1 00:00:05,906 --> 00:00:09,676 Okay. You may go ahead. Okay I would like to call to 2 00:00:09,676 --> 00:00:16,983 order the regular session of the September second Civil Service Commission meeting And 3 00:00:16,983 --> 00:00:24,457 would everybody please raise and join me in the flags to the one moment before we do the 4 00:00:24,457 --> 00:00:31,570 pledge If we can do a roll call please. It's okay. 5 00:00:31,231 --> 00:00:36,135 Thank you. You're welcome. I'll do a brief roll call here, 6 00:00:36,135 --> 00:00:39,806 Commissioner Van Gelder And are you present? Yes. 7 00:00:39,806 --> 00:00:46,145 And just to reminder make certain that you do turn on your mikes so we can record you 8 00:00:46,145 --> 00:00:46,813 . Yes. Thank you. 9 00:00:46,813 --> 00:00:52,213 Commissioner Gong are you present? Present Commissioner Crieff Are 10 00:00:54,554 --> 00:00:58,492 you present? Present Vice Chair Pardo are you present? 11 00:00:58,492 --> 00:01:05,692 Present and chair Stern Are you present? Present Chair Stern I'll let 12 00:01:08,935 --> 00:01:13,440 let you resume with the pledge. Okay. Please join us in the flag 13 00:01:13,440 --> 00:01:23,440 Salute, ladies Again I go to the and his status as a member of Governor Richardson And on 14 00:01:28,254 --> 00:01:38,254 this issue I don't know It's just as well I think I've prior to starting I'd like to 15 00:01:41,168 --> 00:01:48,968 acknowledge the folks that are in the audience. Thank you for joining us. 16 00:01:52,412 --> 00:01:56,350 STAFF Is there any public comment? We have received none. 17 00:01:56,350 --> 00:02:03,550 Okay. And staff Is there any receipt of correspondence there was no 18 00:02:06,993 --> 00:02:10,593 receipt of correspondence this evening. Okay. 19 00:02:10,664 --> 00:02:17,864 Let's move on to the consent calendar items. That would be C 127 259 20 00:02:18,400 --> 00:02:27,400 approval of the minutes for the regular meeting of August 5th, 2026 Is there staff comment? 21 00:02:30,751 --> 00:02:34,988 Staff does not have any additional comments to that item of status. 22 00:02:34,988 --> 00:02:42,228 Do we have a motion to accept? >> Yes. I'll bring a motion to approve 23 00:02:42,228 --> 00:02:50,336 the minutes for the regular meeting of August 26th The second it's been first and 24 00:02:50,336 --> 00:02:57,177 seconded to accept we have a motion by Vice Chair La Pardo and a second by Commissioner 25 00:02:57,177 --> 00:03:04,977 Cullen. You should have a vote screen to approve the minutes from the 26 00:03:06,619 --> 00:03:11,223 August 5th 2026 meeting. Please let us know if you don't have a vote Screen No No votes 27 00:03:11,223 --> 00:03:19,230 no vote screen So what do you do? Yeah, I have Mr. Cleve. 28 00:03:19,366 --> 00:03:25,939 Do you have a vote? Yes, I do. Okay, so it's just the chair 29 00:03:25,939 --> 00:03:29,539 and the vice chair? Yes, Joe 30 00:03:36,160 --> 00:03:40,419 , we can come up and assist you or we can just do a voice vote. 31 00:03:40,419 --> 00:03:43,323 It's up to you to vote you Fine. Okay. 32 00:03:43,323 --> 00:03:47,930 We'll do a roll call Vote. Okay. And Commissioner Van Kelton, 33 00:03:47,930 --> 00:03:53,693 how do you vote? Yes, Commissioner Gong. How do you vote? 34 00:03:54,367 --> 00:03:58,505 By Commissioner Crieff How do you vote? I Vice-Chair La Pardo How do 35 00:03:58,505 --> 00:04:06,905 you vote? I chair Stern How do you vote I and the motion passes 36 00:04:10,950 --> 00:04:18,724 Moving on to the next agenda item C to 27 to 50 ext available eligible 37 00:04:18,724 --> 00:04:25,924 eligible is for planning technician and maintenance worker Any staff report staff 38 00:04:32,806 --> 00:04:35,208 does not have anything in addition to the report in your pocket. 39 00:04:35,208 --> 00:04:44,808 All right. Shall we have a vote as to the first and second to accept and 40 00:04:46,919 --> 00:04:53,519 to approve extension of the eligible list Planning technician and maintenance 41 00:04:54,393 --> 00:05:02,193 Worker one I'll second It's been first and second to accept the extension. 42 00:05:03,382 --> 00:05:11,560 I have a motion by Commissioner Van Gelder in and a second by Vice Chair la part of and we 43 00:05:11,560 --> 00:05:18,197 should have a vote screen here . We'll try it this time again to 44 00:05:18,197 --> 00:05:20,597 see if it works 45 00:05:24,604 --> 00:05:29,675 . Mr. Chester do you have a vote screen this time? 46 00:05:29,675 --> 00:05:36,649 No I do not. You do not. Okay And Vice Chair Mercado No 47 00:05:36,649 --> 00:05:39,490 vote screen? No. Okay. 48 00:05:39,852 --> 00:05:47,727 We'll go to a voice vote then. Okey doke. Commissioner van Gelder And how 49 00:05:47,727 --> 00:05:56,680 do you vote on C2I Commissioner Gong How do you vote on C2I Commissioner Green How do you 50 00:05:56,680 --> 00:06:03,476 go on C2I Vice Chair La Prado How do you vote on C two and Chair Stern How do you vote on 51 00:06:03,476 --> 00:06:12,476 C two? I thank you And the motion passes so the next item on the 52 00:06:13,486 --> 00:06:23,860 agenda is a consideration of a request for a closed door hearing appeal of a grievance 53 00:06:23,763 --> 00:06:29,763 decision. Staff Do you have a report? Yes, I do. 54 00:06:34,273 --> 00:06:41,473 Thank you, Chair Stern Good evening, commissioners. Tonight the consideration of a 55 00:06:42,315 --> 00:06:48,988 request for a closed hearing appeal of a agrees it grievance decision is before the 56 00:06:48,988 --> 00:06:56,162 commission to decide At the commission will one hear the matter to adjudicate the matter 57 00:06:56,162 --> 00:06:59,799 without a hearing or three refer the matter out to a hearing Officer? 