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Call the public hearing of the mask gathering permit applications for jailbreak racing events at 109

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on Wednesday, September 30, 2011, for a race event at 13055, Cleveland, give road and the inappropriate area near Roanoke for an adventure run on September 17, starting at 0,700 hours and ending at 1900 hours.

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And with that, we'll call Steve Athe, the podium and ask if you would give us a rundown of what this if it is, this is the second occurrence for jailbreak, and what happened maybe with the last event, and how maybe there's differences between this and the last.

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Pleasure to be here again. As you know, this is an adventure race that we've earned our second year with.

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The scope of this race is a little bit different than the one that was last year.

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And the fact that we've narrowed it down from the two-day event that was last year down to one day.

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And the amount of people that are going to be attending are reduced.

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And the waves are, you know, roughly the same size of 300.

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They say we're last time, but they won't be a two-day event and it won't be as long of an event throughout the day.

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The eventual race, you know, is for everyone to get out there, they're running, they're running

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around about three miles, we're going to go through some obstacles, we're going to get money.

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And hopefully everyone's going to have a good time.

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When they get down, they'll be able to go into a festival little atmosphere where they can enjoy barbeque

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and beer that would be served on sysers, no hard alcohols out there.

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And no alcohols will out be brought in.

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The, as the scope is being less than, I guess, would be the biggest difference between

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last year's event, and this year's event, you guys have the mass gathering

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permit application I put in front of you, and I'm here to fill in any questions you

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might have.

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How many obstacles anticipated and how long is the race? The race

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is going to be three miles, but we got, and we have 15 obstacles.

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In the obstacles

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I'm going to expand a little bit further on that. There is no fire obstacles in

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event. The obstacles this year we've taken great great care into assuring their safety

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and make sure all the runners have a good and safe time to them.

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Discuss the maps for rendering as far as the buildings and the locations and what we're

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looking at as far as the upfront, not part of the race, the tents and the shade tents, main

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That's a fair thing.

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Building one, which is the great top building.

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That is the main existing structure that is on site.

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That's roughly the command area.

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Marker number one, the long red square there.

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That is the beer and food tent.

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Marker two is a large shade tent to try to provide some shade for the people out there.

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Get them out of the elements they need to be.

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Three is the main stage.

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They'll be performing obviously towards the main area.

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So the band will be facing north.

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Marker four is the first aid in emergency care center,

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which I'll expand on later.

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Marker five is the wash station,

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where we'll help people get clean of all of the mud

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that they need or we'll like to remove from themselves.

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Marker 6 is our porta potty's and Marker 7 is the registration which is underneath an

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awning that is on the existing structure building one.

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He would expand on the wash station.

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Is that municipal water supply?

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Where does that water come from?

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It is a pump supply from the water sources on property already.

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It's the same thing we used last year.

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that it's an actual well, and have two hoses coming up for that.

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Watch me.

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It's a great law for me.

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Thank

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you.

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On side parking, and off side parking, kind of cover that.

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Fantastic.

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The contestants will be parking at Texas Motor Speedway, and be bust over by Durham School

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Buses.

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Very similar to the way they did last year.

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Because of the site, we don't want a lot of traffic on that road because there will be

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and so we aren't permitting on-site parking except for.

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The core people who are working the event with myself, Kelly Craig, Sam, and some of the core volunteers,

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just to lessen the amount of traffic, and of course they would be there and park well before

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any of the buses were moving down that road. All the other contestants and all the volunteers

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will be parking a Texas Motor Speedway and being bused in.

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One comment on the inside parking for the volunteers, the workers, if you would be sure that

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property in the grass in that area is maintained to a very low level to absolutely

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ignition from vehicles that are being parked in the grass area if you would. As

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well as probably a good idea to post signage, you know, drought conditions, those

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smoking whatever that may be necessary to extinguish any lit materials that the

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people are smoking or the vehicles may cause damage, especially in those parking

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areas. And the other, I doubt they're going to be smoking while they're running the

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but I never know.

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So, you know, everyone is their tough guy, you know, stuff.

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Everybody is going to, everyone's going to be entering in through, once they get off the bus,

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they're going to be going through a gate, which would obviously be doing bag checks to secure

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the alcohol, make sure they're not in that stuff or a legal contraband being brought in.

