[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:04] Okay, good morning again. It is 830. We'll call this regular meeting of the Canal County Commissioner's Court for Thursday, January 15th, 2026, to order. Please let the record reflect that all the members of the court are here this morning. And our first item is to approve claims. Judge, I move to approve the claims as presented for January the 15th, 2026. EFTs, 12 million, 386,958 dollars and 64 cents.
[0:33] Rebure claims of $1,238,300 and $60 cents for a total of $13,625,262 and $24 cents.
[0:46] Second.
[0:47] We have a motion by Commissioner Hogg, a second by Commissioner Leacock to approve the claims.
[0:52] Any discussion?
[0:55] All in favor, please raise your right hand.
[0:58] All opposed, same sign, motion carries.
[1:04] Okay, move into our workshop agenda and the first item is Citizens' comments.
[1:09] Is there anyone here who would like to address the court?
[1:16] If not, we'll move on to item number two and that is reports by county staff
[1:19] and elected officials on items of community interest.
[1:23] Anybody have anything to report?
[1:25] No
[1:29] reports is pending.
[1:30] Okay, item three is an update on project cost estimates for various construction options from HDR Incorporated relating to the
[1:40] Commount County jail expansion feasibility study
[1:44] Mr. Hornset, do you want to kick this off? Yes. Good morning, Judge and commissioners. Just a little reminder about what we're doing here
[1:51] As you know, we did a feasibility study some time ago for the potential expansion of our existing county jail and that
[1:59] That original feasibility study included simply expanding the jail according to the original plan which was to go from four housing units to six housing units and as you may recall the existing jail that was completed in 2020 featured the capability of adding to additional housing units fairly simply so we did get a cost estimate to do that work and then as we started looking at that and moving forward.
[2:26] There was some concern about future needs and the possibility to expand that feasibility study to look at some other alternatives, and that's exactly what happened.
[2:36] So we asked HDR to, we entered into another agreement with HDR to look at a expanded scope feasibility study, and it resulted in six alternatives, which they will present today.
[2:51] This is a workshop item, so there's no action on this today.
[2:55] Simply reporting the cost estimates and the fees associated with moving forward on what option is selected.
[3:04] The HDR will complete the report after today's meeting and issue the final report, and that will then come back to the commissioners court for approval and final acceptance of the final feasibility study.
[3:17] And then moving forward there, if the commissioners court wants to move forward with the project then there will be other discussions pertaining to which option we would utilize to move forward.
[3:29] The one thing I did want to point out there were some, there have been some questions about out of county inmates being housed in our jail.
[3:38] So I asked Marcus for my office actually to get the data from the jail and to compile it into a spreadsheet like this.
[3:46] So here you see this nice little graph, which shows after we completed the jail towards the end of 2020, we had additional capacity in the jail so we were accepting how inmates from other counties and you can see it actually got up into almost the 170 range in August near 2021 and then through the years it's slowly gone down as the county needs have increased over time.
[4:13] and you can see that beginning in October of 24,
[4:16] it's virtually 100% county use.
[4:19] There's no availability for out of county inmates.
[4:23] So we've been running for quite a while now
[4:25] without bringing in out of county inmates.
[4:32] That being said, let me set this up.
[4:34] I have to do this a little differently than usual.
[4:38] And I
[4:43] think that will work.
[4:45] So I'll turn it over to HCR and let them present their findings of the cost
[4:49] estimates. Good morning. Good morning. Judge commissioners, thank you all very
[4:56] much for having us this morning. Let me see if I can work.
[5:05] Good morning,
[5:10] everyone. So what we have here is just a timeline of where we are in this process of presenting and moving forward with this feasibility study. So last, our last meeting with the commissioners, we presented six different options, and then now we're here today to go over the cost estimates on these.
[5:29] So what you're looking at here is option one, two A and two B. Option one was the original
[5:39] proposed design going back to the March 24th feasibility study so that what you're seeing
[5:46] are represented in the blue is the new addition and then the ancillary spaces that would need
[5:53] to be accommodated for that increase of population.