58 00:06:59,799 --> 00:07:08,199 The Commission's decision is pursuant to civil service rules 12 point 5B4 Little I Number 59 00:07:09,875 --> 00:07:18,283 three So I or 12.12 before I continue with the brief staff report tonight going forward in 60 00:07:18,283 --> 00:07:25,757 this item the grievant or the employee will be referred to as Grievant and has requested a 61 00:07:25,757 --> 00:07:29,495 closed hearing. With that being said, staff is emphasizing that the 62 00:07:29,495 --> 00:07:36,969 commissioners and all parties present refer to the Grievant by Grievant and not their name 63 00:07:36,969 --> 00:07:43,909 In order to maintain their privacy we ask that all commissioners and parties use 64 00:07:43,909 --> 00:07:47,680 the term grievant in place of the employee's name. Thank you. 65 00:07:47,680 --> 00:07:55,540 Tonight the Commission and its legal counsel Ms. Monica Khalifa will receive the full 66 00:07:55,540 --> 00:07:59,258 grievance hearing along with the staff providing copies to the parties that are present in 67 00:07:59,258 --> 00:08:07,658 accordance with civil service rule 12.5 B for Little three Eyes This portion of the 68 00:08:10,803 --> 00:08:14,807 grievance rule requires that the Commission receives the full grievance record to review 69 00:08:14,807 --> 00:08:22,481 prior to deciding one Will they hear the matter to will they adjudicate the matter without a 70 00:08:22,481 --> 00:08:28,687 hearing Or three will they refer the matter out to a hearing officer as part of the 71 00:08:28,687 --> 00:08:35,761 grievance for record there's a series of short videos for the Commission to review due to the 72 00:08:35,761 --> 00:08:43,636 limitations of viewing these documents or these videos from the Dyess there is a closed 73 00:08:43,636 --> 00:08:48,307 session item on the agenda tonight that closed session item will be used to view those 74 00:08:48,307 --> 00:08:54,147 videos only staff will provide further information and instruction to the Commission 75 00:08:54,147 --> 00:08:59,118 Once you've completed your review of the written record. Thank you for your time this 76 00:08:59,118 --> 00:09:06,692 evening and I'll turn the item back over to Chair Stern to continue as mentioned in the 77 00:09:06,692 --> 00:09:12,798 h.R. Staff report since this item is requesting the commission to 78 00:09:12,798 --> 00:09:17,670 first review the written administrative record I ask at this time that we recess i 79 00:09:17,670 --> 00:09:26,545 recommend the commission take up to one hour with a 30 minute check in to complete the review 80 00:09:26,545 --> 00:09:31,684 of the administrative record individually and without discussion staff Please let me 81 00:09:31,684 --> 00:09:34,953 know when you're ready to proceed. Okay. 82 00:09:34,953 --> 00:09:39,659 Give us a few moments. We'll pass out to the record for everyone to review. 83 00:09:39,659 --> 00:09:41,659 Thank 84 00:11:15,720 --> 00:11:18,857 . Chair Start If I can just confirm that everybody has a 85 00:11:18,857 --> 00:11:20,857 copy. Yes. Okay. 86 00:11:24,430 --> 00:11:26,430 Thank you 87 00:11:39,790 --> 00:11:44,479 . Did you wish to secure the chambers or no 88 00:12:10,410 --> 00:12:15,949 ? Chair Stern, you were asking a question if you could repeat 89 00:12:15,949 --> 00:12:23,230 that. >> Can you turn on your mic so I can hear you? 90 00:12:23,230 --> 00:12:30,223 I'm apologies. Did you wish to secure the chambers for this component? 91 00:12:30,564 --> 00:12:34,735 You are in open session still for a one. We're not in closed session 92 00:12:34,735 --> 00:12:39,205 yet. You're simply at our recess For you all to be able to review 93 00:12:39,205 --> 00:12:46,312 the record and also go ahead monitor. I just wanted to add you are 94 00:12:46,312 --> 00:12:53,353 free to take notes on the record itself or you know, underline or whatever helps you 95 00:12:53,353 --> 00:13:00,553 review it as it will be collected by staff for your review. 96 00:13:12,372 --> 00:13:16,410 We now starting with the one hour time limit. Yes. 97 00:13:16,410 --> 00:13:23,480 I've been monitoring that were a couple of minutes and so I will be checking in with you 98 00:13:23,480 --> 00:13:27,954 all in a close to There was less than 30 minutes but I'll check in. 99 00:13:27,954 --> 00:13:31,659 Don't you all worry about the time. I'll check in with you. 100 00:13:31,659 --> 00:13:32,525 All right. Very good. Thank you. 101 00:13:32,525 --> 00:13:34,525 Your most of 102 00:39:21,524 --> 00:39:28,724 chair Stern. Did you have a question? I'm we're about 30 minute We're 103 00:39:30,700 --> 00:39:40,142 almost 30 minutes in so I can do your approximate 30 minute time check right now if that's 104 00:39:40,142 --> 00:39:48,651 good for you All if you don't mind, Chair Stern, if I can get some feedback from you and the 105 00:39:48,651 --> 00:39:56,225 members as to approximately how much more time folks need or if people are ready to commence at 106 00:39:56,225 --> 00:40:02,650 this point. All right. I would like in there ten more 107 00:40:02,650 --> 00:40:05,167 minutes. Okay. Anybody need more than ten more 108 00:40:05,167 --> 00:40:09,505 minutes? Yeah, I would like about 15 more minutes. 