[0:00] foreign
[0:25] good evening ladies and gentlemen i'd
like to call the march 7 2022 crest hill
[0:28] city council meeting to order if
everyone would please rise for the
[0:31] pledge of allegiance to the flag
[0:41] i pledge
allegiance to the flag to the united
[0:44] states of america and to the republic
for which it stands one nation under god
[0:50] indivisible with liberty and justice for
all
[1:03] roll call police chris
[1:06] ray solomon here glenn conklin president
scott dyke here john basha here dorell
[1:10] jefferson yeah claudia here keen oberlin
president marcus petey here nate albert
[1:15] here joe kubal here
thank you okay we do not have a business
[1:19] promotion this evening so we'll uh
proceed with the agenda items first on
[1:24] the agenda
is the approval of the minutes from the
[1:27] city council meeting held on
february 22nd 2022 motion would be in
[1:33] order
[1:36] second we have a motion by alderman
albert seconded by alderweireld gazelle
[1:40] for the approval of the city council
meeting
[1:42] uh minutes of february 22nd 2022
questions or comments
[1:47] roll call please scott dice yes john
rasheed yes darrell jefferson yes
[1:52] claudia gasol
[1:55] yes nate albert yes joe kubal yes
welcome carrie thank you
[1:59] and you also have before you the minutes
of the crest hill work session held on
[2:02] february 28 2022 motion would be in
order
[2:06] so
second we have motioned by other woman
[2:10] gazelle seconded by alderman albert for
the approval of the
[2:14] work session held on february 28 2022
questions or comments
[2:18] roll call police john vashey yes darrell
jefferson yes claudia goes all yes tina
[2:23] oberlin yes mark zappedy yes nate albert
yes joe cuba yes scott dyke yes motion
[2:28] carries thank you okay moving along to
our city attorney mike steph good
[2:32] evening mike
[2:36] any
questions of
[2:38] city attorney
thanks mike
[2:42] moving on to our city administrator jim
marino good evening jim good evening
[2:45] mayor and council i have two items
before you tonight
[2:48] the first one is regarding human
resources manager position i've provided
[2:52] you with a memo that i'll review
well-run organizations are capable of
[2:57] candid self-evaluation are committed to
continuous improvement the duty of my
[3:00] position is to direct the efficient and
productive administration of all city
[3:04] departments to improve operations and
workflow streamline procedures become
[3:08] more efficient reduce costs and provide
exceptional services
[3:12] to residents having observed the
organization and its operations it's my
[3:16] assessment that is necessary to
restructure some operations modify job
[3:21] responsibilities or reassign tasks and
meet the business needs of the
[3:24] organization and better serve the
community
[3:28] one area in need of restructuring human
resources manager position the functions
[3:32] of this position can be restructured to
better meet our needs
[3:35] typical municipality of our size does
not have a dedicated human resources
[3:39] position instead they have an assistant
manager position that may have some
[3:43] management
level human resources responsibilities
[3:47] with other hr functions spread among
other positions
[3:51] so for that reason i feel would better
serve the
[3:55] city if we restructured and reassigned
some duties and reassigned some of the
[3:59] hr duties that we now have to other
individuals therefore no longer needing
[4:04] the position of human resources manager
so i would recommend the position be
[4:08] eliminated you have before you donate a
ordinance that would eliminate that
[4:13] position some move is presented second
motion by other person oberlin seconded
[4:18] by all their woman gazal for the
ordinance discontinued office of the
[4:22] human resource management replacement
chapter 2.30
[4:25] of the crest hill city called questions
or comments
[4:29] roll call please
carrell jefferson abstain
[4:36] claudia gazelle yes
tina oberlin yes mark zupiti yes nate
[4:41] albert yes joe cool yes scott dyke yes
john richard yes motion carries ordnance
[4:48] 1894.
[4:52] [Applause]
[5:04] the other item i have for you is the
city center audio visual system proposal
[5:10] we discussed this at the
work session last week
[5:14] this past week after that work session i
met with
[5:18] low voltage solutions who's here in the
audience in the audience tonight along
[5:22] with other staff members at the city
center
[5:24] we reviewed their proposal and walked
through the facility and identified some
[5:28] changes that we needed to make
and based on that we were able to see
[5:34] some cost savings
and a result of as a result of that uh
[5:39] the price change so what i gave you in
the packet on friday um wasn't the
[5:44] correct proposal at that time because
lbs didn't have the final number so i
[5:48] sent that to you today
so and you should have been at the dais
[5:53] and that number actually was a little
incorrect the actual number for the base
[5:57] system total is 308 930
[6:04] and then there's also an option
to uh
[6:08] included the assistant assisted living
system
[6:12] assisted listening system sorry for the
council chambers
[6:18] so what you have is a revised proposal
i'll have uh eric from lvs come up in a
[6:22] moment go through the proposal with you
this uh was a proposal it wasn't a uh a
[6:28] formal bidding process so since it was a
proposal
[6:32] the council would have to waive
competitive bidding so the resolution
[6:35] you have before you tonight waives
competitive bidding and just so you know
[6:39] for in order for that to be approved it
requires two-thirds vote in order to
[6:44] approve the competitive bidding
so with that i'll ask eric
[6:49] to come up
with eric silver from low voltage
[6:52] solutions
he'll go through the proposal and then
[6:54] answer any questions you may have
good evening everyone and thank you very
[6:58] much for taking the time um there's a
lot of details in here so i'm gonna try
[7:02] to keep it as
basic and rudimentary uh as we possibly
[7:06] can here for you uh if at any point in
time you guys have any questions please
[7:10] don't hesitate to stop and ask uh happy
to do so
[7:13] um recovering uh quite a bit of uh
uh facility space within your new uh
[7:20] facility uh which ironically is right up
the road from us uh you're the city of
[7:24] neighbors we are fortunate to be your
neighbor literally right up the road
[7:28] from you guys
um we will be delivering uh
[7:32] 21st century state of the art fully
digital fully commercial
[7:36] fully reputable three-year backed
warranty uh manufacturers
[7:42] uh with technology throughout uh a
variety of different spaces
[7:46] some of these spaces uh starting with
some of the the more basic solutions are
[7:51] going to be uh
some information signage uh display
[7:55] monitors uh in certain strategic lobby
areas
[7:59] uh consisting of uh pc driven content
delivering uh high definition actually
[8:04] ultra high definition content
uh to those who will be visiting the new
[8:08] facility
uh as part of the
[8:12] facility as well you'll have an
executive session
[8:15] uh breakout room where you will have
integrated audio
[8:19] ultra high definition
displays
[8:24] cameras
microphones all to be able to use the
[8:27] latest and greatest uh digital
conferencing technologies by zoom
[8:31] teams or any other sort of agnostic
conferencing capabilities
[8:37] systems are pretty much set it and leave
it
[8:40] we did our best to make sure that any of
the smaller conference room or the
[8:44] breakout session
technologies that the use case of the
[8:47] technology was consistent throughout
most of the facility so
[8:53] um you'll also have the ability to uh
just do basic presentations come in and
[8:58] bring bring your laptop bring bring your
ipad bring your uh android device
[9:02] connect it right to the uh display be
able to you know engage in interactive
[9:07] and uh
interacting with each other through uh
[9:10] sharing content that is also consistent
of a variety of conference room spaces
[9:16] throughout the facility
uh there are one two three four five
[9:21] conference room systems one of which is
actually going to be portable within the
[9:24] facility
again all very very similar technology
[9:29] very similar use case intuitive control
and again incredibly state of the art
[9:35] and uh latest and greatest
when you say portable is this the one
[9:39] that's going to have the capability to
bring it outside
[9:43] and use it like in the gardens and stuff
yes ma'am there is one that is going to
[9:47] be on a
mobile cart
[9:49] uh it was originally going to be in room
333 i think which got converted to an
[9:53] office
and we have since turned that system
[9:56] that was once integrated now into a
portable roll-around system and the
[9:59] information displays are those going to
be like televisions that have a rolling
[10:04] scroll on them similar to
advertisement but our our information it
[10:10] will have the capability of doing so yes
so we are providing the displays
[10:15] all of the back end infrastructure so
your network infrastructure which is
[10:19] actually already in place your power
and a video connection and then there
[10:23] will be a source device probably a pc
provided by it
[10:27] that is going to be able to provide
whatever content you guys would like a
[10:31] closed circuit tv yes okay we have those
where i work yes ma'am yes okay thank
[10:36] you absolutely is there a distance it
has to beat before or otherwise it goes
[10:40] too far you lose it i'm sorry say that
again sir you have to be a certain
[10:43] distance from the base in order to take
it out there the portable one uh no as
[10:47] long as it has a local uh connection to
the uh network and a power jack you're
[10:51] pretty much okay good to go okay so um
yeah again the goal to make this
[10:57] technology not overly complicated but
something that is certainly going to
[11:01] stand the test of time for you guys um
so that was the the overall goal
[11:07] um again that technology is going to be
consistent with room 139 which is your
[11:11] uh breakout room and a variety of
conference room spaces i do wish to
[11:15] outline though too that the executive
session uh room specifically
[11:19] does have a recording element
obviously we understand that there's to
[11:23] be uh
the the ability to record audio
[11:27] so there will be an audio appliance to
record that
[11:30] as well
i'm saving the big guy for last so
[11:34] please bear with me
there is a
[11:40] community room which is going to be off
of your brand new council chambers
[11:44] the community room will again have very
very similar conferencing technologies
[11:48] as the other conference rooms but also
serve as a overflow room during the
[11:54] council chamber meetings so any content
that is being displayed
[11:58] on the displays within the council room
chambers and any audio contained they're
[12:03] in will be able to overflow into
that executive room so that community
[12:09] room will have will be its own
standalone space
[12:11] and augment the
city council chambers
[12:15] um i also wanted to point out too that
there was one information display area
[12:21] um it's kind of uh inter intermix of uh
integration here there is one foyer area
[12:27] i think it's 200
and for maybe we call it information
[12:30] display 200 but that area is also going
to be an overflow from the council
[12:36] chambers there will be two speakers and
a display
[12:40] that will be able to serve anything
that's going on out you know during
[12:43] these meetings
out into that area as well so there's
[12:46] another sizable piece of integration
that's going to be coming in with that
[12:49] particular
informational display just to make you
[12:52] guys aware
so um any questions so far again i want
[12:56] to try to keep it high level very basic
[Applause]
[13:00] and then i'll move on to the
to the big guy for you
[13:06] okay moving into the council chambers
which is what we are sitting in right
[13:11] now obviously you're going to be in a
brand new facility a room that's going
[13:14] to be about five six times the size of
what this is
[13:17] uh right now and you're going to see a
lot of differences
[13:21] obviously in front of you you see wired
microphones
[13:24] in our instance we have
proposed a fully digital
[13:30] wireless solution instead so instead of
having these gooseneck microphones in
[13:34] front of you a very very small boundary
microphone each with their own unique
[13:39] uh
mute button so again serving the exact
[13:43] same function for voice uplift within
the space
[13:46] um and it for any sort of far end audio
