1 00:00:01,760 --> 00:00:09,799 All right, we'll go ahead and get started with the uh mayor board meeting 2 00:00:06,080 --> 00:00:09,799 August 11, 2026. 3 00:00:14,559 --> 00:00:18,160 Alderman Meadows. >> Alderman Meyers 4 00:00:17,680 --> 00:00:19,600 » here. >> Alman Oddinger 5 00:00:19,199 --> 00:00:20,800 » here. >> Alman Peyton 6 00:00:20,480 --> 00:00:25,800 » here. >> Alman Roland 7 00:00:21,920 --> 00:00:25,800 » here. Alman Ward 8 00:00:26,240 --> 00:00:29,720 and America 9 00:00:37,920 --> 00:00:47,280 and to the republic for which it stands, one nation under God, indivisible, with 10 00:00:44,559 --> 00:00:50,079 liberty and justice for all. >> Let's pray. Dear heavenly father, we 11 00:00:48,879 --> 00:00:55,680 thank you for another wonderful, beautiful day here in the cater. We ask 12 00:00:53,120 --> 00:01:01,440 your blessings on this proceeding tonight. We ask that you uh also as the 13 00:00:59,440 --> 00:01:05,680 children head back to school watch out over the students, the teachers, the 14 00:01:03,039 --> 00:01:10,400 faculty, staff, everyone, everybody going dropping off, picking up, please 15 00:01:07,520 --> 00:01:15,680 help them all be safe this year. We ask you to watch over our military wherever 16 00:01:12,479 --> 00:01:19,920 they may be around the world. and we ask you that everything that is done and 17 00:01:17,280 --> 00:01:24,080 said here tonight be pleasing unto you. Please bless our country, our state, our 18 00:01:22,400 --> 00:01:28,600 county, and our town. For it is in your name we pray. Amen. Amen. 19 00:01:32,640 --> 00:01:38,560 » All right. Is there anybody here wishing to address the board that's not 20 00:01:35,439 --> 00:01:45,520 currently on the agenda? Do we need to make the motion to adjust the agenda? 21 00:01:42,400 --> 00:01:50,320 That's going to do it. Thanks. Okay. All right. If not, uh, I'll make a 22 00:01:47,439 --> 00:01:54,240 motion to change the agenda or add an item to agenda. Add the sewer rehab 23 00:01:52,399 --> 00:02:01,000 change order to new business. 24 00:01:56,560 --> 00:02:01,000 If I get a second on that second, 25 00:02:03,840 --> 00:02:08,280 the first >> are you you were the first 26 00:02:10,800 --> 00:02:15,360 couple. >> Alderman Meyers. I 27 00:02:14,160 --> 00:02:16,720 » Alderman Oddinger. >> Yes. 28 00:02:15,680 --> 00:02:18,239 » Alman Peyton. >> Yes. 29 00:02:17,040 --> 00:02:22,000 » Alderman Roland. >> Yes. 30 00:02:20,239 --> 00:02:26,200 » All right. We'll add that to the last thing on new business. 31 00:02:29,200 --> 00:02:38,120 All right. Cons agenda items. Any questions from the minutes from July 32 00:02:35,120 --> 00:02:38,120 14th? 33 00:02:40,959 --> 00:02:48,200 If not, we'll move on to the financial report. Any questions or discussions? 34 00:03:21,760 --> 00:03:27,200 If not, we'll move on to police chief. 35 00:03:26,000 --> 00:03:31,599 » Yes. So, just [clears throat] want to make everybody aware this is probably 36 00:03:29,120 --> 00:03:35,280 going to be my last time here for a board meeting. Uh, over the last two 37 00:03:33,920 --> 00:03:40,879 months, I've been in the employment process with another agency and I 38 00:03:38,400 --> 00:03:47,200 accepted the job. It's a conditional job offer about two weeks ago. I don't know 39 00:03:44,720 --> 00:03:52,200 my official start date, but more than likely probably September the second. 40 00:03:52,720 --> 00:03:58,159 I appreciate everybody for giving me this opportunity. 41 00:03:56,799 --> 00:04:00,959 Appreciate you. >> Thank you. We appreciate you. 42 00:03:59,439 --> 00:04:04,120 » Great job. >> Thank you. 43 00:04:06,480 --> 00:04:13,920 » All right. Moving on to fire. Chief. >> Yes. We had a 44 00:04:11,920 --> 00:04:20,720 uh TVA uh give us $1,000 for a grant to match a 45 00:04:17,519 --> 00:04:24,880 BEC grant. So, at the end of it, we're going to get around $2,000. 46 00:04:23,360 --> 00:04:30,800 uh by the end of the next month we'll get the rest of it. So uh that was 47 00:04:27,840 --> 00:04:37,080 pretty good. >> Thank you. 48 00:04:33,840 --> 00:04:37,080 Any questions? 49 00:04:37,919 --> 00:04:44,080 » All right, moving on to public works. Okay. 50 00:04:41,280 --> 00:04:48,160 » Uh the patches got complete where the trailer moving company to work main 51 00:04:45,680 --> 00:04:54,479 street. Uh the guys already paid the bill. Um, I had some other areas looked 52 00:04:52,479 --> 00:04:58,240 at with some complaints. I'm supposed to be getting some more estimates 53 00:04:57,040 --> 00:05:01,040 that they were supposed to get with me earlier this week and I still haven't 54 00:04:59,600 --> 00:05:05,919 heard anything from them. So, I've only got one estimate so far from a company. 55 00:05:03,520 --> 00:05:09,919 I'm going to wait till I get some more to share those with you. 56 00:05:08,400 --> 00:05:16,960 » What road was that area? >> It was in North Park Circle and Husville 57 00:05:13,840 --> 00:05:23,039 Lane. Okay. And the clear well is up. It's complete. 