[0:00] Pledge the
[0:25] Got a hot mic.
Welcome everyone. Um, sorry. I was
[0:31] running a little behind from work in
Philly, so I'm just getting myself
[0:36] oriented for a second. Um, we're going
to open with our ambulance service
[0:42] report.
[0:48] Good evening.
For the month of June, 199 calls in KO
[0:53] Township. Year to date is 1300 or 1351
calls. Top call types 75 are ALS medical
[1:00] 31 for BLS medical 22 BLS trauma 14 lift
assist 11 unconscious six ALS trauma
[1:06] five MDA unknown
four class 4 mentals three cardiac
[1:12] respiratory arrests and three ILS
medical
[1:16] 78% of calls were transported uh by our
staff 11% were patient refusals and the
[1:23] remaining were others or no transports
[1:27] hospital vaccinations for the month, 82%
to Reading, 17% to St. Joe's. For the
[1:33] year to date is 84% to Reading, 15 to
St. Joe's. Uh, of those calls, 79% of
[1:39] them were billable transports. 10% were
billable non-transports, and 11% were
[1:44] non-billable. Average shoot time is 1
minute 8 seconds. Average response time
[1:48] is 8 minutes 13 seconds for an average
total call time of 56 minutes and 59
[1:53] seconds. Any questions I can answer for?
[2:00] » I feel like same question I always ask.
Any any change in trends?
[2:04] » Not really. Um, we're starting to see
over toward the Lancaster side, we've
[2:09] seen a couple measel cases.
>> Um, but uh we got a couple heads up from
[2:14] both the dispatch center um and then the
patient as well. But the uh for us
[2:20] isolation precautions and such, we all
wear protective masks and everything for
[2:24] that and then notify the hospital as
soon as we can. Um and then all our
[2:28] employees follow up with employee health
and stuff like that. But outside of
[2:31] that, nothing nothing major
[2:37] curious what is it?
>> Uh I think Reading as of our last
[2:43] meeting, I think Reading Hospital has
dealt with six measles patients. All
[2:47] from Kmer or
>> No, no, no. None in total.
[2:50] » No, just in total. Two of them from
Tower Direct. Uh but both were
[2:54] transported from Lanster County from the
Planer communities.
[2:58] So,
[3:04] » thank you.
Um,
[3:08] do I hear a motion to approve the
minutes for the June 16th regular
[3:12] meeting and the 22nd June 22nd special
meeting?
[3:18] » Make a motion.
>> To approve.
[3:22] » A second.
>> All in favor, please signify by saying
[3:24] I.
>> I.
[3:25] » I.
>> All oppose.
[3:28] Right. Motion carries. Um, moving on to
public comment.
[3:58] Looks like we have I'm sorry if I get
anyone's name wrong. Uh, Miss Margaret
[4:04] Gumbcker perhaps.
Sorry. Um, no, that's okay. Uh, if you
[4:11] could just please state your name and
address into the microphone.
[4:15] Yeah. Good evening. Uh, Margaret
Gambida, 29 Hampshire Road.
[4:22] Um, what I have to ask you this evening
is who would make the decision if the
[4:29] township or our police department were
approached by ICE for voluntary
[4:34] cooperation?
That would be a board of commissioners
[4:38] decision. Um, the township police
department is not mandated by any law or
[4:44] statute to provide any support to to
federal agencies including ICE and
[4:50] immigration enforcement. Um, the only
way that the township would do that is
[4:55] through a voluntary agreement and to my
knowledge this township does not have
[4:58] any voluntary agreement with ICE or any
other federal agency.
[5:03] » Thank you.
[5:06] » Thank you. Um,
Mr. Schmemell.
[5:13] » Thank you.
What? Ron Schmemell, 1028 Freemanville
[5:19] Road. Um, back at the June meeting,
there was a report made about the 430
[5:27] SMP compliance letters that were sent
out. And I was hoping last month there'd
[5:32] be some feedback on that. And I looked
on the agenda for tonight and there's
[5:36] nothing on that. And I was just curious,
you know, uh, the township what's what's
[5:42] being done, you know, that's like 36%
of the total on lot sewer systems.
[5:50] Yeah, I can give you a quick update. I
don't know if if you may have
[5:54] » I could answer.
>> Oh, we do have
[5:57] » I am here. I am sorry I'm on sick leave.
Um anyway, uh we have had an
[6:03] overwhelming
um support with people calling in and
[6:08] getting them scheduled and I am happy to
um say that we have had probably about
[6:15] 150 people already inspected and
probably about another 50 are scheduled.
[6:21] So um people are taking it seriously and
we are getting those reports out as soon
[6:26] as possible. Um, we are finding a couple
problems, but uh, nothing too major at
[6:31] this point.
>> That's great.
[6:35] » My update was going to be I know Patty's
on it and she's gotten a lot of action
[6:39] on
>> back in 2014. I want to give you a story
[6:41] here. One of our neighbors unknowingly
had seepage from their septic system
[6:46] into their well. They both the husband
and wife became very ill. The husband
[6:52] recovered, the wife
her got worse. that went into a coma and
[6:58] died all because of contaminated
wellwater. So, I take this serious.
[7:03] » Yeah.
>> Yeah.
[7:04] » You know, it's a health and safety issue
and when you have 37%
[7:08] non-compliant, you know, that kind of uh
raises a red flag. So, that's why I was
[7:14] concerned. So, thank you and I'm glad
things are progressing in the right
[7:17] direction.
>> Thank you. Um,
[7:21] we have a maybe from Destiny Myers.
Would you like to speak?
[7:31] Okay.
[7:35] Um I I think that's fine. Yeah, we
should it's not We usually get public
[7:40] comment up front, but if you're looking
to specifically talk about that, we can
[7:43] we can hold off.
That's fine. Um
[7:49] okay, I think that's it. Um so yeah.
[7:55] Sorry, did I miss you?
[8:00] » Oh, I didn't read that as a Y. Sorry.
Uh, yes, please, Mr. Schaefer.
[8:08] » Hi, Craig Schaefer. Uh, 41 Rimview Lane.
Um, does the police department ask about
[8:14] immigration status during traffic stops,
calls for service, or bookings, and if
[8:18] so, under what circumstance?
[8:22] So I can address that.
Municipal policing and ICE, two
[8:27] different entities, two different
missions, two different goals. We're
[8:30] prohibited from requiring uh or
demanding any kind of immigration green
[8:38] card or identification whatsoever. So uh
we have never had a practice of doing
[8:42] so.
>> Thank you.
[8:48] » Thank you.
[8:53] And
just to be very very quick, I'll I'll
[8:59] follow uh Chief Winchester's comment
with uh one thing I've learned about him
[9:06] since I've been here uh as a
commissioner is that he is
[9:11] extraordinarily focused on the
department's service to the community
[9:17] first and foremost. what are our service
levels, how are we responding, and how
[9:21] are we taking care of our community?
That is what I think drives Chief
[9:25] Winchester, and we're lucky to have him.
So, thank you for for uh your questions.
[9:29] Um and thanks, Chief, for doing a great
job. Um moving on, unless I missed
[9:37] anyone else, um any update on on
economic development initiatives? any
[9:43] thoughts or ideas that need to be
shared?
[9:49] » Um there there's no new updates per se.
Uh but we did submit the um grant
[9:56] application for the Popular Neck Bridge.
So that was officially submitted since
[10:00] the last meeting. Uh the grant amount is
uh just over $3 million. Well, actually,
[10:05] I'm sorry, it's exactly $3 million. The
total repair is $3.2 million. Uh there's
[10:11] no match on the 3 million though, so we
should find out about that later this
[10:15] year.
>> Awesome. Anyone else on economic
[10:19] development?
>> Okay, I'll turn it back to you, Chief.
[10:26] » Thank you. Uh you all should have my KPI
numbers on your tablets. Uh and they're
[10:31] actually it's actually displayed on the
board here for the
[10:35] uh citizens and in the room here. Um I
don't does anyone need me to go into
[10:41] what these KPIs are? I know not everyone
comes to every meeting. Uh essentially
[10:45] they're key well what they are is key
performance indicators. So they are uh
[10:50] various categories that the
commissioners asked me to identify that
[10:54] um I look at every single day and
evaluating our department's efficiency
[10:59] and functions. Um so what we have here
is is the first and foremost the most
[11:03] important category is self-directed
activity. The self-directed activity is
[11:07] going to be essentially described as any
activity that the officers engage in
[11:12] which is not uh essentially a 911 call
for service. Um so obviously we we
[11:18] receive a lot of calls for service um
and the officers are required to go uh
[11:23] obviously to those calls but any call
that uh is generated through
[11:27] self-proactivity through self-directed
activity
[11:31] um on their own like a traffic stop or
community policing activity which is a
[11:35] CPA um if they make a drug arrest or
have a DUI arrest those are all going to
[11:40] be selfinitiated activities uh or things
that are done outside of the 911 calls
[11:45] for service. Um those numbers should
remain high and what we do is we
[11:49] evaluate that based on our yellow level
which is the warning level and then our
[11:53] limit level which is red. So uh as long
as that number and those that bar that
[11:59] dot stays above well above that yellow
line um I'm happy and I think that we're
[12:05] performing well and functioning well. Uh
if it starts to get towards that yellow
[12:09] line then there has to be a reason why
and that's when I start looking for what
[12:13] that reason is. um whether it's we have
an increase of calls for service so they
[12:17] have less time to do self-initiated
activity
[12:21] and community events um or uh maybe uh
officers are on vacation and they're not
[12:27] here or we're just not performing well
and there's some reason for that and
[12:31] that's when I look into it um so
essentially that's uh these graphs are
[12:37] going to be the same for each category
our next category is going to be
[12:40] training in details training in details
what we do is we perform a large number
[12:46] uh and we get a large uh amount of
requests that come in from the general
[12:50] public on uh whether it's a um safety
security briefing on their house and
[12:56] their home or uh we go to a lot of
churches. We go to a lot of residential,
[13:01] I'm sorry, a lot of uh um business uh
businesses to uh conduct training on
[13:09] safety and what to do if there's an
active aggressor that would come in and
[13:13] more importantly what we what they can
expect us to do if something were to
[13:16] occur. Um so this number also
encompasses all of our mandatory
[13:22] training that we do every single year.
As you know, we have to uh go through
[13:26] firearms training multiple times a year.
We have mandatory inservice training
[13:29] where we learn uh um various updates and
laws and areas that the state police
[13:36] believe that we should know. Um and we
also do CPR training and self-defense
[13:42] training. All those things that we do
every year is all tracked. Um so that
[13:46] number is is high. We want it to remain
high. Um and if it drops then we start
[13:51] to question as to what occurred.
Uh the next category is going to be uh
[13:56] complaints to sustained. Um the reason
we look at sustained complaints, uh we
[14:02] do get, as you can probably imagine, uh
individuals that will come in and that
[14:06] they're not happy for various reasons if
they get pulled over and they receive a
[14:10] traffic citation. Um they'll come in and
they'll uh essentially want to have us
[14:15] look into that, which we consider a
complaint. Um which we do look into
[14:19] every uh any every time someone comes in
and wants us to look into something. But
[14:24] the mechanism for a traffic citation
complaint is usually through the
[14:27] district justice by pleading not guilty
because we can't really I have no way of
[14:31] challenging or uh questioning if someone
was guilty of a red light violation or
[14:36] not um by just hearing their side of it.
That's what the courts are for. So we
[14:43] track sustained complaints. So when
someone comes in and says an officer was
[14:46] discourteous to them and we look into it
and find that they were in fact
[14:50] discourteous, that would be a sustained
complaint. So that's what this graph
[14:54] check uh tracks.
Thefts I think are pretty
[14:58] self-explanatory. Um very very difficult
to control, but when the numbers do
[15:04] fluctuate, there's usually a reason why.
And that's my job to figure out exactly
[15:07] why. Uh and most importantly, we track
where these thefts occur. So if there's
[15:12] a trend in a certain area in the
township, that's the most important
[15:16] indicator that I look at. uh because
there has to be a reason why uh these
[15:20] thefts are occurring in in a small
portion and history has shown that uh
[15:26] when when we do receive uh or or observe
trends uh it's usually in localized
[15:31] areas um and it could be any where or
anything from an individual that may be
[15:37] causing uh issues or strictly location
um and sometimes it has to do with
[15:42] victims as well. So we track locations,
victims, and um offenders in this
[15:50] category. Uh and then finally is the
repeat calls and that's very similar to
[15:54] thefts. Repeat calls usually is a best
indicator that there's a problem. So uh
[15:59] for example, this month our high number
is nine. Um that means that one
[16:06] particular location called us and we had
to respond out nine different times um
[16:13] to that same location. Uh fortunately
for us uh this these locations are
[16:19] usually the same locations. So this uh
location where we were responded out
[16:23] nine times was the sheets on uh on the
pike. So, um, for various reasons,
[16:29] whether it be disorderly individuals,
someone uh kind of, uh, staying too long
[16:34] in their parking lot, someone uh maybe
caught stealing, whatever the case may
[16:38] be, um, we were there nine times. So,
we, this is an important thing to track
[16:43] because, like I said, if we start seeing
locations that are um, uh, arriving on
[16:50] this repeat call list, there's usually a
reason why, and we need to figure, it's
[16:53] my job to figure out why. Um, and we
need to
[16:58] uh focus on resolving the problem which
could decrease the number of times our
[17:02] officers have to respond out to a
particular location. Um so it's uh it's
[17:06] considered problem oriented policing
where we're trying to solve the problem.
[17:09] We're not just trying to simply put out
fires and go to the next one and just
[17:13] kind of chasing our tails and be
repetitive. So when we get a call for
[17:16] service, we want to try and resolve
whatever that resolution looks like. We
[17:20] want to try and resolve the problem uh
for whoever's calling us.
[17:28] And for for the public's awareness, we
are going to
[17:32] display the graphs larger at the next
meeting so you guys can see it, you
[17:37] know, better. We it's it's a work in
progress. We appreciate all of your
[17:40] understanding. Thank you, Chan.
>> Thank you. And as was pointed out uh at
[17:45] the last meeting,
the uh in the warnings and the limits
[17:50] fluctuate. So, if I'm seeing that
consistently we're well above or well
[17:56] below wherever we want to be uh with
those warnings or or limits, then we we
[18:02] move that uh to to be more accurate in
capturing when something is concerning.
[18:08] Um as a police department, we track an
incredible amount of data. Uh every time
[18:12] an officer does anything, we track it.
