1 00:21:49,679 --> 00:21:54,880 Good evening, ladies and gentlemen. I want to welcome everybody to this August 2 00:21:52,240 --> 00:21:58,880 17, 2026 city council meeting and work session. I'd like to welcome everybody 3 00:21:56,880 --> 00:22:02,240 here. Um, I like to ask people here in the audience, if you had had a chance, 4 00:22:00,880 --> 00:22:05,679 please sign in at the desk over here. And if you also like to speak in our 5 00:22:03,440 --> 00:22:09,679 public input, please fill a sheet out, get Miss Beverly over here, and she'll 6 00:22:07,440 --> 00:22:16,159 be more than glad to take it from you. And, um, so, uh, at this time, I'm going 7 00:22:13,280 --> 00:22:17,679 to do roll call. Council member Will I >> here, 8 00:22:16,480 --> 00:22:19,360 » council member Kayla Phillips >> here. 9 00:22:18,080 --> 00:22:21,200 » Council member Sandy Sawyer >> here. 10 00:22:19,919 --> 00:22:23,039 » Council member Mark French >> here. 11 00:22:21,760 --> 00:22:24,960 » City Attorney Kevin Talent >> here. 12 00:22:23,600 --> 00:22:27,679 » City Manager Jacob Evans >> here. City Clerk Beverly Banister 13 00:22:27,039 --> 00:22:29,919 » here. >> Public Works Director Trampus Hanser 14 00:22:29,360 --> 00:22:32,159 » here. >> Utilities Director Russ Chambers 15 00:22:31,600 --> 00:22:34,559 » here. >> Finance director Robin Gazaway 16 00:22:33,840 --> 00:22:36,559 » here. >> Planning and zoning administration Miss 17 00:22:35,840 --> 00:22:39,280 Stacy Harris >> here. 18 00:22:37,280 --> 00:22:42,000 » And CPO represent Miss Dana Spade >> here. 19 00:22:40,640 --> 00:22:44,720 » All right. Thank you very much. Ladies and gentlemen, if you're able, if you 20 00:22:43,200 --> 00:22:48,679 can please stand for the invocation pledge by Council Member Phillips. 21 00:22:48,960 --> 00:22:53,600 » Thank you for this day. Thank you for letting us all come out here safely. be 22 00:22:52,400 --> 00:22:57,280 with us in the decision we make from behalf of the city of Dawsonville. 23 00:22:55,760 --> 00:23:00,960 Please be with us as we go separate ways. 24 00:22:58,320 --> 00:23:06,880 » Amen. >> To the flag of the United States of 25 00:23:03,600 --> 00:23:13,200 America and to the republic for which it stands. One nation under God, 26 00:23:10,320 --> 00:23:18,039 indivisible with liberty and justice for all. 27 00:23:14,400 --> 00:23:18,039 » Thank you. Lady see. 28 00:23:25,840 --> 00:23:30,960 » All right, moving on to announcements. Anybody got announcements? 29 00:23:29,200 --> 00:23:34,880 » I have two announcements if I can. First of all, the next food truck Friday is 30 00:23:32,720 --> 00:23:38,400 Friday, September 11th. Appreciate all the citizens and all the help that come 31 00:23:36,320 --> 00:23:42,559 out for that. And secondly, our second concert of the year is Saturday, 32 00:23:40,799 --> 00:23:47,520 September 12th. that is featuring a Journey tribute band and a Brian Adams 33 00:23:45,120 --> 00:23:50,960 opener tribute band. So, want to invite everyone out to that. Love to see you 34 00:23:49,200 --> 00:23:54,320 there. >> Any more announcements? 35 00:23:52,480 --> 00:23:58,240 » Um, I just wanted to talk about leadership Dawson. We just had our 36 00:23:56,080 --> 00:24:04,159 orientation and we are looking forward to hiking up to the Lynfoot hike in and 37 00:24:01,679 --> 00:24:10,080 creating some uh some memories and some friendships and uh I just want to um 38 00:24:07,919 --> 00:24:14,720 invite all of the people in leadership Dawson to come watch a meeting, come be 39 00:24:12,159 --> 00:24:19,039 a part of what the city's doing. It's a really special thing. So I just want to 40 00:24:16,960 --> 00:24:24,159 um just give a kudos to what the chamber has done with leadership Dawson. It's 41 00:24:20,720 --> 00:24:28,320 pretty cool. Any more announcements? Uh, also I would 42 00:24:26,960 --> 00:24:31,200 like to announce a chat with the mayor tomorrow night. Um, I'd like to invite 43 00:24:29,840 --> 00:24:34,880 the community to come out, talk about whatever you want to talk about. I also 44 00:24:33,440 --> 00:24:38,480 uh did a special meeting invite the council here to be with me. So, majority 45 00:24:36,720 --> 00:24:41,279 I think near the whole council member team here is going to be here. So, this 46 00:24:40,159 --> 00:24:44,400 is a chance for the community to come talk to us. Come talk to your elected 47 00:24:42,640 --> 00:24:48,240 officials. You know, whatever it may be, you know, what'sever on your mind. You 48 00:24:46,480 --> 00:24:50,960 know, we love we love to hear from the community. You know, what's your 49 00:24:49,440 --> 00:24:54,799 thoughts? where you like to see the future, how the city goes and so forth 50 00:24:52,640 --> 00:24:57,600 because at the end of the day, you know, we we want to hear from you on that 51 00:24:56,240 --> 00:25:02,159 because there's a lot of people want to go on social media, talk about a lot of 52 00:24:59,279 --> 00:25:06,320 stuff. So, if you don't talk about whatever data centers, you could talk, 53 00:25:04,559 --> 00:25:09,279 we could talk about that. You know, it may not be a popular subject, but we're 54 00:25:08,000 --> 00:25:12,240 here to listen. So, but the main thing is we just want here for our community. 55 00:25:10,559 --> 00:25:15,679 So, please come on out tomorrow night at six o'clock be in the Joe Lancok's room, 56 00:25:14,080 --> 00:25:19,240 the room right next to this. So, come out, be with us. 57 00:25:20,480 --> 00:25:24,720 All right. Can I get a motion to approve the 58 00:25:23,679 --> 00:25:27,360 agenda? >> So moved. 59 00:25:25,760 --> 00:25:31,039 » Second. I got a motion by Council Member French. 60 00:25:29,120 --> 00:25:36,640 Second by I think Council Member Elbe on that one. All right. Any discussion? All 61 00:25:34,000 --> 00:25:41,840 right. Please signify by your vote. Motion passed 40. 62 00:25:39,919 --> 00:25:43,520 All right. Moving on to public input. M. Beverly. Anybody sign up for public 63 00:25:43,120 --> 00:25:47,360 input? >> No. Mayor Walden. 64 00:25:45,120 --> 00:25:50,080 » All right. Thank you very much. All right, moving on to the consent agenda. 65 00:25:48,799 --> 00:25:54,799 This to approve the minutes for regular meeting held August 3rd, 2026 and 66 00:25:52,559 --> 00:25:56,880 executive session held August 3rd, 2026. Can I get a motion? 67 00:25:55,600 --> 00:25:59,200 » Motion to approve. >> Second. 68 00:25:57,520 --> 00:26:03,600 » I got a motion by Council Member Sawer. Second by Council Member Phillips. Any 69 00:26:01,679 --> 00:26:09,400 discussion? All right. Please sitting fine by your vote. 70 00:26:05,679 --> 00:26:09,400 Motion passed forward. 71 00:26:09,760 --> 00:26:15,360 » Always happens to one of us, Sandy. [laughter] 72 00:26:13,039 --> 00:26:18,480 » And I put it on silent. >> Bring donuts next time. 73 00:26:17,258 --> 00:26:21,039 [laughter] I'm so embarrassed. >> Don't worry. Don't worry. 74 00:26:19,840 --> 00:26:24,240 » I just hope the camera wasn't >> It happened to me before, so I don't 75 00:26:22,080 --> 00:26:27,679 feel bad [laughter] ago. 76 00:26:25,600 --> 00:26:29,840 » All right, moving on. Item number eight. This is for employee recognition. Mr. 77 00:26:29,120 --> 00:26:34,400 Evans. >> Yes, I got several. First of all, the 78 00:26:31,919 --> 00:26:36,320 July employee of the month is Miss Sarah Beichum. 79 00:26:35,679 --> 00:26:39,559 » Hopefully, she [applause and cheering] comes out. 80 00:26:42,803 --> 00:26:48,159 [clears throat] >> Y'all should have been like all lined up 81 00:26:45,279 --> 00:26:48,159 doing this. 82 00:26:50,663 --> 00:26:52,683 » [laughter] 83 00:26:58,480 --> 00:27:01,480 » Yes. 84 00:27:03,108 --> 00:27:05,128 [laughter] 85 00:27:05,279 --> 00:27:13,643 » Next is Miss Barbara Maddox for oneyear anniversary with the city of Dawson. 