[5:57] So that was showing a one-level, if you will, two housing units.
[6:02] And so what we have broken down here is it would be a 274-bed addition
[6:09] with the capacity of 857 and the projections are that this population
[6:16] would accommodate up to the year 2036.
[6:20] So then we have it broken down by the architectural fee, soft costs,
[6:25] costs and construction costs giving a total cost for the project, $76 million.2 on that.
[6:35] And I also wanted to highlight that this would not trigger any renovations to the kitchen
[6:40] or the laundry. The existing facility can handle that increase.
[6:46] Option 2A and 2B are similar. It just has to do with how it's faced.
[6:53] And so what you're looking at there is a full build out on an option 2A with the blue level there is
[7:04] accommodating once again the population of 274.
[7:09] And then the gray space that you're seeing there is what we call a shell space.
[7:14] So the 2A would be full build out for the housing and then the gray area would be exterior.
[7:21] giving you a total project cost of roughly 106.7 million there.
[7:28] Then an option to be is no shell space.
[7:31] It would be a full build out with giving you and make capacity new addition of 584
[7:39] up to a little over 1100 beds there.
[7:44] And I also wanted to identify that with this full build out the capacity
[7:50] will adequate through the year 2046 and this project cost is roughly 162.1 million and
[8:02] would like to highlight that this would trigger the kitchen and the laundry to be expanded
[8:09] for this population and the kitchen laundry is included in that number that you're seeing
[8:16] there for 162.1.
[8:23] The third option basically is taking just a half of the pod and actually going up with
[8:32] it and creating a tower.
[8:35] So when you look at that, we're going to have two, two half pods and when I say half
[8:43] pods, maybe let's explain that just for a second.
[8:46] So, when you're looking at that one that we were looking at before, this one at the far
[8:53] left, when you look at that one here, that's a pod and that's a pod.
[8:59] So, but a lot of times we call this whole thing a pod and we really should be calling a cluster.
[9:05] So I'm going to say a half a cluster is one pod.
[9:07] So if we go back to this, we're taking just a one pod and we're stacking it on top of each
[9:13] other.
[9:13] So that's going to give us 274 beds and then we have the two additional shield in areas
[9:19] above that.
[9:20] Because of that, we're going to have to take our exercise yards that we had on the sides
[9:25] that were opened and actually opened to the front when it was only a single story.
[9:29] Now we have to open them up to the sides alone by themselves and we can still make that happen
[9:34] so that we can still get natural light and some natural air to the detainees.
[9:40] In addition to that, of course, we're going to have to have additional mechanical and
[9:45] electrical, and we've got an elevator tire that's going to be part of that as well within
[9:53] this whole thing.
[9:54] So, when we break down the cost for 274 bad additions,
[10:00] With two shale areas, we come up with 106 million. Option 3B is to go for three floors that are totally built in. With one level of shale, that'll give us 411 beds. Construction costs 108 million, soft cost at 12. Architectural fees at 8.9. And this is also not true, I mentioned yet.
[10:27] 1,000 bed level, and that's 129 million.
[10:35] Now, option three is all four levels built out.
[10:40] That'll give you the 548 beds.
[10:43] What's great about this option is that you have bed space in the future to add on.
[10:49] So you could add another 548 bed tower right next to this one.
[10:54] So, there is the ability to expand in the future.
[10:58] So, this places over the 1,000 bed limit, you'll have to have new kitchen laundry expansion
[11:05] and we've already worked through that with our kitchen and laundry expert and it's certainly
[11:12] doable.
[11:13] And then the project costs on this would be $174 million and you can see the construction
[11:18] cost at $145, soft cost at $16, and architectural fees at $12.
[11:25] One of the things that we did do, we've used CCS as our cost estimator on a lot of different
[11:29] projects, we feel very good about their abilities.
[11:34] When they actually provided their cost to us, we actually went through and looked at unit
[11:39] prices and got back with them and had some questions and we actually met with them and went through
[11:45] and spend some time getting some answers on those things.
[11:49] But one of the other things that we did was we've got a log of cost
[11:52] for jail facilities that we've kept for years.