Um and and and uh we keep that data. And
[18:20] it's important for me to look at all of
the data, but it's not so important for
[18:24] the commissioners to see all that data.
So what I do is I capture what's
[18:27] important and provide it to them. But um
if they ever have a question to dig a
[18:32] little bit deeper into say for example
uh differentiating thefts and retail
[18:37] thefts, I can extract that data and
provide it to them because I get that
[18:41] data all the time and I'm constantly
looking at that data um because I
[18:45] believe it helps us police smarter. So,
>> dude, I can I just jump in chief real
[18:50] quick? I want to also just sort of
clarify that the the key performance
[18:55] indicators are something we've rolled
out across all of the township
[18:58] departments.
Important thing to understand about them
[19:02] is that the purpose is to help the
commissioners provide oversight. And I'm
[19:09] not a police chief or a fire chief or
and I've never run a township uh public
[19:14] works or administrative department. So
what the the key performance indicators
[19:19] do for us as commissioner commissioners
who aren't experts in that specific
[19:23] domain is give us things that should
help us
[19:29] raise red flags or make like alarm bells
go off specifically around how the the
[19:34] department is performing. not
necessarily like crime is going up. I
[19:39] mean, that's probably something that in
Chief's case is is something we would
[19:44] want to know about, but it's more about
the health of the department itself
[19:48] because one of the the principal
responsibilities of the board of
[19:51] commissioners is budgeting. So, if if
the public works department is is super
[19:57] has been super stressed because we've
had immense amounts of snow and maybe
[20:00] our our salt reserves are getting low,
those are the things as commissioners we
[20:04] want to know about because those are
probably going to be impacting our
[20:07] budget and our tax rates and all of
that. So, it helps us have a higher
[20:11] level of oversight and and sort of a a
picture of of the overall health and
[20:17] performance of our various departments.
So, I'll I'll turn that back to you,
[20:22] Chief.
>> Thank you.
[20:25] If there's no other questions about the
KPIs or numbers, um I'll move along. Uh
[20:30] the next item on my agend uh on my
agenda is National Night Out. And this
[20:34] just kind of come full circle and close
the loop. We did have National Night
[20:38] Out. It was on August 4th. Um it was
this year it was held at the Shillington
[20:42] Park uh from 6:00 to 8 which uh the
feedback I received was the the venue
[20:47] was uh very um attractive. It was it was
a great event and it was a great place
[20:53] to have the National Night Out. So we're
going to try and move forward and just
[20:57] grow uh uh National Night Out and
increase participation and try and
[21:01] maintain it at that location. Uh we do
hold it in cooperation with Shillington
[21:06] uh uh burrow as well as Breock Township.
Um so uh it was a very successful event.
[21:15] Um I'm very happy from what I heard
about how things went. Unfortunately, I
[21:19] was not able to be there. Um but uh
moving forward, I I do plan on being
[21:23] there every every event. Um and it was a
lot of community engagement. Um and uh
[21:29] we're already planning and preparing for
next year. uh in in in doing that. As
[21:34] you know, it's since it's a national
event, it's on the same uh day every
[21:40] year. Um and I believe that it's
actually on I think it's on the first
[21:45] Tuesday of the month of August. So, it's
it's not the actual date, it's the uh
[21:50] cycle. So, um that's exciting. Uh our
next event, uh community event that
[21:56] we're going to be having, uh we want to
continue to have the trunk or treat
[21:59] event. So, we're planning on that event.
Um and and we're kind of toying with the
[22:04] idea of possibly um requesting the the
commissioner's blessing to uh
[22:10] potentially have that event on campus.
Um because the the parking lots I think
[22:15] are are are pretty good uh for that. Um
and we can also maybe bribe the fire
[22:21] chief to see if we can have it on one of
his aprons, whether it be the back apron
[22:25] and have a nice big open area there. Uh
but either way, I think it's going to be
[22:29] uh that would be a good event. Um, and
we we're going to try and look at that.
[22:34] The one thing we do if we do bring it on
campus is we won't be able to hold it in
[22:37] cooperation with the PTO at uh Mifflin
Park and uh which does attract a a good
[22:44] number as well. So, we're kind of, you
know, checking to see what will be best
[22:49] for us and and try and get the best uh
participation in that event. So, that
[22:54] there's more to come on that uh and
that's usually in October.
[22:58] So,
and uh at this point, if there's any
[23:02] other questions, um since we do have a
large number of people in the audience,
[23:07] I will take my time just to to give a
quick uh PSA that frauds are still
[23:11] through the roof in the township. Um if
you receive a call that you missed jury
[23:15] duty, um even if you miss jury duty,
that doesn't mean you have to pay a fine
[23:21] in Bitcoin. So, if someone calls you and
says you missed jury duty or they're a
[23:26] sheriff, uh that uh you you never paid a
fine um or that they are from the IRS or
[23:33] the FBI or Kumu Township Police
Department or Kumu Township Board,
[23:39] no matter who it is, if they're a
governmental entity, they will never
[23:42] require you to pay in gift cards,
Bitcoin, or anything over the phone or
[23:48] over the computer. Um, that's the
immediate red flag. If they start asking
[23:53] you questions, if it if it's uh a
financial institution that claims to be
[23:57] your financial institution and they're
uh asking you for PIN numbers and
[24:01] account numbers, uh they will never do
that. Um uh so if if that ever happens,
[24:08] please um immediately give us a call. Uh
I'm not saying that we're going to be
[24:13] able to arrest somebody um as a result,
but what I am saying is we can reassure
[24:17] you uh that it is a fraud. It's not
real. They can be very very convincing.
[24:23] They've almost convinced my family in
the past. They've almost convinced me in
[24:26] the past. Um so they are very
convincing. Don't feel um embarrassed at
[24:32] all. It it happens. We just want to
eliminate it. And when I'm talking about
[24:36] frauds are through the roof, I'm talking
about uh significant amounts of money
[24:40] that you earned that hard uh you know,
working individuals earned in the
[24:45] thousands and thousands of dollars
that's being lost that we're
[24:48] investigating that they'll never get
back. Uh so please, Bitcoin's the big
[24:53] one. They nobody will accept Bitcoin
ever. So don't don't fall for that. So
[25:01] » Hey Chief, real quick, I don't know if
you would mind. Uh there's been a lot of
[25:05] discussion on flock cameras. I don't
know if you'd mind giving like a quick
[25:09] overview on what they are and if they're
in usage in Kar Township. Yes. Um I'd be
[25:14] happy to. So I do have some talking
points on that because I thought it
[25:18] might come up
and I'll pull these up right now. First
[25:22] and foremost, I will say that um there
are no flock cameras in Kumer Township.
[25:28] Not one flock camera in Kumer Township.
We do not utilize flock cameras. Uh even
[25:33] if we had uh a camera, a flock camera
close, we do not utilize flock camera.
[25:38] We don't have any agreements with flock
cameras. So I can't specifically speak
[25:42] to what flock cameras do or how they
operate um other than telling you that
[25:47] we don't uh utilize them, nor do we
request information from flock cameras.
[25:52] So, one of the things we do do uh is we
have an agreement with a company that's
[25:58] uh um in this area stretching down to
Philadelphia out to Pittsburgh and the
[26:03] tri-state areas and it's considered it's
what is called Viper. Um they are
[26:08] cameras. However, they don't operate
like flock cameras. uh the cameras that
[26:12] that uh we request information from. Um
and I'll get into what we need and
[26:19] require in order to get information a
request uh from these from this company.
[26:25] The cameras only capture uh a
registration plate on a vehicle and then
[26:29] a brief I guess description of that
vehicle based on where the plate is. Um
[26:35] there is no IIA involved. There's no
facial recognition involved. Um, it's
[26:39] simply a captures and timestamps when a
particular license plate will travel
[26:46] through an intersection that has that
camera set up, a Viper camera set up. We
[26:51] do not have any Viper cameras in the
township. Um, there are Viper cameras
[26:57] all around our township, but we don't
have any in Kumaru Township. Um,
[27:03] in order to obtain data from a a camera,
a Viper camera,
[27:09] uh, the officer must or the investigator
must provide justification as to why
[27:14] they're obtaining that information. So,
there must be an active investigation or
[27:19] a reason that that that officer is
requesting it. So, uh, an assignment
[27:24] number will need to be provided and, uh,
that's the first checks and balances.
[27:28] Second checks and balances is through
our system that uh is is uh regulated
[27:34] through the state, the clean system
where that provides the information on
[27:39] who owns that registration plate and
what registration plate, what vehicle
[27:44] that registr registration plate belongs
on. [clears throat] That's all audited
[27:48] on a regular basis. And there's certain
uh measures they have in place that for
[27:54] example if I were to run a
commissioner's license plate that would
[27:59] immediately send a red flag an alert
because I work for Kumri Township and
[28:03] they would send that to uh our systems
me and our systems analyst and demand
[28:10] essentially um us look into it and
explain why that plate was run. That's
[28:15] pretty much with most dignitaries or
most uh uh elected officials, any kind
[28:20] of uh undercover uh operations,
vehicles, police vehicles, those are all
[28:25] captured uh and protected and watched.
uh the state police essentially are the
[28:30] regulators of that system and they have
a number of individuals that that's what
[28:35] they do on a regular basis to the point
where if we were to run a license uh I'm
[28:40] sorry a driver's license. Um we've been
notified in the past that an a
[28:46] particular officer ran their own
driver's license and that's a violation.
[28:50] They can't do that. So, that was caught
immediately in an audit and sent to us
[28:54] and we had to provide uh and show the
Pennsylvania State Police that we uh
[29:00] took action uh and explained and
whatever that action was disciplined the
[29:05] officer for running their own driver's
license. You can't do that. So anytime
[29:10] like a search would be generated from
Madison Winchester and it would be on
[29:16] someone else that with the last name of
Winchester that would be a red flag and
[29:19] they would send that to us.
Um so that's another uh system I'm sorry
[29:25] a check and balance that's involved with
um uh when a license plate is captured
[29:30] or requested uh that is requested uh
when the uh a registration plate runs
[29:36] through that camera. Although it does
capture the data, it does not print it
[29:40] out and distribute it. So the only uh
way you can uh retrieve that is if you
[29:46] request it. Um if that makes any sense.
So it's really no different than an
[29:51] officer that would be sitting at an
intersection uh running every single
[29:56] registration plate that would run
through that intersection on their uh
[29:59] mobile computer. um there's no
difference uh in that it can be done but
[30:05] there must be justification as to why
it's being done. So we know and we can
[30:09] track anytime an officer is doing that
and they have to have justification
[30:13] whether it's a uh there for for a
particular reason particular
[30:17] investigation. Um so there's it's a it's
a great checks and balance and audit
[30:23] system that's in place to prevent
misuse. Ultimately, I know the the uh
[30:29] the concern for right now out there,
these cameras, one of the concerns is uh
[30:35] the abuse that uh potentially and has
happened in certain situations with
[30:39] these flock cameras. Um, and I can tell
you that we are taking every precaution
[30:44] even though we don't have these flock
cameras and they don't operate like
[30:47] flock cameras and we keep we don't do
real-time surveillance that we we uh
[30:52] doing our best to put the the checks and
balances in to limit any kind of abuse
[30:56] and uh if anything were to occur occur
that would be concerning to us, we take
[31:02] immediate action um even if the state
would not notify us. Um
[31:13] that is essentially
um what we can capture and what data we
[31:19] can request and gather. Um and I'll just
end it with a quick story uh of the
[31:25] success of of of these cameras. Um we
had a sitting commissioner that a few
[31:31] years ago uh her and her husband um
rented a U-Haul truck and uh they
[31:38] traveled into the city of Reading,
rented the truck, took it uh did their
[31:43] thing and and brought it back. While
they were traveling back in through the
[31:47] city, their registr the registration on
that U-Haul uh alerted Reading Police
[31:53] that it was a stolen license plate. They
were pulled over. Uh the husband who was
[31:58] operating the vehicle was was taken out
by gunpoint, put on the ground because
[32:02] they don't know who they're dealing with
and detained until they could sort out
[32:07] what was going on. Turns out the license
plate was stolen. Um we were called
[32:13] immediately and we were able to go into
the system and actually track and locate
[32:19] exactly when that registration plate was
stolen. And it was determined that it
[32:24] was it was found that the reg plate
registration plate was switched out and
[32:28] a stolen plate was placed on the U-Haul
truck while it was on their property in
[32:33] the city unbeknownst to them. So in that
particular situation, it exonerated the
[32:38] individuals who were traveling and
driving that uh with a that vehicle with
[32:42] a stolen license plate. So there is
value and I could go through a thousand
[32:46] other stories um where these particular
this particular data has assisted
[32:52] investigations
but um I won't waste your time and I
[32:57] will say that this system is is more
valuable to us for those investigations
[33:02] than the regular officer on the street.
Um because the regular officer on the
[33:07] street, we want them focusing on calls
for service and being proactive in areas
[33:12] that uh are are experiencing high levels
of calls, not just at a random
[33:17] intersection because somebody uh runs
through and their license plate is
[33:22] alerted that their registration is
expired. Um that's not something we're
[33:26] we're focusing on or we're interested
in. Um, so it's more valuable to us,
[33:30] like I said, with the investigation
aspect of things.
[33:34] Is there any questions?
>> Sort of. Can a Viper be converted into a
[33:40] flock?
>> No, they're two different companies and
[33:43] from what from what I understand, flock
cameras, they do more than Viper. They
[33:49] provide the element of real time um
viewing and and and and tracking, if you
[33:56] will. Um, like I said, I can't really
speak to that because we don't we're not
[34:00] involved with Flock
[34:06] somewhat I can somewhat answer your
question. I don't know Flock or Viper
[34:10] cameras specifically, but I do know some
of the um
[34:15] computer vision stuff and it's really a
software thing and it's all proprietary.
[34:20] Mostly the camera itself is just a
camera. the computer on it. It is
[34:25] [clears throat] running proprietary
software that's patented by Flock or
[34:29] whatever the company is and that's
what's doing like the analysis and such
[34:35] that they're charging all the money for
and people are up in arms about. So the
[34:41] short answer is no. Not really. You
couldn't swap one out.
[34:51] » That's all I have. There's no other
questions. Thank you. Sorry I take up so
[34:54] much time.
[35:05] » Moving on to Chief B and the fire
department.
[35:08] » Uh good evening
public and commissioners. Uh you have my
[35:12] KPIs.
Um I I'll keep I'll keep it short
[35:17] tonight. They're green, which is good.
