[0:00] for [0:47] ready yes sir I'm ready [Music] [1:00] ready all right before we start if anybody would like to address the board [1:04] tonight under public comment there's a signup sheet here at the [1:08] front so I wanted to make sure we got that in [1:12] place we got a few minutes before six but there have been times we have [1:17] started late so we're going to start a little early I'm going to call this me [1:21] go ahead and sign I'm going to call this meeting to order tonight our invocation [1:27] will be done by commissioner wil Wilkins and our Pledge of Allegiance by [1:32] commissioner Albright let us pray gracious father Our [1:35] God we come before you this evening to say thank you we thank you oh God for [1:39] the grace that you show us father God and the mercy that you give us we thank [1:43] you Father God for your abounding love in our lives we ask father God you [1:47] please bless every member of this board bless our citizens father God we ask a [1:52] special blessing this evening on a pillar of our community sister mild go [1:56] father God we thank you for her all that she's done father God we pray that you [2:00] would just watch over give longevity of Life father we thank you we love you we [2:05] lift you up and we glorify you holy Your Righteous name we say thank you right [2:08] now in the mighty name of Jesus and his name's sake we pray amen amen amen take [2:16] PL I to the flag of the United States of America and to the rep for stands one [2:26] nation God indivisible with liy Justice for [2:36] All [2:40] see Madam Court roll call please commissioner gleon here Wilkins here [2:47] commissioner alight here Mayim kachinsky here mayor Willer here thank you all [2:53] right is there any additions or deletions from our agenda tonight [3:01] not seeing any I'm sorry one item close session sir okay we will add a item to [3:09] close session Kevin we have to have number [3:13] announced or any of that we should what's the what's the purpose it's a [3:18] Personnel mounted 143 318 [3:28] 1186 person now okay we'll add that under close session number [3:35] 16 anything else any other changes not hearing any I'll entertain a [3:41] motion to approve the agenda with the addition of the closed session [3:45] [Music] ation all right the motion is made by [3:50] the mayor Pro Tim all those in favor say I I oppose no motion carries 4 [3:57] to0 all right at this time I'll entertain a motion for item five the [4:02] consent [Music] [4:04] agenda motion is made by commissioner Wilkins all those in favor say I I [4:12] oppose no motion carries 420 and we move to item [4:19] six with Miss Mrs [4:27] GS m m if you would come up front with me [4:31] [Music] [4:34] please a walk we got you tax bill [Music] [4:44] here up stra taxes I know you [4:52] will this all the years I've known you you've been one of the finest people [4:57] that I have ever met you have always had crore at the Forefront of everything you [5:03] did and if it wasn't crore it was a county and a lot of people didn't always [5:08] agree with you but we just wrote it down that they were wrong so at this [5:13] time you come for the yeah everybody [Music] [5:20] coming get [5:25] there bab in the he'll be in the back [5:34] all right are we good on that yes sir we are good right this time I have a [5:40] proclamation honoring Mrs mild bur gos whereas Mrs milber Curry go was born in [5:47] s for Township to Roger and cor Curr on August 28th [5:54] 1929 and whereas Mrs GSS has three children Sandra aen Karen kimry her [6:00] husband clay and Jerry Ross and two grandchildren Tracy mcen and Genie [6:06] Parish her husband Chad whereas Mrs GS worked for the state of North Carolina [6:12] for 39 A2 years and retired in February of [6:17] 1996 as a health information manager with adatc which is alcohol and drug [6:23] abuse treatment center and whereas Mrs G organized the gramble county genealogy [6:29] society and has been the president for the past 30 years doesn't seem that long [6:34] does it and has been doing lineage research from o group since the early [6:41] 1990s and whereas Mrs G has been a member of the United Daughters of the [6:45] Confederacy since 1995 and is currently serving as the North Carolina division [6:52] registrar is a member of the Daughters of the American R Revolution and [6:57] organized a chapter in Granville County in 2000 and whereas Mrs G worked with [7:03] the Board of Elections for 20 years as a Precinct judge at crore elementary [7:08] school served on the ramille county library board and served on the city's [7:12] planning board from 2001 until 2018 and whereas Mrs G has researched [7:20] cataloged and collaborated on cemeter records from gramble County 454 [7:27] cemeteries which include an endless SA walking in the woods looking for old [7:32] cemeteries and has published three books current connection Bible records of [7:38] gramble County and marriage records of gramble County 1866 to [7:44] 1894 now therefore the proclaimed that as the mayor and on behalf of the city [7:49] of cmore I thank Mrs M gos for her public service to the city of prore and [7:55] the community and her tireless dedication to Pro [8:00] of the records of Grille County [8:18] congratulations thank you and I love [Music] [8:34] now miss mild you're more than welcome to hang around with us if you'd like but [8:39] you can also leave if you would like well since this in good hand I want a [8:45] picture of [8:54] [Music] [9:05] a [9:08] [Music] good Miss Builder you know he's married [9:12] don't you I don't [9:16] care he's young enough to be my grandson close enough category I'll put [9:22] [Music] okay thank y thank you very much for all [9:27] you've done absolutely [9:34] [Music] [9:43] [Music] um let's see where am I here got that [9:49] got that got that yeah we don't have any all right under public comment item [9:57] seven Mr [10:00] Callas you are the only one on my list if you would stand up give your name and [10:05] your address and then you have three minutes pass that back down to hold [10:11] three minutes um my name is Michael call address 2016 Harrison Court in prore [10:18] 27522 um I'm here just to refresh request that some of the election [10:24] workers have made uh folks that worked at the crore precinct um [10:30] um I've worked for about four years and that loation um well it has [10:38] a adequate space in either the gym or the cafeteria some of the arrangements [10:44] uh traffic patterns coming into the into the building um and the parking lot [10:49] itself uh are a little bit awkward um and some of us talked about the [10:55] possibility of using the community center for that that pral precin polling [11:00] location um and I think a few emails were were written um before this past [11:05] election and and I also followed up with some emails and and spoke with a few um [11:12] so I went to visit the the community center and the will Oak looks like it [11:17] would be adequate Pride for there's a runoff election in in May or June I [11:22] forget which um but we expect kind of low turnout um and thought it would be a [11:28] good trial run that the board would consider that um and the general [11:33] election we're expecting a huge turnout uh even for the primary election that we [11:38] had a few weeks ago we had at one point 30 or so people waiting in line and and [11:44] they were inside the building um will o room I don't think will have that kind [11:49] of space and I always worry about weather you know folks come to vote and [11:53] may be part of their decision