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But on that gate, we'd already anticipated putting in that there was an extreme fire danger,

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whatever the current county was, so that people at least had it in their mind to not be.

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It's kind of discharging, you know, cigarette or a lot of smoke and material, so on that

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or would be probably a thing.

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Performers, we want to talk about bands,

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and once you talk about bands a little bit, he's

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the one who got him hired, so I'll let him fill in his thought.

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We're only, this is Craig Waffland again, we're only having two bands this year, one that's

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going to start at 10 30 to 130, and then that's going to be a band called Tudor Ford, which

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a small country ban that plays at some local places like in Justin and with the Mielbarnas

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stuff like that.

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That's actually where we got him from.

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And then there's another ban called Sammy Fox, which has also got from local restaurant

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at the Mielbarnas Justin and they're going to go from three to five.

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Thank you.

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size limitation for heat is going to be in the 500 range is it correct number of runners per

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heat 300 300 per heat

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and those numbers will be maintained at the gate is it correct

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by manual counter that's correct amount of people that are entering will be coming in with

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they'll everyone's going to get a numbered bracelet so we can keep track of the people coming in

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and they'll be clickered out

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to make up words clickered

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in there will be donated out for our

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on a free alcohol average for each attendees at correct one and then beyond that is there we

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be able to purchase the alcohol average. That's correct. That done by cash or is that done by

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ticket tickets in redeem of beer for that today.

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Who is the providing the service?

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Okay.

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If you would this go through, I guess I'll start with the specific questions for me.

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be sure that, you know, your tent permits are applied for separately as to far code, that

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those tents will have to be inspected, you know, the Friday or before they have been, or

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whenever you get them set up, we'll send somebody out to do the inspection and make sure

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that you apply for a temporary membrane structure permit to farm marshals office.

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Additionally, we'll talk to you about a few week break down your AML service and how that's

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going to be operated in how you're safe these bars, AML and some medical services.

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Start up on the 10th, they will be set up by the end of the 30th day of the 15th.

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EMS.

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We've...

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Every one of our obstacles is going to be, you know,

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certainly labeled for all the volunteers.

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There'll be no volunteers here at each obstacle.

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Those volunteers will have radios.

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As well as the three broader stations that we will have along the route to keep these runners hydrated.

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They will have a radio and be able to contact us as well.

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They will contact me. I will then dispatch a group called the Exhibition Crew. We will have two stationary people in three, correct that for mobile, transporting meals, so be able to go out and get anybody who's injured and bring them back.

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They'll bring them back to the first eight area, which will be supplied by Baylor, a great

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vinyl where we will have doctors and physicians that are evaluating the people.

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They will be bringing their own, there will be a tent there, a 20 by 30 AC tent.

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The same company that's going to use at UR tents, are going to do their tent was a 20 by 30.

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It's going to be air conditioned, and they'll have the doctors positions and nurses in that tent.

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And on the obstacles, we're going to have two volunteers for us to go in the land, as well as two volunteers before the station.

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So there will be plenty of volunteers that will be out there, well radioed and be able to mark anybody.

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We've got emergency routes for all of the vehicles that will be able to go out and get the people without disrupting the race, without coming too close to the contestants.

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If we can help it, be able to remove these people in a time efficient manner.

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get them good quality patient care, get them back to be evaluated by nurses and physicians

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on site.

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Once the doctor evaluates them, they decide to be transported in our current agreement that

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we have right now.

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We do not have ambulance on site.

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At this time, we were on a test patient with calling 911 to have them transported.

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Last year, we transported two people in a two-day event.

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Other people left, POV.

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By the time we arrive on scene, we'll pretty much know whether or not that person is going to need to go by ambulance.

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By the time we pick them up from their obstacle, get them to the care center, have someone to evaluate them.

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An ambulance will have been there by that time to be able to pick up that person to transport.

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All right. I'm going to defer to Lieutenant Gadais for questions on security and law enforcement.

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Okay.

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I see here where you're going to have two shares with Epidies. One playing close to one uniform, where will they be stationed?

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There'll be on the infill care center or infill care center in the infill festival area.

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And there'll be in contact with the radio system through Wolfpack Security, Brian Wilkinson.

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And then of course the two officers that he will get for the road will be in their patrol car.

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I find the question.

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There are 14 of the Cleveland gives.

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That's correct.

