e e
TR
I just want to call
you pardon us for the uh technical issue
with the streaming we are now uh back
have we has anybody called anything no
okay so this is a special call meeting
of the commissioner Court it is now 8:45
again sorry for the technical
difficulties all Commissioners are here
all notices have been duly posted and
the court is duly called is there a
motion to open court someone moved
second all those in favor signify by
saying I I I available please open court
all rise Dallas County Commissioner's
Court special call meeting is now in
session The Honorable Kay Lewis Jenkins
presiding you may be
seated and I didn't think I said so but
the motion was unanimous to open court
and so thank you all our only matter
before us is the
RFP on a two-year service agreement with
three one-year renewal options for EO
books is there a motion and a second on
that so we can open discussion so move
second all right
uh the has been motioned and seconded I
know commissioner price has some uh
questions as we all do okay sounds like
everybody does so maybe just well I'm
waiting for information still I it ask
for
information with regards to the scoring
and I'll take it that purchasing has
that I generated that um in addition to
um so he'll wait for a minute let me ask
a couple and I'll see what the
Commissioners have um I I think you may
have answered my my question but I want
you to run through it if you
would um I understand that of course
understand esns has been decertified and
so we're this is somewhat of a
hypothetical because they're desertified
but if they weren't and we continued on
with the
esns uh
product um at the end of
that contract that we entered into we
would incur a certain amount of money if
we go to no um
Inc we at the end of the the five years
we will incur a certain amount of money
taking into account the states
80% can you walk us through what the
Delta to that is
so I know you had that question um what
I did was I
took all the money we spent an esns
since 2019 to uh 2020 basically to 2024
that fiveyear span and I compared it to
the five-year contract we would be we're
putting in front of you right uh since
20 since the first contract in
2019 and all the maintenance support
contracts we've renewed and extended
with the as we spent in Hardware
software license and maintenance right
the the items that are similar and let's
say an a man 8.6
million um if you take the contract in
front of you and you count Hardware
license and software basically uh don't
include those optional items listed
there those optional support hours right
compare Hardware software and uh
maintenance sorry that that would be 10
.5 million so the difference between
those two is about $1.8 million that is
just net numbers right the goal here is
to get back uh about four or five
million doll from that state Grant from
the state you know that that Grant from
the state that reimbursement for the
number of units they say they'll pay for
that we used in November uh but worst
case scenario like just comparing the
two fiveyear contracts uh there's a
there's a difference of $1.8 million
which is about 20 21% okay and that is
assuming the state pays their 80% corre
that is without assuming assuming we're
not going to get a single Petty right
just raw numbers I want you to assume
the state pays the 80% and answer it
also give me two minutes and I'll give
you that answer but regardless the state
regardless of either one it'll be the
same with the state the de the Delta is
1.8 this is $1.8 million dollar more yes
sir yeah I I get it that I don't think
it is with the state 80% yes it is it'd
be the same with the state I mean when
the state comes in it's going it's the
same I didn't I didn't get that part
sorry sorry let me well I'm not asking
how much the state's out I'm kind of
selfishly asking about our local tax
dollars $1.8 million that's what he just
said they said with is $1.8 million more
Mr more more than again this is
comparing the five year ago contract to
this year year and I actually Googled up
the inflation since 2019 has been
23% we're actually under the inflation
rate if you actually want to compare the
two I'm not critical trying to get my
head around um so with the state paying
80% it's this mess by esns is 1.8
million right yes okay so if you know
just because I think the question may
come up and because we're all rushing to
get this done so the other bidder was
votc do we know if we had a chosen votc
what that Delta would be from from uh
esns I believe their price was higher
actually a little higher so in the ball
park of couple million or something 1.9
maybe 1.9 okay two so uh so basically
are you saying it's uh 100 thou they
they're they're basically the same 1.8
1.9 yes sir the other solution was
around but right now votch is basically
grining our system doesn't matter who we
choose they're going to have to they're
going to have to hook up the votech is
that correct they're going to have to
what they're going to have to be part of
the conversion for votte votch is is in
our system vot is the incumbent the
provider of a voter registration system
exactly uh now are you getting ready to
do a forceable entry detainer they're
not going anywhere are they their
contract ends at the end of this year
will we go will be going out soon for an
RFP on a voter red system sir well not
talking about real soon th this this
this hurry up is about May right yes sir
okay votch is in right votte is not in
vtek does voter registration system they
have no part in poll books I get that
but they do have pole book I'm sorry it
did make an offer yes okay they did not
make an offer they did make an offer
okay and the difference between their
offer and this Inc system was basically
do what $100,000 $100,000 I don't
remember the number I said that off the
top of my head do we we have an exact
number on
that they're they're in the ballpark let
me yeah can I ask yeah I don't want to
interrupt your train of thought there so
for because I had some people ask me
some Precinct chairs asked me um and if
you could in case they're watching just
answer this uh question so why couldn't
we all just wait for esns and see if
they get certified and I know the answer
to this but if you could tell us we
could but we can't promise you they'll
get certified right A certification has
to go they have to go in with their
technical Team U they're still doing
regression testing the last update they
gave us they're still testing what
they're going to submit um so right
now I don't know if they're done testing
and they're like already know that they
are ready to submit right which is what
you would think first you test then you
you're ready and then you submit for
testing um the risk there is what if
they don't pass they have a date of
March
3D say it takes a week week and a half
to test certified produc the report
we're looking at mid-march we're about a
week away from starting pole worker
training if that day the answer is oops
they didn't pass we're dead there is
there's no no longer an option to do
anything if you wait all the way down to
March votch is already certified and so
is knowing sir okay I get that and
knowing is in one County in this state
how many state how many places vot take
I'm sorry you said KN is knowing is in
one county knink is in multiple counties
probably about maybe a third of the are
you talking I'm not talking about
comparable counting I'm talking about
Dent I'm talking about by tan where you
came from yes sir the one County they
have that one Urban county is that
correct in the state of Texas yes in the
state of Texas I'm not talking about
what's going on in New York in
Pennsylvania I know they're in
Pennsylvania some of us have done some
homework when I'm not going to be
steered with regards to that
votte is certified is that correct they
both are sir yes no I didn't ask you
about is votch certified yes sir votch
is in right now we have votte we have a
vo by votte they have nothing to do with
poll books I I get that we have nothing
with knowing right now correct correct
we okay but votech we do we have the
voter registration system yes okay we
have the voter
registration if for some reason we had
to do and by the way I have terent
County's contract about the
conversion if you do knowing do you does
votch have to do conversion
what do you mean conversion well
conversion it's not their system are
they going to have to do do do
conversion uh to to to get to to use our
system I I don't know what you mean by
do a conversion sir I am sorry well you
had to do it in Taran County uh for uh
this and you yeah I guess you were you
were there I I was there I okay so they
they had to go and conversion was a
challenge for them
in in in Teran
County yes I mean I I wasn't there when
they actually deployed it that was the
time when I left but if you say I'll
well no no this is a contract if you
need to read it my point is is that the
votex system they're going to have to do
and I've got a a ton of questions here
um did did we contact any CS with
regards to vote safe and their pole Book
Solutions there I don't know if uh
purchas and checked those references I
believe we
did you you reached out to
what what were the three
did you so Cook County Illinois is one
of
them I apologize uh Cook County Illinois
okay yes sir uh State of Rhode Island
what was the third and uh Clark County
Nevada which did not respond in time for
us to CLK I talked to Clark County last
night knowing they got knowing Inc yeah
they no I I talked about
vot no said vot sorry if I may I I
believe
VOD him he's not asking you about who
you just talk to for no ink he's asking
you who did you talk to for votch is
that right we yeah we both misunderstood
yes sir I'm sorry I apologize uh we did
not reach out 21 for bch say bch is not
be recommended so when you reached out
to to cook it was cook and wrot the
entire state of root that's what you
said Cook County Illinois s Chicago Cook
County Illinois yeah so who did you
reach out to at Cook County their
elections administrator um it would have
been uh their elections representative
and what did they say uh we sent up a
series of questions and they were all
favorable okay right can can I ask a
question back on the first question that
was asked on the dollars I didn't quite
follow you there in terms of the Delta
difference on the cost I didn't quite
get the math as to how that all worked
out let me ask you a series of questions
question then maybe that'll answer it if
that's okay yes sir so um we will have
an initial outlay of dollars to actually
purchase this equipment that we would
not have if we stayed with esns but that
initial outlay will be deferred by the
state is that correct or in part yes
okay and it's to the tune of 80% of the
original outlay of dollars for the
hardware itself or the system itself is
that corre correct Hardware the way the
grant reads is the same number of
devices that were used in November 2024
they will reimburses up to that amount
gotcha that's regardless right I
understand all right now the 20%
difference is there a chance that the
state will make up that through other
grants yes and I was what I was looking
at you in scrolling is because I wanted
to get that number the judge asked and
it's relevant to your question um we use
3,150 52 units in
November the cost of that on this
contract is
4.3 4.4 million that's what that's the
Target to get reimbursed State said
we'll do 80% you do 20 but they also
said for your 20 matching you are
allowed to use what we call chapter 19
which is a grant the state has been
giving us for years and we've been
building up we have enough to match
almost 90% of those four million which
would basically leave us with about I
think
$300,000 100 somewhere between $2 and
$300,000 to finish making that my intent
is if you do the award to take the money
that was allocated for the esns annual
license the 400,000 and use that to
finish supplementing so that uh we use
all the free money we've gotten from the
state and you we use minimal money of
the general fund to get those uh $3,000
152 okay so the I'm sorry if I could no
no go ah all right so the the hardware
dollar
outlay we will have an additional cost
of some amount for the initial outlay
for the uh equipment that we're getting
from no is that right yes okay and that
amount is about $300
$400,000 after all the grants that you
just corre outlined then in addition to
those dollars there is a contract cost
associated with um the the ongoing
software updates and um service
agreements is that correct yes sir all
right good uh now there is a Delta here
as I understand it between no and esns
is that correct yes sir with an
increased cost for the no contract is
that correct correct and how many
dollars is that is that the 1.8
no let me ask the question what's the
Delta between the annual license after
we do all the hardw proc yes we were
paying esns
$450,000 a year this contract
is if you take the optionals out to 50
to 90 that's about $1 million a year
600,000 Delta yes sir got it okay so
plus an eight plus whatever the dollars
are to get the original Hardware in
correct and that's the amount that that
doesn't equal 1.8 though where I come I
was wondering where that 1.8 came from
that 1.8 is again if you take the cost
of buying esns is hardware and the five
years of licenses that we paid and you
take this contract and you take the
price of the hardware and the fiveyear
licenses the difference between those
two numbers is 1.8 got it so five year
to fiveyear contract this one is 1.8
more than what we have actually spent
year on year Dollar on Dollar in the SNS
four or five years gotcha but the state
will defer some of those dollars without
exactly without deducting the four $4
million you expect to be back so at that
point we're saving all right let me go
back to my math question then given that
the state will give us grants to the
tune of probably 90% you know total
total and there's a delta in the cost of
the maintenance agreements how many more
dollars is the no contract after that
state is deducted and everything else
how many Delta dollars are
there the 300,000 to finish year one
okay and then every year after that 1
Point 900,000 900,000 so about 1.2 milon
1 million so about 1.3 is the Delta is
that correct no you're saying for year
one no for a year one it's only the
300,000 okay for five covering that and
then every year after that it's the $1
million which is 600 more than than than
what we would have but you just got
through saying regardless I don't you
know you can do the math any of them
it's about yeah it's the same I it's the
same regardless of votch or uh the Inc
contract I didn't do the exercise with
the vendor that is not on the table to
be awarded but my recollection is the
both offers were similar and full value
of the contract now the breakdown inside
I cannot tell you if BK was $1 million a
year or if it was $100 a year and there
was just a lot of money on Hardware I'd
have to go back and look at the numbers
do we have to have any other
devices uh to purchase to recommend
these EO books
work what was the question
again what other devices would Dallas
County need to purchase to make the
recommended eole books work none
everything's included in here okay is
there a raspberry cuz we've been down
this road with ten we've been down this
road with ten uh so we don't have we
don't have we don't have any anything
else that we're going to have to
purchase to make this this this thing
work seamlessly no sir with with Noah in
um how will the voter registration data
flow from votch system to another vendor
EO book solution
we do what's called an import process um
just like we're doing now uh you go to
the voter system you do an export of the
data and then you move it and you copy
it into the cloud system and then every
day at the end of let's say early voting
you go to the cloud system and say give
me the list of everyone who voted and
you import it into the VR system and say
Mark these people as Mark their voter
history and we're not going we're not
anticipating any trouble with that
running smooth by by the May joint
election that's a pretty standard
process sure well and no it hasn't been
standard we've had that we've had issues
and and I can go back and point them to
you we've had issues before so I I hear
what you're saying it's reason I'm
putting it on the record and asking you
you know how willing votch be to assist
