Testing Microphone check.
One, two, three, Four, five Good morning,
everyone I will call the meeting to order at 9 a.m.
and we will do a quick round of introductions.
I'm Nancy Wise, Commissioner and chair pat Malone
Commissioner Gabe Shepard.
Commissioner and Scrutiny.
Kenny Counsel.
Rachel mcInerney County Administrator
and elected officials.
Online.
And Jeff and also Ben County Sheriff
ryan Johnson, District Attorney Thank you Welcome, everyone.
Are there any changes to the agenda or none?
I will consider that approved.
Are there any announcement outs ?
It's April Fools Day, so i'm, like really
scrutinizing every one of you.
I'm ready for it All right.
Well, that will take us to proclamations.
And first up, we are going to hear a proclamation proclaiming
April 2025 as national child abuse and neglect prevention
Month We have Carson O'Brien with us,
the executive director of ABC House oak One of.
Well, thank You for having me.
Good morning, everyone.
I just wanted to say a few words before I read the proclamation
about our work and how thankful we are for Benton County's
partnership It's an honor to be here before you today
and express our deepest gratitude
for your unwavering partnership in the fight against child
abuse.
Your leadership, dedication, and commitment to the well-being
of children in our community.
Make an undeniable impact because of your support.
ABC house is able to continue its critical mission
of prevention, intervention, and healing for the most vulnerable
among us.
At ABC House we serve as a lifeline for children
and families facing the devastating realities
of abuse and neglect.
We provide comprehensive forensic interviews
medical assessments and trauma informed counseling,
ensuring that every child has a safe place to share their story
and receive the care they need to heal.
We work long on law enforcement, child protective services,
medical professionals and other agencies
to give these children a voice and put them
on a path to recovery And this year
marks 20 years since the tragic loss of Three
year old Carly Sheehan.
Born and raised right here in Corvallis.
Her death was a heartbreaking reminder of the urgent need
to protect children from abuse.
And her story led to the creation of Carly's law, a law
that has transformed the way, Oregon responds
to suspected child abuse.
Carly's law ensures that children with suspicious
injuries receive timely medical assessments preventing further
harm and saving lives It's a powerful legacy born from
tragedy, and it is a reminder of why we must do this work
The work we do is not easy, but it is necessary Last year alone
nearly 12,000 children in Oregon were victims of abuse Each one
of these children deserves to be heard, to be protected and to be
given the opportunity to heal.
This is why ABC House exists It's why we show up every day
and it's why we support leaders in why the support of leaders
like you is so vital Your partnership helps ensure
that no child in Benton County slips through the cracks
Your commitment strengthens our ability to provide lifesaving
services and to educate our community on how to recognize
and prevent child abuse.
When we come together as a county as advocates
and as neighbors, we create a safer and stronger
future for all children.
So on behalf of ABC House, on behalf
of the children and families.
We serve and on behalf of our grateful community,
thank you so much Thank you for your compassion,
for your advocacy, and for believing in a future where
every child is safe, heard and supported
And i can read the proclamation, whereas children
are some of our most valuable and vulnerable community
members.
And we'll continue to shape the future of Benton County Child
abuse and neglect can have long term
psychological, emotional and physical effects that
have lasting consequences for victims of abuse
and is a serious issue that impacts
every aspect of our community.
Addressing child abuse and neglect requires actions
and solutions from all within the community,
including partnership with child welfare professionals, community
based organizations and programs, local businesses, law
enforcement agencies and families Child abuse and neglect
is considered One of our nation's most serious
public health problems The physical,
emotional and financial impact of abuse and neglect impacts
children from all socioeconomic racial,
cultural, and social backgrounds and impacts children
of all ages and abilities.
Children who are victims of abuse and neglect
who are heard and protected, will likely
be more capable of disclosing their victimization
and continue in the justice and recovery process.
Child abuse and neglect prevention provides children
and families with the knowledge of their rights and available
resources to empower and improve their ability to restore a sense
of safety and stability And County will support
the empowerment of child abuse survivors and victims including
their non offending family members working toward
prevention of abuse and neglect of children Now,
therefore be it proclaim the april 2025 National child abuse
and neglect prevention Month in Benton County and all community
members are encouraged to join in this
observance Thank you Thank you.
Comments from Commissioners Or a motion A move
to adopt a proclamation.
Be 2025 days or proclaiming April 20, 25.