whether or not to come vote uh if the weather's bad [11:57] and they know they have to be standing outside uh you might be a [12:01] deterrent um and and whenever we're we're setting up the the arrangement [12:07] setting up the the sping plat we're always looking for ways to make it uh [12:12] most efficient for the voters make it as pleasant and experience as possible um [12:17] at least what what we have available to to us as far as resources uh so the [12:22] community seter just seems like it's a great central location um the kind of [12:27] thing that you know City the county um would build for you know a function like [12:33] this and uh if nothing else it's it's great advertisement for the community [12:38] center and all facilities that it offers so I just just wanted to refresh [12:42] that that request and uh what the board to consider Mr call we would be more [12:47] than happy to consider it I know some members of this board have already [12:50] expressed an interest but we need an official request from the Board of [12:55] Elections okay before we can do anything at all okay so if you can get them to [12:59] send us something we will definitely put it at the top of the list for [13:04] consideration okay excellent the old halling middle school [13:09] was also an option you thought about that [13:14] um I I would consider it a a a plan B if we were to move from from the new huling [13:22] middle school it's a little bit further out of the way um I understand the [13:27] facilities or uh you know it's not staffed regularly so it might be harder [13:33] to to get um help setting up and and cleaning up [13:39] um but yeah we did consider that also and you know we may do with whatever we [13:45] can get unfortunately that's that's the the attitude you know we get for [13:50] election [13:54] can May Pro him have you spoken to yourn for Board of election yet the the head [14:01] judge the chief judge for the precinct has spoken with her a few times um I I [14:05] don't recall specifically what the the results of that work I understand that [14:09] she maybe did have some discussion with somebody theor here in the city [14:14] and what I heard was um it was noted right away I I don't [14:21] know specifically what but um we we definitely will come back and let her [14:26] know that it's under consideration all right thank you sir thank [14:32] you thank you much all right we move down next to [14:40] item 9A discussion on petition to General [14:44] Assembly about City boundaries Mr city manager Mr Mayor members of the board uh [14:50] this item has been placed on the board's agenda for discussion uh by the group [14:56] before any action can be taken or [15:06] made said this item has been placed on the agenda for board [15:10] discussion do we have any [Music] [15:17] information that your phone's covering the buttons you're not going to be able [15:20] to answer anybody are you mayor Pro 10 [15:26] um I was just looking my left conversation with one of the legislators [15:31] involved was they just needed a letter from the [15:37] board um with a vote decision to be sent to them and they [15:43] would take it from there if we wanted to go forward with [15:47] this there is a letter in the package from the city attorney yes oh okay I [15:53] thought that was part of his no Sim Sim Sim s [15:59] it was before [16:09] [Applause] [16:16] that okay I didn't see [16:21] [Music] that I don't think any of had it [16:26] okay um is there if you want Kevin to jump in [16:31] I'm sure he can Kevin Let's uh since we got you here um the information she that [16:37] he has none of us have we might have it in [16:40] theed it by [Music] [16:45] email now I have not been told by any of the [16:51] legisl legislators who I have spoken with about this that the city needs to [16:55] take any specific action whether that's adoption or [16:59] approval of a letter or a specific request in fact I've been in touch with [17:05] uh a bill writer from the general assembly who was preparing the [17:08] background work necessary I have still today not gotten a direct answer from [17:14] any of our legislators uh about what is required of [17:19] the city in terms of procedure in order to see this through however because [17:26] they' put me in touch with a bill writer I am assuming that there's nothing [17:29] further that the city is required to do now as a practical matter I think I [17:33] would always recommend that the city put this on for public hearing uh prior to [17:39] any action by the general assemblying not going to happen absolutely well let [17:45] let's let him finish first let him finish well I I know the board does not [17:50] love this response but the board can do what he want however I do think that the [17:55] Optics of uh changing the city these corporate boundaries without providing [18:02] affected Property Owners any opportunity to make comments is not is is [18:08] potentially problematic uh whereas at least giving folks the [18:14] opportunity to express comments or feelings on the issue uh when and doubt [18:19] is always the better option in my experience um but this it's it's up to [18:24] the city how you like to proceed to to the board that's why [18:29] [Applause] big yeah mayor [18:36] Pro [18:39] um this is not an action of the board this is a legislative action it's not us [18:45] the public hearing would be held by the legislature anybody who proposes this [18:50] bill would have to deal with the public common at that point the city of [18:53] creedmore is just um [18:59] acting at the behest of a legislator it was a legislator who brought this to us [19:06] and that's going to that's public hearing would be on that it's not for us [19:11] to decide there's a statute and there's not a statute govern this particular [19:17] process well then I've got another lawyer who's telling me a lie who [19:22] happens to be a senator there is not a statute and we've [19:27] already discussed this there's not a statute that governs the legislative uh [19:31] the process for the general assembly to amend boundaries there are processes by [19:36] which the city can initiate uh an amendment to the city's [19:40] corporate the boundaries of the city's corporate limits we've discussed those [19:44] options in P but we can't enact it ourselves we need legislative approval [19:49] to do it the legislative boundary Amendment that's correct and that's a [19:54] con that's a that is not something that arises under State Statute that P [19:59] granted to the general assembly by the North Carolina Constitution there's not [20:03] a statutory process that outlines what needs to be done by the state or by the [20:08] general assembly in that case it's simply an action by the general assembly [20:12] it uh come as a result of a petition from a or a bill proposed by an [20:17] individual legislator and it follows the same process that any other bill would [20:21] follow right not something that Ares under statute that that sets forward [20:26] specific procedures for for that proc [20:30] okay am I still on the floor well I need to go to somebody else but you can [20:35] finish with your thought P well when you're when you're ready I would like to [20:39] make a motion that this board vote to go forward with this and send a letter to [20:46] the legislature um telling them this is [20:49] something that we would request because I have been told that that's all re I [20:54] don't know why we have two different answers I'm sorry Kevin we will come [20:59] back to you on your motion um