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All right, good evening and welcome. It

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is 6 pm on uh August 18, 2026. I call

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the Stalk Township Board of Trustees

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meeting to order. Uh roll call, please

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clerk.

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» Supervisor House

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» Here. Commissioner Smith present.

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» Cesar Dyer here.

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» Trusty Bradlo here.

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» Trusty Acres here.

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» Trusty Sha Williams here.

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» Trusty Thurman here.

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Okay.

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All right. Uh, first and foremost, I'd

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like to say welcome to our newest

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trustee, Brick, and uh, glad to have you

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on board then. So, if we could please

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stand for the pledge, please, and if our

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newest trust could lead us.

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» I told you.

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» All right. Pledge allegiance to the flag

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of the United States of America and to

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the republic for which it stands. One

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nation under God, indivisible, with

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liberty and justice for all.

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» That

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» I told him you were going to throw him

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under the bottle, so he might want to

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know how to say it like froze earlier

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this year.

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» Okay.

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Um, next item we have is approval of the

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agenda. Um, does anyone wish to

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uh make or can I get a motion to approve

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the agenda? I'm sorry.

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» A motion.

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» I'll second.

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» Um, anyone wish to make any changes?

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I apologizes. Um, somehow I forgot to

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put page numbers on it this time. So, no

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page numbers. Um, okay. All those in

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favor of the agenda as presented signify

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by saying I. Please.

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» Any oppositions? extensions. Agenda is

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approved.

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Next up, we have presentations. And so,

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familiar faces with us tonight. Angela

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Meyer, who's CPA with Newark and

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Associates, who spent some time with us

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um the last few months doing our annual

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audit. And so, we all have uh the audit

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in front of us tonight.

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» Yes. So, as Mary said, you have the

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audit in front of you. We're going to

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start with the letter that we u write to

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you, the board. So, that's in the back.

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Um, if you want to pull that out, we'll

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start with that. So, our professional

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standards require that at the conclusion

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of the audit, we communicate certain

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matters to the board. And this is how we

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do it by writing you this letter here.

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Um,

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so on pages on page two, um, some of the

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things we're required to communicate

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with you if if there were any new

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accounting pronouncements. Um, there

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were not. Um, we're also required to say

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if we had any difficulties dealing with

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management or in completing the audit

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and I'm pleased to say we did not. Um,

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was went very smoothly. Um, all the

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information that we requested was

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provided. Um, so no no disagreements

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with management, no difficulties in

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completing the audit. Um, it went very

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well this year.

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Following that are the audit journal

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entries. Um so the audit journal entries

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are a variety of entries. Um

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the financial statements of the township

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are GAP basis which means they're full

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acral but in daytoday operations the

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township does not always record

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everything on a full acral basis such as

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deferred inflows and outflows. Those are

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things that we book as an audit entry um

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to present gap financial statements. So

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that's what some of these entries are.

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Um you'll see that there is reversing

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prior year payables and then recording

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this year's payable. Next year will

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reverse what was booked this year to

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record the next year. Um so it it looks

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like a lot of entries, but it doesn't

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mean anything was done incorrectly. Um

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it's just a function of the audit to

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pull the financial information into a

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full acral um format. Um there are also

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some reclassification entries. Um

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sometimes we break things apart into

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more specific account categories just

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for presentation purposes. So once

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again, it doesn't mean anything was done

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incorrectly. Um it's more of a a

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reporting entry just to make the

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financial statements um easier. you

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know, maybe on our trial balance and how

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we have things linked and pull through

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to our statements, it's easier to list

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them out. Um, so there were no entries

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that I would say were concerning or that

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gave me pause like what what's going on

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out here. Um, I'd say from an accounting

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standpoint, everything was recorded very

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well. Bank accounts were reconciled,

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which is what we like to see.

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And then after that is a discussion of

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internal control um

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significant deficiencies and material

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weaknesses. So we don't audit internal

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controls as part of the audit. We're

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only doing a financial statement audit,

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but we gain an understanding of what

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controls are in place over the financial

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reporting process. And if we notice

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anything that would be a material

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weakness or significant deficiency, then

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we're required to point it out, but it's

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definitely not all inclusive in that we

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don't audit the internal controls

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specifically.

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Um, so there's really not a significant

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change from prior years. As I've

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mentioned in past years, with a smaller

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governmental entity, it's hard to get

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away from segregation of duties and

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preparation of financial statements just

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because you have a limited staff to work

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with. Um, so with segregation of duties,

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you want to segregate custody of assets

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from recording from reconciliation. And

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when you only have a couple people in

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the office, that's a that's really hard

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to achieve. Um, I will say that

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you've over the years that we've been

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doing the audit, you've made great

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progress in trying to segregate things

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as much as possible with the staff that

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you have. Um, so when we have a

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discussion of saying cash dispersements

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at the township level aren't fully

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segregated,

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it's just Mary and the admin assistant.

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And so with two people, sometimes it's

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hard to split those duties up. Um, so

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that Mary's not doing everything. Um,

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but she has included a sheet for you

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guys that she's probably going to talk

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to you guys about a little bit more in

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depth that shows how she has tried to

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segregate the financial um, duties

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there. and we just pointed out in our

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letter maybe a few other things or ways

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that we think she could um maybe

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consider to help segregate them further,

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but you've made a lot of good progress

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in that. Um the other one is preparation

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of the financial statements. So that's

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basically saying that you rely on us to

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make those full acral entries so that

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you can have full gap financial

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statements. And so that kind of goes

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back to staffing without

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» [laughter]

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» An accounting professional with a good a

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deep understanding of financial

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statement presentation on staff. It's

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not something you could do on your own

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or that we expect you to. So, I'd say

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90% of our clients all have that comment

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and it's really not something to be

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concerned about. It's just letting you

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know that

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you don't that we are providing that

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service for you and you don't have

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someone on staff doing it. And also that

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as a board your responsibility of review

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is even more important. Um with

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segregation of duties especially um you

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get quite a bit of information before

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the board meeting in your board packet

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um with the list of invoices and bank

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statements and so your review of those

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things is really valuable as another

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level of oversight.

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Mary, did you want to jump in on any of

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that before we talk about the financial

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statements themselves?

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» Um,

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no, just the Well, yeah. Um so

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every year in in this report it we talk

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about segregation of fees and so um you

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know as Tiffany has completed completed

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a full year now and um we've been able

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to create systems and I've able been

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able to learn what her strengths are and

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everything. We have um found ways to try

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to segregate things a little bit more.

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So, this is what we do. Hopefully, um,

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when she sends you that report prior to

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the board meetings that has all the

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check reconciliations,

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um, you know, you're looking at those,

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comparing them to what's in the board

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packet, making sure that things are, um,

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you know, all all aligning there. Um and

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Andrea had some further recommendations

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of currently I keep the check stock of

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the um unwritten checks or you know the

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the blank checks and so she suggested

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that maybe uh her administrative

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assistant keep those in a locked area

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and then I just take what's as needed

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and Tiffany is recording on her

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spreadsheet that she sends to you the

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check numbers. So that's another system.

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And then um uh the check reconciliations

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um after I go into QuickBooks and

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reconcile the checks and produce these

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reports that are in the board packet,

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right? That's what you want.

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» So like the bank reconciliation, so when

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you reconcile the bank account.

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» Okay. Yep. and and those are included in

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the board packets that either one of you

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um compares what I came up with in the

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QuickBooks report to what resource bank

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sent us to make sure that the totals are

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the same and every single um activity

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that's whether it's a debit or credit in

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there

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» Matches up.

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» So we talked about maybe the admin

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assistant doing that role or maybe a

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trustee. it would just provide another

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person kind of checking over Mary's work

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to provide a check on on a reviewer

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oversight of that so that she's because

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she's able to sign the checks and she's

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also able to record the checks in the

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system and then she's reconciling them.

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So, not saying she would, but

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hypothetically, if she was to write a

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check um

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for personal use or to

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for some other reason, the bank

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reconciliation is a good way you would

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catch that because you would see that

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maybe it's it wouldn't be recorded in

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QuickBooks, but now all of a sudden you

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have this check on the bank statement

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that doesn't match over here and you're

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saying, "Well, we need to look a little

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bit more into this check." So that's why

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it's a good way to kind of have that

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oversight when somebody has all the

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responsibility.

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» I think that's all I have to add. Thank

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you.

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» So then in front of you, this um packet

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here are the audited financial

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statements.

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So it's going to start with our opinion

275
00:11:22,880 --> 00:11:27,440
on the audit once you get past the table

276
00:11:24,399 --> 00:11:29,680
of contents there. Um, so our opinion on

277
00:11:27,440 --> 00:11:31,839
the audit is the first item and we

278
00:11:29,680 --> 00:11:33,519
issued an unmodified opinion which is

279
00:11:31,839 --> 00:11:35,120
also referred to as a clean audit

280
00:11:33,519 --> 00:11:37,279
opinion. So that's the best audit

281
00:11:35,120 --> 00:11:40,000
opinion you can receive. Um, so you

282
00:11:37,279 --> 00:11:41,680
should be very pleased with that.

