[0:07] all right one second
uh february 2nd special all in favor
[0:20] okay february 2nd 2021 special
meet meeting minutes can i get a motion
[0:27] you can move
[0:37] all right claims and transfers
[0:48] this month was 94 275 dollars and 23
cents
[0:55] okay can i get a motion
take it second
[1:03] all in favor all right
[1:08] from the water two hundred 44
sixty eight dollars and twenty three
[1:13] cents
motion moved second
[1:19] second all in favor
[1:29] from the wastewater 38 634 dollars and
37 cents
[1:38] motion
[1:45] second all in favor all right what was
[2:00] okay and payroll 43 908.90
so moved second second
[2:09] all in favor all right
[2:13] all right communications town marshall
good evening ladies and gentlemen uh
[2:19] first thing let's
i want to introduce our new crew here
[2:23] let's see where they're all touched
around the corner
[2:26] um first off i got virgil lanny which we
already sworn him in our scoring man he
[2:31] actually took levi's place full time
uh he is now 983 and we are actively
[2:36] shopping for a dog we think we've
located a couple of good
[2:39] prospects uh we've been getting some
great uh
[2:43] donations coming into the town so i
think we're going to be in good shape on
[2:46] picking up the dog and say we'll tell a
little bit about what you've seen
[2:50] so far yes we've got two that we're
really looking at
[2:53] one is completely trained already
i've got about 14 years of canine
[2:58] handler experience
law enforcement wise so i'm not going to
[3:03] be away from the town like at a training
academy and it's going to be
[3:06] one or two days to certify with that dog
and then i'll be on the street
[3:10] the other dog we're looking at is still
in the process of being trained so it
[3:13] needs
to work but again
[3:28] and most of you may know berger was with
the clinton county sheriff's department
[3:31] for many years
at one point it was the acting sheriff
[3:35] but uh he left the state and his family
moved out and came back
[3:38] and we're excited to have him on board
on the team here and he's been doing
[3:42] great work for us already
hitting the streets so
[3:47] dawn nichols over here recruited and
she's got a very unique background
[3:51] coming here a martial artist
extraordinaire can't wait to the first
[3:54] person really kind of
decides because she'll surprise him i'm
[3:58] sure
but we got her on board she went through
[4:01] a 40-hour pre-basic so
and sam fogel's one of the local uh
[4:04] greencastle graduate
uh interesting part is sam is a k-9
[4:09] trainer and actually
we're looking at one dog he's trained
[4:11] the dogs he trained maggie
and did a lot of stuff so we've got him
[4:16] on board and once we get him up to speed
uh he may also be able to bring a second
[4:20] dog of his own
into the mix that's so we got some great
[4:23] possibilities we're pretty excited
but with this being said we're going to
[4:26] get them all sworn in so you've got the
theos there unbelievable to me i found
[4:31] out virgil has never been
had a ceremony to get someone in before
[4:34] so this is going to be first he's got
his uh
[4:36] girls with him and man would you like
you can come up too
[4:39] you want to bring him up
[4:50] get out of the way
[5:08] we'll support the
[5:21] discharge the duties
[5:26] for the town of florida for the
challenge of putnam county
[5:30] state of indiana to the best of my
ability to the best
[5:38] [Applause]
[5:50] congratulations
[5:55] there you go
okay let's welcome to the town of
[6:08] logandale
[Applause]
[6:17] we've already started off the year with
315 calls for service 42 agency assist
[6:25] and 82 police services
so it's really started off for a busy
[6:29] year so far so
we're in the middle of training officers
[6:33] and you know how to get working so
we had 10 arrests this you'll look the
[6:37] back it's all on your
tablets you know but yeah you've got the
[6:41] arrest photos on there
so we're we're off to a interesting 2
[6:45] 20 21. so unless you have any questions
that's all we've got
[6:51] any questions for the marshall thank you
steve
[6:56] uh fire chief
[7:17] uh first of all i'd like to say thank
you for giving me the opportunity to
[7:19] serve here in uh cloverdale it's
exciting
[7:22] uh this is actually my fifth full day
here so we're getting a lot of things
[7:26] going
i do have a list of probably 30
[7:29] different things that i've been working
on
[7:31] independently uh just a few that i
really want to touch on
[7:35] that most of these things are things
that we're going to be working on over
[7:38] the next several months maybe even years
but two things that have come up that i
[7:42] really want to get moving on pretty
quickly
[7:44] and i've talked to mr president about
getting together to kind of get
[7:48] direction with
how we need to do this i know the
[7:50] community crossings uh
indot grant will be coming up soon if we
[7:54] do need to make applications
for that we are going to need to get
[7:58] moving on that pretty quickly so
i've got information about that i'm not
[8:02] going to bore you with all that tonight
that's something we can talk about over
[8:04] the next
few weeks and try to get organized to
[8:07] make a push but the community crossings
obviously that's the grant that
[8:11] you all did in 2017 and 18 i believe it
was
[8:16] to resurface streets so it's
it's pretty pretty important that we get
[8:20] on that pretty quickly if we're going to
do that
[8:23] also i did speak with okra which is the
office of community and rural affairs
[8:28] about what grants you've received i know
that was something you guys wanted to
[8:31] make a push for
um you did the last
[8:36] grant that you received was in 2016 you
you did a okra grant in 2013
[8:42] and two in 2016. so you did a public
facility
[8:45] in 2013 which was your fire department
or the
[8:48] emergency facility there uh then you did
a planning grant for a comprehensive
[8:52] plan and a downtown revitalization
in 2016. so you are eligible for an
[8:56] oprah grant and we could put forward
push a project forward on that if that's
[9:01] something you're interested in
i know an issue that we have is ini
[9:06] inflow infiltration into your sanitary
sewer
[9:09] um i i guess that's kind of the
direction i would be looking at
[9:13] you are eligible uh to apply because
it's been
[9:16] uh six years so you are eligible to
