smooth and we hadn't

447
00:35:28,560 --> 00:35:33,839
we didn't have to utilize him but we
actually hired a few years ago

448
00:35:32,400 --> 00:35:35,760
he was the head of travelers insurance
companies claims department for this day

449
00:35:35,280 --> 00:35:39,920
so
he's an in-house claims guy we have that

450
00:35:38,079 --> 00:35:43,280
hopefully we never have to bring him out
hopefully we never see you but what that

451
00:35:41,680 --> 00:35:46,240
does is give us
you know a middle guy to work with the

452
00:35:44,640 --> 00:35:49,760
insurance company directly too right
here locally so

453
00:35:47,760 --> 00:35:52,720
um one of the other expertise that we
have now is health insurance

454
00:35:51,200 --> 00:35:54,960
one of the reasons i never really
pursued the town's health insurance a

455
00:35:54,000 --> 00:35:58,079
whole lot is
i don't know much about it to do it

456
00:35:56,400 --> 00:36:01,119
right i can quote it
but there's a difference in doing it and

457
00:35:59,680 --> 00:36:04,240
being a professional and
really doing a service to the town so

458
00:36:02,800 --> 00:36:07,520
that's why last year i
you know i'd reached out to kelly and

459
00:36:05,440 --> 00:36:10,960
said hey we want to do this next year so
with that being said this is noah adams

460
00:36:09,119 --> 00:36:15,280
he's uh from the crawfordsville area
so this is what he does he uh he's one

461
00:36:13,839 --> 00:36:19,119
of the leaders on our health insurance
team and does a great job so

462
00:36:16,800 --> 00:36:21,920
don't talk me up too much i do
appreciate it

463
00:36:19,920 --> 00:36:24,720
appreciate the intro and appreciate let
me be a part of the meeting uh congrats

464
00:36:23,440 --> 00:36:30,079
to the new town manager and the new
officers uh thank you for your service

465
00:36:26,720 --> 00:36:33,280
um and uh yeah so health insurance is
i'm an employee benefits advisor for

466
00:36:31,680 --> 00:36:37,280
epic insurance midwest
um did bring a presentation with me i'm

467
00:36:35,359 --> 00:36:42,480
not going to go through it word for word
um happy to uh and actually there's some

468
00:36:40,320 --> 00:36:44,720
uh some marketing materials and some
kind of go to market materials towards

469
00:36:43,839 --> 00:36:49,440
the end that
are active links to open enrollment and

470
00:36:47,920 --> 00:36:51,520
onboarding type things especially with
the

471
00:36:50,079 --> 00:36:54,720
kind of the covered world that we live
in and how we're kind of doing things a

472
00:36:52,960 --> 00:36:58,240
little bit more virtual and you know
there are some towns that we work with

473
00:36:56,000 --> 00:37:01,119
municipalities that are having us do
voice-over videos and having us you know

474
00:36:59,760 --> 00:37:04,079
get information out to people in
different ways so

475
00:37:02,320 --> 00:37:06,720
um if i can receive email addresses
anybody's interested in listening to

476
00:37:05,200 --> 00:37:09,280
those there are links that you know we
can kind of go through how those work

477
00:37:08,000 --> 00:37:13,440
but you know we'll get into all those
things so

478
00:37:10,400 --> 00:37:18,560
um that being said again thank you
um i i i won't take

479
00:37:16,640 --> 00:37:22,960
a more important business than this so
i'll uh you know

480
00:37:20,240 --> 00:37:27,280
keep it short but um who we are epic as
a company as andrew alluded to

481
00:37:24,880 --> 00:37:30,880
a top 10 agency in the nation top 20
agency globally

482
00:37:29,040 --> 00:37:36,160
our headquarters is in san francisco
california but our corporate office

483
00:37:33,839 --> 00:37:39,760
for epic midwest is in indianapolis and
as andrew alluded to

484
00:37:38,160 --> 00:37:45,680
our local office just down the road in
green castle so you know

