and make any adjustments and then prepare the
capital replacement program for next fiscal year
the capital projects fund 13 is essentially the city center
so right now we have revenues of 2 million 417 160
and then expense projected expenditures of 5 million 367
and 300 i'm sorry 5 million 367 360 dollars so that creates a deficit of
two million nine hundred and fifty two hundred thousand or two hundred dollars
then we have the tick tiff uh larkin the tiffer
larkin avenue around 30 of revenue of 35 000
in expenditures of 35 000. so as uh
lisa pointed out in a memo she provided the only change we made a slight change
here in the in the appropriation because the
the revenues were incorrectly identified as
other revenues and the revenues for the tif district
are actually coming from property taxes within that tif district
so the dollar amounts haven't changed it's just reflecting the dollars are
coming from the actual tif district property taxes not from other revenues
then fund 30 we have the debt service fund for water and sewer that's balanced
as well the revenues and expenditures are the same
general debt service for the city center same thing here the debt service dollar
amounts are the same so it's balanced at hundred seventy three thousand three
hundred fifty dollars then we have the rest bus plant rehab
that's uh balanced as well revenues and expenditures match at six million a
hundred thirty seven thousand dollars then the fund for garbage pickup
the revenue is one million three hundred seventy three thousand nine hundred and
thirty seven dollars expenditures
are a little bit less that creates a surplus of twenty five thousand four
hundred and twenty three dollars
then when we have the police pension fund uh the dollars for the revenues and
expenditures are the same so that's balanced and then the police special
assets um is 8 500 for both revenues and expenditures
so that brings us down to the city-wide total so all those funds totaled
together have revenues of 40 million 482 454 dollars in expenditures of 43
million 938
298 dollars which creates an overall deficit of 3
million 455 844 dollars
and as we're showing here if you pull out the police pension fund that gives
you a total without the pension fund
and then that has a deficit of the same amount that i just mentioned three
million four hundred and fifty five thousand eight hundred and forty four
dollars so that deficit is going to be paid for out
of the general fund balance so we have a reserve uh balance in the
general fund that will cover that deficit
so that's an overview of all the funds in the budget
the one other item i want to mention was the
memo that
lisa prepared that identified
you know a few changes for clarifications from the last budget that
was presented to you so that references the one item that i
mentioned for the tif district and then there are two other
items in here one is a slight increase to the information technology
budget when this originally was presented to you we didn't have the
final numbers on a couple items for the antivirus
software and the backup system so that increased slightly about by about twenty
thousand dollars and then we also have in here
uh a cost in capital projects
for the entry what uh entry signs the gateway entry signs
um 143 000 that's at the full cost that's only for budgeting uh
some of the gateway signs for this year because we would do it over multiple
years we wouldn't do it all in one year so that's reflected in in the memo
that lisa provided
so when we redistributed the budget on 5.2 that those changes he talked about
were in that budget that you had your previous package so nothing changed from
five to till now those numbers are the same
can you just good question so people reserve three million we pulled three
million from reserve do we have like what is the balance of the reserve
our reserve was about 10 million dollars now for the general fund for the general
fund 10 okay
3.4 yeah
anything else no that's all i am
in general terms yes and in the general class
okay hang on hang on perfect council question sir first i want to turn over
to our treasurer glenn conklin for any comments you'd like to make in regards
to the budget i know you were involved in the in the process also
i think it's been laid out pretty clear i'd entertain any questions if you
haven't you're you're balanced uh you're gonna
be thrown from reserves that was money that's essentially your savings account
so uh
generally that's where you pull capital projects from and you've been building
on that for a number of years you've actually got
more in your war chest than you probably should have
it's hard to say you have too much but um it should be put to use
are you stating that before the reservable or after
well i think we'll be sitting about 10 11 months in
in reserves that's going to knock us back about four
three months would be healthy six is
a little overcharged you know are or very robust so we've
been we're we're still in a really good financial position
better than most by leaps and bounds
and you'll be probably looking at future projects like roads through that
through our uh i hate to call it circle through our
reserves
okay thanks len uh ollie will ask lisa if she has any comments or
finance director in regards to the budget i know you did an awful lot of
work in regards to this along with jim also i just wanted to thank everybody i
wanted to thank the treasurer he's been amazing and
council you guys have provided a great
tremendous amount of support to me just for history and just
you know standing behind me and also the
department heads too thank you it's been an effort we're trying to be as
transparent as possible so
working with the treasurer will try to bring more information to you as as
often as you need if you want it quarterly if you want it monthly it'll
be up to you trying to just again maintain that line
of communication and make sure that you're getting the information you need
in a timely manner so i wanted to thank everybody it's been it's been a great
experience for me and thank you mayor also
and i want lisa deserves a lot of credit too she did a lot of work on this budget
this is her first time going through the fiscal budget my first time as well
there's a lot of background she had to get caught up on she brought a lot of
information to me and i think she did a great job along with the department
that's pulling all the information together for the budget
okay uh before we move on to some comments from the mayor for our
residents that are watching on television also
some budget highlights that i have written down in regards to the 2022-2023
budget for city of cresthill the budget is certainly as we all know the most
important document in in the city for every fiscal year it is a fluid
document that constantly changes throughout the year
the the budget was published in the jolly at herald news
we did hold two work sessions one on april 11 2022 the other one on april
25th 2022 in regards to the budget
proposal along with several of the department heads
you have before you a balanced budget in the general fund that has been presented
to city council for approval with a surplus of 91 000
some of the individual highlights from each of the departments
first from the police department this budget includes the hiring of two