apply for that grant now there is
[9:20] typically a matching of 20 so that's
something we're going to need to look at
[9:24] further
kelly and i we've briefly talked about
[9:27] some of this stuff we've not gotten
too in depth with discussing the
[9:32] finances yet but i'm sure we'll we'll
get to that point soon
[9:35] um so the two things that i really want
to
[9:38] start moving in that direction if that's
something you guys want to do
[9:42] the other issue that we had arise this
week and i just want your your
[9:45] approval on this if this is how you see
fit
[9:48] we had a a lady at 149 west boone street
uh she had a tree that
[9:56] it appears that was on the town right
away within our right of way
[9:59] that fell under a property it did damage
her fence it's a chain link fence
[10:04] um brad and i as brad's still here brad
and i looked at it
[10:08] yesterday we think we can fix it
ourselves
[10:11] uh the cost to repair it would be if
it's 20 feet long i got an
[10:16] estimate of what it would cost and it's
74 90 74.90
[10:20] to replace the pipe now we could argue
whether that's the town's responsibility
[10:24] or if it's the property owner's
responsibility or if we're going to turn
[10:27] it over to insurance i think we've got
some insurance agents that love claims
[10:30] uh for 74.90 and we do the
the labor it's probably not worth an
[10:37] insurance claim
now i guess the determination is whether
[10:41] it's actually a
responsibility to do
[10:58] just fix it
[11:12] and as promotion that we uh
you know pay 74.90 and move forward on
[11:19] that
yeah assuming she'll assign the right
[11:22] assembly
she seemed very receptive to the idea
[11:25] very pleasant to talk to well can i get
a motion for an emotion we'll go ahead
[11:29] and
get a second second all right all in
[11:33] favor all right
okay well with that the i've got a list
[11:38] of things
i've been working on what i'll probably
[11:39] do is just email that to you tomorrow so
you can kind of see that what i've
[11:41] actually been doing
so you'll have an idea but i just want
[11:44] to give you an idea of a couple of
things that we need to
[11:46] start really thinking about if you're
wanting to go that direction
[11:49] so the ini i guess we'll wait and see
what the dollar amount is on the match
[11:54] right yeah
you know you did a comprehensive plan i
[12:00] don't know if the ini was in that
comprehensive plan i have not been
[12:03] it is so i don't know what projects are
actually listed in there
[12:07] you know i'm guessing it's pretty
substantial
[12:10] the okra can go up to a million dollars
so if you do a million dollar project
[12:15] the state will pay eighty percent so
your
[12:18] your local match would be two hundred
and your projects don't have to be that
[12:21] high
so honestly i don't know uh i have not
[12:25] even remotely gotten into the conference
plane yet
[12:27] uh i've had a busy couple days obviously
we've got the
[12:32] office back open did some i.t stuff
your clock works now
[12:40] so we've had we've we've had some fun
but we're getting there
[12:46] i don't know for sure who to present
this to but i assume it would be you
[12:52] uh i noticed as i came in
for the ramp stars or the entrance
[13:00] there's snow out there and some elderly
people
[13:04] might slip
[13:24] any other questions for town manager
all right clark treasurer
[13:31] um the first thing i want to talk to you
about is the accumula
[13:34] cumulative capital development fund
our cumulative capital development rate
[13:40] has deteriorated and i'm asking to
re-establish it at this
[13:44] statutory maximum you'll note in your
packets i gave you
[13:49] some information on what the current
rate is and what the new tax rate would
[13:53] be
essentially just boiling it down
[13:56] essentially it will raise the tax rate a
half a penny
[13:59] on every hundred dollars of assessed
value and this would bring
[14:03] bring the town revenue additional
revenue of three thousand about three
[14:06] thousand three hundred dollars per year
i have advertised this this public
[14:11] hearing twice in the newspaper for state
law
[14:14] and this is the public hearing on that
i'm introducing it and if the council
[14:19] chooses then the adoption hearing would
be at our next regular meeting in month
[14:23] in march any
further discussion on that
[14:33] okay so the next month
[14:36] i'll put on the agenda for next month
and that will be that will be the
[14:42] adoption
the near future some time ago
[14:49] we accumulated food and beverage tax
that was supposed to go to
[14:57] cut our water bill down and take care of
our dent
[15:00] upon the sewage plant
[15:05] with the attorney and the treasurer at
that time they made up their mind
[15:10] that we didn't have to use that money
for that we could use it for whatever we
[15:14] wanted
is there any way that we can move back
[15:19] and put some of that food and beverage
tax
[15:24] toward the dent on the sewage plant
i don't know if we can use it for the
[15:29] debt on the sewage plant
but i am using that um we have actually
[15:34] already started appropriating that money
specifically for to alleviate pressure
[15:38] on the sewer fund
we used it to purchase the last the
[15:42] first blower that we
bought for the sewer plant and we used
[15:45] it this year that's what we're using to
pay for the
[15:48] second blower that we've got and um yeah
that that's my plan
[15:52] i knew that that was for the purpose of
helping
[15:55] alleviate on the sewer and so that's my
plan is to use that money to help with
[15:59] these major projects and the things that
that come up to help fund those major
[16:04] issues
so that we can use our regular money to
[16:08] pay off our debt
[16:14] the second thing i want to talk to you
about is the fire contract
[16:18] i've also given you a copy in your
packets of a contract between
[16:22] the town and the cloverdale trustee
relating to fire protection services
[16:28] we are to review this contract annually
and when we first entered into this
[16:32] agreement we agreed to pay
ten thousand dollars for fire protection
[16:37] and also that we would provide some
other benefits to the
[16:40] trustee to the volunteer fire department
um the last several years we have i was
[16:47] looking back and it looks like we've
paid
[16:49] 15 000 towards that contract instead of
the 10.
