[0:00] February meeting. If you would please
[0:01] stand, we'll do the pledge to the
[0:03] >> flag
[0:06] to the flag of the United States of
[0:09] America and to the republic for which it
[0:12] stands. One nation under God,
[0:15] indivisible, with liberty and justice
[0:18] for all.
[0:21] >> Thank you.
[0:23] Roll call, please.
[0:24] >> Mr. Whitehead,
[0:25] >> here.
[0:28] >> Present.
[0:28] >> Mr. Mr.
[0:29] present.
[0:30] >> Mr.
[0:31] >> Here,
[0:32] >> Mr. R
[0:32] >> here.
[0:33] >> Mr.
[0:34] >> Here,
[0:34] >> Mr. Burg
[0:35] >> here.
[0:38] >> Approval of the January 14th minutes.
[0:41] Any additions or corrections, please?
[0:43] >> Uh, yes. I'd like to correct the uh
[0:47] approval of minutes. That's should have
[0:50] been December the 10th,
[0:52] 2025.
[1:01] And another correction um that was
[1:03] requested by Scrubal was to remove
[1:06] February 11th, 2026 from the top with
[1:09] January minutes and title the document
[1:11] January 14th, 2026
[1:14] just to clarify what the document is.
[1:33] Correct. But here,
[1:37] so at the January 14th meeting, we had a
[1:42] motion to September 10th, 2025.
[1:47] Okay.
[1:52] It's because of the way that the
[1:54] document is. I think that so when we
[1:56] switch it to the new way, I think it'll
[1:58] be a lot easier to
[2:00] >> Well,
[2:04] with those two corrections, I'd like to
[2:05] make a motion to approve the minutes.
[2:09] >> Second. Have a motion to force properly.
[2:11] Second. Roll call, please.
[2:14] >> Mr.
[2:15] >> Yes.
[2:15] >> Mr. Hamilton.
[2:16] >> Yes.
[2:17] >> Mr.
[2:17] >> Yes.
[2:18] >> Mr. Christie. Yes, Mr.
[2:20] >> Yes.
[2:22] >> The tableabling of the Hog Creek
[2:24] reconstruction. Mr. Surveyor.
[2:27] >> Yeah, we tabled the task one order from
[2:31] uh Lockam Group on the Pog Creek
[2:34] Reconstruction
[2:35] last week. I think uh Mr. Christie made
[2:39] that motion. So, this is where we're at
[2:42] now. I don't know if he's got more
[2:44] questions or if they've been answered
[2:45] and we can go from there.
[2:50] And Lock Mueller is here. If you'd like
[2:51] to have them make an update
[2:54] address,
[2:55] >> please.
[2:56] >> I think might be most appropriate to
[2:58] just I'm going to make a motion to
[3:00] approve the task for.
[3:02] >> Do you want to have L Miller make their
[3:04] um
[3:05] >> I think I'm Don't we want to approve the
[3:06] task order first?
[3:08] >> Sure.
[3:10] >> Okay. I second that motion to approve
[3:13] the task
[3:14] first. First, before you get ahead of
[3:16] yourself, it's on the table, right?
[3:19] >> You have to remove it from the table.
[3:21] >> I make a motion to remove the item from
[3:23] the table.
[3:24] >> Second.
[3:25] >> Have a motion before properly second.
[3:28] Roll call, please.
[3:30] >> Yes.
[3:31] >> Mr.
[3:32] >> Yes.
[3:32] >> Mr.
[3:33] >> Yes. Mr. Christie.
[3:34] >> Yes.
[3:36] >> Thank you, Mr.
[3:38] >> Now, Mr. Christie, would you like to
[3:40] make your motion to approve the task
[3:41] order?
[3:43] That sounds like you just did. So, I'll
[3:44] second it.
[3:45] >> Okay. Thank you.
[3:46] >> I have a motion before properly. Second.
[3:48] Roll call.
[3:50] >> Mr.
[3:50] >> Yes.
[3:51] >> Mr. Hson.
[3:52] >> Yes.
[3:52] >> Commissioner.
[3:53] >> Yes.
[3:53] >> Mr.
[3:54] >> Yes.
[3:58] >> You proceed, please.
[3:59] >> Good morning, everyone. I'm Angie Moyer.
[4:01] I'm a project manager with Lock Miller
[4:03] Group. I also have my senior engineer
[4:05] here with me, Erin Winger, and my area
[4:07] manager, Anthony Goodnight, back here. I
[4:09] think you've all met him. Um, I thought
[4:11] I'd just summarize our task order and
[4:13] then um, answer any questions you may
[4:16] have. Um, so this is an hourly task
[4:19] order not to exceed 49,200.
[4:22] And the scope of services that will be
[4:24] included are a kickoff meeting including
[4:27] a site visit,
[4:29] reviewing existing data, delineate
[4:32] drainage areas, estimate potential flow
[4:35] for the area, prepare hydraulic
[4:37] modeling, develop two alternatives,
[4:40] including exhibits, preliminary
[4:42] estimates, hydraulic modeling for
[4:45] alternatives. Identify potential utility
[4:48] conflicts, prepare drainage
[4:50] reconstruction report, identify
[4:53] potential environmental impacts, and
[4:55] summarize permitting requirements. And
[4:57] this will also include a topographical
[4:59] survey.