58 00:05:20,560 --> 00:05:29,960 Uh it's scheduled to be disinfected on the 17th. And when that's all good, 59 00:05:26,080 --> 00:05:29,960 we'll be able to put it in service. 60 00:05:30,639 --> 00:05:36,199 All I got. Any questions. 61 00:05:39,919 --> 00:05:48,520 » All right. I'll entertain a motion to pass the consent agenda items. 62 00:05:43,840 --> 00:05:48,520 » Make a motion. I'll second. 63 00:05:51,360 --> 00:05:54,080 » Alderman Myers. >> Hi. 64 00:05:52,880 --> 00:05:55,360 » Alderman Oddinger. >> Yes. 65 00:05:54,400 --> 00:05:56,639 » Alderman Peton. >> Hi. 66 00:05:55,680 --> 00:05:59,639 » Alderman Roland. >> Hi. 67 00:06:02,560 --> 00:06:08,800 » All right. Uh, no phone communications. Uh, attorney 68 00:06:07,600 --> 00:06:16,160 attorney mains could not be here tonight. So, we'll move on to engineers. 69 00:06:12,800 --> 00:06:22,960 » Jeff stole my phone. uh ARP project still uh moving along. 70 00:06:19,520 --> 00:06:28,080 We're in uh communications with EY grand administrators uh for the ARPA money 71 00:06:26,080 --> 00:06:34,479 making sure that we're within timelines and hidden budgets and stuff. Uh sewer 72 00:06:30,880 --> 00:06:39,840 rehab is pretty well wrapped up. Um I think there's a couple driveway patches 73 00:06:36,960 --> 00:06:47,360 to be done. Um and then the uh sewer pump station is 74 00:06:43,840 --> 00:06:50,560 online as of think what they pull plug last Thursday. 75 00:06:48,560 --> 00:06:55,360 » So it's online. I just stopped by there today to make sure that the manual 76 00:06:52,479 --> 00:07:02,000 diversion is doing well. Uh so that pump station's online uh clear well as Jeff 77 00:06:58,800 --> 00:07:06,720 said will be online next week. Um, both of those are pretty much just waiting on 78 00:07:03,919 --> 00:07:11,520 finishing touches, getting penc. So, a lot of projects are wrapping up for you 79 00:07:08,319 --> 00:07:15,360 guys. Um, and 80 00:07:13,280 --> 00:07:18,759 some may not be exactly on time, but they're on budget. 81 00:07:19,840 --> 00:07:27,360 That's it. >> Two questions. 82 00:07:25,360 --> 00:07:31,680 Everything is looking to be spent by September 30th, right? All 83 00:07:40,720 --> 00:07:47,520 right. Uh, the planning commission meeting did not meet tonight. No quorum. 84 00:07:44,800 --> 00:07:51,599 We'll move on to parks rec. The bathrooms are complete. Has the lady 85 00:07:50,000 --> 00:07:55,680 with our grants coming inspected and everything's $9. She'll be getting the 86 00:07:53,599 --> 00:08:01,440 money soon. Uh, and we're still looking at the movie 87 00:07:58,160 --> 00:08:05,280 night October 23rd. That's a Friday, which there's a ball game, but it's at 88 00:08:02,879 --> 00:08:10,800 off Denise. So, that a lot of people might not make that 89 00:08:06,960 --> 00:08:16,240 trick. So, come to the park and watch Hocus Pocus. Bring your chair, bring 90 00:08:13,599 --> 00:08:22,039 your blanket, and bring some money to buy some popcorn. 91 00:08:18,319 --> 00:08:22,039 But movies free 92 00:08:23,599 --> 00:08:30,319 in the field the >> Well, we're gonna we're gonna meet next 93 00:08:27,280 --> 00:08:35,680 the week before September 1st and see what we think. 94 00:08:32,880 --> 00:08:41,200 Talk with Joshua now. He'll just there's no way to cut some of the lights off, 95 00:08:38,159 --> 00:08:44,080 but they may be able to to add some controls to the tops of the lights so 96 00:08:42,800 --> 00:08:48,480 you can do it with the phone and shut them off for a while. But I don't know 97 00:08:46,320 --> 00:08:52,399 how much that is. We'll have to wait on that. So, the backup plan is to do it 98 00:08:50,399 --> 00:08:57,000 underneath the shed. It'll be dark enough. That's why we're going the first 99 00:08:53,680 --> 00:08:57,000 to make sure. 100 00:09:00,399 --> 00:09:07,080 All right. Uh, move on to new businesses. 101 00:09:07,519 --> 00:09:15,680 » Alman Rowan has a statement. >> Yes, Mayor Arwin, members of the board, 102 00:09:12,880 --> 00:09:19,920 and the citizens of Decar. Um, tonight I speak to you not only as an alderman, 103 00:09:17,839 --> 00:09:25,120 but as someone who believes I was denied fairness, transparency, and due process 104 00:09:22,880 --> 00:09:29,760 by the very people entrusted to uphold them. The handling of the grievance by 105 00:09:27,360 --> 00:09:34,320 Mayor Irwin fired against me, filed against me, demonstrates the disturbing 106 00:09:31,680 --> 00:09:39,120 pattern of unequal treatment, withholding of information, selective 107 00:09:36,720 --> 00:09:44,800 disclosure, and disregard for town procedures. Mayor Irwin, on Tuesday, May 108 00:09:42,480 --> 00:09:50,480 5th, I directly asked you for a copy of the griev grievance filed against me. 109 00:09:47,600 --> 00:09:54,720 You refused to provide it. At that time, you and reporter Smith had already been 110 00:09:52,240 --> 00:10:00,800 in possession of this grievance for 15 days. 15 days. I was forced to submit a 111 00:09:58,720 --> 00:10:06,560 public records request just to see what the accusations were being made against 112 00:10:02,959 --> 