commissioner [21:03] gon you've been in touch with the bill writer there they are going to they are [21:09] going to be writing a bill or you don't know I don't I've been asked bu a bill [21:13] writer from the general assembly's legal department to provide background on what [21:17] specifically would be uh involved in the boundary amendment that is under [21:24] consideration I provided information but I've not heard and I specifically asked [21:28] Bill writer in addition to our three legislators uh to give me some you to [21:33] explain to me what specifically would be required if anything from the city [21:37] nobody's given me a specific response to but I would assume that as if we took a [21:43] vote on it then we are starting a process that does have [21:47] rules well I I think that if the city were to if you all were to to vote to [21:53] petition the general assembly to uh enact legislation amending City bound [21:59] that would still not uh enter into any specific process uh under the north [22:06] carine General statutes it would still be something that we are asking the [22:11] general assembly to do on behalf [22:16] of anything else any other commissioner wils I have [22:22] a question for the attorney how would this uh affect taxes for those homes [22:29] so uh the parcels that have been identified as part of this process are [22:36] those that are located within uh they donut P par the ones that are kind of [22:42] located within or enclosed on you know several sides by the city's corporate [22:47] limits but they are not themselves within the city's corporate limits [22:51] therefore they are not tax subject to to the city taxes they're subject to County [22:56] taxes um and any other special assessments that might they might be [23:02] affected by but this process would uh incorporate those Parcels into the [23:08] city's tax they would now be subject both to the County taxes but also to the [23:12] city taxes so are we able to grandfather those people in until there's a change [23:19] of ownership I I don't want somebody get hit or something with a city tax that [23:25] they've never paid I I don't that well I I think that the bottom line I'm not [23:31] aware of that ever having been done by the general assembly that's not to say [23:35] it couldn't be done I think a practical matter the general assembly much like [23:40] this board can do whatever provided that uh that that is specifically [23:45] incorporated into the test of of any that would carry this U boundary [23:51] adjustment out um so I think that would require further [23:56] conversations with our represent and Sen and with Bill writers but I don't see [24:02] any reason why couldn't happen is that something we include in a [24:06] motion or I I think this this board can include [24:11] that in a motion this evening if the board chooses to go down that Mr Mayor [24:15] if we can I would like to have it included in the motion well if possible [24:19] let's make sure we're deciding to do yes sir um what concerns me is sticking our [24:27] nose since somewhere to accomplish something where we don't need to stick [24:31] our nose in other words if the process is playing out like it should that we [24:38] shouldn't be involved in it at all it's up to the legislators and their bill [24:43] writers and all that I hate for us to stick our foot in and have it get it cut [24:48] off now that is my reservation on this and I know the mayor protim has spoken [24:53] to some of these others and I I trust her 100% [24:58] but personally I have not heard anything from any of them I know they've talked [25:02] to her but I I haven't heard anything and I don't know if any of the other [25:07] Commissioners have heard anything and I would feel better if if I heard from [25:12] them exactly what they think we should do as a community so yeah and and I'll [25:18] just add this is a conversation that manager and I had last week was that you [25:23] know I am uncomfortable recommending as [25:29] uh adopt any specific statement on this request until we know exactly what it is [25:35] that is going to be required of the city if anything really and and that's where [25:40] I'm at too and and what what I'm what I'm concerned about is that any adopted [25:46] statement by this board may be used as a litness test to gauge the public [25:52] reaction to this what's being proposed here and that [25:58] if we go ahead and do this and there's a large public backlash to it we may end [26:04] up in a situation where our Representatives might say well you know [26:09] this maybe's not in anybody's interest to pursue any further so I would like to [26:13] have a better understanding of the process before the city takes any [26:18] concrete action that's kind of where I'm at commissioner [26:21] g i I agree I certainly believe we need to close the dut holes do things like [26:27] that I think us stepping in here now is going to open us up to public [26:35] scrutiny it's not going to be like nobody's going to see this and we're not [26:40] going to get at the next meeting for public comments everybody from the dut [26:45] holes there's no way the bottom line is if it can be done through the [26:50] legislature and they tell us what we got to do then we do it other than that I I [26:57] think we're we're opening up a can of worms that [27:01] you're not going to be able to put the cat back on the [27:05] can and and there's nothing that says it really needs to be done tonight in fact [27:09] this is purely a discussion item but so it still give and it's not like we [27:15] haven't been working on it so I just think uh a little bit more time to look [27:19] at this other stuff would be prudent in this thing mayor protim you've got till [27:24] July I said that the first time there was a meeting is this a short session we [27:28] are running out of time and it is it is it is not our decision that started with [27:36] this board Senator bod came to the city and had a meeting with with the fire [27:43] department about getting more funding for the fire department and she said you [27:47] are not collecting all the taxes that you're due we have citizens in creedmore [27:52] that are getting police and fire services without paying a dime for it [27:58] because they're in these donnut holes and her answer to me was everybody has [28:02] to pay their fair share I brought it to this board and said there's a short [28:07] session we need to move fast it's been two months now and we're still not even [28:12] anywhere near this we do not need a public hearing it is not concern of the [28:17] public only the people that are involved and it's not but the legislature has to [28:23] know if this board wants them to consider it so we we have to vote to [28:29] send a letter to the legislature to say would you consider this that's all we [28:34] have to do and I know you haven't been told that but I have and and I'm not [28:41] lying is it is it you said second ago that the legisl needs needs to know that [28:47] this is something the city is the legisl not [28:50] aware because we have to send them something in writing saying our board [28:54] has voted and we're asking you to do this but where and I guess my question [28:59] is where is this you keep saying there's a requirement to do this but I nobody [29:04] I'm I'm not aware of any requirement imposed by Statute Constitution and I've [29:09] not heard from how do they know we have an issue that's the only place I [29:14] understand that but they he needs something in [29:17] writing for I mean to