Will file abuse and Neglect Prevention Month in county.
Second, all those in favor say i.
I Motion passes.
Thank you.
All right.
Next up, we have another proclamation proclaiming
April 7th through April 13th, Public
health week in Benton County.
And with us, looks like we have Sara Hartstein Good morning
April 7th through 13th is the 30th anniversary
of National public Health Week.
So thank you so much for providing us
with the opportunity to express our gratitude
to our public health staff and our community partners who help
keep our communities safe and healthy
Whereas with a national theme, it starts here highlighting
the importance of making a difference in our home community
and state and county is proclamation of National Public
Health Week 2025 celebrates the leadership dedication,
and innovation of many partners throughout the county,
including the Board of County Commissioners our county Health
Department other jurisdictions community
based organizations, health systems, and many others.
The Benton County Health Department
aspires to foster foster healthy people and healthy communities
through a wide range of evidence based public health approaches.
Every day, public health professionals
at the health department and throughout the community
help communities prevent, prepare for,
withstand and recover from the impact of a full range of health
threats, ranging from infectious disease outbreaks
to natural disaster preparedness.
The Robert Wood Johnson foundation
recently released their 2025 State
and County Health rankings.
And Benton County was identified among the healthiest
in the state.
This ranking takes into account population, health
and well-being, community condition, including
social and economic factors, physical and vironment
and health infrastructure However, there
is still much more work to be done
Many Benton County residents still face health challenges.
The recently published 2024 2020 Regional Community Health
Improvement plan created in collaboration with a broad group
of regional partners and agencies,
lays out a long term vision for addressing access
to affordable housing access to quality care, behavioral health
and inclusion, diversity anti-racism and equity
It takes a village to create a healthy community
where all community members can thrive.
While the efforts of the Health department
are vital to sustaining and improving community health,
it takes the efforts of every person in Benton County
to bring passion, expertise, innovation and care
to our community through the countless actions
of our community based organizations, community
partners and community members.
We can work to build a safe, healthy and caring community
together Therefore, be it here by proclaimed that April 7,
Two 13th, 2025, is National public
Health Week in Benton County Thank you Comments or Motion?
I want to thank our Health Department staff.
Yesterday was transdev visibility.
And I noticed that our benton County Health Department posted.
Posted.
Posted about it and highlighted it So
I wanted to just while we're talking about this proclamation
also mention that.
And thank you for for doing that Yeah So I'm
also ready to make a motion.
If it's okay I move to adopt proclamation number P 2020 5-006
proclaiming April 7th through April 13th as public health
Week in Benton County okay.
All those in favor say i.
I. I Motion passes Thank you And April is a busy month
for proclamations I'll just note that we have three
other proclamation is on the consent calendar, which we will
not be reading but it's also national Library week
and Benton County Crime victims Rights Week and Native Plant
appreciation Month All right.
With that, we will move to comments from the public.
Are there comments from the public?
We will give each individual up to three minutes First
on the list, Jim Hoyt please.
Come on up to the table and when you turn on the microphone,
it'll turn red at the top here You
can bring that right up here Oh okay Sorry Now it's off again.
I'm sorry to interrupt you, sir.
Press the button one more time.
Oh Oh, you just press you on.
Leave it down.
Yeah Thank you.
I'm here to ask if the county commissioners will change
the no noise ordinance in this county is too broad It could
almost mean that someone could just make all the noise
that they want as perfectly legal.
And I don't think it's right I live
across the road from a winery that at first, they had where
they were permitted five musical events a year Since then,
they've are using some kind of a new code.
They call it agritourism that they can
have unlimited musical events.
I am a disabled combat Vietnam veteran.
I'm rated a 100% having PTSD.
And this just drives me up a tree there just across the road
from me.
And it's amplified music.
3 nights a week or a summer and fall.
My wife is also disabled.
She lives in a hospital bed in our house.
She can't even roll over.
I have to provide over food.
And everything for.
And we can't escape from this noise.
So that permit I handed you, there's no restrictions on it.
I think there ought to be restrictions
on the amount of noise or a decibel meter
or that they can only make so much noise.
You're not being amplified Something like this I
think something could be done.
If you all do it.
That's what I'm asking Thank you That's it Next on the List,
we have Scott Ramsey right to get this done in three minutes.
I'm a few years back.
I bought the what used to be the newman Lower Rock quarry.