00:10:13,920 me. Even worse, the withdrawal letter was withheld from me for 31 days. Not 113 00:10:09,600 --> 00:10:18,959 one day, not one week, 31 days. For 31 days, that letter existed while I was 114 00:10:15,760 --> 00:10:23,839 left in the dark. For 31 days, my name continued to appear on agendas and 115 00:10:21,440 --> 00:10:28,720 meetings and workshops, on Facebook, and in the local newspaper. For 31 days, 116 00:10:27,120 --> 00:10:33,680 people were allowed to believe this grievance was still active, still 117 00:10:30,880 --> 00:10:38,640 unresolved, and still legitimate, even though the document should have ended 118 00:10:35,600 --> 00:10:42,959 with already in your possession. For 31 days, the truth sat hidden while my 119 00:10:40,959 --> 00:10:46,640 reputation was being questioned in public. 120 00:10:44,560 --> 00:10:50,560 When I submitted a public information request and contacted reporter Smith, 121 00:10:49,200 --> 00:10:54,320 she told me she did not have the withdrawal letter, that the mayor had 122 00:10:52,240 --> 00:10:59,279 it, and attorney mains would need to be asked before it could be released to me. 123 00:10:57,040 --> 00:11:04,160 That means the letter was not misplaced, it was not forgotten, it was controlled, 124 00:11:01,600 --> 00:11:08,320 and it was withheld. And during that 31-day period, Mayor Irwin, you 125 00:11:06,480 --> 00:11:13,519 instructed attorney Mains to make an offer to me through my attorney. This 126 00:11:10,560 --> 00:11:18,800 occurred on Monday, May 25th. If I apologize and agree to attempt to 127 00:11:15,519 --> 00:11:23,760 refrain from the actions complained of, moving forward with an investigation 128 00:11:21,040 --> 00:11:28,320 would be taken off the table. That was 5 days after the withdrawal letter had 129 00:11:25,839 --> 00:11:32,640 been in your possession. In other words, the matter was still being used as 130 00:11:29,920 --> 00:11:37,360 leverage against me. But here's the truth. Mayor Irwin and Attorney Mains 131 00:11:35,360 --> 00:11:41,839 did not follow procedures required by town ordinance 4-210. 132 00:11:39,839 --> 00:11:46,399 At no point did the mayor ask me to sit down and resolve the grievance. At no 133 00:11:44,480 --> 00:11:51,680 point did the mayor ask for my version of the the events. No evidence was 134 00:11:49,600 --> 00:11:57,200 gathered. No interviews were conducted. I have been judged without due process. 135 00:11:54,560 --> 00:12:02,480 Many of you decided guilt before facts. You turned procedure into politics. 136 00:12:00,240 --> 00:12:07,200 I needed to hire my own attorney when I saw how weak the grievance was, how the 137 00:12:04,959 --> 00:12:12,720 mayor had hidden it from me, and how m how mayor Irwin had conducted himself 138 00:12:09,360 --> 00:12:17,519 towards me. One example of this was at the April budget workshop. I suggested 139 00:12:15,519 --> 00:12:22,320 cutting expenses, and Alderman Meyers threw his pencil and name plate off the 140 00:12:19,279 --> 00:12:26,800 table, yelled at me, and I quote, "I will pay the damn money out of my own 141 00:12:24,000 --> 00:12:31,040 pocket." The mayor didn't address Alderman Myers's behavior. Instead, he 142 00:12:28,959 --> 00:12:35,519 yelled at me. This grievance was a witch hunt. It was 143 00:12:33,120 --> 00:12:42,079 never about ethics or conduct. It was about control, retaliation, and 144 00:12:38,639 --> 00:12:46,240 silencing someone who dared to speak up. Chief Chief Chris admitted he fired 145 00:12:44,320 --> 00:12:51,040 filed a grievance because he was angry with my husband, Monty Roland, the 146 00:12:48,399 --> 00:12:54,639 former police chief. The the grievance contains statements about me being my 147 00:12:52,720 --> 00:12:58,720 husband that are false and damaging to our reputation. 148 00:12:56,399 --> 00:13:02,959 Rather than addressing a legitimate town or workplace issue, the mayor and 149 00:13:01,279 --> 00:13:08,320 attorney decide to turn a personal dispute into an official town matter. 150 00:13:06,160 --> 00:13:12,560 Chief Ratcliff's supplemental grief grievance doesn't deserve mentioning. 151 00:13:10,480 --> 00:13:16,560 The facts are wrong. It was filed 6 months after the incident. This was 152 00:13:14,399 --> 00:13:20,720 retaliation. Everyone got to hear the audio of my 153 00:13:18,720 --> 00:13:24,720 rant to Chief Ratcliffe about the way a member of his department acted towards 154 00:13:22,399 --> 00:13:28,880 me because it was sent to everyone on the email list and not just the 155 00:13:26,079 --> 00:13:33,920 alderman. I asked for the video of this email incident to be emailed out to all 156 00:13:30,959 --> 00:13:38,560 the alderman. It wasn't done. My grievance against Mr. O'Daniel was 157 00:13:36,000 --> 00:13:43,200 never investigated by Mayor Owen or Attorney Mains. I do not know if either 158 00:13:41,440 --> 00:13:47,600 of them even reviewed the video of his verbal attack against me. But I know 159 00:13:45,120 --> 00:13:53,920 they never requested my audio recording of the incident 