1 00:00:07,400 --> 00:00:32,640 Go ahead and we'll call to order the deep haven city council meeting from one day, September 21st. All those in attendance, please rise and join us for the pledge of allegiance to the flag of the United States of America and to the Republic of Spain's automation, our God, indivisible with liberty and justice for all. 2 00:00:37,740 --> 00:00:40,820 Thank you. First thing on our agenda this evening is 3 00:00:40,820 --> 00:00:43,340 Is the approval of the consent agenda? 4 00:00:44,940 --> 00:00:49,580 Mr. Mayor, I would move that we approve the following items. 5 00:00:50,260 --> 00:00:54,520 8 September 7th, 2026 workshop and council meeting minutes. 6 00:00:54,700 --> 00:00:56,680 B, the payment of claims. 7 00:00:57,600 --> 00:01:00,260 C, the Dakota woodgrinding. 8 00:01:00,840 --> 00:01:05,400 D, the replacement of the steps and handrails on the north home walking path. 9 00:01:05,400 --> 00:01:22,700 E, the pay application number 3 for the 2026 Street Improvement Project, and an additional item F, which is the old 6B, the Village Hall Pavilion Request Authorization to bid. 10 00:01:23,960 --> 00:01:31,540 It isn't moved and seconded. All in favor say aye aye motion carries. 11 00:01:33,180 --> 00:01:37,860 Next down our agenda this evening is matters from the floor. This is the opportunity for 12 00:01:38,690 --> 00:01:43,160 residents to address the council on items that are not on our agenda this evening. Seeing 13 00:01:43,160 --> 00:01:48,120 no one in our attendance this evening will move on to item number five which is planning 14 00:01:48,120 --> 00:01:51,240 and zoning. We don't have any matters this evening 15 00:01:51,240 --> 00:01:57,100 under planning and zoning. So we'll move to item number 6, which is unfinished business. 16 00:01:58,020 --> 00:02:05,460 And item A is the resolution for the 2026, preliminary property tax levy payables 2027. 17 00:02:06,140 --> 00:02:12,420 And again, this is our preliminary limit on the levy and will final budget will be approved 18 00:02:12,420 --> 00:02:16,580 on our meeting in December. So with that, we'll turn it over to Dan. 19 00:02:16,580 --> 00:02:32,180 All right. Thank you, Mayor Carlson. Members of the council, the only action that's requested tonight is approval of the attached resolution that will set the preliminary property tax levy for 2026 payable in 2027. 20 00:02:32,920 --> 00:02:39,820 Council reviewed the most recent draft of our levy and budget at the last council meeting September 8th. 21 00:02:39,820 --> 00:02:47,360 The levy presented at that time was in the amount of $5,110,239 and 60 cents. 22 00:02:48,060 --> 00:02:53,700 That was an increase of 9.18 over the 2026 approved levy. 23 00:02:54,200 --> 00:03:07,720 Staff continued to work through the budget and have had reduced the 2027 expenses by the cost of the seventh police officer that was originally listed when we were discussing expanding police services to other area cities. 24 00:03:07,720 --> 00:03:12,060 Additionally, the cost of the UPS system from the fire department, 25 00:03:12,300 --> 00:03:20,120 capital budgets was removed, and then there were several other minor adjustments that were made to both operating revenues and expenses. 26 00:03:21,020 --> 00:03:30,400 Staff also reviewed the interest earned on our investment and noted that several CDs that had previous bearing 1% interest rates were redeemed and 27 00:03:30,400 --> 00:03:35,300 invested in new cities, an interest rates of 4% and greater. 28 00:03:35,620 --> 00:03:41,300 That created a significant benefit to offsetting the levy and operating expenses. 29 00:03:41,900 --> 00:03:48,680 These adjustments have resulted in a decrease of $140,196 from the preliminary levy. 30 00:03:49,120 --> 00:04:00,220 That would have a 2027 levy as presented tonight in the amount of $4,970,000 and $43 that represents an increase. 31 00:04:00,220 --> 00:04:10,360 of 6.19%. Over last year's final levy, this levy increase would rank the third lowest 32 00:04:10,360 --> 00:04:18,740 out of our peer group of 14 area cities. That's to pick it on the screen above. Those 33 00:04:18,740 --> 00:04:26,740 are the currently assumed preliminary levy's of the cities in our area. Staff recommend 34 00:04:26,740 --> 00:04:31,820 in adopting the resolution, including your council packets that would set the preliminary levy as described. 35 00:04:32,300 --> 00:04:41,900 As a reminder, and as Mayor Carlson pointed out, the levy can be reduced from here by the final levy in December, but cannot be increased. 36 00:04:42,320 --> 00:04:54,640 I will also note that the date of the Truth and Taxation Public Hearing, where we adopt the final budgets and the final property tax levy is on December 7th, here in City Hall at 7 PM. 37 00:04:57,660 --> 00:05:02,360 And I'm going to note, you know, one of the reasons Victoria is able to keep their levees 38 00:05:02,360 --> 00:05:07,540 so low is because of the additional new residential and commercial properties that they drive. 39 00:05:07,820 --> 00:05:14,480 They continue to grow rapidly and it can daily gives them a real advantage in keeping levees 40 00:05:14,480 --> 00:05:16,440 low when you're adding all of those new folks. 41 00:05:16,940 --> 00:05:22,540 We saw that in Tonka Bay when they added all of the town homes and the apartment complex 42 00:05:22,540 --> 00:05:27,340 is over by Hazel Wood in that area, that really helped them in a couple of years. 43 00:05:27,900 --> 00:05:28,460 Look at them now. 44 00:05:28,880 --> 00:05:35,500 And unfortunately now they've had some challenges and they're now the leader at 38%. 45 00:05:36,940 --> 00:05:40,400 Yeah, so there's different factors that impact other cities. 