485
00:37:42,000 --> 00:37:49,920
national support huge resource bank
available to

486
00:37:46,720 --> 00:37:53,520
us and to you as a client if it so works
that way

487
00:37:51,359 --> 00:37:56,800
and also the local support so not only
myself andrew

488
00:37:54,800 --> 00:38:00,480
uh your account manager would sit there
in green castle

489
00:37:57,839 --> 00:38:05,040
uh you know our our whole you know
approach would be

490
00:38:01,599 --> 00:38:08,800
one of a local partner for you with the
large

491
00:38:05,599 --> 00:38:12,160
vast resources available
first few pages again you know i don't

492
00:38:10,720 --> 00:38:16,640
want to sit up here and brag about
anything or talk

493
00:38:13,200 --> 00:38:22,960
you know ad nauseam to these points but
you know insurance as a whole

494
00:38:19,680 --> 00:38:26,480
is not you know employee benefits is not
really just the

495
00:38:24,640 --> 00:38:29,200
the entire scope of what we do anymore
you know as an advisor what we call

496
00:38:28,079 --> 00:38:32,400
ourselves
a lot of things fall outside of maybe

497
00:38:31,040 --> 00:38:37,200
even just health insurance
you know so hr compliance benchmarking

498
00:38:35,920 --> 00:38:39,359
data how do we make sure that we're
competitive with

499
00:38:38,320 --> 00:38:43,119
you know other townships and
municipalities not only local but maybe

500
00:38:41,520 --> 00:38:46,240
you know state to state those type of
things see all that information

501
00:38:44,320 --> 00:38:49,359
available through our teams
our analysis of the plans things that we

502
00:38:48,560 --> 00:38:52,480
work with you
not only in the beginning stages but

503
00:38:51,920 --> 00:38:55,440
also
you know year to year make sure we put

504
00:38:53,839 --> 00:38:59,680
together a long-term effective strategy
and how we mitigate

505
00:38:56,400 --> 00:39:03,599
costs and risk and you know put better
you know consumerism inside of you know

506
00:39:01,839 --> 00:39:06,240
how we you know use our health plans
things like that

507
00:39:04,720 --> 00:39:10,320
all those things fall under the umbrella
of the advisor um

508
00:39:08,320 --> 00:39:13,520
you know it's a difficult thing for not
only you know

509
00:39:11,839 --> 00:39:17,359
it's a moving target right every year
you know it's uh especially over

510
00:39:15,680 --> 00:39:20,640
since you know february of last year
it's been very very difficult to to

511
00:39:19,200 --> 00:39:23,280
navigate but
our teams and resources have done a

512
00:39:21,839 --> 00:39:27,119
great job and provided really good
resources for those available

513
00:39:24,880 --> 00:39:29,839
for those you know that work with us and
and i think we're coming

514
00:39:28,000 --> 00:39:32,720
through uh you know really well uh and
we've seen some really good renewals and

515
00:39:31,440 --> 00:39:37,520
really good uh strategies
that have worked out for us so um

516
00:39:36,240 --> 00:39:39,680
sorry i'm jumping around here i see
you're following along there but you

517
00:39:38,640 --> 00:39:43,280
know the the page
the yellow page with the map we're kind

518
00:39:41,119 --> 00:39:48,240
of you know there so to speak i've kind
of gone through this this thing here

519
00:39:45,040 --> 00:39:50,160
a little bit uh jumping around um talked
about how the

520
00:39:48,880 --> 00:39:52,960
it's a little more complex we're not
just brokers you know we don't just go

521
00:39:51,920 --> 00:39:56,400
out and find
you know benefits anybody can do that as

522
00:39:54,640 --> 00:39:58,480
andrew had mentioned he'd done it in the
past

523
00:39:57,119 --> 00:40:02,160
maybe didn't feel comfortable with that
didn't feel like there was a lot of

524
00:40:00,640 --> 00:40:05,040
substance behind just you know putting
out some numbers and this is what your

