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you

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[Music]

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and you can swear people in there
reelected yeah well my plan is gonna

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need you know dead so uh me every step
of Michael router so now let's trust

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almost where he might be same day good
evening everyone

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we always precede each council meeting
with the word of prayer and the pledge

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of allegiance if you would like please
feel free to join us if you'll bow with

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me
our gracious Father we thank you for all

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the abundant blessings that you've given
us we thank you Lord for this city that

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you've made a Stewart's of and we just
ask Lord that everything that we do and

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say that you will get the power in the
glory and it will honor you in your name

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we pray amen now call this meeting to
order mr. Guerra would you call the roll

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please
mr. Hawkins here mr. ground here mr.

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Brue here miss Mel here you should have
received copies of the February 25th

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2020 City Council meeting the minutes
any Corrections changes or comments like

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a motion to approve second we have a
motion in a second to approve the

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minutes as submitted there are no
further discussion all in favor say aye

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before we start tonight I would like to
welcome the advanced reporting class for

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Miss Stevens class from University of
Central Arkansas welcome and we'll start

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tonight with a brief update from the
bicycle and pedestrian Advisory Board

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[Music]
mr. mayor members of the council my name

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is joy Georgie I'm the current chair of
the Conway bicycle and pedestrian

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advisory board and I am so grateful for
the opportunity to speak with you today

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we submitted our annual report for your
review and we also submitted a few

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slides with some pictures that might
enhance our presentation today okay

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great
so if you would like to view the

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pictures while I talk they are not
necessary but we'll give you just

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another view of the activities of our
organization

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so on behalf of the bicycle and
pedestrian advisory board we just want

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to let you know how excited and
energized we are right now

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we had a wonderful retreat at the
beginning of the year and have

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celebrated some of our successes and are
building on that with some great goals

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for 2020 and we have a new mission that
we are pursuing into 2020 and that

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mission is to have Conway Arkansas
become a community in which bicyclists

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and pedestrians of all ages and
abilities are able to safely navigate

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and wreck create along streets and
trails to destinations across the city

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so that is what is driving us and we
have some specific action goals how we

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think we might get there this year but
we wanted to let you know that you are

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invited to join us in that mission and
in that vision so some of the the big

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things that you might see as the result
of our work are the infrastructure

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things from the big pedestrian bridge
over Dave Ward Drive to the smaller

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things like repainted crosswalks
flashing beacons near schools those are

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all things that the bicycle and
pedestrian Advisory Board has advocated

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for and it has been involved in the
planning and execution of those projects

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we are so thankful for the investment of
the city and things especially like the

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sidewalk maintenance program and
sidewalk new sidewalks being built

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across the city this makes a big
difference for the day-to-day lives of

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many in our community and we are so
grateful and we are also excited about

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recent and future grant successes
bringing additional funds into our city

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to help us achieve these goals that we
have set out for us we have very

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constructive partnerships with the
Transportation Department and with the

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Planning Department and those are the
relationships that are enabling us to

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have a voice in the visioning and the
planning and the execution of these

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projects and without those we would we
would not be able to do the things that

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we hope to do we also have plans and
goals to facilitate community engagement

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with the city related to these project
planning prioritization and needs

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assessment we can have all the dreams
and goals in the world but without

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really understanding what our community
wants and what

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it's gonna be a bridge to nowhere or
it's gonna be a sidewalk that no one

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ever walks on and we don't want that to
happen so the ideal case is that we find

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these projects and priorities that meet
existing needs so this is something that

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the pedestrian and bicycle master plans
are really positioned well to do we have

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a recent pedestrian master plan that has
been a guide for the sidewalks that have

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been built such as a long Tyler Street
and the planned sidewalks along Clark

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Ryder Street we are very excited about
those and and believe that they are

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meeting a current and real need in our
community but it is not always the case

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that if you build it they will come
so there has to be work about changing

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the culture in our community as well and
that's also where beep have is engaging

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and how we feel like we can engage there
is through education it's through events

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and it's through enforcement mechanisms
we have built relationships with the

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school district because starting with
kids is a great place to change culture