46 00:05:40,640 --> 00:05:47,320 But I got to say I'm going to take my hats off to Council Member Jewett and our staff or the hard work that they've got 47 00:05:47,320 --> 00:05:53,340 putting into this budget keeping as heavy as low as possible while still maintaining the projects 48 00:05:53,340 --> 00:05:58,320 that we want. And again, I think the ones that's near and dear to our heart is building our capital 49 00:05:58,320 --> 00:06:05,020 improvement budget to allow us to do the big road projects like we did this year and continuing to do 50 00:06:05,020 --> 00:06:10,220 that in the future as we've got a couple more miles yet to go. So thank you guys for doing that. 51 00:06:13,430 --> 00:06:18,950 Yeah, I mean we wouldn't be able to do all the projects that we're doing and keep that 52 00:06:20,250 --> 00:06:26,290 And the top three without the planning that we've done for the past three years. 53 00:06:27,170 --> 00:06:35,990 So we'll, if we can drop it down between now and December, we will, I mean, we'll keep working on it. 54 00:06:36,190 --> 00:06:43,990 But as I said, I think to me personally, all the projects that are getting done and 55 00:06:43,990 --> 00:06:52,110 And the, I'll call it a modest increase, is a testament to all the hard work at this table. 56 00:06:53,370 --> 00:06:53,390 So. 57 00:06:56,680 --> 00:06:58,960 There's no other questions, we'll entertain a motion. 58 00:07:01,580 --> 00:07:16,860 I would move that we approve the resolution, establishing the 2027 preliminary property tax levy as listed here in our council packet tonight. 59 00:07:16,860 --> 00:07:22,180 8. I'll second that. It's been moved in second. Any further discussion? 60 00:07:23,260 --> 00:07:26,320 Hearing none. All in favor say aye. Aye. Aye. Opposed? 61 00:07:27,080 --> 00:07:28,080 The motion carries. 62 00:07:32,830 --> 00:07:37,110 Next on our agenda is item number 7 which is new business. 63 00:07:37,690 --> 00:07:42,930 We have a which is change order number 4 for the street improvement project. 64 00:07:43,590 --> 00:07:47,270 We're turning this over to our engineer. Thank you, Marin Council. 65 00:07:47,270 --> 00:07:54,850 So, presenting tonight, we asked for authorization for change order four, as well as the review and approval of four drainage and utility easements. 66 00:07:55,490 --> 00:08:05,250 So with the 2026 project, we had planned for placing two storm sewer lines that run between existing homes because areas were covered by a lot of trees and just landscaping. 67 00:08:05,690 --> 00:08:09,650 It was bid with directional drilling, which is a less invasive way of installing the pipe. 68 00:08:09,650 --> 00:08:18,490 As we got ready this summer for the construction, we realized that the existing pipes actually didn't have a documented drainage and utility easement over them. 69 00:08:18,850 --> 00:08:29,390 The city had a prescriptive right to maintain those pipes, but because this method offsets them just slightly, we wanted to monument that easement, making sure that we had that properly documented. 70 00:08:29,850 --> 00:08:34,970 So we've prepared those four drainage and utility documents for your review. 71 00:08:35,290 --> 00:08:37,510 We've had conversations with all four homeowners. 72 00:08:37,550 --> 00:08:41,530 We've presented them to them and talked them through the process and kind of what we're 73 00:08:41,530 --> 00:08:42,850 doing here with the street project. 74 00:08:42,850 --> 00:08:44,150 How we want to replace those pipes. 75 00:08:44,730 --> 00:08:48,230 As we're in the roadways now, that machine is going to have to sit in the middle of the 76 00:08:48,230 --> 00:08:48,610 roadway. 77 00:08:48,770 --> 00:08:50,590 It's pretty impactful to do it after the fact. 78 00:08:50,750 --> 00:08:53,170 So now is the right time to do that improvement. 79 00:08:53,170 --> 00:08:56,450 But we needed that cooperation with those easements to allow us to do that work. 80 00:08:57,030 --> 00:09:03,050 The change orders associated with the Heath Coat Drive pipe, the city maps had indicated 81 00:09:03,050 --> 00:09:07,510 that that pipe drained onto the surface with a flared end and some of the joints were 82 00:09:07,510 --> 00:09:11,530 failing, so it was surface draining through those joints, so we thought that was happening. 83 00:09:12,110 --> 00:09:15,930 As we talked to those homeowners, we came to realize that that pipe was actually connected 84 00:09:15,930 --> 00:09:18,250 to a different storm line in the backyards. 85 00:09:18,410 --> 00:09:22,270 We work with public works to test that line just to verify that and do some investigation. 86 00:09:22,270 --> 00:09:28,690 And so this change order is just the additional cost because we have to drill further and actually connect to that pipe with the structure 87 00:09:28,690 --> 00:09:30,570 So it's a cost associated with that work 88 00:09:31,770 --> 00:09:36,710 So is there still a flare there will not be no longer a flare are you taking it out? 89 00:09:36,910 --> 00:09:41,770 Yeah, okay, so in the alternate to this is an open cut the alternate this open cut 90 00:09:41,770 --> 00:09:45,170 Yeah, which would be kind of detrimental to any tree 91 00:09:45,170 --> 00:09:50,130 It would be a lot of yard. Yeah, be hard on the landscape. Yeah, for sure 92 00:09:50,130 --> 00:09:55,140 And we've have buy-in from most of them all. 93 00:09:55,980 --> 00:09:56,460 Yes. 94 00:09:56,700 --> 00:09:58,240 One of them, we have the signed document here. 95 00:09:58,340 --> 00:10:00,400 I've spoken to the three remaining homeowners. 96 00:10:00,760 --> 00:10:02,880 They all really are appreciative of the city's efforts. 97 00:10:03,380 --> 00:10:05,480 I'm not understood what's going on. 98 00:10:05,660 --> 00:10:06,820 They just need to review the documents. 99 00:10:06,820 --> 00:10:07,780 I anticipate it. 100 00:10:08,000 --> 00:10:10,300 But those will come in to participate later this week. 101 00:10:11,360 --> 00:10:14,620 We need to approve this this evening so that we can continue the project 102 00:10:14,620 --> 00:10:18,900 and not delay that component of our street project for 2026. 