525
00:40:03,520 --> 00:40:08,560
rates are and this is you know what your
your deductible is and you're out of

526
00:40:06,319 --> 00:40:11,119
pocket and all those things
you know there's a lot more to it than

527
00:40:09,760 --> 00:40:15,760
that and we really you know put a put
the strategies together for you

528
00:40:13,359 --> 00:40:18,160
um six core principles service
compliance

529
00:40:16,480 --> 00:40:23,520
analysis education wellness and
technology um

530
00:40:20,960 --> 00:40:26,640
again i won't read all these things and
bore you to death but

531
00:40:24,880 --> 00:40:29,520
um all those things are there you know
they're the behind the scenes they're

532
00:40:28,079 --> 00:40:32,160
they're myself they're your account
manager

533
00:40:30,319 --> 00:40:37,200
uh they're your client service
coordinator um

534
00:40:33,599 --> 00:40:40,720
you know making sure that no
all your eyes are dotted t's are crossed

535
00:40:38,800 --> 00:40:43,119
things are the way that they should be
and you're in the best situation

536
00:40:41,839 --> 00:40:47,839
possible is really kind of what this
boils down to

537
00:40:44,400 --> 00:40:50,960
um having not only myself but an account
manager for your service issues you have

538
00:40:49,760 --> 00:40:54,079
someone
that's at the pharmacy having a hard

539
00:40:52,400 --> 00:40:56,079
time you know picking up a prescription
or they're

540
00:40:54,720 --> 00:40:58,079
saying they don't have coverage or
they're getting a deductible that's not

541
00:40:57,599 --> 00:41:01,280
you know
those type of questions aren't going to

542
00:40:59,760 --> 00:41:03,839
fall on the town or we're going to fall
on someone that you know

543
00:41:02,319 --> 00:41:08,560
internally that handles those those
calls go directly to

544
00:41:05,680 --> 00:41:11,280
to epic to carrie mclean to to myself
you know we handle those things we know

545
00:41:09,760 --> 00:41:14,400
your plans inside and out we make sure
that those things get to get handled

546
00:41:12,880 --> 00:41:17,280
right not only there but the primary
care physician at the hospital you know

547
00:41:15,920 --> 00:41:21,839
if something doesn't go right
that's what we're here for okay

548
00:41:21,920 --> 00:41:25,920
just touching on service dedicated
service team myself as your benefits

549
00:41:24,800 --> 00:41:29,119
advisor
carrie mclean who also is in greencastle

550
00:41:27,839 --> 00:41:32,480
as your account manager an
animatrist a client experience

551
00:41:30,960 --> 00:41:35,599
coordinator
obviously backup resources you know

552
00:41:34,400 --> 00:41:39,520
there's there's more
me's inside our organization there's

553
00:41:37,440 --> 00:41:42,880
more uh benefits consultants so we've
got legal resources we have actuarial

554
00:41:41,839 --> 00:41:45,520
consultants that help with that
benchmarking data to make sure we're

555
00:41:44,160 --> 00:41:49,119
competitive and we can
um you know obtain you know the the best

556
00:41:47,920 --> 00:41:52,800
talent we can for the
for the town uh we can you know keep

557
00:41:51,599 --> 00:41:55,599
people happy keep you know because i
know this is very important to not only

558
00:41:54,400 --> 00:42:01,280
you but your families
so um how we support you

559
00:41:59,599 --> 00:42:03,920
it's not a one-time thing it's a
throughout the year thing okay we have

560
00:42:02,880 --> 00:42:06,640
the initial meeting
you know we we obviously we worked

561
00:42:05,520 --> 00:42:08,880
together before that putting plans
together doing

562
00:42:07,599 --> 00:42:12,079
you know all the the data that we're
compiling the data and things that we

563
00:42:10,400 --> 00:42:15,359
need to to be competitive
uh but we have the initial meeting the