[16:53] we've increased the rate a little bit we
did budget 15
[16:56] 000 this year
[17:00] for that and it's not due right now i
just want to introduce this
[17:04] for you to think about for next month
next month is when i'll need a decision
[17:09] as to how much that you know we would
want to give to the fire department
[17:12] per this contract and so i've given you
that to look over
[17:16] so that we can see you can decide what
you want me to to pay them for the
[17:20] contract this year and also going along
with that is the next item on the agenda
[17:26] um public safety load fund we have a
fund
[17:30] that is to be used specifically for
public safety
[17:34] in our town this applies to two
to two entities we have the police
[17:40] department and the fire department
and this year we have budgeted seventy
[17:44] five thousand dollars
of that money to be spent what we
[17:49] haven't done
is is a breakdown as to how much we're
[17:53] going to allot to each
department what i want to do tonight
[17:58] is just lay a foundation and this isn't
about
[18:01] any one group being more important than
the other
[18:05] we're all a part of this town and my
hope is that we can all come together
[18:10] in the spirit of what is right and what
is fair
[18:13] and all be willing to compromise and
work together for the good of the town
[18:18] it's not about unlimited funds and
wishes
[18:21] we don't have it i would love to have
enough money to just
[18:24] you know be able to give the fire
department everything that they need and
[18:27] want and give the police department
everything that they need and want
[18:30] but the fact is we have a budget and
that's all we have
[18:34] allotted to spend right now we have to
live in our means
[18:40] so in the spirit of fairness we do need
to divide up the money
[18:44] allocated in that fund not tonight
but i am providing you with information
[18:49] to consider for the next meeting
i have included in your packets a
[18:53] five-year history of how this fund has
been divided
[18:56] up in the past and i would like to give
you a few other things to consider this
[19:00] month as you're
thinking things through this fund
[19:07] this is this fund is not specifically
the only income for either department
[19:12] so they do have other they do get some
more income
[19:16] that being said the police department
budget
[19:20] all comes from us all the money that the
police department gets minus donations
[19:25] is all funded from the town we are their
only source of revenue
[19:29] while the fire department is not just
serving cloverdale
[19:33] they also serve other areas so they do
have additional sources of income
[19:37] besides the town we're not their sole
source of income
[19:44] we do give in addition to this public
safety money we do give the fire
[19:48] the fire department their fire contract
money and that's above and beyond
[19:52] like i said we do give the police
department some other money as well
[19:55] and we have given other money in the
past to the fire department
[19:59] for different items in the police
department
[20:03] we are under contract with the fire
department to provide certain things and
[20:06] as you read through there
you'll see that we're responsible for
[20:10] some repairs and things like that and so
i think it prudent to make sure we're
[20:13] setting aside some money so when those
needs come up
[20:15] we have it to take care of
um i will also tell you there are three
[20:20] things that absolutely have to come out
of this fund they've already been
[20:24] committed to
one of them is the fire contract which i
[20:27] just mentioned the extra money for that
the second one is a police department
[20:32] car
that was purchased before right before i
[20:36] came
on here so there's annual payments that
[20:39] need to be made from that
um and also steve uh steve and i have
[20:44] we've talked and
we've agreed that the police overtime
[20:48] comp time would come out of that fund as
well because that's something extra that
[20:52] we run into every year we have an issue
with
[20:54] and it's not in the regular budget and
so we need to set aside some money
[20:58] allotted for that we didn't vote
[21:12] this is just planning ahead and setting
aside for what we know
[21:16] in what we know is going to come we just
need to be prepared for it and so
[21:21] so we have the money when the guys need
to work it
[21:24] so next month i'll need you to tell me
how you want this fund divided up what
[21:29] percentage of the police and what
percentage to the fire
[21:32] um you can come see me anytime you all
know my my door is always open i'd be
[21:36] happy to give you you know any
information
[21:38] i have there's i believe on gateway you
can
[21:42] get access there's a lot of public
financial information on there you can
[21:45] get access to that
to look things over i just i'd encourage
[21:50] you to reach out to the trustee
and steve and hopefully we can come up
[21:53] with a fair way to share the limited
funds that we have
[22:01] would you have a suggestion list for
what you think would be fair
[22:10] i will i can try to come up with one yes
but i i
[22:14] hope that we need to talk about well
we did learn when kell and i we went
[22:19] over and looked at the budget and looked
at the public safety lawyer
[22:22] we didn't realize you remember the first
of last year i was asking about a budget
[22:26] and we didn't know and we had that set
one thing that wasn't disclosed is the
[22:30] fact there's a
public safety loyalty is one of the
[22:32] things that does roll over and we
keep so basically like the police
[22:37] department we haven't spent over the
years rolls over
[22:41] and so our stewardship without spending
that money then we can use it for other
[22:45] projects that we can look at later like
we wanna
[22:47] we look at one of the federal grants to
be able to hire an officer where
[22:50] they have to be paid for for uh
three years in the fourth year we have
[22:55] to pay for them or you could roll that
in
[22:57] and that way you banked it and you get
that money there that would help
[23:01] compensate
so that was one of the things so when
[23:04] last year we were looking at that it was
like thirty two five for the police
[23:07] department
what we didn't know is we had an
[23:09] outstanding balance sitting over the
head
[23:11] that had been rolling each right there
there is
[23:15] a small amount and that fund still built
up so there is a little bit extra in
[23:19] there as well
as a cushion and um what and i think
[23:23] with the 75 000 what we've budgeted what
i'm intending to do that public safety
[23:26] load money is not guaranteed every year
that could go away at any time and it's
[23:30] only it's only come about actually very
recently
[23:34] so what i'm what i'm hoping to do what
i'm trying to do with this
[23:38] is that we use what we're using this
year what we're spending this year is
[23:41] what we brought in last year
so that and then this year what we bring
[23:44] in we'll budget that to spend next year
and that way that gives us a year
[23:49] of a cushion so when that money goes
away
[23:52] we're not all of a sudden caught in the
lurch we have a year to come up with how
[23:55] we're going to pay for
what we've been using it
[24:03] sounds for okay and the last thing
i have are some utility write-offs
[24:20] um okay after all efforts have been
exhausted there's still some money we
[24:24] were unable to collect from the utility
office
[24:26] this is from 2019 and part of 2020.