when it's being broadcasted out those
[13:50] microphones are going to be served uh
a great purpose
[13:54] um drilling down on that element
specifically we chose to go uh
[13:59] wireless in this particular instance
because the infrastructure that was
[14:02] needed to wire up
individual microphones throughout the
[14:06] uh throughout the new facility would
require some pretty extensive
[14:11] gutting of some work that's already been
done there's a lot of conduit that was
[14:14] needed
so we ended up going uh wireless in this
[14:17] particular instance the good news for
you guys it's
[14:21] probably still a pretty substantial cost
savings
[14:24] by going wireless in that we're pulling
significantly less cable
[14:28] the infrastructure is much less uh
in depth
[14:33] uh the use case of the microphones
obviously you know
[14:36] very similar still
so uh
[14:39] yeah we went with the uh the wireless
solution instead of the hardwired
[14:42] goosenecks in this particular instance
throughout the facility if you can kind
[14:48] of imagine
this space in a much grander scale
[14:52] there's going to be
four
[14:55] displays
size to 85 inches on either sides of the
[15:00] either side of the room
that are going to be able to pull out
[15:04] and
pull and swill and swivel and pivot
[15:07] to be able to accommodate both who are
sitting that are sitting out here
[15:11] both sitting at the dice on both both
sides of the room
[15:15] we've got a uh considerable number of uh
speakers within the space too there's
[15:19] going to be plenty of audio
covering the
[15:23] public
as well as those speaking here uh we
[15:27] didn't want to put any speakers over
you guys specifically because we didn't
[15:30] want to
introduce any sort of feedback loop
[15:33] within the space itself
um you know that that that being said
[15:38] yes i know this room was originally
designed to where
[15:42] you know if somebody down there was
talking this speaker would be on and and
[15:46] vice versa sure is is that something
that
[15:50] can be considered because it's a huge
space we might not be able to
[15:53] necessarily hear
what's what's going on yeah so what's
[15:56] going to end up happening obviously
we're going to be fine-tuning this this
[16:00] system um to kind of put it into
perspective in your new
[16:04] council chambers i mean you've got one
two three four five maybe five six
[16:08] speakers in this space you're gonna have
16
[16:11] in your new uh facility
and it's broken out into two zones one
[16:16] on the left one on the right evenly
distributed throughout
[16:19] and the gain and our volume structure
that is going to be programmed for this
[16:23] system is going to be more than ample
for anybody at the dyas to be able to
[16:28] hear
anybody who is speaking from one side of
[16:31] the room to the other if that answers
your question sir yeah that's
[16:35] i appreciate that yeah as far as the
wireless microphones
[16:39] what what are we talking battery life
for those very good question 12 hours on
[16:45] a single battery
uh we've also provisioned the necessary
[16:49] charging elements for these microphones
so when they're done with the
[16:52] microphones they get
placed into a
[16:55] charging station
and we have backup batteries for you
[16:59] that are going to be fully charged so 12
hours what do these microphones actually
[17:03] look like and they sit on the
on the dais here they will sit on the
[17:07] dies yes sir um if you can kind of
imagine a
[17:11] computer mouse
if you will
[17:14] a little bit thinner about the same same
footprint maybe a little thinner black
[17:18] the mic elephant i'm sorry the mic
elephant element is right in front of
[17:22] there
with a small little mute button right on
[17:24] top of it and it's one of those things
where it is
[17:27] this is obviously directed right here
yeah those are picking up me mark and
[17:32] joe on my microphone or is it it will it
definitely did depending on where it's
[17:38] placed it may have the ability to pick
up the person next to you or the person
[17:41] to the right right or left of you
in the perfect position of the game
[17:44] structuring again the programming is
intended for that microphone to be
[17:47] primarily for the person sitting right
in front of it
[17:51] now when i was
taking a tour at the new city center you
[17:55] know there's
data lines and there's conduit and
[17:58] outlets for every single person
you know at the dance sure so there's
[18:03] not enough space to you know have a
wired system through there as of right
[18:07] now no there is not
[18:11] that's what lvs has identified based on
how the build-out was
[18:14] okay was achieved and that's all because
of the fact that this was not started
[18:18] before the building was finished and you
you had the walls and everything up and
[18:22] you couldn't run the wiring i could
speculate that i don't know that for
[18:26] certain man i don't know what the the
circumstances were leading up to that
[18:28] but it's believed so yes
[18:36] here could you give
us a little bit of background about
[18:41] lvs absolutely yeah
low voltage solutions has is a
[18:47] commercial audio visual low voltage
infrastructure contractor
[18:51] we have been in business since uh 1997
founded by gary saint sin
[18:57] and our late founder
john fassett
[19:01] uh we've been serving this general area
since pretty much 1997 have expanded
[19:06] considerably
both in uh the chicago and local
[19:11] chicagoland markets
uh we serve strictly commercially we are
[19:14] not a residential contractor by any
stretch of the imagination
[19:18] um from an audio visual contracting
that's what i speak to i am their def i
[19:23] am the division manager for audio visual
we are backed by
[19:28] some of the
highest certified
[19:31] engineers programmers
that the industry has to offer
[19:35] so all services and all professional
services that we'll be providing are
[19:39] there are going to be done by low
voltage solutions
[19:42] um
so that's pretty much us in a nutshell
[19:46] um we've also i think justin please
correct me if i'm wrong we do dabble in
[19:51] the security side of everything too
um and we've also uh i believe had some
[19:57] uh we've done a lot of the work i think
at the
[20:01] the
the facility thus far too from a low
[20:04] voltage infrastructure standpoint so
the security you mean
[20:10] do i need to walk off yes
come on up just i'm sorry
[20:14] so i was the project manager on the
structure cabling side of things for the
[20:17] city um
network cabling uh so when we're talking
[20:21] about conduit sizes and this and that um
i was part of the infrastructure and
[20:26] putting those cables in so right now
there's like uh there's an inch and a
[20:30] half conduit leading to the dais and
we've got like
[20:34] we've got 12 category 6 cables running
down there so conduit size we're very
[20:39] choked
i know that's been a very big talking
[20:42] point on the wireless mics
but on this point we'll be tearing
[20:45] cables out to put cables back in and
doing twice the amount of work and
[20:49] trying to avoid that with the wireless
solution
[20:55] let me ask you something these
microphones are
[20:57] just digital then you can't yet don't
have to talk directly to it do you
[21:01] you could sit just as you are right now
and it's going to do the exact job that
[21:04] is saying something either one of these
guys that thing will pick it up unless
[21:07] it's muted yes sir oh yes
what about if he has his papers on top
[21:12] of it
[21:14] obviously we'd have to move the papers
to get it out of the way
[21:19] so yeah obviously there's got to be a
clean
[21:21] a clean shot to the
to the microphone in a perfect situation
[21:27] i do know that very similar to what you
guys have here there is a ledge too
[21:30] where the microphones could potentially
be placed
[21:33] if you need the work surface i mean
these microphones again they are
[21:37] programmable each microphone will have
the ability to be controlled
[21:41] uniquely muted
all microphones could be muted and
[21:44] controlled at the exact same time so
that's kind of the beauty of this
[21:48] particular system
at the end of the day you know it's just
[21:53] a different footprint but same
functionality is what we were looking to
[21:56] achieve without having to
add new infrastructure tear up
[22:01] the ground run conduits beneath the the
conduit or i'm sorry between beneath the
[22:05] concrete of the foundation which is i
think ultimately what's going to end up
[22:08] having to be done if we chose to go a
hardwired solution in this space so
[22:17] and it also means the difference of us
pulling about 15 cables versus three
[22:21] that was another piece of it too so we
were if you could kind of imagine
[22:24] i'm sure many of you guys have seen what
a wireless access point looks like
[22:29] the receivers for these microphones look
like little wireless access points
[22:32] they'll be out of sight out of mind in
your ceiling
[22:35] picking up
the frequencies from the microphone so
[22:38] that everything is working absolutely
beautifully so we'll be able to do that
[22:42] very very easily from above your ceiling
down to the
[22:45] av heading closet that you guys would
have here in this facility so
[22:50] and what is the assisted listening
capabilities
[22:54] okay so this yeah assisted listening
high level um is intended to serve those
[23:00] who are hearing impaired
uh is what that is
[23:04] so we
propose that as a ad option um
[23:10] for ultimately the
the city to be able to make the decision
[23:14] lvs's stance on it is that it's a
it's proper building code to be able to
[23:21] accommodate a small prayer i think it's
two percent of the occupancy of the
[23:25] uh space
to give them a earpiece
[23:29] to be able to hear very very closely
with the audio that is being spoken
[23:33] during these meetings again catering to
those who are hearing impaired
[23:39] and in the particular use case instance
someone who is hearing and there would
[23:42] be signage posted within the room itself
that this says the system will have this
[23:46] capability
and if they need that
[23:50] assist
they would need to request for that
[23:54] little earpiece
to wear and then they would have a
[23:56] little little side piece a little
receiver on the side that they would be
[23:59] able to raise and lower a volume on to
be able to hear the audio better
[24:03] that's what als is
so that's obviously something that's
[24:06] interchangeable to the user some type of
i mean
[24:11] going into somebody's ear it's one of
those things that can be
[24:14] yes clean properly yes absolutely and
there's also a lanyard piece of it too
[24:18] that kind of wraps around the neck too
so
[24:21] yes sir
[24:25] so
um
[24:27] drilling down even further
obviously there is a integration to the
[24:32] recording and broadcasting capabilities
out to uh
[24:36] the local youtube channel here within
we've been coordinating with the
[24:39] gentleman who's currently running your
meeting behind the scenes here right now
[24:43] um so there'll be a nice element to that
um there's a bunch of uh what i call
[24:49] brain equipment behind the scenes that
are going to be uh
[24:53] uh
sending all these various signals in and
[24:56] out to all these various devices i don't
want to bore you with all of that but
[25:00] know that all that and from all that
equipment is right there and ready to
[25:04] receive
uh one of the other things that you're
[25:06] going to have the capabilities of what
you don't currently have here today
[25:10] is the ability to plug in
at a variety of different locations a
[25:16] laptop
or a
[25:19] source device into various locations
throughout the facility so we're gonna
[25:23] have four locations for a hardwired hdmi
connection to be able to display content
[25:28] up onto the uh monitors within the space
and be heard through the speakers
[25:33] if so chosen to do so
the locations include two podium
[25:37] locations within the uh
new council chambers that will be one at
[25:41] the dyas
and there will also be one near a
[25:44] technician's uh
area off on the side
[25:48] you will also have the ability to do the
exact same thing wirelessly by plugging
[25:52] in a small little
dongle usb dongle into your device and
[25:56] hitting a button and being able to blast
content up wirelessly as well and you'll
[26:00] have that capability
those that are going to be running the
[26:03] system
while these beatings are occurring
[26:06] there will be a portable ipad that's
going to be programmed again custom
[26:11] programmed
for this specific space to be able to
[26:16] manipulate maneuver all microphones be
