1 00:00:05,600 --> 00:00:13,000 Good afternoon and welcome to our regular council meeting for Monday, June 2 00:00:10,360 --> 00:00:16,720 29th, 2026. I will call the meeting to order at 5:00 3 00:00:14,880 --> 00:00:22,120 p.m. First item on the agenda, agenda item 4 00:00:19,280 --> 00:00:25,760 1.1, land acknowledgement. The town of Coaldale acknowledges that we are 5 00:00:23,760 --> 00:00:30,600 gathered on the lands of the Blackfoot peoples of the Canadian plains and pays 6 00:00:28,520 --> 00:00:35,760 respect to the Blackfoot peoples past, present, and future while recognizing 7 00:00:33,240 --> 00:00:39,800 their cultural heritage, beliefs, and relationship to the land. 8 00:00:37,720 --> 00:00:45,600 The town of Coaldale is also home to Métis District 1, Foothills. 9 00:00:42,600 --> 00:00:49,640 Agenda item 1.2, conflict of interest declaration, pecuniary and 10 00:00:47,440 --> 00:00:54,120 non-pecuniary. Are there any in the room this afternoon? 11 00:00:51,280 --> 00:01:00,920 None declared, thank you. Moving on to agenda item 2.1, acceptance 12 00:00:57,320 --> 00:01:05,360 of the agenda for June 29th, 2026. Are there any additions or deletions to the 13 00:01:02,800 --> 00:01:05,360 agenda? 14 00:01:07,200 --> 00:01:12,560 Councillor Avery. >> Uh thank you, Mayor. I'm just uh 15 00:01:10,040 --> 00:01:18,160 wondering about the letter that I sent out on June 16th that I asked to be 16 00:01:15,840 --> 00:01:23,600 part of our agenda package. If that was going to be discussed tonight or next 17 00:01:20,320 --> 00:01:23,600 week at Committee of the Whole. 18 00:01:24,360 --> 00:01:33,080 » That would be a question for our CAO. And but uh 19 00:01:29,200 --> 00:01:33,080 we can discuss it in closed session. 20 00:01:36,360 --> 00:01:43,440 Seeing no other additions or deletions from the agenda, can I get someone to 21 00:01:41,200 --> 00:01:49,440 make a motion that council adopt the regular council meeting agenda for June 22 00:01:45,240 --> 00:01:54,000 29th, 2026 as presented. Councillor Reese. 23 00:01:50,760 --> 00:01:54,000 I'll call for the vote. 24 00:02:05,520 --> 00:02:15,360 » And that is carried. Thank you. Moving on to agenda item 4.1, delegation 25 00:02:12,800 --> 00:02:20,120 by appointment. This afternoon we have staff sergeant Malcolm Callahoo 26 00:02:17,760 --> 00:02:24,520 in attendance. He is going to be presenting on the quarter four 27 00:02:22,480 --> 00:02:28,880 statistics. Staff sergeant, whenever you're ready, 28 00:02:26,000 --> 00:02:34,840 the floor is yours. >> Thank you, Mayor and councilors. It's a 29 00:02:31,680 --> 00:02:39,440 pleasure to see you all once again. And I'll just start. 30 00:02:36,880 --> 00:02:44,480 There's been a package that's been sent to all of you. It was sent in May. 31 00:02:42,680 --> 00:02:49,600 Basically, it just covers some of the new news that's happening 32 00:02:46,440 --> 00:02:52,600 divisionally as well as in the town. This one in particular, I think one of 33 00:02:51,280 --> 00:02:59,320 the things that we probably should discuss is the new issuance of 34 00:02:56,600 --> 00:03:04,959 a new pet duty pistol that's coming out. That's the Glock 45 MOS 7 duty pistol. 35 00:03:03,040 --> 00:03:09,239 This has been part of a long process to get to this point. There is going to be 36 00:03:07,160 --> 00:03:11,920 planning that's going to be happening and training that's going to be 37 00:03:10,560 --> 00:03:15,959 happening this year and that for the next 3 years throughout the division. 38 00:03:14,239 --> 00:03:20,519 I'm not exactly sure when our members are going to be trained yet, but it is a 39 00:03:18,000 --> 00:03:24,519 it is a necessary upgrade. The reason why is because the duty 40 00:03:23,040 --> 00:03:28,600 pistols that we currently have, while they still work, they don't have any 41 00:03:26,959 --> 00:03:33,360 parts anymore for them because they're obsolete. So, the fact is is that moving 42 00:03:31,400 --> 00:03:37,640 on to one that does have product supports as well as new technology 43 00:03:35,519 --> 00:03:40,680 associated to it is always a good thing. So, 44 00:03:38,800 --> 00:03:46,400 just to kind of give you guys a bit of a heads up that that is coming. 45 00:03:43,680 --> 00:03:50,640 So, moving on, going to the municipal police report. 