[7:02] I want to welcome each and every one of
you to the August 12th during Board
[7:05] meeting. If you would please stand and
we'll pledge to the flag
[7:11] to the flag United States of America to
the republic for it stands. One nation
[7:18] under God, indivisible, with liberty and
justice for all.
[7:24] » Thank you. Roll call, please.
>> Mr. Whitehead,
[7:27] » here.
>> Mr. Hamilton,
[7:28] » present.
>> Commissioner,
[7:30] » present.
>> Mr. Christie,
[7:31] » present.
>> Mr. Bustel,
[7:32] » here.
>> Mr.
[7:33] » Here.
>> Mr. Brooks.
[7:35] » Orchers.
>> Oh, here.
[7:39] » Approval of the July 8th minutes. Any
additions or corrections?
[7:45] Motion to approve the minutes.
>> Second.
[7:47] » Have a motion before us properly.
Second. Roll call, please.
[7:51] » Mr. Whitehead.
>> Yes.
[7:52] » Mr. Hamilton.
>> Yes.
[7:53] » Mr. Rood.
>> Yes.
[7:54] » Mr. Christie.
>> Yes.
[7:55] » Mr. B.
>> Yes. Table of business. Pavement
[7:59] McConnell. Reconstruction.
>> Yeah. I think where we left it last
[8:04] month was Mr. Hamilton was going to to
talk to the prominent land owners and
[8:08] see where they're wanting to go with the
three options that we came up. the
[8:14] engineer came up with.
>> I did talk to two of the land owners on
[8:17] the original petition. Dr. Hazlet is
here. Dr. Hazlet, is there anything that
[8:20] you would like to say?
>> If you would please.
[8:26] » No problem at all.
[8:30] » Good morning. Gary Hazellet, 221 West
County Road, 400 South. Uh, yes, I'm not
[8:36] in favor of this particular drain
project. I do have several reasons for
[8:41] that.
uh one is that we have had this project
[8:46] reconstructed in some manner several
what 15 years ago or thereabouts. It was
[8:50] unsuccessful. We spent a fair amount of
money and I'm not convinced that that
[8:54] will happen again properly. two is that
uh our end and major owners including u
[9:04] Cirrus and Lon Wright who I thought
might be here this morning uh really
[9:10] don't have a problem in terms of any
drainage in that area. The tenant for my
[9:16] ground also brings up a point that when
we disturb the ground like we will would
[9:20] need to do for this that puts the ground
in a much less productive state for a
[9:25] number of years and that's not very
valuable in my mind if we do something
[9:30] like that and of course thirdly of all
as a major land owner I'm going to have
[9:34] to take a chunk of money on this and I
don't really want to do that either. So
[9:38] I it appears to me that most of the
drainage issues appear to be south and
[9:44] east of Waynewood, which is where some
of the major concerns seem to be. There
[9:49] are a few people involved with that area
back in there. So I think
[9:54] this is a a
[9:58] project that not as beneficial down the
line as it would be for a group of
[10:04] people near the eastern end of that
drain. Now, granted, after five and a
[10:08] half inches of rain at my house this
morning, it does look a little
[10:11] different, but uh it won't for very long
because it'll pass on down the to the
[10:16] creek until the creek gets too full. So,
I I myself am not in favor of this of
[10:22] any of those repairs. Uh it's too
expensive for the money and the benefit
[10:26] and
uh just seems to be weighted toward one
[10:31] end. So, I I uh guess that's all I can
say. Any questions for me? item.
[10:37] » Any questions?
>> Thank you.
[10:40] » Thank you, [clears throat] doctor. All
right.
[10:41] » Appreciate you.
>> I spoke to Mr. Wright and his comments
[10:44] were similar. Um, it I I estimated that
it would cost $122 per acre per year for
[10:49] 5 years to install alternative 1, which
is the upsizing of the 24-in tile from
[10:54] Kalen Road to Noame Creek from 24 in to
30 and 36 in. Um I believe that this
[11:01] would be beneficial or even required if
there is um pattern tiling done on any
[11:06] of those fields from Kowan Road to No
Name Creek, but um until that is done um
[11:12] the the benefit may not um may not be
outweighed by the cost. Um,
[11:19] so my recommendation for this is to um
put the design for the 36 and 30inch
[11:26] upsizing
um to put that on the shelf and save
[11:31] that for a time when that there is
additional drainage planned for this
[11:34] watershed.
The surface water solution that um
[11:39] Banning proposed could be implemented at
a time that there is development in this
[11:43] watershed but is probably not um not
worth the cost at this time to the
[11:49] agricultural land owners. And then the
repair of the previous um regulated
[11:55] drains from 1890 and 1973. That solution
that Banning proposed um could be
[12:01] implemented at any time to reduce some
of the reoccurring claims in this
[12:06] wershed to repairs to those still
functioning but um old regulated drains
[12:12] are in poor condition.
[12:16] Any other comments from the board?
>> I just let to let you guys know I went
[12:20] back [clears throat]
and read everything from the 1973 or 78
[12:25] I don't remember 76. There's two or
three of them where they tried it
[12:28] earlier in the 70s and then again in the
later 70s which follows similar to the
[12:36] uh it actually goes different than the
1890 because it kind of went right
[12:39] through the middle but they did not
vacate any of that drain when they redid
[12:45] it in 2009 and and rerouted it a little
different way. So we still do have a
[12:50] ride of way along where the 197070s
reconstruction went. So, we do have the
[12:57] option to go in there and uh repair that
if needed or bust up some of the
[13:04] the old clay that we keep on repairing
that doesn't need to be there. You know,
[13:07] it'd be something that we'd have to dig
this after the crops are off and kind of
[13:11] assess where it's at. So, we do have the
ride ofway there to do necessary
[13:16] changes. I was just hoping that they
didn't vacate it when they redid it in
[13:20] 2009 and they did. So,
>> would you look more into that proposed
[13:26] um 15-inch repair solution that Banning
um designed? Yeah.
[13:31] » And once once the crops are off of Mr.
Wright's field, um could you report back
[13:35] to the board on on an implementation
plan for that solution?
[13:39] » Yeah, we can I can do that. Um, and
another issue that we have when they
[13:44] when they lay the tile next to the old
tile, which is something you guys know I
[13:48] don't like. There's a lot of times we'll
lay the new tile with a a field plow and
[13:53] it'll be a foot, sometimes two foot
taller than the old clay tile, and
[13:57] sometimes it's hard to get that to line
up and drain right on
[14:04] on a deal. So once we get out there,
punch some holes, kind of figure out how
[14:08] we want to lay that out within our ride
of way, it'll be a pretty cost effective
[14:13] uh addition or to the already 2009 uh
reconstruction. So I can get that
[14:21] together once crops are off. You live
out there, some other people, if you see
[14:25] the crops are off, give me a call and we
can get a contractor out there to punch
[14:29] some holes and kind of lay out what
we've got and what's good and what's
[14:32] not.
The other two issues that we had with
[14:35] this previous reconstruction was
recording the actual path of the 2009
[14:39] installation. Um could you make sure
that that was properly recorded in 2009
[14:46] and if not take the steps to record the
location of the current installation?
[14:50] » Absolutely. If it's if it's not and this
is the same thing I was going to bring
[14:54] up with the
uh the ditch that we took in on 700
[14:59] East. I was I'm going to contact a land
surveyor to go ahead and record the the
[15:04] legal description of that so I can get
it in into the cards, get it on the
[15:08] rules, and make sure all our rideways
are good for that. So now that we'll
[15:13] have two, it'll be easier for them to
do.
[15:16] » And the last issue was the um separating
the watershed accounts of the A
[15:21] McConnell wershed from the rest of the
county. Um I believe that banning will
[15:26] provide a um a GPS coordinates of the
outline of this watershed. Um Mr.
[15:32] Surveyor, what what steps would be
required to separate this watershed
[15:36] account from the rest of the county?
[15:41] if if he gives the roles with each uh
property on there and their uh property
[15:49] ID and what acreages are on there, then
we can separate that out.