[5:04] » Other questions?
[5:15] No, I don't think
[5:16] >> Hey, Angie, when you when you delineate
[5:19] the area of the waterhed or of the small
[5:25] ditch as it is now, that can potentially
[5:28] be a larger area than like what we have
[5:31] right here on this map that you gave us.
[5:33] Is that correct?
[5:33] >> I'm going to let you technical person on
[5:36] this. So,
[5:36] >> yeah, that's absolutely going to be a
[5:38] bigger area than Well, I know it's going
[5:40] to be bigger than the red area. I was
[5:41] just wondering
[5:41] >> Yeah. Yeah. Yeah. It'll be a lot larger
[5:43] than
[5:43] >> it could potentially even go like a mile
[5:46] or
[5:47] >> Yeah, it's going to be a couple square
[5:48] miles of area.
[5:50] >> That's perfectly That's what I was thinking. I appreciate
[5:52] it. Thank you.
[5:53] >> That's the survey limits that you're
[5:55] >> Yeah.
[5:55] This I I know it wasn't this red
[5:57] area. I know this is where we're
[5:58] starting at, but when we delineate that
[6:00] watershed or what goes into that
[6:03] >> side ditch, if you will, uh I was just
[6:06] making sure that we're going to
[6:08] >> expand it out. Thank you. I actually do
[6:11] have a couple questions. Um, what's lock
[6:14] Mueller's role during construction?
[6:19] » Yeah. So, this task order doesn't
[6:21] include um any services, but we can
[6:24] provide whatever services you want at
[6:26] that time.
[6:34] How many days, months you think it might
[6:36] take?
[6:39] Well, depending on weather, you know, so
[6:43] we can get a good survey for you and um
[6:47] capture, you know, all the different
[6:49] features in the area. Our goal is to
[6:50] provide you a draft in 45 days from
[6:53] notice to
[6:58] you have a section
[7:00] um
[7:02] about services that are not provided.
[7:05] There's 15 items on that list. Um, can
[7:09] you elaborate on why that list was
[7:12] included and are there things within
[7:15] that list that we would need to get
[7:18] someone else to do?
[7:22] Um, so everything that's included in
[7:24] that list we could potentially uh
[7:26] provide for you if needed, but they're
[7:28] not necessarily all needed at this time.
[7:31] Um this first task order uh covers up to
[7:36] you know providing that reconstruction
[7:38] report doing all the hydraologic and
[7:39] hydraulic calculations
[7:41] um to come up with two alternatives and
[7:44] this includes uh a potential evaluation
[7:47] of extending that ditch further to the
[7:50] south um as Rose requested. So at this
[7:53] point we don't know like if you need to
[7:56] replace culverts or if it's just going
[7:57] to be ditch work. So, we don't want to
[8:01] um have a scope of services and and be
[8:04] charging you a fee for work that maybe
[8:06] you don't need um or that we don't know
[8:08] the full scope of yet. So, that we can,
[8:11] you know, kind of rightsize that
[8:12] proposal at the time.
[8:20] » Any other questions?
[8:23] >> The only other question I have, and I
[8:25] think this is what Mr. Chrissy is trying
[8:27] to get to. But if we get to the point
[8:30] where we have a construction plan,
[8:33] you offer a service to come back in
[8:35] after construction to evaluate the
[8:37] process, make sure that it was done
[8:38] properly. I think what we've
[8:40] >> Yeah. So we we can provide like um
[8:42] during construction inspection. Okay. Um
[8:45] shop drilling review if that's needed.
[8:47] Construction administration. Okay.
[8:49] >> Um asbuilt survey if you need that. Um
[8:53] >> yeah, we can do all of that.
[8:55] >> That's what I was wondering. We ran into
[8:57] in the past where it's the we've got all
[8:59] the way up to the construction point and
[9:01] then
[9:01] >> they're just hands off.
[9:02] >> Hands off and
[9:03] >> No, I appreciate people that can do
[9:06] that.
[9:10] » Any other concerns, questions?
[9:17] » Thank you. It's our next move there for
[9:20] sure.
[9:21] >> We've already approved the task order.
[9:24] I don't think there's any other on this
[9:27] reconstruction. But we move on the Thank
[9:30] you ladies.
[9:31] >> Thank you for
[9:33] >> this is the time we have set for public
[9:35] comment. Anyone wishing to address the
[9:38] drainage board, please state your come
[9:40] to the microphone, state your name,
[9:44] address, and your concerns.
[9:52] Good morning board. Steven Brand, Del
[9:54] County Commissioner's Office. I'm also
[9:55] the president of storm water board and I
[9:57] wanted to ask the drainage board if they
[9:59] would be interested in having a joint
[10:01] meeting between the storm water board
[10:03] and the drainage board. I don't know
[10:05] what that would look like statutoily. I
[10:07] think legal counsel represents both
[10:09] drainage and storm water board. So they
[10:11] would have to weigh in on this. Also,
[10:13] Mr. Borcher is associated with both
[10:15] boards and I think it would be uh
[10:17] valuable for both boards to uh have a
[10:20] joint meeting.
