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to order. It is 4:10 p.m. Good afternoon

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everyone. Council member K on behalf of

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the city of College Park. Uh we do have

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a forum with council members K, Council

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Member Arnold, and Council Member Gay.

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He was just here.

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>> Wait till he gets back in.

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Yes.

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All right, I call the meeting to order.

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Uh, I'm council member Joe K on behalf

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of the city of College Park. Uh, we do

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have a forum present with Council Member

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McKenzie, Council Member Kin, Council

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Member Arnold, and Council Member Gay.

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Uh, city attorney.

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>> All right. Um again I'm Winston Jar the

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city attorney. We have a published

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agenda published in accordance with the

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provisions of the Georgia open meetings

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act. As this is special call meeting we

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cannot deviate in any respect from the

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published agenda and as you know on this

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agenda it has no provision for for

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public comment. So we're going to

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proceed directly through the agenda as

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written during the meeting.

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>> All right. At this point, I'll uh I'll

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entertain an approval of the agenda as

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written.

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>> I have a motion. Is there a second?

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>> Second.

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>> All right. All in favor? Any opposed?

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Motion passes. First item of business is

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consideration and action on DMO

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proposals. Uh uh city manager, I

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understand that we have a recommendation

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based upon your committee's evaluation

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of uh applicants.

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>> Yes, sir.

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» And what is what is uh your committee

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recommendation?

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>> Yes, sir. Well, if you look at the table

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of content, I list all of the companies

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that committed to being on a total of

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seven

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And on page one, I also included the

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information that we sent to ATL district

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just letting them know that the contract

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is going to expire on June 30th. The

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next page you will see in your binder is

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the city manager's recommendation based

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on the committee that I put together. We

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looked at all seven of these companies.

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On page one, we talked about the

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background.

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Page two, we talked about the evaluation

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methodology. How did we decide on how we

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would rank these companies? We did it

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based on presentation,

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local direct impact, referrals and

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references, the IRS determination, the

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501c6, and the experience.

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On section two, you will see our

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organization and the rationale.

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and the lead DMO.

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As we looked at all seven companies, my

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uh group and I, we recommended

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destination must visit Tourism Alliance

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LLC

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as the DMO.

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>> Okay.

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Thank you, city manager. Uh city clerk,

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uh for the record, yes. Uh would you

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read out and identify these seven

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applicants?

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Yes are the seven seven applicants are

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ATL

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airport district CBB

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destination college park

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destination must visit tourism alliance

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incorporated

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experience college park

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MVO marketing

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real tours inc DBA discover south metro

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and RFP auction.

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» All right. And your recommendation was

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which organization city management

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>> again for the record committee DMVs

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alliance.

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>> All right. Well, at this point in time,

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I uh

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I'll invite a a motion

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on

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the DMO proposal out of the seven.

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» Is there a motion at this time for the

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DMO selection?

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>> Motion.

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>> I have a motion. I have a Is there a

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second?

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» Second. I have a question.

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>> Any discussion?

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>> Council member Honor,

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>> is the question. Are you asking us are

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we accepting the city manager's

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recommendation?

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>> Yes.

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>> We've got seven selections uh options

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and uh I'll entertain a motion for uh

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u whatever she pleas.

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>> Well, we're going to discuss it on this

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discussion.

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U Miss Hick, can you give us um an

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explanation for um I mean I I I know I

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agree what you said, but just kind of

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want to hear what made this organization

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stop them from being the highest score.

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>> Sure.

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>> Um why you chose that,

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>> right? It was committee and I and uh we

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scored all seven

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of the company and we made sure that our

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scoring lined up with

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our purchasing policy that we received

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from the purchasing department.

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We made sure that the scoring that we

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received lined up with what we received

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from purchas

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and we scored them accordingly and the

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score sheets is in your packet.

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don't remember seeing the 501c3 letters,

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but but we did verify that all of them

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are 501c6.

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» Four of them. Four of them are

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>> which four?

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>> Uh ATL district DMA TVI.

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» Oh, DMA TV. Okay. Okay.