[15:55] Uh as of right now, it would be the same
uh ditch assessment unless that changes,
[16:03] but we could separate it out. Yes. If he
gives if he gives me the all the partial
[16:08] numbers and acreage
uh we can separate all that out if we
[16:14] separate it out before anyways. But if
we're not going to do a reconstruction
[16:17] then why is that?
>> What Banning had suggested was to
[16:22] separate this out so in the event of a
future implementation of alternative one
[16:26] or two the surface water or the 30 and
36 in we would be ready to um to
[16:31] separate those from the rest of the
county. The other issue is is this
[16:35] 15-inch repair work that Banning had
proposed. I believe it is alternative
[16:38] three. Um that would be advertised over
20 years and um that would be assessed
[16:44] to only this watershed. Although the
cost is small um I believe that this
[16:49] would be an opportunity for us to um to
figure out the necessary steps to
[16:54] separate watersheds um to separate
watersheds account accounts.
[17:01] » Do them all. No, we're not going to do
them all. Not right yet.
[17:05] » Just one at a time.
>> One at a time, please.
[17:07] » Now, what was the 20 year?
>> The the 15-year re the 15-inch tile
[17:13] replacement can be advertised over 20
years because it's a repair of an
[17:18] existing repair.
>> If it was a reconstruction, it would be
[17:21] advertised over five years.
>> Yeah. Those years is what I I worry
[17:26] about. [clears throat]
Reconstruction should be over 20 instead
[17:30] of five. But anyhow, any other comments?
>> So, if it's just a repair, could we we
[17:37] couldn't just pay for it out of our
maintenance account?
[17:40] » We could
we could, but I think this is an
[17:44] opportunity to separate the wershed to
the wersheds. So, that someone across
[17:48] the county is not paying for repair in
Monroe Township.
[17:55] » And Mr. Mayor,
>> yes, sir.
[17:57] » In past history, there is those
split out somewhere along the line,
[18:03] isn't it?
>> Yeah, I believe a McConnell was actually
[18:05] the last time they split out. Last time
they reconstructed it. So, we just take
[18:10] the parcels, split them up the way that
uh engineer says, and if there's a they
[18:16] have to pay an extra assessment, then we
assess
[18:19] » that watershed.
>> Yep.
[18:21] » Thank you. Any other questions,
comments?
[18:25] » Are we expecting I mean, are we done
with banning? Have they done all their
[18:29] work? I I think other than the um the
roles with property ID and the acreage
[18:34] that the surveyors ask for um I don't
believe there is anything else that is
[18:38] outstanding from banning. I believe they
have completed everything that we've
[18:41] asked them to do
[18:46] a motion
>> since it is tabled business. Um
[18:54] I think we should I motion to remove
this from the table and close the issue.
[19:00] Second. I
>> have a motion before us properly.
[19:02] Second. Roll call.
>> Mr. Redhead.
[19:05] » Yes. Mr. Hamilton.
>> Yes. Commissioner.
[19:07] » Yes.
>> Mr. Christie.
[19:08] » Yes. Mr.
>> Yes.
[19:11] » Bruce somebody Moravis jurisdiction open
ditch, please.
[19:17] » Uh, yeah.
He he approached about us taking this
[19:22] open ditch in as a regulated drain
because the town of Selma doesn't have
[19:26] enough money to or funds. I don't know
really what he said to maintain this
[19:32] ditch. Uh I I last month if you can
remember right I didn't know what the
[19:37] proper procedure was because we haven't
received a
[19:41] any any type of uh document that is
asking us to take this in as a regulated
[19:47] drain. So, I asked uh Stribble to look
into that and do would we did we figure
[19:53] anything out on that?
>> So, we've been working on this and I
[19:56] have a couple of things I want to go
over with you on um some mapping so that
[20:01] I can clarify
>> which I which of the two things I need
[20:05] to do. Okay.
>> Um because when I what I thought I was
[20:08] working on, Selma was questioning um
some of the area to the north of it.
[20:13] Okay. So, I want to go over the exact
details of the mapping and then I've
[20:16] already started working on letters for
the town to reach out to the land
[20:20] owners. Um, so the town's working on
their side of it as well, so we can kind
[20:24] of track this together and then they'll
get a formal proposal that we're putting
[20:29] together to present to you guys. Um, we
just didn't have time to get it all done
[20:35] within the last month. So, we are
actively working on it and then Bruce
[20:39] will come up and present that to you
guys as soon as we're we've got our
[20:43] heads around everything and got the
consents from all the land owners
[20:46] because it seemed like that was
something that this board would want to
[20:50] have in consideration when looking at
the requests. So,
[20:57] so I believe we just leave that table.
[21:03] Moving on. Recctor drain reconstruction.
>> If you guys remember last month, I
[21:09] presented a report on the recctor drain
that we've had a couple people file
[21:13] petition to reconstruct.
And uh my biggest issue was is 80% of
[21:20] it's through wetlands. So, I wanted to
get with the DNR to make sure that the
[21:24] mitigation costs wouldn't put us over
the threshold
[21:28] for uh you know, profitable
reconstruction for the the farmers and
[21:32] the other land owners involved. DNR did
get back to me. Uh they do not require
[21:38] per permits for working on tiles, and
this is a the whole drain is a tile
[21:42] drain. There's no open ditch to it.
Uh so they wouldn't require any
[21:47] mitigation or any any permits for us to
go in there and reconstruct it. Uh they
[21:54] have a special process for surveyors to
get permits to the DNR and that only
[21:59] applies to open drains. He tagged uh the
the guy the gentleman from DNR
[22:06] uh CCD the IDM and asked them if they
would have an issue with it. Please get
[22:12] back with me. they have not got back
with me on it. So, uh, as of now, as far
[22:18] as the DNR is concerned, and I assume
the IDM, they're not very good at
[22:21] getting back sometimes,
uh, I don't see that they have a problem
[22:25] with us exploring reconstruction on this
on the recctor drain tile.
[22:35] » Any questions? Do we have a properly
signed petition for reconstruction on
[22:40] this?
>> Yes.
[22:42] Um, I I did talk to Mr. Cox about this
reconstruction. I believe he was on the
[22:47] petition and he may not have understood
the uh what the reconstruction entails.
[22:53] » Okay.
>> Um I I would like to go over this with
[22:55] Mr. Cox. He was waiting to hear back
from the DNR. Um I I do not know that
[22:59] he's continues to support this
reconstruction.
[23:02] » Okay. Well, uh just let us know and
we'll go from there. I
[23:06] » I believe this should remain on the
table for another month because I I
[23:09] believe if Mr. Cox removes himself from
the petition. I don't know if we have
[23:12] the proper amount of land. I agree. So,
>> okay. It'll stay t This is a time we
[23:20] have set [clears throat] forth for
public comment. Anyone wishing to speak,
[23:25] please come forth. State your name,
address, and your concerns.
[23:32] » Yeah. Skyler Southern, 613 Northwood. Uh
you guys been working on a regulated
[23:37] drain out there and I've got part of
that drain that runs right through my
[23:40] property. It is not shedding water
enough and I've got three properties
[23:44] that are flooded. Um we're trying to
renovate them. We renovated them, put
[23:48] about 50 grand in each one of them and
uh this morning I've got about 6 in of
[23:53] water through all three of them. I'm
just looking for direction on if I can
[23:58] handle this personally or did the county
do it, the surveyor. I'm just not quite
[24:02] sure.
>> Mr. surveyor.
[24:05] » Yeah. What we have it's what' you say
616
[24:08] » 613
>> 613
[24:10] » north north.
>> We have a tile that runs north of all of
[24:14] the properties. The tiles in flowing
condition. I walked out there. I believe
[24:22] I had a lady call about a month ago.
[24:38] And you can see these are all the
properties talking about you're
[24:41] renovating. It look like it looked like
most of them were all
[24:45] » and if you look
just just north of where the last one
[24:49] is, we have a tile that runs through
there. It's a small 8 in tile that
[24:55] drains that. But the the issue is is it
doesn't drain any of this stuff.
