foreign
good evening ladies and gentlemen i'd like to call the march 7 2022 crest hill
city council meeting to order if everyone would please rise for the
pledge of allegiance to the flag
i pledge allegiance to the flag to the united
states of america and to the republic for which it stands one nation under god
indivisible with liberty and justice for all
roll call police chris
ray solomon here glenn conklin president scott dyke here john basha here dorell
jefferson yeah claudia here keen oberlin president marcus petey here nate albert
here joe kubal here thank you okay we do not have a business
promotion this evening so we'll uh proceed with the agenda items first on
the agenda is the approval of the minutes from the
city council meeting held on february 22nd 2022 motion would be in
order
second we have a motion by alderman albert seconded by alderweireld gazelle
for the approval of the city council meeting
uh minutes of february 22nd 2022 questions or comments
roll call please scott dice yes john rasheed yes darrell jefferson yes
claudia gasol
yes nate albert yes joe kubal yes welcome carrie thank you
and you also have before you the minutes of the crest hill work session held on
february 28 2022 motion would be in order
so second we have motioned by other woman
gazelle seconded by alderman albert for the approval of the
work session held on february 28 2022 questions or comments
roll call police john vashey yes darrell jefferson yes claudia goes all yes tina
oberlin yes mark zappedy yes nate albert yes joe cuba yes scott dyke yes motion
carries thank you okay moving along to our city attorney mike steph good
evening mike
any questions of
city attorney thanks mike
moving on to our city administrator jim marino good evening jim good evening
mayor and council i have two items before you tonight
the first one is regarding human resources manager position i've provided
you with a memo that i'll review well-run organizations are capable of
candid self-evaluation are committed to continuous improvement the duty of my
position is to direct the efficient and productive administration of all city
departments to improve operations and workflow streamline procedures become
more efficient reduce costs and provide exceptional services
to residents having observed the organization and its operations it's my
assessment that is necessary to restructure some operations modify job
responsibilities or reassign tasks and meet the business needs of the
organization and better serve the community
one area in need of restructuring human resources manager position the functions
of this position can be restructured to better meet our needs
typical municipality of our size does not have a dedicated human resources
position instead they have an assistant manager position that may have some
management level human resources responsibilities
with other hr functions spread among other positions
so for that reason i feel would better serve the
city if we restructured and reassigned some duties and reassigned some of the
hr duties that we now have to other individuals therefore no longer needing
the position of human resources manager so i would recommend the position be
eliminated you have before you donate a ordinance that would eliminate that
position some move is presented second motion by other person oberlin seconded
by all their woman gazal for the ordinance discontinued office of the
human resource management replacement chapter 2.30
of the crest hill city called questions or comments
roll call please carrell jefferson abstain
claudia gazelle yes tina oberlin yes mark zupiti yes nate
albert yes joe cool yes scott dyke yes john richard yes motion carries ordnance
1894.
[Applause]
the other item i have for you is the city center audio visual system proposal
we discussed this at the work session last week
this past week after that work session i met with
low voltage solutions who's here in the audience in the audience tonight along
with other staff members at the city center
we reviewed their proposal and walked through the facility and identified some
changes that we needed to make and based on that we were able to see
some cost savings and a result of as a result of that uh
the price change so what i gave you in the packet on friday um wasn't the
correct proposal at that time because lbs didn't have the final number so i
sent that to you today so and you should have been at the dais
and that number actually was a little incorrect the actual number for the base
system total is 308 930
and then there's also an option to uh
included the assistant assisted living system
assisted listening system sorry for the council chambers
so what you have is a revised proposal i'll have uh eric from lvs come up in a
moment go through the proposal with you this uh was a proposal it wasn't a uh a
formal bidding process so since it was a proposal
the council would have to waive competitive bidding so the resolution
you have before you tonight waives competitive bidding and just so you know
for in order for that to be approved it requires two-thirds vote in order to
approve the competitive bidding so with that i'll ask eric
to come up with eric silver from low voltage
solutions he'll go through the proposal and then
answer any questions you may have good evening everyone and thank you very
much for taking the time um there's a lot of details in here so i'm gonna try
to keep it as basic and rudimentary uh as we possibly
can here for you uh if at any point in time you guys have any questions please
don't hesitate to stop and ask uh happy to do so
um recovering uh quite a bit of uh uh facility space within your new uh
facility uh which ironically is right up the road from us uh you're the city of
neighbors we are fortunate to be your neighbor literally right up the road
from you guys um we will be delivering uh
21st century state of the art fully digital fully commercial
fully reputable three-year backed warranty uh manufacturers
uh with technology throughout uh a variety of different spaces
some of these spaces uh starting with some of the the more basic solutions are
going to be uh some information signage uh display
monitors uh in certain strategic lobby areas
uh consisting of uh pc driven content delivering uh high definition actually
ultra high definition content uh to those who will be visiting the new
facility uh as part of the
facility as well you'll have an executive session
uh breakout room where you will have integrated audio
ultra high definition displays
cameras microphones all to be able to use the
latest and greatest uh digital conferencing technologies by zoom
teams or any other sort of agnostic conferencing capabilities
systems are pretty much set it and leave it
we did our best to make sure that any of the smaller conference room or the
breakout session technologies that the use case of the
technology was consistent throughout most of the facility so
um you'll also have the ability to uh just do basic presentations come in and
bring bring your laptop bring bring your ipad bring your uh android device
connect it right to the uh display be able to you know engage in interactive
and uh interacting with each other through uh
sharing content that is also consistent of a variety of conference room spaces
throughout the facility uh there are one two three four five
conference room systems one of which is actually going to be portable within the
facility again all very very similar technology
very similar use case intuitive control and again incredibly state of the art
and uh latest and greatest when you say portable is this the one
that's going to have the capability to bring it outside
and use it like in the gardens and stuff yes ma'am there is one that is going to
be on a mobile cart
uh it was originally going to be in room 333 i think which got converted to an
office and we have since turned that system
that was once integrated now into a portable roll-around system and the
information displays are those going to be like televisions that have a rolling
scroll on them similar to advertisement but our our information it
will have the capability of doing so yes so we are providing the displays
all of the back end infrastructure so your network infrastructure which is
actually already in place your power and a video connection and then there
will be a source device probably a pc provided by it
that is going to be able to provide whatever content you guys would like a
closed circuit tv yes okay we have those where i work yes ma'am yes okay thank
you absolutely is there a distance it has to beat before or otherwise it goes
too far you lose it i'm sorry say that again sir you have to be a certain
distance from the base in order to take it out there the portable one uh no as
long as it has a local uh connection to the uh network and a power jack you're
pretty much okay good to go okay so um yeah again the goal to make this
technology not overly complicated but something that is certainly going to
stand the test of time for you guys um so that was the the overall goal
um again that technology is going to be consistent with room 139 which is your
uh breakout room and a variety of conference room spaces i do wish to
outline though too that the executive session uh room specifically
does have a recording element obviously we understand that there's to
be uh the the ability to record audio
so there will be an audio appliance to record that
as well i'm saving the big guy for last so
please bear with me there is a
community room which is going to be off of your brand new council chambers
the community room will again have very very similar conferencing technologies
as the other conference rooms but also serve as a overflow room during the
council chamber meetings so any content that is being displayed
on the displays within the council room chambers and any audio contained they're
in will be able to overflow into that executive room so that community
room will have will be its own standalone space
and augment the city council chambers
um i also wanted to point out too that there was one information display area
um it's kind of uh inter intermix of uh integration here there is one foyer area
i think it's 200 and for maybe we call it information
display 200 but that area is also going to be an overflow from the council
chambers there will be two speakers and a display
that will be able to serve anything that's going on out you know during
these meetings out into that area as well so there's
another sizable piece of integration that's going to be coming in with that
particular informational display just to make you
guys aware so um any questions so far again i want
to try to keep it high level very basic [Applause]
and then i'll move on to the to the big guy for you
okay moving into the council chambers which is what we are sitting in right
now obviously you're going to be in a brand new facility a room that's going
to be about five six times the size of what this is
uh right now and you're going to see a lot of differences
obviously in front of you you see wired microphones
in our instance we have proposed a fully digital