283
00:11:40,000 --> 00:11:44,320
Um, it just goes through and kind of

284
00:11:41,680 --> 00:11:46,240
lays out what our opinion was, what

285
00:11:44,320 --> 00:11:48,240
management's responsibilities for the

286
00:11:46,240 --> 00:11:52,160
financial statements are, and what our

287
00:11:48,240 --> 00:11:54,160
responsibilities as an auditor.

288
00:11:52,160 --> 00:11:55,680
And then after that, we get into the

289
00:11:54,160 --> 00:11:57,279
financial statements. And it's going to

290
00:11:55,680 --> 00:11:59,519
start at a very high level with the

291
00:11:57,279 --> 00:12:01,360
governmentwide financial statements and

292
00:11:59,519 --> 00:12:03,600
then as you move through it'll move to

293
00:12:01,360 --> 00:12:05,279
the fund financial statements and

294
00:12:03,600 --> 00:12:08,880
ultimately when we get to the back it'll

295
00:12:05,279 --> 00:12:10,959
get to your budget's actual. Um

296
00:12:08,880 --> 00:12:12,959
so not to say that there's no value in

297
00:12:10,959 --> 00:12:16,959
the governmentwide financial statements.

298
00:12:12,959 --> 00:12:20,560
there is it's just at a very high level

299
00:12:16,959 --> 00:12:22,480
and so a lot of boards find more of the

300
00:12:20,560 --> 00:12:24,480
information as they move through the

301
00:12:22,480 --> 00:12:28,240
packet because it's broken out into a

302
00:12:24,480 --> 00:12:30,079
lot more detail. Um so we'll kind of

303
00:12:28,240 --> 00:12:33,120
skip through that in case unless anybody

304
00:12:30,079 --> 00:12:34,560
has any questions. Um page five is when

305
00:12:33,120 --> 00:12:37,040
you're going to start to get to your

306
00:12:34,560 --> 00:12:38,320
fund financial statements and this is

307
00:12:37,040 --> 00:12:39,839
what you're probably a little bit more

308
00:12:38,320 --> 00:12:43,360
used to seeing because it's going to be

309
00:12:39,839 --> 00:12:47,040
broken out by fund. Um, so you'll have a

310
00:12:43,360 --> 00:12:51,200
little bit more detail of what the cash

311
00:12:47,040 --> 00:12:52,800
is in each fund or where the liabilities

312
00:12:51,200 --> 00:12:55,920
are.

313
00:12:52,800 --> 00:12:58,800
And following that is the income

314
00:12:55,920 --> 00:13:00,560
statement on page seven. Um, so that'll

315
00:12:58,800 --> 00:13:04,320
kind of let you know how you did overall

316
00:13:00,560 --> 00:13:08,240
for the year. Um,

317
00:13:04,320 --> 00:13:10,079
as far as income or expenses there.

318
00:13:08,240 --> 00:13:12,320
Following that are the notes to the

319
00:13:10,079 --> 00:13:14,639
financial statements and the notes to

320
00:13:12,320 --> 00:13:19,360
the financial statements just provide

321
00:13:14,639 --> 00:13:21,920
more information on the statements that

322
00:13:19,360 --> 00:13:23,839
um proceed it. So it gives you more

323
00:13:21,920 --> 00:13:28,000
in-depth information of the accounting

324
00:13:23,839 --> 00:13:30,639
policies of the township. Um how what's

325
00:13:28,000 --> 00:13:33,519
the policies for compensated absences?

326
00:13:30,639 --> 00:13:36,160
What's the policies for sick time? Um

327
00:13:33,519 --> 00:13:38,800
how are things calculated? Um, so it

328
00:13:36,160 --> 00:13:40,959
just delves a little bit deeper into

329
00:13:38,800 --> 00:13:43,279
those matters. What makes up

330
00:13:40,959 --> 00:13:45,519
investments? What types of things does

331
00:13:43,279 --> 00:13:47,839
the township invest in? So that's where

332
00:13:45,519 --> 00:13:50,720
you're going to find that information.

333
00:13:47,839 --> 00:13:53,279
Um, probably one of the more useful ones

334
00:13:50,720 --> 00:13:56,000
for a lot of boards is note four on page

335
00:13:53,279 --> 00:13:59,519
15. So this is going to be a breakdown

336
00:13:56,000 --> 00:14:01,680
of your fixed assets. So on that first

337
00:13:59,519 --> 00:14:04,320
page, fixed assets, not a depreciation,

338
00:14:01,680 --> 00:14:06,000
are all just lumped together. So this is

339
00:14:04,320 --> 00:14:09,279
going to give you a little bit more of a

340
00:14:06,000 --> 00:14:11,680
breakdown of your land, your buildings,

341
00:14:09,279 --> 00:14:13,920
equipment, infrastructure, and then how

342
00:14:11,680 --> 00:14:15,920
much depreciation has been taken on

343
00:14:13,920 --> 00:14:17,680
that. And it also gives a breakdown on

344
00:14:15,920 --> 00:14:19,120
depreciation as far as how much is

345
00:14:17,680 --> 00:14:22,160
general government. So general

346
00:14:19,120 --> 00:14:25,040
government, think town,

347
00:14:22,160 --> 00:14:28,959
GA, and then roadenbridge. That's pretty

348
00:14:25,040 --> 00:14:32,720
self-explanatory there.

349
00:14:28,959 --> 00:14:34,560
Um, and then on the next page is a note

350
00:14:32,720 --> 00:14:37,680
that's a little bit newer for you guys.

351
00:14:34,560 --> 00:14:40,320
It is debt because you took out a loan

352
00:14:37,680 --> 00:14:43,199
for the new building. So, that's going

353
00:14:40,320 --> 00:14:45,199
to show how much was taken out and how

354
00:14:43,199 --> 00:14:48,079
much was repaid. And then you will also

355
00:14:45,199 --> 00:14:49,839
have a schedule um for the debt payoff.

356
00:14:48,079 --> 00:14:53,199
So, you can kind of see over the next

357
00:14:49,839 --> 00:14:56,880
several years what the outlay for that

358
00:14:53,199 --> 00:14:59,279
debt payoff looks like.

359
00:14:56,880 --> 00:15:01,839
Um, following that on page 17, it starts

360
00:14:59,279 --> 00:15:04,639
to get into the IRMF

361
00:15:01,839 --> 00:15:06,320
note disclosures. Um, so that's going to

362
00:15:04,639 --> 00:15:10,279
give you a lot more information on the

363
00:15:06,320 --> 00:15:10,279
IRF plan

364
00:15:11,279 --> 00:15:17,440
and um

365
00:15:14,079 --> 00:15:21,199
when we get through that we get to the

366
00:15:17,440 --> 00:15:24,480
required supplementary information. So

367
00:15:21,199 --> 00:15:26,720
this is information that GASBY, the

368
00:15:24,480 --> 00:15:29,199
governmental accounting standards board,

369
00:15:26,720 --> 00:15:31,120
thinks is important to accompany the

370
00:15:29,199 --> 00:15:33,600
financial statements to put the

371
00:15:31,120 --> 00:15:36,000
financial statements um in context and

372
00:15:33,600 --> 00:15:38,399
provide additional information. So pages

373
00:15:36,000 --> 00:15:40,800
23 and 24 are just a lot more

374
00:15:38,399 --> 00:15:44,240
information on IRF. you have a 10-year

375
00:15:40,800 --> 00:15:47,040
schedule if you want to see how the

376
00:15:44,240 --> 00:15:49,600
retirement plan for IMREF has been

377
00:15:47,040 --> 00:15:52,639
funded and how that's looking over a

378
00:15:49,600 --> 00:15:54,480
10-year. Um, it's a nice historical look

379
00:15:52,639 --> 00:15:56,079
back there.

380
00:15:54,480 --> 00:15:58,079
But then you're going to get into the

381
00:15:56,079 --> 00:16:00,160
budget to actual. And I think this is

382
00:15:58,079 --> 00:16:02,880
what a lot of boards find the most

383
00:16:00,160 --> 00:16:05,519
useful because you can kind of see at a

384
00:16:02,880 --> 00:16:08,560
much more detailed level how you

385
00:16:05,519 --> 00:16:12,160
performed compared to the budget that

386
00:16:08,560 --> 00:16:14,639
you were expecting. Um and so that's

387
00:16:12,160 --> 00:16:16,240
what follows on the next few pages. The

388
00:16:14,639 --> 00:16:18,079
only other thing that is really

389
00:16:16,240 --> 00:16:20,399
different this year in this year's audit

390
00:16:18,079 --> 00:16:23,519
is you do have a new fund and it is the

391
00:16:20,399 --> 00:16:25,120
road capital fund. Um, so this is the

392
00:16:23,519 --> 00:16:28,240
first year that that fund has had

393
00:16:25,120 --> 00:16:31,440
activity and that fund was set up um for

394
00:16:28,240 --> 00:16:33,759
the new building.