Next to or next to the Marys River And Falmouth
is a rock quarry that amazingly, they were able to dig it.
And 50 foot layers are down there.
150 foot layer when they finally hit,
water would shut down the quarry.
It filled with water.
So they dug it from 1969 to 1998 1998,
they hit water and by 1999.
It was full.
I then purchased it here a few years back
and we've been trying to figure out what
to do with this muddy water.
One of the first things we had done
was had our shoes been very interested in coming
out and using this body of water for its efforts on Fern Road
but using it for all the experiments
and diving dive training, the ROV testing
instrumentation testing.
They've been oh, she's been coming out using it for.
One of the things was back in the great.
I'm really encouraged because I got the map.
I got map mapping.
It allowed me to then calculate the volume of water.
I would like note that the definitions
by Google on the internet what our definition of a lake
is over a pond.
It is defined by two things.
One depth.
If it's too deep for four or lily pads
cattails are not necessary to grow from the bottom.
That's typically 60ft.
The white penetrates to get them photogenic,
like at the bottom of that.
But then also you could have a well that's 150ft deep,
but that does make it a lady because it's not a volume or so.
Typically they want to have at least a hectare of water
hectares, 10,000m³ of water by having us
mapped by OSU we determine it's between
3 and 4 hectares of water.
It is its average depth is 125ft.
So by volume.
I do believe unless somebody prove me wrong,
it is the largest body of water in Benton County.
And by volume.
It is.
It's a big deal.
And so far so far we've been finding really great uses
for our shoes used to the lot for about ten different partners
Six different barbells.
But we've also had Salem dive teams
They've been coming up doing their certifications
and dive training up there.
We've had the salem and Albany and salem teams coming in
and doing certifications and dieting instructions
and stuff of their a.C.T., doing their arctic diving is great.
They love it because the towns are really call those being fed
from this underground river But part of the problem we ran into
is we also listed with the ocean for certain
with the USGS Forest Service as a dip site
because the first year I it.
I noticed helicopters flying right over
started using this large body of water in an emergency.
So we filed with the U.S. Forest Service to have it as listed
as a dump site But currently it's to its listing
as a gPS coordinates location It doesn't there's nobody's
ever bothered naming it a name.
When I started.
This is what going to say.
Yes, but you can take a few seconds to wrap up.
OK.
When I start when I went through the process of trying to name it
I noticed that it got i was immediately
notified that it's been coming.
Commissioners are going to be state
that I've applied for it to have a day
When I started the diving part.
And I started a new company called a ramsey Rescue Work LLC
and we were using that as a dive location
for doing diving instructions and stuff.
But there is no physical address for this place right now.
And certain other than the house is up on the hill.
That's almost in Riker's is the only address
where I got to be nice.
And we had a name for it I picked that just because that's
the name of the company But it was also up for I don't care
if somebody got a better idea or want to call this place
or name is just for sit for as far
as distractions for the for the dip site,
for the forest service, I think it
would be better to have a manger rather than a location.
Also, when people come there to get their desert vacations
they say, what is this place?
Oh, what do we put down that I started?
Because i'm like Here's location.
I got an address for the house on the hill
Our current plan is to continue to expand
it as a current feature.
Is mainly for diving dive training certification
and we're going to try to expand that part of it.
But so just let you guys let it in the background.
You know that one of the first things that was notified
to me from the USGS was that the county
commissioners are going to be notified trying to name a body.
So basically, you're just bringing it to our attention,
bring educating us from outside and get getting something
in the mail so that that I'm trying to name this
And we're going to consider if there is a better name.
But it's not by name.
So there was a name, something different, I'm sure.
OK.
Well, thank you.
It's very interesting I had no idea that it was there
and I'd driven by there many times.
I was not very observant.
Sometimes maybe I'm focused on the road.
That's going to hit.
OK.
We had all water tested in a service, 50 foot, 100 foot,
and it's basically 20 million gallons of fresh, straight or is
there's no amount in it at all.
Well, best of luck and well, we'll keep an eye out for that.
OK.
Thank you Is there anyone else in the room that would like
to provide public comment Hearing none
is there anyone online that would like to provide
public comment Hearing none We can move
on to the consent calendar.
I hear a motion of will to approve the consent.
The second.
All those in favor say I can I motion passes on to new business
Let's see.
First up, looks like acceptance of right of way dedication
from Norton Creek Road bridge replacement
reading commissioners.
