the meeting to order we have uh it's
February 13th 4
pm agaw committee for the
bza um members present is commissioner
Dennis hunt commissioner Joseph Hodge
and myself commissioner Laura
Nettles um
have y'all uh had a chance to look make
a motion to approve the agenda okay now
second first and second all those in
favor I I I um any public
comments no public comments at this
time okay um to approve and modify
previous minutes the previous minutes
have y'all had a chance to look at
that
so these are what you submitted right
okay
yes okay on January 26th I submitted
these okay I'll make a motion that we
accept those second to approve the
minuts all those in favor I
approved now on to business um in our
last meeting uh we all agreed to um
request the last 15 years from the
January
bza
meetings and we have those here current
correction we ask
for full legislative body there you go
that's not the bza not the bza meeting
the full legislative body meeting for J each January right correct for the
last 15 years and uh commissioner hunt
put in that request and we have those
here and we're going to be taking a look
at those this evening
to
review all right the these are the
minutes provided by the
clerk is that right yes that's right
okay and
my intent for requesting these the
motion that I made to request is is
committee assignments nominations and uh
approvals for committees are
made in January uh right especially the
subject committee the board of zoning
appeals so I felt like if we go back
through the last at least last 15 years
we may find we have to dig deeper to be
honest with you but right now maybe
we'll find what happened that uh
precipitated
this
uh
erroneous member
term exploration that we're faced with
right now because we got three
members
who own by record say that their term
expired this year so okay anyway I think
if we take these one month at a
time uh looks like the oldest one we
ought to start with the newest one and
go backwards is my
opinion so you think we are not start
2009 or go back to the very we need to
start with the newest okay and go
backwards is my opinion I think we'll
find the
discrepancy a long way hopefully
okay
and when we when we are reviewing these
mhm if you notice uh I think I'm looking
in my foldo to see if I have that
committee list yeah I've got mine
committee list I got it right here too
uh we don't have the January 24 minutes
those probably weren't necessary not
necessary because the bza was not dealt
with in Jan January
24th I got
you all right
I want I want to take a second okay to
the the board of zoning
appeals right now the members are
myself commissioner Dennis hunt Tim
Morris commissioner as well L
Duke Kevin sop Sammy Morton
JR are all full bza board the board
members have
debellis is the an associate member and
as our as our zoning
resolution
requires Dennis
hunt represents the Planning
Commission on the board of zoning
appeals Tim Morris
represents the full legislative
body Samy Morton Jr
represents the full-time farmer those
are the only three positions that must
be that you must have one member from
the Planning Commission you must have
one member from the full legislative
body a commissioner and you must have
one full-time farmer the other two can
be normal people the way I like to put
it right right and we and we do have an
associate member and Helen debellis
fills that position in in the event that
any one of those five members do not uh
show up for a meeting the associate
member can uh participate and vote as a
full member does uh and as an example of
the importance of associate member our
very last Board of zoning appeals
meeting only two full members showed up
plus Miss de Bellis the associate member
so those three individual did make up a
quorum where we could go ahead and uh
and conduct business okay all right now
having said that TCA
requires any any commission board or
committee by TCA requirements says a
member must be a commissioner a member
of the full legislative body or if our
if we have a resolution that
requires a member of a committee must be
a full legislative body or
commissioner if you if those if that is
a requirement for any board commission
or
committee during an election cycle if a
member of the board commissioner
committee does not run or is not
successful when being reelected any of
the committees or boards or commissions
that they serve on that requires that
membership to be a commissioner that
seat is automatically vacant at that
point in time so but these members here
according to what this says are the bza
is appointed by the Planning
Commission or does that mean the
commission the the clb the clb so who
appoints them the full legislative body okay so by
nomination from the floor okay that is
that that one is not by the mayor
Planning Commission members is an
appointment by the mayor of the County
uh conf confirmed by the full
legislative okay the board of zoning
appeals is uh they're trying to take
politics out of this is the most this is
the most uh well I've explained it so
many times the board of zoning appeals
makes binding decisions right only a
court canot return their R only a court
can the uh decisions can be overturned
okay so well I was just trying to
clarify the commission here appointed by
the commission that means the clb yes
the entire legislative body the full
legisl commiss all right okay now I'm getting somewhere with all of this
uh I'm leading up to Tim
Morris
when commissioner Bobby Bryan uh failed
to be reelected in this last election
cycle he was a member of the board of
zoning appeals so his seat automatically
became vacant and we nominated Tim
Morris as commissioner because Bobby
Bryan represented the member uh
requirement of the full legislative body
so commissioner Tim
Morris was nominated and
approved uh should be January 23 minutes
I think you'll find that that's when
that took place all right so having said
that this is one of these things we have
to determine when did commissioner
Brian get nominated and approved for the
board of zoning appeals when would his
term have normally his fiveyear term
normally expired right commissioner
Morris is only going to uh finish the uh
term Bobby had started so see those are some of the things that we got
to look at that's how I think a lot of
this got messed up and if you note it
says Tim Moore's term expires in the
year 2030 yeah he serves to Long uh
that's that's I don't know how that
happened I have no idea how that
happened but uh we've got to figure all
this out so okay I think we need to
start if
everybody's uh looking at January 23 I'm
hoping we can see
the has anybody seen the bza yes on the
second page bottom uh second page at the
bot yeah hunt nominated Tim Morris yeah
as commissioner appointment and hen Bell
associate as the associate all right I
I'm starting notes I'm hoping y'all are
too yeah January of
23 Tim Morris was appointed
to uh fulfill the term of former
commissioner Bobby
Bryan so we need to make that
note hey he's to feel the remainder of
Bobby Bryan's
term so to figure that out we'd have to
find out when Bobby Bryant was a we'll
run across it as we go backwards that's
what I'm
hoping that is definitely what I'm
hoping and I sort of think that's how we
uh like you know you would think logic
might have somebody automatically put
five years on Tim mors right then yeah
2028 is what it should have been if you
were using that logic but that would not
be correct right he just we all agree on
that right all right so
now okay so that appointment would be to
fulfill and it wouldn't just be starting
new that's correct it would just be
that's correct finishing out to fill the
remainder
sure it
would to fulfill the remainder of the
seat vacated by commissioner
Brian well that get real confusing if it would seem like at the election I
mean I I don't know all of the
guidelines for appointing those but it
would seem like if the commissioner was
not reelected and you appointed a new
commissioner they would assume a
five-year
St no okay that's not the statute reachs
you would uh it's to fulfill the
remaining term of the vacated seat if
you didn't that's that's what gets you
in a mess we have to we must have one
member term expiring each calendar year
one yeah can't have two can't have three
that's TCA and our own zoning resolution
so that's why okay you can't have
somebody starting a fiveyear term when
they're actually finishing up somebody
else's fiveyear term had only got one
year left after two or something that's