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At a problem at a different event where a lot of people just put in 13, 0, 5, 5, 5,

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Cleveland gives in their GPS and rather than going to TMS, they were going to all turn

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in their Cleveland gives and cause quite a problem.

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One of the things that actually at the end of the event, I went around all the officers

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and security as well and asked them about problems and issues and believe it or not, the

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two officers and I don't know their names, I can probably get up at the two officers

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that were at the road at prison.

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It gives them one-fourteen came to me and said,

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that was a breeze I could have done it with one.

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And I think the reason being, and that this is what I'm trying

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to do again this year, is we did through high-week-tech signs.

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We had those two big billboards that said,

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Gilbreak Racing, it was two times just said,

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Gilbreak Parking, Texas Motors Reway.

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And it flashed on the westbound side, before you got to clear them again, and on an eastbound

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side, and between clear them gives them 35.

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I think that helped out a lot.

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The other event I would refer to, we started out with Run in there and had to call a second

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unit from KMS to come down.

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We want to do this event with the little headaches possible, so those advanced or signage

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and things like that really helped us out in the event and kept traffic down on that road.

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and last year was a breeze for those officers around there.

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We'll do whatever you want us to do, but I'm just letting you know that that's the feedback

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I got and I don't know what it was because the signs are, and actually I don't know

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if that during that event, whether the fireworks stand has put now a road in front of the fireworks stand.

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There's now when you turn on Cleveland Gibbs and turn on the fireworks stand.

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Last year they had to turn them around and you and come back out.

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We're going to go all the way over to 114 and make the turn-in,

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play the EBS turn-in, take that road all the way to 114 and turn right on 114 and go back

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to 114 and go back to 114 and go back to 114 and go back to 114 and go back to 114.

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And I don't think that that was there last, I know it wasn't there last year because

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they made them turn around in the parking lot.

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I think we should have, we need to, if we have two debt to these two.

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So thank you.

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We don't want any backup on 114, we don't want any blockage with emergency.

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First, we don't need to get two deputies on one car.

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Okay.

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Thank you.

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Well, in addition, I think that the two deputies was not necessarily based off of the need for two deputies standing in the street, but it was the need for one deputies standing in one location in the street for twelve.

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We are going to have the deputies in the festival area that we can do that if need be.

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I don't like that.

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How do you guys want to do one of the different things?

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Right.

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Any speaking of that, is there are volunteers and workers who have any kind of vehicle decal that will

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identify that they are to be able to.

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The ones that will be allowed to drive down that road will have identifying markers to build

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get down that road. And that's, you know, primarily you're going to do that. Now there are

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some residents that live along that road. And last year we didn't have a problem with getting

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under their places without any hold-up.

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That's definitely the folks that we want to take care of. Right, the only other people that

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would get down there again would be the vendors, but they'll be down there before I'll

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be driving.

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You're a private security. I think it was 13. Is that correct?

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Partying, private security, is that arm guard security, or is it just an arm guard security?

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All right, we'll go to health, sanitation, unless Leslie, please get some questions.

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Good afternoon.

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I do have a couple of quick questions, sir.

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The last year did you have any troubles with the water supply?

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No, sir.

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We were able to use all the water that we needed to.

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We were able to transport it. We had plenty of volunteers, the transport water to all of our

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stations to keep all of the runners hydrated. We didn't have any issues with that. Other

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than working our volunteers.

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We have a comment on the water itself. We're going overboard this year. We will have over

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a thousand gallons of water. We'll have four different areas. One of the finishing. Three

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on the actual course. Each station will have 255 gallons of drums with

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spikots on them. At 255 gallons of each location for locations including the finish.

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We'll have over 40,000, 50 cups to make sure we don't run out of the next

221
00:17:37,100 --> 00:17:46,000
cups for them to have that. We're going to have two pallets donated by Walmart of

222
00:17:46,000 --> 00:17:50,540
of one pallet consists of 1,000 12 ounce water bottles.

223
00:17:51,100 --> 00:17:52,680
We don't have this confirmed yet to a number,

224
00:17:52,820 --> 00:17:56,960
but I know it's bailer is going to donate the little 8 ounce,

225
00:17:57,020 --> 00:17:59,440
5,000 little 8 ounce waters.