Um, and uh, the training hours are
[35:23] should start to level out here. We had a
few people that were in some classes at
[35:27] 40 hours a week. That tends to jack the
numbers up. So, um, if there's not any
[35:32] more questions, I'll keep things moving
here because it looks like we have a
[35:35] pretty heavy agenda here under some
other sections.
[35:41] Um, item B under mine is I'm looking for
a motion for uh, final pay 21 for HP
[35:48] Frasier.
uh totaling $10,000.
[35:54] Do I hear a motion for pay application
21 HP Frasier for $10,000?
[36:01] » I'll motion. I'll second.
>> All in favor, please signify by saying
[36:06] I.
>> I.
[36:06] » I. All opposed.
>> Motion carries.
[36:11] » If there's no further questions, that's
all I have for the seat.
[36:15] » Thank you.
>> All right. Um moving on to
[36:19] administration Peter
[36:26] is basically no change uh in terms of
refu
[36:32] recycling contract. Would you like me to
read all of the bids or just the uh
[36:38] staff recommendation?
[36:45] I think
where the pub public
[36:49] » let's let's get all of them out there.
>> Uh bid one which is a mechanical
[36:53] collection in the in the bulk of the
township. Uh JP Mascara was
[37:00] $1,390,000922.
[37:04] Uh the AJ Benski was $98,000
922.
[37:12] Waste management was $912,000
$86160
[37:20] for uh refuge collection in Flying Hills
using the contractor's
[37:26] uh containers.
Uh Mount's dispos disposal was 56,000.
[37:33] Jack's disposal was $92,445848.
[37:40] Mascara was $211,584
[37:45] and AJ Basinski was $162,30.
[37:51] Bid three for the mechanic option A,
which is mechanical collection for the
[37:58] bulk of of the township. Uh JP Mascara
was $650,16.
[38:06] Uh AJ Basinski was $391,146
[38:12] and waste management was $611,200.80.
[38:18] Option B was for the manual collection
of uh recycling in the in the bulk of
[38:24] the township. Uh Jack's disposal was
$474,440.440.
[38:32] Uh JP Mascara was $567,516
[38:38] and AJ Basinski was $379,890.
[38:44] Option C was for Flying Hills the manual
collection using the collector's uh
[38:50] containers.
Uh Jack's disposal was $61,45356.
[38:58] uh mascara JP Mascara was $121,752
[39:04] and AJ Bosinski was $58,920
[39:09] and option D which was uh recycling
manual collection using uh township
[39:16] containers was Mount's disposal was
$69,000.
[39:20] Jack's disposal was $56,95356.
[39:26] Uh JP Mascara was $121,752
[39:31] and waste management was 58 thou,920.
[39:37] Now I'll read the staff recommendation.
Uh
[39:43] the a mechanical collection of refu
recycling placed at the curb line.
[39:50] 96gallon
uh wheeled containers provided by the
[39:54] contractor for weekly refuge collection
and every two week recycling collection.
[40:01] AJ Benski for refugees bid 1 98,922
[40:08] AJ Basenski bid 2
or bid three option A which is the
[40:14] mechanical collection
uh for recycling is $391,146.
[40:22] The bid for manual collection of
recycling which was bid option 3B
[40:28] uh using township containers is slightly
lower than mechanical collection but we
[40:33] are recommending a complete change to
mechanical collection. If the board
[40:37] would prefer manual collection of
recyclables using township containers
[40:41] rather than mechanical,
uh, the choice would be AJ. Basinski,
[40:47] bid 3, $379,890.
[40:52] B, manual collection of refues and
recycling from Flying Hills. The bid for
[40:58] manual collection of refugees from
Flying Hills using contractor containers
[41:02] is mounts disposable 56,000.
Two, the bid for manual collection of
[41:08] recycling from um Flying Hills using
contractor containers is slightly higher
[41:16] than the manual collection using
township containers. But the savings and
[41:19] administration and public works in time
spent dealing with damaged replacement
[41:24] and distribution of township containers
led to our recommendation for use of
[41:29] contractor provided containers. That's
AJ Broinski recycling bid 5 $58,920.
[41:38] If the board would prefer manual
collection of recycling using township
[41:42] containers, the choice would be Jack's
disposal bid 3 option D $56,953.
[41:49] And then a note uh section two
subsection A subsection
[41:55] F of the bid specifications general
conditions and instructions to bidder
[42:00] states the following. The township
reserves the right to award individual
[42:04] bids to separate biders based on the
lowest bid and the board's decision as
[42:08] to which bid or bid option will best
serve the residents.
[42:16] So, I got to jump in here and disclose a
conflict that I have. So, I've been
[42:20] instructed by my employer to abstain
from voting on the selection process. I
[42:24] have a a direct business relationship
with one of the contractors. Um, I am
[42:29] permitted though to ask general
questions about the process. So, from a
[42:33] process perspective, the one thing that
jumped out at me is we heard for a long
[42:37] time that manual collection is more
expensive than automated collection.
[42:41] Yeah, when we got the recycle bids, auto
manual collection is actually cheaper.
[42:46] Um,
>> on that.
[42:48] » Yeah, it kind of jumped out at me and
makes me wonder if manual collection on
[42:51] the trash would also be less expensive.
>> Now, I I did ask the contractor about
[42:58] that. Uh, and basically two things. one
recycling is every two weeks plus they
[43:08] would have to
uh purchase all of the containers for
[43:13] every two week collection
and bottom line is they were trying to
[43:18] win the bid and they can put any amount
they want in the bid and they did.
[43:28] » All right. So, if I'm following, it
sounds like you're saying that because
[43:31] the the uh containers are in there,
that's what's driving the price. So,
[43:34] » part of it,
>> if we didn't have to buy the containers,
[43:37] then the manual collection would be less
expensive.
[43:39] » Say yes.
>> Okay, that makes sense. So, it's kind of
[43:43] like a one-time hit, but the next
contract, it would be lower then.
[43:47] » It should be.
>> All right. Do we know how much the
[43:49] containers make up of that price?
>> I don't, but we they have a four-year
[43:53] contract. I know they they can
depreciate those. This is four years for
[43:57] sure. Yeah.
I mean, I'll just kind of speak in
[44:02] general. I mean, if it if it was close,
um, I'd almost lean towards going manual
[44:07] because like, why make the change if
it's not that big of a difference? But I
[44:11] I don't know if we we know that amount
because we don't know the container cost
[44:15] in there.
[44:18] Just kind of a general comment to
everybody. And the reason I say that
[44:21] about it being close, uh, it's going to
be a big change going to automated
[44:25] collection. We've heard from uh Spring
who's the only one in the area. I know I
[44:29] think that's someone automated that it
takes time for people to get used to
[44:32] that. Um so even if it would be a little
bit more for manual but but it was still
[44:38] close. It's probably worth not dealing
with the headache.
[44:42] » It's you're going to find that in the
future you may not have much choice.
[44:49] » We also heard that a couple years ago
too.
[44:52] » If you look around you're going to find
that that is true.
[44:58] Yeah, I don't have much further comment.
I think I would agree with you. In the
[45:03] absence of the data, I think it's hard
to say if manual would be better, but um
[45:12] I think I would agree too like a
headache is is a cost worth considering.
[45:18] Um, and if it were close, I think it
would be not necessarily a cut and dry
[45:24] decision. In the absence of that
information, I guess
[45:30] do we need to is there a way you could
foresee us getting
[45:37] that information? Like what?
>> I guess you'd have to re you'd have to
[45:42] bid manual trash. We didn't bid manual
trash and see if it is close. Yeah.
[45:49] I mean, I think we we would have time
for that, correct? Or no,
[45:52] » you have some time, but it's going to
take a while to put all this stuff in
[45:57] place and distribute containers, get
them get them delivered, get them
[46:02] distributed.
We have to, but you you know, it's it's
[46:06] August, so you wanted it in July. I
wasn't able to do that, but we got it in
[46:12] August.
>> So, you could delay it if you want. I I
[46:16] just wonder if we could give maybe a
manual trash boot um for the whole
[46:21] township and then see what that looks
like because then we wouldn't have to
[46:24] spar splice out flying hills either. We
could just do literally everybody.
[46:30] Um it could be an exercise in futility.
Maybe when we do that we find out that
[46:34] the numbers drastically different. But
the the recycle thing is you know that
[46:40] jumps out at me. It's it's literally
lower. And as I was saying, I know Andy
[46:46] Lee and I heard this for years that
nobody was going to do it. They're only
[46:49] going to do automated. It's so much
cheaper to do it that way. And then we
[46:52] get the bids and manuals less expensive.
>> It's the board's choice. But I just
[46:59] caution you, if you wait too long,
you're going to have a problem.
[47:03] » Well, we'd have to get to the bids
quickly and we'd have to have them in
[47:06] for September. I don't know. Can can we
pull that off or is that too tight?
[47:10] » You would have to deny. You'd have to
refuse all of these bids and rebid the
[47:14] entire package plus a manual component.
Just so you know,
[47:17] » that's what you
>> I'm sure you know that, but [laughter]
[47:19] just so the board knows too.
I
[47:22] » mean, this is a curveball we didn't see
coming or well, I shouldn't speak for
[47:26] everybody, but I didn't see this coming.
>> I guess what concerns me with the with
[47:31] that is
there's nothing assuring us these bids
[47:36] don't change. we were to subsequently
rebid. And
[47:41] at that point,
all of these folks sort of know what
[47:46] we're doing. I wonder if it's worth even
sort of trying to go back to the well.
[47:54] » Um,
something
[47:58] » you're welcome to come up and and and
offer a comment. Yeah,
[48:01] » as long as it's brief.
>> Yeah. No, it is about the trash colle. I
[48:05] just think that the ma, you know, being
that we have so many twolane roads in
[48:09] the township and I see how fast they go
when they do the manual collection and
[48:15] if you ever been somewhere like in
Sinking Springs or whatever, you know,
[48:18] they got to sit there and put the arm
out and grab it and dump it and and it
[48:23] just seems like it would go so much
quicker and not tie up the roads
[48:26] because, you know, we have a lot of
two-lane roads in the township. I just
[48:30] want to make that point and I just think
it would go much quicker. going to be
[48:33] safer, you know, because drivers, they
want to they're all in a hurry and they
[48:37] want to get around everything and could
lead to more accident.
[48:40] » I think you're right, uh, Mr. Schmal.
Uh, but as an automation engineer, what
[48:45] I'll tell you is a robot working 24
hours a day
[48:51] » is more efficient than
>> and I'm not saying it's a good thing,
[48:55] but I think that's how companies have to
pay for health insurance and and all of
[48:59] this stuff perceive it is
>> it's okay if it takes an hour longer if
[49:06] you only have to pay one person instead
of four. That's I don't know. That's not
[49:10] me. Maybe that's not how they perceive
it, but just a guess. Um,
[49:17] so I mean, I hate to reopen the can of
worms, but
[49:24] it it's a big it's an absence of data.
>> Yeah. I mean, I'd almost feel bad doing
[49:30] it without knowing what I'm choosing.
Um, I don't know. I'm doing a lot of
[49:36] talking. I don't know what everybody
else thinks.
[49:42] Well, the only possible conflict was it
a company that you're associated with is
[49:51] low bid.
>> I mean, is high bid. That's
[49:55] » I mean, I'm not going to I'm not going
to be select either way. We're just
[49:59] talking process at this point.
>> I know.
[50:05] If you could just please uh
state your name and address in the
[50:10] microphone.
>> Beth McGeian 7B Olympic Drive Flying
[50:14] Hills. I just have a question. Why such
a huge disparity in the bids? 56,000
[50:22] like the 211,000.
I mean, they all had criteria, didn't
[50:26] they? Which to bid, the same amount of
pickups, etc. It just seems unreal.
[50:34] Some some biders aren't that interested
in it and bid high in case nobody else
[50:41] bids. Other bidders really uh
arbitrarily cut certain things so that
[50:47] they have a chance to get it uh and and
increase other things. I mean there's
[50:52] there's no rationale for how people bid.
>> And I just knew the history of these
[50:57] places that bids you for now.
So, so, so you're aware, um, the
[51:03] township is currently served by AJ
Buinski, right? Um, and then there are
[51:08] some other names on here who who others
may be familiar with. Um, but it could
[51:14] be operating costs are different for
these various contractors or just
[51:18] different motivators. Yeah,
>> it's just crazy.
[51:23] Thank you.
Um, I guess any comment from
[51:28] [clears throat]
anyone else on the board? Um,
[51:39] » oh,
[51:43] what' I do? I turned it off. Okay. Um, I
tend to agree with Greg here if we would
[51:48] have enough time to pull it off to get
the other bids.
[51:57] you know what's um what's the uh you
know sounds like a pretty involved
[52:02] process at this point if we you know
like what are our our time horizons for
[52:08] if so Kelsey what you said is we'd have
to
[52:11] » resend
the
[52:14] » you would have to reject all of the bids
and then Peter would have to put
[52:18] together new bid specs that include the
manual collection for the entire
[52:22] township as another bid often and then
re- bid, have another pre- bid meeting,
[52:29] » advertise it, have another pre-bid
meeting, wait for the bids to come in
[52:34] and then present those bids against the
board. So, I'm not sure
[52:37] » what, you know, how long that would take
Peter to recreate his bid specs. I know
[52:43] you put a lot of time and effort into
the original, but it would just be one
[52:45] more option, I guess.
[52:55] Yeah,
>> right. All you're going to refuse these,
[52:57] but everyone knows what everyone else
did.
[52:59] » Yeah.
>> Did they try if the bits lower?
[53:06] » You never know.
[53:13] » Yeah. Yeah. I'm like you, Greg. Um, I
was taken by surprise to see that,
[53:21] you know, they weren't as
like as as far as recycling bids, they
[53:27] were not as dramatically
less.
[53:33] Were they automated?
If you wanted to do it, it would be the
[53:38] same
the same package with the addition of
[53:43] this manual collection. Now, I guess I
guess just thinking about this, the
[53:48] refues the board could technically
accept bids for and you could just redo
[53:54] the trash bids, but I think that would
sort of mess up if the companies want to
[53:58] do both.
[54:03] If they
>> didn't
[54:13] » I was talking about Sorry, I was talking
about the recycling bids.
[54:18] » That's Yeah, they have that. But it may
change it may change what the contractor
[54:24] would bid on the the manual refugees
accepting the recycling bid today and
[54:30] just re and just rebidding the refuge
bid. Do you understand what I'm saying?