what I think we're going to find is
created this problem well another
problem is if you've got Commissioners
that are going four years and they this
is a five-year term you're going to
always have this problem that's not
always well you're going to most of the
time you're going to have the same
problem not always because then you're
going to have to elect someone to
fulfill a one-year stand here's the key
word
reappointment so many people get
reappointed and that's why I think
that the the commissioner
term like let's say I've got three years
left as a commissioner I'm on the
bza I'm not a commissioner after the
next election
cycle I can be moved to uh if if I'm the
commissioner representing the Comm I'm
not I'm representing the Planning
Commission I don't have to
be a commissioner to be on the Planning
Commission okay
so when I'm no longer a
commissioner the full legislative body
may say well let's appoint Dennis in the
position from the Planning Commission if
I was the one doing the commission it
gets complicated well that's what I'm
trying to say I don't think I don't
think you're going to have this problem
every single election CLE well but it's
set up to be problems I mean the the
pattern is going to be a problem and
what I'd like to see where's the where's
the TCA for this uh tennessy code
annotated where is that for this or does
this I gave you a copy was that the last
time meeting okay all right I have a
copy of those if you need it well that
would be something that we need to look
at uh I know we need to find certain
people and but this whole thing of
fiveyear term when you especially when
you've got commit commers CU that's
going to that's just going to be a
problem because you got Commissioners
just four years at best you're going to
have them serving only four of the
fiveyear term then you're going to have
to apply another guy for onee term and
then another guy after that I mean it's going to be a mess it just looks
like the pattern is a
[Laughter]
mess I'm just in prevent of
Maintenance I think that's TCA okay this
is the okay this is the TCA okay we
should be back uh I'm on 2022 minut
right now trying to figure out all right
let's see 2022 Let's see we can go back
and find all this then come back and
look at this other later but I I was
just really interested in going back and
yeah comparing that yeah right now we
need to figure out how we're going to
fix this with the rules as they are
we're not here to change the rules we
here to comply with the rules okay yeah
absolutely so go back to
22 here's I found Planning Commission
okay what page the about the third page no it's more than that I'm in
22 okay one two three four the fifth
page second paragraph down right is
uh that's
AG wait a
minute I might be on the fourth page
I've done lost
it
there's I was just looking at Planning
Commission
lot of minut on now it is m i see the
strategic planning that's what made that
might have caught my eye no here it is
I've got it right here motion made by or
executed by def4 to reappoint Steve
Cunningham to the Coffee County Planning
Commission the motion was approve 18
yes one two
three four five six the six page which
is one page from the last I think no
actually this thirdd page from the
back that's the Planning Commission
right generally speaking we would deal
with the
bza right around the time we're dealing
with the Planning Commission
appointments but I don't see bza at
all
see it would be a very small paragraph
just like that
one
probably should have asked her to give
us a copy of the
agenda because the agenda would say
uh what order it came in uh what members
what committee appointments were to be
made I don't see just
purchasing beer
board railroads and bridges capital
outlay r solid
w c solid was planning regional
board investment
committee who's till stubberfield who's
till in stubberfield is that Tim that's
Tim's daddy that's Tim's Dad okay yeah
okay good EMA
board
ethics
AED veterans representative County
Corner industrial
board Planning
Commission strategic
planning yeah uh I'm I've done went
through all the committee appointments
MH yeah I didn't see it personally I did
not see
it22 would y'all agree that in 2022
there was no appointments to the bza
made yes there's no record of
that see there there's one hiccup right
there right there should have been there
should have been
one or just where it came for approval
of the full commission do what now or
just where it came to approval for the
full commission it should have been
there for approval by the full
commission somebody should have come
off and either reappoint or replace one
or the
other so
uh
okay and I wish these were numbered so
we make sure we didn't miss a page
anywhere because these Pages aren't
numbered so we don't know if we missed a
page but that's
okay okay now
21
that was me I'm sorry I'm glad you're
did that because I haven't muted
mine all right in
21 appr this is a short
meeting I's see right here on second
page I see motion B by Cunningham and
second and by or to appoint Randy Harold
to the
planning replacing Chris
Anderson who
term third P second page second page
Dear Boy Road second 911 plan commission
I remember when that happened
EMA see that's Planning Commission yeah
Planning Commission um V so his Chris
Anderson's term expir so I would thought
it would have been right around there
well it appears
there was no
bza in 21 if you looked at the following
February of each of those years and
maybe it was overlooked or couldn't be
done or wasn't brought and would have
been approved in a in a later one could
that have happened I just don't think
that's going to be found but we're
sitting in a year where this is like
this we didn't make a Planning
Commission
appointment or confirmation nor did we
make a bza appointment or confirmation
in January of
24 but it's always been done in January
prior to
that so there's
two consecutive years and see if y'all
remember in
20
three when I nominated Tim Morris
Claud Morris nominated Helen
debellis and I made my little
speech saying guys this feels just a
little bit different because the board
of zoning appeals is totally controlled
by the legislative body doesn't come
from
the the mayor's office right
and that in itself is probably what has
created this issue is because
we we have not done due diligence as a
legislative body to address the bza
every year we just wait for somebody to
throw a packet in front of us and we
deal with what's laid in front of us
when it's our
responsibility as a full legislative
body to appoint and approve the board of
zoning appeal
membership and I think we've done found
two problems already yeah two years in a
row it wasn't addressed at least not in
January
yeah
so if you go to the second page on
2020 I think number go down to the about
the six or six yeah there was a motion
made by Miller and second by ort to
reappoint Dennis hunt and Bobby Bryan to
the bza
okay that whose terms expire in 2020 so
they're just going to reappoint y'all
because y'all both of y'all's terms it
says was going to expire in 2020 how was
how would both of y'all's expired in
2020 like I said but that fits with but
that fits with the latest list where
you're
2025 if you're going to go for a 5year
period And if they're appointing you in
2020 that makes sense yeah somebody
wrote that down right right didn't
M so is that on the second page it's on
the second page uhuh about let's see one
two three four five six will paragraph
down small paragraph yeah okay I'm going
try start by that Mark
that all right so January of
2020 you were reappointed that's why
yours is correct
2025
so if Bobby was reappointed in 2020 then
that means Tim Morris would have to go
by the
2020 until we figure out why there was
two expiring in 20 20 20 that's right but yeah but you see that's when
Bobby was reappointed too 2020 so you
are Tim's feeling that you're correct
but this ain't
yeah yeah
but each everyone except the associate
member is supposed well even the
associate member is supposed to roll off
one is supposed to roll off every year
once a year mm so yeah but even even
with there's six on there the Associates
on there so if everyone if one rolls off
every five years then see that's messed
up too because you've got six on the
board yeah the the associate member is
the way I felt like everybody has
approached it is just a floating
member that's the only time I can
remember when uh when um Miss dellis
actually got to vote on business that's
the only time I remember an associate
member doing that but I'm sure it's