86 00:27:11,623 --> 00:27:13,643 [applause] 87 00:27:13,760 --> 00:27:17,520 » Thank you, Sarah. >> Thank you. 88 00:27:29,308 --> 00:27:31,328 » [laughter] 89 00:27:31,520 --> 00:27:38,534 » Next is Miss Annette Watson. Fouryear anniversary with the city. [applause] 90 00:27:38,720 --> 00:27:44,440 If >> you ever wonder how clean this building 91 00:27:40,559 --> 00:27:44,440 is, it is because of Annette. 92 00:27:47,279 --> 00:27:53,080 a net >> and also the fishing pond out front. 93 00:27:55,120 --> 00:28:00,559 » Thank you. >> And then lastly, I don't know if Robin 94 00:27:58,399 --> 00:28:04,080 typically comes up for this, she got the certificate of achievement for 95 00:28:02,240 --> 00:28:08,664 excellence in financial reporting for the 14th year in a row. 96 00:28:05,679 --> 00:28:08,664 » Wow. [applause] 97 00:28:09,120 --> 00:28:12,120 » Amazing. 98 00:28:14,504 --> 00:28:19,440 » [laughter] >> I would say Sarah Beichum is a part of 99 00:28:18,080 --> 00:28:25,480 that as well. So if she would like to come out for this picture also 100 00:28:21,840 --> 00:28:25,480 » kept up the momentum 101 00:28:32,000 --> 00:28:35,000 » Sarah. 102 00:28:39,394 --> 00:28:41,414 » [laughter] 103 00:28:51,760 --> 00:28:56,919 » Great job Sarah. >> Yes, great job. 104 00:29:15,420 --> 00:29:17,440 [clears throat] 105 00:29:17,919 --> 00:29:21,960 Congratulations all the employees. 106 00:29:22,640 --> 00:29:28,399 All right, moving on to item number nine for a public hearing for annual update 107 00:29:26,080 --> 00:29:32,320 for capital improvements uh in related impact fee schedule. Can I get a motion 108 00:29:30,159 --> 00:29:36,720 to open public motion for public hearing? 109 00:29:33,600 --> 00:29:40,880 » So second motion by council member Phillips, second by council member ill. 110 00:29:38,559 --> 00:29:43,840 Any discussion? I please signify by your vote. 111 00:29:42,399 --> 00:29:48,880 Motion pass forward. Open public hearing. Uh Miss Stacy. 112 00:29:46,320 --> 00:29:52,960 » Yes, mayor and councel. [clears throat] Each year, the Georgia Department of 113 00:29:50,880 --> 00:29:59,679 Community Affairs through the uh Mountain Regionable Commission uh GMRC 114 00:29:55,840 --> 00:30:04,159 requires the city to submit an annual uh impact fee financial report for the 115 00:30:01,840 --> 00:30:08,080 previous year and a five-year community work program identifying the parks and 116 00:30:06,159 --> 00:30:15,679 reccks projects eligible for impact fees. Um attached in your packet was a 117 00:30:11,840 --> 00:30:23,600 spreadsheet for the five years and the um financial report. We have a um 118 00:30:20,240 --> 00:30:27,679 resolution for a draft for authorizing a transmitt of the capital improvements 119 00:30:25,919 --> 00:30:32,760 which is and so we would need approval for that if y'all agree to what has been 120 00:30:29,760 --> 00:30:32,760 presented. 121 00:30:33,760 --> 00:30:39,760 » All right, any discussion? >> Thank you for your work on this kind of 122 00:30:37,679 --> 00:30:44,360 hard cats getting all of us together to do this for you. But thank you. 123 00:30:41,120 --> 00:30:44,360 » Thank you. 124 00:30:45,039 --> 00:30:50,720 Uh just to confirm as the needs change in our community, we can update this 125 00:30:49,279 --> 00:30:55,360 each year. Correct. >> Yes. Every year it has to be updated. So 126 00:30:53,679 --> 00:30:59,760 stuff can be added in there. >> Perfect. Just want to confirm. 127 00:30:57,360 --> 00:31:02,080 » The impact fee is not for maintenance though. Maintenance cannot be put in 128 00:31:01,600 --> 00:31:05,440 there. >> Okay. 129 00:31:04,151 --> 00:31:08,240 [clears throat] Uh Miss Beverly, anybody sign up public input for this for 130 00:31:07,279 --> 00:31:12,320 speaking in favor of this? >> No. Mayor Walden. 131 00:31:10,320 --> 00:31:15,640 » All right. Does anybody here speak in favor of this? 132 00:31:16,000 --> 00:31:21,440 Hear none. See none. Miss Beverly, anybody sign up to speak against this? 133 00:31:19,679 --> 00:31:26,399 » No, they have not. >> All right. Anybody here speak against 134 00:31:23,279 --> 00:31:28,880 it? All right. Hear none. Seeing none. All right. Can I get a motion to close 135 00:31:28,159 --> 00:31:30,240 public input? >> So moved. 136 00:31:29,760 --> 00:31:33,760 » Second. >> I got a motion by Council Member French, 137 00:31:31,679 --> 00:31:37,840 second by Council Member Sawyer. Any discussion? All right. Please signify by 138 00:31:35,440 --> 00:31:41,120 your vote. All right, ladies and gentlemen. Public 139 00:31:38,880 --> 00:31:44,120 input is closed. All right. 140 00:31:44,640 --> 00:31:52,399 » Make a motion that we authorize the execution of resolution R206, 141 00:31:49,440 --> 00:31:59,120 excuse me, 2026-4 authorizing the transmission of this 142 00:31:54,559 --> 00:32:03,919 document to DCA by the mayor. >> I got a motion by council member French. 143 00:32:01,200 --> 00:32:08,320 Second by council member Phillips. Any discussion? I please signify by your 144 00:32:06,399 --> 00:32:13,120 vote. Motion pass four of them. 145 00:32:10,240 --> 00:32:17,760 All right. Moving on to business item number 10. 146 00:32:15,120 --> 00:32:21,519 Uh, Miss Dana. >> There it goes. Okay. Good evening. I 147 00:32:20,159 --> 00:32:25,679 hope it's okay if I actually kind of summarize these three since they're all 148 00:32:23,760 --> 00:32:30,960 in the same Okay. [laughter] So, these are lots 11, 12, and 13 in the 149 00:32:28,559 --> 00:32:36,559 Arbor West subdivision. Um, they're on the Cedar Crest Lane Culdeac. Um so if 150 00:32:34,399 --> 00:32:40,880 you remember Arbor West was annexed and reszoned in 2018 recently platted in 151 00:32:39,200 --> 00:32:52,559 2025. Um the first one at 466 is.197 acres. Um 152 00:32:46,960 --> 00:32:57,679 460 Cedar Crest Lane is 304 and 454 is 308. The applicant is requesting the 153 00:32:55,519 --> 00:33:03,039 same variance for all three lots, which is a front yard setback from 30 feet to 154 00:33:00,480 --> 00:33:09,519 24 feet for the construction of a single family residence. 155 00:33:05,200 --> 00:33:13,519 Um 466 has an eastern and rear drainage easement as well as a 10-ft planted 156 00:33:11,600 --> 00:33:17,440 buffer that was a condition of the reszoning and annexation. 157 00:33:15,807 --> 00:33:21,120 [clears throat] 460 has the same drainage easement on the southeast 158 00:33:18,960 --> 00:33:26,720 corner and 10-ft planted buffer. And then 454 is just the 10-ft planted 159 00:33:23,840 --> 00:33:30,880 buffer. The applicant indicated the lot has unique dimensional limitations that 160 00:33:29,120 --> 00:33:35,440 make compliance with the current front setback requirement difficult while 161 00:33:33,519 --> 00:33:40,240 still allowing for a functional home site and usable rear yard. Um last time 162 00:33:38,880 --> 00:33:44,000 uh the applicant was here, you kind of talked about how there's like a plateau 163 00:33:42,080 --> 00:33:49,039 or top of the slope that's on the site plan. So I did go and pull the original 164 00:33:46,720 --> 00:33:56,720 civil plans that were approved for Arbor West. And basically it's about a 20% 165 00:33:51,760 --> 00:34:00,240 slope. Um so 10 feet over two foot 20%. So they basically flatten that to create 166 00:33:58,559 --> 00:34:05,919 the home sites and then it just goes downhill. So that's why there's a wall 167 00:34:02,559 --> 00:34:09,679 in the back of lot 11 goes into lot 12 a little bit and then there's that 168 00:34:07,120 --> 00:34:14,240 significant drop in 13 he mentioned. So I did go and look that up just for some 169 00:34:11,760 --> 00:34:18,000 background information but basically flattened it. Um, from a staff 170 00:34:16,480 --> 00:34:23,440 viewpoint, we do feel like there are alternatives, floor plans, um, 171 00:34:20,960 --> 00:34:26,560 alternatives. Some lots are a little bit larger than others. So, there's 172 00:34:24,960 --> 00:34:31,280 definitely alternatives and we don't feel this the applicant meets all of the 173 00:34:29,359 --> 00:34:37,119 variance criteria. So, we recommend denial of each lot. So, for lot 11, 12, 174 00:34:34,399 --> 00:34:42,324 and 13, >> I'll make a motion to deny the varian. 