[10:23] >> I support that. Sounds like a great
[10:25] idea.
[10:27] >> Any concerns from our legal counsel?
[10:29] >> No, we can do the notice. You would do a
[10:31] notice for each board that you would be
[10:33] at the same time in the same place. And
[10:36] um the boards could
[10:39] we can figure out the logistics on where
[10:41] who's going to sit where, that kind of
[10:42] thing. So, we can do the notices for
[10:44] that. That's not a problem.
[10:46] >> And I suggest we use the D doodle tool
[10:48] to find the best date for many busy
[10:52] people. Well, do you want to do it on a
[10:55] the storm water meets the first Monday
[10:59] every month?
[11:01] And the drainage board meets the second
[11:04] >> Wednesday of every month. So, do you
[11:06] want to do it on one of those dates?
[11:08] That may be the easiest. I think we've
[11:10] already sent out the notices for the
[11:12] storm water for the year
[11:13] >> like before.
[11:15] >> I would recommend tagging it onto this
[11:16] meeting here.
[11:18] >> Commissioner Rian and I are already
[11:20] here. We would just need to bring in
[11:22] Commissioner Henry and Mr. Borches is
[11:24] already here.
[11:25] >> Yeah,
[11:25] >> sounds best for me since we're already
[11:27] going to be here.
[11:28] >> Yeah, that's easy to do. We could do a
[11:30] You've already published all your
[11:31] notices for your meetings. So, the storm
[11:34] water will just make a change of its
[11:36] meeting to the this time. And you want
[11:39] to do it in March. You want to do it in
[11:40] April or
[11:41] >> March. March 11th would be our next
[11:43] meeting.
[11:43] >> Okay.
[11:44] >> Yep. That's fine.
[11:45] >> As well do it in March.
[11:46] >> Be here before we know it.
[11:48] >> And Mr. Whitehead, I will work with you
[11:49] and legal to put together an agenda.
[11:51] >> All right. Now, this is not a public
[11:54] >> period. Public meeting.
[11:56] >> It would be open to the public. Okay.
[11:57] >> Be a public meeting for both of them.
[11:59] We'll just we'll change the storm water
[12:01] meeting from the second to the 11th.
[12:04] >> Correct.
[12:05] >> Okay.
[12:06] >> Mr. Brand, if there's anything that you
[12:08] want me to prepare for that meeting,
[12:09] just send it to an email.
[12:10] >> Absolutely. Yep. For sure.
[12:12] >> Y Commissioner Brand, do you have
[12:14] specific items in mind? I think that
[12:16] it'd be good to talk about uh
[12:18] jurisdiction and overlapping priorities.
[12:20] You know, we talk about similar topics
[12:22] on both boards and I just think it would
[12:24] be healthy to have an open conversation
[12:26] to make sure that we're using the
[12:28] taxpayers's dollars as effectively as we
[12:30] can.
[12:32] >> Could we have the verbiage of which one
[12:35] and who has those jurisdictions?
[12:37] >> Sure, we'll be happy to provide that.
[12:39] There is a lot of overlap. The storm
[12:41] water covers a lot of the same stuff you
[12:43] guys cover and there's money in the
[12:45] storm water because there's separate
[12:47] storm water fee on top of a drainage
[12:49] assessment fee. So since we have to
[12:52] abide by verbiage, it's nice to see it
[12:56] in front of us. I don't like it.
[13:00] >> I'd be happy to provide what the storm
[13:02] water does.
[13:03] >> Thank you.
[13:04] >> Yeah. Thank you.
[13:05] >> Thank you.
[13:07] Anyone else wishing to address the
[13:10] drainage board, please come forth.
[13:14] >> New business, Mr. Surveyor.
[13:18] >> Yeah. Uh,
[13:20] believe in James.
[13:25] » No, that's Do you want to talk to
[13:29] Banning Engineering about the A
[13:32] McConnell report? Well, no. At some
[13:35] point,
[13:36] >> it's up.
[13:37] >> I don't step on you. I just
[13:38] >> No, you're fine. We're going to open
[13:39] bids. And like I said, we got a lot of
[13:41] bids to open, so it's up to you guys.
[13:46] » Well, as I said in the January meeting,
[13:48] the drainage board had me put together a
[13:50] list of debrushing projects,
[13:53] and so I put together there's 14 of them
[13:55] on there. Uh,
[13:58] two of them are ones that we do annually
[14:01] just because of the water in the area
[14:04] and the
[14:06] high population density in that area.
[14:08] And then the other ones are just ones
[14:10] that have needed to be done for years.
[14:13] So, I asked I sent out uh quotes to uh
[14:18] respects to
[14:20] uh some contractors and they got me
[14:22] quotes. So, I guess we'll open them up.