wireless solution instead so instead of having these gooseneck microphones in
front of you a very very small boundary microphone each with their own unique
uh mute button so again serving the exact
same function for voice uplift within the space
um and it for any sort of far end audio when it's being broadcasted out those
microphones are going to be served uh a great purpose
um drilling down on that element specifically we chose to go uh
wireless in this particular instance because the infrastructure that was
needed to wire up individual microphones throughout the
uh throughout the new facility would require some pretty extensive
gutting of some work that's already been done there's a lot of conduit that was
needed so we ended up going uh wireless in this
particular instance the good news for you guys it's
probably still a pretty substantial cost savings
by going wireless in that we're pulling significantly less cable
the infrastructure is much less uh in depth
uh the use case of the microphones obviously you know
very similar still so uh
yeah we went with the uh the wireless solution instead of the hardwired
goosenecks in this particular instance throughout the facility if you can kind
of imagine this space in a much grander scale
there's going to be four
displays size to 85 inches on either sides of the
either side of the room that are going to be able to pull out
and pull and swill and swivel and pivot
to be able to accommodate both who are sitting that are sitting out here
both sitting at the dice on both both sides of the room
we've got a uh considerable number of uh speakers within the space too there's
going to be plenty of audio covering the
public as well as those speaking here uh we
didn't want to put any speakers over you guys specifically because we didn't
want to introduce any sort of feedback loop
within the space itself um you know that that that being said
yes i know this room was originally designed to where
you know if somebody down there was talking this speaker would be on and and
vice versa sure is is that something that
can be considered because it's a huge space we might not be able to
necessarily hear what's what's going on yeah so what's
going to end up happening obviously we're going to be fine-tuning this this
system um to kind of put it into perspective in your new
council chambers i mean you've got one two three four five maybe five six
speakers in this space you're gonna have 16
in your new uh facility and it's broken out into two zones one
on the left one on the right evenly distributed throughout
and the gain and our volume structure that is going to be programmed for this
system is going to be more than ample for anybody at the dyas to be able to
hear anybody who is speaking from one side of
the room to the other if that answers your question sir yeah that's
i appreciate that yeah as far as the wireless microphones
what what are we talking battery life for those very good question 12 hours on
a single battery uh we've also provisioned the necessary
charging elements for these microphones so when they're done with the
microphones they get placed into a
charging station and we have backup batteries for you
that are going to be fully charged so 12 hours what do these microphones actually
look like and they sit on the on the dais here they will sit on the
dies yes sir um if you can kind of imagine a
computer mouse if you will
a little bit thinner about the same same footprint maybe a little thinner black
the mic elephant i'm sorry the mic elephant element is right in front of
there with a small little mute button right on
top of it and it's one of those things where it is
this is obviously directed right here yeah those are picking up me mark and
joe on my microphone or is it it will it definitely did depending on where it's
placed it may have the ability to pick up the person next to you or the person
to the right right or left of you in the perfect position of the game
structuring again the programming is intended for that microphone to be
primarily for the person sitting right in front of it
now when i was taking a tour at the new city center you
know there's data lines and there's conduit and
outlets for every single person you know at the dance sure so there's
not enough space to you know have a wired system through there as of right
now no there is not
that's what lvs has identified based on how the build-out was
okay was achieved and that's all because of the fact that this was not started
before the building was finished and you you had the walls and everything up and
you couldn't run the wiring i could speculate that i don't know that for
certain man i don't know what the the circumstances were leading up to that
but it's believed so yes
here could you give us a little bit of background about
lvs absolutely yeah low voltage solutions has is a
commercial audio visual low voltage infrastructure contractor
we have been in business since uh 1997 founded by gary saint sin
and our late founder john fassett
uh we've been serving this general area since pretty much 1997 have expanded
considerably both in uh the chicago and local
chicagoland markets uh we serve strictly commercially we are
not a residential contractor by any stretch of the imagination
um from an audio visual contracting that's what i speak to i am their def i
am the division manager for audio visual we are backed by
some of the highest certified
engineers programmers that the industry has to offer
so all services and all professional services that we'll be providing are
there are going to be done by low voltage solutions
um so that's pretty much us in a nutshell
um we've also i think justin please correct me if i'm wrong we do dabble in
the security side of everything too um and we've also uh i believe had some
uh we've done a lot of the work i think at the
the the facility thus far too from a low
voltage infrastructure standpoint so the security you mean
do i need to walk off yes come on up just i'm sorry
so i was the project manager on the structure cabling side of things for the
city um network cabling uh so when we're talking
about conduit sizes and this and that um i was part of the infrastructure and
putting those cables in so right now there's like uh there's an inch and a
half conduit leading to the dais and we've got like
we've got 12 category 6 cables running down there so conduit size we're very
choked i know that's been a very big talking
point on the wireless mics but on this point we'll be tearing
cables out to put cables back in and doing twice the amount of work and
trying to avoid that with the wireless solution
let me ask you something these microphones are
just digital then you can't yet don't have to talk directly to it do you
you could sit just as you are right now and it's going to do the exact job that
is saying something either one of these guys that thing will pick it up unless
it's muted yes sir oh yes what about if he has his papers on top
of it
obviously we'd have to move the papers to get it out of the way
so yeah obviously there's got to be a clean
a clean shot to the to the microphone in a perfect situation
i do know that very similar to what you guys have here there is a ledge too
where the microphones could potentially be placed
if you need the work surface i mean these microphones again they are
programmable each microphone will have the ability to be controlled
uniquely muted all microphones could be muted and
controlled at the exact same time so that's kind of the beauty of this
particular system at the end of the day you know it's just
a different footprint but same functionality is what we were looking to
achieve without having to add new infrastructure tear up
the ground run conduits beneath the the conduit or i'm sorry between beneath the
concrete of the foundation which is i think ultimately what's going to end up
having to be done if we chose to go a hardwired solution in this space so
and it also means the difference of us pulling about 15 cables versus three
that was another piece of it too so we were if you could kind of imagine
i'm sure many of you guys have seen what a wireless access point looks like
the receivers for these microphones look like little wireless access points
they'll be out of sight out of mind in your ceiling
picking up the frequencies from the microphone so
that everything is working absolutely beautifully so we'll be able to do that
very very easily from above your ceiling down to the
av heading closet that you guys would have here in this facility so
and what is the assisted listening capabilities
okay so this yeah assisted listening high level um is intended to serve those
who are hearing impaired uh is what that is
so we propose that as a ad option um
for ultimately the the city to be able to make the decision
lvs's stance on it is that it's a it's proper building code to be able to
accommodate a small prayer i think it's two percent of the occupancy of the
uh space to give them a earpiece
to be able to hear very very closely with the audio that is being spoken
during these meetings again catering to those who are hearing impaired
and in the particular use case instance someone who is hearing and there would
be signage posted within the room itself that this says the system will have this
capability and if they need that
assist they would need to request for that
little earpiece to wear and then they would have a
little little side piece a little receiver on the side that they would be
able to raise and lower a volume on to be able to hear the audio better
that's what als is so that's obviously something that's
interchangeable to the user some type of i mean
going into somebody's ear it's one of those things that can be
yes clean properly yes absolutely and there's also a lanyard piece of it too
that kind of wraps around the neck too so
yes sir
so um
drilling down even further obviously there is a integration to the
recording and broadcasting capabilities out to uh
the local youtube channel here within we've been coordinating with the
gentleman who's currently running your meeting behind the scenes here right now
um so there'll be a nice element to that um there's a bunch of uh what i call
brain equipment behind the scenes that are going to be uh
uh sending all these various signals in and
out to all these various devices i don't want to bore you with all of that but
know that all that and from all that equipment is right there and ready to
receive uh one of the other things that you're
going to have the capabilities of what you don't currently have here today
is the ability to plug in at a variety of different locations a
laptop or a
source device into various locations throughout the facility so we're gonna
have four locations for a hardwired hdmi connection to be able to display content
up onto the uh monitors within the space and be heard through the speakers
if so chosen to do so the locations include two podium
locations within the uh new council chambers that will be one at
the dyas and there will also be one near a
technician's uh area off on the side
you will also have the ability to do the exact same thing wirelessly by plugging