46 00:03:49,120 --> 00:03:56,200 With regards to the community priorities, and again, this report 47 00:03:52,640 --> 00:04:02,280 covers Q4, which is January of 2026 to March of 2026. So, 48 00:03:59,000 --> 00:04:06,880 uh on the priorities of traffic safety on the 49 00:04:03,640 --> 00:04:09,760 27th of January of 2026, there was a traffic services check stop that was 50 00:04:08,440 --> 00:04:15,280 conducted in Coaldale from uh 8:00 p.m. until 51 00:04:12,480 --> 00:04:20,079 10:00 p.m. There was one IRS fail and one caution charge. So, members are 52 00:04:17,560 --> 00:04:23,880 working with the integrated traffic unit in order to enhance public safety and a 53 00:04:22,120 --> 00:04:28,560 renewed focus on traffic enforcement will be part of this upcoming strategy 54 00:04:25,520 --> 00:04:33,120 for the upcoming reporting period. With regards to our police and community 55 00:04:30,760 --> 00:04:36,680 relations, uh the patrol logs indicate a higher level of police engagement and 56 00:04:34,720 --> 00:04:39,960 proactive patrolling, which lends well to the visibility and presence in the 57 00:04:38,240 --> 00:04:43,400 community. And then in priority three, which is 58 00:04:41,680 --> 00:04:48,280 intelligence-led policing, members continue to attend interagency meetings 59 00:04:45,840 --> 00:04:51,680 as well as share intelligence with our policing partners such as Lethbridge 60 00:04:50,320 --> 00:04:54,919 Police Service. A more specific focus will be conducted 61 00:04:53,680 --> 00:04:58,360 in the upcoming year, which we are currently in right now. So, 62 00:04:57,360 --> 00:05:01,880 moving on to our community consultations, 63 00:04:59,919 --> 00:05:06,760 um there's uh about five of them that are on this one. Uh January 6th, there 64 00:05:04,680 --> 00:05:10,960 was class presentation at the Coaldale High School at the uh career and life 65 00:05:09,200 --> 00:05:15,480 management class on drug abuse, and that was Constable Garas that attended that. 66 00:05:13,640 --> 00:05:18,960 Uh January 12th, there was a Q2 presentation, basically basically what 67 00:05:17,440 --> 00:05:24,320 I'm doing right now, but sitting down for the quarter two results. 68 00:05:21,520 --> 00:05:27,120 Uh January 26th, was coffee with a cop, and there was four members from the 69 00:05:25,520 --> 00:05:31,440 Coaldale/Picture Butte detachment that attended to field questions and engage 70 00:05:29,680 --> 00:05:35,680 with citizens. And there was also 71 00:05:33,440 --> 00:05:39,600 Operation Cold Start, which happened on February 1st of 2026, and there was 72 00:05:37,960 --> 00:05:43,919 handing out the flyers and public interaction with to prevent 73 00:05:41,960 --> 00:05:47,240 vehicle thefts. Um this is always a concern during the winter 74 00:05:45,800 --> 00:05:51,160 uh with vehicles left running and then being unlocked and of course being taken 75 00:05:49,160 --> 00:05:54,400 by our not so not so 76 00:05:52,560 --> 00:05:57,120 law-abiding people. And then 77 00:05:55,960 --> 00:06:00,440 there's also a provincial hockey tournament on March 26th that was 78 00:05:58,480 --> 00:06:03,680 attended in order to keep the peace. So those are the 79 00:06:01,760 --> 00:06:07,480 community community connections that were happened 80 00:06:05,360 --> 00:06:11,000 for that reporting period. Moving on to our crime statistics, 81 00:06:09,600 --> 00:06:16,200 there's a few things that I just like to highlight. 82 00:06:13,680 --> 00:06:22,120 One of those being is on the persons category, we had something of about 83 00:06:20,320 --> 00:06:26,240 probably about a 5% increase in our assaults. When I looked into it, of 84 00:06:24,240 --> 00:06:30,320 those 17 incidents, about five went to charge. 85 00:06:27,720 --> 00:06:33,560 Three were domestic-related and the rest were either insufficient evidence or 86 00:06:31,720 --> 00:06:37,960 unfounded. Now normally insufficient evidence would mean that 87 00:06:35,400 --> 00:06:40,680 they tend to not have the information that we can develop in order to go into 88 00:06:39,480 --> 00:06:43,840 a charge. >> So do you have any slides to go along 89 00:06:43,040 --> 00:06:47,120 with your >> I did send a package. 90 00:06:50,880 --> 00:06:53,400 » Just for our >> No no problem. 91 00:06:52,480 --> 00:06:56,120 » viewers at home. >> Yeah, no problem at all. So those are 92 00:06:54,800 --> 00:06:59,000 the community priorities that I just presented already. 93 00:06:57,720 --> 00:07:03,919 Um and then moving on to the next pages. 94 00:07:06,040 --> 00:07:10,120 Yeah, and if I already had those all presented. 95 00:07:11,400 --> 00:07:17,040 And that is well. And now we're on to our There we go. 96 00:07:14,720 --> 00:07:21,800 That's where I'm at right now. So again, looking at the assault charges 2022, we 97 00:07:19,320 --> 00:07:27,919 had 17 incidents and then went down to five in 2023, 98 00:07:23,800 --> 00:07:33,520 10 in 2024, 12 in 2025 and then 17 in this coming this year now. So 99 00:07:30,640 --> 00:07:37,600 just to explain those numbers again, we're looking at 100 00:07:35,600 --> 00:07:40,480 of those 17, like I said, the five went to charge. 