175 00:34:40,304 --> 00:34:42,324 [laughter] 176 00:34:42,399 --> 00:34:47,200 I want to ask does anybody got any questions first for Miss Stain before I 177 00:34:45,520 --> 00:34:49,760 go any further? >> All right, we're going have to take one 178 00:34:48,000 --> 00:34:51,839 of these one item at a time. So, be for record. So, 179 00:34:50,879 --> 00:34:57,960 » all right. So, I'm going to start with item number 10. This is for variance. 180 00:34:53,440 --> 00:34:57,960 This is lot 11. That's V-C2600407. 181 00:34:59,599 --> 00:35:06,079 Can I get a motion on that? >> I'll make a motion to deny. Second. 182 00:35:03,760 --> 00:35:12,720 » I got a motion by council member, second by council member French. 183 00:35:10,000 --> 00:35:18,160 Any discussion? Please signify by your vote. 184 00:35:15,359 --> 00:35:24,280 Motion for denial. Pass 40. All right. Item number 11. This is for 185 00:35:20,400 --> 00:35:24,280 lot 12. This is V-C2600408. 186 00:35:25,520 --> 00:35:30,000 Can I get a motion on that one? >> I'll make a motion to deny. 187 00:35:28,960 --> 00:35:34,240 » Second. >> I got a motion by council member Sawyer. 188 00:35:31,760 --> 00:35:38,880 Second by council member Phillips. Any discussion? I please signify by your 189 00:35:36,640 --> 00:35:42,880 vote. All right. 190 00:35:40,560 --> 00:35:49,280 Motion for deny pass for roll. All right. Item number 12. This is for lot 191 00:35:45,359 --> 00:35:53,839 13. This is a a variance V- C260049. 192 00:35:52,240 --> 00:35:57,200 Can I get a motion on this one? >> Motion to deny. 193 00:35:55,119 --> 00:36:00,880 » Second. I got a motion by council member French. Second by council member Ilk. 194 00:35:59,040 --> 00:36:06,000 Any discussion? All right. Please signify by your vote. 195 00:36:03,280 --> 00:36:10,400 All right. Motion pass for 40 for denial. Thank y'all very much. So I have 196 00:36:08,960 --> 00:36:14,160 to keep good housekeeping on this. >> Yeah. Thank you. 197 00:36:12,079 --> 00:36:20,119 » All right. Moving on. Item number 13. This is for the miller rate for tax year 198 00:36:15,839 --> 00:36:20,119 2026. Miss Robin 199 00:36:20,400 --> 00:36:28,640 for you is the uh paperwork for the millage rate. I have presented it as 200 00:36:26,800 --> 00:36:33,599 rolling it back to zero where the city would not be charging any taxes. 201 00:36:32,320 --> 00:36:36,960 » Thank you very much. >> Motion to approve the zero. 202 00:36:35,680 --> 00:36:41,119 » I'm ask anybody questions for Miss Robin. I was listening to Will and I 203 00:36:39,359 --> 00:36:44,880 went ahead and did it. [laughter] >> No questions. I'm grateful for that. 204 00:36:44,079 --> 00:36:50,160 Yeah, >> I have motion does council does pass. 205 00:36:47,760 --> 00:36:54,400 This is a cine string of keeping the miller drake zero that we have done for 206 00:36:52,000 --> 00:36:57,520 many years where city has not had a tax. So can I guess get a motion to keep it 207 00:36:56,400 --> 00:36:59,520 at zero? >> So moved. 208 00:36:58,480 --> 00:37:03,359 » Second. >> I got a motion by council member French. 209 00:37:01,119 --> 00:37:06,960 Second by council member ill. Any discussion? I please signify by your 210 00:37:05,440 --> 00:37:09,280 vote. All right, ladies and gentlemen, we keep 211 00:37:08,000 --> 00:37:14,640 the military rate at zero for another year. Thank you very much. Pass 40. 212 00:37:12,720 --> 00:37:20,560 All right, moving on to item 14. This is to amend to employee personnel policy 213 00:37:17,520 --> 00:37:25,920 section section 11. This is tabled by from 83 2026. Uh Mr. Evans. 214 00:37:24,400 --> 00:37:30,880 » Yes. What's before you has been presented uh several times in the last 215 00:37:28,160 --> 00:37:34,560 couple meetings. Uh no changes have been made. All requirements have been met. So 216 00:37:32,960 --> 00:37:37,920 if you have any questions, please let me know. 217 00:37:36,079 --> 00:37:40,720 All right, council members, got any questions? 218 00:37:38,720 --> 00:37:45,520 » I do have um a couple of things I want to talk about. So, I did talk to our 219 00:37:43,119 --> 00:37:51,200 attorney uh Kevin Talent about section 11 and we talked about two different 220 00:37:47,440 --> 00:37:55,599 additions that I wanted to uh I wanted Kevin to kind of prepare some language 221 00:37:52,960 --> 00:37:59,680 around and then him read it to us so that way we can kind of talk about it 222 00:37:57,200 --> 00:38:04,720 and see if it makes sense to include. Uh one relates to the certification process 223 00:38:02,079 --> 00:38:08,720 of an employee who seeks to get a raise. I thought it made more sense that they 224 00:38:06,720 --> 00:38:12,480 should get kind of pre-approval from the department head and the city manager as 225 00:38:10,560 --> 00:38:16,240 opposed to them just being able to go and do it because maybe the 226 00:38:14,000 --> 00:38:20,000 certification isn't offered anymore or maybe something has happened. So that's 227 00:38:18,160 --> 00:38:26,720 one of them. And then the other one relates to um what gets communicated to 228 00:38:23,359 --> 00:38:31,200 city council and mayor. So in practice we're already doing it like and but it 229 00:38:29,200 --> 00:38:35,359 has to do with whenever there's a change in employee compensation. I think it's 230 00:38:33,920 --> 00:38:39,599 good practice. I think we need to be aware of that. Obviously, that's kind of 231 00:38:37,680 --> 00:38:43,200 out of our purview, but I like to be apprised of that sort of thing. Um, and 232 00:38:41,920 --> 00:38:46,960 so that's the second thing. So, I was wondering if you could any input you 233 00:38:45,119 --> 00:38:54,400 have or any language. >> So, based upon the request, um, I 234 00:38:49,680 --> 00:39:00,480 drafted um, two things um, to for you to consider. One would be to add the 235 00:38:56,400 --> 00:39:03,480 following language at the end of 11.6. six. 236 00:39:03,599 --> 00:39:10,960 And that language would be if the city manager takes an action 237 00:39:09,119 --> 00:39:16,240 pursuant to this paragraph, he shall notify the city council. 238 00:39:14,480 --> 00:39:19,240 Sorry, he shall promptly notify the city council. 239 00:39:19,760 --> 00:39:30,280 And then at the end of or as an additional bullet 240 00:39:25,839 --> 00:39:30,280 under 11.8 Eight. 241 00:39:31,520 --> 00:39:38,320 Prior to starting a certification for which the employee intends to obtain 242 00:39:35,680 --> 00:39:42,320 certification or training incentive pay, an employee must have the approval both 243 00:39:40,480 --> 00:39:48,599 of their department head and the city manager. 244 00:39:45,040 --> 00:39:48,599 » Thoughts on that? 245 00:39:49,280 --> 00:39:54,480 » Okay. >> Anybody got any more questions? 