[14:25] Anybody have any questions before we
[14:27] start?
[14:28] >> And Mr. Borchers is going to open these
[14:29] in the order of priority. So the
[14:31] priority that um we feel um they need to
[14:34] be completed to sustain drainage in
[14:35] Delaware County. Um I would suggest that
[14:38] we wait until we have opened all of the
[14:39] quotes before we make any decisions on
[14:41] awarding any of the quotes to make sure
[14:43] that we have enough funds to cover the
[14:45] codes the quotes of highest priority.
[14:48] >> Making sure we have funds is necessary.
[14:54] Uh the the first one is on your sheet is
[14:56] no name creek. This is the area that a
[14:58] McConnell drains in that Banning
[15:01] Engineering is working on a
[15:02] reconstruction with. So I thought
[15:04] there's no sense of reconstruction that
[15:06] tile if the open ditch that drains that
[15:08] tile is not
[15:10] clear of debris and brush. So the first
[15:14] quote was from Butler Masonry.
[15:21] I think I got a thingy.
[15:24] I do a thingy.
[15:43] Butler masonry quote was for $78,190.20.
[16:04] The next one is from Coupe Salon and
[16:06] Landscape.
[16:18] And this was for 45,413.
[16:31] And the last quote that we receive from
[16:34] this is from JJC Excavating.
[16:48] And it's for 47,388.
[17:10] The next ditch is the Hyatt. This is the
[17:13] one that runs by the old school in
[17:15] Tiltson. It's a summer job mowing. It's
[17:19] not really de brushing.
[17:27] Number 13. First one is from Butler
[17:29] Masonry.
[17:41] It's for $25,410.
[17:53] The next quote is from Coup's Lawn and
[17:54] Landscape.
[18:05] It's for 20,000 even.
[18:15] The next bid is from JJC Escavating
[18:27] for $13,860.
[18:42] The next one is uh job number 14. It's a
[18:46] shramm ditch. This is the one that runs
[18:48] through country village. It's also
[18:49] another annual mowing job.
[18:54] The first bid quote is from uh
[18:58] Scram or from Butler, excuse me.
[19:13] It's for $30,019.
[19:27] Second quote is from Coup's Lawn
[19:29] Landscape.
[19:34] Yeah, that's a good one
[19:44] for 17,000. Even
[19:51] the third quote for number 14th, the hot
[19:55] the shra is from JJC.
[20:05] for 32,748.
[20:14] And the last one is from Schneider
[20:16] Excavating
[20:25] and it's for 10,8684.
[20:44] This next quote is
[20:47] job number one, the Isaac Linux. And
[20:49] this first one is from Butler Masonry
[21:02] for a total of $68,837.
[21:15] Second quote is from Coup's Lawnscape
[21:18] or land in law landscape.
[21:24] It's for $57,968.90.
[21:29] » That was 57,000.
[21:31] >> 57,968.90.
[21:40] The last quote for this job is from JJC
[21:42] Excavating.
[21:56] » It's for $54,345.
[22:04] Before we go on, Tom, on this Isaac
[22:06] Linux, there was a question about some
[22:08] signs that were posted um not to remove
[22:10] vegetation. Was that clarified with all
[22:12] three of these contractors?
[22:14] >> Yes, I've talked to all three of them
[22:15] about them. They they are actually
[22:18] all of them contacted my office or
[22:20] someone else about them and I've talked
[22:22] to them all about it. So, yeah, they
[22:24] understand.
[22:24] >> The the background for the board was
[22:26] during the original construction or
[22:27] reconstruction of this ditch, it was
[22:29] relocated to a new um location. And at
[22:32] that time the contractor placed signs um
[22:34] permanent signs on the ditch bank that
[22:36] said do not mow or debrush, do not
[22:38] remove any vegetation. Those signs were
[22:41] never removed. So there was a question
[22:42] with some of the contractors on do I
[22:44] have to mow the whole thing or do I stop
[22:46] at the signs? So that was clarified. I
[22:48] just wanted to make sure that was done
[22:49] before.
[22:50] >> So they do the whole thing.
[22:51] >> They do the whole thing. And for
[22:53] everybody's information, this was the ditch that Walmart South Walmart
[22:58] paid for, put in, and I don't think
[23:00] anything's been done to it really since
[23:02] on that one section.
[23:05] >> Thank you, Tom.
[23:06] >> Yep. Next, we're going to go to number
[23:09] two, the Dora Wilhelm
[23:13] versus Butler Masonry.
[23:30] Uh $19,019019.
[23:41] Second quote is from Coup's
[23:43] lawn and landscape.
[23:56] It's for $19,019019.
[24:10] The third quote is from JJC Excavating.
[24:23] So for $24,453.
[24:33] And the fourth quote is from Schneider
[24:35] Escavating. Nope. Yep. Schneider
[24:38] Escavating.
[24:50] It's for $8,341.19.
[25:11] Next is three, the Donovan.
[25:21] First one is from Butler Masonry.
[25:33] That's for $30,15.
[25:42] Second one is from Coops Lawn and
[25:44] Landscape.