us if if we purchased a a competitor's
uh pole book was votch at the
presentation correct yes they did their
presentation so and I understand saying
that they had uh some commentary is that
correct some what
commentary they did yes okay so how
willing will they be for us to to to
assist us in uh using the competitor's
uh EO
book uh we already pay for the licenses
and the and what we need to do the job
they really don't have to do anything
okay so we don't need them we don't need
them they they they they can they can
walk away so
so what about they're still going to do
our better registration well no no I'm
talking about this conversion okay I'm
I'm in this conversion judge so the act
so
[Music]
will what will take place regarding the
level of support that we will need to
provide in other words does it even have
the resource the tool the time uh to be
able to make this conversion we don't
need it is that it does not I mean they
have really good experts that have
helped us when we need to but uh again
this is a very standard process of
writing a report and extracting the data
to a text file and then copying it over
to a separate computer um okay so what
would prevent Dallas County from already
using U available
laptops installing votte vot safe the
printers and using the solutions for won
or more elections what what would
prohibit that well you can't just grab
any random laptop and do it it has to be
the the harder that's been certified by
the state and that's what we ask VK to
put on the table and votch has been so
right and they put their offer on the
table and you know and they didn't get
it okay so has anyone considered that
solution allow to to explore more in
detail the best I I guess what I'm asked
what harm would there be to use that
option what was I'm sorry to use the
option of laptops that are already
available install in votte vot safe and
you know and the printer use the
solution we can't grab random hardware
and install software that would not be
compliant with the state certification
the state says this is the hardware I
certified and if you want to use a
laptop as I I asked that question sir a
month and a half
ago when we weren't getting any answers
from our vendor current vendor on what
the options were I called the state and
said I got a bunch of laptops sitting in
my office can I install vote safe and
get going and they said no you have to
get the certified system from the vendor
it's not the exact same model exact same
printer the exact same software it's not
a legally certified pole book and you're
going to be in trouble we have to so
that's why we that's why we told him you
have an opportunity to come to the table
and put your offer and their offer is to
give you 4,500 laptops with vote vote
safe installed and the printers and
everything we need cost this much and
that's what they demoed and that's what
we evaluated let me ask you a quick
question wait oh I'm sorry go ahead go
ahead commissioner price so what are the
terms to contract with this recommended
their unclad service level agreement
which we've had issues in the past with
them to make sure that they will support
the equipment and the software for a
reasonable time they they have included
uh their virtual technical support and
we have uh the maintenance and security
there we also included a number of
support on site hours that we can we can
take advantage of um we've secured 65
days in a row so basically from both
vendors we asked this is a really
aggressive timeline we want someone on
site pretty much every day from the
award all the way down to election day
right uh and
then we can uh we have subsequent
support dates that we can add throughout
the years if we need them
so what is the drop dead uh date uh
delivery date for ready to use
EPO uh in the RFP we put Mar April 2nd
was the last batch this vendor has
agreed to deliver pretty much all of the
4500 devices I believe it was March 18
which is way ahead of what we had even
thought about ask in fact to make sure
that we could separate the part that
we're going to get
reimbursed from by the state from from
the part we're not we actually asked
them to uh push back the last 1300 units
to October 1st so that we would pay for
them with next year's fiscal year uh
budget so that we can keep two separate
invoices the part the invoice we we hope
to get reimbursed by from the state and
the one but they were Prett aggressive
they said we'll deliver everything uh by
March 18 I think it
was well we it's not as though you were
here but we we've had this before and um
we did they they delivered and of course
they they you know they we paid for it
and then of course we got locked out so
how much does the recommended EPO book
system um well what's the what's the uh
the weight of this system what's the
weight of these EO books the weight of
the device sure uh I've I've had pre
I've had pounds in the case the whole
thing
packed believe it they said 19 PBS let
me I can look it up quickly okay and so
so it's it's it's still the same
convenience factor for the for the PO
work isn't that better than what we have
no saying that's that's it's easier to
assemble it was 20 that's reason I was
sorry sir I nine pounds 9 lb with the uh
Express boat printer 9.5 lbs so it's
9.5 pounds
yes did any of the poll workers get any
feedback on on this did they get a
chance to look at it at all no sir
okay I was part of the process and I was
a PO worker and I had a
chance so what do you think going to be
a lot easier for seniors yes
absolutely and let's assembly right Miss
richardon yes yes a lot less assembly
yes okay um the um
these EPO books are going to be
compatible with these uh all of this we
spent on this new curbside transport
carts that we
purchased that curbside cart won't be a
problem sir they have a big drawer in
the bottom we intentionally built so
that they could carry accessories
there okay okay um thank you you done
commission well go ahead on but I'm not
um Mr Garcia um both save as as you
mentioned is a pole book compatible with
our border registration system but what
you're saying is that when we transfer
the data which is what we need to do in
this case uh both save and um Inc have
pretty much the same on time
transmission of data can you elaborate
on how is the data transfer is it safe
why do you think that um uh no ink it's
better than you know vot safe so they
have two different architectures right
um vote safe being the incumbent of the
voter rate system uh they built a way to
directly link through you know secure
channels the cloud system that controls
the you voted here let me tell the other
poll books to the voter rid so one of
their selling points was when you check
someone in that is automatically flowing
all the way directly to your voter red
system uh no ink obviously is not the
incumbent
and at some point we I think when we
write the RFP for VR systems we're going
to want to demand that that channel be
open to whoever our vendor is but they
don't have that access they operate the
way that most poll books do which is
they have a cloud system they do all
their transactions they tell their poll
books and then you have to go and say
give me the record of everything and you
bring it in and you import it into your
voter system um which one's better is
going to depend on what you
evaluation uh your criteria tells you
the real-time connection that vote safe
offers votech uh may be pretty
convenient in terms of you don't have to
do this import and this file handling
but from an IT security perspective
there's a there's a link between your
internal voter regge system and a cloud
system that is exposed to the world you
don't have an air gap so the other
system you know it's not extremely
convenient we have to do more work as a
department we have to go at the end of
the day pull the records come back
import check and balance but it's air
gap you cannot get to our system from
the outside world so you may see some
differences in the criteria of those who
evaluated I would I would say you know I
personally being someone with an IT
background I keep the air gap and I
appreciate that from from the system
that no one gu okay so um
the you really feel that uh no Inc is a
system you know that the committee the
purchasing committee selected it's a
good option for Dallas County it's safe
it has also the paper trail which our
original intent was to always have a
second way of knowing where the election
results are so this vot Inc has it right
I mean no Inc has it they they they I
mean it they print out the receipts and
they activate the ballot that paper
trail part is uh but both systems are
basically
digital signature capture right you're
signing on screen on on both of them um
yeah I feel I feel confident with the
solution I think you know in an Ideal
World we didn't put ourselves in this
situation right we would have taken six
months to do this bid we would have
brought it to seak we would have brought
it to a lot of people we would have
invited the parties we would have done a
lot more open we didn't choose to be in
a situation right we were we were told
hey it yeah we were the certifi in there
and we were happy in our on six months
ago with a certified system that worked
and then we weren't wake up time to do
something um so in this scenario I think
we have you know given the time we have
we we're lucky to have one very viable
solid option uh this is a system that is
used again in large counties Across the
Nation the largest county and the nation
LA County uses the system and it works
for them it works for Cook County
Illinois works for clant County I mean
big volume right which is one of the
concerns we had check um it's used in
probably I would say a third if I recall
the map well of the counties in Texas so
they know the Texas processes they know
the Texas workflows they're certified
here so not worried about that either
the the risk we have and we have't with
any vendor that would have come in is we
have to we have to take control of it
and own it and run it right but that's
us that we control that we control that
with them right the IT department like
you told commissioner price Dallas
County it department will not be
involving any of this oh we'll ask him
for help if we need to right hey but not
we have to set up specific certificates
to encrypt the tunnel whatever they'll
be involved of course right but the
operational here it is here's the
instruction manual let's train you let's
set up an election and let's trainable
workers that's us we control that we can
make it happen correct so I feel yeah I
feel good I feel good that we at least
have a a value you know viable option
okay um will they provide White Glove
maintenance service uh is there issues
during the election that the process
escalates you know about uh response of
these companies will they physically had
someone here to troubleshoot and help
identify Solutions at the time of the
voting yes ma'am like I said we uh in
the bid we requested that whoever got
this again this compressed timeline we
have would have to commit to having
someone on site from the moment we
started all the way down to May so
someone's going to be moving to Dallas
County soon uh and that's for the first
implementation and then after that we
have in the contract ability to schedule
someone to be on site uh a number of
days a year every time we need it so
excellent I expect that uh number of
days on site to be higher as we start
and then as we Master this out start
decreasing are the priority One issues
that what is the expected turnaround for
them to have the results and the uh
specific feedback on the cost
uh what on the on the on the ca of the
uh of the root uh cause analysis what's
the turnaround that they will
have that that depends right um I don't
I don't think that there's a commitment
to getting to the root cause of an issue
that takes what it takes to investigate
and you know depending on what it is but
we do have you know on-site support like
I said for critical moments and then
there's a whole uh terms of agreement
there on how to escalate issues to them
it's pretty standard language that we
use okay training I mean this will
require that our you know election
Personnel gets retrained it's a
different system is there's a lot of
retraining that we have to do are we
thinking about doing the same uh
training sessions with all our our
election workers every single pole
worker is going to have to be retrained
for the May election and then for
November and so on right so uh we will
be doing a lot of training we've already
put together a preliminary calendar of
training that assumes every single
person that's going to work in May is
going to have to go to training and
probably refresher courses and things
like that uh we need to start March 20
something forgive me for not knowing the
exact date and that that's enough time
for us to train everyone the way we
designed the schedule uh we need they're
committed to having a first set of 100
units here before the end of February I
believe those are the units for the
training classrooms and everything um so
looks like it's all good we the decision
has to be made just for us to have
enough time uh pretty quick time yes we
have to decide to do something today and
talking about the contract I mean I feel
pretty good that the DA's office uh put
some of the key um point as far as uh
withholding payments till compliance is
um achieve and obviously a termination
uh rule in cha in case that they do not
perform you feel confident I feel
confident and I think thank you I mean
the purchasing team the legal team
everyone the Advent team because we did
do kind of a deep dive of Lessons
Learned and this is the third poll book
vendor in six years that we have deal
with in Dallas County if this goes
through what are the Lessons Learned we
have and so even what you mentioned
commissioner price about being locked
out of our old devices there's a clause
in there that says these are our devices
and the day we decide to terminate this
contract you have a legal obligation to
turn them over and unlock them for us to
use and whatever we want right so it it
was an our last one too but we still got
our ass locked out okay but it's there
and you know there's there's an
enforcable Clause now to to act on that
right so um thank you to both the legal
the admin well both the three the
purchasing team for all the effort to
kind of collect all that information and
help build it into a contract I feel is
very perfect and so those sanctions for
not compliance are there and you feel
happy with them the 2,000 going back to
commissioner summerman question the
$2,250 per day per person with a 10%
discount uh what exactly does that meant
at all if we need additional they're
going to charge additional cost anyway
right yes ma'am so that 10% is discount
is what nothing nothing exactly to
that's okay I mean it's a selling point
I agree last but not least because of um
Dallas County Purchasing rules um Mr
Garcia you were not part of the
selection committee I was involved I saw
the demos I was sitting in the room I
did not fill out of scorecard which is
first time I told that but that's the
process in Dallas and we follow the
process that the purchasing department
has you feel confident that they reached
the right decision
I do I do and and I think the the the
key is in the variety of the panel we
had it people so that they could focus
on it security issues and not have
surprises you know we didn't think about
the Enterprise term whatever like again
Lessons Learned From the Past right uh
and then there were five subject matter
experts from our team from different
areas voter Reds tabulation operations
Warehouse data and and the deputy admin
so uh I think this was looked at from
all critical angles to ask the questions
that we needed to ask ask uh and yeah I
feel comfortable with with what we have
in front of you thank you very much Mr
Garcia thank you Josh thank you
colleagues I think Dr Daniel has some
questions before that let me clarify one
thing if we vote on this contract and
and we vote for the contract today is
that for 31 and 50 machines or is that
for more machines 4500 we just split the
invoicing in and and
so explain to us since we just had did a
presidential big El ction we use
3150 why do we need to buy an additional
1400 or 1350 machines when when you get
to March next year and you have well
March March May and you have
back-to-back elections that almost