109 00:40:09,505 --> 00:40:15,505 15 minutes? Anyone else This? Okay, so I'll do another time. 110 00:40:16,450 --> 00:40:20,480 Check out 15 minutes which will put us at 755. Thank you. 111 00:40:20,480 --> 00:40:23,480 Thank you. Your most welcome 112 00:50:51,628 --> 00:50:58,228 Commissioners. Have we all finished? Yes, it's I we're all finished 113 00:51:03,306 --> 00:51:08,706 on reading. Okay give me just one moment here 114 00:51:24,280 --> 00:51:26,630 . So the commission has completed its review of the written 115 00:51:26,630 --> 00:51:35,630 record please. Now Chair Stern, that we will move to the next matter on your 116 00:51:38,675 --> 00:51:46,683 agenda. So you would ask for a pass on the next item on a one Go ahead 117 00:51:46,683 --> 00:51:54,658 on item one the next item on the on the commission's agenda is a closed session pursuant to 118 00:51:54,658 --> 00:52:00,658 government code 54957 Beeves and boy public employee employment discipline Dismissal 119 00:52:04,100 --> 00:52:08,939 release The Commission will recess in the closed session and we'll return to open 120 00:52:08,939 --> 00:52:14,978 session to report out any action taken during the closed session. 121 00:52:14,978 --> 00:52:19,649 Only the Commission relevant staff and the parties may be present during the closed 122 00:52:19,649 --> 00:52:28,649 session at this time I request that staff confirm once the chambers closed and prepared. 123 00:52:30,327 --> 00:52:37,968 Okay give us just a few minutes for us to take care of making certain everything is closed 124 00:52:37,968 --> 00:52:42,939 and make certain that technology she is following that closure of the room and 125 00:52:42,939 --> 00:52:46,276 then more convenient court session. Thank you. 126 00:52:46,276 --> 00:52:48,276 Thank you 127 00:52:58,606 --> 00:53:00,606 this one 128 00:53:19,761 --> 00:53:25,161 chair Stern e ready to continue when you're ready. 129 00:53:26,401 --> 00:53:32,401 Thank you. I noticed that other counsel just walked out. 130 00:53:34,275 --> 00:53:41,850 Well, should we wait a second till she returns and so she's here. 131 00:53:41,850 --> 00:53:43,850 Okay 132 00:53:48,122 --> 00:53:53,661 . The Civil Service Commission is returning from from recess for 133 00:53:53,661 --> 00:54:00,861 agenda item closed session pursuant to government code 54957B is employed Public 134 00:54:03,238 --> 00:54:10,438 employee discipline dismissal Release The Commission met in closed session regarding the 135 00:54:10,611 --> 00:54:20,611 item listed on the agenda There is no reportable action We will now return to item A-1 That 136 00:54:21,488 --> 00:54:30,488 would be a 127 dash 33 Consideration of a request for a closed hearing appeal of a 137 00:54:30,931 --> 00:54:32,931 grievance decision 138 00:54:37,605 --> 00:54:42,709 . Let me ask please that we would like to hear from each party 139 00:54:42,709 --> 00:54:49,551 present if you would You shall everyone come forward at the same time or do we want to call 140 00:54:49,551 --> 00:54:56,456 individually? You have the ability to call each one independently but you 141 00:54:56,456 --> 00:55:03,664 can go ahead and give them their instructions for what it is that you would like to hear 142 00:55:03,664 --> 00:55:07,969 from them in regards to stating their name, how long their cases are expected to last and 143 00:55:07,969 --> 00:55:11,873 how many witnesses are anticipated. Okay, Please introduce yourself 144 00:55:11,873 --> 00:55:19,146 including the spelling of your name and do so slowly If you would please provide the total 145 00:55:19,146 --> 00:55:26,200 number of hours that you anticipate your case to last Provide the total number of 146 00:55:26,200 --> 00:55:33,728 witnesses you anticipate calling As mentioned by staff the request is for a closed 147 00:55:33,728 --> 00:55:40,568 grievance hearing Please refrain from mentioning the employee or grievance name or 148 00:55:40,568 --> 00:55:47,768 title or substance of the grievance. Well all right with the hook 149 00:55:54,282 --> 00:56:00,882 for the grievance for this please the grievant and and counsel 150 00:56:15,636 --> 00:56:18,636 Hello everybody Hear me ? Gotcha. 151 00:56:19,373 --> 00:56:24,478 Thank you. Good evening, commissioners. It's nice to see you again. 152 00:56:24,478 --> 00:56:29,830 I'll be victorious under different circumstance since for the record, my name is 153 00:56:29,830 --> 00:56:39,830 Jessica Mauro and it's j e FICA m o r r o w. Before addressing the request I 154 00:56:39,493 --> 00:56:49,930 just want to state that there's a concern about the record. It is missing the risk 155 00:56:50,650 --> 00:56:59,580 management report and the sound quality report. And so I just want to go on 156 00:56:59,580 --> 00:57:05,465 record stating that there are some things missing from the complete record. 