395
00:16:31,440 --> 00:16:35,920
Are there any questions on the financial

396
00:16:33,759 --> 00:16:38,920
statements or the audit process in

397
00:16:35,920 --> 00:16:38,920
general?

398
00:16:39,839 --> 00:16:45,199
I know it's a lot to take in, a lot to

399
00:16:42,880 --> 00:16:46,800
read and look at. So, if you do take

400
00:16:45,199 --> 00:16:48,560
time to look at it over the next couple

401
00:16:46,800 --> 00:16:51,120
days and you come up with a question or

402
00:16:48,560 --> 00:16:52,639
something doesn't

403
00:16:51,120 --> 00:16:55,680
you you want a little more explanation

404
00:16:52,639 --> 00:16:57,839
on something, um Mary and Craig both

405
00:16:55,680 --> 00:17:00,639
have my email, so feel free to reach out

406
00:16:57,839 --> 00:17:02,320
and I'm happy to try and answer anything

407
00:17:00,639 --> 00:17:05,360
um that may come up or any questions

408
00:17:02,320 --> 00:17:07,439
that you may have. The only other item

409
00:17:05,360 --> 00:17:11,120
outstanding is the Illinois Comproller

410
00:17:07,439 --> 00:17:13,360
AFR report. Um, and

411
00:17:11,120 --> 00:17:16,319
Mary has approved that. So, we will get

412
00:17:13,360 --> 00:17:18,559
that filed. Um,

413
00:17:16,319 --> 00:17:20,799
and then that takes care of all your

414
00:17:18,559 --> 00:17:22,720
audit requirements for the year other

415
00:17:20,799 --> 00:17:24,880
than what needs to be sent to the county

416
00:17:22,720 --> 00:17:27,839
that you'll take care of.

417
00:17:24,880 --> 00:17:29,520
» And, um, we'll be voting to approve the

418
00:17:27,839 --> 00:17:30,720
audit at next month's meeting. I didn't

419
00:17:29,520 --> 00:17:32,480
want to do it tonight because I want to

420
00:17:30,720 --> 00:17:35,440
give you a chance to review it. Reach

421
00:17:32,480 --> 00:17:37,760
out to Andrea if you have questions. So,

422
00:17:35,440 --> 00:17:42,160
um, you know, you have the next 30 days

423
00:17:37,760 --> 00:17:44,720
to, uh, formulate your your vote, um, if

424
00:17:42,160 --> 00:17:48,000
if you want to get further clarification

425
00:17:44,720 --> 00:17:49,760
on anything.

426
00:17:48,000 --> 00:17:50,880
» Well, thank you very much for letting us

427
00:17:49,760 --> 00:17:53,360
serve you again this year.

428
00:17:50,880 --> 00:17:57,000
» Thank you.

429
00:17:53,360 --> 00:17:57,000
» Let's give you this.

430
00:18:04,559 --> 00:18:08,200
Bye

431
00:18:05,200 --> 00:18:08,200
» Bye.

432
00:18:08,960 --> 00:18:15,600
» Okay. Well,

433
00:18:11,440 --> 00:18:19,280
pleased that all went well. And

434
00:18:15,600 --> 00:18:22,760
» Well, troopers aren't here. No.

435
00:18:19,280 --> 00:18:22,760
» I do not believe.

436
00:18:24,720 --> 00:18:28,240
» Okay. Uh, next we have public comment.

437
00:18:26,720 --> 00:18:32,320
No members of the public. So, we'll go

438
00:18:28,240 --> 00:18:34,160
into reports, uh, supervisors report.

439
00:18:32,320 --> 00:18:36,240
Um,

440
00:18:34,160 --> 00:18:38,240
if you follow our Facebook page,

441
00:18:36,240 --> 00:18:42,480
hopefully you're seeing more marketing

442
00:18:38,240 --> 00:18:45,200
of Peace Park. Um, we're we're already

443
00:18:42,480 --> 00:18:47,200
making sales, so I'm excited about that.

444
00:18:45,200 --> 00:18:50,320
Um, and then we're wrapping up the final

445
00:18:47,200 --> 00:18:54,720
details for the memorials and the sign

446
00:18:50,320 --> 00:18:57,679
and um, post for the sign and just a lot

447
00:18:54,720 --> 00:19:00,720
of decisions all at once that It's kind

448
00:18:57,679 --> 00:19:02,960
of overwhelming. Um, but uh, thanks to

449
00:19:00,720 --> 00:19:06,240
Clerk Mccclaclin, we were able to do

450
00:19:02,960 --> 00:19:10,000
that wonderful aerial uh, video that

451
00:19:06,240 --> 00:19:13,600
gives a u, a great um, bird's eye view

452
00:19:10,000 --> 00:19:17,039
of the peace park. Um, and then I sent

453
00:19:13,600 --> 00:19:19,840
you all a calendar invite for the grand

454
00:19:17,039 --> 00:19:21,600
opening um, that's going to be on or

455
00:19:19,840 --> 00:19:25,039
dedication ceremony that's going to be

456
00:19:21,600 --> 00:19:27,120
on October 16th. That's a Friday. Um, so

457
00:19:25,039 --> 00:19:30,160
I do hope that you can join us. It's I

458
00:19:27,120 --> 00:19:33,679
I'm thinking it'll be late afternoon. Um

459
00:19:30,160 --> 00:19:35,120
but uh we kind of have to put the whole

460
00:19:33,679 --> 00:19:36,799
program together of what it's going to

461
00:19:35,120 --> 00:19:38,720
look like.

462
00:19:36,799 --> 00:19:40,720
Um

463
00:19:38,720 --> 00:19:43,600
uh since the last meeting on August 6,

464
00:19:40,720 --> 00:19:46,400
we had our senior summit. Um thank you

465
00:19:43,600 --> 00:19:49,280
to all of those who could volunteer to

466
00:19:46,400 --> 00:19:53,039
our presenters. Um Kim did an

467
00:19:49,280 --> 00:19:56,160
exceptional job um uh with the event

468
00:19:53,039 --> 00:20:00,559
again this year. um no attention was uh

469
00:19:56,160 --> 00:20:05,360
or no detail was uh not prepared for. Um

470
00:20:00,559 --> 00:20:09,039
we had um some folks from the uh uh

471
00:20:05,360 --> 00:20:11,440
senior coalition out of St. Charles come

472
00:20:09,039 --> 00:20:13,520
to check it out, observe it, see how it

473
00:20:11,440 --> 00:20:16,480
ran, said that they had heard about it

474
00:20:13,520 --> 00:20:18,400
out in their community. Um so I I really

475
00:20:16,480 --> 00:20:21,200
love that the attention that this event

476
00:20:18,400 --> 00:20:23,280
is getting. Um all the participants were

477
00:20:21,200 --> 00:20:26,880
very happy. I sat in on a couple

478
00:20:23,280 --> 00:20:30,240
sessions. Um, great information was

479
00:20:26,880 --> 00:20:31,440
shared. The, um, uh, Farm Bureau was

480
00:20:30,240 --> 00:20:32,960
wonderful to work with, very

481
00:20:31,440 --> 00:20:35,360
accommodating.

482
00:20:32,960 --> 00:20:38,240
And, um, since the senior summit, um,

483
00:20:35,360 --> 00:20:41,520
for the next couple of weeks, we have

484
00:20:38,240 --> 00:20:44,720
what is called the Thrive Encore series.

485
00:20:41,520 --> 00:20:46,559
And that, um, is sessions out in the

486
00:20:44,720 --> 00:20:50,240
community for some of our more popular

487
00:20:46,559 --> 00:20:52,240
topics. um because people's oftentimes

488
00:20:50,240 --> 00:20:55,919
either have a hard time decision

489
00:20:52,240 --> 00:20:58,720
deciding what session they want to go to

490
00:20:55,919 --> 00:21:01,280
um and so we like to offer we thought

491
00:20:58,720 --> 00:21:03,600
this would be a way to offer something

492
00:21:01,280 --> 00:21:04,819
um outside or if they can't if they

493
00:21:03,600 --> 00:21:07,360
couldn't make it that day.

494
00:21:04,819 --> 00:21:10,080
[clears throat] Um

495
00:21:07,360 --> 00:21:11,760
so um overall just very pleased with how

496
00:21:10,080 --> 00:21:13,440
everything is going with the senior

497
00:21:11,760 --> 00:21:18,400
summit.

498
00:21:13,440 --> 00:21:20,640
Um on August 11th um I um participated

499
00:21:18,400 --> 00:21:23,440
in the Decalp Metro expansion planning

500
00:21:20,640 --> 00:21:25,840
and environmental linkages study

501
00:21:23,440 --> 00:21:28,960
meeting. Um I was asked to serve on the

502
00:21:25,840 --> 00:21:30,720
technical advisory group and so uh it

503
00:21:28,960 --> 00:21:34,240
was a fascinating meeting. It was hosted

504
00:21:30,720 --> 00:21:39,120
at NIOU. Um there were individuals from

505
00:21:34,240 --> 00:21:45,120
Union Pacific, Metra, NIOU, the city um

506
00:21:39,120 --> 00:21:46,320
uh um the the group um

507
00:21:45,120 --> 00:21:49,200
can't remember the name of it, but but

508
00:21:46,320 --> 00:21:52,799
it's like a a urban planning group that

509
00:21:49,200 --> 00:21:55,440
um is doing the study for the city. Um

510
00:21:52,799 --> 00:21:57,760
so they talked about writership.