[11:56] So there are current costs. Some of those costs are ours.
[11:59] Some of those cost are other projects.
[12:01] And when we break these down as far as what they see is construction costs,
[12:07] per bed and also square footage, we feel comfortable with what they've got,
[12:11] with their given.
[12:12] So they're in the range of what would be acceptable.
[12:18] Any questions?
[12:24] Any questions?
[12:29] I'm just curious, and I, when I was discussing this with Tom yesterday, when you look
[12:36] at the four pods on one side and on the stack, option three, B, or three, C, or one.
[12:45] Right.
[12:46] Yes, sir?
[12:46] Is it, if you would build that empty, just, does that make that, yeah, on the,
[12:52] look outside or whatever, I'm sorry, I can't point.
[12:54] And if you, when I'm talking to any stronger than at all at one time,
[12:58] you think you've tried together, does it make it any stronger?
[13:02] Would it do anything for just to sit there for a long time?
[13:05] No, I think it probably just sit there for a long time.
[13:08] The structural engineers, they're already over-engineering all of the structure.
[13:13] Okay.
[13:14] And it's going to be very solid.
[13:17] Okay, good.
[13:18] Thank you.
[13:19] Well, I have a couple of questions.
[13:23] First of all, this tower concept, that's not something that we've used before.
[13:31] Does that change the way that the Sheriff's Office supervises in May?
[13:36] No, sir, because the mezzanine level is still located in these floors, individual floors,
[13:43] as well as that elevated staff position.
[13:46] So they'll continue to use the elevated staff position just like they do now.
[13:51] And these floor levels are identical to what they're already using.
[13:56] So we didn't really make any changes at all to the layout.
[14:00] The only place that we made a change was trying to move the exercise yards in a different location
[14:07] so they could get an outside wall.
[14:10] So we could get that natural light into the exercise zone.
[14:13] Other than that, everything else has remained the same.
[14:16] Bless the addition of the elevator tower and the mechanical.
[14:22] So the other question I have kind of is a comparison between...
[15:00] Option 2 or 3, which option 2 would be, what I think you said, is the cluster, is that what you said earlier? So whether it's single story, which it was our original plan or two stories. So that two story in option 1 gives us the same thing that we're getting in. Option 3A.
[15:28] Yeah, option one, excuse me, option one with a single story, that's a single story with
[15:36] a mezzanine layout. So I'm sorry, I meant option two. Option two gives us the same thing
[15:42] that we have in option three. The difference is it's only two stories. And it's laid
[15:49] out with, laid out differently. Oh, it's side by side. That's exactly right. And can't
[15:54] basically can't be expanded any further. My question is if you'll go back to
[15:59] option three on the slides. We're looking at the tower with this idea that we
[16:05] can add another tower later on. Is that really doable? And what I mean is does
[16:13] this facility accommodate adding that many more inmates? The kitchen and laundry
[16:21] we would have to expand again, most likely.
[16:24] In kitchen and laundry and what else?
[16:26] And I'm not trying to put you on the spot.
[16:28] The point I'm trying to make here is,
[16:30] if we build a four-story tower,
[16:33] it's so that in the future,
[16:34] we can add another four-story tower.
[16:37] Will we ever be able to add that second four-story tower?
[16:41] As far as we can tell from dropping all that
[16:43] onto the property, yes.
[16:46] As far as processing, processing would have to enlarge.
[16:51] in order to keep up with the number of inmates that you're processing into the facility.
[16:57] And then kitchen laundry, we'd have to check again.
[17:01] We would have to expand.
[17:02] We'd have to expand. You would have to expand again beyond what we're doing for the first tower.
[17:10] Right now, our understanding is, I mean, we're actually working in the interior
[17:16] and moving some things out and adding some new space. We might have stored it.
[17:20] The laundry at 1,000 because another over-dryer.
[17:25] So the other thing that he found out was, and he actually designed it, so it's only when
[17:31] he went back there as drawings that he figured out that you have big commercial equipment
[17:36] in there.