makes sense to me I mean I think City ofed an [29:25] entirely legislative matter to the general don't see why they would need [29:29] anything from the city I think that you you said it just a few minutes ago that [29:34] this is not something that the city need have any involvement in this is an [29:37] entirely legislative matter the general assembly introdu the bill it goes to [29:41] that FR but they they they're not experts on every peaceful land in the [29:45] state of North Carolina we have to give them the information of that you've [29:50] shared that so now they need something that says the board of creedmore would [29:55] like you to check into this I mean they will will not go forward until they [30:00] can't just do it on their own without us saying okay what what I'm I'm can you [30:07] explain to me why that's the case they want to know if the city we don't need [30:11] to do anything is something that is entirely done by the general assembly [30:15] it's separate and part the city has no involvement we have to ask them where [30:19] these where these these two an thought process is overlap if it's something [30:24] that's entirely done by the general assembly which I think is the case I [30:28] don't know why they need anything from the city except for the city to be the [30:33] one to open up the potential can of worms so that they can take a look at [30:37] and see whether this is something they want to back or that's it and and that's [30:41] fair that's a requirement and if any of our Representatives or our Senator are [30:45] going to say I will not introduce a bill until the city does these things as a as [30:50] a person that's exactly what I was told exactly those words that's the case they [30:55] i' I've asked them that question directly s times and if they want to [30:59] respond to me and say these are the things that we are going to require [31:04] before we will sponsor a bill then I will advise the board in that case that [31:08] that is something that if this board really wants to go through this process [31:13] that's what you're going to have to do but they've told me as an elected [31:16] official for the city of creedmore that that's what they want and that's all [31:20] they need to do and all I'm doing is I'm giving you my legal advice that the city [31:25] not stick its nose in something that's that we until we know that doing so is [31:31] absolutely necessary because any blowback from a formal action by the [31:35] city to adopt a letter and send that off is going to come back on the city not [31:40] the general assembly and and if that's if that's a risk that that a majority of [31:44] this board is Will to run that's fine as far are not you legal advice that that [31:49] is not at this time until we know that doing so is an absolute necessity for [31:55] this process to move forward I have been that that's exactly what's needed for it [31:59] to go forward and and that's fair I don't dispute that it might be the case [32:03] I've asked that same question and I've not received a specific response you all [32:08] are free to move forward with that process you know adopting and approving [32:11] a letter to send on and it's if this board votes to do that I will support [32:16] that effort wholeheartedly all I'm saying is that my legal recommendation [32:20] is that we not do that until we receive some specific concrete you know written [32:26] instruction as to these are the step get commission alri so Kevin what [32:32] specific or nonspecific reply did you get from them the response that I [32:38] received was does the city intend to adopt a letter and does the city intend [32:42] to hold a public hearing and I said my response to that was the city will [32:46] consider whatever requirements are imposed can you tell me what [32:49] specifically will be required of the city uh so that we can assess our [32:53] options before decide what to you know how to move forward and I've not [32:57] received any a specific response however after that email exchange I was told uh [33:04] a staff attorney from the bill writer's office will be reaching out to you and I [33:08] received a email from the bill writer Bill writer's office asking for specific [33:14] parcel information which the city's already prepared um I forwarded that on [33:18] and asked the same question of the bill writer you know what if anything is [33:23] going to be required by the city before a bill can be introduced uh and timately [33:28] put into committee and voted on and i' not received a specific response to that [33:34] request [33:38] to all right any other [33:43] questions all right commissioner kachinsky I'll go back to you and your [33:48] motion if you would like to make it I make a motion that this board [33:53] votes to send a letter to the legislature to ask them to consider for [34:01] legislation the expansion of the city's [34:06] boundaries is that it I know that commissioner Wilkins had [34:11] a request what was your request graph of the as far as taxes grandfather them as [34:17] far as taxes what does that mean yes that means anybody currently in donut [34:21] holds wouldn't be included until until 202 [34:28] until it's a change of property 2025 yeah until change of property like the [34:33] owner of the home yes no oh what's the point that's what's the point what's the [34:38] point of doing it we're trying to increase the revenue for the city so we [34:41] can afford to help the point of is I don't think it's fair to hammer somebody [34:45] with tax hang on hang on no we'll just discuss yeah yeah I know but I'm I'm [34:50] going to get it to where we know which way it's going here commissioner I mean [34:55] mayor proen has made a motion M Mr Wilkins has made an amendment to the [35:00] motion yes sir so we don't do these very often so I'm not real clear we do the [35:06] amendment first got to ask if I accept the [35:10] amendment decide whether that whether that amendment is something she's [35:14] comfortable withing to her motion or not right we'll then put it to a vote uh [35:21] depending on the results of that a new motion could be made which would would [35:25] include I got you now okay so you are not comfortable with his [35:31] Amendment the point of this is for everybody to pay their fair share if you [35:37] are getting services from the city of creedmore without paying which what is [35:42] what all these properties are doing right [35:44] now I'm paying for their services you're paying for their services and they're [35:49] paying nothing everybody needs to pay their fair share the city of creedmore [35:54] is trying to maintain the services that we offer to the citizens who pay for it [36:01] and the ones that are not paying for it are um the ones that are not paying for [36:06] services are getting the services that is the point of this and that was the [36:11] Senator's point we we're not getting enough the fire department needs a [36:16] firehouse and and the state can't provide the funding to them unless they [36:21] know the city has done everything that they could do to get the revenue they're [36:25] entitled to and we're not so as far as who is and who isn't I'm not sure that's [36:32] up to the legislators and whatever the law says but I'm willing to let them [36:38] take a look at it and see what's going to happen um these these people have [36:44] lived in these Pro most of these properties if I'm not mistaken are [36:48] undeveloped so there are people that are living in [36:53] some of them but a lot most of them are undeveloped