[25:03] That water run straight down right down
the road.
[25:09] Thank you. Thank you. Now, there is
there is a
[25:15] say like a a bridge that crosses
Northwood.
[25:21] » South of his location right here.
>> So, what county road? Where where we at?
[25:26] » Oh, my fault. Let me let me zap out.
You're just north of 32,
[25:30] » east of Selma.
>> Yes.
[25:31] » East of the 700 East project you're
working on. That's part of the same
[25:35] brown ditch. This is uh
>> 32.
[25:38] » This is 32. This is Selma. And then this
is Northwood right here. It's a It's a
[25:42] little T- road to the north.
[25:48] And as you can see right here, we have a
tile that runs north of his north
[25:52] property.
And that's that's flowing. Where I think
[25:57] the issue is, and I've talked to the
county highway,
[26:00] is there's a bridge right here or a
large culvert, excuse me, where it's 34
[26:06] of the way full. I think I've asked them
to remove
[26:12] the
the dirt underneath that. I don't know
[26:16] if they've done it yet. I don't think
they have. Have you know stand? Okay.
[26:22] But I guess the the issue that I have is
yes, we have a tile that runs north of
[26:27] all that, but I don't have, you know,
the tiles flowing. I don't really have a
[26:32] a way to tie in tie them in.
[26:41] Yeah. Just to try to try to relieve some
of the water that actually got to the
[26:46] tile. with it. The issue is a lot of
it's
[26:50] a lot of it's coming down the road and
and from the back side of the property,
[26:55] not really
from our area.
[26:58] » I think I got about seven, eight acres
right there that go behind those. I was
[27:02] going to parcel those off and try to
sell them to a farmer farmer, but you
[27:05] know, at this point, I can dig a
retention pond or something to to just
[27:10] shed that water away from that low spot.
>> Now, if you dug a retention pond, I
[27:14] think the board would be okay with you
tying the outfall of that retention pond
[27:20] into that tile, and that'd give you
someplace to go, at least with the the
[27:24] outfall.
But it's just a low it's a low area, and
[27:28] there's really no good good place to
take the water. That's that's the issue.
[27:31] Yeah, it all pools right on a pump
station. Um,
[27:36] » perceptic,
[27:39] » but they're I mean, all three properties
are pretty much worthless. Can't do
[27:42] anything with them. Can't occupy them.
Can't do anything until until I fix this
[27:47] problem.
[27:50] » Tom, what kind of shape's that 8 in in?
Is it pretty good?
[27:53] » I like I said, we sunk another breather
in there about three or four years ago.
[27:57] It was in the plastic and it was flowing
fine. And I went out there a month like
[28:02] a month ago, but it was empty. So I, you
know, I assume it's flowing. It wasn't
[28:07] backed up. Now I haven't really been to
where daylights and maybe through this
[28:14] woods when it comes where it comes
through this woods. Maybe that's
[28:17] something we can clear out of there on
top of it and make sure that it's
[28:20] flowing at at its proper,
you know, volume. But like I said, the
[28:27] the biggest issue is the
I can bring on the it's kind of hard to
[28:32] see up here, but the biggest issue is
this water pools the pools back here and
[28:38] there's really no way to get it to there
that I can do. You know, I can make sure
[28:43] that that tiles in and you can point it
out
[28:45] » and it's like an L shape right now. So
all that water is sitting right here and
[28:50] right through here. But uh I mean I'm
I'm going to go strip all this out. Try
[28:55] to
any sort of water movement, but it all
[28:59] right right there.
[29:09] » Oh, Mr. Mayor, you will look at that 8
in on down the line.
[29:14] » Yeah, like I said, it was last time I
was out there, it was flowing.
[29:17] I think there needs to be some work on
his part on the on the private ground
[29:23] for a way to get water to it, whether
it's a retention pond to hold that water
[29:27] for a while. I mean, obviously the last
couple days it's extreme situation, but
[29:32] we still don't want water on the houses,
>> right?
[29:34] » So, I I can meet you out there at some
point or
[29:38] however you want to do it, but we need
to get a way to get hold that water for
[29:42] a little bit. Like I said, a retention
pond would be a ve a very nice addition
[29:46] to that, but I know they're also
expensive and uh
[29:51] you know, I don't know if that 8 in will
handle all that water at once. There's a
[29:56] lot of area that drains right right down
there where he's talking about. And it's
[30:00] it's it's bad on both sides of the road
out there. It's just not it's just not
[30:04] this uh west side. The east side gets a
lot of water, too. Especially down here
[30:09] south [snorts]
down in this area.
[30:14] It's a it's just a low area.
>> Where's that 8 inch out outlet at?
[30:21] » Uh it ties into here and then it it ties
into the brown ditch right here. 700. It
[30:27] ties into that tile that here's a here's
that ditch that we took in and where we
[30:34] had the one reconstruction. All this
ties into that. That's why when we had
[30:39] the
engineers put together the list of
[30:44] affected properties, as you can see, all
these properties, all these properties
[30:49] are involved in that reconstruction.
[31:02] All right.
if you'll get with this gentleman and
[31:07] see if we can come to some conclusion,
Mr. Syer.
[31:12] » Yes, absolutely.
>> Hopefully, we can work something out.
[31:17] » Sounds good. I appreciate
>> Thank you.
[31:19] » Yep. Thanks.
>> Anyone else wishing to speak? Come
[31:23] forth.
[31:27] New business, Mr. Surveyor.
>> Yes. Uh, let me put this in real quick.
[31:54] So, this is the new bond permit
application that we will be seeing now
[32:00] on. Yeah, like I said, I've signed off
on a couple that didn't have a regulated
[32:04] drain near it. Just kind of there's been
two other ones that have came through
[32:08] since we've done it, and I've signed off
on two of them. There wasn't a regulated
[32:13] drain near it. It wasn't really a
drainage issue, and so I went ahead and
[32:17] signed off on that. Now, this one, uh,
[32:23] I've got the right here's a copy of
what, uh, Mr. Snider
[32:33] gave me and I was out there. This is a
very wet area. So, he's going to try to
[32:37] put that pond right in here. And so,
he's seeking a reduction of ride of way
[32:41] to 20 ft next to this ditch. It's this
isn't the ditch here. It's right in the
[32:47] middle if you can see it. So, the pond
will go right around in here. [snorts]
[32:51] And he 20 feet where we can get down
obviously both sides of that ditch. And
[32:56] then he would like to tie the outfall
into the ditch. So he needs a reduction
[33:00] of rideway to 20 feet just in a couple
sections right here. And then also an
[33:07] approval to tie into the Stewart ditch.
If you look
[33:13] at his neighbors,
[33:17] there's a bunch of them that have ponds
right just like that all along here. Uh,
[33:22] I don't really see an issue with it.
Like I said, this is a very wet area.
[33:28] Even Beacon lays the
lays it in like it's around that area.
[33:33] So, I don't I don't see an issue with
it. I think it'll slow some of the water
[33:37] movement into the ditch, which is always
nice. Uh, the only issue I'd have is
[33:42] reducing that down to 20 ft.
the ditch bank would be our
[33:47] responsibility, but if something happens
to the pond bank, if it collapses or if
[33:52] it fails at some point and we can't get
equipment down there, which granted we
[33:58] can get on the other side, but I would
like to have some kind of stipulation
[34:01] that we can go in there and fix it at
the cost of the landowner. We've done
[34:06] that before in the past.
[34:11] » Any questions? How much how much
distance is sufficient of right away to
[34:16] maintain that ditch on the same side?
>> 20 feet is as low as I'll go. Usually
[34:20] it's 35
uh 20 ft in some kind of in a very uh
[34:27] urban setting where they've built the
house basically on the ditch already and
[34:32] they're looking to remodel the house.
We've went down to 20 ft. you know,
[34:36] that's typically big enough to get a
excavator, a pickup truck, or any kind
[34:41] of equipment through there.