[17:38] So it's doing its job, it's doing its job well, so it should be fine.
[17:44] But yeah, we'd have to look at your processing area, we'd have to look at the admins
[17:50] space, you know, to see if that's going to enlarge.
[17:54] And we believe all of that can be done on that side.
[17:58] OK.
[17:59] I support the tower.
[18:00] I don't take the question wrong.
[18:02] I just want to make sure that we don't do something today.
[18:05] And then 20 years from now went, hopefully, 20 years.
[18:10] When whoever's sitting in these seats
[18:12] decides that they want to add more capacity,
[18:16] and they go and look and say, well,
[18:18] we can't add another tower.
[18:19] that the building won't accommodate it.
[18:22] Yeah, exactly.
[18:25] Okay.
[18:26] Thank you.
[18:27] I've got a couple more questions.
[18:28] When you're looking at any one of the options on option three,
[18:33] either AB or C,
[18:35] you have a red highlighted area.
[18:37] What is the red highlighted area?
[18:39] Is that just added space for the additions that we're going to be needed?
[18:44] Yes.
[18:45] Yeah, that's the mechanical expansion.
[18:48] Okay.
[18:48] Okay. And also on option 3C, you have a purple area. Is that also expansion that would
[18:57] be needed? A sketch of a laundry. Is that a kitchen, laundry?
[19:01] What do you, do you have it planned out as far as knowing what goes in the red areas and
[19:07] the purple areas? Yes, we did. So what's in the red area?
[19:13] For
[19:17] like, we'll start with 3C, the red is additional units for mechanical in a larger electrical
[19:25] room.
[19:26] But also with the expansion of the purple of the kitchen laundry, we were proposing also
[19:33] to have an additional loading dock so that everything can go directly in there as well.
[19:39] So we're just kind of, you know, re-shuffling the deck, if you will, in the laundry area.
[19:45] and then accommodating that.
[19:49] Thank you.
[19:51] So I'm going to go back to.
[20:00] The kitchen and laundry really quick. So let's say you go all in on 3C, right? And saying there's a question to whether we build out the kitchen and laundry and build this entire tower. So future us, if you build that second tower, you might actually have to then go back into the kitchen laundry reconfigure possibly a loading dock and changing the configuration in that area as well.
[20:30] So if you did do, if we did do,
[20:35] We're accommodating to build that second tower.
[20:38] We have a pad for it, but we might have to go back in and make adjustments to
[20:42] that tower, that future tower designed to accommodate for that build.
[20:48] But it would also include, and I don't know, jail standards.
[20:52] So I defer to Sheriff and Y'all, but those types of structures, those accommodations,
[20:59] they have to stay contained together.
[21:02] You can't you can't have a kitchen a and a kitchen b or you can't be
[21:07] Shelf on these things around for efficiency and security as soon you have to have these types of things to
[21:12] Yeah, the Joe Commission most likely would probably allow you to do whatever you wanted to do on that
[21:17] But they would definitely bring up the fact that it's not going to be very efficient
[21:21] I mean we worked on facilities where
[21:24] You had the original facility then you had an addition and you had an addition and
[21:29] and this facility is actually working.
[21:33] Their controls only control that one area.
[21:36] The second one had a new set of controls
[21:38] and only control that new addition.
[21:40] And these are large additions.
[21:42] For some reason, the technology wouldn't communicate.
[21:47] And they didn't have the money to trade out
[21:49] everything in this original design.
[21:52] So you ended up with three different areas
[21:54] is, and each of those areas have their own security electronics.
[21:59] So in a situation like this, yeah, you could actually have a kitchen that supports maybe
[22:06] the old area and a kitchen that supports the new, but it would not be very efficient.
[22:14] Now the other part of that is that kitchens are usually run by the detainees, right?
[22:19] I mean, they're they're oversaw by a field administrator or a kitchen administrator, but you know, usually it's the detainees that are running them.
[22:28] I do know facilities where they had males running one area of a kitchen laundry area and females in another area, just to keep them separated and also to keep them busy.
[22:40] So there's opportunities like that.