happened I was associate member when I
first got a
appointed it would be nice if we could
find the
local
uh when this was established the
bza because the information here is like
it was initially established and how to
start the initial board right so you got
to remember that uh what we have to go
by is our current zoning resolution
which was revised in
2006 but we were dealing with zoning
prior to that I wasn't in government I
can't attest to what was done or how
they did it and I don't know that we'd
be able to go back that far but I'm
assuming that little sentence right
there happened prior to 2006 yeah that
was like I said that was a sentence
termin with those terminology of that
description there would fit an initial
beginning of the board
probably I can't I can't argue with that
I'd say you're right it says but here's
our zoning resolution it
says the board of zoning appeal shall
consist of five members appointed by the
Coffee County Commission the board
members shall be appointed to fiveyear
terms however the initial appointments
shall be arranged so that one member
will expire
each year okay that's if we would start
from scratch with this language you'd
have okay number one you're going to
have a one-year term number two you're
going to have a two-year term number
three you're going to have a three-year
ter number four you're going to have
four number five you're going to have
five that's how it would have been
handled initially by this language I'm
going to say that language that we're
looking at on that uh committee
membership list is probably language
that was done in 2004 2001 who knows
right what I do know is this is current
and the TCA rules uh that would it not
have been applied at that designation
there when that was accepted that they
have not reassigned all the people to
this board you would
think you and I weren't there okay we
don't know okay I just I was just asking
if anybody knew so yeah okay
but we did find out in 2020 that you and
Bobby Bryant were reappointed for
fiveyear terms in 20120 yeah you know
after we figured this
out uh
TCA says we have to have have to have
three or five can't have four can't have
two can't have six it must be three or
five now if you're
I'm reading this handout this the the
county legislative body shall be the
appointing power of the members
okay of such board appeals and may fix
their
compensation and their terms which terms
shall be of such length and so arranged
that the term of one member will expire
each year we have the latitude if you
will to change the this 5year
term uh that's in our zoning resolution
that's our language
uh TCA says we can fix the term we can
make it 10year ter we could make it any
but we got to fix it where one member
expires each year all right you got to
have a roll off yeah so okay well we can
get to that point yeah we have to
understand where we got to where we are
now we got to make it fair we can't just
I don't think we can just go wipe out
all the memberships and start from
scratch I mean uh these guys we've never
our Planning Commission has a good track
record our uh who only makes
recommendations by the way they don't
make binding decisions this board makes
binding decisions we've never been
challenged uh it's it's really a tough
job and we've done a pretty good I mean
well you wouldn't want to start from
scratch anyway because you lose your
brain trust and everybody that kind of
sees what goes through it
you're correct all right so I think we
need to move to
2019 okay go to the second page and
about six down I
see y want to read that section
okay to reappoint Kevin
Cy L Duke there's all three of them the
three that expire this year there they
are three that's that's what happened is
that year they were all three appointed
mhm mhm so they were done and if they
were trying to fill three expiring
positions at that point they should have
said okay you're going to do one you're
going to do two and you're going to do
three right but they were theyo they
just put five years on every one of
those okay so if they're being
reappointed then that means they were
already on there five years prior
correct uh reappointed that's what that
means I don't know about Sammy Morton JR
but I'm think Lyal Duke had been on
there prior to this
date and I'm pretty sure Kevin sap had
been on there prior to this
date uh I I don't
know if Sammy Morton was or not I just
don't remember I think I was already
there but I think I was I may have still
been an associate member for all I know
all right so well the way it's written
it would say that they're all were
already there because they it says they
all were reappointed that's a good point
so
reappoint because it list all three of
them yeah and and you and Bobby were
reappointed so that means y'all had been
on there probably since 2015 2015
so okay so all right reappointed
K S
Morton and El Duke and that works then
those four the 24 dates work yeah
because they were all reappointed in
2019 that's five years so
that's the math is right just not
the just not how they all went on just
not the process right we've got to
Anchor the
process okay well we're find
clarification
there let's keep going all right digs a
little
deeper
2018 you done found no not
yet been quicker than me well I was
scanning while y'all were talking a
little bit and I was like
okay British Beer board I wouldn't be
purchasing I wouldn't be surprised if we
don't see one coming off on
18
there's appointment to the Planning
Commission but I don't see the
bza I don't see
it not not an 18 at
all yeah which that don't surprise me if
they were just reappointed in 19 all
three of them and they even talked about
a resolution to reone some things but I
don't see the bz egg bu it
on I think it looks as though it got
skipped I'm going to be willing to bet
we're going to find back in 2015
probably let's
see
we're going to
find
that the problem goes beyond 15
years all right so we're back to 2017 is what I'm looking
at
judicial
planed
communication
Industrials have appointment to the
Planning
Commission
we just haven't
been doing it have we don't look
like I just don't see
it
well y'all didn't say one 2017
no I did not
see 2016 we're moving on
here
Capital outlay beer
board
purchasing County
Corner ra roads and
bridges
911 a
ComEd
Service
Officer planning Carol Willis and Paul
Elum to Planning
Commission yeah and see those are
fouryear terms those are but nobody can
find that in print I mean we're not
dealing with the Planning Commission I
just find that unusual but our Planning
Commission and I
uh well there's a there's an active
search underway for definition and
responsibility of committees standing
committees so that did I give you the
one for Capital outlay did I give you
that copy yes okay thought you brought
that back into me
yeah the uh one discussion that somebody
suggested that the fiveyear terms were
set up by by we made that decision prior
to us when I say we the cof county uh
commission to the bza needed politics
should not have any
political U overtones so that's why the
mayor does not appoint and fiveyear
terms uh goes beyond a four-year term
of some legislative body members and the
mayor you know when you get right down
to it that the fiveyear term means that
goes beyond election cycles and that's
what somebody said I I would have not
thought of that but it sort of made
sense when they said
it all right
2016 have y'all seen a bza appointment
not yet I have
not well that was dealt with a lot in
that
meeting but nothing busy
y yeah I don't see
it what's the
PBA PBA public building authority that
took care of
our conference center a zoning
resolution but there weren
any what anything there so nothing in
the
2016 all right
2015
there's
notaries
purchasing beer
board
for
rural roads and bridges agricultural
committee County Corner
Communications the adult orientation
board Remains the
Same I've even heard of that one
lately appointments to the Planning
Commission but not
BCA this says
this it's interesting because we're
looking at all these committees and
we're here to deal with one I know I
hate this that I have to keep bringing
but right here it says a motion made by
Brian seconded by Kelly to approve Chris
Anderson Lee Ducket and Allan Howard to
the Planning Commission and I thought we just saw where Chris Anderson
was appointed just a few ones back we
did so he was going appointed to
something well it was the Planning
Commission was it then that was it yeah
and uh we're not dealing with the