and the point is [36:58] we're going to start growing we need to get that Revenue in place now um we're [37:03] not talking Millions we're not talking hundreds of thousands we're just talking [37:07] a small amount of Revenue that will help the city which we could use to help the [37:12] fire department and that is why we're doing this we're trying to [37:17] um get the revenue the city's entitled and to quote someone else everybody has [37:23] to pay their fair share and that's why I'm doing it so I [37:28] can't accept that Amendment I'm [Music] [37:33] sorry I put the chief of police on the [37:39] spot just woke him up Chief said what but Chief would you have any idea how [37:43] many clothes you do like on night [37:52] Street I wouldn't say on night Street specifically I [37:56] would um [Music] [37:58] the people in dutchville Pay 6% fire [38:04] C so they are paying for the fire service not paying as much as us but [38:09] they're paying 6% fire tax to the count to the [38:14] county um again I if we vote on this motion I want to [38:19] vote one by one because I want to say why I'm voting just to get away from us [38:27] uh Mr Wilkins yeah I just want to restate for the record I'm very [38:30] uncomfortable not including the grandfather clause I don't want people [38:34] to get hit with additional taxes I just want to make sure I were clear on it [38:38] okay now as I have explained to them mayor Pro Tim we can do this that we're [38:43] we know where we're at we can do it as a vote or a consensus I think the general [38:49] feeling is to do it as consensus which will accomplish the same thing at the [38:53] vote so and Kevin will draw up the letter and just were clear if that was a [38:59] specific this does not require a formal vote this could be okay and who we know [39:05] where this requirement is this a requirement imposed by this is a request [39:11] from imposed by this this is a request from Senator bod and to uh uh [39:19] representative winsler okay she said between the two of them they work [39:23] on Mr to dra letter well I would I would request that Mr I I would like our City [39:31] attorney to do it then I want it done by the end of this week problem and if you [39:37] would send it to the city manager and we'll go from there that way if he has [39:41] any questions or once he sends it out we can address them as promly as possible [39:46] all right now we've got a motion on the floor do you want to leave it on the [39:50] floor or withdraw it no I want to um leave it on we don't need a vote we need [39:56] a consensus well that's why you have to remove your your motion all right I will [40:01] remove my motion all right now you can State what you would like us to do just [40:05] don't make a motion I would like us to um instruct [40:10] the city manager to draft a letter stating that the city of creedmore is [40:15] requesting this um just asking the city send us a letter so we can have it in [40:22] support of the annexation and there's an [40:26] email um um in your email from one of our legislators to that effect I'm Sor [40:33] and I want the letter done by the end of the week was that city manager or right [40:37] that's what I was going to say you said city manager oh I'm sorry City attorney [40:42] not city manager I'm sorry who is this address [40:48] toat I do it to those two those to commissioner Wilkins you good okay [40:57] we have a request to the board by the mayor Pro [41:04] Tim we're just basically and everybody I I know has heard it so we're looking for [41:08] a consensus commissioner BCE [41:12] you I will say I agree that we close the donor hold okay that's good enough [41:19] yes yes I agree okay so there's your consensus all right now I feel better [41:27] about that and okay we move on to item [41:33] 10A uh the bro law firm mou city manager the city of creemore initially entered [41:39] into a memorandum of understanding with the Bros Law Firm on March 2016 this [41:44] original agreement expired on June 30 2017 copy is included in the agenda [41:50] package for the board following its expiration the parties have continued to [41:54] abide by the terms of the original memorandum [41:57] except in so far as the city approved an updated compensation structure in [42:02] 2022 the purpose of this new memor is set forth the understanding between the [42:06] parties concerning the nature of the relationship under which the law firm [42:10] serves as a City attorney to replace the original memorandum the current [42:14] compensation rate of $215 per hour will continue through June 30 2024 the new [42:20] compensation rate of $225 per hour will become effective July 1 2024 and run [42:27] through June 30 of 2025 this memorandum Shall Serve shall [42:32] govern the relationship between the parties for the period beginning on the [42:35] effective date of this memorandum and continue for a three-year period through [42:39] June 30 2027 at which time it will automatically [42:43] renew for one year terms unless termin terminated 10day termination in writing [42:48] by either party board approval a motion would be [42:52] an order to approve the proposed memorandum and authorize the manager to [42:55] execute um and that that agreement is in the [42:59] package for the board I know you've had time to review that yes okay [43:04] um at this time any questions Mr Wilkins Comm Albright No [43:12] Sir Mr gon Mo mayor Pro him no sir all right not hearing any discussion we have [43:20] a motion to if I oh I'm sorry you all hopefully also receive an email updated [43:26] version of theou uh after the agenda was published I recognized that there was a [43:34] provision in theou that likely that has left out that probably should have been [43:39] included that discusses amendments to theou and compens services schedule the [43:45] version that I sent you all I believe last Thursday maybe last Wednesday was [43:50] uh included a paragraph 8 that would allow the memorandum of understanding [43:56] and the compensation proc Services form to be amended by written agreement [44:00] between our firm and the city subject to uh approval by majority vote of the [44:06] board um and it would also allow this board in the future the chooses to to uh [44:13] delegate the city manager the authority to negotiate and approve those sorts of [44:17] amendments uh again if the board wanted to take that action um but again I think [44:23] from what I understand anyway a lot of this concern that has that that has [44:27] gotten us to this point has been about how things have changed over the years [44:32] and and how formal or informal those changes have been so I wanted to make [44:37] sure that any updated memorandum of understanding will provide a process by [44:42] which those sorts of amendments or changes need to be done just so that you [44:47] we create a clearer record moving [44:51] forward all right at this time I'll entertain a motion to approve the broad [44:57] Law Firm new and updated memorandum of understanding and authorize the city [45:02] manager to execute so Move Motion is made by commissioner Wilkins all those [45:08] in favor say I I oppose no motion carries [45:15] 420 Kevin thank [45:18] you all right let me find my little sheet there that I have since [45:24] lost all right I got that and we move on to discussion items uh [45:31] 11a mayor protim requested board discussion on closing Sanderford [45:37] Street for the operation of creed Moore's Farmers Market mayor Pro 10 so [45:45] some time ago one of our citizens brought to our attention that