[22:42] But we think that we can accommodate everything on this site, and actually the very beginning of the layout on the plans, we'd be looking at not only the expansion, but thinking about further expansion.
[22:58] Where is the kitchen laundry going to go? What side can we expand on?
[23:03] And of course all that would be brought back to you so you can take a look at it and improve that or not.
[23:08] I guess also parking facility control, getting people, ingress, egress, I mean there's
[23:13] a lot of moving parts in there, not just putting the building in there.
[23:16] Yeah, the parking, yeah, we talked briefly about the parking and how that's going to work
[23:21] and how that's going to happen.
[23:23] I'm not sure all of that is worked out just exactly right now.
[23:27] We have to do parking counts to ensure that what you've got now can keep you for a certain
[23:32] amount of time.
[23:33] And then, if after that, you know, is there a property next door or adjacent that's not being used or is there a parent property that was not being used that we could parking lot on?
[23:47] Thank you.
[23:48] Okay. Any other questions?
[23:52] I guess maybe this may be for Mr. Harnseth as much as anything.
[23:56] So these time periods getting us to year 2036 or 2041 or 2046.
[24:02] 6.
[24:05] How long do we think that it would take to build a jail? Expansion, just one of these, you can just as an example, like 24 months or
[24:14] it'll be a three to four year process.
[24:17] The entire design, everything, construction will be.
[24:20] When I say three, four, I'm actually thinking about the financing part too.
[24:25] Right.
[24:26] And if, you know, it's really three and a half probably to four years would be safe.
[24:30] Right, so if we decided we want to do one of these options that gets us to 2036, we'd start, we'd build whatever we're going to build over the next three or four years, and then we would start building the next phase or-
[24:48] Not long after that, it'd be sort of like what you did now.
[24:53] It's pretty quick, yeah.
[25:00] Yeah, yeah, that's true.
[25:09] So yeah, these are the, this is what's what we created as far as the schedules. And, you know, for instance, if you did this, the single phase in 2032, you'd have to start thinking about the next next. So let's go to three if it's okay.
[25:30] So in this scenario, where they actually go to 246,
[25:34] you know you occupy the shelled out space in 2036 and that would keep you
[25:42] for the next ten years and
[25:49] then this one basically occupied a facility in
[25:53] 2039 that's the shelled space and that'll keep you to 2046 and
[26:02] then we
[26:02] believe this would be good for 2042 before you have start talking about an
[26:06] or an expansion to you, rather.
[26:10] Now, one of the things that we aren't talking about,
[26:13] we haven't talked about yet, is, you know,
[26:15] we've been talking about the jail,
[26:16] we haven't been talking about the sheriff's office,
[26:20] because as we go along and things expand,
[26:23] and this is all based upon population,
[26:26] the sheriff's offices, I don't know where they're at
[26:30] as far as their space requirements are,
[26:32] but, you know, that might be something else.
[26:37] That might have to eventually be considered.
[26:40] Let's do that another day.
[26:45] I understand.
[26:51] They did not tell me to bring that up by the way.
[26:55] You had to bring that up, right?
[27:02] I guess, you know, I'm just looking through these.
[27:05] It sounds like that there's going to be a lot of speculation as to what we're going to end up doing
[27:11] on these tower ones and so I'm definitely taking another look at the the two
[27:15] levels you have labeled to be because that'll get us to 2046 and the per prisoner
[27:23] sort of cost on that's more manageable and I'm not sure what changes are
[27:28] going to happen between now and 2046 but it may be that in that interim we
[27:34] decide to do a women's facility and then separate it out that way because not
[27:39] knowing how we're going to, because that's when you do the two stacks of four, that's, you know,
[27:44] that stack of four adds another 548 prisoners. So you'd be at a total of around 1800 or something,
[27:52] 16, 1800. Yeah, that's a huge population there to manage in one facility and it may be better to
[28:00] actually have two, you know, when you expand your house and you get to where you're adding a room
[28:05] to a room, to a room, you, it starts to not make sense, and so you lose efficiency in a lot of ways.