in a small little dongle usb dongle into your device and
hitting a button and being able to blast content up wirelessly as well and you'll
have that capability those that are going to be running the
system while these beatings are occurring
there will be a portable ipad that's going to be programmed again custom
programmed for this specific space to be able to
manipulate maneuver all microphones be able to switch
input sources raise them lower volume and uh record
we as we have a recording device too that's going to be uh provision for you
guys um we'll be able to route
that information as i mentioned earlier into that 139 i'm sorry to that
community room as an overflow we'll also be able to route that information out to
that foyer area which is also serving as an overflow so basically what that is is
that's your big portable universal control remote
control and then from the head and rack there's
also going to be a uh a nuclear panel to you know if if one were to fail or
whatever the case may be you'll have a backup panel in your head and rack
as well typically
yes um
is there a reason why you're not using the switcher and the receiver from here
that we have uh no longer supported it's it's
actually outdated not true because when we
got these equipment
it was supposed to be we knew we were going to move to new city hall okay and
we were told that this particular equipment plus the cameras that we have
they they were supposed to be comparable with whatever we go whatever we do okay
so about two three weeks ago i was here took an inventory of that equipment i
know that the cameras are panasonic they are no longer supported by
panasonic that was confirmed i know that a lot of the head-end equipment that's
going to be in here right now is tied to the broadcast system specifically and is
intended to be retrofitted as part of this system
separately my understanding you don't have enough experience in broadcasting
and that's the reason why we're not moving the stuff
i'm sorry say that again ma'am my my knowledge is i was doing some
homework and your company is not really experienced with broadcasting
so that's one of the reasons it's not necessarily ma'am that we don't have
experience in broadcasting it's that our understanding is that that was handled
by a separate contractor so what we've did is we've we've we've
included the necessary inputs and outputs for that system to be able to
very seamlessly integrate into ours
it's not comparable like so other companies will be able to
use this equipment that we have here i don't know nothing is against you i'm
just that's what we were told when we spent
all that money if any of you remember here
that whatever equipment we put here last three years ago or four years ago it was
supposed to be comparable because we knew we're going to build a new city
hall of the equipment in the head-end is is
retrofitting over into it and i believe it's either being
handled by comcast or att i believe well right so yeah when you say broadcast you
mean when we're broadcasting out to them yeah to the public access channel and
also streaming on the internet yes right so some of that equipment we're still
going to be able to use yes take it from the room here and put it in the ev room
at the new city center and it's going to retrofit then and tie into our system to
make a seamless endeavor when everything's all said and
done man yes but not the cameras not the cameras no
so with the cameras would you be able to use those cameras
on your system it's just that they're not supported anymore so correct yeah we
could certainly use the cameras yes um that was actually i think mentioned
before that yeah we could definitely use these cameras we would be introducing
a lot of different boxes to be able to adapt them to our devices so there'd be
more electronics that i would need to introduce in order to make them
connect properly to our devices and in our mind more devices means more
failure points more risk of failure so we took it upon ourselves uh based on
discussions that we had with the team to retrofit brand new state-of-the-art
cameras that would retrofit into our system and also interface seamlessly
than with with the
broadcast system head-on devices that are being transferred over
i think the confusion quality if i'm understanding this correctly
when we were told that that these items would work going forward it would was
for the comcast side of things and since nobody um
obviously looked into this until lately as far as all these other elements are
this this never entered the picture because they didn't even decide this
until just lately and which is why we have to go wireless
so it's caused a whole series of problems because
you know we relate to the party is the best way to put it so even though
that might work with comcast it's not going to work well with yours you're
going to have to add equipment which is just like getting extension plugs
there's always yep yeah and i understand that unfortunately i
think we were just once again
given some not so great advice before so i i can kind of elaborate on some of
this um as far as how we got here right to this
point and and to your point claudia um
so when it was found out that
probably back in november when i was still working in gym's spot
it was found out probably back in november october maybe at the latest
that somebody came in for a speaker bid right they was they're looking for
speakers and okay great so what are the speakers
going to do and the thought process was to take this
stuff in there in the cameras these microphones the
entire system here with these new speakers and integrated
into the new console chambers so
i looked into it and and said hey i don't know if that's gonna work or not
we had a meeting with um ron
uh ron had said you know wait a minute here we're not sure if this is gonna
work it may not be compatible the equipment with the new fiber lines
that are out there so there's a lot of things that this gentleman's tank is
absolutely correct that was discussed at these meetings
so when we hired harbor contractors i gave
this project to harbor and said hey you guys
um are in charge of this and you try to find out what is the best here's
division where are we at they came back with report and said
you're not there you are these microphones that system and some
speakers that are being uh bit out so i said stop all that don't do any of that
let's go out and get some price quotes and kind of do a design
and so they met with three or four different gentlemen uh different
companies they just got doing the county of will
a 400 000 project um they met with that particular vendor they met with these
guys they met with the initial vendor that was
talked to a year and a half ago and they kind of took all the
information they met with the resident who's here today was very helpful in
giving us some ideas on how to proceed
and all of that is a is accumulation of what these guys are presenting
is so so harbor vetted them vetted the scope
vetted the equipment and said hey it's probably most cost
effective not to use these cameras to retrofit some of the work or some of
the things that are in there but we need new stuff
if we want to have 21st century technology to make sure that it could be
streamed we have the recording systems
my vision to them was you push a button and everything's done
rather than having 12 different things going on at once and that was kind of
because i'm not an i.t person so that was given all to jim jim took that and
ran with it and that's how we got to where we're at
um so the scope of the project was vetted by three or four different
companies not just this company by three or four different companies and to my
knowledge they all came back and said it is difficult
to use these cameras not impossible it is difficult using all of those all of
those pieces back there because of fiber versus cable versus coax
all the things that are out there and it's best to go this direction
and then jim took it over from there and then these gentlemen
were one of the where the lowest and the best
bid i guess from from a um
[Music] overall scope so if that helps at all it
does but i like the way you said it because it's just the lowest
i have nothing against i'm not saying anything
lois is not always not always the best you're able to correct correct sometimes
you spend you know you want to save a quarter and
you end up paying the dollar for it again i'm not into technology i'm not
aware i'm just i just wanna make sure that
we're gonna be doing the right thing because
we keep making the mistakes over and over and over tonight
if you go back and you pull minutes and it sounded like a broken record asking
questions about where we at where what's going on
and and i'm not going to keep going
backwards i understand we have to move forward we have to pick up the pieces
but it's really frustrating at this point
like i called jim today i said i'm nervous
about making this decision because i am you know i i'm not educated very well
when it comes to technology i try to do as much possible homework
um i ask a lot of questions but we were told let's go on this
because this equipment is going to work but now it's not going to work and how
do i know down the road the stuff that you're offering us
you're going to say oh you know what we made another mistake now we have to add
more more options you know what i'm going to
you you have incredibly valid points you have incredibly valid points and having
been in the technology industry the greater
part of almost 23 years i could tell you that one of the most challenging things
we have as technology providers is that technology always changes
everything is changing different connectors different technology more
high definition more bandwidth more this more that more this more that
which makes equipment that you buy five six seven years ago
tougher to retrofit down the line you know so to answer your question i
respect your concern i truly do and my candid answer to that is that i
don't have a guaranteed answer for you on that because we don't know what
technology is going to do six seven eight years from now what we
know we're doing is that we're doing everything we can to future proof your
infrastructure you know to provide you a reliable sturdy
dependable intuitive solution um that i could look at you straight in
the eye and say that that's certainly our intent
the technology that we are providing one thing i could tell you too is that
there are 100 ways to skin the cat in our industry we there's countless
numbers of manufacturers that are out there
and one of the bigger challenges we have currently right now is that you know yes
there are other contractors out there that do the exact same thing that we're
doing right now but because of chip shortages and everything else that's
going on we're six months away from being able to get out of here
we're choosing certain equipment because of shortage because they're behind and
we feel i feel like we are rushing we will
have to do city hall i just hope we're picking up the right equipment for this