246 00:39:52,880 --> 00:39:57,680 » I will make one comment. You know, Will, you touched on really wasn't our 247 00:39:56,480 --> 00:40:01,280 decision. Of course, you know, that that rests with the city manager rates, but 248 00:40:00,000 --> 00:40:03,680 ultimately it has to be within the budget we approve. So, you're we do have 249 00:40:03,200 --> 00:40:07,200 a >> Yeah, that's right. 250 00:40:04,640 --> 00:40:10,480 » A little impact on us on our side, but that'll be fine. 251 00:40:08,800 --> 00:40:15,920 » I like those additions. Thank you. >> Great. 252 00:40:12,800 --> 00:40:21,359 » I'll make a motion to approve uh with the adjustments that Kevin mentioned. 253 00:40:19,520 --> 00:40:26,480 » Second. All right, I got a motion by council member, second by council member 254 00:40:23,119 --> 00:40:33,680 French. Any discussion? I please signify by your vote. 255 00:40:28,960 --> 00:40:37,119 Motion pass 40 with the adjustments. Thank you very much. 256 00:40:36,000 --> 00:40:41,680 All right, let's move on to work session. This item 15. This is for a 257 00:40:39,040 --> 00:40:46,920 change order number for one Flat Creek Water Pollution Control Plant. Uh Mr. 258 00:40:43,520 --> 00:40:46,920 Russ chambers. 259 00:40:52,000 --> 00:40:55,960 The story unfolds 260 00:40:56,240 --> 00:40:59,240 from 261 00:41:00,240 --> 00:41:04,119 the engineering firm 262 00:41:08,640 --> 00:41:14,680 for the equipment prehand 263 00:41:17,760 --> 00:41:24,280 or and they did their best to get 264 00:41:29,440 --> 00:41:32,440 it. 265 00:41:35,280 --> 00:41:39,119 » Is that better? >> Yeah. 266 00:41:37,280 --> 00:41:44,800 » Okay. when they turned it into the equipment suppliers, they started 267 00:41:41,440 --> 00:41:48,400 rejecting them. Once they realized that this paperwork from the Department of 268 00:41:46,480 --> 00:41:53,280 Revenue wasn't um going like it should, they notified 269 00:41:51,359 --> 00:42:00,160 me about the change order. And then I immediately turned it into Jacob because 270 00:41:56,160 --> 00:42:04,800 of deadlines of of u this two-year wastewater plant being constructed, the 271 00:42:02,079 --> 00:42:08,880 timeline. Uh we need to stay on top of purchasing the equipment and and 272 00:42:06,640 --> 00:42:15,680 building the plant. So it's time crucial. 273 00:42:10,720 --> 00:42:22,319 Uh what's going on now is that we will settle up on the taxes afterhand which 274 00:42:18,319 --> 00:42:26,240 is a simple process that uh Kenny Green saying with the with turnup seed. They 275 00:42:24,000 --> 00:42:32,160 do it every day. They don't have a lot of success with doing taxes beforehand, 276 00:42:29,200 --> 00:42:37,839 but they have uh really high chances. It's it's really easy on the aftermath. 277 00:42:34,720 --> 00:42:44,560 It's um it could take up to a year to get the tax refunds back to Robin in the 278 00:42:40,480 --> 00:42:50,400 bank account. U so Robin's aware of that and we'll manage the money. Um 279 00:42:48,640 --> 00:42:57,359 trying to think of other high points I didn't bring up. Uh the only thing that 280 00:42:54,640 --> 00:43:02,560 um really stands out and I made it brought to y'all's attention the line 281 00:42:59,440 --> 00:43:08,560 item the handling fee for handling paying those taxes up front by Harwin. 282 00:43:04,960 --> 00:43:12,560 Um they charge a percentage of it's cost of doing business. They're going to pay 283 00:43:09,920 --> 00:43:18,079 the taxes for us and and handle all those um millions of dollars. So, uh, 284 00:43:16,560 --> 00:43:21,920 somewhere I think we figured it up around 9.5, Jacob. 285 00:43:20,240 --> 00:43:26,400 » Around 9% is what we could tell. >> Handling fee for paying those taxes. Uh, 286 00:43:24,640 --> 00:43:33,920 that's the only thing that that I don't like, but it's part of doing business. 287 00:43:28,800 --> 00:43:39,760 Um, and it's around $29,000. Um, the rest of the money will get back 288 00:43:36,800 --> 00:43:44,960 100% except for the handling fees of them handling the money for us. 289 00:43:43,359 --> 00:43:50,000 And I don't think I'm gonna have all the answers to your questions tonight, but I 290 00:43:47,119 --> 00:43:55,095 will get on as prompt as I can. So, load me down. I'll get the answers wrote down 291 00:43:51,760 --> 00:43:56,960 and I'll get them back to you. [clears throat] 292 00:43:55,119 --> 00:44:00,480 » I got lots of questions. I'll let I'll let Mark go first because he's the 293 00:43:58,480 --> 00:44:05,920 finance. >> Ross, when I was looking at the summary 294 00:44:03,040 --> 00:44:10,560 that's provided in our agenda packet at the purchase price for the equipment, 295 00:44:08,560 --> 00:44:15,359 does this reflect all the equipment or is this only a portion of the equipment? 296 00:44:12,560 --> 00:44:21,359 I believe it's a portion. Uh just looking at it, it it's nowhere near uh 297 00:44:19,440 --> 00:44:24,400 feasible on all the equipment in that plant. 298 00:44:22,480 --> 00:44:29,359 » The reason I ask is I ran a total excluding the sales tax figure just on 299 00:44:26,480 --> 00:44:35,119 the purchase price column and that totals 3,641 300 00:44:32,720 --> 00:44:40,240 958.882. But when I compare that to the total 301 00:44:37,680 --> 00:44:43,240 equipment cost in the contract of 3,355,000, 302 00:44:43,760 --> 00:44:49,119 that's a nice little difference there. So I wanted to know, were they planning 303 00:44:47,359 --> 00:44:53,359 to make any substitutions in the equipment or have the equipment prices 304 00:44:51,760 --> 00:44:57,839 changed since they submitted their bid and their proposal to the city that we 305 00:44:55,680 --> 00:45:03,359 accepted? Is there I guess what I'm asking just to shorthand it 306 00:45:00,960 --> 00:45:08,400 in our agenda packet there's the summary of each piece of equipment to which 307 00:45:05,359 --> 00:45:13,119 they're applying sales tax. Could you or someone tie these pieces of equipment to 308 00:45:11,520 --> 00:45:15,359 the pieces of equipment that are listed in the contract so I can see where we 309 00:45:14,880 --> 00:45:19,200 are. >> Yes. 310 00:45:17,200 --> 00:45:25,200 Today at this moment I can tell you that there has been u substitutions to 311 00:45:22,160 --> 00:45:31,680 equipment. The equipment has changed. uh the fluctuating business market uh back 312 00:45:29,440 --> 00:45:36,720 orders delays uh they have uh substituted which 313 00:45:35,440 --> 00:45:43,040 they're allowed to do. They have I believe a first and secondary option on 314 00:45:39,200 --> 00:45:46,800 the equipment. Uh, and I'll get you a a better answer this week, but I do know 315 00:45:44,880 --> 00:45:50,720 they have been been dealing with the economy. And 316 00:45:48,880 --> 00:45:54,160 » well, the reason I ask in particular, if you apply the sales tax to the items 317 00:45:52,560 --> 00:45:59,440 listed in here and then compare it back to the contract, there's a difference of 318 00:45:56,480 --> 00:46:03,119 578,3153. >> Yes, sir. 319 00:46:00,560 --> 00:46:06,800 » And I just I just wanted a little help understanding where we got that figure. 320 00:46:05,040 --> 00:46:10,640 » Where the Yeah. the change in numbers come from. 321 00:46:08,880 --> 00:46:13,956 » Tim, I'm not too bad. Well, I'm trying to wrap my head around 322 00:46:12,079 --> 00:46:16,640 what you just said. So, you're saying [laughter] 323 00:46:14,640 --> 00:46:22,079 you're you're saying that there's a difference between what we're seeing 324 00:46:18,880 --> 00:46:26,640 right here in our agenda packet and what was in the original contract. Is that 325 00:46:23,920 --> 00:46:32,640 what you're saying? >> Okay. And I um what I'll do, I just did 326 00:46:30,000 --> 00:46:35,920 a little quick st I spent maybe 15 maybe 20 minutes at the most looking through 327 00:46:34,240 --> 00:46:39,680 some of this and making some notes and I'll forward this to the entire council. 