Planning Commission but that and and
that might end that might mean he was
appointed to fill uh the remaining days
of the term true
yeah I know seeing Allen Howard's name I
know
he uh resigned from the Planning
Commission at one point and I was
appointed to take his place
so there a interesting side
note I still don't see anything here I
don't see anything on bza you I do
not and these minutes were approv
approved in the following you know
commission meeting so yeah if something
was wrong someone would have caught it I
mean like it instead of the Planning
Commission it was the bza or something
you know some mistake like that it would
have been caught in a later should and
updated yeah yeah it should the then
these would have been revised correct
I'm pretty sure she goes back oh
yeah and amends when required because
they're not official until they V voted
on the next meeting and and looking
through several of those today that they
say revised so when they're yeah they've
gone back and them they've revised them
so we're back for my time now says mayor
Pennington amended the agenda yall look
at
2014 okay
yeah so this was before four years
yeah my first that was the election year
I think I started in
15 that's that's not good man look at
how many how many years there now since
no one several years in in a row before
anything was
appointed beer board county corn
roads here's another known the planning
motion made to approve Allan Howard
replacing Austin Anderson and Steve
Cunningham replacing Forest frame to the
Planning
Commission
Budget Finance oh here we
go Motion made by Brian and seconded by
Ducket for the following members to
remain the same on the board of zoning
appeals
Connie Larry Gary cordale LEL Duke Kevin
sou Sam Morton and Bobby
bran that's one two three four five six
so it does not say who was the associate
and who which five was the full members
but I would like to point out Sam
Morton the late Sam Morton that's be I
think he passed away during his term and
Samy Morton JR was uh confirmed to
replace his father and I bet you that
will not be found in a January meeting
it would be found right uh during the the fiscal year sometime or the
calendar
year when Mr Morton passed
away
sometime in that 2014 maybe
year between that and 2015 maybe he did
had to be
yeah so we
know Lal Duke and Kevin thy who are
current members were there in
2014 we know they were there prior to
2014 because there it says the following
members to remain the same
right
so now and and you want see we don't
really know why what they mean the
same so are they reappointed all at the
same time and now they all have fiveyear
terms that's good question question so
we don't know what they mean by that re
to remain the same well we don't know
how long they've been there we all know
they were there at that point I guess we
need to see the standing committee list
at that time
yeah that's not a standing
committee the board is zoning appeals is
not a standing committee okay it's still
on your list you're going to have
committee list okay right but a standing
committee is made up of full legislative
body members only okay see in the
bza uh it only requires one it can have
it let's see I get planning and the bza
mixed up like the Planning Commission
can have as many full legislative bodies
members as we approve as long as they
don't make up the
majority so of uh seven members there
can't be four four legislative body
members there can be
three all right the board of zoning
appeals says
one one must be must one and then
another must be from the Planning
Commission so forth so forth well I
noticed that in 2014 these were all made
you know members to remain the same yep
but three of
those were re reappointed in 2019 and I
know it says it doesn't say junior on
Sammy Morton but it does say reappoint
Sammy Morton Jun and that's five years
from from 14 to 19 so those three were
in five years were reappointed those
three were and then Bobby was
reappointed the next year in 15 H and
then you were added in
15
bab
burn
it doesn't look like they've got
somebody coming off every year do I it
just doesn't look like they've got
somebody coming off every year it look
like I don't know we haven't run ACR we
have not run across one meeting in
January where they appointed one member
have we no no we've it's been multiple
members when they have been
reappointed so someone hasn't been
reading and exactly and remember we're supposed to be complying with our
own zoning resolution which was
uh what's that read 06 06 8 years prior
to this right
here all right on 13 on page two it's
one two three
four five six
down Connie Larry Gary Cordell and Bobby
Bryan Ain that something you
have three members approved that year
yep those same three members were
approved the next year
yep
this is co this is so convoluted at this
point we're just going to have who's the
oldest folks on the
commission and I mean suggest a you know
here's where we need to start and start
with that
description and then start this and make
sure we do it every year from now on I
mean this is this is so convoluted how
are you going to figure all this check
it all
out because it hasn't been done right
yet in in uh let's see we're 2014 yeah
11 years it hasn't been done right in 11
years this is embarrassing
folks well we can't dis we cannot take
responsibility for the
mistakes that we can take responsibility
for correcting if we do it right if we
do it right and and it's like I said and
be fair yeah well it's like I said we
might I mean we could do a lottery put
all their names in a hat and draw them
out and do it that way but I don't have
any idea who has the most experience
we'd have to depend on you two for who
has the most experience and and try to
line it up and make sure we F fulfill
the other guidelines on
here all right here 2012 I've already
found on approved L Duke and Kevin
S and it says Bobby Bryan as an
associate member and also Bobby Bryan is
an associate man it's the first time
we've seen that it is except for H and
deil so all
right now this is on the second page it
is about the
seventh third paragraph
up okay it gotcha okay Kevin
[Music]
S L
Duke and B associate and and you wonder if they
say oh we haven't done this so we need
to get this done and if they did approve
it and they did set it up staggered but
they didn't record it that it was set up
staggered mhm we have to go back and
maybe look at like this sheet of the
committee and see if they staggered them
at the time they were elected because
it's not indicated
here we're gonna have to have Miss
Teresa to give us some more reports
aren't
we yeah I think it just how deep do we
want to dig they don't look like they've
been doing it so it's just I thank you I
we might have to I don't see anybody
following the guidelines of our own so
we may have to we we might just have to
suggest something to the commission and
let them vote on that or change it as
that will we can
take take the members that are
there and
uh somebody's going to need to expire this
year basically and another name for next
year another name for the following year
and we should make a uh the the our
zoning resolution does not speak to the
associate
member
so uh regarding the
term
um unless we want to make that
clarification well there again that
that'd be hard to do be hard to have six
one coming off every year when they
5year
return
yeah all right we're in
2011 well we're at least one thing we're
going to figure out we're going to
figure out who's been there the longest
right right yes at least at least
that and if the commission approves this
then we're going to have have to send
letters to those people asking them to
this is what we found and asking them
would they agree to the new
setup because some of them you know like
I
said well I think everybody on that
board agrees that it's it's uh we have
oversight the full legislative body has
oversight on this and if if if the full
legislative body votes and agrees on it
um I don't I know all of them pretty
good I don't think anybody on the border
zoning Fields would have a problem with
fixing a problem
no yeah let's let's do it by the book
folks let's set it up and do
it do you all see anything in
11
yeah hindes requested to include Board
of zoning appeals next
January and the jail inspection
committee should be
presented by the law enforcement
committee that was it's like yes on the
fourth H requested to include board it's
like they
never talked about board is owning
appeals or they didn't no it's just they