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so we have had huge success in walk to
school days and bike to school days we

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saw over 600 kids come out this fall and
walk to school with us it was a

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wonderful wonderful event and we know
kids want to be out there they want to

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be walking they want to be biking we
want to provide an environment a built

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environment and a culture that enables
them to do what they already want to do

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but we also have to change their parents
minds and that B might be a little bit

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harder so we have other plans such as a
friendly driver program coming up with

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you see a community outreach to help
drivers better understand how they can

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relate to those that they are sharing
the roadways and the sidewalks with

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we're also working with the school
district wellness physical education

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departments PTO s to build those
relationships with parents

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administrators staff members that can
change not just on the children's

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experience but the whole community's
experience and we know that in order to

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create change you can
in carats but you also have to bring

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some sticks too so some of the carrots
that we hope we're bringing maybe a

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commuter challenge keep your ears out
for this in the fall of the year we

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would like to encourage companies and
organizations within Conway to put their

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walking shoes on to get out their bikes
and compete against each other to see

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who can participate in walking to school
and by walking to work and biking to

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work the most we also have our regular
Bike to Work days in the spring this on

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the stick side of things we have
cooperated with the district courts

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actually institute some mandatory
participation and our friendly driver

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program that will be coming up for those
that are in traffic court and we're

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working with the Conway Police
Department to do some targeted

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enforcement such as speeding and some
highly traveled pedestrian zones or

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parking on on sidewalks and bike lanes
that sort of thing so the strength of

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beep Ave is really that we can build
these partnerships across city

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departments and across the community and
we can bring many stakeholders to the

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table in order to achieve these goals in
this vision that we have so we do invite

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you to join with us we would love for
you to come and observe what we do we

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need the third Thursday of every month
so our next meeting will be this coming

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Thursday the 19th we will be at the
Chamber of Commerce building you may get

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an email from me in the next few days
inviting you specifically to join us

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because we really would love to see you
and you'll hear about our upcoming

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events you will be included when we
publicize events such as this commuter

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challenge we would love to have the city
participate in that and we want you to

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join with us in this mission moving
Conway forward towards this vision where

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bicyclists and pedestrians of all ages
and abilities are able to transit and to

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recreation to get wherever they want
safely and and to do it

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on it on a day-to-day basis so thank you
very much for your time and we look

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forward to working with you more well
you leave but this yes sir thank you and

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your group for what you're doing it does
make a difference it does help if

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someone who is not an avid bicyclist I'm
hearing from you guys and telling us

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what you see and what's important it
really does help and a great example of

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something that I would never thought of
just my office is not far from the bike

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trail on Salem and last week I went into
a co-workers office and there was a

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bicycle and she used the bike trail go
come to work on nice days it was like

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it's fantastic so what you're doing is
make a difference so thank you thank you

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I have a question for you I don't think
is the city we're ready yet for anyone

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to be in a full-time role but I know a
lot of the funding out there some of the

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city and some of the grant folks are a
little hesitant to to push their grants

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towards the city of Conway because we
don't have a specific person tied to

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that what what are your thoughts on that
we would always advocate for a greater

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staff support for what we do I mean we
are a volunteer board we have one staff

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member with five percent of their role
allocated to supporting our board and

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there's only so much we can do and it
really depends on the time and the

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dedication of the volunteers to get it
done especially having somebody who can

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facilitate the grant request themselves
is a very important need for us without

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a full-time grant writer the city is not
going to be successful in in getting the

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funds that could support the ongoing
work of our board I know a few

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conversations I've had they go they
always were know who's your who's your

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person yeah okay thank you yes one yeah
one thing I'd like to see and I don't

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know this is possible it's probably been
brought up before but in regards to bike

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to school month you know it's we have a
whole month for it but we only have a

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single bike to school day of all that so
you know what's stopping us from

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recruiting volunteers maybe regular
cyclists you know that are out there a

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lot and maybe aiming at one school per
week you know during back to school

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month and
we're gonna specifically say anybody

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from this school that wants to ride
their bike to school even if it's you

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know from the gas station down the
street it's still there riding their