overlap there's very little time to turn
around the units you have out on the
field and prep them for the election
coming up especially in that may
Municipal and may runoff election and so
you have scenarios where if you have a
countywide Primary runoff let's say
County judge
right you have to have enough coverage
for the entire County at the end of May
but at the beginning of may your devices
are out on Election Day and you're not
preparing them right so there's an
overlap a need for for big inventory
there and also keep in mind the
legislature hasn't been easy on us
allowing us to reduce locations even
though we're vote centers so what used
to be a well we have 200ish 250
locations in May is now I know it's the
450 site every single time we go around
so we do need a number of units for that
okay Dr Daniel just have a couple of
questions um first of all thank you very
much for the amount of information that
you did provide but for
clarification the amount that is
included included on the briefing order
is
7,648
750 right and that is for what is that
one year of operation or is for the six
years of operation I am going to almost
defer that to purchasing but my
understanding is it's the two mandatory
years that we're entering into the
contract this is a two-year contract
with a option to renew three times
correct Mar which means the commitment
this court is making is years one and
two is that $7 million but the materials
tell you you know for the five if you
wanted to have a full view of what it
would cost if you did the three renewals
is that $1 million totally hether did I
say that right May
so the 7 million is the twoyear contract
yes ma'am half per year yes ma'am it's a
two-year contract with three one-year
renewal options and that's why you're
considering the two years today yes
ma'am okay okay I was a little confused
on what the actual cost was um there are
no
subcontractors is that why SBA is not
involved I am going to turn to my
right
that's did you repeat your question
please uh it's been I thought I heard
that SBA is not involved is that because
there are no subcontractors when you say
not invol I've been involved in the the
entire process but as far as
participation as it relates to this
award the two subcontractors that no Inc
provided were not SBE certified and one
in particular was not eligible they are
a huge large firm out of uh St Louis and
they're not eligible they're over the
billion dollar threshold so they don't
meet the small business Enterprise
requirements okay that was one of the
alternative companies right they were
one of the
subcontractors and they and they were
going to provide so there are
subcontractors there are yes ma'am they
just did not receive points because
they're not SB certified according to
our program requirements they're too
large then they're it's irrelevant I
guess but when you but but are they let
let's put it on the record I mean you
know I love the way we dance around this
are they are they minority
companies uh one is a minority certified
company and one is a woman owned company
but according to our
program I I get I I get all that so the
minority on company was
what minor African-American sir okay yes
certified certified but not with the the
million dollar threshold like I get it I
get it okay okay um there is a map
included in on page
six of the um no no link um okay and it
looks like there are two stars in Texas
so is it tarant County and Travis County
or what are those
two I know they're they they they're in
uh tra Taran County and they're I know
they're in Denton County I don't know
another Urban County cuz I was searching
and I didn't find it that's should I
said I think it's D and ter yeah they
they they they they tant is the only
Urban large County everything else is is
is small counties so the stars are kind
of not quite well
placed um let's see anything else yeah
it looks like those are the large
counties around the country they're kind
of highlighting there I think yeah yeah
I just wonder what what the two stars
were in Texas and I thought that one was
tarant I saw that reference but I see
what this second reference was Taran and
Denton Taran and Denton yes okay um and
then my last question
is then that the that you are
recommending um that we do sign this
contract with no yes ma'am I do
okay and okay thank you right so I have
a few more if I could please votech did
they uh promis to meet the deadlines
that we could get the voting off so
their their proposal was kind of a
hybrid two-step thing uh they initially
Mario please feel free to say stop if
I'm saying something that is not
disclosable I'm not sure the rules here
but yes Mr Garcia it's probably not a
good idea to divulge any information in
the the competitor's proposal okay wait
wait wait stop stop stop that's I mean
he asked a very generic question
question yeah is can vot meet the
timeline that's the question yeah that's
generic in my opinion no okay they came
up with a we'll give you this and in the
meantime we'll swap out and then we'll
make it to November got it okay and you
should be able to survive May that was
my interpretation of what they ended up
putting on the table you you'll survive
it as kind of survive May and then
you'll get the cool Final toy reel thing
in May in November but no week was we
can meet the day in from the beginning I
me okay fine now training let me ask
about that real quick uh will no Inc be
able to provide some help with regard to
training uh I'm talking about the
individual pole workers are they going
to help us with that right that's why we
wanted a person on site we want that
person to train our trainers we want
that person to be in the first classes
and if they even have to they say look
we'll train you or we've paid for a
number of days so if we can bring a
second person and if we want to and then
have two people I mean it's it's man
hours that we pay for right so that's on
the table as an option if we the
training is an imperative especially
with a new system y absolutely number
one and
probably as much or even more important
than the dead gum equipment absolutely
okay yes so training is just an
imperative and I've and I know other
people have in here too but s on some of
the training and that was with systems
that that was familiarity this is all
new certain both are all new but workers
have zero familiarity with either one of
the options no no no no I'm just I'm
talking about whatever is proposed today
that's correct but as I said it's all
new and I saw the other system and the
training and um so it's it's it's IT
training is is this an imper absolutely
absolutely it's going to be key um I
think this product is at that point
where it's uh user friendly enough that
it's going to help us actually with the
training it's pretty straightforward uh
but you're absolutely right we have to
put as much if not more muscle into
training than in the internal part
because uh it's it's you know 450
election day locations that that need to
know how to do this and do it
right all right and then sorry go you I
just I'm wondering how much is each
machine I keep going back in my mind to
your example of the runoff let's assume
there's a runoff uh next election but
would it be cheaper to to um hire some
temporary help to help program machines
between the runoff and the May election
or would it be cheaper to buy the
machines I'm assuming it must be cheaper
to buy the machines
right uh I would buy the machines also
because there's always Replacements
changes you know there's always a a
number of things that happen you have to
have a stock of uh spare units right I
mean on Election Day who knew that we
were going to be shooting out almost 80
units out because we had an issue right
thank God we had a couple hundred spares
sitting on a shelf to to react remember
you're you're asking for 1350 spares no
I'm asking for 1350 so that when we do
the main Municipal and we deploy say
2500 I have 2,000 I'm that can prepare
and get ready while those are out there
for the early voting of the Primary
runoff and then for election they have
the Primary runoff and you're I'm sure
you gone through it and you're you're
right but I'm trying to get in my mind
okay so we've got all these extra
machines and the reason we have the
extra machines is there might be a
runoff in the March election so let's
say that runs us into sometime in April
now we got to get ready for that may
election
right but how much does each of those
1350 machines cost because you also
could have help in programming the
machines that we get done with in the
the runoff I you would already have a
bunch of machines program because you're
not using 3150 in the runoff right
and then would it be cheaper to Pro to
have somebody come help help us program
or is it better to buy the machines
because they cost whatever a$1 thousand
dollar a machine and the time of
programming would eat all that up you
understand what I'm asking yeah I hear
what you're saying um I I I can run some
numbers for you and then add I and
there's also a matter of records
retention that kind of thing I want to
make sure that we yeah off the top of my
head I try to remember if the 60-day
electronic record preservation Clause
applies to poll books which means we
can't touch that's the override what's
in there you're you're correct I'm just
going to throw it out there no you're
correct that is correct you to keep them
is correct there are certain limitations
to like even flash drives we can't reuse
them for 60 days they have to be
preserved untouched I think the books
fall into that and that's another reason
why it's like even if we wanted to we
still have to right May wrong that one
I'll get back to you and confirm that no
no that is I think Mr Garcia is right
and not only that I mean you don't want
to run the risk that you don't have
enough machines for the next election
it's not you know that's yeah that's I
think that's right but my thought was if
we never need a we can buy them anytime
we want to just like right yeah and and
Melissa the depu is telling me there's a
scenario we have to also assume like for
example if the parties don't want to
have a joint primary you just doubled
your number of primary P books you need
so there are a lot of scenarios that the
forces to be prepared okay uh and have
that number of devices I I have one more
area of inquiry if I could please and
let's talk about payroll um the no Inc
uh Pole books they are able to uh
include the data associated with the
workers coming in and logging in and so
forth and so on that needs to be done so
it can be downloaded to ADP and get
these folks paid on time is that right
they have a functionality where the pole
worker can check in in time stamp I
checked in at this hour um so now we'll
go and explore it and but the basic
process would be similar to what we have
right now right people check in in the
device they record their time and then
we pull that and we move on to the
payroll system to run yeah because
that's not on for us to discuss I'm not
going to Dev into that because I got a
real problem with the system we have now
in terms of so we can't talk about it
right now but as long as we can link up
good that was my last point of inquiry
okay thank you are there any other
concerns hearing none the question is
before
us okay do a speaker is a speaker here
uh Wesley
boen Wesley
Bowen Wesley boing is Wesley boing on
the stream he's not he's not
okay got a motion and a and a and a
second with regards to the item that is
before us who says the court move to
approve well no we got it I got a mo
second we already have it I I I those
who oppos Nay by a vote of uh probably
three eyes and one nay uh it passes
where is the judge that's he he had to
go do something okay anyway it passes
okay is there anything else uh Mr Martin
to come before this this special call
meeting no sir hearing none all those in
favor sorry we I've already done that
judge oh he's not here he's not here and
we did the vote do you want to you want
to make a reconsider it was 31 but you
want to rec oh sure uh move to
reconsider second okay got a motion to
Recons well no you have to move it you
need to move it no stop yeah you need to
move it uh uh summer because you move it
I move it or second it whichever you
like and I second accept this I accept
the re okay got it motion BR okay now
motion all those in favor s was saying I
hi all I'm an I but I am a little
concerned about the extra for 1350 books
but okay okay okay now the before us the
the again the motion is before for the
approval that is
before and uh we voted all those in
favor signify by saying I I I those who
oppose Nay by four one it dep passes
okay or did the speaker not show up no
did and I I called for him both here and
online great great all right continuous
Improvement starts when now now 39
minutes ago that's right all right it's
posted it's posted if I may members of
the Court thank thank you thank you on
behalf of the elections department and
and I didn't want to leave without
giving a big shout out to purchasing and
legal en adment because honestly 3 weeks
ago I said this is impossible and and
literally they said hold my beer and
here we are and they made it happen so
thank you all of you for making it
happen this is this is huge and we
appreciate it at elections good can't
wait to hear what happens okay and it's
going to be challenging very very
challenging and I want to thank all the
election Personnel that I know they're
about to start working like crazy so
thank you
all um and I think commissioner sum you
chair continuous Improvement I do want
to hammer no I'm
good I got a big enough
horse oh okay hold
on yes
and I'm ready to begin whenever the rest
of the Court signals me hold on just a
second
I hey bring my continuous Improvement U
VOR yeah
all
right it's all good commissioner price
uh that's the contract go go ahead on
all right good proceed all right good uh
welcome to the uh uh the February 11th
continuous Improvement steering
committee meeting um can I please have a
a motion to open all legal no all legal
notices have been posted and uh I so
move second we have a quorum Y and we
have a quorum uh all in favor I I
we're open very good thank you the eyes
have it all right um the first item uh
Mr bazan we have here is the discussion
regarding the uh justice of the peace
courts and security if you would please
give us uh the parametrical framework
and then uh we'll begin the discussion
if we could
please yes sir this item was requested
to be placed on the agenda uh this has
obviously been a conversation that's had
between the court and various
departments over the last several months
is there a and uh Trey if you could pull
up that slide and I'd like to ask far
Marshall delosantos to
please come up and we can lay this
groundwork and obviously we have a
number of elected officials here today
and uh if it pleases the chair I mean I
believe some of them will like to speak
oh yes and if we could pause a moment
are we getting audio on the
stream we're good everybody good yeah
we're good we're good okay good good
good all right let's continue thank you
perfect
so in terms of just Basics some bullet
points to help guide the
discussion uh while that's being pulled
up and we I I'll just State them uh for
from a background perspective the fire
Marshall's office has operated under
various security assessment findings
Robert if you want to talk about that
yes good morning again uh since we uh
been uh designated to do assessments
onment centers from Administration and
elected Court Administration here is we
did an assessment on all the government
centers one of the things we did is look
at we have public uh public places and
then we have corro room security and how
are we going to be able to enhance the
security of of these operations there so
we've been uh tasked to look at it so
when we did that we were looking at it
public places are going to be open tax
office Veterans Affairs and all that and
then we're SE segregating the areas for
uh courtroom uh uh security we've been
asked to look at it we've also looked at
you know bringing in screening
operations we've already started this in
one of our government centers in Grand
Perry we started the government uh
screen operations up there on the second
floor after that we looked at it
everything's running pretty smooth at
this point we're going to be going to
South Dallas Government Center to do