103 00:10:18,900 --> 00:10:28,340 So we'd ask for the council's review of those documents, giving staff the ability to make non-material or administrative changes just in case we find a typo or something and then those documents as we 104 00:10:30,880 --> 00:10:35,900 I would just add if I could if we do have a property owner that's 105 00:10:36,480 --> 00:10:39,560 uncomfortable or unwilling to sign an easement then we would 106 00:10:40,120 --> 00:10:44,640 connect to the existing storm water pipe and we would give people back the easements that they signed 107 00:10:45,100 --> 00:10:48,400 In other words, we're not going to take an easement on one of the two properties unless 108 00:10:48,400 --> 00:10:50,560 we're going to move forward with the project. 109 00:10:51,540 --> 00:10:56,200 And again, if we don't, in five to ten years when the stormwater pipe fails, we will most 110 00:10:56,200 --> 00:11:00,940 like we have to open-cut it because that's the only place we have an existing easement in 111 00:11:00,940 --> 00:11:01,760 its bi-prescription. 112 00:11:02,200 --> 00:11:06,360 There's no prior easements recorded on these properties, so we've tried to share with 113 00:11:06,360 --> 00:11:12,140 the property owners that this really is to try to help them with the scenario as well, but 114 00:11:12,140 --> 00:11:16,220 that we do need to record the easements so we don't have this scenario in the future. 115 00:11:16,440 --> 00:11:18,140 We can show where it is in life. 116 00:11:21,020 --> 00:11:26,980 So on the Heath Coat Road, one right there, what happens when it gets to Heath Coat Lane? 117 00:11:28,100 --> 00:11:29,080 It doesn't go all the way. 118 00:11:29,180 --> 00:11:33,960 It's just short of that call the sack and so I'll say up down there's a pipe that goes 119 00:11:34,480 --> 00:11:38,260 north south from the Thorpe Park, the Pond and Thorpe Park. 120 00:11:39,240 --> 00:11:42,340 Overflows across Minnetonka and comes down through these backyards. 121 00:11:42,340 --> 00:11:50,520 So it runs like perpendicular, it runs into this one or it will, and then where does it go? 122 00:11:50,540 --> 00:11:51,360 It goes down into that one. 123 00:11:51,360 --> 00:11:54,400 It goes to that wetland and then it continues south across. 124 00:11:54,440 --> 00:12:00,240 He float lane and there's a series of wetlands where it drains down through there. 125 00:12:00,920 --> 00:12:02,620 Got it. 126 00:12:02,640 --> 00:12:09,260 Just wanted to make sure if we were dumping it on the street, it was still going to get where it needed to go. 127 00:12:09,260 --> 00:12:11,820 No, but you see that pond, that wetland. 128 00:12:12,300 --> 00:12:13,280 Yeah, south of it. 129 00:12:13,560 --> 00:12:15,420 Yeah, okay, it'll drain through there. 130 00:12:15,560 --> 00:12:17,520 And it continues kind of piggybacks across 131 00:12:17,520 --> 00:12:19,080 through a number of drainage channels there. 132 00:12:19,660 --> 00:12:19,900 Okay. 133 00:12:23,040 --> 00:12:24,520 And when was it put in, do you think? 134 00:12:25,180 --> 00:12:27,380 We don't have record plans for when it was put in. 135 00:12:27,520 --> 00:12:30,400 We anticipate it was with the original 55 development, 136 00:12:30,640 --> 00:12:33,440 but also the pipe, it's not even one consistent material, 137 00:12:33,440 --> 00:12:33,900 it changes. 138 00:12:34,260 --> 00:12:37,040 So it could have been where it got extended 139 00:12:37,040 --> 00:12:40,000 over different improvements, we really aren't sure. 140 00:12:40,260 --> 00:12:40,500 Okay. 141 00:12:40,900 --> 00:12:48,040 And is this on our like GIS software or whatever that we had at one point or do we not have that name? 142 00:12:48,380 --> 00:12:51,860 That's why it was in there. So that's why we had bought it drained one way. 143 00:12:52,060 --> 00:12:58,580 Oh, in there is that and we come to find out that's a little different, which isn't uncommon 144 00:12:58,580 --> 00:13:02,640 if we don't have record plans. Yeah, there's a lot of head scratching decisions. 145 00:13:02,960 --> 00:13:05,560 We'll find them. Yeah, okay. And we did look at things like 146 00:13:05,560 --> 00:13:07,860 Just lining the existing, but it just, that wouldn't work. 147 00:13:08,240 --> 00:13:12,260 The joints are too kind of offset, that mining isn't kind of it. 148 00:13:12,700 --> 00:13:14,820 Got it. 149 00:13:14,820 --> 00:13:20,560 So I make a motion and we approve the drainage and utility easement and change the order for on the 2026 street improvement project. 150 00:13:21,600 --> 00:13:22,140 Seconded that. 151 00:13:22,800 --> 00:13:24,440 It has been moved and seconded. 152 00:13:24,760 --> 00:13:25,980 Is there any further discussion? 153 00:13:27,240 --> 00:13:28,960 Hearing none, all in favor say aye. 154 00:13:29,700 --> 00:13:30,040 Aye. 155 00:13:30,580 --> 00:13:32,080 Those motion carries. 156 00:13:32,080 --> 00:13:38,720 Thank you, Steve, and for keeping us on track and moving everything. 157 00:13:41,080 --> 00:13:44,020 That's it for new business unless anybody has anything else. 158 00:13:44,980 --> 00:13:47,380 If not, we'll move on to council reports. 159 00:13:49,460 --> 00:13:54,040 I'll let John talk about it, but we had a meeting this afternoon with Public Safety and Public Works. 160 00:13:55,020 --> 00:14:01,720 Tom can talk about planning, and then we will be getting together at some point this fall with the personnel. 161 00:14:01,720 --> 00:14:06,380 and finance. Emily, do you want to talk a little bit about your park update? 