additional police officers and to make our community service
officer to go from part-time to a full-time
position with the cresthill police department
also in regards to our police pension fund our fund our police pension fund is
funded at 75.5 percent
uh comparing comparing to other communities
surrounding us 75.5 is a fantastic number to have for
our police pension fund most of the communities are far less than that most
of them in the 30 and 40 percent we will continue as a city of cresthill
to meet all of our contributions and our obligations
and with our additional contributions we are
scheduled to be fully funded on our police pension fund by
2038. state law is to be
funded at 90 percent by 2040 so we are in a very strong position
with our police pension fund and we're in a much better position than
several of the other communities within the state of illinois so we as a city of
crystal we as a city council should be very proud of these accomplishments that
we've been working on for the last 15 years in regards to the police
pension fund for the public works
the mft monies this year
will be used for road rehabilitation on arbor arbor lane
on rock run drive and on bicentennial drive
we will also be doing design engineering will be done
this year for the five blocks of center street and
cheyney avenue and the
road project will be started in 2023 at an approximate cost of 1.7 million
dollars in regards to our water and sewer
department this budget includes upgrades to our
scada system it includes lining of the water main on
route 30 from susanna drive to six corners
since 2011 as everybody knows we have had 29 water main breaks in this area
this is going to be a 1.9 million dollar project to line this water main and
hopefully decrease
and stop stop the number of water main breaks on that
roadway so that's long overdue in regards to well number 14
uh the new well um near the backside of
new city center that well is needed to be constructed
for our lake michigan allocation i certainly want to send out my
thanks to our state representative natalie manley she has
promised us four hundred thousand dollars in a state grant to go towards
the installation of well number 14. we are also in this budget planning on
constructing start construction of our new west swords treatment plant
which again is long overdue which was built in 1968
and upgraded in 1993 i believe it was so uh that again is long overdue for the
city of cresthill at the west treatment plant on gaylord route
it also includes hiring a wastewater lead operator and a project manager for
the lake michigan water transition to help us with compliance of lake
michigan allocation and the sustainability
of lake michigan water and again this is going to be a 65 million dollar project
for the city of crest hill um
but i believe that when we look at the long range of the lake michigan water
it's going to be a great move for the city of cresthill
which will be sustainability for the next 100 years for several generations
to come in the city of cresthill those are the budget highlights that i
have written down that are included in this budget i
certainly want to extend my personal thanks
to our city treasurer glenn conklin to our city staff mostly
jim marino our city administrator and to lisa banovitz our finance director i i
can't tell you how many hours they put into this budget i appreciate all the
hard work that all three of you have given for this city and uh and working
on this budget it's been some changes over the past so
i certainly want to extend my gratitude to all three of you i also want to
extend my um gratitude to all of our department heads
our police chief ed clark our public works director mark seifert and our
building department uh kirk wilkins for all their hard work when their help in
going forward with this budget also i also want to thank the city council
that's sitting here for their cooperation during this budget process
it's always difficult but like i said it's the most important document that
this city has um every year
to our residents i want to say to our residents you
should be confident that we are being fiscally responsible
with uh with your money to provide the same
level of service that our residents have come to expect and to improve the
quality of your life so with that being said that are the
comments from the mayor in regards to the 2022
budget with that i would ask if there is any
public comment please step to the podium state your
name for the record your address is optional
for any public comment in regards to this public hearing and the 2022-2023
fiscal year budget
let the records show that no one has approached
the podium for public comment with that being said i will turn the uh
agenda over to the city council for comments i'll let that
let let it be known that this is the time and the place for city council to
ask any questions to make any comments you would like to make in regards to the
presentation of the 2022-2023 fiscal year budget
after this we will be moving into our city council meeting at that time it
will be the vote on the on um
on the budget so if council has any comments or questions of any of city
staff please feel free to ask at this time
well i um i want to thank everyone for um
the time that they put into this but to me every time there's um
when you dig into reserve to me it's like
it's like a red flag to me maybe not to most of you
um
i'm i am okay that is not in deficit but
again we're tapping into a reserve and i have hard time when our streets
are crumbling we keep saying we have a healthy
budget but when we only have
we're only able to do three or four streets a year if that
so that's my point of view i feel like
we should be able to take care of the our roads
a lot more than than that so we can sit and say we have a healthy
budget but do we have the money to do streets we don't
that's the way i see it i asked the question of
lisa our um finance director when we're hiding doing all this hiring if we able
to sustain these this hiring and i didn't get a yes or no
answer i got hopefully
am i right so
that's the only concern that i have um i think there's a major concerns but
that's the way i feel anybody
well i've else to my two cents to i agree with the majority of what she said
i i think we should be very cautiously
optimistic at this point but i think we have a lot of things to keep our eye on
and i think she's made a lot of those points i won't reiterate them but i do
agree with her
wholeheartedly
last call for city council you know mayor i think you know at the
end of the day this is a tough uh
just a tough job all together to decide what takes priority and what type of
work needs to to get done uh i agree that there are road
improvements that you know i'd like to see um
with some of the big infrastructure work that we are starting
and and and having to do with the lake michigan water and
you know the wall projects and stuff like that
i'm very pleased with
how lisa and glenn and jim have developed this budget and
our treasurer is saying that you know our
reserve fund yeah we are tapping into it but that that is what it's there for and
we've been saving for some of these big capital projects and
i'm just glad to see uh some of these things coming