101 00:07:38,919 --> 00:07:44,200 Three of those were domestic-related that went to charge. The the rest again 102 00:07:42,440 --> 00:07:47,680 were insufficient evidence or unfounded. So, 103 00:07:45,480 --> 00:07:53,080 the other one I wanted to point out was with regards to our fraud charges, which 104 00:07:49,960 --> 00:07:55,920 are down there uh 10 incidents within that particular quarter. 105 00:07:55,080 --> 00:08:00,440 Uh the commonality that we're seeing on 106 00:07:57,960 --> 00:08:03,640 this one is uh and I looked into it a little bit harder 107 00:08:01,760 --> 00:08:08,280 uh Facebook transactions. So, where people are agreeing to buy a product of 108 00:08:06,600 --> 00:08:11,000 some sort, and then they forward money to someone, but then the product 109 00:08:09,600 --> 00:08:14,440 obviously isn't there, and then they're defrauded that way. 110 00:08:12,840 --> 00:08:18,960 Or the other one that we're seeing a lot of is false representation of a certain 111 00:08:16,840 --> 00:08:23,080 company or a bank where uh they're defrauded out of money and 112 00:08:20,560 --> 00:08:27,160 send money to a email address or something of that nature. So, 113 00:08:25,400 --> 00:08:32,840 um in order to help with this, and this seems to touch on our elderly somewhat, 114 00:08:29,840 --> 00:08:37,840 we do also have a uh we have a talk that we're setting up at the at the at the 115 00:08:34,919 --> 00:08:40,760 lodge here in town in order to uh help get some preventive measures in place. 116 00:08:39,440 --> 00:08:44,520 That's how come we're getting into these next quarters, of course, not this one, 117 00:08:42,280 --> 00:08:53,560 but just something that uh was asked of us to do to help out where we can. So, 118 00:08:48,040 --> 00:08:53,560 um moving on to the next page. 119 00:08:55,440 --> 00:09:01,360 Okay. One thing I did want to touch on was I 120 00:08:58,839 --> 00:09:05,280 noticed that we had a drug drug enforcement trafficking. So, when I took 121 00:09:02,960 --> 00:09:08,800 a look at that investigation, uh that one there, we were trying to 122 00:09:07,040 --> 00:09:12,080 develop information on a on a drug-related house. Unfortunately, 123 00:09:10,680 --> 00:09:16,040 before we could get enough information to proceed to warrant, they left the 124 00:09:13,480 --> 00:09:20,440 area. So, unfortunately, that one there was kind of a non-starter for us. 125 00:09:18,839 --> 00:09:24,160 Uh the only thing I wanted to touch on real briefly is our diminishing traffic 126 00:09:22,360 --> 00:09:27,720 that we've seen throughout. And that had a lot to do with that the time our 127 00:09:26,080 --> 00:09:32,160 resourcing, but um we are having a renewed focus on our 128 00:09:29,839 --> 00:09:36,120 traffic enforcement. And as I've heard from several counselors already, they've 129 00:09:34,160 --> 00:09:40,320 noticed a an increase already in our presence within the community, so that's 130 00:09:38,440 --> 00:09:43,920 good news to hear. And uh with that, uh that's the end of 131 00:09:42,320 --> 00:09:47,000 my presentation. I'm certainly open to any questions you may have. 132 00:09:47,240 --> 00:09:53,640 » Thank you. I'll open up to members of the council. Questions, comments? 133 00:09:51,920 --> 00:09:57,800 Got Deputy Mayor Beekman and then Councillor Chapman. 134 00:09:56,320 --> 00:10:01,800 » Thank you, Mayor, and thank you, Staff Sergeant, for your presentation. Uh 135 00:09:59,280 --> 00:10:05,400 going back to your uh talk about fraud specifically, like marketplace 136 00:10:03,000 --> 00:10:08,640 transactions, um do we have a spot at the local 137 00:10:06,920 --> 00:10:11,680 detachment that's like a safe exchange site, like the Lethbridge City Police 138 00:10:10,760 --> 00:10:14,920 have set up in front of their detachment? 139 00:10:13,120 --> 00:10:18,080 » I don't know if we have a formal one, but that's actually not a bad idea if 140 00:10:16,440 --> 00:10:20,200 that's the case. So, yeah, we could look into getting something like that set up 141 00:10:19,600 --> 00:10:24,800 as well. Yeah. >> Awesome. Thank you. 142 00:10:21,200 --> 00:10:24,800 » Yeah. Let me just write that down here. 143 00:10:25,160 --> 00:10:28,200 » Councillor Chapman. 