is is there is there a particular vendor that you're concerned about last week if
i'm not mistaken he did stand there and said
uh some of the option was selected because of shortage and this is what we
can put our hands on and i just want to make sure we're not rushing on making oh
let's just pick this one because this is available right now and down the road is
not going to work when i sit down road maybe year two three i know seven eight
years technology changes i can buy a phone today and next week apple is gonna
bring another new video you got it you know i'm aware of that but we're talking
30 million dollars here we're not talking no we understand couple thousand
dollars a lot of money you understand
and i'm just i am nervous about it it is again we completely understand um i mean
i know that there's probably names that are being thrown out in names like
crestron extron there's other again there's a dozen ways there's not a
subject i don't want to touch only but i don't want to take away no no no no no
it's again it is not even comparable to what other companies they
offer it is 100 comparable compared to other
manufacturers that are out there man absolutely um
no no no that's that's absolutely fine so i mean i know that everything again
kind of bringing this full circle um again there is many ways that we could
do this um and i know one of the things that we were trying to do
and that we were trying to back into was to be able to hit a timeline
that so a lot of the technology that was
chosen while 100 viable and reputable and backed by big companies you know the
head end of your equipment is owned by a company called harman kardon which is
actually a samsung company so um
you know that might that may not have been our first choice but we
again we we weren't just looking at just the solution we were looking at the
timeline that we were trying to achieve it in and one of the objectives that we
were able to achieve is that conservatively speaking
70 of the gear that we have on our proposal we're going
to be able to fulfill much sooner compared to other manufacturers that are
giving four to six months lead times right now
and even that's a dart being thrown blindfolded right
now when it comes to anything that's happening on the west
coast with you know with with things coming in on
big cargo ships and on you know out in california right now so
again the technology was certainly backed and and is certainly reputable
we're not schlepping any sort of off-name brands into this solution by
any stretch of the imagination yes ma'am now can i ask you a quick
question before you move on sure have you done bigger project than city
hall yes you've done absolutely absolutely i mean myself personally
um i've managed the city of former glenn i have managed the village of carol
streams city halls as well so that's where a lot of my
and a lot of lvs's design experience kind of stemmed from
were those systems that i was involved with over the past conservatively
speaking three four years so
i oversaw and manage the technology integration specifically the audio
visual in those two specific
locations i could probably name a few others that i've done through donors
grove earlier in my career but certainly this is not my first
personally not my first project through any sort of village hall
or city hall renovation for technology yes ma'am
let me ask you a question these cameras are going to be the new new uh console
are they going to be fixed or they're going to could they roam
great question they will be ceiling mounted three in the back kind of
similar here one in the front full pan tilt zoom capability with 30 time
optical zoom into the into certain angles plus there's going
to be on the side a separate
intuitive joystick controller preview monitoring to be able to set up
presets for it as well when i asked you that question before
about the speakers i didn't mean digital i meant directional you know what i'm
going to say got to do the two d's
i know the digital but i meant directional you got to talk to it yeah
no no yeah yeah i mean i want that's why i wanted to get out if if you can
imagine you know my piece of paper or maybe my little calculator here is the
microphone you don't have to go right up to it and talk to it like this you are
able to sit as comfortable as you are in that chair right now and have it cervix
it's it's it's exact same purpose and intended functionality that's what i
meant before i got yes all good
not a problem so you may not be able to answer this
question but maybe you can maybe somebody can the um tablet that you
spoke of that can control all the mics all of this all of that
who's going to be operating that
so we will be programming it we will be commissioning it testing it and i mean
at each meeting at each meeting i believe it's going to be iran ron and
leo so he's going to be doing that along with all the cameras and all the other
stuff here right he'll be doing the same thing that he's doing now just with
new equipment and how many cameras are gonna be in
that room four total just like we have here
so ron will be operating four cameras pan and tilt
he can preset the cameras you know with a certain uh shot so to speak and press
a button it'll automatically move you know to to that position i do know so
it'll be more automated i think than what we have now the goal was to make
his life easier i think it was ultimately what it was
but it gives you the flexibility of moving the cameras which these don't do
correct and when we met last week what was it on thursday
tim stinnett ron romero kirk and brian and myself met with
eric and we went over the proposal we met at the city center
and we walked through some of the conference rooms and we walked through
the council chambers and looked at everything and talked through it and
both tim and ron were satisfied with what we're going to do some suggestions
were made that you know we made some tweaks the
original proposal had three cameras in the council chain three cameras yeah it
was around suggestion that we had a fourth yep
uh so that's what we're doing so we did make a couple tweaks that's
why the propulsion you have in front of you today
was updated from our meeting on thursday
eric how about like long-term long-term support i mean i know you're close but
can we knock in your door every day if we have a have have issues please do
please do please do come on down no no um
no no yeah
um obviously they're come
if anything breaks and again it's electronics
do things that people otherwise can't predict not even
i can predict um there is a dedicated help desk
support email that the people in charge will be able to
ring and get us instantly with a solid response um you know certainly
come day one two we intend to fully support the first
full few meetings on site to make sure that the confidence level is there that
the technology is working as it should um one thing that's always
considerably tough when it comes to technology integration is the the last
twenty percent of the job is typically what takes about eighty percent of the
time um there's going to be some fine-tuning
there is going to be some uh uh that didn't work right or that wasn't
quite what we wanted to do that didn't sound right that sort of thing like that
we're here for the long haul please understand that this is not a wham-bam
we're done we're out and you'll never see us again
this is a long-term partnership that we have viewed it as
last thursday as jim mentioned that was i think our fourth or fifth meeting that
we've had drilling down into what this solution is
intended to be i think we refined it i think a you know
total of three or four times now since you know in an effort to try to really
hit the nail squarely but we also made it very crystal clear
to those that we were working with that we're not here to
nickel and dime we're not here to uh beat you guys up for every little
change that comes down the the rope here we're treating this as a partnership we
want to make sure that we're this is right for you guys not just in the
immediate but in the long term and when stuff breaks we'll be here
so you want to record it just so you know
so we'll be playing that over and over stamp it yeah
well we're gonna have we're gonna have two in-house people to help support the
system as well with ron and tim now of course
you know they're not going to be able to do say
the hard wiring and that type of thing but they're going to get trained on the
system they're going to know how to operate it you know and software updates
and you know configure things we'll be able to do
that and then we have lvs just down the road whenever we need them and then
outlined i think for next fixed fiscal year too we did
as part of this proposal provide proposals and outlines for
ongoing maintenance for not just the next year but the next two three four
years as well um you know obviously with
any sizeable investment such as this you know this is like buying a very
expensive car in some cases maybe three or four very
expensive cars and like anything else you know cars
need maintenance right you gotta be able to kind of make sure run the system
through the paces put some oil in it update some firmwares
update some softwares so we have provided uh
separate of this proposal but we have it does include the pricing though of a uh
first second and third year maintenance package to make sure that we're
keeping that system up and running at top level for you guys making sure you
guys have the the latest and greatest uh feature sets of this system as well
so can i ask why that would be a first second
maintenance versus second assuming you're going to be there to do
required maintenance maintenance during that first year that's actually a great
question so our stand the lvs is and this is actually pretty common in
the av industry as a whole i could very easily put a couple of
maintenance visits as part of the base package most
av integrators um a lot of people don't choose not to
do it so we break it out optionally what you will have from us
included in your package in your first year is support for all the workmanship
it doesn't necessarily include all maintenance
so um but if something does break we're gonna be here for you for a period of
one year after we get successful sign off so
so could this be restructured where we're for conscious consideration we'll
be looking at an enhanced maintenance program in which your first year is
included absolutely uh have us consider years two three and
four yes sir absolutely i'm sorry are you suggesting the first
year be added to the base price what i'm saying not added to the base
but included in there
so the base price would remain at correct but the first year really
assuming there'd be very little maintenance and that you guys are going
to be in and out of there that that you submit a proposal for years two three
and four and you include year one we could we will look into that and
certainly get back to jim on that yes my expectation would be included in that
in that base system that's all i got
okay it's like when you buy a washer and dryer you got a 12 year warranty on it