160 00:13:51,200 --> 00:13:58,800 which was necessary to to be fully investigate what occurred. My grievance 161 00:13:56,720 --> 00:14:03,279 was never placed on the board agenda, brought before the board, published in 162 00:14:00,800 --> 00:14:09,600 the newspaper or posted on Facebook. It also was not handled in accordance with 163 00:14:05,680 --> 00:14:13,440 town ordinance 4-210. In contrast, the grievance filed against 164 00:14:11,600 --> 00:14:17,760 me was treated as an official town matter distributed to town officials, 165 00:14:16,079 --> 00:14:22,399 placed on the agenda, and brought before the board. The facts clearly demonstrate 166 00:14:20,480 --> 00:14:28,320 that these two grievances were handled unequally by Mayor Irwin and Attorney 167 00:14:24,880 --> 00:14:32,240 Mains. And while all this was happening, Attorney Mains built the town for 168 00:14:30,399 --> 00:14:38,800 services he provided in connection with his grievance, a grievance he advised 169 00:14:34,720 --> 00:14:42,160 on, shaped, and profited from. He made money off a frivolous, baseless 170 00:14:40,560 --> 00:14:47,279 complaint that never should have existed. Let me be clear. 171 00:14:45,600 --> 00:14:51,519 Mr. Mains was working as the mayor's attorney, not the towns. His action 172 00:14:49,839 --> 00:14:56,720 served the mayor's personal interest, his vendetta against me, not the best 173 00:14:54,000 --> 00:15:01,360 interest of the town of Decar. Instead of dismissing this nonsense, mayor, you 174 00:14:59,360 --> 00:15:06,880 attorney mains twisted into something it never was. You tried to make it sound 175 00:15:03,519 --> 00:15:11,199 official, legitimate, and disciplinary. The mayor invited an impass adviser to 176 00:15:08,880 --> 00:15:15,279 the workshop. Alderman Ward and attorney mains addressed his agreements to him. 177 00:15:13,600 --> 00:15:19,760 Let me remind you the mayor was already in possession of the withdrawal letter 178 00:15:17,839 --> 00:15:24,160 and it had been voted on passed by the board to not discuss without my attorney 179 00:15:21,839 --> 00:15:28,399 present. This letter should have ended this 180 00:15:26,480 --> 00:15:35,600 matter immediately. Instead, it was buried for 31 days. 31 days of silence, 181 00:15:32,480 --> 00:15:39,839 31 days of public damage, 31 days in which the mayor had the power to correct 182 00:15:37,199 --> 00:15:44,240 the record and he chose not to. This is not transparency. This is not due 183 00:15:42,240 --> 00:15:48,160 process. This is not leadership. This is secrecy. 184 00:15:46,079 --> 00:15:53,920 May [clears throat] Mayor John Wayne Irwin and Trooper John 185 00:15:51,040 --> 00:15:58,240 Wayne Irwin have each taken an oath to uphold the Constitution and the laws of 186 00:15:55,839 --> 00:16:02,160 Tennessee to faithfully perform the duties of their respective public 187 00:15:59,839 --> 00:16:06,560 offices to carry out those duties with integrity and truthfulness. 188 00:16:04,720 --> 00:16:10,639 And mayor, those obligations include following state law, 189 00:16:08,800 --> 00:16:14,959 the town charter, and the town ordinances based on the actions and 190 00:16:13,040 --> 00:16:18,880 omissions outlined here. I believe these are serious questions about whether the 191 00:16:16,720 --> 00:16:23,120 oaths and obligations have been honored in this matter. In closing, this isn't 192 00:16:21,680 --> 00:16:26,639 about me. It's about the integrity of the office of the mayor. It's about 193 00:16:24,800 --> 00:16:32,079 whether our leaders can be trusted to act with honesty and fairness. 194 00:16:29,440 --> 00:16:37,040 Mayor Irwin, you failed that test. Alderman Myers and Alman Ward, you 195 00:16:34,000 --> 00:16:41,120 enabled it. Attorney mains profited from it. And those on the board who stood 196 00:16:39,040 --> 00:16:44,720 silently or spread rumors, you were complicit. 197 00:16:42,720 --> 00:16:50,000 Let me make one thing clear. I will not be silenced. I will not be intimidated 198 00:16:47,600 --> 00:16:54,880 and I will not stop until accountability is served. I am asking that my 199 00:16:52,399 --> 00:16:58,720 attorney's letter and his attachments and Chief Chris withdraw the letter be 200 00:16:57,120 --> 00:17:02,920 attached as part of the minutes of this meeting. Thank you. 201 00:17:03,920 --> 00:17:13,600 » All right, moving on. Ordinance 284 284 first reading. 202 00:17:10,079 --> 00:17:20,160 It is for reszoning partial 056.00 203 00:17:15,199 --> 00:17:28,000 group A mix county tax map 042L from R1 to low density I'm sorry R1 low 204 00:17:24,640 --> 00:17:32,919 density to R2 high density residential. >> Make a motion. 205 00:17:29,679 --> 00:17:32,919 » I'll second. 