[11:12] >> Good evening mayor commissioners.
[11:14] My name is Karen Friedman and.
[11:17] I'm a senior planner with the Metropolitan organization.
[11:21] I'm here tonight to give a presentation on the Cooper City
[11:26] Transportation Master Plan.
[11:27] Hopefully you can hear me as I'm bouncing back and forth
[11:31] between a laptop and the microphone.
[11:33] Is just a brief presentation.
[11:36] I'll tell you a little bit about what it is
[11:40] and what we do I'm to give you some information
[11:43] about the Transportation Master plan
[11:46] and then promote our online survey.
[11:49] So for those of you who are not as familiar with the Broward
[11:55] Planning Organization especially for members in the audience
[11:58] this evening we are a government agency separate
[12:02] from Broward County.
[12:05] We have a federal mandate to do the long range
[12:08] regional transportation planning for Broward County.
[12:11] A lot of people know of us because we
[12:13] are responsible for planning and prioritizing
[12:15] the federal transportation dollars to be spent here
[12:18] in Broward County whether for a project in Port Everglades
[12:22] or a project in 95 or Sterling Road.
[12:25] In addition to our long range work
[12:28] we also offer direct technical assistance
[12:30] to the 31 municipalities and one of our direct technical
[12:35] assistance programs is the Transportation Master Plan
[12:38] Program and my name is Karen Friedman
[12:40] and I am the project manager for that program.
[12:47] So we work with one city at a time
[12:50] it takes about 18 months to do a transportation master
[12:53] plan with the city.
[12:55] The purpose is to have city staff help provide
[13:00] the technical assistance for them
[13:02] to identify transportation projects for roadways
[13:08] in the city the type of projects we would be recommending
[13:13] are those based on best practices for safety
[13:16] and complete streets and I always
[13:19] like to bring everyone's attention to the graphic
[13:21] in the center of the slide because what it's showing
[13:25] you is the impact of speed on a crash involving
[13:30] a pedestrian so that could be someone walking riding
[13:33] a bike or a scooter so likely 95% likelihood
[13:41] the pedestrian would survive.
[13:46] It goes down to 55% and if that gets hit traveling 40mph
[13:54] the likelihood of survival is then at 15% so a lot
[13:59] of our focus Is on good speed management.
[14:09] So they are technical assistance we
[14:12] offer cities includes everything from developing
[14:15] a vision in goals and objectives having conversations
[14:20] and meetings with critical stakeholders such as Broward
[14:23] County or the principles of local schools
[14:26] doing direct engagement with residents and community members
[14:29] but it's also a lot of technical work identifying a lot of heart
[14:34] and soft data including walking roadways
[14:37] and doing a lot of field observations
[14:38] so that we can actually see what's going on in the roads
[14:42] here in Cooper City.
[14:43] In the end the city will be provided a plan report
[14:49] with scopes of work and cost estimates
[14:51] for those six roadways.
[14:52] We want to best position cities to be
[14:54] able to move forward with having projects
[14:57] designed and then constructed.
[15:01] Not going to go through everything on this schedule
[15:04] but just to give you an idea of where
[15:06] we are in the process and some of the work
[15:08] we've already completed and how long we anticipate
[15:10] this effort to take.
[15:11] We kick this off in June with your staff.
[15:15] That being said we were out observing transportation
[15:18] related to the schools both in April and May
[15:21] getting out before schools before break.
[15:23] Since that time we've also had three conversations
[15:28] with the principals of local schools
[15:31] having a meeting tomorrow to get a better idea of some
[15:37] of the related transportation.
[15:40] Everywhere where it says so we already have it
[15:48] identified when we will be meeting with them.
[15:52] And we will wrap up this effort in September of 2027
[15:56] you may be wondering because I've
[15:59] referenced six roadways the answer is
[16:02] we don't know them yet.
[16:04] At this point we are involved with data collection identifying
[16:08] existing so our anticipation is those six roadways would
[16:13] be selected by your staff at the December meeting
[16:16] where it says plan Study area.
[16:18] As I said a lot of stakeholder and community engagement
[16:22] and at this point we anticipate having presentations
[16:27] at City Commission meetings and ongoing stakeholder
[16:35] coordination.
[16:38] And one of the things I really want to approach is the online
[16:43] survey some fliers for it at the front door going to be active
[16:48] until October 1st.
[16:50] There's only 12 questions and to be honest only nine of them
[16:53] are substantive.
[16:54] Right now we have received over 350 responses which
[16:58] is pretty good but it's a great opportunity for residents
[17:03] and stakeholders to let us know their priorities and concerns
[17:07] so hopefully my ask here today is that you'll share it
[17:11] with your networks as well as everyone
[17:12] in the audience gamma your neighbors,
[17:15] your congregation and what have you.
[17:19] It shouldn't take you less than ten minutes.
[17:21] There's a general comments question where you can write
[17:24] whatever you want and we do read every comment and with that
[17:32] at this point we are working with our city staff to select
[17:38] a community meeting date in October and it will be likely
[17:43] the week of October 18th so we will bring the staff here
[17:47] to directly engage with residents in other community
[17:50] members so we can hear directly from them their concerns
[17:53] and priorities and will be meeting with city staff later
[17:57] this week to talk about the vision goals and objectives
[18:00] and the other information here.
[18:04] So with that I want to thank you.
[18:08] This QR code will take you to the project website.
[18:11] There's also a link to the survey on the project website.
[18:14] We also keep copies of every presentation
[18:18] so if you're interested to see what we talked about
[18:20] with the principal elementary school.
[18:24] If you want to see what I'm talking about with city staff
[18:28] that information is also there.
[18:30] So thank you very much.
[18:40] >> I know that the high school has been hitting your survey
[18:43] and putting it out so I just want to make sure that
[18:48] our children are very precious to us and want to make sure that
[18:53] we're safe so I will be definitely making sure that they
[18:57] continue to push those out and you should get a fair amount
[19:01] of responses.
[19:03] >> We've seen a lot of general comments referencing
[19:06] Jeremiah's crosswalk so absolutely.
[19:11] Commissioner Mallozzi: Thank you for everything.
[19:13] We appreciate it.
[19:15] >> Happy to do it.
[19:16] Thank you very much.
[19:22] Mayor Curran: Pet adoption Commissioner Mallozzi:
[19:30] Mia's world changed in an instant.
[19:31] For two years this beautiful bully mixed breed
[19:33] had an owner she loved then sadly
[19:35] her beloved owner passed away.
[19:37] Through no fault of her own she found herself searching
[19:40] for a new place to call home.
[19:42] While her heart may have been broken
[19:44] she has not stopped believing in people.
[19:47] She is still the sweet loving girl she has always been
[19:50] and everyone who meets her can see just how
[19:52] much love she has to give.
[19:54] Mia previously lived with another dog and did it well.
[19:58] It is unknown how she is with cats
[19:59] since arriving at the Humane Society
[20:01] at Broward County volunteers have discovered
[20:04] that a true love bug she is.
[20:07] She is affectionate sweet and eager to connect with everyone
[20:10] she meets.
[20:11] Mia takes treats gently.
[20:13] Knows sit and even showed off her
[20:16] sit and stay skills before coming when called.
[20:18] She may come out of her kennel with lots of happy energy
[20:21] but she settles down quickly and is ready to spend time
[20:24] with her people.
[20:26] She loves to play fetch especially
[20:28] with the ball that squeaks.
[20:30] Whoever adopts Mia will be adding a wonderful dog
[20:33] to their family to meet her or any other pet please
[20:37] visit humane broward.com.
[20:40] Thank Mayor Curran: We are on to the public speaking.
[20:47] Anyone who is here who would like
[20:49] to speak please sign one of these forms at the front table
[20:52] and step forward please.
[21:09] >> Good evening all.
[21:10] This is my first time doing this so if I screw up I'm sorry.
[21:14] I did provide a picture of what I'm going to speak to .
[21:20] I live on 118th terrace and we have a neighbor on the block who
[21:27] painted his house black .
[21:31] It's not completed.
[21:33] There are areas where he has missed on the sides
[21:36] and all but the front appears to be totally done.
[21:39] In addition to the color of the house which we all
[21:44] object to because it doesn't fit in with the rest
[21:47] of the neighborhood he does not maintain
[21:50] his shrubbery or the trees.
[21:53] Occasionally he will cut the grass.
[21:57] Does not do anything with his sidewalk as the rest of us
[22:01] are all commanded to do and when we
[22:04] get the notice if we haven't already cleaned our sidewalks
[22:08] it is completed.
[22:12] The people that we have approached regarding this issue
[22:16] have said nothing can be done.
[22:19] I'm here to ask you to consider some type of codes in regard
[22:26] to --
[22:30] I don't know how to say it but color choice common maintenance
[22:34] of the home on the exterior and of course
[22:37] the shrubbery and other landscaping
[22:41] that surrounds the home.
[22:43] Essentially that is what we are asking
[22:47] for is give some consideration to these issues
[22:50] to help keep Cooper City a lovely place.
[22:54] Many of us have moved here because it
[22:57] was a pristine community and we would
[23:00] like to maintain it that way.
[23:02] Thank you very much.
[23:04] Does anyone have a question that I'd be able to answer?
[23:09] I see the picture has gone around.
[23:19] Commissioner Shrouder: Can we regulate color?
[23:23] >> There are certainly code provisions that speak to house
[23:25] maintenance and yard maintenance and sidewalk maintenance
[23:29] and the code enforcement staff is listening.
[23:32] As far as the color of houses that's
[23:36] more of a challenging issue.
[23:43] >> When you have an HOA they have better control.
[23:45] I don't want an HOA.
[23:47] I would just like my city to have some type of guidance
[23:53] in regards to the appearance of homes
[23:57] and that might mean that there are a few colors that are not
[24:01] appropriate.
[24:02] That's all we are asking for as a neighborhood is
[24:08] to please consider.
[24:13] Commissioner Mallozzi: We are not allowed.
[24:15] Unless you're in an HOA that has rules and guidelines that you
[24:18] purchase you agree to abide by them
[24:20] or another type of planned community
[24:22] that has some sort of guideline like
[24:24] that but where this house is it's a regular
[24:31] and people literally move in there because they
[24:33] want to paint their front door purple
[24:36] or paint their house purple.
[24:37] I'm not saying I agree or disagree
[24:39] but that's why they live there is
[24:41] because they don't want to abide by the rules of an HOA.
[24:59] So I don't see us being able to do anything.
[25:03] Will get >> But the grass we can address.
[25:07] Commissioner Mallozzi: We can do the grass and sidewalk and trees
[25:12] but not a color because we will get sued and lose the lawsuit
[25:15] and the house is going to stay the same
[25:16] and it's just going to cost the city money.
[25:20] >> Okay.
[25:22] Commissioner Mallozzi: I'm sorry.
[25:25] >> I tried.
[25:25] I will go back and report to the neighbors.
[25:29] Commissioner Mallozzi: Our chief is now aware
[25:32] that there's issues with the sidewalk the trees
[25:34] and the shrubs.
[25:36] >> He never cleans the sidewalk.
[25:39] Commissioner Mallozzi: They'll go
[25:40] out there looking at that so if it's not up to par
[25:45] that will be taken care of.
[25:50] >> There's somebody in the mansions who has painted
[25:52] their house black and I'm sure the neighbors have are not happy
[25:55] with that either.
[25:57] It's completely black.
[25:59] It's horrible.
[26:01] My taste.
[26:07] >> Out there, there's space between your houses.
[26:09] Ours are one right on top of another.
[26:14] Commissioner Shrouder: I live in your neighborhood.
[26:17] >> We have seen people coming on bikes and golf carts and cars
[26:20] also stopping and looking and laughing,
[26:23] literally laughing at what they're seeing.
[26:28] Commissioner Shrouder: Hopefully it's primer
[26:29] and they haven't finished it.
[26:32] >> Oh well.