511
00:21:55,440 --> 00:22:00,960
Um they had all kinds of demographics

512
00:21:57,760 --> 00:22:05,679
for that. Um and so this is the first of

513
00:22:00,960 --> 00:22:08,320
12 meetings. Um so uh this is just a

514
00:22:05,679 --> 00:22:12,240
necessary stage that or thing they have

515
00:22:08,320 --> 00:22:14,960
to do um to move on to the next phase of

516
00:22:12,240 --> 00:22:16,880
um you know requesting that the the

517
00:22:14,960 --> 00:22:19,919
lines

518
00:22:16,880 --> 00:22:22,640
passenger rail be extended out here.

519
00:22:19,919 --> 00:22:25,039
Very very I'm multi-year process but um

520
00:22:22,640 --> 00:22:29,760
I'm really excited to be part of that.

521
00:22:25,039 --> 00:22:31,760
Um and then today um uh clerk mcclucklin

522
00:22:29,760 --> 00:22:34,880
and I both attended together from the

523
00:22:31,760 --> 00:22:37,440
start community and campus um welcome

524
00:22:34,880 --> 00:22:42,000
reception. It was a lunchon at parandas

525
00:22:37,440 --> 00:22:45,520
that was made up of um a lot of new

526
00:22:42,000 --> 00:22:47,600
faculty staff leadership at niu and then

527
00:22:45,520 --> 00:22:50,640
also throughout the community. So people

528
00:22:47,600 --> 00:22:54,159
were introduced um uh people from city

529
00:22:50,640 --> 00:22:57,679
departments, from uh nonforprofits,

530
00:22:54,159 --> 00:23:01,039
um niu leadership and it was just a

531
00:22:57,679 --> 00:23:02,880
great way to emphasize how uh so much

532
00:23:01,039 --> 00:23:06,640
wonderful collaboration happens in this

533
00:23:02,880 --> 00:23:09,520
community. Um so that was was very well

534
00:23:06,640 --> 00:23:12,960
attended as well. Um and then upcoming

535
00:23:09,520 --> 00:23:15,520
events, uh we have our

536
00:23:12,960 --> 00:23:18,159
uh vision and hearing screening clinic

537
00:23:15,520 --> 00:23:20,960
with the Decal or the um Lines of

538
00:23:18,159 --> 00:23:23,039
Illinois Foundation uh coming up on

539
00:23:20,960 --> 00:23:26,320
September 2nd.

540
00:23:23,039 --> 00:23:28,799
Um September 17th, IASH and iPass will

541
00:23:26,320 --> 00:23:32,880
be here again.

542
00:23:28,799 --> 00:23:36,480
And um October 3rd, we have our shred

543
00:23:32,880 --> 00:23:38,640
and recycle event for the fall.

544
00:23:36,480 --> 00:23:41,360
And then the 16th I mentioned is our

545
00:23:38,640 --> 00:23:45,360
peace park dedication ceremony 16th of

546
00:23:41,360 --> 00:23:47,919
October. And October 17th um the uh

547
00:23:45,360 --> 00:23:49,440
dedicate the grave dedication that was

548
00:23:47,919 --> 00:23:51,520
supposed to take place this last

549
00:23:49,440 --> 00:23:53,760
Saturday for the through the Daughters

550
00:23:51,520 --> 00:23:55,919
of the American Revolution um was

551
00:23:53,760 --> 00:23:57,840
rescheduled to the 17th because of

552
00:23:55,919 --> 00:24:00,799
Saturday's weather.

553
00:23:57,840 --> 00:24:03,440
And then today I received an email um

554
00:24:00,799 --> 00:24:05,280
for another um person that's buried in

555
00:24:03,440 --> 00:24:06,960
our cemetery that is going to have a

556
00:24:05,280 --> 00:24:12,159
medallion placed on their grave for

557
00:24:06,960 --> 00:24:14,720
recognition. Um that's uh George Ger and

558
00:24:12,159 --> 00:24:18,880
he's buried at Oakland Cemetery and he

559
00:24:14,720 --> 00:24:21,039
is the last Decal County

560
00:24:18,880 --> 00:24:23,919
um Civil War veteran

561
00:24:21,039 --> 00:24:26,559
» That must have been he's the last to

562
00:24:23,919 --> 00:24:28,640
survive. Um, so I'm I'm waiting to hear

563
00:24:26,559 --> 00:24:29,919
back if they're going to do a dedication

564
00:24:28,640 --> 00:24:32,799
ceremony because I thought we could

565
00:24:29,919 --> 00:24:34,960
combine them in the same day. Um, and

566
00:24:32,799 --> 00:24:37,279
then lastly, uh, September 1st, our

567
00:24:34,960 --> 00:24:39,360
committee on youth applications are due.

568
00:24:37,279 --> 00:24:42,159
And then also on September 1st is when

569
00:24:39,360 --> 00:24:44,400
we'll open our 2026 human service

570
00:24:42,159 --> 00:24:47,760
partnership applications and those will

571
00:24:44,400 --> 00:24:52,360
be available on our website.

572
00:24:47,760 --> 00:24:52,360
So, any questions about any of that?

573
00:24:53,200 --> 00:24:58,799
Okay. books report.

574
00:24:56,640 --> 00:25:00,720
Um

575
00:24:58,799 --> 00:25:03,600
on August

576
00:25:00,720 --> 00:25:05,279
10th, 11th, 10th maybe, we had um the

577
00:25:03,600 --> 00:25:09,760
Founders back to school bash. My kids go

578
00:25:05,279 --> 00:25:11,919
to Founders. And so um and Jeff from the

579
00:25:09,760 --> 00:25:15,200
um [clears throat] Road Fisher. They

580
00:25:11,919 --> 00:25:17,039
came out with their um you brought two

581
00:25:15,200 --> 00:25:18,799
plow trucks, two big trucks. Yeah. And

582
00:25:17,039 --> 00:25:21,679
so that was really nice for the kids to

583
00:25:18,799 --> 00:25:25,520
climb into and see up there and they

584
00:25:21,679 --> 00:25:27,679
stayed um for that whole event. it was

585
00:25:25,520 --> 00:25:30,559
very rainy. Um, but we really

586
00:25:27,679 --> 00:25:32,400
appreciated them being out there. So,

587
00:25:30,559 --> 00:25:33,840
uh, and then I also want to highlight

588
00:25:32,400 --> 00:25:36,559
some other events that we have coming

589
00:25:33,840 --> 00:25:38,960
up. So, the township town hall, uh, is

590
00:25:36,559 --> 00:25:41,760
taking place this Thursday. Uh, if you

591
00:25:38,960 --> 00:25:44,000
want to go to that, it's at the Decal

592
00:25:41,760 --> 00:25:46,159
County Community Outreach building from

593
00:25:44,000 --> 00:25:49,279
9:00 a.m. to 400 p.m. There's a variety

594
00:25:46,159 --> 00:25:52,080
of, um, topics being covered that day.

595
00:25:49,279 --> 00:25:54,799
Uh there's lunch being served and um

596
00:25:52,080 --> 00:25:58,000
just some really good information. Um I

597
00:25:54,799 --> 00:26:00,159
believe everyone's been sent that um

598
00:25:58,000 --> 00:26:01,600
yeah the schedule for it too. Um I know

599
00:26:00,159 --> 00:26:04,240
I'll be going out there and I can only

600
00:26:01,600 --> 00:26:06,880
stay for like an hour or so. So whatever

601
00:26:04,240 --> 00:26:09,039
you can go to is great. Um there's also

602
00:26:06,880 --> 00:26:13,840
the MCA you guys have in front of you.

603
00:26:09,039 --> 00:26:17,600
The symposium is coming up on

604
00:26:13,840 --> 00:26:20,320
September 29th. Um again a variety of

605
00:26:17,600 --> 00:26:22,960
sessions. um and things that they are

606
00:26:20,320 --> 00:26:25,679
covering. And then if you want to

607
00:26:22,960 --> 00:26:31,080
register, TOI is having their annual

608
00:26:25,679 --> 00:26:31,080
conference November 9th through 11th.

609
00:26:32,640 --> 00:26:37,200
Any questions for clerk?

610
00:26:35,440 --> 00:26:38,240
Thank you.