I mean McGuire with the department I'm here today
to ask you well, it's just the chair that needs to sign it.
And county council to accept to accept to accept two right away
documents one from sticker force, one from Parkview Tree
Farm And it gives us extra room or enough room
to install bottomless fish passage,
culvert and replace of an aging timber bridge
out there on Norton Creek Road The creeks also called
Norton Creek Not really a whole lot to the project beyond that.
So it's kind of the limit to make comments unless you have
specific question, any questions is oh,
what's the timetable on the culvert replacement We're
hoping to start.
We can't start in the creek until July 1,
but we figured we'd start after the 4th of July weekend.
And we're hoping to have it for the most
part done in two months.
Thanks.
Your questions or motion.
I moved to accept the right away dedication from Air
Force inc in the right of way.
The dedication from Peak View Tree Farm, LLC.
Again all those in favor say a motion passes.
Thank you.
You.
Thank you, Ian Next step, we have acceptance
of the juvenile crime prevention plan
with Matt Weatherill Morning Commissioners on excuse me.
All right, so what I brought today in front of you
for consideration is the 2025, 2027
juvenile crime prevention plan.
This is administered through the youth development organ, which
is part of the Oregon Department of Education
The plan is part of the juvenile departments array of services we
offer basic services, which focus mainly
on youth that have been referred to the Department
for Law violation.
These youth can be diverted based on formal accountability
agreement or be placed on probation All of this
is dependent on the risk factors of the individual youth
and the type of crime alleged The next is diversion.
This is where we attempt to divert
youth from escalating further into the juvenile justice
system.
This is where various programs come in, come in.
These programs include our mental health services
and alcohol services, which we have to go across the river
for And then different cognitive groups that we offer today.
We're speaking specifically about prevention
This is where we hope we can divert youth prior to entering
the Juvenile Justice system.
We have staff that are focused on this in the local area.
However, the plan in front of you
focuses on the rural areas of the county.
I pass the funds that we receive from Youth Development Oregon
through to strengthening rural families
and they use those funds to conduct prevention groups
with youth and families This pass through
allows this organization continue the good work
that they've been doing for a number of years.
I have passed these dollars through to strengthen
rural family since 2019.
Over the past biennium, since 2023, 102 youth
participated in programming offered by strengthening
real families I do not have the information
at hand to say how many youth have been served since 2019.
That is information that I can get if needed.
We just needed to pull it from a couple of different systems
so the plan in front of you needs to go through two steps.
It has to be approved first by our local public safety
committee or the Willamette Criminal justice Committee
and the Board of Commissioners This is already taken and been
approved by WCG And now I just need to have your approval
as well Once this plan is submitted
after signature by the chair it'll be submitted
to new development Oregon.
It'll go through the through their process of a committee
and then the grant funds will be awarded sometime around
the 1st of July, just depending on what
the legislature looks like.
And with that, I will stand for any questions questions,
comments or a motion Oh, I'll move
to accept the Juvenile Crime Prevention plan for the 2025
when he Seven biennium.
Second, all those in favor say aye.
Aye.
All right.
I motion passes.
Thank you.
You.
Thank you, Matt Next up, personnel policies
update We have Tracy Martineau and Joe
Missler Thank you Pardon me.
Appreciate it. don't seem to get this right the first time.
Good morning, commissioners So.
So what we have for you today is our updates of the personnel
policies we're presenting them to you
a little differently than how they have
historically been arranged.
What we've done is we have take and we're bringing these to you
in batches and we're trying to categorize the policies
according to how they apply to our employees working
at the county We've combined the older
individual personnel rules into overarching policies
based on relevance.
We've modernize the policy format
we've updated for modern pronoun usage
and revised to reflect either current practice
or other housekeeping changes But the specific changes
to the policy are noted in this section called version Control,
and you'll find that at the towards the end of the policy
we're looking for you today not just for your input
on the policy content and direction
but also on how you would like us to bring these
forward to you Like I said, we're bringing
them in batches right now.
We want this to work for you There
may be some certain aspects of a policy
that you're really going to care about that.
You're going to want to us to take back your input
and make other revisions So please feel free to just chime
in with whatever direction you'd like to give us in that
regard as we go through these policies Oh, I should point out
that on the agenda packet you have or policies listed,
one of those policies is a duplicate
And so we'll be bringing the policy number 103 back to you
in the next batch.