[26:32] Thank you very much for listening.
[26:34] I appreciate it.
[26:48] >> Good evening.
[26:48] A couple of issues I want to speak on.
[26:51] I have some pictures that Jonathan
[26:54] is going to put up for me as soon as we get the chance.
[26:58] My discussion this evening is about our sidewalks.
[27:02] Our sidewalks are atrocious.
[27:05] Yesterday evening I drove two streets and not that one.
[27:10] That's my last one Jonathan.
[27:13] These sidewalks are just atrocious everywhere.
[27:19] This one here they grind it down.
[27:22] You see the red paint where they're supposed to do something
[27:25] and they don't.
[27:26] They don't at all.
[27:29] The roots they just did this street
[27:32] and they didn't cut the roots back.
[27:34] They're going to go right under this street
[27:35] that they just paved brand new streets.
[27:38] And here's another one.
[27:40] A patchwork .
[27:44] Look at this.
[27:45] It's just one after the other.
[27:48] This is around the block from me.
[27:51] These are roots coming on the street.
[27:53] There's 20 pictures that I took yesterday within 20 minutes
[28:00] two blocks from here.
[28:01] I think our city manager has got his priorities wrong
[28:06] spending money on other projects instead of taking
[28:09] care of her infrastructure.
[28:12] That's another sidewalk.
[28:14] People are tripping on them.
[28:16] Every morning and every evening.
[28:19] I'm a retired guy and I drive my golf cart with my dogs
[28:24] every evening and this is what I see.
[28:26] There's another one.
[28:27] Instead of putting budgets on pavers around the school we
[28:33] should do something with -- look at this.
[28:37] That's a person that doesn't even
[28:38] have a sidewalk in front of their house.
[28:41] That's right there.
[28:44] That's a block from here.
[28:45] This is one six months ago they painted
[28:48] that they were going to do something with it
[28:50] and it's still there.
[28:51] I don't understand where the budgets are going
[28:54] and what we are doing but this is crazy.
[29:01] If you want comment I will take you on my golf cart
[29:06] and ride you two blocks from here.
[29:07] I don't have addresses but they're everywhere.
[29:10] So then this sign Mr. Manager can you explain this sign to me
[29:16] please?
[29:22] I'm running out of time.
[29:25] Hurry up.
[29:27] >> I'm trying to read it.
[29:31] >> Tell me what it means.
[29:32] >> It means not one hour before and one hour after the school
[29:35] drop off or pick up times you're not allowed to park or stand
[29:39] in the area.
[29:42] >> That's ridiculous.
[29:44] Every day between 8 and 9:00 in the morning that street fills up
[29:49] with cars of people dropping off three and four year old kids
[29:53] to the elementary school.
[29:54] The only people who park there every day is the teachers.
[29:59] Not one person parks there and in the afternoon the same thing
[30:03] between 2 and 3:00 they come and pick up their kids.
[30:09] That's a ridiculous sign.
[30:12] >> What would you propose?
[30:13] We have a school where hundreds of kids go?
[30:15] What would you propose we do?
[30:17] If we don't have that sign the police department
[30:19] does not have the ability to tell them to move along.
[30:21] If they're in the car drop off --
[30:25] I know.
[30:26] I go there every morning.
[30:28] If they're in the car drop off line what would
[30:32] you propose we do?
[30:33] Take a helicopter and drop them off?
[30:35] Just tell us because you've got a lot of complaints
[30:38] but what are the solutions?
[30:40] You want us to redo sidewalks throughout the entire city.
[30:44] That's absurd.
[30:45] It would be $100 million.
[30:48] >> Here's another one.
[30:49] They just paved all the way around a school.
[30:53] >> Because the amount of people that go there is more than this
[30:56] specific thing.
[30:57] >> Let me finish sir.
[30:58] So now they're paving the back road all the way around.
[31:02] My understanding is And two of those streets.
[31:17] Commissioner Shrouder: They wanted to pave around the school
[31:20] before the school started.
[31:22] >> What I'm saying is why jump from this neighborhood
[31:26] to another neighborhood when they're already here working?
[31:32] Commissioner Shrouder: We did a pavement study that came up with
[31:35] wet pavement needed to be prepared most and then --
[31:39] that's what we did.
[31:40] We paid somebody and I don't know if they made it up or not
[31:42] but they gave us a thing red yellow green
[31:45] and implemented it based off of that.
[31:50] That got hit the most and the least.
[31:53] We can't get rid of all the trees.
[31:57] That's not realistic.
[31:59] >> No.
[31:59] I love the canopy of the trees in this neighborhood.
[32:02] It's beautiful.
[32:05] Commissioner Shrouder: So just think about it.
[32:07] We try to shave it down and we don't get sued.
[32:09] And then they try to add up in one area
[32:13] so that when the cement truck comes and does it
[32:16] we don't have to pay as much but they
[32:19] can't go spot treat so to say.
[32:23] >> What I'm getting at is when you target a neighborhood
[32:25] complete the neighborhood.
[32:27] Don't jump from one section of the neighborhood to another.
[32:31] If you start in a neighborhood finish that job
[32:34] all the way through.
[32:38] Commissioner Mallozzi: Can I interrupt?
[32:40] What happened around the school is it such a high traffic area.
[32:43] Let me finish.
[32:44] They took it out of turn to get that area done
[32:47] but now the problem is you can't go to the areas around it
[32:51] because all of the cars that are going to and from the school
[32:55] are on those streets and am I right or am I wrong?
[33:07] >> We are coming back and doing all of these neighborhoods
[33:09] in the next few years.
[33:10] But our paving budget and they only go so far.
[33:17] So to Do basically west of because we've got
[33:28] to do a little bit every year.
[33:35] In the order they were ranked based on the condition
[33:38] of the pavement.
[33:45] We are 20 years behind.
[33:49] >> I don't think you were there then.
[33:50] I don't know.
[33:51] I just want to express my citizens concern.
[33:54] Thank you for listening to me and have a great evening.
[34:15] >> Is there a intent for there to be a debate between committee
[34:20] and resident?
[34:21] I know there are residents asking for questions and closure
[34:25] but I don't believe that that's what this process is supposed
[34:28] to be inherently about.
[34:30] So I know it's to give them the opportunity to speak.
[34:34] I take notes like I'm sure many of you
[34:36] do but I don't know if it's supposed
[34:37] to have that dialog piece.
[34:38] I just want to make sure I'm following
[34:40] the rules of engagement with that.
[34:45] >> intent of public comment is just that.
[34:47] For your constituents and residents
[34:49] to always speak to the Commission about any item
[34:52] on the agenda or any item that might be pertinent to them.
[34:56] To the extent that your residents ask questions
[35:01] from time to time the Commission works
[35:03] very hard to respond to those questions
[35:05] but there's a legal requirement to have
[35:08] the dialog back and forth with anyone at the podium.
[35:12] Commissioner Smith: I appreciate that.
[35:15] There's been many times I've wanted
[35:16] to respond or answer or help.
[35:18] I just don't know is it going to be case by case?
[35:23] >> I just usually ask if there's anyone that wants to speak
[35:26] on the item and give you a chance because someone may have
[35:28] inside information or be aware of the problem.
[35:46] You've got to go to the microphone.
[35:51] >> Thank you for seeing me today.
[35:53] My name is doctor Amy Romanus.
[35:56] My brother died July 1st last year and I inherited his house.
[36:09] Thank you for meeting with me.
[36:12] So I have a question I guess.
[36:18] There is a young man and his girlfriend who
[36:22] lives with his mom that lives across the street
[36:26] from this house I inherited and they have seven vehicles.
[36:32] So they park two in the front come apparently the house
[36:38] next door is totally abandoned and has been abandoned for years
[36:46] so I've been told.
[36:47] I wouldn't know.
[36:50] They parked three cars there and two one --
[37:00] it kind of looks like a used car parking lot
[37:03] and I did speak to the code enforcement man
[37:07] and he said as long as you're not
[37:10] parking on your property which they do you shouldn't have
[37:15] a problem so that's one issue.
[37:19] The second issue that I have and I'm
[37:21] so sorry that he wasn't able to download these pictures
[37:24] so I want to present them.
[37:39] [Indistinct]
[37:43] And this is what I look at every day when I sit on my back porch.
[37:52] Also there is a smell that is horrible .
[38:04] [Indistinct]
[38:22] Mayor Curran: When you get done can you
[38:25] the gentleman gentleman there?
[38:43] A
[38:45] >> I'm okay.
[38:51] I'm sorry.
[38:56] Mayor Curran: You're fine Miss Amy.
[38:59] >> Can we get the address of that house?
[39:02] >> Where do I go?
[39:04] That was it.
[39:05] And thank you very much for your time.
[39:09] Also are you allowed to plant flowers on your swale?
[39:14] You are?
[39:23] Is that true?
[39:27] Commissioner Shrouder: There are certain things you can
[39:30] and can't.
[39:31] Jason, would you tell her which ones you could and can't plant?
[39:39] >> Off the record he can meet with her.
[39:43] Commissioner Shrouder: Straight back.
[39:44] He's the zoning person and can tell you.
[40:14] >> Hello.
[40:15] Just want to say thank you.
[40:15] I reached out to some of you guys.
[40:17] I did some tree trimming and code
[40:20] enforcement didn't bother me.
[40:24] Mayor Curran: It wasn't because of anything I did.
[40:27] >> I just wanted to say thank you for responding back to me.
[40:30] I don't know the process of how I could bring it up to the city
[40:34] making or proposing a change so on the corner of southwest 51st
[40:41] Street and 95th.
[40:44] That's a corner with a stop sign everybody just flies
[40:49] through there.
[40:50] There's kids in every single house around that stop sign.
[40:53] Everybody's playing outside.
[40:55] Since I've been there 11 years there's been four accidents.
[41:00] Fire rescue taking people in stretchers and everything
[41:05] there's like 20 and Fire Rescue had to take people in stretchers
[41:10] and one car ran over another car and that
[41:13] was all the neighbors trying to help
[41:14] get the car off the other one and a big whole ordeal.
[41:19] I saw you guys put speed bumps on 52nd which was nice.
[41:24] Is there any way maybe in the future
[41:26] to put a small speed bump just in that corner
[41:30] there Of that corner?
[41:32] 51st.
[41:37] 95th Street.
[41:38] Fire Rescue had to take a guy out on --
[41:44] Commissioner Shrouder: I believe it or not.
[41:47] Traffic calming things are all sorts of crazy rules.
[41:50] If you give the location to Mr. Clark
[41:56] he could look because we have areas we want to put it
[42:01] and it's got to be so many feet from this and that
[42:05] and Broward County regulates it.
[42:10] >> It's not Cooper City then.
[42:13] Mayor Curran: We pay for it.
[42:16] We don't get to pick where they go though.
[42:18] >> I tell guys to slow down and they like to send me to you know
[42:23] where.
[42:23] I like to tell them to slow down because there's kids.
[42:26] All the neighbors there are trying to avoid problems.
[42:31] Commissioner Shrouder: We are trying
[42:33] to slow down the traffic on hiatus
[42:35] in Broward County won't even let us do that.
[42:37] Just going to do it ourself maybe.
[42:40] It's crazy rules.
[42:51] >> Let's roll.
[42:52] Good evening.
[42:52] Your consent agenda is items four five
[42:55] and six for your consideration.
[43:01] Mayor Curran: Motion to approve?
[43:05] Need a second.
[43:09] >> Item four and five mayor.
[43:17] [Reading names]
[43:25] >> Item six for the record is a motion to approve.
[43:27] The item is for the formal approval
[43:28] as a quasi judicial advertised item for the executed
[43:31] stipulated agreement for Red Apple Cooper City
[43:34] LLC and the Renaissance Charter School.
[43:36] This was approved by the Commission in its existing form
[43:39] as you'll recall on the July 21st 2026 meeting.
[43:49] There has been no substantive changes previously approved.