144 00:10:34,480 --> 00:10:39,640 » Okay, thank you, Mayor, and uh through to Staff Sergeant Callaghan. Thank you 145 00:10:38,320 --> 00:10:45,280 so much again uh for coming tonight, and uh several 146 00:10:42,080 --> 00:10:52,040 questions if I may, Mayor. Um your you in your report here, um 147 00:10:49,400 --> 00:10:57,080 I'm just wanting to ensure that these uh this data and this these um 148 00:10:55,120 --> 00:11:01,800 these report numbers, they're would be internally in Coaldale, would they be, 149 00:10:58,920 --> 00:11:05,360 or would they be just including the county area? 150 00:11:03,240 --> 00:11:08,680 » No, um these these numbers here are specifically for Coaldale. 151 00:11:06,760 --> 00:11:12,880 » Okay, very good. Thank you. Which leads me to my next question. Uh 152 00:11:10,960 --> 00:11:19,839 municipal bylaws and traffic and municipal bylaws overall, are they 153 00:11:16,000 --> 00:11:24,000 uh are these re- uh is this data initiated by the RCMP itself, or would 154 00:11:22,160 --> 00:11:26,839 they be um uh 155 00:11:25,280 --> 00:11:29,880 data that's uh handed down from say our community peace 156 00:11:29,000 --> 00:11:34,560 officers? >> Uh no, these are exclusively ours. Um so 157 00:11:33,240 --> 00:11:38,120 basically, if there's a call for service that 158 00:11:36,040 --> 00:11:41,960 results in a contact that's either a municipal bylaw or something of that 159 00:11:39,760 --> 00:11:46,280 nature, that's how it's recorded on our system. The ones that come from the town 160 00:11:43,920 --> 00:11:50,760 separately are separate stats. >> Very good, thank you. 161 00:11:47,640 --> 00:11:54,680 My final question to you, um body worn cameras, are you now 162 00:11:53,360 --> 00:12:01,080 all of your your membership or your uh 163 00:11:57,560 --> 00:12:05,680 your your constables all now wearing body worn cameras? 164 00:12:02,600 --> 00:12:09,680 » Yes, and uh to touch on that briefly, um 165 00:12:06,800 --> 00:12:14,240 there was a rollout of of cameras for all of the all of the membership any on 166 00:12:12,160 --> 00:12:17,160 general duty. So I'm actually wearing one right now. I'm just seated right 167 00:12:15,560 --> 00:12:19,360 now, so you can't really see it. Well, if I back up a little bit there, you can 168 00:12:18,440 --> 00:12:24,560 see it. So it's that green flashing thing. 169 00:12:21,480 --> 00:12:28,360 Um so basically, that's uh that is an amazing tool. 170 00:12:27,160 --> 00:12:32,040 So it's 171 00:12:29,600 --> 00:12:36,760 it helps sort out a lot of things for us. So say as an example, we get a 172 00:12:34,160 --> 00:12:40,160 concern about uh about a an officer's behavior. 173 00:12:37,960 --> 00:12:43,720 So what I can do is I can pull that video and I can take a look and I can 174 00:12:41,680 --> 00:12:47,839 see if there's any issues there. Or it can also come down to whether or 175 00:12:46,080 --> 00:12:52,640 not um there's some sort of evidentiary value 176 00:12:50,720 --> 00:12:57,560 that we need to pull. It's It's an extremely valuable tool and uh I'm a big 177 00:12:55,640 --> 00:13:03,360 believer in it. >> Okay, great. Thank you. And 178 00:13:00,720 --> 00:13:07,600 did you want to speak to uh speeding on Highway 3 at all? Is that something that 179 00:13:05,920 --> 00:13:10,280 you wanted to bring that one up uh regarding 180 00:13:08,760 --> 00:13:14,560 the amount of the amount of speeding that's taking place now that we don't 181 00:13:12,120 --> 00:13:19,520 have photo radar anymore. I think we're we're using this creep method where 182 00:13:16,600 --> 00:13:23,520 we're kind of building our speed through through the community. So is this 183 00:13:21,760 --> 00:13:27,680 something that you would probably look at enforcing or 184 00:13:25,240 --> 00:13:31,080 kind of focusing on for the next while? >> Yeah, we could. Um 185 00:13:29,560 --> 00:13:35,520 one of the things that I had brought up at our policing committee was the was 186 00:13:33,000 --> 00:13:39,080 the usage of our Alberta Traffic Safety calendar that we have. Uh 187 00:13:37,680 --> 00:13:42,720 and again, not to say we don't look focus on all traffic safety, but there's 188 00:13:40,920 --> 00:13:47,440 priorities that we look at. So, in July upcoming, it's going to be impaired 189 00:13:44,480 --> 00:13:51,920 driving as a as a as a as a focus, right? So, the thing at this point is 190 00:13:49,960 --> 00:13:56,120 that certainly I can bring this to my own operations and and say that this is 191 00:13:54,560 --> 00:13:59,960 something that we'd like to see focused on. And then from there, we'll probably 192 00:13:58,040 --> 00:14:04,680 see some increase on that as well. >> I Thank you. Thank you, Mayor. 193 00:14:03,000 --> 00:14:08,560 » Thank you. Any further questions, comments? 