206 00:17:34,562 --> 00:17:41,360 [clears throat] >> Where is it at? 207 00:17:37,360 --> 00:17:41,360 » That is uh Moose. Okay. 208 00:17:43,120 --> 00:17:45,840 Alderman Meyers. >> Hi. 209 00:17:44,799 --> 00:17:47,120 » Alderman Oddinger. >> Yes. 210 00:17:46,160 --> 00:17:48,320 » Alderman Peyton. >> Hi. 211 00:17:47,440 --> 00:17:52,160 » Alderman Roland. >> Hi. 212 00:17:50,282 --> 00:17:59,200 [clears throat] >> All right. Uh the sewer rehab change 213 00:17:55,360 --> 00:18:04,400 order is what we added to the agenda. I will let the engineer speak to this. 214 00:18:01,679 --> 00:18:08,240 Uh he can explain the three different options on how it will work. 215 00:18:08,480 --> 00:18:16,960 So with the ARPA money, uh there's two pots of the money. 216 00:18:14,559 --> 00:18:21,520 There's the ARPA the money from the state and you're also just been agreeing 217 00:18:19,039 --> 00:18:25,120 on that contract and then there's a contract with the with the Hurst 218 00:18:23,280 --> 00:18:29,600 excavator which is contracted for the rehab budget. 219 00:18:27,679 --> 00:18:35,039 In my attempt to try to [clears throat] keep you all under budget, um I'll I'll 220 00:18:33,120 --> 00:18:40,320 explain those two. There is a difference in what we're under. The ARPA contract, 221 00:18:37,280 --> 00:18:46,000 we have about $90,000 left to spend. I've got about a month to spend that. 222 00:18:43,120 --> 00:18:51,360 Uh, under the Hurst excavating contract, I got about $400,000. 223 00:18:48,720 --> 00:18:56,000 So, there was an overage discrepancy. I'm going to be completely honest. U, 224 00:18:54,400 --> 00:19:00,640 every time I talk to someone with the state, I get a different number. So, 225 00:18:58,400 --> 00:19:05,200 I've spent literally the last month getting every number that I can from 226 00:19:02,640 --> 00:19:11,039 every contract that we've gotten, and I'm confident within $90,000. 227 00:19:08,240 --> 00:19:17,760 Um, that would mean no no extra money comes out of y'all's pocket that was not 228 00:19:13,840 --> 00:19:22,880 intended other than a 10% match. Um, so with that being said, I'm proceeding as 229 00:19:20,160 --> 00:19:28,160 if we've got $90,000 left to spend in this contract. um has been brought to my 230 00:19:25,760 --> 00:19:33,360 attention. Uh when I presented this, Mayor Irwin mentioned Hunterbin Road um 231 00:19:31,440 --> 00:19:36,960 had some problems and then Jeff and I went down there and took a look at 232 00:19:34,400 --> 00:19:40,720 Hunter Ben Road and I noticed the multiple layers of patch that have been 233 00:19:38,880 --> 00:19:45,760 put on it. I think in the short time that uh Jeff has been here, they've 234 00:19:43,440 --> 00:19:51,440 patched it a couple of times. Um, we're starting to notice um the first time I 235 00:19:48,720 --> 00:19:58,000 went up through there, you can notice some some decent divots, three 4 in 236 00:19:55,360 --> 00:20:01,679 uh settlement uh in in the pavement. And then the other day, we went up to look 237 00:19:59,520 --> 00:20:07,840 at two of the worst spots to try to keep this in that $90,000 range and noticed u 238 00:20:05,600 --> 00:20:12,640 an actual hole. I do not use the word simple because I 239 00:20:10,880 --> 00:20:16,240 know exactly what that means. But it is a place where water can actually get 240 00:20:14,240 --> 00:20:21,760 into a trench and once water is in a trench it can move whatever it wants to 241 00:20:19,440 --> 00:20:27,600 um as we've seen flooding and everything else. Water has got a a mind of its own 242 00:20:24,320 --> 00:20:32,960 and it's very powerful. Um, so with that being said, as as Jeff and I drove up 243 00:20:30,159 --> 00:20:38,640 the road and looked at this, um, it is apparent to me that it is probably 244 00:20:36,000 --> 00:20:41,840 settlement within the the trench. Uh, seemed like that may have been going on 245 00:20:40,080 --> 00:20:48,400 for a while. There's a creek right next to it. Uh, water moving in and out. 246 00:20:45,760 --> 00:20:53,280 In lie of putting patch over this again and watching it settle out in six 247 00:20:50,080 --> 00:20:58,320 months, uh the best effort that I can put forth is to completely dig that 248 00:20:55,440 --> 00:21:03,600 trench up and back fill that with what we call foldable fill, which is a a 249 00:21:00,640 --> 00:21:11,600 loose concrete set up over time and is still excavated. Um that is not a not a 250 00:21:07,919 --> 00:21:16,240 cheap fix. Um, so that's what I've given uh attached to this and again I am sorry 251 00:21:14,240 --> 00:21:20,799 for the late notice on this. I've been working getting the numbers straight so 252 00:21:18,480 --> 00:21:27,200 that we can put these in. Um, option one is keeping us in that 253 00:21:23,600 --> 00:21:33,520 80,000 or $90,000 range. And that is literally repairing and back filling the 254 00:21:30,000 --> 00:21:38,480 two worst spots up there and patching the hole. Um, y'all saw what that did on 255 00:21:35,919 --> 00:21:45,120 Main Street. Not always the smoothest it turns out, but we can we can watch that 256 00:21:41,600 --> 00:21:51,280 process and and try to get that smoother as smooth as possible. So that fixes two 257 00:21:48,080 --> 00:21:58,960 of the rough leaves, but it fixes about 45 linear feet of of the problem. And as 258 00:21:55,840 --> 00:22:06,400 we've measured out, there was about 135 linear feet. Uh so option two is fixing 259 00:22:02,559 --> 00:22:11,840 all 135 linear feet of trench and back filling that with just patch or not 260 00:22:09,120 --> 00:22:18,400 patch but just just paving the trench that he opened up. Um and that is the 261 00:22:15,760 --> 00:22:24,320 $189,000. Um and then option three is going back 262 00:22:22,000 --> 00:22:28,960 in doing option two and then coming through and paving the full width of the 263 00:22:26,159 --> 00:22:34,799 road. um which I believe is going to last for quite a while uh once we get 264 00:22:31,760 --> 00:22:38,960 this uh ditch situated and keep things from settling. 