coming to a completion that's all mayor thank you
okay with that um i will be closing the public hearing for
the 2022-2000 fiscal year budget
at 7 44 p.m
ready chris just one second let me do this
okay good evening ladies and gentlemen i
would like to call the city count the crestville city council meeting of may
16 2022 to order at 7 45 pm
i would ask for everyone to please rise for the pledge of allegiance to the flat
i pledge allegiance to the fight of the united states of america
for which it stands
okay roll call please chris ray solomon here
glenn conklin president scott tyke here champion you're terrell
jefferson yeah claudia's all right here tina oberlin president marx the pity
here nate albert here and joe here motion carries okay we do not have a uh
business promotion this evening so we will proceed with the agenda items
first is the approval of the city council meeting held on may 2nd 2022
motion will be in order some move
so we have motion by alderweireld gaza
seconded by alderman jefferson for the approval of the
minutes of the city council meeting held on may 2nd
2022 questions or comments roll call please scott died yes john
shea yes darrell jefferson yes claudia gaza yes you know yes mark stephen yes
nate albert yes giacomo yes thank you
you also have before you the minutes of the work session held on may 9th 2022
motion would be in order to move second we have motioned by alderman
albert second by alderwoman gazelle for the approval of the work session minutes
held on may 9th 2022 questions or comments
roll call please john richard yes darrell jefferson yes freddie gaza yes
you know yes mark zappedy yes nate albert yes joe kubal yes and scott dyke
yes promotion carries thank you okay moving on to our city attorney mike
steph good evening mike good evening marion coyotzel i do not have any agenda
items of course i would answer any questions if you have them any questions
of our city attorney okay thanks mike moving on to our city
administrator jim moreno good evening jim good evening
good evening mayor and council i've got four items for you the first item is a
lease with dell technologies a 48-month lease agreement for computer equipment
in the amount of twenty nine thousand eight hundred and seventy six dollars
and twenty eight cents this includes equipment uh
for the police department we currently have twenty desktop community desktop
computers in the police department that are five years old and incompatible
with the current version of microsoft windows
those need to be replaced with laptops we also need some micro computers these
are computers that are smaller computers that
would be used in the new city center and police department
in the conference rooms in some of the meeting
rooms and then also a new tower computer that
we would use for the public access channel to replace the one that we
currently have we can purchase these computers outright at a cost of about
thirty one thousand dollars but it's a little bit less to uh lease them at
about twenty nine thousand dollars uh one benefit of leasing is that uh
every four years or so we would replace all those computers with new ones
so we would get an update to the hardware and the software and instead of
replacing compute computers piecemeal we would replace them with a new lease
every four years and then we'd have a consistent and standardized amount of
computers and hardware okay motion would be in order to approve
a 48 month lease agreement with dell technologies for computer equipment in
the amount of twenty nine thousand eight hundred seventy six dollars and twenty
eight cents so move this presented second we have motioned by our other
person overland seconded by alderman albert questions or comments in regards
to the motion or roll call please darrell jefferson
yeah claudia's all yes ken oberlin yes mark
zappedy yes nate albert yes joe kubal yes scott dyke yes john richard yes
motion carries thank you
the next item is the approval of a purchase of computer network back backup
hardware in a three-year backup service plan from shi international corp
in the amount of forty two thousand eight hundred and
seventy dollars this backup system would replace what
was provided by vertec uh we were paying vertec um
it was about twenty four thousand dollars a year
uh to manage
our backups uh this new system with unit trends would save us about twenty nine
thousand dollars it would cost forty two thousand eight hundred and seventy
dollars over three years um with this we would have a
comprehensive computer backup system that includes two high-end computers to
replicate the backup with the with the associated software and recovery service
this system will have an effective disaster recovery process that will
allow the business continuity with minimal recovery time
i talked with tim stinnett he evaluated all the different options for backup
systems and says this one best meets our needs provides us
more than adequate backup and recovery and allows him to
manage the backup system which we did not have previously with vertec they
basically had full control of the system now with tim here he'll be able to
manage and monitor the backups on a level of what we need for everything we
have in our uh in our system and we are saving like 10 grand like that right
right in the long term right
and how long if we approve this before we implement this
that would be um by the end of the month so once
tim is tim's got everything lined up to place the order and get everything up
and running stop spending money on vertex correct
right
so moved is presented second we have a motion by elder person over
the second by alderman albert for the approval of the purchase of computer
network backup hardware with a three-year backup service plan from shi
international corporation in the amount of forty two thousand
eight hundred seventy dollars questions or comments
roll call please claudia gazelle yes
ken oberlin yes mark zappedy yes nate eller yes joe kubo yes scott dyke yes
john roche and darrell jefferson yes motion carries thank you
the next two items i have pertain to the the budget and the appropriations which
we've already discussed at the work sessions and the public hearing we just
had so the first item is an ordinance making appropriations for
the fiscal year beginning may 1st 2022 and ending april 30th 2023
motion would be in order so move
second we have motion by
alderman albert seconded by the alderman kubal
for an ordinance making appropriations for all corporate purposes for the
fiscal year beginning may 1st 2022 through april 30th 2023 for the city of
cresthill questions or comments
roll call please express possible when you say appropriations for all
corporate purposes give me a little
detail of what that includes that's the entire that's all the funds
that i went through so it's all the funds
um that i reviewed during the public
hearing those are all the corporate purposes that we're budgeting for and
appropriating to this for the corporate year that
would be specifically what we talked about right and that's all
compiled in the ordinance that's being adopted
roll call please chris keane oberlin yes
marcus the pitty yes mate albert yes joe coobel yes scott dyke yes john bechet
yes darrell jefferson yes claudia gazelle yes motion carries ordinance
1902.