i'm asking council to write off these
[24:32] uncollectible debts so we can just
we can remove the old accounts from our
[24:35] records and
be done the total amount the total
[24:40] amount of the write-offs would be two
thousand
[24:42] six hundred and thirty-two dollars and
ninety cents
[24:50] any discussion folks
[24:55] i get a motion that we pay the 20
you know 26 32
[25:02] 32 90. second
second all in favor aye
[25:26] a
[25:40] hello brad hello
[25:46] all righty so the only thing on the
water department tonight
[25:49] is uh the security system uh last
month's meeting you wanted me to dig in
[25:53] get some more info
[25:56] so i had to sit down with richard and
tried to figure out the best i could
[26:03] off the bat the s5 security system
or security solutions it's more money up
[26:08] front
but within a year's time we're paying
[26:13] off that extra money because they have a
lower monthly cost um they're a fairly
[26:18] local
company they're out of green castle and
[26:20] and that was the direction richard was
wanting to go but
[26:26] and that was just out of the two
contracts we had last month
[26:32] we need to make a motion to pick one or
um i think he'd like to
[26:39] and that's where the s5 yes
and that would be the uh
[26:46] let's see here
[26:50] try to remember them all right so the
upfront cost
[26:56] the upfront cost would be the 285
dollars and 58 cents
[27:01] and then a recurring monthly charge of
29.95
[27:07] uh can i get a motion that we go with
the s5
[27:10] with the 285 dollars and 58 cents down
for
[27:14] initial payment the 29.95 monthly
almost
[27:29] all right sir all righty so the first
thing on the sewer here
[27:33] is the elevated sewer replacement this
has been pretty hot topic for us
[27:38] i'm just kind of touching base here
it is in the end stages of the draw up
[27:44] period
we're actually trying to turn it over to
[27:47] idem as far as a permit
we're hoping tomorrow if not thursday
[27:52] i have a meeting with our engineering
group
[27:56] thursday morning so which i actually
have a couple of
[28:00] papers i need you to sign after the
meeting rig just for that permit
[28:04] but we're hoping to get that all turned
in and and get it started and then after
[28:08] that
we're going to open it up as a listing a
[28:12] posting
to advertise the job um me and richard
[28:17] talked right before the meeting
and we're going to try to get it posted
[28:22] beginning next week and we're going to
try to
[28:26] end the posting for the 5th so at that
point you guys can review
[28:31] what bids we have before the meeting
okay
[28:34] so i'll give you a business day before
the meeting and then
[28:38] you guys could possibly make a motion on
the next
[28:43] get it in the meeting on tuesday okay
next tuesday and then give the
[28:49] contractors until the friday before our
next meeting which would be
[28:53] like the fifth that's march 5th that
sounds exciting yeah the next meeting's
[28:58] annoying yeah it's the same as this
month
[28:59] and then that would give since it's not
a crazy complicated job
[29:03] it would give the engineering company a
day to review the bids
[29:08] and then we could approve at the night
[29:16] give the contractors three weeks to
submit bids
[29:20] give curry a day to review
the
[29:38] whatever information i can as soon as i
can so
[29:42] we can review it before the meeting
don't we have to open the bid before the
[29:47] contractor gets
for curried or i mean for curry to look
[29:52] at them
[30:06] either have a special meeting the
following week
[30:17] let me uh we'll talk and figure out the
timeline and make sure
[30:21] because it sounds like we're going to
have special needs yeah either open up
[30:24] and they'll take them under advisement
and then go on the next meeting because
[30:27] after next month it's going to be five
weeks before our next
[30:29] regular right yeah and i mean however we
have to do it we're just trying to
[30:34] expedite it sure
i would go on timeline and we'll get
[30:39] that straightened down okay
all righty and then the second topic i
[30:43] had for the night was a uh
we had a sensor go out at the sewer
[30:47] plant it's for the headworks screen
and i was just asking for the money to
[30:53] purchase the new sensor
the new sensor is 2275 dollars
[31:02] what the sensor does is it senses the
water level
[31:06] of the screen coming in and as the
screen catches debris the water level
[31:11] rises
the sensor tells the screen to move and
[31:13] dump to allow it to
lower the water level back down um
[31:18] it's kind of our first line of defense
at the plant as far as
[31:22] getting out any foreign debris so we
don't want to wait on next two weeks i
[31:27] mean this is something we need to get
done pretty quick
[31:29] i'd like to get it done fairly quickly
here's another question i'll bring up to
[31:32] the town
if it's two thousand two hundred seventy
[31:37] five dollars right
how often do they go out how many
[31:40] sensors are there this would be the
first one since i've been here this went
[31:43] out
as far as because this is the only
[31:46] sensor we have for this unit okay
and this is the only time it's ever went
[31:50] out since i've been here okay and my
thought was
[31:52] why don't we get two we have a backup
but if it doesn't go out then maybe we
[31:56] just don't need to get to yeah
all right well can i get a motion that
[32:03] we go ahead and
uh get that sensor bought at 2 275
[32:07] dollars
we'll go ahead and purchase the sensor
[32:10] okay hold second
all in favor all right all right thank
[32:14] you
thanks brad
[32:19] all right new business farm bid
it's february again and we are going to
[32:27] let you know that uh the farm area that
we have i guess it's what seven acres or
[32:32] something
yeah and uh it's it's it'll be out for
[32:36] rent
while we're announcing that it's going
[32:39] up a bit
yeah as best i can tell if council would
[32:43] like me to i believe i have we need to
put an
[32:45] ad in the newspaper and advertise it on
the online
[32:50] um and it will be the sealed bids that