[43:58] Mayor Curran: Any discussion?
[44:03] Call the vote.
[44:18] >> I do have one item on that but from the Renaissance charter
[44:21] schools here just want the record to reflect that we have
[44:23] had some communication from the school.
[44:25] Last week the Broward County School Board
[44:27] did approve an agreement for the school
[44:30] and currently have an SRO through the county
[44:32] at the location.
[44:33] There's a little bit of overlap in the context of transition
[44:37] that the school is paying for although we do
[44:39] anticipate phasing out the city's SRO
[44:41] and they will take over that responsibility in its entirety.
[44:45] I request pending for Broward County
[44:48] to speak to the redirection of traffic as we talked about
[44:52] and sending a letter of support consistent
[44:54] with the prior direction hoping to get
[44:56] some traction from the county in the near future on that issue
[44:59] and also have some confirmation from the school that
[45:03] is hooked up to the real time crime Center.
[45:09] Commissioner Mallozzi: Which one is Mr. Harland?
[45:11] I love your mom.
[45:14] >> Item seven under your regular agenda is a request to add
[45:17] additional expenditure authority in the amount of $429,735 under
[45:22] contract 3341 awarded to train us for Hvac product installation
[45:28] and labor based solutions and related products and services.
[45:40] Mayor Curran: Need a motion.
[45:45] Discussion?
[45:54] Commissioner Shrouder: I just had a couple of questions on it.
[45:57] I just emailed the manager but you probably
[45:59] didn't have a chance.
[46:00] Did you get that?
[46:05] I just want to make sure on some of the contract things
[46:09] because it also said on the price that they could increase
[46:16] the price so --
[46:29] >> The terms are consistent.
[46:34] Commissioner Shrouder: So they reserve the right to --
[46:37] any other event beyond control with equitable distribution
[46:41] adjustments and no event will the prices be decreased .
[46:48] It also says that their terms control over the city's purchase
[46:53] order terms.
[46:54] There's just a couple of things in there and the risk of loss is
[47:00] on us so we are paying 80% of the thing .
[47:13] >> Those are the terms of the agreement as well.
[47:19] >> This is pretty standard .
[47:22] Kind of guided by that.
[47:25] Commissioner Shrouder: I'm not sure
[47:27] if we liked the other person's terms.
[47:32] >> Any new terms that are getting posed those can change
[47:34] at any moment but everything else is not very risky at this
[47:43] point.
[47:45] What's the timetable as to when they're going
[47:48] to deliver this equipment?
[47:59] >> We haven't had the definitive timetable but as soon
[48:01] as possible once we get the commission approval.
[48:13] Commissioner Shrouder: If you're okay with it
[48:15] I'm just pointing it out.
[48:17] >> We are fine with the accommodations or.
[48:21] Commissioner Shrouder: If we pay for 80% of it and it
[48:24] doesn't show up or it burns in the factory .
[48:36] I'm okay with it.
[48:58] Commissioner Smith: I have a question.
[48:59] Through the city manager if I'm correct on this
[49:04] you are preparing for capital expenditures
[49:08] and this was expected and that's why it was budgeted.
[49:16] >> The only reason we have not pulled the trigger on this
[49:19] before is we are waiting for the outcome of the Public safety
[49:22] facility recommending that it will stay at it as it is this is
[49:32] one of the upgrades and they are going to be electrical
[49:36] and plumbing upgrades in the future but that is just
[49:40] to maintain the facility.
[49:44] Commissioner Smith: And based on the budget
[49:48] we have slated we are under by half of what our budget was.
[49:53] >> The budget includes some upgrades also here in this
[49:59] building and the community center as well.
[50:08] Commissioner Smith: That's all I have.
[50:11] Thank you.
[50:13] [Reading names]
[50:21] >> Item eight is a motion to approve the Citywide medical
[50:24] insurance renewal plan for 2026 and 2027 with Benecon per the HR
[50:31] department.
[50:33] Mayor Curran: HR go ahead.
[50:37] >> Good evening.
[50:39] As the staff report indicates we are making a recommendation
[50:44] for motion to approve the renewal
[50:49] of the insurance for employees with Benecon UnitedHealthCare.
[51:06] And hear from the insurance company we have Shauna and Mark
[51:18] and they will be able to answer your questions.
[51:22] Benecon is new.
[51:24] It is a pool of municipalities in Florida
[51:30] and because they're small they have formed a consortium I
[51:42] guess for buying power.
[51:45] As being small is more difficult for us
[51:49] to get insurance coverage at a reasonable price.
[51:54] Joining this pool of municipalities
[51:56] will allow the City of Cooper City
[51:58] to reduce the price of quality health
[52:02] insurance for the employees.
[52:04] There is a presentation that Shauna and Mark
[52:09] have to share with us and ask them whatever questions come up.
[52:24] Mayor Curran: Go ahead and roll your presentation
[52:26] and we'll ask you questions.
[52:29] >> Before we came to the solution we did print out
[52:32] your medical insurance to bid to the market after we evaluated
[52:35] the results that came back it was very clear that the Benecon
[52:42] solution was the most comparable to the benefits that the city
[52:45] would like to have and also the most competitive in terms
[52:48] of the pricing.
[52:49] So as it stands as you recall last year
[52:53] we had to make the unenviable choice of changing carriers.
[52:59] We have UnitedHealthCare with FMC because of a huge increase
[53:06] that you experienced that year we ended up
[53:08] having to switch to Florida Blue because there was
[53:12] significant savings in making that switch and at the time
[53:15] we knew there were going to be some challenges due to issues
[53:18] with the Florida Blue network and their negotiations
[53:21] with local hospital systems that ended up
[53:24] dropping out of the network.
[53:26] That was kind of the Bandaid we had at the time.
[53:30] Since that's happened we have been acquired by Brown and Brown
[53:35] and we are able to now bring you this solution which is
[53:40] administered by .
[53:46] It's a municipal pool very similar to FM I Te.
[53:49] The actual name of the pool is the Florida Government Health
[53:52] Care Solutions Pool but it is the administrator of this pool.
[53:58] So think of what you had with FM I t with UnitedHealthCare
[54:02] as your carrier.
[54:04] This is the same exact solution pretty much.
[54:09] It's a pooled solution of municipalities public sector
[54:12] entities.
[54:13] They use UnitedHealthCare as their carrier
[54:16] so if you were to go to this solution
[54:18] you would have the same carrier that you previously had
[54:23] and we had to do two things.
[54:26] We had them quote the current benefits with the copays and Co
[54:34] insurances and all that stuff.
[54:36] We also asked them to quote the plans you previously
[54:41] had with FMIT which were actually
[54:44] richer plans at the time and you will see in the exhibits
[54:47] the pricing and how that played out.
[54:52] The matching your current benefits came out to about 5.2%
[54:58] increase in premiums and if you wanted
[55:02] to go back and have the much richer benefits that you
[55:05] had it's 6.6% increase.
[55:13] Compare that to the renewal you would now just a little over 12%
[55:20] so essentially what it comes down to is you can have better
[55:25] benefits with a bigger and better network with a carrier
[55:29] you're already familiar with at almost $100,000 savings compared
[55:35] to a much greater savings.
[55:41] So the better benefits and better network and you're
[55:46] saving money compared to Florida Blue.
[55:48] So one of the things to note is this is a pool and in this pool
[55:55] the thing that's a little bit different is that as part
[55:59] of this pool you are considered a self-insured entity whereas
[56:04] with --
[56:05] it was a pool as well but in that
[56:08] plan you were considered a fully insured entity.
[56:12] What that means is it's going to be underwritten differently.
[56:17] The way it's underwritten is going
[56:19] to weigh more heavily on your claims performance
[56:22] so that's one big difference but some of the advantages of that
[56:28] are you're going to have access to claims reports
[56:30] which we don't currently have with Florida Blue.
[56:33] That will enable us to monitor the performance on a month
[56:37] to month basis and will enable us to also plan
[56:41] further ahead of time because we will know how it's performing
[56:45] and consult with our HR staff and predict
[56:49] any spikes in your increases that we see coming forward
[56:53] in the future.
[56:54] A couple of things I will say as far as its performance it
[56:59] is capped at a 20% increase so we
[57:02] know you won't have higher than 20%
[57:05] if you remember you got a 40% increase.
[57:11] The average increase has been about 8%
[57:13] year to year for groups that are a part of this.
[57:16] Right now they are currently 11 public sector entities
[57:19] that are a part of this group and many
[57:22] of them are very similar in size to Cooper City
[57:27] and another plus is each member group of the pool
[57:32] gets to designate a representative who
[57:35] is part of the board who gets to vote
[57:39] on the future direction of that pool by committee.
[57:45] There also is a possibility of surplus share.
[57:51] I will caveat that by saying the way
[57:54] the pool is designed is it's designed in a way
[57:57] so that there isn't supposed to be a surplus.
[58:00] Rather what happens is any surplus that is realized just
[58:05] gets spread amongst the pool to help keep those increases down
[58:09] from year to year.
[58:12] And in some cases they do get some kind of surplus back.
[58:21] Commissioner Shrouder: What are the disadvantages of it?
[58:24] >> One of the disadvantages and we are seeing a good sample
[58:27] of this is your current increase with Florida blue is about 12%
[58:33] historically in the last couple of years you've had increases
[58:37] that were much higher than that.
[58:39] The reason why that's happening is
[58:42] because you've become a little smaller in size
[58:47] under Florida Blue and the way they
[58:49] are rating you right now is based more on your overall book
[58:52] of business.
[58:53] Industry trends on average is a 10% increase.
[59:02] And that's because you're being rated
[59:06] more on their book of business.
[59:08] When you go this route you're going
[59:10] to be rated more on your actual claims performance.
[59:13] So if your claims are performing really badly
[59:16] that's going to be reflected more heavily
[59:18] in your next renewal.
[59:28] Commissioner Smith: When you're saying it's self funded is it
[59:31] based off of our experience or the pool's experience?
[59:34] >> It's a combination of both but you will get your own rating
[59:37] every year so your increase is not going to be the same
[59:40] as the other 11 members of the pool.
[59:46] >> So what are the terms?
[59:47] What percentage of it is ours?
[59:53] >> The terms are spelled out and I believe you all had received
[59:56] an excerpt.
[59:56] It's not in this presentation but there was an excerpt
[59:59] that I know we had discussed with HR
[1:00:01] that kind of explained all the factors that go into the rating.
[1:00:05] But the thing to know about it is those
[1:00:09] are all underwriting terms.
[1:00:11] For you guys but that's going to mean
[1:00:13] is it's a level of funding arrangement.
[1:00:19] No matter how the claims perform throughout the year
[1:00:23] you're going to pay the same premium.
[1:00:27] Your premium never changes throughout the year
[1:00:31] no matter how your claims perform.
[1:00:33] Is not until the very end of the year
[1:00:35] that they're going to take a look at how the claims are going
[1:00:38] and decide what your increase should be in.
[1:00:45] Commissioner Shrouder: Is it your increase or you have
[1:00:47] to cover the -- >> No.
[1:00:49] If you're in the negative you don't --
[1:00:53] won't be liable for anything.
[1:00:55] So that's another good question and point.
[1:00:58] You have to give a year's notice if you want to leave.
[1:01:02] So when you get that renewal you can say we know by next year
[1:01:05] we're not going to continue with this.
[1:01:09] Commissioner Shrouder: Is there a cap on the renewal rate?
[1:01:13] >> It's currently 20%.
[1:01:16] Commissioner Shrouder: So your worst case scenario
[1:01:20] would be a renewal at 20% and you've
[1:01:23] got a year notice to get out.
[1:01:26] >> Right.
[1:01:30] Commissioner Shrouder: And they're willing to extend it
[1:01:33] where it starts in January or expires -- add time to that.
[1:01:39] Right now you're doing it every October so we play this.
[1:01:44] >> The assumption is you do it --
[1:01:48] if you want to change the renewal date the effective date.