the next item is an ordinance adopting a city-wide budget for the
2022-2023 fiscal year so move
second motion by alderman albert seconded by
alderman kubal for an ordinance adopting a city-wide
budget for 2022 2023 fiscal year questions or comments
roll call please chris marks the petty yes
nate albert yes joe kubo yes scott dyke yes camera shay yes darrell jefferson
yes claudia gazelle yes and tina oberlin yes motion carries ordinance 1903.
[Applause]
okay anything else jim uh just a couple items i have the final version of the
vision report that we put together during the visioning session so i will
send it out to you via email and then i can also provide
paper copies and the other item i have is just i want
to commend uh and thank public works for putting on a great event this past
weekend with the touch of truck they did a marvelous job
kids seem to enjoy it very much okay any questions of city administrator
any update any new updates i should say on the
the water damage
yes so um they are still assessing the repairs
that need to be done they removed all the flooring that they needed to
everything's been dried out the claims adjuster from the insurance
company is supposed to be up tomorrow to look at the situation um in the
damage and what repairs need to be made we took photographs of everything and
those have already submit been submitted to the insurance company so they'll
start the process of you know
evaluating the extent of the damage and what repairs need to be made in the
cover the cost that they will cover for that i noticed that the facade was like
moved as well from where we sit
the the whole front of it oh at the dais
yeah yes so there was some damage to the front of the dais
and also to the platform behind the dais so they had to remove
some of the flooring there that's going to have to be
looked at and rebuilt as well do we have an estimate time of
when all this will be no no not yet so harvard contractors is
working on reaching out to the contractors
the subcontractors that did the flooring and did some of the other work to we're
going to have to order new flooring new carpeting and then schedule the work for
them to do the replacement so they're in the process of putting that together now
i don't have a specific timeline but i'll keep you updated as i get more
information is the timeline
heavily impacted by insurance i would assume
um it can be i'll find out more after i talk to the adjuster and get more
information they haven't done their full assessment yet because they haven't been
on site as i said we provided them with some of the information they
know we already have the photographs and some of the other information but as we
get the remainder of the information they need the contracts uh cost
estimates they'll compile all that information and let us know you know how
we can proceed from there i have one more question who is doing this
investigation like how this happened well i'm going to
start with the insurance company and see how involved they do how involved they
get i don't know to what extent they do the investigation it appears to be a
faulty um sprinkler head
we do have that sprinkler head so the insurance company is going to want to
take that sprinkler head and they may talk to the manufacturer i'm not sure
exactly what their process is but we're going to start with that and see where
the insurance company takes us
is there any way to know with that sprinkler head if maybe there
was a recall or if there was you know any other
possibility of any of the other sprinklers that were installed at that
time along with that one the possibility of them being defective or causing
damage in the future is there any way to we'll be looking into that we'll be
talking with we already had an initial conversation with the company that
installed the sprinkler system but we'll talk with them some more and i know the
insurance company is going to want to talk to them themselves directly
and they'll get answers to that as well is there any possibility that they will
cover some of that cost since was their sprinkler system it's possible yes yeah
i think it'll be good something to look into
the other thing i find out that the air conditioning is not working it is
working now it is working now so it's kind of disappointing for a construction
company that is in charge they're not monitoring
these things that just i have to go out there we need to hold
these people accountable i mean you can't keep doing the same mistakes over
and over you know part of being
in this field you know you check if the temperatures
it's warm weather which has been hard for
90 something the last couple day a week whatever
how is it possible we don't have air conditioning on and if their condition
was bad why would we not notify what why was it fixed at this point you know
well the air conditioning wasn't bad it just wasn't turned on for the season and
i don't know exactly you know what the schedule is i have a hard time
understanding this you know because i used to run spec homes and specs home in
the winter we turned the heat on constantly we checked them on a daily
basis verse versus summer you turn the air
condition you monitor the temperature on a daily basis for spec homes
for a construction company that's handling millions of dollar job
i'm having a hard time and who is overseeing these people like who is
overseeing their work at this point like is he our building commissioner
overseeing this or who who's who's managing this company i mean
harbor yeah who's managing them who's who's watching over them
well because my understanding will pull kirk our building commissioner out of
this who is proving everything that they're
doing well i've been working with them and
overseeing i've been pulling in the police department for everything related
to the police department side of the building that harbor contractors is
working on as well as public works so we're working on it together
collectively with harbor contractors and
there's i think what may have happened is that during this transition
from from kirk to harbor some things didn't get handed off
properly and that may be where the problem was and why the air conditioning
system wasn't turned on at the time i have to agree with you with that because
we pulled kirk and bryant like this instead of doing a transition there's a
transition where you pass something to the next person just like right now we
have a new kind of development and steve's still working with him because
there's a transition and that's my opinion that's how it will shut down
instead of pulling them right away and there's other people trying to figure
out what's going on there was a transition yeah we didn't