we will open at the march meeting
[32:54] okay please
[32:58] all right down to see
insurance agents who do we have here
[33:04] this evening
i'm andrew o'hare okay
[33:10] uh hopefully most of you in this room
know me um i've represented the town on
[33:15] your
property and casually insurance for
[33:16] several years now
i'm here tonight primarily to introduce
[33:20] noah adams
we have never really discussed health
[33:25] insurance and benefits with the town
we've just kind of handled the property
[33:29] and casualty and been happy with that
left alone last year it came up and
[33:34] we pursued it a little bit um before i
turn over to noah there are some new
[33:38] faces in here that i haven't met
so um just a little bit about what we do
[33:42] on the property casually side things
have changed
[33:44] in your structure over the past year for
sure i've been able to talk to kelly
[33:49] have a couple of meetings with her and a
few others
[33:53] we have a unique situation we became
epic insurance midwest
[33:57] officially november of 19. we've been in
a rebranding stage so we were hpg
[34:03] locally owned for
since 19 1600 years um
[34:07] before that merger we were already a
fairly large well-respected
[34:11] agency in the municipality market in our
green castle office alone
[34:15] we handle either counties or cities or
towns
[34:18] 10 different accounts just in green
castle um
[34:21] i think we're up to six school
corporations now just in our greencastle
[34:24] office
um if you count water treatment plants
[34:28] and volunteer fire departments we're up
around 50.
[34:30] so we've always had kind of a niche
expertise in this area
[34:34] when we joined epic it kind of blew that
out of the water
[34:38] they are very big in this sector so it's
given us the opportunity to
[34:42] be that local agent but bring in
kind of the clout and the power of
[34:47] having a little bit bigger partners
a couple of things we have new um since
[34:51] the last time i was here
um and i know kelly who i've primarily
[34:56] talked with but
we do now can say that we do have
[35:00] in-house loss control services that
we've
[35:02] we've not utilized a whole lot over the
past few years
[35:05] um frank hunter is actually our loss
control rep he has been with epic
[35:08] forever he actually lives on 42.
um i didn't know that i've known frank
[35:12] for a long time and he actually lives
around here so it's kind of nice he
[35:15] doesn't have to drive to the north side
of india anymore it comes in a
[35:17] green castle um we also have
in-house claims whenever we have a tough
[35:22] claim which
we've had a few here recently that have
[35:25] been a little hairy but they've been
smooth and we hadn't
[35:28] we didn't have to utilize him but we
actually hired a few years ago
[35:32] he was the head of travelers insurance
companies claims department for this day
[35:35] so
he's an in-house claims guy we have that
[35:38] hopefully we never have to bring him out
hopefully we never see you but what that
[35:41] does is give us
you know a middle guy to work with the
[35:44] insurance company directly too right
here locally so
[35:47] um one of the other expertise that we
have now is health insurance
[35:51] one of the reasons i never really
pursued the town's health insurance a
[35:54] whole lot is
i don't know much about it to do it
[35:56] right i can quote it
but there's a difference in doing it and
[35:59] being a professional and
really doing a service to the town so
[36:02] that's why last year i
you know i'd reached out to kelly and
[36:05] said hey we want to do this next year so
with that being said this is noah adams
[36:09] he's uh from the crawfordsville area
so this is what he does he uh he's one
[36:13] of the leaders on our health insurance
team and does a great job so
[36:16] don't talk me up too much i do
appreciate it
[36:19] appreciate the intro and appreciate let
me be a part of the meeting uh congrats
[36:23] to the new town manager and the new
officers uh thank you for your service
[36:26] um and uh yeah so health insurance is
i'm an employee benefits advisor for
[36:31] epic insurance midwest
um did bring a presentation with me i'm
[36:35] not going to go through it word for word
um happy to uh and actually there's some
[36:40] uh some marketing materials and some
kind of go to market materials towards
[36:43] the end that
are active links to open enrollment and
[36:47] onboarding type things especially with
the
[36:50] kind of the covered world that we live
in and how we're kind of doing things a
[36:52] little bit more virtual and you know
there are some towns that we work with
[36:56] municipalities that are having us do
voice-over videos and having us you know
[36:59] get information out to people in
different ways so
[37:02] um if i can receive email addresses
anybody's interested in listening to
[37:05] those there are links that you know we
can kind of go through how those work
[37:08] but you know we'll get into all those
things so
[37:10] um that being said again thank you
um i i i won't take
[37:16] a more important business than this so
i'll uh you know
[37:20] keep it short but um who we are epic as
a company as andrew alluded to
[37:24] a top 10 agency in the nation top 20
agency globally
[37:29] our headquarters is in san francisco
california but our corporate office
[37:33] for epic midwest is in indianapolis and
as andrew alluded to
[37:38] our local office just down the road in
green castle so you know
[37:42] national support huge resource bank
available to
[37:46] us and to you as a client if it so works
that way
[37:51] and also the local support so not only
myself andrew
[37:54] uh your account manager would sit there
in green castle
[37:57] uh you know our our whole you know
approach would be
[38:01] one of a local partner for you with the
large
[38:05] vast resources available
first few pages again you know i don't
[38:10] want to sit up here and brag about
anything or talk
[38:13] you know ad nauseam to these points but
you know insurance as a whole
[38:19] is not you know employee benefits is not
