1 00:01:57,680 --> 00:01:59,360 good evening welcome to this meeting of 2 00:01:59,360 --> 00:02:01,040 the town council this meeting will come 3 00:02:01,040 --> 00:02:03,520 to order at 601 pm 4 00:02:03,520 --> 00:02:05,360 roll call 5 00:02:05,360 --> 00:02:11,830 vice president ludwig here 6 00:02:11,840 --> 00:02:12,959 please stand for the pledge of 7 00:02:12,959 --> 00:02:15,120 allegiance um mr chocolate please leave 8 00:02:15,120 --> 00:02:27,190 us in the pledge of allegiance 9 00:02:27,200 --> 00:02:28,160 thank you 10 00:02:28,160 --> 00:02:30,959 please provide the emergency evacuation 11 00:02:30,959 --> 00:02:31,840 this is 12 00:02:31,840 --> 00:02:33,680 the door 13 00:02:33,680 --> 00:02:35,200 thank you 14 00:02:35,200 --> 00:02:37,440 agenda b2 approval of town council 15 00:02:37,440 --> 00:02:40,400 meeting minutes for july 25th 2022 16 00:02:40,400 --> 00:02:43,440 reference pages 4-26 madam clerk did you 17 00:02:43,440 --> 00:02:45,200 receive any corrections 18 00:02:45,200 --> 00:02:48,080 yes i did have the corrections been made 19 00:02:48,080 --> 00:02:49,760 uh all but 20 00:02:49,760 --> 00:02:50,879 three 21 00:02:50,879 --> 00:02:53,200 i just received tonight okay are there 22 00:02:53,200 --> 00:02:55,040 any other corrections 23 00:02:55,040 --> 00:02:56,400 all right may i have a motion and a 24 00:02:56,400 --> 00:02:58,239 second to approve the amended minutes 25 00:02:58,239 --> 00:03:01,040 for july 25th 2022 26 00:03:01,040 --> 00:03:02,959 i'll make a motion may i have a second 27 00:03:02,959 --> 00:03:05,200 i'll second it thank you roll call vote 28 00:03:05,200 --> 00:03:07,760 vice president ludwig yes mr leblanc yes 29 00:03:07,760 --> 00:03:10,319 this is shockley yes this is lima yes 30 00:03:10,319 --> 00:03:16,830 this 31 00:03:16,840 --> 00:03:20,159 is emotion is approved i have a motion 32 00:03:20,159 --> 00:03:22,319 and a second to adjourn into executive 33 00:03:22,319 --> 00:03:23,440 section 34 00:03:23,440 --> 00:03:27,120 session at 602 pm 35 00:03:27,120 --> 00:03:28,640 i'll make a motion 36 00:03:28,640 --> 00:03:31,120 a second thank you uh for the following 37 00:03:31,120 --> 00:03:33,200 purposes closed pursuant to rhode island 38 00:03:33,200 --> 00:03:36,959 general law 4246 5a1 discussions of job 39 00:03:36,959 --> 00:03:38,400 performance character physical and 40 00:03:38,400 --> 00:03:40,480 mental health of a person or persons 41 00:03:40,480 --> 00:03:42,319 specifically for the council to discuss 42 00:03:42,319 --> 00:03:44,799 evaluation the child managers 43 00:03:44,799 --> 00:03:46,799 evaluation and goal setting and close 44 00:03:46,799 --> 00:03:48,400 pursuant to rhode island general law 45 00:03:48,400 --> 00:03:51,840 4246 5a1 discussion of job performance 46 00:03:51,840 --> 00:03:53,439 character physical and mental health of 47 00:03:53,439 --> 00:03:55,599 a person or persons specifically for the 48 00:03:55,599 --> 00:03:57,360 council to discuss candidates for the 49 00:03:57,360 --> 00:04:00,560 school building design committee 50 00:04:00,560 --> 00:04:02,159 roll call 51 00:04:02,159 --> 00:04:05,519 miss vice president ludwig yes uh mr 52 00:04:05,519 --> 00:04:07,840 leblanc yes mrs shockley yes this is 53 00:04:07,840 --> 00:04:10,159 lima yes this is 16 years five years no 54 00:04:10,159 --> 00:04:12,239 needs the motion is approved we will now 55 00:04:12,239 --> 02:01:07,350 adjourn into executive session 56 02:01:07,360 --> 02:01:08,880 are they left 57 02:01:08,880 --> 02:01:26,550 hold it for really 58 02:01:26,560 --> 02:01:28,400 good evening everyone 59 02:01:28,400 --> 02:01:31,760 i'm sorry that we were uh late um we had 60 02:01:31,760 --> 02:01:33,599 a lot to discuss and we were trying to 61 02:01:33,599 --> 02:01:35,199 be as efficient 62 02:01:35,199 --> 02:01:38,639 as as possible but we ran over 63 02:01:38,639 --> 02:01:40,880 but i appreciate your waiting and um we 64 02:01:40,880 --> 02:01:42,560 hope the rest of the meeting will be 65 02:01:42,560 --> 02:01:44,239 very interesting we're planning it to be 66 02:01:44,239 --> 02:01:46,400 a very interesting meeting so thank you 67 02:01:46,400 --> 02:01:50,790 for staying 68 02:01:50,800 --> 02:01:52,639 members of the public the council met 69 02:01:52,639 --> 02:01:54,560 executive session for the following 70 02:01:54,560 --> 02:01:56,159 close pursuant to rhode island general 71 02:01:56,159 --> 02:01:59,119 law 4246 5a1 discussion of job 72 02:01:59,119 --> 02:02:00,960 performance character physical and 73 02:02:00,960 --> 02:02:02,639 mental health of a person or person 74 02:02:02,639 --> 02:02:04,880 specifically for the council to discuss 75 02:02:04,880 --> 02:02:07,360 evaluation of the town manager's 76 02:02:07,360 --> 02:02:10,239 uh evaluation and goal setting no votes 77 02:02:10,239 --> 02:02:12,159 were taken and close pursuant to rhode 78 02:02:12,159 --> 02:02:15,119 island general law 4246 581 discussion 79 02:02:15,119 --> 02:02:16,800 of job performance carriage or physical 80 02:02:16,800 --> 02:02:18,880 or mental health of a person or persons 81 02:02:18,880 --> 02:02:20,719 specifically for the council to discuss 82 02:02:20,719 --> 02:02:22,080 candidates for the school building 83 02:02:22,080 --> 02:02:24,800 design committee no votes were taken may 84 02:02:24,800 --> 02:02:26,719 have a motion to adjourn from executive 85 02:02:26,719 --> 02:02:29,679 session at 801 please i'll make a motion 86 02:02:29,679 --> 02:02:32,239 thank you may i have a second a second 87 02:02:32,239 --> 02:02:34,880 thank you we'll call vice president 88 02:02:34,880 --> 02:02:38,000 ludwig yes mr leblanc yes mrs shockley 89 02:02:38,000 --> 02:02:40,320 yes mrs lima yes this is six and yes 90 02:02:40,320 --> 02:02:41,840 five years no nays the motion is 91 02:02:41,840 --> 02:02:44,000 approved may i have a motion to seal the 92 02:02:44,000 --> 02:02:46,800 minutes of the executive session 93 02:02:46,800 --> 02:02:48,159 i'll make a motion i think you may have 94 02:02:48,159 --> 02:02:51,520 a second we'll call vice president 95 02:02:51,520 --> 02:02:53,840 ludwig yes 96 02:02:53,840 --> 02:02:56,719 istilla blank yes mrs shockley yes mrs 97 02:02:56,719 --> 02:02:58,960 lima yes mrs dixon yes five years no 98 02:02:58,960 --> 02:03:01,119 nays the motion is approved 99 02:03:01,119 --> 02:03:03,679 agenda d licenses for discussion and or 100 02:03:03,679 --> 02:03:07,440 action agenda d1 renewable mobile food 101 02:03:07,440 --> 02:03:10,800 like establishment license casa tia rose 102 02:03:10,800 --> 02:03:14,159 llc manuel leander 14 jennifer lane 103 02:03:14,159 --> 02:03:16,800 coventry yearly license reference pages 104 02:03:16,800 --> 02:03:18,480 27-28 105 02:03:18,480 --> 02:03:22,080 may have a motion to approve the license 106 02:03:22,080 --> 02:03:28,639 i'll make a motion may i have a second thank you discussion is there 107 02:03:28,639 --> 02:03:37,030 someone here from casa tiarosa 108 02:03:37,040 --> 02:03:40,719 okay mr marchant any comments about this 109 02:03:40,719 --> 02:03:43,119 application for renewal of the license 110 02:03:43,119 --> 02:03:45,599 nothing no not tonight 111 02:03:45,599 --> 02:03:47,679 chief i see you have