requested to include the board in Pony
zil next January next January and the J
we're not going to deal with it this J
let's see if they dealt with it uh well
they didn't do it in 212 because there
wasn't any report right well there was a
12 yeah there was Kevin sou L Duke and
Bobby Bryan associate
member that's right all right so let
this going to be interesting let's see
what happened in
2010 if
anything
can Corner bear
board R
roads
a service officers Planning
Commission I'll read this motion made by
offered and seconded by Hogan for the
Planning Commission to remain the
same they are Lee Ducket Austin Anderson
Virgil alord Carol Willis Charles Harris
Gary Cordell and Forest Frank see Carol
Willis that puts her is the oldest
member of our Planning Commission uh see
that's how that's how it would get
messed up right there when you just
approve all of them to remain the same
yeah
well that in itself says and if they're
fiveyear terms or something then
whoever's in the uh the mayor's office
trying to compile committee list and
term expiration dates they see this well
there's five years on every one of them
you know it's
uh but I don't see the board zoning
appeal do you guys no not on here
n here on 2010 all right so in 2010
no
bza we're on our last one anyway
mhm for the 15 years yeah purchasing
beer
board they always dealt with the beard
board I seem like every time C Corner
Communications service
officers Planning Commission they always
vote on that Carol Willis was there then
industrial
board
Consolidated
Equalization
ad
EMA Duck River agent
see County Road list nothing no
bza it appears as though as
important and as powerful as the
bza
is it's sad that it received as little
attention as it has yeah in years
past
um I'm sort of you know I wanted to
bring all the details
and the printed
material to establish what we supposed
to be doing and and what we do do and
because I am a board of zoning appeals
member I'm going to be reluctant in
trying to
steer the solution in any direction or
another so I'm I'm not going to uh I
will support any reasonable solution I
think you you two uh guys come up with
but um
I like I said before I do feel like
everybody that that I serve with on the
board of zoning appeals will be
perfectly okay with whatever the leg
body they would probably like to be a
part of the solution
yeah
so it is it
is totally foar at this point we are not
well the oldest the oldest serving
members by the records we have before us
are Kevin S and L
Duke those yeah we have uh corroborated
their appointments
2014 12 years ago right well they were
yeah L Duke and Kevin Saturn 2012
reappointed in 14 and in
19 and uh Sammy Morton come on in 2014
and
2019 and then 2015 junior or senior you
got to differentiate Junior was was on
in 219 that's what they well they have
Junior there I'd like to know is it
junior or is it senior because in
19 uh no in 14 I'm pretty sure that
would be senior yeah okay I'm pretty
sure of
that well and the only reason I say that
is because it says reappoint in
19 uhuh uh Sam senior Sam senior passed
away September 16th 2014 okay okay so
they may have put Junior on in his what
date was that and 14 what date of month
what month September September so he had
served he did four months Sam Morton
senior passed away September September
of
2014 okay so that would be Samy Morton
Jr in 219 2019 thank you for that John
call so it would be junior in 2019 yes
yeah so this is going to be senior here
in
2014 I'm wondering if they didn't put
Junior in that spot uh after he
passed and we can get in trouble for
assuming but I would assume like I said
when people read the minutes that they would correct things like that in
the following yeah right and then we
would see revised minutes I've been
looking do a lot of this today the
records and when they're revised it's mentioned in sh the revisions they
do a good job in the clerk's
office yeah Teresa goes over it pretty
good Dennis it says reappoint Dennis
hunt and Bobby Bryan
in I think I think you went on to 2015
didn't you 20 2020 okay I would have
thought I mean I yeah reappointed in 20
so if he was REO I was there before 2020
so that's what I mean you might have
went on in 15 if it was a five year you
know what I
mean but didn't say that here did it
nope nothing in 2015 I I know good and
well well you were reappointed in 2020
right and that fits with the what the
date is here on the presid list 25 to
roll off so that fits and so you would
have been originally maybe appointed
into 2015 that's what I was thinking
maybe you back that
up so that that works out there but in
the 2015 minutes there's no bza
appointment whatsoever correct that we
found yeah we only see in 23 and 20 and
19 and 14 and 13 and 12 and 11 anything
appointed to bza those are the only
years so and most of those the last 15
yeah and they said keep it the same and
all that type of stuff so we don't know
exactly what keep it the same meant
maybe keep the same people but what did
we do with their expiration
term
and commissioner hin it appeared as
though she picked up on it and said hey
we need to put the board zoning appeals
on next January that was what was in the
minutes right right
mhm they saw that they had missed it
there
too I think we need to get this
addressed so our longest members are L
duuk and Kevin
sap
correct that's what I'm and Tim and Tim
Morris just went on in 2023 to replace
Bobby bran
yes and Brian was reappointed in
2020 right so he would been rolling off
in
2025 so I would think that Tim Morris
needs to roll off in
2025 correct and that maybe that's a
typo right yeah I'm I'm following you
there
yeah I think but Dennis would also come
off in 2025 yeah so we've got to we got
to fix that
uh after I said I wasn't going to get
involved I was thinking but I'll let
y'all keep
talk well
um so which 2025 is just so this year
somebody needs to come off this this
year I mean they can get reappointed but
somebody does need to and that would I
would think that would need to be L
Kevin or even Sammy Junior if you got
all six names yeah I have them in my
head but okay I was thinking arrange all
six names in what we know is the
longevity of their membership of that
bza which uh Helen was brought on in
[Music]
20123
so little du K the other definition by
who has to be on
that correct because we just you just
need one commission member one must be
from the full legislative body right
another is the word another shall be
from the Planning Commission okay so
that's a must shall be is a must and one
should be a full-time farmer okay
yeah so actually the two oldest
members
are not of those three
categories
and then we need a a
farmer now what is your definition of
farmer we had a long discussion about
that okay because I felt like a
full-time farmer means that's all his
entire livelihood is made from
Agriculture and
uh I didn't think we had anybody on
there that fit that description
and there was a lot of push back on it
so I dropped the subject what uh what
does our state recognized as a we
couldn't find it they Define agriculture
and they Define farming and all that but
a farmer we couldn't really find it
okay there somebody that is working some
percentage of the
ground whether they work another job at
midnight and I tell you I know lots of
individuals that that's all they do
that's all they've ever done they get up
every morning put on them overalls and
they're plowing or feeding cows or doing
something you know what I'm
saying yes sir well it looks like um you
and Tim are scheduled to come off in
2025 and
LOL Kevin and Sammy they they got
reappointed in 2019 their schedule time
is 24 which one of them needs and then
Helen was put on in 23 so hers is
2028
but we're gonna have
to and I tell you what we can we can uh
we can
suggest
a an amendment to our zoning
resolution uh we the full the okay and
this how this process works if we amend
the zoning resolution and when I say
that I'm I'm thinking uh
this six members we actually have six
people on the
bza and if we have fiveyear terms and
one comes off every year that don't work
we could uh suggest
a one uh six-year term you could do that
got six members one has to come off one
term has to expire every year we could
suggest to the uh we this ad hoc
committee would have to first suggest an
amendment to the zoning resolution to
the planning committee
the Planning Commission has to make a
recommendation to the full legislative
body for any text whatsoever to be
changed in our zoning