194 00:14:06,360 --> 00:14:12,080 And if I could just I've mentioned this before, if you would be able to share 195 00:14:10,240 --> 00:14:14,960 this with Citizens on Patrol, too, when they have their monthly meeting. And 196 00:14:13,600 --> 00:14:15,920 they'd be very interested in seeing that. 197 00:14:15,040 --> 00:14:18,680 » These stats here? >> Yes. What whatever everything that's 198 00:14:17,960 --> 00:14:22,160 public. >> Okay. Yeah, absolutely. 199 00:14:20,320 --> 00:14:26,960 » Thank you. Thank you for your presentation, Staff 200 00:14:23,720 --> 00:14:31,800 Sergeant. Could I get someone to make a motion that Council receive the RCMP 201 00:14:29,480 --> 00:14:38,280 Quarter 4 Statistics Report as information. Councilor Pickering makes 202 00:14:34,280 --> 00:14:38,280 that motion. I'll call for the vote. 203 00:14:44,040 --> 00:14:50,400 And that is carried. And we just have to back up to agenda 204 00:14:47,960 --> 00:14:54,520 item 2.1. I was so excited for the Staff Sergeant being here, 205 00:14:51,920 --> 00:15:00,000 I didn't bring up the um the minutes from our June 8th, 2026 206 00:14:58,480 --> 00:15:02,960 meeting. Was there any errors or omissions in those meeting meeting 207 00:15:01,600 --> 00:15:06,440 minutes? Seeing none, would someone care to 208 00:15:04,720 --> 00:15:12,440 entertain making a motion that Council approve the June 8th, 2026 regular 209 00:15:09,560 --> 00:15:18,120 Council meeting minutes as presented. Councilor Sailor makes that motion. I'll 210 00:15:14,880 --> 00:15:18,120 call for the vote. 211 00:15:22,880 --> 00:15:30,720 And that is carried. Thank you. Moving on to 212 00:15:29,120 --> 00:15:35,800 new business, agenda item 8.1. This afternoon, we have 213 00:15:33,960 --> 00:15:43,760 our director of infrastructure, Dustin Yankee, presenting on the Highway 845 214 00:15:39,600 --> 00:15:46,920 and 30th Avenue intersection upgrades. Dustin, whenever you're ready. 215 00:15:50,720 --> 00:15:57,560 » Good evening, Mayor and Council. I'm here to present 216 00:15:54,640 --> 00:16:00,640 Highway 845 30th Avenue request for quotation results. 217 00:15:59,160 --> 00:16:03,880 I'll read through my report and happy to answer any questions at the end. 218 00:16:04,720 --> 00:16:10,080 So, following Alberta Transportation's approval 219 00:16:08,680 --> 00:16:15,480 on our design, we posted a procurement package on APC 220 00:16:13,240 --> 00:16:20,720 from May 12th to June 4th. We received one submission from Volker Stevin, 221 00:16:18,200 --> 00:16:26,160 uh formerly McNally Contractors, accounting for their submitted price and 222 00:16:23,200 --> 00:16:29,600 some minimal associated costs. Uh we're estimating the project budget to be 223 00:16:28,040 --> 00:16:33,080 $520,000, which would leave a funding shortfall of 224 00:16:31,320 --> 00:16:37,640 $50,000 against the $470,000 225 00:16:35,560 --> 00:16:43,080 currently allocated that was approved as part of 226 00:16:39,200 --> 00:16:43,080 uh budget deliberations in the fall. 227 00:16:43,400 --> 00:16:48,160 Uh there's some points I want to touch on. 228 00:16:45,680 --> 00:16:51,720 For a project like this, uh being that specialized intersection work along a 229 00:16:50,120 --> 00:16:55,720 provincial highway, it wasn't a a large surprise for us the 230 00:16:53,800 --> 00:16:59,680 lack of contractor interest. Volker Stevin is the preferred contractor for 231 00:16:57,600 --> 00:17:02,280 this type of work, since they do have the maintenance contracts with the 232 00:17:01,160 --> 00:17:07,920 province. And it's anticipated that, given their 233 00:17:05,240 --> 00:17:13,240 crew types and ability to have resources for uh flagging, etc., that they would 234 00:17:10,520 --> 00:17:16,640 be a competitive proponent. Discussions with Volker following their 235 00:17:14,959 --> 00:17:21,520 submission, they advised us that they did reach out to other local contractors 236 00:17:19,560 --> 00:17:26,600 to team up on the project. So, let's assume that much of the available local 237 00:17:23,600 --> 00:17:29,920 capacity is reflected in the pricing. Uh as well as there was 238 00:17:28,640 --> 00:17:36,040 some additional interest through the tendering process, increasing the 239 00:17:32,480 --> 00:17:36,040 anticipated competitiveness. 240 00:17:36,480 --> 00:17:42,000 If we were to retender uh targeting construction next spring, 241 00:17:41,400 --> 00:17:46,280 um administration 242 00:17:43,720 --> 00:17:50,880 doesn't expect significant or any meaningful savings, but it's ultimately 243 00:17:49,040 --> 00:17:55,320 uh can't be guaranteed. Construction pricing is influenced by 244 00:17:52,520 --> 00:17:58,680 many variables, uh including material, fuel costs, contract availability, and 245 00:17:57,480 --> 00:18:03,320 workload, broader market conditions, and perceived 246 00:18:00,760 --> 00:18:07,080 risk on the specific project. Several of these shift between when we 247 00:18:05,120 --> 00:18:10,800 prepare an estimate and when pricing's received. 