226
00:18:00,100 --> 00:18:01,560
We're going overboard to make sure that everybody

227
00:18:01,560 --> 00:18:03,520
thinks they're on our website.

228
00:18:03,980 --> 00:18:04,940
It's been up there for a while.

229
00:18:05,160 --> 00:18:07,080
It's just please hydrate before you come to the event.

230
00:18:07,520 --> 00:18:08,480
Keep yourself hydrated.

231
00:18:09,020 --> 00:18:10,540
We're going to do whatever we can if we see somebody

232
00:18:10,540 --> 00:18:11,100
that needs water.

233
00:18:11,240 --> 00:18:13,060
We're going to give it to them all of the volunteers.

234
00:18:13,080 --> 00:18:14,720
They're a volunteer meeting on September 8th.

235
00:18:14,720 --> 00:18:21,940
I'm going to talk to everybody and make sure that everybody, Steve's going to counsel them on what it looks like when they look like they're about to be hydrated.

236
00:18:22,140 --> 00:18:29,340
What the heart rate does, what they do, make sure you get water on them, cold towel, whatever you need to do to make sure everybody stays safe and everybody stays hydrated.

237
00:18:32,420 --> 00:18:34,400
So, Steve, do the currently, I'm sorry.

238
00:18:34,780 --> 00:18:34,800
Go ahead.

239
00:18:34,900 --> 00:18:34,920
Go ahead.

240
00:18:34,920 --> 00:18:35,380
No, go ahead.

241
00:18:35,520 --> 00:18:35,800
I'm going to go ahead.

242
00:18:38,100 --> 00:18:38,980
On the toilets.

243
00:18:39,440 --> 00:18:41,000
How many did you have last year on site?

244
00:18:41,460 --> 00:18:46,440
Last year we had, I believe, 60 toilets and we had over half of them didn't get used.

245
00:18:47,820 --> 00:18:52,840
They were on the back side and no one knew that they were there and no one used them and we never had any lines.

246
00:18:53,540 --> 00:18:58,580
So, you know, with a smaller structure this year, we've ever structured, we've lowered the numbers down.

247
00:18:59,220 --> 00:19:08,340
And they do routinely, you know, though people will be going through making sure they have toilet paper or their spot clean, make sure everything's up and up with them so that we don't have any problems back and up there.

248
00:19:08,980 --> 00:19:14,040
On the hand wash stations, we'll lose the self-containeder with a drain openly on the ground.

249
00:19:14,540 --> 00:19:15,600
That's a great question.

250
00:19:18,520 --> 00:19:22,140
The best way to answer that is I know it's going to be one of those kind of push here.

251
00:19:22,940 --> 00:19:24,520
And you need to sanitize like that, I think.

252
00:19:24,660 --> 00:19:25,900
I can get that answer for you.

253
00:19:26,360 --> 00:19:27,720
But I think it's good.

254
00:19:28,180 --> 00:19:31,720
So, together, on four, what's one stand has four of them,

255
00:19:31,880 --> 00:19:34,040
to where they push the button that falls into their hand,

256
00:19:34,320 --> 00:19:35,240
and they wash off like that.

257
00:19:35,260 --> 00:19:37,420
They won't be like the pickup of the bottles for them in their hand.

258
00:19:41,950 --> 00:19:43,290
And on the hand washing stations,

259
00:19:44,250 --> 00:19:47,390
we're using soap and water, or chemical kind of, they're purils.

260
00:19:47,390 --> 00:19:48,050
Sure.

261
00:19:54,030 --> 00:19:59,970
We'll have either a contract or on staff, sanitary and registered sanitary into the Texas State.

262
00:20:00,000 --> 00:20:17,860
If you would like. We last year, we took your recommendation and we hired a sanitarian. The sanitarian came out, took a look at everything, said that it looked fine, and quite honestly, his words, he was confused why he had to stay there all day.

263
00:20:20,180 --> 00:20:23,640
What does what bill need one this year and you will need one on for it on side?

264
00:20:24,820 --> 00:20:27,960
Okay, very good. Do you have a list of sanitarians?

265
00:20:28,660 --> 00:20:31,500
I can certainly email one to you. Fantastic, please do.

266
00:20:33,780 --> 00:20:42,480
Last but not least, have you all read and do you understand chapter 265 of the Texas Administration Code?

267
00:20:43,080 --> 00:20:44,800
As we've gone through it, yes, we do.