that as well and uh we also look at some
of the things you know they also uh also
came out and did a report on uh the
government centers and they were also
asking for enhancement of security
measures I think that's what we're doing
at this point uh getting that
enhancement so we're putting uh
screeners in there with metal detectors
so when they're going up into the JP
areas uh they're being screened for that
Robert can you give just from a
historical perspective like even five
years ago the level of security versus
uh the initiatives taking place right
now one of the things about five years
ago you know we we looked at it there
wasn't any type of security in all these
government centers not even in some of
our other big buildings like Records
building uh HHS and other buildings like
that uh I was tasked to look at it from
a Administration how we're going to be
able to enhance that security measures
and that's what we've been doing from
here uh from then on so that's where
we've come up with this plan so we can
enhance that security measures and the
especially excuse me in the courts in
the JP areas Mr let me make sure to to
the first of all and I
apologize she just W my book um the
uh having been present in the January
13th meeting ah thank you that's okay
it's all right haven't been president
January 13 meeting I move the approval
of those men at meeting second thank you
all in favor I I thank you sorry just
getting the record and it's approved
thank you for doing it appreciate your
time all right good um all right uh so
uh Chief if you could please um give us
a timeline if you would when do you
think you'll have magnetometers and
screeners in all of the JP courts we're
trying to hopefully have it within at
least by June of this year the screeners
and and the X-ray machines I mean the uh
yeah the metal detectors and all the uh
JPS areas all right very good now let me
set the table for the next area of
discussion if we could please
uh do you provide any baying services in
any of the JP courts currently no okay
um I I know that there's been a point of
inquiry that has been made at least to
The Chair by a number of individuals
about your ability to be able to do it
and whether we could legally do it I
know that there is a question in the law
associated with it as well um would you
be able to accomplish that task if you
were asked to do so yes sir all right
now the question in my mind is still
legally can we do it in second should we
do it um you know I I think I would want
to hear both from the JPS and the
consales along those lines and and
association with those issues and um I
would invite that discussion well Mr
chair with all due respect I unless
y'all got a different briefing than I
got there you go okay it's it's it's
really a non issue right because you
think legally can't be done we can't do
it legally okay I mean legally we cannot
do what we cannot substitute the fire
Marshall in for the Constable there is
other remedies that are available to us
under the law you know there could be a
memorandum of um understanding between
governmental entities that might be able
to accomplish that task legally and then
there's you know do do we need
additional bays in there which I don't
think we do but I would like to hear
from the JPS and the constables on this
issue with your permission I I agree I
agree with that but also
that's a little unusual of a request but
it's going to help me to understand can
and I realize it may be there may be a
third way but but if you're a JP could
you just quickly raise your hand I two
three JPS here okay and again we're
gonna hear you speak but just to make it
in simple for me how many JPS want
constable bayts in
security okay how many JPS want
Marshall uh bays in
security I can
appre what yeah but judge yeah but judge
y want something I know but I was okay
it may be hard to get everybody
something different
but concern different concern I
appreciate all that's okay so it's a
little too nuanced to raise your hand
deal it's fine too um can I ask one
question before we get to all that how
many constables don't want to be BFFs
and do security any constables that
don't want to do
that okay so I'm taking it that all the
conss here want to do that um but go go
ahead let's hear from everybody yeah but
yeah that's all that's well and good but
again this court has been briefed with
regards
to the the the the statutory position of
the constables sure you I I don't care
what anybody else wants you know I mean
unless they want to just say hey you
know I don't want to be in office
anymore uh or take that chance but other
than that you know that's it I I don't
know what we're talking about I want to
hear from the uh the JPS on this issue I
they have raised the concern I think
that we need to hear them out I think
it's fair that we hear them out there
are solutions that that can be offered
potentially but I want to hear what the
concern is first
uh just just short somebody anybody
that's fine that's fine yeah they can
they
can
okay good morning good morning I am
judge Woodville from Precinct two place
two MOS good to see you morning good to
see you um as I stated before each JP
has their own concerns for their own
Court I've never had a problem with
having a bay I have a dedicated Bay so
that's not my concern my concern is
overall security for the building not
just my courtroom and not just when I'm
in the court room um so I would rather
not go into detail in the public forum
as to where we are so um but there are
other judges who've reached out and had
some of the same concerns and we do have
judges who have TR trouble having a bayi
or finding a ba for court meaning they
don't have a dedicated bail but those
are some things that they can discuss
with you um
individually I just think
overall every judge
um we just want to make sure that we are
not sitting in a vulnerable position but
judge my my my concern I want to
separate it you know we just got
Marshall Del Los Santos just stood up
this court has basically tasked them
with security of all
ofous facilities I think except Frank
Crowley and uh yeah so that that's
that's has been taking care of they're
in the process of training and taking
people through that you know with this
with this whole thing of dedicated uh
security I I just can't even imagine and
of course I guess all the constables are
here that uh they are they're not
dedicated to what statuto the uh there's
two
duties tell people what their duties are
but there are two duties in statute for
the Constable I think another um sir
process bail of the courts well and
that's that's statutory well I
understand that however some courts are
not having B lifs there so I mean that's
a discussion you can have with the
consal if you need to remind them of
what their duties are like I said I have
a dedicated Bay so that's not my concern
but you it could be discussed when they
come up your dedicated Bay's a conable
sure and you're
happy with that but not about some other
issues that should not be discussed in
public how would you like to us to hear
you on those issues would you like to go
through the fire marshal or uh perhaps I
think the best way to do that is to have
Mr bazon visit with you privately about
the security concerns and then Mr bazan
can report to us will that satisfy
making sure you're heard um absolutely
so that's the that was the biggest issue
with the JPS is that we were never
included in the conversation about and
Mr chair I would recommend that in that
small committee that Mr basan and Miss
Richardson will uh chair that's
everybody's at the table good the
constables the JPS and obviously uh the
Fire Marshall because as you say at the
beginning and like commissioner price
just mentioned there
statutory uh you know requirements but
if we have officials that do not feel
safe at some point of level I think this
is a discussion that we all have to have
they all have to have together and come
to a conclusion because we hear from the
fire marshal we hear from the JPS we
hear from the constables but I really
understand that there has not been a
discussion when all of them are together
at the same time in the same room so I
think that that will be a good agree way
to move forward rather than to have it
in a public setting like this when
there's safety issues and legal issues
that should not be discussed security
should be closed session so if we want
to put the close session that's all
Welling good and that's for us but for
the elected officials the JPS that are
here like the judge Whitley just say
there's some considerations of concerns
if she just speaks freely right now so
then there will be a meeting of the
constables JPS and the fire marshal
before and then and report back to the
Commissioner's Court and close session
yes yes that will be with Mr bazon Mr
Richardson involved that perfect we
we'll do does that address your concerns
if we do that absolutely good now let me
hear do you have anything else may I
hear from Justice Schwarz please because
I just saw his face yes judge Moreno
here conosco and G our did I miss anyone
I I saw and i' Al yes obviously speak
I'd like to hear from Justice
Moreno uh good morning I'm Justice Adam
Schwarz um my concern on this really is
I I just want things to be consistent
right the the JPS and the citizens that
are in court I think deserve consistent
and adequate security regardless of who
provides it and I think the problem is
we don't have any kind of metric to
measure it right nothing's in place for
that we don't have an orc chart as far
as like who do we complain to if there's
a dispute on something who settles that
what kind of dispute between you and the
Constable over the security issue yeah
for example uh one thing that had come
up about a year ago was uh when we first
got the magnetometers the metal
detectors there was a discussion about
whether or not uh the constables would
be able to
do uh a search they were worried about
it being a Fourth Amendment violation to
search somebody and that's the reason
and that's the reason this court did uh
basically turned it over to uh the
marshals we recognize that they I
understand I'm saying that there was no
like process in place for that I'm
plucking it as an example so if
something else comes down the pipeline
is it another like few months until we
can figure that out or it's called a
marshall
service isn't the whole thing that
there's a dispute between the marshals
and the
constables that is one of the questions
that before us but what you're asking
for is process as I understand it just
as Schwarz is that right process and
metrics right right and and you're
you're saying we need process not just
an answer to that one question but
rather a process that could be handled
not only for that question but any
question that it comes before us is that
correct yes sir that's a good summation
all right good and uh I think that uh Mr
bizon uh should be in charge of that
process myself uh I don't know how my
colleagues feel about that but I that's
that's the way we' we've handed it off
to yeah well I think plus the Marshall
would be included so just for
clarification in terms of process you're
talking about who has oversight of a
particular area because clearly the
constables have the courtroom and then
the buildings and exterior is oversight
yeah that was not the process we were
talking about though it goes like this
uh and I'm using this just as a
hypothetical but uh just as Schwarz has
a problem with XYZ who does he turn that
over to in the past he's called me okay
and you know it's it's been just fine I
got no complaints no problems but
actually it's probably more appropriate
that it goes to you understand and that
you in turn take it to the Constable if
it needs to be taken to Constable to the
chief it needs to be taken to the chief
or to the court if the understand
completely thank
you you should talk to his cable I
couldn't agree more I agree the the the
whole process should be communication
obviously and so I think that the way
that would would handle is if he's not
getting satisfaction from the
conversation he has with his constable
and his Constable is terrific by the way
so I don't think there's any problems
there uh you know then he can go to Mr
bisan I was just using it as a
hypothetical I wasn't saying there was a
problem there are we all clear okay good
good anything else just a schz no sir
thank you just Moreno would you like to
add hello good morning um I don't have
too much to add I guess that would was
one of my questions is you know I have
worked with my Constable just in terms
of Staffing I think that's been an issue
which is why I can't have a consistent
bayt all the time um so we now have
someone who's Manning the core all the
time but it's changing um and so again
that would be if a staffing concern that
should be more so not just with the cons
but you're saying now with Mr bazan's
office or is that something that we need
to bring up well I think that what this
committee is suggesting to the chair is
that that uh the constables and the JPS
get together with the staff no Court
members included so you all can you know
get a process that is Will streamline a
metrics and a process that will solve
some of the questions that you know
we've seen arise from the JPS from the
constables and from the fire marshal so
we can have a process for it and then uh
bring some of the solutions to Executive
session I would recommend mras and Miss
Richardson in case that you're involved
also that Dr Watkins is involved in this
conversations as well because I have
heard everything under the Sun from no
response to some response and some
people that are really unhappy with the
whole process so uh I would recommend
that it's a it's a committee that can
solve an issue and bring It Forward yeah
I I appreciate all of that look you're a
lawyer and my my my concern is I don't
want constables over there telling me
how to build a damn road I'm not going
to tell them how that's them and their
constituents they got two duties in
statute two bail if the
court and serve process period what this
court has done is said there are common
areas that apparently you constituents
others have complained about insert the
Marshall service funded them Etc but
there's got to be a collaboration
between you and eosa as far is that
Court area I mean I I just I I I hear
you know I I hear this but at the same
time they serve process and they bail up
the court if it's two constables then
the elected official got to ba up the
court or decide if they going to do
process but I think budget
has appropriately based on stand I know
you're going through a staffing
standards now and they're doing that
whole review and at the end of the day
that's about Equity but in terms of
their
duties that's it that's all the statute
says does not say they get Kines does
not say they run traffic reports you
know doesn't say any of that it says bth
the court and serve process period
correct and I don't disagree again the
issue I think is just unfortunately
underst staffed right now at our
Precinct um which is who's
understaff have two constables the bay
that I had before has been out on
medical leave and then I believe there
just some staffing that we've talked
about and discussed and so we have
worked together to get someone there
consistent well to have someone there
consistently but to have one person
there consistently where it's changing
all the time I think is also another
concern because they don't know the
process or the procedures well that
makes everything she's saying makes
sense well it makes sense but this is
that this is the same this is not too
different and dis similar than what we
were hearing across the highway with
regards to my
bayith that's coner if the
constables if they decide that they
gonna put you in one day and may the
next day then that's that's up the they
have to bayt the call Court over there
we have the same issue in the sheriff's
depart that's my bay you got whoever the
sheriff ass signs it's the same way with
the Constable we don't get a chance I
just got through sayand I don't want
them out there telling me how to grade
no Road and I'm not going to tell them
who they put in there they don't know
who shows up for work who's out on
that's on them just Maro you're not
concerned about who's the bayth just
that you have one true cor right no some
consistency because jury trial like for
instance I have a certain process with a