That's our cultural proficiency policy.
Apologize for that.
We're still learning how to navigate civic class So
with that, I'm going to turn it over to our senior analyst, Joe
Missler, who's been instrumental in these policy updates
the morning Thank you for allowing us to come
and present these to you.
We're just going to do a quick overview.
If you have any questions, please feel free to stop
me or ask at the end as well.
We're going to start with i think one on one
is the first One that's on the agenda.
Oh, is that Hundreds administration
of personnel policies What we've done here is
we have combined three other policies
and really tried to make this a little
more streamlined for the employees
when they are looking things up.
We have combined personnel policy,
administrate administration classified and unclassified
service and general statement of roles
to be to administration of personnel policy
and another thing that you will find when you look
through the packet for this policy is that includes
a procedure and a form that will be attached to the policy
and available on the be for employees to print out or fill
out online and submit This it's going to make things easier
for employees to find this and to be able to request
their personnel records A few of the policy changes
also include that we removed cultural provision because,
as Tracy mentioned earlier,
that will be a standalone policy and we'll
be bringing that to you later We also remove gender designation
because the policy has been updated to reflect appropriately
our gender identities in regard to classified and unclassified
service.
Updated language to include the elected officials
and more succinctly recognize that there could
be appointments to that position for various reasons
on this policy.
That is the major changes.
Are there any questions for us on this policy?
I always there's a couple of things i'd like
to point out to you for that.
You might want to take note of any questions,
comments on page two with the section that starts.
Number one exception variances In the past,
the board has delegated operational authority
to the county administrator or to also make exceptions
to the policy that has been kind of an informal agreement
between the board and the county administrator,
because these policies were drafted at a point in time when
there was no county administrator
And so I would just call this out for you,
too if you would like to make a change to the policy to state
something like or the sheriff's or designee or something
to that effect, or leave it as it as is and rely
on that informal agreement.
I made This is just something for you
to consider You say again where that was
or what page you bet it's on page Two of the administration
personnel policies that Joe was just reviewing
and it's under variances as and currently the current rule says
the board of commissioners alone has the authority to vary
or modify the application of the provisions
contained here in Got it.
Okay.
You So thoughts on what Tracy just mentioned So essentially,
you're asking us if we're comfortable with the language
that the board of Commissioners alone
has the authority to modify.
Is that correct?
That's correct.
As I said, there's been a history of an informal agreement
between the board of commissioners and the county
administer rater, delegating authority to the county
administrator to make exceptions to these policies
It hasn't been codified in policy As they said,
the policies were originally drafted at a time
when there was no county administrator
Do you have an idea of what other counties do if there is?
I don't think there's like a best practice
Comments from Commissioner Malone or county
Administrator I mean, I think how my understanding
on the county has been set up is that because the county
commissioners don't supervise any county
employee other than myself.
And the coming the council, I don't know if the commissioners
want to be weighed in on individual or personnel
issues that just like when we went over earlier this year,
the relationship and authority between the county administrator
in the commissioners this possibly could be diverting
into getting involved in personnel issues and exceptions,
which could put you put the commissioners in a position
that they may not want to be in or may want to be in.
So it would bring you closer to the workforce.
But at the same time, you would need a lot of information
and to make those exceptions Thank you,
Commissioner Shepherd So I'm not a huge fan
of codified informal agreements And I think that the county
administrator just made some very good points about like it
is, you know the buck stops with the three of us
and things could be appealed.
But the day to day operations of the county,
we have rightfully handed over to the county administrator,
the overseeing of staff So I think that having something
in there that says that the county administrator has
the authority to make these exemptions,
because I don't I don't frankly want
to be talking in open session up here about making exceptions
for some of these policy that's not something that anyone
who doesn't work for a public agency
would have to be subjected to.
So I, I personally think that adding in a section codified
in that agreement, which you know,
that's found in our rules and things
like that about how we are expected to operate
is that county administrator is expected
to handle the personnel issues.
So thank you for bringing that to My attention
because I hadn't even thought about that.
So commissioner Malone, similar comment I would just as soon
have or a policy be accurate and i
think I remember when we didn't have a county administrator
and now as they say in the arts.
So were 15 years ago.
I imagine going forward.
And changing back and not having county administrator
So I would appreciate getting this all lined up with the
are we actually operate.
And I will agree as well.