162 00:14:06,720 --> 00:14:13,380 Yeah, we had a meeting last week for parks and we had a special visitor, Liam Anderson, 163 00:14:14,660 --> 00:14:19,600 who had, he was actually celebrating his 10th birthday on the evening of our park meeting 164 00:14:19,600 --> 00:14:26,680 and he chose to spend it with us. He had some ideas for Punt Park, which is a park that, 165 00:14:26,680 --> 00:14:32,680 But I don't know, the committee has talked about that park a lot, just kind of what to 166 00:14:32,680 --> 00:14:33,280 do with it. 167 00:14:33,440 --> 00:14:37,000 It really is, it doesn't have a purpose right now. 168 00:14:37,120 --> 00:14:41,340 We've actually abandoned asphalt trail that runs through it. 169 00:14:41,620 --> 00:14:46,440 That was kind of up on the budget to replace this year and the parks committee and council 170 00:14:46,440 --> 00:14:50,680 decided to just not do that and just let it kind of disintegrate. 171 00:14:50,820 --> 00:14:53,760 So there is a asphalt path running through it. 172 00:14:53,760 --> 00:14:59,980 But then the path kind of leads to nowhere or actually leads to private property that doesn't have an easement. 173 00:15:00,000 --> 00:15:29,820 For that trail, so Liam often bikes through there on the way from his house to Thorpe and he had some ideas on how it could be improved. And so the committee heard his ideas and talked about potentially taking some of those on and we're going to work with Liam a little bit more to talk about where he where he was thinking certain elements would be in the park. But good to kind of think outside the box. 174 00:15:29,820 --> 00:15:33,420 for that little piece of property that otherwise is not at all used. 175 00:15:34,600 --> 00:15:36,660 So, that was good to hear from Liam. 176 00:15:37,060 --> 00:15:41,820 And then we talked a little bit about the ice patrol over here 177 00:15:41,820 --> 00:15:47,900 at Village Hall Ice Rank and then possibly duplicating the ice patrol 178 00:15:47,900 --> 00:15:51,960 effort at Thorpe this year, which would recur some training and 179 00:15:51,960 --> 00:15:56,480 figuring out where to store the equipment and things like that. 180 00:15:56,480 --> 00:16:05,940 But we talked a little bit about that and started discussion about the D. Pavan days event on June 5th, so yeah, I'm getting excited about that. 181 00:16:06,280 --> 00:16:06,880 That's about it. 182 00:16:07,460 --> 00:16:08,760 June 5th is our date? 183 00:16:09,140 --> 00:16:10,120 June 5th is the date. 184 00:16:10,520 --> 00:16:11,560 The first Saturday in June. 185 00:16:12,040 --> 00:16:12,140 Yep. 186 00:16:13,520 --> 00:16:14,420 Same kind of thing. 187 00:16:14,700 --> 00:16:16,880 Some kids' activities, some adult activities? 188 00:16:17,180 --> 00:16:18,340 Yeah, I think that was a consensus. 189 00:16:18,720 --> 00:16:20,420 It worked well. 190 00:16:20,600 --> 00:16:22,700 It's just kind of sick with that same theme. 191 00:16:22,700 --> 00:16:26,920 And yeah, that was, I mean, that was really fun. 192 00:16:27,180 --> 00:16:29,240 Yeah, I mean, that was really a great event. 193 00:16:29,520 --> 00:16:31,040 So, yeah, I look forward to that. 194 00:16:32,060 --> 00:16:34,640 And then, John, we had a little discussion 195 00:16:34,640 --> 00:16:37,340 about the park and the hockey rink. 196 00:16:37,540 --> 00:16:40,040 Right, we did talk about during our public works. 197 00:16:41,100 --> 00:16:43,020 Not only kind of maybe a storage shed 198 00:16:43,020 --> 00:16:46,360 that could house a snow blower with some, you know, 199 00:16:46,720 --> 00:16:47,740 snow moving equipment. 200 00:16:47,920 --> 00:16:50,240 It also talked a little about maybe non-demand water heater 201 00:16:50,240 --> 00:16:51,540 adding that with a spigot. 202 00:16:51,540 --> 00:17:01,020 So we could easily maybe use hot water to kind of resurface that ice and give the local community opportunity to kind of engage with resurfacing 203 00:17:01,020 --> 00:17:04,040 You know, it's not always easy for guys to come in every weekend to do it 204 00:17:04,040 --> 00:17:08,260 So if people want to commit to be on some sort of committee or 205 00:17:09,160 --> 00:17:10,620 What do they call them the snow patrol? 206 00:17:12,300 --> 00:17:18,120 Yeah, and so something we're looking and do a Jeff right now and see what kind of capacity we have in the storage there because right now 207 00:17:18,120 --> 00:17:23,020 Not that billing doesn't have a lot of storage available, so we probably will get an external source for something like a snowblower. 208 00:17:24,480 --> 00:17:28,540 Can we go in the rest of it or do you want to hear from Tony on the fire board first? 209 00:17:29,740 --> 00:17:31,560 I was talking about fire first. 210 00:17:33,780 --> 00:17:44,100 Quick update, we just have, well, I'm not sure how many people know, but the fire marshal is retiring at the end of this year. 211 00:17:44,100 --> 00:17:58,840 So the date, the fire chief has been interviewing candidates for that at this point it will be a combined position between an assistant chief and a fire marshal. 212 00:18:00,260 --> 00:18:13,720 So that's ongoing, I think they're down to three candidates also been interviewing for this part time administrative person to help get us through. 213 00:18:13,720 --> 00:18:23,580 for the next 12 months or so and you know see where that pans out and then we 214 00:18:23,580 --> 00:18:31,800 have a board meeting on Wednesday so I'll have more updates on how that those two 215 00:18:31,800 --> 00:18:38,080 things are going and as well as the fire that happened here and deep-aven today 216 00:18:38,080 --> 00:18:42,300 Okay, so that's about it. 217 00:18:42,540 --> 00:18:43,880 Good, thank you, Tony. 218 00:18:44,740 --> 00:18:45,180 John, you're on the mission. 219 00:18:45,180 --> 00:18:46,660 Yeah, a couple other things on our, 220 00:18:46,760 --> 00:18:47,840 our meeting to the Empire of the Quirks. 221 00:18:47,840 --> 00:18:49,100 We talked a little bit about some items 222 00:18:49,100 --> 00:18:51,860 in our consent agenda, the, the code of wood grinding. 223 00:18:53,100 --> 00:18:54,820 You know, Jeff did a great job at looking 224 00:18:54,820 --> 00:18:55,540 for an opportunity. 