jury trial or bench trials so it's
having to teach a new conable or Deputy
this is the process of how I like it so
then there is that learning curve if
there's always someone new right you you
don't care who it is so long as they
know the process yes and maybe that is
something just with um the My Constable
that we can work together and putting
something on paper but I think that has
been some part of the difficulty as well
is just not having that consistent but
that's more I due to staffing issues
which is why bring that up right and I
think being heard is very important and
so I hopefully this meeting that we're
going to have with all the conses all
the JPS Mr bazon M
Richardson uh Dr Watkins and maybe staff
from the commissioner court but no
commissioner there I think would be uh
the way to handle that are you okay with
that yes that's fine all right good
thank you Mr chair thank you judge uh
constables anybody here good thank you
good morning I'm Tracy Gully the conable
for Precinct one um my JPS are not here
simply because I can speak on their
behalf I have that uh trust uh and they
trust in me I've been working with these
JPS um well actually I've been there for
28 years we have never had a problem
with BFF in the court those are our
duties the statute says that no one can
do it other than a sheriff or a cable we
know our duties it's pretty much like
you're trying to police the police we
know our job as far
as the JPS saying that they don't have
the conss and I have had meetings and
let's just say this respectfully so this
meeting should have come be uh come
before now and we wouldn't have this
problem everyone would be on the same
page as far as the statue is concerned
um when we talk about what JPS want and
what they're not getting from their CS
that that's when they should have a
meeting with their CS it shouldn't be to
where we're in this courtroom trying to
decide or they're they're having an
issue with their CS because they're not
fully staffed or because they're not
there on time that's something very
simple that we should not take up your
time dealing with something of that
nature uh each cable goes through a bail
of training so they know how to operate
in a courtroom this JP may want
something for this Council to stand on
this side or that side that's very
simple but every Constable has been
trained everyone knows what it is to be
a b and how to conduct themselves as a
bay when they're in the courtroom now as
far as Precinct one we have a bayi that
that's I is designated for that
courtroom every single day and if that
bay is out trust me everyone I carry
Commission on can go to their courtroom
and everyone does it may be a DAT that
that BFF is out see or something happens
or vacation any and every one of my
deputies are qualified to stand in that
courtroom and they do so I can't speak
for any other prec precin one does not
have a problem and will never have a
problem now when we want to talk about
safety concerns as you say that's
another uh that's another meeting behind
closed doors whatever we need to have
and that will be fine meeting security
yeah that's way overdue with that but as
far as Bing we shouldn't even be here
with
this well conable thank you yeah and and
conable I appreciate that you know one
of the things we've heard from JPS is is
that you know that that there has been a
failure to
um have someone there on
time number one so they can get their
dockets done and move forward I'm not
saying that's your issue I'm just saying
that has been the concern I understand
that only reason I keep reminding that
is the
responsibility of the Cel if they don't
do nothing and I don't know the statute
doesn't talk about which is for baay if
and order the process they just give
them two duties okay and that means that
if all of your conable uh Constable
Gully doesn't show up that mean you got
to go up there and bail it I and I know
you do I'm just I'm I'm making that
clear but they want to be you know they
somebody's got to post up when the court
opens period any other con thank
you any other comment any comments well
no oh I'm sorry and I saw also conable
SCH over there yeah good morning I am
cable Hammond Precinct to um I second
everything that cable Gully has spoke on
she's kind of our spokesperson when we
have the meetings um this was brand new
to us too we were surprised at what was
going on as well and that is why we had
a meeting and we probably had a meeting
about a week before the judges did so we
just remember as cbles coming together
um about the fall of last year asking
for particular items um for our courts
and we were asking for you know um one
of our you know one of our positions to
be you know turned into a 66 instead of
a 65 we asked for tasers so we were
asking for things collaboratively and
that's what we heard back from the
courts of well possibly you know let's
see about the marshals Bale and the you
know of course all that so what I did
when we got a report is I sent that to
both my judges one being judge cantino
with Phi that you guys just heard from
and the other being Margaret O'Brien so
I brought I keep them up to speed we
never heard anything else about it to
all of a sudden oh yeah this is a done
deal and that's when we had a meeting so
yes that is our job as coun Gully has
spoken as commissioner price has spoken
those are our two duties that for the
statute and we do that if my bayts are
not in the court my judges both can tell
you I will will bayt the court and I
have often been in the courts bayi in
the courts and filling in for my bayts
and that's our
duties thank you appreciate you uh
conable Roso did you want to say
anything thank you it won't
K and uh cons Curry you want to say
anything okay good I'll make mine pretty
quick uh first of all I wanted to go
ahead and address something about the
idea of the uh mandum of understanding
yeah so back when this start all
occurring back in November we started
hearing about it I made made a phone
call to the Texas Justice Court Training
Center which is um it's an Avenue for us
to for the JPS and conss to also seek
legal advice so I told them about what
was going on here and the situation what
they thought they said well the solution
could be maybe you could possibly do a
memoral understanding so nextly I
reached out to our civil Ada Todd sers
Todd sers we said we cannot enter in a
memorandum of understanding because um
we could Tech technically in his opinion
could be removed from office for
entering into some type of agreement by
not performing our uh statutory duties
um nextly in regards to the court
billing assessments uh back in the
summer uh 2022 I reached out to the
state of Texas the office of Court
Administration and they provide a free
service they go out and they assess all
any and all County buildings for us
security assessments so uh they actually
came out and performed and went to all
the satellite offices in October
2022 uh the report was made and given to
us in 2023 so they identified all the
issues and the areas and screening where
to place more cameras uh how to fix
certain uh deficiencies in the parking
garage and they went through over and
over so those um items have been
identified since October I mean March of
202 so um just like my colleague said um
we you know I'm I for one and on for
this as well they've been doing that
with all of our bill that that's not new
that's what they do OCA they've done
that so we and we have responded to it
that's the reason we've given it to the
Marshal talk okay period okay thank you
coun Curry was good to see you good
morning all I'm Henry Curry Dallas
County Council pring 3 and all I want to
state is as Comm Mr Price stated as
councilors we only have two statutory
duties serve civil process and baile the
Justice Court of our said Precinct and
after meeting with all my colleagues no
one is trying to not do that or not
provide those Services what we need is
extra Staffing because you have to take
into consideration my office in
particular not including myself I have
14 sworn personnel with two
administrative staff that leads me with
12 deputies two of which are that gives
me 10 uh 10 deputies to cover 96 square
miles with 10 deputies cover 96 square
miles at any given time I could have
someone out on sick leave on vacation on
training we're required to do training
so anyone can be out of for an extended
period of time at any given time so my
office is typically operating between 6:
to 8 deputies per day in the field
covering 96 square miles that's why we
need extra Staffing we don't have any
kind of relief factors built in to cover
us to assist us when B out when deput
out on training or just out on any type
of extended leave so we're not trying to
uh negate any of our statutory duties
we're here to do that we just need the
staff as you all are willing to find the
mar to do it find us we'll do anything
that you need us to do we're here to do
our duties and perform them at at a high
level so just give us the staff in the
do can ask a quick question here it
sounds like uh that there are a variety
of meetings among all of you to discuss
um different parts of your
responsibilities both to the court and
then to to your um uh uh other
duties um is that something then to put
together a proposal if you need more
staff yes currently we have UTA doing
our um Staffing um uh they're doing the
Staffing assessment right now you guys
approve yeah if we have analysis as part
of the budget and working with the 526
yes ma'am yeah if we had the Staffing we
can accommodate and do anything that the
JPS need provide any extra security as
needed but we need the staff to do due
to current staff
s any extra duties at this time and
that's all it is but you know the
problem constable and uh all du respect
like you said if you just St those Duty
that's the reason this court is
authorized budget to do the study
because everybody if you let them tell
it you know they need you know more than
they have the study when they finish
it'll it'll tell us it'll tell us and
and one of the things this court has
always tried to do is do a staffing
standard so that all the equity you got
96 Dallas county is 955 square miles so
I do a division between you and five
five into 955 square miles you know each
one of you you know got you know got
170 you know square miles so I mean hey
what see so I mean we hear you you know
I I I tell my colleagues hell I got 70%
of the
county 16% they they ain't giving me no
more I mean I we got an equation on the
mileage okay yeah with all due respect
commissioner uh on that same note my
office is number two number-wise
production wise we get the second most
process in yet I'm number four in
Staffing and that's something I've been
speaking on and address since I've been
in office I'm up at number two I'm right
behind priy War production wise but in
Staffing I'm number four on the list I'm
Number Two production wise number four
in Staffing so my hands are just kind of
tied I'm not trying to negate or not do
any of my sory duties okay U we we'll
make sure that you guys get the calendar
because they've already started the
process um right yes we've already yeah
UT they all been very and I just want to
point out three little buddies that I
want to just state in in reference to
that Staffing concern that's going on
right now is three three things that are
not taken in concern for the duties that
we do number one is the time aspect um
in 2001 Dallas County reduced down from
8 precincts to five so we all have a lot
of ground to cover so number one is
number time and I don't think people
take into consideration how long it
takes to get from A to B to make these
different stops that we make to serve
this process number two is the is is the
Staffing issue and and what I mean by
that is we don't have any built in extra
Staffing to cover we just have the
Staffing because Dallas County based
everything on numbers but we don't have
any overflow Staffing or relief Staffing
to cover when a deputy is in training or
when a deput is out on extended Le and
number three is they look at these
numbers so we're Justified as having 250
process per Deputy but no one takes in
consideration the amount of attempts
that are done and and and and and make
going out on these process we got 250
process we're doing a minimum of three
to four attempts on each one of these
process so nothing is taken into
consideration for that and those are
just three points that a major concern
in our staffing and what we need but you
all are having to do that yeah okay but
I'm just saying it's not it's not taking
into consideration because it's a lot of
time involved in all of that no I I get
it and that's what the study that's when
she bought the study to the court that's
what we're hoping the study will reveal
yes sir but we want to see equity in
this D I appreciate the fact that you're
you know number two in terms of
production process um you say number
four in terms of Staffing no we will see
I'm not gonna say anything about uh what
you inherited so anyway so you inherited
what you inherited you go from there
okay that's it thank you all so much for
your time good to see you Constable
thank you any other constables all of
you y'all thank you for being here
really everything and I think it's very
important hang on Eddie did you want to
say anything no no yeah sorry sorry
thank you C all right good all right uh
thank you all we're moving on to the
next topic if we canless anybody has
otherwise thank you all for being here I
mean I think this is a great opportunity
to you know have a good discussion about
the needs thank you yeah this this next
Mr chairman is countywide overtime and
compensatory time good let's hear from
uh budget budget yeah and uh before that
Mr chairman I I I spent some time
yesterday walking the floors over in the
jail uh making rounds and uh it's
interesting when I look at this over
time peace
um it doesn't now the coun just got be
talking about their their their need for
for for more people we we have some
issues with regards to what is really
overtime versus compensatory time in
that facility and I said that to Dr
Watkins before Chief herock left he did
a study of not the 1 to 48 but on every
floor in that jail in
suicide they don't get a chance not only
do they have I'm calling the rfr finders
that they have to time out they have to
go to Every
sale and wake the individual in the sale
up make sure they're moving put eyes on
them and then time in it takes just in
the West Tower alone it takes
them 11 almost 12 minutes to make the
rounds they get a chance to sit down for
10 minutes they're back up because
they're having to make 15minute rounds
which means they're having to do it on a
13 minute time so so they'll be on time
keep in mind the jail commission gets a
chance to access these timers and they
have to do 15minute rounds in
every um mental uh
behavioral pod in that West Tower and
I'm most concerned about the West Tower
primarily because those individuals and
I am I do want to put this on the record
Dr Watkin they say they do not make them
work mandatory backto back on the floor
they said once they do it if they have
to do mandatory they take them and and
put them they get a chance to choose
where they go after that not being on
the floor and I said that Mr chairman
because when I went through all of these
these overtime and these updates and all
I told Dr Watkins um just like Council
was complain that this needs some real
adjustment okay so uh I sent you guys
all the presentation that commissioner
summon asked me to put together
yesterday afternoon so I sent it to this
morning um and it's the slide that's up
on the
um presentation and you should have it
in your email too we do
okay oh I thought you want to ask
question Dr Daniel okay so just starting
off the overtime for 25 we went through
a uh exercise as part of the budget
process making sure that we did allocate
appropriate um $22.8 million
as part of FY 25's countywide overtime
budget and so you'll see from 23 to 24
the difference as far as appropriated
budget and that was based on a
discussion throughout the mid year to uh
the end of year to make sure that the
fy2 budget did have a nice size of a
overtime budget which was 22.8
Million okay so what I've been sending
you guys since CU you guys asked for
this this is part of moving forward and
I try to send it to you after the uh
payroll has been posted for that