[26:01] It's for $27,49857.
[26:11] The third and final quote for the
[26:14] Donovan number three is from JJC
[26:16] Excavating
[26:27] is for $19,66.50.
[26:47] Next up is the thimple number four.
[27:02] $6,260.
[27:04] That was from Butler Masonry.
[27:06] 6260.
[27:11] Next is Coup's Lawn and Landscape.
[27:25] $15,12.60.
[27:35] Next is from JJC Escavating,
[27:50] $3,756.
[27:55] And the fourth and final one for number
[27:58] four fimple is from Schneider
[28:01] excavating
[28:03] general contractor on this one.
[28:12] $10,16.
[28:30] Got number five, Campbell Creek.
[28:33] First one was from Butler Masonry.
[28:44] 54,915.
[28:55] Next is Coup's Lawn and Landscape.
[29:10] $32,522.87.
[29:19] Third is from JJC Excavating.
[29:41] $ 28,372.75.
[29:50] We got one from Full and Camp E
[29:51] excavating.
[30:09] It's for $36,610.
[30:33] Number six is Lwood Reese. First one is
[30:36] from Butler Excavating or Butler
[30:38] Masonry,
[30:47] $34,665.
[30:53] Second one is from Coup's Lawn and
[30:55] Landscape
[31:05] 26,576.
[31:13] Third and final one for the number six
[31:16] Reese is JJC Esavating.
[31:30] $35,820.50.
[31:47] Number seven is for the Ham Miller. This
[31:50] is the ditch that runs through uh McCall
[31:52] Park
[31:54] versus Butler Masonry.
[32:09] 99,123
[32:16] Second is Coup's Lawn and Landscape
[32:29] 29,526.
[32:36] » Tom, can we back up a second?
[32:37] >> Yeah. Butler was 99,123.
[32:44] » Yes.
[32:44] >> And coupe is how much?
[32:46] >> 29,526.
[32:49] >> Thank you.
[32:50] And the third and final is JJC
[32:52] Excavating
[33:06] $59,52
[33:09] 59052
[33:28] McLean ditch number eight
[33:40] Butler Masonry.
[33:48] 27,888
[33:51] 30 $27,888.30
[34:01] JJC escavating
[34:18] $25,353.
[34:22] That's all for
[34:25] ML.
[34:32] Number nine, the ShraMM.
[34:44] Tom, just to clarify, there is a
[34:45] difference between number 14, the
[34:47] ShraMM, and number nine, the ShraMM.
[34:49] >> Yeah, correct. The number 14, the ShraMM
[34:51] is what goes through Country Village
[34:53] that we know every year. And then uh
[34:59] number nine that we're going through
[35:01] would continue from the end of country
[35:03] village around through LL LJ Stone I
[35:06] believe it is and up to 28 and it would
[35:09] clear that next section of the ditch cuz
[35:12] there's so much water that goes in there
[35:13] from Country Village and the surrounding
[35:15] houses. This would continue it on to 28
[35:19] and then from there it goes up north and
[35:21] it's that's been cleaned before but that
[35:24] section
[35:25] from Country Village basically to 28.
[35:27] Hasn't been cleaned in a long time. Got
[35:29] it. Thank you.
[35:32] This would be uh Butler Masonry.
[35:36] $47,11410.
[35:46] Coup's lawn and landscape.
[36:00] $42,831.
[36:12] JJC
[36:14] escavating
[36:22] $40,00045150
[36:26] 40
[36:28] 45150.
[36:35] This next quote is from Brian Jackson.
[36:49] for 16,500.
[36:56] The last quote is from Schneider
[37:08] 11,7714.
[37:23] from second to last one. Here we go.
[37:25] Morrison Ditch
[37:27] number 10.
[37:29] First quote is from Butler Masonry.
[37:42] $41,15.70.
[37:51] Next one is from JJC Excavating
[38:03] $31,72.50.
[38:06] 50 cents.
[38:20] The last bid for this quote is
[38:24] Schneider
[38:27] $8,23.14.
[38:43] The last of the
[38:46] is for the Ferguson number 11.
[38:51] First one is from Butler Masonry.
[39:05] $52,852.50.
[39:13] Next one is from JJC Excavating
[39:29] for a total of $39,72.50.
[39:38] The next one is from Fold and Camp
[39:40] Excavating. This ditch is a partial
[39:43] debrush of it and then
[39:45] the to dip the whole thing. Uh I believe
[39:48] they're going to be putting in some tile
[39:50] out there. So they requested the ditch
[39:52] be dipped. So Fen Camp appears to have
[39:57] put it for debrushing and dipping. So
[39:59] they we'll have to add these up.
[40:04] Someone's got a calculator
[40:09] for the debrushing part of it.
[40:12] He has $22,987.
[40:29] And for the dipping section, he has
[40:31] $11,627.
[40:35] » 54614
[40:38] quicker next time.
[40:46] » And for the last quote, Schneider for
[40:48] the Ferguson dippity brush.
[41:07] $17,194.68
[41:09] 68 cents.
[41:23] » And we are done.