resolution so approve a legislative
committee then the full legislative body
takes the recommendation of the Planning
Commission and either approves or
rejects and if we approve it then the
language in zoning resolution would wind
up being what this ad hoc committee
decided fixes the problem if you guys
think we need to do that my I like that
but what I'm thinking if we're trying to
keep it neutral and objective and not
any political uh overtones to it why
don't you make it every three
years then you're rotating uh
Commissioners and things like that uh
well then but it it keeps from that it
keeps from having five or six members
and and having to carry over and make up
and if you had them every three years
that rollover would take care of that
problem it would be a solution in itself
but you have six members and terms
expire in three years because you you've
got two people at least two people
rolling off every time we saw this you
had two people rolling off or being
reapproved oh so you're saying two
should come off every year every three
years yeah you you you put everybody on
there for three years years and every and every year two would roll
off oh every year two that's not going
to work okay TCA see that goes contrary
to TCA TCA plainly says one member's
term shall expire each year okay so we
would have to keep it at five address
the floating associate member address it
separately or go to six-year terms and
count the associate just like we would a
full member that's what I cuz we set the
terms TCA says one member comes off or
expires right everybody we
atast every year yeah one Member One
member's term shall expire each year and
six years would would take care of the
associate also if we wanted to do that
yeah
I wish this ad hoc committee had had
been assigned to to figure out
the terms of our Planning Commission
members but we were not so I'm not going
to say we need to address that this is problem at this point now that
we have delved into this and have all
this information in front of us because
uh I don't see it in print
anywhere in our zoning res solution I
could not find it and others have not
either what the term length and TCA
doesn't full legislative body controls
term
length if we keep the present members
that are on there and just reassign the
term ending would seem to be the most
simple thing to do that's kind of what I
had wrote down right here if we could
keep the current members and then
reassign years that they need to come
off correct and then from there
forward well then next January we would
reappoint the person rolling off right
so 2024 even though I know January has
passed but somebody needs to come off
this year and be reappointed this year I
think correct it has to 24 so and I had
put LOL just as a name because he was
been the longest running uh but so his
site so I put him as 25 and Sammy is 26
you is 27 more is 20 you know just as an
example but give everybody a roll off
year one person comes off a
year that that is my opinion is the most
logical Choice arrange them in uh
chronological order who's been there the
longest and they get the first ending
term right which is 2024 somebody's term
should be assigned to 2024 okay and that
keeps your that keeps your brain trust
people that have the experience right
correct yeah now do we do we fulfill the
other descriptions we got one
commissioner one planning committee
member and planning committee member and
one
farmer do we still have that on yeah we
do because everybody's going to be the
same and if LOL is okay with staying on
I don't care that you know I'm to re
reappoint if that's what he wants to do
you know well that's going to be the the
like I said the full legislative body
points somebody has to nominate from the
okay and so to help people in the future
we can indicate by their name what
position they fulfill commissioner or a
farmer or Planning Commission we can do
that by their name should be
commissioner yeah I've always made it so
that's very public that uh who is what
well it wasn't indicated here no it was
our farmer who is our farmer Sammy
Morton JR is who
consider
and uh Tim he works for the city
Manchester City Fire Department uh not
anymore he left there that's why I know
that I know that I was getting to that
okay sorry I was getting to that that's
what I sort of had a problem with the
designation of full-time farmer when
you're pulling down a pretty good chat
cross the city I see you know but Sammy
does Farm uh and he he did tell me a few
months ago he said I'm going to be
retired so I will be a full-time farmer
so but we're just trying to get this
reestablished and then the commiss if we
indicate that on that list then the
Commissioners whoever's rep okay we need
a farmer this year or we need a see the
commissioner is Morris and what was the
other one we had to have the what now a
planning a plan Planning Commission one
member which is you Dennis wait a minute
let me read this out loud let's read
that back
yeah from our zoning resolution there's
my glasses I'm
[Laughter]
looking
okay powers of the
board the Coffee County Board this is
section
10.70 Coffee County Board of zoning
appeals this is the paragraph from our
zoning resolution not TCA the Coffee
County Board is owning appeals is hereby
established in accordance with
13-7 d106 through 13-7
109 of the Tennessee code annotated the
board of zoning appeal shall consist of
five members appointed by the Coffee
County Commission period the board
members shall be appointed to fiveyear
terms however the initial appointment
shall be arranged so that the term of
one member will expire each year period
And I will say what we had just
discussed and suggested does exactly
that okay okay now the last the next
sentence in that paragraph one member of
this board shall be a CO County
Commissioner another a member of the
Planning Commission period one member of
the board should be a full-time farmer
should sort of is like a wiggle word but
it is derived from sh so we do your best
to do that but if you can't then yeah I
think I think I think that signifies
shall so and we have we have that
established we have uh kept it that way
and
so that way when I'm at the Planning
Commission like when I go to a board of
zoning appeals uh
meeting sometimes we're asked to change
a uh a decision that are uh direct let
me let me just powers of the
board three there's three powers pretty
explicit doesn't give us a lot of
latitude that's why I've seen some
people walk out of this room crying you
know U because we can't do what they
want us to do do the board of zoning
appeal shall have the following powers
administrative review to hear and decide
appeals where it is alleged by the
appellant that there is error in any
order requirement permit decision
determination or refusal made by the
zoning administrator or other
administrative official in the carrying
out of enforcement of any provision of
this resolution that means if somebody
just doesn't agree with what Curt or
zoning administrator his decision if
they don't like it they think he's made
a mistake they have uh evidence that
he's messed up we can overturn his
decision all right that's the first
Power special exception to hear and
decide applications for special
exceptions as specified in this resol
olution which there's a lot of special
exceptions listed in the text of the
zoning resolution and for decisions on
any special questions upon which the
board of zoning appeals is authorized to
pass you know that's pretty widespread
but in matters of direct
airs the board shall refer to Tennessee
code annotated section 13-3 d48 to
determine the proper division of
property and that that's somebody's
handing down a farm people get to
arguing about it I guess we can help
them decide who gets what I guess then
the variance to that's number three the
third power to hear and decide
applications for variances from the
terms of this resolution and we do that
quite often just the other day in uh out
at Lakewood Park a guy wanted to build
his house we have a 25 foot sidey yard
setback we gave him a variance of I
think it was 5T so he had room to build
the house he wanted to build with a 20
foot sidey yard so that's that's one of
the things we do and if his neighbor
course and every time something like a
variance or rezoning or something like
that comes up the
U get a letter they have to send a
letter to the neighbors neighbors yeah
and like if we decided that guy deserve
this five foot and neighbor argued well
the neighbor has to go to court to