[54:35] » Peter, do you mind just turning the mic
on? If that's all you had, it's fine.
[54:48] more
[54:59] » and then re refuse the
[55:15] » but I think there would
Bid number one would remain. Bid number
[55:21] two would remain if they're not going to
be doing fully manual. And then there
[55:26] could be a bid three for entire township
manual including flying hills.
[55:31] Does that make sense?
So mechanical collection for the
[55:36] township minus flying hills
[55:40] but manual for flying hills. And then
another option where it's manual
[55:45] everywhere,
>> right?
[55:49] » Right.
[55:53] Um, yeah, I just looked up the price of
the toers very fast and it it looks like
[55:59] they're anywhere they're in the ballpark
of $150, let's say. I don't And that's
[56:04] like the retail price, so I wouldn't I
would hope. So, they're going to be
[56:08] cheaper. There's 5,000. Is that our
number?
[56:12] Okay.
[56:26] If there's a way uh that we can
confidently get it specifications that
[56:33] give us better data in the time within
the time horizon we need it. I'm all for
[56:39] it. I guess that's
question. The other thing I think and
[56:45] we'll we'll come to this a little later
is uh
[56:50] whether or not you will have the time to
do this.
[56:57] » Yeah.
>> Yeah. whether that's something
[57:01] well
>> I mean the point that Peter the point
[57:04] that Peter's making is that so when you
look at recycling specifically um let's
[57:09] just look at Bzinski as an example you
know it's let's call it you know 15,000
[57:15] 20,000 more uh just roughly there there
is container costs buried in there that
[57:21] the contract is is paying the question
is how much um you know I know the
[57:27] retail price is is significantly higher
than than that. If you if you'd assume
[57:32] even a fraction of that price,
you know, it's it's a first contract
[57:37] problem. The second contract would be
significantly lower. So, we're not doing
[57:40] an applesto apples comparison.
[57:45] I guess it's it's a rambling way of
saying like even though the bid is
[57:48] higher, it might just be higher the
first time and then it could be
[57:53] significantly lower the second time
around once everybody has the
[57:56] containers.
I don't know if that's making sense what
[57:59] I'm saying.
>> It makes sense to me. You buy them once
[58:03] this there might be a couple of them
that break down, but by and large these
[58:10] heavy duty trash cans are going to be
around by the time the next contract
[58:14] comes around.
>> And I I would be willing to guess that
[58:16] that delta is bigger than the difference
between 379 and 391.
[58:22] So there's I don't know how far that
down that goes down, but if you would
[58:26] eliminate the containers that option A
goes down pretty significantly probably.
[58:31] So it would be cheaper once you
eliminate the containers from
[58:34] consideration.
[58:37] So I don't know if that just talked us
out of what we were just talking about
[58:40] or if that talked us into it.
[58:48] I just don't feel personally I don't
feel
[58:53] if we were to be able to hear from the
contractor that like this is what the
[58:58] cost of the containers
being baked in is
[59:06] I think it would be very easy to make
this decision but not knowing that it's
[59:10] kind of like shots in the dark. um
>> not a red but from Mount's disposal.
[59:19] » Um so I kind of felt like I might be
able to help.
[59:24] » Not with a comment like that.
>> Unfortunately,
[59:26] » that's I don't
>> No, my only thing I wanted to point out
[59:29] was
>> I I'm sorry, but unfortunately you're
[59:31] not a resident. Public comments for
residents. You're on the bid list.
[59:34] That's inappropriate.
>> I just thought because he said if we
[59:36] heard from a contractor just from what I
was going to say.
[59:39] » Yeah. I don't want to go I don't want to
go there.
[59:40] » I was just going to do an idea of total
cost. That's okay. No, that's okay.
[59:43] » What I'll say is I I'll open
>> I appreciate it, but I don't want to get
[59:47] into a situation where other biders
>> No, I understand it's not my bid, so
[59:50] that's mine. I just wanted to give you
guys an idea of that. But
[59:59] » Kelsey, is your concern that it would
color the pro or give the wrong
[1:00:05] impression to the process and maybe
>> Yeah. And biders would say, well, you
[1:00:09] know, we weren't there. We didn't get to
make comment. I just don't want to get
[1:00:12] into all that. And plus, you know,
mounts might have a completely different
[1:00:17] way that they handle where they purchase
their totes from. I I don't I just don't
[1:00:22] want to get into one bidder being here
and speaking and that influencing the
[1:00:27] board in some way. I don't think it's
appropriate.
[1:00:33] And I I understand that Mount isn't the
isn't the low bidder. Um Oh, well,
[1:00:37] actually, you number two, so yeah.
[1:00:46] That's okay. Thank Thank you. I
appreciate it, but unfortunately we're
[1:00:49] not we're not going to go there.
>> Yeah. Sorry. Thank you again. Um,
[1:01:08] I mean, I I guess I'll just It seems
like we're stuck, so I'll just throw out
[1:01:11] my opinion. For me, there there's too
much data missing. I feel like we're um
[1:01:17] we're making a decision on incomplete
information. So, I would say that we
[1:01:22] probably should go out and bid uh manual
trash for um the entire township at
[1:01:29] least at a bare minimum to get a
comparison to know that we can feel
[1:01:33] better and sleep at night. And then
maybe as part of it um ask them to break
[1:01:37] down the container cost too um when we
go out and get the other bids.
[1:01:48] Well, it
[1:01:51] like is that their like their their
secret?
[1:01:54] » That's proprietary information that they
use to come up with their bids and they
[1:01:58] have their own processes. I you know I
think
[1:02:08] » no what you could do is try to figure
out if the township was responsible for
[1:02:13] purchasing the containers how much that
would cost so that you know what your
[1:02:18] cost on top of
the bids for
[1:02:22] um bid options for township containers
would the difference be. M I mean that's
[1:02:27] something that
>> that's a good idea.
[1:02:29] » You know
[1:02:33] on the cost of containers and what how
often they need to be replaced on a
[1:02:38] regular basis that would take research.
>> I I don't know that.
[1:02:43] » So I guess we could just scratch the
second part. But if the manual
[1:02:45] collection bid comes in close um then we
can just make a decision there for
[1:02:50] trash.
[1:02:54] Please just just diet 22 Hogurt Avenue.
All right. Did anybody approach the
[1:03:01] county recycling coordinator for the
possibility of a grant for the
[1:03:04] containers? Are they providing like they
used to do? They used to provide money
[1:03:09] towards the containers. Has anybody
approached the county recycling
[1:03:13] coordinator about that?
>> Maybe that's
[1:03:18] the county recycling. It used to be Jane
Meeks. I don't know if she's still in
[1:03:22] place now. And is she still there?
>> I know, Jane. I'm not sure if she's
[1:03:26] still there or not.
>> I know she's close to the end of her
[1:03:29] career, too, but it's something that
maybe could be looked into for the
[1:03:32] containers.
>> Could I could I speak?
[1:03:36] » Um Jane Meeks is uh still in charge of
all the recycling. And um I know in the
[1:03:42] past we did get some kind of grant,
that's why we had all those extra
[1:03:47] containers in storage. I don't know uh
what the process is for that grant and I
[1:03:52] don't know what the time uh frame would
be for it. I do know that it existed in
[1:03:57] the past. We did participate and she is
still the person.
[1:04:06] » Thank you Patty. Thanks thanks Mr. Dre.
That's um I think good information.
[1:04:12] I I just just to com we already have the
containers if you're going to use our
[1:04:17] containers,
>> right? I mean, we can figure that issue
[1:04:20] out, I guess. Um just maybe just to kind
of move it along, but like I threw my
[1:04:25] opinion out there. What does everybody
else think?
[1:04:30] » I agree. I I think
I don't feel confident making a
[1:04:36] decision. I think
[1:04:43] we just don't have enough data.
Unfortunately,
[1:04:47] I I don't want to commit to something
that would would cost the township more
[1:04:53] than it needs to.
>> The contract expires at the end of the
[1:04:56] year, correct?
>> Yeah.
[1:04:58] » Okay. So, just cautioning the board, you
need to make a decision and be decisive
[1:05:02] at some point in the very near future.
>> Who knows? Can we
[1:05:07] » I was just again getting back to that
idea of we have very limited time. It's
[1:05:12] August. So if we took this approach and
we went back and rebid and went through
[1:05:18] this I mean can we have all the data by
next by the next meeting? Is that
[1:05:23] possible?
[1:05:49] is
>> excuse me, but Peter, if you're talking,
[1:05:53] can you put on your mic? I'm trying to
take notes.
[1:05:57] » Yeah. Sorry. What I said was,
uh, I think we could do it in time for
[1:06:04] the next meeting, but I would have to
really sit down and calculate it. I'm
[1:06:08] only here part-time.
>> Well, I think if you could if we could
[1:06:12] get
the bids in in time to vote on by the
[1:06:19] October meeting, that would be good. Is
that possible?
[1:06:23] » I can't answer whether that's enough
time or not. I don't know.
[1:06:28] » Could we just uh vote on the recycling
and then only bad the bid the trash out?
[1:06:36] Um, the problem with that is biders look
at the whole thing and they may put
[1:06:44] weight on one in order to try to get
another one. In other words, it's not
[1:06:50] straight for each bid. They look at the
whole package and bid on those things
[1:06:55] that
>> right,
[1:06:58] » for example, some of these numbers may
may not really reflect exactly what it's
[1:07:02] going to cost. They may make it up on
one of the other bids. I I don't know
[1:07:08] how they do it, but I I don't think
they're all straight bids.
[1:07:11] » I'm actually going to shoot my own idea
down because if you would go automated
[1:07:15] in recycling, then you'd want to go
automated on on trash as well, just to
[1:07:19] keep things consistent. So, disregard
what I said.
[1:07:25] » Yeah. Yeah, and I agree with Peter that
if you know some of these biders want
[1:07:29] both refues and recycling for the entire
township, they're going to adjust their
[1:07:34] bids to make it worth their while to to
win both. Um, so you accept one now, you
[1:07:42] may not get that you may not get them to
bid on the refues or they may decide
[1:07:47] they're going to pull their bid out
after you award it, right?
[1:08:06] Mechanical
[1:08:20] but very close to name
[1:08:27] 38
they're
[1:08:33] the other but I'm saying this
but they they work the gigs the way it
[1:08:39] works for them and you can't look at
this and say okay we'll just accept this
[1:08:45] because they've looked at the whole
thing it just it wouldn't be
[1:09:02] All you have to do is
>> Yeah. Yeah. either refuse them all and
[1:09:06] have Peter try to get the new specs out
for rebidding or take the manager's
[1:09:14] recommendation and
um award the bids that are in bold.
[1:09:23] » I think Andy and I kind of said our
piece. So we Is there one more person
[1:09:26] that wants to say what they think and
then we can go that way?
[1:09:35] H Peter, I know how much work you put
into this.
[1:09:40] I mean, and
>> Yeah.
[1:09:44] Yeah. Well,
[1:09:51] » right.
>> No, I think everything else stays the
[1:09:53] same. It's just like you said, an
additional Correct.
[1:09:57] » Yeah.
>> Yeah. I that's the way I'm kind of
[1:09:59] leaning just again like Andy and Greg
were saying. I mean for me to sleep on
[1:10:04] this and think like if if I was voting
on it today, you know, I would question
[1:10:09] whether or not I had all the information
to make the right choice. And so I kind
[1:10:16] of feel like if we have an opportunity
and there's a window of time, you know,
[1:10:21] granted it's short, that we take it and
and rebid. Um,
[1:10:29] so that's that's the way I'm feeling.
[1:10:34] » Right. I guess that's three of us. So
>> I guess one last question that was there
[1:10:38] a period of time in which these bids
expire?
[1:10:50] Okay.
>> You're going to reb?
[1:10:55] » Yeah.
>> So, in order to make the record clear,
[1:10:59] um, is there going to be a motion to
reject all bids and revise the bid specs
[1:11:03] and rebid?
>> I'll make that motion.
[1:11:10] » I'll second.
All in favor, please signify by saying
[1:11:14] I. I. I.
>> Okay.
[1:11:20] Thank you for your hard work. Uh thank
you to all of the companies who did take
[1:11:26] the time to put bids in.
Please Yeah, please come back and and
[1:11:32] put another bid in. And thank you for
your offer for more information. It was
[1:11:38] not personal.
>> Yeah. Thank you very much.
[1:11:43] » You too.
>> Just to be clear, Peter, that would then
[1:11:46] be a bid for the entire township. You
wouldn't have to separate out flying
[1:11:50] hills then.
>> Yep. So, you'd have three bids, correct?
[1:11:55] Yep.
[1:12:00] » Can you put your Can you put your mic
on, Peter?
[1:12:04] If I have to start doing a lot of work
and changing a lot of things, it's not
[1:12:09] going to be enough time for me to do it.
So, I can do that, but I have to I'm
[1:12:16] doing half a dozen other things, all of
which have to be done. So, I'm telling
[1:12:22] you that it's a burden for me that do
too much. I can change that one thing.
[1:12:29] Uh
but I any anything else is going to take
[1:12:34] more time and it's going to be very
difficult for me.
[1:12:37] » Well, yeah, I think the ask is just to
change the one thing.
[1:12:41] » I can do that.
I would suggest that if the
[1:12:45] commissioners um were interested in
figuring out how much containers would
[1:12:50] cost the township
that you guys should do that if if
[1:12:55] that's something you're interested in
understanding so that when bids come in
[1:12:58] there's that information
>> um
[1:13:03] » if that's if that's going to be an
option for others.
[1:13:06] » I mean we'll see. I I don't I don't
think we need to put that in the bids. I
[1:13:09] mean, I think at this point we could
just solicit the bids and see what comes
[1:13:12] back.
>> Yep.
[1:13:15] » Thank you for taking on that
>> Yeah.
[1:13:19] » curveball, Peter. Um, like Mark said,
we're aware this has been a lot of work.
[1:13:25] Um,
so let's before we start, Andy, I'm
[1:13:28] going to I'm going to bail out on this
one that I have a conflict with the the
[1:13:31] next one as well. I can't be involved in
the procurement or of uh any sort of
[1:13:36] financing. So, I'm going to leave the
room while everybody discusses this one.
[1:13:40] » Sure.
>> Thanks. Give me a minute to step out.
[1:13:53] » So,
[1:13:56] » Peter, do you want to steer this the
financing for solar projects?
[1:13:59] » Right. Uh we're moving forward with the
solar project. Exact solar engineers
[1:14:04] have visited and reviewed the
construction plans for both the fire
[1:14:08] station and public works building.