really just the
[38:24] the entire scope of what we do anymore
you know as an advisor what we call
[38:28] ourselves
a lot of things fall outside of maybe
[38:31] even just health insurance
you know so hr compliance benchmarking
[38:35] data how do we make sure that we're
competitive with
[38:38] you know other townships and
municipalities not only local but maybe
[38:41] you know state to state those type of
things see all that information
[38:44] available through our teams
our analysis of the plans things that we
[38:48] work with you
not only in the beginning stages but
[38:51] also
you know year to year make sure we put
[38:53] together a long-term effective strategy
and how we mitigate
[38:56] costs and risk and you know put better
you know consumerism inside of you know
[39:01] how we you know use our health plans
things like that
[39:04] all those things fall under the umbrella
of the advisor um
[39:08] you know it's a difficult thing for not
only you know
[39:11] it's a moving target right every year
you know it's uh especially over
[39:15] since you know february of last year
it's been very very difficult to to
[39:19] navigate but
our teams and resources have done a
[39:21] great job and provided really good
resources for those available
[39:24] for those you know that work with us and
and i think we're coming
[39:28] through uh you know really well uh and
we've seen some really good renewals and
[39:31] really good uh strategies
that have worked out for us so um
[39:36] sorry i'm jumping around here i see
you're following along there but you
[39:38] know the the page
the yellow page with the map we're kind
[39:41] of you know there so to speak i've kind
of gone through this this thing here
[39:45] a little bit uh jumping around um talked
about how the
[39:48] it's a little more complex we're not
just brokers you know we don't just go
[39:51] out and find
you know benefits anybody can do that as
[39:54] andrew had mentioned he'd done it in the
past
[39:57] maybe didn't feel comfortable with that
didn't feel like there was a lot of
[40:00] substance behind just you know putting
out some numbers and this is what your
[40:03] rates are and this is you know what your
your deductible is and you're out of
[40:06] pocket and all those things
you know there's a lot more to it than
[40:09] that and we really you know put a put
the strategies together for you
[40:13] um six core principles service
compliance
[40:16] analysis education wellness and
technology um
[40:20] again i won't read all these things and
bore you to death but
[40:24] um all those things are there you know
they're the behind the scenes they're
[40:28] they're myself they're your account
manager
[40:30] uh they're your client service
coordinator um
[40:33] you know making sure that no
all your eyes are dotted t's are crossed
[40:38] things are the way that they should be
and you're in the best situation
[40:41] possible is really kind of what this
boils down to
[40:44] um having not only myself but an account
manager for your service issues you have
[40:49] someone
that's at the pharmacy having a hard
[40:52] time you know picking up a prescription
or they're
[40:54] saying they don't have coverage or
they're getting a deductible that's not
[40:57] you know
those type of questions aren't going to
[40:59] fall on the town or we're going to fall
on someone that you know
[41:02] internally that handles those those
calls go directly to
[41:05] to epic to carrie mclean to to myself
you know we handle those things we know
[41:09] your plans inside and out we make sure
that those things get to get handled
[41:12] right not only there but the primary
care physician at the hospital you know
[41:15] if something doesn't go right
that's what we're here for okay
[41:21] just touching on service dedicated
service team myself as your benefits
[41:24] advisor
carrie mclean who also is in greencastle
[41:27] as your account manager an
animatrist a client experience
[41:30] coordinator
obviously backup resources you know
[41:34] there's there's more
me's inside our organization there's
[41:37] more uh benefits consultants so we've
got legal resources we have actuarial
[41:41] consultants that help with that
benchmarking data to make sure we're
[41:44] competitive and we can
um you know obtain you know the the best
[41:47] talent we can for the
for the town uh we can you know keep
[41:51] people happy keep you know because i
know this is very important to not only
[41:54] you but your families
so um how we support you
[41:59] it's not a one-time thing it's a
throughout the year thing okay we have
[42:02] the initial meeting
you know we we obviously we worked
[42:05] together before that putting plans
together doing
[42:07] you know all the the data that we're
compiling the data and things that we
[42:10] need to to be competitive
uh but we have the initial meeting the
[42:13] onboarding meeting education meeting
one of the most important parts of it
[42:16] making sure people understand what
they're paying for what you know how to
[42:19] use the plan how to be better consumers
of the health care
[42:22] all those things kind of fall under that
first meeting and then quarterly
[42:25] meetings throughout the year
touch base make sure things are going
[42:29] well is there anything we can do better
any suggestions that we may have and
[42:33] then the fourth quarter renewal meeting
that is by fourth quarter or by
[42:39] two and a half three months prior to
your renewal we're going to have we're
[42:42] going to have a really good idea what
that renewal is going to look like we're
[42:44] going to have that buttoned up well
ahead of time or if we get something
[42:47] that's unfavorable
we're going to go look for better
[42:50] options you know being the size that we
are we have access to all markets we
[42:53] have access to all carriers
not only on your health but your
[42:55] ancillary coverage is your dental vision
life things like that
[42:58] and we're well ahead of those things
never push in a last-minute situation
[43:01] never be
you know put you under the gun so to