you buy an extended one it picks up in year two
yeah you buy a plant they guarantee for the first year and you pay for the
insurance when you buy a car and they give you free oil change for a couple
years yeah you know so yep some cars do some cars don't looking for free oil
change i guess what we're saying understood loud and clear sir very good
point one eric everything i've heard here sounds
great uh how long will it take you to
install this and make it functional in that building after it gets approved
here that is a very good question
um realistically speaking
i am three to four weeks to procure my equipment and getting it in here
we're going to be on site as soon as we possibly can roughing in
um our objective here is with uh i think the target was to try to hit
um mid april was what was is the objective that we were trying to hit
um i can't guarantee that just yet um
but again the goal is as soon as humanly possible
i know that from a labor hours perspective and a breakdown of what
needs to be done i think the overall project cycle was about five to six
weeks start to finish if we were to just go full bore at it
so awesome thanks
so that pretty much concludes anything unless there's any other questions that
i could help answer for you guys
any other questions
we're here because we know that the money that you're that's being placed in
front of you you got to have the confidence and we wanted to make sure
you guys do you know conversations don't need to end
here tonight if there's any other questions that pop up we're here so go
on okay thanks erica presentation thank you
for that
they have to increase the price
anything else jim no
regards to this all right i would be looking for a
motion a resolution awarding the city center audio video visual contract low
voltage solutions incorporated as presented
so moved
was there a second
i guess my question is the point glenn brought up
how are we able to vote on that without response
well that's a good question i mean
we've got the proposal in front of us so i don't know that we're in a position to
negotiate a change to the poor well then we're probably not in position i'm
talking right now thank you
you'll want good first year's maintenance
see how easy thank you eric yes
lvs will include maintenance in the first year okay
when can they exercise that option if that's not on the table yet for the
fourth year uh whenever they so choose to i mean that can be
any time later yeah yeah
subsequent or subsequent years yes different years different fiscals right
so we're amending that to say you're two then you're three prior to
the ending of year two and you're four prior to the ending you're changing
those numbers on the graph my assumption would be is that we'd be
including the first year maintenance right within that original contract
price those years two three and four you you
don't have to vote on this evening but that could be included in in upcoming
budgets so it would be voting on the initial contract
with hopefully the addendum to add that
first year maintenance so in essence what they'd be doing is
striking a line through year one and including it in the base in the base
number that jim outlined this evening yes sir
to alderman kubal is uh that acceptable to your motion for that
amendment
i'm sorry is the amendment as presented with
striking the the first year the first year being included in the contract was
that acceptable to your motion i'll still make that motion okay
is there a second
all second all right we have motion by alderman
kubal secondhead by alder person overland
questions or comments i i just i'm going to say that
you know repeatedly this project is getting to be so disappointing
with how some of these things are ending up
and i feel like now we may be settling for
not the greatest technology just because we want to get it done
and that worries me the wireless microphones worry me
um changing batteries you know during a meeting or whatever you can hear
somebody because of it and i know it's
we're at the point where there's not much we can do about it
but um
i i just feel like we still don't have some of the straight
answers we're looking for um regarding what we're you know what
we're doing is best this is a big contract
you know we we have repairs to do all throughout the city and when we're
talking three hundred thousand dollars it's just
hard to hard to swallow um
not really getting too much input besides what we've been presented with
tonight there's been really no other professional input on this
i know tim just started and ron we have his input but i haven't heard from ron
either um so i just i'm hesitant on on voting
on this tonight nate i was concerned about the microphone just like you i
talked to um brown and ofran can't come out and and speak into this regard the
batteries and he said it's part of his his job to change and make sure the
batteries are in place i don't care
can he come up yeah he can come out let me look him up
there he is ladies and gentlemen everything you
said well because we're wired yeah
so um my concern is this from the get-go we
were asked when heather was here can we move the gear over there we had an eye
to the future to say that we want to get the sick the 4k cameras in here
we wanted the latest and greatest in equipment
we had an update just a few years ago through another company that updated a
lot of the gear that's in here right now that is movable
the issue that we face is when we move to the other location we go from a coax
if you remember the old tvs with coax that's what we're using here and that's
why it looks so grainy that we have here the line goes from here down to where
toten's is and there's an amplifier just like you
used to have on the back of your tv back in the day
when that goes out we get grainy pictures like this
at the new place we go to um to fiber optics the the gear is still the same
here but the encoders and decoders that's
what sends the signal from here to uh comcast that changes because it's
a different technology um i want to be clear on a couple things
because i hear my name kind of coming up once in a while that i've agreed on
certain things i've always raised the concern
that um that were there's a difference be what
they've presented is a really good plan for av
but we still have questions on how we connect
um broadcast or narrow cast in this case
because we're broadcasting out to uh the community
there's some questions about and let me give you an example the we had a little
scope creep because originally we said here's what
we want to do and when this all got put together then
we were introduced with oh we want to put monitors on the wall okay we're
gonna connect what to that a computer how do we show that for the people to
see here and to do broadcast we're not sure yet
what about uh microphones on the table that microphone has to feed the overhead
speakers it has to go to a audio recorder and it
has to go to broadcast how do we do that i don't know that we have the answer
complete for that yet we mentioned a recorder
but we've not talked about our server which is specific to
cable there are
a couple of pieces of equipment in there that are specific that's how i program
in other words when i'm not here every tuesday you see at twos and eights
the city council meeting that's a specific piece of gear that you can't
replace with just anything we went to the manufacturer for that
they're the ones who recommended the company that did the last upgrade for us
and put that information in there uh or put the the gear in there they also did
a flow chart to show us how everything in the back of that com in the room has
been connected the unfortunate thing is when this started it was not much more
than a powerpoint presentation going into an encoder
since then there's been updates the cable management is terrible there
because we've just added another piece of equipment we've just done other
things the hope was that when we moved to the new place that we start to
streamline to their point a very good point we
don't want to introduce any more failure points we don't want to put adapters
into adapters into splitters into things like that we want to streamline a lot of
that and i was hoping that that's what we were going to do in there
as i mentioned before a lot of the av things are real
um i'm not even concerned so much with the
microphones because i've used those in other environments
with other locations
that's not a necessarily a bad thing to use i know there's other cities that
does use the the wireless as well i am concerned though
i don't know maybe it's a question you can answer you had they had asked about
what other cities you had worked with i would ask how many other
applications included narrow caster broadcasting
and what servers did they use for those locations that's my concern
like how how do we connect
av to broadcast is my concern
any questions did you
with his question did you incorporate av and broadcast ron i think you have a
problem yeah that's the wrong meeting
[Laughter] jim uh it seems like we still have a lot
of questions we why we don't table this like we try to
do a work session where we can bring everybody including around like he's
running me and now we move to different meeting um
well do you have answers yeah i mean
the understanding was on lvs's side is that the
broadcast elements would integrate into our system therefore we
have provisioned the what we believe is the necessary
inputs outputs to be able to retrofit the
gear that is being transferred over to that system
how and what that scope is is not currently included within our scope
um it was our understanding that that was being handled by a uh a separate
contract at that point so
see this is kind of my fear is that we have all this stuff but then it's maybe
state-of-the-art here at our dais but then it's not
communicating with every other aspect of what we need to do
and i i feel like just getting in the room together
ron and tim just to hammer this stuff out so
we're all on the same page even if it means that we
ideally probably have to spend more money at least we're doing it right the
first time and if we can go out to channel six or youtube you know the very
first meeting that we have at the new city center who who would we need to
have in here from comcast i have no idea
we have connections um we've had meetings in fact i've been
contacted by comcast several times and forward that information on comcast and
we also broadcast on uh 18t those are two different encoders and decoders
right and they both
we've reached out to them they've reached out they've been trying to be
included and it's i don't know that they've been
included i don't know that they've been talked to because
i keep getting calls back from their emails back from them saying what's
going on so i i tell you comcast when we met comcast when you and i met
with you know so comcast has been uh contact us was back in november at
clark uh was in charge of that after we had
the change over at the building so comcast has been contacted they have
been part of the entire uh process so