any comments about 112 02:03:47,679 --> 02:03:49,360 this license 113 02:03:49,360 --> 02:03:50,719 okay thank you 114 02:03:50,719 --> 02:03:52,239 members of the council do you have any 115 02:03:52,239 --> 02:03:52,860 questions 116 02:03:52,860 --> 02:03:54,320 [Music] 117 02:03:54,320 --> 02:03:56,239 okay roll call vote vice president 118 02:03:56,239 --> 02:03:58,960 ludwig yes mr leblanc yes mrs shockley 119 02:03:58,960 --> 02:04:01,199 yes this is lima yes this is six and yes 120 02:04:01,199 --> 02:04:02,719 five years no needs the motion is 121 02:04:02,719 --> 02:04:04,639 approved 122 02:04:04,639 --> 02:04:07,040 agenda e resolution by the town council 123 02:04:07,040 --> 02:04:08,960 of the town of coventry designating the 124 02:04:08,960 --> 02:04:11,440 week of september 18-24 125 02:04:11,440 --> 02:04:13,679 as coventry community wellness week with 126 02:04:13,679 --> 02:04:16,000 a culminating community activity or 127 02:04:16,000 --> 02:04:18,639 event on saturday september 24th at the 128 02:04:18,639 --> 02:04:21,440 coventry high school reference pages 29 129 02:04:21,440 --> 02:04:25,040 to 30 may have a motion to approve the 130 02:04:25,040 --> 02:04:27,119 resolution 131 02:04:27,119 --> 02:04:28,400 i'll make motion 132 02:04:28,400 --> 02:04:30,000 thank you may i have a second i'll 133 02:04:30,000 --> 02:04:33,119 second it thank you 134 02:04:33,119 --> 02:04:35,360 ms ludwig this is on page 29 would you 135 02:04:35,360 --> 02:04:43,990 like to read the resolution please 136 02:04:44,000 --> 02:04:45,280 it's not prepared 137 02:04:45,280 --> 02:04:50,229 okay you want me to read it certainly 138 02:04:50,239 --> 02:04:52,079 a resolution by the town council of the 139 02:04:52,079 --> 02:04:53,920 town of coventry resolved that the 140 02:04:53,920 --> 02:04:56,480 coventry town council hereby designates 141 02:04:56,480 --> 02:04:58,800 september 24th as coventry community 142 02:04:58,800 --> 02:05:00,960 wellness day 143 02:05:00,960 --> 02:05:02,800 whereas the town of coventry is a duly 144 02:05:02,800 --> 02:05:04,480 organized municipal corporation in the 145 02:05:04,480 --> 02:05:06,719 county of kent and state of rhode island 146 02:05:06,719 --> 02:05:08,000 whereas the town council is the 147 02:05:08,000 --> 02:05:09,599 governing body of the town and is 148 02:05:09,599 --> 02:05:11,119 responsible for all aspects of 149 02:05:11,119 --> 02:05:12,239 governance 150 02:05:12,239 --> 02:05:13,840 whereas the towns focus on building 151 02:05:13,840 --> 02:05:15,679 resiliency and celebrating connections 152 02:05:15,679 --> 02:05:17,599 in our community with an overarching 153 02:05:17,599 --> 02:05:19,679 focus on trauma-informed care and 154 02:05:19,679 --> 02:05:21,599 whereas the recent coveted pandemic led 155 02:05:21,599 --> 02:05:23,599 to an increase in isolation and need for 156 02:05:23,599 --> 02:05:25,760 our community to re-connect 157 02:05:25,760 --> 02:05:27,440 whereas the town of coventry department 158 02:05:27,440 --> 02:05:29,040 of human services and the coventry 159 02:05:29,040 --> 02:05:30,560 public school district have worked in 160 02:05:30,560 --> 02:05:32,639 collaboration with the ocean state 161 02:05:32,639 --> 02:05:34,480 trauma informed community coalition to 162 02:05:34,480 --> 02:05:36,719 grow a more resilient coventry and work 163 02:05:36,719 --> 02:05:39,119 towards a more resilient rhode island 164 02:05:39,119 --> 02:05:40,400 wellness activities including 165 02:05:40,400 --> 02:05:42,880 performances by local musicians a health 166 02:05:42,880 --> 02:05:44,480 fair and games for children will take 167 02:05:44,480 --> 02:05:46,000 place throughout the day 168 02:05:46,000 --> 02:05:47,679 the first coventry community wellness 169 02:05:47,679 --> 02:05:49,199 day which will take place at the 170 02:05:49,199 --> 02:05:50,719 coventry high school on saturday 171 02:05:50,719 --> 02:05:53,599 september 24th from 10 a.m to 4 p.m 172 02:05:53,599 --> 02:05:55,360 our coventry community is invited to 173 02:05:55,360 --> 02:05:57,440 participate in a free family day with a 174 02:05:57,440 --> 02:05:59,840 focus on fun wellness and celebrating 175 02:05:59,840 --> 02:06:01,599 our resilient community 176 02:06:01,599 --> 02:06:04,239 now therefore be it resolved that we the 177 02:06:04,239 --> 02:06:05,840 town council of the town of coventry 178 02:06:05,840 --> 02:06:08,000 rhode island respectfully designate 179 02:06:08,000 --> 02:06:10,239 september 24th as coventry community 180 02:06:10,239 --> 02:06:12,639 wellness day and be it further resolved 181 02:06:12,639 --> 02:06:14,400 that the town clerk is hereby instructed 182 02:06:14,400 --> 02:06:16,800 to submit a copy of this resolution to 183 02:06:16,800 --> 02:06:18,719 the town of coventry state senator and 184 02:06:18,719 --> 02:06:20,639 state representative as well as the 185 02:06:20,639 --> 02:06:22,239 executive director of the rhode island 186 02:06:22,239 --> 02:06:24,159 league of cities and towns 187 02:06:24,159 --> 02:06:25,599 this resolution shall take effect 188 02:06:25,599 --> 02:06:28,639 immediately upon the date hereof 189 02:06:28,639 --> 02:06:30,320 i hereby certify that the foregoing 190 02:06:30,320 --> 02:06:32,239 resolution was adopted by the honorable 191 02:06:32,239 --> 02:06:34,480 town council of the town of coventry at 192 02:06:34,480 --> 02:06:36,480 a regular meeting held on the 29th day 193 02:06:36,480 --> 02:06:39,360 of august 2022. 194 02:06:39,360 --> 02:06:41,760 thank you very much um mr robelot was 195 02:06:41,760 --> 02:06:44,079 one unable to attend due to a family 196 02:06:44,079 --> 02:06:46,639 matter um any members of the council 197 02:06:46,639 --> 02:06:48,239 have any questions 198 02:06:48,239 --> 02:06:50,800 about this resolution 199 02:06:50,800 --> 02:06:53,119 okay roll call vote vice president 200 02:06:53,119 --> 02:06:56,239 ludwig yes mr leblanc yes mrs shockley 201 02:06:56,239 --> 02:06:59,040 yes mrs lima yes mrs dixon yes five 202 02:06:59,040 --> 02:07:01,040 years no needs the resolution is 203 02:07:01,040 --> 02:07:02,159 approved 204 02:07:02,159 --> 02:07:04,800 agenda e2 affirming award of purchase 205 02:07:04,800 --> 02:07:07,520 for a 2022 ford 206 02:07:07,520 --> 02:07:11,760 policy interceptor utility awd suv and 207 02:07:11,760 --> 02:07:13,920 the respective vehicle accessories 208 02:07:13,920 --> 02:07:17,199 reference pages 31-37 209 02:07:17,199 --> 02:07:19,199 may i have a motion 210 02:07:19,199 --> 02:07:22,480 i'll make a motion may i have a second 211 02:07:22,480 --> 02:07:24,000 thank you 212 02:07:24,000 --> 02:07:26,639 chief heist 213 02:07:26,639 --> 02:07:29,360 tell us tell us what these vehicles are 214 02:07:29,360 --> 02:07:32,320 so these are uh two police vehicles um 215 02:07:32,320 --> 02:07:33,920 suvs for us 216 02:07:33,920 --> 02:07:36,079 um 217 02:07:36,079 --> 02:07:38,159 they're um 218 02:07:38,159 --> 02:07:42,000 the crosstalk is 125 998 10 cents to 219 02:07:42,000 --> 02:07:45,040 outfit them and purchase the vehicles 220 02:07:45,040 --> 02:07:47,679 uh that's including the radios 221 02:07:47,679 --> 02:07:51,270 in full outfit 222 02:07:51,280 --> 02:07:53,360 now