They're beginning the process of
[1:14:11] obtaining the necessary permits for the
installation and we're now in the
[1:14:15] process of obtaining funding for the
project. In reviewing the options and
[1:14:20] discussing the matter with our financing
consultant, Concord Financial, it's
[1:14:24] clear to me that the best path forward
is to enter into an agreement with First
[1:14:28] American for for the project funding.
First American has successfully
[1:14:34] uh proposed a rate and they're that and
the rate that they're offering uh I find
[1:14:41] that it is reasonable. They're providing
two options for paying the solar
[1:14:46] installation. Both options provide for
an 11-year payback period. Both options
[1:14:51] have a large prepayment or payment in
2028 which reflects the payment we will
[1:14:57] receive from the government. First
option has an increasing payment amount
[1:15:02] over nine of the 11 years reflecting the
increased electric savings over the same
[1:15:07] period. The second option has a flat
payment amount over nine of the 11
[1:15:12] years. The proposal also provides for
the prepayment of the debt without
[1:15:17] penalty should the township be in a
position to do so. I recommend that the
[1:15:21] board authorize a lease purchase
agreement with First American for the
[1:15:25] financing of the solar installation
on the fire station and the public works
[1:15:30] building in an interest rate of 5.33 for
a period of 11 years. The board should
[1:15:36] also choose between the increasing
payment rate or the flat rate.
[1:15:43] flat rate I think appeals to me.
Um I think it makes our budgeting
[1:15:50] process more straightforward and I think
the the variable rate could you explain
[1:15:57] that I mean the rate that goes up?
>> Yeah. Well, the idea is
[1:16:04] electric rates will probably increase.
will be saving an additional amount as
[1:16:08] this goes on and that that is why they
have increased the actual payment on the
[1:16:16] basis that we will probably be able to
do that. That's that's why we're doing
[1:16:22] solar
save money
[1:16:25] and the idea that
the electric rates will go down is
[1:16:31] possible but not probable. But the
interest rate on the very
[1:16:35] » rate is the same
>> the first one. Well, wasn't the one the
[1:16:41] flat rate the interest rate is flat
across the entire
[1:16:44] » 5.33 on both?
>> On both.
[1:16:47] » Yes.
>> Okay.
[1:16:49] I got my wires crossed there. the the
the question I don't know if you were
[1:16:54] asking this
last sentence of your recommendation
[1:16:58] Peter was the board should also choose
between the increasing payment rate or
[1:17:02] the flat rate
>> right
[1:17:04] » what what is our choice that we're I'm
recommending the increasing rate
[1:17:12] » okay
why is that
[1:17:15] » because of what I just said the savings
should increase as the years go on and
[1:17:20] we'll be in a better position ition to
pay any increase in it's not that much
[1:17:23] increase. Okay.
Okay.
[1:17:30] All right.
[1:17:34] But the so the rate
maybe I'm my I have a wire crossed.
[1:17:48] My gut was to go with the flat rate, but
may I feel like I'm missing something
[1:17:52] here.
>> Yes, thank you, Kristen. Help me.
[1:17:58] I don't have the numbers in front of me,
but just to give you a different like
[1:18:02] idea of what he's referring to. Say the
flat rate is I don't know what the
[1:18:07] numbers are, 75,000 every year for those
years. The increasing rate is saying,
[1:18:13] "Okay, well, this year it's only going
to be 20,000 because you're not going to
[1:18:18] have that mass savings on the electric
yet. Next year it's going to go up to
[1:18:22] 30,000 because you're going to save a
little bit more next year than you did
[1:18:25] this year. The year after that, it'll
continually go up based on the idea that
[1:18:31] you're going to be saving on your
electric bill. So that way you can pay
[1:18:34] it pay more on the back end." I would
think, help me here, that by deferring
[1:18:42] that
pay the upfront payment, you're paying
[1:18:47] more an interest rate over the life of
the loan then, aren't you?
[1:18:50] » I mean, that's
>> by the time
[1:18:54] » generally speaking with cost of
ownership would be lower because you're
[1:18:58] you're going to be
>> letting more interest acrue over the
[1:19:02] life of the loan. Generally speaking,
the way interest works, yes, I am not a
[1:19:07] » professional in that aspect, but
typically interest is based on what's
[1:19:11] paid today, you know,
[1:19:16] » I'm just do it either way.
>> I I'm a fan of the flat rate personally.
[1:19:20] I think
>> I think for budgeting, I think the flat
[1:19:22] rate would be a a wiser choice in my
opinion.
[1:19:29] Um,
any other thoughts here or do we have a
[1:19:35] motion? Um, I I'll make I'll move to
uh
[1:19:42] authorize uh the solar financing uh with
the flat rate.
[1:19:48] » Is this um motion conditional upon
approval of the finance documents by
[1:19:53] Concord?
>> It's not. No, actually this just gives
[1:19:58] us gives the the the company First
American
[1:20:02] uh the
the message that they need to develop a
[1:20:06] contract.
>> So basically a letter of intent and then
[1:20:09] they're going to get the loan docs
together and we're going to review.
[1:20:11] Okay,
>> that's so move to authorize creation of
[1:20:15] the letter of intent. Is that what
>> just to authorize the the
[1:20:19] » preparation? The motion would be to
authorize the preparation of the loan
[1:20:22] documents,
>> right?
[1:20:23] » Okay. Uh so moved. Uh do I hear a
second?
[1:20:27] » Second.
>> All in favor, please signify by saying
[1:20:29] I. I.
>> I. All oppose.
[1:20:32] » The motion carries. Okay. Um ordinance
clarification.
[1:20:38] » Do what?
>> Uh codification update. Do we have an
[1:20:42] update on the codification?
>> Patty, I think.
[1:20:46] » Yeah, that would be me. Um I uh I'm
sorry for the delay. Um there was a lot
[1:20:53] of uh scanning and finding and trying to
get things in order. So um they were
[1:20:59] sent off on August uh 10th and um as per
the uh instructions that we had had in
[1:21:07] the agreement um they within 80 days
they should be getting uh something back
[1:21:14] to us. So that puts us roughly like the
end of October. Um, and then we go from
[1:21:20] there where I guess we look at
everything and then they have extra days
[1:21:24] and stuff. It just started the process.
So, um, I think we're in an 80-ish day
[1:21:30] window right now from the way I
understood the way this read.
[1:21:35] I think what she's trying to say is they
needed a copy of all of the township
[1:21:39] ordinances that they didn't have or
couldn't find and she provided them to
[1:21:45] the codification company in bulk via
email over the last couple of weeks and
[1:21:50] now they have to do their job and get
everything together, get it organized
[1:21:54] and start the cotification process.
>> Thank you for that update. for the
[1:21:59] public. Ordinance cladification is just
a process of organizing all of our
[1:22:05] ordinances so that they can be searched
and more easily rectified if there's
[1:22:11] conflicts and such. Um, and we're in the
process of doing that. Uh, moving on. Do
[1:22:16] I hear a motion to pay the bills uh for
the weeks ending in uh
[1:22:22] July 24th, July 31st, August 7th, and
August 14th of this year.
[1:22:29] I'll make a motion to pay the bills.
>> I'll second.
[1:22:32] » All in favor, please signify by saying
I. I.
[1:22:35] » I. All opposed. Motion carries. Um,
moving on to planning. Uh, there is a
[1:22:44] reaffirmation
uh for the Hawthorne Land Development
[1:22:47] Plan. Do we have any questions on the
reaffirmation? This is one that we've
[1:22:51] reaffirmed um I think five times now.
[1:22:57] Okay. Do do I hear a motion to reaffirm
plan approval for the Haworn land
[1:23:01] development plan?
>> I'll make the motion to reaffirm the
[1:23:04] plan.
>> I'll second the motion. All in favor,
[1:23:09] please second uh signify by saying I.
>> I.
[1:23:11] » I. All opposed. Motion carries. Um
there is a couple proposed actions here.
[1:23:20] » There's a representative for C2C design
group here. I don't know if you want to
[1:23:24] speak on the waiverss you've requested,
but I was at the planning commission
[1:23:28] meeting um and Gogglersville Fire
Company is proposing um a 7500
[1:23:35] not 75,000 correct
>> square foot pavilion and parking lot
[1:23:40] expansion
um at the fire company.
[1:23:45] » I don't know if you want to talk a
little bit about the plan or
[1:23:47] » I'm just here to answer any questions if
there are any. So, they're they are
[1:23:51] requesting a waiver of land development
of submitting formal land development
[1:23:55] plans and going through the formal
process conditioned on resolving issues
[1:23:59] in um Great Valley's storm water review
letter. Um review by the fire chief,
[1:24:04] confirmation of a recorded deed of
consolidation because they encompass two
[1:24:07] parcels into a single parcel and payment
of all fees.
[1:24:14] So, that's the first action. That would
be a waiver of full land development.
[1:24:20] Is this something that the planning
commission has reviewed?
[1:24:24] » Planning commission reviewed the plans.
Um we this gentleman was here for that
[1:24:28] meeting. He went through the plans with
us and the planning commission and the
[1:24:32] engineer for the planning commission all
recommended um waiver of land
[1:24:36] development.
>> I'm just curious.
[1:24:38] » Sorry Mark.
>> Yeah.
[1:24:40] » What does a 7,000 square foot pavilion
look like?
[1:24:45] » I'm not sure. I haven't seen like the
architecturals or anything, but I would
[1:24:49] imagine it's like an outdoors kind of
like the columns and then a roof and
[1:24:53] then the benches underneath.
>> It seems like a big number for a
[1:24:55] pavilion, but now I'm sure there are big
pavilions. I guess
[1:24:59] » it's it's pretty big. Yeah.
>> You didn't see a rendering of it, but I
[1:25:02] know they're going to remove an existing
pavilion
[1:25:06] » and and put the new pavilion sort of in
that footprint, but a little bit bigger.
[1:25:11] So, it's not gonna
>> Okay.
[1:25:13] » The plan the plan looks good to the
planning commission. There's
[1:25:16] » there's a pretty good amount of space
there, too. I I don't think it'll seem
[1:25:20] out of place from what's there.
>> It's just a bigger footprint.
[1:25:25] » Most mostly just curious like seemed
like a big number for a big pavilion.
[1:25:30] Uh, do I hear a motion to uh grant the
waiver of land development condition on
[1:25:35] resolving any issues stated in the GBC
storm water review letter dated 22726
[1:25:40] reviewed by the fire chief confirmation
of a reported deed of consolidation for
[1:25:44] the two parcels into a single deed and
payment of all fees.
[1:25:48] » I'll motion. I'll second.
>> All in favor, please signify by saying
[1:25:51] I.
>> I
[1:25:54] excuse me if if I could say one thing. I
have a typo. Uh, and I will correct it
[1:25:59] on the minutes. The GVC uh letter is
from 727, not 227.
[1:26:06] » Thank you.
>> I just I just want to make that
[1:26:09] Sorry about that.
>> Yeah, thanks. Thanks for the
[1:26:11] clarification, Patty. It's 727 in item
227. I was reading the proposed action.
[1:26:17] Um, any objection to moving on? We don't
need
[1:26:21] » that letter's of record. So that that's
fine. Thank you for the correction,
[1:26:24] Patty. Um the storm water waiver.
>> Yeah, that's a storm water waiver um to
[1:26:31] allow there they're proposing um a 5-ft
berm instead of an 8ft BM. So it's a
[1:26:37] reduction of 3 feet. I don't know if you
have anything that you want to share
[1:26:40] about that, but I know the engineer
looked at it and said he didn't think it
[1:26:43] would be impactful on the storm water.
>> I think it was very minor in nature. Uh
[1:26:47] our ordinance requires 8 foot, but since
this pond is relatively small and
[1:26:51] there's some grading restraints, uh we
do uh support a waiver of allowing that
[1:26:56] burm to be 5 ft width.
>> Do I hear a motion to grant the storm
[1:27:02] water waiver as stated?
>> I'll make a motion.
[1:27:06] » I'll second.
>> All in favor, please signify by saying
[1:27:09] I. I.
>> I. All opposed.
[1:27:13] That uh first proposed action. and I
felt like an auctioneer.
[1:27:17] » Um, thank you very much. Thank you.
>> One more thing. Um, at the planning
[1:27:21] commission, I did ask if you could talk
to the Gogglerville representative about
[1:27:25] the termination of lease that we had
sent. Did you get any feedback?
[1:27:29] » Yeah, I let him know. He's he just said
okay. That was really what
[1:27:33] » All right. Well, thanks for telling him.
>> I I also let him know about the uh the
[1:27:36] new ordinance. That was another thing
that you asked me to let him know. I
[1:27:39] think it was like the special event
ordinance. I let him know about that.
[1:27:41] » Yeah. That hasn't been enacted yet.
Still in progress, but thanks. Yeah.
[1:27:44] » Yep. Thank you guys. Appreciate it.
>> Thank you. Uh moving on, Mike, what do
[1:27:48] you got with the public works?
>> Good evening. Our KPIs are on track,
[1:27:53] which shows service remains consistent
and workloads are being managed
[1:27:56] effectively. If the board has any
questions, I'd be happy to answer them.
[1:28:02] All right, I'll move on to item B.
Tonight, we're going to be covering
[1:28:06] roads selected for repaving in 2027. And
this is part of the capital program. So
[1:28:11] now I'm going to turn the presentation
over to Ben Maguire.
[1:28:34] All right, this is an update from the
last time we I think last time we
[1:28:37] talked, we talked about the top 41 roads
we were looking at. Um, now we have
[1:28:43] things narrowed down to uh the roads we
want to focus on for next year. Public
[1:28:49] works in coordination with the manager
and data from the chief of police have
[1:28:53] identified the roads we want to do for
next year. Each road has a repair
[1:28:57] strategy based on the current condition
rating and the various treatment options
[1:29:02] we have
and these are the roads we're going to
[1:29:05] focus on which we know we'll be able to
cover under liquid fuels funding. We
[1:29:10] don't know the exact allocation for next
year yet but averaging out what we
[1:29:15] received over the last couple years we
know we'd be able to cover this much uh
[1:29:20] at the very least. Uh we have Deerfield
Drive and Hickory Road uh that we're
[1:29:26] looking at for in-house level and
overlay projects
[1:29:31] and
three roads over in the Mifflin area
[1:29:34] that we're looking at uh exploring some
of these new methods we talked about at
[1:29:39] previous meetings. And we'll be uh
teaming up with Joe Regoski probably in
[1:29:45] December to put together bit specs for
those uh jobs there. And then after
[1:29:52] uh we go through budget season, if we
find we do have more money to spend than
[1:29:57] liquid fuels funds,
um we have prices and a bunch of other
[1:30:03] roads waiting on the bench that we can
pull out to utilize those extra funds we
[1:30:09] may find. We have
that's really it unless anybody has any
[1:30:13] questions.