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bikes parents can bring them and and
whatnot

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and then maybe have a bike the school
day at the end of the month where hey

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they learned her route to school they
might not have known before right so now

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instead of having just you know 275 is
great but you know there's no reason we

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couldn't have a hundred from each school
you know by the end of the month if we

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kind of focused maybe one or two each
each week right so I don't know if

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that's something that you guys have
thought of or if it's something that

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maybe we could look at possibly looking
into a little bit more but I mean I

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would be willing to volunteer and I'm
sure I can get a handful of other

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volunteers it would be willing to help
out you know on the route to school in

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the morning thank you thank you I
appreciate your ear volunteerism and I

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think part of why we haven't been able
to do more is because it is so volunteer

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dependent we need the parents that are
willing to get out there with their kids

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we need the parents or neighbors that
are willing to be out there watching

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crosswalks watching places where kids
are crossing major streets organizing

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bike trains I have a friend in a
neighborhood just adjacent to Juliet

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Lemoore and they actually have a
neighborhood bike train that has been

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going for several years now and it's
very very successful they go year-round

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and they share the load between the
parents taking their kids just a couple

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parents with a whole group of kids every
day to school and I guess I would just

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correct you slightly that may is Bike
Month it's not necessarily bike to

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school month so it is something that is
supported by the League of American

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cyclists and it is an awareness month
more so than an activity month there are

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specific days bike to school day bike to
work day that are highlighted within the

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month but the month itself is set aside
more as advocacy and awareness thank you

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to help facilitate helping them
arranging the volunteers I think we're

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to that point now where we've got to
seriously consider it as a as a city as

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we look forward down the road to public
transportation that'll also play into

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that too because people have got to be
able to walk or bike to a place where

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they can be picked up or dropped off so
thank you for your time thank you thank

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you get together and put a team together
and ride we can do it I will say that I

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did ride with someone from city halls
the last time they rode with me and I'm

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three vehicles passed me and they were
all laughing I couldn't figure out when

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I look back mr. Garrett was laying on
the pavement anyway okay next up we have

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our standing committees and mr. Hawkins
we will turn this portion over to you

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development mr. mayor the next item on
this portion of the agenda is a

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resolution setting a public hearing to
discuss the closing of a portion of a

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drainage drainage easement on lot 27 in
the Mathews Meadows Subdivision phase 2

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and we have a resolution to be read for
this item its resolution our 2014 14

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make a motion for adoption of the
resolution

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we have motion in a second to approve
this resolution any other such

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resolution mr. mayor on the 24th day of
March of this year at 6:30 p.m. it's

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correct any further discussion mr.
Garrett all in favor say aye all opposed

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passes 7-0
next item is mr. show Thank You mr.

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Hawkins do what November November 24
there was there was only two days March

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24th or April 14th or April 14th for the
two dates listed possible we went with

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March 24th that works
Springboro got it yeah well I'm bringing

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that up I'll be bringing it up to y'all
here they might change Frank yes mr.

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Hawkins
and final item here mr. Mayer's

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resolution to approve purchase of a
street sweeper for the transportation

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department and right I think you have
bids to talk about this is actually a

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00:20:25,840 --> 00:20:36,350
contract that's exactly what I just see
close to our so we're asking you to

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approve the mid quote and there's a
couple reasons for that this piece of

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equipment offered more options as far as
repair and maintenance it would be a

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little bit easier as well as the parts
or repair is from Cersei as opposed to

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the lowest quote being no you would have
to take that piece of equipment to

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Memphis does this replace our current
one mr. Vance there was this add on an

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additional we have two that are
operational right now this was replaces

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the one that's ten years old okay thank
you thank you motion for adoption of the

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resolution
second we have a motion in a second to

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adopt this resolution to purchase the
street sweeper for the Transportation

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Department
any further discussion mr. Garrity our

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2015 only favor say yeah I almost passes
seven to zero thank you mr. Hawkins yes

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sir mr. mayor next up we have an
ordinance authorizing authorizing a

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change in the staffing levels at the
physical plant mr. Spenser Clawson Tony