But, as I said in the past, I've seen
[34:46] where they've built a pond next to a
ditch like that. The ditch moves or the
[34:51] pond breaks down and sometimes that 20
ft becomes 10 ft real fast.
[35:02] Mr. Bosel, you're out there. any
observation?
[35:07] » I think it'll be okay. Um, it's back
where the old Cunningham Park was, isn't
[35:12] it?
>> Or Cummins Park. And there was a pond
[35:16] back in there at one time.
>> That entire
[35:18] » Sir, would you please, we need to get it
recorded. Thank you.
[35:22] » It helps my secretary.
>> I'm sorry. That entire valley you see
[35:27] there used to be a reservoir dam lake.
It was 4 and a half to 5 acres. And the
[35:33] Cumins family when the old man was put
in a nursing home got worried about
[35:38] liability, somebody going in there and
drowning. So they had the dam removed.
[35:43] So our our choice was to not replace the
dam, but rather just dig down from the
[35:50] existing level so that we don't change
water level on anyone else's property.
[35:55] The cabin that you see in the picture is
at an elevation of 935 ft above sea
[36:02] level and the valley floor where we want
to put the pond is right at 900 above
[36:09] sea level. So there's a 35 ft drop. It's
difficult to appreciate that in this
[36:14] picture, but the topographical me there
you go. That's quite a steep hillside
[36:19] that goes down to that valley.
The entire north shoreline of Steuart
[36:25] Ditch in the east will always be
accessible to work from. And I'm not
[36:30] concerned about the county if they come
in and dredge it and and tear up the
[36:35] dirt in my dam along the pond. I'm not
concerned about that. I've got a
[36:39] backhoe. I'll fix it. I got 70 acres
worth of dirt to fix it.
[36:45] » Thank you.
>> Thank you, sir.
[36:48] » Thank you. Any other
questions or concerns here?
[36:52] » So, Mr. Surveyor, what what is your
recommendation for the ultra right
[36:56] ofway? Should it be 20 ft, 25 ft, 35 ft
or unchanged?
[37:01] » Well, I I think where this
where this pond's going to sit and
[37:06] looking at other ponds that have been
constructed years ago, the same 20 ft. I
[37:10] I I think 20 ft would just be fine with
me, you know. Uh, I think that'll give
[37:16] us proper to get in there, but we also
can always get in there on the north
[37:20] side, too. So,
[37:24] » and what legal agreement will we put in
place? Um, if we reduce this right away,
[37:29] » we'll have a I think Jennifer's got one
to sign. It's a reduction of rideway and
[37:33] then he'll take that to the recorder's
offices and get it signed. So if you try
[37:38] to build something or someone builds
something on there that they know that
[37:42] the ride ofways reduced down from 75 ft
to 20 ft. And then also
[37:48] because you're going to outfall into
that you're going to outfall into the
[37:51] ditch. Correct. So then we just need a
to put in the minutes a motion that he
[37:57] can tie into the Steuart ditch from the
outfall to the newly built pond.
[38:02] » I had one more comment.
>> Yes. where I concerned
[38:06] » that area is half private land and the
other half is classified forest
[38:12] wildlands property. Nothing can be built
there. So, it's going to remain a a
[38:19] natural wildlife area for all future
generations for as long as I'm alive.
[38:26] Whoever buys the property after me has
to continue that classified program or
[38:32] pay the back taxes to the tune of 14 to
$20,000 just to get started.
[38:40] » Thank you.
>> What's the pleasure?
[38:46] » I motion to reduce the right of way to
20 ft in this area
[38:51] as requested.
>> I'll second it.
[38:55] Have a motion before us and properly
second. Roll call, please.
[38:58] » Mr.
>> Yes.
[39:00] » Yes.
>> Mr. Rick,
[39:01] » yes.
>> Mr. Christie,
[39:02] » yes. Mr.
>> Yes.
[39:04] » Thank you, Mr. Snder.
>> Thank you.
[39:08] » Are you also going to do a motion to tie
into the ditch?
[39:13] » Yeah. I I motion to to approve the
requested overflow into the regulated
[39:18] drain.
[39:21] » Second.
>> I have a motion before properly second.
[39:24] Roll call.
>> Mr. Whitehead?
[39:26] » Yes.
>> Mr. Hamilton?
[39:27] » Yes.
>> Mr. Reagan?
[39:28] » Yes.
>> Mr. Christie?
[39:29] » Yes.
>> Mr. B?
[39:30] » Yes. Old business. Mr. Ser.
>> Yeah. Mr. Snder. We'll have a a paper in
[39:36] our office probably tomorrow at some
point, but we'll have it in there. You
[39:40] just You'll need to take it down to the
recorder's office and get that recorded.
[39:43] » Mr. Swear.
>> Mr. Swear.
[39:46] » Yeah.
>> Your able's assistant has I think.
[39:49] » I mean, at some point we'll have it,
right?
[39:51] » I have it right here. Okay.
>> They just have to sign it. Do we need to
[39:54] get a copy of it for our office or not?
>> Um,
[39:57] » yeah. So, probably tomorrow at the
earliest, but uh
[40:01] it's ready.
>> Sure, 100%.
[40:05] » Yes, I do. [clears throat]
>> Thank you. Thank you.
[40:09] » Yes, you can leave. [laughter]
>> Old business.
[40:13] » Uh yeah, the first thing is is the the
our journey's maintenance interest. Uh
[40:19] do you want to speak on this? I think we
may have folks that will speak on us.
[40:24] » Okay.
>> In the back.
[40:27] » In the back perhaps.
>> Name. Tanya. Brad.
[40:32] » Sorry.
[40:36] » Hi. Tanya Dunmore, Chief Deputy Auditor.
>> I'm Brad P, County Treasurer.
[40:43] Um, I talked to John on the phone and I
just kind of went over with him on some
[40:48] details of what we did with DCCC and he
understood all of it, but he said, you
[40:54] know, he's just one of the board
members, so he just wanted it to be
[40:57] presented to the rest of the board
members so that everybody understood. I
[41:01] don't know if he spoke to any of you
about what we talked about on the phone.
[41:07] Um, but basically you guys just need to
come up with the amount that you are
[41:13] willing to invest. Um, and then Brad, he
takes care of the actual investment. He
[41:21] his office takes care of all the banking
where we're the funds. So we would um we
[41:29] can show the amount that you choose to
invest from your um such fund whatever
[41:36] fund number it is and we can show that
on a separate line so that you can see
[41:41] oh yeah that's our invested amount. This
is what we're still working with kind of
[41:45] thing as far as like cash flow. Um and
then we would also create a revenue fund
[41:52] number in order for the interest to go
into. However, his office, they do the
[42:00] interest. They would take care of
receiving that interest. They would take
[42:03] care of quite in that interest on a
monthly basis. Um and they track
[42:09] everything. They can supply you with
statement of course in order to show um
[42:16] your earnings and such, but they would
take care of everything on a monthly
[42:20] basis. As far as um lucrative, I guess
you'd say, as far as getting your hands
[42:25] on the money um at all times, you can
within a day because it's like a EFT
[42:34] transfer. But what I also explained that
wouldn't be something that the treasur's
[42:39] office would want to have to do
constantly for you. So, you would want
[42:44] to pick an investment amount that you
can kind of invest and not really have
[42:50] to use um on a constant basis, I guess,
just for convenience-wise for his office
[42:56] cuz that would be a lot on them to
constantly have to move that back and
[43:00] forth between where he takes it from in
order to where he puts it to. So the
[43:05] place that he was going to invest into
is called Trust Indiana and that is a
[43:11] pool um within Indiana. It was created
at the state level um by the treasur
[43:19] few years back quite a few years back. I
forget what year it was and it's a pool
[43:24] investment of all the counties in
Indiana. Whoever wants to invest into
[43:29] that they can and therefore it pays at a
higher interest. Um and he has that
[43:35] interest rate as far as what it's paying
right now. [clears throat]
[43:38] » So right now currently um we just got
our statement. They're paying 3.6193%.