able to switch
[26:20] input sources raise them lower volume
and uh record
[26:25] we as we have a recording device too
that's going to be uh provision for you
[26:28] guys
um we'll be able to route
[26:32] that information as i mentioned earlier
into that 139 i'm sorry to that
[26:36] community room as an overflow we'll also
be able to route that information out to
[26:40] that foyer area which is also serving as
an overflow so basically what that is is
[26:44] that's your big
portable universal control remote
[26:47] control
and then from the head and rack there's
[26:50] also going to be a uh a nuclear panel to
you know if if one were to fail or
[26:55] whatever the case may be you'll have a
backup panel in your head and rack
[26:58] as well
typically
[27:01] yes
um
[27:04] is there a reason why you're not using
the switcher and the receiver from here
[27:08] that we have
uh no longer supported it's it's
[27:12] actually outdated not true because when
we
[27:14] got
these equipment
[27:17] it was supposed to be we knew we were
going to move to new city hall okay and
[27:22] we were told that this particular
equipment plus the cameras that we have
[27:27] they they were supposed to be comparable
with whatever we go whatever we do okay
[27:33] so about two three weeks ago i was here
took an inventory of that equipment i
[27:38] know that the cameras are panasonic
they are no longer supported by
[27:41] panasonic that was confirmed i know that
a lot of the head-end equipment that's
[27:46] going to be in here right now is tied to
the broadcast system specifically and is
[27:50] intended to be retrofitted as part of
this system
[27:53] separately my understanding you don't
have enough experience in broadcasting
[27:57] and that's the reason why we're not
moving the stuff
[28:02] i'm sorry say that again ma'am my
my knowledge is i was doing some
[28:06] homework and your company is not really
experienced with broadcasting
[28:11] so that's one of the reasons it's not
necessarily ma'am that we don't have
[28:14] experience in broadcasting it's that our
understanding is that that was handled
[28:18] by a separate contractor
so what we've did is we've we've we've
[28:21] included the necessary inputs and
outputs for that system to be able to
[28:26] very seamlessly integrate into ours
[28:30] it's not comparable like so other
companies will be able to
[28:36] use this equipment that we have here
i don't know nothing is against you i'm
[28:40] just
that's what we were told when we spent
[28:44] all that money if any of you remember
here
[28:47] that whatever equipment we put here last
three years ago or four years ago it was
[28:52] supposed to be comparable because we
knew we're going to build a new city
[28:55] hall
of the equipment in the head-end is is
[29:00] retrofitting over into
it and i believe it's either being
[29:03] handled by comcast or att i believe well
right so yeah when you say broadcast you
[29:08] mean when we're broadcasting out to them
yeah to the public access channel and
[29:12] also streaming on the internet yes right
so some of that equipment we're still
[29:17] going to be able to use yes take it from
the room here and put it in the ev room
[29:22] at the new city center and it's going to
retrofit then and tie into our system to
[29:26] make a seamless
endeavor when everything's all said and
[29:30] done man yes but not the cameras not the
cameras no
[29:33] so with the cameras would you be able to
use those cameras
[29:37] on your system it's just that they're
not supported anymore so correct yeah we
[29:41] could certainly use the cameras yes
um that was actually i think mentioned
[29:45] before that yeah we could definitely use
these cameras we would be introducing
[29:49] a lot of different boxes to be able to
adapt them to our devices so there'd be
[29:53] more electronics that i would need to
introduce in order to make them
[29:57] connect properly to our devices
and in our mind more devices means more
[30:02] failure points more risk of failure
so we took it upon ourselves uh based on
[30:07] discussions that we had with the team
to retrofit brand new state-of-the-art
[30:13] cameras that would retrofit into our
system and also interface seamlessly
[30:18] than with
with the
[30:21] broadcast system head-on devices that
are being transferred over
[30:24] i think the confusion quality if i'm
understanding this correctly
[30:27] when we were told that that these items
would work going forward it would was
[30:32] for the comcast side of things and since
nobody um
[30:37] obviously looked into this until lately
as far as all these other elements are
[30:42] this this never entered the picture
because they didn't even decide this
[30:46] until just lately
and which is why we have to go wireless
[30:50] so it's caused a whole series of
problems because
[30:54] you know we relate to the party
is the best way to put it so even though
[30:58] that might work with comcast it's not
going to work well with yours you're
[31:00] going to have to add equipment which is
just like getting extension plugs
[31:03] there's always yep yeah
and i understand that unfortunately i
[31:08] think we were just
once again
[31:12] given some not so great advice before
so i i can kind of elaborate on some of
[31:18] this um
as far as how we got here right to this
[31:21] point and and to your point claudia
um
[31:25] so
when it was found out that
[31:29] probably back in november when i was
still working in gym's spot
[31:34] it was found out probably back in
november october maybe at the latest
[31:38] that somebody came in for a speaker bid
right they was they're looking for
[31:41] speakers
and okay great so what are the speakers
[31:44] going to do
and the thought process was to take this
[31:47] stuff in there
in the cameras these microphones the
[31:52] entire system here
with these new speakers and integrated
[31:56] into the new console chambers
so
[31:59] i looked into it and and said hey i
don't know if that's gonna work or not
[32:03] we had a meeting with
um ron
[32:06] uh ron had said you know wait a minute
here we're not sure if this is gonna
[32:09] work it may not be compatible the
equipment with the new fiber lines
[32:15] that are out there so there's a lot of
things that this gentleman's tank is
[32:17] absolutely correct that was discussed at
these meetings
[32:20] so
when we hired harbor contractors i gave
[32:24] this project to harbor and said hey you
guys
[32:27] um are in charge of this and you try to
find out what is the best here's
[32:31] division where are we at
they came back with report and said
[32:35] you're not there you are these
microphones that system and some
[32:40] speakers that are being uh bit out so i
said stop all that don't do any of that
[32:46] let's go out and get some price quotes
and kind of do a design
[32:50] and so they met with three or four
different gentlemen uh different
[32:52] companies they just got doing the county
of will
[32:56] a 400 000 project um they met with that
particular vendor they met with these
[33:01] guys they met with the initial vendor
that was
[33:04] talked to a year and a half ago
and they kind of took all the
[33:08] information they met with the resident
who's here today was very helpful in
[33:11] giving us some ideas
on how to proceed
[33:14] and all of that is a is accumulation of
what these guys are presenting
[33:19] is so so
harbor vetted them vetted the scope
[33:24] vetted the equipment
and said hey it's probably most cost
[33:28] effective not to use these cameras
to retrofit some of the work or some of
[33:33] the things that are in there
but we need new stuff
[33:37] if we want to have 21st century
technology to make sure that it could be
[33:42] streamed
we have the recording systems
[33:45] my vision to them was
you push a button and everything's done
[33:50] rather than having 12 different things
going on at once and that was kind of
[33:54] because i'm not an i.t person so that
was given all to jim jim took that and
[33:58] ran with it and that's how we got to
where we're at
[34:01] um so the scope of the project
was vetted by three or four different
[34:06] companies not just this company by three
or four different companies and to my
[34:10] knowledge they all came back and said it
is difficult
[34:14] to use these cameras not impossible it
is difficult using all of those all of
[34:18] those pieces back there because of fiber
versus cable versus coax
[34:23] all the things that are out there
and it's best to go this direction
[34:28] and then jim took it over from there
and then these gentlemen
[34:32] were one of the where the lowest and the
best
[34:36] bid i guess from from a
um
[34:38] [Music]
overall scope so if that helps at all it
[34:42] does but i like the way you said it
because it's just the lowest
[34:46] i have nothing against i'm not saying
anything
[34:49] lois is not always not always the best
you're able to correct correct sometimes
[34:53] you spend
you know you want to save a quarter and
[34:56] you end up paying the dollar for it
again i'm not into technology i'm not
[35:00] aware
i'm just i just wanna make sure that
[35:04] we're gonna be doing the right thing
because
[35:07] we keep making the mistakes over and
over and over tonight
[35:11] if you go back and you pull minutes and
it sounded like a broken record asking
[35:16] questions about where we at where what's
going on
[35:20] and
and i'm not going to keep going
[35:21] backwards i understand we have to move
forward we have to pick up the pieces
[35:25] but it's really frustrating at this
point
[35:28] like
i called jim today i said i'm nervous
[35:31] about making this decision because i am
you know i i'm not educated very well
[35:36] when it comes to technology i try to do
as much possible homework
[35:41] um i ask a lot of questions
but we were told let's go on this
[35:47] because this equipment is going to work
but now it's not going to work and how
[35:51] do i know down the road
the stuff that you're offering us
[35:55] you're going to say oh you know what we
made another mistake now we have to add
[35:59] more more options you know what i'm
going to
[36:02] you you have incredibly valid points you
have incredibly valid points and having
[36:06] been
in the technology industry the greater
[36:09] part of almost 23 years i could tell you
that one of the most challenging things
[36:14] we have as technology providers
is that technology always changes
[36:19] everything is changing different
connectors different technology more
[36:22] high definition more bandwidth more this
more that more this more that
[36:26] which makes equipment that you buy
five six seven years ago
[36:31] tougher to retrofit down the line you
know so to answer your question i
[36:35] respect your concern i truly do
and my candid answer to that is that i
[36:40] don't have a guaranteed answer for you
on that because we don't know what
[36:43] technology is going to do
six seven eight years from now what we
[36:48] know we're doing is that we're doing
everything we can to future proof your
[36:51] infrastructure you know to provide you a
reliable sturdy
[36:56] dependable intuitive solution
um that i could look at you straight in
[37:01] the eye and say that that's certainly
our intent
[37:04] the technology that we are providing
one thing i could tell you too is that
[37:08] there are 100 ways to skin the cat in
our industry we there's countless
[37:12] numbers of manufacturers that are out
there
[37:15] and one of the bigger challenges we have
currently right now is that you know yes
[37:18] there are other contractors out there
that do the exact same thing that we're
[37:21] doing right now but because of chip
shortages and everything else that's
[37:25] going on we're six months
away from being able to get out of here
[37:30] we're choosing certain equipment because
of shortage because they're behind and
[37:35] we
feel i feel like we are rushing we will
[37:38] have to do city hall i just hope we're
picking up the right equipment for this
[37:44] is is there is there a particular vendor
that you're concerned about last week if
[37:48] i'm not mistaken he did stand there and
said
[37:52] uh some of the option was selected
because of shortage and this is what we
[37:56] can put our hands on and i just want to
make sure we're not rushing on making oh
[38:00] let's just pick this one because this is
available right now and down the road is
[38:04] not going to work when i sit down road
maybe year two three i know seven eight
[38:09] years technology changes i can buy a
phone today and next week apple is gonna
[38:13] bring another new video you got it you
know i'm aware of that but we're talking
[38:18] 30 million dollars here we're not