225 00:18:55,540 --> 00:19:00,940 We have a lot of debris this year with all the ML action 226 00:19:00,940 --> 00:19:03,660 and the down trees over 50 yards of material. 227 00:19:03,920 --> 00:19:06,060 So traditionally, we truck that over 228 00:19:06,060 --> 00:19:12,860 to the mall store in St. Bonnie, we're all in and we're going to save $10,000 plus dollars 229 00:19:12,860 --> 00:19:17,600 by having this company come out and grind it so we would grind it on site, use the mulch 230 00:19:17,600 --> 00:19:22,680 in some of our parks. We've talked about a possible opportunity for a weekend where some 231 00:19:22,680 --> 00:19:28,080 citizens could come and maybe dump some tree debris on that weekend during the grinding 232 00:19:28,490 --> 00:19:32,780 as an opportunity to kind of just another service we could provide. And then really we've 233 00:19:32,780 --> 00:19:34,680 I've talked about maybe this is an annual thing 234 00:19:34,680 --> 00:19:38,080 where it makes the sense for us to not have our guys truck 235 00:19:38,080 --> 00:19:40,880 to breathe out to St. Bonnie and we can actually save money 236 00:19:40,880 --> 00:19:42,640 and then get the mulch. 237 00:19:42,700 --> 00:19:43,980 It's kind of a win-win. 238 00:19:45,060 --> 00:19:46,940 We also talked about the north home walking trail. 239 00:19:47,660 --> 00:19:48,760 I'm going to review those bids. 240 00:19:49,400 --> 00:19:54,320 Again, it's a good opportunity to improve on the end 241 00:19:54,320 --> 00:19:56,180 of that trail where it isn't just repair. 242 00:19:56,300 --> 00:19:57,980 It's been there for 40, 50 years. 243 00:19:58,640 --> 00:20:00,960 It is used still quite frequently 244 00:20:00,960 --> 00:20:14,020 something that we could, we're looking at more granite step or a stone step there so something that could be around another, you know, 40 to 50 years really. So, we thought it was investment worth making, especially if we're directing people to use it, you know, as a city. 245 00:20:15,920 --> 00:20:24,920 Finally, we talked about the pavilion a little bit about the water consumption of the pavilion. We recently redid some of the more fixed our wells here at City Hall. 246 00:20:24,920 --> 00:20:31,240 We found there's a lot of sediment, we re-did our tanks in the adjacent building here. 247 00:20:31,440 --> 00:20:37,840 So talk a little bit about with the Sedola, our well-driller, he pointed out that our 248 00:20:38,430 --> 00:20:43,800 well pump is 20 plus years old, so be on the kind of look out for how it's performing, 249 00:20:43,800 --> 00:20:46,000 something we need to kind of monitor as we move forward. 250 00:20:47,060 --> 00:20:53,500 But as of now, it's operating as needed, but something we should keep in mind for our future 251 00:20:53,500 --> 00:20:56,980 expensive next couple of years, so I'll put it on the budget. 252 00:20:58,600 --> 00:20:59,300 Should be in the CIP. 253 00:21:02,290 --> 00:21:03,530 That was about it. 254 00:21:06,720 --> 00:21:10,760 We spent quite a bit of time trying to figure out if there was way to create the ice patrol 255 00:21:10,760 --> 00:21:15,240 for Thorpe as well, because it seemed to work really well here in the city hall, so yeah. 256 00:21:18,140 --> 00:21:22,340 Tom, you want to tell us a little bit about planning commission and LMCC board? 257 00:21:22,340 --> 00:21:25,020 Yep, no updates on LMCC at all. 258 00:21:25,700 --> 00:21:30,260 The last planning commission was a pretty long meeting. 259 00:21:30,440 --> 00:21:35,460 We had a couple of fairly routine conditional use permit requests, which we will see at our October meeting. 260 00:21:36,580 --> 00:21:42,080 The Yacht Club drew a significant amount of involvement from the community with comments. 261 00:21:44,120 --> 00:21:50,460 The largest single concern, I think if I could characterize it as traffic flow in parking. 262 00:21:50,460 --> 00:21:56,480 and what the changes that the yacht club might mean for future traffic flow and parking. 263 00:21:56,940 --> 00:22:02,680 The yacht club was here, I think a very good job of addressing the concerns head on. 264 00:22:03,220 --> 00:22:10,880 There will be a fairly significant change once the yacht club is redone on where students will 265 00:22:11,540 --> 00:22:18,700 access the club and from Carson's Bay versus Deep Haven Beach or from where they're picking up now the third place. 266 00:22:20,240 --> 00:22:29,260 That will actually reduce the load of cars coming and going through the way they currently go. 267 00:22:29,640 --> 00:22:30,920 So that should be good. 268 00:22:32,060 --> 00:22:35,380 No problem with limiting bus traffic. 269 00:22:36,360 --> 00:22:40,160 Apparently occasional road bus or two associated with the party. 270 00:22:40,740 --> 00:22:44,560 We'll be going through the neighborhood and that's not one. 271 00:22:44,560 --> 00:22:51,380 It's probably not what they really want now and it happens by accident, but it's going to be very clearly here to call out that if you've got a bus 272 00:22:52,010 --> 00:22:57,160 10 p if you're transporting more than 10 people at a time you have to use the carcin's bay 273 00:22:58,860 --> 00:22:59,820 Access point 274 00:23:01,560 --> 00:23:03,240 Extremely complicated project 275 00:23:04,220 --> 00:23:06,640 We will hear more about that at our next meeting 276 00:23:07,860 --> 00:23:13,360 Effectively next year there will be either a limited or no saline program at all 277 00:23:13,360 --> 00:23:39,420 While the club is going through its changes, and I think the other thing that was gratifying to hear is that even people that had concern about the changes by and large showed a lot of support for the club and what they do and their participation in the community as long as the traffic and parking was addressed. 