is this in your budget already it's 223 02:07:53,360 --> 02:07:55,199 in the capital budget it's the workplace 224 02:07:55,199 --> 02:07:56,320 it's in the capital budget and the 225 02:07:56,320 --> 02:07:58,400 capital budget okay 226 02:07:58,400 --> 02:08:00,480 any other questions by 227 02:08:00,480 --> 02:08:02,719 members of the council 228 02:08:02,719 --> 02:08:06,830 mrs lima 229 02:08:06,840 --> 02:08:11,520 um i just wanted to ask what um 230 02:08:11,520 --> 02:08:13,599 financial data do we have to support 231 02:08:13,599 --> 02:08:15,280 that this money is available to make 232 02:08:15,280 --> 02:08:18,950 this purchase 233 02:08:18,960 --> 02:08:20,880 this is covered by current year revenues 234 02:08:20,880 --> 02:08:23,520 in the budget 235 02:08:23,520 --> 02:08:24,719 when you say current your revenues do 236 02:08:24,719 --> 02:08:26,560 you mean fy23 237 02:08:26,560 --> 02:08:31,189 yes 238 02:08:31,199 --> 02:08:35,360 i just want to i want to i will suffice 239 02:08:35,360 --> 02:08:37,840 is are these vehicles something you need 240 02:08:37,840 --> 02:08:39,280 immediately 241 02:08:39,280 --> 02:08:41,920 so part of the issue we run into is 242 02:08:41,920 --> 02:08:43,920 these quotes will be only good for 30 243 02:08:43,920 --> 02:08:46,159 days in addition that even the radios to 244 02:08:46,159 --> 02:08:48,560 order the radios there's a 26 week delay 245 02:08:48,560 --> 02:08:51,040 to even get them so if you push it off 246 02:08:51,040 --> 02:08:52,880 i'm not sure when they would come in 247 02:08:52,880 --> 02:08:57,040 yeah but we do need them i i i totally i 248 02:08:57,040 --> 02:08:59,040 want to support you so bad but my issue 249 02:08:59,040 --> 02:09:01,440 is like you've heard other meetings 250 02:09:01,440 --> 02:09:03,920 we haven't seen a budget's actual report 251 02:09:03,920 --> 02:09:06,000 since last year so i i don't know what 252 02:09:06,000 --> 02:09:08,800 our financial situation is and i just 253 02:09:08,800 --> 02:09:12,000 it's a huge chunk of cash to to commit 254 02:09:12,000 --> 02:09:13,599 and it's not because i don't i don't 255 02:09:13,599 --> 02:09:15,040 want to support you or i don't think you 256 02:09:15,040 --> 02:09:16,480 need it it's just 257 02:09:16,480 --> 02:09:18,719 i'm kind of making a blindfold decision 258 02:09:18,719 --> 02:09:20,880 so it's nothing against this quote or or 259 02:09:20,880 --> 02:09:23,199 the department it's that's really where 260 02:09:23,199 --> 02:09:26,000 it's at so there was an opportunity to 261 02:09:26,000 --> 02:09:27,679 um you know i'd like to hear what the 262 02:09:27,679 --> 02:09:29,119 rest of the council members are saying 263 02:09:29,119 --> 02:09:30,880 but i if there's an opportunity to at 264 02:09:30,880 --> 02:09:31,679 least 265 02:09:31,679 --> 02:09:33,679 table to this one of the september 266 02:09:33,679 --> 02:09:35,360 meetings where we could get more 267 02:09:35,360 --> 02:09:40,880 financial information um to help us feel better about this and and 268 02:09:40,880 --> 02:09:43,040 provide evidence that we have the funds 269 02:09:43,040 --> 02:09:45,040 to be able to to pay for this i would 270 02:09:45,040 --> 02:09:47,520 appreciate it 271 02:09:47,520 --> 02:09:53,109 any other questions 272 02:09:53,119 --> 02:09:55,520 we have a motion in a second to table 273 02:09:55,520 --> 02:10:00,320 this agenda item a roll call 274 02:10:00,320 --> 02:10:02,159 miss ledwick yes 275 02:10:02,159 --> 02:10:03,920 mr leblanc yes 276 02:10:03,920 --> 02:10:08,159 mrs shockley yes mrs lima yes mrs dixon 277 02:10:08,159 --> 02:10:14,069 no 278 02:10:14,079 --> 02:10:15,040 okay 279 02:10:15,040 --> 02:10:16,960 all right mrs shockley i would like to 280 02:10:16,960 --> 02:10:19,119 be prepared to vote on this 281 02:10:19,119 --> 02:10:21,280 at the next meeting if at all possible 282 02:10:21,280 --> 02:10:23,750 um 283 02:10:23,760 --> 02:10:25,360 manager marshawn when he says the 284 02:10:25,360 --> 02:10:26,880 capital budget can can you be more 285 02:10:26,880 --> 02:10:29,199 specific for me please is this the 500 286 02:10:29,199 --> 02:10:31,440 000 in capital that we have set aside 287 02:10:31,440 --> 02:10:32,960 yes and was this something that we 288 02:10:32,960 --> 02:10:34,480 intended on putting that money towards 289 02:10:34,480 --> 02:10:36,960 when we put aside the 500 000 290 02:10:36,960 --> 02:10:39,119 yes 291 02:10:39,119 --> 02:10:40,560 and can i ask also about the radio 292 02:10:40,560 --> 02:10:42,000 equipment you said it's how many weeks 293 02:10:42,000 --> 02:10:43,280 before we get the radio equipment 294 02:10:43,280 --> 02:10:45,599 26-week delay on 295 02:10:45,599 --> 02:10:47,280 are the cars safe 296 02:10:47,280 --> 02:10:48,880 like is it safe to be a police officer 297 02:10:48,880 --> 02:10:50,239 what do you use for radios i guess i 298 02:10:50,239 --> 02:10:52,000 want to ask like what what do you do we 299 02:10:52,000 --> 02:10:53,760 have a radio in the cars and then we 300 02:10:53,760 --> 02:10:56,320 also have portables on our sides these 301 02:10:56,320 --> 02:10:58,960 are the in-car radios 302 02:10:58,960 --> 02:11:01,760 like i said is that a 303 02:11:01,760 --> 02:11:03,760 safe way of driving 304 02:11:03,760 --> 02:11:06,000 a police car without that radio attached 305 02:11:06,000 --> 02:11:10,000 no we need that communication 306 02:11:10,000 --> 02:11:11,840 know i think she's asking sure i was 307 02:11:11,840 --> 02:11:13,520 questioning if it was safe now like i 308 02:11:13,520 --> 02:11:17,910 definitely have them in our current cars 309 02:11:17,920 --> 02:11:19,360 no i understood that that's why i was 310 02:11:19,360 --> 02:11:20,960 just concerned about the idea of you 311 02:11:20,960 --> 02:11:22,480 guys using these two vehicles without 312 02:11:22,480 --> 02:11:24,480 the radios but because you have your 313 02:11:24,480 --> 02:11:26,159 side radio it would well no they'd 314 02:11:26,159 --> 02:11:27,360 probably be sidelined until we could 315 02:11:27,360 --> 02:11:28,960 actually get the radios installed okay 316 02:11:28,960 --> 02:11:31,040 when do you expect so you're buying 317 02:11:31,040 --> 02:11:32,560 these cars but you wouldn't be using 318 02:11:32,560 --> 02:11:35,040 them for we'd be ordering them now and 319 02:11:35,040 --> 02:11:36,639 i'm not sure if it's an exact way on 320 02:11:36,639 --> 02:11:38,079 getting them here and outfitted there's 321 02:11:38,079 --> 02:11:40,159 a time delay uh to actually get them 322 02:11:40,159 --> 02:11:41,199 usable 323 02:11:41,199 --> 02:11:43,599 okay to go to the company towel fit them 324 02:11:43,599 --> 02:11:45,040 which takes several weeks depending on 325 02:11:45,040 --> 02:11:46,639 how many 326 02:11:46,639 --> 02:11:48,320 vehicles they're working on 327 02:11:48,320 --> 02:11:51,280 okay and when did you get the original 328 02:11:51,280 --> 02:11:52,719 quote because you said it's a 30-day 329 02:11:52,719 --> 02:11:54,800 quote i'm just looking at the so this is 330 02:11:54,800 --> 02:11:57,760 from 8 18. eight four there's a date on 331 02:11:57,760 --> 02:12:01,669 this quote on the top top one 332 02:12:01,679 --> 02:12:03,360 so what i'm