[1:01:57] Commissioner Shrouder: So our staff doesn't --
[1:01:59] there on a time crunch every single >> That's a good point.
[1:02:03] That will change with this arrangement
[1:02:05] because like I said we are going to be getting into the claims
[1:02:07] every month so we are going to know well ahead of time what
[1:02:10] the renewal should come in at and they aren't bound
[1:02:15] by the same restrictions that Florida Blue currently is
[1:02:18] and Florida Blue's policy is they're not
[1:02:20] giving your renewal before the effective date
[1:02:23] and with this type of arrangement
[1:02:25] the minimum would be like 90 days.
[1:02:28] We could probably get it 20 days ahead of the effective date.
[1:02:35] Commissioner Shrouder: It should be even sooner right?
[1:02:37] It should be instantaneous.
[1:02:40] Because as the claims come in you have a portal to access it.
[1:02:44] It's a self-funded plan so you can see --
[1:02:51] >> Which we will be reporting to you on a regular basis.
[1:02:55] Where it's at at any given month.
[1:03:06] >> How many people are in this plan?
[1:03:07] >> It's 11 entities.
[1:03:09] I have the list here of who they >> When you self-fund at the end
[1:03:15] of the day somebody is on the hook so that 20% has to just be
[1:03:20] in agreement amongst the 11th or the 12th.
[1:03:23] But at the end of the day all of them are on the hook for it?
[1:03:32] >> But you have to remember there's a stop loss
[1:03:34] that's behind this so the liability is capped somewhat.
[1:03:46] Already calculated that we know this
[1:03:49] is what the worst case scenario is going to be basically.
[1:04:34] [No Audio]
[1:08:05] Commissioner Shrouder: And then we end up
[1:08:07] engaging them as a broker.
[1:08:14] >> So with the presentation tonight --
[1:08:30] [No Audio]
[1:08:45] Commissioner Smith: We know today is 12.5%.
[1:08:48] And by going ahead and making this move to A self-insured plan
[1:08:54] --
[1:09:08] [No Audio]
[1:10:25] >> We are in a pool of hundreds of people --
[1:11:32] Working with our employees to promote wellness programs
[1:11:37] and try to do things that are --
[1:11:56] Commissioner Smith: Use those additional monies
[1:11:58] towards enriched benefits for the members.
[1:12:00] May cut you off early but things that Cooper City
[1:12:04] is going to be able to entertain based upon being
[1:12:07] a fiduciary of good health.
[1:12:13] >> There is a surplus share possibility with this
[1:12:15] arrangement.
[1:12:15] I will say historically for this pool
[1:12:18] from what I've seen only about half of the entities
[1:12:22] actually get paid out of surplus because the explanation they
[1:12:26] gave us is they underwrite it so that there isn't that
[1:12:30] much of a surplus because they don't want to also charge you
[1:12:36] so much in premium that you're creating the surplus you want
[1:12:41] to try to keep the premiums low.
[1:12:47] Commissioner Smith: The other question
[1:12:49] that I would have is I appreciate
[1:12:51] it sounding like the executive staff is listening
[1:12:55] to the workers and recognizing that there's obviously
[1:12:58] some concern of the usage of the medical benefits.
[1:13:03] I just myself have not seen any of that come across.
[1:13:06] I don't know if any of my colleagues have
[1:13:08] or if it's been personal or additional survey sent
[1:13:13] that maybe I missed.
[1:13:23] >> There was a survey and it was shared with the city Manager
[1:13:25] weeks ago.
[1:13:33] The employees have been voicing their dissatisfaction because
[1:13:39] of lack of hospitals not necessarily the cost
[1:13:42] but basically the lack of hospitals
[1:13:44] and the lack of hospitals but lack of doctors.
[1:13:57] They are in out of a network facility those doctors usually
[1:14:01] are out of network as well.
[1:14:04] So the employees that need medical attention
[1:14:08] I've had to for the most part change doctors and a lot of them
[1:14:15] haven't been using them along at all.
[1:14:21] They have been unhappy with Florida Blue
[1:14:25] and gone through their significant others plan.
[1:14:36] >> And might need to go back through HR but I know this
[1:14:39] commission allocated monies for any loss and dollar amounts that
[1:14:43] were prior expected versus unexpected.
[1:14:47] Do we know where that final is?
[1:14:51] I thought I saw a number that showed -- less than 2000 right?
[1:14:57] Do we feel like we missed the mark of communicating that
[1:15:01] or is that just by chance how it played out?
[1:15:06] >> We did send that information to employees several times.
[1:15:14] I don't know if too many people felt
[1:15:16] they have fallen into that gap with this problem
[1:15:20] because this provides for all of those hospitals
[1:15:25] that people had before potentially going
[1:15:30] to go away because now we are providing a program very
[1:15:34] similar.
[1:15:38] Commissioner Smith: So that money was allocated I'm assuming
[1:15:42] that wouldn't be -- >> It would go back to form balance.
[1:15:50] Commissioner Smith: Thank you mayor.
[1:15:52] I have no more.
[1:15:56] Mayor Curran: Commissioner Mallozzi.
[1:15:58] Commissioner Mallozzi: Right now at the rate that
[1:16:00] they're proposing based on the rate that Florida is proposing
[1:16:03] we're looking at a 14% savings between what would be paying
[1:16:08] if we get this between what would be paying for that
[1:16:11] and then on top of that -- >> Point of clarification 14% is
[1:16:16] from the budget to these proposals.
[1:16:19] From Florida Blue to this proposal is a 6% change.
[1:16:25] 12.
[1:16:26] 20 is the budget and 12 and six just to make the numbers easy.
[1:16:35] Commissioner Mallozzi: Got it.
[1:16:36] I was looking at the 20%.
[1:16:38] I apologize.
[1:16:39] I have several questions --
[1:16:41] I have to go through --
[1:16:45] I found it.
[1:16:47] It was given to us in the staff report .
[1:16:58] Explained to me the city's six month contribution.
[1:17:01] I don't know if you can see what I'm looking at.
[1:17:04] 600 $0 deductible at a level which stop loss coverage
[1:17:07] begins for a large individual claim.
[1:17:13] The 110% corridor.
[1:17:16] Do you know those bullet points?
[1:17:20] So I had harassed staff and given them all of my questions
[1:17:27] but these they were not comfortable answering
[1:17:31] so it's all on you and I would love you to answer all of that.
[1:17:35] Thank you.
[1:17:36] If you could explain those six bullet points.
[1:17:40] >> I'm going to recall it the best I can.
[1:17:43] I'm familiar with it.
[1:17:45] Is basically the terms of the stop loss policy
[1:17:51] that leaves behind your plan as all that is.
[1:17:56] Commissioner Mallozzi: Can you describe each term
[1:17:59] because no one could and I was going to call a friend of mine
[1:18:01] that deals with this but they were out of town.
[1:18:09] >> They called that the --
[1:18:12] Commissioner Mallozzi: What does that mean to my employees?
[1:18:17] >> What it means is that if you have a claim that is above
[1:18:22] $60,000 there is an additional insurance that is being paid
[1:18:28] for on the back end that covers that amount over that claim
[1:18:32] so earlier I had said that your liability was capped by stop
[1:18:36] loss.
[1:18:37] This is what I meant.
[1:18:38] So basically in terms of the claims cost that gets attributed
[1:18:44] to your group in terms of how they are looking at this
[1:18:49] financially you're on the hook for 60,000 and you're not
[1:18:55] on the hook for 60,000 because you will play that every month
[1:18:59] but in terms of how the financing works the stop loss
[1:19:04] comes in and covers any amount over 60,000 for any one
[1:19:08] individual that's on your plan.
[1:19:10] This is all back end financing stuff
[1:19:14] that does not affect your employees or even
[1:19:17] the city in any way until it comes to time for renewal
[1:19:20] because if you have a whole bunch of people who go over
[1:19:24] that means they're going to have to purchase more stop loss
[1:19:28] coverage in the future and so there's
[1:19:30] an additional cost associated with that.
[1:19:33] That just means that the claims that are being claimed
[1:19:39] are any claims that happened and any claims that were
[1:19:42] paid in that 12 month period.
[1:19:44] That's what gets covered by the stop loss coverage.
[1:19:48] So that's a little bit of a buffer.
[1:19:51] It defines when that stop loss protection would
[1:19:55] apply if the overall claims exceed what they call expected
[1:19:59] levels so when they rate you they are rating you
[1:20:02] based on what they would expect your cost to be
[1:20:06] but then they build in a corridor to cover the plan.
[1:20:11] It's 110%.
[1:20:16] Commissioner Mallozzi: Follow up with that they
[1:20:18] won't know what our claims would be because there's no backup.
[1:20:21] So is that going to be a -- >> All these numbers you're seeing
[1:20:25] are actually pretty standard for any group other than maybe
[1:20:28] the 60,000 deductible that may change based on the size
[1:20:31] of the group but all these other terms like the aggregate
[1:20:35] corridor are very common in stop loss.
[1:20:39] That's also pretty much standard.
[1:20:44] Commissioner Mallozzi: And this is
[1:20:47] with the plan having 1500 people I believe with all the entities?
[1:20:54] >> In the pool it's about 1200 people so you guys would make it
[1:20:58] almost 1300.
[1:21:01] Commissioner Mallozzi: So if as a whole the group decreases
[1:21:05] for any reason then everything is going to shoot up because we
[1:21:09] have less people or that cost again would then be distributed
[1:21:13] so instead of us taking the bigger brunt we are taking 1/100
[1:21:18] of a percentage?
[1:21:21] >> Your group actually in terms of size is right in the middle
[1:21:24] of what all your other groups are.
[1:21:26] There's a group in here as small as 57
[1:21:29] and then on the opposite end there's a group as large as 231
[1:21:34] so you guys are right in the middle.
[1:21:39] Commissioner Mallozzi: So we're okay.
[1:21:41] I just want to say we've spoken with staff and our employees
[1:21:46] at different times and not one person
[1:21:50] said anything nice about this.
[1:21:53] When we were at the Florida League of Cities
[1:21:56] I ran into one of the vendors that was at our health fair
[1:21:58] and she said how are you guys doing with your insurance
[1:22:01] because all your employees that came up
[1:22:03] to me during the health fair all of them were miserable.
[1:22:06] I said I've heard.
[1:22:08] As a parent and as someone that unfortunately you
[1:22:13] go to the urgent care and as you go to the emergency
[1:22:15] rooms and the doctors and when you have such a large provider
[1:22:19] right around the corner and you can't use them
[1:22:23] there's so many doctors.
[1:22:26] >> That doesn't apply to urgent care.
[1:22:29] It's only the doctors that are part of that group that you're
[1:22:33] going to.
[1:22:35] Commissioner Mallozzi: Which they
[1:22:37] are so close to where we are and there
[1:22:39] are so many doctors that our employees had to change from
[1:22:43] or several of them didn't want to change
[1:22:46] and they've gone another way.
[1:22:50] So to us this is the coverage that we were used to.
[1:22:56] As far as doctors and providers etc.
[1:23:00] For a better price and we are back
[1:23:05] in with a group which is in my opinion better.
[1:23:11] So that's all I have to say.
[1:23:15] Commissioner Katzman: I'll be brief.
[1:23:18] So a year ago we came here and we took a chance.
[1:23:25] We've been with United for 20 years
[1:23:27] as you all have mentioned we've been with them for a long time.
[1:23:33] And I know that I said I'm willing to take
[1:23:38] the risk because the jump wasn't very high.
[1:23:40] If we stayed with United.
[1:23:42] We went with Florida Blue and they were in negotiations.
[1:23:46] We all kind of thought or at least I
[1:23:50] thought that they would get back together.
[1:23:52] I've never seen this before this long of an impasse
[1:23:59] and they didn't get back together
[1:24:02] and I don't think they're going to get back together.