talking no we understand couple thousand
[38:23] dollars
a lot of money you understand
[38:26] and i'm just i am nervous about it it is
again we completely understand um i mean
[38:32] i know that there's probably names that
are being thrown out in names like
[38:36] crestron extron there's other
again there's a dozen ways there's not a
[38:40] subject i don't want to touch only but i
don't want to take away no no no no no
[38:44] it's again it is not even
comparable to what other companies they
[38:50] offer it is 100 comparable compared to
other
[38:54] manufacturers that are out there man
absolutely um
[38:58] no no no that's that's absolutely fine
so i mean i know that everything again
[39:03] kind of bringing this full circle um
again there is many ways that we could
[39:08] do this um and i know one of the things
that we were trying to do
[39:12] and that we were trying to back into was
to be able to hit a timeline
[39:15] that
so a lot of the technology that was
[39:18] chosen while 100 viable and reputable
and backed by big companies you know the
[39:24] head end of your equipment is owned by a
company called harman kardon which is
[39:27] actually a samsung company
so um
[39:32] you know that might that may not have
been our first choice but we
[39:36] again we we weren't just looking at just
the solution we were looking at the
[39:39] timeline that we were trying to achieve
it in and one of the objectives that we
[39:43] were able to achieve is that
conservatively speaking
[39:46] 70 of the gear
that we have on our proposal we're going
[39:50] to be able to fulfill much sooner
compared to other manufacturers that are
[39:54] giving
four to six months lead times right now
[39:57] and even that's
a dart being thrown blindfolded right
[40:01] now when it comes to
anything that's happening on the west
[40:04] coast with you know with with things
coming in on
[40:07] big cargo ships and on you know out in
california right now so
[40:11] again the technology was certainly
backed and and is certainly reputable
[40:15] we're not schlepping any sort of
off-name brands into this solution by
[40:20] any stretch of the imagination
yes ma'am now can i ask you a quick
[40:24] question before you move on sure
have you done bigger project than city
[40:29] hall yes you've done absolutely
absolutely i mean myself personally
[40:34] um i've managed the city of former glenn
i have managed the village of carol
[40:40] streams city halls as well so that's
where a lot of my
[40:45] and a lot of lvs's design experience
kind of stemmed from
[40:49] were those systems that i was involved
with over the past conservatively
[40:53] speaking three four years
so
[40:55] i oversaw and manage the technology
integration specifically the audio
[41:00] visual
in those two specific
[41:03] locations i could probably name a few
others that i've done through donors
[41:07] grove earlier in my career but certainly
this is not my first
[41:11] personally not my first project through
any sort of village hall
[41:15] or city hall renovation for technology
yes ma'am
[41:19] let me ask you a question these cameras
are going to be the new new uh console
[41:23] are they going to be fixed or they're
going to could they roam
[41:27] great question they will be ceiling
mounted three in the back kind of
[41:30] similar here one in the front full pan
tilt zoom capability with 30 time
[41:35] optical zoom into the
into certain angles plus there's going
[41:40] to be on the side
a separate
[41:42] intuitive joystick controller
preview monitoring to be able to set up
[41:46] presets for it as well
when i asked you that question before
[41:50] about the speakers i didn't mean digital
i meant directional you know what i'm
[41:53] going to say got to do the two d's
[41:57] i know the digital but i meant
directional you got to talk to it yeah
[42:00] no no yeah yeah i mean i want that's why
i wanted to get out if if you can
[42:05] imagine you know my piece of paper or
maybe my little calculator here is the
[42:08] microphone you don't have to go right up
to it and talk to it like this you are
[42:12] able to sit as comfortable as you are in
that chair right now and have it cervix
[42:16] it's it's it's exact same purpose and
intended functionality that's what i
[42:20] meant before i got yes
all good
[42:23] not a problem
so you may not be able to answer this
[42:26] question but maybe you can maybe
somebody can the um tablet that you
[42:30] spoke of that can control all the mics
all of this all of that
[42:35] who's going to be
operating that
[42:39] so we will be programming it we will be
commissioning it testing it and i mean
[42:44] at each meeting at each meeting i
believe it's going to be iran ron and
[42:47] leo so he's going to be doing that along
with all the cameras and all the other
[42:50] stuff here right he'll be doing the same
thing that he's doing now just with
[42:55] new equipment
and how many cameras are gonna be in
[42:57] that room four total
just like we have here
[43:01] so ron will be operating
four cameras pan and tilt
[43:05] he can preset the cameras you know with
a certain uh shot so to speak and press
[43:10] a button it'll automatically move you
know to to that position i do know so
[43:14] it'll be more automated i think than
what we have now the goal was to make
[43:18] his life easier
i think it was ultimately what it was
[43:21] but it gives you the flexibility of
moving the cameras which these don't do
[43:26] correct and when we met last week what
was it on thursday
[43:31] tim stinnett ron romero
kirk and brian and myself met with
[43:37] eric and we went over
the proposal we met at the city center
[43:40] and we walked through some of the
conference rooms and we walked through
[43:44] the council chambers and looked at
everything and talked through it and
[43:48] both tim and ron were satisfied with
what we're going to do some suggestions
[43:52] were made
that you know we made some tweaks the
[43:55] original proposal had three cameras in
the council chain three cameras yeah it
[43:59] was around suggestion that we had a
fourth yep
[44:02] uh so that's what we're doing
so we did make a couple tweaks that's
[44:05] why the propulsion you have in front of
you today
[44:08] was updated from our meeting on thursday
[44:13] eric how about like long-term long-term
support i mean i know you're close but
[44:17] can we knock in your door every day if
we have a have have issues please do
[44:21] please do
please do come on down no no um
[44:26] no no
yeah
[44:29] um obviously they're
come
[44:32] if anything breaks and again it's
electronics
[44:36] do things that
people otherwise can't predict not even
[44:39] i can predict
um there is a dedicated help desk
[44:43] support email that the people in charge
will be able to
[44:48] ring and get us instantly with a
solid response um you know certainly
[44:54] come day one two
we intend to fully support the first
[44:58] full few meetings on site to make sure
that the confidence level is there that
[45:03] the technology is working as it should
um one thing that's always
[45:09] considerably tough when it comes to
technology integration is the the last
[45:12] twenty percent of the job is typically
what takes about eighty percent of the
[45:15] time
um there's going to be some fine-tuning
[45:18] there is going to be some uh
uh that didn't work right or that wasn't
[45:22] quite what we wanted to do that didn't
sound right that sort of thing like that
[45:26] we're here for the long haul please
understand that this is not a wham-bam
[45:30] we're done we're out and you'll never
see us again
[45:33] this is a long-term partnership that we
have viewed it as
[45:38] last thursday as jim mentioned that was
i think our fourth or fifth meeting that
[45:42] we've had
drilling down into what this solution is
[45:47] intended to be
i think we refined it i think a you know
[45:51] total of three or four times now since
you know in an effort to try to really
[45:55] hit the nail squarely
but we also made it very crystal clear
[46:00] to those that we were working with that
we're not here to
[46:04] nickel and dime we're not here to
uh beat you guys up for every little
[46:08] change that comes down the the rope here
we're treating this as a partnership we
[46:12] want to make sure that we're this is
right for you guys not just in the
[46:15] immediate but in the long term and when
stuff breaks we'll be here
[46:19] so you want to record it just so you
know
[46:22] so we'll be playing that over and over
stamp it yeah
[46:25] well we're gonna have we're gonna have
two in-house people to help support the
[46:28] system as well with ron and tim now of
course
[46:32] you know
they're not going to be able to do say
[46:35] the hard wiring and that type of thing
but they're going to get trained on the
[46:38] system they're going to know how to
operate it you know and software updates
[46:43] and you know
configure things we'll be able to do
[46:45] that and then we have lvs just down the
road whenever we need them and then
[46:49] outlined i think for next fixed fiscal
year too we did
[46:52] as part of this proposal
provide proposals and outlines for
[46:56] ongoing maintenance for not just the
next year but the next two three four
[47:00] years
as well um you know obviously with
[47:04] any sizeable investment such as this you
know this is like buying a very
[47:08] expensive car
in some cases maybe three or four very
[47:12] expensive cars
and like anything else you know cars
[47:16] need maintenance right you gotta be able
to kind of make sure run the system
[47:19] through the paces
put some oil in it update some firmwares
[47:24] update some softwares
so we have provided uh
[47:28] separate of this proposal but we have it
does include the pricing though of a uh
[47:33] first second and third year maintenance
package to make sure that we're
[47:37] keeping that system up and running at
top level for you guys making sure you
[47:41] guys have the the latest and greatest
uh feature sets of this system as well
[47:46] so can i ask why that would be a first
second
[47:49] maintenance versus second
assuming you're going to be there to do
[47:54] required maintenance maintenance during
that first year that's actually a great
[47:57] question so our stand the lvs is and
this is actually pretty common in
[48:02] the av industry as a whole
i could very easily put a couple of
[48:06] maintenance
visits as part of the base package most
[48:09] av integrators
um a lot of people don't choose not to
[48:13] do it so we break it out
optionally what you will have from us
[48:17] included in your package in your first
year is support for all the workmanship
[48:21] it doesn't necessarily include all
maintenance
[48:24] so um but if something does break we're
gonna be here for you for a period of
[48:27] one year after we get successful sign
off so
[48:31] so could this be restructured where
we're for conscious consideration we'll
[48:35] be looking at an enhanced maintenance
program in which your first year is
[48:39] included absolutely
uh have us consider years two three and
[48:43] four yes sir absolutely
i'm sorry are you suggesting the first
[48:48] year be added to the base price
what i'm saying not added to the base
[48:52] but included in there
[48:56] so the base price would remain at
correct but the first year really
[49:00] assuming there'd be very little
maintenance and that you guys are going
[49:03] to be in and out of there that that you
submit a proposal for years two three
[49:06] and four and you include year one
we could we will look into that and
[49:11] certainly get back to jim on that yes
my expectation would be included in that
[49:16] in that base system
that's all i got
[49:19] okay it's like when you buy a washer and
dryer you got a 12 year warranty on it
[49:23] you buy an extended one it picks up in
year two
[49:26] yeah you buy a plant they guarantee for
the first year and you pay for the
[49:30] insurance when you buy a car and they
give you free oil change for a couple
[49:33] years yeah you know so yep some cars do
some cars don't looking for free oil
[49:38] change i guess what we're saying
understood loud and clear sir very good
[49:42] point one
eric everything i've heard here sounds
[49:46] great
uh how long will it take you to
[49:51] install this and make it functional in
that building after it gets approved
[49:55] here that is a
very good question
[49:58] um
realistically speaking
[50:02] i am three to four weeks to procure
my equipment and getting it in here
[50:07] we're going to be on site as soon as we
possibly can roughing in
[50:11] um our objective here is with uh i think
the target was to try to hit
[50:16] um mid april was what was is the