611
00:26:37,200 --> 00:26:40,240
Commissioner,

612
00:26:38,240 --> 00:26:42,880
» I'm just I've got quite a little list

613
00:26:40,240 --> 00:26:45,279
here and uh I'm going to first start by

614
00:26:42,880 --> 00:26:47,440
saying that we are still working through

615
00:26:45,279 --> 00:26:49,440
our QuickBooks and you'll I'll have more

616
00:26:47,440 --> 00:26:51,039
information So that's why you didn't

617
00:26:49,440 --> 00:26:53,360
receive anything. These two packets that

618
00:26:51,039 --> 00:26:55,919
were given out to everyone kind of give

619
00:26:53,360 --> 00:26:59,840
all the financial reports

620
00:26:55,919 --> 00:27:01,919
um up to date or uh for the road

621
00:26:59,840 --> 00:27:05,120
district portion of that. So we're

622
00:27:01,919 --> 00:27:07,600
hoping by September's meeting. I know I

623
00:27:05,120 --> 00:27:11,120
bet you it's like a recording coming out

624
00:27:07,600 --> 00:27:13,840
of me, but uh u we're there. We're

625
00:27:11,120 --> 00:27:15,760
getting there. So, um, and there's a lot

626
00:27:13,840 --> 00:27:18,640
of news on that that I can't really

627
00:27:15,760 --> 00:27:21,679
share, um, with the legalities of all

628
00:27:18,640 --> 00:27:24,400
that, but, uh, so yeah, moving forward.

629
00:27:21,679 --> 00:27:26,880
So, uh, June 27th, or I'm sorry, July

630
00:27:24,400 --> 00:27:28,960
27th through the 29th, I was in East

631
00:27:26,880 --> 00:27:31,200
Pori at the Township Highway

632
00:27:28,960 --> 00:27:33,360
Commissioners, Illinois summer seminar.

633
00:27:31,200 --> 00:27:35,600
Learned a lot. It was um, I've been

634
00:27:33,360 --> 00:27:37,919
going since 13, I think, was my first

635
00:27:35,600 --> 00:27:41,440
year going. Um, one of the better ones.

636
00:27:37,919 --> 00:27:44,320
I have to admit they uh they as in we as

637
00:27:41,440 --> 00:27:46,400
I'm the vice president now. Um, and

638
00:27:44,320 --> 00:27:48,320
former president. I replaced Danny

639
00:27:46,400 --> 00:27:50,559
Henning that passed away unexpectedly as

640
00:27:48,320 --> 00:27:52,320
the vice president again. Uh, but

641
00:27:50,559 --> 00:27:55,039
anyway, uh, changed the whole format

642
00:27:52,320 --> 00:27:58,159
around. Had a lot of different and new

643
00:27:55,039 --> 00:28:00,159
speakers, uh, county engineers,

644
00:27:58,159 --> 00:28:02,000
um, and different, uh, engineering

645
00:28:00,159 --> 00:28:04,799
groups and stuff. Learned a lot more

646
00:28:02,000 --> 00:28:07,520
about roads. Um, and I'm always up for

647
00:28:04,799 --> 00:28:10,720
that kind of stuff. So that was really

648
00:28:07,520 --> 00:28:14,320
interesting. Um

649
00:28:10,720 --> 00:28:15,919
I and also uh moving on my uh Hunter and

650
00:28:14,320 --> 00:28:18,559
Ryan

651
00:28:15,919 --> 00:28:20,720
um have both left me for the summer and

652
00:28:18,559 --> 00:28:23,360
are back to school. So I guess they do

653
00:28:20,720 --> 00:28:24,799
not want to most cemeteries and do ditch

654
00:28:23,360 --> 00:28:27,120
work the rest of their lives. So they

655
00:28:24,799 --> 00:28:30,000
went back to school. Uh Hunter's last

656
00:28:27,120 --> 00:28:32,720
day was August 6th. He's a college

657
00:28:30,000 --> 00:28:34,720
student down in Southern Illinois. Um

658
00:28:32,720 --> 00:28:37,760
and then Ryan's last day was August

659
00:28:34,720 --> 00:28:40,720
13th. So, my staff's kind of dwindling

660
00:28:37,760 --> 00:28:44,880
down. Um, a more important thing, moving

661
00:28:40,720 --> 00:28:49,799
on, um, I have to declare an emergency

662
00:28:44,880 --> 00:28:49,799
purchase under um, ILCS56-201

663
00:28:51,840 --> 00:28:57,039
um.7

664
00:28:54,240 --> 00:28:58,320
um, of the Illinois Highway Code um, as

665
00:28:57,039 --> 00:29:01,679
the highway commission in the Cal

666
00:28:58,320 --> 00:29:06,240
Township Road District to to abruptly

667
00:29:01,679 --> 00:29:08,640
secure salt for this season. Um, in this

668
00:29:06,240 --> 00:29:10,799
bundle of paperwork you got is a

669
00:29:08,640 --> 00:29:12,480
memorandum from the the purchasing

670
00:29:10,799 --> 00:29:15,760
program to the state of Illinois which

671
00:29:12,480 --> 00:29:20,640
is the central management services.

672
00:29:15,760 --> 00:29:23,200
um 247 entities statewide including uh

673
00:29:20,640 --> 00:29:27,440
most of Decalb County, the city of

674
00:29:23,200 --> 00:29:30,559
Decalb uh the local tollway shop uh the

675
00:29:27,440 --> 00:29:33,520
university myself and most all but one

676
00:29:30,559 --> 00:29:36,000
township that I'm aware of and one town

677
00:29:33,520 --> 00:29:39,440
in Decal County amongst a whole lot of

678
00:29:36,000 --> 00:29:42,000
other people did not get a salt bid uh

679
00:29:39,440 --> 00:29:44,640
this year. So reading on this memorandum

680
00:29:42,000 --> 00:29:47,279
and and talk and the emails that I've

681
00:29:44,640 --> 00:29:49,039
received from the state, basically they

682
00:29:47,279 --> 00:29:50,399
would lock you in if you wanted to go

683
00:29:49,039 --> 00:29:54,320
back out and they would put it out for

684
00:29:50,399 --> 00:29:56,799
an emergency bid again. Um you have to

685
00:29:54,320 --> 00:29:58,799
purchase you have to take the bid and

686
00:29:56,799 --> 00:30:02,720
you have to take 100% of your salt.

687
00:29:58,799 --> 00:30:07,120
Usually we're on an 80 um to 120% of

688
00:30:02,720 --> 00:30:09,760
salt. So um those prices that was not

689
00:30:07,120 --> 00:30:12,320
something I was comfortable with. Hence

690
00:30:09,760 --> 00:30:14,240
bringing me to the emergency purchase

691
00:30:12,320 --> 00:30:16,559
because it is not something that I would

692
00:30:14,240 --> 00:30:19,279
be able to put out for bid. Also, just

693
00:30:16,559 --> 00:30:21,440
to back up that information is a is a

694
00:30:19,279 --> 00:30:23,600
letter from uh the road district's

695
00:30:21,440 --> 00:30:26,559
attorney, John Reding Schaefer, that

696
00:30:23,600 --> 00:30:31,440
you'll see to address to me explaining

697
00:30:26,559 --> 00:30:33,679
why he has come up with the same um

698
00:30:31,440 --> 00:30:37,360
reasoning behind that I have as far as

699
00:30:33,679 --> 00:30:40,799
the no bid. I have secured salt

700
00:30:37,360 --> 00:30:44,559
um and uh it the salt I have secured for

701
00:30:40,799 --> 00:30:49,279
the for this season the 26 27 season is

702
00:30:44,559 --> 00:30:52,080
$140 per ton not delivered.

703
00:30:49,279 --> 00:30:56,320
So that um we can either we will haul it

704
00:30:52,080 --> 00:30:59,120
ourselves from Lamont to here um which

705
00:30:56,320 --> 00:31:02,799
or we will hire um transportation. The

706
00:30:59,120 --> 00:31:05,440
transportation costs are extremely high

707
00:31:02,799 --> 00:31:09,120
and could range anywhere from about $16

708
00:31:05,440 --> 00:31:10,880
a ton to $40 a ton.

709
00:31:09,120 --> 00:31:12,799
» Are there any advantages to having them

710
00:31:10,880 --> 00:31:15,679
delivered over

711
00:31:12,799 --> 00:31:17,600
» Yeah, it it would just I mean I have to

712
00:31:15,679 --> 00:31:19,840
put tarps on my trucks. I have to get

713
00:31:17,600 --> 00:31:22,240
eye passes, you know, and just and we

714
00:31:19,840 --> 00:31:26,720
can't. Our straight trucks haul

715
00:31:22,240 --> 00:31:28,000
approximately 12 ton. Semi hauls 25.

716
00:31:26,720 --> 00:31:29,760
So, um,

717
00:31:28,000 --> 00:31:31,919
» Well, what they charge per axle, that

718
00:31:29,760 --> 00:31:35,440
would I mean, the tolls alone.

719
00:31:31,919 --> 00:31:37,840
» Yeah. I I mean, so I I don't know yet.

720
00:31:35,440 --> 00:31:39,519
They're still working on the salt, but I

721
00:31:37,840 --> 00:31:42,320
wanted to make sure and secured this

722
00:31:39,519 --> 00:31:45,120
tonnage. Um, I've also lowered my

723
00:31:42,320 --> 00:31:48,720
quantity. We were my original to go off

724
00:31:45,120 --> 00:31:50,720
for bid was 350 or 350 ton. I dropped it

725
00:31:48,720 --> 00:31:53,360
to 200.