[28:13] So I think we should try to get as much as we can out of the space that we're occupying there,
[28:18] but also trying to plan that far in the future, puts a lot of variability into it,
[28:24] and the chances of doing something wrong when you're trying to speculate that far into the future becomes much greater.
[28:31] So, and also, you know, when we're talking about doing something that carries us 20, 46, it does put a burden on taxpayers right now.
[28:40] You know, if you, the problem with this, the difference between the towers and just doing those two is from I can see what $10 million or so, $12 million, I guess.
[28:55] So it's just a something we'll have to weigh out to see if we think that's that's worth
[29:00] while.
[29:01] The future expandability I think is a great thing, but at a certain point too, you got
[29:06] to go, okay, we need a new, we need to do a new house.
[29:09] We don't need another ad on, we don't, we can't close in the garage again or whatever.
[29:16] And in the report, all the good questions about the kitchen laundry when you add that additional
[29:25] tower. We'll take a look at that and address that report as well. Okay. So we'll have something
[29:30] in there and we'll definitely be looking at the parking. So we'll have something about the parking.
[29:36] And then I guess too, you know, this is we see what the cost of this is and what we'll need to do too
[29:41] to come to a decision on this is, you know, first, you know, get some opinions from our law enforcement
[29:46] folks about how they see this going down and then you know these numbers the impact that they'll
[29:51] have on potentially on taxpayers and see how that all shakes out and so I guess we'll ask.
[30:00] The auditor's office and our bond council folks to financial advisor folks to work on that.
[30:08] One of the things I'd also like to mention too and Commissioner Webber, you're exactly right. It's on the taxpayers' expense. But when you look back at what this jail that we're in right now costs, what these projections are, what's it going to be another five years, or when we look at it again, you're just adding to that cost and it's just a matter of
[30:31] and we're just gonna, like you said,
[30:34] we're gonna have to work through it
[30:36] and look at what our different options are
[30:39] and try to figure out that best option.
[30:47] Okay.
[30:48] So I think some of the comments got to where
[30:52] what I was talking about and it sounds like
[30:54] you're going to address it.
[30:56] When you talk about the sheriff's office,
[30:59] the jail and the sheriff's office are in two separate buildings,
[31:02] but when you start adding capacity to the jail,
[31:05] you're adding corrections officers,
[31:07] which means you add corpors and sergeants and lieutenants
[31:10] and you add, probably add space to the intake area
[31:15] and the bonding area.
[31:18] And that goes to my question about whether
[31:21] that building really can support that second tower
[31:25] and that would be good to know that information
[31:29] and whether or not we can add that capacity to the existing building before we make the
[31:36] decision whether we're going with a tower or not.
[31:40] Yeah, we will definitely address that.
[31:44] All right.
[31:45] If there's not anything else, thank you guys.
[31:47] Thank you all very much.
[31:48] Appreciate it.
[31:57] Okay.
[31:58] Then we will move back into our action agenda and item number two is discussing, consider approval
[32:04] of a street name, Cedar Forest Point for a private road located on the west side of
[32:10] FN32, just north of Stallion Springs Road in Kamau County.
[32:15] From Judge and Commissioners, this is an exempt subdivision, so all these tracks are
[32:21] rather than ten acres.
[32:22] The owner of the property came to our office and submitted this.
[32:26] We provided our exemption letter, which is a normal process telling them they're exempt
[32:29] from our subdivision regulations, but it does warrant the need for a private road that needs
[32:35] to be named.
[32:35] and so this is what the owner came up with,
[32:38] Cedar Forest Point, and we recommend approval.
[32:40] Move to approve action to item number two.
[32:43] Second.
[32:44] We have a motion by Commissioner Crownover,
[32:46] a second by Commissioner Webb,
[32:47] to approve action agenda item number three, two, sorry.
[32:53] Item two, any discussion?
[32:58] All in favor, please raise your right hand.
[33:01] All opposed, same sign.
[33:03] Thank you.