[1:24:06] I'm not on the city plan but I am on the Florida blue
[1:24:11] and I have seen a decrease in the ability
[1:24:13] to go to physicians on my end so I know that our city
[1:24:17] employees are impacted by this as
[1:24:19] well so I would like to switch.
[1:24:23] I think you've presented us with a reasonable opportunity here
[1:24:27] and the point is if we have a bad year it's going
[1:24:31] to go up no matter where we go.
[1:24:33] So why not go with the one the employees want?
[1:24:38] It's a low increase year over year and everything
[1:24:41] is going up so we have an increase.
[1:24:45] I think this is a good option unless I hear something
[1:24:48] that I'm not expecting.
[1:24:49] I do want to just ask --
[1:24:53] I know there was a mention of preventative focus.
[1:24:58] I'd like to ask our team to incentivize that and incentivize
[1:25:05] prevention of whatever tests or whatever health
[1:25:11] fairs we have and I'm not aware so maybe we're already doing
[1:25:14] this because I'm not on this plan but make it free
[1:25:17] and offset it because if we catch something early
[1:25:21] we are saving tons of money on the back end that's
[1:25:25] all I have to say.
[1:25:35] Commissioner Shrouder: So I think
[1:25:36] everyone agrees that United health Care is a better product.
[1:25:39] I just want to -- to underwrite this is kind of easy.
[1:25:44] Florida Blue knows your numbers and they gave you 12%
[1:25:48] and they're hitting us with six and 20
[1:25:49] so they can hit you for 26 so if it doubles then there's 2%
[1:25:56] or whatever buffer.
[1:25:57] I don't know what the one year is.
[1:26:00] Probably three years because by the time we would get the quotes
[1:26:03] and have to give notice maybe they could hit us for whatever.
[1:26:08] I'm okay going with a self-funded plan I just want
[1:26:12] to make sure we understand what a self-funded plan means and we
[1:26:17] don't go ahead and just select a bunch of coverage to restore
[1:26:21] what we had before and we're going to end up hitting --
[1:26:28] we have to be smart about it.
[1:26:30] The health lifestyle stuff is good but at the end of the day
[1:26:33] if you put certain coverage in where you've
[1:26:35] got a family deductible of $250 everyone
[1:26:39] is going to switch back to that plan
[1:26:40] especially the people who use it the most
[1:26:42] and we are going to quickly max that out.
[1:26:46] So that's one thing.
[1:26:48] The other thing is I would like to find a way
[1:26:50] not to have to look at this each year with very little notice
[1:26:54] so I don't know if the plan is negotiable to the first term
[1:26:59] being longer than 12 months.
[1:27:01] I don't know the plan documents or us paying three months
[1:27:09] and then starting --
[1:27:11] I don't know.
[1:27:15] Even if you're truly fully insured finding your own
[1:27:19] administrator all on your own -- you still would not --
[1:27:25] the only component of that that would be the same over multiple
[1:27:30] years would be the administrative fees
[1:27:33] to administer the plan stop loss renews every year.
[1:27:39] Commissioner Shrouder: I understand.
[1:27:41] I want to change it to January.
[1:27:43] If we make decisions and we are doing quotes --
[1:27:58] >> That's more of a function of the way Florida Blue works that
[1:28:01] they only give us 60 days.
[1:28:05] Commissioner Shrouder: That's all insurance companies.
[1:28:07] They hold your numbers till the end.
[1:28:10] >> In this arrangement we would have the numbers.
[1:28:14] Commissioner Shrouder: Okay.
[1:28:16] So say we do -- all right.
[1:28:18] And who is administering a plan.
[1:28:25] >> Benecon is the administrator but the pool has a different
[1:28:28] name.
[1:28:29] Commissioner Shrouder: Who is the governing board of that?
[1:28:34] >> Every member of this pool is allowed to assign who they want
[1:28:37] to represent them on the board.
[1:28:38] There is an executive committee that --
[1:28:43] Commissioner Shrouder: But there has to be some proportionality.
[1:28:46] If there's 1500 I would think I'm
[1:28:49] getting one third of the votes.
[1:28:52] >> That's not how it is right now.
[1:28:54] Right now pretty much all the groups are around your same size
[1:28:56] and there's only 11 of them so literally one person.
[1:29:02] Commissioner Shrouder: So I imagine everyone is technically
[1:29:05] on the hook and then maybe the contracts
[1:29:07] amongst each other are going to be limited to your experience
[1:29:09] or something like that.
[1:29:16] >> What do you mean by on the hook?
[1:29:18] Commissioner Shrouder: The sponsors of the self-insured
[1:29:20] plan have to cover any issues that there are,
[1:29:23] any losses regardless of -- they don't go Cooper city you've got
[1:29:28] a contract only cover up to 20% next year.
[1:29:31] They want the whole thing funded and that's the reality.
[1:29:37] >> They have actuaries and all kinds of people working
[1:29:39] on the finances to try to prevent that.
[1:29:44] Commissioner Shrouder: So if everyone wants to move to United
[1:29:46] and that's what you want to do okay I'm fine with that.
[1:29:50] However I think we should be cautious
[1:29:52] before we go back to exactly what we had
[1:29:54] because of the very rich benefits which
[1:29:57] is going to get us very quickly into escalating.
[1:30:06] >> Along those lines just to remind you they had two offers
[1:30:09] and one is the richer benefits you have or matching the current
[1:30:14] benefit design you have so not only are you deciding whether
[1:30:18] you're going to go with Benecon but which of those two choices
[1:30:23] -- one was 5.2 and the other one was 6.6.
[1:30:31] Commissioner Shrouder: So that upfront isn't what worries me.
[1:30:49] The lower certain things are.
[1:31:29] Once you're part of the pool it'll
[1:31:32] be easier to make that change.
[1:31:42] Commissioner Mallozzi: You said that you could potentially
[1:31:44] get the renewal six months in advance prior to.
[1:32:02] Commissioner Shrouder: Insurance companies are pros.
[1:32:08] I wonder if Florida Blue would let us since we are still
[1:32:14] thinking about them -- you don't pick up on cues.
[1:32:24] >> That's another thing.
[1:32:25] Even if they did extend to if they did agree to extend it
[1:32:28] they're going to extend it at the higher rates.
[1:32:37] Just want to make sure we are clear on that.
[1:32:43] Commissioner Smith: So these are round numbers
[1:32:45] but you're saying 6% extra It's major disruption to the staff.
[1:33:32] We're just trying to be advocates for the staff .
[1:33:55] Commissioner Shrouder: Wouldn't you
[1:33:57] love to start something a little bit longer?
[1:34:06] >> We had more people enrolled than this year so if we have
[1:34:08] to do it this year we can do it this year in October .
[1:34:18] January 1st would be probably a better idea .
[1:34:23] But from our end in HR we will have to give it a big push.
[1:34:35] Commissioner Smith: So we are hearing a lot of employees
[1:34:37] are on spouse's insurance so in the window
[1:34:39] to make a decision do I go and what do they have
[1:34:43] but they can say I think we can see what we're doing
[1:34:46] and have that discussion internally
[1:34:48] so giving them time might be beneficial for them
[1:34:52] because I'm sure right now is a season
[1:34:56] where their spouses are at or they have to make a decision.
[1:34:59] I would have to assume.
[1:35:05] Commissioner Shrouder: We do our budgeting
[1:35:07] now doing it at the same time and onboarding.
[1:35:14] Mayor Curran: I have a question.
[1:35:17] If we have to push and get ready for October and we change
[1:35:20] is there another enrollment period between October this year
[1:35:24] and October next year or no?
[1:35:30] Can we come off of that plan and go to yours?
[1:35:34] >> There has to be a qualifying event.
[1:35:39] Commissioner Shrouder: I spent the day
[1:35:41] actually working on a self-funded plan that
[1:35:44] didn't meet the coverage and as a temporary restraining order.
[1:35:51] So not always as easy as you think my entire day to day.
[1:35:55] But if you could get Florida Blue to just extend it even
[1:35:59] a month or two my opinion every month you get further out from
[1:36:04] October is better for the staff because our fiscal year runs
[1:36:07] October 1st to whatever.
[1:36:15] Commissioner Mallozzi: I don't want the price to go up so is it
[1:36:17] possible to lock it in but effective January --
[1:36:24] Commissioner Shrouder: It's not the new plan
[1:36:26] that Commissioner Mallozzi: He said
[1:36:29] he can't guarantee the rates we are being presented with now
[1:36:32] will be the same in January.
[1:36:34] Is that what you said?
[1:36:35] Did I misunderstand?
[1:36:38] >> If you wanted to extend Florida Blue going into January
[1:36:41] they're going to do it but at the new rates.
[1:36:47] Commissioner Mallozzi: That's understandable but the rates you
[1:36:50] are presenting to us with United and Benecon,
[1:36:55] are those rates going to change if we for some reason say --
[1:37:02] so is there a way -- you're not the insurance expert.
[1:37:05] Is there a way to lock in those rates now?
[1:37:10] We say we are signing as of January 1st.
[1:37:18] >> I guess we could ask them for a 90 day extension on the quote
[1:37:23] that they gave.
[1:37:25] I can't say for sure they're going to agree to that.
[1:37:30] Commissioner Shrouder: The only one
[1:37:32] who knows our exposure and experience right now
[1:37:34] is Florida Blue.
[1:37:35] They looked at that rate and doubled it and put
[1:37:37] a couple of points on it.
[1:37:41] Commissioner Mallozzi: And then we're paying an additional 12%.
[1:37:45] It's 12% increase so if we pay an additional 12%
[1:37:50] for the additional three months then they're
[1:37:53] going to look at their rates that they're giving us based
[1:37:56] on an additional 12% correct?
[1:38:04] >> You can go up 20% and in a two year period we are going --
[1:38:07] six and 20 for two years.
[1:38:09] That's the total they can cover so they figure they double that
[1:38:13] and that's 24 so they've got a 2% buffer
[1:38:15] and that's how they did it.
[1:38:16] They don't have our numbers.
[1:38:20] Commissioner Mallozzi: If only you were working for --
[1:38:24] it's his job to know and if not --
[1:38:29] I'd like my question answered.
[1:38:33] >> It's really going to just be right now based on what
[1:38:38] their pool looks like and your demographics which if they did
[1:38:45] agree -- let's take a look at this again in three months they
[1:38:49] may ask for another census which is it may change probably not
[1:38:54] because the public sector doesn't usually change much
[1:38:56] in three months but that's one of the reasons why the rate
[1:39:00] could theoretically change.
[1:39:05] Commissioner Shrouder: But even if we got a one month extension
[1:39:08] every day you get away from October is better.
[1:39:16] >> I just want to offer an option so we can move forward.
[1:39:21] Clearly two questions need to be answered.
[1:39:24] One is the question is are you willing to move --
[1:39:29] that's the first question.
[1:39:30] The second question is are you okay
[1:39:35] with us moving the start date one month at the same rate
[1:39:41] or not?
[1:39:42] But where we are today I would suggest that an alternate
[1:39:52] approval -- because if Florida Blue says no --
[1:40:02] Commissioner Shrouder: We are not
[1:40:04] going to have another emergency meeting.
[1:40:06] >> If that's an option that's a very reasonable approach
[1:40:09] to take.
[1:40:09] I don't think anyone's arguing with you.
[1:40:16] Commissioner Shrouder: My preference would be three months
[1:40:19] and my other preference would be for you
[1:40:20] to look at what we are offering under United
[1:40:22] and make sure we are not going to rich to put us
[1:40:26] in the exact same position.
[1:40:28] So that's my other one.
[1:40:30] So we are not revisiting this each year.
[1:40:38] >> And that can be as much as we can get.
[1:40:40] Okay.
[1:40:45] >> I've got one question.
[1:40:46] Do you have the two different plans yet?
[1:40:48] A and B on United Health?
[1:40:54] Commissioner Mallozzi: They're in the presentation.