248 00:18:08,400 --> 00:18:14,240 Generally speaking, we aim to estimate as close to the eventual tendered price 249 00:18:12,480 --> 00:18:17,840 as possible while still allowing for some unknowns, rather than trying to pad 250 00:18:16,400 --> 00:18:22,680 our estimates with excessive contingencies to guarantee the project 251 00:18:20,000 --> 00:18:26,680 always comes in under budget. Consistently over-allocating ties up 252 00:18:24,880 --> 00:18:31,000 funding needed elsewhere and misrepresents true project costs. 253 00:18:29,360 --> 00:18:34,640 Whereas coming in under budget on every project would signal systematic 254 00:18:32,760 --> 00:18:38,600 over-allocation, which is no more desirable than underestimating. 255 00:18:36,960 --> 00:18:42,400 So, for us, estimating the most likely outcome means individual projects land 256 00:18:40,480 --> 00:18:46,480 somewhat above or below the estimate, some high like this one has, while 257 00:18:44,560 --> 00:18:52,240 others will but across the capital program, we anticipate the variances to 258 00:18:49,480 --> 00:18:56,520 maintain us overall on target by being consistent with this strategy. 259 00:18:54,880 --> 00:19:02,200 Uh just some other considerations for council. We did correspond with Alberta 260 00:18:59,160 --> 00:19:07,160 Transportation regarding the option to defer this project to 2027 should 261 00:19:04,600 --> 00:19:11,800 council elect to not allocate additional budget at this time. 262 00:19:09,200 --> 00:19:16,240 Uh in which they were willing to let us do that. 263 00:19:14,120 --> 00:19:19,640 And then just a note, again, if if it is deferred and re-tendered, there is a 264 00:19:18,040 --> 00:19:24,320 possibility that pricing could come down. However, it very likely could also 265 00:19:22,120 --> 00:19:28,920 go up. It's essentially nothing that can be guaranteed. 266 00:19:26,480 --> 00:19:32,880 And just a, I guess, general point that I wanted to make as well. Um, I didn't 267 00:19:30,520 --> 00:19:36,600 have it in the report, but did some number crunching 268 00:19:34,680 --> 00:19:42,680 after writing this report and looking back at diesel prices, like over the 269 00:19:39,960 --> 00:19:48,800 average of 2025 compared to now, they're about 40 cents higher a liter, so 270 00:19:45,960 --> 00:19:51,360 uh, anticipated that that is part of the reason [snorts] that we're seeing higher 271 00:19:49,880 --> 00:19:56,320 pricing. Um, and again, it's not solely that we 272 00:19:54,520 --> 00:19:59,640 can indicate the only reason, but just playing a factor. 273 00:19:58,160 --> 00:20:05,240 Um, and then one other note I wanted to make in terms of workload capacity for 274 00:20:02,120 --> 00:20:10,040 the department, uh, it was or is in our current work plan for 2026, so 275 00:20:08,120 --> 00:20:14,240 it would be a more natural transition for us to proceed in that manner, but 276 00:20:12,040 --> 00:20:18,760 however, if council wants to shift to 2027, we can still 277 00:20:16,560 --> 00:20:22,920 uh, make amendments to to let that happen. 278 00:20:20,640 --> 00:20:28,680 So, essentially, we're seeking an additional $50,000 of off-site levies, 279 00:20:25,720 --> 00:20:33,920 which could be allocated um, from the 16th Avenue project. So, we're still 280 00:20:31,080 --> 00:20:38,440 working through the feds, uh, regarding the Build Canadian Strong Fund on that 281 00:20:36,200 --> 00:20:42,640 grants announcement we received for $1.8 million. 282 00:20:40,160 --> 00:20:46,320 So, once these details are uh, solidified in how much money is going to 283 00:20:44,200 --> 00:20:50,840 be allocated that project, we can come back to council with a more clear, 284 00:20:48,880 --> 00:20:55,440 uh, budgetary picture on that project and specifically how those funds can be 285 00:20:53,360 --> 00:21:01,000 reallocated to this project, as well as other projects. But, in speaking with 286 00:20:57,680 --> 00:21:05,760 our CFO, he was confident in saying that the balance of off-site levies could, 287 00:21:03,080 --> 00:21:10,280 uh, fund the shortfall. So, that leaves three options for 288 00:21:07,600 --> 00:21:13,960 council. Option one being allocate an additional $50,000 289 00:21:12,320 --> 00:21:19,320 towards the project to increase the budget from 470 to 520,000. 