[33:03] motion carries. Thank you, Robert. Item 3, discuss and consider approval to submit the
[33:10] application to the Texas Comptroller Public Accounts for the Sheriff Immigration Law Enforcement
[33:16] Grant Program established by Senate Bill 8 to cover the cost of implementing certain
[33:21] agreements with the United States Immigration and Customs Enforcement and authorize County
[33:25] Sheriff to submit electronically. Good morning, Sheriff.
[33:28] Or Judge commissioners.
[33:31] This is a great thing.
[33:33] So we are 287G compliant.
[33:36] That's something the Court covered discussed and approved.
[33:40] We got our application back.
[33:42] This gives us the ability to the $100,000 that we can use towards personnel,
[33:50] training, equipment, salaries for people that are participants in the 287G program
[33:56] through the Sheriff's Office.
[33:57] So respectfully ask for your approval.
[34:01] Moved to approve action agenda item number three.
[34:03] Second.
[34:05] We have a motion by Commissioner Haag,
[34:07] the second by Commissioner Leecock,
[34:08] to approve action agenda item number three.
[34:11] Any discussion or any comments?
[34:14] All in favor, please raise your right hand.
[34:17] All opposed, same sign.
[34:20] Motion carries.
[34:22] Thank you.
[34:22] Thank you, Sheriff.
[34:26] Item four, discussion,
[34:26] and consider approval of the Tax Assessor Collector's Monthly Collection Report for
[34:30] Kamau County for the month of December 2025. Good morning, Mr. Huntsman.
[34:34] Good morning, Judge. Commissioners, presenting for you this morning for your approval, the Kamau County
[34:39] Property Tax Collections for December this year. We're at $51 million, $18,863.42.
[34:49] We've to approve action agenda item number four. Second.
[34:52] We have a motion by Commissioner Leecock, a second by Commissioner Hawke, to approve action agenda item number 4.
[35:00] Any discussion or any comments? You promised and delivered.
[35:05] Lots of receipts. Increased substantially. Yes, sir. Okay, thank you, Commissioner, any other comments? All in favor, please raise your right hand. All opposed, same sign. Thank you. Motion carries. Thank you, Stewart.
[35:24] Item five, discussion, consider approval of the first amended interlocal agreement for jail-based competency restoration program.
[35:30] by and between Kamau County, Texas and Hill Country Community Mental Health and Mental Retardation Center and authorized county judge to sign more in more in judging commissioners.
[35:40] This extension for the interlocal agreement with the jail based competency restoration program.
[35:45] We've had this in effect for pretty much the entirety of 2025.
[35:50] This is the extension to take us in 2026.
[35:54] This is Michelle she's the person that's pretty much headlining everything with the JVCR.
[35:59] So I have her here if you have any questions about that program, but we were respectfully request your approval for this extension.
[36:06] We've to approve action agenda item number five. Second.
[36:10] We have a motion by Commissioner Hogg, a second by Commissioner Leecock to approve action agenda item number five. Any discussion or any questions?
[36:20] All in favor, please raise your right hand. All opposed, same sign.
[36:26] motion carries. Thank you Captain. Thank you.
[36:32] Item 6. Discuss and consider approval of order
[36:35] number 55, granting discretionary exemption for the Motorola Solutions Incorporated Spillment,
[36:41] Flex Public Safety Software, Annual Software License and Support Renewal. Good morning Mr.
[36:47] Davila. Good morning Judge and Commissioners. Please accept this statement requesting that Motorola
[36:52] Solutions Incorporated be considered the sole sort provider for licensing, maintenance and support
[36:56] of the Spillman Flex Public Safety Software.
[36:59] The local government code allows an exemption
[37:01] for someone to 262.024, A7A as an item that can be obtained
[37:07] from only one source, including items
[37:10] or which competition is precluded
[37:11] because of the existence of patents, copyrights,
[37:14] secret processes, or monopolies.
[37:17] Please accept this letter as justification
[37:19] of this sole source exemption.
[37:21] We'll do a proof action in item number six.
[37:24] Second.
[37:24] We have a motion by Commissioner Webb, second by Commissioner Crown over to approve action agenda item number six.
[37:30] Any discussion or any questions?