[43:45] Compare that to what some of our other
accounts we have here locally. Um
[43:51] they're in the 1.75 to 2 and a half
range. So it's quite a bit over. So more
[43:56] than a percent over what is the going
rate I guess.
[44:00] because there's power with, you know,
with there's the the investment power
[44:04] with a lot of money uh throughout the
state so they can get better rates.
[44:11] » Thank you. Any questions?
>> Mr. Surveyor, in this account, we have
[44:16] [snorts] two deposits a year for the
collected ditch assessments.
[44:19] » Yeah, we have two draws a year on it.
Correct.
[44:21] » And then we have 12 um withdrawals for
the claims that we approve every month.
[44:25] Is that correct?
>> Correct. Are there any other withdrawals
[44:28] that we would expect from this account?
>> I don't I don't believe so. It's just
[44:34] the our maintenance. Yeah. So, it would
just be 12 or 12 We take Yep. 12 a year.
[44:41] » Is that acceptable to the treasur's
office if we have two deposits and 12
[44:46] withdrawals a year in this account?
>> Um,
[44:51] yeah. Because I mean with the deposits I
mean we could you know basically to get
[44:56] initially set up we'd won a number um I
think when we met with the board of
[45:03] finance and they approved um this um I
think there was about a million dollars
[45:10] total. Now, if you don't want to invest
all that, I mean, with I don't invest
[45:15] all the county count's money in trust
Indiana because they want to have the
[45:19] commissioner's council, they want to
have access to it like very quickly. Um,
[45:24] which we can get it if it's on a a
weekday, we can get it the next day. I
[45:30] mean, that's the thing. That's the nice
thing with Trust Indiana. It it is very
[45:34] liquid, so we can get our hands on it.
Um but yeah, it shouldn't be any problem
[45:39] of getting that the two deposits and
then um just a monthly withdrawal
[45:46] on that.
>> Did the did the board of finance give
[45:51] you an estimate of what they would
suggest?
[45:54] » They did not. I don't think they they
you know it would be up to whatever they
[45:58] whatever this board is comfortable with
asking.
[46:03] Um, just to kind of give you an idea, if
you look at say 500,000 at the current
[46:09] rate, it's about $18,000 a year. Um, if
you invested a million dollars is you're
[46:16] doubling that 36 about 36,000
per year.
[46:21] » So, countywide, how do you break it up
as far as what you invest and what you
[46:27] keep?
So locally we have to keep at least 50%
[46:31] um in our in in local banks and so
that's kind of where we're at. We have
[46:37] some in Trust Indiana. We have some in
United Fidelity which is out of
[46:42] Evansville. They're paying four over 4%.
So they're at like 4.34. So
[46:49] we've got a large sum in there. So we
just kind of look at honestly what what
[46:55] we're getting the best rates on.
with with keeping in within that 50%
[47:02] uh local 50% outside of outside of local
you know what we look at
[47:10] in trust Indiana it's about right now
I've got about 10% of
[47:15] the county's money in trust Indiana and
it's probably look at with the rates
[47:21] look at maybe moving that to maybe 15%
so I I mean it's all liquid. I mean
[47:28] that's that's the nice thing with trust
Indiana is we get the next day.
[47:35] » Right now in the in the maintenance fund
we have almost $1.2 million. But my
[47:42] suggestion would be to at least leave
out let's say like $200,000
[47:47] and that way we always have enough in
there to pay the next month's claims.
[47:51] things happen, computers go down, and
I'd hate to hold up payment to
[47:54] contractors and distributors if we don't
get the money transferred over in time
[47:59] or something happens. I mean, that's
what my suggestion would be, at least to
[48:02] leave a month's worth of uh money in
there to to pay out our uh account
[48:09] payables.
>> And Danielle, we wouldn't have to have a
[48:13] board meeting to
change it or how we
[48:20] what do you mean? Well, if he's just
suggesting in case we would need more
[48:27] to use.
>> The commissioners had to approve this
[48:31] entire process.
>> Yeah, the commissioners have already
[48:35] approved the interest account. Do you
are you asking like if you wanted to
[48:40] change the amount you invested as this
board?
[48:43] » Right.
[48:47] » Yes. I Yeah. So my recommendation is
make sure you leave out enough that you
[48:52] don't have right.
>> If I may add to that as well um since I
[48:58] am in the auditor's office and we do
deal with the claims and such and I know
[49:03] um what the his um deputy has to do in
order to process those. I would have to
[49:10] agree with him that that is a wise idea
because you have to put in for your PO
[49:16] process that has to be approved before
that person can even do a claim. Well,
[49:21] they can't get their PO approved unless
there's money there um for the auditors
[49:27] to say yes, that fund has availability.
So, if we're waiting on uh the treasurer
[49:33] in order to get the money, in order to
get a quota to stand in, I mean, it kind
[49:37] of jams you up in the pay process. I
mean, you know, I I don't know how much
[49:43] he he can suggest the amount. I'm just
saying the process of it. There is a
[49:48] kind of like a timely process of it to
get it all [clears throat] finalized. So
[49:53] then the next time we got a draw, we
would have to have maybe a little
[49:57] discussion as to how much of that draw
went into which to which account,
[50:03] whether we wanted to invest it or not
invest it.
[50:07] » Yeah. Would it automatically come into
the 2700 account? And then once that's
[50:10] in there, I would let the board know
because it's not always it's always not
[50:15] always the same date every year. Um, and
then once once it's the fall taxes is
[50:19] the next one coming up. And when that
gets in there, I say, "Hey, listen. We
[50:23] got and it's usually,
you know, a fifth of what the spring
[50:27] taxes are for our board. It's not 50/50
like a lot of other ones." I would let
[50:32] you guys know, hey, this is what we got
in there. It's $10,000. Do you want to
[50:36] leave that in the maintenance of fund to
pay out or do you want to invest it and
[50:40] we can go from there? Uh, how would
probably be the easiest way.
[50:46] » [snorts]
>> The auditor's office by law have to have
[50:49] the settlement distri distributed to all
the units by the 31st of June andor
[50:57] December.
>> Right.
[51:01] » His most chunk of his money comes in the
spring.
[51:04] » Yeah. Because like I said, it's a $10
for most people's $10 and they just pay
[51:08] that in the spring instead of splitting
it up five and five.
[51:11] So Tom, if we put 700,000 in the Trust
Indiana account and then the rest
[51:18] outside of it,
>> I mean, that's what I would do. You
[51:20] know, I always feel better with money in
the bank that we can pay something comes
[51:24] up, you know.
>> Does that seem reasonable to you folks?
[51:29] » Um, I I would think so. I don't do your
do your budget but [laughter]
[51:34] » well I mean it push
>> but you got over a million dollars. So
[51:37] yeah I think that leaves what you say
that leaves you $500,000 basically if
[51:41] you got 1.2. So I mean I I I don't know
your um expenses I guess. Um, but
[51:48] » typically once or twice a year we'll
have like this month we'll have one over
[51:52] 100,000 but for the most part they're
usually 40 to 60,000 every month
[51:57] [snorts]
>> with with our this month's claims being
[52:00] $100,000. Um, I'm inclined to to make a
motion would be to put a million in
[52:06] Trust Indiana. That would leave us with
$200,000 in our account. That would pay
[52:11] for this month's claims and give us
cushion for the next month. and then
[52:15] every subsequent month as we approve
claims pull those out of the trust
[52:20] Indiana account. Does that seem
feasible?
[52:25] » Now on that I mean with I mean we're you
know we we have a lot of different
[52:31] accounts that we really would rather not
every month be pulling money out of
[52:36] there and having to maintain it. um you
know quarterly maybe doing something
[52:40] like that because that otherwise it puts
a lot of burden on my back office the
[52:45] bookkeepers uh in my office too you know
because there's now another uh
[52:50] department that also we're we're having
trust Indiana funds on and so with you
[52:57] know doing the regular job this is kind
of in it in addition to and so um I
[53:04] would recommend maybe having enough for
three months
[53:08] um and doing maybe a quarterly
withdrawal on the, you know, on that if
[53:13] we if you needed to. Obviously, if
you're looking at a million dollar,
[53:18] you're looking at probably about $3,000,
you know, $3,500 a year a month in
[53:24] interest, that would be going back into
that account. So, that kind of offsets
[53:28] the 40. But um yeah, I would say
probably doing having enough in there
[53:33] for to cover at least three months and
maybe even a fourth month just in case.