reverse our our the grant the granting
of that variance so it's it's pretty
powerful uh board and uh that's why I
think it needs to be populated with
people that understand what's going on
and need to have a little compassion
when you're dealing with people yeah
so using that pattern that
solves the problem it it establishes I
gave you my um my list of
members and it establishes it
reestablishes the proper order right and
then it puts us back on track right that
next January whichever one's rolling off
we understand what their position is
whether they're commission Planning
Commission meeting a member farmer or a
farmer or whatever and that helps us to
decide then right from the full
commission during that meeting it can
the nominations can come from the
floor so we've accomplished that so do
we add our so do we so our
recommendation does that still have to
go our recommendation to go to the
planning uh well I haven't heard a
motion putting all this together yet but
are you leaning towards making the bza
members sixe
terms
if we left it at five one of two things
you can one of two things I think would
be a appropriate either way if you make
it a six-year term for that
membership that has to be uh an
amendment to the zoning resolution and
or you could say that leave it five year
for the full membership and the
associate member is floating and could
change annually or every five or you
could you could word it to where the the
five-year term does not apply to the
associate member you could do you could
do many things but that would also
require amending the zoning resolution
to state that can the can the associate
member if she come off in 2028 at her
regular time she would just come off
with one regular member is that a
problem having an associate come off
with one regular
member it it says that just as long as
one I think we would be complying with
TCA
because it TCA says member right the
associate member uh is not a member
right just kind of like a a sub or feel
in for an
absent U member
vacancies shall be filled I'm reading
TCA now not our zoning resolution
vacancies shall be filled for unexpired
terms in the same manner is in the case
of original ones meaning it would be uh
nominations and approval by the full
legislative body that's the way I take
that sentence the county legislative
body May appoint
associate members of the board and in
the event I want to back up may doesn't
say shall we have because we've got
associate members but it's the TCA says
may appoint associate members of the
board and in the event that any regular
member see so they they differentiate
they use the word regular
member and in the event that any regular
member be temp temporarily unable to act
owing to absence from the county
illness interest in a case before the
board or other cause such associate
members Place may be taken during such
temporary disability by an associate
member designated for the purpose by the
county legislative
body so it still doesn't address the ter
well but it it gives us the
opportunity to let like you said Float
let the associate
float and we
could regular members are coming off
term expires year yeah and then we could
look at the associate every year I yeah
to to approve or to roll off or whatever
the commission whatever the commission
Wills well I mean we have it sounds like
we have that flexibility yeah and I
think I think the the associate member
can come off with a regular member and when there's a reappointment as long
as it's put into the minutes when you
reappoint a regular member that it put
if you have to reappoint associate that
it says associate that way it's not you
know it says it in there it's not
confusing to us I mean you know what I'm
talking about yes I see what you're
saying so as long as it says associate
will know that one regular member got
reappointed or appointed along with the
associate
but if that be the case she would come
off in
2020 okay we're not changing anything
we're just updating the
dates so can this go directly to the
commission without going through the
legislative committee if we're not
changing
anything all we're doing is updating the
dates yeah just to approve the current
board and move
forward at this time with one member
coming off each year starting with the
oldest member we're not changing the
process no we're just change we're
updating and bringing in line the
dates of the
terms so we're actually not changing
anything of the
process if I understand what you've been
reading I'm I'm just reading I don't
want
to I'm looking at our remember TCA
says that the legislative body May up
Point associate members of the board
may I don't see anything in here where
it says associate member in our zoning
resolution well we must have at least
the minimum to apply to the TCA we've
got to agree with that whatever we do we
can add to that oh yeah but we've got to
do the minimal of what TCA does correct okay so are we
in with what I just said are we are we
making it with TCA and our
local yeah I mean nothing's been said
about what y'all what I'm saying is
where where's the language that says the
county legislative
body has associate member it's not in
her zoning
resolution correct no it's not I don't
see it I may have to go out to the
vehicle and get the full only the the
County Board is owning a it doesn't say
that we will have it does not say we
will have an associate
member the first one I seen But the TCA
does TCA says we can may may I got
you but the be the but the zoning
resolution doesn't say we shall elect a
associate
member but we would be fulfilling the
minimal requirements with TCA with May
that means yeah we we've got the we
we've got the okay to do
that we would be fulfilling TCA
requirements if we disregard an
associate member allog
together because they say we can say we
don't have one right now we could almost
say that because I don't see it in uh in
the membership makeup of the board of
zoning
appeals so therefore there having said that let's just not deal with it
the the fiveyear terms for the five
regular members is y'all laid out
works it
works the associate member we may need
to uh we this this would not have to go
to the Planning Commission right if
we're leaving every the we're not Chang
we're not amending our Zone resolution
right
um and this has been done
for the 15 years that we've looked
through the they've had the associate in
there already for that 15 years right
yeah in 2012 somewhere some one in 2012
Bobby bran was I guess and I don't know
that since TCA says we may appoint one
well we did appoint one right that's way
it looks that's how we have to but our
owna resolution don't even mention
associate member that I
and I could be mistaken I might need the
whole book but this is where it says the
makeup of the membership so having said
that uh I
think that we're good with what y'all
have discussed I think I think that's proper way handling
it I I would welcome any other solution
but I think we've got Simplicity we've
got application uh we we were
accountable to uh TCA guidelines and and
the best that we know from Planning
Commission
so I mean from from my opinion my pers
perspective and you've got them written
out there I do and and that's what I
mean that's what do we so we need to
make a motion uh yeah to approve the
current board uh with one member coming
off this year
um would you like to make a motion
starting with the oldest I I make a
motion that we take the list as we've
come up with there uh keeping the uh
published names of the bza at this point
and just
adjusting their their uh dates of
service rolling
off
and then do we just make the associate a
an annual uh
approval yeah we can just make the the
associate an annual approval of the
right now that's what we need I don't
think we need to address it well that
keeps us again from we we're still in
compliance with everything oh yeah and
we're not violating anything uh and
that's been done we have that that
record and simply because it's been done
before that mean it's now but we're not
in our observation of
TCA U we're in
compliance where I had the names there
we're going to all right this is what
you got
okay
you've made a motion I'm going to read
your motion even though you didn't say
all the mo cuz I'm secretary and I have
to get this recorded but the motion to
uh to to fix this uh conundrum we are in
with the uh term expiration motion by
commissioner Joe mik
Hodge is that where are taking the five
regular
members arranging them so their
terms would expire as such we're just