290 00:21:17,480 --> 00:21:24,200 Option two being defer the project and retender it for 291 00:21:21,680 --> 00:21:27,880 the 2027 construction season. Or that you table this item pending 292 00:21:26,040 --> 00:21:33,080 receipt of more information. And happy to answer any questions 293 00:21:30,360 --> 00:21:33,080 council may have. 294 00:21:33,560 --> 00:21:39,000 » Thank you. I'll open up to members of council. Counselor Reese. 295 00:21:37,720 --> 00:21:43,040 » Thank you, Mayor Van Ryn. Through to Dustin. 296 00:21:40,240 --> 00:21:48,640 As far as road and traffic safety, how critical is this investment for the line 297 00:21:45,840 --> 00:21:55,640 for the road to line of Cottonwood Road? >> So, this project was initially 298 00:21:52,720 --> 00:21:59,440 identified through a transportation impact assessment related to development 299 00:21:58,160 --> 00:22:04,640 in the area. So, piece number one being Cottonwood. 300 00:22:02,640 --> 00:22:08,160 So, that was part of the triggering ultimately what triggered it, 301 00:22:06,760 --> 00:22:13,760 which the province has made it a requirement for is the Canal Crossings 302 00:22:11,080 --> 00:22:17,160 development. So, it's a a level of service 303 00:22:15,040 --> 00:22:21,320 requirement from the province and then I guess more of a perceived safety 304 00:22:19,800 --> 00:22:24,920 benefit in terms of realigning the center line, 305 00:22:23,160 --> 00:22:29,360 but ultimately they look at it through the lens of we've reached a certain 306 00:22:27,040 --> 00:22:35,440 threshold of traffic volume. So, it has to be designed to their standard. 307 00:22:33,000 --> 00:22:35,440 » Thank you. 308 00:22:38,160 --> 00:22:42,440 » Counselor Pickering. >> Uh thank you, Mayor Van Ryn. Through to 309 00:22:41,200 --> 00:22:45,480 Dustin. Do you have any idea when they will 310 00:22:43,680 --> 00:22:47,880 start this project and how long it would take? 311 00:22:48,040 --> 00:22:55,800 » The So, the scheduling that they submitted in their tender documents was 312 00:22:53,960 --> 00:23:00,280 mid-August uh mid-September. So, we're looking at 313 00:22:57,400 --> 00:23:04,960 about 4 weeks total construction. Um obviously we'd have to kind of refine 314 00:23:03,280 --> 00:23:08,360 that now that we're a little bit past their tenders 315 00:23:07,080 --> 00:23:11,440 since when they submitted their bid documents. So, I would expect that we 316 00:23:10,400 --> 00:23:15,160 probably have to work through that with them, but we're looking at about a 317 00:23:12,720 --> 00:23:17,960 4-week construction window. Um, and then we still have to confirm 318 00:23:16,680 --> 00:23:19,920 with the province on traffic accommodation plans and everything. 319 00:23:19,751 --> 00:23:22,920 » [snorts] >> Making sure there's no high loads. So, 320 00:23:21,640 --> 00:23:26,320 we'd have to work through with the province on exact phasing and timing of 321 00:23:25,360 --> 00:23:30,720 what that looks like. >> So, then when they close that, they'd be 322 00:23:27,880 --> 00:23:34,080 detouring everybody around up I guess over 23rd and then back down 17th for a 323 00:23:33,040 --> 00:23:38,200 bit. >> During the So, yeah, we still have to 324 00:23:35,840 --> 00:23:43,120 work through exactly what the phasing would look like, but there would be a 325 00:23:39,440 --> 00:23:47,760 period where we would anticipate traffic um, that would access 30th and through 326 00:23:44,840 --> 00:23:51,480 to be detoured around. Inevitably, it would have to all be closed for a period 327 00:23:49,480 --> 00:23:56,080 of time, but we're hoping we can phase parts of it. I think working and 328 00:23:53,720 --> 00:23:59,320 chatting with uh, with Volker on that as well, there is 329 00:23:57,600 --> 00:24:04,320 opportunities to lessen those impacts, but that's just 330 00:24:02,080 --> 00:24:08,560 additional flagging costs. So, we could alternate traffic to a 331 00:24:06,440 --> 00:24:13,160 larger extent. So, it's something that we plan to work through them with. So, 332 00:24:10,680 --> 00:24:17,960 try to kind of find a a good middle ground on mitigating that impact. 333 00:24:15,240 --> 00:24:21,560 » Well, the reason I'm asking is we don't want to have a quarterly with the Coal 334 00:24:20,160 --> 00:24:26,480 Doll Lateral on 17th when they decide to do that 335 00:24:24,000 --> 00:24:29,680 crossing like the crossing of the canal. So, you're going to have to make sure 336 00:24:27,800 --> 00:24:32,680 that one doesn't bump into the other. >> Yes, for sure. 337 00:24:30,520 --> 00:24:37,800 » is your only access in there. So, just that was one question I had. 338 00:24:34,160 --> 00:24:37,800 » Yeah, that's absolutely a good point. 