726
00:31:50,720 --> 00:31:56,559
um which the 200 not delivered puts me

727
00:31:53,360 --> 00:31:59,919
at $28,000 which keeps me under the

728
00:31:56,559 --> 00:32:01,760
$30,000 threshold of bidding. You will

729
00:31:59,919 --> 00:32:05,200
see in the letter from the attorney that

730
00:32:01,760 --> 00:32:07,840
he is of the old school and forgot that

731
00:32:05,200 --> 00:32:09,519
they raised it. So he um I think the

732
00:32:07,840 --> 00:32:12,559
third paragraph down on the first page

733
00:32:09,519 --> 00:32:15,279
he put $20,000. That is actually now

734
00:32:12,559 --> 00:32:19,039
been changed to $30,000.

735
00:32:15,279 --> 00:32:21,120
Um, and in comparison, last year we paid

736
00:32:19,039 --> 00:32:24,559
delivered here

737
00:32:21,120 --> 00:32:25,039
$782 a ton for solar.

738
00:32:24,559 --> 00:32:26,320
» Wow.

739
00:32:25,039 --> 00:32:26,559
» So that's the difference.

740
00:32:26,320 --> 00:32:28,720
» Yeah.

741
00:32:26,559 --> 00:32:31,840
» I got a quote from a gentleman that cold

742
00:32:28,720 --> 00:32:36,080
called me today from down by St. Louis

743
00:32:31,840 --> 00:32:39,440
» Of $310 a ton delivered here.

744
00:32:36,080 --> 00:32:43,440
» And that's what the range is. This $140

745
00:32:39,440 --> 00:32:47,200
a ton is treated that we treat here. It

746
00:32:43,440 --> 00:32:49,760
runs me anywhere from$25 to $30 a ton.

747
00:32:47,200 --> 00:32:52,320
So I can pick it up directly or have it

748
00:32:49,760 --> 00:32:57,120
delivered as treated salt. Their price

749
00:32:52,320 --> 00:33:00,480
of just regular salt was like 111

750
00:32:57,120 --> 00:33:03,120
which is more mirrors that 7802

751
00:33:00,480 --> 00:33:06,159
than we received last year. Still not

752
00:33:03,120 --> 00:33:10,399
delivered. So I would still be say the

753
00:33:06,159 --> 00:33:14,960
140 to 160 delivered. So, I mean, it's

754
00:33:10,399 --> 00:33:17,360
it's really um we can afford it. I will

755
00:33:14,960 --> 00:33:20,559
say that. I mean, I found out at the

756
00:33:17,360 --> 00:33:22,480
summer seminar and and was making calls

757
00:33:20,559 --> 00:33:25,120
on the way home to secure salt. That

758
00:33:22,480 --> 00:33:27,120
because I wanted to be the first one to

759
00:33:25,120 --> 00:33:28,960
secure salt, not the last one to secure

760
00:33:27,120 --> 00:33:32,080
salt. You're going to hear numbers. I

761
00:33:28,960 --> 00:33:34,240
think city, the county, niu, and a bunch

762
00:33:32,080 --> 00:33:36,000
of them went in together.

763
00:33:34,240 --> 00:33:37,679
Um I don't know if they've secured it

764
00:33:36,000 --> 00:33:41,600
yet and their number is right around

765
00:33:37,679 --> 00:33:44,399
thatund 15 I think 108 somewhere around

766
00:33:41,600 --> 00:33:47,279
in there. Um and the problem being is

767
00:33:44,399 --> 00:33:50,320
the salt that I've already secured

768
00:33:47,279 --> 00:33:52,559
is on route from Egypt to the United

769
00:33:50,320 --> 00:33:55,600
States. A lot of these other companies

770
00:33:52,559 --> 00:33:58,880
are or placing orders overseas whether

771
00:33:55,600 --> 00:34:02,159
it be in Europe or in South America.

772
00:33:58,880 --> 00:34:05,200
Um so uh Chile is a big producer of salt

773
00:34:02,159 --> 00:34:07,279
Egypt and other places. I can go on and

774
00:34:05,200 --> 00:34:09,440
on. I've learned more in the last three

775
00:34:07,279 --> 00:34:11,760
weeks than I ever thought I'd want to

776
00:34:09,440 --> 00:34:13,280
know about salt. And the biggest deal

777
00:34:11,760 --> 00:34:15,599
was Cargill, one of the biggest

778
00:34:13,280 --> 00:34:18,079
producers in the state suppliers in the

779
00:34:15,599 --> 00:34:20,079
state of Illinois, did not bid any salt

780
00:34:18,079 --> 00:34:22,800
this year.

781
00:34:20,079 --> 00:34:25,280
Um, so that's what really hurt us. So,

782
00:34:22,800 --> 00:34:27,280
uh, it kind of it is what it is. You

783
00:34:25,280 --> 00:34:30,560
have to have it or we have to have it

784
00:34:27,280 --> 00:34:33,040
anyway. um you know to try and tell

785
00:34:30,560 --> 00:34:35,839
folks that there's no salt on the roads

786
00:34:33,040 --> 00:34:38,399
in an ice storm uh in this populated

787
00:34:35,839 --> 00:34:41,440
area is just not something I'm up for.

788
00:34:38,399 --> 00:34:42,879
So uh we can secure it

789
00:34:41,440 --> 00:34:45,520
and we're going to and I'll have more

790
00:34:42,879 --> 00:34:48,800
updates on the uh whether we deliver it

791
00:34:45,520 --> 00:34:51,359
or how we're going to work that. Um so

792
00:34:48,800 --> 00:34:53,440
that's kind of the worst news. Um we are

793
00:34:51,359 --> 00:34:56,320
finishing up Nelson Road and South Bald

794
00:34:53,440 --> 00:34:59,599
Road uh and paving there will start uh

795
00:34:56,320 --> 00:35:02,800
the week of September 1st and last about

796
00:34:59,599 --> 00:35:05,200
2 or 3 weeks and then our annual uh road

797
00:35:02,800 --> 00:35:08,560
striping. Under federal law, you have to

798
00:35:05,200 --> 00:35:10,480
restripe your roads annually under the

799
00:35:08,560 --> 00:35:14,480
new MUCD

800
00:35:10,480 --> 00:35:17,440
book that um comes out about every

801
00:35:14,480 --> 00:35:20,320
8 to 20 years. It seems like the feds

802
00:35:17,440 --> 00:35:23,119
put this book out. uh what it does and

803
00:35:20,320 --> 00:35:25,359
it's really now the driverless cars

804
00:35:23,119 --> 00:35:26,880
follow the stripes on your roads.

805
00:35:25,359 --> 00:35:28,560
» So I don't understand what's going to

806
00:35:26,880 --> 00:35:30,560
happen when they hit a gravel road, but

807
00:35:28,560 --> 00:35:33,599
that's not in this township. So I don't

808
00:35:30,560 --> 00:35:36,240
concern myself a lot with that. Um on

809
00:35:33,599 --> 00:35:38,800
Saturday, August 1st, we were at the

810
00:35:36,240 --> 00:35:41,520
resource bank um for a touch of truck

811
00:35:38,800 --> 00:35:44,640
program and got a wonderful card from

812
00:35:41,520 --> 00:35:47,119
the folks over on the Glidden Road. Um I

813
00:35:44,640 --> 00:35:49,680
did not was not aware they're 150 years

814
00:35:47,119 --> 00:35:51,920
oldund something like that. So they

815
00:35:49,680 --> 00:35:55,040
started out as a multinational bank and

816
00:35:51,920 --> 00:35:57,440
then that's when it became resource and

817
00:35:55,040 --> 00:35:59,599
then um as the clerk talked about on

818
00:35:57,440 --> 00:36:02,160
August 8th me and Jeff took the a

819
00:35:59,599 --> 00:36:04,880
snowplow and the greater to founders uh

820
00:36:02,160 --> 00:36:06,160
for that I'm uh the kids love this stuff

821
00:36:04,880 --> 00:36:08,640
you know they like to climb up the

822
00:36:06,160 --> 00:36:11,680
grater resource bank I was the only one

823
00:36:08,640 --> 00:36:14,480
that went with just one truck it was a

824
00:36:11,680 --> 00:36:17,520
little tighter parking lot but uh um had

825
00:36:14,480 --> 00:36:19,520
a great time at Founders. It rained and

826
00:36:17,520 --> 00:36:21,680
uh and it was hotter than you know what,

827
00:36:19,520 --> 00:36:25,520
but uh other than that, this old guy

828
00:36:21,680 --> 00:36:28,320
held on. So, um moving on to my last

829
00:36:25,520 --> 00:36:30,079
thing, uh the road district is has

830
00:36:28,320 --> 00:36:33,280
contracted with the new accounting firm

831
00:36:30,079 --> 00:36:36,560
for our QuickBooks and to stay on later

832
00:36:33,280 --> 00:36:39,280
on. As the auditor um that was here,

833
00:36:36,560 --> 00:36:42,000
Andrea, spoke about kind of that

834
00:36:39,280 --> 00:36:43,040
internal extra measure. That's what they

835
00:36:42,000 --> 00:36:44,400
were going to that's what they're going

836
00:36:43,040 --> 00:36:46,960
to do for the road district. They're

837
00:36:44,400 --> 00:36:49,040
going to quarterly reconcile everything

838
00:36:46,960 --> 00:36:50,720
backwards. They're right now going back

839
00:36:49,040 --> 00:36:53,119
into our books and [clears throat]

840
00:36:50,720 --> 00:36:56,320
having to start over from April one,

841
00:36:53,119 --> 00:36:59,200
taking payroll back to January 1 because

842
00:36:56,320 --> 00:37:01,920
a lot of that the numbers

843
00:36:59,200 --> 00:37:03,920
um aren't mirroring what should be

844
00:37:01,920 --> 00:37:07,680
happening. It's not that my staff didn't

845
00:37:03,920 --> 00:37:09,760
get paid properly, the taxes are proper.