I think that this is in the purview of the county
administrator My preference would be to change it
to the board of commissioners or there designee and remove
the word alone Be happy to make that revision
to the policy process.
Why As we could either make a decision about where we want
to consider this policy approval or if we'd like to wait until we
go through all of the policies and approve as a batch.
We're fine.
Either way.
Or if you'd like us to take it back, make that revision
and for you to approve the final document,
that's an option for you.
Also Sure.
Or can we the what about this?
How about we vote on this one with the change?
And then next one, a next one?
Does that sound good?
OK I've got a motion then.
OK.
I move to adopt revised personnel and policy
number 100 as amended by Commissioner Wise
And is that just process check?
Is that motion good?
Should we add in the words actual
amended be helpful to add what you're directing
the change to be ?
OK.
And in on page 2 under exception under variances.
The Board of Commissioners is comma
or their designee comma alone have
the authority to vary or modify the application
friendly amendment.
Take out the word alone Okay Sounds good.
Right?
Do we do staff have that motion captured
or feel comfortable with it Okay.
Do I hear a second?
OK.
All those in favor say aye.
Aye?
Aye I motion passes and i'm moving
on to the next two policies.
And while we're going to review them separately,
they are interdependent.
All of these and something that we will note
for you at the end of this.
I'll see review And I remind you to put the microphone a little
closer again apologize.
You can I mean, you can each have your own.
That's okay that you can also turn
them off and on when you're.
Yeah, there you go.
Thank you Okay.
So the next policy, then is equal
opportunity employer Thank you.
There are very few changes to this.
Most of what you're going to see in this is an updated
format, updated for proper pronoun usage
and updated to reflect current practices throughout You'll
see those at the end of the policy history.
In version.
This is the third version or iteration of this policy
and again, it's more inclusive of
and following county practices.
At this time.
We have also included in definitions a more robust
definition for some of the protected classes
and updated for human resources to be
the contact for this policy So I'd like to go ahead and move
on to the next part I'm sorry.
We know that this is not the easiest to navigate system.
I'm sorry.
It's me I'm afraid I apologize We know
that the this equal employment, equal opportunity employer
is related to the affirmative action policy.
And so we'd like to go over the affirmative action
policy now before you consider approval of the equal employment
I see.
Thank you While these are very similar
they were separate policies.
And so we kept them as such.
But could see where they could be combined The only change
to the affirmative action policy you will find in the overview
previously it said in the last sentence of the overview
to recruit, hire and promote qualified women
We have changed that to people Everything
else remains the same.
To follow county practices and guidelines.
We have updated it for inclusion of proper pronoun usage
formatting and updated contact for version 3 point level
So we know that this is a hot topic right now
and something that you may want to consider
is the language that we use when we refer to some
of these alternatives values and processes that we have
internally as well as our obligations under the law
for anti-discrimination rules Something
you might consider is changing the name of
the affirmative action policy.
And actually moving away from that,
we are not required by law to have an affirmative action
policy We are required by law to report an equal employee met
statistics to the feds.
Many organizations have dealt with this by just title titling
a policy, an overarching equal and equal employee
opportunity policy and plan.
And then the plan would become the procedure,
and we would combine these two policies
that sounds like something I would agree with.
Other comments, questions I was fine So
would you want to bring that back to us in the new format,
then?
I think that would make more sense
to bring that back as well as the cultural proficiency policy.
At the same time being as they are closely related.
Okay.
That sounds good.
We need a motion for that or we just have it captured that staff
will bring those back.
Good.
OK All right Thank you, Commissioner Shepard
just to add, I agree with combining All right.
We're happy to hear any further direction that you'd
like to give us at this time.
If this format works for you, if you'd
like to see them presented to you in another way, please let i
do like this batch thing.
It allows us to actually read them.
If you gave us 100 policies or ones or whatever it.
We I, I frankly wouldn't be able to understand them all in time
for in time for a meeting.
So I feel like it would spread out your, your staff time
and allow us to have a deeper comprehension of the policies
that operate the counting So I appreciate
it I just that makes sense.
I have a theme and you know, the the number
of policies that fit within that, the one
and the the batch approach.
I think makes sense And just like we've done today
one refers to the other.
And so it makes sense to proceed like this and one request
when you bring it back could you include a copy of the original?
And then the new one.
So we can compare or we have red line versions Also, if you would
like to see those as well Sure.