157 00:57:05,465 --> 00:57:07,465 So received 158 00:57:12,572 --> 00:57:18,277 as far as time goes we don't believe it should take more than a day And we're 159 00:57:18,277 --> 00:57:21,877 looking at three witnesses potentially for 160 00:57:31,591 --> 00:57:37,296 in total number of hours. Well, eight hours it's eight 161 00:57:37,296 --> 00:57:39,296 hours. That's correct 162 00:57:45,171 --> 00:57:48,171 . Any questions? Thank you, Ms.. 163 00:57:52,344 --> 00:57:54,344 Norton. Thank you 164 00:57:58,818 --> 00:58:01,218 . All right. Thank you. 165 00:58:04,924 --> 00:58:10,730 Good evening, Commissioners. My name is Brittany Del Toro. I'm with the firm Atkins 166 00:58:10,730 --> 00:58:17,803 Anderson and I'm appearing for the city. Would you spell your last name, 167 00:58:17,803 --> 00:58:23,803 please? Yes, of course. Villa Toria, that's de space l 168 00:58:24,376 --> 00:58:32,852 a space t o r r e. And if I may also spell out my first name it's spelled a 169 00:58:32,852 --> 00:58:41,852 little differently b r i t t a n e y. And the city anticipates 170 00:58:45,364 --> 00:58:51,571 calling 3 to 4 witnesses and we also do not anticipate that this will last longer than a 171 00:58:51,571 --> 00:58:58,644 day. And the day being approximately eight hours per night I would 172 00:58:58,644 --> 00:59:06,444 say no more than eight hours. I would say between 6 to 8. All right. 173 00:59:07,486 --> 00:59:11,991 Thank you. And I actually do have a question, sir. 174 00:59:11,991 --> 00:59:15,828 Would your 3 or 4 witnesses be different than the other three witnesses that the appellant 175 00:59:15,828 --> 00:59:20,999 would be calling? That's a great question. I don't know if they will be 176 00:59:20,999 --> 00:59:23,999 different but okay. Yeah. Okay. 177 00:59:25,837 --> 00:59:29,437 Just curious. Thank you. Thank you. 178 00:59:33,120 --> 00:59:36,612 Okay. Thank you for the information 179 00:59:45,124 --> 00:59:49,428 . Well, at this point do we begin a discussion? 180 00:59:49,428 --> 00:59:56,200 Yes. At this point the commission can go ahead and discuss. 181 00:59:56,200 --> 01:00:01,474 Just remember as a reminder you're not to discuss any of the subject matter of the 182 01:00:01,474 --> 01:00:08,381 actual hearing but your discussion can surround your decision in regards to whether 183 01:00:08,381 --> 01:00:12,517 or not you're going to hear the grievance appeal, whether you're going to adjudicate the 184 01:00:12,517 --> 01:00:17,156 matter without a hearing or if you're going to send the grievance appeal to a hearing 185 01:00:17,156 --> 01:00:23,796 officer. Just keep in mind that a couple of those options either hearing 186 01:00:23,796 --> 01:00:27,633 the appeal or adjudicating the matter without a hearing would be something that we would want 187 01:00:27,633 --> 01:00:35,107 to discuss Potential hearing dates or a deliberation date depending on which choice you 188 01:00:35,107 --> 01:00:39,211 choose of those two of the three. Just so that we can move 189 01:00:39,211 --> 01:00:43,816 forward with the matter but know that staff and Ms. Khalifa are also here to answer 190 01:00:43,816 --> 01:00:46,786 questions the commissioners may have. Thank you. 191 01:00:46,786 --> 01:00:53,692 Are we all clear that we have three options on the table? Yes. 192 01:00:53,692 --> 01:00:58,492 Okay. All right. Mr. Green, you are covered. 193 01:01:00,633 --> 01:01:05,370 Could you please turn on your microphone so we can all hear for the record? 194 01:01:05,370 --> 01:01:11,577 Thank you. I don't have any comments at this point, Chair Michel but I 195 01:01:11,577 --> 01:01:20,180 think this is worth us hearing. I think the record is green. I think we could make a 196 01:01:20,180 --> 01:01:23,590 decision based on this record especially if it were supplemented. 197 01:01:23,590 --> 01:01:30,529 But I feel like there are more questions to be answered by both parties So I think we 198 01:01:30,529 --> 01:01:34,332 would benefit from having a hearing and I think it's something we should do in-house 199 01:01:34,332 --> 01:01:38,103 because this is what we do. All right. Thank you, Chair. 200 01:01:38,103 --> 01:01:46,278 I also agree it would be my preference to adjudicate immediately but I have a whole 201 01:01:46,278 --> 01:01:49,849 series of questions for both sides and I believe that there is much that isn't mentioned in 202 01:01:49,849 --> 01:01:54,860 the record that I would want to touch base on and I do think it's appropriate that we hear 203 01:01:54,860 --> 01:02:00,793 it since we heard the matter previously that led to this. So thank you. 204 01:02:00,793 --> 01:02:10,393 So yeah I am in consideration of adjudicating it. I am not opposed to hearing it 205 01:02:14,406 --> 01:02:18,844 . That's where I'm at And my thought is is adjudication 206 01:02:18,844 --> 01:02:26,985 based on the record would be a viable option. Of course I'd not be opposed to 207 01:02:26,985 --> 01:02:34,493 hearing it either. I just think that the record is he said She said there's like 208 01:02:34,493 --> 01:02:38,197 two versions and I think that the witnesses would fill in a lot of gaps. 209 01:02:38,197 --> 01:02:45,871 I assume to give more context and answer maybe some of the questions that we have. 210 01:02:45,871 --> 01:02:52,440 I mean we could do it but I think it would be much more fair to both parties to have 211 01:02:52,440 --> 01:02:59,919 more evidence before us. Yeah, I agree. I have I guess I would call 212 01:02:59,919 --> 01:03:04,490 reservations. I'm not sure I I'm in favor of adjudicate but I have some 213 01:03:04,490 --> 01:03:08,348 reservations about some of the questions about some of the matter is that either in the 214 01:03:08,348 --> 01:03:17,223 record or items that I feel ought to be in the record that I have questions about. 