846
00:37:07,680 --> 00:37:12,320
It's just QuickBooks is shooting out

847
00:37:09,760 --> 00:37:14,079
numbers that just don't make sense. and

848
00:37:12,320 --> 00:37:15,839
we were really steered in the wrong

849
00:37:14,079 --> 00:37:17,440
direction and took on the wrong

850
00:37:15,839 --> 00:37:19,440
QuickBooks.

851
00:37:17,440 --> 00:37:22,800
So, this firm does it all. They also

852
00:37:19,440 --> 00:37:26,480
will be auditing our portion of IMRF.

853
00:37:22,800 --> 00:37:28,640
They they are uh contracted with IMRF

854
00:37:26,480 --> 00:37:31,359
and it's just an extra layer that they

855
00:37:28,640 --> 00:37:33,920
will look at and then they're also put

856
00:37:31,359 --> 00:37:36,000
them in contact with the auditors to try

857
00:37:33,920 --> 00:37:38,560
and get our books as close as possible

858
00:37:36,000 --> 00:37:40,960
to, you know, minimize the time for the

859
00:37:38,560 --> 00:37:43,200
auditors to have to be here. like what

860
00:37:40,960 --> 00:37:46,560
exactly are you looking for? And with

861
00:37:43,200 --> 00:37:48,960
all these reconciles and the the pages

862
00:37:46,560 --> 00:37:51,040
from the auditors

863
00:37:48,960 --> 00:37:53,839
um they're trying to you know they want

864
00:37:51,040 --> 00:37:56,240
to figure all that out so that it's less

865
00:37:53,839 --> 00:37:58,160
you know abruptly at the end of the year

866
00:37:56,240 --> 00:38:01,040
too. So they will be staying on there's

867
00:37:58,160 --> 00:38:04,480
like there's three phases realistically.

868
00:38:01,040 --> 00:38:07,839
This first phase is just to get us up

869
00:38:04,480 --> 00:38:09,760
and running and then the second phase is

870
00:38:07,839 --> 00:38:13,599
kind of working with us and then kind of

871
00:38:09,760 --> 00:38:16,400
auditing us on a quarterly cycle of, you

872
00:38:13,599 --> 00:38:18,640
know, checking Amy's work, my new uh

873
00:38:16,400 --> 00:38:20,480
executive assistant, you know, with the

874
00:38:18,640 --> 00:38:23,119
reconciling of the checking accounts

875
00:38:20,480 --> 00:38:25,839
back and forth to the to QuickBooks to

876
00:38:23,119 --> 00:38:29,119
keep that updated. They are also digging

877
00:38:25,839 --> 00:38:31,760
back and I've sent them every audit that

878
00:38:29,119 --> 00:38:34,079
I have. They they found an account on

879
00:38:31,760 --> 00:38:38,400
QuickBooks that's out floating out there

880
00:38:34,079 --> 00:38:39,839
with not only the township's information

881
00:38:38,400 --> 00:38:41,680
because they they've worked with

882
00:38:39,839 --> 00:38:44,480
QuickBooks, this company has been in

883
00:38:41,680 --> 00:38:47,520
business since 1991.

884
00:38:44,480 --> 00:38:50,400
So, um, she's cuz she's asking questions

885
00:38:47,520 --> 00:38:52,720
and I'm trying to explain being the

886
00:38:50,400 --> 00:38:54,880
oldest man in in this room right now

887
00:38:52,720 --> 00:38:56,640
when it comes to being elected here

888
00:38:54,880 --> 00:38:59,280
because there was so many like we'd have

889
00:38:56,640 --> 00:39:01,520
a supervisor set up a QuickBooks and

890
00:38:59,280 --> 00:39:04,240
then let it go and then, you know,

891
00:39:01,520 --> 00:39:06,320
another person do it. So, she's just

892
00:39:04,240 --> 00:39:08,800
trying to weed through all that because

893
00:39:06,320 --> 00:39:10,079
as she's putting our name out there, the

894
00:39:08,800 --> 00:39:13,760
stuff's coming at her.

895
00:39:10,079 --> 00:39:15,280
» Yeah. So, it's really just uh kind of

896
00:39:13,760 --> 00:39:17,839
going through that and figuring it all

897
00:39:15,280 --> 00:39:21,359
out. And a lot of the numbers even years

898
00:39:17,839 --> 00:39:23,200
ago aren't coinciding with the audits,

899
00:39:21,359 --> 00:39:25,440
you know, and stuff like that can come

900
00:39:23,200 --> 00:39:28,560
back to really get us. So, um that's

901
00:39:25,440 --> 00:39:30,240
what they're trying to do. Um, it's

902
00:39:28,560 --> 00:39:32,960
crazy because when I walk in this

903
00:39:30,240 --> 00:39:35,040
building at 6:00 am, she's tied to our

904
00:39:32,960 --> 00:39:37,520
computers for just the road district

905
00:39:35,040 --> 00:39:40,720
part of the server for QuickBooks and

906
00:39:37,520 --> 00:39:43,520
that computers on in Amy's office at

907
00:39:40,720 --> 00:39:45,359
6:00 a.m. there. She's working on stuff.

908
00:39:43,520 --> 00:39:48,400
So, I know they were when I was down

909
00:39:45,359 --> 00:39:51,520
here Saturday, she was working. So, um,

910
00:39:48,400 --> 00:39:54,560
she's doing her best to get the proper

911
00:39:51,520 --> 00:39:57,040
board documents to you folks and just

912
00:39:54,560 --> 00:39:59,680
to, you know, maybe slow down my gray

913
00:39:57,040 --> 00:40:01,839
hair coming out of my head on a daily

914
00:39:59,680 --> 00:40:04,160
basis so I don't rip it out trying to

915
00:40:01,839 --> 00:40:05,440
resolve all these issues. So, that's

916
00:40:04,160 --> 00:40:07,680
kind of where we're at. I'll have a lot

917
00:40:05,440 --> 00:40:09,920
more updates with that. And she might

918
00:40:07,680 --> 00:40:13,200
even be coming in to uh speak with all

919
00:40:09,920 --> 00:40:17,280
you guys um here in either probably be

920
00:40:13,200 --> 00:40:19,119
October. So, um, if that happens. Uh, so

921
00:40:17,280 --> 00:40:21,440
yeah, that's it for me. If there's not

922
00:40:19,119 --> 00:40:23,680
any questions,

923
00:40:21,440 --> 00:40:27,160
» You pass the warrants down, please.

924
00:40:23,680 --> 00:40:27,160
Signature pages.

925
00:40:27,599 --> 00:40:32,400
» Thank you.

926
00:40:30,560 --> 00:40:35,040
» Okay. Assessor's report.

927
00:40:32,400 --> 00:40:36,880
» Uh, last month I attended a land

928
00:40:35,040 --> 00:40:39,119
valuation class for part of my

929
00:40:36,880 --> 00:40:42,400
continuing education

930
00:40:39,119 --> 00:40:48,079
uh in Neighborville, July 29th through

931
00:40:42,400 --> 00:40:51,839
the 31st. Uh we are scheduled to move on

932
00:40:48,079 --> 00:40:54,320
August 24th. That would be on Monday. We

933
00:40:51,839 --> 00:40:56,800
are in process of packing everything up

934
00:40:54,320 --> 00:40:59,920
in containers so it's as simple as

935
00:40:56,800 --> 00:41:02,480
possible for the movers and we will be

936
00:40:59,920 --> 00:41:06,200
out of the building Monday.

937
00:41:02,480 --> 00:41:06,200
That's all I got.

938
00:41:08,079 --> 00:41:14,000
» Uh trustes reports. Trusty Acres

939
00:41:11,520 --> 00:41:15,839
» No report. Trusty report.

940
00:41:14,000 --> 00:41:17,599
» Trusty Thurman.

941
00:41:15,839 --> 00:41:19,520
» Trusty Shy Williams.

942
00:41:17,599 --> 00:41:21,040
» Uh, nothing besides I'm excited to be

943
00:41:19,520 --> 00:41:22,720
here for my first meeting, but otherwise

944
00:41:21,040 --> 00:41:25,839
I report.