278 00:23:40,260 --> 00:23:43,960 So again, we'll hear more about that at the meeting and we'll hear their specific plans. 279 00:23:44,500 --> 00:23:50,040 The planning commission did have some very specific questions about hardcover, setbacks from the water. 280 00:23:50,600 --> 00:23:54,360 And we expect that it counts the meeting, we're going to hear that also, some updated details. 281 00:23:55,560 --> 00:24:00,200 And I think Mayor Carlson was there for the big share of the meeting and anything else you'd like to add. 282 00:24:00,960 --> 00:24:07,260 And again, I think there was good participation from the public and I do think the Yacht Club addressed those concerns fairly well. 283 00:24:07,260 --> 00:24:19,160 So yeah, there's some details that need to be worked out, but again, we're going to do this under a PUD, which allows the city to create those standards and requirements so that we can put limitations on it. 284 00:24:19,260 --> 00:24:28,640 And then we have something that we can monitor to go forward. So I think with those controls, we'll make sure that the act web is comfortable and we'll see what it goes. 285 00:24:28,640 --> 00:24:34,120 And I think that's all I've it was pointed out they have additional approvals that they have to get through the lake in the tanka 286 00:24:35,880 --> 00:24:42,300 How many had to watershed that's what I'm out there planned right and they will be subject to a permit from that and again 287 00:24:42,300 --> 00:24:49,380 The many how how watershed districts their standards are going to be even more challenging than ours and obviously ours at 25% and 288 00:24:49,380 --> 00:24:52,400 That storm water is mitigated are pretty strict 289 00:24:55,200 --> 00:24:57,180 Yeah, that's it 290 00:24:58,640 --> 00:25:01,180 If there's nothing else, we'll move on to the department reports. 291 00:25:01,720 --> 00:25:04,660 To the police, Cory's not here with us this evening. 292 00:25:05,080 --> 00:25:07,520 Do you have anything from Cory that we want to report on? 293 00:25:07,760 --> 00:25:11,000 I would just update that we're working on administrative citations. 294 00:25:11,000 --> 00:25:19,560 It's a tool that can be used to use in other communities where, instead of issuing an actual ticket citation, 295 00:25:20,840 --> 00:25:24,440 it's a civil process through administrative citations. 296 00:25:24,440 --> 00:25:31,040 So it offers officers more discretion on how they handle certain types of infractions. 297 00:25:31,560 --> 00:25:40,000 More on that to come, but it's a useful tool, and it's an alternative to a typical ticket citation process. 298 00:25:40,400 --> 00:25:41,620 And we don't currently do that. 299 00:25:41,800 --> 00:25:42,600 We don't, okay. 300 00:25:43,280 --> 00:25:44,860 Yeah, I'm anxious to hear about that. 301 00:25:45,260 --> 00:25:45,400 Mm-hm. 302 00:25:46,400 --> 00:25:48,120 Excelsior Fire District, anything different? 303 00:25:48,120 --> 00:26:01,680 Just that the fire department open house is on October 1st, which is a Thursday, October 1st, and it's at the main station one in Shorewood. 304 00:26:02,160 --> 00:26:11,200 So it's from 6 to 8, and bring your kids, and it's a great reminder to change the batteries and your smoke detectors. 305 00:26:11,880 --> 00:26:17,960 October is the National Fire Prevention Month, so October 1st, there you go. 306 00:26:22,880 --> 00:26:25,620 Anything on public works that we missed? 307 00:26:26,960 --> 00:26:31,500 I would just say that Jeff shared that the crew is finishing up pothole repair. 308 00:26:32,160 --> 00:26:35,420 They kind of chased it this year with everything that's been going on with all the projects, 309 00:26:35,660 --> 00:26:40,060 but they're finding a way to stay up to speed on things. 310 00:26:40,480 --> 00:26:43,920 So a lot of credit to those guys for navigating everything and all the co-holes. 311 00:26:43,920 --> 00:26:52,900 that they've received about irrigation dog fences, everything with this project, much like Steve and Nick and the team. 312 00:26:53,840 --> 00:26:55,420 Really good job keeping up on everything. 313 00:26:55,960 --> 00:26:59,220 I think the communication on our road project has been outstanding. 314 00:26:59,420 --> 00:27:01,660 It's been great, it's really been good. 315 00:27:05,140 --> 00:27:12,080 Administrative, budgets, final levies, moving everything forward, newsletters are being drafted. 316 00:27:12,080 --> 00:27:21,140 those will go out hopefully if not the end of this month so in a couple weeks first week or so in October. 317 00:27:21,880 --> 00:27:21,880 Okay. 318 00:27:26,390 --> 00:27:30,470 Oh, you got a couple of things for that. Steve, engineering update. 319 00:27:31,490 --> 00:27:36,350 A big project is just our street project, so it's great we started on the last phase of the project. 320 00:27:36,630 --> 00:27:40,450 So the Heathcoat neighborhood in Hillcrest, so the contractors got underway. 321 00:27:40,630 --> 00:27:45,510 Most of the stormsters in just waiting for this directional drilling work to take place. 322 00:27:45,510 --> 00:27:53,210 But this week they started on street work so they're full underway and that project so it's great to see progress getting made and working on that last phase 323 00:27:53,970 --> 00:27:58,110 There'll be some punch list things remaining on phases one two and four of the projects 324 00:27:58,110 --> 00:28:04,710 So we'll be working with the contractor to try to get those items cleaned up yet this fall what we can get cleaned up and 325 00:28:05,730 --> 00:28:08,650 Yeah, it's great to see progress being made 326 00:28:09,530 --> 00:28:14,530 Yeah, I mean the new roads they look fabulous and we're getting a lot of positive feedback 327 00:28:14,530 --> 00:28:19,950 So it's a great thank the team for us because they've done a great job and those two pedestrian crossings 328 00:28:19,950 --> 00:28:25,990 They've put the bases in at both of those so anticipate here in the next month the actual beacon systems will be up as well 329 00:28:25,990 --> 00:28:31,690 So there should be up and operating as well. Good. Where is center point in their project? 