[41:27] If we were to pick the the lowest bid of
[41:29] all of these, I think it comes out to
[41:30] just over $32,000
[41:34] for the total of um all of these jobs.
[41:36] Um Mr. surveyor, do you have any um
[41:40] technical
[41:43] concerns of awarding these jobs to the
[41:46] lowest responsive and responsible bidder
[41:50] pending legal review?
[41:52] >> I do not, like I said, I've I've seen
[41:55] work that Coup's Lawn and Landscape has
[41:58] done, but they've never actually worked
[42:00] for the county. I believe he's one of
[42:02] the lower ones.
[42:05] Um, but all the other contractors
[42:09] that had a low bid, they've worked for
[42:11] the county and I support anything they
[42:13] do. That makes sense.
[42:16] The lowest bidder on six of these jobs
[42:18] was JJC Excavating. Jiren Crabtree, who
[42:21] owns JJC Excavating, is in the audience
[42:24] today. Do any board members have
[42:26] questions or concerns with awarding six
[42:28] of these jobs to Jiren Crabtree?
[42:36] No.
[42:38] Okay.
[42:40] >> Tom, do we need to award that we need to
[42:42] finish this up today?
[42:45] >> No, just there's a couple of them with
[42:46] deadlines.
[42:48] Uh there's believe there's two that you
[42:51] can't get to from a road on our rideway.
[42:54] So, you have to go through a field. So,
[42:56] I believe I have a one of them has like
[42:58] an April 15th deadline and the other
[43:00] ones have May 1 deadlines. because you
[43:02] can't access them without going through
[43:05] a crop field.
[43:07] So, uh those would probably be on the uh
[43:15] more immediate side. And then there's
[43:17] other ones like the annual mow jobs that
[43:20] we do. We we won't do those till the end
[43:22] of June into July. So, I mean, it's all
[43:24] about access and what the actual mowing
[43:27] or debrushing is, if that makes sense.
[43:30] I I think I summarized it on a sheet
[43:32] with the the deadlines on there and you
[43:36] know I don't know legalize if you guys
[43:38] want to talk about it and award them at
[43:40] a different date. Do we have to have a
[43:42] special meeting? I don't know that.
[43:45] Mr. Craftree, do you believe that you
[43:46] would be able to complete all of this
[43:48] work as established on the ref request
[43:51] for quotes? Please go to the mic so we
[43:54] can get it on the minutes
[43:58] and and for the board's uh
[44:02] I went to the the racer ditch last week.
[44:06] He's completed it. Looks nice. I talked
[44:08] to the farmer. He's happy. Everything's
[44:10] cleaned up. The farmer said he would
[44:12] plow some of the rideway.
[44:15] Just kind of mudded in a little bit, but
[44:16] the farmer was so happy with the ditch
[44:18] that he said he would plow that and
[44:20] everything looked nice. So, that was
[44:22] just for the board's information on that
[44:24] racer ditch that we had some trouble
[44:26] with last year.
[44:28] >> Please state your name and address.
[44:29] >> Yeah, it's Jiren Crabree. My address is
[44:32] 8800 South County Road, 300 West. Um, I
[44:36] do not see an issue in finishing these
[44:38] ditches for a time frame given.
[44:42] >> Thank you.
[44:44] >> I guess is there any other questions to
[44:46] Mr. Crafter from the board?
[44:49] Okay. Thank you.
[44:54] Tom, you've done a great job putting all
[44:57] this together and this is
[45:01] pretty ambitious and um I like the looks
[45:05] of it and thank you and
[45:09] once again I think you've done a great
[45:11] job on this.
[45:12] >> Thank you. The value of this quoting
[45:14] process should be apparent to all the
[45:16] taxpayers in Delaware County in the
[45:17] money that was saved from the highest
[45:19] quote to the lowest quote on all these
[45:21] jobs. With that, I would like to make a
[45:24] motion to accept the lowest responsible
[45:25] and responsive bidder pending legal
[45:27] review for compliance on all of these
[45:29] jobs.
[45:31] >> I'll second.
[45:34] >> Have a motion before properly second.
[45:36] Roll call, please.
[45:38] >> Yes.
[45:39] >> Mr.
[45:41] Yes.
[45:42] >> No,
[45:44] >> Mr. B.
[45:44] >> Yes.
[45:48] » Pass. Any other new business? Mr.
[45:51] Surveyor.
[45:54] No new business. So, just so that for
[45:55] the board's information,
[45:58] Jennifer will compile the a list of all
[46:00] these quotes and send out to all
[46:03] participating
[46:05] uh contractors that put in quotes with a
[46:08] summaration and who was awarded the
[46:10] quotes just so everybody knows. Then
[46:13] they'll have that for next year and so
[46:16] on. But besides that, I have no new
[46:19] business. Great,
[46:22] >> Mr. Miller. That was I'm sorry. Go
[46:25] ahead,
[46:25] >> Mr. Miller. Well, can I bring up a piece
[46:28] of new business just for the Sure.