[43:04] speak of of not having options at the
last moment
[43:07] don't want that to happen at all
[43:11] again it's kind of a lot of these things
are said multiple times i apologize to
[43:15] you know to to bore you again but um the
compliance resources are there
[43:19] compliance dashboard
you all have access to those uh those
[43:23] resources making sure that we're you
know got
[43:25] form 5500 filed your risk documents are
filed hipaa privacy officers or hipaa
[43:31] privacy officers
are established so we can communicate on
[43:34] on some of the sensitive information
you'll receive compliance updates via
[43:39] email to the town and whoever you deem
you know necessary to see those things
[43:46] think hr again i'm kind of jumping
around here guys think hr i feel is a
[43:49] big big thing
big tool for small businesses
[43:53] municipalities towns
a lot of times in a in a company or a
[43:58] township this size you don't necessarily
have an hr department
[44:01] right you don't have someone that you
can you know run a difficult situation
[44:06] but i don't know how to maybe handle a
certain
[44:08] leave request or a tough termination or
things like that
[44:13] you know as a client of epic we we
actually
[44:16] pay for a a license for think hr that
allows our clients to access this for
[44:21] free
it's an online technology that you get
[44:25] sherm certified support
hr professional either telephonically or
[44:29] through email
to answer any of those tough questions
[44:33] it's an employee handbook builder
job descriptions uh osha and safety
[44:38] trainings
i mean all the way from your workplace
[44:41] harassment sexual harassment all the way
through osha 300 type
[44:44] trainings available and trackable so if
you want to you know put any initiatives
[44:48] out there that
you know you want to put that into uh to
[44:51] existence so to speak
um you know we have those resources
[44:54] available to you
um and just you know again just there
[44:58] for the tough questions just to run it
up the flagpole so to speak and say
[45:01] you know i'm not sure how to handle this
how would maybe a sherm certified
[45:04] professional handle this
again it's not legal advice it is hr
[45:08] advice
you know so obviously having an attorney
[45:11] the town
helps you know in those situations but
[45:13] we can't provide you
the information from from the sherm
[45:17] certified perspective
communicating with your employees client
[45:21] resource centers you had all kinds of
the updates throughout the year that
[45:24] they need to need to know
education communication maybe if it's a
[45:30] you know you're not familiar with an hsa
plan or you're not familiar with
[45:33] you know whatever it may be throughout
the year we provide those uh
[45:37] training sessions and and documentation
um
[45:41] the benchmarking analysis uh you know
naihar surveys uh
[45:45] just compiling data from other towns
municipalities um
[45:49] you know are we competitive do we have a
good benefit offering
[45:52] are we competing for the best talent and
the best you know being able to retain
[45:55] our employees here in cloverdale
you know that information is extremely
[46:00] extremely valuable
uh for the benefit offering
[46:06] health and wellness uh we do have health
and wellness director on staff
[46:10] um sheila bannister she's great at what
she does you know
[46:13] kind of at hit and miss whether you know
wellness
[46:17] that's kind of a 50 50 coin flip whether
people feel like the return on
[46:20] investment is there for these type of
services but
[46:23] um you know things that she can provide
you know biometric screenings and
[46:27] walking you know challenges and things
throughout the year to kind of keep
[46:30] people engaged to you know live
healthier lifestyles
[46:34] um you know we have you know sheila on
staff and she is a great resource for
[46:38] those people that
are interested in doing some wellness
[46:42] could it be included a health clinic for
all employees
[46:47] uh and uh i'm sorry
would that be part of your offering no
[46:53] no i mean there are clinic
um you know we could certainly look into
[46:56] being able to access a clinic but now
she's a
[46:58] not a clinic but just a health fair
certainly yeah we can certainly look
[47:03] into that absolutely yeah we can uh we
can organize you know flu shots we can
[47:07] organize
you know the biometric screening days we
[47:09] can do things like that if you want to
you know uh compensate individuals for
[47:15] um you know certain levels of of health
or
[47:18] you know their their screens you know
the finger pricks and you get their
[47:21] their readouts and if they're in a
certain range then
[47:24] you know we can certainly look into
those as well we can yeah
[47:27] absolutely put a i don't know if a
health fair or a clinic necessarily but
[47:32] she can help coordinate those things
absolutely
[47:36] that answer your question i'm sorry if
not yeah i just i i think those are
[47:42] uh are beneficial to
the participants and their families yeah
[47:48] absolutely
yeah especially if there's financial
[47:50] compensation behind you know
you know maybe offset your your
[47:54] out-of-pocket uh you know premiums that
you pay every month absolutely
[47:57] there is a a definite reward or benefit
for that
[48:01] the care over the stick yeah exactly
yeah
[48:05] as i said it um we we can certainly just
you know discuss those offerings for
[48:09] sure
um the the technologies there guy i mean
[48:14] the online enrollment uh capabilities
uh wellness portals benefit elections
[48:18] you know
that's all customizable at your size i
[48:23] don't know if we want to do
you know an employee portal where they
[48:27] log in and
do all their applications online and
[48:30] things like that or
you know if you want to have
[48:32] self-service or if you just want to do
applications and have
[48:35] you know send them to carrie or myself
or help it's all customizable like i
[48:39] said but
those pieces are there uh we we have you
[48:42] know
all the bells and whistles of a large