215 01:03:17,223 --> 01:03:22,295 All right. Well shall we take a vote in which case I move that we hear 216 01:03:22,295 --> 01:03:27,695 the matter? Okay. We have a second and second. 217 01:03:28,802 --> 01:03:29,903 Okay. We have a first and second tier. 218 01:03:29,903 --> 01:03:36,776 Can we get a restatement of the motion on the table, please? Some of you just say you know 219 01:03:36,776 --> 01:03:40,313 some of you are sitting back a little bit further from the mike than others so it can be a 220 01:03:40,313 --> 01:03:44,517 little bit hard for staff to ultimately hear you. I realize you might be able to 221 01:03:44,517 --> 01:03:54,117 hear each other. There was a motion and a second to hear the matter in closed 222 01:03:54,193 --> 01:03:58,299 session with all parties before the commission. Before the commission? 223 01:03:58,299 --> 01:04:03,699 Yes. We have confirmation that Commissioner Gong made the 224 01:04:05,171 --> 01:04:10,209 motion and I'm not certain Mr. Crean made the second. Okay, Commissioner Craig, meet 225 01:04:10,209 --> 01:04:12,609 the second. Thank you 226 01:05:03,196 --> 01:05:09,196 . Thank you for your patience in the matter before you. 227 01:05:11,637 --> 01:05:18,844 You should have a motion or you should have a vote screen. And just so you know them for 228 01:05:18,844 --> 01:05:26,318 the record, the motion is to move forward with hearing the grievance appeal request in 229 01:05:26,318 --> 01:05:35,918 closed session and does everybody have a vote screen? We see the same thing you have 230 01:05:37,997 --> 01:05:41,867 up there. You see that? Okay then we'll do a voice 231 01:05:41,867 --> 01:05:43,867 vote. Okay. Okay. 232 01:05:45,204 --> 01:05:51,804 Commissioner Crieff how do you vote? Commissioner van Gelder And how 233 01:05:52,678 --> 01:05:56,915 do you vote? I rest are gone. How do you vote? 234 01:05:56,915 --> 01:05:58,510 I. Vice chair of the party. How do you vote? 235 01:05:58,510 --> 01:06:02,851 I chair Stern How do you vote? I 236 01:06:06,759 --> 01:06:13,359 . The motion passes to the next matter would be for the 237 01:06:14,433 --> 01:06:24,330 Commission to consider the dates to and commence with the hearing and as a matter of 238 01:06:29,349 --> 01:06:34,253 information for the commission to consider. You do have a hearing that is 239 01:06:34,253 --> 01:06:41,927 set to begin later this month that as I think you're all aware it will take a 240 01:06:41,927 --> 01:06:49,468 significant number of dates. I just want you to make certain that you keep those dates in 241 01:06:49,468 --> 01:06:57,677 mind for your availability as well as staff's availability. I'm not sure why anyone else 242 01:06:57,677 --> 01:07:02,348 and I'm not sure about anyone else on the commission but I'm already looking at dates in 243 01:07:02,348 --> 01:07:10,148 January February. I will agree with me. I feel the same thing in 244 01:07:11,890 --> 01:07:21,890 November or December. I we may need to leave November open if we have to put some of 245 01:07:21,968 --> 01:07:25,405 October into November. You know we still have an open matter that we haven't 246 01:07:25,405 --> 01:07:35,405 initiated yet So I have a question for staff if I may on the on the upcoming hearing or 247 01:07:36,750 --> 01:07:42,150 the October dates back in play, do we know 248 01:07:47,226 --> 01:07:52,626 okay, you just meet with yourself. >> So Commissioner meeting 249 01:07:55,134 --> 01:07:59,538 commission it's still tentative pending trial. So I don't think there's been a 250 01:07:59,538 --> 01:08:02,775 determination yet if those dates will still valid. Okay. 251 01:08:02,775 --> 01:08:10,283 Because now we have well I think the only four dates that so far we've got calendared for 252 01:08:10,283 --> 01:08:11,350 November. Yeah. To try to complete that 253 01:08:11,350 --> 01:08:15,554 particular hearing. So that's why I'm a little worried that we may need 254 01:08:15,554 --> 01:08:23,354 additional dates beyond that to complete that matter. >> That's how I'm looking at 255 01:08:24,397 --> 01:08:28,500 That's how I look at January. How about looking at the calendar here? 256 01:08:28,500 --> 01:08:36,750 Would you consider the end of September Beginning of October We have a week open there And 257 01:08:36,750 --> 01:08:45,750 if I may just from the staff perspective and logistics perspective perhaps it may suit 258 01:08:48,540 --> 01:08:52,992 the commission to potentially consider putting the calendaring of this grievance 259 01:08:52,992 --> 01:09:00,192 request actually on their October agenda. Once you have a clear picture 260 01:09:00,399 --> 01:09:05,370 as to what's happening with your hearing that begins the middle of September so you have 261 01:09:05,370 --> 01:09:09,942 a better idea. It's an option to consider I'm saying one way or the other But 262 01:09:09,942 --> 01:09:13,879 if you want to look at dates tonight that's fine as well. But I just want to know let you 263 01:09:13,879 --> 01:09:19,279 know that that could be an option available. Okay. 264 01:09:20,119 --> 01:09:27,560 Thank you. We do have in the September and well first three weeks in 265 01:09:27,560 --> 01:09:31,739 October available. >> It's potential I mean I'm not sure. 266 01:09:31,739 --> 01:09:38,880 Is staff available for that and and counsel. It depends on the actual date I 267 01:09:38,880 --> 01:09:45,953 know I as well as counsel have a couple of obligations. City council. 