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for those of y'all that know Tony
has retired after 33 years of service

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00:21:39,680 --> 00:21:53,330
with county harrington alright I'm here
to ask for increase of my staffing

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levels physical department with that
will come a budget adjustment we're

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needing to fill a spot of custodian to
spot in order to maintain City

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properties effectively right now have
one person acting capacity of a

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custodian and with the new city hall
addition to all those bathrooms on

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square footage we're going to need
somebody else and that's from here it's

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not for my commotion why the three
readings thank you

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we have motion in a second to waive the
three readings all in favor say aye any

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opposed
and I'll speak to this briefly Jamie

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took quotes on bringing in a janitorial
service to take care of new city hall

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this is I promise you you are quite a
bit it saves us a lot of money option

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with emergency clause barrier we have
motion a second to adopted soreness with

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emergency clause in four it says as an
emergency okay well we don't need that

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you need an emergency no no we're good
we have a motion a second to adopt a

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soreness any further discussion mr.
Garrett miss Mel

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aye mr. Jones yes miss Smith yes mr.
Hoffman yes mr. Grimes

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aye mr. Pruitt aye mrs. B yes that
ordinance will be Oh 2015 Thank You

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Spencer
thank you very much we have

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consideration to approve the removal of
inventory from fifth set fixed assets

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some vehicles and equipment for the
Department of Sanitation mr. hopper will

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speak to this good evening
reconsideration tonight we just have

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three passenger vehicles one heavy truck
and two pieces of heavy equipment these

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are in line with our replacement
schedule also it should be noted we do

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have two dozers on there
our next agenda item will be a single

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dozer to replace those two so I'm gonna
make that notice I make a motion to

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reprove I prayed this request motion and
a second to approve this resolution any

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further discussion mr. Garrett all in
favor say aye host mr. hopper you're up

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talk about bulldozer sir like I said we
we've got two dozers we'd like to remove

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from our fleet and one of those dozers
is riding the wrong wrong area when we

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operate it's too small for part of what
we're doing too big for others so this

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will will save the city money with
regards to operations and make our

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department more efficient I don't have a
big a d9 and d-10 cat how big is this

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one so this is a finished dozer so we
will use it on slopes and things like

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that roads we've got it we also have a
950 which is more in line with the d9

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okay I just like bulldozers eyes editor
I played with Alaska motion read the

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adoption of the resolution
second we have a motion and second to

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approve this resolution for the purchase
of this 700 series dozer for Santos

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Department any further discussion mr.
Garrett

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your resolution our 2016 favor say aye

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thank you Joe next up we have an
ordinance request from the human

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resources department to reco reclassify
position in that office miss Mabry

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Williams thank you
I have a new person in my department

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he has been there since November he's
taken on many duties the the preview

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person that was previously in that
position was not doing and based on the

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amount of responsibilities he has I
would like to reclassify his title only

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at this time make a motion we weigh the
three readings

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00:25:59,960 --> 00:26:06,909
have a motion in a second wave the three
readings all in favor say aye aye

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00:26:04,279 --> 00:26:11,960
any opposed passed a seven to zero
option second we have motion it is safe

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to adopt this ordinance which will
authorize the changes within the human

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resources department any further
discussion

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00:26:15,890 --> 00:26:27,860
can you translate that you only want to
reclassify I'm changing the position

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title at this point no money change not
at this time that's what I heard you

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00:26:30,260 --> 00:26:36,649
that's what I thought I heard you saved
that you didn't say it this person has

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been in the position for approximately
three months now yeah he really does a

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good job yeah he's doing an excellent
job please do mr. Garrett the ordinance

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o 2016 mr. Pruit hi mr. Grimes
I miss mal hi Miss Smith yes mr. Jones

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yes mrs. bee yes mr. hawk yes thank you
thank you Lisa thank you thank you later

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I say cast our next meeting is scheduled
for March 24th that's all the business

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we have to not Chuck's going to speak to
us briefly our next meeting scheduled

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for March 24 that is spring break I know
some of you have family coming or y'all

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are going to meet family would y'all
like to cancel that meeting or proceed