265 00:22:36,559 --> 00:22:45,280 Um I can assure you if you look through the video that is not the sewer. Um it 266 00:22:41,760 --> 00:22:50,240 is a trench issue. Uh there's no INI in that system. That system that was 267 00:22:47,280 --> 00:22:56,720 previously rehab. The liners look really good. Um, so I believe that this will be 268 00:22:54,159 --> 00:23:02,400 the best fix for the project is to get this trench back filled. Whether you all 269 00:22:59,520 --> 00:23:08,559 want to back fill the whole thing or if we just want to fix the two major parts, 270 00:23:05,039 --> 00:23:15,679 um, that's completely up to you. Um, I have been in contact with the contractor 271 00:23:11,760 --> 00:23:19,360 today. Uh, he is contacting the the one thing [clears throat] that upholds 272 00:23:16,799 --> 00:23:23,360 everything is timeline to get the paying crew back in. 273 00:23:20,960 --> 00:23:29,679 U as y'all see with Main Street. It took a little while to get them in here. Um 274 00:23:26,400 --> 00:23:33,520 so he's in contact with them uh this afternoon and tomorrow to see if we can 275 00:23:31,840 --> 00:23:39,120 line up that that works within the timing. I've got about 30 days to get 276 00:23:35,679 --> 00:23:44,400 things done by September 30th. Um so that this can be completed. U so that is 277 00:23:42,880 --> 00:23:48,799 where we're at and I'm open to questions. 278 00:23:46,799 --> 00:23:52,159 This is a road that we have have got a lot of complaints on and Jeff like I 279 00:23:50,720 --> 00:23:56,480 said went up there and tried to patch it several times and it just keeps washing 280 00:23:54,400 --> 00:24:01,280 out um keeping >> and sinking in as so it's just going to 281 00:23:58,799 --> 00:24:05,280 keep doing over time. This would be the one time that we could actually spend 282 00:24:03,039 --> 00:24:10,559 quer money on some paving because it's within this project. So 283 00:24:09,039 --> 00:24:16,120 that would be one of the next road that we would have to pave in the future 284 00:24:11,919 --> 00:24:16,120 after this is fixed. Anyways, 285 00:24:20,320 --> 00:24:27,600 » so option two, you're going to pave the lot on Main Street. Is that how it be? 286 00:24:25,360 --> 00:24:31,200 » Option two is like Main Street was before we paved it fully. Option three 287 00:24:30,000 --> 00:24:35,320 provides >> Main Street today. Yes. 288 00:24:37,120 --> 00:24:43,919 » And these are estimates we did. I mean, obviously I don't know exactly how deep 289 00:24:41,440 --> 00:24:48,960 things are. So there are things that could change. I I believe that I've 290 00:24:45,919 --> 00:24:54,480 overestimated things. Obviously you start digging and trench falls in 291 00:24:51,600 --> 00:24:58,000 keeping more. It could get bigger. I think it's probably stable enough. I 292 00:24:56,080 --> 00:25:05,400 think these are overestimates by a little bit. I always try to do that. I 293 00:25:01,679 --> 00:25:05,400 don't like to be the surprise. 294 00:25:10,159 --> 00:25:14,400 And uh three is from the city limit line all the way back down five point. 295 00:25:13,840 --> 00:25:18,480 Correct. >> Three is um nearly to the city limit. 296 00:25:17,600 --> 00:25:25,520 Well, >> yeah. To the to basically to the last 297 00:25:20,400 --> 00:25:31,679 manhole um up there and then it'll start uh you're probably about 300 ft up from 298 00:25:28,720 --> 00:25:36,080 the intersection or uh yeah, you're probably about 300 ft up from the 299 00:25:33,120 --> 00:25:40,039 intersection. Um so basically paving what what there'll 300 00:25:49,120 --> 00:25:58,919 make a motion to do option three for the pool from sewer and water 301 00:25:55,279 --> 00:25:58,919 other than the 90,000. 302 00:26:02,480 --> 00:26:06,039 I'll put a second. 303 00:26:12,480 --> 00:26:17,279 » Alderman Meyers. >> Hi. 304 00:26:14,000 --> 00:26:19,200 » Alderman Oddinger. >> No. 305 00:26:18,240 --> 00:26:23,320 » Alderman Peyton. >> Hi. 306 00:26:19,840 --> 00:26:23,320 » Alderman Roland. 307 00:26:23,919 --> 00:26:26,919 » Hi. 308 00:26:28,240 --> 00:26:35,440 I'll proceed with the change orders and contractors in line again in lie of 309 00:26:33,760 --> 00:26:40,720 contractor coming back and saying it's going to be October before they can pave 310 00:26:37,760 --> 00:26:44,720 it. You know, we'll make adjustments from there. 