339 00:24:38,400 --> 00:24:45,240 » Councillor Avery. >> Uh, thank you, Mayor. Uh, two questions, 340 00:24:42,640 --> 00:24:51,080 Dustin. The offsite levy money, would that be coming from the infill of uh, 341 00:24:48,040 --> 00:24:51,080 canal crossing? 342 00:24:51,120 --> 00:24:58,800 » Uh, it would come from, I guess, the larger pot of transportation levies. So, 343 00:24:56,360 --> 00:25:03,600 instead of saying it's specifically from that project, it would come from the 344 00:25:00,520 --> 00:25:08,080 larger pot of transportation levies. >> And then 16th, it was 345 00:25:05,760 --> 00:25:11,600 bid quite a bit below budget, correct? >> Correct, yeah. 346 00:25:09,120 --> 00:25:11,600 » Thank you. 347 00:25:13,320 --> 00:25:19,480 » Thank you. Any further questions, comments from council? 348 00:25:17,720 --> 00:25:22,440 Would any member of council care to sponsor one of those three options 349 00:25:21,120 --> 00:25:26,640 before you? Councillor Avery. 350 00:25:25,120 --> 00:25:30,800 » I'll thank you, Marles. I'll sponsor option one that council 351 00:25:28,360 --> 00:25:35,280 allocate an additional 50,000 towards Highway 845 and 30,000 intersection 352 00:25:33,400 --> 00:25:40,440 upgrade project to increase the allocated budget from 470 to 520. 353 00:25:39,080 --> 00:25:46,120 » Thank you. Any further discussion? 354 00:25:42,560 --> 00:25:46,120 Seeing none, I'll call for the vote. 355 00:25:51,400 --> 00:25:59,520 And that is carried. Thank you. Moving down to information items, we 356 00:25:56,920 --> 00:26:04,040 have meeting minutes from pause from May 12th, 2026. 357 00:26:01,800 --> 00:26:10,240 Any errors or omissions in those minutes or questions? 358 00:26:06,840 --> 00:26:14,640 Same for agenda item 12.2, the Citizens on Patrol meeting minutes from May 13th. 359 00:26:14,760 --> 00:26:25,640 12.3, the Coal and Public Library meeting minutes from May 19th, 2026. 360 00:26:22,360 --> 00:26:30,560 12.4, the Barons Eureka Warner FCSS meeting minutes from February 4th, 2026. 361 00:26:31,000 --> 00:26:38,200 Agenda item 12.5, the Barons Eureka Warner FCSS meeting minutes from March 362 00:26:36,400 --> 00:26:43,360 4th. 12.6, again the FCSS meeting minutes 363 00:26:41,440 --> 00:26:48,720 from April 1st. And finally, 12.7, the Barons Eureka 364 00:26:46,440 --> 00:26:53,960 Warner FCSS meeting minutes from May 6th, 2026. 365 00:26:52,160 --> 00:26:57,000 Councillor Chapman has a question or comment? 366 00:26:55,120 --> 00:27:01,000 » Thank you, Mayor. Just a quick comment from FCSS. Uh 367 00:26:59,120 --> 00:27:05,680 Uh the board uh uh received the report from the 368 00:27:03,800 --> 00:27:09,520 University of Lethbridge uh Prentice Institute on uh 369 00:27:07,920 --> 00:27:15,160 on a uh study that they did, a 2-year study 370 00:27:11,560 --> 00:27:20,960 on homelessness in the region and uh encompass 16 municipalities. And so, um 371 00:27:18,760 --> 00:27:25,040 it is on their website. And of course, if you want to read 1,500 pages of the 372 00:27:23,040 --> 00:27:28,680 report, you're more than welcome to. But anyway, I just wanted to add that into 373 00:27:27,160 --> 00:27:32,800 into those just for information minutes. And I'll 374 00:27:30,400 --> 00:27:36,080 I'll move to all the minutes as as uh circulated. 375 00:27:34,600 --> 00:27:40,720 » Thank you. There's a motion on the floor by Councilor Chapman that Council 376 00:27:37,640 --> 00:27:44,400 receive items 12.1 to 12.7 for informational. Call for the vote. 377 00:27:48,520 --> 00:27:52,320 And that is carried. Thank you. 378 00:27:52,600 --> 00:28:00,080 That concludes the open portion of this afternoon's meeting. I will require a 379 00:27:57,840 --> 00:28:04,720 motion at uh 5:28 p.m. that Council move into 380 00:28:03,120 --> 00:28:09,520 closed session in accordance with section 197-4-B 381 00:28:07,720 --> 00:28:13,360 of the Municipal Government Act to discuss matters exempt from disclosure 382 00:28:12,160 --> 00:28:19,240 for items 13.1 and 13.2 383 00:28:16,760 --> 00:28:24,200 subject to section 29 advice from officials 384 00:28:20,560 --> 00:28:28,280 item 13.1 subject to section 21 disclosure harmful to individual or 385 00:28:26,680 --> 00:28:33,440 public safety and finally 386 00:28:29,640 --> 00:28:37,840 item 13.2 subject to section 28 local public body confidences. Who cares to 387 00:28:36,000 --> 00:28:44,040 make that motion? Councilor Deputy Mayor Beekman 388 00:28:40,840 --> 00:28:44,040 I'll call for the vote. 389 00:28:49,920 --> 00:28:55,320 » And that is carried. We'll take a 5-minute break.