looking at it says 817 i 333 02:12:03,360 --> 02:12:12,069 think well each one's 334 02:12:12,079 --> 02:12:31,189 the car itself 335 02:12:31,199 --> 02:12:47,350 the radio quote was on august 9th 336 02:12:47,360 --> 02:12:50,390 the um 337 02:12:50,400 --> 02:12:52,159 the global for the outfitting that 338 02:12:52,159 --> 02:13:04,950 expires on september 17th 339 02:13:04,960 --> 02:13:08,159 mr marshawn a question for you 340 02:13:08,159 --> 02:13:09,440 um 341 02:13:09,440 --> 02:13:11,920 there's a motion and a second to table 342 02:13:11,920 --> 02:13:12,960 this 343 02:13:12,960 --> 02:13:15,440 now till september 12th 344 02:13:15,440 --> 02:13:17,599 will we have information by september 345 02:13:17,599 --> 02:13:19,360 12th that would allow a different 346 02:13:19,360 --> 02:13:21,599 decision or a decision to be made that 347 02:13:21,599 --> 02:13:23,679 would be any different than what could 348 02:13:23,679 --> 02:13:27,270 be made this evening 349 02:13:27,280 --> 02:13:32,000 uh we hope to have the fy21 audit 350 02:13:32,000 --> 02:13:33,920 finished by then and have at least draft 351 02:13:33,920 --> 02:13:35,840 statements available that would be more 352 02:13:35,840 --> 02:13:38,480 information than we have today 353 02:13:38,480 --> 02:13:42,159 however i don't know that we'll have 354 02:13:42,159 --> 02:13:44,320 a budget to actual year-to-date monthly 355 02:13:44,320 --> 02:13:47,840 reports for july or august by that point 356 02:13:47,840 --> 02:13:51,360 um we are behind on our financial 357 02:13:51,360 --> 02:13:52,719 reporting 358 02:13:52,719 --> 02:13:54,639 and reports as we're finishing the 21 359 02:13:54,639 --> 02:13:56,320 audit 360 02:13:56,320 --> 02:13:58,239 so i'm just 361 02:13:58,239 --> 02:14:00,400 not table to the 12th it was a general 362 02:14:00,400 --> 02:14:02,159 table 363 02:14:02,159 --> 02:14:03,840 we don't have to discuss the and it was 364 02:14:03,840 --> 02:14:04,880 seconded 365 02:14:04,880 --> 02:14:08,149 so we don't have to discuss it 366 02:14:08,159 --> 02:14:09,840 mr leblanc 367 02:14:09,840 --> 02:14:10,880 um 368 02:14:10,880 --> 02:14:12,719 i just wanted some clarification uh mr 369 02:14:12,719 --> 02:14:14,639 marshall you had mentioned that this was 370 02:14:14,639 --> 02:14:16,560 in the capital budget and it was 371 02:14:16,560 --> 02:14:18,960 something that was budgeted i think i i 372 02:14:18,960 --> 02:14:22,000 specifically had asked uh i knew we had 373 02:14:22,000 --> 02:14:23,760 a certain amount of money in capital and 374 02:14:23,760 --> 02:14:25,599 i had asked for what projects were in 375 02:14:25,599 --> 02:14:27,679 there and the answer i had received i 376 02:14:27,679 --> 02:14:28,719 think it was 377 02:14:28,719 --> 02:14:31,360 i don't know two months now um 378 02:14:31,360 --> 02:14:34,159 that it was just there for 379 02:14:34,159 --> 02:14:36,320 miscellaneous that we we as a council 380 02:14:36,320 --> 02:14:37,840 would be able to decide what we're going 381 02:14:37,840 --> 02:14:40,239 to use that capital for um so but you 382 02:14:40,239 --> 02:14:42,480 just answered that it's in the capital 383 02:14:42,480 --> 02:14:44,400 and it was intentionally budgeted for so 384 02:14:44,400 --> 02:14:46,639 i just wanted to clarify that comment so 385 02:14:46,639 --> 02:14:49,119 do you have a list of of projects now 386 02:14:49,119 --> 02:14:51,360 for capital and if you do i would love 387 02:14:51,360 --> 02:14:53,840 to know what yes i'll ask lisa to help 388 02:14:53,840 --> 02:14:55,199 answer that because she compiled the 389 02:14:55,199 --> 02:14:56,880 budget and managed it between the 390 02:14:56,880 --> 02:14:59,040 departments so 391 02:14:59,040 --> 02:15:02,239 his two police cars are in the budget um 392 02:15:02,239 --> 02:15:04,000 and if you look in the actual budget 393 02:15:04,000 --> 02:15:07,280 that was passed on the cip page it lists 394 02:15:07,280 --> 02:15:08,639 all the 395 02:15:08,639 --> 02:15:10,800 potential cip that everyone wanted and 396 02:15:10,800 --> 02:15:12,960 then at the last minute change when 397 02:15:12,960 --> 02:15:16,239 we all reduced the cip by 400 000 398 02:15:16,239 --> 02:15:18,320 that 400 000 reduction didn't get 399 02:15:18,320 --> 02:15:20,159 allocated to which one is going to leave 400 02:15:20,159 --> 02:15:22,639 but original vehicles are in there 401 02:15:22,639 --> 02:15:23,440 and 402 02:15:23,440 --> 02:15:26,400 so there's a listing so so it was in 403 02:15:26,400 --> 02:15:28,000 there but then it was taken out 404 02:15:28,000 --> 02:15:29,440 no there's a there's a listing of about 405 02:15:29,440 --> 02:15:31,040 12 assets 406 02:15:31,040 --> 02:15:33,199 okay in the cost and the estimates 407 02:15:33,199 --> 02:15:34,560 included in that were two police 408 02:15:34,560 --> 02:15:36,079 vehicles 409 02:15:36,079 --> 02:15:37,280 and then 410 02:15:37,280 --> 02:15:39,679 the last town council meeting 411 02:15:39,679 --> 02:15:42,560 you all reduced the cip by 400 000. we 412 02:15:42,560 --> 02:15:44,560 sure did we didn't take that 400 000 and 413 02:15:44,560 --> 02:15:46,159 allocate it to which passes are going to 414 02:15:46,159 --> 02:15:47,679 be um 415 02:15:47,679 --> 02:15:49,599 going to be done or not right 416 02:15:49,599 --> 02:15:51,360 that's my but that's the original 417 02:15:51,360 --> 02:15:53,760 they're in there whether the 400 000 is 418 02:15:53,760 --> 02:15:54,639 a 419 02:15:54,639 --> 02:15:57,520 most of it was relating to dpw equipment 420 02:15:57,520 --> 02:15:58,800 and then there's a couple police 421 02:15:58,800 --> 02:16:01,920 vehicles and one recreation asset got it 422 02:16:01,920 --> 02:16:03,520 um okay 423 02:16:03,520 --> 02:16:04,960 um i'm 424 02:16:04,960 --> 02:16:06,480 not sure that exactly it's my question 425 02:16:06,480 --> 02:16:08,560 but okay thanks 426 02:16:08,560 --> 02:16:10,400 are there any other questions 427 02:16:10,400 --> 02:16:11,679 okay 428 02:16:11,679 --> 02:16:14,560 we had a motion and a second to table 429 02:16:14,560 --> 02:16:17,520 and we were going through the the voting 430 02:16:17,520 --> 02:16:20,560 and it was four years and one day uh and 431 02:16:20,560 --> 02:16:22,239 then we ended up with more questions 432 02:16:22,239 --> 02:16:23,520 which is fine 433 02:16:23,520 --> 02:16:26,000 so we've taken the vote for tabling so 434 02:16:26,000 --> 02:16:27,840 the motion is tabled 435 02:16:27,840 --> 02:16:30,310 thank you 436 02:16:30,320 --> 02:16:31,840 we'll let you know chief when it will 437 02:16:31,840 --> 02:16:36,309 become back up on the agenda 438 02:16:36,319 --> 02:16:39,679 item f1 time council updates um we have 439 02:16:39,679 --> 02:16:41,200 openings on the following boards and 440 02:16:41,200 --> 02:16:42,399 commissions 441 02:16:42,399 --> 02:16:45,280 uh tax assessment board of review and 442 02:16:45,280 --> 02:16:47,120 all of these are listed on the web and 443 02:16:47,120 --> 02:16:49,280 we also have applications 444 02:16:49,280 --> 02:16:51,280 these are very interesting positions and 445 02:16:51,280 --> 02:16:53,599 we hope that the public will take note 446 02:16:53,599 --> 02:16:56,160 of the boards and commissions that