328 00:46:37,680 --> 00:46:41,359 So, I knew this was just a work session. Yeah. 329 00:46:40,000 --> 00:46:44,800 » And I was spending a little bit of time on this over the weekend, so I just I'll 330 00:46:43,359 --> 00:46:45,680 get it everybody so you can see what I'm seeing. 331 00:46:45,119 --> 00:46:49,599 » Yeah, that'd be great. >> And if anybody wants to sit down, 332 00:46:47,760 --> 00:46:52,240 » I'm not the brightest cray in the box. I don't pretend to be, but it just it 333 00:46:51,440 --> 00:46:57,680 didn't add up, >> right? 334 00:46:54,240 --> 00:47:03,040 I I guess my questions are um well, let me make a statement and then I'll have a 335 00:46:59,760 --> 00:47:08,880 question. A statement first is in general I am very adverse to giving the 336 00:47:06,319 --> 00:47:15,280 government money and expecting them to pay me back. I just don't like doing 337 00:47:11,520 --> 00:47:22,400 that. So the question I would say is why did our efforts not work out on the 338 00:47:18,160 --> 00:47:28,720 front end to be able to get the sales taxes waved and what do we need to do in 339 00:47:26,640 --> 00:47:32,960 order to get it done on the front end? Because that makes me feel 340 00:47:30,640 --> 00:47:38,240 way more comfortable to go ahead and get it and nip it in the bud on the front 341 00:47:34,480 --> 00:47:44,720 end than to pay 320 some odd thousand dollar and then pay 342 00:47:41,200 --> 00:47:49,280 interest on that money for the next year and then only get back the $320 some odd 343 00:47:47,760 --> 00:47:52,319 thousand without the entrance that we're that 344 00:47:51,119 --> 00:47:57,839 we're borrowing. Go ahead. >> I that that's one thing I can speak of 345 00:47:55,359 --> 00:48:02,079 Robin and this isn't my knowledge it's Robins. Yeah, 346 00:47:58,960 --> 00:48:05,839 » we're recommending using uh our enterprise uh reserves and pay cash on 347 00:48:05,119 --> 00:48:08,880 that. Okay. >> So that we don't pay interest. 348 00:48:07,680 --> 00:48:11,520 » Okay, that's good. >> That's smart money move. You don't pay 349 00:48:10,640 --> 00:48:14,960 interest on it. >> Yep. 350 00:48:12,079 --> 00:48:17,599 » Um so I like that. Good bringing that up, but I was excited to be able to 351 00:48:16,560 --> 00:48:22,720 answer that for you. >> Yeah. And then the other question I have 352 00:48:19,920 --> 00:48:27,200 is you're saying there's a 9.5% 353 00:48:25,280 --> 00:48:33,599 fee >> for for paying taxes. So we got to pay 354 00:48:30,640 --> 00:48:37,440 another 9.5% to a handling company on that. Is that what I heard? 355 00:48:35,359 --> 00:48:43,359 » No, it's part of the one of the line items. It's just hair and construction. 356 00:48:41,440 --> 00:48:48,240 Uh uh it's just for them handling the money 357 00:48:45,359 --> 00:48:52,720 for you. It's not a handling company. So that's for the entire project, not 358 00:48:51,280 --> 00:48:58,720 just for the taxes. >> That's just for the taxes right here on 359 00:48:55,040 --> 00:49:00,800 this page. Uh line item number >> 13. 360 00:48:59,119 --> 00:49:06,079 » 13. Yes, sir. >> So, okay. So, that's my question. So, we 361 00:49:02,960 --> 00:49:09,440 have to pay $29,718.39 just to pay taxes 362 00:49:08,000 --> 00:49:12,720 » for them. Yes. >> And plus, we lose the interest we would 363 00:49:11,040 --> 00:49:16,800 have earned on that money in the bank. So, we're not paying interest, but we're 364 00:49:14,720 --> 00:49:20,079 not earning interest. So, we're going to take a hit on that side, 365 00:49:17,920 --> 00:49:25,920 » right? So, I would I would say we don't pay the $29,718.39 366 00:49:23,440 --> 00:49:29,440 and we save that if we can. Whatever challenges we're having, whether it's 367 00:49:27,440 --> 00:49:34,240 with the state or whether it's with the company that we're working with, I would 368 00:49:31,599 --> 00:49:37,599 say whatever needs to happen, whether we all need to get in the same room 369 00:49:35,440 --> 00:49:41,760 together and talk this out to make it happen, let's make it happen on the 370 00:49:39,200 --> 00:49:44,480 front end at every effort that we can do. And if we're having trouble at the 371 00:49:43,200 --> 00:49:48,720 state, then we need to call people down at the state to get their work on this 372 00:49:46,640 --> 00:49:52,640 because this is a lot of money for our city. You know, I know it's not for a 373 00:49:50,960 --> 00:49:57,680 county or something like that, but for a small city like ours, this is a big this 374 00:49:55,119 --> 00:50:03,440 is a big hit for us. And so I would say I'd rather save the $29,718 375 00:50:00,800 --> 00:50:05,440 plus all the tax money and whatever we got to do to help you, Russ, let's do 376 00:50:04,960 --> 00:50:12,559 that. >> Okay. Um if I can can can build on to 377 00:50:08,240 --> 00:50:16,880 that too, Will. Um is phrased in here. It may be a misunderstanding for me that 378 00:50:14,000 --> 00:50:21,200 we're paying this upfront. When would do we know when the 379 00:50:18,240 --> 00:50:24,400 contractor intends to pay the the quote unquote sales tax on the items? Because 380 00:50:22,960 --> 00:50:27,920 if they're if we're paying them tomorrow, if we approved this tonight, 381 00:50:26,240 --> 00:50:33,440 hypothetically, and they're not spending the money until 382 00:50:31,040 --> 00:50:37,680 November, we just gave them an interest free loan for over $300,000. 383 00:50:36,319 --> 00:50:41,040 Why don't they show us a receipt where they paid it and then ask us to 384 00:50:39,119 --> 00:50:45,920 reimburse them for it? So that is what they would be doing. I talked to Lamar 385 00:50:42,960 --> 00:50:50,319 this afternoon. So it wouldn't be paid upfront. It would be paid once they 386 00:50:47,520 --> 00:50:55,280 purchase the equipment, not a lump sum up front. And on and on the draws, 387 00:50:53,200 --> 00:51:00,800 they're going to itemize it so Robin can see it. U that's one thing that we 388 00:50:58,160 --> 00:51:06,800 request is that they differentiate it. Uh, so we know what part of this we're 389 00:51:03,040 --> 00:51:11,680 dealing with the taxes and each draw could have like all this equipment. One 390 00:51:10,079 --> 00:51:15,920 draw might have three pieces of equipment on it and then the next month 391 00:51:14,079 --> 00:51:20,800 it might have three other equipment. So each month is going to have a different 392 00:51:18,079 --> 00:51:28,520 set of equipment that they bought until we're done with the plant in June. 393 00:51:23,680 --> 00:51:28,520 » That makes more sense. Um, 394 00:51:29,680 --> 00:51:39,760 I I guess another question is what happens, Russ, if the council says we're 395 00:51:37,040 --> 00:51:44,480 not comfortable with just paying sales tax beforehand 396 00:51:41,839 --> 00:51:49,200 and what happens to our wastewater treatment plant? Because I I definitely 397 00:51:47,040 --> 00:51:54,000 am not the kind of person that likes making decisions feeling like my hands 398 00:51:52,079 --> 00:51:58,319 are cuffed, where I don't have any options. I want to know what the options 399 00:51:56,400 --> 00:52:01,520 are. So, if we say, "Hey, no, we're not going to pay the sales taxes on the 400 00:51:59,920 --> 00:52:05,760 front end. We're going to work this stuff out on the front end." And if that 401 00:52:04,079 --> 00:52:09,680 takes 30 days, 60 days, what does that do to 402 00:52:07,839 --> 00:52:13,599 our wastewater treatment plant on the back end? 403 00:52:11,680 --> 00:52:16,640 Because I don't want to get in a position where it's like, well, if you 404 00:52:15,200 --> 00:52:20,480 don't pay the taxes, you don't get the wastewater treatment plant. for every 405 00:52:18,240 --> 00:52:23,599 day that you delay on paying the taxes. Now you're delaying on opening up the 406 00:52:22,240 --> 00:52:26,400 wastewater treatment plant that your city needs. I don't want that to happen 407 00:52:25,280 --> 00:52:31,760 either. >> The the only uh the comfort that I feel 408 00:52:29,119 --> 00:52:35,520 is like the the contract price isn't going up. So the price that you all 409 00:52:33,599 --> 00:52:40,800 agreed to pay the plant, it's not budging. It's going to be under that. 410 00:52:38,000 --> 00:52:45,200 There's contingency fees more worked into it. And so you're not going over 411 00:52:43,119 --> 00:52:51,200 the price that y'all agreed to to build that plant. Um the um that's the only 412 00:52:49,359 --> 00:52:56,319 thing that at the end of the day I feel good with is that um it's not a b it's 413 00:52:54,720 --> 00:53:00,880 not a budget exceedence. In other words, if it was a budget exceedence, I'd be 414 00:52:59,119 --> 00:53:04,079 it'd be a totally different story coming in front of y'all, 415 00:53:01,839 --> 00:53:07,119 » right? >> What's the contractor going to do if we 416 00:53:05,520 --> 00:53:11,760 say no >> tonight? Like if we ask for 30 days to 417 00:53:09,599 --> 00:53:15,119 try to talk to the state or whatever and try to work it out, are they going to 418 00:53:13,599 --> 00:53:17,440 continue working or are they going to quit buying anything? 419 00:53:16,800 --> 00:53:21,680 » That's that's >> I I'll find out. 420 00:53:18,880 --> 00:53:24,960 » I'd hate to put words in their mouths. >> I mean, can you find out? And then if we 421 00:53:23,680 --> 00:53:28,319 need to have a >> special meeting to handle it, we can. 422 00:53:26,960 --> 00:53:31,520 But I mean, if we want to make some calls to try to work it out, let's do 423 00:53:29,599 --> 00:53:35,200 that. But at the same time, I don't want them to say, "Well, we're not going to 424 00:53:33,200 --> 00:53:40,079 buy nothing else until you get it worked out." you know, 425 00:53:36,800 --> 00:53:45,520 » because I think each day is $2,600 delays if it's on their end or I think 426 00:53:43,440 --> 00:53:48,720 it's around 2,600. >> I can damages 427 00:53:46,880 --> 00:53:53,119 » can also tell you in emails with Lamar, it's due to the state do department of 428 00:53:51,280 --> 00:53:57,200 revenue not answering or returning calls in a timely manner over the past several 429 00:53:54,960 --> 00:54:00,000 months. Continuing to pursue this matter with the state could result in 430 00:53:58,480 --> 00:54:05,520 additional costs due to construction delays. So, um Lamar did put that in an 431 00:54:03,200 --> 00:54:08,160 email. So, just keep giving you >> I think it's easier for them to just 432 00:54:07,040 --> 00:54:11,359 say, "Hey, pay the money and keep going." But at the same time, who who's 433 00:54:09,760 --> 00:54:13,040 really called down there and asked anybody anything? 434 00:54:12,319 --> 00:54:16,319 » I do not know. >> I mean, we have a state representative 435 00:54:14,559 --> 00:54:19,359 that lives in the county. >> He could have sent the email and never 436 00:54:17,520 --> 00:54:21,359 heard back, but never followed up. Yeah. >> I don't know. 437 00:54:20,079 --> 00:54:26,079 » I don't know either. >> And two, I'm thinking, and I'll ask 438 00:54:23,119 --> 00:54:30,880 Robin because she's had experience on on the county side of the fence as I have. 439 00:54:28,559 --> 00:54:36,160 Let's say for example, you're ordering a new fire engine. Those things are well 440 00:54:33,280 --> 00:54:39,200 over $100,000. Typically speaking, what you would do is you would be invoiced 441 00:54:37,440 --> 00:54:42,640 for a deposit on the equipment to go ahead and get the work in progress so 442 00:54:41,040 --> 00:54:45,920 you don't lose your spot and your equipment being delivered is not 443 00:54:44,319 --> 00:54:50,240 delayed. Then at some point in time, the project 444 00:54:48,480 --> 00:54:54,559 will reach a point of completion where an inspection is done. At that point, 445 00:54:53,040 --> 00:54:58,559 the inspection is done. They get another little bit. They don't actually get the 446 00:54:56,480 --> 00:55:02,800 final check until it's delivered. That's when the sales tax is when the sale is 447 00:55:00,559 --> 00:55:06,160 complete. That could buy us some time to get things worked out with Department of 448 00:55:04,240 --> 00:55:09,160 Revenue if they're structuring it that way. 449 00:55:09,680 --> 00:55:14,960 » That's the way I've seen it before. >> Thank you. 450 00:55:13,520 --> 00:55:19,240 » So, we both learned something in our many years on the other side of the 451 00:55:16,240 --> 00:55:19,240 fence. 452 00:55:19,760 --> 00:55:24,319 » Yeah, I guess a lot more questions than answers right now. So, I guess 453 00:55:23,040 --> 00:55:27,200 » Sorry to bombard you. >> I don't want to delay the project. So, I 454 00:55:26,079 --> 00:55:29,839 mean, if they come up tomorrow and tell you they're not going to buy anything 455 00:55:28,160 --> 00:55:32,319 else until something's worked out, then maybe we need to have another meeting or 456 00:55:32,000 --> 00:55:36,400 whatever. >> We need more information. I guess I got 457 00:55:34,000 --> 00:55:40,000 a question for Russ. Um, can this council see more change orders as you 458 00:55:38,160 --> 00:55:43,240 see this thing progressing along besides just this? 459 00:55:43,280 --> 00:55:51,440 Uh, there's several change orders. However, they fall within that 460 00:55:48,559 --> 00:55:55,040 contingency funds. Uh, 461 00:55:53,200 --> 00:56:01,040 I believe the way that that we're working right now is just full 462 00:55:56,240 --> 00:56:05,920 disclosure. We all uh the y'all have already awarded the the total price, so 463 00:56:02,960 --> 00:56:09,440 it's not going to exceed that. But any like I explained it to Jacob, if I if 464 00:56:07,680 --> 00:56:16,079 y'all approve me to buy a truck for $70,000 465 00:56:10,960 --> 00:56:20,720 and I bought a truck for 65 or 67, that leeway there, it's the same way 466 00:56:17,680 --> 00:56:25,440 with $20 million. y'all have approved the total wastewater plan. As long as it 467 00:56:22,799 --> 00:56:29,200 doesn't exceed that, then those change orders doesn't have to come in front of 468 00:56:26,960 --> 00:56:34,960 y'all every time is what I've been told by the engineer. 469 00:56:32,240 --> 00:56:37,599 So, we're doing this to, you know, be completely open and transparent with 470 00:56:36,640 --> 00:56:41,200 y'all. >> But this is right now going to exceed 471 00:56:39,200 --> 00:56:46,720 what the council approved. >> No, it's not going to change the uh 20 472 00:56:43,520 --> 00:56:51,760 million the the total price that y'all approved. Kenny Green assured me that 473 00:56:49,680 --> 00:56:56,000 that's what he's talking to me. He's like, "This does not change the total 474 00:56:53,200 --> 00:57:00,480 price of what y'all agreed to." >> But that's not what is that's not the 475 00:56:58,799 --> 00:57:04,000 document that's in the staff analysis. >> Yeah. 476 00:57:02,000 --> 00:57:08,240 » And I think >> it clearly shows that that figure is 477 00:57:05,920 --> 00:57:11,880 going from 21797 to 2212392. 