objective that we were trying to hit
[50:21] um
i can't guarantee that just yet um
[50:25] but again the goal is as soon as humanly
possible
[50:29] i know that from a labor hours
perspective and a breakdown of what
[50:33] needs to be done i think the overall
project cycle was about five to six
[50:37] weeks start to finish if we were to just
go full bore at it
[50:42] so
awesome thanks
[50:47] so that pretty much concludes anything
unless there's any other questions that
[50:50] i could help
answer for you guys
[50:55] any other questions
[50:58] we're here because we know that the
money that you're that's being placed in
[51:01] front of you you got to have the
confidence and we wanted to make sure
[51:04] you guys do
you know conversations don't need to end
[51:07] here tonight if there's any other
questions that pop up we're here so go
[51:10] on
okay thanks erica presentation thank you
[51:14] for that
[51:17] they have to increase the price
[51:27] anything else jim
no
[51:30] regards to this
all right i would be looking for a
[51:36] motion a resolution awarding the city
center audio video visual contract low
[51:41] voltage solutions incorporated
as presented
[51:46] so moved
[51:52] was there a second
[51:56] i guess my question is
the point glenn brought up
[52:00] how are we able to vote on that without
response
[52:06] well
that's a good question i mean
[52:10] we've got the proposal in front of us so
i don't know that we're in a position to
[52:14] negotiate a change to the poor well then
we're probably not in position i'm
[52:18] talking right now
thank you
[52:21] you'll want good first year's
maintenance
[52:25] see how easy thank you eric yes
[52:35] lvs will include maintenance in the
first year okay
[52:40] when can they exercise that option if
that's not on the table yet for the
[52:44] fourth year uh whenever they so choose
to i mean that can be
[52:49] any time later yeah
yeah
[52:52] subsequent or subsequent years yes
different years different fiscals right
[52:58] so we're amending that to say
you're two then you're three prior to
[53:02] the ending of year two and you're four
prior to the ending you're changing
[53:06] those numbers on the graph
my assumption would be is that we'd be
[53:10] including the first year maintenance
right within that original contract
[53:14] price
those years two three and four you you
[53:17] don't have to vote on this evening but
that could be included in in upcoming
[53:21] budgets so it would be voting on the
initial contract
[53:25] with hopefully the addendum
to add that
[53:28] first year maintenance
so in essence what they'd be doing is
[53:31] striking a line through year one
and including it in the base in the base
[53:36] number that jim outlined this evening
yes sir
[53:38] to alderman kubal is uh
that acceptable to your motion for that
[53:43] amendment
[53:47] i'm sorry
is the amendment as presented with
[53:52] striking the the first year the first
year being included in the contract was
[53:56] that acceptable to your motion
i'll still make that motion okay
[54:01] is there a second
[54:06] all second
all right we have motion by alderman
[54:10] kubal secondhead by alder person
overland
[54:14] questions or comments
i i just i'm going to say that
[54:20] you know repeatedly this project is
getting to be so disappointing
[54:24] with how some of these things are ending
up
[54:27] and
i feel like now we may be settling for
[54:32] not the greatest technology
just because we want to get it done
[54:37] and that worries me
the wireless microphones worry me
[54:42] um changing batteries you know during a
meeting or whatever you can hear
[54:47] somebody because of it
and i know it's
[54:50] we're at the point where there's not
much we can do about it
[54:54] but
um
[54:57] i i just feel like
we still don't have some of the straight
[55:01] answers we're looking for
um regarding what we're you know what
[55:05] we're doing is best this is a big
contract
[55:09] you know we we have repairs to do
all throughout the city and when we're
[55:13] talking
three hundred thousand dollars it's just
[55:16] hard to hard to swallow
um
[55:20] not really getting too much input
besides what we've been presented with
[55:23] tonight there's been really no other
professional input on this
[55:26] i know tim just started and ron we have
his input but i haven't heard from ron
[55:30] either
um so i just i'm hesitant on on voting
[55:34] on this tonight nate i was concerned
about the microphone just like you i
[55:38] talked to um brown and ofran can't come
out and and speak into this regard the
[55:43] batteries and he said it's part of his
his job to change and make sure the
[55:49] batteries are
in place i don't care
[55:53] can he come up yeah he can come out
let me look him up
[56:00] there he
is ladies and gentlemen everything you
[56:03] said
well because we're wired yeah
[56:08] so um
my concern is this from the get-go we
[56:12] were asked when heather was here can we
move the gear over there we had an eye
[56:16] to the future to say that we want to get
the sick the 4k cameras in here
[56:20] we wanted the latest and greatest in
equipment
[56:23] we had an update just a few years ago
through another company that updated a
[56:27] lot of the gear that's in here right now
that is movable
[56:30] the issue that we face is when we move
to the other location we go from a coax
[56:34] if you remember the old tvs with coax
that's what we're using here and that's
[56:38] why it looks so grainy that we have here
the line goes from here down to where
[56:43] toten's is
and there's an amplifier just like you
[56:46] used to have on the back of your tv back
in the day
[56:49] when that goes out we get grainy
pictures like this
[56:53] at the new place we go to um to fiber
optics the the gear is still the same
[57:01] here
but the encoders and decoders that's
[57:03] what sends the signal from here
to uh comcast that changes because it's
[57:09] a different technology
um i want to be clear on a couple things
[57:12] because i hear my name kind of coming up
once in a while that i've agreed on
[57:16] certain things i've always raised the
concern
[57:19] that um
that were there's a difference be what
[57:23] they've presented is a really good
plan for av
[57:27] but we still have questions on how we
connect
[57:30] um
broadcast or narrow cast in this case
[57:33] because we're
broadcasting out to uh the community
[57:38] there's some questions about and let me
give you an example the we had a little
[57:42] scope creep
because originally we said here's what
[57:45] we want to do
and when this all got put together then
[57:49] we were introduced with oh we want to
put monitors on the wall okay we're
[57:53] gonna connect what to that a computer
how do we show that for the people to
[57:57] see here and to do broadcast we're not
sure yet
[58:01] what about uh microphones on the table
that microphone has to feed the overhead
[58:06] speakers
it has to go to a audio recorder and it
[58:10] has to go to broadcast how do we do that
i don't know that we have the answer
[58:13] complete for that yet
we mentioned a recorder
[58:18] but we've not talked about our server
which is specific to
[58:23] cable
there are
[58:25] a couple of pieces of equipment in there
that are specific that's how i program
[58:29] in other words when i'm not here every
tuesday you see at twos and eights
[58:33] the city council meeting that's a
specific piece of gear that you can't
[58:37] replace with just anything
we went to the manufacturer for that
[58:43] they're the ones who recommended the
company that did the last upgrade for us
[58:47] and put that information in there uh or
put the the gear in there they also did
[58:53] a flow chart to show us how everything
in the back of that com in the room has
[58:57] been connected the unfortunate thing is
when this started it was not much more
[59:02] than a powerpoint presentation going
into an encoder
[59:06] since then there's been updates
the cable management is terrible there
[59:11] because we've just added another piece
of equipment we've just done other
[59:14] things the hope was that when we moved
to the new place that we start to
[59:18] streamline
to their point a very good point we
[59:22] don't want to introduce any more failure
points we don't want to put adapters
[59:26] into adapters into splitters into things
like that we want to streamline a lot of
[59:29] that and i was hoping that that's what
we were going to do in there
[59:33] as i mentioned before a lot of the av
things are real
[59:37] um
i'm not even concerned so much with the
[59:40] microphones because i've used those in
other environments
[59:43] with other
locations
[59:47] that's not a necessarily a bad thing to
use i know there's other cities that
[59:51] does use the the wireless as well
i am concerned though
[59:56] i don't know maybe it's a question you
can answer you had they had asked about
[59:59] what other cities you had worked with
i would ask how many other
[1:00:04] applications included narrow caster
broadcasting
[1:00:08] and what servers did they use for those
locations that's my concern
[1:00:12] like how
how do we connect
[1:00:15] av to broadcast
is my concern
[1:00:21] any questions
did you
[1:00:24] with his question did you incorporate av
and broadcast ron i think you have a
[1:00:29] problem
yeah that's the wrong meeting
[1:00:31] [Laughter]
jim uh it seems like we still have a lot
[1:00:37] of questions we
why we don't table this like we try to
[1:00:42] do a work session where we can bring
everybody including around like he's
[1:00:45] running me and now we move to different
meeting um
[1:00:50] well do you have answers
yeah i mean
[1:00:55] the understanding was on lvs's side is
that the
[1:01:00] broadcast elements would
integrate into our system therefore we
[1:01:06] have provisioned
the what we believe is the necessary
[1:01:10] inputs outputs to be able to retrofit
the
[1:01:13] gear that is being transferred over
to that system
[1:01:18] how and what that scope is is not
currently included within our scope
[1:01:24] um it was our understanding that that
was being handled by a uh a separate
[1:01:28] contract at that point so
[1:01:33] see this is kind of my fear is that we
have all this stuff but then it's maybe
[1:01:37] state-of-the-art here
at our dais but then it's not
[1:01:41] communicating with every other aspect of
what we need to do
[1:01:44] and i i feel like just getting in the
room together
[1:01:48] ron and
tim just to hammer this stuff out so
[1:01:53] we're all on the same page
even if it means that we
[1:01:57] ideally probably have to spend more
money at least we're doing it right the
[1:02:00] first time and if we can go out to
channel six or youtube you know the very
[1:02:05] first meeting that we have at the new
city center who who would we need to
[1:02:08] have in here from comcast
i have no idea
[1:02:12] we have connections um
we've had meetings in fact i've been
[1:02:16] contacted by comcast several times and
forward that information on comcast and
[1:02:21] we also broadcast on uh 18t those are
two different encoders and decoders
[1:02:26] right
and they both
[1:02:28] we've reached out to them they've
reached out they've been trying to be
[1:02:31] included and
it's i don't know that they've been
[1:02:33] included i don't know that they've been
talked to because
[1:02:36] i keep getting calls back from their
emails back from them saying what's
[1:02:39] going on so i i tell you comcast
when we met comcast when you and i met
[1:02:44] with you know so comcast has been
uh contact us was back in november at
[1:02:48] clark
uh was in charge of that after we had
[1:02:51] the change over at the building so
comcast has been contacted they have
[1:02:55] been part of
the entire uh process so
[1:02:58] to be clear the people that are
contacting me are the ones that do
[1:03:02] specifically um municipalities for the
it's not the same guys that fix your tv
[1:03:08] or install right these are people who do
broadcast
[1:03:11] they're they're the people that contact
those people have been talked to yes
[1:03:14] okay well they're the ones that are now
installing the fiber line that's correct
[1:03:18] right same guys
well what i can do is i'll have another
[1:03:23] meeting with we'll get together
internally again with tim and we'll
[1:03:27] reach out to comcast and att
and talk through all these things we'll
[1:03:31] get ron there and we'll talk through all
this and see what we can put together as
[1:03:35] far as answering those questions
well i think it's unfortunate that we're
[1:03:39] at this this juncture but once again
it's because we didn't start this
[1:03:43] correctly we did not