564
00:42:13,520 --> 00:42:17,680
onboarding meeting education meeting
one of the most important parts of it

565
00:42:16,640 --> 00:42:20,880
making sure people understand what
they're paying for what you know how to

566
00:42:19,119 --> 00:42:23,839
use the plan how to be better consumers
of the health care

567
00:42:22,400 --> 00:42:27,440
all those things kind of fall under that
first meeting and then quarterly

568
00:42:25,200 --> 00:42:30,640
meetings throughout the year
touch base make sure things are going

569
00:42:29,040 --> 00:42:35,920
well is there anything we can do better
any suggestions that we may have and

570
00:42:33,680 --> 00:42:40,880
then the fourth quarter renewal meeting
that is by fourth quarter or by

571
00:42:39,359 --> 00:42:43,760
two and a half three months prior to
your renewal we're going to have we're

572
00:42:42,400 --> 00:42:46,000
going to have a really good idea what
that renewal is going to look like we're

573
00:42:44,960 --> 00:42:48,800
going to have that buttoned up well
ahead of time or if we get something

574
00:42:47,599 --> 00:42:51,760
that's unfavorable
we're going to go look for better

575
00:42:50,240 --> 00:42:54,800
options you know being the size that we
are we have access to all markets we

576
00:42:53,280 --> 00:42:57,520
have access to all carriers
not only on your health but your

577
00:42:55,920 --> 00:43:00,160
ancillary coverage is your dental vision
life things like that

578
00:42:58,880 --> 00:43:02,800
and we're well ahead of those things
never push in a last-minute situation

579
00:43:01,839 --> 00:43:06,800
never be
you know put you under the gun so to

580
00:43:04,560 --> 00:43:10,640
speak of of not having options at the
last moment

581
00:43:07,440 --> 00:43:10,640
don't want that to happen at all

582
00:43:11,040 --> 00:43:18,560
again it's kind of a lot of these things
are said multiple times i apologize to

583
00:43:15,520 --> 00:43:21,119
you know to to bore you again but um the
compliance resources are there

584
00:43:19,839 --> 00:43:24,720
compliance dashboard
you all have access to those uh those

585
00:43:23,280 --> 00:43:28,640
resources making sure that we're you
know got

586
00:43:25,119 --> 00:43:32,400
form 5500 filed your risk documents are
filed hipaa privacy officers or hipaa

587
00:43:31,280 --> 00:43:36,720
privacy officers
are established so we can communicate on

588
00:43:34,319 --> 00:43:41,520
on some of the sensitive information
you'll receive compliance updates via

589
00:43:39,119 --> 00:43:45,040
email to the town and whoever you deem
you know necessary to see those things

590
00:43:46,480 --> 00:43:51,200
think hr again i'm kind of jumping
around here guys think hr i feel is a

591
00:43:49,839 --> 00:43:56,079
big big thing
big tool for small businesses

592
00:43:53,920 --> 00:44:00,480
municipalities towns
a lot of times in a in a company or a

593
00:43:58,880 --> 00:44:04,240
township this size you don't necessarily
have an hr department

594
00:44:01,760 --> 00:44:07,359
right you don't have someone that you
can you know run a difficult situation

595
00:44:06,000 --> 00:44:11,599
but i don't know how to maybe handle a
certain

596
00:44:08,400 --> 00:44:15,839
leave request or a tough termination or
things like that

597
00:44:13,280 --> 00:44:19,920
you know as a client of epic we we
actually

598
00:44:16,560 --> 00:44:22,400
pay for a a license for think hr that
allows our clients to access this for

599
00:44:21,680 --> 00:44:28,079
free
it's an online technology that you get

600
00:44:25,040 --> 00:44:31,440
sherm certified support
hr professional either telephonically or

601
00:44:29,839 --> 00:44:35,359
through email
to answer any of those tough questions

602
00:44:33,119 --> 00:44:38,960
it's an employee handbook builder
job descriptions uh osha and safety