330 00:28:32,370 --> 00:28:37,630 I think they're about halfway through that last phase and so we're actually meeting with them tomorrow on some restoration 331 00:28:37,630 --> 00:28:44,010 I think they want to within that neighborhood get a portion of the road restored to make it less impactful on the residents 332 00:28:44,010 --> 00:28:46,950 and so we're planning on meeting with them this week. 333 00:28:47,510 --> 00:28:49,070 On cottage wood, yep, right. 334 00:28:49,450 --> 00:28:50,810 So they're continuing to make progress. 335 00:28:51,010 --> 00:28:53,770 One of these scheduled to be done completely. 336 00:28:54,490 --> 00:28:55,190 End of October. 337 00:28:55,450 --> 00:28:56,450 End of October, okay. 338 00:28:56,970 --> 00:28:58,790 So they have to be done and that's what their schedule 339 00:28:58,790 --> 00:29:01,850 they're thinking it'll take them all the way up until the end of the month, okay. 340 00:29:02,190 --> 00:29:07,010 Yeah, number of years ago we went to a formula, not a formula, 341 00:29:07,210 --> 00:29:10,630 but a requirement that you're done with all of that type of utility work 342 00:29:10,630 --> 00:29:13,150 by November 1st, including restoration. 343 00:29:13,150 --> 00:29:13,690 It's good. 344 00:29:14,190 --> 00:29:18,150 Yeah, because you lived through it, and I lived through it, they were in there in the 345 00:29:18,150 --> 00:29:21,570 December and you know, they got lucky that year. 346 00:29:22,050 --> 00:29:25,010 Well, they got lucky that year, but you talk to the guys, they don't want to be there. 347 00:29:25,050 --> 00:29:26,150 They want to be north to your home. 348 00:29:26,710 --> 00:29:29,150 So, you know, you can't even the guys want to be there, so. 349 00:29:29,390 --> 00:29:33,370 And the road, that section of Cottagewood Road, when it's done, it's going to be 350 00:29:33,770 --> 00:29:37,390 effectively a brand new road or a pretty much a brand new road. 351 00:29:37,590 --> 00:29:38,170 Pretty much. 352 00:29:38,310 --> 00:29:40,630 We're working through that of how much it'll be left. 353 00:29:40,630 --> 00:29:45,310 there might be one lane of the base payment through there, so we want to evaluate that as well. 354 00:29:46,070 --> 00:29:51,530 But yeah, the surface get all new milled and overlaid, so it should look like a pay of new road. 355 00:29:51,970 --> 00:29:58,070 From Vine Hill to the attackable attack, basically, the entirety. 356 00:29:58,550 --> 00:29:59,970 maybe which could come in. 357 00:30:00,000 --> 00:30:29,780 On that, yeah. So one thing, so the requirement of center point is where they're impacting a lot of it, they're impacting one full lane. And so the side that they're impacting, they're required to replace the full pavement. So typically we have two layers of asphalt, the base and we call it the wear course, where they're not impacting it. They're allowed to leave the lower asphalt in place, but they have to put a whole new wear course. And so we'll talk to the contractor to understand what is the cost to just have them take out that second layer to 358 00:30:29,780 --> 00:30:31,620 that fix and replace it while they're in there. 359 00:30:31,900 --> 00:30:33,420 And so our plan is at this meeting, 360 00:30:33,420 --> 00:30:35,280 we're gonna walk through that with them, 361 00:30:35,480 --> 00:30:37,040 and we'd have to bring that back to the council 362 00:30:37,040 --> 00:30:38,260 of just what is the- 363 00:30:38,260 --> 00:30:39,280 Was that road in a condition 364 00:30:39,280 --> 00:30:41,300 where you could distinguish between the base and the wire? 365 00:30:42,560 --> 00:30:43,960 Right, that's the norm. 366 00:30:44,160 --> 00:30:44,920 Right, yeah. 367 00:30:45,380 --> 00:30:47,180 And what was originally paved, 368 00:30:47,360 --> 00:30:49,440 wasn't as formal as what we do today, 369 00:30:49,700 --> 00:30:52,040 but they're taking off the top inch and a half 370 00:30:52,040 --> 00:30:53,540 to put in a new wear, of course. 371 00:30:53,760 --> 00:30:56,020 So we want to get a cost for that to bring that back 372 00:30:56,020 --> 00:30:57,640 to the city and understand as their value 373 00:30:57,640 --> 00:31:00,420 to just replacing that while we're in there, 374 00:31:00,620 --> 00:31:02,880 and so anticipate having that discussion as well 375 00:31:02,880 --> 00:31:03,360 of the council. 376 00:31:03,400 --> 00:31:04,580 And if we did, that would be covered 377 00:31:04,580 --> 00:31:06,180 under our existing road project. 378 00:31:06,800 --> 00:31:09,560 The money that we have, that's where that money would come from. 379 00:31:10,760 --> 00:31:11,740 We would have to have a discussion. 380 00:31:12,100 --> 00:31:14,220 If we were adding, I mean, the question is, 381 00:31:14,580 --> 00:31:15,880 what's the depth of the asphalt right now? 382 00:31:15,980 --> 00:31:18,160 If it's only inch and a half at the problematic, 383 00:31:18,440 --> 00:31:20,820 we'd want to have at least the forages. 384 00:31:20,940 --> 00:31:23,600 Yeah, and I think we have the depth of the asphalt. 385 00:31:23,740 --> 00:31:25,680 Sounds like we've had an OK gravel section throughout, 386 00:31:25,700 --> 00:31:27,420 so there's a couple of things we want to check as well. 387 00:31:27,420 --> 00:31:34,360 I'll make sure there are adequate gravel, where if you're just going to put the new asphalt on top, you want to make sure that gravel is made in talking to our inspector. 388 00:31:34,520 --> 00:31:37,520 I think it has been so far, but we want to confirm some of those things. 