we should have had all these meanings
[1:03:47] and all this before the building went up
we should have known what we were going
[1:03:50] to do where the wire we wouldn't be in
the position of needing wireless mics
[1:03:53] and all these other things if this would
it's not i'm not blaming you please
[1:03:56] don't think i'm blaming anybody here i'm
just saying once again
[1:04:00] we didn't have the right captain on the
ship and that now we're now we're back
[1:04:05] against the wall but i agree with what
they're saying if we don't know if a's
[1:04:08] going to work with b with c
then we're just going to find ourselves
[1:04:12] down the road having equipment that
doesn't work and saying why did we do
[1:04:15] that
and that's why we need to table this so
[1:04:18] we can do all the homework correctly and
come again bring everybody that is going
[1:04:23] to be included in this meeting like ron
like tim
[1:04:27] yes even comcast 80 if even you have to
bring no offense again to you even you
[1:04:32] have to bring another opinion i mean
[1:04:38] that's
that's my take do it right
[1:04:41] [Music]
we can't keep going backwards because we
[1:04:46] have to move forward how do we move
forward we have to move forward the
[1:04:49] right way so by getting all the
information together that we can make
[1:04:53] the decision we can all you can tell the
scentsy nobody wanted to make a motion
[1:04:58] there is a motion in the subject i'll
resend my second it's up to all the
[1:05:02] rooms
but i'm just saying you can tell
[1:05:05] how everybody was nervous but not voting
you know so you're probably not going to
[1:05:11] pass through tonight
so it's better to send it back the
[1:05:14] motion gets withdrawn or the second gets
withdrawn yeah or you have to
[1:05:19] to vote on the motion first that's to
ultimate once again i rescind my second
[1:05:24] okay
is there is there an opportunity
[1:05:27] instead of actually tabling it for two
weeks if we were to
[1:05:32] um
i know we've done it before
[1:05:35] not recently but recess tonight's
meeting and then continue it
[1:05:39] next monday where we could actually have
a vote on it
[1:05:45] it's a it's a work session yeah
you've had
[1:05:50] yeah
[1:05:53] i think we need to have a work session
with just this topic
[1:05:59] parties here
so if we were to set it up for next week
[1:06:03] on the 15th work session is it a heavy
load or is it not a heavy monitor
[1:06:09] not yet
[1:06:11] i think the mayor makes a good point
that's good
[1:06:15] question if you can get all the parties
together it's going to correct
[1:06:20] but it would still be a nice opportunity
to be able to actually vote on it that
[1:06:23] evening if we could
[1:06:28] what is our timeline
with
[1:06:31] completion of this project
[1:06:35] so no i mean
in relation to
[1:06:39] the opening of or projected opening of
the new city hall
[1:06:43] having everything in place so i know he
said four to six weeks on
[1:06:47] he's waiting on equipment and
[Music]
[1:06:51] getting his team over there and whatnot
but i'm
[1:06:55] i asked because
we're kind of late in the game
[1:06:59] and um
i think i think he's like
[1:07:03] their company is like the
i think the second or third company that
[1:07:07] we
kind of asked to come and look at this
[1:07:10] project
because of
[1:07:13] what's in place now that's not
that's not sufficient for what we're
[1:07:17] trying to do
um
[1:07:21] if if it's possible to get
low voltage and comcast and
[1:07:27] i think att and ron and
you know mickey mouse whoever else got
[1:07:32] to come
if we can get them in the room
[1:07:35] and and get some
some things definitely
[1:07:39] accomplished on moving forward
can we can we get back into a timeline
[1:07:46] that's suitable for
not only the council but
[1:07:50] the citizens of crest hill can finally
see some closure
[1:07:56] specifically for the av system yes
well yeah i don't know yet what the
[1:08:01] timeline is going to be but obviously it
has to be up and running before we can
[1:08:04] move in the city center
oh because i know i remember chief clark
[1:08:11] um
he had a meeting about i think the audio
[1:08:14] visual over on the on the police side
and
[1:08:18] you know we're we're kind of spinning
with audio visual and
[1:08:22] we
uh we have this company which is
[1:08:25] fortunately for us right in our backyard
um
[1:08:30] and and
i think we
[1:08:33] we're all we we all want the thing to be
done right but
[1:08:37] i think we have to consider
the timeline that's in place too
[1:08:42] uh
or create a timeline to be in place to
[1:08:48] get some things accomplished
[1:08:51] you know we don't want to tear stuff
apart
[1:08:54] so so they kind of limited us to how do
you go about getting it done
[1:09:01] without tearing things apart
[1:09:05] uh it's it's kind of
it's puzzling i i i hear everybody's
[1:09:10] concerns
and um
[1:09:13] i have concerns as well but i i also
want to
[1:09:19] get some closure on this city hall
[1:09:23] you know we can always have a meeting in
the middle of the week and a special
[1:09:26] work session you don't have to wait till
next monday to do it
[1:09:29] i mean if you get this equipment in is
it all here ready or is it on its way
[1:09:33] here or
is it equipped where you could use other
[1:09:35] places if you had it or something no we
would not be releasing this
[1:09:41] that's the biggest problem get all the
equipment here at one time so you can do
[1:09:44] the work you know
holding your back for another week is
[1:09:46] that going to hurt the equipment is that
is it still going to come are you going
[1:09:49] to have it are you worried about not
being able to use us or something you
[1:09:53] know there's a lot of questions to be
asked
[1:09:55] it's a it's a fair statement i mean you
know certainly
[1:09:59] it's
every week that goes by it's another
[1:10:02] week that doesn't you know
obviously the you know action isn't
[1:10:06] being
taken i know that a lot of the lead time
[1:10:09] information that we have
dug into
[1:10:13] throughout this proposal phase has been
updated along the way
[1:10:17] uh lead times are not improving
necessarily but you know for the most in
[1:10:21] many cases they're not necessarily
getting any worse just yet either
[1:10:25] um
but that's an unpredictable
[1:10:29] factor that we don't know yet either i
mean unfortunately with the
[1:10:34] thousands hundreds of thousands of
manufacturers that we deal with
[1:10:37] it's hard to keep a finger on all of
their various lead times but what i can
[1:10:41] tell you is that
again conservatively speaking seventy
[1:10:44] percent of the stuff that we have
proposed as part of this system is
[1:10:49] currently
readily available
[1:10:52] now if we change something we want
something different or add something to
[1:10:55] it we'll let equipment still
get in with the other one don't you know
[1:10:58] that yet
we don't know that yet
[1:11:02] the electronic changes every half hour
well the the again the x factor to us
[1:11:08] is the unknown of the integration as it
ties into the broadcast
[1:11:14] system
we are knowledgeable enough to know and
[1:11:17] understand that there is
video feeds and audio feeds that are
[1:11:23] likely to tie into this system
and we have provisioned
[1:11:29] that
connectivity that input that output if
[1:11:32] you will
for whatever the system is that is going
[1:11:36] to be retrofitted on the broadcast side
the challenge that low voltage solutions
[1:11:41] has had is that we don't even know what
that equipment is
[1:11:45] either we have the fourth site to be
able to
[1:11:50] leave the ins and outs available
thank you very much sorry
[1:11:57] i should have come to the podium my
apologies we did have the foresight to
[1:12:00] uh
[1:12:03] provision necessary ins and outs to be
able to
[1:12:07] what we hope would adapt
to that system the problem is it's like
[1:12:10] like everybody else here in this room we
just don't know what that that system is
[1:12:14] or how it's connected
now
[1:12:17] maybe i'm not the world's expert on
audio visual but joliet
[1:12:21] has
has their tv
[1:12:24] they go to comcast they do all this
sure would all these other
[1:12:28] municipalities already do this
is it too far of a stretch of our
[1:12:31] imagination to maybe give a little
ringling to the people that run their av
[1:12:36] and say you know who what did you do you
know how did you do this i mean i don't
[1:12:41] think they're going to hang the phone up
on us
[1:12:44] we could do that i'd rather talk
directly to 18 and comcast well i think
[1:12:48] we need to do that too but i'm just
saying we don't need to reinvent the
[1:12:51] wheel so much as we need to adapt the
wheel for us but these other
[1:12:54] municipalities have all done this so
it's not like it's it's unheard of no i
[1:12:59] know
that connectivity will never be a part
[1:13:02] of your scope correct
not really no
[1:13:06] you're right you know partners could be
our fault too we should have gotten into
[1:13:09] this about a year ago two years the
building's being done get it going get
[1:13:12] all the bugs out that we could have
absolutely nobody last minute we've got
[1:13:16] to get it done and right now you know
electronics don't work right there all
[1:13:20] right first of all the alderman kubal
are you willing to rescind your i will
[1:13:25] resend it yes i'll receive my other
person overland you already said you
[1:13:28] would rescind your second okay i would
suggest that we get all the all the
[1:13:33] all the people that are needed together
at a meeting that is the loan agenda
[1:13:38] item for that evening we'll have to pick
the date make sure that everybody's
[1:13:41] available we can certainly organize that
i would suggest that we table this
[1:13:47] this resolution
um for awarding to the city center and
[1:13:52] and
we move forward
[1:13:55] at a work session where we could discuss
this in detail
[1:13:59] fair enough i would ask for a motion to
table
[1:14:02] a second can i ask you a little bit
same thing
[1:14:06] can we pass us here well it's not
there's not a motion
[1:14:10] yeah let's move on i would say
okay that's all i wanna know do we need
[1:14:15] to do the role called before rescinding
um no no i think it's it's on the record
[1:14:20] all right we have a motion to table this
uh topic by all the person overland
[1:14:25] seconded by alderwoman because all
questions or comments
[1:14:29] roll call please mark zappedy yes nate
albert yes joe kubo yes scott dyke yes
[1:14:35] yes darrell jefferson yeah clyde
dissolved yes
[1:14:39] yes
okay we'll let's move forward with
[1:14:43] getting all the keeping
people here for a work session
[1:14:47] and loan top of that for that evening
fair enough fair enough
[1:14:53] thanks eric thank you dustin
thank you john
[1:14:58] i do want us to consider if we get all
the things worked out a possible special
[1:15:04] meeting so we
come to an agreement we can
[1:15:08] vote on this and move forward
before two weeks
[1:15:15] okay anything else from your gym i was
just mentioning the gym
[1:15:18] you don't have to make it a work session
you could make a special meeting that's
[1:15:22] a regular city council meeting with the
only topic being this item and if all
[1:15:27] the questions are answered to your
satisfaction you want to move forward on
[1:15:30] it you can vote on it that night okay
it's going to be a special meeting that
[1:15:33] could be next monday you don't have to
call it a work session
[1:15:37] we've done that years ago we've done
that it wasn't years ago i remember
[1:15:40] doing that
and it doesn't have to be on monday
[1:15:43] night that's right
as long as you post a special meeting
[1:15:46] you can have a sunday night
[1:15:50] okay any questions for city
administrator
[1:15:54] all right thanks jim
um moving on public works department our
[1:15:57] director of public works mark seaford
good evening mark good evening ladies
[1:16:00] and gentlemen
the first agenda i have for you is the
[1:16:04] intergovernmental agreement with will
county regarding the lighted street
[1:16:07] signs um this will allow the city to put
the lighted street signs on weber road
[1:16:12] for the two newly named roads so move as
presented
[1:16:16] second
there we have motioned by alderman
[1:16:18] albert seconded by all the person in
oberlin for the intergovernmental
[1:16:21] agreement with will county regarding the
lighted street signs questions or
[1:16:25] comments
roll call please joe kubo yes scott dyke
[1:16:30] yes trevor shay darrell jefferson yes
buddy gazelle yes tina oberlin yes
[1:16:35] mark's pewdie yeah nate albert yes
motion carries resolution the resolution
[1:16:40] 1141.