603
00:44:38,400 --> 00:44:43,280
trainings
i mean all the way from your workplace

604
00:44:41,599 --> 00:44:46,720
harassment sexual harassment all the way
through osha 300 type

605
00:44:44,720 --> 00:44:49,280
trainings available and trackable so if
you want to you know put any initiatives

606
00:44:48,079 --> 00:44:53,040
out there that
you know you want to put that into uh to

607
00:44:51,760 --> 00:44:56,160
existence so to speak
um you know we have those resources

608
00:44:54,560 --> 00:44:59,760
available to you
um and just you know again just there

609
00:44:58,560 --> 00:45:02,960
for the tough questions just to run it
up the flagpole so to speak and say

610
00:45:01,520 --> 00:45:05,680
you know i'm not sure how to handle this
how would maybe a sherm certified

611
00:45:04,400 --> 00:45:08,880
professional handle this
again it's not legal advice it is hr

612
00:45:08,319 --> 00:45:12,319
advice
you know so obviously having an attorney

613
00:45:11,760 --> 00:45:15,440
the town
helps you know in those situations but

614
00:45:13,920 --> 00:45:19,520
we can't provide you
the information from from the sherm

615
00:45:17,119 --> 00:45:23,040
certified perspective
communicating with your employees client

616
00:45:21,200 --> 00:45:27,760
resource centers you had all kinds of
the updates throughout the year that

617
00:45:24,880 --> 00:45:32,240
they need to need to know
education communication maybe if it's a

618
00:45:30,800 --> 00:45:35,040
you know you're not familiar with an hsa
plan or you're not familiar with

619
00:45:33,839 --> 00:45:40,000
you know whatever it may be throughout
the year we provide those uh

620
00:45:37,359 --> 00:45:43,359
training sessions and and documentation
um

621
00:45:41,119 --> 00:45:47,520
the benchmarking analysis uh you know
naihar surveys uh

622
00:45:45,760 --> 00:45:51,520
just compiling data from other towns
municipalities um

623
00:45:49,119 --> 00:45:54,240
you know are we competitive do we have a
good benefit offering

624
00:45:52,880 --> 00:45:58,480
are we competing for the best talent and
the best you know being able to retain

625
00:45:55,839 --> 00:46:01,920
our employees here in cloverdale
you know that information is extremely

626
00:46:00,880 --> 00:46:06,079
extremely valuable
uh for the benefit offering

627
00:46:06,400 --> 00:46:12,400
health and wellness uh we do have health
and wellness director on staff

628
00:46:10,400 --> 00:46:16,640
um sheila bannister she's great at what
she does you know

629
00:46:13,599 --> 00:46:19,359
kind of at hit and miss whether you know
wellness

630
00:46:17,440 --> 00:46:21,839
that's kind of a 50 50 coin flip whether
people feel like the return on

631
00:46:20,560 --> 00:46:26,000
investment is there for these type of
services but

632
00:46:23,200 --> 00:46:29,680
um you know things that she can provide
you know biometric screenings and

633
00:46:27,760 --> 00:46:32,640
walking you know challenges and things
throughout the year to kind of keep

634
00:46:30,720 --> 00:46:36,560
people engaged to you know live
healthier lifestyles

635
00:46:34,000 --> 00:46:38,960
um you know we have you know sheila on
staff and she is a great resource for

636
00:46:38,000 --> 00:46:45,119
those people that
are interested in doing some wellness

637
00:46:42,480 --> 00:46:47,680
could it be included a health clinic for
all employees

638
00:46:47,760 --> 00:46:54,800
uh and uh i'm sorry
would that be part of your offering no

639
00:46:53,359 --> 00:46:58,240
no i mean there are clinic
um you know we could certainly look into

640
00:46:56,720 --> 00:47:02,319
being able to access a clinic but now
she's a

641
00:46:58,720 --> 00:47:05,440
not a clinic but just a health fair
certainly yeah we can certainly look