um there [45:50] was an issue with the farmers market that's being operated down at the [45:54] American Legion and I suggest at that time if we [45:58] could close off actually there was a discussion amongst all board members [46:03] close off sanord Street and allow the farmers market to be here or in this [46:08] parking lot cuz there's not really a lot going on in the parking lot on Saturdays [46:15] so um I would like us to give this a whirl and see if we can do it and move [46:21] the Creed more Farmers Market to um it's shut down down Sanford Street so people [46:28] could walk it they could park in our parking lot and walk there we could they [46:32] could set up Booth all up and down Sanford and we would set an set [46:36] times uh so it wouldn't be the entire day maybe from 9 I don't know what it [46:42] was when it was at the community center I think it was like from 9 until 2 or 3 [46:47] or something I thought it was like 9 to 12 9 to 12 something like that yeah set [46:51] it up so that it's just a certain amount of hours we don't want to inconvenience [46:56] everybody all day long but I would like to see our Farmers Market get back up to [47:02] where it was and um and I know that John would like to [47:07] see it do a little bit better than it was and let's we can try it uh does that [47:13] mean shutting down the one at the American Legion I have no idea if [47:16] anybody asked me that question I don't know the answer to that I don't want to [47:20] run competition I don't want to argue with anybody um whoever's down at the [47:25] farmers market by the American Legion is welcome to come up here and just do it [47:29] on Saturdays here she can do it there on Wednesdays if if they want to but that's [47:34] just my idea if um the chief or Mr frango sees any problem like shutting [47:40] down Sanderford on street if we're going to violate any rules laws it's our [47:45] street so I think we can do it and we would probably need a banner that said [47:50] CREAM more Farmer Market and we could put the time on it we could get uh [47:56] removable pieces so that we could change the time if we needed it Kevin any [48:00] problem with us shutting down one of our own streets for a certain amount of [48:04] time as long as nobody doesn't pay attention and runs everybody over well [48:09] that would be a problem I think provided that you the city is Sovereign over the [48:15] city streets so we probably need to close it beyond the ATM machine just for [48:22] citizen convenience I I'll leave the contract [48:26] question atic I [48:29] don't what you thinking commiss wils I just want to ask the chief I don't put [48:34] you on the spot will this would this cause any undue burden to your [48:38] department I'm [Music] [48:43] good any commissioner Albright any questions mayor PR I've heard from [48:49] commissioner gleon no but I'll make a motion that [48:53] we close Sanford Street for Farmers Market city manager do you see any [49:02] issues or and and as long as we can find somebody to run it we're not going to [49:10] run the farmers market it's going to be [49:18] a city manager do you know of any issues or reasons that we couldn't do this or [49:24] should we uh kind of do some of the leg work before [49:30] we actually vote on this well typically F markets have signs [49:36] they have um barricades that got to be put out on the street um there's maybe [49:42] tents put up or the vendors bring their own tents there may be some logistical [49:45] things that need to be thought through um I don't know if any other issues if [49:50] Chief says he's okay with it Chief do you have any problems with [49:54] this I would just ask if Police Department is going to be required [50:01] to if something [50:06] happens resp well my question along with that is [50:12] not only barricades but what happens if two [50:16] Merchants enter into a discussion it means they start throwing [50:22] things and kicking ass and all that other stuff they can do the American [50:28] right but here it will be under our [50:32] responsibility I think I might I suggest that maybe an [50:36] appropriate motion would be to direct the city manager to start to work [50:40] through the logistics of closing down the street uh making it available for [50:44] use for Farmers that way we don't have to we don't have to address all of the [50:48] specific questions tonight we can just ask the city manager and the staff I'd [50:52] like to make sure we know exactly what needs to be in place place [50:57] because you know with businesses you're in my spot well I was [51:02] here last time no yeah but I was here today you know it's just too many things [51:07] that could go wrong so i' I'd like us to be sure exactly all the eyes are not in [51:12] the teas are cross I'll amend my motion to be with [51:16] C okay why don't we just withdraw the motion and instruct the city manager and [51:21] then he can bring it back at the at the work at the work session be so you [51:27] withdraw your motion yep somebody commissioner I mean mayor proten so I [51:32] wasn't saying to do it tomorrow Mike and it's not going to be this Saturday I [51:36] understand that stop it um Kevin do you think that do do you [51:43] think we would be required to have waivers for [51:46] anybody well I think that that that will depend largely on how is it structured [51:52] if if this heads down pass where this is a city sponsored event [51:57] that I think we would probably need waivers you know some [52:01] guidelines however if the city is simply making making space available that's all [52:07] we're doing um and and there's somebody else who is kind of taking that [52:11] logistical and organizational control I don't I think we might want to have some [52:16] sort of liability W with the organizer in place but um I don't think that we [52:22] would need um what individual with the um right music F I don't think it [52:30] provided that the city is not similarly kind of sponsoring an orchestrate the [52:35] event I don't think we need the same level [52:38] of individual application each each but I I kind of would like to have a set [52:45] rules you know that you need to certain things to protect what we already have [52:51] out there I think that sounds reason and like I said I think that that that's [52:54] something that would fall under kind of the master agreements between whoever is [52:59] responsible for organizing the event you we would say these are the city's rules [53:04] you are responsible for enforcing them amongst your participants in the event [53:08] that any of these rules are violated the city reserves a right to shut down the [53:12] event and to not open the street for use in the future [53:17] okay ex exactly all right Mr city manager you got all that yes yes sir I [53:22] do okay that I'll right with everybody kind of consensus thing [53:27] again mayor protim let me compliment you on that idea I've been for years trying [53:32] to figure out how we could get them from there to the community center but this [53:36] will work great um okay number 12 city manager [53:42] report Mr Mayor mayor Pro Tim members of the board [53:47] um in addition to the reports that you've received from all the department [53:51] heads I have a few items I'd like to update the board on Johnson Controls [53:55] began the installation of the new new electronic door control system March the [53:58] 25th and the project is expected to be completed within uh 2 to 3 [54:04] weeks um I spoke with Mr Daniel saki assistant manager at the buner State [54:10] Employees Credit Union and he has given the city written confirmation to place [54:14] two picnic tables on their leas property at the cash points ATM located at 110 [54:19] sanderfer Street the Butner State Employees Credit Union will continue the [54:23] Landscaping Maintenance with their current ground vendors Richard Avent [54:28] with a DC3 has received another quote for the conversion of cable fiber optic [54:33] to City Hall from AT&T their quote was $1,304 a month for the same Services [54:39] spectrum is offering they don't own the cable so they'd have to lease it and [54:43] then Mark that up and that's why the price is higher Spectrum was offering [54:46] 625 per month the price is double because AT&T does not own their own [54:51] fiber uh bc3 also check with Frontier and they do not own fiber optics in the [54:56] area so they've done their due diligence trying to help us find an alternative [55:00] option two hours after the agenda went out this past Thursday uh we received [55:05] even a lower monthly quote from Spectrum governmental representative uh who gave [55:10] us a price of $499 per month on a 60-month agreement so I've asked them to [55:16] forward the contract I docy signed that today so we can proceed with [55:21] that according to vc3 executive summary and and couple meetings ago the board [55:27] asked for updates on the vc3 if there's anything going on of Interest or changes [55:31] in the prices of the contractual agreement that the board approved uh [55:35] during the month of March 2024 19 incident requests were opened and 20 [55:41] were closed the reason tickets were opened varied from access requested [55:46] access Ransom wire issues email errors performance issues fishing Etc there is [55:52] no change in the contract amount for the services during this period which I [55:56] mentioned was through March [Music] [56:00] 31 several options for spring baners have been identified through our Baner [56:04] vendor for the seasonal placement of Main Street and the entrances to many [56:10] subdivisions for fy2 there's four colorful samples at [56:15] each one of your workstations uh that give you the examples of what's been [56:19] submitted um creedmore city of Etc can be added or left off any and all those I [56:26] so there's a couple of different options and if you want to give me your thoughts [56:29] on that later that would be great but I want to show share those with [56:33] you the City attorney has been asked to move forward with filing a notice of [56:38] hearing on the city's City's entry of default judgment on property located [56:42] near the intersection of NC Highway 56 Crescent Drive in Holly School [56:47] Road uh the 24 2 2014 fiberglass pedal boats declared Surface by the manager [56:53] due to wear tear and unserviceability were auctioned off on go deals the [56:57] highest bid for the boats total $900 and was awarded to Mr Jerry Watkins of [57:02] middlesburg Kentucky uh he has made payment to deal go deal waiting his [57:08] payment to go through to come to us and then Mr Watkins will come in from [57:12] Kentucky and pick these boats up the new city county Grant granch Rider started [57:19] yesterday um I talked with him and Terry hobgood today who's overseeing Grant [57:23] Management for the Granville County uh we have our meeting Tuesday evening [57:28] about 3:00 me and Mr frangos and finance director and a few others to talk about [57:34] creedmore and what our priorities are for him getting [57:38] started uh and I will have him on your may I believe it's the May agenda uh to [57:43] introduce him to the board uh and I mentioned earlier to some some of the [57:47] board members Public Works were today replaced all the 6 in street signs along [57:51] Main Street with the larger 9in sign blades at Douglas Park Fleming M Masonic [57:58] Dogwood Rogers and whiteall streets subject to your questions that concludes [58:03] my comments any questions for the city [58:08] manager all [58:12] right let's see mayor Pro 10 you have the pleasure tonight of the siga [58:19] report um we had a finance committee meeting at the guasa and I believe that [58:26] our next meeting a proposal to the board for um the budget for the next year will [58:33] be coming uh coming [58:38] out and um then there'll be a public hearing and the budget for Wason will [58:45] have to be approved [58:49] by I think our July 1 also but we usually get it done earlier um I do [58:55] understand that at the last meeting when I was not [58:58] there um the board voted to agree to hire an assistant executive [59:06] director for sigua and um I don't know where we are [59:11] in that process because like I said I wasn't at that meeting but that's all I [59:17] have so um there was a line break on Church Street though another line break [59:23] on Church Street and it's the third one in same area since [59:29] 2011 so I uh it was supposed to be repaired today but I don't have [59:34] confirmation on that I do know that I did ask the executive director why to [59:39] keep breaking in the same place or within 1,800 ft of the same place and [59:43] maybe we need to take a a bigger look down the line so we don't keep having [59:48] these all right we'll move on any questions for the [59:54] sigas not hearing any we move on to commissioner's report we'll start with [59:58] commissioner Wilkins on Wednesday March the 12th I [1:00:02] attended the Vance committee meeting all the members were present and we [1:00:07] discussed most in time meeting various options for continuing to raise [1:00:11] donations for veterans Monument that's all I have sir all right commissioner [1:00:19] c i attended the uh cartar Cog meeting on Thursday [1:00:26] um there was a presentation that they did um they did a again a five County [1:00:34] study on emergency facility needs assessment um I know [1:00:43] since I've been in town I've been pushing to get a emergency plan for the [1:00:50] city of creedmore um which I thought I saw [1:00:53] something in the budget maybe that to work on that this plan which was given [1:01:02] to all of the Emergency Management directors of the [1:01:08] counties in the cartar they are then supposed to share [1:01:13] it I guess with the local municipalities um I know we're now in a [1:01:21] Bad season we're in a season where stuff can hit the fan [1:01:26] um so I just want to make sure that if we follow up with the carar and make [1:01:33] sure that the Granville County or Granville County Emergency [1:01:37] Management gives us a copy of this this was more designed to find out where we [1:01:44] where there was a need for facilities if it hit the fan where do [1:01:51] people go I know a couple years back we had an ice storm here to was off for [1:01:56] almost 24 hours and everybody I called said oh you can't use that you can't use [1:02:00] this you can't use that so again this has been started by them we can take [1:02:07] that assessment and maybe build from it uh the other thing that I have is [1:02:15] Manny Agger who's a member of the DGI committee his brother passed away on [1:02:20] Sunday so we should just keep him in our prayer that's it Mr Al [1:02:28] um I attended the cprc meeting on the 21st of March and uh we actually had um [1:02:36] a young lady Dennis do you remember her first [1:02:40] name oh did she um who came to the meeting and said that she was a uh [1:02:46] realtor in the creedmore area and she wanted to be more involved with her [1:02:50] family and and get to know what was going on a little bit more so she [1:02:54] actually