268
00:20:51,960 --> 00:20:57,640
Make sure that all water supplies, all toilet facilities, and anything concerning the food,

269
00:20:57,640 --> 00:21:00,160
complies with chapter 265.

270
00:21:00,240 --> 00:21:00,740
Understand.

271
00:21:04,560 --> 00:21:05,480
That's all I need.

272
00:21:06,220 --> 00:21:08,160
One of the things we found of two things

273
00:21:08,160 --> 00:21:10,740
that we found in previous event, not in this silly year,

274
00:21:10,920 --> 00:21:14,140
but this previous event that we built with was two major things.

275
00:21:14,300 --> 00:21:17,860
It's the refilling of the water's class in the race.

276
00:21:18,900 --> 00:21:22,560
For left-unfield, they didn't get filled up

277
00:21:22,560 --> 00:21:24,660
when the next heat and things came along.

278
00:21:25,960 --> 00:21:28,520
Secondly, was the failure to maintain

279
00:21:28,520 --> 00:21:34,160
an appropriate timeline for each event and heat that was coming up next. We've had people

280
00:21:34,160 --> 00:21:41,520
standing line in 102 degree fever. Pretty much about 102 degree temperatures and had to

281
00:21:41,520 --> 00:21:47,440
wait an hour past their scheduled heat time. And I guess the question is are you scheduling

282
00:21:47,440 --> 00:21:58,300
heat at times online when you sign up? They are scheduled times and they will go off as they are

283
00:21:58,300 --> 00:22:03,780
of any heats and less of course, you know, an unforeseen obstacle event had a delay, but that

284
00:22:03,780 --> 00:22:09,560
was the only, I think, five minutes, last on one event on one heat. As far as the water is concerned,

285
00:22:09,780 --> 00:22:16,500
our water has never been an issue. We have a logistics person, that's their sole responsibility.

286
00:22:17,260 --> 00:22:21,940
There she is. And her sole responsibility is to make sure that water gets hink here and how they can have it.

287
00:22:21,940 --> 00:22:38,100
And usually if there's any time there's some kind of a breaching in chapter 2, 65, it's getting the water from a muil and down to the water supply that's way down into the track and that's usually where that contamination is going to occur when you're pouring it into another container without that.

288
00:22:38,100 --> 00:22:44,180
So we'd be sure that that's using sanitary water on the site or there's an obstacle on a

289
00:22:44,180 --> 00:22:48,060
water jug or drinking cups or whatever that didn't fall in the dirt and they're picking

290
00:22:48,060 --> 00:22:48,620
them back up.

291
00:22:49,100 --> 00:22:49,240
Right.

292
00:22:49,660 --> 00:22:54,180
All those are just going to complain that we've received in the past not on your, not on your

293
00:22:54,180 --> 00:22:54,480
grip.

294
00:22:55,060 --> 00:22:56,720
That's what I just want to maintain.

295
00:22:57,040 --> 00:23:02,360
So you know, once those jugs are filled, each one, so 110 gallons of water at those

296
00:23:02,360 --> 00:23:09,860
event, there will be a 300 gallon tank of potable water ready to go back out through a pump

297
00:23:09,860 --> 00:23:15,800
into that actual jug with potable water to fill them back up if needed and we're going

298
00:23:15,800 --> 00:23:21,740
to make sure that's why we have two people, one to two people and say that at least one person

299
00:23:21,740 --> 00:23:26,060
at the water station where they can check them and not let us know when it's gone but when

300
00:23:26,060 --> 00:23:27,860
it's about half ways we know to go back up.

301
00:23:27,860 --> 00:23:32,040
Please keep in mind that I understand and then non-spectors will understand that there's an

302
00:23:32,040 --> 00:23:41,960
acceptable level of delay, you know, 10 to 15 minutes on a heat, but an unacceptable delay is 40 minutes to we would have completely agree with that

303
00:23:46,760 --> 00:23:49,180
Any other questions guys

304
00:23:52,700 --> 00:23:54,580
at this point I'd like

305
00:23:54,580 --> 00:24:03,760
Open it up to comments for or against it, but before we do that, I would like to request comments from the City of Rono,

306
00:24:04,060 --> 00:24:04,400
Fartier.