[46:32] >> When we um were appointed the attorney
[46:35] for the drainage board, we appreciate
[46:37] that opportunity. We noted that when the
[46:40] budget was adopted for the drainage
[46:42] board in for 2026 that the um salary for
[46:47] the attorney was placed in the 100 or
[46:50] payroll part. uh for our purposes and we
[46:54] really think it should be moved uh to
[46:56] the 300 series which is contractual
[46:58] services under the budget. And so we
[47:00] would make a request to save the county
[47:02] some money and not have to pay payroll
[47:04] taxes and whatnot is to make a request
[47:07] to council for a transfer of the funds
[47:10] for the Delaware County Drains Board
[47:12] attorney from the 100 series to the 300.
[47:15] You can put it in a 320 or whatever the
[47:16] number is for contractual service. We
[47:18] think that's a better place for for this
[47:20] to be in the first place.
[47:23] >> Mr. Brooke, do we need a motion to make
[47:24] that change?
[47:25] >> Yes.
[47:26] >> I'd like to make that motion.
[47:28] >> Have a motion before us properly.
[47:30] Second. Roll call, please.
[47:32] >> Mr.
[47:32] >> Yes.
[47:33] >> Mr.
[47:33] >> Yes.
[47:34] >> Mr. Mr. Christy.
[47:36] >> Yes.
[47:36] >> Mr. Buckle.
[47:37] >> Yes.
[47:38] >> We'll get that taken for care of for
[47:40] you.
[47:40] >> What will happen is you'll need to make
[47:42] a transfer request to the council for
[47:45] their next meeting,
[47:45] >> right? I don't think it since it's not
[47:48] dealing with new money. It doesn't have
[47:49] to be advertised. It just is trans.
[47:52] >> We we also have some perpetuation money
[47:54] we have to move around. So, we'll put
[47:55] that right on there with it and go from
[47:57] there.
[47:57] >> Okay.
[47:58] >> Thank you.
[48:10] » Uh Joe Miller with Banning Engineering
[48:12] uh Planefield, Indiana. appreciate the
[48:14] opportunity to uh talk to you guys
[48:16] today. Uh talk a little bit with uh Tom
[48:18] and Joe. Um we've got kind of an
[48:22] existing conditions analysis of the Abe
[48:24] McConnell uh completed. Uh we've been on
[48:26] site and walk the whole the whole length
[48:28] of it and we've got three draft
[48:32] alternatives right now. We'd like to
[48:33] meet with staff, go over those, see if
[48:35] they have any tweaks they'd like to make
[48:37] to those and modifications. Also would
[48:39] be a good opportunity to get some kind
[48:41] of local pricing that you guys have. for
[48:44] uh some drain tile costs. They vary
[48:47] pretty significantly. Um when you go to
[48:49] different counties, so it'd be nice to
[48:50] have some idea when we're putting
[48:52] together the uh the estimates. Um so
[48:54] we've got a ballpark figure for all
[48:56] those things. Um if you want me to speak
[48:58] a little bit more about what it's a
[49:00] challenging site uh and a challenging
[49:03] issue and it looks like it's tried to
[49:05] been addressed a couple times already
[49:06] and um to varying degrees of success. So
[49:10] um but that's kind of where we're at
[49:12] right now. need to get something with
[49:13] Tom uh set something up and
[49:16] move forward. Hopefully have something
[49:18] maybe by the next board meeting you guys
[49:20] can have an a the full report kind of a
[49:22] recommendation on moving forward and and
[49:24] what that process looks like.
[49:28] >> Any questions for Mr. B?
[49:30] >> I I do have a comment. There are two
[49:32] claims um on the Ed McConnell ditch by
[49:35] um Joe Schneider and um those I talked
[49:38] to Joe about those. Both of those
[49:40] repairs were for existing clay and
[49:42] concrete tile that was part of the 1973
[49:46] and then the 2009 reconstruction. Those
[49:48] reconstructions were not properly
[49:51] designed or in installed and this has
[49:53] resulted in water continuing to flow
[49:55] through these existing drains and this
[49:58] is one of many claims that we've had to
[49:59] fix those by hiring an engineering group
[50:02] such as lock Mueller or BL or Banning to
[50:04] do this design work. My hope is that we
[50:06] avoid further complications created by
[50:10] um improper design and installation of
[50:12] new reconstructions.
[50:16] >> Thank you.
[50:17] >> Did you say you had an approximate
[50:19] number for the job?
[50:20] >> Well, I I want to talk with staff, make
[50:23] sure we've got it kind of lined out and
[50:25] make sure we got everything encompassed.
[50:26] It's a it Mr. Chris, it's a you it's a
[50:29] challenging area. There's with with
[50:32] three different regulated drains. I'm
[50:34] not sure exactly how to address all
[50:36] those necessarily uh because it's not
[50:38] something we run it. Normally when you
[50:40] do a reconstruction, you want to take
[50:41] out the old pipe and connect in
[50:43] >> Yes.