are 447 02:16:56,160 --> 02:16:58,880 actively recruiting members some of them 448 02:16:58,880 --> 02:17:00,559 need enough members so that they will 449 02:17:00,559 --> 02:17:03,120 have a quorum others do have quorums but 450 02:17:03,120 --> 02:17:04,800 we want to have a full complement of 451 02:17:04,800 --> 02:17:06,559 these members on all of the boards and 452 02:17:06,559 --> 02:17:09,040 commissions we also have an opening on 453 02:17:09,040 --> 02:17:11,439 the patuxent river authority 454 02:17:11,439 --> 02:17:13,359 an opening on the sewer assessment board 455 02:17:13,359 --> 02:17:15,280 of review 456 02:17:15,280 --> 02:17:18,240 openings on the sewer subcommittee 457 02:17:18,240 --> 02:17:20,240 openings on the economic development 458 02:17:20,240 --> 02:17:21,439 commission 459 02:17:21,439 --> 02:17:23,519 and we also are looking actively for 460 02:17:23,519 --> 02:17:25,439 three members for the school building 461 02:17:25,439 --> 02:17:27,760 committee we specifically are looking 462 02:17:27,760 --> 02:17:30,319 for three electors from the community 463 02:17:30,319 --> 02:17:32,559 one of whom may have architectural and 464 02:17:32,559 --> 02:17:35,120 engineering or construction experience 465 02:17:35,120 --> 02:17:38,000 the others too um do not need that kind 466 02:17:38,000 --> 02:17:40,319 of expertise but we welcome anyone who 467 02:17:40,319 --> 02:17:42,880 would like to apply to please 468 02:17:42,880 --> 02:17:44,880 complete an application and submit it to 469 02:17:44,880 --> 02:17:49,750 the town clerk as quickly as possible 470 02:17:49,760 --> 02:17:51,760 hopefully if we get applications we will 471 02:17:51,760 --> 02:17:53,840 begin interviewing these three 472 02:17:53,840 --> 02:17:55,359 candidates or 473 02:17:55,359 --> 02:17:57,359 more than that for these three positions 474 02:17:57,359 --> 02:18:00,479 by september 12th 475 02:18:00,479 --> 02:18:02,600 tom manager update mr marshawn 476 02:18:02,600 --> 02:18:04,080 [Music] 477 02:18:04,080 --> 02:18:06,639 yes thank you uh just to give an update 478 02:18:06,639 --> 02:18:09,359 on the uh progress of the current audit 479 02:18:09,359 --> 02:18:12,160 i spoke with one of the partners at uh 480 02:18:12,160 --> 02:18:15,280 clifton larson anderson and uh 481 02:18:15,280 --> 02:18:17,359 this morning and they said they are 482 02:18:17,359 --> 02:18:18,719 getting close 483 02:18:18,719 --> 02:18:20,399 they're hoping to have draft financials 484 02:18:20,399 --> 02:18:22,800 prepared before the next council meeting 485 02:18:22,800 --> 02:18:24,559 and i'm looking forward to having those 486 02:18:24,559 --> 02:18:25,450 out 487 02:18:25,450 --> 02:18:27,120 [Music] 488 02:18:27,120 --> 02:18:29,920 and the that will allow staff to 489 02:18:29,920 --> 02:18:32,399 progress proceed with the 490 02:18:32,399 --> 02:18:36,160 fy 22 financial statements and we're 491 02:18:36,160 --> 02:18:37,359 hoping to 492 02:18:37,359 --> 02:18:40,319 get those the fy 22 audit done by the 493 02:18:40,319 --> 02:18:42,160 state deadline of december 31st this 494 02:18:42,160 --> 02:18:43,519 year 495 02:18:43,519 --> 02:18:45,599 thank you questions by any members of 496 02:18:45,599 --> 02:18:48,790 the council 497 02:18:48,800 --> 02:18:55,589 thank you 498 02:18:55,599 --> 02:19:02,230 miss ludwig 499 02:19:02,240 --> 02:19:05,200 so my my understanding for the 2021 500 02:19:05,200 --> 02:19:08,000 audit is that there was a number agreed 501 02:19:08,000 --> 02:19:11,280 uh for the due 2d from the final amount 502 02:19:11,280 --> 02:19:13,760 approximately a week ago 503 02:19:13,760 --> 02:19:14,209 um 504 02:19:14,209 --> 02:19:15,840 [Music] 505 02:19:15,840 --> 02:19:19,280 do we what are what are next steps on 506 02:19:19,280 --> 02:19:21,280 bringing that into 507 02:19:21,280 --> 02:19:23,359 possibly the next session for 508 02:19:23,359 --> 02:19:25,439 some type of resolution or what what is 509 02:19:25,439 --> 02:19:27,840 the next step on on that account 510 02:19:27,840 --> 02:19:30,319 yeah i think 511 02:19:30,319 --> 02:19:32,160 i i think with the 512 02:19:32,160 --> 02:19:33,760 draft financial statements and the 513 02:19:33,760 --> 02:19:36,080 resolution of the audit 514 02:19:36,080 --> 02:19:37,519 we'll be prepared to bring that as an 515 02:19:37,519 --> 02:19:39,760 item before the council for a resolution 516 02:19:39,760 --> 02:19:41,359 to further resolve the due to do from 517 02:19:41,359 --> 02:19:44,230 with the school 518 02:19:44,240 --> 02:19:49,600 i have um i have mentioned this to 519 02:19:49,600 --> 02:19:50,880 happy patent node the school committee 520 02:19:50,880 --> 02:19:53,920 member or chairperson 521 02:19:53,920 --> 02:19:57,680 to craig levis a superintendent 522 02:19:57,680 --> 02:19:59,120 in an email but i'll just share with the 523 02:19:59,120 --> 02:20:00,319 council 524 02:20:00,319 --> 02:20:03,439 i do have some concerns about 525 02:20:03,439 --> 02:20:05,200 approving another resolution with the 526 02:20:05,200 --> 02:20:07,600 date of october third on it like we did 527 02:20:07,600 --> 02:20:09,200 the first one just because the second 528 02:20:09,200 --> 02:20:11,040 amount is so much larger 529 02:20:11,040 --> 02:20:12,640 and we've already approved the first 530 02:20:12,640 --> 02:20:14,479 amount so i have i have no problem with 531 02:20:14,479 --> 02:20:16,160 the amount i just want to make sure that 532 02:20:16,160 --> 02:20:18,000 we have a little more information before 533 02:20:18,000 --> 02:20:20,160 we agree on the timing 534 02:20:20,160 --> 02:20:21,840 so i just want to be transparent with 535 02:20:21,840 --> 02:20:24,319 the audience and and the public that 536 02:20:24,319 --> 02:20:25,359 um 537 02:20:25,359 --> 02:20:26,960 i do think a little bit of discussion is 538 02:20:26,960 --> 02:20:29,120 needed on the date of the transfer not 539 02:20:29,120 --> 02:20:30,720 the amount itself that that has already 540 02:20:30,720 --> 02:20:31,840 been agreed 541 02:20:31,840 --> 02:20:34,000 so thank you 542 02:20:34,000 --> 02:20:35,920 mr marchand could you provide us with 543 02:20:35,920 --> 02:20:40,389 that information 544 02:20:40,399 --> 02:20:42,240 we will prepare that information at the 545 02:20:42,240 --> 02:20:44,160 time we present it to the council for 546 02:20:44,160 --> 02:20:47,840 consideration excellent thank you 547 02:20:47,840 --> 02:20:50,240 all right next agenda item 548 02:20:50,240 --> 02:20:52,720 um discussion interaction on the 549 02:20:52,720 --> 02:20:55,120 coventry public school building design 550 02:20:55,120 --> 02:20:57,600 uh just want to mention that a small 551 02:20:57,600 --> 02:21:00,240 group of people have been meeting this 552 02:21:00,240 --> 02:21:03,359 included superintendent craig levis town 553 02:21:03,359 --> 02:21:05,840 manager ben marchand school committee 554 02:21:05,840 --> 02:21:08,560 member kathy patnow and when she has not 555 02:21:08,560 --> 02:21:10,720 been able to be present 556 02:21:10,720 --> 02:21:12,720 council member or school committee 557 02:21:12,720 --> 02:21:14,399 member james pearson 558 02:21:14,399 --> 02:21:17,120 um i've been present and mario carino 559 02:21:17,120 --> 02:21:19,520 who is our consultant or who works for 560 02:21:19,520 --> 02:21:21,920 rhode island has department of education 561 02:21:21,920 --> 02:21:24,160 has been a consultant to us and we've 562 02:21:24,160 --> 02:21:25,680 met in order to 563 02:21:25,680 --> 02:21:27,600 try to think about 564 02:21:27,600 --> 02:21:29,840 do we want to have another school 565 02:21:29,840 --> 02:21:32,640 construction bond discussion do we want 566 02:21:32,640 --> 02:21:34,800 to form another committee do we want to 567 02:21:34,800 --> 02:21:37,680 entertain the possibility of applying 568 02:21:37,680 --> 02:21:39,520 for a bond through the rhode island 569 02:21:39,520 --> 02:21:41,520 department of education which is 570 02:21:41,520 --> 02:21:43,680 offering very attractive incentives of 571 02:21:43,680 --> 02:21:45,280 up to 70 572 02:21:45,280 --> 02:21:47,439 depending upon the type of 573 02:21:47,439 --> 02:21:49,600 school design that we present 574 02:21:49,600 --> 02:21:51,520 so the group got together to discuss 575 02:21:51,520 --> 02:21:53,359 roles and responsibilities who would 576 02:21:53,359 --> 02:21:55,520 need to be on this committee the school 577 02:21:55,520 --> 02:21:57,359 building design committee 578 02:21:57,359 --> 02:21:59,280 and we looked at what does a coventry 579 02:21:59,280 --> 02:22:02,240 charter recommend what does ride require 580 02:22:02,240 --> 02:22:04,479 and we came up with a list of 581 02:22:04,479 --> 02:22:06,880 members that would meet the requirements 582 02:22:06,880 --> 02:22:09,520 for both ride and the charter and that's 583 02:22:09,520 --> 02:22:10,399 why 584 02:22:10,399 --> 02:22:12,720 most of the requirements require us to 585 02:22:12,720 --> 02:22:14,240 have people either from the school 586 02:22:14,240 --> 02:22:16,880 department or from the town so we are 587 02:22:16,880 --> 02:22:19,280 looking for three more electors 588 02:22:19,280 --> 02:22:20,720 from the 589 02:22:20,720 --> 02:22:22,800 town to be on this committee so we are 590 02:22:22,800 --> 02:22:25,920 looking actively for three more members 591 02:22:25,920 --> 02:22:28,560 um we've also talked about 592 02:22:28,560 --> 02:22:30,319 the fact that 593 02:22:30,319 --> 02:22:33,439 financing in order to submit a stage two 594 02:22:33,439 --> 02:22:34,960 application first of all you have to 595 02:22:34,960 --> 02:22:37,439 submit a stage one application 596 02:22:37,439 --> 02:22:38,240 and 597 02:22:38,240 --> 02:22:40,399 superintendent levis was able to submit 598 02:22:40,399 --> 02:22:42,479 on a timely basis the stage one 599 02:22:42,479 --> 02:22:44,960 application using information that had 600 02:22:44,960 --> 02:22:47,040 been developed for the last stage one 601 02:22:47,040 --> 02:22:49,840 application that basically says that we 602 02:22:49,840 --> 02:22:51,760 have an intent doesn't mean we're 603 02:22:51,760 --> 02:22:53,600 committed to anything but we wanted to 604 02:22:53,600 --> 02:22:55,200 let the 605 02:22:55,200 --> 02:22:56,800 rhode island department of education 606 02:22:56,800 --> 02:22:58,560 know that they're that we're interested 607 02:22:58,560 --> 02:23:01,280 in pursuing the possibility of a bond 608 02:23:01,280 --> 02:23:03,680 the financing for stage two requires a 609 02:23:03,680 --> 02:23:06,000 consultant so in the small group we 610 02:23:06,000 --> 02:23:08,080 discussed what would be the requirements 611 02:23:08,080 --> 02:23:10,640 for the type of consultant and last 612 02:23:10,640 --> 02:23:13,359 meeting we also authorized the town 613 02:23:13,359 --> 02:23:15,200 manager to 614 02:23:15,200 --> 02:23:17,520 we authorized him to put out an rfp for 615 02:23:17,520 --> 02:23:20,160 a consultant so we're looking for what 616 02:23:20,160 --> 02:23:22,160 are the possibilities for a consultant 617 02:23:22,160 --> 02:23:24,160 who could work with us on a stage two 618 02:23:24,160 --> 02:23:26,960 application this does not commit us to 619 02:23:26,960 --> 02:23:29,359 hiring anyone it simply says this is 620 02:23:29,359 --> 02:23:31,520 what we're looking for who's out there 621 02:23:31,520 --> 02:23:33,359 who might be interested who has the 622 02:23:33,359 --> 02:23:35,840 expertise that could provide the kind of 623 02:23:35,840 --> 02:23:37,600 information that a school building 624 02:23:37,600 --> 02:23:39,600 design committee would need 625 02:23:39,600 --> 02:23:41,600 so we talked about that we talked about 626 02:23:41,600 --> 02:23:43,600 where the funding would come from 627 02:23:43,600 --> 02:23:44,880 basically 628 02:23:44,880 --> 02:23:46,880 the town does not have any money in its 629 02:23:46,880 --> 02:23:48,960 budget nor does the school 630 02:23:48,960 --> 02:23:52,080 but there are creative ways to find some 631 02:23:52,080 --> 02:23:54,160 funding which would allow us to stop the 632 02:23:54,160 --> 02:23:56,080 process and then get reimbursed through 633 02:23:56,080 --> 02:23:58,479 the bond if we should get one and we 634 02:23:58,479 --> 02:24:01,439 also talked about the estimation of what 635 02:24:01,439 --> 02:24:03,520 would be our bonding capacity and we 636 02:24:03,520 --> 02:24:05,439 talked about different numbers 637 02:24:05,439 --> 02:24:07,280 so what we're going to do 638 02:24:07,280 --> 02:24:09,680 next week or the next meeting will be to 639 02:24:09,680 --> 02:24:12,640 appoint members to this committee and 640 02:24:12,640 --> 02:24:15,600 just jump start the process at any time 641 02:24:15,600 --> 02:24:17,840 we can stop the process if we feel that 642 02:24:17,840 --> 02:24:20,240 the timing is not appropriate or we 643 02:24:20,240 --> 02:24:21,840 don't have the appropriate number of 644 02:24:21,840 --> 02:24:24,319 electors we cannot get started until we 645 02:24:24,319 --> 02:24:27,120 have a full complement of people we're 646 02:24:27,120 --> 02:24:30,560 seeking um i think it's um 647 02:24:30,560 --> 02:24:34,240 we have a membership 648 02:24:34,240 --> 02:24:36,960 on the team of 15 nine would be voting 649 02:24:36,960 --> 02:24:40,080 and we're looking for three more uh non 650 02:24:40,080 --> 02:24:42,399 uh three more voting members so that's 651 02:24:42,399 --> 02:24:43,920 what we're looking for at this point in 652 02:24:43,920 --> 02:24:45,760 time so this 653 02:24:45,760 --> 02:24:47,600 small group will be meeting this week 654 02:24:47,600 --> 02:24:50,560 again to continue the process um once we 655 02:24:50,560 --> 02:24:54,000 receive applications from consultants uh 656 02:24:54,000 --> 02:24:55,840 superintendent levis and our town 657 02:24:55,840 --> 02:24:58,160 manager will be reviewing these uh 658 02:24:58,160 --> 02:25:00,640 applications and then submitting them to 659 02:25:00,640 --> 02:25:02,880 um a school building design committee 660 02:25:02,880 --> 02:25:05,280 once it is formed so we're working and 661 02:25:05,280 --> 02:25:07,200 basically following the same process 662 02:25:07,200 --> 02:25:09,760 that was followed for the last building 663 02:25:09,760 --> 02:25:12,000 design committee that was formed 664 02:25:12,000 --> 02:25:13,680 but we have a very aggressive time 665 02:25:13,680 --> 02:25:15,760 schedule so that group will have to 666 02:25:15,760 --> 02:25:18,399 decide whether it's going to be able to 667 02:25:18,399 --> 02:25:22,000 uh submit a proposal by to the state by 668 02:25:22,000 --> 02:25:23,760 february or whether they'll have to 669 02:25:23,760 --> 02:25:29,680 delay until a few months later every delay might represent a change in 670 02:25:29,680 --> 02:25:30,479 the 671 02:25:30,479 --> 02:25:32,479 amount that can be reimbursed by the 672 02:25:32,479 --> 02:25:35,840 state right now it looks good for 70 673 02:25:35,840 --> 02:25:38,640 reimbursement should we 674 02:25:38,640 --> 02:25:40,479 have a design 675 02:25:40,479 --> 02:25:43,680 according to what the state says is 676 02:25:43,680 --> 02:25:46,640 fewer and newer that means that 677 02:25:46,640 --> 02:25:48,800 proposes consolidation 678 02:25:48,800 --> 02:25:51,040 don't want to say what the consolidation 679 02:25:51,040 --> 02:25:53,040 would be we have no idea the building 680 02:25:53,040 --> 02:25:55,680 committee has not met but some type of 681 02:25:55,680 --> 02:25:57,680 consolidation and some type of new 682 02:25:57,680 --> 02:26:00,240 construction is required in order to get 683 02:26:00,240 --> 02:26:01,920 the full 70 684 02:26:01,920 --> 02:26:03,040 if we don't 685 02:26:03,040 --> 02:26:05,920 meet that requirement of fewer and newer 686 02:26:05,920 --> 02:26:07,920 then the amount of reimbursement could 687 02:26:07,920 --> 02:26:10,880 be reduced we're not sure by what so 688 02:26:10,880 --> 02:26:12,880 just to give you a fill in 689 02:26:12,880 --> 02:26:14,800 on item g2 690 02:26:14,800 --> 02:26:16,479 we were going to appoint members but 691 02:26:16,479 --> 02:26:18,319 since we don't have a full compliment 692 02:26:18,319 --> 02:26:20,000 we're going to delay the appointment of 693 02:26:20,000 --> 02:26:22,160 any members to this committee hopefully 694 02:26:22,160 --> 02:26:24,160 we'll be able to do that by september 695 02:26:24,160 --> 02:26:25,200 12th 696 02:26:25,200 --> 02:26:27,280 any questions that people would like to 697 02:26:27,280 --> 02:26:29,280 ask right now i'll make a motion to 698 02:26:29,280 --> 02:26:32,319 table item g2 thank you may i have a 699 02:26:32,319 --> 02:26:35,040 second a second thank you 700 02:26:35,040 --> 02:26:40,230 any discussion on tabling 701 02:26:40,240 --> 02:26:42,640 a roll call vote vice president ludwig 702 02:26:42,640 --> 02:26:45,600 yes mr leblanc yes this is shockley yes 703 02:26:45,600 --> 02:26:47,120 this is lima yes 704 02:26:47,120 --> 02:26:49,280 and yes five years no nays the motion is 705 02:26:49,280 --> 02:26:52,469 tabled 706 02:26:52,479 --> 02:26:54,319 h second reading for discussion 707 02:26:54,319 --> 02:26:57,200 interaction new ordinance titled chapter 708 02:26:57,200 --> 02:26:59,439 two two three tobacco and non-tobacco 709 02:26:59,439 --> 02:27:02,560 products and their prohibited use do i 710 02:27:02,560 --> 02:27:04,800 have a motion 711 02:27:04,800 --> 02:27:06,319 make a motion i think you may have a 712 02:27:06,319 --> 02:27:08,640 second i'll second it okay this is 713 02:27:08,640 --> 02:27:11,520 reference pages 38 to 40. 714 02:27:11,520 --> 02:27:13,120 are there any questions that members of 715 02:27:13,120 --> 02:27:15,120 the council would like to ask about this 716 02:27:15,120 --> 02:27:21,110 ordinance 717 02:27:21,120 --> 02:27:23,040 mrs lima 718 02:27:23,040 --> 02:27:25,760 we just checked uh zoom to see if mr 719 02:27:25,760 --> 02:27:28,080 verna has has tuned in she might have 720 02:27:28,080 --> 02:27:29,680 been able to but she had nomination at 721 02:27:29,680 --> 02:27:35,349 the middle school tonight 722 02:27:35,359 --> 02:27:37,040 is there anyone on zoom who would like 723 02:27:37,040 --> 02:27:39,680 to speak about this ordinance i just 724 02:27:39,680 --> 02:27:41,840 want to see if dana daverno was present 725 02:27:41,840 --> 02:27:50,070 this was kind of her project 726 02:27:50,080 --> 02:27:52,319 mr gorham any comments about the 727 02:27:52,319 --> 02:27:55,429 ordinance please 728 02:27:55,439 --> 02:27:57,680 i've read it i think it's very thorough 729 02:27:57,680 --> 02:27:59,120 and um 730 02:27:59,120 --> 02:28:00,640 it's well written 731 02:28:00,640 --> 02:28:03,120 whoever wrote it 732 02:28:03,120 --> 02:28:06,319 nice job excellent idea too i think 733 02:28:06,319 --> 02:28:08,240 excellent thank you 734 02:28:08,240 --> 02:28:11,600 um i know that mrs lima 735 02:28:11,600 --> 02:28:14,319 was very actively involved in moving 736 02:28:14,319 --> 02:28:15,200 this 737 02:28:15,200 --> 02:28:17,280 ordinance through the council uh would 738 02:28:17,280 --> 02:28:18,880 you like to give us a summary we did 739 02:28:18,880 --> 02:28:20,960 discuss this at the last meeting but we 740 02:28:20,960 --> 02:28:23,040 have a number of new people on the 741 02:28:23,040 --> 02:28:24,960 zoom so just give us a summary of what 742 02:28:24,960 --> 02:28:28,309 this requires 743 02:28:28,319 --> 02:28:32,399 so this uh just as a refresh this um 744 02:28:32,399 --> 02:28:33,920 ordinance revision 745 02:28:33,920 --> 02:28:35,680 was proposed by a member of our 746 02:28:35,680 --> 02:28:37,840 community who's involved with the 747 02:28:37,840 --> 02:28:40,000 cranston substance abuse task force and 748 02:28:40,000 --> 02:28:43,840 the coventry substance abuse task force 749 02:28:43,840 --> 02:28:45,920 they're looking to update our current 750 02:28:45,920 --> 02:28:47,600 ordinance as it relates to tobacco and 751 02:28:47,600 --> 02:28:48,880 non-tobacco products and their 752 02:28:48,880 --> 02:28:50,319 prohibited use 753 02:28:50,319 --> 02:28:53,439 to include electronic smoking devices 754 02:28:53,439 --> 02:28:56,880 and that's outlined in the ordinance 755 02:28:56,880 --> 02:28:58,080 to 756 02:28:58,080 --> 02:29:01,600 make this current with 2022 in terms of 757 02:29:01,600 --> 02:29:03,840 what tobacco products are on the market 758 02:29:03,840 --> 02:29:06,160 and could potentially be used at 759 02:29:06,160 --> 02:29:09,760 town facilities um this also outlines 760 02:29:09,760 --> 02:29:11,600 penalties um 761 02:29:11,600 --> 02:29:14,800 and for for those who violate or or you 762 02:29:14,800 --> 02:29:16,399 know as an offense 763 02:29:16,399 --> 02:29:18,080 um to this ordinance 764 02:29:18,080 --> 02:29:21,200 um and the there's grant funding given 765 02:29:21,200 --> 02:29:23,200 with the coventry substance abuse task 766 02:29:23,200 --> 02:29:24,800 force to 767 02:29:24,800 --> 02:29:26,560 produce the signage that would be 768 02:29:26,560 --> 02:29:28,160 revised in 769 02:29:28,160 --> 02:29:30,960 the uh town facilities at no cost to the 770 02:29:30,960 --> 02:29:32,319 town so 771 02:29:32,319 --> 02:29:34,479 um this is something that's uh paid for 772 02:29:34,479 --> 02:29:36,960 with grant money and it's just updating 773 02:29:36,960 --> 02:29:39,200 an ordinance to be current with today's 774 02:29:39,200 --> 02:29:40,800 times 775 02:29:40,800 --> 02:29:42,080 thank you 776 02:29:42,080 --> 02:29:43,760 any other comments by members of the 777 02:29:43,760 --> 02:29:46,000 council 778 02:29:46,000 --> 02:29:47,840 hey chief heist you have any comments 779 02:29:47,840 --> 02:29:49,439 