pull them kirk kirk was kirk's brian stayed on for a week
and then kirk stayed on for at least two weeks if not more and was on site with
harbor for two week periods
and nobody could catch an air conditioner
i i had a few concerns myself one of them being an issue that's really
uh of alarming to me that i i really hope we're going to check to the nth
degree for us we do not want any mold in that facility
we do not want any mold in the sheet rock we don't want any mold on the
concrete on the because that is just going to
be an issue ongoing that we do not want to deal with so are we going to have an
inspection of to make sure that that place is free of mold before we put new
flowering down new carpeting down knew that because when something gets flooded
the sheetrock lots of times you have to go up and cut it at a certain height and
replace that as well because it gets wet and i the last thing i want is to build
a multi-million dollar building and move into it six months later black molds all
over it so that that's really a big concern of mine right and i hope we're
addressing that yes the insurance well the insurance
company will address that because i did speak with the claims adjuster on friday
and he told me that is one of the components of their assessment and
evaluation is they will bring somebody out to do an assessment to make sure
there's no mold the last thing i want to see is our employees going to work in a
building that could potentially be filled with
mold that's the last thing i want to see right i don't
expect that will be an issue and but we're going to have it tested the
insurance companies are going to require that to be tested to make sure there
isn't an issue i think that one thing that's good for us is
the on-site supervisor for harbor was the one that discovered the sprinkler
system was activated and he shut it off immediately and he called the
restoration company immediately and before i even got out there this morning
they were already in the process of cleaning it up drying it out so they got
on top of it immediately and they removed the flooring and uh
they even uh cut some holes in the drywall to improve the airflow to dry it
out as quickly as possible so it's not like the the water hadn't been sitting
there for days and days they were on top of it right away so
when you say immediately how long is this sprinkler head running i heard it
was running like 15 hours four about four hours it's a lot of water
though i know four hours is a lot of water
when the sprinkler went off how come your landing go off we're looking into
that as well that's a good question i don't know another one of my questions i
didn't get finished answering but that's okay
well and that is another one of my concerns is why
why an alarm didn't go off why nobody knew this why we were getting all this
water and as he said i would want to make sure
that these other sprinkler heads do not have the same
failure because wow
what a mess that could be is the alarm system fully
installed and functional it's
jason we talked about this earlier today so it's installed but we have to make
the final connection to wescom is that correct uh yeah just before this meeting
got off the phone with uh director wescon
told him about the incident and asked how soon we could get the radio
that transmits over from the alarm that was
never set up so um that will be set up
they are going to put a rush on it for us so um i'm waiting on the paperwork to
get over to us we will fill it out and i'm hoping that'll be done tomorrow
morning literally about an hour before this
meeting was on the phone call all day to handle it so
that should be functioning sooner than later
based on that so westcom was very accommodating to us
saying that they will get on it right away
it's a small connection fee so i'll get that full amount for
everybody but i talk a couple hundred bucks to get a
connection fee well i appreciate that but unfortunately here's another thing
that was overlooked he said so we have a series of things that were
overlooked that you know are biting us yeah
so it wasn't a matter of the alarm system being defective it just
wasn't connected function
with for a
signal for an alert to go out yeah the tie-in between the building and wescom
was not made and i don't know why we'll be looking into
that as well i think the um the contractor that installed the
alarm system typically makes that final connection
and does the final testing with wescom to make sure everything's
working properly but we have to look into why that didn't happen
yeah unfortunately there's a lot of unanswered questions that need to be
investigated so so will this impact the budget
of this building or this is going to be
um an insurance claim that we hope that's
covered 100 it'll be an insurance claim yeah okay
and with the hope of it being covered 100 percent not finding
uh you know man-made error or something
right and our deductible is five thousand dollars so that
should be the only cost we incur and they'll make us whole and they'll go
selling everybody they need to to make themselves effective
okay thanks jim uh moving on i'm sorry are we doing this
insurance since we still um so the policy goes through you're
talking about the bridge policy that we have right now so it goes through june
i'll be reinstating that we will until um
we have occupancy because our current provider will not provide that unless we
have the certificate of occupancy so we need to speak with berkeley marine is
who we currently have it through so we'll speak with them about that
but there's also a couple other options we could go with who could bridge it for
us yeah we're going to extend it we're
going to have a bridge we have to we're going to be fully insured until through
the the bridge insurance until we take occupancy then our regular insurance
carrier will take over from there thank you that we need to pay an annual
premium and i get pro rated rebate after
i can change that okay moving on to our public works
director mark seifer good morning we have
can we have a motion oh no this is going to be you
i'm sorry all right that was voted on
my items yeah we voted on all right um good evening mayor council uh
the first agenda i have before you tonight is the design contract with
robinson engineering for not to exceed dollar amount of 106 000
to design the lining of route 30 water main uh this has been talked about many
times we talked about during the budget cycle um so as soon as council approves
this contract we'll give this over robinson hopefully they can design this
uh pretty quickly get our permits and hopefully go out to bid this year so
move is presented get this done long overdue yep
all right i heard a lot of first and seconds he said first license motion by