307
00:24:04,640 --> 00:24:10,660
I'd like to address the board here to any concerns or concerns from the City of Rono,

308
00:24:10,800 --> 00:24:15,640
who provides first response to fire and EMS to that area.

309
00:24:18,100 --> 00:24:18,820
Thank you.

310
00:24:19,600 --> 00:24:20,040
Perming.

311
00:24:20,800 --> 00:24:24,680
The plan is being suggested on this and not having an ambulance, transportation.

312
00:24:25,420 --> 00:24:31,780
I do have an issue with that in that, bringing in that many people just about doubles of

313
00:24:31,780 --> 00:24:36,440
population of what Ronaoke is. Besides areas outside of Ronaoke, I don't think it's

314
00:24:36,440 --> 00:24:41,140
realistic to anticipate that the one ambulance we operate is going to be sufficient to

315
00:24:41,140 --> 00:24:46,520
provide EMS transportation for that many people coming in plus our daily operations that we

316
00:24:46,520 --> 00:24:52,560
have to contend with in any way. I would like to see something needs to be put in place for

317
00:24:52,560 --> 00:24:57,260
in my opinion, if this operation is going on, I think they need to be able to handle it.

318
00:24:57,480 --> 00:24:59,980
And issue we've had in the past, also, is dealing with error.

319
00:25:00,000 --> 00:25:07,200
World medical operations. When a parliamentarianist has been called, we also always get called because whatever

320
00:25:07,200 --> 00:25:12,600
companies they've been used. Apologize about to have to lump this group in with the other one

321
00:25:12,600 --> 00:25:17,240
had to deal with, but we've seen it both sides. It's we also still get called on that because there's

322
00:25:17,240 --> 00:25:22,700
no grand barrier communications available between them. So that creates an issue also that we're still

323
00:25:22,700 --> 00:25:26,100
getting brought down there into that of mex.

324
00:25:27,000 --> 00:25:27,520
Perming.

325
00:25:29,380 --> 00:25:30,340
I have

326
00:25:32,520 --> 00:25:37,420
a question there was mentioned about the gate that you're going to be searching bags

327
00:25:37,420 --> 00:25:38,160
and such.

328
00:25:38,420 --> 00:25:40,320
Can you describe it from what that's going to be like?

329
00:25:40,540 --> 00:25:44,700
My question I guess basically is being kind of impediment to fire trucks, ramlets, that's

330
00:25:44,700 --> 00:25:45,440
getting into the grounds.

331
00:25:50,020 --> 00:25:54,640
The gate that the traffic comes in is going to be separate from the gate that vehicles

332
00:25:54,640 --> 00:25:58,960
we'll go through. The vehicles won't be impeded. It's stated in 265. There can't be an

333
00:25:58,960 --> 00:26:03,680
impetition to any emergency traffic. So no emergency traffic will be impeded whatsoever.

334
00:26:04,140 --> 00:26:07,180
The gate that the contestants will go through is a separate event.

335
00:26:11,200 --> 00:26:15,540
As far as aerometical, I would like to say some kind of raming a young man that we can work.

336
00:26:15,800 --> 00:26:19,080
That gray-on-day operations can be handled on-site instead of always having a call.

337
00:26:19,220 --> 00:26:20,460
Because we're not always available.

338
00:26:22,800 --> 00:26:23,680
Thank you.

339
00:26:57,600 --> 00:27:06,280
All right, mistake, if you would go through a couple of special conditions that we were typically

340
00:27:06,280 --> 00:27:10,300
require on all of our events and you'll get a copy of this and you're, whether you're

341
00:27:10,300 --> 00:27:10,740
permanent.

342
00:27:13,820 --> 00:27:18,520
There's a high visibility best for volunteers, we want to see that that happens, especially

343
00:27:18,520 --> 00:27:22,180
if they're parking volunteers or if they're parking, if you have volunteers that are actually

344
00:27:22,180 --> 00:27:24,460
conducting the parking at the Texas Motor Speedway.

345
00:27:25,540 --> 00:27:29,700
Yeah, do we have, well, if you've seen our shirts, they're very bright orange.

346
00:27:30,620 --> 00:27:36,440
But our volunteers also have a other very bright colored line grain.

347
00:27:37,680 --> 00:27:40,040
Will it, will it, is that suffice for you?

348
00:27:40,740 --> 00:27:40,860
Yes.