[48:45] agency uh right down the road right
um next is kind of getting into the
[48:50] marketing materials these voice over
presentations for
[48:53] um you know some some municipalities
we've done recently uh
[48:57] happy to send those links out so you can
actually listen to those if you're
[48:59] interested
um but anna our client our client
[49:03] engagement coordinator is the one that
would put those together
[49:06] and do the voice over and put all your
plan designs in and make sure that
[49:10] everybody can
you know stay safe do things remotely
[49:12] but also get the information that they
need
[49:17] marking materials it says city of
covington here that's you know basically
[49:19] because that's who this particular
benefit guide was for but
[49:22] we will customize benefit guides for you
um put all your information in
[49:26] customized with pictures
and all that you know make them as as
[49:29] pretty as as we can
but uh i know that you know a lot of
[49:33] times people don't
look at the information if it's not
[49:36] presented well uh so i want to you know
make these um
[49:39] you know visibly appealing and i'm a
graphic designer by trade so i
[49:42] i enjoy this part of it uh but you know
we put these together for you uh all
[49:48] part of you know being a client of epic
all the materials you know hey open
[49:52] enrollment's coming
you know get ready for this or we're
[49:55] having a a health fair
you know those type of things you know
[49:59] we'll all we'll communicate throughout
the year and decide those timelines and
[50:04] put those things together so again guys
this is
[50:07] completely customizable you know that
was a lot of information i'm sorry i
[50:12] talked really fast and uh you know a
little bit nervous you know but uh
[50:16] um happy to answer any questions after
this if you have any or right now
[50:20] um but uh you know i look forward to the
opportunity to working with you
[50:23] i think that uh you know we work with a
lot of municipalities as andrew said
[50:27] um you know small ones large ones
anywhere in between uh we do a great job
[50:33] uh with those
and uh yeah i look forward to uh
[50:38] continuing the conversation thank you
for your time
[50:41] okay thank you thank you andrew
[50:47] hey greg daniel chef
[50:51] my name is
agent health insurance
[51:06] thank you for having me in this evening
um
[51:10] once again as uh we know we don't need
to sit here
[51:14] and read stuff to you so i'm not gonna
spend much time as you can tell i uh
[51:18] recently was getting over the flu i'm
not
[51:21] contagious anymore uh but my throat's
still just a little bit uh scratchy so
[51:25] i'm not gonna do a whole lot of time
uh talking here um a few things just to
[51:31] uh address i do know that you would like
to
[51:34] accumulate things together we don't
currently have
[51:38] like the life insurance and the aflac
benefits we can bring those
[51:43] have a very strong working relationship
with an aflac agent who is one of the
[51:47] best in the state and there won't be any
problem with
[51:50] just integrating that into it i think
really from the standpoint of
[51:56] listening to the prior presentation
which is very very good
[52:00] i don't know that there's a lot of
things
[52:04] that might be of particular value to
the town that we couldn't necessarily
[52:09] bring to the table
for you so i think that's a matter of of
[52:14] communication and going back and looking
at
[52:17] what works best for you and for your
employees
[52:21] i i do subscribe to the kiss method
have for a long time and that is that
[52:27] when really the rubber hits the road
it's a matter of is the city happy
[52:32] with what is being brought to them
as far as services and are your
[52:38] employees happy
because that's really where the rubber
[52:41] hits the road
[52:44] i um like i said i don't have anything
else
[52:48] really in particular on this
other than to again say thank you for
[52:55] uh the past and and uh do look forward
to
[52:58] working with you in the future so are
there any questions or anything that i
[53:01] can
address quickly this evening
[53:08] thank you very much appreciate it thank
[53:12] you
[53:16] [Music]
[53:27] all right uh old business
[53:32] let's see
[53:35] this is about the server slash computer
system with the eas
[53:40] contract
[53:52] okay so and i believe the updated
agreement is in your package yeah
[53:56] okay so we need to make we need to vote
on it right
[54:00] yeah yeah there yeah there are two
things here one of them is the easy
[54:03] support proposal and this is basically
like a year service contract
[54:07] in maintenance and this is the one that
um they just updated the legal
[54:11] parts of it and that's packet and then
also i added late um a club real
[54:15] infrastructure upgrade quote and this is
actually the quote for the server
[54:19] and upgrade to our systems so it's two
two separate yet they work together
[54:24] and um he did update the price um
yeah because there was some overlapping
[54:29] and so he sent me an updated one i
i think i just got it this morning so i
[54:33] just got to your packet this morning
um but it does have the updated price in
[54:37] there and i've talked with steve and the
police department is agreeable
[54:40] to go this route with the server as well
[54:45] there's yeah there's money set aside in
the um in the riverboat fund
[54:48] that's what i intend to use for that and
the police department will
[54:51] probably pay a small part towards it as
well
[54:55] you want me to call the first woman
[54:58] um do they need to do them separate or
can they just jump together
[55:03] one is easy support the proposal the
easy support
[55:07] proposal can i get a motion
[55:13] second all in favor
all right the other one's the upgrade
[55:20] yes the infrastructure upgrade that
would be for the server and all the yeah
[55:24] okay can i get a uh motion for the
upgrade
[55:30] second second all in favor all right
[55:36] okay any questions
from our audience
[55:44] call this meeting adjourned thank you
all for coming