[1:40:56] Mayor Curran: I just want to make sure because whatever we
[1:41:00] are giving back -- go ahead.
[1:41:04] I just wanted to know what we are keeping at 5 or 6% and 6.5
[1:41:12] or whatever it is.
[1:41:14] I want to know what the difference is
[1:41:18] in the actual as far as 1.4%.
[1:41:21] Whatever the difference is I'd like to see it in an easier term
[1:41:25] so we know what we're going to because at the end of the day
[1:41:28] and paying for an extra month for staff and everybody
[1:41:34] else I'm all in favor of.
[1:41:36] Anything that can get us out of next year
[1:41:38] being in the same position again if we
[1:41:40] move at one time it should be the only time we
[1:41:42] have to move it correct?
[1:41:43] If we go to the January start date
[1:41:46] we should be able to stay in that cycle correct as long as we
[1:41:50] are in this pool whereas if we go to another company
[1:41:53] Florida Blue gets it and they say no our operating
[1:41:56] date is only October.
[1:42:01] >> Moving forward that would be the date we're operating on.
[1:42:07] >> I'm okay with moving it to January.
[1:42:08] My only concern is that Florida Blue is not in agreement
[1:42:14] and we are wasting the one month that we have to open enrollment
[1:42:21] and to enroll people.
[1:42:27] Mayor Curran: You guys should know this in ten days.
[1:42:35] You did.
[1:42:36] You gave it up earlier when we were talking
[1:42:39] about keeping Florida blue.
[1:42:48] Are we good?
[1:42:49] We know the direction we are giving them?
[1:42:55] >> You don't have the premium benefits lined up next
[1:42:57] to everything else in this chart right?
[1:43:09] >> You mean literally right next to it?
[1:43:10] No.
[1:43:11] We would have to piece them together.
[1:43:18] >> In essence you do because on the one that shows the projected
[1:43:21] 6.6% increase the Florida blue you can see the differences
[1:43:28] for each one and since the 5.2% increase is keeping all
[1:43:34] the benefits the same then you have your comparison right there
[1:43:39] looking at what the offer is with the 6.6.
[1:43:42] The difference in the cost is about $27,000 between the 5.2
[1:43:49] and the 6.6.
[1:43:52] So I'll just make one other point is I know there were a lot
[1:43:58] of people that may be switched to their spouse's plans and it
[1:44:02] might not only be the coverage so their spouse may also have
[1:44:05] united with richer benefits or the same benefits but at a lower
[1:44:11] cost because we did increase the cost that the employees were
[1:44:16] paying so they may still stay on their spouse's plan
[1:44:19] because the cost for them might be lower still .
[1:44:32] [Indistinct]
[1:45:05] So the family Florida blue same option
[1:45:09] has gone from $750 deductible to $500 deductible in network.
[1:45:18] Commissioner Shrouder: Certain terms
[1:45:21] might make major users like that jump back.
[1:45:25] People who use it a lot next thing you know all of a sudden
[1:45:27] we get a lot of major users back.
[1:45:30] All I'm saying is for staff to look at -- that was one example.
[1:45:37] Look at these richer things.
[1:45:40] Figure out which one from an actuarial standpoint trigger --
[1:45:45] you understand what I'm trying to say?
[1:45:49] >> Increases in the people coming back to our plan versus
[1:45:52] the spouse's plan.
[1:45:55] I don't know.
[1:45:57] Somebody should be cognizant of something.
[1:46:01] >> And on top of that is if the employee comes back to this plan
[1:46:04] it's also a qualifying event for the spouse and their family
[1:46:07] right?
[1:46:08] So they might come over .
[1:46:16] It's really hard to tell because you
[1:46:19] don't know what their spouse's plans are
[1:46:22] and what they're offering.
[1:46:28] >> I'm sure difference in certain benefits have
[1:46:30] statistical results.
[1:46:33] Does that make sense?
[1:46:37] >> I understand what you're saying.
[1:46:49] [Indistinct]
[1:46:51] Commissioner Mallozzi: Even if you increase 20%
[1:46:53] is better than the 40% they did on their own.
[1:47:02] >> I think it was higher than 40 actually.
[1:47:05] Commissioner Mallozzi: The reason this all
[1:47:07] occurred is because United came to us when it was time to renew
[1:47:10] and they said great but because you
[1:47:12] have this we're upping what you're paying by just under 50%
[1:47:16] which is a crazy amount of money but now if we are with Benecon
[1:47:24] then they are maxed at 20.
[1:47:26] You're saying that and you can say that all you want.
[1:47:33] This is a cap.
[1:47:34] We don't have to worry about them coming to us
[1:47:38] and saying we're going to almost double what you're paying.
[1:47:45] Mayor Curran: Do you have what you need?
[1:47:48] >> What all do you need voted on?
[1:47:53] >> The ultimate conclusion is contingent upon whether or not
[1:47:55] your current provider will extend their coverage for up
[1:47:59] to 90 days.
[1:48:04] >> So that's the first thing.
[1:48:05] >> And the second part of that is whether the current proposal
[1:48:08] will hold their rates.
[1:48:11] Getting the current plan to extend for up to 90 days.
[1:48:17] Subject to that extension.
[1:48:21] >> And the third would be because they don't give it
[1:48:23] to us.
[1:48:24] If that's the intent.
[1:48:32] >> Move forward anyway but try to negotiate.
[1:48:33] You know what I mean?
[1:48:38] Commissioner Mallozzi: I'm sorry.
[1:48:40] I'm going to make sure this is proper.
[1:48:43] Up to 90 day extension with Florida blue.
[1:48:49] In addition to getting them to keep the proposed rates
[1:48:56] they are giving to us.
[1:49:01] Commissioner Shrouder: I wasn't adding
[1:49:03] that because that was just one thing I'm not really worried
[1:49:06] about.
[1:49:08] But if you want to add it we are just adding those conditions.
[1:49:12] The third thing I was going to ask is do we need to select
[1:49:18] which set of benefits under -- >> This will not come out
[1:49:23] to the conditions.
[1:49:23] They need to know what option they're going with whether it's
[1:49:27] 3060 or 90 days.
[1:49:36] So discuss that really quick.
[1:49:39] A or b.
[1:49:49] >> To define what it is.
[1:49:54] >> Does it have to be selective at the start of United
[1:49:58] or whatever?
[1:50:00] I'm going with b.
[1:50:03] The 6.2.
[1:50:13] It's not so much better.
[1:50:17] What we had before compared to what
[1:50:19] we have now with Florida blue.
[1:50:30] They created that plan for us to match it.
[1:50:35] So the question is I'm okay with going up to the richer one
[1:50:39] but I would like the manager to have discretion
[1:50:41] to make modifications to that.
[1:50:44] That's your ceiling.
[1:50:45] But look from a mathematical standpoint
[1:50:49] I don't want a deductible for a whole family of $500.
[1:50:53] I already know what's going to happen.
[1:50:55] It will be through the roof.
[1:50:56] Everybody will be on it adopting kids.
[1:51:01] That's what happens.
[1:51:03] It was all or nothing before.
[1:51:06] All we had was a single or everyone
[1:51:09] you know on the plan and $500 deductible.
[1:51:16] They customize that to give us the quote so that's the ceiling
[1:51:21] no better than that but put in the long term goal of --
[1:51:30] I don't know which data point it would be.
[1:51:35] 750 but there's something.
[1:51:43] Commissioner Mallozzi: 250 and 750.
[1:51:47] Commissioner Shrouder: So we authorize the manager
[1:51:50] to switch to this and try to get up to a 90 day extension
[1:51:53] and customize the benefits not to exceed the plan offer.
[1:51:59] Makes sense?
[1:52:20] Oliver.
[1:52:28] [Reading names]
[1:52:35] >> Ordinance for the city of Cooper City Florida development
[1:52:40] standards by -- establishing a certain restrictions related
[1:52:49] to use maintenance parking and residential property rescinding
[1:52:54] registration requirements and clarification conflicts
[1:52:59] and providing for an effective date.
[1:53:02] The ordinance before you this evening on first reading
[1:53:04] and includes the entire elimination of the registration
[1:53:07] process as the Commission previously
[1:53:10] directed and also includes a provision
[1:53:12] stating that the city will establish a system for owners
[1:53:15] on its website to track the duration of parking
[1:53:18] and that's up to 36 hours which our code currently provides.
[1:53:23] Also the elimination of some conflict language in the code
[1:53:27] otherwise consistent with your discussion of the last meeting.
[1:53:37] Mayor Curran: Motion?
[1:53:38] Need a second.
[1:53:43] Commissioner Smith: I think at this point it is mirroring
[1:53:45] what our residents were asking.
[1:53:47] I think at this moment this is where we are at.
[1:53:53] So I don't have anything else to add.
[1:54:06] Commissioner Shrouder: I missed it.
[1:54:07] The only change is getting rid of the registration?
[1:54:12] >> Provides of the establishment of a tracking system that
[1:54:14] your staff will implement that comes with registration
[1:54:17] and the direction to refund the fees was consistent with
[1:54:21] the last meeting.
[1:54:26] Mayor Curran: Call the vote.
[1:54:36] [Reading names]
[1:54:49] >> I just wanted to let the commission know that I'm going
[1:54:50] to be asking to meet with each of you guys individually over
[1:54:53] the next month or so I've been working on a series
[1:54:56] of alternatives for the property tax reductions.
[1:55:01] I want to spend time individually with each of you
[1:55:04] and my goal is to present those alternatives probably
[1:55:08] the first meeting in September but some of that discussion
[1:55:14] preferred to have it first individually
[1:55:18] so you were fully briefed with those options and at this point
[1:55:22] they are just options and some of them
[1:55:26] are not pretty but decisions that we're all
[1:55:30] going to have to deal with.
[1:55:32] That's all I have.
[1:55:41] >> You may recall earlier this year back in March and April
[1:55:43] there was some dispute between the city it was
[1:55:46] the administrator of our code system,
[1:55:49] one of our databases and finally for the first time over
[1:55:53] the course of that exchange about two weeks ago we heard
[1:55:56] from their lawyer.
[1:55:57] We've been working with their legal counsel in Utah
[1:56:00] for the past ten days or so Roughly about $19,000 plus
[1:56:19] or minus working with the IT department and counterparts
[1:56:25] going to be transferring all of the city's data in that format.
[1:56:32] That's all I have.
[1:56:34] Thank you.
[1:56:42] Commissioner Shrouder: FTP format.
[1:56:44] Is that something we can process?
[1:56:53] >> We are working to make sure whatever format we transfer
[1:56:55] the data is accessible and moves forward.
[1:56:58] We intend to work on the IT side of that.
[1:57:06] Commissioner Smith: Just a couple of things if I may.
[1:57:09] I think I've been seeing some additional information coming
[1:57:16] out of social media land which is good so if we can can
[1:57:22] we make sure to start sharing content like this sidewalks.
[1:57:53] Another question that I would have is this.
[1:58:01] I don't think we have talked about it for a while
[1:58:07] and speaking with the city manager
[1:58:08] about this low level water areas inside of our communities.
[1:58:22] It takes over different sections obviously not the whole city
[1:58:26] but enough to be said where that's a concern.
[1:58:30] I don't think today that can be looked at as a public health
[1:58:33] concern.
[1:58:34] I think we need to be mindful of things like this
[1:58:38] so we need to start preparing for dredging of our canals.
[1:58:43] I know different municipalities have
[1:58:45] to put a part of their infrastructure focus.
[1:58:49] If we can get our partners with the county
[1:58:54] because I know that they hold a lot of that responsibility
[1:58:58] so if we can just make that a forefront just on our normal
[1:59:05] needs of the side of our city.
[1:59:09] Figure out what we may need to do
[1:59:12] for those population areas of holding water for mosquitoes.
[1:59:17] And I think at the end of this I appreciate --
[1:59:23] this is my last one.