478 00:57:12,160 --> 00:57:19,280 And I think that's the the governmental finance that I'm not good at. In in the 479 00:57:17,680 --> 00:57:25,599 real world, it's washed out and it's not changed. But with the 480 00:57:21,760 --> 00:57:29,040 the uh Gazsby or whatever, you're you didn't pay the taxes up front. So now 481 00:57:27,359 --> 00:57:34,480 you're paying them in the end. You're going to get the money back at the end. 482 00:57:31,760 --> 00:57:41,359 So the price washes out. I think but um I will I'll triple triple 483 00:57:38,720 --> 00:57:44,480 check on the that statement. So what I'm understand what you're saying Russ is 484 00:57:42,720 --> 00:57:48,720 what the council approved 21 million some odd change. Okay. 485 00:57:46,640 --> 00:57:52,880 » All right. What we got now showing be 22 million but you just said that it will 486 00:57:51,359 --> 00:57:55,040 not exceed that 21 million. Apparently it washes out. 487 00:57:54,000 --> 00:57:58,640 » Is that what I'm understanding? >> And there's like a million dollar 488 00:57:56,559 --> 00:58:03,280 contingency there. Lamar put like a million dollar contingency in there for 489 00:58:00,960 --> 00:58:04,960 buffer room not to exceed what y'all approved. 490 00:58:03,839 --> 00:58:09,440 » All right. So what if it goes two more million? Who's going to eat it? If it 491 00:58:07,200 --> 00:58:13,200 goes over what y'all approved, then y'all would have to prove it. It' have 492 00:58:10,720 --> 00:58:18,480 to come out of our um loan or our enterprise account if it 493 00:58:17,280 --> 00:58:24,880 goes over the budget. >> Yeah. I think what it is is say the 217 494 00:58:21,599 --> 00:58:28,799 97 probably more than likely it was what their bid was was probably something 495 00:58:26,400 --> 00:58:33,359 like 20 million797. So Lamar just made the contract amount a 496 00:58:31,599 --> 00:58:38,400 million extra dollars for anything that pops up like this. So on paper it's 497 00:58:36,640 --> 00:58:42,559 21797 but what heron probably priced is a 498 00:58:40,640 --> 00:58:48,640 million dollars less than that. So on paper it's going up but you're not going 499 00:58:45,440 --> 00:58:51,359 to pay all that out. So in the end I don't think they're going to right now 500 00:58:49,920 --> 00:58:53,280 they're not asking for more than the 21797. 501 00:58:52,720 --> 00:58:55,280 » Yeah. It's just >> but even though it's saying 22 million 502 00:58:54,799 --> 00:58:59,599 now. >> Yeah. Because a million of that is 503 00:58:57,280 --> 00:59:02,559 contingency money that >> it's just sitting there in case 504 00:59:00,880 --> 00:59:06,079 something like this happens or >> the price of something goes up. you can 505 00:59:04,400 --> 00:59:08,559 absorb it without having to ask for more money. 506 00:59:07,040 --> 00:59:13,040 » Well, it makes a lot of sense they would do it that way. I get that. 507 00:59:10,079 --> 00:59:17,280 » But if I could ask Lamar or somebody to walk me through and show me where that 508 00:59:14,799 --> 00:59:22,160 is in the contract. >> Yeah. You would just need to see Heron's 509 00:59:18,799 --> 00:59:26,160 bid. Probably her bid, you know, to what we approved it should it should be less. 510 00:59:24,880 --> 00:59:31,599 You know what I mean? Right. >> Or he may have built something in their 511 00:59:28,880 --> 00:59:34,400 contract like like at my work rock. If you hit rock, it's in there. So the 512 00:59:33,040 --> 00:59:36,880 contract's way up here, but if you don't hit any rock, then 513 00:59:35,680 --> 00:59:40,799 » that's just a savings. >> Yeah, it's a savings. And so he may have 514 00:59:38,640 --> 00:59:44,000 put made them price stuff that actually is not going to get used, like a you 515 00:59:42,880 --> 00:59:46,640 like a unit price. >> Interesting. 516 00:59:45,200 --> 00:59:50,079 » I'm going to get a good answer on that. I wrote it down. I'm going to get a good 517 00:59:48,160 --> 00:59:54,240 explanation because it's important to me. 518 00:59:52,960 --> 00:59:57,040 » And I didn't mean to make sound like I was picking on you. I just You're the 519 00:59:55,760 --> 01:00:03,196 man who's going to get the answer. So I wanted to give you all my questions. I 520 00:59:59,200 --> 01:00:05,839 uh um I love a good challenge and [laughter] 521 01:00:03,760 --> 01:00:11,760 » you have to >> the the the money is really important to 522 01:00:08,480 --> 01:00:16,480 me because it's um you know this is our first wastewater plant. Biggest thing 523 01:00:14,000 --> 01:00:19,839 that I've ever done with this city. It's you know the last thing we did in the 524 01:00:18,559 --> 01:00:25,040 newspaper was we bought those new tractors back in 2007 when we was in the 525 01:00:23,119 --> 01:00:31,839 newspaper. [laughter] You know we bought the city first. 526 01:00:27,200 --> 01:00:34,960 So, I'm very excited about this project. >> Any more questions? 527 01:00:33,680 --> 01:00:38,559 » I don't have any more. >> I may have others, but I'll let you. 528 01:00:37,440 --> 01:00:40,480 » Pardon me. >> Thank you very much. 529 01:00:39,520 --> 01:00:44,079 » Thank you. >> Moving on to item 16. This for 530 01:00:42,319 --> 01:00:46,720 certificate appropriateness fee waiver for the DDA funded project. Council 531 01:00:45,839 --> 01:00:50,559 member Will. >> Yeah. So, I'm bringing this in front of 532 01:00:48,079 --> 01:00:54,799 the council on behalf of the DDA. This has been on our to-do list for a while 533 01:00:52,799 --> 01:01:00,319 now and we are kind of in the home stretch for it. uh murals help to 534 01:00:57,839 --> 01:01:04,720 celebrate kind of our history and they're also used as like a placemaking 535 01:01:02,240 --> 01:01:10,319 thing within our community. Um and so the DDA has been uh diligently looking 536 01:01:07,200 --> 01:01:14,240 for a place to put this mural. Uh as a result, we've talked to Dwight Gillan 537 01:01:12,240 --> 01:01:18,960 who all of y'all know has been on the DDA for a long time and he just recently 538 01:01:16,400 --> 01:01:24,319 stepped off. But um we're going to do it right there at the fancy flea building. 539 01:01:21,839 --> 01:01:28,799 And um you can see an example of that mural in your agenda packet. But uh 540 01:01:26,960 --> 01:01:33,520 because we're very friendly towards other nonprofits as a council and other 541 01:01:31,200 --> 01:01:37,040 government entities, I said there's no reason for the DDA to try and pay this. 542 01:01:35,359 --> 01:01:42,079 Why don't we come before city council and see if city council would be willing 543 01:01:39,200 --> 01:01:46,480 to wave the fee that the DDA is required to pay for this COA? And I think there's 544 01:01:44,720 --> 01:01:52,720 administrative charge. So, I think total it's 400 bucks um that we're asking to 545 01:01:49,760 --> 01:01:56,880 wave. Now, I I'll just say I'm the chair of the DDA and so I don't want to vote 546 01:01:55,040 --> 01:02:01,920 on this because I don't want there to be some type of I don't know weird where 547 01:01:59,680 --> 01:02:05,520 it's like, hey, you you voted on this on city council and you're bringing it up 548 01:02:03,520 --> 01:02:12,440 as a DDA chair. Is there a conflict of interest? So, I plan on abstaining, but 549 01:02:07,520 --> 01:02:12,440 I wanted to to bring it before you guys. 550 01:02:13,040 --> 01:02:17,440 » Council got any questions for council member Oak? Looks nice. 551 01:02:16,319 --> 01:02:19,280 » Yeah. Thanks. >> All right. So, can I get a motion for 552 01:02:18,880 --> 01:02:22,319 it? >> I'll make a motion to wave the fee as 553 01:02:21,440 --> 01:02:24,480 presented. >> Second. 554 01:02:22,880 --> 01:02:28,960 » I got a motion by council member Sawyer. Second by council member Phillips. Any 555 01:02:26,640 --> 01:02:35,000 discussion? I please signify by your vote. Motion pass 300 with council 556 01:02:31,760 --> 01:02:35,000 member Elstaining. 