adjusting their terms in order to repair
or to reestablish and corre we've taken
these as the we've we've wrote reviewed
15 years of records and these are the in
chronological order as We Know It uh ly
Duke's term will EXP expire
2024 Kevin Sap's term will expire
2025 Sammy Morton Jr's term will expire
2026 he is the required full-time farmer
designation Dennis Hunt's term will
expire
2027 he is the
representative Planning Commission m Tim Morris will expire
2028 he is the
representative commissioner full
legislative body
member Helen
debellis
is the associate member and
we your motion for associate members
would be to address associate member
annually correct okay that way the the
full body will be and that will help us
to remember to do that
maybe
um okay that'll get second that motion
okay okay all those in favor I I okay did you vote I did
okay I did I well
uh another thing I want to make uh clear the TCA
regarding
membership that I wanted to read
legislative body vad zoning Authority P
part the shall be appointing power of
the members shall
be we need to copy that sent so we can
do that see it in the legislative
committee yes so we get that next week
and we can get that approved and then
ship it on to the yes my secretary is
going I I don't have that printed off
because I didn't really there was some
we have to remember the board of zoning
appeals and the Planning Commission only
deals with business and issues in rural
coffee County they have no oversight
whatsoever within the municipal
boundaries of t or Manchester I would
expect them to okay right yeah okay now
uh there was a question about the
membership does the members of the board
of zoning
appeals and the Planning Commission have
to
be rural
residents what I found in TCA and I
didn't print that because we wasn't
really dealing with it uh because
actually miss debellis lives within the
city limits of Manchester what TCA uh
States is that a majority of the body
must reside in the territory in which
they oversight or oversee so the county
they have to most of them the majority
have to be from the county so five three
of them have to be rural residents but
we're in good shape there all five are
rural residents and Helen is an
associate member we're nowhere near
getting in uh okay we're we're compliant
with that when we print
this in the future it need those
guidelines need to just like these
guidelines are stipulated here those
guidelines need to be stipulated and
those indications of what position they
feel needs to be there too just like
Helen's the associate uh then we go back
now and and and you'd be Planning
Commission and Tim Morris would be
commissioner they need to be signified
by their name somehow so that we know
when they're rolling off who we need to
replace there just to help the people in
the future right
okay does that make sense
yes and we need to stay stay on top of
it that that we are compliant with those
three designated positions
yes yeah and it's just to give everybody
a fair shake you know the me coming from
the Planning Commission if I sit in on
the bza I can I can uh relate all of the
issues see the the the Planning
Commission as has been stated does not
make binding decisions but they
confirm binding language that's in our
zoning resolution they don't really make
a decision on it they're just saying
yeah this is what it's says and yes um
ma'am sir you will have to do it this
way you must do that you know we vote on
it that's the way they do it and if it's
uh amending the zoning
resolution which if you have a piece
property that fronts Highway 55 out
there and it's R1 for housing but you
want to put a little car lot it needs to
be
C1 that you come to the Planning
Commission and asks for your property to
be rezoned well that is amending the
zoning resolution because the map our
zoning map is is part of our zoning
resolution and then we would vote on
resoning your property and if it if we
get a positive vote out of the Planning
Commission that's not binding you go to
the full legislative body then we vote
as the Commissioners to change your
zoning
designation and
I don't know that I've ever seen it fail
generally I mean if the Planning
Commission gives it a positive
recommendation that means it's pretty
much been run through the meal but uh
anyway it's intriguing but the effort of
this Administration this election cycle
has been to clarify and to
reestablish what should have been going
on in order and I think that's what
we're doing here I think that's another
step in what we're doing is trying to
make things clear
uh make it objective uh and and that
type of thing so I I think we've
accomplished that maybe today unless
somebody there's something that I
compliance is the catch word compliance
yeah I'm all for that so this will uh
just need to be brought up at our next
full commission meeting then yeah we
will um just get a copy of this and send
it to the legislative committee because
we're supposedly the Clearing House so
just get this and get it to me so I can
get it on our agenda so we're ready to
go to the full commission with it I
don't think that's necessary but if
y'all want to look at it you can because
it's the the full legislative body is
the one that uh we're responsible for
the bza like I said I was just looking
at those U things today because we're
again trying to decide on that and it
said the legislative Committee of Coffee
County Tennessee commission is the
Clearing House for either new County
resolutions or proposed amendments to
existing resolutions M and we're not
amending all all legislation proposed by
the county mayor's office or the County
Commission normally makes a stop in the
legislative committee before proceeding
to a full vote of the County Commission
so it's just an extra set of eyes yeah I
was
uh I agree with the resolution I'm not
sure this has to be a
resolution uh it's we're just making a
clarification and a reestablishment
Comedia assignments you know if you
notice have no resolution number you all
these minutes we looked at there's no
resolution number associated with
membership but uh you know I
don't when is the next legislative body
the legislative committee meeting it's like next week or week after next
okay it's it's a week before the
commission okay
meeting
y
and
I don't know I think I think we've
covered it I think it's a I think it's a
good motion I think it's a good uh
solution and uh what I don't know if
this needs to be policy and procedures
or legislative but these
appointments to all committees and
Boards I feel like any name that is
uh
placed uh in nomination to be approved
that individual should be there yeah and
that rarely happens I mean all of our
standing committees and committees that
have legislative body members on it
we're already sitting there and we can
speak to it if we wish to but these uh
like the Planning Commission there's
only I'm only if they're appointed and
not elected I mean publicly elected
through election process that's what
you're talking about IED I think when we
are appointing when we're populating
boards commissions and committees the
individuals that we are approving should
be there should be in
attendance but there's nothing that I
see right now in our policy and
procedures that requires that I just
think they should be something we need
to consider yeah all right
very
good trying to pull up the calendar I
can see so it's going to take me a
little while to ride up the minutes on
this but I'll get them out pretty quick
okay have you got anything else Madam
chair woman I was looking on the
calendar um do you have
a a bza meeting on the 15th we do do
okay and
then
um I was looking to see when the when's
our next full commission meeting um is
that the
12th like March 12th March I think
so
March um yes um March the
12th
legislative committee I thought it said
February 26 okay February
26 and then the full commission is March
the 12th March the 12th okay so there we
go I don't have anything else do you
guys have anything
else I think we've accomplished our
mission I think we have and we needed to
before the March we need to get this
squared away we can't linger if we don't
have to we don't we don't need to
languish we need to move I think we've
done
that all right
and
this
will be our last meeting that's right
we're done that's what ad hoc's all
about we do one thing and we're done
well and I think we've accomplished our
mission good work
I uh I make a motion to adjourn second
all right meeting the
journey all right