about this audience we did ask you the 780 02:29:49,439 --> 02:29:55,030 last time when we had the first reading 781 02:29:55,040 --> 02:29:56,960 okay excellent thank you 782 02:29:56,960 --> 02:29:58,720 any other questions all right roll call 783 02:29:58,720 --> 02:30:00,720 vote vice president ludwig yes mr 784 02:30:00,720 --> 02:30:03,040 leblanc yes this is shockley yes this is 785 02:30:03,040 --> 02:30:05,200 lima yes this is dixon yes five years 786 02:30:05,200 --> 02:30:06,720 old 787 02:30:06,720 --> 02:30:08,560 the motion passes 788 02:30:08,560 --> 02:30:10,479 agenda i public comment is there any 789 02:30:10,479 --> 02:30:12,240 member of the public who wishes to speak 790 02:30:12,240 --> 02:30:13,840 please raise your hand i'll recognize 791 02:30:13,840 --> 02:30:15,920 you and you may come to the podium state 792 02:30:15,920 --> 02:30:17,280 your name and address and make your 793 02:30:17,280 --> 02:30:19,600 comment if you're on zoom please raise 794 02:30:19,600 --> 02:30:21,600 your hand in the chat and our i.t 795 02:30:21,600 --> 02:30:23,040 administrator will 796 02:30:23,040 --> 02:30:25,040 let you into the meeting yes sir please 797 02:30:25,040 --> 02:30:39,820 come forward 798 02:30:39,830 --> 02:30:43,110 [Music] 799 02:30:43,120 --> 02:30:46,399 so sorry of the time at the moment 800 02:30:46,399 --> 02:30:49,520 i am here because of there was a 801 02:30:49,520 --> 02:30:53,280 internet posting i read on sunday 802 02:30:53,280 --> 02:30:55,280 and i'd like to discuss 803 02:30:55,280 --> 02:30:57,600 some of the issues that 804 02:30:57,600 --> 02:30:59,840 have delayed the audit 805 02:30:59,840 --> 02:31:02,160 one of the issues is that there was no 806 02:31:02,160 --> 02:31:05,120 evidence ever of a formal cash 807 02:31:05,120 --> 02:31:08,080 reconciliation whereby the reconciled 808 02:31:08,080 --> 02:31:10,240 amounts per the bank statements in the 809 02:31:10,240 --> 02:31:11,680 prior 810 02:31:11,680 --> 02:31:13,920 people running the treasurer's office or 811 02:31:13,920 --> 02:31:17,200 i guess it's a financial minister office 812 02:31:17,200 --> 02:31:20,160 uh that these uh reconciliations were 813 02:31:20,160 --> 02:31:22,000 ever done now if you don't do a 814 02:31:22,000 --> 02:31:24,080 financial uh reconciliation with the 815 02:31:24,080 --> 02:31:26,399 bank statements versus the ledger you 816 02:31:26,399 --> 02:31:29,120 will find that your uh postings of 817 02:31:29,120 --> 02:31:31,920 revenues expenses so on so forth will be 818 02:31:31,920 --> 02:31:32,800 missed 819 02:31:32,800 --> 02:31:34,399 once they miss the 820 02:31:34,399 --> 02:31:37,200 uh corrupt the financial statements if 821 02:31:37,200 --> 02:31:39,439 they they have never found 822 02:31:39,439 --> 02:31:41,680 now i have looked at the 823 02:31:41,680 --> 02:31:44,399 reconciliations and i assume that 824 02:31:44,399 --> 02:31:45,600 um 825 02:31:45,600 --> 02:31:46,960 look at the cash 826 02:31:46,960 --> 02:31:48,880 history that 827 02:31:48,880 --> 02:31:51,359 this practice probably is going on for 828 02:31:51,359 --> 02:31:52,800 years 829 02:31:52,800 --> 02:31:55,200 there's been no formal 830 02:31:55,200 --> 02:31:58,000 reconciliation as to my background in 831 02:31:58,000 --> 02:32:00,640 this manner i worked for 32 and a half 832 02:32:00,640 --> 02:32:01,840 years with the commonwealth of 833 02:32:01,840 --> 02:32:04,000 massachusetts department of revenue 834 02:32:04,000 --> 02:32:05,760 one of those agencies i work for was 835 02:32:05,760 --> 02:32:07,680 called the bureau of accounts 836 02:32:07,680 --> 02:32:09,920 real accounts primary responsible at the 837 02:32:09,920 --> 02:32:12,160 moment at the time i worked there 838 02:32:12,160 --> 02:32:15,359 for uh audits of municipalities and i 839 02:32:15,359 --> 02:32:18,160 conducted audits of municipalities 840 02:32:18,160 --> 02:32:20,479 during my time there they all spent two 841 02:32:20,479 --> 02:32:23,520 years with a cpa firm down born and 842 02:32:23,520 --> 02:32:25,680 their major responsibility was to 843 02:32:25,680 --> 02:32:27,520 conduct orders 844 02:32:27,520 --> 02:32:30,800 and as i stated that the most important 845 02:32:30,800 --> 02:32:32,399 thing 846 02:32:32,399 --> 02:32:33,439 order 847 02:32:33,439 --> 02:32:34,720 has to do 848 02:32:34,720 --> 02:32:35,840 is to 849 02:32:35,840 --> 02:32:37,840 reconcile cash then you can go on to 850 02:32:37,840 --> 02:32:40,560 other things that's the most thing and 851 02:32:40,560 --> 02:32:42,479 as i said there was 852 02:32:42,479 --> 02:32:45,920 no formal record uh conciliation that 853 02:32:45,920 --> 02:32:48,479 compared the cash accounts 854 02:32:48,479 --> 02:32:50,560 to the um 855 02:32:50,560 --> 02:32:51,600 ledgers 856 02:32:51,600 --> 02:32:56,160 and as i said that has uh that 857 02:32:56,160 --> 02:32:57,520 existence 858 02:32:57,520 --> 02:33:00,240 existed for years and in my opinion 859 02:33:00,240 --> 02:33:02,720 because because i wasn't there in fact 860 02:33:02,720 --> 02:33:04,319 during the most of this audit period the 861 02:33:04,319 --> 02:33:06,399 present staff of the shreds office was 862 02:33:06,399 --> 02:33:07,200 not 863 02:33:07,200 --> 02:33:11,110 uh during uh 864 02:33:11,120 --> 02:33:13,840 during the audit period so we all have 865 02:33:13,840 --> 02:33:15,760 we're all new people 866 02:33:15,760 --> 02:33:19,280 and uh and we are that 867 02:33:19,280 --> 02:33:21,760 document that was posted on the internet 868 02:33:21,760 --> 02:33:25,840 pertain to the fiscal 21 audit 869 02:33:25,840 --> 02:33:27,439 i wasn't there 870 02:33:27,439 --> 02:33:29,680 lisa was here for a short period 871 02:33:29,680 --> 02:33:30,720 and 872 02:33:30,720 --> 02:33:33,760 most of the problems that we fixed in 873 02:33:33,760 --> 02:33:36,399 order to get the audit to this point 874 02:33:36,399 --> 02:33:39,920 uh were created under a prior 875 02:33:39,920 --> 02:33:41,760 personnel 876 02:33:41,760 --> 02:33:43,600 and that's all i have to say thank you 877 02:33:43,600 --> 02:33:46,160 for your comments i appreciate it 878 02:33:46,160 --> 02:33:47,359 are there any other members of the 879 02:33:47,359 --> 02:33:48,640 public who would like to make a 880 02:33:48,640 --> 02:33:53,110 statement or ask make a comment 881 02:33:53,120 --> 02:33:56,240 i don't see anyone um on zoom i don't 882 02:33:56,240 --> 02:33:58,720 see any hands but please raise your hand 883 02:33:58,720 --> 02:34:00,479 if you would like to make a comment you 884 02:34:00,479 --> 02:34:01,680 go to the 885 02:34:01,680 --> 02:34:09,670 chat box 886 02:34:09,680 --> 02:34:12,399 okay seeing none 887 02:34:12,399 --> 02:34:15,439 may have a motion to adjourn 888 02:34:15,439 --> 02:34:19,680 uh 8 34. so moved 889 02:34:19,680 --> 02:34:21,280 second thank you 890 02:34:21,280 --> 02:34:23,520 roll call vote vice president ludwig yes 891 02:34:23,520 --> 02:34:24,800 mr leblanc 892 02:34:24,800 --> 02:34:27,520 yes mrs shockley yes this is lima yes 893 02:34:27,520 --> 02:34:29,760 this is dixon yes five years no nays the 894 02:34:29,760 --> 02:34:32,000 motion is approved 895 02:34:32,000 --> 02:34:36,439 a meeting is adjourned at 8 34.