particular month so I've been trying to
send it to you monthly um the updated
payroll for
actuals in a comparison for the previous
year so what you see there is 23 24 and
25 23 and 24 is the actual end of year
versus 25 is year to dat through January
keep in mind that's only through January
second payroll it does not include the
31st it has not been posted as of
yesterday when we checked um So based on
the end of year projection we would be
at 24.8 million if we stayed at the
status quo if we stayed at the same
level at this point and nothing changed
this is the pre projection um but keep
in mind this year um one of the things
that was included in the budget was
election we had a presidential elections
and $2.7 million of that is elections
over time so when you pull that out of
it it'll be a little less and then I do
know that they have a May and June you
might say well won't it go higher but
it's a different type of election so
there's not going to be that high number
of uh overtime for those two May and
June so let me talk about your
assumptions assuming that everything
Remains the Same do you see any um
variations Potentials in the future yeah
yes sir um yeah you want me to go to the
last slide yes please yeah that's what I
was just saying okay so those are some
potential opportuni to assist with
overtime and I might need Mr Lewis and
Mr Wilson to help with this we have
TeleStaff implementation which we've
talked about previously Chrono updates
uh no training is currently underway
with departments countywide I think what
we're learning is based on our meeting
on uh Friday with some Association
members that I think we still need to
figure out punch versus actual punch and
Miss punch because I'm not saying get
permission from them but just some of
that conversation is just understanding
we need the data to see who's all
punching and who's not punching well the
difference is and Mr L come the
difference is yesterday Mr chairman we
talked about first of all there's a
there's
22 time keep
that's where the issue is coming up
number yes sir okay I want to put it on
the record because we were just now able
to extract that we got 22 timekeepers in
that in that facility over there and
they're not charging the time
appropriately okay yes okay that's what
we learned through some discussion that
is the costing and the coding so say for
instance if I'm um stationed in nor
Tower but then I do overtime in a
different Tower I'm being charged to
North Tower and not the other Tower so
it's a coding issue um within the
sheriff we're hoping I I asked payroll
well how are they how can we correct it
and what was the
response well this is uh Lester Lewis
director of the Erp transformation
office so we have a couple options and
we're going to look at so there's things
we can do with the the clocks so you
could take the clocks and could group
The Clock assign it to the let's say to
the North Tower so that every time you
swipe there then that would be charged
that way because what happens is
everyone has a default charge and that's
what Dr Watkins is referring to so your
default charge always happens but if you
go somewhere else and you swipe then if
that isn't coded then you're charged for
your default so you're not being costed
in the right place for the overtime so
that's part of the problem so we're
going to look at a couple options to see
if we can help address that what are
those
options the assignment of the physical
clock so the clocks aren't assigned
there're just a group of clocks and you
can along in those but we could take the
clocks but we need to work with the
sheriff's office to see if that's going
to cause them any trouble in their
operation so we can't just blank and say
that'll work without affecting their
operation but that is at least an option
understood thank you okay great
job and then the other was making sure
the coding is correct like if I know
you're going to a different location
the time Keepers going back to the
timekeepers and I don't know if Mr
Wilson want to speak to
that apparently not no I I I was just
thinking through what Mr L say Bob
Wilson HR Director
um so so coding is important ultimately
where the where the charges go but you
know I
would if I kind of zoom out right from
from just
aggregate what do we spend at the
sheriff's department the way that I can
begin to actually manage that right
where people work and to eliminate the
number of edits that supervisors are
having to do is to get every employee to
punch in and out for every shift right
there's certainty that I'm getting paid
what I earned and then there's certainty
and this is perfect world right if every
employee punched in and out we didn't
have to edit that data rolls right from
the time clock into Kronos and gets
processed when employees don't punch we
start to get behind the power curve on
getting correct time in the system
through edits that builds and what
happens is when that builds it puts
payroll Under Pressure to execute right
so we've just moved the problem from the
accountability is in the sheriff's
department to ensure that every person
punches what we've done is it's we've
moved it to payroll and so payroll is is
delaying when they can execute in an
attempt to be good team players and get
the hours in it just creates it's fra
for Peril for Creative mistakes and
errors and so if I had one asked today
it would be that every employee punches
in and punches out that's what that's
again we we we had to first of all
extract and note Mr chairman that that
the Tim Keepers you know to know it is
it the timekeeper
responsibility is 22 of them they don't
have
to so commissioner I would argue it's
the supervisor's responsibility to make
sure that these employees punch and so
from a risk from A Loss Prevention
aspect it's also a very good practice
that each person punch in and out and
so that's just what I would add I
apologize how many how many managers did
we see was it hund and something manager
see that's my problem there that's what
you calling them supervises they're
calling the managers
124 but it's 22 people that are
responsible for that time that's that's
what we're trying to drill well that's
what we've created by by employees not
punching is again we've put this on a on
this group it's the 22 timekeepers no
it's we need to punch right so the 22
timekeepers aren't overwhelmed trying to
clean this up you're you're right you're
you said something that makes a lot of
sense it is those 22 timekeepers job to
get this right but the people who need
need to push the punch or the bosses
because 24 of them though and and that's
what they're and they're basically
saiding but I'm listen to my I may not
listen to the person who reconciles the
clock but I will listen to my
boss all your boss is doing judge if
you've ever been around and I I invite
all of you spend some time with all your
boss is doing said report to nor Tower
report to West Tower report to West
Tower and punch in I mean we but but you
don't you don't get that it's not that
simple so it so it is it is a change in
mindset right there there are
administrative tasks that each managers
are responsible for and and
to and I would argue that's our
challenge right how how do we how do we
instill that administrator management
philosophy so I I agree that it's it's
difficult at the moment so how do we not
make that difficult and that's that's
part of as an employee
you know you are responsible for doing
this and so you know we're we're looking
forward to a future not too distant
future where we can report on that right
we can go
from through the entire thing employee A
to Z and draw a line and go hey these
employees are punching consistently
great job these employees have never
punched we need to do something about
these employees you know we can do the
same thing with managers and group it
this manager has no employees that punch
this manager has some so all it it
doesn't mean it doesn't say that anyone
is doing anything wrong there may be
something underlying to your point
commissioner that drives that assignment
I get it that's time what will T staff
do Mr Lewis to help us manage this
position now it it will help with the uh
the scheduling and what it'll also do is
give reports so basically as I think Bob
and uh Dr Watkins have alluded to it'll
it'll help ease the administrative
burden on the sheriff's office so you
will know who is scheduled but you'll
also know immedately after that who is
working who punch who didn't punch the
actual so then that way you can sort of
manage that because the problem is it's
it's a heavy administrative burden which
is why it's a delay because you're
entering those punches postwork and it
should happen daily so you're trying to
catch up at the end of the week to make
payroll and can it happen
daily yes yeah yeah especially if
they're more punches than edits so again
I was talking about the clock so we can
work to do things to make the job easier
the the rules that this will be based on
the sheriff's operation because they
have to drive their own operation but
this should at least alleviate the
administrative burden that it takes to
get to time in exactly the where are we
on Mr chairman where are we on TeleStaff
uh TeleStaff and the updated version of
Kronos both go live in April I think
April 19th is the exact day okay so we
we're we're looking 60 out yeah I'm
moving on to the next topic and what my
colleagues want otherwise rockins thank
you well I just want to ask that um we
continue to look into this I think that
uh as every process we need to be sure
that everybody follows the same rules
otherwise we're not going to be see the
savings and the organization that we
want thank you Mr chair okay always
being mindful of other elected officials
time I'm going to take Odyssey next if
that's all right and then come back to
it with your's permission all right very
good Mr chairman I'm I move um since
there is a quorum that a motion to
suspend no thank you Motion in second
all in favor I motion passes thank you
all right um let's take Odyssey if we
can please uh Petri you want to um let's
proceed
on so um do you have a presentation
slide deck um we can certainly go
through the agenda and introduce
yourself I'm sorry Richard Ballard IT
services okay
okay um as part of the agenda obviously
we have um laid out how do we get here
current challenges path forward high
level action plan and then duties roles
responsibilities resource plan and then
open it up for open discussion and
feedback um pending the committee's
interest I would like to just get
straight into the schedule and talk
about the resource plan also talk about
um how are we going to ensure
visibility as to the tracking progress
as well as accountability in relation to
the tasks that we need to be
completed so if it's okay with the
committee like to go ahead and just jump
straight
to slide number seven which is the high
level action plan they kind of walk us
through
that I don't have that
it should it should be you said you
don't have it it should be in your high
level action
plan have seven
s okay and I can share my copy with you
commissioner oh there's the second page
Mr B two of
seven it has some notes on it so please
forgive the
notes um so high level action plan
here's the intent we wanted to lay out
an end to end plan of all of the steps
that need to be taken uh leading to OCA
reporting from beginning to the end um
starts with the uh OCA issues
identification that's by The District
Clerk's Office so we have a schedule
there and we'll talk a little bit more
about that here in just a second but you
know we have to schedule on the right
hand side that will then lead to the
data assessment Solutions review in
other words what things need to be fixed
what does that look like the approach
which will then lead to the development
as to
solutioning and then approval and sign
off uh obviously validation comes before
that which then means that hey is this
working as expected and if it is we'll
get sign
off and then next slide de yes sir
slides all Mr chairman all boots on the
ground in other words is everything on
the ground we we've seen these PL yes
sir we we we have a resource plan uh one
of the items and Tyler's here should be
able to to talk to this is from a
resourcing perspective we've requested
access to additional resource in The
District Clerk's Office we've identified
all the resources from IT services
perspective we know what's needed from a
Tyler perspective but what Tyler has
communicated back to us is that the
schedule that we have um as to hey we're
looking to meet from 1 to 5 Monday to
Friday a room physically to have all
parties there they have some concerns as
to making the resources available via
the schedule that we have provided time
Mr chairman where's Tyler yeah where is
Tyler yeah we we I got some questions
about that yeah and you are my name is
Jared Anderson I'm a client executive
with Tyler okay so who is the de I'm
sorry no chairman who's the dedicated
resource of Tyler for this project who's
the dedicated so dedicated we have a
client success account manager and he's
identified in the plan who is that
person by name uh Zach Andre Okay and he
is dedicated to this process is that
right that's right okay so why can't he
make the meeting he can all right
there's there's a list of there's a
whole team of people that you've
identified in this plan some of them are
solution architects in the sense of
they're the they're a DBA for example
and they they work very they're they're
resource constrained let's just put it
that way they work on other accounts uh
to have them dedicated in a room
specifically for 20 hours a week is not
not feasible for Tyler but what we have
said and what we continue to do is
provide those resources we've been doing
it we will we'll bring them to bear as
needed but for this project specifically
what we're looking at here is we need
requirements so that we can then assign
it to the DBA to then build so they are
not necessarily needed in that room for
the 20 hours to solve that problem
wasn't that part of the contract though
to be there to provide that support we
we what I'm what I'm suggesting is we
are Sur providing the support we have
daily people that are assigned to this
project but it's basically like if you
need a carpenter you go pull the
carpenter in and say okay let's build
this uh the folks that are running the
day-to-day are the ones that are pulling
those people in to bring the resources
to Bear we've been doing that and we
continue to do that but you're also
saying that you can't meet the schedule
I we have not said we're not going to
meet the schedule what we've said is we
cannot dedicate a person that is at a
DBA level for 20 hours a week for the
next four months so what you are saying
is that you need everybody in one room
so you can breathe them all tell them
all together what they need to do that
you can do that's yes that is correct
okay we will have folks available to and
Mr Baler the challenge of doing putting
all the people in one room is Big well
it service of facilitating that already
um so but it's not necessarily the issue
with the DBA the concern is with the
Tyler implementation specialist uh which
is Mr SoDo that has that's different
yeah goad that has unique knowledge uh
that the DBA would not have um that
we're going to be heavily relying upon
and I think that's what we're saying Mr
Soto yes sir what about Mr SoDo that's a
difficult request to have him DED ated
in a room for for 20 hours a week for
the next four months he will be
avilable yeah that's what we need
though what I can tell you is we will
make the resources available as needed
but let but that's the resource that's
needed yeah and and and so there there's
business processes things that need to
be identified it's for example we need
to make sure that we have the road map
correct in the sense of we need to know
exactly the data owners have to provide
that specific data set and we don't own
that data that comes from a third party
Solution that's
AIS so when that
identif Balor sorry we're going to have
AIS res from an IT services perspective
we'll have us with Nelson which the is
resource we'll have her available I mean
we're going to have from an IT services
perspective all of the applications that
are native non Odyssey even though we're
going to have an odyssey resource there
they're all going to be there so there
isn't a we need to reach out there but