311 00:26:42,080 --> 00:26:48,279 » Thank you. >> All right. Uh 312 00:26:48,559 --> 00:26:53,000 do we need workshop that we have? 313 00:26:56,960 --> 00:27:05,520 We need that workshop one second to talk about that improvement plan to 314 00:27:04,000 --> 00:27:10,840 talk about. >> Excuse that on the agenda for workshop. 315 00:27:07,840 --> 00:27:10,840 » Okay. 316 00:27:12,400 --> 00:27:21,760 » I'd like to second just in the essence of transparency. 317 00:27:18,960 --> 00:27:29,120 I want you guys to know that Laura and I have been working pretty diligently on 318 00:27:24,320 --> 00:27:34,159 the financials. Um, we we're way ahead of where we've been and 319 00:27:31,279 --> 00:27:38,080 we've also discovered a few things that we can 320 00:27:36,080 --> 00:27:45,279 do internally that won't show up on our audits next year. So, I think we're 321 00:27:41,600 --> 00:27:47,679 going to be able to attack um some of the items that we've been 322 00:27:46,480 --> 00:27:53,520 working on for the last three or four years. You know, we're 323 00:27:50,320 --> 00:27:57,919 right now at this point correcting with some of them. There's still some others 324 00:27:55,600 --> 00:28:03,440 that we've got to work on procedure. We've got to work on segregation of duty 325 00:28:00,880 --> 00:28:08,240 so that it won't come back up again. But, you know, I can tell you that, you 326 00:28:05,679 --> 00:28:13,360 know, the cash has been accounted for. So you guys looked at the books last 327 00:28:10,720 --> 00:28:19,200 month. You know, I swallowed really hard when I thought we wrote about $1.7 328 00:28:15,279 --> 00:28:24,880 million in checks out, but you can report it back to you and I'm sure Laura 329 00:28:21,679 --> 00:28:29,200 will get the details of what we have. As Chris mentioned, we're getting 330 00:28:27,039 --> 00:28:34,720 everything set up for the ARPA funding to fill that back in. So, you know, I 331 00:28:33,039 --> 00:28:42,240 think we're we're well on our way to have a pretty strong year. It looks like 332 00:28:38,559 --> 00:28:49,039 preliminary that um water and sewer will still remain pretty healthy through this 333 00:28:45,600 --> 00:28:56,559 year's August coming up. Um, the general fund is still is tied, but I think once 334 00:28:53,600 --> 00:29:01,120 everything's said and done, I'm a little concerned with the depreciation of how 335 00:28:58,559 --> 00:29:07,520 we're going to handle the extra depreciation coming in water and sewer, 336 00:29:03,520 --> 00:29:15,520 but I think we've got enough margin to cover that. So, cash is balanced. um 337 00:29:13,200 --> 00:29:20,080 everything you know we're working is due up the payables receivables matches the 338 00:29:18,159 --> 00:29:26,320 general ledger you know we're going through all that the details of it now 339 00:29:23,919 --> 00:29:31,919 so I feel like we should be in good shape to submit at the first request 340 00:29:28,640 --> 00:29:38,480 from the auditors so you know my goal is I can't tell you when the auditors will 341 00:29:35,600 --> 00:29:45,679 proceed with the audit but I can tell you that we will have the city will have 342 00:29:41,360 --> 00:29:52,240 ourselves turned in um well before we have in the past this year. 343 00:29:50,159 --> 00:29:57,120 » That's all I got for that. That's what we've been working. 344 00:29:55,039 --> 00:30:03,279 » That's good. Basically, I'd just like for the board to know what's going on, 345 00:30:00,320 --> 00:30:07,840 » you know, but have some way to say here we are. This is what we've done. I mean, 346 00:30:06,240 --> 00:30:13,919 keep us locked in the dark, >> right? you know, 347 00:30:10,960 --> 00:30:19,360 that's what I want. So, and I may not understand it all, but I'll know that, 348 00:30:16,559 --> 00:30:20,880 you know, we're not in the dark until the hobby comes back, 349 00:30:20,320 --> 00:30:26,960 » right? >> You know, 350 00:30:23,600 --> 00:30:32,159 » and we should get very good preliminary numbers and I don't think you'll see 351 00:30:28,799 --> 00:30:38,159 much sway in the audit. I mean there'll be little things come up that you know 352 00:30:35,360 --> 00:30:42,320 but I don't think what they call materiality something that would affect 353 00:30:40,240 --> 00:30:48,159 their financials I don't think you're going to see wonderful we'll go through 354 00:30:44,960 --> 00:30:54,799 it line by line till we till we get there and then I'm thinking that it'll 355 00:30:50,559 --> 00:31:00,399 be today's the 11th probably we'll be submitting wildfire sometime 356 00:30:58,320 --> 00:31:04,880 September another 20 days or so. 357 00:31:02,399 --> 00:31:08,960 » Yes, we should have we will have all the books closed by the end of August and 358 00:31:06,559 --> 00:31:13,039 have all the reconciliations and and cash submitted. Um 359 00:31:12,000 --> 00:31:16,480 » and they've already >> September and they they've been here 360 00:31:14,640 --> 00:31:22,320 doing doing testing and they've started and and we're already scheduled for for 361 00:31:19,520 --> 00:31:26,640 early November for them