the next item is the
[1:16:44] uh the first one is the
ordinance amending title 13 of the
[1:16:49] water and sewer code this one is the
water meter section uh this talks about
[1:16:53] all the items being changed from the
clerk to the director of public works so
[1:16:56] move
we have motion by alderman albert's
[1:16:59] second to buy all them it's a pity for
an ordinance amending title 13 the water
[1:17:03] and sewer
um
[1:17:06] of the city of crestville this was
discussed last week at our work session
[1:17:09] questions or comments
roll call please scott dice yes john
[1:17:13] beshea darrell jefferson yeah scotty
gazelle yes tina oberlin yes mark speedy
[1:17:18] yes nate albert yes joe cool yes motion
carries ordinance 1895. the next item is
[1:17:24] an ordinance repealing and replacing
title 13 limitations on sprinkler
[1:17:28] devices with a new chapter 1306 water
conservation this was presented at the
[1:17:32] last work session
second
[1:17:35] we have motioned by other person
overland seconded by alderman
[1:17:40] albert
in regards to the sprinkling
[1:17:43] um
system
[1:17:46] questions or comments
roll call please
[1:17:51] john richey
yes terrell jefferson yes buddy gazelle
[1:17:56] yes tina oberlin yes mark yeah nate
albert yes
[1:18:00] yes scott dyke yes motion carries
ordinance 18
[1:18:04] 95
the next one
[1:18:07] that's gonna be 1896.
the next ordinance amends provisions of
[1:18:11] 13
chapter 24 the water and sewer rates
[1:18:15] these directly reflect the burns and
mcdonald's suggestions that were talked
[1:18:19] about at a few work sessions ago
with the water and sewer rates to cover
[1:18:23] the incoming capital charges that we
shall be seeing
[1:18:27] some moves
second
[1:18:30] we have motioned by other woman gazelle
questioned by alderman jefferson
[1:18:34] for an ordinance amending
the what sewer and water rates in
[1:18:39] regards to lake michigan water questions
or comments
[1:18:43] roll call police
nate albert yes joe kubal yes scott dyke
[1:18:48] yes chamber shay yes darrell jefferson
yes
[1:18:51] yes you know yes mark stephen
motion carries ordnance 1897.
[1:18:56] the next is a resolution approving
engagement letter with the city of crest
[1:19:00] hill and chapman and cutler chapman
fellow will be our bond council for the
[1:19:03] west plant improvement projects this is
a not to exceed contract for fifty five
[1:19:09] thousand dollars
a second
[1:19:12] we have motion by elder personnel and
second by alderman albert for the
[1:19:16] chapman cutler engagement letter
questions or comments
[1:19:20] roll call please joe coobel yes scott
dyke yes john richard darrell jefferson
[1:19:25] yes claudia gazelle yes you know berlin
yes mark zucchini yes nate albert yes
[1:19:29] motion carries resolution
1142.
[1:19:34] the last item i have before you is a
resolution improving agreement between
[1:19:37] the city of crest hill and williams
brothers for the emergency removal of
[1:19:41] the west plant digester lid um this was
this they come in at 51 000 and i did
[1:19:46] just find out this afternoon it will be
covered by
[1:19:48] insurance second
we have a motion by all the person
[1:19:52] overland second by alderman petty for
the approval of the emergency repairs to
[1:19:56] the west plant digester lid
questions or comments
[1:20:00] roll call please scott dyke yes john
mccain yes darrell jefferson yeah scotty
[1:20:05] gazelle yes tina overland yes mark peaty
yes nate albert yes joe cuba
[1:20:10] motion carries resolution 1143.
that is all i have to say and happy
[1:20:14] entertaining questions you may have
questions of public works
[1:20:19] okay thanks mark
moving on city engineer
[1:20:23] city engineer ron wiedemanns here good
evening thank you mayor um first item i
[1:20:27] have is uh for approval tonight of a
resolution of two proposals from mead
[1:20:34] electric
the first proposal is to furnish and
[1:20:36] install cabinet equipment for them out
of twenty three thousand five sixty six
[1:20:41] seventy
the second is for video uh detection
[1:20:44] upgrade for the amount of 32
259.35 again this work is to be paid out
[1:20:50] of our current mft funds um the only
comment i want to make to the resolution
[1:20:55] is change the reference to paranar to
len kabinsky drive
[1:21:01] second
motion by elder woman gazelle seconded
[1:21:05] by alderman albert for a resolution
approving proposals by mead
[1:21:09] incorporated for
cayton farm and len kaminsky drive
[1:21:14] traffic signal repair and upgrade this
was also uh discussed last monday night
[1:21:18] at the work session questions or
comments yeah i'm just curious several
[1:21:22] of these had this on
what was the point of the
[1:21:26] uh last page thing of
exhibit a
[1:21:31] and all these documents technically
they're probably they're referencing my
[1:21:35] memo with the proposal
that would be because all these
[1:21:38] documents all these things they have
this list
[1:21:54] okie dokie
[1:22:00] um
second item i have is we have roll call
[1:22:05] oh
[1:22:07] we had a motion yeah i made them
[1:22:17] yes darrell jefferson yes buddy yes
yes mark
[1:22:22] yes kate albert yes joe kubo scott dyke
yes motion carries resolution 1144.
[1:22:31] the second item i have for the
installation of the led street name
[1:22:35] signs again with a proposal for me to do
this work for twenty four thousand nine
[1:22:40] eighty five ninety so i'm looking for uh
proof so move this percentage second
[1:22:46] i guess you can't
you have anything else to add
[1:22:50] i'm making up time man
all right we have motion by older person
[1:22:54] in overland i heard about three seconds
i'll go with alderman dyke i heard that
[1:22:58] one um
for the uh approving a proposal by me
[1:23:02] for the led street lights
installation questions or comments yeah
[1:23:07] mayor just one one comment i i think we
should continue to look into
[1:23:12] uh the weber road and city center
boulevard intersection there
[1:23:16] to see if we can get that for sign up
where it should be
[1:23:24] thank you
[1:23:27] all right roll call please darrell
jefferson
[1:23:30] yes claudia gazelle yeah oberlin yes
mark speedy nate albert yes goku ball
[1:23:35] yes scott dyke yes john mercedes yes
motion carries resolution 1145.
[1:23:47] that's all i have when somebody has any
questions okay any questions of city
[1:23:50] engineer
thank you
[1:23:52] all right thanks ron
uh community development steve golden
[1:23:55] good evening steve i do have a lengthy
report but i'll make it sure
[1:24:01] just one quick i had four or five things
here but just what i just wanted uh the
[1:24:04] council to update on we met with the
developer that owns the uh southeast
[1:24:08] corner
of the industrial park uh southeast
[1:24:11] corner in industrial park on farm in
weber
[1:24:14] uh right by the gymnastics uh
he's got two vacant lots uh adjacent to
[1:24:19] the railroad tracks uh we told the
developer that he needs to partner with
[1:24:22] the city regarding adding a second
entrance
[1:24:25] into that right now there's only one
entrance that goes on the caden farm
[1:24:29] he'd also want to build metal buildings
we told him that battle buildings are no
[1:24:33] longer
[1:24:35] appropriate here at cresthill we asked
him to partner with us
[1:24:38] and we continue to work through
those
[1:24:41] those issues but we believe that moore
and i met we believe it is imperative to
[1:24:46] have a second entrance going out there
because right now in order to get into
[1:24:50] the gymnastics you have to go through
the industrial area to get to that
[1:24:53] building and so we talked about getting
a second entrance directly to the north
[1:24:58] of the uh gymnastics area on that vacant
land
[1:25:01] right on the
east property line
[1:25:04] so
that's where we're at had several other
[1:25:06] meetings with developers and i won't
bore you we'll put it in
[1:25:10] paper so
that's my report well you never bore us
[1:25:15] all right so um there's gas and wash we
met with gas and wash
[1:25:18] um
they want to move as quick as possible
[1:25:21] we did say that we want a
development agreement that ties into the
[1:25:26] time frame when the strip law is going
to be built
[1:25:28] they agree to a time frame so jim and i
will be working on a development
[1:25:32] agreement
with them
[1:25:34] presented to the council and rob's
engineering will be doing the survey for
[1:25:38] the right of way here
at uh
[1:25:42] in front of the property that the state
owns of course we had more of that way
[1:25:46] of course maura contacted the state and
we asked for a copy of their legal
[1:25:49] description and they have no record of
the legal description of this property
[1:25:53] so we have to create it ourselves
in order to get it transferred to the
[1:25:58] city of cresthill
so robinson's working on that
[1:26:02] and then
mike and i met with mike excuse me chris
[1:26:06] page and i met i'm finalizing the sales
contract here
[1:26:10] jim has made some comments on it the
comments went back to chris and
[1:26:14] hopefully we'll present that in two
weeks of the sales contract to the
[1:26:17] council what jimin recommended and more
recommended is that we have some
[1:26:22] exclusions on different commercial
things we don't want such as massage
[1:26:26] parlors or you know um
just different things smoke shops and
[1:26:31] you know different things we want to
prohibit from coming in on this corner
[1:26:36] and so we made some
[Music]
[1:26:39] suggestions and uh that'll be put into
the agreement as well
[1:26:43] so those are things that
we're working on
[1:26:47] that's it
okay any questions of community
[1:26:50] development
all right thanks steve
[1:26:53] police department we have with us
tonight uh our deputy chief jason opio
[1:26:58] good evening jason good evening everyone
there are no agenda items
[1:27:03] that we have on
before anyone and the police activity
[1:27:07] report is in is in your packet as well
i'll be under tweeting any questions if
[1:27:10] anybody has them
any questions of police
[1:27:15] all right
great report jason
[1:27:19] i'm moving on to the mayor's report i
have no agenda items i just have three
[1:27:22] announcements uh the city of cresthill
has joined with uh our state senator meg
[1:27:28] meg capelle
uh for the use of uh the mobile
[1:27:32] secretary of state uh
mobile secretary of state event um on
[1:27:38] august 13th between 10 a.m and 2 p.m at
our new city hall um so a lot of
[1:27:43] services will be available for
individuals for renewing driver's
[1:27:46] licenses
license plate stickers everything else
[1:27:50] so please mark that date in your
calendar
[1:27:53] the second one with
st patrick's day a little over one week
[1:27:58] away
for our ninth our ninth year now we will
[1:28:03] be uh sending out the rebate checks the
property tax rebate checks which is a
[1:28:07] rebate on
uh 25 percent of the
[1:28:11] municipal portion of your property tax
bill if you filled out the proper
[1:28:16] paperwork last
last fall
[1:28:19] those will be going in the mail on
march 16th so you should be receiving
[1:28:24] your property tax rebate check on or
about st patrick's day march 17th
[1:28:31] and the last item that i have
just uh wishing everybody to have a
[1:28:38] responsible safe and a very enjoyable st
patrick's day with that i'll entertain
[1:28:43] any questions you may have with my
sister
[1:28:46] hearing none we'll move on to the city
clerk's report our city clerk christine
[1:28:50] vershay hall good evening chris good
evening and i have nothing to report any
[1:28:54] questions of city clerk
thanks chris uh our city treasurer's
[1:29:00] report glenn conklin good evening glenn
good evening mayor and council
[1:29:05] lisa would you like to answer the first
item we'd like me to
[1:29:08] would you like me to handle the
resolution on the artists
[1:29:35] motion by elder person overland seconded
by other women who's all for a
[1:29:38] resolution of proving an audit
engagement letter by in between the city
[1:29:42] of crest hill will county illinois and
wilmer rogers duran and rouzan llc
[1:29:46] questions or comments
roll call please mark the petey yes nate
[1:29:51] albert yes joe cuball yes scott dyke yes
jon reshade yes terrell jefferson yes
[1:29:56] claudia gaza yes tina oberlin yes motion
carries resolution 1146.