642
00:47:03,520 --> 00:47:07,680
into that absolutely yeah we can uh we
can organize you know flu shots we can

643
00:47:07,119 --> 00:47:11,599
organize
you know the biometric screening days we

644
00:47:09,839 --> 00:47:18,079
can do things like that if you want to
you know uh compensate individuals for

645
00:47:15,119 --> 00:47:20,640
um you know certain levels of of health
or

646
00:47:18,400 --> 00:47:23,040
you know their their screens you know
the finger pricks and you get their

647
00:47:21,839 --> 00:47:25,920
their readouts and if they're in a
certain range then

648
00:47:24,000 --> 00:47:29,839
you know we can certainly look into
those as well we can yeah

649
00:47:27,280 --> 00:47:33,839
absolutely put a i don't know if a
health fair or a clinic necessarily but

650
00:47:32,319 --> 00:47:36,319
she can help coordinate those things
absolutely

651
00:47:36,960 --> 00:47:45,920
that answer your question i'm sorry if
not yeah i just i i think those are

652
00:47:42,160 --> 00:47:49,359
uh are beneficial to
the participants and their families yeah

653
00:47:48,720 --> 00:47:52,480
absolutely
yeah especially if there's financial

654
00:47:50,640 --> 00:47:56,240
compensation behind you know
you know maybe offset your your

655
00:47:54,480 --> 00:48:01,040
out-of-pocket uh you know premiums that
you pay every month absolutely

656
00:47:57,760 --> 00:48:04,400
there is a a definite reward or benefit
for that

657
00:48:01,520 --> 00:48:08,240
the care over the stick yeah exactly
yeah

658
00:48:05,040 --> 00:48:11,599
as i said it um we we can certainly just
you know discuss those offerings for

659
00:48:09,599 --> 00:48:16,640
sure
um the the technologies there guy i mean

660
00:48:14,400 --> 00:48:20,079
the online enrollment uh capabilities
uh wellness portals benefit elections

661
00:48:18,800 --> 00:48:25,440
you know
that's all customizable at your size i

662
00:48:23,680 --> 00:48:28,480
don't know if we want to do
you know an employee portal where they

663
00:48:27,680 --> 00:48:32,079
log in and
do all their applications online and

664
00:48:30,400 --> 00:48:34,240
things like that or
you know if you want to have

665
00:48:32,880 --> 00:48:37,040
self-service or if you just want to do
applications and have

666
00:48:35,359 --> 00:48:39,839
you know send them to carrie or myself
or help it's all customizable like i

667
00:48:39,119 --> 00:48:43,200
said but
those pieces are there uh we we have you

668
00:48:42,240 --> 00:48:48,640
know
all the bells and whistles of a large

669
00:48:45,599 --> 00:48:52,000
agency uh right down the road right
um next is kind of getting into the

670
00:48:50,559 --> 00:48:55,280
marketing materials these voice over
presentations for

671
00:48:53,440 --> 00:48:58,800
um you know some some municipalities
we've done recently uh

672
00:48:57,280 --> 00:49:00,640
happy to send those links out so you can
actually listen to those if you're

673
00:48:59,839 --> 00:49:05,119
interested
um but anna our client our client

674
00:49:03,680 --> 00:49:08,720
engagement coordinator is the one that
would put those together

675
00:49:06,880 --> 00:49:10,800
and do the voice over and put all your
plan designs in and make sure that

676
00:49:10,160 --> 00:49:14,839
everybody can
you know stay safe do things remotely

677
00:49:12,800 --> 00:49:18,480
but also get the information that they
need

678
00:49:17,119 --> 00:49:21,359
marking materials it says city of
covington here that's you know basically

679
00:49:19,839 --> 00:49:25,040
because that's who this particular
benefit guide was for but

680
00:49:22,800 --> 00:49:28,240
we will customize benefit guides for you
um put all your information in

681
00:49:26,880 --> 00:49:31,520
customized with pictures
and all that you know make them as as