[1:30:18] Good deal. I'm going to disappear.
>> Thank you, Ben. Um, appreciate the hard
[1:30:25] work there. This is going to pay off
for the township. You guys have been
[1:30:30] doing a great job on that. Thank you,
[1:30:40] » Joe. Do you have anything else?
Actually, I don't have anything more to
[1:30:43] add. I've been I think Mike and Ben and
I have been [clears throat] discussing
[1:30:47] different friction courses. So, I think
we're going to look at some options that
[1:30:51] can preserve our roads and and hopefully
get an early uh bid for next next year
[1:30:57] so we get some competitive prices. And
since there's a weather and time
[1:31:02] limitation for some of these friction
courses, they have to be done a little
[1:31:05] bit earlier than the typical wearing,
but we'll be coordinating together to
[1:31:09] get that out to bid early next year.
That's all I have. Thank you. Turn it
[1:31:14] over to you, Kelsey. I
>> actually add one thing onto that. Um I I
[1:31:18] think Peter, we talked about uh the LSA,
the small LSA, if there was anything
[1:31:23] that from a a road repaving standpoint
that we could use that for that's due by
[1:31:28] September.
I don't know if he got a chance to talk
[1:31:31] to Mike about that.
>> I don't recognize what you're asking.
[1:31:36] » There's there's a couple different LS uh
LSA grants that we can get.
[1:31:40] » One of them is less than a million
dollars. When we look at the awards,
[1:31:43] they're typically in the$100 to $200,000
range. You can apply for road repaving
[1:31:49] projects as part of the LSA. So, what we
talked about doing uh potentially is
[1:31:54] putting a road project on there if Mike
had one that he thinks would kind of fit
[1:31:59] that bill of that price range. You know,
it could go maybe a little higher, maybe
[1:32:04] to 150 or something like that, but
probably somewhere in that general
[1:32:07] range. Um, we would need to apply for
that by September 30, Mike. So, you
[1:32:12] don't have to answer me today, but like
maybe just think about that over the
[1:32:16] next month if there's something that
fits that bill.
[1:32:19] » Yeah. Ben and I and Peter, we'll get
together and see what we can come up
[1:32:22] with.
>> Yeah.
[1:32:27] » Imagine you can come up with a project.
Um Kelsey, over to you.
[1:32:32] » All right. Thank you. Um item A is just
an update on the Sensa department's
[1:32:36] issue. um since it did based on the
request from the district attorney's
[1:32:42] office of the county um
implement a 247 onampus manager at the
[1:32:49] property to deal with any ongoing
elevator issues. Um and so that's been
[1:32:55] accomplished. My understanding is that
they're still on schedule with respect
[1:32:59] to um the first elevator being replaced
and then they will move on to the second
[1:33:04] elevator being replaced. I haven't heard
anything about any delays or issues with
[1:33:09] respect to um the timeline that they had
previously provided the township. Um we
[1:33:15] did issue the township did issue a
citation against Sensit for the elevator
[1:33:20] failures that had happened in the past.
Um since its attorney called me and
[1:33:25] Sensit has agreed to pay a $1,000 fine
as a result of that citation. Um I do
[1:33:32] not know if it has been paid. Patty, did
you receive any payment from Sensit with
[1:33:37] respect to that fine?
[1:33:43] » I guess she got off.
>> I guess she got off.
[1:33:46] » All right. Um, so I don't know if the
township received it yet, but that was
[1:33:49] since its plan. If since it doesn't pay
the fine prior to the hearing date being
[1:33:54] scheduled, then we'll move forward with
presenting our case to the magisterial
[1:33:58] district court and asking for the same
fine that they were agreeing to pay.
[1:34:04] Um if there's no questions, I'll move on
to item B, which is the rental
[1:34:08] ordinance. Um the commissioners were
interested in um enacting potentially a
[1:34:15] rental registration ordinance for the
township to sort of have some oversight
[1:34:19] over all of the rental properties in the
township. And in order to do so, the
[1:34:24] commissioners were interested in
starting um or in hiring a company that
[1:34:29] deals in rental property registrations
and inspections on a regular basis. Um
[1:34:35] there was some feedback from the public
at the last meeting regarding um getting
[1:34:40] um some proposals from different
companies in the area who do handle this
[1:34:45] type of work. and the the township
manager, Peter, um came up with an RFP,
[1:34:51] which is a request for proposal um with
respect to um that issue. And so
[1:34:58] tonight, we're looking for approval from
the commissioners to u accept the
[1:35:05] proposed request for proposal and um put
it out there for people to uh contact
[1:35:13] the township with responses to.
Do I hear a motion?
[1:35:21] » I'll make the motion.
[1:35:25] » I'll second it. All in favor of um
authorizing the RFP, please signify by
[1:35:30] saying I.
>> I. All opposed.
[1:35:34] » Opposed.
[1:35:37] » Motion carries. And that's all I have
for now. Thank you.
[1:35:41] » Thanks, Kelsey. Um
zoning uh just an update
[1:35:50] there's a p there's a zoning application
838 which is a continuence from February
[1:35:56] 26. Do you have any
>> Yeah, I believe um the planning
[1:36:00] commission had previously recommended um
didn't make any recommendation
[1:36:05] necessarily with respect to this
application. um they were going to just
[1:36:10] let the zoning hearing board hear the
facts and make a decision based on the
[1:36:13] law. And I believe that the board of
commissioners previously um agreed and
[1:36:17] didn't take any position on this
application. So this is just an FYI that
[1:36:21] it's the continued hearing is scheduled.
>> Okay. Thank you. Um on to the
[1:36:27] commissioners. Um
Tanya, did you want to
[1:36:31] » um for the uh action tracker update? Um,
we've had updates from all the action
[1:36:40] items and
I think we're good.
[1:36:46] » Mark, anything?
>> Mark, anything specifically on the
[1:36:48] website? Uh,
yeah, we uh we were able to uh review uh
[1:36:56] with Revise. They presented us with uh
uh a concept which uh our team uh here
[1:37:03] at Kumu reviewed, gave them feedback.
They made several changes to their
[1:37:10] design based on our feedback and came
back with a revised version of the
[1:37:15] design and we we approved that. I think
it was August 4th that we approved the
[1:37:23] the design. So, what we're on to now,
the next phase of this project is for a
[1:37:29] site map to be created um based on our
current website and uh that's revise is
[1:37:37] working on that. They said it would take
maybe two to five weeks to put that
[1:37:41] together and um once we get that back
then it's a matter of uh you know
[1:37:48] creating the content. Um,
so anyways, we're still on track to have
[1:37:55] our website ready by the start of the
new year at this point. So,
[1:38:00] » awesome.
>> Awesome. We do we do have uh one thing
[1:38:04] and um you know I think we'll have to
work with Patty on but the um what we
[1:38:09] had approved after the last meeting was
the uh the the forms the online forms
[1:38:15] interactive forms so that we could begin
to post uh job postings or other um
[1:38:22] types of online forms that people could
interact with and and that is something
[1:38:26] that could be utilized right now on our
current website. It's just sort of a
[1:38:31] plugin. Uh but there's some setup
involved. Uh that has been done by
[1:38:36] revise. Now the the balls in our court
and we have to we have to you know kind
[1:38:42] of review a couple of videos they
provided to understand what we need to
[1:38:46] do. So the interactive forms uh is is in
process may take some effort to get
[1:38:53] completed
>> and um
[1:38:57] » happy to lean in on that if
>> Yeah. We may take you up on that, Andy.
[1:39:02] » Awesome. Did you want to get into the
billing software, too, just to kind of
[1:39:05] recognize everybody there?
>> Yeah, sure. Um Um Kristen uh who was
[1:39:12] speaking earlier, u provided me with an
update um because Kristen has kind of
[1:39:17] been and Peter the point point people on
the the u receiving u uh estimates from
[1:39:26] uh we have three companies. Tyler
Technologies,
[1:39:31] Edwin, I'm sorry, Edmmonds
um and um
[1:39:36] and Intelllettech. Yeah. Uh so we have
received estimates from them. We've um
[1:39:45] re been reviewing them and I think where
we are right now is we're we're
[1:39:51] close to making a decision. And I think
uh the the leader at the moment based on
[1:39:57] functionality and and cost because I
think there's there's some uh
[1:40:03] Intellletch seems to be the the front
runner, but we're reviewing the video
[1:40:08] because Edmonds was one that we looked
at in April. So it's you know kind of
[1:40:13] been a little bit in the past and we
want to make sure we give enough uh um
[1:40:18] you know kind of review of what they had
provided their their estimate um and
[1:40:23] their um functionality. So I think uh
we're close but we need a little bit
[1:40:29] more time to make a a good uh
recommendation to the board. Uh you have
[1:40:36] anything to add to that Peter?
No, that is good summary.
[1:40:41] » Yeah,
[1:40:44] » just for everyone else's uh
notification, I asked um Tanya to add
[1:40:48] the solar project onto the uh tracker
then because that'll kind of take place
[1:40:53] over the next several months.
[1:40:57] » Makes sense. Awesome. Um
the the code of conduct resolution
[1:41:06] Oh, okay. Yeah.
[1:41:11] » Okay. Just got carried over.
>> Yep. Okay.
[1:41:15] The special events ordinance. Um Kelsey,
do you want to open this up?
[1:41:20] » Yeah. So, um the special events
ordinance was um something that
[1:41:25] Commissioner Miller kind of was the the
first commissioner to consider
[1:41:29] [clears throat] and put out there. He
sent me a proposed ordinance that um he
[1:41:35] wanted me to review and the planning
commission to review and the other
[1:41:38] commissioners to review, the chief of
police to review, the fire chief to
[1:41:42] review. And we got a lot of feedback
from the review of of the ordinance by
[1:41:48] all of those different people, including
some of the public. Um so, right now, I
[1:41:53] don't think it's in final form to
authorize advertising at this point. I'd
[1:41:57] like to take some of the comments that
um Mark provided today, look through
[1:42:02] those, do kind of a final run through of
it. Um I'd like to try to simplify it a
[1:42:08] little more. Um I think it's a little
too complex for not not not
[1:42:16] too complex for the public to
understand, but it's a lot for the
[1:42:19] public to have to go through to have a
special event. Um and I think it's a
[1:42:24] little a little overkill. So I want to
go through it. I want to try to simplify
[1:42:27] it in a way that makes more sense to the
public, but that also
[1:42:32] recognizes what the fire chief, the
chief of police, and the commissioners
[1:42:36] all want. Um, so I'm gonna I'm gonna
take a shot at that and I think by next
[1:42:40] meeting we can we can have something
final to to advertise and I'll try to
[1:42:45] get it out to the board and you know to
the planning commission um in advance of
[1:42:50] that meeting so that if there are
further comments we can address those
[1:42:53] because I think it's important that the
public has a say in an ordinance that
[1:42:57] they may have to follow if they want to
have a party.
[1:43:00] » Do you mind just giving some of the
highlights that because you chopped it
[1:43:03] down pretty substantially already. I I'm
not asking for a blowby-blow, but just
[1:43:07] high level.
>> Yeah. So, um you know, the the
[1:43:11] ordinance, the purpose of the ordinance
is to sort of define what a special
[1:43:16] event or a public gathering is and what
a public gathering is not. Um and for
[1:43:21] something that does qualify as a public
gathering, it goes through different
[1:43:26] levels of tiers. What is a smaller
public gathering versus a bigger public
[1:43:30] gathering?
>> I'm sorry, I don't mean to interrupt. I
[1:43:32] I was just meaning like what did you cut
out to in the latest version that we
[1:43:37] have here? Cuz I think I'm going to
assume that people saw it. Like you
[1:43:40] said, a bunch of people already read it,
but we slashed a bunch of stuff down
[1:43:44] already.
>> Yeah. I mean, I tried to get rid of a
[1:43:46] lot of stuff that seemed like it was
overkill that's already provided by the
[1:43:51] Constitution, by law, that we don't
necessarily need to have four pages
[1:43:56] worth of information on in an ordinance.
Um, you know, I I still think that we
[1:44:02] could get rid of a lot of stuff in it.
Um,
[1:44:06] there was um a couple of things that
were suggested that were added. Not all
[1:44:11] of it was cut. I mean, there were
additions regarding businesses that are
[1:44:15] already operating and if they're having
an event that's in their normal course
[1:44:19] of business, is that exempt from having
to pull a special events permit? Um,
[1:44:24] things like that. So I I just still
think it needs to be kind of paired
[1:44:29] down.
>> And just one other highlight I wanted to
[1:44:32] point out, it's it got in the threshold
got moved up to 100,
[1:44:36] » right? So the the lowest tier system
started at 50 and there were a lot of
[1:44:41] people who said, you know, I do that
every Friday night. I have a big
[1:44:44] property, you know, we have pig roasts,
whatever. So, you know, the
[1:44:47] commissioners recognized that and I
think we can all agree that 50 was kind
[1:44:51] of a low threshold. Um, so yeah, we'll
we'll keep working on it. I just think
[1:44:55] it's a little premature to authorize it
for advertising. Now,
[1:45:00] » Miss Meyers, you did you have something
you want to add?
[1:45:06] » You want to stand up?
>> Do you mind? Please just state your name
[1:45:09] and address into the microphone.
>> My name is Destiny Myers and my address
[1:45:12] is 141 Wilma. A um in writing. Um, but I
I guess I just wanted to verify, so once
[1:45:20] this uh version is amended, when will it
be available for maybe the public again?
[1:45:26] Um, does it have to get to that
advertising stage? Technically,
[1:45:30] ordinances in progress that are drafts
aren't
[1:45:34] they're not subject to a right to know
request. The township is not required to
[1:45:38] produce them to the public because
they're in draft stage. Um, in my
[1:45:43] experience with this board, unlike some
other boards, it just depends on the
[1:45:46] board. Their, you know, level of
transparency is greater than some other
[1:45:51] boards. And so that would be up to the
commissioners if they want to release
[1:45:55] that sort of final draft to the public
for comment. It's not necessary. Now,
[1:46:00] once they authorize it for advertising,
that is the final draft. It will get
[1:46:04] advertised. It will be available for the
public to come see. And from that point
[1:46:09] on, the public can come to the uh
meeting where it's going to be enacted
[1:46:13] and make comment on it at that time. And
sometimes that influences the board to
[1:46:18] say, "Okay, maybe we need to look at
this again and revise it again and then
[1:46:22] readvertise for enactment later." So, it
will be available to the public. I just
[1:46:27] don't I just can't say when.