alderman albert's seconded by other one other person
overland for the approval
with robinson engineering to perform professional
engineering services related to water main landing along plainfield road
questions or comments roll call please
joe cool yes
scott dyke yes john rochet yeah darrell jefferson
yes claudia gazelle yes you know overland yes mark cepedy yes
yes motion carries thank you the next agenda item i have before you is an
implementation and project plan with strand associates
since we made the decision to go to lake michigan water in 2030 one of the first
steps is how to implement the changes that will happen to our water supply
system strand when they did the water supply or
the alternate water supply they were just looking at which water supply is
the most cost effective and efficient for the city for the future
the next part is how do we get there how do we do it what's the implementation
so strain will now work on the process of what exact internal improvements
conceptual site plans for delivery stations including tanks and sizes
conceptual transition plans converting our wells to emergency
backups along with opinion of probable cost for all of us
also strand will start working on a project
plan which is the first step for iepa loans
low interest loans you have to have a project plan submitted to them and
approved the other items included with the
project plan uh in addition to everything with the
alternative water supply would be the lining of broadway theodore and the
remainder of plainfield road uh those are three main thoroughfares that we do
not want to be digging up uh so we'd be looking at aligning those potentially in
the future so getting the project plan approved to get that epa funding in
place right now so i'm not i'm recommending a not to exceed contract
with australian associates for 119 000 this includes 70 000 for implementation
10 000 for on-call support for the switch
and water regional water source outside of the plan and 39 000 for project plan
so moved is presented second we have a motion by other person
overland seconded by alderwoman gazal for a an agreement with strand
engineering on an alternative water supply implement implementation plan and
project plan not to exceed 119 thousand dollars
questions or comments roll call please nate albert yes joe
kubal yes scott dyke yes john burchett yes darrell jefferson yes claudia
gazelle yes ken oberlin yes marcus a pity yes
motion carries thank you the next two contracts i have are very
similar one is with strand and one is with cornwell in a cornwell
engineering the first one was the strand
for the occt that is
the optimum corrosion control treatment desktop study this is so when we switch
to lake michigan water the lake michigan water does not
interact with our current water and our pipes to create harmful reactions to
have any sort of metal or lead flake off
and hurt our residents this is uh this is directly to prevent another flint
michigan where they switched water supplies they
didn't react well together so this is a process that everyone in
the regional water commission is going through right now
strand is handling the city specific stuff and then cornwall
engineering is a nationally known firm out of virginia who the epa looks to for
guidance in this area so they will be doing the lake michigan portion and then
once we go into the where this is just for the desktop study
once we actually start getting into the live study we'll be shipping containers
of crest till water and lake michigan water
to virginia for them to run through our pipes that will ship out there
so this is the desktops portion to come up with a plan on how to run the study
and get it approved through the iepa so i'd be looking for two approvals one
with strand and then one with cornwell for the occt desktop study the strand is
not to exceed of 23.3 and the cornwell is not to exceed at 22 000. all right
let's take a strand first let's take the strand one first
for uh motion would be in order to move second
motion by alderman albert seconded by alderman dyke for the agreement
with stranded associates in the occt contract not to exceed twenty three
thousand three hundred dollars questions or comments
roll call please john richard yes terrell jefferson yes buddy gaza yes
yes mark stephen yes yes joe
yes and scott dyke yes motion carries thank you
okay then a motion for a contract with cornwell on the occt
uh for an amount not to exceed 22 000 um cal cornwell engineering
is presented second motion by older person overall and
seconded by alderwoman gazelle for an approval with cornwell
engineering group questions or comments we'll roll call please scott dive yes
john richard yes darrell jefferson yes claudia gazelle yes keen oberlin yes
mark zappedy yes nate albert yes and joe cabell yes motion carries thank you
i have no further agenda so i want to thank all the council
members who were in attendance on saturday for all those who supported us
uh in our open house and touch a truck our final count was around 250
people that came through uh it was a great event i did not hear
a single complaint and if they did didn't get back to me so it's even
better but i appreciate all the the help from
surrounding staff from the from the utility building office from
the police department let us borrow a vehicle
um i think it was a great day was great
weather uh i know there's a lot of great pictures that i've gotten sent to me and
it really was truly an awesome experience that we hope
to have a touch of truck every year now because it really did bring the
community together and let kids come and see what we do it's a great kickoff for
us for public works week so that'll take any questions are you going
to call it retouch a truck any questions of public works no i just
have a comment you basically exceed my expectation i knew it was going to be
good but i didn't know it was going to be that good like you and your team did
an above and beyond amazing job for being the first time
it was excellent like
100 percent good i mean
even how clean the trucks were like shiny brand new my dad was like these
new trucks i'm like no they use them i mean they were like shiny everything
the whole public works looks clean i mean it was just like you guys start up
every detail the only thing i think was missing was like a bar for like the
adult like happy time uh besides
i'm just saying i don't know no i mean it was just above and beyond
like i can't even thank you enough and yeah i saw it like in the faces of the
kids the uh the
uh it was
good job the bar will not be in the future plans
oh because the liquor commission we're not gonna allow it so let me just say to