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with it I'll be here we'll just we'll
just keep the date works for me I'm not

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going anywhere

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yeah hopefully
I know Felicia told me to never give

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dates so Felicia if you're watching this
they're twisting my arm here hopefully

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we're gonna be in that we'll have our
first council meeting in the new

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00:27:53,149 --> 00:28:03,770
building in April when our first council
being in April you better be prepared to

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00:27:57,500 --> 00:28:06,580
duck a lot of things yep there's my
phone she just let it

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00:28:07,050 --> 00:28:12,610
wait change you know the one thing keeps
changing homes they're trying to get

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some of the outside done in the rain
keep setting them back much like our

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streets a lot of our street repairs has
really been set back due to the rain yes

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sir covered coming on fan ruffle pardon
me

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00:28:23,080 --> 00:28:28,780
Van Roekel has that coming van ronk old
family said he would have it complete by

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the time tow truck gate days gets here
so it's closed Markham they're actually

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00:28:37,450 --> 00:28:44,350
just as there they're behind a little
bit on mark them as well Finley and I

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00:28:42,610 --> 00:28:49,090
discussed it today Van ronk if it
doesn't rain toad suck days and then

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00:28:46,840 --> 00:28:52,450
hopefully Markham Street it's going to
take it a little on presented it's much

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00:28:50,800 --> 00:28:55,810
too big out and tear out there and we
had to wait for some infrastructure

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00:28:53,800 --> 00:28:59,800
being moved but it has progressed nicely
on these days when the weather's been

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00:28:58,150 --> 00:29:03,970
good but if we can get that section
opened up in front of those businesses

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00:29:01,270 --> 00:29:09,010
they're on Van ronk and Markham that'll
that'll be a tremendous help

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00:29:05,380 --> 00:29:22,120
yeah chuckles death they just saw our
trial that we had last week it was the

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00:29:18,580 --> 00:29:28,090
Millers Palladino it was the only
litigation that came in with the airport

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00:29:23,800 --> 00:29:31,900
construction and ultimately our kind of
break it down those steps as a

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00:29:29,350 --> 00:29:35,470
subcontractor Palladino was a general
contractor he sued Palladino and

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00:29:33,640 --> 00:29:41,320
Palladino brought us in as a third party
defendant we had a three day jury trial

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00:29:38,380 --> 00:29:46,270
the third day Wednesday went in I think
I got home about 1:30 in the morning but

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00:29:44,140 --> 00:29:50,320
though Wilcox like I said we hired
outside counsel I assisted him as

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00:29:48,220 --> 00:29:54,250
co-counsel in this matter
basically because his his expertise with

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00:29:52,690 --> 00:29:57,970
construction law and construction
contracts it was too big an issue for me

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00:29:56,560 --> 00:30:02,470
that although I wanted to take it on
with our office I thought to be better

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to hire outside counsel for it anyway
the claim was for 1.8 million

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00:30:04,090 --> 00:30:12,980
potentially that was our exposure in
that I felt very very strongly that the

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00:30:09,590 --> 00:30:18,710
we wouldn't be held liable and the jury
agree so in that particular case we won

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00:30:16,909 --> 00:30:29,659
mr. Jones got the witness the whole
thing situation but just with the the

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00:30:28,250 --> 00:30:33,350
efforts put in on the front end with the
contract language and things like that

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00:30:31,130 --> 00:30:36,830
we were very well insulated from insult
from liability

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00:30:34,460 --> 00:30:42,710
we're insulated from liability it was a
pleasure to try the case with mr. Wilcox

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00:30:39,770 --> 00:30:52,970
and we're well represented for sure mr.
Jones give us your burger chains just

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00:30:51,620 --> 00:30:58,460
one more time so make sure we have
enough for a quorum

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00:30:54,159 --> 00:31:04,159
yeah please I see how many folks will be
here at the 24th yeah we're good okay

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00:31:02,779 --> 00:31:08,890
that's all we have for tonight I'll take
a motion to adjourn that make we are

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00:31:05,990 --> 00:31:08,890
adjourned thank you