557 01:02:35,040 --> 01:02:41,599 » Thank you very much. All right. Moving on. Item 17. This is the transition from 558 01:02:39,359 --> 01:02:46,079 manual to electrical digital time sheets discussion. Jacob. 559 01:02:42,960 --> 01:02:51,839 » Yes. So, the city has utilized paper time sheets for as long as we've existed 560 01:02:49,280 --> 01:02:55,119 from what I've been told. Um, so over the past several months, we started in 561 01:02:53,520 --> 01:02:58,960 January looking at different systems that we could use a little bit more up 562 01:02:57,200 --> 01:03:03,119 to the times. We looked at four different companies and Robin and I have 563 01:03:01,359 --> 01:03:07,200 selected what we think is the best company which would be paychecks and 564 01:03:05,200 --> 01:03:11,920 that was based on ease of use, implementation and training, competitive 565 01:03:09,440 --> 01:03:14,880 pricing and integrated services. What I mean by that last one is we didn't want 566 01:03:13,280 --> 01:03:18,640 to have two different companies for one for payroll and then one for 567 01:03:16,000 --> 01:03:22,160 timekeeping. So this company can do both and they've offered us a better price as 568 01:03:20,480 --> 01:03:25,599 well on the payroll. So it's even cheaper than what we were paying. So we 569 01:03:24,079 --> 01:03:29,760 have all this information before you today. Not no vote needed today. Just 570 01:03:27,839 --> 01:03:32,559 getting the information to you. And if you have any questions, please let me 571 01:03:31,280 --> 01:03:37,839 know. >> All right. Thank you, Jay. 572 01:03:36,160 --> 01:03:40,839 » Let's move on to staff reports. Mr. Evans. 573 01:03:41,039 --> 01:03:46,319 Yes, got a several here if that's all right with you. [clears throat] So, 574 01:03:43,839 --> 01:03:49,359 through your direction as city council and the mayor, we've been able to 575 01:03:47,839 --> 01:03:52,400 provide some much neededed updates throughout the city. So, I wanted to 576 01:03:50,960 --> 01:03:56,960 give it just a highlight of a couple of those and that includes paving Stonewall 577 01:03:54,960 --> 01:04:02,079 and Rain Hill subdivisions, North Raymond Park Street. The gravel is now 578 01:03:59,200 --> 01:04:06,079 gone there, which is an amazing thing. We've also recently completed paving 579 01:04:04,000 --> 01:04:10,559 Robinson Road, Elliot Village, and George's Place. In addition, the dog 580 01:04:08,640 --> 01:04:14,799 park and the playground at Main Street Park have seen improvements. And we've 581 01:04:12,960 --> 01:04:19,520 cleaned out all the water lines in the city, plus cleaned out the two 500gallon 582 01:04:17,039 --> 01:04:23,200 water tanks that existed in the city. And we've also partnered with a leak 583 01:04:21,200 --> 01:04:27,520 detection company to help identify leaks throughout our system. This has gone 584 01:04:25,119 --> 01:04:31,359 pretty well so far. And then to continue, our wastewater treatment plant 585 01:04:29,359 --> 01:04:35,760 continues to remain on schedule of June 2027 for a completion date. So all of 586 01:04:34,240 --> 01:04:39,039 these things are just raising the bar of the excellence within the city and I 587 01:04:37,440 --> 01:04:42,480 want to say thank you to the council and the mayor for approving those. So 588 01:04:40,880 --> 01:04:46,640 there's a lot going on in the city and it's a lot of good things. And then for 589 01:04:44,960 --> 01:04:53,599 leak adjustments, we had two leak adjustments in July. Uh totaling water 590 01:04:49,680 --> 01:04:59,839 7501 and sewer 13759. So a total altogether of $21260. 591 01:04:57,839 --> 01:05:04,400 And then a list of announcements and updates are before you. If you have any 592 01:05:01,680 --> 01:05:09,359 questions, please let me know. >> Thank you, Mr. 593 01:05:07,520 --> 01:05:13,359 Going to Finance. Mr. Gazway. >> Yes, Mayor and Council. Presented to you 594 01:05:11,359 --> 01:05:18,160 the financial statements uh for July. Just keep in mind it's only one month. 595 01:05:16,079 --> 01:05:21,585 So, any good and any bad is going to be skewed just a little. [laughter] 596 01:05:23,119 --> 01:05:28,720 » There's more coming in than going out. It's okay. 597 01:05:26,079 --> 01:05:37,039 Robin, um do you remember if we saw a slowdown uh in July of last year with um 598 01:05:34,799 --> 01:05:40,799 with uh local option sales tax collections? Do you remember if we did? 599 01:05:39,599 --> 01:05:47,559 » You I have that with me. >> Awesome. Of course you do. [laughter] 600 01:05:44,000 --> 01:05:47,559 She's so good. 601 01:05:51,920 --> 01:06:02,400 Let's see. July of last year on Lost. Um, we were up a little. 602 01:06:00,480 --> 01:06:07,039 Splast, we were up a little. >> Okay. 603 01:06:02,960 --> 01:06:11,200 » And then T-Lost is just a little skewed because, you know, we were starting and 604 01:06:09,200 --> 01:06:14,720 everything, but they were up just a small little bit. 605 01:06:12,400 --> 01:06:16,880 » Okay. >> Very small increases, but they were 606 01:06:16,160 --> 01:06:23,200 increases. >> Okay. Thank you. 607 01:06:19,680 --> 01:06:25,520 Any more questions for Robin? All right. Thank you very much, Mr. Rob. 608 01:06:24,559 --> 01:06:28,720 Welcome. >> All right. Moving on to mayor council 609 01:06:26,720 --> 01:06:33,280 sports. Council, got anything to report? >> I have one. I just wanted to um report 610 01:06:30,960 --> 01:06:38,240 on family fair. Family fair. Um Friday night was a great success. It was um 611 01:06:36,799 --> 01:06:42,720 lots of people in the park even though it was really hot. We had great weather. 612 01:06:40,559 --> 01:06:47,920 Uh shout out to Leila McBrer and Bonnie Shudy. They worked in the park all day. 613 01:06:45,039 --> 01:06:52,240 Thank you, Trampus, and your team for um making sure that the roads were closed. 614 01:06:50,079 --> 01:06:56,480 And um thank you for to the council and mayor for approving that change and 615 01:06:53,760 --> 01:07:02,960 letting the the park be closed uh to through for through traffic. It really 616 01:06:59,599 --> 01:07:08,799 made a um a big difference in the feel and the the atmosphere on the park 617 01:07:07,200 --> 01:07:14,240 » and I want to echo that too. I was working with United Way and seeing the 618 01:07:11,599 --> 01:07:20,240 city staff out there helping people, all the different vendors get set up. That 619 01:07:15,920 --> 01:07:23,359 was greatly appreciated. So, thank you. >> And I also let the council know I've got 620 01:07:21,599 --> 01:07:26,960 a lot of feedback from it. The community really enjoyed it. Had a good time and 621 01:07:25,440 --> 01:07:29,760 also to the staff. I heard great thing about the staff working in the park and 622 01:07:28,319 --> 01:07:32,480 all that. So, I I want to commend everybody and it's great to see the 623 01:07:31,039 --> 01:07:37,680 community come out, come together and all that. It was a great event. 624 01:07:35,520 --> 01:07:40,880 All right. Anything else? All right, council. We're going to need 625 01:07:39,200 --> 01:07:45,200 executive session tonight for penny or potential litigation, real estate 626 01:07:42,079 --> 01:07:49,760 acquisition, andor personnel. So, can I get a motion go to executive session? 627 01:07:48,640 --> 01:07:53,359 » So, move second. >> I got a motion by council member French, 628 01:07:51,280 --> 01:07:57,039 second by council member Phillips. Any discussion? I please signify by your 629 01:07:55,599 --> 01:08:02,039 vote. >> All right, motion pass for leisure. 630 01:07:58,319 --> 01:08:02,039 We're in executive session. 631 01:08:05,599 --> 01:08:09,319 I know what it will say. 632 01:08:14,319 --> 01:08:19,080 The the audio will be saved. videos.