to be clear the people that are contacting me are the ones that do
specifically um municipalities for the it's not the same guys that fix your tv
or install right these are people who do broadcast
they're they're the people that contact those people have been talked to yes
okay well they're the ones that are now installing the fiber line that's correct
right same guys well what i can do is i'll have another
meeting with we'll get together internally again with tim and we'll
reach out to comcast and att and talk through all these things we'll
get ron there and we'll talk through all this and see what we can put together as
far as answering those questions well i think it's unfortunate that we're
at this this juncture but once again it's because we didn't start this
correctly we did not we should have had all these meanings
and all this before the building went up we should have known what we were going
to do where the wire we wouldn't be in the position of needing wireless mics
and all these other things if this would it's not i'm not blaming you please
don't think i'm blaming anybody here i'm just saying once again
we didn't have the right captain on the ship and that now we're now we're back
against the wall but i agree with what they're saying if we don't know if a's
going to work with b with c then we're just going to find ourselves
down the road having equipment that doesn't work and saying why did we do
that and that's why we need to table this so
we can do all the homework correctly and come again bring everybody that is going
to be included in this meeting like ron like tim
yes even comcast 80 if even you have to bring no offense again to you even you
have to bring another opinion i mean
that's that's my take do it right
[Music] we can't keep going backwards because we
have to move forward how do we move forward we have to move forward the
right way so by getting all the information together that we can make
the decision we can all you can tell the scentsy nobody wanted to make a motion
there is a motion in the subject i'll resend my second it's up to all the
rooms but i'm just saying you can tell
how everybody was nervous but not voting you know so you're probably not going to
pass through tonight so it's better to send it back the
motion gets withdrawn or the second gets withdrawn yeah or you have to
to vote on the motion first that's to ultimate once again i rescind my second
okay is there is there an opportunity
instead of actually tabling it for two weeks if we were to
um i know we've done it before
not recently but recess tonight's meeting and then continue it
next monday where we could actually have a vote on it
it's a it's a work session yeah you've had
yeah
i think we need to have a work session with just this topic
parties here so if we were to set it up for next week
on the 15th work session is it a heavy load or is it not a heavy monitor
not yet
i think the mayor makes a good point that's good
question if you can get all the parties together it's going to correct
but it would still be a nice opportunity to be able to actually vote on it that
evening if we could
what is our timeline with
completion of this project
so no i mean in relation to
the opening of or projected opening of the new city hall
having everything in place so i know he said four to six weeks on
he's waiting on equipment and [Music]
getting his team over there and whatnot but i'm
i asked because we're kind of late in the game
and um i think i think he's like
their company is like the i think the second or third company that
we kind of asked to come and look at this
project because of
what's in place now that's not that's not sufficient for what we're
trying to do um
if if it's possible to get low voltage and comcast and
i think att and ron and you know mickey mouse whoever else got
to come if we can get them in the room
and and get some some things definitely
accomplished on moving forward can we can we get back into a timeline
that's suitable for not only the council but
the citizens of crest hill can finally see some closure
specifically for the av system yes well yeah i don't know yet what the
timeline is going to be but obviously it has to be up and running before we can
move in the city center oh because i know i remember chief clark
um he had a meeting about i think the audio
visual over on the on the police side and
you know we're we're kind of spinning with audio visual and
we uh we have this company which is
fortunately for us right in our backyard um
and and i think we
we're all we we all want the thing to be done right but
i think we have to consider the timeline that's in place too
uh or create a timeline to be in place to
get some things accomplished
you know we don't want to tear stuff apart
so so they kind of limited us to how do you go about getting it done
without tearing things apart
uh it's it's kind of it's puzzling i i i hear everybody's
concerns and um
i have concerns as well but i i also want to
get some closure on this city hall
you know we can always have a meeting in the middle of the week and a special
work session you don't have to wait till next monday to do it
i mean if you get this equipment in is it all here ready or is it on its way
here or is it equipped where you could use other
places if you had it or something no we would not be releasing this
that's the biggest problem get all the equipment here at one time so you can do
the work you know holding your back for another week is
that going to hurt the equipment is that is it still going to come are you going
to have it are you worried about not being able to use us or something you
know there's a lot of questions to be asked
it's a it's a fair statement i mean you know certainly
it's every week that goes by it's another
week that doesn't you know obviously the you know action isn't
being taken i know that a lot of the lead time
information that we have dug into
throughout this proposal phase has been updated along the way
uh lead times are not improving necessarily but you know for the most in
many cases they're not necessarily getting any worse just yet either
um but that's an unpredictable
factor that we don't know yet either i mean unfortunately with the
thousands hundreds of thousands of manufacturers that we deal with
it's hard to keep a finger on all of their various lead times but what i can
tell you is that again conservatively speaking seventy
percent of the stuff that we have proposed as part of this system is
currently readily available
now if we change something we want something different or add something to
it we'll let equipment still get in with the other one don't you know
that yet we don't know that yet
the electronic changes every half hour well the the again the x factor to us
is the unknown of the integration as it ties into the broadcast
system we are knowledgeable enough to know and
understand that there is video feeds and audio feeds that are
likely to tie into this system and we have provisioned
that connectivity that input that output if
you will for whatever the system is that is going
to be retrofitted on the broadcast side the challenge that low voltage solutions
has had is that we don't even know what that equipment is
either we have the fourth site to be able to
leave the ins and outs available thank you very much sorry
i should have come to the podium my apologies we did have the foresight to
uh
provision necessary ins and outs to be able to
what we hope would adapt to that system the problem is it's like
like everybody else here in this room we just don't know what that that system is
or how it's connected now
maybe i'm not the world's expert on audio visual but joliet
has has their tv
they go to comcast they do all this sure would all these other
municipalities already do this is it too far of a stretch of our
imagination to maybe give a little ringling to the people that run their av
and say you know who what did you do you know how did you do this i mean i don't
think they're going to hang the phone up on us
we could do that i'd rather talk directly to 18 and comcast well i think
we need to do that too but i'm just saying we don't need to reinvent the
wheel so much as we need to adapt the wheel for us but these other
municipalities have all done this so it's not like it's it's unheard of no i
know that connectivity will never be a part
of your scope correct not really no
you're right you know partners could be our fault too we should have gotten into
this about a year ago two years the building's being done get it going get
all the bugs out that we could have absolutely nobody last minute we've got
to get it done and right now you know electronics don't work right there all
right first of all the alderman kubal are you willing to rescind your i will
resend it yes i'll receive my other person overland you already said you
would rescind your second okay i would suggest that we get all the all the
all the people that are needed together at a meeting that is the loan agenda
item for that evening we'll have to pick the date make sure that everybody's
available we can certainly organize that i would suggest that we table this
this resolution um for awarding to the city center and
and we move forward
at a work session where we could discuss this in detail
fair enough i would ask for a motion to table
a second can i ask you a little bit same thing
can we pass us here well it's not there's not a motion
yeah let's move on i would say okay that's all i wanna know do we need
to do the role called before rescinding um no no i think it's it's on the record
all right we have a motion to table this uh topic by all the person overland
seconded by alderwoman because all questions or comments
roll call please mark zappedy yes nate albert yes joe kubo yes scott dyke yes
yes darrell jefferson yeah clyde dissolved yes
yes okay we'll let's move forward with
getting all the keeping people here for a work session
and loan top of that for that evening fair enough fair enough
thanks eric thank you dustin thank you john
i do want us to consider if we get all the things worked out a possible special
meeting so we come to an agreement we can
vote on this and move forward before two weeks
okay anything else from your gym i was just mentioning the gym
you don't have to make it a work session you could make a special meeting that's
a regular city council meeting with the only topic being this item and if all
the questions are answered to your satisfaction you want to move forward on
it you can vote on it that night okay it's going to be a special meeting that
could be next monday you don't have to call it a work session
we've done that years ago we've done that it wasn't years ago i remember
doing that and it doesn't have to be on monday
night that's right as long as you post a special meeting
you can have a sunday night
okay any questions for city administrator
all right thanks jim um moving on public works department our
director of public works mark seaford good evening mark good evening ladies
and gentlemen the first agenda i have for you is the
intergovernmental agreement with will county regarding the lighted street