389 00:31:38,800 --> 00:31:49,980 And on that project, I also noticed that there was a little traffic triangles piece that was removed where cottage would 390 00:31:49,980 --> 00:31:52,560 the road fed into Vine Hill. 391 00:31:53,040 --> 00:31:54,360 Is that permanent? 392 00:31:54,540 --> 00:31:55,340 Was that on purpose? 393 00:31:55,700 --> 00:32:00,200 Was that incidental or what's the back story there? 394 00:32:00,420 --> 00:32:02,680 It was on purpose as they had to bring 395 00:32:02,680 --> 00:32:03,800 that pipe around the corner. 396 00:32:04,220 --> 00:32:05,780 So we couldn't manage the two phases. 397 00:32:06,240 --> 00:32:07,500 And so to keep traffic moving, 398 00:32:07,640 --> 00:32:08,780 we had to take that island out 399 00:32:08,780 --> 00:32:11,020 so we could get to a traffic around their trench safely. 400 00:32:11,280 --> 00:32:12,300 So they'll be replacing it. 401 00:32:12,400 --> 00:32:12,620 They do. 402 00:32:12,820 --> 00:32:13,660 That was really good. 403 00:32:14,140 --> 00:32:15,260 They took it out for safety. 404 00:32:15,540 --> 00:32:15,940 So we could save people. 405 00:32:16,300 --> 00:32:18,200 I don't know if it was helpful or not 406 00:32:18,200 --> 00:32:22,220 from a safety or traffic flow but I noticed it was gone but it will be replaced. 407 00:32:22,340 --> 00:32:23,240 But it was purposefully, yeah. 408 00:32:25,260 --> 00:32:30,200 We'll say to you, just the way we had last Friday the Montgomery stormwater seemed 409 00:32:30,200 --> 00:32:30,920 to be working well. 410 00:32:31,160 --> 00:32:31,520 Yeah. 411 00:32:31,720 --> 00:32:33,100 That went out there Friday. 412 00:32:33,260 --> 00:32:33,800 Oh, well done. 413 00:32:33,920 --> 00:32:34,040 Yeah. 414 00:32:34,280 --> 00:32:34,840 It was well done. 415 00:32:35,020 --> 00:32:36,760 It was filling up and doing its jobs. 416 00:32:36,940 --> 00:32:38,680 We went out Friday to make sure it was raining like that. 417 00:32:39,000 --> 00:32:39,160 It should. 418 00:32:39,340 --> 00:32:39,920 So we did the same. 419 00:32:40,400 --> 00:32:40,420 Yeah. 420 00:32:41,280 --> 00:32:41,820 That's great. 421 00:32:42,120 --> 00:32:42,820 It worked really well. 422 00:32:43,440 --> 00:32:43,900 That's what it is. 423 00:32:43,960 --> 00:32:45,260 There's still more to be done on that. 424 00:32:47,220 --> 00:32:51,680 There's some small stuff. They have put the stairs up between the lower parking lot and the upper parking lot. 425 00:32:52,000 --> 00:32:58,340 Some of the rip rap needs to be re-graded, but no significant work, like the big infrastructures in New York. 426 00:32:58,980 --> 00:33:00,840 The roadway itself is getting paved tomorrow. 427 00:33:01,120 --> 00:33:01,580 Oh yeah. 428 00:33:02,100 --> 00:33:04,920 The parking lots as well. 429 00:33:04,920 --> 00:33:05,280 Oh, yeah. 430 00:33:05,520 --> 00:33:05,720 Okay. 431 00:33:08,160 --> 00:33:08,460 Good. 432 00:33:09,540 --> 00:33:11,760 Yeah, we've been in contact with the 433 00:33:12,500 --> 00:33:13,940 property owners that live in that 434 00:33:13,940 --> 00:33:15,780 area that came in to talk to the 435 00:33:15,780 --> 00:33:17,520 council about a year or so ago. 436 00:33:18,100 --> 00:33:19,600 A lot of communication with them. 437 00:33:20,500 --> 00:33:22,080 They're really excited about the 438 00:33:22,080 --> 00:33:22,460 project. 439 00:33:22,660 --> 00:33:24,520 We met Kunal out there, for example, 440 00:33:24,520 --> 00:33:25,080 on Friday. 441 00:33:25,760 --> 00:33:28,320 And they reach out probably once 442 00:33:28,320 --> 00:33:29,680 every week and once every two weeks. 443 00:33:29,680 --> 00:33:33,260 But it's been fun watching their 444 00:33:33,260 --> 00:33:35,420 engagement as this has been built. 445 00:33:35,420 --> 00:33:39,740 and then with the Friday rain being able to stand out there and have them see 446 00:33:40,300 --> 00:33:46,540 how it's going to be different. It's been four years or plus so we've been talking about this. 447 00:33:47,420 --> 00:33:52,160 It's great to be able to help with financing through some grant funding and whatnot so that's perfect. 448 00:33:52,820 --> 00:33:56,940 Yeah, it took a long time to work out all the details and again I want to thank 449 00:33:56,940 --> 00:34:02,960 Cal for your church for cooperating and allowing us the easement to build upon and do that work and our friends at the 450 00:34:05,320 --> 00:34:13,880 We had a lot of people that helped contribute financially to make that a successful project because, again, it's $600,000. 451 00:34:13,880 --> 00:34:18,800 It was more than our stormwater fun-good handles, so I want to thank them for that as well. 452 00:34:20,840 --> 00:34:23,120 We should recap that in the newsletter. 453 00:34:24,860 --> 00:34:25,920 That's a good story. 454 00:34:26,900 --> 00:34:30,080 That is good story and the council's change of direction, right? 455 00:34:30,300 --> 00:34:37,020 From the underground system to coming up with the idea for this new affordable. 456 00:34:37,740 --> 00:34:41,220 Yeah, and the cost and how much was paid for. 457 00:34:41,600 --> 00:34:42,300 In the maintenance. 458 00:34:42,480 --> 00:34:42,580 By. 459 00:34:42,940 --> 00:34:44,000 This will be a lot easier to. 460 00:34:44,000 --> 00:34:44,840 Other entities. 461 00:34:46,420 --> 00:34:46,880 Okay. 462 00:34:47,540 --> 00:34:47,820 Good. 463 00:34:49,580 --> 00:34:50,840 Anybody got anything else? 464 00:34:53,280 --> 00:34:54,380 If not, we'll entertain them. 465 00:34:54,660 --> 00:34:55,460 We'll make the motion to adjourn. 466 00:34:56,180 --> 00:34:56,640 Second. 467 00:34:56,640 --> 00:34:59,540 The move in second, is there any further discussion? 468 00:35:00,540 --> 00:35:02,640 Hearing none, all in favor say aye. 469 00:35:02,920 --> 00:35:03,060 Aye. 470 00:35:03,360 --> 00:35:03,400 Aye. 471 00:35:03,820 --> 00:35:04,020 Opposed? 472 00:35:04,580 --> 00:35:05,500 Motion carries. 473 00:35:05,820 --> 00:35:06,580 We stand adjourned. 474 00:35:08,200 --> 00:35:10,220 You're watching LNCC.