349
00:27:41,580 --> 00:27:42,180
Four.

350
00:27:42,180 --> 00:27:42,380
Four.

351
00:27:42,380 --> 00:27:44,400
Authority peace officers with mark units.

352
00:27:45,040 --> 00:27:46,760
And we can accept the one mark unit.

353
00:27:47,980 --> 00:27:50,420
Lieutenant said he was agreeable to that exactly.

354
00:27:52,820 --> 00:27:54,980
Red for sanitary and on location at all times.

355
00:27:55,160 --> 00:27:56,540
We talked about that.

356
00:27:56,540 --> 00:28:01,580
written cancellation policy. I don't know that I have that or I missed it in there.

357
00:28:02,580 --> 00:28:06,040
I can know what the written cancellation policy is in the event that it's rained

358
00:28:06,040 --> 00:28:12,060
out, severe weather, that how you notify the patrons that did sign up whether it's

359
00:28:12,060 --> 00:28:15,540
a blast email, whether it's something to change your website very quickly.

360
00:28:16,160 --> 00:28:20,360
Whatever that policy is, I need a copy of that as soon as I can get one of the written

361
00:28:20,360 --> 00:28:26,320
cancellation policies. This is what we do in the event that Friday night, the place closes

362
00:28:27,120 --> 00:28:30,860
there's a storm I don't know I want to know that all these people aren't showing up

363
00:28:30,860 --> 00:28:35,380
Saturday because they didn't get notified okay I don't need to know how you're

364
00:28:35,380 --> 00:28:39,820
going to reimburse them that's not my business understand but I do need to know

365
00:28:39,820 --> 00:28:43,140
how they're going to be called notified that they're not to not show up because

366
00:28:43,140 --> 00:28:49,140
the right has been canceled I am going to require an analyst to be there to

367
00:28:49,140 --> 00:28:53,680
transport injured two medical facility I understand your doctors there stand

368
00:28:53,680 --> 00:29:00,260
I understand that and I appreciate the dedication that the sports mess and that bailers provide

369
00:29:00,260 --> 00:29:02,620
and you guys in the partnership that you guys have created.

370
00:29:02,780 --> 00:29:03,600
I think that's great.

371
00:29:03,760 --> 00:29:07,960
I think that would actually reduce the number of people probably transported out of there.

372
00:29:08,740 --> 00:29:13,500
But I cannot really go forward with 7,000 people over a day period.

373
00:29:14,460 --> 00:29:19,040
That's almost the population or greater than the population of the city of Rona by itself.

374
00:29:19,040 --> 00:29:24,660
So, you're doubling the city of Rome's population in one given day with not providing a second

375
00:29:24,660 --> 00:29:25,740
their analyst for that.

376
00:29:25,920 --> 00:29:30,780
So, we're going to require that that analyst transport be an analyst transport be able

377
00:29:30,780 --> 00:29:31,520
to transport.

378
00:29:31,860 --> 00:29:36,940
And I want to say this, whoever you contract with needs to be able to provide a backup ambulance

379
00:29:36,940 --> 00:29:41,080
if that one has to leave within a matter of 15 to 20 minutes.

380
00:29:41,980 --> 00:29:46,380
So, if you contract with an analyst service that's out of burlison, you want to be able

381
00:29:46,380 --> 00:29:50,780
to provide. If that animal's sleeve is transported, we have to provide a second medic to

382
00:29:50,780 --> 00:29:55,460
back that one in at that side within a 15 minute period. If that animal's transport, the

383
00:29:55,460 --> 00:29:59,960
closest transport hospitals, 15 to 17 minutes away.

384
00:30:00,740 --> 00:30:29,980
The time they treat transport and track the patient's hospital, you're talking an hour and a half turn around for that one ambulance that leaves side to transport somebody. Would you agree with that? That's your industry. So we're looking at an hour at least for that ambulance to go drop patient off turn around and report right reports and get back. So you need a second area ambulance to stay with that. You can be the same contractor if that's what you wish to do. I could be the city of Rono. If you want to contract with the end of the second ambulance or if you want to, you know, however you want to do that,

385
00:30:29,980 --> 00:30:36,420
Then we need at least one ambulance on site and with a with a difference of 15 to 20 minutes without one