[53:39] Um so it's roughly what about a4
million. So um you know, wherever that
[53:46] leaves you with what your balance is,
you know, 1.2 and if you had four months
[53:50] of it, um you know, you're looking
probably 200,000. So yeah, I I would
[53:56] think with a million you should be okay.
Maybe 900,000,
[54:01] but that's totally up to the board.
>> I think typically that one
[54:04] » we'll invest whatever you guys tell us
to.
[54:06] » That 1.2 is a little higher than normal
investment. [laughter] I mean it seemed
[54:10] to me mean like a lot of months it's 800
to a million.
[54:13] » Correct. We last last year we saved
saved about 300 400,000 back into the
[54:20] debt maintenance account. So we're a
little bit higher than normal. But also
[54:24] right now we've basically used the
majority of our spring money already. So
[54:30] I you know I'm not sure what we're going
to get in the fall, but we're not going
[54:32] to have
you know I we're going to be lower than
[54:36] what we started the year with obviously
because we did a lot of we've done a lot
[54:40] of work and a lot of good things. But
Mr. P suggested, I I'd rather have
[54:48] I'd rather have more money in our
maintenance account to pay out than
[54:53] having to worry about it every month
between
[54:57] » uh Jennifer, Tanya, and everybody, you
know, and then when when she puts in the
[55:03] the claims, there's not enough money
there. And then we have to wait a couple
[55:06] days. And it's we don't get our invoices
usually until late Thursday, early
[55:11] Friday. We have to have all those
entered then approved
[55:17] uh by Wednesday morning. That only
leaves us a couple days to do all that
[55:21] paperwork. And it's uh I would like to
have enough money in there that we don't
[55:25] have to worry about pulling it pulling
money out of Trust Indiana to cover this
[55:31] month's uh payables
uh in two days, three days basically
[55:37] Friday to Wednesday. So, you know, you
guys do what you want, but I'd rather
[55:43] have
extra money in there just to cover it in
[55:47] case we have a big month, something
happens or,
[55:51] you know, Trust Indiana goes down or
anything like that. There's nothing
[55:55] worse than being a contractor or someone
expecting you only get paid once a month
[56:00] and then you're going to have to wait an
extra month because of a clerical error
[56:04] on our fault or someone else's fault.
What if we did 800,000 now and then
[56:10] watch and see where we're at? Then if we
see we're carrying okay, we can always
[56:14] add to it, can't we?
>> That that would give us $400,000,
[56:18] » correct?
>> Of cash.
[56:20] » We could even do if we did 900, that
gives us 300,000. I
[56:23] » I think 300,000 would be sufficient. I
mean, this month is $100,000 worth of
[56:27] claims, which is the highest that we've
ever had,
[56:29] » right?
>> But Joe, we've been doing 800 to 1.2 two
[56:35] million just sitting there and
>> most people didn't say word.
[56:39] » You were right. You were right. But
yeah,
[56:42] so Wayne did
>> 300,000 should get us through shipment.
[56:46] That gives a pretty good buffer.
>> That would be three months worth at the
[56:49] at the at the minimum.
>> Yeah.
[56:51] » Okay. I I make a motion to move $900,000
trust.
[56:57] » I'll second that.
I have a motion before properly. Second.
[57:03] Roll call.
>> Mr. W.
[57:06] » Yes.
>> Yes.
[57:07] » Commissioner.
>> Yes.
[57:09] » Mr. Christy.
>> No.
[57:10] » Mr.
>> Yes.
[57:13] » All right. Thank you.
>> Approval of maintenance claims. Any
[57:18] questions, concerns here on maintenance?
[57:32] A motion to approve the maintenance
claims.
[57:38] » I'll second it. Have a motion before.
Proper second. Roll call.
[57:43] » Yes.
>> Yes.
[57:44] » Mr.
>> Yes.
[57:47] » Mr. B.
>> Yes.
[57:50] Board comments.
[57:54] So, do we need to make a motion if we
want to split that
[58:00] out for the m a McConnell
or what do we need to do there? If we
[58:06] want to do that,
>> I I think the surveyor was investigating
[58:09] what um what steps are required to split
that out and I will talk to Banning
[58:14] about the few things that he asked for
and we will we will leave this on the
[58:19] agenda for the next month. Okay. And as
far as splitting them out now, it,
[58:25] you know, they won't know the difference
until
[58:28] you send them out letters and say, "Hey,
we're going to raise the maintenance fee
[58:32] for the a McConnell." So, right now,
it's going to be the same as the rest of
[58:36] the county. We'll just know that instead
of break broken down into the four ones,
[58:42] there's going to be a fifth one that
we'll have broke down. So, as far as
[58:45] actual land owners out there right now,
they won't see a difference in it. it
[58:49] would maybe show up on the bill as a
McConnell instead of Northwest, you
[58:55] know, whatever they're in. But that uh
until you guys make action
[59:01] raise the maintenance fee for that
particular one, it'll be normal for all
[59:05] the land owners. So,
>> and once we get that information
[59:08] together, we'll do that to update.
[59:14] » Any other comments from the board? Yeah,
I got a couple three things. Um
[59:22] Tom, we had a contractor that uh was low
bidder on a couple of projects and did
[59:29] that fellow kind of indicated that he
was not going to do them. He told me
[59:36] that all his employees are hurt and all
his equipment's broken and the earliest
[59:42] he could get to any of it was the end of
this month. So, I sent an email out to
[59:48] the board members because
one of the one of the projects he had,
[59:53] the one through country village, needs
to be done. It needs to get done this
[59:56] time of year. Uh I like to do that
between June and July 15th. So, that's
[1:00:01] that job is for the most part done right
now. Everybody's happy out there. Uh
[1:00:07] there's another one that I took away
from him because I, you know, there's no
[1:00:11] sense of waiting on him now. I'm going
to add a section to it and we'll just re
[1:00:16] quote that out for next year. It's on
the list. It's one over by Ball State.
[1:00:20] There's another section I want to add on
it. So, yeah, he just basically said
[1:00:24] that his equipment was broke and so was
his employees and he didn't know when he
[1:00:29] could get to it.
>> So, so the country village job was
[1:00:33] reassigned to
>> correct. And it's done.
[1:00:37] » And the other job will be within the
next round of loops for debrushing.
[1:00:41] » Right. There was a third one on there
too that I missed when I was
[1:00:45] » and that will be within the next round
of votes for
[1:00:48] » There's Yeah, there's a second one that
is on the other side of Country Village
[1:00:53] that I awarded to Mr. What's I'm sorry,
what was his name? Jackson.
[1:00:58] » Brian Jackson.
>> And he's going to start on that when the
[1:01:01] corn is off. He was a second bidder on
that. So, as soon as corn comes off on
[1:01:06] over there by uh LJ Stone, he'll start
on that ditch. the third one that's over
[1:01:10] by Ball State.
We're going to rec quote that out on our
[1:01:15] next package of quotes. Uh the reason I
did that, it's one that's be better to
[1:01:20] do uh in the winter.
It's easier to see and it there's a lot
[1:01:25] of traffic down those roads. Uh a lot of
people that like trees and it's easier
[1:01:30] to do that sometimes in the winter when
it's not so obtrusive.
[1:01:36] So then to kind of continue on that, um,
and I think we've touched on it in the
[1:01:42] past a little bit, these contractors
that take these jobs on and then they
[1:01:48] either don't do them or they don't do
them correctly,
[1:01:53] do we have recourse?
[1:01:58] » I mean, potentially. I guess each
situation is going to depend on what the
[1:02:02] circumstances are. I mean, do we need
for them going into this to sign or some
[1:02:09] way to make sure that they understand
that if they take these jobs on, they
[1:02:14] have to do them and they have to do them
correctly?