[1:30:01] i thank you all as a reminder they've
done an incredible job for us in years
[1:30:05] past however uh next year we're going to
send out an rrsp kind of cast a little
[1:30:10] little net there to see what what is
available and at what price but uh
[1:30:14] it has no reflection on their
performance today so thanks police and
[1:30:18] jim for submitting that um
otherwise i'd just like to report the
[1:30:23] regular overtime payroll from february
14 2022
[1:30:27] through the 27th of uh february 2022 in
the amount of 241
[1:30:32] 929 dollars and 91 cents
i seek a motion for approval on our list
[1:30:38] of bills which during that same same
time frame total of 696
[1:30:44] 654 dollars and 52 cents so move just
presented
[1:30:48] second
we have motion by roller person overland
[1:30:51] seconded by alderman jefferson for the
approval of the list the bills questions
[1:30:54] or comments
we'll roll call please nate albert yes
[1:30:57] councilwoman yes scott dyke yes stronger
shades darrell jefferson yes yes in
[1:31:02] overland yes mark speedy yes motion
carries thank you
[1:31:06] i think you'll take any questions if you
have them questions of city treasure i
[1:31:10] have a request i'm not sure if this is
to treasure or to you probably most like
[1:31:16] it to you lisa can i get uh the
financial update for our city center
[1:31:20] where we at so far um
[1:31:38] so the amount that has been spent
year-to-date as of right now is 14
[1:31:43] million
256 357.
[1:31:49] that does include the land purchase of 1
million
[1:31:53] 106 000.
[1:32:05] yeah sure did you have any other
questions as far as no i'm just curious
[1:32:08] like what we budgeted where we at that's
what i would like
[1:32:15] what i did was i went back and i
listened to one of the meetings when
[1:32:18] nick presented so nick had presented
council with the original budget that
[1:32:23] did not include the land purchase of 13
million 500 but then he also came back
[1:32:28] and said he thought that
he might be seven percent over that
[1:32:32] amount so if you factor that seven
percent and the total building budget
[1:32:37] itself without the land could be 14
445
[1:32:42] so if you took that compared to what
we've currently spent that would mean
[1:32:45] there'd be 1 million 294 642
and 44 cents left to spend if he was
[1:32:51] going to stay on track of that original
13.5 plus the seven percent overage so
[1:32:58] uh jim's been working with harbor as far
as
[1:33:03] trying to put together a better estimate
of what we still have left right if you
[1:33:07] recall we engaged harvard to go through
all the contracts and the paperwork
[1:33:12] and do a comparison of what was budgeted
what was contracted with the
[1:33:16] subcontractors what's been paid out
which orders are there and what's
[1:33:20] remaining to be paid out
they're still going through those
[1:33:24] documents there's a lot of documents
that
[1:33:26] you know they had difficulty finding so
they're sorting through them and putting
[1:33:31] together that list so
once they have all that together we'll
[1:33:34] have a better sense of how much is left
can you uh
[1:33:38] when you get all that i know you have a
lot and you played uh
[1:33:42] wait can you give us some updates oh
yeah what's going on financially so
[1:33:46] you're only including what's been paid
out so any of the items you've listed
[1:33:51] now that weren't paid are not included
so anything that's been encumbered for
[1:33:55] work that's already been done ahead and
get paid that is not included here or
[1:33:59] anything that's yet to do and we're
looking at over 300 here on this little
[1:34:03] party tonight so something tells me
we're going to be over
[1:34:07] well
a couple things to consider too is that
[1:34:09] we had uh i believe in part of that
budget that you uh or the amount that
[1:34:14] you have is the the purchase of the land
for the she subtracted it
[1:34:18] well we also had that the the actual
price of the of the property itself
[1:34:24] is that accurate are you talking about
the sale of this land
[1:34:28] or the people talking about the purchase
of the land okay we have the purchase of
[1:34:31] the land over there did we allocate some
additional money within that budget for
[1:34:35] the park or is that
this is strictly just a strict for that
[1:34:39] building right so my assumption is that
what you're looking to be provided with
[1:34:43] would be
the spend to date
[1:34:47] the encumbered amounts
um
[1:34:51] as well as what we see as projected
costs and just see what our spread is
[1:34:55] from what we
originally budgeted to what uh what we
[1:34:58] expect to spend to the best of our
knowledge i mean
[1:35:01] it's going to be uh
i think we put that together in a
[1:35:05] reasonable way that's going to be
[1:35:08] less than 100 accurate
for the information we know
[1:35:13] um
and then we also should have it at a
[1:35:16] discussion perhaps the work section i
don't want to be clobbered on the next
[1:35:19] one but we should go over the uh
the public works building where we're at
[1:35:23] on that
um where we're at with harbor as far as
[1:35:27] like our lean waivers where we went with
budget on that
[1:35:30] as well as i think we need to put that
into context
[1:35:34] as far as what we
propose to do over at public works
[1:35:38] building versus what we got
and what it cost us
[1:35:42] to get it
[1:35:45] because i believe there are some items
on that
[1:35:49] original proposal that you guys have
approved
[1:35:53] that perhaps were not done uh upon the
com what we call the completion of that
[1:35:58] building so i think it's important for
you guys to to see where we're at and i
[1:36:03] think those figures we can get to you
um i think the only thing left we have
[1:36:07] to spend on that is the uh
tie up for the
[1:36:11] uh waivers of lean
and i think we'll find out what that was
[1:36:14] going to cost can we talk about for
public works correct right so harvard's
[1:36:18] going to work on that next we wanted
them to concentrate on the city center
[1:36:21] first
so they're going through all the city
[1:36:24] center documents now and they're looking
at what lean waivers we have and which
[1:36:28] ones are missing and they have reached
out to the contractors and asked them to
[1:36:32] submit missing documents
so the contractors have been responsive
[1:36:37] so they're in the process of collecting
it and organizing it uh harvard came
[1:36:41] here last week and picked up two boxes
of file cabinets they're going to scan
[1:36:46] everything
so we don't just have paper copies
[1:36:49] they're coming back i think tomorrow
morning pick up a couple more boxes and
[1:36:53] they're going to scan those
but we asked them to concentrate on the
[1:36:56] city center first and then we know we
need to have them do the same thing at
[1:36:59] public works
so once we're done with the city center
[1:37:02] they'll go through the same process for
all the paperwork we have at public
[1:37:05] works
and we'll put all those numbers together
[1:37:08] and have a better sense where we're at
yeah and also
[1:37:11] in regard to harvard uh you approved
some
[1:37:15] some list of bills
some bills on the list this evening
[1:37:19] of which those uh checks going out to
our contractors
[1:37:23] will be here and will be handed over
with waivers of lien moving forward so
[1:37:28] harbor's done a good job of
keeping the heat on there and it's the
[1:37:33] fee for harbor included in the bills
they have been they will be there's one
[1:37:39] on here for
yeah i mean they're on here we have one
[1:37:41] for twelve thousand nine hundred and ten
dollars as they bill us that way i just
[1:37:45] wanna make sure that's included because
it's
[1:37:50] and then i think there's some things to
consider on that budget about what our
[1:37:53] spend was versus what we were expected
to is that um through that process there
[1:37:58] were some change orders made that were
approved so we have to take a look at
[1:38:03] those and try to factor those in as best
we can to to give you a final number on
[1:38:06] that quartz building as well as the
status on our wayward means
[1:38:12] so if we can please put that on it which
if council
[1:38:16] chooses can we have that in an upcoming
work session perhaps within the month
[1:38:20] well what i'll do is uh once harvard has
the report done and the information then
[1:38:25] i'll provide that to you
so perhaps it doesn't need to be a work
[1:38:28] session but if we can get that
information to you right regardless and
[1:38:31] then right
if that's okay about you guys
[1:38:35] all right thank you
okay thanks len unfinished business we
[1:38:40] have nothing on the agenda anybody
new business anybody
[1:38:44] committee liaison reports anyone
[1:38:50] city council comments positive city
council comments anything you'd like to
[1:38:53] share with under your constituents
[1:38:59] [Music]
[1:39:03] entry this saturday it was amazing
huge we had cars lined up always to the
[1:39:09] city hall
[1:39:13] see so many people gather for this
i want to give a special thanks to um
[1:39:20] scotland from library for allowing us
[Music]
[1:39:24] using the parking lot for calvary church
avoid a food pantry
[1:39:30] and to all volunteers we had 130
families and 231 children that they were
[1:39:35] blessed this weekend
so i just want to say that and i'm happy
[1:39:39] that we're gonna continue partnering
with them and they're also gonna help
[1:39:43] our
local food pantry with some uh food
[1:39:48] so i'm very happy about that thank you
man alderman jefferson
[1:39:52] nothing
[1:39:57] i just want to wish everyone a happy
saint patrick's at the thing
[1:40:01] be safe out there
that's it
[1:40:04] four of them
[1:40:09] no i just uh want to thank everybody
here for uh
[1:40:13] a good meeting i feel like we covered a
lot and we're all respectful so we
[1:40:18] appreciate it
we're
[1:40:20] three
[1:40:24] i'd like to wish everybody a very happy
saint patty's day my favorite holiday
[1:40:29] even though i was married on that day um
still my favorite holiday so have a
[1:40:33] wonderful and safe
okay public comment anyone like to
[1:40:38] address city council please come to the
podium state your name for the record
[1:40:41] address is optional
but the records show that no one has
[1:40:46] approached the podium
to our city attorney mike is there a
[1:40:50] need for an executive session no motion
to adjourn there second we have the
[1:40:55] motion for an adjournment by alderman
and i heard all them in jefferson on a
[1:41:00] second
roll call please
[1:41:08] yes nate albert yes joe ball yes scott
dyke yes chamber yes darrell jefferson
[1:41:14] yes motion carries all right meeting is
adjourned
[1:41:36] you