>> No. And that's okay. I think uh our
[1:46:30] biggest concern um so we own two
businesses in the township and we we
[1:46:36] reside in the township. Um, so I do
appreciate hearing that some of the the
[1:46:40] things have been amended or taken into
uh consideration. Um, and I agree about
[1:46:44] the pigos and stuff. Sometimes people
just want to have fun. Um, but I, you
[1:46:49] know, I really wish you guys would
really think about how this could um,
[1:46:54] impact small businesses um, or new
individuals coming into our community
[1:46:58] because that is what we we've been
thriving on since we've moved in. you
[1:47:02] know, everybody's all about, you know,
bringing more in and, you know,
[1:47:06] generating, you know, uh, community, but
also generating, um, you know, income.
[1:47:10] So, I don't know, we're just really
passionate about what we do. Um, we try
[1:47:14] to, you know, remain safe. Um, I guess a
question might be even like, um, is
[1:47:19] there a KPI for incidents that are
linked to special events? Um, is that
[1:47:25] right, KPI? um something of that sort,
but like something that could help us
[1:47:31] also keep an eye on if these, you know,
incidents or are or sorry, these um
[1:47:37] special events are problematic or not.
>> So, that's not really something that
[1:47:42] would typically go into a KPI. We don't
have one for that.
[1:47:46] » No, we we don't currently have one that
wouldn't be something that would go in,
[1:47:49] but um you would know if an event or
events in the past have concerned us. um
[1:47:56] we're very proactive in reaching out and
trying to resolve an issue, especially
[1:47:59] if we identify one
>> before it gets worse and continues. Um
[1:48:04] so if we haven't um reached out to you
as far as any events in the past um
[1:48:10] which I don't think we have uh because I
don't know who you are or what you do.
[1:48:13] No.
>> So that's probably a good thing. So
[1:48:16] yeah.
>> Yeah. But we we do we are aware and
[1:48:19] events that come on our radar uh we make
it known that it is on our radar and
[1:48:24] usually are a drain on resources or we
have to provide additional resources
[1:48:29] which that's when we get concerned have
to like really sit down and collaborate
[1:48:33] on how we can resolve things.
>> Yeah. I think I just think about how
[1:48:36] much we see on next door and I don't
want that to be like our only um avenue
[1:48:40] of understanding when there are issues
or there aren't. Um but that leads me to
[1:48:44] one other question and then I'll wrap
up. um h it is very difficult to follow
[1:48:50] your website and I uh am very grateful
to hear um that stuff is uh going to be
[1:48:56] updated. I appreciate that. I would love
to be notified as a resident and to be
[1:49:00] in the loop and um be aware. Um however,
I have no idea like sometimes the
[1:49:05] agendas are posted so late. Um sometimes
like uh I've just went to look at
[1:49:11] meeting minutes. I had to watch the
whole three and a half hour movie uh
[1:49:15] video YouTube from the last meeting. Um
it's great to look at an agenda and see
[1:49:20] what you can go through and you know
kind of pick and choose or then you
[1:49:23] watch your YouTube video and you can
fast forward to the point where you know
[1:49:27] that was addressed. Yeah.
>> But there's not minutes up um I believe
[1:49:31] since April.
>> Yeah. So this is something we've been
[1:49:38] actively working through.
um something that is the board is is
[1:49:45] very keenly aware of being an issue that
we need to address. Um just so you're
[1:49:50] aware because you brought it up, there's
been a lot of change um particularly
[1:49:55] around our administrative department and
our administrative department has been
[1:49:58] very burden has has shouldered a lot of
that burden. So I we're not in the
[1:50:04] business of making excuses, but I want
to sort of shed some light on sort of
[1:50:08] what's maybe behind some of that delay.
It's not something that we see as
[1:50:13] acceptable. And I think the the board
would
[1:50:18] fully agree with you that that's
something we'll get up to speed with
[1:50:20] regard to it. The website Mark has been
working diligently on trying to get us
[1:50:26] into the uh the modern age. So, so our
small businesses and and our community
[1:50:32] is attractive digitally. So,
notification
[1:50:37] sign.
>> Yes,
[1:50:40] » a notification signup will be part of it
too. So, we can push information out to
[1:50:44] residents who would like to receive
information. Um, you know, so that's
[1:50:49] just something that's a feature of the
new website that I think would benefit a
[1:50:53] lot of people.
>> Definitely. Is there a way I can um like
[1:50:57] is there a way to be notified uh ahead
of time? I mean, so I took off work
[1:51:01] tonight to come to this. So like at the
end of the day, like I don't want to
[1:51:04] miss the next meeting if we're going to
be discussing um some very important
[1:51:08] stuff that I'm very passionate about or
my husband and I are passionate about.
[1:51:11] Um so where is the best place to kind of
get an update when this will be
[1:51:16] discussed again? I understand that you
already said, "Hey, I don't know when."
[1:51:19] » Yeah, I mean you'll know based on the
agenda being posted. The board did enact
[1:51:25] a resolution regarding what their
preference would be as far as when the
[1:51:29] agenda gets posted. By law, it doesn't
need to get posted um until 24 hours
[1:51:34] before the meeting, which I know is
rough. People have lives. You have
[1:51:37] plans. Um I think the board's resolution
indicated that they would like to see
[1:51:41] the agenda get posted the Thursday
before the meeting.
[1:51:45] » Yeah.
>> Friday.
[1:51:47] » Friday before the meeting. So, that's
what that's what the administration is
[1:51:52] working towards. Um, but ultimately look
the night before. That's when you'll
[1:51:57] know for sure.
>> Thank you.
[1:51:59] » And this I think we've mostly been
hitting Fridays. This was an exception.
[1:52:05] We had our township secretary was out
and um then under the weather
[1:52:11] unfortunately. So bear with us. We're
working through that. We recognize that
[1:52:15] the issues too. Um with regard to the
special um events ordinance, I just
[1:52:20] wanted to follow uh chief in saying
so we when there are incidents
[1:52:30] when I said this that's not the sort of
thing that would typically go into the
[1:52:34] KPI report. That's not to suggest like
that's not the sort of thing we would be
[1:52:38] made aware of. we are made aware of when
incidents
[1:52:44] some anything problematic comes up and
to be transparent I think
[1:52:50] recent events have probably been the gen
without probably saying more than I feel
[1:52:58] comfortable there were some recent
events that I think uh are the genesis
[1:53:02] of this coming about the goal is
absolutely not to burden small
[1:53:07] businesses it's to make sure that the
township has adequate accountability and
[1:53:11] oversight.
>> I understand that. I also don't want it
[1:53:14] to burden the township too. Yeah. And I
just um if you guys could just
[1:53:18] acknowledge at least receiving my email
um with lots of different questions um
[1:53:22] just you know you don't get a response
and I'm not looking for that but I did
[1:53:26] just want to know that my email was
received if that's okay.
[1:53:29] » Yeah.
>> Okay.
[1:53:30] » Thank you.
>> Thank you very much.
[1:53:32] » Thank you.
[1:53:35] Please. Yep.
>> Barbara, Barbara Der, 22 Bogard Avenue.
[1:53:40] Kelsey, I just want to clarify
something. Um, Topah Hawken Township was
[1:53:46] involved in right to know litigation uh
regarding draft ordinances. My
[1:53:50] understanding as a result of that
decision that draft ordinances that are
[1:53:54] discussed at meetings should be made
available under for with right to know
[1:53:57] requests.
>> Yeah, understood. Understood. and I
[1:54:02] think the board has been honoring that.
Um,
[1:54:10] » thank you.
>> Thank you, Barbara.
[1:54:12] » Um, moving right along. Ken Grillil
Pool, uh, considering a contract for the
[1:54:16] 2027 season.
>> Yes. So, this one's relatively easy in
[1:54:21] that, uh, nothing has changed. They
basically offered us the exact same
[1:54:25] contract as last year. The only
difference being that they would
[1:54:29] increase the day pass uh to 13 for
adults and 10 for children. Um frankly,
[1:54:36] I think they're just trying to encourage
more people to sign up for memberships.
[1:54:39] I don't think it's really much more
thought than that. But in terms of the
[1:54:43] members, uh everything would be the same
ratewise for next year. It was kind of a
[1:54:48] resounding success. I would categorize
it. We've been following the the reports
[1:54:52] that they've been giving us over the
last several months. saved a lot of
[1:54:56] money for for people. Um, and we've
ended up in the in the black, if you
[1:55:00] will. Um, where if you subtract out our
spend, we've still saved the township
[1:55:05] residents a lot more than what we spent
to kind of subsidize the rate. So, my
[1:55:10] recommendation would be to continue with
it, but I'll pause here for any
[1:55:14] questions anybody has.
[1:55:18] » I would agree
with your recommendation.
[1:55:24] seems like dollars and cents a
no-brainer to me.
[1:55:29] » And I just want to add something, some
anecdotal evidence of the success of
[1:55:33] this of this program or effort. I live
in Overbrook and uh I walk the
[1:55:39] neighborhood all the time. Uh was
approached by some of my neighbors who
[1:55:45] were a couple that had been with
Shillington Pool for years. Anyway, they
[1:55:51] took the deal and they are loving it.
They feel it's a great value. They love
[1:55:58] the hours. They they think they feel
very welcome. Um they've told people
[1:56:03] there there's I think a a momentum
building on this that uh will prove to
[1:56:09] be even more successful going forward.
>> My dad also took advantage of it. Did
[1:56:15] he?
>> And he and he loves it, too. So,
[1:56:17] » cool. That's great.
>> Now I'm sold because Kelsey's dad's in.
[1:56:22] » That's great feedback. Anything else? Um
or do we have a motion uh to
[1:56:30] reauthorize the contract?
>> Is it is it or enter?
[1:56:35] » Did they provide you with a new contract
for 2027? Yeah, I would say um to
[1:56:40] authorize entry into the contract
condition upon the solicitor's review if
[1:56:44] it's necessary.
>> I'll make that motion.
[1:56:48] I'll second it. All in favor, please
signify by saying I.
[1:56:51] » I. All opposed.
>> Opposed.
[1:56:55] » Um, and then we have,
>> excuse me, if I could cut in one second.
[1:57:01] In that folder should be a copy. Um,
Kelsey, if you want to look at it before
[1:57:06] he would sign it. Is a copy of the
contract is in the folder.
[1:57:11] » Yeah, I mean, I can if someone wants to
email it to me, I can look at it. Um,
[1:57:16] » okay. But I'm not going to review the
cont.
[1:57:18] » No, no, I just meant Okay, thank you.
>> No, I'll sign it.
[1:57:25] » Yeah, hold it until I'm sure it's okay.
Um
[1:57:32] Okay, so
[1:57:36] I guess I'll I'll
take the floor.
[1:58:07] Yeah. Before we get to that, u I'm going
to I'm going to flip this uh to start
[1:58:13] with uh item F. Uh do do uh I hear a
motion to approve uh the township
[1:58:24] manager agreement uh with
our potential
[1:58:30] uh township manager.
>> I'll make a motion to approve the
[1:58:34] contract. I'll second.
>> All in favor, please signify by saying
[1:58:39] I. I.
>> All oppose.
[1:58:45] » Abstain.
Okay. So, the motion carries. Um, with
[1:58:51] that uh I want to introduce
uh Terrence
[1:58:57] uh without not personally but uh give
the public some information.
[1:59:10] All right. So, um, as some of the public
has is aware, um,
[1:59:17] but perhaps not all,
Peter Marshall has was brought in the
[1:59:23] beginning of this year after some
changes that the board enacted in uh,
[1:59:28] the township's management. Uh, and Peter
came in with the understanding that he
[1:59:34] would be operating in an interim role.
Uh the expectation being that he would
[1:59:40] shoulder the load in a part-time basis
uh while conducting a rec recruiting uh
[1:59:47] and
search to fill the permanent position
[1:59:51] for the township's manager. Uh with the
with the vote we just had, we're happy
[1:59:56] to announce that uh ahead of schedule,
we will be having a new township
[2:00:02] manager. Um
Peter did a ton of work uh vetting
[2:00:10] numerous candidates. Uh we interviewed a
number of them. Scheduling was
[2:00:15] difficult. We had candidates from uh
across the country. Um
[2:00:21] but Terrence stood out for a number of
reasons. he has seemed to have an
[2:00:26] incredible uh aptitude when it comes to
budgeting and municipal finance which is
[2:00:32] something that we valued uh quite a bit.
Uh as I think has been uh clear uh the
[2:00:39] board is really focusing on getting our
fiscal house uh where we feel it needs
[2:00:45] to be and we don't feel we're quite
there yet. So prioritizing
[2:00:50] um that expertise was important to us.
He also has an extensive management uh
[2:00:59] resume. You can see he was the the
associate director for budget and
[2:01:03] performance management uh for the DC
Department of Parks and Recreation.
[2:01:07] That's the uh with the federal
government overseeing an $80 million
[2:01:11] budget with 600 uh employees. uh
performance management, procurement,
[2:01:17] inter agency coordination. This is a
serious
[2:01:21] high level uh public management role
that very few candidates could match. Um
[2:01:28] and we were uh quite impressed. I mean,
and his resume speaks for itself. He has
[2:01:33] an outstanding education um several
degrees uh that really stood out. So, we
[2:01:41] were excited um to offer Terrence the
the role. Um he brings
[2:01:49] several talents and skills and strengths
that I think are going to really help uh
[2:01:54] move us collectively in the direction we
want the township to go.