[1:59:25] I want to thank the city attorney and the city
[1:59:27] manager and our deputy city Manager
[1:59:29] for listening to what's going on with our employees
[1:59:35] and working on resolutions to be able to get it
[1:59:38] right for health care.
[1:59:40] We are at a time and age where that matters.
[1:59:43] So with having a smaller population of employees
[1:59:46] taking care of them and letting them
[1:59:49] know that it's important to me and so I
[1:59:51] appreciate you doing that.
[1:59:53] Thank you.
[1:59:58] Commissioner Mallozzi: I just want
[2:00:00] to be thankful to everyone for the work they did
[2:00:02] on the insurance and hopefully everyone can get a better rate
[2:00:06] and everything works out.
[2:00:08] Very happy with that.
[2:00:11] I don't know about the mosquitoes but Mr.
[2:00:14] City Manager if I remember correctly,
[2:00:16] we can request through the county that --
[2:00:21] their mosquito management they come and do aerial sprays
[2:00:24] and canals.
[2:00:27] >> Correct.
[2:00:28] And Robert already requested that today.
[2:00:32] Commissioner Mallozzi: Perfect.
[2:00:33] Okay.
[2:00:34] Thank you.
[2:00:37] Commissioner Katzman: Two things.
[2:00:38] One, I want to thank our team for putting on Cooper City
[2:00:44] Connect a nonprofit expo.
[2:00:46] It was great.
[2:00:48] Particular shout out to Stephanie from our events team
[2:00:52] knocked it out of the park had a ton of non-profits there
[2:00:55] and if you go to Cooper city.gov/connect you can learn
[2:01:00] about all those non-profits and how you can volunteer even
[2:01:02] if you didn't come to the event.
[2:01:04] Number two on the kindest note there are some middle schoolers
[2:01:10] who are starting the program called Cooper City Kindness
[2:01:15] Club.
[2:01:15] The name is TBD.
[2:01:17] But follow it on Instagram and they just met a few days ago
[2:01:25] and I want to thank our law enforcement
[2:01:28] team for welcoming them in to the lobby
[2:01:32] because it was lightning outside and the next activity they're
[2:01:38] going to have is making bags to hand out to people in need
[2:01:42] and it's a really great opportunity
[2:01:44] to showcase the kindness in our community
[2:01:47] and for kids to be a part of something bigger
[2:01:51] and I'm sure we can give them volunteer hours.
[2:01:53] So thank you.
[2:02:03] Commissioner Shrouder: So Commissioner Smith s Swamp Thing
[2:02:06] reminded me Jennifer Goldfarb behind her house --
[2:02:13] we did title work.
[2:02:15] We argued over whose it was , fake association and we never
[2:02:23] solved it.
[2:02:24] I would like to send whoever you want
[2:02:26] to send in to clear the thing.
[2:02:30] We have the location and we play public works over who should be
[2:02:35] -- at the end of the day some of these things fall in a gray area
[2:02:38] and it's like an outlet bank to a bigger thing and there is
[2:02:44] a public purpose.
[2:02:45] It's overgrown so I'd like to do that.
[2:02:48] Maybe we can pay Central Broward to do it.
[2:02:53] So let's do that and because it's been years
[2:02:59] and I should have followed up.
[2:03:00] In any of those areas we should just if we can roll through it
[2:03:06] and cut it back and dredge it.
[2:03:10] Whatever it is.
[2:03:11] I'm fine with that.
[2:03:14] And the other one is our building department which we
[2:03:19] absolutely set up for failure with our software .
[2:03:25] I'm hoping you guys are coming up with some plans
[2:03:29] because I got a complaint today about a permit
[2:03:33] and I said I know what the issue is going to be.
[2:03:35] It's going to be we lost staff and then
[2:03:38] you compound that on what we did with our software
[2:03:41] and paid a lot of money and had inspectors pulling
[2:03:46] their hair out and residents that are pulling their hair out
[2:03:50] and it's really our fault. So I'm hoping you
[2:03:55] guys can be innovative in the meantime
[2:03:58] to have the permit staff.
[2:04:02] They can help out the inspectors or whatever we've got to do
[2:04:06] for all hands on deck .
[2:04:08] It's up to you guys but I'm okay paying over or whatever it is
[2:04:13] because we have a deficiency in our process right now with
[2:04:17] our software and we need to figure out how we're going
[2:04:20] to take some of the stress off of staff and the residents .
[2:04:25] I see it online and I know what the issue is.
[2:04:38] But if you guys are okay with it there is some extra money
[2:04:44] temporarily and let's make sure we --
[2:04:49] >> If you need consensus you have it.
[2:04:53] I want to make sure that's one of the last things I have
[2:04:56] to deal with when it seems it's easy enough just to supply
[2:05:00] the resource.
[2:05:08] Mayor Curran: I do want to apologize
[2:05:09] to you for rolling my eyes.
[2:05:11] Dealing with a headache.
[2:05:13] Wasn't on purpose.
[2:05:15] I have three items.
[2:05:17] One is Miss Michelle, can we do the app,
[2:05:23] can we put that out as one of the things going on in our city?
[2:05:28] I have some residents trying to get on
[2:05:31] and they do the text number.
[2:05:34] Can we put it out on the city -- >> We can do that.
[2:05:43] Mayor Curran: Second item.
[2:05:46] Captain can you take a minute please
[2:05:48] because I know there's some people watching tonight
[2:05:51] and explain the flock cameras?
[2:05:54] I have been getting some calls and texts and called out
[2:05:59] on a couple of apps as far as flock cameras are giving them
[2:06:04] tickets because they were parked on the Swale and that was
[2:06:08] the closest camera and they know the working type thing and just
[2:06:12] take 30s or whatever you need and tell us about the flock
[2:06:14] cameras please.
[2:06:16] >> Absolutely.
[2:06:17] We actually don't have flock cameras.
[2:06:21] We don't have flock cameras here in the city.
[2:06:25] If they received a citation in the city
[2:06:29] it wouldn't have been based on any of our real time crime
[2:06:32] center cameras.
[2:06:33] It would have been on viewed by our traffic personnel .
[2:06:38] Do you know what the citation was for?
[2:06:44] Mayor Curran: Parking on the Swale.
[2:06:46] >> It was probably a code citation.
[2:06:50] Commissioner Shrouder: We don't have any cameras that take you?
[2:06:53] >> There are no cameras in the city that ticket you.
[2:07:01] Commissioner Mallozzi: Out there there
[2:07:03] are no cameras in the city that ticket you?
[2:07:05] Commissioner Shrouder: I think we should stay out
[2:07:08] of the flock thing.
[2:07:09] We are not in Mayor Curran: I'm okay with that.
[2:07:13] The third and final thing a couple of weeks ago
[2:07:15] we had a meeting and we did some back and forth dialog
[2:07:23] but I don't know if it was consensus or not
[2:07:28] but we were going to take on the treasurer financially.
[2:07:31] Does anyone remember that or am I the only one that heard it?
[2:07:38] Commissioner Smith: I remember if it
[2:07:40] was they don't meet the obligation then
[2:07:41] we take the financial responsibility?
[2:07:44] Mayor Curran: We pay for them to bring a treasurer in now
[2:07:47] to get the items done.
[2:07:51] Commissioner Smith: I think it ended with the and or option.
[2:07:58] Mayor Curran: They Need financial help
[2:08:01] to get the treasurer on board to get it done on time in 60 days.
[2:08:05] That's what they're asking for.
[2:08:08] I think they actually went with a company outside.
[2:08:12] Do you know anything about this?
[2:08:15] >> The item was discussed by the board at their August 20th
[2:08:21] meeting.
[2:08:22] Those minutes were summarized by our staff
[2:08:27] and issued a few days after that where
[2:08:30] looking for the recruitment of a club administrator
[2:08:36] also trying to replace a bookkeeper as well.
[2:08:41] But in regards to the treasurer gum
[2:08:48] I believe the mayor is correct and there was some discussion.
[2:08:51] Let us know what you need and we might be able to help you.
[2:08:58] They discuss it their meeting an amount of $75,000
[2:09:03] for the administrator and bookkeeper and the treasurer.
[2:09:13] My recollection is that the discussion that we have here was
[2:09:18] related to the treasurer coming out to the administrator
[2:09:21] or to the bookkeeper but the bookkeeper is somebody --
[2:09:26] if the Commission is willing to work the treasurer role I will
[2:09:33] say that we need to then be --
[2:09:38] I don't want to send a check for $25,000 to the club.
[2:09:42] If they have the treasurer will bring it
[2:09:47] and put it on a contract by us.
[2:09:55] The role of treasurer needs to be basically required
[2:10:01] control person.
[2:10:03] The person that if you're supposed to be bringing receipts
[2:10:06] and reimbursements you will sit down and the other one
[2:10:09] have the receipts.
[2:10:15] If somebody was supposed to do a procurement process for anything
[2:10:20] over 10,000 and everything that was done in.
[2:10:25] So this is somebody who's going to ensure that it was actually
[2:10:32] being done.
[2:10:33] I don't know how many hours this is about ten hours a month
[2:10:40] to review things.
[2:10:42] This is not a person to be doing the work.
[2:10:45] The bookkeeper and administrator are going to be doing the work.
[2:10:51] Now whether that ends up being $1,000 a month or $2,000 a month
[2:10:56] that role of the quality control would be --
[2:11:03] but my preference will be that if we're going to be paying
[2:11:10] for this making sure the work that we need done is actually
[2:11:14] being done and that those 18 items that we need to be
[2:11:22] in compliance with our being complied with.
[2:11:26] Just sending a check for $25,000.
[2:11:30] I don't know that when we support
[2:11:35] that we want to support that with the resources
[2:11:38] to do specifically the commission
[2:11:42] not anything else that they might be working on.
[2:11:48] Commissioner Shrouder: I think it's just
[2:11:50] the cart before the horse.
[2:11:51] We've always been supportive.
[2:11:53] They just need to pick their option Kama get it done
[2:11:57] and I'm sure if they're getting it done we will find a way
[2:12:00] to support them but I know that they're not stretched
[2:12:02] for $25,000.
[2:12:03] I don't think it's a matter where
[2:12:06] we have to front them the money where
[2:12:09] they have those in the bank.
[2:12:12] We're just going to write a check for the insurance.
[2:12:18] Just shows good faith that they're doing it
[2:12:20] and I'm sure we're all going to be reasonable.
[2:12:26] I think we will send the progress.
[2:12:33] That's just my only thing.
[2:12:42] Commissioner Mallozzi: So I believe
[2:12:44] and maybe I'm not recalling properly
[2:12:48] but first it was an either or.
[2:12:51] Going to handle the finances or we will handle that and I
[2:12:56] understand what you were saying so basically it's going to be
[2:13:00] someone to overseeing that everything else was done
[2:13:02] but the easiest scenario is submitting a form to give me
[2:13:10] $1,000 reimbursement but yet I've only handled in $400 worth
[2:13:14] of receipts and then the person that's hired is going to say
[2:13:17] A plus B does not equal C. Fix this, the money's not happening.
[2:13:22] Is that correct?
[2:13:24] That is correct.
[2:13:26] So that person you are saying is we would have no problem paying
[2:13:31] that but they need to be a contractual employee
[2:13:34] of the city of Cooper City.
[2:13:37] That's what you said correct?
[2:13:41] >> I'm saying that person is to be accountable to this where all
[2:13:45] of the right things are being done.
[2:13:52] And all monies would be disbursed through that >> No.
[2:14:00] Still going to have a bookkeeper.
[2:14:01] The bookkeeper will get the invoices and issue
[2:14:10] reimbursements and everything that needs to be happening.
[2:14:14] This person is going to be ensuring that A plus b equals C.
[2:14:20] So if they have receipts for $100 you get a check for $100.
[2:14:25] Three way matching in terms of things that were supposed
[2:14:31] to have been delivered.
[2:14:34] They're there.
[2:14:39] the role as I see it is quality control.