we're going to have everything that
Tyler needs in that room we're going to
have yes okay now but what we need is
SoDo in the
room let's say SoDo is sick that day we
will make sure that another
implementation consultant is available
for that meeting yeah well we don't need
Soto to be sick too much she does yeah
there might need to be a note from the
doctor come on so yeah I I hear you you
understand we are we we resource
constraint when it comes to certain
people and is signing them out for two
four months in this scenario is very
difficult to do yeah but it's it the
contract has been set up that Dallas
County has particular needs within a
particular time frame yep and the
contract was signed that Tyler in fact
would Supply that and now what you're
saying is that you cannot meet the
schedule and you know we understand a
person getting sick and those kinds of
things but but as a commitment in a
contract as I understand it Tyler signed
the contract to do exactly that to
provide uh the support and the expert
persons to satisfy the needs of Dallas
County in this endeavor this is above
and beyond traditional maintenance we
are working with we are coming to be
resources to help pull scripts and write
right into a third party solution that
is not ours and that's at the request of
Dallas County and we were doing that as
part of the contract in the sense of
it's Goodwill in my opinion it's not
specifically scoped out work if we were
going to do this for another uh County
we would likely draw up a Professional
Services agreement specifically for this
work we haven't done that we've tackled
it as an implementation project and we
continue to put the resources to support
it so that's what we're going to
continue to do we're not going to nickel
and dime you and come back and say you
know it's another 25,000 or 50,000 for
any additional work we're just saying we
will bring the the resources to bear as
needed
so yeah Mr one second okay I mean and if
I may OCA reporting as well as some of
the other items that we recently were
able to to bring forth to completion you
know that should have been part of the
Criminal Court's deployment so it's
something that was accounted for it just
wasn't delivered upon Gove um so when I
hear we would treat this different you
know it was a
deliverable yeah it was a deliverable
yes sir and we have from an OCA
perspective we have a dedicated State
reporting person that's now part of the
team but we need SoDo to get the job
done Miss Petri do you want to add
anything to that yeah please is the
chcken how important is this task that
we're doing right now the OCA
reporting it's a massive we haven't
reported since we went live in right and
it needs to be done absolutely and Tyler
needs to bring the resources in order to
accomplish the task to help you true
absolutely we um we we do have Zach
who's who's doing a a decent job but we
always have to wait for SoDo to uh
provide us with the information so we
have been waiting for a script for the
past three weeks
um because it's so massive we don't know
it's an issue until we run across it and
we we're processing every day we're
correcting every day manually we've done
um house bill um
1152 that was manual that was that was
for an entire year we report every month
um on the judges um activity their Court
activity that's a manual process and
it's manual because OCA is not working
so that is very time consuming for my
staff um we met November 8th as a matter
of fact we've been meeting with Tyler
and it um three times a week since
November 8th and we are no further today
than we were on November 8th um other
than my staff corrected and Mr chairman
let me ask okay and what I'm asking
Tyler is can you provide a resource
plan so for for soda showing his
availability to Dallas County for this
project and related to the critical pad
timeline for this project can you
provide that to Dallas County
not specifically Right In This Moment no
if you're asking me to go back and
identify you not do it at this moment
I'm asking you to to to delete at the
end of the day you you've heard us all I
mean yeah soo soo the guy you just heard
Miss Petri yes yes sir so can you take
and provide a plan on this critical path
timeline that he can be in Dallas County
they've said 20 hours okay you're saying
can't do 20 hours and I I take it that
was 20 hours a week for the next four
months yes we actually what we've done
is for each of the steps we've outlin
the resources the dates and times that
we're looking to meet in person yes sir
okay so I'm back to okay so can you
provide J here's another one of those
words crti a plan for SoDo word yes so
and I hav't said anything to you and and
I'm just listening but really need you
to to do that to get as much of his time
as you can hear what you're saying you
can't have somebody just sit there and
and burn money while no one is utilizing
so it's up to all of us uh to make sure
our people are there at the times when
we can all work out uh to be there but
can we get that done because I think
that's the piece yes that's the
remaining thing well and what I would
say is Miss Petri is correct it is a lot
of manual effort on her staff to do to
get to the to the bottom line of what it
is that we need so we can deliver to you
but the opport yeah but the operative
thing was she just got through telling
us she be waiting three weeks for SoDo
so here's what I'd like to suggest if I
may it sounds like we we'll have an
opportunity to collaborate with Mr
Anderson to get a detailed schedule as
to dates times meeting place things of
that nature so we'll collaborate with
Tyler on that to package that and the
other item wanted to bring up um as to
we're looking to also assign a PM
resource to this so once we actually
have the schedule and we'll meeting in
person that resource will also be
responsible for a daily accounting as to
here's what we're looking to do today at
the end of the day if it got done great
if it didn't why from an accountability
perspective whether it's Tyler IT
services or the District Clerk's off
that's on you yes and then we'll be
reporting that back um on a weekly basis
as we look to track progress towards you
know the finalized schedule yeah that's
on you you get the PM yes but we we we
back on him on soda yes sure sodos yeah
and and if it isn't SoDo then it better
not be some guy who says well I have to
get back with you after I talk to SoDo
it better not be that person yeah yeah
okay yeah and I agree I agree with that
I mean amen I mean we have gone through
these for how many months now you know a
year I mean it's amazing that we're
still working on working on a schedule
so everybody can be together and
follow yeah I think it's gonna be easier
if it's now do we have don't I'm sorry
Mr chairman do we have uh Mr Ballard and
do we have the internal resources from
the Department uh both from Miss Petri
uh and and it we we do have the resource
from it and we're confirming who the
project manager from might he is so
that's we will have that and then from a
District Clerk's perspective Miss Petri
has you have do you have the internal
resources to dedicate to the same thing
we're we're charging it's one thing for
us to charge Tyler up it's another thing
for us to say hey we're here so do you
have them as well yes okay okay so one
more time let let the record
reflect that we are on plan y Z1 so our
deliverable back to the committee would
be the schedule yes detailed schedule
detailed resource plan um back to the
committee with SOS availability and
after that theoretically we're done
we're I mean we're not I know we're
using it but we're it's implemented it's
functioning once we have the schedule on
the resource plan it should be able to
lay out here is um when we're looking to
meet these deliverables and timelines
and and everything else with that to
thank you very much all right I'm uh I'm
going to so we'll hear one more thing Mr
chair we'll hear from you in regards to
stto yes when you made it very clear and
I will get back to uh the it Sho by by
he said this week this week oh this week
okay I didn't hear that okay for sure
okay thank you sir thank you thank you
all right I'm moving on to uh it
applications and duplications Mr TR good
to see
you sorry say again did you want to talk
about the organization proposal or the
application rationalization I would like
to talk about both okay great all right
my name is Justine TR CIO and um if we
could go to the how
do all right I'll I'll try to be brief
so we've got two things to uh go over
today uh one is the proposed it
organization ation I'll go through that
and then Mohammed will take us through
the application
rationalization um so with that um I
want to recap um some Gardener
recommendations um there are five things
they're recommended make sure that we
have a methodology to manage it
Investments um there's also a need to
increase spend investment in our
infrastructure and our infrastructure
Workforce um also take a look at how it
is organized which is um what we're
going to talk about today uh and also uh
build up the it leadership competency
and Define a future State and strategic
plan so again that's recap from Gardner
um I've presented a lot of his
information uh in separate meetings so
this is just another recap uh in terms
the reorganization that I am pushing it
um I went through the operating model
the engagement model the planning model
communication model uh the outcomes of
those models is really to focus on uh
execution Excellence making sure we're
delivering consistently high quality
reliable performance solutions
accountability and transparency and also
agility uh and a large part of the
transformation we want to focus on too
well not a large part but really what is
going to be demanded of it as well as
our departments and our partners is a
cultural and mind shift we want to
change um from kind of how we work today
silos compliant reactive to cross
functional teams uh more empowerment
accountability and more agile so then I
want
to and uh here we're we're talking about
uh having dedicated teams to develop
expertise having a more agile framework
uh and what I want to focus on is uh at
the bottom there building new
capabilities we we really don't have
some of these capabilities today that we
need to build and mature I can show you
that a little more with your work
chart um this is our current or chart we
have an applications team uh we have a
pmo that manages our projects we have a
a budget team we have
infrastructure uh and we have um
security that we partner with and the
organization that we're looking at and
again we're talking about capabilities
that don't exist today that we really
need to to focus on uh everything in red
uh is something that we really don't
have today um if you look at um Quality
engineering something we don't have we
don't have engagement uh organization a
little bit bigger oh
yeah I do need glasses iing my glasses
but could you make that fit the whole
screen there's a lot of tiny red words
there there's also part of the hand
out oh wow you're worse than
[Laughter]
me that the key message here is that we
have capabilities that we we need to
build uh example is data and data
analytics and data
strategy um so going on to the the last
slide which is around the organization
and what we're proposing and we worked
with Budget on some of these numbers um
so if you look at the current um staff
that we have and the way that it's
allocated so we've I won't read all of
it but um and then in this
reorganization that I've talked about
you can see how it's kind of leveled off
off we've kind of reallocated some staff
from apps to other areas and then the
new is is the focus that we're talking
about um in terms of building new
capabilities and how that's allocated
bottom line in terms of budget impact is
6.2
mil say that number again yes bottom
line for the the 39 is 6.2 million but
part of that is moving people off of
contract in house that's actually a
savings yes so is that savings
calculated in the 6.2 no so what you'll
see on the um that's in Professional
Services so those are positions that
would be moved into it and there will be
some savings we have five on for this
coming up Commissioners court and then
we're going to identify some additional
ones this is truly with the vacancies
that's there
now and if with the recommended
positions it'll be between 5 to 6
million depending on the cost of it of
the top tier positions so the highend is
6.2
million and and so we just don't know
how much we're going to save on moving
people from the contract to cont yeah so
the first one the first five you saw
about a $20 and something thousand
savings that you'll see on the agenda
okay uh this upcoming court so that's
for the five and then be more than a
million dollars a year in savings
problem probably about 1.3 million is
what we kind of estimated okay so this
is an what's shown on the screen here is
an
updated um Staffing summary that we were
given
wow because you've increased from 32 to
39 new members a total of 184 is what we
were shown before and now it's
191 yeah my what I sent you earlier um
was a bit of a mistake it was it's
actually 30 9 right we have some seven
vacancies which is kind of the 32 but
right but the budget reflects the 39
okay so it's actually the 6.28 6. 818
million that's
correct all
right that doesn't include benefits
though yeah yes yes ma'am it includes
salary andit salary and
benefits let me um at the end of the day
how many vacancies do you
have um we we have seven vacancies that
is going to be accounted within the 39
so net new is 32 yes correct that's what
we calculated with yes sir
okay all right let's move
on um good morning mammad i' been
looking forward to hearing from you yes
sir Muhammad fos um Chief systems
architect I
Services um we're working on
rationalizing our applications and
finding duplicates um I do want to
acknowledge that this has taken quite
long uh one of our challenges has been a
lack of a single source of Truth for all
of this data so we can collect all the
information the key information that we
can use to then rationalize so that's
kind of what took quite a bit so what we
are now doing is for the last few months
we've employed a different approach
identified a lot of the key information
already for our application portfolio
that includes all the applications and
tools and at this moment by the end of
March we should have everything
identified as far as um the tools we
have currently in our ecosystem this is
just an inventory of all the
applications right and and the tools yes
sir and so we've never had an inventory
of all of the programs before uh we do
have the inventory there's a lot of data
that we're collecting for that inventory
that is taking more time uh in addition
to all that information that's critical
because the next phase uh of that we
rely on the data but also working with
the team to make recommendations so we
do have the inventory it's over 200 and
plus I don't have the exact number of of
applications and software and tools that
we have but what you don't have yet is
the number that are duplicative
true yes sir uh however as we're
collecting the information we have asked
the team to recommend those that they
think can be Consolidated as Mr Ste
pointed out we have a list but we don't
have a lot of information about the
applications on those on that list such
as criticality such as can they be
Consolidated so that's also something we
are seeking input from the team right
now so we are also C calculating that so
inventory done next step figuring out
which ones are duplication when's that
deadline so April uh May and June those
three months we are trying to plan
prioritize and classify all the inputs
we've obtained from the team and we have
a few decision drivers based on um the
newer Cloud strategy that we have and
the newer technology stack because we
want to kind of narrow down on our
technology stack right now we see a
sprawl of different technology and that
makes it hard to one U maintain and also
for our staff to have all those skills
to correctly support sustain that
technology so those three months April
March
sorry April May and June we are going to
use these drivers that are um listed
there to to weigh in all the inputs
we've obtained from the team to want um
measure those against these drivers and
prioritize which would feed it yes sir
okay so is it do I understand you
correctly that in June you're going to