[2:02:01] Um this is from Terrence himself. Great
local government is built through the
[2:02:06] collaboration, accountability,
innovation and exceptional service. um
[2:02:10] speaking to him when we uh were
interviewing, one of the things I asked
[2:02:16] him why Kumaru Township coming from from
bustling DC overseeing 600 employees,
[2:02:23] $80 million budget and and his his
answer I think spoke to me in that what
[2:02:30] he said was you sort of get become a
part of the machine there and he was
[2:02:35] looking for somewhere that he could
really feel and see the fruits of his
[2:02:41] labors. Uh, and I'm paraphrasing and I
think he he the the idea of a a township
[2:02:48] that is large, medium to large, but
we're not talking a giant machine uh was
[2:02:54] was appealing and and uh that was among
many of the things he said during the
[2:02:59] interview process that uh stood out to
me. But I think we really lucked out uh
[2:03:05] getting Terrence. Um
we're going to continue working to
[2:03:11] strengthen uh partnerships within our
community and outside of it. Continue to
[2:03:16] work on investing in infrastructure so
that we can grow the economy in Kumu
[2:03:20] Township. Continue working to improve
services. Be data driven. That's another
[2:03:26] thing that stood out about Terrence.
seems very focused on making datadriven
[2:03:31] uh decisions. Uh eyes open, not
[2:03:38] purely just going with the gut or or
things like that. We want to make sure
[2:03:42] we're making the right decisions um as
often, if not always, uh as often as
[2:03:48] possible. Um and then we want to support
our employees. uh he seemed uh
[2:03:57] like the sort of leader who will hold
people accountable but absolutely
[2:04:01] support them um and be a leader that's
respected by their subordinates and
[2:04:07] staff. Um and then obviously maintain
the safe safety and resilience of Kumri
[2:04:15] Township. So we just wanted to say uh
publicly now that he we have officially
[2:04:23] accepted a new manager. Welcome to the
team, Terrence. Uh when I heard he
[2:04:28] accepted the offer, I gave him a a call.
I spoke to him. He was excited. I was
[2:04:32] excited. Um and I think we got great
stuff in store. James, sorry.
[2:04:40] Um
starts the 16th
[2:04:44] » 14
>> 14th
[2:04:46] » of September. Yes. So less than a month.
I should take this opportunity to to to
[2:04:54] extend our gratitude as a township to
Peter. Uh Peter has stepped in
[2:05:02] and
despite
[2:05:05] working part-time and despite quite a
lot of change and tumult that he walked
[2:05:11] into
done an extraordinary job, he's he's
[2:05:17] kept
uh us on track to you know to the best
[2:05:21] of his ability. We've had hiccups I
mentioned earlier. We we've had some
[2:05:25] change and challenges going on, but
Peter has has been a welcome addition.
[2:05:30] And while we're excited to be bringing
uh Terrence on board, we're it is kind
[2:05:36] of a bittersweet moment to to have Peter
going, but I'm sure you'll have uh
[2:05:41] plenty more ahead of you. But thank you
for for all your hard work.
[2:05:45] » Thanks, Peter.
[2:06:04] Okay, that was the big reveal.
Um,
[2:06:10] the consent agenda on changing the
agenda format. Uh, do we have anything
[2:06:16] we need to discuss? I was just going to
give a little bit of background on what
[2:06:21] this is if yeah if I can. So for those
and I think Patty pointed out to to us
[2:06:28] when I was asking this to be put on the
agenda that at some point we actually
[2:06:33] did have a consent agenda. Um but for
whatever reason, I'm not sure what
[2:06:40] reason we we didn't continue doing it.
But the idea of a consent agenda is is
[2:06:46] for us to uh it's it's a common
management practice and it's used in m
[2:06:52] municipal governments and other public
bodies uh to basically the purpose is to
[2:06:58] spend less time meet less meeting time
taking separate votes on matters that
[2:07:03] are routine and generally require little
or no discussion. So, I think we all
[2:07:08] probably would agree we'd love to have
shorter meetings for things that aren't
[2:07:14] or or to spend less time on things that
are sort of routine and mundane and you
[2:07:19] know that we could move through much
more quickly and then spend more time on
[2:07:24] areas where we may need to have more
public participation, more um you know
[2:07:31] discussion and but I think ultimately we
we can be more efficient with our
[2:07:36] meetings by using this. So, um, you
know, with with the caveat being that,
[2:07:42] you know, I think, you know, Tanya and I
can relate to one of the things we ran
[2:07:46] on was transparency, and we want to make
sure that we're not, you know, just
[2:07:51] saying, oh, you know, we're voting yes
to 10 things that, you know, everybody's
[2:07:56] like, what did what did you just vote on
and what what did, you know, you're just
[2:08:00] trying to sneak some things by us here?
That's not the intent. And and I think
[2:08:04] what with our what we were talking about
earlier with the agendas going out and
[2:08:09] being published um earlier, say by
Friday, if there are things that are
[2:08:14] grouped into this consent agenda, it
might be things like um approving prior
[2:08:19] minute meetings, uh routine reports
received by the board, uh previously
[2:08:24] reviewed administrative matters, routine
appointments or authorizations,
[2:08:28] standard recurring payments or
administrative actions. Those things can
[2:08:32] all be grouped into this cons consent
agenda and voted on with one yay or nay.
[2:08:38] But with the caveat being that if if the
any one commissioner of the five can
[2:08:44] look at that consent agenda and say you
know what I I want to discuss this. I
[2:08:50] don't want this to um you know be be
just randomly approved. I want to have
[2:08:56] some discussion on it. Then it comes out
of the consent agenda. So uh and also
[2:09:01] even from the public the public public
can have have a voice in that too and
[2:09:05] say that they would like to have some
comment on that particular thing. So we
[2:09:10] we can have flexibility in this consent
agenda to uh to pull pull out what may
[2:09:16] need to be you know discussed by the by
the community or by the commissioners.
[2:09:20] Um so that uh see what else. Um
yeah, so residents retain their normal
[2:09:29] opportunity to comment on matters for
before the board. Uh the minutes would
[2:09:33] clearly reflect the individual matters
so that they would be on the agenda
[2:09:38] individually but you know sort of listed
and that would be grouped in the consent
[2:09:44] agenda that we would that we would vote
on um with one one vote. Um,
[2:09:52] so that's, you know, kind of it in a
nutshell. I don't know if anybody has
[2:09:57] any questions.
>> I think it sounds great. Um,
[2:10:02] it will lessen opportunity for me to
blow hot air.
[2:10:06] » Sure.
>> Um, I have just a couple thoughts.
[2:10:11] One is could we perhaps exclude
there's two things that come into my
[2:10:17] mind that I wouldn't want to even give
the potential for a perception that
[2:10:24] something is getting sort of just
bundled and slid through. One is like
[2:10:30] substantial or like significant existing
ordinance amendments or or creation of
[2:10:35] new ordinances I don't think would
belong in a consent agenda.
[2:10:39] » Okay. And then like non-dominous
expenses.
[2:10:44] » What I can do is I have [clears throat]
the other municipalities that I
[2:10:48] represent use consent agendas. I can
send you examples of what would be
[2:10:53] listed routinely under a consent agenda
versus what is on their normal agenda
[2:10:58] that they go through one by one.
>> Okay.
[2:11:00] » Um I think it would help you understand
exactly what routine what's considered a
[2:11:04] routine matter versus something that
needs to be called out specifically.
[2:11:09] That sounds great. Yeah.
>> I think the other thing whether you
[2:11:12] wanted to to do this or not, we could
sort of do it on a trial or a pilot
[2:11:16] basis, you know, for for three to six
months or something and and just see how
[2:11:21] it worked and, you know, change it if we
need to. Uh but
[2:11:27] uh yeah,
>> I think it sounds great. This is not
[2:11:30] something we need a motion for.
>> No, sorry. No, this is just nodding
[2:11:35] heads. It's a policy decision by the
board.
[2:11:37] » Yeah. Let's
Can you send those to the board and to
[2:11:41] Patty and then I think we can get this
rolling and see how it goes in the next
[2:11:47] meeting.
>> It's probably more art than science in
[2:11:50] this thing. So, you know, maybe each
time when Andy reviews the uh agenda for
[2:11:54] the next meeting, you kind of say, "Hey,
this should be in here. This not and
[2:11:59] just kind of go through that exercise
basically."
[2:12:03] » It sounds good. Uh thank you for the
suggestion. Um, now, uh, before we break
[2:12:10] for executive session, um,
>> I'm sorry, Andy, could I bring up one
[2:12:13] thing? I think this is a scheduling
thing, so I don't think we have to amend
[2:12:17] the agenda on this. Alicia had asked
about scheduling the budget meetings.
[2:12:21] Um, so I talked to Terrence this
morning, and he talked about just kind
[2:12:26] of putting three dates out there, the
first like three Thursdays in November
[2:12:30] is what's proposed. um just so we could
advertise them and get them on the
[2:12:35] calendar. He's not entirely sure if
we're going to need all three, but it
[2:12:40] would be better to kind of have them and
not need them than the other way around.
[2:12:44] Um but that was kind of pitched out the
first three Thursdays of November.
[2:12:48] » Yeah, we don't need to amend the agenda
for this scheduling matter because the
[2:12:52] budget meetings will need to be
advertised and that's the public's
[2:12:55] notice of when they will be held.
>> Right.
[2:13:00] How do does that work datewise?
>> Yeah.
[2:13:04] » Everybody else,
>> please.
[2:13:06] » Going to do six here.
I do seven. Like go six. I'd prefer six.
[2:13:14] » Yeah, that works for me, too.
>> Yeah, I'd prefer earlier as well.
[2:13:23] » Okay, sounds like we're good for the
first three Thursdays in November then.
[2:13:26] Um, Patty, are you gonna advertise these
meetings or would you like my office to
[2:13:31] do that?
>> I can do it.
[2:13:34] » So, you got that the first um three
Thursdays in November 6:00 at the
[2:13:38] township building for budget meeting?
>> Yes.
[2:13:41] » Okay. Thank you.
>> Sure.
[2:13:50] » Uh, awesome.
Thank you for bringing that up, Felicia
[2:13:55] and Greg. Um the before we break for the
executive session, uh a couple of
[2:14:02] matters of correspondence. Uh we had a
letter to the owner of 822 Church Road
[2:14:11] with regard to the Burks County Bladed
Property uh review committee. Same thing
[2:14:16] for owner of 748 Tamarak Trail.
Um,
[2:14:24] same for 1021 Freemansville Road, which
I believe we discussed also recently.
[2:14:30] Uh, PML and PSATC
uh, municipal leadership summit. It's
[2:14:35] coming up October 7th to 10th in
Hershey. I don't even know if there's
[2:14:40] time to still sign up. Uh, but reach out
to Patty if any of the board members
[2:14:44] would like to attend. Uh the PAT's
Lehigh Valley Regional Forum uh
[2:14:49] notification for September 15th was
received uh on July 31st. Public
[2:14:54] reminders uh we have a zoning hearing
board meeting August 25th at 6. Board of
[2:15:00] Commissioners meetings for September
will be the regular meeting on September
[2:15:05] 15th at 7 p.m. There's a fifth Tuesday.
So we have a fifth Tuesday meeting on
[2:15:10] September 29th at 7 PM. We have a
planning commission meeting on September
[2:15:14] 14th at 6 PM. Uh
that date was changed because of Labor
[2:15:20] Day. Uh which skipping to F the office
will be closed on Monday, September 7th
[2:15:26] for Labor Day. Uh tax collector and
codes department monthly reports are
[2:15:30] available on the website. Uh if you can
find them. Uh,
[2:15:37] that said,
no, I believe Patty tries to put them
[2:15:41] like right up top. So,
uh, no offense, Patty. Um,
[2:15:45] » no, if I could say something, um, I
don't know what was going on, but I was
[2:15:49] actually locked out from accessing our
website by a firewall. Um, so I couldn't
[2:15:56] even access it. And I did put the
minutes on and they're showing when I go
[2:16:02] into preview and they are not showing
when I get to the website. Um so I I
[2:16:08] that's another fight I have to get when
I get back in the office. So um the
[2:16:13] planning commission minutes are on and
these reports are on and the agenda was
[2:16:18] on. So I was really praying that the
agenda got on because that's that's the
[2:16:23] that's the biggie. Um, but yes, I I am
working on getting that stuff on. I
[2:16:28] don't know. A new website can't come
soon enough is all I have to say.
[2:16:33] » Yes, Patty, when I spoke to her
yesterday, let me know there was
[2:16:36] technical difficulties. As I said
before, we are working to
[2:16:42] address the issue. Thank you, Patty. Uh,
with that, we're going to break for an
[2:16:46] executive session. Thanks, everyone.
All
[2:16:53] right. The board just held an executive
session where they discussed um two
[2:16:58] matters of personnel issues and one
potential matter of litigation. There is
[2:17:04] some action coming out of that executive
session tonight. The first is I'm
[2:17:08] looking for a motion to hire um the
proposed finance manager and reorganize
[2:17:16] um administration positions um certain
administration positions
[2:17:21] um and provide salary adjustments based
on that reorganization.
[2:17:25] » So moved.
>> Second.
[2:17:29] » All in favor, please signify by saying
I.
[2:17:32] » I. I.
>> All opposed. Well, I agree with
[2:17:35] everything, but I'm I'm still not in
agreement with the salary. So, how do I
[2:17:41] vote on that?
[2:17:46] » Or
[2:17:49] you want to split it?
[2:17:54] » Okay. Um,
you can you can do a motion to hire the
[2:18:00] finance manager first.
All in favor of uh hiring the finance
[2:18:06] manager.
>> I I
[2:18:09] » I am.
>> All those.
[2:18:13] Okay. Then separately was the
reorganization
[2:18:16] » a motion to reorganize certain positions
within the administration department.
[2:18:22] » All in favor? So move.
>> Is that including the pays or the
[2:18:26] positions?
>> Okay.
[2:18:30] That's an I for me.
>> So moved.
[2:18:35] » I I
>> uh now the pay adjustments is the third
[2:18:40] mo motion.
>> Motion number three to provide salary
[2:18:42] adjustments to the positions that are
getting reorganized within an
[2:18:46] administration.
>> So moved.
[2:18:49] » Second.
>> All in favor, please signify by saying
[2:18:51] I.
>> I. I. All opposed?
[2:18:54] » Nay.
>> Okay. Uh motion carries. There anything
[2:18:58] else? Uh yeah, one more motion. That
would be a motion not to extend a
[2:19:02] permanent employment position to a
probationary employee from the police
[2:19:07] department. Um and for that employment
to terminate at the end of her
[2:19:11] probationary period.
>> So moved.
[2:19:14] » Second.
>> All in favor, please signify by saying
[2:19:16] I.
>> I. All opposed. Motion carries. One
[2:19:20] » one quick question on the reorgan. I was
proud to ask when that would take
[2:19:23] effect. Would that be immediate?
[2:19:27] » Okay.
[2:19:36] Move to adjurnn.
>> I second.
[2:19:38] » All in favor? I
>> I
[2:19:42] » sorry.