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>> Yes, ma'am. Destination College Park

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and

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what is affectionately known as

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BL Kub.

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» Okay. So, those are the four that are

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501c6.

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>> Six. Yes.

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>> Have a question. Council,

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>> can the city attorney elaborate that successful

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is not [clears throat] complete until

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they accept and adhere to the terms of

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the contract, the resolution, and the

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ordinance? Can you elaborate on that?

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>> Yes, sir. Uh the council, there's a

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motion in the court to appoint a DMO.

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If a DMO is selected based on the vote

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of the city council today, uh that does

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not fully complete the matter because

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obviously it requires a contract where

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the DMO selected and that certainly

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won't happen today. We're going to have

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for several days because that contract

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would have to be negotiated at arms

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length with successful um DMO selected.

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And so

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today conclude the matter. It'll just be

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the second the first phase of a

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multi-phase process that's going to

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culminate in a contract with the DMO

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that this council votes to approve.

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So I would like to amend the motion that

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it includes that the successful bidder

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is still subject to adhering to the

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terms of the contract that we

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contract ordinance and resolution.

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>> Uh I would just make one caveat on that

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just a suggestion. Uh I do not believe

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acceptance of the resolution or and the

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ordinance is an option. That's uh that's

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set in stone. So there's no option on

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that. How obviously we can go through

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the contract. Would that be correct? You

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we can we can negotiate. I mean this

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party duly enacted the organs in

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resolution. Uh the contract is subject

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to negotiation. You may prefer terms

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that the successful bidder does not and

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that will have to be negotiated uh like

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any other contract. Then we will arrive

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at terms that the parties mutually agree

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to and we'll move forward on that. But

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if we're able to, we may be unable to uh

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arrive at terms with the successful

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bidder and then this matter will come

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back before the city. Can you amend your

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motion to include

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>> I made my I amend my motion to include

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that with the selection or with the

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determination of this particular DM

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recommendation that it would be um based

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on the acceptance of the contract the

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contractual agreement.

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>> Is that what we're saying?

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>> Yes.

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>> Okay.

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>> All right. We have a motion in a second

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but we have to have a motion for a

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selection. destination must visit

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tourism.

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The city manager's recommendation.

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>> Okay, we had a motion and a second. All

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those in favor?

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>> I.

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>> Any opposed?

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Right. Any abstensions?

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All right. Motion passes. Next item.

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>> Excuse me. I'm confused. I want to enter

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into a motion to include that language.

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>> Oh, they did. It did.

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>> She just did. You read it.

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Yes, ma'am. The amendment that you

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stated was to include the determination

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of this DMO recommendation based on the

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acceptance of the contractual agreement.

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» And you have the name of the election.

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Send the motion correct.

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>> Mr. City Man's recommendation

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destination bus visit tourism lines

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incorporated.

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>> Yes.

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That's included in the motion. City

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push.

229
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>> Yes, sir.

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>> All right. Uh,

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next item of board appointments.

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Uh, award one and

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award two B and zoning of appeals.

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Uh my nomination I would make a motion

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for uh

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award two by Miss Tanya right

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>> board zone

238
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>> for the board of zoning and yes

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» you want someone to make a motion.

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>> Well if you'd like

241
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>> okay I'll make a motion to um appoint

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Tanya right as the war two board of zone

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and appeals.

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We got a motion. Do we have a second?

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>> Second.

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>> All those in favor?

247
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>> I.

248
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>> Any opposed?

249
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Right. Motion carries.

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Next. Uh the ward one uh VA appointment.

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Do we have an appointment for W one?

252
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>> Well, I received word from my uh

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appointee that they would not do that.

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They did not want to be scrutinized by

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the community of college, nor did their

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family want to. So I am still um

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continuing the entropy process.

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>> All right. Well, we have our next

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meeting in August. So

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>> we get a movement by then. Uh with that,

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I entertain a motion to adjurnn. If

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there's no other business

263
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>> motion a motion to adjurnn. Do I have a

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second?

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>> Second.

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>> A second. All in favor?

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>> Any opposed?

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>> All right. Meeting adjourned at

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4:24 p.m.