[50:44] >> those. I mean, that's a requirement. And
[50:46] when that doesn't get done at the time
[50:49] of it, that significantly complicates
[50:52] matters and you keep fixing stuff long
[50:54] term that uh really shouldn't be needing
[50:57] to be fixed. So, uh makes it a lot more
[51:01] challenging.
[51:04] But no, but yeah, we'll meet with Tom
[51:06] and and Joe and uh
[51:10] probably tweak what we have a little bit
[51:12] and uh bring us before the board
[51:14] hopefully next month. So,
[51:15] >> we'll have a meeting and review
[51:16] alternatives. Thank you, Joe.
[51:17] >> Yeah. Thank you. Thank you.
[51:21] Any other uh old old business?
[51:25] >> No, sir. Oh, yes. I I said this earlier,
[51:31] but
[51:33] Mr. Crabtree put a claim in for the the
[51:35] rest of the racer ditch. Like I said, I
[51:37] went out there. Everything's fine. It
[51:39] looks great. He did a good job out
[51:41] there. And uh
[51:43] I would uh give a favor recommendation
[51:47] to to pay the claim on the racer ditch.
[51:53] Any comments
[51:57] >> from our last meeting? I crashed on my
[52:00] agenda some little note about a vacated
[52:04] ditch uh 700 West Dennis Nixon and David
[52:08] How. Mr. Borchers looked into this. Um
[52:11] it was not indicated on the current map
[52:13] as a regulated drain, but we did find
[52:15] Mr. Borchers did find history of that
[52:17] being a legal and regulated drain with a
[52:20] history of repairs. Um Mr. Orchard has
[52:22] looked into replacing approximately
[52:24] 1,600
[52:25] 1600 feet of that tile that is currently
[52:29] broken down and in poor condition. Um it
[52:31] would not change the size or depth of
[52:33] the regulated drain. So it would be a
[52:35] repair instead of reconstruction. Tom,
[52:38] do you have any other comments on that?
[52:39] No, I was I I went to receive quotes to
[52:42] replace that and I couldn't I wanted to
[52:45] get a estimate of the pipe along with as
[52:49] you guys know I buy the pipe and and let
[52:51] the contractors install it because I've
[52:53] dug up too much single wall stuff that
[52:56] is basically junk.
[52:59] So when we were talking about it then we
[53:02] had the snow hit and there's no way I
[53:03] could get out there to see what what
[53:05] type what size of pipe's even there. I
[53:07] know what the map says from 1953, but I
[53:10] don't know what's actually out there
[53:11] now. So, now that the snow is melted, I
[53:13] can get out there, find what size that
[53:15] pipe is, get a quote for the pipe, and
[53:17] then receive quotes from three or four
[53:20] contractors to install that pipe, and
[53:22] that'll take that from uh basically from
[53:26] the or from the bypass back down to
[53:28] where we've worked on it before, and we
[53:30] know it works. So, I I would suggest by
[53:34] the next meeting that I'll have those
[53:35] quotes already and we can open those up
[53:37] and replace that pipe.
[53:40] I I had two other items um before we go
[53:43] on. Um one, Purdue University is
[53:45] offering three hours of on-site drainage
[53:47] training. Um the deadline is March 15th
[53:50] for sign up. Um I would encourage anyone
[53:52] from the surveyor's office that is
[53:53] interested in that training to sign up
[53:55] by March 15th. And um the other one is
[53:58] um Indiana Department of Transportation
[54:01] is modifying three intersections in
[54:03] Delaware County. Um one of those is at
[54:06] 300 South and State Road 35. And there's
[54:09] been a history of the Lwood re Lwood Ree
[54:12] regulated drain um having problems
[54:15] draining into the outlet of White River
[54:16] in that area. And Mr. Borchers is
[54:18] keeping an eye on that project um to
[54:22] decide if there are any impacted
[54:23] drainage concerns.
[54:26] Sorry.
[54:29] » Any other old business?
[54:32] >> I do not have any. If this is the time
[54:35] set aside for any comments from the
[54:37] board.
[54:48] » Thank you.
[54:53] » Next, approval of maintenance claims.
[54:55] Any questions, concerns? I I have one
[54:58] change that I would like to request and
[55:00] that is on um the DEG work order um
[55:03] 7412. There are actually two different
[55:06] invoices under 7412 and they listed No
[55:09] Name Creek as the um wershed and I would
[55:12] like to have that changed to aid
[55:14] McConnell um just to keep track of where
[55:16] the work was performed.
[55:21] I don't have any other questions or
[55:22] concerns.
[55:24] If not would entertain a motion.
[55:27] >> So moved.
[55:29] >> Second.
[55:30] >> Have a motion before us. Properly
[55:32] second. Roll call, please.
[55:34] >> Mr. Whitehead.
[55:35] >> Yes.
[55:35] >> Mr. Hamilton.
[55:36] >> Yes.
[55:36] >> Mr.
[55:39] >> Yes.
[55:39] >> Mr.
[55:40] >> Yes.
[55:41] >> Seeing no other business,
[55:43] a motion to adjurnn, please. So move.
[55:47] All
[55:47] >> in favor say I. I.
[55:50] >> Thank you.