you mark as director of public works to uh blaine klein
as the assistant director of public works to all of your staff to the police
department the
clerk's office the treasurer's office the cresthill alliance club everybody
that participated in that event it did exceed my expectations also it
was long overdue because of covid when we had to hold off for two years before
we did it but a compliments to you and your staff for how well organized
everything was you know i was expecting two or three trucks and i i think you
had probably close to a dozen trucks for the kids to climb on and beat the horns
and everything else so i thought that the quiet hour
for our special needs residents was a fantastic idea because there was quite a
few of them that went through also uh for their quiet time which was
another another um
positive i heard nothing but positive comments about the touch of truck
i also heard a lot of positive comments about the public works facility
and you know hopefully next year it can even
be bigger and better so thank you for everything that you did also for this
any other questions or comments of public works yeah i'll reiterate what
everybody else has said um you know my my wife and i brought the three my three
kids and we had a great time mark you could see the smiles on their faces and
like claudia said the rest of the kids um the activities they had a couple of
baseball games that they had to get to but they actually didn't want to leave
because they kept playing the game so um yeah thanks i was i was quite pleasantly
surprised to see uh the representation of all the uh
staff and employees too it's great to kind of come together as as one and have
a great great event so thank you and you know what touched me the most
that flag the huge flag in the middle on the top that was like
i was like wow pretty good
thank you mark um i had to work on saturday so unfortunately i i could not
attend the event but just everything i've heard
sounds like it was a huge success people had a great time coming out
um thank you to your you and your staff for putting it on great job thank you
thank you okay moving on to our city engineer ron
wedeman good evening ron thank you mayor i just have one item tonight um you're
looking for a motion to approve the award and execution of the contract
documents by the mayor with jay and janual
concrete contractors for the 2022 concrete flat work contract
this bit this contract is for all the concrete repairs i'm required due to
repairs of underground infrastructure by public works i.e curb gutter driveways
things like that contract was set up this year in order
to lock in our prices it's a 12-month contract with a one-year extension
so we have that in there as uh new um we had six local contractors pick up um but
only one actually dropped off a bid was the same one that we had last year
he kind of specializes in this type of work so
um he said good results there jane j newell it's a 40 226
226 um dollars was his total bid and that's just a single unit price contract
obviously the final numbers would be based on the number of repairs that they
they do um
so that's that's all i have right here in your package should we attach a bid
tab and i also referenced in a comparison of prices from last year
so um right now that's what i'm looking for is
a motion to approve the award and execution of these documents
so move second
we have motioned by alderman albert seconded by all the person overland for
the approval to j j newell and company concrete contractors um
yeah we've had them for a few years now and they're they actually are doing very
good work so any amount of 40 226 dollars questions or comments roll call
please terrell jefferson
yes claude exalt yes tina oberlin yes mark cepedy yes nate albert yes joe
kubal yes scott dyke yes and john richard yes motion carries thank you
and that's all i have unless any additional questions any questions of
city engineer all right thanks ron
moving on to community and economic development director uh tony budzikowski
good evening good evening mayor and council i have
nothing new on the agenda this evening but i do want to thank you and uh city
staff for the warm welcome this past week i appreciate it looking forward to
working with you all thank you
any questions of tony all right thanks tony uh police
department we have with us this evening deputy chief jason opio good evening
jason good evening everyone i have nothing on the agenda uh the police
report is in your packets just want to remind everyone we will be doing our
memorial day enforcement uh we set that on social media where we're focusing on
occupant protection again this is through an idoc grant so this comes in
no additional costs to the city
to put extra officers out on the roads to try to enforce
seat belt violations i'll be there to entertain any questions
if you have any any questions of the police department
thanks jason moving on to the mayor's report we i have no agenda items this
evening but i do have some uh comments that i i would like to make
first of all we had our um
veterans and police memorial garden cleanup last friday on may 13th
to get ready for our memorial day program i certainly would like to extend
my gratitude and thanks to the following individuals who helped us
our city treasurer glenn conklin elder woman of war ii claudia gazal
our alderman award for nate albert also trent albert
bill gallagher rod
nick parks vicky solomon
and also to matt doletsky and to the crest of public works for all
the supplies that they gave us to work with on that day so with
without those volunteers we would certainly not have made the
garden look as nice as it is
and we did everything to set it up for our memorial day program
for 2022
so to all our residents and those watching us on television please join us
for our 34th annual memorial day ceremony which will be held on monday
may 30th at 2 p.m at our veterans and police memorial
garden which will be located right here at 1610 plainfield road
the brac frankfurt brass band will be performing
a pre-concert starting at about 1 40. the program will begin at 2 and they
will be performing patriotic music during the program
our guest speakers will be two crest hill residents who are both world war ii
veterans mr don lawler who is a u.s air force
world war ii veteran and mr chester bozek
who is a united states navy world war ii veteran and then got redrafted two years
later and joined the us army and was enlisted
with the army in the korean war
so please join us as we honor remember both our veterans and our police
officers who were killed in the line of duty
it is the sacrifices of these individuals that we enjoy the freedoms
that we have today so please uh please attend there will be