386
00:30:37,660 --> 00:30:40,320
That we understand well, I guess what I should

387
00:30:44,320 --> 00:30:47,520
and then the next is maintain record number

388
00:30:47,520 --> 00:30:51,600
maintain a record for the number of attendees that didn't give in time that you're asked on site

389
00:30:52,520 --> 00:30:57,720
Sure, how many people do you have on site right now and then last whoever your contract worth for

390
00:30:57,720 --> 00:31:03,960
Merchant medical services. They need to be able to assure that they have some kind of

391
00:31:03,960 --> 00:31:08,920
And they do not actually happen to call the fire departments will come up and set up land

392
00:31:08,920 --> 00:31:10,240
these zones for the air medical.

393
00:31:11,260 --> 00:31:17,200
I will accept air medical as an ambulance on site if you did for that.

394
00:31:17,200 --> 00:31:22,380
If that was part of your agreement, sometimes air ambulances will come to these things as

395
00:31:22,380 --> 00:31:27,960
a partnership to be able to get their name out and do their functions and things just as

396
00:31:27,960 --> 00:31:28,520
a device.

397
00:31:29,580 --> 00:31:33,080
So if you want to, am I going to name one but there are some out there that two provide

398
00:31:33,080 --> 00:31:37,660
services that would come out as a partnership, similar to what Byler does. So if you have an

399
00:31:37,660 --> 00:31:41,180
area on this on the ground and my opinion that's the same as having an ambulance out there,

400
00:31:41,720 --> 00:31:48,080
so I'm very good. Anything else in addition to the you wanted to have as far as special

401
00:31:48,080 --> 00:31:56,080
conditions for the planet? We have a clean copy of their certificate of insurance because mine is not

402
00:31:56,080 --> 00:31:57,760
Did we get one,

403
00:32:01,740 --> 00:32:03,760
Dan, and is that a commercial general liability?

404
00:32:10,030 --> 00:32:12,030
Yeah, it did not come out in these topics.

405
00:32:12,590 --> 00:32:15,190
I would request that we have a copy of that to review.

406
00:32:22,120 --> 00:32:23,320
And you've actually purchased it.

407
00:32:23,380 --> 00:32:24,060
It's not just a quote.

408
00:32:26,200 --> 00:32:27,060
The binder.

409
00:32:28,660 --> 00:32:30,180
Actually, it's very proud.

410
00:32:43,390 --> 00:32:49,830
So right now what we need from you guys is the written cancellation policy

411
00:32:49,830 --> 00:32:52,550
in the copy of the general of the leadership's purpose.

412
00:32:54,260 --> 00:32:56,800
That being said, anyone here speaks against

413
00:32:56,800 --> 00:32:59,780
the issues of a mass gathering permit for jailbreak

414
00:32:59,780 --> 00:33:00,740
racing events.

415
00:33:01,980 --> 00:33:07,260
Anyone here speak in favor of jailbreak racing events?

416
00:33:07,560 --> 00:33:09,040
Yes, that's true.

417
00:33:10,760 --> 00:33:11,520
Very well.

418
00:33:13,200 --> 00:33:14,260
Last call.

419
00:33:15,200 --> 00:33:21,060
OK, with that being said, any further additional from the

420
00:33:21,060 --> 00:33:26,320
issue the mass gathering permit for job rate racing events to be held on September 17, 2011

421
00:33:26,320 --> 00:33:38,020
permit number PKV S110236 on September 17 with the special conditions revised and rewritten

422
00:33:38,020 --> 00:33:42,980
earlier to include a copy of the general liability insurance and a written cancellation policy

423
00:33:42,980 --> 00:33:47,860
and the inclusion of one ambulance on site with a second ambulance no later than 15 minutes

424
00:33:47,860 --> 00:33:54,240
On site, I registered sanitary and on location, best are shirts for volunteers,

425
00:33:57,140 --> 00:34:04,760
maintain record number of attendees that need to give a time, including four off duty piece officers with one mark yet.

426
00:34:07,560 --> 00:34:11,380
With that being said, we'll close the public hearing. I would know at a comment for a board.

427
00:34:13,730 --> 00:34:17,190
Thank you guys for coming and close the public hearing at 1.44.

428
00:34:17,890 --> 00:34:18,470
Thank you.

429
00:34:18,690 --> 00:34:18,910
Yes.