268 01:09:45,953 --> 01:09:49,691 Yes. For the next coming months if it gets a little bit too heavy 269 01:09:49,691 --> 01:09:54,280 for staff. So it just depends on the date. Okay. 270 01:09:54,280 --> 01:09:59,867 Well what we're going to need to calendar at least what two maybe three dates for this 271 01:09:59,867 --> 01:10:07,400 matter to continue at least to to the hearing dates on eight hours of testimony. 272 01:10:07,400 --> 01:10:10,912 Yes. There there is not even eight hours of being in session 273 01:10:10,912 --> 01:10:14,415 really. So if it's eight hours of testimony from one party that's 274 01:10:14,415 --> 01:10:20,922 more than one hearing day still to be safe. That's I think at least two, 275 01:10:20,922 --> 01:10:24,425 maybe three. Okay then three. Yeah. 276 01:10:24,425 --> 01:10:27,761 Just you know, for us to deliberate and discuss. So I'm actually determined make 277 01:10:27,761 --> 01:10:36,102 a determination So I mean November may be viable but rather than push it into 278 01:10:36,102 --> 01:10:42,309 January well my pro is I'm going to be away from Thanksgiving through about the 279 01:10:42,309 --> 01:10:49,918 middle of December at least one way to. So that's why I was thinking 280 01:10:49,918 --> 01:10:53,354 January might be looking at that at all. Yeah I'm looking more toward 281 01:10:53,354 --> 01:11:01,154 the end of September here October we have three weeks there of freedom. 282 01:11:01,161 --> 01:11:04,598 Can I ask a question? How long have you been trying to get dates from the for the 283 01:11:04,598 --> 01:11:06,200 other matter for October to help. It's been going on for a really 284 01:11:06,200 --> 01:11:12,720 long time and they haven't really committed to date so maybe we should just they have 285 01:11:12,720 --> 01:11:17,110 a it's due to a trial that they weren't aware previously would start in October and it's based 286 01:11:17,110 --> 01:11:23,751 on whether that would continue. Correct? So I mean it would be my strong 287 01:11:23,751 --> 01:11:31,158 suggestion to wait until the October seventh meeting because we should have more inquiry on 288 01:11:31,158 --> 01:11:38,958 dates during after the other hearing actually begins. The October dates though begin 289 01:11:39,466 --> 01:11:46,666 October to one unless I'm incorrect. Chair You are correct in that 290 01:11:52,712 --> 01:11:57,510 first date that we had calendar for we have calendars for the other matter and which does 291 01:11:57,510 --> 01:12:05,451 then give us beginning September 28th the week of seven September 28th, the week 292 01:12:05,792 --> 01:12:13,601 of November 5th, the week of October I'm sorry Tobar five The week of October 12. 293 01:12:13,601 --> 01:12:23,601 So there's there's a three week span in there that potentially as long as parties are prepared 294 01:12:24,245 --> 01:12:32,686 and I'm not sure about h.r. Staff i due to the scheduling of the other hearing and me 295 01:12:32,686 --> 01:12:37,758 walking out those dates i've had to schedule a ton of other things between you know when we 296 01:12:37,758 --> 01:12:47,758 have definite free time and I'm sure H.R. has been doing the same thing as far as scheduling 297 01:12:47,802 --> 01:12:51,606 So it's a bit tough. Yeah well now that we're speaking about like potentially 298 01:12:51,606 --> 01:12:59,480 three days for this hearing including deliberations, I feel you know, with the uncertainty 299 01:12:59,480 --> 01:13:07,488 of these dates I think pushing it into January would be you know, a viable idea And that 300 01:13:07,488 --> 01:13:11,359 was my original thinking. So I thought just skip past all this and wait till January. 301 01:13:11,359 --> 01:13:18,131 But if it is possible I would rather have it sooner. But if it's not possible I can 302 01:13:18,131 --> 01:13:25,940 see where it could be logistically complex to do it now to to try to try this could 303 01:13:25,940 --> 01:13:30,211 have it somewhat simultaneous with the other hearing even though this is should be you 304 01:13:30,211 --> 01:13:37,151 would think would be rather simple simpler matter but you have the dates are uncertain 305 01:13:37,151 --> 01:13:41,322 and no one is given but we're not interfering with the dates that we're interfering with. 306 01:13:41,322 --> 01:13:50,922 There is staff availability. I'm still with the Jen Yes So I'm sorry newbie question to 307 01:13:53,567 --> 01:14:01,175 the do we have to set the dates at an open meeting as we're doing now or can this be 308 01:14:01,175 --> 01:14:04,945 discussed between meetings. No no can't be discussed too well. 309 01:14:04,945 --> 01:14:09,316 Individual commissioners can provide their general availability to staff just it 310 01:14:09,316 --> 01:14:15,916 can't be discussed with a quorum outside of the meeting. Okay. 311 01:14:16,824 --> 01:14:21,862 And how many commissioners need to attend the meetings? Well, five of us have to be 312 01:14:21,862 --> 01:14:24,765 available for the hearing itself. Yes. 313 01:14:24,765 --> 01:14:31,805 No, we need a minimum of three for a quorum So that's for example we don't have all 314 01:14:31,805 --> 01:14:39,679 commissioners participating in the upcoming hearings as long as we have a quorum we are 315 01:14:39,679 --> 01:14:44,479 fine. Okay. So then at the October meeting 316 01:14:46,154 --> 01:14:54,662 I imagine that staff could come up with a list of dates where all the various people outside 317 01:14:54,662 --> 01:14:57,898 of commissioners would be available because you can discuss it selves, right? 