682
00:49:29,599 --> 00:49:35,040
pretty as as we can
but uh i know that you know a lot of

683
00:49:33,440 --> 00:49:38,559
times people don't
look at the information if it's not

684
00:49:36,319 --> 00:49:41,359
presented well uh so i want to you know
make these um

685
00:49:39,440 --> 00:49:46,640
you know visibly appealing and i'm a
graphic designer by trade so i

686
00:49:42,960 --> 00:49:51,040
i enjoy this part of it uh but you know
we put these together for you uh all

687
00:49:48,640 --> 00:49:54,160
part of you know being a client of epic
all the materials you know hey open

688
00:49:52,720 --> 00:49:58,079
enrollment's coming
you know get ready for this or we're

689
00:49:55,599 --> 00:50:01,520
having a a health fair
you know those type of things you know

690
00:49:59,680 --> 00:50:07,040
we'll all we'll communicate throughout
the year and decide those timelines and

691
00:50:04,000 --> 00:50:10,800
put those things together so again guys
this is

692
00:50:07,839 --> 00:50:14,480
completely customizable you know that
was a lot of information i'm sorry i

693
00:50:12,240 --> 00:50:18,559
talked really fast and uh you know a
little bit nervous you know but uh

694
00:50:16,319 --> 00:50:21,920
um happy to answer any questions after
this if you have any or right now

695
00:50:20,160 --> 00:50:25,440
um but uh you know i look forward to the
opportunity to working with you

696
00:50:23,200 --> 00:50:30,800
i think that uh you know we work with a
lot of municipalities as andrew said

697
00:50:27,280 --> 00:50:34,400
um you know small ones large ones
anywhere in between uh we do a great job

698
00:50:33,280 --> 00:50:40,880
uh with those
and uh yeah i look forward to uh

699
00:50:38,240 --> 00:50:44,960
continuing the conversation thank you
for your time

700
00:50:41,359 --> 00:50:44,960
okay thank you thank you andrew

701
00:50:47,359 --> 00:50:50,880
hey greg daniel chef

702
00:50:51,520 --> 00:50:58,800
my name is
agent health insurance

703
00:51:06,559 --> 00:51:13,359
thank you for having me in this evening
um

704
00:51:10,640 --> 00:51:15,599
once again as uh we know we don't need
to sit here

705
00:51:14,079 --> 00:51:19,680
and read stuff to you so i'm not gonna
spend much time as you can tell i uh

706
00:51:18,000 --> 00:51:23,520
recently was getting over the flu i'm
not

707
00:51:21,200 --> 00:51:27,280
contagious anymore uh but my throat's
still just a little bit uh scratchy so

708
00:51:25,520 --> 00:51:34,079
i'm not gonna do a whole lot of time
uh talking here um a few things just to

709
00:51:31,359 --> 00:51:37,200
uh address i do know that you would like
to

710
00:51:34,640 --> 00:51:41,680
accumulate things together we don't
currently have

711
00:51:38,720 --> 00:51:45,280
like the life insurance and the aflac
benefits we can bring those

712
00:51:43,280 --> 00:51:49,680
have a very strong working relationship
with an aflac agent who is one of the

713
00:51:47,599 --> 00:51:54,000
best in the state and there won't be any
problem with

714
00:51:50,800 --> 00:51:58,319
just integrating that into it i think
really from the standpoint of

715
00:51:56,480 --> 00:52:03,440
listening to the prior presentation
which is very very good

716
00:52:00,640 --> 00:52:07,280
i don't know that there's a lot of
things

717
00:52:04,000 --> 00:52:11,440
that might be of particular value to
the town that we couldn't necessarily

718
00:52:09,520 --> 00:52:16,160
bring to the table
for you so i think that's a matter of of

719
00:52:14,240 --> 00:52:20,400
communication and going back and looking
at

720
00:52:17,520 --> 00:52:24,960
what works best for you and for your
employees

721
00:52:21,359 --> 00:52:29,599
i i do subscribe to the kiss method
have for a long time and that is that