[1:02:20] » John, are you suggesting that we add
something like a 10% penalty for a
[1:02:24] contractor who's not performing on a uh
on an awarded job?
[1:02:29] » I I don't know. I just think we need to
I mean we've had a couple of these where
[1:02:35] you know they they got off the hook
scotfree.
[1:02:38] Uh I think you as a board have to decide
how serious you want to be about
[1:02:47] pursuing those options, right? I mean
it's is it is the juice worth the
[1:02:51] squeeze? So what are your damages? Is it
worth pursuing? That's and that's why I
[1:02:57] say it's going to be each situation
you're going to have to look at
[1:03:00] individually on what did the lack of
performance or the quality of the work
[1:03:08] what damages did it cause the drainage
board is that worth something pursuing
[1:03:12] from the scope of work that they were
engaged to do. So,
[1:03:16] I guess that's about as lawyers and
answers you're going to get is
[1:03:20] potentially. But
>> I I would just think if they stopped
[1:03:23] getting the telephone calls, Tom, that
that would be enough warning that their
[1:03:28] work wasn't
>> It doesn't It doesn't always help. The
[1:03:33] one on the racer ditch I called what
three or four times a week would not
[1:03:38] answer, you know.
>> You're not using him anymore, though.
[1:03:42] » Well, he No, no, I'm not.
So initially when after we award these
[1:03:49] jobs to the con to the low bidder is it
basically just a handshake deal?
[1:03:55] » He signs the specs and on the specs and
I can change the language and we can
[1:03:59] clean up the language but the specs that
I have them sign in return with their
[1:04:03] quote says you know the drainage board
is
[1:04:07] uh you're not doing a good job. I can't
remember how I ever worded now that
[1:04:10] you're there allowed to pull this job
from you at any time. Uh if you know I
[1:04:16] can't remember how I put it off the top
of my head and I can
[1:04:19] » we can look at
>> Yeah, we can get maybe clean that up a
[1:04:22] little bit.
>> Could we put in there like at our
[1:04:24] discretion we possibly could pursue
legal?
[1:04:28] » I mean it should it should say that
anyway. But yeah, we we'll clean up the
[1:04:32] language. He can get those to me. We can
take a look.
[1:04:34] » Okay. I mean that's just my thoughts. I
don't know what anyone else
[1:04:37] » I mean I would suggest not
>> but finding them because our our office
[1:04:44] doesn't take any money in and that would
be kind of a I mean you can you could
[1:04:49] find them by what you pay out. you can
take a percentage off what you pay them
[1:04:53] out. But as far as like ahead for every
day that you don't finish this job, you
[1:04:58] pay us $250, which I've seen in other
contracts. I think that'd be hard for
[1:05:03] our office to do because we have no
we're not set up to take any type of
[1:05:07] payment right now or h or have never
been set up to take any payment. I don't
[1:05:11] know why that is. We just are.
[1:05:17] One more thing, at the last storm water
meeting, there was some discussion about
[1:05:24] a rate cost of service study or
something. Uh, but in watching the
[1:05:31] meetings, there was discussion about
drainage board could be affected in some
[1:05:35] way.
Recall that.
[1:05:40] Could anyone elaborate on that?
>> You want elaboration? Steven Brandell or
[1:05:45] county commissioner's office. You want
uh elaboration on which part? That
[1:05:49] there's a cost of service study being
performed or how it could potentially
[1:05:53] impact the drainage board?
>> Yes,
[1:05:55] » both. So, there is a cost of service
study going to be performed so that we
[1:05:59] understand the affordability index which
is uh basically a requirement
[1:06:04] [clears throat] and then it could impact
the drainage board as Mr. Borcher
[1:06:07] brought up during the storm water board
meeting because sometimes they're
[1:06:10] overlapping um responsibilities. I guess
maybe is maybe that's not the right word
[1:06:15] to say. Mr. Borcher, would you say
that's the right word?
[1:06:18] » That's correct.
>> So the cost of service study could
[1:06:21] impact uh where there's a uh
responsibility by the drainage board uh
[1:06:26] and there's overlapping responsibilities
between storm water and drainage. It's
[1:06:31] it's very rare when it is because if
it's a regulated drain, it's our
[1:06:35] responsibility.
But there's situations where it's either
[1:06:39] vague or not drawn. You know, 1890
didn't say what was what. So, there will
[1:06:45] be some overlapping responsibility and I
don't know if the cost of study will
[1:06:49] point that out, but it may be. So, when
we get the study back, I can report back
[1:06:53] to the drainage board on anything that I
feel is uh pertinent to the drainage
[1:06:57] board.
>> Yeah. I think to Mr. Borcher's point, I
[1:07:00] don't believe the cost of service study
will uh provide clarity on
[1:07:04] responsibility between the drainage
board and the storm water board. What
[1:07:07] the cost of service study does is it
goes out and it looks at your current
[1:07:10] rate uh versus your um historical
expense expenditures plus any projects
[1:07:16] that you have planned. So that's where
the drainage board would also come into
[1:07:20] play. So we'll have to put out from the
storm water board's perspective, these
[1:07:24] are the projects we have planned.
Drainage board, these are the projects
[1:07:26] we have planned. And then it looks at
the affordability index. What what can
[1:07:30] the taxpayers afford? And then we'll
have a recommendation back from uh the
[1:07:34] municipal advisor. Let's make that up.
Say it's Baker Tilly. Uh they'll come
[1:07:38] back and say based on your projects,
based on your historical expenditures
[1:07:42] and based on the affordability uh in
your community, this is our recommended
[1:07:47] rate uh that that they would recommend a
rate and then the storm water board
[1:07:51] would have to adopt new rates.
>> Is there a fee for the study?
[1:07:54] » Of course there is. That is our
expectation that we will help pay that
[1:07:58] fee.
>> That hasn't been discussed, but I
[1:08:00] appreciate you bringing that up. I'll
put it in my notes. [laughter]
[1:08:04] » No problem.
>> Thanks, Mr. Christie.
[1:08:09] » I think that's all.
>> Any other comments?
[1:08:14] » May I
know there was a public comment section
[1:08:17] already and I wasn't able to be here,
but
[1:08:19] » it's been marked off.
>> Yeah,
[1:08:20] » go right ahead. Commissioner. So, just
for everybody's awareness, the county
[1:08:24] has been put in a yellow status due to
the flash flooding that we've had this
[1:08:28] morning. We've had to close a couple of
roads, specifically Albany Pike from
[1:08:32] Rainer to 700 East. Uh, Black Mill Road
from 67 to Old Granville and 300 South
[1:08:38] Priest Ford around the river over by
Yorktown. I think those are pretty
[1:08:41] typical. Also, uh I think that we should
take a look uh at the drain on the east
[1:08:48] side of Cowan Road in front of Progress
Rail. Uh prog the front yard in Progress
[1:08:53] Rail is completely flooded this morning.
I understand it's a flash flood event,
[1:08:56] but that legal drain drains north to
Buck Creek. And when you get to 23rd
[1:09:01] Street there where Midwest Metal is,
there's an inlet down in the ditch and
[1:09:05] it's dry. There's no water running into
that, but Progress Rail is completely
[1:09:09] flooded. Having said that, Progress Rail
just did some work out there. Uh they
[1:09:14] put uh catch basins in their parking lot
and they cut up our trail and they came
[1:09:19] and they drained into that open ditch
and they dipped the ditch out. Whether
[1:09:24] they had permission to do any of that or
not, I don't know. I'm just letting you
[1:09:27] guys know they did do some work and we
have the new housing project that's just
[1:09:31] to the south of it where they just paved
their parking lot. So you have all that
[1:09:36] sheet drain. So they have all that roof,
they have all that parking surface. So
[1:09:39] all that impervious surface is now also
hitting that drain. Uh I believe Mr.
[1:09:43] Bortra, isn't is that a legal drain?