318 01:14:57,898 --> 01:15:02,703 Yes. And Amy, would that be possible to by the October meeting 319 01:15:02,703 --> 01:15:09,810 receive availability from the parties, from commissioners and from staff and make suggest 320 01:15:09,810 --> 01:15:14,415 suggestions on potential dates ? Yes, I think we could. 321 01:15:14,415 --> 01:15:21,321 I think that information I think this has to be discussed with the commission among the 322 01:15:21,321 --> 01:15:27,921 commissioners. It would be discussed I think the idea that Commissioner 323 01:15:28,395 --> 01:15:36,795 Craig is bringing up is to essentially postpone actually calendaring the date until the 324 01:15:37,400 --> 01:15:41,208 October meeting when staff has more information and not only about the hearing but 325 01:15:41,208 --> 01:15:45,279 everybody's availability. Okay. That that then precludes us 326 01:15:45,279 --> 01:15:55,279 from doing having any action prior to that meeting So yes but at least for me I'm 327 01:15:56,173 --> 01:15:59,944 unavailable the first week of October, the last week of September I'm not sure about 328 01:15:59,944 --> 01:16:09,530 each our staff but we do have other options here to to look at two accommodate staff and 329 01:16:09,530 --> 01:16:16,853 commissioners Okay so so another new question would it be allowable for commissioners 330 01:16:16,928 --> 01:16:25,669 to between now and October seventh and just to reach out to each other a list of dates 331 01:16:25,669 --> 01:16:31,976 where we're available so that you have that information so you can make your will 332 01:16:31,976 --> 01:16:36,381 discussion. Yes Nothing in the brown I argued that. 333 01:16:36,381 --> 01:16:43,488 Okay Thank you then I'm I suggest that's what we do is for the last October 7th. 334 01:16:43,488 --> 01:16:48,192 Yes So then they have our schedules right and then they can also gather up the parties 335 01:16:48,192 --> 01:16:51,729 schedules and staff schedules And then when we reconvene next month we'll have a lot of 336 01:16:51,729 --> 01:17:01,329 information we can hopefully just find some dates that everybody I, I know I'm I, I 337 01:17:01,505 --> 01:17:08,747 would entertain the thought of moving this into January. >> We feel that could certainly 338 01:17:08,747 --> 01:17:15,953 be on the on the on the table along with some of the other data you could possibly be 339 01:17:15,953 --> 01:17:20,624 proposed But I think it's prudent to go ahead and wait until the October meeting until 340 01:17:20,624 --> 01:17:24,261 we have more information rather than dinner. It could be an option. 341 01:17:24,261 --> 01:17:30,634 I just think it would be nice to try to do this as soon as reasonably possible because 342 01:17:30,634 --> 01:17:38,342 it's an ongoing situation, you know, and I want to resolve it. I agree that we've eaten into 343 01:17:38,342 --> 01:17:48,342 her time, you know, at that point So do we need to notice at the the meeting, you know, 344 01:17:50,870 --> 01:17:58,620 like a certain amount of time prior to the meeting If if we have the hearing, do we have to 345 01:17:58,620 --> 01:18:05,690 notice that hearing for this any specific time prior? Yes, it did. 346 01:18:05,690 --> 01:18:09,306 You want to go ahead. Okay. So yes, any time a public body 347 01:18:09,306 --> 01:18:16,481 meets there does need to be notification posted in advance If the hearing is held outside 348 01:18:16,481 --> 01:18:24,755 of a regular agenda is meeting and that's considered a special meeting and does require at a 349 01:18:24,755 --> 01:18:31,355 minimum 24 hours notification in advance in order to post an agenda. 350 01:18:31,495 --> 01:18:38,436 How about to council? Um you know where are we at with that To the legal council. 351 01:18:38,436 --> 01:18:46,544 Legal counsel to the outside Legal counsel to the parties here yet we haven't even 352 01:18:46,544 --> 01:18:47,311 discussed their availability yet. Oh no. 353 01:18:47,311 --> 01:18:50,181 So do we have a noticing requirement? No. 354 01:18:50,181 --> 01:18:57,188 No, not to external counsel. Okay, don't. We're just talking about the 355 01:18:57,188 --> 01:19:01,388 public posting of the commission meeting. Okay 356 01:19:08,990 --> 01:19:11,699 . Okay. So October, October 7th is 357 01:19:17,375 --> 01:19:21,345 October 7th our meeting date. Is that correct? Correct. 358 01:19:21,345 --> 01:19:26,116 That's your next regular meeting date. You know all I see really there 359 01:19:26,116 --> 01:19:34,725 is Yes, we have about a week thereafter. Well, we can do that if you 360 01:19:34,725 --> 01:19:39,525 wish. I There's a course of action. Okay. 361 01:19:40,465 --> 01:19:47,650 Very good. I'll agree. Okay, So then do we need to 362 01:19:48,973 --> 01:19:57,973 take a motion on this? No, just table it. Okay, So So you just they 363 01:19:58,583 --> 01:20:02,753 already voted to hear it correct? I I'm blanking on that part. 364 01:20:02,753 --> 01:20:06,924 You can make you don't need a motion now since you're not setting any dates. 