come to us with recommendations of which
programs no longer need to be in the
inventory because they duplicate with
another and we can move them over to the
from one system to the other true
correct yes by June by June we're coming
up with a multi-year strategic road map
for the different applications we have
those that can be decommissioned
replaced Consolidated where there's cost
savings where we identify perhaps new
technology that we need to bring to our
ecosystem all of that we're going to
have by the end of June yes sir so for
continuous Improvement in June that's
when I can expect this presentation is
that right yes sir all right I'm putting
it up the calendar and one more thing I
mean with this uh whatever we have to do
I mean consolidation of whatever a cost
you know cost analysis of all this yeah
savings okay sounds good ready for June
can I also recommend Mr chair that uh Mr
TR also use that time to speak to the
Departments that are going to be
impacted before that June meeting so
that no one's surprised in June yeah and
they should show to that June meeting if
they have any objections to the move
okay and and she still M she still
maintains on the scale of one to 10 that
she inherited a department of four right
go ahead on what it was five oh was five
oh go ahead on brother Muhammad thank
you so much finished are you finished
with your present yes sir yes sir just
want to mention that we're also going to
do the ARB at the same time we are going
to also incorporate that so we we'll
have some um to speak about the ARP as
well excellent looking forward to
hearing from you great presentation
thank you all right
uh let us talk about um
thep yes sir you have Mr Pena here and
also Mr Lewis so glad to hear from them
please some good news
good morning morning morning spj George
with the Accenture
team good morning Mr chairman
Commissioners judge shenin Omar pñ
responsible executive for Dallas County
great all hit it it's all
yours thank you for the opportunity to
come before you uh I think uh over the
past year I I remember being before this
body when we we had just taken over this
and having a very Frank discussion
amongst us about our the needs that were
before the county and uh the road map
that we laid out to address many of
those needs and I think you'll be uh
delighted as well as uh very supportive
of the efforts of the team thus far and
I'll ask Mr George and although Mr
Palani doesn't have a role in speaking
at this point but uh we must give credit
where credit is due
if it wasn't for their efforts here we
wouldn't stand before you today with uh
the news that we have to share with you
as
well all right if we can move to the uh
to the timeline slide it's a couple of
uh okay I'm
sorry thank you there we go and we'll
just use uh this slide to uh kind of
briefly cover um as we enter our second
year in in supporting the Erp for uh for
Dallas County uh so over 2024 you know
we've we've accomplished quite a bit
we've uh um had the big rocks
initiatives that uh um the Court's been
very supportive of that we Ed to
stabilize the system uh both from the HR
side as well as the finance and
procurement side uh we' made some uh
governance and change management uh
implementations including
the uh uh uh the Enterprise
transformation office that uh uh Mr
Lester is leading and um so we feel
pretty confident that the system is
stable as you can see by mid
2024 and then that has allowed uh our
team working in partnership with Dallas
County to now further the value coming
out of the system so the last uh half of
24 we implemented the um compensation
module as well as we're on the tail end
of uh implementing the recruiting uh
systems which have already realized
value for for the uh HR processes within
Dallas County and um uh that has gone
well um the the Count's uh team has been
uh trained they've been very involved in
all of the testing and the feel
confident in the in the uh use of it um
and now we just launched the uh next
phase of it which is the guided
learning module which will allow the
county to uh continue to um um hire new
people put new people into um using the
system well uh use the system much more
the way it's defined without having to
do um handholding all the time and those
kind of things so uh we feel really good
about where we are but uh I'll pause and
uh see if there's any
questions hearing none soad sorry so at
what so at what point in time are you
just going to be able to just totally
hand it off to Dallas County
and yeah um we've actually been working
with uh Mr Lester and the steering Co on
laying out the next uh road map for the
next two years and As We Lay It Out
we've identified opportunities where
there'll be um uh items that um Mr
Lewis's team will be leading and where
we can support and where they feel
confident they can start taking over and
moving some of those things as an
example on the guided learning we'll go
through that imp
mentation uh but what will be left
behind is a set of of instructions as
well as um their own team's ability to
add new learning modules into it and
things like that uh Mr Lewis excuse me
Mr chairman uh you understand the
essence of where I'm going with
this yes commissioner and the way the if
you guys remember the way the contract
was constructed with centure for the
what we
the purple line there says application
managed Services that's the ongoing
support so the way the contract was
designed we sort of ramp down those
efforts year overy year so essentially
what should end up happening and we're
not there yet is that we'll be what we
call level one and two support probably
internal to Dallas County and Accenture
will be our level three so our like our
most expert experts until we determine
such time we want to change that and
that's really based on sort of how we
staffed and initially the projects from
the slide we're going to
show because what we've been doing is
each of these projects we decide hey we
want to do this as a a work effort that
we need done in this timeline then
exential will give us a a quote for that
so that's how Oracle recruiting
recruiting cloud and guided learning
those two HR systems were implemented so
I don't see that model changing other
than I'm given instruction that we want
to ramp all the way and have all of the
resources inside but right now we're not
doing that we're operating under that
model okay thank you Mr chair thank you
no further questions yeah anything else
yeah I wish to thank the Commissioner's
Court for the opportunity to help Dallas
County get through those particularly
challenging times thank you thank you
appreciate you uh I'm going to skip over
the uh Fire Marshall and sies uh and go
to economic and Community Development uh
I will I up to the committee as to
whether we come back to the fire marshal
or push him to the next time up to the
committee don't care either way we can
push it to next time but this this okay
go ahead but I want to do the economic
and uh community development program
policy yeah but this is but go ahead on
I I'll yield to Mr Maan but I I've read
this I I'm having a real difficult time
understanding um where's the policy I
understand all the statutes and all
where's the policy thank you
commissioner and I'll ask Mr Tomo to
also come up who will be giving the
presentation uh for the last two budget
Cycles uh the court has been allocated
funding for economic and Community
Development projects uh within statute
there there's a lot of opportunities to
fund various initiatives um mostly
sourcing in ch in the chapter 380
agreements EXC chapter 380 uh
uh code which kind of outlines various
economic Community Development projects
there's also a lot of other
opportunities for community- based
projects working with the different
members over the last year year and a
half um Parks projects uh Transportation
focused projects where there was better
statute available to source as we were
moving through these different grants
and agreements became available so to
actually uh year one I thought was more
of a pilot approach by budget to set up
economic and Community Development
projects they were very successful you
funded them this year now we want to
equip each uh each Commissioners Court
member with kind of an easy track to
move forward with any future projects so
from a legal perspective they look um
they would it would be easier to move
our projects through the legal process
if there was an actual program
with all the source statutes listed
within that policy to operate within so
this is staff's approach to make things
easier for a court member to move
forward a various project that is in the
economic or Community Development sphere
well you know Mr my my my concern is
when I read that I mean and I've said
are we going to report back what I call
the real metrics of it or did we just go
spend a million here
million there and that's a really good
question I think uh if we just maybe
gave a few more months the number of
these projects from last year are
already cycling towards results too so
we should be reporting out the results
of each of those grants uh did to answer
your question sir
okay okay Mr CH go good morning
Commissioners Lis Mayo Planning and
Development um
thank you Mr bazon that's a great
synopsis um go to the next slide U you
know our current economic development
policy focuses on requests from private
uh entities oh thank you we
go did I just break
it oh there it is right
um you know so those policies provide
the parameters
uh for uh the types of requests that are
eligible uh so we're seeking to kind of
expand the current policy to include a
program to consider Economic and
Development Community Development
projects brought forward by the County
Commissioners Court these are very
different obviously um they serve to uh
create competitive Advantage for the
county uh create economic value
strategic growth um and what we'd like
to do is uh develop that program
um there we
go uh so that we can U uh create a legal
framework to move these projects through
faster uh there's already a lot a good
number of statutes that provide us um
the ability to develop Economic
Development programs uh and projects uh
we can use chapter 381 that we do for
our private agreements uh we can use
that internally uh there are ways to uh
expedite the bidding process uh there
are ways to um uh through
the chapter 2306 for example lets us do
homeless programs particularly those for
transitional housing uh there's a large
number of statutes we'd like to
consolidate those into this program uh
so that we can have uh good templates uh
to move these program programs and
projects through the can review uh
expeditiously so the program
Focus will leverage the statuto
statutory Authority uh to Foster
Economic Opportunity that's stimulate
jobs create Business Development and
Entrepreneurship um improve
infrastructure uh public facilities
Transportation Systems Parks um to
enhance quality of life um address our
critical needs uh housing stability
improve access to healthare Etc
educational opportunities uh and to
provote uh promote uh environmental
responsibilities or sustainability
projects that the County's been
initiating yeah yeah Mr chairman yeah
and see and and this is where I I I be
back up uh become a little uh plexed I
mean we've got a we've got the chna
we've got this entire you know Parkland
Hospital you know $3 billion and and
here we are talking about critical
social you know hous ability improve
Access to Health Care expand There's an
opportunity that that all of that is
just
so so so so Broad and I you know I I
know years ago and it got on this court
one of the things that people always
said that we shouldn't and I'm I'm going
to go to this this school voucher or
Robin Hood plan or whatever it is it's
the same thing
we're well reverse yeah well iin I ain't
so sure but okay nonetheless uh but my
my problem is is that we we take from
the needy and get to the greedy that's
what it is well hey here when you start
talking about money that we've already
appropriated and paid for on with our
taxes on the Parkland side and talking
about improving access to healthcare
that's what that's what they should be
doing and that's what we should be
charging them with doing and
commissioner I think that's just meant
to increase the the scope that's not
necessarily getting in the health care
business is it possible for us to get a
copy of this presentation because first
of all I mean this is what was in the
packet um there are eight pages there
are five possible here that I'm sorry I
cannot
read we're happy to resend that and I
think if you look at the first email it
had the full presentation but the send
out had that error so we'll be sure to
resend that to you but commissioner I
mean this is intentionally broad to be
to make it easier for you to move
forward various projects and I'll just
give an example from this past year Dr
Garcia had two different projects widely
different one was assisting bulb Springs
with uh playground equipment they didn't
have funding to
complete Dr Garcia in BO Springs ums
um uh excuse me Grand Prairie ex grand
prie Grand Prairie and they they needed
uh some additional funding to to make it
work for one of their projects the grant
assisted with that and they actually
recently just held their their ribbon
cutting for that for that event on the
other side of the spectrum working with
Dallas College to establish an ESL
program uh with them I mean that came
out of the same program um from a staff
perspective we just need a framework to
be able to move forward with these
projects to help you same thing with
your project you had a transportation
related project which I mean from my
experience is clearly Economic
Development however going through our
legal processes they did not view it as
such they wanted us to use another
exception so what we're trying to do is
just compile the the different statutes
that allow us to do different community
and economic development projects into a
policy so that we can move this program
forward and and big picture I mean this
is $6 million a year total this isn't a
big yeah but growth and development
follows Transportation it doesn't follow
playground I understand that well that's
Community Development that's the other
side of the statute yeah well you know
and okay but and it's discretionary to
each district each district has
different needs the judge has his own um
funding from from a countywide
perspective but each district has its
own needs and you would know that best
yeah okay it's RW but okay got
it so I'll move on to our next steps
which are to uh ensure that we have all
the statutory mechanisms in one place
and that they're all being explored um
if there's a tool we want to be able to
make that available to you in one spot
um identify the best mechanisms to
partner with our nonprofit agencies
public
agencies education institutions uh we're
able to do that under state law under
certain statutes we want to make sure
that we have a template to use with them
um and create project types that we can
essentially use the right statutes with
the right types of partners with the
right types of projects put these
together um and then the last bit is to
make sure we have a monitoring mechanism
if you say we're going to increase
Economic Development by doing something
we want to make sure that we accomplish
that goal uh and then find out if it's
something we want to replicate is when
is the due date for to put the meat on
these
bones started that now we want to bring
that to you as quickly as possible I
would like to touch base with each one
of you uh to make sure that the types of
projects that you're considering uh we
have the right uh statutes in place and
and that we can do
that um I'm sorry I didn't give a
definite date but we'll be moving
forward as quickly as possible so by the
end of the spring by the end of say may
absolutely
that's
um okay
um so the first one went that'll be
working with civil da of course to make
sure we have all the statutes um and
then you know those best mechanisms want
to make sure that we have some templates
ready to go um but I'm open to any other
questions at this point
hearing none I'll take a motion to
adjourn great
move no public comment oh public comment
public comment anybody for public
comment hearing none thank you thank you
I'll move all good say second second
thank you all in favor I
I right
I'm
sorry covered a
lot
e e