[37:35] All in favor, please raise your right hand.
[37:38] All opposed, same sign.
[37:41] Motion carries.
[37:43] Item 7, discuss and consider approval of order 556,
[37:47] granting discretionary exemption for Tyler Technologies licensing, maintenance support,
[37:52] and fees for New World Logos, Odyssey,
[37:57] time and attendance, Brazos, and jury software.
[38:01] Guys, commissioners, please accept this statement requesting
[38:04] that Tyler Technologies be considered the sole source provider
[38:07] for licensing, maintenance, and support for New World Logos,
[38:10] Odyssey, time and attendance, Brazos, and jury software.
[38:13] The local government code allows an exemption
[38:15] pursuing to 262.024, A7A as an item that can be obtained
[38:20] We need only one source, including items for which competition is precluded because of the existence of patents, copyright, secret processes, or monopolies.
[38:28] Please accept this letter as justification for the source, source, exemption.
[38:32] Moved to approve action in item number seven.
[38:34] Second.
[38:35] We have a motion by Commissioner Webb, a second by Commissioner Cronover to approve action in item number seven.
[38:41] Any discussion or any questions?
[38:44] All in favor, please raise your right hand.
[38:46] all opposed, same sign. Motion carries. Thank you, JD. Item A, discussing
[38:54] consider approval of a line item transfer and administrative cost from
[38:58] contingency, capital and non-capital equipment. Two, information technology, capital
[39:03] equipment to provide additional funds for the two replacement host servers approved
[39:08] in the 2026 adopted budget due to a cost increase. Good morning with
[39:15] This is just a cost increase per unit that we've seen since we budgeted back in May, so I'm respectfully requesting your approval.
[39:26] Move to approve action agenda item number 8.
[39:29] Second.
[39:30] We have a motion by Commissioner Hogg, a second by Commissioner Leecock to approve action agenda item number 8.
[39:36] Any discussion or any questions of misspece?
[39:40] All in favor, please raise your right hand, all opposed, same sign, motion carries.
[39:47] Thank you.
[39:47] Thank you, Lana.
[39:49] Item 9, discussing consider approval of a budget amendment in the general fund to increase
[39:54] donations and parks, property improvements for donations accepted by commissioners court
[39:59] 100%
[40:00] January 8, 2026, for four new score boards and air conditioner at Hidden Valley Sports Park and Tennis Court Construction Project at Jumbo 11 Sports Park. Judging commissioners, the last week, all accepted three donations for the parks. With that, that is kind of the cash coming in in order for us to facilitate the use of these funds. We need to increase the budgeted lines, so we can go through procurement. I am working with the DA's office.
[40:29] to come up with a form.
[40:31] So when we are doing donated items, be it non-capital or be it in kind or monetary,
[40:38] that there's a form that can be completed so that when you'll approve the acceptance of that,
[40:43] you can also approve the budget amendment to reflect how those items are being expensed.
[40:49] We have to approve action and item number nine.
[40:52] Second.
[40:53] We have a motion by Commissioner Crownover, a second by Commissioner Leecock to approve action and agenda item number nine.
[40:59] any discussion or any questions? All in favor please raise your right hand. All
[41:06] opposed? Same sign? Motion carries. Item 10, discussing consider acceptance of
[41:14] State Farm Mutual Automobile Insurance Company. Settlement offer, totaling
[41:18] $35,131.63 for the total loss to Sheriff's Office Unit 2203. Judging
[41:27] In commissioners and back in September of 25, this unit was totaled.
[41:32] The insurance company's state farm will be giving us this amount of money if you'll accept this.
[41:40] Moved to approve action agenda item number 10.
[41:42] Second.
[41:43] We have a motion by Commissioner Hogg and second by Commissioner Leecock to approve action agenda item number 10.
[41:49] Any discussion or any questions?
[41:57] All right,
[42:02] any other comments? All in favor, please raise your right hand. All opposed, same sign. Motion carries.
[42:13] Commissioners, we have no need for executive session this morning. So with nothing else coming for the court, we are in recess.
[42:21] Yes.