signs um this will allow the city to put the lighted street signs on weber road
for the two newly named roads so move as presented
second there we have motioned by alderman
albert seconded by all the person in oberlin for the intergovernmental
agreement with will county regarding the lighted street signs questions or
comments roll call please joe kubo yes scott dyke
yes trevor shay darrell jefferson yes buddy gazelle yes tina oberlin yes
mark's pewdie yeah nate albert yes motion carries resolution the resolution
1141. the next item is the
uh the first one is the ordinance amending title 13 of the
water and sewer code this one is the water meter section uh this talks about
all the items being changed from the clerk to the director of public works so
move we have motion by alderman albert's
second to buy all them it's a pity for an ordinance amending title 13 the water
and sewer um
of the city of crestville this was discussed last week at our work session
questions or comments roll call please scott dice yes john
beshea darrell jefferson yeah scotty gazelle yes tina oberlin yes mark speedy
yes nate albert yes joe cool yes motion carries ordinance 1895. the next item is
an ordinance repealing and replacing title 13 limitations on sprinkler
devices with a new chapter 1306 water conservation this was presented at the
last work session second
we have motioned by other person overland seconded by alderman
albert in regards to the sprinkling
um system
questions or comments roll call please
john richey yes terrell jefferson yes buddy gazelle
yes tina oberlin yes mark yeah nate albert yes
yes scott dyke yes motion carries ordinance 18
95 the next one
that's gonna be 1896. the next ordinance amends provisions of
13 chapter 24 the water and sewer rates
these directly reflect the burns and mcdonald's suggestions that were talked
about at a few work sessions ago with the water and sewer rates to cover
the incoming capital charges that we shall be seeing
some moves second
we have motioned by other woman gazelle questioned by alderman jefferson
for an ordinance amending the what sewer and water rates in
regards to lake michigan water questions or comments
roll call police nate albert yes joe kubal yes scott dyke
yes chamber shay yes darrell jefferson yes
yes you know yes mark stephen motion carries ordnance 1897.
the next is a resolution approving engagement letter with the city of crest
hill and chapman and cutler chapman fellow will be our bond council for the
west plant improvement projects this is a not to exceed contract for fifty five
thousand dollars a second
we have motion by elder personnel and second by alderman albert for the
chapman cutler engagement letter questions or comments
roll call please joe coobel yes scott dyke yes john richard darrell jefferson
yes claudia gazelle yes you know berlin yes mark zucchini yes nate albert yes
motion carries resolution 1142.
the last item i have before you is a resolution improving agreement between
the city of crest hill and williams brothers for the emergency removal of
the west plant digester lid um this was this they come in at 51 000 and i did
just find out this afternoon it will be covered by
insurance second we have a motion by all the person
overland second by alderman petty for the approval of the emergency repairs to
the west plant digester lid questions or comments
roll call please scott dyke yes john mccain yes darrell jefferson yeah scotty
gazelle yes tina overland yes mark peaty yes nate albert yes joe cuba
motion carries resolution 1143. that is all i have to say and happy
entertaining questions you may have questions of public works
okay thanks mark moving on city engineer
city engineer ron wiedemanns here good evening thank you mayor um first item i
have is uh for approval tonight of a resolution of two proposals from mead
electric the first proposal is to furnish and
install cabinet equipment for them out of twenty three thousand five sixty six
seventy the second is for video uh detection
upgrade for the amount of 32 259.35 again this work is to be paid out
of our current mft funds um the only comment i want to make to the resolution
is change the reference to paranar to len kabinsky drive
second motion by elder woman gazelle seconded
by alderman albert for a resolution approving proposals by mead
incorporated for cayton farm and len kaminsky drive
traffic signal repair and upgrade this was also uh discussed last monday night
at the work session questions or comments yeah i'm just curious several
of these had this on what was the point of the
uh last page thing of exhibit a
and all these documents technically they're probably they're referencing my
memo with the proposal that would be because all these
documents all these things they have this list
okie dokie
um second item i have is we have roll call
oh
we had a motion yeah i made them
yes darrell jefferson yes buddy yes yes mark
yes kate albert yes joe kubo scott dyke yes motion carries resolution 1144.
the second item i have for the installation of the led street name
signs again with a proposal for me to do this work for twenty four thousand nine
eighty five ninety so i'm looking for uh proof so move this percentage second
i guess you can't you have anything else to add
i'm making up time man all right we have motion by older person
in overland i heard about three seconds i'll go with alderman dyke i heard that
one um for the uh approving a proposal by me
for the led street lights installation questions or comments yeah
mayor just one one comment i i think we should continue to look into
uh the weber road and city center boulevard intersection there
to see if we can get that for sign up where it should be
thank you
all right roll call please darrell jefferson
yes claudia gazelle yeah oberlin yes mark speedy nate albert yes goku ball
yes scott dyke yes john mercedes yes motion carries resolution 1145.
that's all i have when somebody has any questions okay any questions of city
engineer thank you
all right thanks ron uh community development steve golden
good evening steve i do have a lengthy report but i'll make it sure
just one quick i had four or five things here but just what i just wanted uh the
council to update on we met with the developer that owns the uh southeast
corner of the industrial park uh southeast
corner in industrial park on farm in weber
uh right by the gymnastics uh he's got two vacant lots uh adjacent to
the railroad tracks uh we told the developer that he needs to partner with
the city regarding adding a second entrance
into that right now there's only one entrance that goes on the caden farm
he'd also want to build metal buildings we told him that battle buildings are no
longer
appropriate here at cresthill we asked him to partner with us
and we continue to work through those
those issues but we believe that moore and i met we believe it is imperative to
have a second entrance going out there because right now in order to get into
the gymnastics you have to go through the industrial area to get to that
building and so we talked about getting a second entrance directly to the north
of the uh gymnastics area on that vacant land
right on the east property line
so that's where we're at had several other
meetings with developers and i won't bore you we'll put it in
paper so that's my report well you never bore us
all right so um there's gas and wash we met with gas and wash
um they want to move as quick as possible
we did say that we want a development agreement that ties into the
time frame when the strip law is going to be built
they agree to a time frame so jim and i will be working on a development
agreement with them
presented to the council and rob's engineering will be doing the survey for
the right of way here at uh
in front of the property that the state owns of course we had more of that way
of course maura contacted the state and we asked for a copy of their legal
description and they have no record of the legal description of this property
so we have to create it ourselves in order to get it transferred to the
city of cresthill so robinson's working on that
and then mike and i met with mike excuse me chris
page and i met i'm finalizing the sales contract here
jim has made some comments on it the comments went back to chris and
hopefully we'll present that in two weeks of the sales contract to the
council what jimin recommended and more recommended is that we have some
exclusions on different commercial things we don't want such as massage
parlors or you know um just different things smoke shops and
you know different things we want to prohibit from coming in on this corner
and so we made some [Music]
suggestions and uh that'll be put into the agreement as well
so those are things that we're working on
that's it okay any questions of community
development all right thanks steve
police department we have with us tonight uh our deputy chief jason opio
good evening jason good evening everyone there are no agenda items
that we have on before anyone and the police activity
report is in is in your packet as well i'll be under tweeting any questions if
anybody has them any questions of police
all right great report jason
i'm moving on to the mayor's report i have no agenda items i just have three
announcements uh the city of cresthill has joined with uh our state senator meg
meg capelle uh for the use of uh the mobile
secretary of state uh mobile secretary of state event um on
august 13th between 10 a.m and 2 p.m at our new city hall um so a lot of
services will be available for individuals for renewing driver's
licenses license plate stickers everything else
so please mark that date in your calendar
the second one with st patrick's day a little over one week
away for our ninth our ninth year now we will
be uh sending out the rebate checks the property tax rebate checks which is a
rebate on uh 25 percent of the
municipal portion of your property tax bill if you filled out the proper
paperwork last last fall
those will be going in the mail on march 16th so you should be receiving
your property tax rebate check on or about st patrick's day march 17th
and the last item that i have just uh wishing everybody to have a
responsible safe and a very enjoyable st patrick's day with that i'll entertain
any questions you may have with my sister
hearing none we'll move on to the city clerk's report our city clerk christine
vershay hall good evening chris good evening and i have nothing to report any
questions of city clerk thanks chris uh our city treasurer's
report glenn conklin good evening glenn good evening mayor and council
lisa would you like to answer the first item we'd like me to
would you like me to handle the resolution on the artists
motion by elder person overland seconded by other women who's all for a
resolution of proving an audit engagement letter by in between the city
of crest hill will county illinois and wilmer rogers duran and rouzan llc
questions or comments roll call please mark the petey yes nate
albert yes joe cuball yes scott dyke yes jon reshade yes terrell jefferson yes
claudia gaza yes tina oberlin yes motion carries resolution 1146.