>> So here's the issue with that drain. And
[1:09:47] uh
when they were
[1:09:51] building what whatever they're building
out there now, I can't I think it's
[1:09:54] maybe apartments, I don't remember.
>> So that legal drain kind of went into
[1:10:00] that area. And so I had a contractor
because I couldn't find it by probing.
[1:10:04] So I had a contractor go out there and
he was out there for a day digging every
[1:10:09] where we thought that that
old tile was at. So what I think
[1:10:15] happened is when they went from one road
cuz it ran right up the road to four
[1:10:19] lane and then my sanitary came in and
ran a sanitary up there. I think at some
[1:10:24] point they vacated that drain because I
could not find it anywhere and like I
[1:10:29] said he was out there for a day digging
and probing and it it was not there
[1:10:33] anymore. So I I don't know if that's
something we need to get my sanitary
[1:10:37] district because there's a sewer project
that runs right there where that old
[1:10:42] tile was, but I think at some point when
they went from one lane to four lane,
[1:10:47] that tile disappeared.
>> Yeah, I I recall when that happened. And
[1:10:51] if if I recall properly, I think Gradea
A Excavating was the contractor at that
[1:10:55] time that put that. And it's really
deep.
[1:10:57] » Yeah.
>> I mean, it's it's super deep. So, I
[1:11:01] don't remember if it was abandoned in
service or not, but you bring up a very
[1:11:04] good point. So, I think that still needs
anyway, Progress Trails flooded uh up to
[1:11:10] uh where they have that burn where they
park their locomotives out front. I've
[1:11:13] never seen it flood like that. Now, it's
a flash. Maybe it's down by now, but
[1:11:16] that was, you know, 6:00 this morning.
Um earlier there was a question came up
[1:11:21] about who would make the decision on how
you changed what you had invested uh in
[1:11:27] an account. uh the commissioners and the
board of finance authorized this board
[1:11:31] to make those decisions. So if you guys
want to change those allocations, my
[1:11:35] point is you don't have to come back to
the commissioners or you don't have to
[1:11:38] come back to the finance the board of
finance. I believe that's your purview.
[1:11:43] » Thank you. Thank you.
>> Comments from the attorney.
[1:11:51] » Thank you.
Uh Mr. Borcher, you want to make any
[1:11:55] comment on
debrushing. Oh,
[1:12:00] » I just these are the next round of
debrushing I gave you guys. It's just
[1:12:04] kind of a simple uh you know, just kind
of shows you where we're at. There's
[1:12:09] some areas I'm going to add uh on onto
this, but I I haven't been able to walk
[1:12:15] them all. We've had rain. We've had some
other things getting on.
[1:12:19] » This is your fall work.
>> Yeah. What I'd like to do is quote this
[1:12:22] out in October on our October meeting.
Um,
[1:12:27] if there's something that the board
would like to add or take away,
[1:12:31] hit me up in an email, call me, and I
can work on that. I'm I'm not
[1:12:36] 100% on all these, but I I think this is
the next round. We've got two or three
[1:12:40] of them on here that we did last year,
and we only have a couple more sections
[1:12:44] to do, and they'll be completely cleared
and free of debris, and we can uh
[1:12:49] maintain them with a spray program.
That's where I'm at on that. Also, I
[1:12:55] forgot
our next meeting. We're gonna either
[1:12:59] have to postpone or move the date to I
had to wrote down. I lost it.
[1:13:04] » September.
>> It's a Tuesday in the afternoon.
[1:13:09] » Afternoon.
[1:13:12] » That's the only date we're open because
of budget hearings. This this room will
[1:13:17] be filled with
>> county council.
[1:13:20] » Yes.
>> And Monday's a holiday.
[1:13:23] So Tuesday they they have the
commissioner's meeting and those
[1:13:26] meetings on Tuesday morning. So we could
either have it Tuesday afternoon or we
[1:13:31] could postpone it and just go to
October. Those are basically our two
[1:13:34] options with the streaming that we have
to stream on
[1:13:38] online. This the Indiana code. I leave
that up to the board. I don't know if
[1:13:43] that's something we have to decide right
now later.
[1:13:46] » So September 9th is the Wednesday,
>> right? It would be that it would be that
[1:13:51] Tuesday before that.
>> It'll be the only time this room will be
[1:13:55] open because counsel will start that
next Wednesday.
[1:14:03] » We don't know when they're going to
resched.
[1:14:08] » Oh,
>> so we would we have a lot of claims
[1:14:10] coming in in September that would need
to be
[1:14:15] would it push till October? Well, what I
think what I've done in the past is
[1:14:19] since the claims out, uh, you know, I
don't know if this was the only COVID
[1:14:23] rules, but when we couldn't meet for a
reason, I they made an ordinance and I
[1:14:28] can send the claims off to you guys. You
guys can look them over and we can still
[1:14:31] approve claims with the the majority of
the board over an email or a phone call,
[1:14:38] I believe, is what the ordinance said.
And I don't know if that's still in
[1:14:41] effect, but that's how we did it during
CO. I don't know if we've missed a
[1:14:44] meeting since that. Do you have a copy
of that ordinance I could look at?
[1:14:47] » I do not off the top of my head.
>> I could go back and look, but I I
[1:14:52] believe that we could they let us
approve the claims with three of the
[1:14:56] board members. So, I would get the
claims to three of the board members or
[1:15:01] more, you know, all of them.
>> If you have an ordinance in effect for
[1:15:04] that and it doesn't specify it was just
during a co time, then that's totally
[1:15:08] acceptable. If you know your claims are
consistently
[1:15:13] the same type of thing and you want to
give him even if you make a motion now
[1:15:17] to say he has authority to pay those
claims next month and then you um come
[1:15:21] back in in October and ratify that
decision. Um he could send out
[1:15:26] everything that was being paid and
everyone can send kind of a verbal email
[1:15:30] saying you know thank you looks good and
you can ratify those decisions in
[1:15:34] October if you wanted to also.
Is everyone available? September 8th at
[1:15:39] 9:00 a.m.
[1:15:42] » after.
>> It's got to be that. It's not the 9th.
[1:15:47] It's the what you what date?
>> It's the 8th.
[1:15:49] » 8th. That's the Tuesday after Labor Day.
>> Yes.
[1:15:53] » Okay.
>> Is everyone available? September 8th at
[1:15:57] 2 p.m.
[1:16:05] » Okay, that's fine. Do we need a motion
to reschedu?
[1:16:09] I make a motion to reschedule the
September drainage board meeting to
[1:16:12] September 8th at 2 p.m. in this room.
>> Jennifer, will you make sure to let
[1:16:16] » Yes.
>> Second
[1:16:19] » motion to force properly second. Roll
call.
[1:16:22] » Mr. Whitehead.
>> Yes.
[1:16:23] » Mr. Hamilton.
>> Yes.
[1:16:24] » Mr. Yes.
>> Mr. Yes.
[1:16:26] » Mr. B.
>> Yes.
[1:16:29] » Um, Mr. Do we have to publish that that
we moved it?
[1:16:32] » Yes. Yeah.
>> into the paper or just around the
[1:16:34] building to
>> So you both and you don't have to
[1:16:38] publish it. You just have to send it the
notice. You know what I mean? You just
[1:16:43] have to email the notice. It doesn't
have to be republished.
[1:16:46] » Email to who?
>> The paper the email for the the one you
[1:16:50] send the actual notice is to that email.
You just email them, right?
[1:16:54] » Yes.
>> Yeah. So you just have to there's a
[1:16:56] difference in publishing and sending the
notice. Okay.
[1:16:59] » It sounds the same to me. They put it in
the paper.
[1:17:01] you publish your yearly list for the
beginning of the year. So then you only
[1:17:05] have to send notice of a change of
meeting.
[1:17:08] » Okay.
>> I wonder if he
[1:17:13] » Okay. [clears throat]
[1:17:17] » Any other further business? If not,
motion to adjurnn, please. So moved.
[1:17:24] » All in favor say I.
>> I
[1:17:27] thank you all.