to be back. But I will tell you, I've been in this 362 00:31:23,600 --> 00:31:33,679 business for 30 years that when we reached out and hired this firm, 363 00:31:30,399 --> 00:31:39,679 we have a much higher level of firm than we've had in the past 364 00:31:36,880 --> 00:31:43,919 where the previous firm the last 20 years 365 00:31:41,519 --> 00:31:48,399 that we've had, we'd make adjustments and all and let it go. I'm telling you, 366 00:31:45,840 --> 00:31:53,519 the dude stood in here the other day, if he writes, if his pencil touches the 367 00:31:51,519 --> 00:31:58,640 paper on anything to do with the county, it will be in notes. So, that's why I 368 00:31:56,720 --> 00:32:06,399 want to work really hard to not have them have to make any adjustment, 369 00:32:00,720 --> 00:32:12,039 anything have nobody wants to have um issues like that. 370 00:32:08,399 --> 00:32:12,039 We're going to work very 371 00:32:13,279 --> 00:32:19,440 » speaking of revenue the 372 00:32:17,679 --> 00:32:23,120 check with warrant from MTA has the sales tax we don't have to do anything 373 00:32:21,120 --> 00:32:29,440 if it gets passed which will be on the November ballot and also the uh retail 374 00:32:27,600 --> 00:32:33,279 package stores they have enough signatures so it will be that question 375 00:32:31,039 --> 00:32:39,120 will be on the ballot also in November >> I have a question that so 376 00:32:36,240 --> 00:32:42,399 do we have a role in that if it does pass countywide 377 00:32:41,120 --> 00:32:47,279 as far as I know there's already buildings being built in the city. 378 00:32:45,279 --> 00:32:53,840 What do we have a role in that? >> We we for the retail package for jail 379 00:32:49,919 --> 00:32:57,559 we'll have to decide how many where >> that's all this 380 00:33:01,679 --> 00:33:08,279 was there discussion on data centers also with 381 00:33:08,399 --> 00:33:12,480 That won't be in the planning commission. It'll be in the next 382 00:33:10,559 --> 00:33:15,480 planning. >> It's 383 00:33:19,600 --> 00:33:24,039 a place way out in the middle of nowhere. 384 00:33:28,908 --> 00:33:30,928 » [laughter] 385 00:33:33,360 --> 00:33:36,760 » about what you guys 386 00:33:37,279 --> 00:33:42,640 » we got some things a couple different things that I'm working with the 387 00:33:40,399 --> 00:33:47,120 developers and them on nothing set in stone yet but we're making some headway 388 00:33:45,120 --> 00:33:51,600 so hopefully I'm hoping by the next meeting that we'll have something that 389 00:33:48,559 --> 00:33:55,279 we can report and we'll get ahead of the cart that's become 390 00:33:53,200 --> 00:33:59,200 I hope we have something. Sure. >> Can we have a workshop before the next 391 00:33:57,519 --> 00:34:01,440 meeting so we're not waiting a month and a month and a month and a month and a 392 00:34:00,720 --> 00:34:06,720 month? >> Maybe like a workshop in a week or two 393 00:34:03,440 --> 00:34:12,159 when you have your information. >> Uh yeah, I mean we we can bring it up to 394 00:34:09,280 --> 00:34:16,359 hopefully have some at the next workshop which will be before the next meeting. 395 00:34:17,520 --> 00:34:22,679 Is it 25th in issue for anybody? 396 00:34:23,119 --> 00:34:28,760 Make it a little later on. 6 or 7. 397 00:34:30,240 --> 00:34:40,040 » 6:30. 6:30. >> 6:30 on the 230. 398 00:34:36,800 --> 00:34:40,040 » Is it 399 00:34:40,079 --> 00:34:48,879 I still don't know. like when you is there going to be information given out 400 00:34:46,000 --> 00:34:55,119 to think about before the meeting like what P dot is proposed and what 401 00:34:52,720 --> 00:35:01,359 is that in violation of pension law of sharing information so I want I don't 402 00:34:58,240 --> 00:35:05,359 want to show up here and say are you going to say like here's option one two 403 00:35:03,359 --> 00:35:08,320 and three is that what you're thinking >> yeah I'm just going to bring the 404 00:35:06,960 --> 00:35:11,040 information I don't have like I don't have things set in stone I've had two or 405 00:35:09,680 --> 00:35:15,839 three people call me trying trying to work on some things. Uh but there's 406 00:35:12,560 --> 00:35:21,800 nothing to be set in stone yet. Um I know Danny Dfield was working on a few 407 00:35:17,520 --> 00:35:21,800 things and then the the actual develop. 408 00:35:24,240 --> 00:35:30,800 » Yeah, I'm as soon as I get it, I'm going to push it out so we can have everybody 409 00:35:28,320 --> 00:35:35,240 » like a preliminary what can be thinking about it and see which way they want to 410 00:35:31,920 --> 00:35:35,240 go with it. 411 00:35:36,880 --> 00:35:40,599 All right. Anything else? 412 00:35:41,040 --> 00:35:46,880 So 25th 6:30 413 00:35:45,119 --> 00:35:54,680 workshop and then the next meeting will be September 8th at 7:00. 414 00:35:50,880 --> 00:35:54,680 Make a motion. business. 415 00:35:55,599 --> 00:35:58,680 » We need 416 00:36:20,079 --> 00:36:24,200 our army. Yeah. 417 00:36:39,280 --> 00:36:42,839 You have no idea. 418 00:36:56,400 --> 00:36:59,200 » They did not