i thank you all as a reminder they've done an incredible job for us in years
past however uh next year we're going to send out an rrsp kind of cast a little
little net there to see what what is available and at what price but uh
it has no reflection on their performance today so thanks police and
jim for submitting that um otherwise i'd just like to report the
regular overtime payroll from february 14 2022
through the 27th of uh february 2022 in the amount of 241
929 dollars and 91 cents i seek a motion for approval on our list
of bills which during that same same time frame total of 696
654 dollars and 52 cents so move just presented
second we have motion by roller person overland
seconded by alderman jefferson for the approval of the list the bills questions
or comments we'll roll call please nate albert yes
councilwoman yes scott dyke yes stronger shades darrell jefferson yes yes in
overland yes mark speedy yes motion carries thank you
i think you'll take any questions if you have them questions of city treasure i
have a request i'm not sure if this is to treasure or to you probably most like
it to you lisa can i get uh the financial update for our city center
where we at so far um
so the amount that has been spent year-to-date as of right now is 14
million 256 357.
that does include the land purchase of 1 million
106 000.
yeah sure did you have any other questions as far as no i'm just curious
like what we budgeted where we at that's what i would like
what i did was i went back and i listened to one of the meetings when
nick presented so nick had presented council with the original budget that
did not include the land purchase of 13 million 500 but then he also came back
and said he thought that he might be seven percent over that
amount so if you factor that seven percent and the total building budget
itself without the land could be 14 445
so if you took that compared to what we've currently spent that would mean
there'd be 1 million 294 642 and 44 cents left to spend if he was
going to stay on track of that original 13.5 plus the seven percent overage so
uh jim's been working with harbor as far as
trying to put together a better estimate of what we still have left right if you
recall we engaged harvard to go through all the contracts and the paperwork
and do a comparison of what was budgeted what was contracted with the
subcontractors what's been paid out which orders are there and what's
remaining to be paid out they're still going through those
documents there's a lot of documents that
you know they had difficulty finding so they're sorting through them and putting
together that list so once they have all that together we'll
have a better sense of how much is left can you uh
when you get all that i know you have a lot and you played uh
wait can you give us some updates oh yeah what's going on financially so
you're only including what's been paid out so any of the items you've listed
now that weren't paid are not included so anything that's been encumbered for
work that's already been done ahead and get paid that is not included here or
anything that's yet to do and we're looking at over 300 here on this little
party tonight so something tells me we're going to be over
well a couple things to consider too is that
we had uh i believe in part of that budget that you uh or the amount that
you have is the the purchase of the land for the she subtracted it
well we also had that the the actual price of the of the property itself
is that accurate are you talking about the sale of this land
or the people talking about the purchase of the land okay we have the purchase of
the land over there did we allocate some additional money within that budget for
the park or is that this is strictly just a strict for that
building right so my assumption is that what you're looking to be provided with
would be the spend to date
the encumbered amounts um
as well as what we see as projected costs and just see what our spread is
from what we originally budgeted to what uh what we
expect to spend to the best of our knowledge i mean
it's going to be uh i think we put that together in a
reasonable way that's going to be
less than 100 accurate for the information we know
um and then we also should have it at a
discussion perhaps the work section i don't want to be clobbered on the next
one but we should go over the uh the public works building where we're at
on that um where we're at with harbor as far as
like our lean waivers where we went with budget on that
as well as i think we need to put that into context
as far as what we propose to do over at public works
building versus what we got and what it cost us
to get it
because i believe there are some items on that
original proposal that you guys have approved
that perhaps were not done uh upon the com what we call the completion of that
building so i think it's important for you guys to to see where we're at and i
think those figures we can get to you um i think the only thing left we have
to spend on that is the uh tie up for the
uh waivers of lean and i think we'll find out what that was
going to cost can we talk about for public works correct right so harvard's
going to work on that next we wanted them to concentrate on the city center
first so they're going through all the city
center documents now and they're looking at what lean waivers we have and which
ones are missing and they have reached out to the contractors and asked them to
submit missing documents so the contractors have been responsive
so they're in the process of collecting it and organizing it uh harvard came
here last week and picked up two boxes of file cabinets they're going to scan
everything so we don't just have paper copies
they're coming back i think tomorrow morning pick up a couple more boxes and
they're going to scan those but we asked them to concentrate on the
city center first and then we know we need to have them do the same thing at
public works so once we're done with the city center
they'll go through the same process for all the paperwork we have at public
works and we'll put all those numbers together
and have a better sense where we're at yeah and also
in regard to harvard uh you approved some
some list of bills some bills on the list this evening
of which those uh checks going out to our contractors
will be here and will be handed over with waivers of lien moving forward so
harbor's done a good job of keeping the heat on there and it's the
fee for harbor included in the bills they have been they will be there's one
on here for yeah i mean they're on here we have one
for twelve thousand nine hundred and ten dollars as they bill us that way i just
wanna make sure that's included because it's
and then i think there's some things to consider on that budget about what our
spend was versus what we were expected to is that um through that process there
were some change orders made that were approved so we have to take a look at
those and try to factor those in as best we can to to give you a final number on
that quartz building as well as the status on our wayward means
so if we can please put that on it which if council
chooses can we have that in an upcoming work session perhaps within the month
well what i'll do is uh once harvard has the report done and the information then
i'll provide that to you so perhaps it doesn't need to be a work
session but if we can get that information to you right regardless and
then right if that's okay about you guys
all right thank you okay thanks len unfinished business we
have nothing on the agenda anybody new business anybody
committee liaison reports anyone
city council comments positive city council comments anything you'd like to
share with under your constituents
[Music]
entry this saturday it was amazing huge we had cars lined up always to the
city hall
see so many people gather for this i want to give a special thanks to um
scotland from library for allowing us [Music]
using the parking lot for calvary church avoid a food pantry
and to all volunteers we had 130 families and 231 children that they were
blessed this weekend so i just want to say that and i'm happy
that we're gonna continue partnering with them and they're also gonna help
our local food pantry with some uh food
so i'm very happy about that thank you man alderman jefferson
nothing
i just want to wish everyone a happy saint patrick's at the thing
be safe out there that's it
four of them
no i just uh want to thank everybody here for uh
a good meeting i feel like we covered a lot and we're all respectful so we
appreciate it we're
three
i'd like to wish everybody a very happy saint patty's day my favorite holiday
even though i was married on that day um still my favorite holiday so have a
wonderful and safe okay public comment anyone like to
address city council please come to the podium state your name for the record
address is optional but the records show that no one has
approached the podium to our city attorney mike is there a
need for an executive session no motion to adjourn there second we have the
motion for an adjournment by alderman and i heard all them in jefferson on a
second roll call please
yes nate albert yes joe ball yes scott dyke yes chamber yes darrell jefferson
yes motion carries all right meeting is adjourned
you