365 01:20:06,924 --> 01:20:12,997 What we would do is agenda Is it for the October 7th meeting and hopefully we will have more 366 01:20:12,997 --> 01:20:20,371 clarity on everyone's availability and be able to schedule it at that time. 367 01:20:20,371 --> 01:20:23,640 Very good. Thank you madam. Okay. 368 01:20:23,640 --> 01:20:30,748 And just and follow up from staff and the commissioners can expect communication from us 369 01:20:30,748 --> 01:20:36,153 seeking your availability over the next couple of months so that we can put together a 370 01:20:36,153 --> 01:20:40,758 calendar of dates to where it appears that everyone's available at least to have a 371 01:20:40,758 --> 01:20:43,761 more efficient conversation about calendar and dates. Okay. 372 01:20:43,761 --> 01:20:50,961 Thank you. May we move on with the agenda or not yet? 373 01:20:57,108 --> 01:21:01,308 Yeah. Okay. So are there any public 374 01:21:02,146 --> 01:21:04,146 comments 375 01:21:08,319 --> 01:21:09,870 there? None. None. 376 01:21:09,870 --> 01:21:16,261 We have been received. All right. I have some staff Yes, we do 377 01:21:16,261 --> 01:21:24,335 have a couple One if you can all place your packets up on the top of the Dyess so we can 378 01:21:24,335 --> 01:21:28,139 collect those at the end of the meeting. We'd greatly appreciate that 379 01:21:28,139 --> 01:21:35,213 because you're not permitted to take those with you and we'll take also those items from that 380 01:21:35,213 --> 01:21:42,453 were distributed to the parties as well. You will get them back Don't 381 01:21:42,453 --> 01:21:47,291 worry when you hear the matter But a couple other items from staff along with those things 382 01:21:47,291 --> 01:21:55,910 in your packet staff did send informational communication to the commission today about 383 01:22:00,571 --> 01:22:05,143 questions or requests that were received at the last agenda or the last regular meeting. 384 01:22:05,143 --> 01:22:08,945 If you do have any questions about what was communicated please do reach out to staff 385 01:22:08,945 --> 01:22:16,860 directly And we also want to take the opportunity to remind the Commission that items from 386 01:22:16,860 --> 01:22:20,296 commission members should be brief and informational in nature If there are matters 387 01:22:20,296 --> 01:22:28,504 that do require staff to review or research, please kindly bring those to our to our 388 01:22:28,504 --> 01:22:35,412 attention Prior to the meeting so we can be prepared with a response And then I know it's 389 01:22:35,412 --> 01:22:40,350 come up a couple of times in our prior item is a little reminder about the upcoming 390 01:22:40,350 --> 01:22:47,323 hearing for those members that are participating in the disciplinary appeal hearing 391 01:22:47,323 --> 01:22:51,927 that is scheduled to begin on Monday September 21st. Please be aware the associated 392 01:22:51,927 --> 01:22:58,601 special meeting agenda will be posted within the next two weeks and you'll receive that 393 01:22:58,601 --> 01:23:03,138 communication from us. As a reminder the following dates are currently calendar by 394 01:23:03,138 --> 01:23:12,138 the Commission to continue the hearing based upon those days that were requested we have 395 01:23:14,417 --> 01:23:21,992 asked for the parties to continue to hold these extra dates so that we can be 396 01:23:21,992 --> 01:23:26,863 reviewing those when the hearing begins and also hold extra dates in your calendar 397 01:23:26,863 --> 01:23:34,630 for any deliberations. So we have Monday, September 21st Wednesday, September 23rd, 398 01:23:34,704 --> 01:23:40,104 Thursday, September 24th. Wednesday, October 21st. Thursday, October 22nd. 399 01:23:41,578 --> 01:23:48,778 Friday, October 23rd Monday, October 26th Wednesday, October 28th Thursday, October 29th 400 01:23:51,654 --> 01:23:58,254 Monday, November 2nd Wednesday, November fourth Thursday, November 5th and Friday 401 01:23:59,395 --> 01:24:05,668 November 6th. Okay But it includes items from staff for me unless Monica or 402 01:24:05,668 --> 01:24:14,770 Dana have anything to add I have a question on the dates It turns out I'm not available on 403 01:24:14,770 --> 01:24:22,485 September 21st so should I not attend all of these or should I turn the dates that I'm 404 01:24:22,485 --> 01:24:29,250 available? So for the hearing specifically in order to ensure fairness in 405 01:24:29,250 --> 01:24:36,900 the process to the appellant we would need all participating commissioners to be available 406 01:24:36,900 --> 01:24:39,300 for the full hearing 407 01:24:43,606 --> 01:24:49,600 . Okay Item some Civil Service Commission members anybody know 408 01:24:54,951 --> 01:24:58,388 ? No, not at this time. Thank you. 409 01:24:58,388 --> 01:25:08,388 No, no, not at this time. Well I move to adjourn. I will second give us just a 410 01:25:12,868 --> 01:25:17,668 moment. No, sorry. I'm struggling with the pushing 411 01:25:20,977 --> 01:25:30,753 up here to get it to us. I made the motion so maybe Yes, Chair Stern and a second by 412 01:25:30,753 --> 01:25:40,753 vice chair The Prado and can I just call for does anybody not want to pass a motion to 413 01:25:45,869 --> 01:25:50,339 adjourn? Do I have any nays now? Okay. 414 01:25:50,339 --> 01:25:52,000 All those in agreement say I. All right. Okay.