945
00:41:22,720 --> 00:41:29,119
» Thank you.

946
00:41:25,839 --> 00:41:32,240
» Okay, we'll move on to bill paying.

947
00:41:29,119 --> 00:41:35,760
Um, may I get a motion to approve the

948
00:41:32,240 --> 00:41:39,960
August bills to pay? Uh, for town that

949
00:41:35,760 --> 00:41:39,960
equals $40,495.

950
00:41:41,280 --> 00:41:46,480
And for the road district,

951
00:41:44,640 --> 00:41:50,520
um

952
00:41:46,480 --> 00:41:50,520
August is $88,28243.

953
00:41:52,720 --> 00:42:00,200
And then the July audit reports, uh July

954
00:41:55,760 --> 00:42:00,200
for the road district is $59,81.35

955
00:42:01,680 --> 00:42:08,200
and for town 210,00

956
00:42:05,200 --> 00:42:08,200
$210,396.74.

957
00:42:11,599 --> 00:42:14,599
Second

958
00:42:15,680 --> 00:42:20,400
» Uh discussion

959
00:42:18,480 --> 00:42:22,720
any questions?

960
00:42:20,400 --> 00:42:26,079
Uh the July audit report for town was

961
00:42:22,720 --> 00:42:28,800
much larger than usual because of a a

962
00:42:26,079 --> 00:42:32,720
big payment for to the construction firm

963
00:42:28,800 --> 00:42:37,119
of Peace Park which um

964
00:42:32,720 --> 00:42:40,079
brought our Peace Park balance uh down.

965
00:42:37,119 --> 00:42:43,440
We pretty much spent all of uh the

966
00:42:40,079 --> 00:42:46,400
donated money now.

967
00:42:43,440 --> 00:42:48,640
Any questions?

968
00:42:46,400 --> 00:42:49,839
Okay. Roll call, please.

969
00:42:48,640 --> 00:42:50,560
» Trusty Thurman.

970
00:42:49,839 --> 00:42:51,520
» Yes.

971
00:42:50,560 --> 00:42:52,319
» Trusty Acres.

972
00:42:51,520 --> 00:42:54,480
» Hi.

973
00:42:52,319 --> 00:42:55,040
» Uh Trusty Shol Williams.

974
00:42:54,480 --> 00:42:56,079
» I.

975
00:42:55,040 --> 00:42:56,560
» Trusty Brilo.

976
00:42:56,079 --> 00:42:57,440
» Yes.

977
00:42:56,560 --> 00:42:59,440
» Supervisor House.

978
00:42:57,440 --> 00:43:01,200
» Yes.

979
00:42:59,440 --> 00:43:03,200
» Uh next, can I get a motion to receive,

980
00:43:01,200 --> 00:43:05,200
file, and approve the treasurer's July

981
00:43:03,200 --> 00:43:09,560
budget reports?

982
00:43:05,200 --> 00:43:09,560
» So moved. Second

983
00:43:09,599 --> 00:43:13,319
» Questions or discussion.

984
00:43:15,040 --> 00:43:18,319
» Hearing none. Roll call, please.

985
00:43:17,280 --> 00:43:18,880
» Trusty Acres.

986
00:43:18,319 --> 00:43:20,400
» Hi.

987
00:43:18,880 --> 00:43:20,720
» Trusty Chiola Williams.

988
00:43:20,400 --> 00:43:21,760
» Yes.

989
00:43:20,720 --> 00:43:22,160
» Trusty Breth,

990
00:43:21,760 --> 00:43:23,359
» Yes.

991
00:43:22,160 --> 00:43:23,839
» Supervisor Hus,

992
00:43:23,359 --> 00:43:24,720
» Yes.

993
00:43:23,839 --> 00:43:27,280
» Trusty Thurman.

994
00:43:24,720 --> 00:43:28,720
» Hi.

995
00:43:27,280 --> 00:43:31,119
» We have nothing under unfinished

996
00:43:28,720 --> 00:43:32,560
business. So, new business. Uh, can I

997
00:43:31,119 --> 00:43:34,240
get a motion to approve the minutes of

998
00:43:32,560 --> 00:43:36,319
the board of trustees meeting of July

999
00:43:34,240 --> 00:43:38,480
21st, 2026?

1000
00:43:36,319 --> 00:43:41,720
also move

1001
00:43:38,480 --> 00:43:41,720
a second.

1002
00:43:42,400 --> 00:43:49,480
» Um, any comments or any adjustments that

1003
00:43:46,160 --> 00:43:49,480
need to be made?

1004
00:43:52,475 --> 00:43:55,599
[laughter]

1005
00:43:53,520 --> 00:43:56,240
All those in favor signify by saying I

1006
00:43:55,599 --> 00:44:01,520
please.

1007
00:43:56,240 --> 00:44:04,960
» I uh anyone opposed? Extensions.

1008
00:44:01,520 --> 00:44:06,800
Okay, minutes are approved. Uh, no old

1009
00:44:04,960 --> 00:44:08,880
business. So, other business, our next

1010
00:44:06,800 --> 00:44:12,880
board of trustees meeting is September

1011
00:44:08,880 --> 00:44:14,480
15th, 2026 at 6 p.m.

1012
00:44:12,880 --> 00:44:15,839
And with that, I'll take a motion to

1013
00:44:14,480 --> 00:44:18,319
adjurnn, please.

1014
00:44:15,839 --> 00:44:19,680
» A motion to adjurnn.

1015
00:44:18,319 --> 00:44:21,599
» I'll second.

1016
00:44:19,680 --> 00:44:22,480
» All those in favor of enjoyment, signify

1017
00:44:21,599 --> 00:44:24,800
by saying I.

1018
00:44:22,480 --> 00:44:28,680
» I posted.

1019
00:44:24,800 --> 00:44:28,680
» We are joured at 6:44.

1020
00:44:28,720 --> 00:44:31,920
» That's right.

1021
00:44:29,839 --> 00:44:33,839
» Yeah. When I saw the agenda today or

1022
00:44:31,920 --> 00:44:35,760
» Seen them shorter than that agenda, I

1023
00:44:33,839 --> 00:44:37,839
was like, "Oh, this one's gonna be short

1024
00:44:35,760 --> 00:44:39,040
compared to the last."

1025
00:44:37,839 --> 00:44:40,720
» Yeah.

1026
00:44:39,040 --> 00:44:41,839
» Hey, Mary, can I Oh, sorry.

1027
00:44:40,720 --> 00:44:43,839
» No, go ahead. I'm sorry.

1028
00:44:41,839 --> 00:44:46,240
» Can I buy another one of these shirts?

1029
00:44:43,839 --> 00:44:48,800
» Um, because I noticed I must have got a

1030
00:44:46,240 --> 00:44:51,119
hole in it when I was at the park. Just

1031
00:44:48,800 --> 00:44:52,800
go down to Sports Sorts and order one

1032
00:44:51,119 --> 00:44:56,200
and they'll invoice us for it.

1033
00:44:52,800 --> 00:44:56,200
» Okay. Yep.

1034
00:45:05,839 --> 00:45:09,960
That must be the German spelling.

1035
00:45:11,760 --> 00:45:15,640
» I don't know where you got it.

1036
00:45:19,119 --> 00:45:23,599
» Oh, and these in front of you. I just

1037
00:45:20,960 --> 00:45:27,079
That's interesting information about the

1038
00:45:23,599 --> 00:45:27,079
» Yeah, it is.

1039
00:45:29,839 --> 00:45:32,000
Well,

1040
00:45:30,079 --> 00:45:34,960
» One of my neighbors passed away a couple

1041
00:45:32,000 --> 00:45:38,319
weeks ago and we wanted to do something

1042
00:45:34,960 --> 00:45:41,680
for them kind of put stuff together. I

1043
00:45:38,319 --> 00:45:42,400
think we we getting her something at uh

1044
00:45:41,680 --> 00:45:45,200
Peace Park.

1045
00:45:42,400 --> 00:45:47,440
» Oh, very nice.

1046
00:45:45,200 --> 00:45:51,040
» Is that process set up yet or?

1047
00:45:47,440 --> 00:45:52,720
» Yep. Yeah, actually I can grab you a

1048
00:45:51,040 --> 00:45:56,520
» I know my brother's working on something

1049
00:45:52,720 --> 00:45:56,520
for my post. So,

1050
00:45:59,760 --> 00:46:06,160
» So on one side is the bench and the

1051
00:46:03,040 --> 00:46:08,079
pavers and then on the other side is the

1052
00:46:06,160 --> 00:46:11,079
trees. There's three different trees to

1053
00:46:08,079 --> 00:46:11,079
choose

1054
00:46:11,920 --> 00:46:15,680
» You know my nephew died a couple months

1055
00:46:14,079 --> 00:46:19,040
to

1056
00:46:15,680 --> 00:46:23,119
» Think about doing something too. Oh,

1057
00:46:19,040 --> 00:46:23,119
» No, he's from He's the kid that