722
00:52:27,599 --> 00:52:36,559
when really the rubber hits the road
it's a matter of is the city happy

723
00:52:32,880 --> 00:52:40,319
with what is being brought to them
as far as services and are your

724
00:52:38,880 --> 00:52:44,240
employees happy
because that's really where the rubber

725
00:52:41,520 --> 00:52:44,240
hits the road

726
00:52:44,839 --> 00:52:52,000
i um like i said i don't have anything
else

727
00:52:48,720 --> 00:52:57,680
really in particular on this
other than to again say thank you for

728
00:52:55,040 --> 00:53:00,079
uh the past and and uh do look forward
to

729
00:52:58,559 --> 00:53:02,319
working with you in the future so are
there any questions or anything that i

730
00:53:01,440 --> 00:53:05,920
can
address quickly this evening

731
00:53:08,079 --> 00:53:12,079
thank you very much appreciate it thank

732
00:53:12,839 --> 00:53:15,839
you

733
00:53:16,650 --> 00:53:19,739
[Music]

734
00:53:27,200 --> 00:53:32,240
all right uh old business

735
00:53:32,400 --> 00:53:34,960
let's see

736
00:53:35,760 --> 00:53:43,839
this is about the server slash computer
system with the eas

737
00:53:40,839 --> 00:53:43,839
contract

738
00:53:52,640 --> 00:54:00,079
okay so and i believe the updated
agreement is in your package yeah

739
00:53:56,640 --> 00:54:02,240
okay so we need to make we need to vote
on it right

740
00:54:00,720 --> 00:54:05,440
yeah yeah there yeah there are two
things here one of them is the easy

741
00:54:03,760 --> 00:54:09,359
support proposal and this is basically
like a year service contract

742
00:54:07,359 --> 00:54:12,960
in maintenance and this is the one that
um they just updated the legal

743
00:54:11,119 --> 00:54:17,040
parts of it and that's packet and then
also i added late um a club real

744
00:54:15,280 --> 00:54:22,079
infrastructure upgrade quote and this is
actually the quote for the server

745
00:54:19,119 --> 00:54:28,000
and upgrade to our systems so it's two
two separate yet they work together

746
00:54:24,640 --> 00:54:31,520
and um he did update the price um
yeah because there was some overlapping

747
00:54:29,599 --> 00:54:35,119
and so he sent me an updated one i
i think i just got it this morning so i

748
00:54:33,200 --> 00:54:38,799
just got to your packet this morning
um but it does have the updated price in

749
00:54:37,280 --> 00:54:44,480
there and i've talked with steve and the
police department is agreeable

750
00:54:40,720 --> 00:54:44,480
to go this route with the server as well

751
00:54:45,040 --> 00:54:50,640
there's yeah there's money set aside in
the um in the riverboat fund

752
00:54:48,640 --> 00:54:54,880
that's what i intend to use for that and
the police department will

753
00:54:51,680 --> 00:54:58,400
probably pay a small part towards it as
well

754
00:54:55,119 --> 00:54:58,400
you want me to call the first woman

755
00:54:58,640 --> 00:55:03,280
um do they need to do them separate or
can they just jump together

756
00:55:03,599 --> 00:55:10,799
one is easy support the proposal the
easy support

757
00:55:07,280 --> 00:55:10,799
proposal can i get a motion

758
00:55:13,520 --> 00:55:21,760
second all in favor
all right the other one's the upgrade

759
00:55:20,480 --> 00:55:27,119
yes the infrastructure upgrade that
would be for the server and all the yeah

760
00:55:24,640 --> 00:55:29,520
okay can i get a uh motion for the
upgrade

761
00:55:30,000 --> 00:55:35,839
second second all in favor all right

762
00:55:36,240 --> 00:55:42,160
okay any questions
from our audience

763
00:55:44,240 --> 00:55:49,839
call this meeting adjourned thank you
all for coming