joined the cprc she gave uh she sold out her application with [1:02:58] Dennis after um our meeting so that was really nice she was a nice young lady so [1:03:02] we're looking forward to having her on the [1:03:05] team um I did mention to uh Dennis that I would like to consult with the board [1:03:14] and and kind of bring up some new um I don't know if you want to call them [1:03:19] activities or events at the end of the day uh Monday through [1:03:26] Thursday uh well actually Thursdays 600 to9 is pickle ball which is fine but [1:03:32] Monday through Wednesday um from 6:00 till 9: at night we either have [1:03:39] basketball from 600 or from 3:00 to 6:00 or from 6:00 to 9 there's private [1:03:43] rentals so for the members of our community center there is [1:03:48] nothing for us to do in the gym Monday through [1:03:52] Wednesday so you either have to walk or around the track which is [1:03:57] great or you have to use the gym equipment or there's a fitness class but [1:04:03] as for using the gym itself it's either already [1:04:09] rented or there's basketball for 3 hours from 3:00 to 6:00 in the [1:04:14] afternoon so I told Dennis that I would like to consult with us to see if maybe [1:04:21] we could suggest that there is some more activities for people that have [1:04:25] memberships that that work during the day that can't do these other things [1:04:30] that are offered during the day which are all great the tots and and open gym [1:04:35] and and things like that but I would just like to see some more activities [1:04:40] for members in the evening well and I understand your issues but to also [1:04:45] remember that these rentals help pay for a lot of that stuff that membership [1:04:51] doesn't quite cover so we don't it's kind of hesitant to suggest we eliminate [1:04:57] a rental in order for other for membership activities when [1:05:03] there are other terms for that now there's but not everybody can go in [1:05:08] during the day though right and I think it you know I pickle ball on Thursday [1:05:13] nights from 6:00 to 9:00 is awesome and I think it's being well taken um [1:05:17] advantage of I think Dennis can uh agree with me for with that [1:05:22] um but you know like it'd be nice to have like maybe an adult volleyball um [1:05:28] open gym or you know maybe some dodgeball or something you know extra [1:05:35] for the people that can't make the dur you know the things during the day that [1:05:42] also pay memberships that I think should have some type [1:05:45] of say in maybe what goes on so that's just my thoughts than what what do you [1:05:54] do you have any thoughts Mr I wouldn't want to do anything with the basketball [1:05:58] as a Cornerstone of the community uh it's one of the reasons I pushed for the [1:06:02] gym back in 2015 19 I wouldn't want to touch that at all I hear what you're [1:06:08] saying I don't know where we can get the uh time [1:06:15] place mayor [1:06:19] Pro all right so I attended March Mayhem where badges vers versus the [1:06:26] Vikings it was an excellent excellent time our the uh from what I understand [1:06:33] the Granville County Sheriff's Office forfeited because they were afraid they [1:06:37] were going to get slaughtered by the creedmore police [1:06:41] department that's just my opinion that's not EXA they did forfeit but I don't [1:06:47] know why I'd have paid extra money to see the sheriff out there playing [1:06:51] basketball but our chief and our Police Department held their own they did a [1:06:56] great job um the students won in the in the long run the students won but I'm [1:07:03] going to tell you something they fought really hard towards the end to try to [1:07:07] win that game and I'm very proud of you guys and you raised $1,000 for um [1:07:13] juvenile diabetes yes yeah it was very good very well attended I think um I am [1:07:20] attending the Community Police Academy which I'm in my fifth week of that and [1:07:25] it is very interesting um Jessica laws has [1:07:30] organized it extremely well students from South Grenville High School are [1:07:35] attending they want to be police officers and the information that we've [1:07:39] learned is I was amazed at our last at our last class seeing some of the toys [1:07:45] that our detectives have um I attended the Main Street conference with [1:07:50] commissioner alright and the mayor in Goldsboro and we had a great time there [1:07:56] met some good vendors I attended the CPR class at the [1:08:00] community center so now I have got my CPR thumbs up I went to visit Wilma the [1:08:07] new store on Main Street Garden Center uh Debbie Rogers happened to be there it [1:08:12] was a Saturday and it's a very nice shop if you want to pick up some plants or a [1:08:18] gift for somebody last minute we don't have too many gift shops on Main Street [1:08:23] but it's an option and she's off offering some pretty good classes from [1:08:27] what I see on Facebook um Sunnyside on Main I have become a regular at that [1:08:33] place and the food is superb if you haven't tried it yet you need to go give [1:08:38] it a try cuz they're doing very well and I love the Roosters on Main [1:08:43] Street yeah they do stand out thank you ma'am uh let's see I have attended the [1:08:50] Campo meeting also the Main Street conference which should have been a two [1:08:56] nights day turned out to be two days of driving from creedmore to Goldsboro back [1:09:03] Creed more about Goldsboro because Hampton in has a diamond card system [1:09:09] that guarantees you a room and if you're the mayor it doesn't mean anything cuz I [1:09:14] got bumped and my reservation got cancelled um I also W i' also attended [1:09:20] March Mayhem and I again was impressed especially with the chief really held [1:09:25] his own against those young people um old well he's older than the [1:09:33] students um and there does need to honorary coach I tried to tell them that [1:09:39] but they didn't listen um we need to do something about the filing at the end of [1:09:44] the game that that didn't work well um I also want to congratulate pars and wreck [1:09:50] for a very successful Easter egg hunt um I think it went well [1:09:56] um I understand that there were some Easter egg hunters that were a little [1:10:01] older than they should have been but uh I realize we can't really ask for [1:10:07] IDs but it it worked out well and I think the kids all had a good time so [1:10:12] that covers me is there anything else needs to come before the board tonight [1:10:17] just one more thing I'm sorry mayor pro thank [1:10:23] you our community director would you like to tell us the some good [1:10:29] news do we have any projects that we've been waiting for that have finally been [1:10:35] done I won't say completed I'll say done it's like a de headlights yeah he does [1:10:41] you refering to Furbo and [1:10:46] Clifton we're still not talking about those we're not talking about those as [1:10:50] done there is still work to be done you will get a summary when it's complete [1:10:54] from not yet okay I thought you said it was [1:10:58] done I I I was I was waiting for you to make the big [1:11:02] announcement okay all right anything else Comm Bon you have anything no make [1:11:09] a motion we go to close session we have a motion by commissioner gleon to go [1:11:13] into Clos session all those in favor say I I oppose no we are into CL session [1:11:25] met these mother oh yeah yeah County Board yeah yeah I met her too she's [1:11:30] really nice yeah [1:11:39] [Music] yeah congratul