It does get a little tricky because we took
these personnel rules that were very individual in and not
individually written and not really categorized
So we're kind of pulling them from different areas
So whatever we could do to help make that a little
more coherent Sure do.
So thank you.
Just as a reminder about our policy oversight committee,
the committee is the group of county employees
are managers who review policy is as part of a process
And also, they're able to provide some county wide input
into a policy in terms of whether it's the procedure
aspect of it or or any updating or anything that might be
relevant to suggesting any revisions as part
of that process Policies go out, even
though these are current policies,
they go out for review period,
and days for staff comment and then
they go back to the policy author who takes those comments
into consideration We then republish them
for an for another set of ten days
to show what the questions were.
The comments were that were made about the policy and the policy.
Authors respond to those questions
so that all happens All that vetting happens
before you even see those.
And even those these are current existing policies.
We're going through the same process.
Thank you.
So that are you will, that add to the timeline
of when you can bring them back, is what you're saying now?
You're the last stop on that process.
Okay.
But with the combining of the two,
you'll send that back to the policy committee.
We will notify the policy committee of the board's
direction on that.
And then it will get once you assuming you you approve,
it will get reposted for staff.
Okay.
Thank you Thank you You may be free All right.
That brings us to the sponsorship request for
the Rotary Club of Falmouth.
There.
Salmon and Jazz event And that is the last attachment
in the packet Oh, I believe in the past,
we have sponsored this at $150.
And then that gives us one ticket
and then additional tickets can be purchased if wanted
So I'll open it up for conversation
I'm familiar with this event and have attended in the past
and then I think it is worthy of our sponsorship.
And I guess the question is, at what level
what And with the idea of a spreading
our support around the county Mr. Shepard thank you.
It's seems funny.
I like the image of the famine plain, the side.
I saw that too.
He's just a little guy.
But there's just a little salmon.
Yes but i you know, if this is something we've done before,
I'm happy to do it.
And at the $150 level and have one of us go I this you know,
we spoke last time about running out.
We ran ran down our sponsorship budget.
And then our assistant county administrator
mentioned that we had funds that we
could utilize to keep sponsoring things I just, absolutely.
I think that the reason the budget was run down
was because some of them ended up
being more expensive especially the Celebrate corvallis
increased its prices by a lot.
But I just i'm I'm not I'm not a fan of overspending
what we budgeted for this.
But because we have the discretionary funds.
And this is one that we've done before or not
discretionary funds, we have the funds funds available.
I will support 150 level sponsorship.
So I just wanted to be out there about I'm concerned
that we're how how far we're going over what
we had budgeted for it.
So I guess I'd say I'm not concerned about going
over budget, but give me a it gives us an opportune
to be preparing the next biennium budget to be
more accurate in our budgeting.
So Oh oh oh where this line item and and I
think it would be helpful if we had a and maybe
we already do, but oh list of organizations and events
that we sponsor in the past and oh
see what that adds up to and maybe oh grease it a little bit.
So we have some flexibility We can provide that to you all
probably at our next goal setting meeting
right So I'm in support of this because it's
it's not just Corvallis that helps us get out
into other parts of the county.
And I mean alternatively, if commissioners didn't want
to use our budget, I mean, we could all just chip in 50 bucks
and cover it and purchase our own tickets
or you know, or not sponsor it.
So there's options Yeah, I know I
would make a motion that we answer
the form with Rotary's Sam.
And then as festival and $150 oh limit their second.
All those in favor say I hope and we have Rick Craig sticking
up to the table who staff would like to get clarification
I think in your packet.
It's suggested that in the past you had done $250.
I just wanted to clarify if you wanted to go to the lower
level of 150, but I believe the organization
and requested to 15, that's what we had done before.
Oh, my apologies Thank you.
And i will admit it.
Good.
You're quicker than you look, Rick.
Yeah I still see everyone every once in a while,
I can move kind of quick and I would just
respond quickly to the request.
We will make sure the financial team
gets you a list of all the sponsorships
over the last Two years.
OK.
Thank you.
You OK.
Oh, I will revise my motion to sponsor
the Falmouth Rotary Oh, they went
and jazz event at the $250 level.
And as a second.
I agree All right.
Anything else before I call for the vote and all those in favor
say i, I, i motion passes unanimously Thank you.
Is there anything else for the good
of the order Seeing none I will adjourn the meeting at 9:50 a.m.
You're welcome.