[2:14:42] It's not the bookkeeper .
[2:14:49] This person is basically doing -- everything is fine in.
[2:14:59] One of the things we have in that list
[2:15:03] is this is where this person can be making
[2:15:06] sure all of those things are happening but if not the person
[2:15:09] paying the bills.
[2:15:14] Commissioner Mallozzi: So I have no problem if they're
[2:15:17] a contractual employee.
[2:15:21] >> That's what I'm --
[2:15:25] Commissioner Mallozzi: If we are paying them in essence
[2:15:27] they need to be under our umbrella.
[2:15:29] So this way we pay them takes it off the optimist and they are
[2:15:37] our employee, our contractual -- >> That's what I'm suggesting.
[2:15:47] Commissioner Smith: Didn't they say
[2:15:48] there was conflict of interest with that
[2:15:50] and there was push back and debate?
[2:15:55] So we brought up under your concern I guess
[2:16:00] here's my question .
[2:16:04] If there's not consensus let's just say or is there something
[2:16:08] waiting on their side because the 45 day
[2:16:12] window started ticking.
[2:16:14] So let's just be nice and just say we are 40 days into 45.
[2:16:22] If we are on 40 days left by onboarding or doing this is that
[2:16:30] going to meet the time frame for them to -- we are locked in.
[2:16:38] Just trying to figure out they didn't
[2:16:42] want for conflict of interest.
[2:16:46] I just don't want to be confused because I thought
[2:16:50] it's either get the 45 day window right
[2:16:55] and or we've got to take over. >> Let me clarify.
[2:17:03] They are asking for money.
[2:17:05] My recommendation is they keep the money and provide the person
[2:17:10] but that's not what they're asking for.
[2:17:14] I'm recommending providing the support under our control.
[2:17:21] Mayor Curran: At the end of the day what is the difference?
[2:17:23] What they're trying to keep the city out
[2:17:25] of as far as whatever it is and whatever their purpose is we
[2:17:34] are going to tie it in anyways.
[2:17:36] You're going to put that on them anyways correct?
[2:17:42] >> Here's a difference.
[2:17:43] I'm not recommending that this person be the treasurer of.
[2:17:46] I think the treasurer can be just anybody in the organization
[2:17:50] that has some level of experience
[2:17:57] but expect the treasure to be this person.
[2:18:00] I call this person an accountant who has hired a bookkeeper
[2:18:05] and could be a CPA.
[2:18:11] Making sure the processes are being followed.
[2:18:14] I don't see any kind of conflict it's
[2:18:18] not going to be going to the meetings.
[2:18:20] The person is not going to be making decisions.
[2:18:32] Smith:
[2:18:33] so our commission meeting happens and we give direction
[2:18:37] and everyone's on the same page and then we have a subsequent
[2:18:40] meeting .
[2:18:47] How this Cross-pollinates into meeting the 45 days and what
[2:18:53] bridge is this right now because in theory
[2:18:56] if what they're asking for is City Manager's saying that's not
[2:19:01] what I'm recommending to do but if we're asking for money
[2:19:06] I would agree is it really money that they
[2:19:10] need because you which I think we all
[2:19:13] agree we were like we're going to support you and how
[2:19:15] do we get you guys there but that wasn't presented
[2:19:17] that night unless I'm confused.
[2:19:20] Probably until they went to their meeting
[2:19:23] they didn't know what they need.
[2:19:24] It doesn't null and void our 45 day window.
[2:19:34] Mayor Curran: That's why they're asking
[2:19:36] for help with the treasurer right now so they
[2:19:38] can meet the 45 days.
[2:19:41] >> So the question is the treasurer as far as I understand
[2:19:43] Robert's rules that comes from an internal grouping.
[2:19:46] You don't have to have any skills.
[2:19:50] Next thing you know you're the treasurer.
[2:19:53] So if we are staying out of that what dollar amount then
[2:19:59] is needed?
[2:20:00] Is it more of what our city manager
[2:20:02] is saying is what they're trying to establish?
[2:20:10] Mayor Curran: Can you come up and explain what you want
[2:20:12] or what you need?
[2:20:13] I understand but it wasn't mine to get grilled on.
[2:20:16] I don't go to any board meetings.
[2:20:19] I've never been to a board meeting.
[2:20:27] >> I sat here whenever it was two weeks ago and was berated
[2:20:30] by this dais about I don't care what it takes,
[2:20:34] you need to hire the people to do what I want done.
[2:20:38] We have spent several hours now interviewing
[2:20:41] ten people for various positions at the club.
[2:20:46] We have narrowed it down to a couple of people
[2:20:49] that will do this as part of being the club, not as a city
[2:20:55] employee.
[2:20:55] The same issues of asking -- to do that is the same issue that
[2:21:00] Alex is suggesting that you guys hire it and it's the same issue.
[2:21:04] You've asked us to fix it.
[2:21:08] I'm interviewing people to fix it
[2:21:10] and you're not giving me any leeway to do it.
[2:21:15] Commissioner Mallozzi: Can I say something?
[2:21:17] >> I have a club administrator we want to hire a new bookkeeper
[2:21:20] we want to hire, I have a treasurer we want to hire.
[2:21:23] These are financial people to do what you want done.
[2:21:26] Let me do it.
[2:21:28] You used to give us $36,000 a year to support the club.
[2:21:32] That has gone away.
[2:21:34] Give me something to support the club so that I
[2:21:36] can fix what you want fixed.
[2:21:42] Commissioner Mallozzi: So the understanding
[2:21:44] that I have is the person we are looking at
[2:21:47] is not going to be the one writing the check,
[2:21:49] is going to make sure that after all the checks are written
[2:21:53] and all the money is dispersed they're
[2:21:56] going to look at the spreadsheet and say all the numbers add up.
[2:22:06] >> We are going above and beyond.
[2:22:07] The treasurer that we want to bring on and hire
[2:22:10] runs a financial management company.
[2:22:12] I am doing this right.
[2:22:14] The bookkeeper that we want to bring on
[2:22:17] does bookkeeping for those organizations
[2:22:21] and is also a local resident.
[2:22:23] The treasurer is a resident of Cooper City.
[2:22:27] The club administrator to do all of the forms
[2:22:31] that you guys have put on us is willing to do it.
[2:22:36] She is a Cooper City resident.
[2:22:39] We are prepared to fix it and you
[2:22:42] need to let me fix it and give me the tools to do it.
[2:22:45] I need financial support rather than simply
[2:22:47] saying we charge every resident another 25
[2:22:51] or $45 whatever it is to make that happen.
[2:22:56] Commissioner Mallozzi: But we are not saying that.
[2:22:58] We are talking about a person to make sure
[2:23:01] that A plus b equals C. We are not talking about someone that's
[2:23:06] going to write the checks or anything like that
[2:23:09] at this discussion.
[2:23:14] >> We are bringing in a professional to do it to make
[2:23:16] this day as happy.
[2:23:19] Commissioner Mallozzi: But I'm not talking about a --
[2:23:23] we are discussing -- we are talking about someone
[2:23:28] that's going to oversee to make sure that the reconciliation
[2:23:32] every month is done properly.
[2:23:36] That's what we are discussing one step at a time.
[2:23:40] So are you okay with the city putting whomever
[2:23:43] you've decided to fill that reconciliation
[2:23:46] role as a contract employee because I don't see
[2:23:51] a reconciliation having a conflict or any sunshine
[2:23:55] or anything like that.
[2:24:01] >> I don't make that Commissioner Mallozzi:
[2:24:05] Would I just understood is what I just reiterated and apparently
[2:24:07] it's not what you understood.
[2:24:10] >> I requested a contribution from the city for these
[2:24:13] positions so that we could get everything right the way you
[2:24:16] guys want it.
[2:24:21] Commissioner Shrouder: The public perception of us to vote
[2:24:24] to give $75,000 to the organization.
[2:24:27] >> I said up to.
[2:24:29] Because if you remember that was screamed at me last meeting.
[2:24:36] Commissioner Shrouder: I don't remember
[2:24:38] anyone screaming at you.
[2:24:40] >> Pull up the tape.
[2:24:41] I don't care if it costs 75000.
[2:24:42] Get it done.
[2:24:45] Commissioner Mallozzi: Whatever he did
[2:24:47] last meeting was last meeting.
[2:24:51] Commissioner Shrouder: Why don't you
[2:24:52] have the money to get it done?
[2:24:55] What is 75 divided by 12?
[2:24:58] Be reasonable.
[2:25:00] Get all this stuff done and then come and say we are short.
[2:25:06] >> Promise that you won't move the goalposts on us.
[2:25:10] Commissioner Shrouder: Move the goalposts?
[2:25:12] All we do is move it closer to you.
[2:25:14] If you cut back on that you have the money.
[2:25:21] >> I don't want to do this.
[2:25:22] Commissioner Shrouder: What kind of organization is under
[2:25:26] pressure wants to come and ask us for $75,000 more so you can
[2:25:29] comply with federal law?
[2:25:31] It's absurd.
[2:25:32] I'm saying make some headway.
[2:25:35] Do what you got to do and as a favor to the mayor
[2:25:38] I'll support something that is reasonable
[2:25:41] but I honestly think that you are part of the problem.
[2:25:47] So I truly believe -- >> Thank you very much.
[2:25:54] I've been with this organization for 30 years.
[2:25:57] Commissioner Shrouder: Paid or not?
[2:26:00] Which one?
[2:26:01] I'm asking you.
[2:26:02] I don't know because we don't get the numbers.
[2:26:05] >> When is the last time you coached a team?
[2:26:08] Commissioner Shrouder: Probably two years ago.
[2:26:10] But Mike Russo told me --
[2:26:12] I'm not sure if it's paid with a volunteer a --
[2:26:16] Commissioner Mallozzi: Stop.
[2:26:17] What are we discussing here?
[2:26:19] Let's get back to what we are discussing.
[2:26:23] Commissioner Smith: I will be willing to do this
[2:26:25] and I'll make a motion if it's appropriate.
[2:26:26] I would make a motion that at the 45 day window as all of this
[2:26:32] comes back to us and is solidified
[2:26:35] to work with your recommendation if there's whatever dollar
[2:26:43] amount that needs as long as it's not a conflict of interest
[2:26:47] for the club as long as it doesn't put us
[2:26:51] in any type of federal quagmires I'm willing to support
[2:26:55] some type of dollar amount that helps them keep
[2:26:58] the threshold but to be very clear so I'm on the record
[2:27:04] I do not want nor will I be okay with putting
[2:27:07] a dollar towards a treasurer.
[2:27:09] That is a volunteered position that
[2:27:11] gets acclimated in the club.
[2:27:13] So if the other two roles are outside paid non-voting members
[2:27:19] and that is something that you see fit that we partner
[2:27:23] with them you have my support and I
[2:27:26] would be willing to do that.
[2:27:29] Mayor Curran: I don't think they're
[2:27:31] talking about hiring right now will be a club member.
[2:27:36] Commissioner Shrouder: How about you figure it out.
[2:27:38] We will support you when it's on you.
[2:27:39] You'll have to come back before us.
[2:27:43] Commissioner Smith: Just from my perspective then
[2:27:46] they need to change the terminology
[2:27:48] and get that correct because that's the issue then.
[2:27:54] >> The issue is terminology.
[2:27:56] You're 100% right.
[2:27:58] A treasurer is a club member.
[2:28:00] It's a position that their bylaws require
[2:28:03] and it doesn't have to be CPA or an accountant.
[2:28:09] So if it worked for us it would be a conflict absolutely.
[2:28:23] It can be done by a professional CPA.
[2:28:26] The person that they discuss at hiring
[2:28:30] is a person that's extremely qualified
[2:28:32] and everybody knows him.
[2:28:34] So I don't have any problem using that person
[2:28:36] to perform this quality control things that I'm talking about
[2:28:41] but is not the treasurer that is required by those laws.