some light refreshments served following the program the event will take about
one hour uh
in in total also my wife vicki and i attended the
lockport township fire department awards and banquet dinner at prairie bluff
um golf course
on may 6th that was their first time that they gathered back together so they
did three years of awards to the fire department
individuals over three years for exemplary exemplary service uh several
of those calls were in the city of cresthill
so many thanks to
fire chief john connor for the invitation it was a wonderful program to
recognize all of the men and women of our fire department for the hard work
that they do and the service that they provide to our
citizens both with ambulance calls and with the fire calls
also last tuesday on may 11th
i was at cheney monge school for their fifth grade graduation of the dare
program there were a total of 46 students there
and again the staff ms saratella and mrs goulet ms goulis do a fantastic
job with the fifth grade students with there
this afternoon my wife vicki and i attended the carillon lakes peace
officer memorial day ceremony which they had at 2 p.m
in honor of all the police officers in the city of
cresthill in will county and in the illinois state police um
to memorialize them in those individuals
who were killed in the line of duty it was actually a very solemn and well put
together program by the carolina lakes veterans
group led by bill thomas there were
honor guards there from will county and also the
um the bagpiper was there also so that was a very solemn
occasion there also thanks to caroline lakes veterans
tomorrow night i will be at richland grade school their fourth graders will
have their graduation they have about 120 students there
um and again all the teachers at richland do a fantastic job with the
with the fourth graders we try to lay the foundation we've been doing it for
30 years as a city with their programs speaking about graduates i certainly
want to extend my congratulations to all of the graduates
from all of the schools grade school kindergarten their graduation
high school college master's programs everybody that
graduated this this month of may
congratulations to all of you i hope that all of your hopes and dreams
come to fruition in the future with that i'll try to answer any
questions that you may have of the mayor hearing none we'll move on to our city
clerk's report our city clerk christine burchenhall chris
thank you um the only thing i have is the final
notification of our citywide garage sale that starts this thursday may 19 through
sunday may 22nd permits are available
in the clerk's office for five dollars and can be um
purchased between 8 a.m and 4 30 p.m if you have any questions please give the
clerk's office a call at 815-741-5100
and that's all i have to say and good luck to all the garage salers
any questions of the city clerk okay thanks chris moving on to our city
treasurer glenn conklin good evening glenn
good evening mayor and council i'd like to report our regular overtime payroll
from 425 2022 through 5 8 of 2022 in the amount of 245
000 51 and 50 cents the only item i seek action on is i look
for your uh a motion to approve our list of bills
which in that same time period total one million two hundred seventy thousand
four hundred sixty two dollars and seventy five cents
we have motion by all the person over on second and by alderman jefferson for the
approval of the list of bills questions or comments
roll call please claudia yes ken oberlin yeah mark zappedy yes
nate albert yes joe cool yes scott dyke yes chad rasheed yes darrell jefferson
yes motion carries thank you i thank you all take questions if you
have them questions of the city treasurer
thanks a bunch thanks glenn um unfinished business we have nothing
anyone new business anybody committee liaison
reports anyone
city council comments positive city council comments anything
that the city council would like to share with any of their constituents
uh anybody will begin with ward
uh three other person overlap well i want to remind everybody that
we're going to have a cleanup at the ladies memorial park
sunday may 22nd it's right around the corner bring your tools all your
gardening ideas we want to see that park look really spiffy for the 80th and i'm
really depending on some volunteers to help us accomplish that
and then it's 11 o'clock sunday may 22nd and then remind everybody the 80th
memorial of ladies will be sunday june 12th at 11 o'clock am
and that will be a very big milestone 80 years and with the tempest of our world
today i think it's really important that we honor this and
understand what it's all about so i hope to see a lot of people there thank you
alderman petty um i too would like to congratulate all the graduates
this year all your hard work and dedication
has really paid off no matter what level you're graduating from
and i especially want to send a special congratulations to my son
thomas who's graduate graduating from lockport township high school love you
buddy ward 4 alderman albert
uh nothing at this time here holly mcball nothing at this time mayor ward
one alderman dyke yeah just uh hope everyone takes time to remember the vets
this year in memorial day and if you see any vets out there give them a thank you
thank you for their service past and present
alderman vershaye 42 alderman jefferson
nothing at this time that's rare elder woman goes out
i want to congratulate the um richland band
um they did an amazing job we went to um to state and they got superior
the sad part is the eighth graders are no longer will be playing uh last it was
the last time playing um these kids did an amazing amazing amazing job
and um i want to wish them the best of luck at lochbert i hope you continue
i'm enjoying the band we do gonna miss them next year because
for two years these kids didn't play music and for them
to go all the way to state and get superior that tells you a lot the
seventh graders and the eighth graders so good job y'all and i look forward to
see you graduation next week thank you mayor
okay public comment anyone like to address city council please step to the
podium state your name for the record your address is optional
let the record show that no one has approached the podium uh to our city
attorney mike stiff is there a need for an executive session mike there is not
motion to adjourn we have a motion
for an adjournment by alderman dykes seconded by aldermen overshade
uh roll call please
tina overland that's where i'm going to work marcus judy yes
yes joe yes scott guy yes sean
terrell jefferson yeah yes motion carries thank you okay meeting is
adjourned at 8 32 p.m i thank you and good evening
you